City Council Meeting
City of
Marysville
Agenda
Tuesday, June 4, 2024 at 6:00
PM.
City Hall - Second Floor - Council Chambers
526 C Street
Marysville, California
BRUCE A.BUTTACAVOLI
Vice Mayor
STUART GILCHRIST
Councilmember
CHRIS BRANSCUM
Mayor
MARJORIE ROLLINS
Councilmember
BRAD HUDSON
Councilmember
City Manager
Jim Schaad
City Attorney
Brant J. Bordsen
City Clerk
Maggie Sanchez
Notice to the Public
The Marysville City Council welcomes you to this meeting and encourages your participation. This agenda contains a brief general description of each item of business to be considered. Public Comment on closed session items will be heard after all items are read aloud for the record. Comments made by audience members are subject to rules of decorum which prohibit impertinent, slanderous or profane remarks. Disorderly conduct is punishable as a misdemeanor offense [Sec 2.04.160 Municipal Code]. Comments on controversial items may be further limited and large groups are encouraged to select 2-3 speakers to represent the opinion of the group. If you have any documentation you would like to be viewed by Council during your speaking time, please turn it in with your speaker card to the City Clerk to be distributed on your behalf. When you are called on by the City Clerk, you may approach the podium and address the City Council. Please begin by clearly stating your name for the record. All supporting documentation is available for public review in the office of the City Clerk, located in City Hall, 526 C Street, Marysville, California 95901 during regular business hours, 8:00 a.m. – 4:30 p.m. Monday through Friday.
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available. If you have a disability and need a disability-related modification or accommodation to participate in the meeting, please contact the City Clerk’s Office at (530) 749-3901. As a courtesy, please make every effort to inform the Clerk of your needs as early as possible.
Call to Order
Roll Call
Pledge of Allegiance
Changes to the Agenda
Closed Session Report
Presentation
1)
Official Swearing in of Officers Soto-Guzman and Vaitautolu, Chief Sachs and City Clerk
CONSENT CALENDAR
Individuals wishing to address the City Council concerning Consent Calendar items or on matters not already on the agenda are invited to make oral comments of up to three minutes. If you would like to comment, and you are attending this meeting in person, please complete a speaker's card and return that to the City Clerk, when called upon, please go to the podium to address the Council. If you are participating via Zoom and would like to speak, please raise your hand via Zoom. When you are called on by the City Clerk and Mayor, you will be unmuted, and you can address the City Council. Whether you are here in person, or attending via Zoom, when called upon please give your name clearly for audio recording. You are requested to address your comments to the Mayor and Council, and not to the audience. By state law, the Council is not permitted to undertake any action or discussion on any item not appearing on the posted agenda. If you have any documentation that you would like to be distributed to the Council, please mail it to the City Clerk at 526 C Street, Marysville, CA 95901.
1. Approval of Accounts Payable
Department:
Jennifer Styczynski, Finance Director, (530)749-3901, [email protected] Pass a Motion approving accounts payable in the amount of $240,159.28 for the period of May 11, 2024, through May 24, 2024.
Accounts Payables Staff Report
Attach 1 - Accounts Payable
2. Amend Chapter 2.76 Marysville Municipal Code Entitled "Purchases" Department:
Jim Schaad, City Manager, (530) 749-3901, [email protected] Pass a Motion to 1) adopt Ordinance No. 1452, that was presented and heard on May 21, 2024, and 2) waive second reading of the Ordinance authorizing portions of Chapter 2.76 of the Marysville Municipal Code entitled "Purchases".
Staff Report Purchasing Policy
Attach 1 - Ordinance Purchasing Policy-numbered
Attach 2 - Proposed revision to purchasing code - final
3. Replacement of Roof on Annex Building
Department:
Jim Schaad, City Manager, (530) 749-3901, [email protected] Pass a Motion to 1) authorize an agreement in the amount of $56,370 to replace the roof of the City owned annex building located at 429 10th Street to All-Rite Roofing Inc., and 2) authorize the Finance Director to make a supplemental appropriation for an amount not to exceed $56,370 to 10-122-5279 (Prop 64 Cohort 3 Contract Services).
Staff Report - Annex Bldg Roof
Attachment 1 All Rite Roof Quote Annex
Attachment 2 429 E Street (Annex) Roof Quotation Evaluation
4. Replacement of HVAC Unit on Annex Building
Department:
Jim Schaad, City Manager, (530) 749-3901, [email protected] Pass a Motion to 1) authorize an agreement in the amount of $46,795 to replace the roof of the City owned annex building located at 429 10th Street to Vardell's Air Conditioning, and 2) authorize the Finance Director to make a supplemental appropriation for an amount not to exceed $46,795 to 10-122-5279 (Prop 64 Cohort 3 Contract Services).
