Agenda, first session — Marysville City Council, November 19, 2024

Item #01
Date: November 19, 2024
To: Mayor and City Council
From: Jennifer Styczynski, Finance Director
Jim Schaad, City Manager
Subject: Approval of Accounts Payable
Recommendation:

Pass a Motion approving accounts payable in the amount of $178,531.66 for the period of October 24, 2024, through November 6, 2024.

Rationale for Recommendation:

To facilitate and ensure the day-to-day operations of the City.

Background:

The following information encompasses all payments processed October 24, 2024, through November 6, 2024, for the City of Marysville. Each payable has been reviewed by the Department Head and/or his or her designee as well as the Accountant and the Senior Accountant prior to processing and mailing the payments.

Fiscal Analysis:

The not to exceed amount of $178,531.66 has been paid from allocated department accounts as adopted in the Fiscal Year 2024-25 budget.

Attachment:
1) Council Report Total Accounts Payable
Item #01
For Period Covering October 24, 2024 through November 6, 2024.

Date Paid: Amount Paid:
11/1/2024 $95,552.06
11/6/2024 $82,979.60
TOTAL $178,531.66
Prepared by K. Herbert
Council Report Total Accounts Payable
November 19, 2024
11/4/2024 4:40:23 PM Page 1 of 7
Expense Approval Register
Marysville, CA Packet: APPKT02272 - ACCOUNTS PAYABLE 11/1/2024 Vendor Name Payment Number Payment Date Description (Item) Account Number Payable Number Post Date Amount Vendor: 3D FLOOR COVERING, INC
3D FLOOR COVERING, INC 10-122-5279 7007 10/23/2024 125893 11/01/2024 DEPOSIT FOR FLOORING M 11,000.00 Vendor 3D FLOOR COVERING, INC Total: 11,000.00
Vendor: 4LEAF, INC
4LEAF, INC 10-155-5165 J3983A10 10/21/2024 125894 11/01/2024 PRF SVC FOR BUILDING INS 12,875.12 4LEAF, INC 10-155-5165 J0758-241 10/24/2024 125894 11/01/2024 PRF SVC PLAN CHECK FEES 250.00 Vendor 4LEAF, INC Total: 13,125.12
Vendor: ADVANTAGE GEAR, INC
ADVANTAGE GEAR, INC 10-130-5105 79639-1 10/22/2024 125895 11/01/2024 BALLISITC VEST MAGANA 1,122.49 ADVANTAGE GEAR, INC 10-130-5105 79645-1 10/22/2024 125895 11/01/2024 SERGEANT STRIPES FOR UNI 41.83 ADVANTAGE GEAR, INC 10-130-5105 79646-1 10/22/2024 125895 11/01/2024 YEARS OF SERVICE UNIFOR 117.25 ADVANTAGE GEAR, INC 10-130-5105 79652-1 10/22/2024 125895 11/01/2024 REPLACEMENT PANTS CARR 85.02 Vendor ADVANTAGE GEAR, INC Total: 1,366.59
Vendor: ALEATHA MARTIN
ALEATHA MARTIN 10-160-5165 102924 10/29/2024 125919 11/01/2024 CEMETERY COMMISSION O 15.00 Vendor ALEATHA MARTIN Total: 15.00
Vendor: ALLIANT NETWORKING SERVICE, INC
ALLIANT NETWORKING SER 10-116-5225 15523 09/17/2024 125897 11/01/2024 CITY CLERK LAPTOP, DOCKI 2,073.68 Vendor ALLIANT NETWORKING SERVICE, INC Total: 2,073.68
Vendor: APPLIED LANDSCAPE MATERIALS
APPLIED LANDSCAPE MATE 60-605-5405 15533 10/24/2024 125898 11/01/2024 BARK FOR GAVIN PARK PHA 2,310.40 Vendor APPLIED LANDSCAPE MATERIALS Total: 2,310.40
Vendor: BEN TOILET RENTALS, INC.

BEN TOILET RENTALS, INC. 10-160-5125 517127 09/24/2024 125900 11/01/2024 TOILETS AT CEMETERY 171.25 Vendor BEN TOILET RENTALS, INC. Total: 171.25
Vendor: BLUE262 CREATIVE LLC
BLUE262 CREATIVE LLC 10-110-5165 2556 10/29/2024 125901 11/01/2024 MEASURE C MAILER FACTS 761.00 Vendor BLUE262 CREATIVE LLC Total: 761.00
Vendor: CALIFORNIA IND RUBBER
CALIFORNIA IND RUBBER 21-210-5105 Y-058207 10/16/2024 125902 11/01/2024 OVERALLS, JACKET 213.34 Vendor CALIFORNIA IND RUBBER Total: 213.34
Vendor: CHRIS SACHS
CHRIS SACHS 10-130-5235 102924 10/29/2024 125934 11/01/2024 MEALS;TRAINING 11/11 - 1 324.00 Vendor CHRIS SACHS Total: 324.00
Expense Approval Register Packet: APPKT02272 - ACCOUNTS PAYABLE 11/1/2024 11/4/2024 4:40:23 PM Page 2 of 7
Vendor Name Payment Number Payment Date Description (Item) Account Number Payable Number Post Date Amount Vendor: CLARK PEST CONTROL OF STOCKTON, INC
CLARK PEST CONTROL OF S 10-160-5130 36276965 10/21/2024 125903 11/01/2024 PEST CONTROL CITY HALL 178.00 Vendor CLARK PEST CONTROL OF STOCKTON, INC Total: 178.00 Vendor: DELTA HEALTH SYSTEMS
DELTA HEALTH SYSTEMS 10-2120 NOVEMBER 2024 11/01/2024 125905 11/01/2024 HEALTH INSURANCE PAYABL 19,397.00 DELTA HEALTH SYSTEMS 21-2120 NOVEMBER 2024 11/01/2024 125905 11/01/2024 HEALTH INSURANCE PAYABL 4,521.00 DELTA HEALTH SYSTEMS 50-2120 NOVEMBER 2024 11/01/2024 125905 11/01/2024 HEALTH INSURANCE PAYABL 2,313.00 Vendor DELTA HEALTH SYSTEMS Total: 26,231.00
Vendor: FASTRAK INVOICE PROCESSING DEPARTMENT
FASTRAK INVOICE PROCESSI 10-110-5235 CA1581486 10/10/2024 125906 11/01/2024 TOLL BRIDGE - HIGH WHEEL 7.00 Vendor FASTRAK INVOICE PROCESSING DEPARTMENT Total: 7.00 Vendor: FEDERAL EXPRESS
FEDERAL EXPRESS 10-130-5160 1132-3433-4 10/18/2024 125907 11/01/2024 EVIDENCE SHIPMENTS 37.23 Vendor FEDERAL EXPRESS Total: 37.23
Vendor: GOLDEN BEAR ALARM SERVICE, INC
GOLDEN BEAR ALARM SERV 10-160-5165 79335 11/01/2024 125908 11/01/2024 MONITORING 11/1/24 - 1/3 210.00 Vendor GOLDEN BEAR ALARM SERVICE, INC Total: 210.00
Vendor: GOLDEN RULE SMALL ENGINES
GOLDEN RULE SMALL ENGI 10-160-5215 42066 10/22/2024 125909 11/01/2024 DR Z RIDER, BATTERY PACK 347.39 Vendor GOLDEN RULE SMALL ENGINES Total: 347.39
Vendor: HDL COREN & CONE
HDL COREN & CONE 10-115-5165 SIN044269 10/28/2024 125911 11/01/2024 CONTRACT SERVICES PROP 2,266.57 Vendor HDL COREN & CONE Total: 2,266.57
Vendor: HERC RENTALS INC
HERC RENTALS INC 10-160-5200 34966853-001 10/23/2024 125912 11/01/2024 RENT A/C UNIT FOR COUNC 3,013.48 Vendor HERC RENTALS INC Total: 3,013.48
Vendor: HUST BROTHERS
HUST BROTHERS 10-160-5190 05HI049192 10/25/2024 125913 11/01/2024 CYLINDER RENTAL - SHOP 87.89 Vendor HUST BROTHERS Total: 87.89
Vendor: ICMA MEMBERSHIP RENEWALS
ICMA MEMBERSHIP RENEW 10-150-5115 102924 10/29/2024 125914 11/01/2024 ANNUAL MEMBERSHIP DAN 200.00 Vendor ICMA MEMBERSHIP RENEWALS Total: 200.00
Vendor: INDUSTRIAL POWER PRODUCTS
INDUSTRIAL POWER PROD 81-810-5190 412027 10/17/2024 125915 11/01/2024 CHAIN LOOP, 18 BAR S, FIXC 340.48 Vendor INDUSTRIAL POWER PRODUCTS Total: 340.48
Vendor: JESSICA DANT
JESSICA DANT 10-160-5165 102924 10/29/2024 125904 11/01/2024 CEMETERY COMMISSION O 15.00 Vendor JESSICA DANT Total: 15.00
Expense Approval Register Packet: APPKT02272 - ACCOUNTS PAYABLE 11/1/2024 11/4/2024 4:40:23 PM Page 3 of 7
Vendor Name Payment Number Payment Date Description (Item) Account Number Payable Number Post Date Amount Vendor: JON MORRIS
JON MORRIS 10-130-5235 102924 10/29/2024 125923 11/01/2024 MEALS; TRAINING 11/25 - 1 46.00 Vendor JON MORRIS Total: 46.00
Vendor: KANDRA HARPER
KANDRA HARPER 10-130-5250 102924 10/29/2024 125910 11/01/2024 REIMBURSE HOTEL, DECOR 19.04 KANDRA HARPER 10-140-5235 102924 10/29/2024 125910 11/01/2024 REIMBURSE HOTEL, DECOR 181.50 Vendor KANDRA HARPER Total: 200.54
Vendor: KYOKO APPERSON
KYOKO APPERSON 10-150-5165 1004 10/24/2024 125916 11/01/2024 PRF SVC PHOTOS GAVIN PA 75.00 Vendor KYOKO APPERSON Total: 75.00
Vendor: LEROY PRINDLE
LEROY PRINDLE 10-160-5165 102924 10/29/2024 125930 11/01/2024 CEMETERY COMMISSION O 15.00 Vendor LEROY PRINDLE Total: 15.00
Vendor: MARLA PIKE
MARLA PIKE 10-160-5165 102924 10/29/2024 125929 11/01/2024 CEMETERY COMMISSION O 15.00 Vendor MARLA PIKE Total: 15.00
Vendor: MBK ENGINEERS
MBK ENGINEERS 81-810-5405 15422 10/23/2024 125920 11/01/2024 ENG & PRLJCT MNGMT SUP 3,164.48 Vendor MBK ENGINEERS Total: 3,164.48
Vendor: MHM ENGINEERING, INC.

MHM ENGINEERING, INC. 81-810-5165 09-985119 10/15/2024 125921 11/01/2024 GEN CONSULTING, LEVEE RI 910.00 MHM ENGINEERING, INC. 81-810-5405 09-985119 10/15/2024 125921 11/01/2024 GEN CONSULTING, LEVEE RI 1,080.00 Vendor MHM ENGINEERING, INC. Total: 1,990.00
Vendor: MISTY WIDENER
MISTY WIDENER 10-135-5235 102924 10/29/2024 125948 11/01/2024 MEALS; TRAINING 11/4 - 11 387.00 Vendor MISTY WIDENER Total: 387.00
Vendor: MJB WELDING SUPPLY
MJB WELDING SUPPLY 21-210-5230 1496685 10/09/2024 125922 11/01/2024 GAS TORCH KIT FOR 5TH ST 104.61 Vendor MJB WELDING SUPPLY Total: 104.61
Vendor: NELSON MAGANA
NELSON MAGANA 10-130-5235 103024 10/30/2024 125918 11/01/2024 MEALS: TRAINING 11/19 - 1 92.00 Vendor NELSON MAGANA Total: 92.00
Vendor: OSMAR RODARTE
OSMAR RODARTE 10-130-5235 102924 10/29/2024 125933 11/01/2024 MEALS: TRAINING 11/4 - 11 115.00 Vendor OSMAR RODARTE Total: 115.00
Vendor: OUTBACK PRINTING CO
OUTBACK PRINTING CO 10-105-5210 5474 10/23/2024 125925 11/01/2024 N. SIMS BUSINESS CARDS 86.60 OUTBACK PRINTING CO 10-130-5232 5476 10/23/2024 125925 11/01/2024 NOTICE OF INTENTION TO A 151.55 OUTBACK PRINTING CO 10-120-5210 5477 10/25/2024 125925 11/01/2024 2500 WINDOW ENVELOPES 362.26 Vendor OUTBACK PRINTING CO Total: 600.41
Expense Approval Register Packet: APPKT02272 - ACCOUNTS PAYABLE 11/1/2024 11/4/2024 4:40:23 PM Page 4 of 7
Vendor Name Payment Number Payment Date Description (Item) Account Number Payable Number Post Date Amount Vendor: PAC MACHINE COMPANY, INC
PAC MACHINE COMPANY, I 50-500-5200 95886 10/10/2024 125926 11/01/2024 AIR RELEASE VALVE WWTP 613.60 Vendor PAC MACHINE COMPANY, INC Total: 613.60
Vendor: PAPE MACHINERY INC.

PAPE MACHINERY INC. 10-170-5190 15666582 10/07/2024 125927 11/01/2024 BLADE/TCA 13741 GAS OP 333.16 Vendor PAPE MACHINERY INC. Total: 333.16
Vendor: PARICIA RODNEY
PARICIA RODNEY 10-130-5250 102924 10/29/2024 125932 11/01/2024 REIMBURSE: CANDY TRUNK 131.07 Vendor PARICIA RODNEY Total: 131.07
Vendor: PARS
PARS 10-120-5165 56613 10/10/2024 125928 11/01/2024 MONTHLY BASE CHARGE A 50.00 Vendor PARS Total: 50.00
Vendor: PHYLLIS SMITH
PHYLLIS SMITH 10-160-5165 102924 10/29/2024 125936 11/01/2024 CEMETERY COMMISSION O 15.00 Vendor PHYLLIS SMITH Total: 15.00
Vendor: RICK BROWN PROPANE
RICK BROWN PROPANE 10-160-5190 5484-17 10/18/2024 125931 11/01/2024 PROPANE FOR FORKLIFT 41.89 Vendor RICK BROWN PROPANE Total: 41.89
Vendor: RYAN SOUZA
RYAN SOUZA 10-130-5235 103024 10/30/2024 125937 11/01/2024 MEALS: TRAINING 11/13 - 1 69.00 Vendor RYAN SOUZA Total: 69.00
Vendor: SAPPHIRE GROUP LLC
SAPPHIRE GROUP LLC 10-130-5190 2343 10/21/2024 125935 11/01/2024 NEW FORD DECALS 305 3,031.00 SAPPHIRE GROUP LLC 10-130-5190 2347 10/22/2024 125935 11/01/2024 NEW FORD DECALS UNIT 31 3,003.00 SAPPHIRE GROUP LLC 60-605-5405 2349 10/22/2024 125935 11/01/2024 DECALS FOR DHYLAN'S TRE 96.53 Vendor SAPPHIRE GROUP LLC Total: 6,130.53
Vendor: SUTTER BUTTES COMMUNICATIONS, INC
SUTTER BUTTES COMMUNI 10-130-5190 46857 10/21/2024 125938 11/01/2024 SCANNER ANTENNA 45.90 SUTTER BUTTES COMMUNI 10-130-5190 46858 10/21/2024 125938 11/01/2024 REMOVED CAMERA SYSTE 450.00 Vendor SUTTER BUTTES COMMUNICATIONS, INC Total: 495.90
Vendor: T. SCHMIDT, INC DBA TWIN CITIES FLOOR COVERING
T. SCHMIDT, INC DBA TWIN 10-130-5200 TW006276 10/18/2024 125942 11/01/2024 ARMORY FLOOR COVERING 1,428.45 Vendor T. SCHMIDT, INC DBA TWIN CITIES FLOOR COVERING Total: 1,428.45 Vendor: TRAFFIC MANAGMENT PRODUCTS, INC
TRAFFIC MANAGMENT PRO 21-210-5230 06-110977 10/11/2024 125939 11/01/2024 CARTRIDGE ASSEMBLIES CR 3,526.26 Vendor TRAFFIC MANAGMENT PRODUCTS, INC Total: 3,526.26
Vendor: TROY LINDSEY
TROY LINDSEY 10-130-5235 103024 10/30/2024 125917 11/01/2024 MEALS: TRAINING 11/17 - 1 322.00 Vendor TROY LINDSEY Total: 322.00
Expense Approval Register Packet: APPKT02272 - ACCOUNTS PAYABLE 11/1/2024 11/4/2024 4:40:23 PM Page 5 of 7
Vendor Name Payment Number Payment Date Description (Item) Account Number Payable Number Post Date Amount Vendor: TWIN CITIES EQUIP RENTALS
TWIN CITIES EQUIP RENTAL 50-500-5200 K21748 10/21/2024 125941 11/01/2024 BIT, BOLTS WWTP 31.48 Vendor TWIN CITIES EQUIP RENTALS Total: 31.48
Vendor: ULINE
ULINE 10-130-5230 184561162 10/18/2024 125943 11/01/2024 2 SHELF STEEL BOOKCASE A 397.82 Vendor ULINE Total: 397.82
Vendor: UNION LUMBER CO.

