Item #03
Date: June 4, 2024
To: Mayor and City Council
From: Jim Schaad, City Manager
Subject: Replacement of Roof on Annex Building
Recommendation:
Pass a Motion to 1) authorize an agreement in the amount of $56,370 to replace the roof of the City owned annex building located at 429 10th Street to All-Rite Roofing Inc., and 2) authorize the Finance Director to make a supplemental appropriation for an amount not to exceed $56,370 to 10-122-5279 (Prop 64 Cohort 3 Contract Services).
Rationale for Recommendation:
The Public Works Department seeks to replace the roof on the City-owned annex building 429 10th Street in preparation for occupancy by the Yuba County Office of Education (YCOE), to provide youth related services and activities funded through a grant from the Board of State and Community Corrections (BSCC).
The grant provides $300,000 to renovate the building, which has been unoccupied for many years, has deteriorated significantly and has suffered from vandalism and theft. The City solicited quotes from nine (9) reputable local roofing contractors in the area and received written quotes from four (4). Two contractors indicated that they did not perform prevailing wage work and three did not respond to solicitations. Quotations ranged from $56,370 to $122,000, with All-Rite Roofing, Inc. submitting the lowest quotation.
Background:
The Annex Building at 429 10th is a city-owned property that has been vacant for many years. In prior years it had been used by the Yuba-Sutter Chamber of Congress and the Gold Sox baseball organization.
Based on its open-space zoning status the City could not locate a suitable tenant. The lack of occupancy has caused significant vandalism, and the building has deteriorated with age. The City had considered demolishing the building in the past but recently had the opportunity to partner with the YCOE to rehabilitate the building and utilize it to provide youth services. The agencies collaborated on a $3 million grant proposal with $300,000 within the grant to be applied towards the building improvements. The grant was awarded by the BSCC and the City is now in the process of performing improvements, including roof replacement. The age of the roof is estimated to be 40 years old, has been repaired multiple times, and is currently leaking in several areas.
Discussion & Analysis:
The building roof has exceeded its useful life and merits replacement. The quotation from All-Rite Roofing Inc. was the lowest responsive bid. All-Rite Roofing Inc. is a reputable local contractor, experienced in Item #03
performing both commercial and residential work and is licensed, bonded and insured. The new roof is expected to have a 30-year life. Staff recommends that the City Council approve an award of $56,370 to All-Rite Roofing, Inc., the lowest bidder and a reputable local company, since it is in the best interests of the City.
Fiscal Analysis:
There is a fiscal impact of up to $56,370 for the cost of roof replacement. This cost will be funded through a grant from the BSCC. Staff are requesting a supplemental appropriation in an amount not to exceed $56,370 to 10-122-5279 (Prop 64 Cohort 3 Contract Services).
Attachments:
1) Copy of Quotation – All-Rite Roofing Inc.
2) Evaluation of quotations received