Staff Report - Annex HVAC
Attachment 1 - 429 E Street (Annex) HVAC Quotation Evaluation Attachment 2 - Vardell’s HVAC quote Annex
5. Approval of a Contract for On-Call Project/Construction Management Services with 4J Construction Management Services Department:
Jim Schaad, City Manager, (530) 749-3901, [email protected] Pass a Motion to 1) award a two-year contract to 4J Construction Management Services, a Construction Management firm located in Sutter, California for on-call Project/Construction Management consulting services and 2) authorize the City Manager to execute a service contract with 4J Construction Management Services Inc. in an amount not to exceed $200,000 over the two-year term, with the ability to extend the contract for three additional one-year periods for a total contract period of five years.
Staff Report 4J Construction Services
Attachment 1 - Consultant RFQ draft (PM-superintendant services) 4-10-24 final Attachment 2 - 4J Statement of Qualifications
6. Minutes Approval
Department:
Nicole Moe: City Clerk, (530) 741-3901 [email protected] Pass a Motion approving the City Council meeting minutes from the May 7, 2024, and May 21, 2024, special meetings and the May 7, 2024, and May 21, 2024, regular meetings.
Minutes Approval Staff Report
Attach 1 - 05.07.2024 DRAFT Minutes - CS
Attach 2 - 05.21.2024 DRAFT Minutes - CS
Attach 3 - 05.07.2024 DRAFT Minutes
Attach 4 - 05.21.2024 DRAFT Minutes
7. Assistant to the City Manager and City Clerk Job Description and Salary Department:
Nicole Moe: City Clerk, (530) 741-3901 [email protected] Pass a Motion approving the Job Description for the Assistant to the City Manager and City Clerk Range.
Attach 1 - City Clerk and Assistant to City Manager 06.04.2024 Attach 2 - Salary Schedule
8. Approval to Accept 2023 Homeland Security Grant Funding (MPD) Department:
Christian Sachs, Police Chief, (530) 749-3929, [email protected] Pass a Motion to approve 1) the Chief of Police to accept 2023 Homeland Security Grant award in the amount of $43,424, and 2) authorize the Finance Director to make the supplemental appropriations per the grant award to the appropriate accounts.
Accept 2023 Homeland Security Grant
9. Approval to Accept 2023 Homeland Security Grant Funding (MFD) Department:
Kyle Heggstrom, Fire Chief, (530) 741-6622, [email protected] Pass a Motion to approve 1) the Fire Chief to accept 2023 Homeland Security Grant award in the amount of $8,571, and 2) authorize the Finance Director to make the supplemental appropriations per the grant award to the appropriate accounts.
Accept 2023 Homeland Security Grant MFD
10. State Community Development Block Grant (CDBG) Resolution Department:
Jennifer Styczynski, Finance Director, (530)749-3901, [email protected] Pass a Motion to approve Resolution No. 2024-xx authorizing the City Manager, or their designee, to accept and enter into a CDBG grant agreement.
Staff Report - CDBG
Attach 1 - Resolution Form CDBG 2023-2024
Discussion & Action Calendar
All matters in this section of the Agenda are discussed, and will be acted on, individually. Members of the public may request to speak on any of these items for up to three minutes when the Mayor calls for public comment. . If you would like to comment, and you are attending this meeting in person, please complete a speaker's card and return that to the City Clerk, when called upon, please go to the podium to address the Council. If you are participating via Zoom and would like to speak, please raise your hand via Zoom. When you are called on by the City Clerk, you will be unmuted, and you can address the City Council. Whether you are here in person, or attending via Zoom, when called upon please give your name clearly for audio recording. If you have any documentation that you would like to be distributed to the Council, please mail it to the City Clerk at 526 C Street, Marysville, CA 95901.
10. Refuse Can Location
Department:
Chris Branscum, Mayor, (530) 749-3901
11. Parks Discussion
Department:
Chris Branscum, Mayor, (530) 749-3901
12. Fiscal Year 2024-25 Budget Workshop #2
Department:
Jennifer Styczynski, Finance Director, (530)749-3901, [email protected] Pass a Motion to 1) review and discuss the Fiscal Year 2024-25 recommended budget and 2) provide direction to staff. 6-4-24 Staff Report proposed budget
13. Community Sponsorship Program Application Review
Department:
Jennifer Styczynski, Finance Director, (530)749-3901, [email protected] Pass a Motion to discuss the two applications received and determine the awarded amount to each approved entity per the approved Community Sponsorship Policy.
Staff Report Community Sponsorship
Attach 1 - American Legion Yuba Sutter
Attach 2 - Marysville Youth & Civic Center
Attach 3 - Community Sponsorship Policy
14. Approving SB 1 Road Maintenance and Rehabilitation Project List for 2024-2025 Department:
Vincenzo Corazza, Public Works Director, (530) 749-3902, [email protected] Pass a Motion to approve the Road Maintenance and Rehabilitation Act (RMRA) proposed project list for Fiscal Year 2024-2025 to be submitted to the California Transportation Commission (CTC).
Staff Report - SB 1 Project List for 2024-2025 05172024 Attach 1 - SB1 Project List Resolution 2024-xx
Attach 2 - Project Map
Committee Reports and Council Comments/Requests
Council Correspondence
City Manager’s Report
Next Meeting Announcement
The next regular meeting will be held on Tuesday, June 18, 2024, at 6:00 pm.
Adjournment