UNION LUMBER CO. 81-810-5200 321589 10/14/2024 125944 11/01/2024 HOT GLUE, COUPLER, PVC, 43.14 Vendor UNION LUMBER CO. Total: 43.14
Vendor: UNION PACIFIC RAILROAD CO
UNION PACIFIC RAILROAD C 81-810-5405 90139570 10/11/2024 125945 11/01/2024 PLAN REVIEW RING LEVEE 2,946.11 Vendor UNION PACIFIC RAILROAD CO Total: 2,946.11
Vendor: VANCE NABETA
VANCE NABETA 10-112-5165 102924 10/29/2024 125924 11/01/2024 REIMBURSE: NOTARY RELEA 30.00 Vendor VANCE NABETA Total: 30.00
Vendor: VERIZON WIRELESS
VERIZON WIRELESS 10-116-5110 9976218182 10/13/2024 125946 11/01/2024 PD SERVICE SEP 14 - OCT 13 1,614.70 Vendor VERIZON WIRELESS Total: 1,614.70
Vendor: VICTORIA TUDOR
VICTORIA TUDOR 10-160-5165 102924 10/29/2024 125940 11/01/2024 CEMETERY COMMISSION O 15.00 Vendor VICTORIA TUDOR Total: 15.00
Vendor: WALKER'S OFFICE SUPPLIES, INC
WALKER'S OFFICE SUPPLIES, 10-120-5155 2311362-0 09/05/2024 125896 11/01/2024 OFFICE SUPPLIES - CALEND 79.03 Vendor WALKER'S OFFICE SUPPLIES, INC Total: 79.03
Vendor: WGR SOUTHWEST, INC
WGR SOUTHWEST, INC 21-210-5165 30759 10/17/2024 125947 11/01/2024 PREP 23/24 PHASE II MS4 A 2,400.00 Vendor WGR SOUTHWEST, INC Total: 2,400.00
Vendor: WORLD OIL ENVIRONMENTAL SERVICES
WORLD OIL ENVIRONMENT 10-170-5120 I500-01135913 10/24/2024 125899 11/01/2024 USED OILS, SERVICE - SHOP 102.00 Vendor WORLD OIL ENVIRONMENTAL SERVICES Total: 102.00
Vendor: YUBA COUNTY SHERIFF
YUBA COUNTY SHERIFF 10-140-5165 712024 10/22/2024 125949 11/01/2024 JULY - SEPT SHELTERING SE 2,981.46 Vendor YUBA COUNTY SHERIFF Total: 2,981.46
Vendor: ZIONS BANK
ZIONS BANK 10-115-5165 12534 10/23/2024 125950 11/01/2024 QUARTERLY ADMIN FEE TRE 655.00 Vendor ZIONS BANK Total: 655.00
Grand Total: 95,552.06
Expense Approval Register Packet: APPKT02272 - ACCOUNTS PAYABLE 11/1/2024 11/4/2024 4:40:23 PM Page 6 of 7
Fund Summary
Fund Expense Amount
10 - GENERAL FUND 70,937.63
21 - STREETS-HIGHWAY USERS TAX ACCOUNT (HUTA) 10,765.21 50 - WASTEWATER OPERATING FUND 2,958.08
60 - CAPITAL PROJECTS FUND 2,406.93
81 - MARYSVILLE LEVEE COMMISSION 8,484.21
Grand Total: 95,552.06
Account Summary
Account Number Account Name Expense Amount
10-105-5210 PRINTING & BINDING 86.60
10-110-5165 PROFESSIONAL & SPECI 761.00
10-110-5235 TRAVEL, LODGING & ME 7.00
10-112-5165 PROFESSIONAL & SPECI 30.00
10-115-5165 PROFESSIONAL & SPECI 2,921.57
10-116-5110 COMMUNICATIONS 1,614.70
10-116-5225 SOFTWARE LICENSING & 2,073.68
10-120-5155 OFFICE SUPPLIES 79.03
10-120-5165 PROFESSIONAL & SPECI 50.00
10-120-5210 PRINTING & BINDING 362.26
10-122-5279 PROP 64 COHORT 3 CON 11,000.00
10-130-5105 CLOTHING & PROTECTIV 1,366.59
10-130-5160 POSTAGE & DELIVERY 37.23
10-130-5190 REPAIR & MAINTENANC 6,529.90
10-130-5200 REPAIR & MAINTENANC 1,428.45
10-130-5230 SPECIAL DEPARTMENTAL 397.82
10-130-5232 ABANDONED VEHICLE A 151.55
10-130-5235 TRAVEL, LODGING & ME 968.00
10-130-5250 COMMUNITY FUNCTION 150.11
10-135-5235 TRAVEL, LODGING & ME 387.00
10-140-5165 PROFESSIONAL & SPECI 2,981.46
10-140-5235 TRAVEL, LODGING & ME 181.50
10-150-5115 DUES & SUBSCRIPTIONS 200.00
10-150-5165 PROFESSIONAL & SPECI 75.00
10-155-5165 PROFESSIONAL & SPECI 13,125.12
10-160-5125 HOUSEHOLD EXPENSES- 171.25
10-160-5130 HOUSEHOLD EXPENSES- 178.00
10-160-5165 PROFESSIONAL & SPECI 300.00
10-160-5190 REPAIR & MAINTENANC 129.78
10-160-5200 REPAIR & MAINTENANC 3,013.48
10-160-5215 SMALL TOOLS & INSTRU 347.39
10-170-5120 FUEL & OIL 102.00
10-170-5190 REPAIR & MAINTENANC 333.16
Expense Approval Register Packet: APPKT02272 - ACCOUNTS PAYABLE 11/1/2024 11/4/2024 4:40:23 PM Page 7 of 7
Account Summary
Account Number Account Name Expense Amount
10-2120 HEALTH INSURANCE PAY 19,397.00
21-210-5105 CLOTHING & PROTECTIV 213.34
21-210-5165 PROFESSIONAL & SPECI 2,400.00
21-210-5230 SPECIAL DEPARTMENTAL 3,630.87
21-2120 HEALTH INSURANCE PAY 4,521.00
50-2120 HEALTH INSURANCE PAY 2,313.00
50-500-5200 REPAIR & MAINTENANC 645.08
60-605-5405 CAPITAL PROJECTS 2,406.93
81-810-5165 PROFESSIONAL & SPECI 910.00
81-810-5190 REPAIR & MAINTENANC 340.48
81-810-5200 REPAIR & MAINTENANC 43.14
81-810-5405 CAPITAL PROJECTS 7,190.59
Grand Total: 95,552.06
Project Account Summary
Project Account Key Expense Amount
**None** 95,552.06
Grand Total: 95,552.06
11/6/2024 5:30:25 PM Page 1 of 3
Expense Approval Register
Marysville, CA Packet: APPKT02275 - ACCOUNTS PAYABLE 11/6/2024 Vendor Name Payment Number Payment Date Description (Item) Account Number Payable Number Post Date Amount Vendor: ALLIANT NETWORKING SERVICE, INC
ALLIANT NETWORKING SER 10-116-5220 15592 10/29/2024 125951 11/06/2024 LAPTOP PUBLIC WORKS VIN 1,478.31 Vendor ALLIANT NETWORKING SERVICE, INC Total: 1,478.31
Vendor: AT&T
AT&T 10-116-5110 102324 10/23/2024 125952 11/06/2024 911 LINES 218.00 Vendor AT&T Total: 218.00
Vendor: AT&T
AT&T 50-500-5110 102424 10/24/2024 125953 11/06/2024 INTERNET SERVICE WWTP 127.69 Vendor AT&T Total: 127.69
Vendor: CLARK PEST CONTROL OF STOCKTON, INC
CLARK PEST CONTROL OF S 10-145-5130 36098382 09/26/2024 125954 11/06/2024 PEST CONTROL FD 127.00 Vendor CLARK PEST CONTROL OF STOCKTON, INC Total: 127.00 Vendor: COMCAST CABLE
COMCAST CABLE 10-116-5110 10224 10/02/2024 125955 11/06/2024 SERVICE OCT 28 - NOV 27 155.29 Vendor COMCAST CABLE Total: 155.29
Vendor: HI-TECH EVS, INC.

HI-TECH EVS, INC. 10-145-5190 179428 07/18/2024 125956 11/06/2024 HEAT EXH GASKET WT238 99.49 Vendor HI-TECH EVS, INC. Total: 99.49
Vendor: JENNIFER STYCZYNSKI
JENNIFER STYCZYNSKI 10-115-5235 11424 11/04/2024 125962 11/06/2024 TRAINING: NOV 12 - 15 ME 403.30 Vendor JENNIFER STYCZYNSKI Total: 403.30
Vendor: JOHN PERRY
JOHN PERRY 10-120-5160 5566578-2 10/31/2024 125960 11/06/2024 REIMBURSE: HR CERTIFIED 9.68 JOHN PERRY 10-112-5165 24-03 11/01/2024 125960 11/06/2024 OCTOBER HR MANAGER CO 9,000.00 Vendor JOHN PERRY Total: 9,009.68
Vendor: LAKEVIEW PETROLEUM
LAKEVIEW PETROLEUM 10-4020 6302024 09/24/2024 125957 11/06/2024 PER TAX SHARING AGREEM 21,082.21 Vendor LAKEVIEW PETROLEUM Total: 21,082.21
Vendor: LINDA FIRE PROTECTION DISTRICT
LINDA FIRE PROTECTION DI 10-145-5165 1995 11/01/2024 125959 11/06/2024 ADMIN SERVICES FOR MFD 8,000.00 Vendor LINDA FIRE PROTECTION DISTRICT Total: 8,000.00
Vendor: MISTY WIDENER
MISTY WIDENER 10-135-5235 11424 11/04/2024 125966 11/06/2024 REIMBURSE MILEAGE TRAI 187.73 Vendor MISTY WIDENER Total: 187.73
Expense Approval Register Packet: APPKT02275 - ACCOUNTS PAYABLE 11/6/2024 11/6/2024 5:30:25 PM Page 2 of 3
Vendor Name Payment Number Payment Date Description (Item) Account Number Payable Number Post Date Amount Vendor: PAUL GARCIA
PAUL GARCIA 10-130-5190 1336 10/31/2024 125958 11/06/2024 LUBE OIL FILTER, REPLACE 191.12 PAUL GARCIA 10-130-5190 1338 11/01/2024 125958 11/06/2024 LUBE, OIL FILTER, SCREW IN 173.94 Vendor PAUL GARCIA Total: 365.06
Vendor: PG&E
PG&E 10-145-5245 102424 10/24/2024 125961 11/06/2024 SERVICE SEPTEMBER - OCT 2,208.94 PG&E 10-160-5245 102424 10/24/2024 125961 11/06/2024 SERVICE SEPTEMBER - OCT 13,060.49 PG&E 10-170-5245 102424 10/24/2024 125961 11/06/2024 SERVICE SEPTEMBER - OCT 2,130.10 PG&E 21-210-5245 102424 10/24/2024 125961 11/06/2024 SERVICE SEPTEMBER - OCT 11,157.39 PG&E 50-500-5245 102424 10/24/2024 125961 11/06/2024 SERVICE SEPTEMBER - OCT 6,468.50 PG&E 70-700-5245 102424 10/24/2024 125961 11/06/2024 SERVICE SEPTEMBER - OCT 185.39 PG&E 81-810-5245 102424 10/24/2024 125961 11/06/2024 SERVICE SEPTEMBER - OCT 22.65 Vendor PG&E Total: 35,233.46
Vendor: THEODORE CHARLES LANGDELL
THEODORE CHARLES LANG 10-2010 11424 11/04/2024 125967 11/06/2024 REFUND CLEANING DEPOSI 250.00 Vendor THEODORE CHARLES LANGDELL Total: 250.00
Vendor: UTILITY MANAGEMENT SERVICES
UTILITY MANAGEMENT SER 50-500-5165 0000427-IN 10/11/2024 125963 11/06/2024 PERFOMANCE BOND 5,000.00 Vendor UTILITY MANAGEMENT SERVICES Total: 5,000.00
Vendor: VERIZON WIRELESS
VERIZON WIRELESS 10-116-5110 9977301217 10/18/2024 125964 11/06/2024 VERIZON FD SEP 27 - OCT 2 355.06 VERIZON WIRELESS 10-116-5110 9977295415 10/26/2024 125965 11/06/2024 SERVICE SEP 27 - OCT 26 754.64 VERIZON WIRELESS 50-500-5110 9977295415 10/26/2024 125965 11/06/2024 SERVICE SEP 27 - OCT 26 41.95 VERIZON WIRELESS 50-500-5110 9977295415 10/26/2024 125965 11/06/2024 SERVICE SEP 27 - OCT 26 38.01 VERIZON WIRELESS 81-810-5110 9977295415 10/26/2024 125965 11/06/2024 SERVICE SEP 27 - OCT 26 52.72 Vendor VERIZON WIRELESS Total: 1,242.38
Grand Total: 82,979.60
Expense Approval Register Packet: APPKT02275 - ACCOUNTS PAYABLE 11/6/2024 11/6/2024 5:30:25 PM Page 3 of 3
Fund Summary
Fund Expense Amount
10 - GENERAL FUND 59,885.30
21 - STREETS-HIGHWAY USERS TAX ACCOUNT (HUTA) 11,157.39 50 - WASTEWATER OPERATING FUND 11,676.15
70 - MARY AARON MUSEUM 185.39
81 - MARYSVILLE LEVEE COMMISSION 75.37
Grand Total: 82,979.60
Account Summary
Account Number Account Name Expense Amount
10-112-5165 PROFESSIONAL & SPECI 9,000.00
10-115-5235 TRAVEL, LODGING & ME 403.30
10-116-5110 COMMUNICATIONS 1,482.99
10-116-5220 INFORMATION TECHNOL 1,478.31
10-120-5160 POSTAGE & DELIVERY 9.68
10-130-5190 REPAIR & MAINTENANC 365.06
10-135-5235 TRAVEL, LODGING & ME 187.73
10-145-5130 HOUSEHOLD EXPENSES- 127.00
10-145-5165 PROFESSIONAL & SPECI 8,000.00
10-145-5190 REPAIR & MAINTENANC 99.49
10-145-5245 UTILITIES-GAS & ELECTRI 2,208.94
10-160-5245 UTILITIES-GAS & ELECTRI 13,060.49
10-170-5245 UTILITIES-GAS & ELECTRI 2,130.10
10-2010 DEPOSITS PAYABLE 250.00
10-4020 SALES & USE TAX 21,082.21
21-210-5245 UTILITIES-GAS & ELECTRI 11,157.39
50-500-5110 COMMUNICATIONS 207.65
50-500-5165 PROFESSIONAL & SPECI 5,000.00
50-500-5245 UTILITIES-GAS & ELECTRI 6,468.50
70-700-5245 UTILITIES-GAS & ELECTRI 185.39
81-810-5110 COMMUNICATIONS 52.72
81-810-5245 UTILITIES-GAS & ELECTRI 22.65
Grand Total: 82,979.60
Project Account Summary
Project Account Key Expense Amount
**None** 82,979.60
Grand Total: 82,979.60
Item #02
Date: November 19, 2024
To: Mayor and City Council
From: Jennifer Styczynski, Finance Director
Jim Schaad, City Manager
Subject: Adopting a Vehicle Use and Driver Safety Policy Recommendation:

Pass a Motion to adopt Resolution 2024-XX adopting a Vehicle Use and Driver Safety Policy.

