Item #11
Date: April 2, 2024
To: Mayor and City Council
From: Vincenzo S. Corazza, Public Works Director
John Mallen, Consultant City Engineer
Jim Schaad, City Manager
Subject: Paving Project for the Western Half of G Street Between 7th and 8th Streets Recommendation:
Pass a Motion to 1) determined that it is in the best interest of the City and suspend competitive bidding requirements in accordance with Marysville Municipal Code 2.76.120, 2) authorize the City Manager to enter into negotiations with Goodfellow Bros. California LLC, 2340 E Bidwell St, Folsom, CA 95630 to pave the western half of G Street between 7th Street and 8th Street with a not to exceed amount of $75,000, and 3) authorize the Finance Director to make a supplemental appropriation for an amount not to exceed $75,000 in the appropriate accounts.
Rationale for Recommendation:
Marysville Joint Unified School District (MJUSD) has competitively bid out the Covillaud Elementary School project, a two-story, 16-classroom building project currently under construction at the site adjacent to the existing Covillaud Elementary School bounded by 8th Street to the North, F Street to the East, 7th Street to the South, G Street to the East and have retained Goodfellow Bros. as its construction paving contractor. Goodfellow Bros. is scheduled to pave the eastern half of G Street between 7th Street and 8th Street in May in order for the new classroom building to be ready for the August 2024 start of the new school year.
Hiring Goodfellow Bros to pave the western half of G Street while they are paving the MJUSD funded eastern half should result in a significant cost savings as mobilization and demobilization costs (the costs transport personnel and equipment to a work site and return them back to base after a project is completed) is already incurred by MJUSD. Mobilization and demobilization costs are often around 10% of the total paving project cost.
Background:
Construction of MJUSD facilities is not required to follow the City’s development process that typical private enterprise follows, namely go through development review, planning commission approval and building permits. Public school facilities instead are reviewed and approved by the State of California, Department of General Services, Division of the State Architect.
The District is required to secure an encroachment permit if the project affects the City’s right of way.
The City of Marysville became involved in the project when the school needed to connect to the City’s sewer system for the new classroom building and utilize our street right of way for construction staging.
Item #11
The City required as a condition of the encroachment permit certain off-site improvements, including paving of the adjacent roadway in accordance with Marysville Municipal Code 11.04.020. The City required the project to pave the eastern half of G Street between 7th Street and 8th Street.
Discussion & Analysis:
At the time of the encroachment permit, the City had approached MJUSD about a joint project to pave the entire width of G Street between 7th Street to 8th Street, however, MJUSD had not included this section in the originally approved submittal to the Division of the State Architect, and changes to the project would require approval from the State, likely causing additional delays.
MJUSD had planned for the project to be completed and opened before the August 2024 school season starts, thus needed to complete the offsite improvements. Through an encroachment permit extension request from MJUSD’s construction manager, the City of Marysville learned that their paving contractor, Goodfellow Bros. would be scheduling paving in May, but was contracted to pave only ½ of the street.
Staff would like to pave the entire street, but timing is such that it would be difficult to bid out the work or develop and approve an interagency agreement with MJUSD.
Staff recommends that the Council authorize the City Manager to negotiate an agreement directly with Goodfellow Bros. to pave the western half of G Street between 7th and 8th Streets at the same time that the east side is paved. The Pavement Condition Index (PCI) for this street section is 50-75 and conditions necessitate a grind and overlay. The City Engineer has estimated that the cost of rehabilitation should be between $60,000 and $75,000. The City may be able to reduce costs of mobilization if the work is performed at the same time as the MJUSD paving.
In terms of neighborhood aesthetics, having a fully paved street in front of new classroom building adds to the value of the neighborhood for the residents living across from the school.
The City’s Municipal code section 2.75.140 allows an exception to competitive bidding when, upon a majority vote of the City Council, it is determined that it is in the best interests of the City to suspend competitive bidding for any purchase or contract. Staff has concluded that this is in the best interest of the city and competitive bidding should be waived.
Legal Review:
The City Attorney has been consulted and has approved of this recommendation.
Alignment with City Goals:
Goal #3: Improve Infrastructure.
Fiscal Analysis:
There is a fiscal impact of up to $75,000 from existing General Fund reserves as this is an unbudgeted purchase. Staff is requesting a supplemental appropriation in an amount not to exceed $75,000 to the appropriate General Fund accounts as applicable under Measure C.
Attachment:
1) Pavement Condition Index Map