Rationale for Recommendation:

The implementation of a formalized Vehicle Use and Driver Safety Policy is critical to promoting the safety and well-being of employees, reducing liability exposure, and minimizing operational costs. A clearly defined policy will provide a framework for consistent vehicle use across departments, foster a culture of safe driving, and help reduce accidents and related incidents that can lead to injury, vehicle damage, increased insurance premiums, and legal liabilities.

Discussion & Analysis:

The Driver Safety & Vehicle Use Policy has been developed to protect the City of Marysville Employees, Volunteers, and Elected Officials, to ensure compliance with State and Federal regulations, and to guard against and reduce potential liabilities from accidents. The information in this Policy follows generally accepted best practices and legal requirements for safe motor vehicle operations. This Policy shall apply to all City Employees, Elected Officials, Volunteers, and other individuals performing approved City government functions. All covered persons shall also abide by any guidelines adopted by their departments regarding the assignment and use of City vehicles.

The Human Resources Manager, or designee, will oversee the requirements of this Policy. All Employees who operate a vehicle on City business are required to comply with it.

Key Elements of the Policy
• Driver Eligibility: Employees and Volunteers will possess a valid driver’s license to legally operate the class of vehicle(s) they operate for the City.
• Driver Safety: Employees are responsible for conducting pre-trip inspections and ensuring vehicles are well-maintained.
• Mobile Devices and Electronics: The Policy address using electronic wireless communication devices while driving City and personal vehicles on City business.

Item #02
• DMV Employer Pull Notice Program (EPN): The City requires Employees and Volunteers authorized to drive a City and/or a personal vehicle for City business to enroll in the EPN Program. • Business Use – City Vehicles: Government vehicles are for work-related purposes only, with personal use prohibited unless authorized.
• Business Use - Personal Vehicles: Employees using personal vehicles for official duties must ensure their vehicles meet safety standards and have proper insurance. • Use of Rental Cars for City Business: City Employees are permitted to use a rental car to conduct City business with the prior approval of the appropriate Department Head, Manager, or Supervisor.
• Vehicle Accident Reporting: Vehicle accident procedures must be followed in case of an accident/incident involving City or personal vehicles while on City business.

The policy establishes clear guidelines to improve safety, ensure compliance, and promote responsible vehicle use across the organization.

Alignment with City Council Goals:

Goal #6: Strengthen Institutional Capacity
Legal Review:

The City Attorney has reviewed the policy.

Fiscal Analysis:

There is no fiscal impact to the City in adopting a Vehicle Use and Driver Safety Policy.

Attachments:
1) Resolution 2024-XX
2) Vehicle Use and Driver Safety Policy
RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MARYSVILLE, STATE

OF CALIFORNIA, ADOPTING A VEHICLE USE AND DRIVER SAFETY POLICY At a regular meeting of the City Council of the City of Marysville, State of California held on the 19th day of November 2024.

WHEREAS, the City of Marysville recognizes the importance of promoting the safety and well-being of its employees, volunteers, and elected officials; and WHEREAS, the City is committed to reducing liability exposure, ensuring compliance with applicable state and federal regulations, and minimizing operational costs associated with vehicle use; and
WHEREAS, the implementation of a formalized Vehicle Use and Driver Safety Policy will provide clear guidelines for consistent vehicle use, foster a culture of safe driving, and help reduce accidents, injuries, vehicle damage, increased insurance premiums, and legal liabilities; and WHEREAS, the proposed policy follows generally accepted best practices and legal requirements for safe motor vehicle operations and applies to all City employees, elected officials, volunteers, and other individuals performing approved City government functions; and WHEREAS, a vehicle use and driver safety policy has been developed for the City and the City Council desires to adopt such a policy.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Marysville that the attached Vehicle Use and Driver Safety Policy is hereby adopted.

I HEREBY CERTIFY that the foregoing resolution was duly and regularly introduced and adopted by the City Council of the City of Marysville, County of Yuba, State of California, on the 19th day of November 2024, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 19th day of November 2024.

By: ________________________________
Nadine Sims, City Clerk
Attestation date: _____________________
City of Marysville, California
By Its City Council
By: __________________________________
Chris Branscum, Mayor
1 PURPOSE
The Driver Safety & Vehicle Use Policy has been developed to protect the City of Marysville (City) Employees, Volunteers, and Elected Officials, to ensure compliance with State and Federal regulations, and to guard against and reduce potential liabilities from accidents. The information in this Policy follows generally accepted best practices and legal requirements for safe motor vehicle operations. This Policy shall apply to all City Employees, Elected Officials, Volunteers, and other individuals performing approved City government functions. All covered persons shall also abide by any guidelines adopted by their departments regarding the assignment and use of City vehicles.

The Human Resources Manager, or designee, will oversee the requirements of this Policy. All Employees who operate a vehicle on City business are required to comply with it.

DRIVER ELIGIBILITY
The following eligibility guidelines have been established to assist with identifying, hiring, and retaining safe drivers and ensuring ongoing safe driving practices. • Job descriptions will identify if vehicle operation is a job requirement. • Driving standards shall be enforced consistently and fairly among all Employees working in classifications where driving is required.
• Motor vehicle reports are obtained and reviewed for Employees and Volunteers who drive the City vehicles and/or personal vehicles while on City business to determine if the Employee meets driver criteria.
• Employees and Volunteers will possess a valid driver’s license to legally operate the class of vehicle(s) they operate for the City.
• Employees and Volunteers who drive personal vehicles on City business must provide proof of automobile liability insurance with limits acceptable to the City. • Employees and Volunteers who drive on City business will comply with applicable state and local laws and regulations.
• Employees and Volunteers will be informed of the Policy guidelines and standards upon hire and as needed after that.

DRIVER SAFETY
(This section does not apply to those covered by a Police Department or Fire Department vehicle use policy.)
• Drivers shall not operate a City vehicle or personal vehicle to perform City business when unable to drive safely due to mental or physical impairment or after consuming an alcoholic beverage or any other substance or medication that impairs the ability to operate the vehicle. • It is the driver’s responsibility to perform a basic safety inspection of a vehicle before operating it and not operating an unsafe vehicle.

City of Marysville
Vehicle Use & Driver Safely Policy
Adopted: November 19, 2024
2 • The driver shall ensure the vehicle is used appropriately, free of reasonably observable or known hazards. The driver shall report all mechanical defects to the appropriate Department Director for City vehicles.
• The driver and all passengers shall wear safety belts while the vehicle operates.

MOBILE DEVICES AND ELECTRONICS
The following requirements address using electronic wireless communication devices while driving City and personal vehicles on City business. The California State Vehicle Code’s current definition of an “electronic wireless communication device” includes:
• Broadband personal communication device.
• Specialized mobile radio device.
• Handheld device or laptop computer with mobile data access. • Pager; and
• Two-way messaging device.

Employees shall only operate a City or personal vehicle on City business using an electronic wireless communication device if the device and vehicle meet the conditions noted below. “Using” includes, but is not limited to, viewing, talking, taking, or transmitting images, playing games, composing, sending, reading, accessing, browsing, transmitting, saving, or retrieving email, text messages, or other electronic data.

The following requirements adhere to the California State Vehicle Code Sections 23123 - 23125. • The Code prohibits driving a motor vehicle while holding and operating a handheld wireless telephone or a wireless electronic communications device unless the device is mounted on the vehicle’s windshield or is mounted/affixed to a vehicle’s dashboard or center console in a manner that does not hinder the driver’s view of the road.
• The driver’s hand may only activate or deactivate a feature or function on the device with a single swipe or tap of the driver’s finger, but not while holding it. The law does not apply to manufacturerinstalled systems embedded in a vehicle.

Employees without a hands-free wireless communication device may use it only after safely exiting a highway, pulling to the side of a road, and stopping the vehicle.

Safe Driving Suggestions
• Place cell phones on vibrate or silent mode or turn the device off before starting the vehicle. • Pull over to a safe place and park the vehicle if a call, email, or text must be made or received or if you need to adjust a Global Positioning System (GPS). • Modify your voicemail greeting to indicate you are unavailable to answer calls or return messages while driving.
• Inform clients, associates, and business partners of City policy and explain why calls may not be returned immediately.
• In an emergency, you should attempt to drive to a safe location, pull over, and park the vehicle before calling for help.
3 DMV EMPLOYER PULL NOTICE PROGRAM (EPN)
The DMV issues Motor Vehicle Reports (MVRs) on persons registered in the California DMV Employer Pull Notice (EPN) Program. MVRs are automatically re-issued annually and when a registered driver is involved with specific legal actions or activities.

The City requires Employees and Volunteers authorized to drive a City and/or a personal vehicle for City business to enroll in the EPN Program. To enroll, Employees and Volunteers are required to sign a DMV Authorization for Release of Driver Record Information Form (Appendix A).

DMV license checks shall also be made at time of hire and at least annually after that.

Acceptable Driving Records
The City’s criteria for determining if a driving record is acceptable is based on California’s Department of Motor Vehicle Negligent Operator Treatment System (NOTS) criteria. NOTS actions (warning letters up to probation/suspension) are based on the number of negligent operator points drivers add to their driving records within specified periods.

The following Intervention Criteria Table will be used for managing Employee and Volunteer use of vehicles:

City Intervention Criteria Table
Point Count Time Period Acceptability
2 Within 12 months Marginal
3 Within 24 months Marginal
4 Within 36 months Marginal
5 or more Within 36 months Excluded
* Based on conviction date as determined by the DMV
When an Employee’s MVR reaches intervention levels, one or more of the following actions may be initiated:
• The Employee will be counseled that their employment may be jeopardized if there are additional violations or accidents.
• The Employee may be moved into a non-driving position where feasible. • If a non-driving position is not an option, implement additional controls such as driver training course(s) to reinforce defensive driving safety.
• The Employee may be restricted or prohibited from driving on City business. • Employees accumulating five or more violation points within the last 36 months will be excluded from the City’s coverage under the Risk Sharing Layer of the Northern California Cities Self Insurance Fund (NCCSIF) liability coverage. • Other intervention or disciplinary action determined and approved by the Human Resources Manager or designee.

The intervention levels noted above shall apply regardless of whether the driving which resulted in acquiring the violation points was or was not in the course of employment.

Employees charged with a traffic violation while driving on duty are responsible for paying the cost of a citation, if issued, and may be subject to personal liability resulting from such traffic violations. 4 BUSINESS USE – CITY VEHICLES
The following requirements apply to Employees and Volunteers who drive City vehicles while conducting City business.
• City-owned vehicles shall only be used for City Business. • Employees may use a City “pool” vehicle only if the use is approved in advance by the Employee’s Department Director or designee.
• No unauthorized personnel are allowed to ride in City vehicles. • Passengers must be City Employees. The Department Head and the Human Resources Manager, or designee, must approve all other passengers prior to their departure. • Drivers will comply with all applicable state and local laws and regulations. • City vehicles will not be used for personal use, including the commute to and from home, unless approved in advance by the City Manager for specific positions. • Designated “on-call” Employees will receive prior Department Head approval to drive City vehicles home when “on-call.”
• “On-call” Employees permitted to use a City vehicle to commute to/from home and worksite are not authorized to use the vehicle for personal purposes other than commuting. • City Employees assigned a vehicle for regular use shall relinquish the vehicle regularly for routine safety checks or regular scheduled preventative maintenance by City Fleet personnel. • City Employees are responsible for keeping the interiors of City vehicles clean and tidy and for removing all personal trash daily.
• Smoking, chewing tobacco, or using vapor-type electronic devices of any type is prohibited in or within 25 feet of a City vehicle.
• Security of the vehicle, including locking vehicles when not in use and not leaving keys in unattended vehicles.
• Always parking the vehicle in a proper and safe location. • The use of Police and Fire vehicles for personal use is addressed by separate policies by each department.

Failure to comply with any requirement may result in disciplinary action up to and including termination.

BUSINESS USE – PERSONAL VEHICLES
In the event of an incident involving a personal vehicle being used for City business, the covered person’s personal automobile insurance is primary.

The City intends to provide Employees with suitable transportation to conduct City business. However, there may be times when it is necessary and expeditious for Employees to use personal vehicles.

City Employees must receive prior approval from their Department Head, Manager, or Supervisor to use personal vehicles to conduct City business.

Before authorizing an Employee to use a personal vehicle for City business, each Department Head, Manager, or Supervisor will determine that:

1. The business purpose is valid.

2. The use of a personal vehicle is in the best interests of the City. 5 3. The Employee has provided evidence of personal auto insurance and has been approved to use their personal vehicle.

Insurance Requirements – Personal Vehicles
Employees utilizing their personal vehicles on City business must maintain automobile liability and property damage insurance coverage in accordance with the NCCSIF recommended limits:
$100,000/$300,000 bodily injury coverage and $50,000 property damage coverage. The City shall not be responsible for any additional costs associated with obtaining and maintaining the appropriate insurance for a personal vehicle.

Furthermore, if the City’s Risk Pool increases the insurance requirements for covered persons using their personal vehicles, the City will notify the covered persons and require them to comply with any additional requirements.
• Upon policy implementation and as necessary thereafter, Employees and Volunteers will sign a declaration stating that they are maintaining the insurance coverages as stated above upon their employment (Appendix B).
• If the insurance coverage is modified, canceled, terminated, lapsed, or curtailed for any reason, the Employee must immediately notify the Human Resources Manager or designee. • In the event a covered person is involved in an accident while using a personal vehicle for authorized travel or conducting City business, the individual insurance carrier of the covered Employee shall be responsible for defending the Employee or Volunteer. The covered person shall be responsible for all deductible costs from personal insurance coverage. Should a claim exceed the covered person's insurance policy limits, the City would respond in an excess capacity.
• The City shall not be responsible for an Employee or Volunteer’s insurance premium increase because of an accident.
• Employees are expected to maintain their personal vehicle in reliably safe mechanical condition as required by law. The vehicle shall be a conventional four-wheel, enclosed vehicle (motorcycles or similar transportation are excluded) and be equipped with seatbelts.

USE OF RENTAL CARS FOR CITY BUSINESS
City Employees are permitted to use a rental car to conduct City business with the prior approval of the appropriate Department Head, Manager, or Supervisor.

When renting a vehicle, the Employee’s personal insurance will be primary. The rental car company requires the renter (Employee) to sign a written agreement transferring the liability and property damage (including damage to the rental vehicle) back to the renter.

The rental car company offers an optional Loss Damage Waiver (LDW) to protect the renter should the car become damaged or stolen. If the renter waives the LDW protection, the renter assumes financial responsibility for damage to the rental car, loss of use of the car while it is being repaired, miscellaneous administrative expenses of the rental car company, and liability and property damage to third parties.

The City does not require the Employee to purchase the optional LDW. If the Employee chooses to purchase the LDW, it will be at the Employee’s personal expense. In case of an accident and subsequent claim, the coverage provided by the Employee's personal insurance will apply first.

VEHICLE ACCIDENT PROCEDURES
Vehicle accident procedures must be followed in case of an accident/incident involving City or personal vehicles while on City business. This includes minor incidents and collisions, even if there are no injuries and/or property damage.
6 When driving on City business, drivers will immediately notify the Police Department of all incidents and accidents whenever there is a reported or visible injury, the potential for an injury, disputed facts, or significant property damage. When placing the call, Employees/Volunteers should notify the Dispatcher that the incident involves a vehicle while being operated on the City business.

In addition, drivers must immediately report all accidents and incidents, regardless of their size, to their Supervisor. Even after business hours, drivers are still required to call their Supervisor to report the accident/incident.

The City Vehicle Accident Flow Chart (Appendix C) instructs Employees or Volunteers on the steps to take after an incident.

The City Vehicle Accident Form (Appendix D) contains the Vehicle Accident Report Form. All City vehicles and personal vehicles authorized for business use must keep a copy of the procedures and form in the vehicle. The driver is required to review the procedures, complete the City Vehicle Accident Report Form, and turn it into their Supervisor within 24 hours.

RECORD KEEPING
The following documentation will be maintained for at least three years:
• Defensive driver training for each Employee, including the Employee's name, training dates, type of training, and training providers.
• Motor vehicle reports.
• Vehicle insurance information from drivers who use their personal vehicles on City business. • Documentation regarding Employee deviations; and
• Employee acknowledgment of the “Vehicle Use & Driving Standards Policy.”

EXEMPTIONS
The City has the right to add to, delete, or amend this Policy at any time and reserves the right to make an exception to this Policy if it is in the best interest of the City. The following uses are exempt from the restrictions above:

1. Emergency services professionals while operating an authorized emergency vehicle as defined in Vehicle Code section 165.

2. Employees driving a transit vehicle while using a wireless telephone for work-related purposes or emergency purposes as described in Vehicle Code sections 23125 and Public Utilities Code section 99247(g); and

3. Other exemptions outlined in the California Vehicle Code as written or amended.

POLICY EVALUATION
• The Human Resources Manager, or designee, will maintain all records. • The Driver Safety & Vehicle Use Policy will be reviewed periodically to meet ongoing needs. • The attached forms will be updated periodically as directed by the California DMV or NCCSIF.

Appendix A
California Department of Motor Vehicles – Employer Pull Notice Program Authorization for Release of Driver Record Information
DMV Form INF 1101
PDF fillable form available at
https://www.dmv.ca.gov/portal/dmv/detail/vehindustry/epn/epnformlist Appendix B
City of Marysville
Verification of Liability Automobile Insurance
Use of Personally Owned Vehicles for City Business

EMPLOYEE INFORMATION
Employee Name:

Driver License
#/State: Expiration Date:

Residence Address:

VEHICLE INFORMATION
(Provide vehicle information for personally owned vehicle(s) driven for City business) Vehicle(s) Make, Model, and Year License Number State

INSURANCE INFORMATION
Insurance Company Name: Policy Number:

Effective Date: Expiration Date:

Provide liability coverage limits for the following:

Bodily Injury Per Person (California minimum requirement $100,000):

Bodily Injury Per Occurrence (California minimum requirement $300,000):

Property Damage (California minimum requirement $50,000):

CERTIFICATION
I certify that the insurance named above policy is in force for the above-listed vehicle(s). I agree to immediately report to the City of Marysville Human Resources Manager if the above insurance is terminated and if my driver’s license is suspended or revoked.

I certify that I have read, understand, and agree to abide by the abovementioned terms.

Signature Print Name Date
Appendix C
City of Marysville Vehicle Accident Flow Chart
Please use this flow chart to assist you in documenting the incident:

VEHICLE ACCIDENT

AT THE ACCIDENT LOCATION
WITHIN 24 HOURS
Name of Agency
Distribution: Original to Human Resources Manager, or designee, with copies to Department Head/Supervisor within 24 hours
➢ Check for injuries
➢ Call 911 or Police
➢ Call your Supervisor
➢ Take photographs
➢ Call fleet maintenance if vehicle is
not operational
➢ Bring vehicle to fleet maintenance for safety inspection ➢ Complete City Vehicle Accident Form
➢ Submit the original Form to Human Resources Manager
or designee
➢ Provide copies to:

1. Department Head/Supervisor

2. Finance
➢ Submit Photographs to Human Resources Manager or
designee
Appendix C
10 Appendix C
11 Diagram of Accident. Show the names of the streets and directions to which vehicles were going.

Item #03
Date: November 19, 2024
To: Mayor and City Council
From: Jennifer Styczynski, Finance Director
Jim Schaad, City Manager
Subject: Quarterly Investment Report for the Quarter September 30, 2024 Recommendation:

Receive and file the Quarterly Investment Report for the quarter ended September 30, 2024, per the City of Marysville’s Investment Policy.

Rationale for Recommendation:

Per the Section 9 of the City of Marysville Investment Policy, the Finance Director shall submit a quarterly investment report containing detailed information on all securities and investments of the City to the City Council within 60 days following the end of the quarter covered by the report.

Background:

The purpose of the Treasurer’s Report is to update the City Council and the public on the status of the City’s cash balances and investments highlight material changes from one period to another. The scope of this report covers the first quarter of Fiscal Year 2024-2025, ending September 30, 2024.

The City’s investment objectives are established by the City Council’s approved Investment Policy. The Investment Policy is guided and constrained by the California Government Code. City staff will periodically review and recommend adjustments to the Investment Policy to ensure ongoing compliance with the Government Code and to maximize investment flexibility as permitted. The current Investment Policy includes the following portfolio objectives:

1. Safety

2. Liquidity

3. Yield
Discussion and Analysis:

Attached is the quarterly Treasurer’s Report for the three months ended September 30, 2024.

As of June 30, 2024, the end of the previous quarter, the value of the City’s total portfolio was $15.63 million. Since that time, the value of the City’s portfolio has decreased by $2.69 million for an ending balance of $12.94 million as of September 30, 2024, for all funds. Per our Investment Policy, US Treasury Item #03
Securities are an approved investment for City funds. We continue to be in a unique situation where interest rates for securities have increased significantly and are outpacing LAIF. We have invested $5 million in a laddered portfolio to capture increased interest earnings that are evaluated on a quarterly basis to ensure the City has sufficient cash flow and liquidity needs are met. In addition, the City will continue to invest the remaining majority of funds into our LAIF account to maximize potential interest income. City staff continue to remain very conscience of costs and closely maintain the approved budget.

The funds are currently held as follows:

Cash in Banking Institutions $1,330,079.72
Local Agency Investment Pool (LAIF) $5,170,441.18
Yuba County Treasurer’s Investment Pool $1,012,656.60
Treasury Securities – Zion Bank $5,429,591.81
Notable transactions during the quarter that affected cash flows included:

Expenditures
• Salaries and Benefits, $2.18 million
• NCCSIF, Annual Insurance Payment, $0.83 million
• 2021 Sewer Bond Payment, Principal and Interest, $0.77 million Receipts
• Cannabis Business Tax, $0.24 million
• Sales Tax Receipts, $1.74 million
• Sewer Service Fees, $1.00 million
Fiscal Analysis:

None. All investments held on September 30, 2024, conform to the California Government Code and the City’s Investment Policy.

Attachment:
1) Treasurer’s Report, Ending September 30, 2024
June 30, 2024 Current Market Maturity
Yield % Market Value Value Date Change

CASH & DEMAND DEPOSITS
Chase - Commercial Checking $ 2,043,714.25 $ 1,328,291.10 n/a $ (715,423.15) Chase - Payroll Checking $ 1,555.26 $ 1,788.62 n/a $ 233.36 TOTAL CASH AND DEMAND DEPOSITS $ 2,045,269.51 $ 1,330,079.72 $ (715,189.79)

POOLED INVESTMENTS
Local Agency Investment Fund (LAIF) 4.58% $ 7,288,209.33 $ 5,170,441.18 n/a $ (2,117,768.15) Yuba County Treasurer's Investment Pool $ 1,005,233.59 $ 1,012,656.60 n/a $ 7,423.01 Treasury Securities - Zions Bank 5.08% $ 5,292,469.65 $ 5,429,591.81 $ 137,122.16 TOTAL POOLED INVESTMENTS $ 13,585,912.57 $ 11,612,689.59 $ (1,973,222.98) TOTAL CASH & INVESTMENTS $ 15,631,182.08 $ 12,942,769.31 $ (2,688,412.77) Restricted Bond Funds Excluded from Report
City of Marysville
Treasurer's Report
Three Months Ended September 30, 2024
Item #04
Date: November 19, 2024
To: Mayor and City Council
From: Nadine Sims, City Clerk
Jim Schaad, City Manager
Subject: Minutes Approval
Recommendation:

Pass a Motion approving the City Council meeting minutes from the following meetings:

July 19, 2024 – Special Meeting
July 23, 2024 – Special Meeting
July 23, 2024 – Public Hearing
July 26, 2024 – Special Meeting
July 29, 2024 – Special Meeting
Rationale for Recommendation:

As required by the City of Marysville’s Administrative Code - 210 City Clerk, the City Clerk shall at all times maintain a system for recording the disposition of business appearing before the Council.

Background:

The attached draft minutes are presented for approval and finalization to the Council. Following completion of each meeting of the Council, the City Clerk shall prepare and produce a summarized report describing each action taken by the Council, noting the names of members present and the votes cast on the matters upon which actions were taken. Each meeting’s minutes have been reviewed by the Deputy City Clerk as well as the City Clerk for accuracy.

Alignment with City Council Goal(s):

This Agenda Item does not specifically align with an established City Council Goal.

Attachment:
1) July 19, 2024 – Special Meeting
2) July 23, 2024 – Special Meeting
3) July 23, 2024 – Public Hearing
4) July 26, 2024 – Special Meeting
5) July 29, 2024 – Special Meeting
City of Marysville Special Meeting Minutes 07/19/2024 Page 1 of 1 Minutes
Special Meeting of the City Council
City of Marysville
Friday, July 19, 2024, at 12:00 pm
Call to Order
The City of Marysville City Council meeting called to order by Mayor Branscum at 12:04 pm.

Roll Call

Present: Councilmembers Belza, Gilchrist, Hudson, Vice Mayor Buttacavoli and Mayor Branscum.

Absent: 0
Notice to Public (City Clerk)
After the Closed Session, the City Council will leave Council Chambers and the meeting will be adjourned by operation of law due to lack of a quorum. If there is any reportable Closed Session Action, a report will be made at the beginning of the next regular Council Meeting. I ask that after the Closed Session Item descriptions are read by the Mayor that all members of Council, applicable Consultants and Staff join the Closed Session meeting.

Adjourn to Closed Session (Mayor)
If you would like to comment, and you are attending this meeting in person, please complete a speaker’s card and return that to the City Clerk, when called upon, please go to the podium to address the Council. If you are participating via Zoom and would like to speak, please raise your hand via Zoom. Whether you are here in person, or attending via Zoom, when called upon please give your name clearly for audio recording.

You are requested to address your comments to the Mayor and Council and not to the audience.

Public Comment –
a) (Removed) Pursuant to Government Code Section 54957.6: Conference with labor negotiators Jim Schaad, Nicole Moe and Patrick Clark regarding the following bargaining group: Fire Union. b) Pursuant to Government Code Section 54956.9: Conference with Legal Counsel – Existing Litigation, (Paragraph (1) of subdivision (d) of Section 54956.9) Name of Case: City of Marysville v. Feather River Plaza et. al Yuba County Superior Court Case No. CVCV24-00867.

Adjournment (Mayor) at: 12:05 pm
If you would like to watch the meeting from home, or on the go you can use this Zoom link: https://us02web.zoom.us/s/85474719674 to join the meeting. **Registration will be required for this, and future meetings.** If you would like to call into the meeting (landline or cell phone) you can call: 1-669-900-9128 and enter Zoom Meeting ID: 854 7471 9674 City of Marysville Special Meeting Minutes 07/23/2024 Page 1 of 1 Draft Minutes
Special Meeting of the City Council
City of Marysville
Tuesday, July 23, 2024, at 4:30 pm
Call to Order
The City of Marysville City Council meeting called to order by Mayor Branscum at 4:30 pm.

Roll Call

Present: Councilmembers Belza, Gilchrist, Vice Mayor Buttacavoli and Mayor Branscum.

Absent: Councilmember Hudson
Notice to Public (City Clerk)
After the Closed Session, the City Council will leave Council Chambers and the meeting will be adjourned by operation of law due to lack of a quorum. If there is any reportable Closed Session Action, a report will be made at the beginning of the next regular Council Meeting. I ask that after the Closed Session Item descriptions are read by the Mayor that all members of Council, applicable Consultants and Staff join the Closed Session meeting.

You are requested to address your comments to the Mayor and Council and not to the audience.

Public Comment –
a) Pursuant to Government Code Section 54956.9: Conference with Legal Counsel – Existing Litigation, (Paragraph (1) of subdivision (d) of Section 54956.9) Name of Case: City of Marysville v. Feather River Plaza et. al Yuba County Superior Court Case No. CVCV24-00867.

Adjournment (Mayor) at: 4:32 pm
If you would like to watch the meeting from home, or on the go you can use this Zoom link: https://us02web.zoom.us/s/85474719674 to join the meeting. **Registration will be required for this, and future meetings.** If you would like to call into the meeting (landline or cell phone) you can call: 1-669-900-9128 and enter Zoom Meeting ID: 854 7471 9674 City of Marysville Special Meeting Minutes 07/23/2024 Page 1 of 1 Draft Minutes
Special Meeting of the City Council
City of Marysville
Tuesday, July 26, 2024, at 12:00 pm
Call to Order
The City of Marysville City Council meeting called to order by Mayor Branscum at 12:00 pm.

Roll Call

Present: Councilmembers Vice Mayor Buttacavoli and Mayor Branscum.

Absent: Councilmember Hudson, Belza, Gilchrist
Notice to Public (City Clerk)
After the Closed Session, the City Council will leave Council Chambers and the meeting will be adjourned by operation of law due to lack of a quorum. If there is any reportable Closed Session Action, a report will be made at the beginning of the next regular Council Meeting. I ask that after the Closed Session Item descriptions are read by the Mayor that all members of Council, applicable Consultants and Staff join the Closed Session meeting.

You are requested to address your comments to the Mayor and Council and not to the audience.

Adjournment (Mayor) at: 12:01 pm
If you would like to watch the meeting from home, or on the go you can use this Zoom link: https://us02web.zoom.us/s/85474719674 to join the meeting. **Registration will be required for this, and future meetings.** If you would like to call into the meeting (landline or cell phone) you can call: 1-669-900-9128 and enter Zoom Meeting ID: 854 7471 9674 City of Marysville Special Meeting Minutes 07/29/2024 Page 1 of 1 Draft Minutes
Special Meeting of the City Council
City of Marysville
Monday, July 29, 2024, at 1:00 pm
Call to Order
The City of Marysville City Council meeting called to order by Mayor Branscum at 1:00 pm.

Roll Call

Present: Councilmembers Belza, Gilchrist, Hudson, Vice Mayor Buttacavoli and Mayor Branscum.

Absent:

Notice to Public (City Clerk)
After the Closed Session, the City Council will leave Council Chambers and the meeting will be adjourned by operation of law due to lack of a quorum. If there is any reportable Closed Session Action, a report will be made at the beginning of the next regular Council Meeting. I ask that after the Closed Session Item descriptions are read by the Mayor that all members of Council, applicable Consultants and Staff join the Closed Session meeting.

You are requested to address your comments to the Mayor and Council and not to the audience.

Adjournment (Mayor) at: 1:01 pm
If you would like to watch the meeting from home, or on the go you can use this Zoom link: https://us02web.zoom.us/s/85474719674 to join the meeting. **Registration will be required for this, and future meetings.** If you would like to call into the meeting (landline or cell phone) you can call: 1-669-900-9128 and enter Zoom Meeting ID: 854 7471 9674 City of Marysville Special Meeting Minutes 07/30/2024 Page 1 of 1 Draft Minutes
Special Meeting of the City Council
City of Marysville
Tuesday, July 30, 2024, at 1:00 pm
Call to Order
The City of Marysville City Council meeting called to order by Mayor Branscum at 1:00 pm.

Roll Call

Present: Councilmembers Belza, Gilchrist, Hudson, Vice Mayor Buttacavoli and Mayor Branscum.

Absent:

You are requested to address your comments to the Mayor and Council and not to the audience.

Adjournment (Mayor) at: 1:03 pm
If you would like to watch the meeting from home, or on the go you can use this Zoom link: https://us02web.zoom.us/s/85474719674 to join the meeting. **Registration will be required for this, and future meetings.** If you would like to call into the meeting (landline or cell phone) you can call: 1-669-900-9128 and enter Zoom Meeting ID: 854 7471 9674 Item #05
Date: November 19, 2024
To: Mayor and City Council
From: Jennifer Styczynski, Finance Director
Jim Schaad, City Manager
Subject: Approve Memorandum of Understanding with Habitat for Humanity and Hands of Hope Recommendation:

Pass a Motion to approve Memorandum of Understanding (MOU) with Habitat for Humanity and Hands of Hope to utilize funding from the State of California’s Department of Housing and Community Development (HCD) to support sheltering services.

Rationale for Recommendation:

On July 28, 2020, the Council approved the acceptance of funding from the 2019 Permanent Local Housing Allocation (PLHA) allocation through the Department of Housing and Community Development (HCD) to support emergency sheltering services at 131 F Street in Marysville. As the funds from previous Memoranda of Understanding (MOUs) have been fully allocated and spent, new MOUs are required to access the remaining funding allocations for 2021 and 2022, which have already received approval through PLHA.

Background:

In the first year (2019), a funding allocation of $110,382 was sub-awarded to Habitat for Humanity and Hands of Hope. The second year (2020) allocation of $169,063, in combination with the third year (2021) funding of $183,883, were also sub-awarded to these organizations. Additionally, a funding allocation of $96,931 for the fourth year (2022) has been approved by HCD. To date, $449,877 of the total approved amount of $560,259 has been spent, leaving $110,382 available for immediate use. Staff recommends proceeding with MOUs between Habitat for Humanity and Hands of Hope to continue their roles as sub-awardees. 95% of the funds will be allocated to these two local stakeholders for the operation and maintenance of the emergency shelter and navigation center, while the remaining 5% will be retained by the City for administrative purposes.

Discussion & Analysis:

The funds will be used to continue assisting with the operation and maintenance of the Life Building Center (Center) located at 131 F Street. The Center assists persons who are experiencing or at-risk of homelessness, including, but not limited to, providing rapid re-housing, rental assistance, Item #05
supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing. In addition, trash cleanup will also be provided on the exterior of the premises and will occur along 2nd Street and the 500 block of F Street on Tuesday through Friday to help maintain and beautify the area.

Alignment with City Council Goals:

Goal #1: Increase Fiscal Sustainability and Goal #4: Enhance Public Safety.

Fiscal Analysis:

Based on the submitted Scope of Work, a total of $104,863 will be sub-awarded. Habitat for Humanity will receive a sub-award of $52,431.50 and Hands of Hope will also receive a sub-award of $52,431.50.

The City would be eligible to collect $5,519 for administration. All funds will be reimbursed through HCD with no General Fund appropriations required to fund this program.

Attachments:
1) Memorandum of Understanding – Habitat for Humanity
2) Memorandum of Understanding – Hands of Hope
3) PLHA Scope of Work for Hands of Hope and Habitat for Humanity

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT UNDER THE

PERMANENT LOCAL HOUSING ALLOCATION (PLHA) PROGRAM MOU

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MARYSVILLE AND

HABITAT FOR HUMANITY YUBA/SUTTER

1. Parties
This Memorandum of Understanding (hereinafter referred to as "MOU") is made and entered into by and between Habitat for Humanity Yuba/Sutter (hereinafter referred to as "Sub-Awardee") whose address is 202 D Street, Marysville, CA 95901, and the City of Marysville (“City”) whose address is 526 C Street, Marysville, CA 95901.

2. Purpose
The purpose of this MOU is to establish the terms and conditions under which Sub-Awardee will operate its emergency shelter program using funding through the City of Marysville's Permanent Local Housing Allocation (hereinafter referred to as "PLHA"). The parties hereto agree and acknowledge that this MOU is for the use of PLHA funding in the amount of fifty-two thousand, four hundred and thirty-one dollars and fifty cents ($52,431.50). It is expressly understood that the total amount to be paid for this project shall not exceed the budgeted amount noted herein.

3. Term of MOU
This MOU is effective November 20, 2024, and shall remain in full force and effect until July 31, 2025.

All funds received by Sub-Awardee under this MOU shall be spent prior to June 30, 2025.

4. Responsibilities of Sub-Awardee
Sub-Awardee is responsible for the Administrative Oversight and Facility Operation for the Life Building Center with includes maintaining the property and covering utilities and bills related to the overall function of the site. Trash cleanup will also be provided on the exterior of the premises and will occur along 2nd Street and the 500 Block of F Street, Tuesday-Friday and help maintain and beautify the area.

Sub-Awardee shall provide the City with an invoice of funds to be reimbursed by the twentieth (20th) day of each month until the expiration of the MOU. Sub-Awardee shall provide the City with an update on program performance. Sub-Awardee shall retain all financial record, supporting documents, statistical records, and all other records pertinent to this MOU for a period of four (4) years. Sub-Awardee is responsible for notifying the City of any changes or discontinuation of program services prior to said changes taking place.

5. Non-Discrimination Compliance Each party will comply with the following:
• Federal Executive Order 11246, as amended by Executive Order 11375, relating to equal employment opportunity.
• Title VI of the Civil Rights Act of 1974, as amended. • Rehabilitation Act of 1973, as amended.
• Vietnam Era Veterans Readjustment Assistance Act of 1972, as amended • Title 41, Code of Federal Regulations (CFR), Chapter 60, Office of Federal Contract Compliance Programs, Equal Employment Opportunity.
• Public Law 101-336, Americans with Disabilities Act of 1990.

Each party shall not unlawfully discriminate , harass, or allow harassment against any employee, applicant for employment or client because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition, age, marital status, sexual orientation or use of family care leave. Each party shall insure that the evaluation and treatment of their employees, applicants for employment and clients are free from such discrimination and harassment. SubAwardee and the City will comply with the provisions of the Fair Employment and Housing Act (Government Code Section 12990 (a-f) et seq.) and the applicable regulations promulgated there under (California Code of Regulations, Title 2, Section 7285 et seq.).

6. Conflict of Interest
Each party certifies that its employees and the officers of its governing body shall avoid any actual or potential conflicts of interest, and that no officer or employee who exercises any functions of responsibilities in connection with this MOU shall have any personal financial interest or benefit which either directly or indirectly arise from this MOU.

Each party shall establish safeguards to prohibit employees or officers from using their positions for a purpose which could result in private gain or gives the appearance of being motivated for private gain for themselves or others, particularly those with whom they have family, business, or other interest.

7. General Provisions
A. Amendments. Either party may request changes to this MOU. Any changes, modifications, revisions, or amendments to this MOU which are mutually agreed upon by and between the parties to this MOU shall be incorporated by written instrument, and effective when executed and signed by all parties to this MOU.

B. Applicable Law. The construction, interpretation and enforcement of this MOU shall be governed by the laws of the State of California. The courts of the State of California shall have jurisdiction over any action arising out of this MOU and over the parties, and the venue shall be the County of Yuba.

C. Entirety of Agreement. This MOU, consisting of four pages, represents the entire and integrated Agreement between the parties and supersedes all prior negotiations, representations, and agreements, whether written or oral.

D. Severability. Should any portion of this MOU be judicially determined to be illegal or unenforceable, the remainder of the MOU shall continue in full force and effect, and either party may renegotiate the terms affected by the severance.

E. Third Party Beneficiary Rights. The parties do not intend to create in any other individual or entity the status of a third-party beneficiary, and this MOU shall not be construed to create such status.

The rights, duties and obligations contained in this MOU shall operate only between the parties to this MOU and shall inure solely to the benefit of the parties to this MOU. The provisions of this MOU are intended only to assist the parties in determining and performing their obligations under this MOU. The parties to this MOU intend and expressly agree that only party's signatory to this MOU shall have any legal or equitable right to seek to enforce this MOU, to seek any remedy arising out of a party's performance or failure to perform any term or condition of this MOU, or to bring an action for the breach of this MOU.

8. Termination
Either party shall have the right to terminate this Agreement at any time for any reason upon thirty (30) days advance written notice to the other party.

9. Indemnification
Sub-Awardee specifically agrees to indemnify, defend, and hold harmless the City, its directors, officers, members, agents, and employees (collectively the "Indemnitees") from and against any and all actions, claims, demands, losses, costs, expenses, including reasonable attorneys' fees and costs, damages, and liabilities (collectively "Losses") arising out of or in any way connected with the performance of this.

Agreement. Sub-Awardee shall pay all costs and expenses that may be incurred by the City in enforcing this indemnity, including reasonable attorneys' fees. The provisions of this Section shall survive the expiration, termination, or assignment of this Agreement.

10. Counterparts
This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with the U.S. federal ESIGN Act of 2000, California's Uniform Electronic Transaction Act (Ca. Civ. Code§ 1633.1, et seq.) or other applicable law) or other transmission method, and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes. With respect to signatures delivered via facsimile or electronically, each party may request original ink signatures if failure to deliver such original ink signatures shall not affect the validity of the electronic signatures that were delivered.

11. Signatures
In witness whereof, the parties to this MOU through their duly authorized representatives have executed this MOU on the days and dates set out below, and certify that they have read, understood, and agreed to the terms and conditions of this MOU as set forth herein.

Sub-Awardee – Habitat for Humanity Yuba/Sutter
_____________________________________ __________________________________________ Signature, Joseph Hale, CEO Date
Grantee – City of Marysville
_____________________________________ __________________________________________ Signature, Jim Schaad, City Manager Date
Approved as to Legal Form
_____________________________________
Brant Bordsen, City of Marysville Legal Counsel

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT UNDER THE

PERMANENT LOCAL HOUSING ALLOCATION (PLHA) PROGRAM MOU

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MARYSVILLE AND

HANDS OF HOPE

1. Parties
This Memorandum of Understanding (hereinafter referred to as "MOU") is made and entered into by and between Hands of Hope (hereinafter referred to as "Sub-Awardee") whose address is 131 F Street, Marysville, CA 95901, and the City of Marysville (“City”) whose address is 526 C Street, Marysville, CA 95901.

3. Term of MOU
This MOU is effective November 20, 2024, and shall remain in full force and effect until July 31, 2025.

All funds received by Sub-Awardee under this MOU shall be spent prior to June 30, 2025.

4. Responsibilities of Sub-Awardee
Sub-Awardee is responsible for program services for the Life Building Center that includes, but is not limited to, coordinated entry, handling of the HMIS Database, counseling, casework, life skill classes, and 24-hour sheltering services for up to twenty-five (25) beds. Sub-Awardee will use this funding to cover the costs of one(1) full-time employee and one (1) part-time employee for the twenty-five (25) bed shelter in partnership with Habitat for Humanity Yuba Sutter.

Each party shall not unlawfully discriminate , harass, or allow harassment against any employee, applicant for employment or client because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition, age, marital status, sexual orientation or use of family care leave. Each party shall insure that the evaluation and treatment of their employees, applicants for employment and clients are free from such discrimination and harassment. SubAwardee and the City shall comply with the provisions of the Fair Employment and Housing Act (Government Code Section 12990 (a-f) et seq.) and the applicable regulations promulgated there under (California Code of Regulations, Title 2, Section 7285 et seq.).

8. Termination
Either party shall have the right to terminate this Agreement at any time for any reason upon thirty (30) days advance written notice to the other party.

Sub-Awardee – Hands of Hope
_____________________________________ __________________________________________ Signature, Rick Milhollin, Executive Director Date
Grantee – City of Marysville
_____________________________________ __________________________________________ Signature, Jim Schaad, City Manager Date
Approved as to Legal Form
_____________________________________
Brant Bordsen, City of Marysville Legal Counsel

Item #06
Date: November 19, 2024
To: Mayor and City Council
From: Jennifer Styczynski, Finance Director
Jim Schaad, City Manager
Subject: Application for Department of Housing and Community Development Under the Permanent Local Housing Allocation (PLHA) Program
Recommendation:

Pass a Motion to 1) approve Resolution 2024-XX for the submission of the application for the fifth year (2023) of funds under the California Department of Housing and Community Development’s PLHA Program, 2) accept the funds if the application is approved, and 3) authorize the Finance Director to make the appropriate supplemental appropriations per the award letter.

Rationale for Recommendation:

If awarded, the funds will allow City staff to allocate funds for the continued operation of the emergency homeless shelter and navigation center located at 131 F Street, Marysville, California.

Background:

The Permanent Local Housing Allocation (PLHA) program provides funding to local governments in California for housing-related projects and programs that assist in addressing the unmet housing needs of their local communities. The program is administered by the California Department of Housing and Community Development (HCD).

On July 28, 2020, the Marysville City Council approved the submission of the initial application for PLHA program funding. HCD subsequently approved the application, allowing the City to receive up to $662,295 over a five-year period. This request pertains to the final allocation of funding available for this program. While the City has previously applied for and received funding for the first four years, it must re-apply to demonstrate the ongoing compliance with all PLHA threshold requirements. The current Notice of Funding Availability (NOFA) for the 2023 PLHA Formula Allocation was amended and released on October 15, 2024.

Discussion & Analysis:

The funding will be allocated to Habitat for Humanity and Hands of Hope to support the ongoing operation and maintenance of the emergency shelter and navigation center. These funds will assist in the management of a 25-bed shelter and navigation center for unhoused individuals without children.

Item #06
The funding aims to help those experiencing or at risk of homelessness by providing services such as rapid re-housing, rental assistance, and supportive case management. This will enable individuals to secure and maintain housing, cover operational and capital costs for navigation centers and emergency shelters, and support the construction, rehabilitation, and preservation of both permanent and transitional housing.

All individuals served will have incomes below 30% of the Area Median Income (AMI). Located at the Coordinated Entry facility, the center will offer shelter guests case management and housing navigation services. Based on each client's specific vulnerabilities and barriers, they will be referred to local rapid re-housing service providers through the Coordinated Entry System.

In the first year (2019), a funding allocation of $110,382 was sub-awarded to Habitat for Humanity and Hands of Hope. The second year (2020) allocation of $169,063, in combination with the third year (2021) funding of $183,883, were also sub-awarded to these organizations. Additionally, a funding allocation of $96,931 for the fourth year (2022) has been approved by HCD. With the fifth year (2023) allocation pending application and approval, staff recommends moving forward with preparing Memoranda of Understanding (MOUs) between Habitat for Humanity and Hands of Hope to continue as sub-awardees, contingent on the current application being approved and the final allocation being confirmed through a Standard Agreement with HCD.

Alignment with City Council Goal(s):

Goal #1: Increase Fiscal Sustainability and Goal #4: Enhance Public Safety.

Fiscal Analysis:

No general fund appropriations are necessary to support this program. It is managed by Habitat for Humanity and Hands of Hope, with the City eligible to claim 5% of the funding allocation to cover the staff time required for program administration and reporting to HCD.

Attachments:
1) Resolution 2024-XX
2) NOFA dated 10/15/2024
RESOLUTION NO. 2024-XX

RESOLUTION OF THE COUNCIL OF THE CITY OF MARYSVILLE, STATE OF

CALIFORNIA, APPROVING THE APPLICATION AND ACCEPTANCE PROCESS WITH

THE STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY

DEVELOPMENT
A necessary quorum and majority of the council members of the City of Marysville, California, a municipality (“Applicant”) hereby consents to, adopts, and ratifies the following resolution:

A. WHEREAS, the Department is authorized to provide up to $296 million under the SB 2 Permanent Local Housing Allocation Program Formula Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB 2)).

B. WHEREAS, the State of California (the “State”), Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability (“NOFA”) dated 10/15/2024 under the Permanent Local Housing Allocation (PLHA) Program.

C. WHEREAS, the City of Marysville is an eligible Local government applying for the program to administer one or more eligible activities, or a Local or Regional Housing Trust Fund to whom an eligible Local government delegated its PLHA formula allocation.

D. WHEREAS, the Department may approve funding allocations for PLHA Program, subject to the terms and conditions of the Guidelines, NOFA, Program requirements, the Standard Agreement, and other contracts between the Department and PLHA grant recipients.

NOW THEREFORE BE IT RESOLVED THAT:

1. If Applicant receives a grant of PLHA funds from the Department pursuant to the above referenced PLHA NOFA, it represents and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the PLHA Program, as well as any and all contracts Applicant may have with the Department.

2. Applicant is hereby authorized and directed to receive a PLHA grant, in an amount not to exceed the five-year estimate of the PLHA formula allocations, as stated in Appendix B of the current NOFA $662,295.00 in accordance with all applicable rules and laws.

3. Applicant hereby agrees to use the PLHA funds for eligible activities as approved by the Department and in accordance with all Program requirements, Guidelines, other rules and laws, as well as in a manner consistent and in compliance with the Standard Agreement and other contracts between the Applicant and the Department.

4. Applicant certifies that it was delegated by City of Marysville, California to submit an application on its behalf and administer the PLHA grant award for the formula allocation of PLHA funds, pursuant to Guidelines Section 300(c) and 300(d), and the legally binding agreement between the recipient of the PLHA funds and the Applicant is submitted with the PLHA application.

5. Applicant certifies that it has or will subgrant some or all of its PLHA funds to another entity or entities. Pursuant to Guidelines Section 302(c)(3), “entity” means a housing developer or program operator, but does not mean an administering Local government to whom a Local government may delegate its PLHA allocation

6. Applicant certifies that its selection process of these subgrantees was or will be accessible to the public and avoided or shall avoid any conflicts of interest.

7. Pursuant to Applicant’s certification in this resolution, the PLHA funds will be expended only for eligible Activities and consistent with all program requirements.

8. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, the PLHA Program Guidelines and any other applicable SB 2 Guidelines published by the Department.

9. Applicant certifies the funding will be utilized for §301(a)(6) Assisting persons who are experiencing or at risk of homelessness, including but not limited to, providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital cost for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing. This plan has been approved by the City Council of the City of Marysville.

10. The Community and Economic Development Director and/or Finance Director are authorized to execute the PLHA Program Application, the PLHA Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA grant awarded to Applicant, as the Department may deem appropriate.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Marysville this 19th day of November, 2024 by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Signature of Approving Officer
By: __________________________________
Jim Schaad, City Manager

CERTIFICATE OF THE ATTESTING OFFICER
The undersigned, Officer of the City of Marysville, does hereby attest and certify that the foregoing Resolution is a true, full, and correct copy of a resolution duly adopted at a meeting of the City of Marysville which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof.

Attest:

Signature of Attesting Officer
Nadine Sims, City Clerk
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 19th day of November, 2024.

By: ________________________________
Nadine Sims, City Clerk
City of Marysville, California
By its City Council
By: ______________________________
Chris Branscum, Mayor
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPART MENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF STATE FINANCIAL ASSISTANCE
651 Bannon Street
Sacramento, CA 95811 (916) 263-2771
December 29, 2023
Amended October 15, 2024 (CY 2023 Allocation)
MEMORANDUM FOR: Potential Applicants
FROM: Jennifer Seeger, Deputy Director
Division of State Financial Assistance
SUBJECT: Notice of Funding Availability
Permanent Local Housing Allocation Program
Calendar Year 2023 Formula Allocation
The California Department of Housing and Community Development (Department or HCD) is pleased to announce the release of the 2024 Permanent Local Housing Allocation Program (PLHA) Local Government Formula Component Notice of Funding Availability (NOFA) for approximately $320 million in calendar year (CY) 2021 and 2022 funds as well as new CY 2023 funds as follows:

Allocation Year NOFA Funds Available
CY 2023 calendar year $128.6 million
CY 2022 calendar year $132.1 million
CY 2021 calendar year $59.9 million
Please refer to Appendix A for detailed information on funds available to each eligible locality under this NOFA for housing-related projects and programs that assist in addressing unmet housing needs of their local communities. Appendix A reflects allocations available as of October 4, 2024. If an application has been previously submitted but no award has been made as of the date of this NOFA, there is no need to resubmit the application for CY 2022 and CY 2021 funds. A new application will be required to request CY 2023 funds.

This NOFA will remain open to eligible Applicants through June 30, 2027. The NOFA will be augmented with additional CY funds as additional revenues are collected and made available.

All Applicants must ensure they meet all threshold requirements outlined in this NOFA and Program Guidelines prior to the submittal of an application. *** PLEASE NOTE ***
All CY 2021 funds unawarded by June 31, 2025 will revert to the Housing Rehabilitation Loan Fund established to be used for the Multifamily Housing Program (Chapter 6.7 commencing with Section 50675) pursuant to Health and Safety Code Section 50470 (b)((2)(B)(ii)(VI) to be made available through a future Multifamily Housing Program Notice of Funding Availability.

To receive an award of CY 2021 funds, Applicants are required to submit an application and demonstrate a fully compliant housing element and submittal of the applicable Annual Progress Report(s) as detailed in Part II, Section F or G by no later than February 28, 2025.

Permanent Local Housing Allocation Program
CY 2023 Formula Allocation NOFA

Page 2 ends

Applications must be submitted through the online application portal.

The application submittal portal will be available and open for applications beginning October 15, 2024. Personal deliveries will not be accepted. No facsimiles, incomplete applications, application revisions, or walk-in application packages will be accepted.

PLHA Program Guidelines, application forms, and instructions are available on the Department’s PLHA Program website. If you have questions regarding this NOFA, please email the Department at [email protected]. The Department will continue to offer bi-weekly office hours and opportunities for technical assistance to all potential Applicants. To receive information on workshops, office hours, and other program-related updates, please subscribe to the PLHA listserv.

Permanent Local Housing Allocation Program
Notice of Funding Availability
CY 2023 Formula Allocation
Gavin Newsom,
Governor State of California
Tomiquia Moss, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community Development PLHA Program Website
Email: [email protected]
October 15, 2024
Table of Contents
I. New in this NOFA................................................................................................................ 1 II. Overview and Timeline........................................................................................................ 1 III. Program Requirements .................................................................................................... 2 A. Eligible Applicants ............................................................................................................... 2 B. Eligible Activities.................................................................................................................. 3 C. Allocation of funding and limits............................................................................................ 4 D. Program Administrative, Activity Delivery Costs, and Reimbursement of Costs................. 5 E. Application review ............................................................................................................... 5 F. Threshold requirements for First-Time Applicants ............................................................... 5 G. Threshold requirements for Previous Grantees................................................................... 8 H. Administration and Reporting Requirements ...................................................................... 9 IV. Application Webinar ......................................................................................................... 9 V. Appeals ............................................................................................................................... 9 A. Basis of Appeals.................................................................................................................. 9 B. Appeal Process and Deadlines.......................................................................................... 10 C. Decision ............................................................................................................................ 10 VI. Other terms and conditions ............................................................................................ 10 A. Right to modify or suspend................................................................................................ 10 B. Disclosure of application.................................................................................................... 11 C. Conflicts ............................................................................................................................ 11 Appendix A .............................................................................................................................. 12 Appendix B .............................................................................................................................. 18 Appendix C .............................................................................................................................. 23 Appendix D .............................................................................................................................. 24 California Department of Housing and Community Development Page 1 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Notice of Funding Availability
Permanent Local Housing Allocation Program
Local Government Formula Component
CY 2023 Allocation
I. New in this NOFA
A. Affordable Ownership Worker Housing (AOWH) Requirements Pursuant to Health and Safety Code Section 50470(b)(2)(A), twenty percent (20%) of the moneys collected and deposited in the Building Homes and Jobs Trust Fund shall be expended for Affordable Owner-Occupied Workforce Housing (AOWH).

The Department monitors compliance with this requirement both based on allocations adopted in required 5-year plans and any amendments to that plan as well as actual documented expenditures. Based on these indicators, HCD has determined that at the end of the current 5-year period applicable to CY 2019, 2020, 2021, 2022 and 2023 allocations, funds projected to be expended on AOWH are trailing behind the required 20 percent. As such, the Department will, for this final NOFA covered by the 2020-2025 plans, require a set percentage of funds requested to be for AOWH activities.

These requirements are detailed in Section III(B)(1) of this NOFA {Program Overview, Eligible Applicants, Affordable Owner-Occupied Workforce Housing Requirements}.

II. Overview and Timeline
The California Department of Housing and Community Development (Department or HCD) is announcing the release of the calendar year (CY) Allocation Permanent Local Housing Allocation (PLHA) Program’s Local Government Formula Component Notice of Funding Availability (NOFA).

Funding for this NOFA is provided pursuant to Senate Bill 2 (SB 2) (Chapter 364, Statutes of 2017). SB 2 established the Building Homes and Jobs Trust Fund (Fund) and authorizes the Department to allocate 70 percent of moneys collected and deposited in the Fund, beginning in calendar year 2019, to Local governments for eligible housing and homelessness activities. The intent of the bill is to provide a permanent, on- going source of funding to Local governments for housing-related projects and programs that assist in addressing the unmet housing needs of their local communities.

This NOFA represents the fifth CY allocation of moneys deposited in the Fund for the prior CY and includes any remaining unawarded funds not requested by eligible Applicants for prior and available CYs.

Capitalized terms not otherwise defined in this NOFA shall have the meanings set forth in PLHA Guidelines Section 101.

California Department of Housing and Community Development Page 2 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Applicants may apply at any time after the release of the NOFA, however, any Applicant requesting CY 2021 funds (see appendices A and D), must meet all threshold requirements set forth in the PLHA Program Guidelines, Article III, Section 302, including housing element compliance and Annual Progress Report submittal requirements) and submit all required application materials no later than February 28, 2025.

Awards will be made on a rolling basis as they are received, reviewed, and determined to have meet all threshold requirements. If an application is submitted and determined to be incomplete (including housing element compliance and Annual Progress Report submittal), the Applicant will be alerted to the deficiencies that need to be addressed and the application will be rejected. No award will be made until those deficiencies are addressed to the satisfaction of the Department. Once addressed, the Applicant will need to resubmit the entire application package for reconsideration.

Please note that per state statute, any CY 2021 funds unawarded by June 30, 2025 will revert to the Housing Rehabilitation Loan Fund established to be used for the Multifamily Housing Program.

III. Program Requirements
The following is provided as a summary for the allocation of the PLHA formula funds to Local governments and is not to be considered a complete representation of the eligibility, threshold, or other requirements, terms, and conditions. All Applicants should fully review the PLHA Program Guidelines for full requirements.

This 2024 NOFA represents the fifth year of funding under the PLHA program for the Entitlement and Non-Entitlement Local government Formula Component as detailed below:

Revenue
Collection Period
NOFA
Issuance
Allocation Application and Award Deadlines
CY 2019 2020 Reverted to MHP as of 6/30/2023
CY 2020 2021 Reverted to MHP as of 6/30/2024
CY 2021 2022 Must apply for funds by February 28, 2025, and be awarded by June 30, 2025 or funds will revert to MHP
CY 2022 2023 Must apply for funds by February 28, 2026, and be awarded by June 30, 2026, or funds will revert to MHP
CY 2023 2024 Must apply for funds by February 28, 2027, and be awarded by June 30, 2027 or funds will revert to MHP
*Please note, application deadlines for reverting funds may be established in future NOFA amendments A. Eligible Applicants
An Applicant must be an Entitlement Local government, a Non-Entitlement Local government, or a Local or Regional Housing Trust Fund delegated by the Local government pursuant to the PLHA Guidelines Article III, Section 300.

California Department of Housing and Community Development Page 3 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA

1. Delegation of Formula Allocation
Per PLHA Guidelines Section 300 (c) and (d), a Local government may delegate to another Local government or Local Housing or Regional Housing Trust Fund to submit an application and administer on its behalf its formula allocation of Program funds, provided that the parties enter into a legally binding agreement and the funds are expended for eligible Activities and consistent with Program requirements. The delegating entity shall be identified in the application. The administering entity shall be responsible for all Program requirements.

Upon delegating its entire formula allocation to another Local government or to a Local or Regional Housing Trust Fund, the Local government that delegated their allocation is no longer involved in the PLHA application or administration of the PLHA grant for the full term of the PLHA Plan, which extends through 2023. The delegated Local government or Trust Fund assumes full responsibility for compliance with statute and for meeting all the Department’s requirements, including any penalties for non-compliance.

A Local government can subgrant a portion of its allocation to another entity, as permitted by PLHA Guidelines Section 302(c)(3). When a Local government subgrants a portion of its allocation to another entity, the Local government remains fully accountable and responsible for compliance with statute and for meeting all of the Department’s requirements, including any penalties for noncompliance.

B. Eligible Activities
PLHA funds allocated to eligible Applicants must be used to carry out one or more of the eligible activities listed in the PLHA Guidelines, Article III, Section 301. All services must be provided within the county containing the Local government recipient.

1. Affordable Owner-Occupied Workforce Housing Requirements a. First time Applicants requesting funds will be required to allocate 40 percent of funds requested to AOWH activities as defined below:
i. AOWH is defined as “owner-occupied housing that is affordable to persons and families of low or moderate income, as that term is defined in HSC Section 50093, except in high-cost areas where moderate income shall include households earning up to 150 percent of AMI.”
California Department of Housing and Community Development Page 4 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA ii. Eligible AOWH activities include the following:

Guideline
Activity
Description AOWH Applicability
2 Predevelopment, development,
acquisition, rehabilitation, and
preservation of Affordable rental and
ownership housing, including Accessory
Dwelling Units (ADUs), that meets the
needs of a growing workforce earning
up to 120% AMI, or 150% AMI in highcost areas. ADUs shall be available for occupancy for a term of no less than 30
days.

Only those expenditures
directly related to
ownership housing will
count towards the 20%
requirement. Must be
documented after
expenditure of funds.
3 Matching portions of funds placed into
Local or Regional Housing Trust Funds.
4 Matching portions of funds available
through the Low- and Moderate-Income
Housing Asset Fund pursuant to
subdivision (d) of HSC Section 34176.
7 Accessibility modifications in Lowerincome Owner-occupied housing.All expenditures 8 Efforts to acquire and rehabilitate
foreclosed or vacant homes and
apartments.

Only those expenditures
directly related to
ownership housing will
count towards the 20%
requirement. Must be
documented after
expenditure of funds.
9 Homeownership opportunities,
including, but not limited to, down
payment assistance.

All expenditures
C. Allocation of funding and limits
Appendix A lists the dollar amount of the available PLHA funds by CY allocation.

If a Local government applied for and received a CY allocation, there is a blank in the applicable column(s).

To avoid amending the Standard Agreement each year and to expedite the disbursement of PLHA funds, the Standard Agreement and the Applicant’s required resolution shall include a five-year estimate of PLHA formula allocations, as stated in Appendix B, as the maximum funding amount. The actual amounts may be lower, and the disbursements will be based on the actual allocation amounts.

California Department of Housing and Community Development Page 5 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA D. Program Administrative, Activity Delivery Costs, and Reimbursement of Costs Predevelopment expenses for construction projects funded by PLHA funds and costs to develop and prepare the PLHA application and Plan may be paid from the PLHA funds regardless of when the costs were incurred. Reimbursement of expenses to prepare the PLHA application and Plan are subject to the cap on administrative costs as detailed in the PLHA Program Guidelines. Other costs incurred more than one year prior to commitment by the Local government may not be paid from the PLHA funds.

E. Application review
An Applicant must submit a complete application and other documents consistent with the deadlines stated in this NOFA. Applications submitted in response to this NOFA must meet the threshold requirements set forth in this section and in PLHA Guidelines Section 302.

F. Threshold requirements for First-Time Applicants
First-time Applicants who have not previously received an award under a prior Local government Formula Allocation NOFA must meet the following threshold requirements:

1. Housing Element Compliance.
a. The housing element of the Applicant and any delegates or subgrantees, if applicable, must have an adopted housing element that has been found by the Department to be in substantial compliance with the requirements of Article 10.6 (commencing with section 65580) of Chapter 3 of Division 1 of Title 7 of the Government Code, pursuant to Government Code section 65585 at the time of application. Additional information on verifying compliance with this requirement is outlined in Appendix C.
b. If an Applicant is applying on behalf of multiple jurisdictions or delegating or sub granting to another jurisdiction, the funds may only be awarded for use in a locality with an adopted housing element that has been found by the Department to be in substantial compliance with the requirements of Article

10.6 (commencing with section 65580) of Chapter 3 of Division 1 of Title 7 of the Government Code, pursuant to Government Code section 65585 at the time of application. If the Applicant is not compliant by time of application that will not prevent an award from being made for use in the localities that are determined to be compliant.

2. Annual Progress Report Submittal.
a. The Applicant must have submitted to the Department the Annual Progress Report (APR) on the housing element for the corresponding calendar year based on the allocations for which the Applicant is applying by the application submittal date as follows:

California Department of Housing and Community Development Page 6 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Allocation Requested: APR Reporting Period:
2021 allocation CY 2021 APR
2022 allocation CY 2022 APR
2023 allocation CY 2023 APR
Additional information on verifying compliance with this requirement is outlined in Appendix C.

3. Application requests an allocation pursuant to Section 200 of the PLHA Guidelines and identifies the eligible activities to be undertaken. Activities must be carried out in the jurisdiction of the Applicant’s Local government. Jointly funded projects may be carried out as described in PLHA Guidelines Section 301(c).
a. At least 40% of the funds requested in the application must be allocated to AOWH activities as defined in Section III(B)(1)(a)(2) above.

4. Submission of the application must be authorized by the governing board of the Applicant by resolution, and this resolution must be submitted as part of the application. The resolution should use the five-year estimate of funding, as listed in Appendix B.
a. The resolution shall certify that, if funds are used for the development of an Affordable Rental Housing Development, the Local government shall make the PLHA assistance in the form of a low-interest, deferred loan to the Sponsor of the Project. The loan shall be evidenced through a Promissory Note secured by a Deed of Trust, and a Regulatory Agreement shall restrict occupancy and rents in accordance with the Local government-approved underwriting of the Project for a term of at least 55 years. b. If the Local government proposes to allocate funds for any Activity to another entity, the resolution must certify that the Local government’s selection process shall avoid conflicts of interest and shall be accessible to the public.

See PLHA Guidelines Section 302 (c)(3).
c. If the Local government proposes to use funds for the acquisition, construction, or rehabilitation of for-sale housing projects, or units within forsale housing projects, the resolution must certify that the grantee shall record a deed restriction against the property that will ensure compliance with one of the requirements stated in PLHA Guidelines Section 302(c)(6)(A),(B) or (C).

5. A Five-year Plan which details the following:
a. The manner in which the allocated funds will be used for eligible Activities.

California Department of Housing and Community Development Page 7 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA b. A detailed description of the way the Local government will prioritize investments that increase the supply of housing for household with incomes at or below 60 percent of the AMI and a detailed description of how the Plan is consistent with the programs set forth in the Local government’s housing element.
c. Evidence that the Plan was authorized and adopted by resolution by the Local government and that the public had an adequate opportunity to review and comment on the Plan’s contents prior to the Plan resolution adoption.

The Plan must be provided to the public for a public comment period, culminating with a public hearing at which the governing board may approve it. The draft Plan should be published for public review on the Applicant’s website.
d. The resolution adopting the Plan should specifically identify the activities the Local government plans to engage in. The resolution is required to be submitted as part of the application. The resolution must specifically state the eligible activities from the Plan application.
e. The following information is required for each proposed Activity:
i. A detailed description of each Activity, pursuant to Section 301, and the percentage of funding being allocated to it. The description must include a minimum of 40 percent directed to Affordable Owner-Occupied Workforce Housing (AOWH).
ii. The projected number of households to be served at each income level and a comparison to the unmet share of the Regional Housing Needs Allocation at each income level.
iii. A description of major steps/actions and a proposed schedule required for the implementation and completion of the Activity.
iv. The period of affordability for each Activity. Rental Projects are required to have an affordability period of at least 55 years.
f. The Plan shall be for a term of five years, illustrating how the allocations from 2019, 2020, 2021, 2022, and 2023 will be used. Refer to instructions in the “Plan” tab of the PLHA Application form.

6. If funds are used for acquisition, construction, or rehabilitation of for-sale housing projects or units within for-sale housing projects, then a deed restriction shall be recorded against the property as described in Section 302(c)(6)(A-C).

7. If funds are proposed to be used for development of an Affordable Rental Housing Development, a certification is required that the Local government shall make the PLHA assistance in the form of a low-interest, deferred loan to the Sponsor of the Project. The loan must be evidenced through a Promissory Note California Department of Housing and Community Development Page 8 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA secured by a Deed of Trust, and a Regulatory Agreement is required to restrict occupancy and rents in accordance with the Local government’s approved underwriting of the Project for a term of at least 55 years. If any activity in the five-year PLHA Plan consists of loans being made to a homebuyer, homeowner, developer or owner of a project, a Program income reuse plan describing how repaid PLHA loans will be used for eligible activities specified in Section 301 must be included in the application. This reuse plan must also describe how interest earned from PLHA funds deposited in a Local government interestbearing account will be used for eligible PLHA activities.

G. Threshold requirements for Previous Grantees
Applicants which have previously received an award of PLHA funds must meet all threshold requirements as outlined in the PLHA Program Guidelines Section 302.

Specifically, prior grantees requesting a new allocation of funds must demonstrate the following:

1. The housing element compliance status of the Applicant and delegates or subgrantees, if applicable, must have adopted a housing element that has been found by the Department to be in substantial compliance with the requirements of Article 10.6 (commencing with section 65580) of Chapter 3 of Division 1 of Title 7 of the Government Code, pursuant to Government Code section 65585 at the time of application.

2. The Applicant must have submitted to the Department the Annual Progress Report (APR) consistent with the CY allocation being requested as detailed below at the time of application:

Allocation Requested: APR Reporting Period:
2021 allocation CY 2021 APR
2022 allocation CY 2022 APR
2023 allocation CY 2023 APR

3. Applicant must be current on all applicable Annual PLHA required reports at time of award. Annual PLHA reports are due July 31 of each year reporting on the prior calendar year’s activities, per PLHA Guidelines Section 503.

4. Applicant has met commitment and disbursement requirements for previously awarded funds stated in PLHA Guidelines Section 300(e) and must not have incurred any penalties stated in PLHA Guidelines Section 502.

5. Previous grantees will have already received Department approval for their fiveyear PLHA Plan which must include a list of the activities that the Local government plans to provide using the five years of funding contained in the Standard Agreement. In subsequent funding years, the PLHA Plan continues in California Department of Housing and Community Development Page 9 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA force and effect unless the Local government amends their Plan. a. If the Local government is proposing that more than 10 percent of the anticipated funds be allocated to a different activity, the Plan must be formally amended, including discussion and approval at a publicly noticed meeting of the Local government’s governing board, and be submitted to the Department for approval.
b. Any amendment proposing to move more than 10 percent of funds that involve moving funds from an AOWH activity (see Section III(B)(1)(a)(ii) above) may only be moved to another AOWH activity.
c. Unless otherwise approved by the Department, all Applicants amending their plan will be required to use 40 percent of each remaining allocation for AOWH activities.

H. Administration and Reporting Requirements
All recipients of PLHA funds must meet the administration and reporting requirements set forth in PLHA Program Guidelines, Article III, Sections 500, 501, and 503.

It is the Applicant’s responsibility to ensure that the application is clear, complete, and accurate. The Department may request additional clarifying information and/or inquire as to where in the application specific information is located. However, missing or forgotten application information or documentation may cause the application not to pass threshold.

IV. Application Webinar
Applicants are strongly encouraged to view the PLHA webinar to gain information critical for preparing the application. The PLHA webinar recording is located on the Department’s PLHA webpage. Any questions on the program should be directed to the Program email at [email protected].

V. Appeals
A. Basis of Appeals

1. Applicants may appeal HCD’s written determination that an application is incomplete, has failed threshold review, or has otherwise been determined to provide insufficient basis for an award (including scoring and tie breaker).

2. At the sole discretion of the Department, the Department’s written determination may include a request for clarifying and/or corrective information.

For purposes of this section, “clarifying information” includes information and/or documentation that resolves ambiguities in any application materials that will inform the Department’s threshold, scoring and feasibility determinations.

California Department of Housing and Community Development Page 10 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA

3. No Applicant shall have the right to appeal a decision of HCD relating to another Applicant’s application (e.g., eligibility, award).

4. Any request to appeal HCD’s decision regarding an application shall be reviewed for compliance with the Guidelines and this NOFA. All decisions rendered shall be made by the Program Manager or his/her designee. The decision shall be final, binding, and conclusive, and shall constitute the final action of HCD.

5. The appeal process provided herein applies solely to decisions of HCD made pursuant to this NOFA.

B. Appeal Process and Deadlines

1. Process: To file an appeal, Applicants must submit to HCD, by the deadline set forth below, a written appeal which states all relevant facts, arguments, and evidence upon which the appeal is based. Furthermore, the Applicant must provide a detailed reference to the area or areas of the application that provide clarification and substantiation for the basis of the appeal. No new or additional information will be considered if this information would result in a competitive advantage to an Applicant. Once the written appeal is submitted to HCD, no further information or materials will be accepted or considered thereafter.

Appeals are to be submitted to HCD at [email protected] according to the deadline set forth in HCD review letters.

2. Filing Deadline: Appeals must be received by HCD no later than five (5) business days from the date of HCD’s threshold review, or initial score letters, as applicable, representing HCD’s decision made in response to the application.

C. Decision
Any request to appeal HCD’s decision regarding an application shall be reviewed for compliance with the Guidelines and this NOFA. All decisions rendered shall be final, binding, and conclusive, and shall constitute the final action of HCD.

VI. Other terms and conditions
A. Right to modify or suspend
The Department reserves the right, at its sole discretion, to suspend, amend, or modify the provisions of this NOFA at any time, including, without limitation, the amount of funds available hereunder. If such an action occurs, the Department will notify all interested parties and will post the revisions to the Department’s website.

California Department of Housing and Community Development Page 11 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA B. Disclosure of application
Information provided in the application will become a public record and available for review by the public, pursuant to the California Public Records Act (GC Section 7920.000 et seq.). As such, any materials provided will be disclosed to any person making a request under this Act. The Department cautions Applicants to use discretion in providing information not specifically requested, including, but not limited to, bank account numbers, personal phone numbers, and home addresses.

By providing this information to the Department, the Applicant is waiving any claim of confidentiality and consents to the disclosure of submitted material upon request.

C. Conflicts
In the event of any conflict between the terms of this NOFA and either applicable state or federal law or regulation, the terms of the applicable state or federal law or regulation shall control. Applicants are deemed to have fully read and understand all applicable state and federal laws, and regulations pertaining to PLHA, and understand and agree that the Department shall not be responsible for any errors or omissions in the preparation of this NOFA.

California Department of Housing and Community Development Page 12 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Appendix A
Entitlement and Non-Entitlement Local Government Formula Allocations Calendar Years 2021, 2022, and 2023.
• Please refer to Section II.A. Eligible Applicants for a discussion of the definition of Entitlement and Non- Entitlement Local governments.
• If no funds are noted for CY 2021 or CY 2022, those funds have already been requested and awarded to the eligible Local government.
• Funds identified in RED are at risk of converting to HCD’s Multifamily Housing Program (MHP) and must be requested through an application submitted no later than February 28, 2025.

Entitlement Local Governments Non-Entitlement Local Governments Local Government CY 2021 CY 2022 CY 2023 Local Government CY 2021 CY 2022 CY 2023 Alameda $479,024 $367,156 Alpine County $116,768 $57,959 $43,467 Alameda County $800,595 $613,629 Alturas $128,224 $63,112 $48,072 Alhambra $796,443 $399,179 $305,957 Amador City $112,445 $56,885 $43,138 Aliso Viejo $78,309 Amador County $275,316 $135,904 $89,916 Anaheim $3,686,550 $1,847,709 $1,416,205 American Canyon $97,199 $67,623 Antioch $259,046 Anderson $178,480 $90,221 $70,912
Apple Valley $246,524 $188,952 Angels Camp $128,764 $70,091 $54,467 Bakersfield $2,960,656 $1,483,889 $1,137,350 Arcata $107,399 $76,577 Baldwin Park $320,775 Artesia $213,605 $102,568 $79,866 Bellflower $337,495 Arvin $83,886
Berkeley $849,995 Atwater $139,339 $103,072
Buena Park $242,623 Auburn $203,337 $101,762 $79,866
Burbank $313,549 Avenal $80,022 $64,334
Camarillo $88,939 Benicia $88,637
Carlsbad $233,683 $179,110 Biggs $121,739 $62,038 $46,427 Carson $709,383 $355,545 $272,513 Bishop $67,406 $49,716 Cathedral City $484,445 $242,805 $186,101 Blue Lake $117,957 $59,891 $45,513 Cerritos $186,806 $93,627 $71,762 Brawley $86,261
Chico $334,642 $256,491 Butte County $296,625 $189,136
Chino $426,531 $213,778 $163,854 Calaveras County $130,115 Chino Hills $303,241 $151,985 $116,491 Calexico $284,935 $140,413 $104,899 Chula Vista $908,287 $696,170 Calimesa $156,324 $78,680 $55,015 Citrus Heights $268,126 $205,509 Calipatria $59,623 $48,620 Clovis City $313,434 $240,236 Calistoga $73,848 $53,005 California Department of Housing and Community Development Page 13 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Entitlement Local Governments Non-Entitlement Local Governments Local Government CY 2021 CY 2022 CY 2023 Local Government CY 2021 CY 2022 CY 2023 Compton $1,316,582 $659,875 $505,771 Capitola $110,351 $80,414 Concord $836,053 $419,032 $321,173 Carmel-by-the-Sea $69,822 $51,178 Contra Costa County $1,860,477 $1,425,991 Chowchilla $88,879 $64,334 Corona $995,498 $498,946 $382,425 Clearlake $107,130 $86,078 Costa Mesa $904,122 $453,148 $347,322 Coalinga $71,095
Cupertino $141,890 $108,754 Colfax $125,522 $63,380 $47,706 Daly City $438,780 $336,310 Colusa $161,187 $81,900 $56,294 Davis $199,046 Colusa County $152,541 $80,558 $59,218
Delano $556,115 $278,726 $213,634 Corcoran $94,784 $67,623 Downey $889,923 $446,031 $341,868 Corning $150,380 $70,896 $59,401 El Cajon $424,070 Crescent City $56,111
El Centro $161,642 Del Norte County $115,988 $78,039
El Monte $726,377 $556,743 Dinuba $113,304 $82,424
Elk Grove $377,026 $288,977 Dixon $194,691 $92,100 $80,597 Encinitas $133,775 $102,534 Dorris $59,354 $44,600
Escondido $1,441,775 $722,621 $553,864 Dos Palos $143,355 $72,238 $54,467 Fairfield $256,861 Dunsmuir $62,307 $47,889
Fontana $841,109 $644,681 El Centro
(Colonia Only) $102,524
Fountain Valley $123,971 $95,020 El Dorado County $337,874 Fremont $549,661 $421,296 Etna $56,080 $42,919
Fresno $2,921,311 $2,239,084 Eureka $346,539 $167,253 $117,690 Fresno County $1,408,829 $1,079,819 Exeter $78,411 $52,640 Fullerton $1,177,577 $590,205 $452,372 Farmersville $86,463 $64,700 Garden Grove $653,368 Ferndale $121,739 $60,965 $45,148 Gardena $282,801 $216,757 Firebaugh $159,566 $74,922 $56,111 Gilroy $209,401 $160,499 Fort Bragg $75,995 $59,949
Glendale $569,709 Fort Jones $58,281 $44,600
Glendora $85,590 Fortuna $171,995 $83,242 $66,527
Goleta $80,598 $61,776 Fowler $66,064 $50,630
Hanford $253,302 $194,147 Glenn County $201,716 $98,005 $71,643 Hawthorne $402,674 Grass Valley $117,330 $91,560
Hayward $428,245 Greenfield $109,815 $80,049
Hemet $688,525 $345,090 $264,500 Gridley $143,895 $73,848 $51,543 Hesperia $865,117 $433,599 $332,338 Grover Beach $73,836 Huntington Beach $938,184 $470,220 $360,407 Guadalupe $166,051 $78,680 $55,198 California Department of Housing and Community Development Page 14 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Entitlement Local Governments Non-Entitlement Local Governments Local Government CY 2021 CY 2022 CY 2023 Local Government CY 2021 CY 2022 CY 2023 Huntington Park $428,208 Gustine $73,848 $60,497
Indio $779,909 $390,892 $299,605 Hidden Hills $124,982 $62,844 $46,975 Inglewood $483,467 Hollister $147,123 $110,381
Irvine $498,055 Holtville $61,770 $45,148
Kern County $3,695,204 $1,852,046 $1,419,530 Humboldt County $207,408 La Habra $333,372 $255,518 Huron $67,138 $50,264
La Mesa $124,064 Imperial $72,922
Laguna Niguel $100,806 Imperial County $311,954 $161,080 $109,102 Lake Elsinore $425,098 $213,060 $163,303 Indian Wells $163,889 $78,948 $59,035 Lake Forest $145,261 Industry $110,824 $55,865 $43,138
Lakewood $177,970 Inyo County $109,009 $78,769
Lancaster $595,694 $456,579 Ione $141,734 $70,359 $57,939 Livermore $137,029 Jackson $143,355 $73,311 $51,909
Lodi $288,277 $220,955 King City $60,131
Lompoc $388,324 $194,629 $149,176 Kings County $148,733 $110,016 Long Beach $1,923,146 Lake County $213,687 $152,225
Los Angeles $22,477,835 $17,228,487 Lakeport $77,874 $54,102 Los Angeles County $9,451,755 $7,244,444 Lassen County $70,912 Lynwood $1,079,969 $541,283 $414,875 Lemoore $237,381 $130,213 $89,002 Madera $362,050 $277,499 Lincoln $344,377 $164,032 $116,045 Marin County $622,026 $476,762 Lindsay $89,953 $65,430
Menifee $165,325 Live Oak $156,324 $77,606 $59,035
Merced $444,694 $340,842 Livingston $93,442 $67,989
Milpitas $204,545 $156,777 Loomis $147,678 $78,411 $65,248 Mission Viejo $135,808 Los Banos $131,824 $103,620
Modesto $831,356 $637,206 Loyalton $116,336 $58,012 $43,869 Montebello $208,137 Madera County $241,065 $187,126
Monterey $99,805 $76,497 Mammoth Lakes $74,922 $62,141
Monterey County $555,851 $426,041 Maricopa $116,336 $58,549 $46,610 Monterey Park $273,366 $209,525 Marina $112,230 $81,510 Moreno Valley $1,761,457 $882,847 $676,672 Mariposa County $87,540 Mountain View $219,939 $168,576 Marysville $66,892
Napa $272,799 $209,091 McFarland $90,758 $65,248
National City $337,079 $258,360 Mendocino County $293,672 $203,608 Newport Beach $111,450 Merced County $335,007 $233,721
California Department of Housing and Community Development Page 15 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Entitlement Local Governments Non-Entitlement Local Governments Local Government CY 2021 CY 2022 CY 2023 Local Government CY 2021 CY 2022 CY 2023 Norwalk $389,495 Modoc County $146,597 $68,480 $51,361
Oakland $3,175,817 $2,434,155 Mono County $57,573
Oceanside $426,547 Montague $60,965 $44,600
Ontario $788,724 $604,530 Mount Shasta $74,117 $55,746
Orange $399,168 Napa County $261,158 $128,335 $94,849
Orange County $2,175,998 $1,090,616 $835,919 Nevada City $70,896 $53,919 Oxnard $761,186 Nevada County $281,594 $192,790
Palm Desert $112,562 Orange Cove $70,896 $54,102
Palm Springs $328,816 $164,803 $126,316 Orland $143,355 $78,680 $64,517 Palmdale $1,332,565 $667,885 $511,911 Oroville $83,338
Palo Alto $198,460 $152,112 Pacific Grove $99,615 $74,567 Paradise $80,239 $61,500 Palos Verdes
Estates $170,914 $87,805 $65,796
Paramount $287,932 Parlier $87,805 $68,354
Pasadena $615,081 Pismo Beach $93,442 $69,268
Perris City $797,990 $399,954 $306,551 Placer County $385,467 $247,060 Petaluma $121,138 Placerville $101,494 $69,268
Pico Rivera $222,734 Plumas County $217,387 $104,983 $76,029 Pittsburg $543,387 $272,347 $208,744 Plymouth $116,876 $58,549 $44,783 Placentia $141,124 Point Arena $56,670 $43,101
Pleasanton $129,527 $99,278 Portola $120,659 $62,038 $47,158 Pomona $915,970 $702,059 Rancho Mirage $103,803
Porterville $293,840 $225,218 Red Bluff $100,152 $69,085 Rancho Cordova $244,642 $187,510 Rio Dell $141,193 $72,506 $55,563 Rancho Cucamonga $386,189 $296,001 Rio Vista $157,945 $87,537 $61,411 Rancho Santa
Margarita $173,436 $86,926 $66,626 Riverbank $113,572 $79,135 Redding $221,315 San Benito County $112,767 $76,942
Redondo Beach $112,160 $85,966 San Joaquin $128,764 $65,528 $49,716 Redwood City $228,481 San Juan Bautista $63,917 $48,437 Rialto $1,022,495 $512,477 $392,796 San Juan
Capistrano $154,638 $108,371
Riverside $1,390,635 $1,065,874 Sand City $56,885 $43,284 Riverside County $6,835,329 $3,425,886 $2,625,824 Santa Cruz County $480,214 $332,575 Rocklin $88,469 Scotts Valley $76,211
Rosemead $294,255 $225,536 Shasta County $267,637 $190,232 Roseville $205,908 Shasta Lake $68,354
California Department of Housing and Community Development Page 16 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Entitlement Local Governments Non-Entitlement Local Governments Local Government CY 2021 CY 2022 CY 2023 Local Government CY 2021 CY 2022 CY 2023 Sacramento $1,548,793 Sierra County $124,441 $63,649 $51,361 Sacramento County $2,332,543 $1,787,814 Siskiyou County $127,046 $85,384 Salinas $863,162 $661,584 Solano County $82,789
San Bernardino $1,065,809 Soledad $94,247 $65,065
San Bernardino
County $2,965,495 $2,272,949 Sonora $76,801 $53,736
San Buenaventura $234,868 South Lake Tahoe $117,142
San Clemente $124,215 Saint Helena $81,364 $63,969
San Diego $3,804,642 Suisun City $257,916 $124,040 $85,165 San Diego County $1,697,409 $1,301,006 Susanville $76,801 $59,583 San Francisco $7,473,904 $5,728,490 Sutter County $111,157 $76,942 San Joaquin County $1,123,219 $860,908 Sutter Creek $128,764 $64,991 $52,092 San Jose $3,728,060 $2,857,429 Taft $136,330 $72,775 $58,487 San Leandro $300,018 $229,953 Tehama $56,348 $43,467
San Luis Obispo
County $747,989 $573,308 Tehama County $212,668 $148,059 San Marcos $209,727 Trinidad $111,256 $55,865 $42,773
San Mateo $224,653 Trinity County $82,607
San Mateo County $1,036,938 $794,777 Truckee $96,126 $68,354 Santa Ana $1,842,273 Tulare County $486,656 $711,731
Santa Barbara $388,447 $297,731 Tulelake $58,549 $45,148 Santa Barbara
County $374,398 Tuolumne County $228,987 $161,727
Santa Clara $411,064 $315,066 Ukiah $100,152 $70,547
Santa Clara County $631,595 $484,096 Vernon $111,472 $55,865 $43,503 Santa Clarita $1,006,200 $504,310 $386,536 Wasco $84,069 Santa Cruz $173,959 Weed $65,528 $48,437
Santa Maria $481,953 Westmorland $117,957 $59,086 $44,234 Santa Monica $469,381 $359,765 Wheatland $123,361 $62,575 $47,158 Santa Rosa $456,230 Williams $135,249 $64,186 $48,437
Santee $229,843 $115,198 $88,295 Willits $69,017 $50,630 Seaside $165,564 $126,899 Willows $138,491 $74,653 $59,766 Simi Valley $190,789 Winters $177,399 $86,195 $59,401
Sonoma County $771,043 $590,977 Woodlake $75,995 $57,208 South Gate $1,233,796 $618,382 $473,968 Yolo County $395,616 South San Francisco $186,873 $143,232 Yountville $64,722 $53,371 Stanislaus County $1,975,561 $990,157 $758,921 Yreka $79,216 $56,111 California Department of Housing and Community Development Page 17 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Entitlement Local Governments Non-Entitlement Local Governments Local Government CY 2021 CY 2022 CY 2023 Local Government CY 2021 CY 2022 CY 2023 Stockton $1,467,196 $1,124,555 Yuba County $188,770
Sunnyvale $456,956 $350,241 No data No data No data No data Temecula $467,631 $234,378 $179,642 No data No data No data No data Thousand Oaks $506,368 $253,793 $194,523 No data No data No data No data Torrance $291,992 No data No data No data No data
Tulare $272,990 $209,238 No data No data No data No data Turlock $265,636 $203,601 No data No data No data No data Tustin $253,336 No data No data No data No data
Union City $166,857 No data No data No data No data
Upland $475,232 $238,187 $182,562 No data No data No data No data Vacaville $206,179 $158,029 No data No data No data No data Vallejo $433,249 $332,070 No data No data No data No data Ventura County $737,056 $564,928 No data No data No data No data Victorville $542,468 $415,783 No data No data No data No data Visalia $1,078,990 $540,793 $414,499 No data No data No data No data Vista $268,670 No data No data No data No data
Walnut Creek $90,972 No data No data No data No data
Watsonville $310,781 $238,203 No data No data No data No data West Covina $664,967 $333,283 $255,450 No data No data No data No data West Sacramento $404,832 $202,903 $155,518 No data No data No data No data Westminster $873,327 $437,714 $335,493 No data No data No data No data Whittier $328,505 $251,788 No data No data No data No data Woodland $163,607 No data No data No data No data
Yorba Linda $69,999 No data No data No data No data
Yuba City $204,445 No data No data No data No data
California Department of Housing and Community Development Page 18 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Appendix B
Five-Year PLHA Allocation Estimate
Entitlement Local Governments Non-Entitlement Local Governments Local Government Estimated
5-Year
Funding Amount
Local Government Estimated
5-Year Funding
Amount
Alameda $3,352,590 Alpine County $408,390
Alhambra $2,793,768 Alturas $475,835
Aliso Viejo $715,062 Amador City $395,168
Anaheim $12,931,710 Amador County $805,115
Antioch $2,365,410 American Canyon $704,612
Apple Valley $1,725,366 Anderson $622,622
Bakersfield $10,385,412 Angels Camp $487,737
Baldwin Park $2,929,068 Arcata $1,056,372
Bellflower $3,081,744 Artesia $814,372
Berkeley $7,761,504 Arvin $831,563
Buena Park $2,215,452 Atwater $949,257
Burbank $2,863,092 Auburn $719,158
Camarillo $812,124 Avenal $627,912
Carlsbad $1,635,492 Benicia $848,754
Carson $2,488,380 Biggs $424,261
Cathedral City $1,699,338 Bishop $502,283
Cerritos $655,278 Blue Lake $409,715
Chico $2,342,088 Brawley $906,940
Chino $1,496,190 Butte County $2,000,572
Chino Hills $1,063,710 Calaveras County $1,238,865
Chula Vista $6,356,898 Calexico $1,222,996
Citrus Heights $1,876,554 Calimesa $532,699
Clovis City $2,193,654 Calipatria $462,611
Compton $4,618,320 Calistoga $511,540
Concord $2,932,710 Capitola $630,557
Corona $3,492,018 Carmel-by-the-Sea $491,704
Costa Mesa $3,171,486 Chowchilla $662,295
Cupertino $993,060 Clearlake $875,203
Daly City $3,070,926 Coalinga $618,655
Davis $1,817,544 Colfax $432,196
Delano $1,950,744 Colusa $515,507
Downey $3,121,674 Colusa County $500,961
El Cajon $3,872,292 Corcoran $683,453
El Centro $1,475,988 Corning $555,180
Elk Grove $2,638,722 Crescent City $485,092
El Monte $5,083,752 Del Norte County $844,787
California Department of Housing and Community Development Page 19 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Entitlement Local Governments Non-Entitlement Local Governments Local Government Estimated 5-Year
Funding Amount
Local Government Estimated 5-Year
Funding Amount
Encinitas $936,264 Dinuba $889,749
Escondido $5,057,466 Dixon $692,710
Fairfield $2,345,460 Dorris $399,135
Fontana $5,886,732 Dos Palos $496,994
Fountain Valley $867,648 Dunsmuir $432,196
Fremont $3,846,960 El Centro $1,297,051
Fresno $20,445,618 El Dorado County $2,879,974
Fullerton $4,130,712 Etna $403,103
Gardena $1,979,262 Eureka $1,125,138
Garden Grove $5,966,058 Exeter $586,917
Gilroy $1,465,554 Farmersville $589,562
Glendale $5,202,150 Ferndale $426,906
Glendora $781,548 Firebaugh $572,371
Goleta $564,090 Fort Bragg $641,136
Hanford $1,772,808 Fort Jones $415,004
Hawthorne $3,676,914 Fortuna $651,715
Hayward $3,910,410 Fowler $486,414
Hemet $2,415,216 Glenn County $641,136
Hesperia $3,034,662 Grass Valley $813,049
Huntington Beach $3,290,970 Greenfield $839,497
Huntington Park $3,910,068 Gridley $555,180
Indio $2,735,772 Grover Beach $727,093
Inglewood $4,414,656 Guadalupe $606,754
Irvine $4,547,862 Gustine $441,452
Laguna Niguel $920,484 Hidden Hills $428,228
La Habra $2,333,202 Hollister $1,081,498
Lake Forest $1,326,420 Holtville $495,671
Lake Elsinore $1,491,162 Humboldt County $2,066,693
Lakewood $1,625,082 Huron $597,497
La Mesa $1,132,854 Imperial $548,568
Lancaster $4,169,130 Imperial County $1,043,148
Livermore $1,251,240 Indian Wells $532,699
Lodi $2,017,590 Industry $393,581
Lompoc $1,362,162 Inyo County $622,622
Long Beach $17,560,704 Ione $452,032
Los Angeles $157,317,438 Jackson $524,764
Lynwood $3,788,322 King City $805,115
Madera $2,533,914 Kings County $980,995
Menifee $1,509,624 Lake County $1,450,450
Merced $3,112,314 Lakeport $475,835
Milpitas $1,431,570 Lassen County $612,043
Mission Viejo $1,240,098 Lemoore $871,235
California Department of Housing and Community Development Page 20 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Entitlement Local Governments Non-Entitlement Local Governments Local Government Estimated 5-Year
Funding Amount
Local Government Estimated 5-Year
Funding Amount
Modesto $5,818,482 Lincoln $1,219,029
Montebello $1,900,548 Lindsay $703,289
Monterey $698,514 Live Oak $537,988
Monterey Park $1,913,226 Livingston $653,038
Moreno Valley $6,178,854 Loomis $490,382
Mountain View $1,539,306 Los Banos $1,129,105
Napa $1,909,260 Loyalton $405,747
National City $2,359,146 Madera County $1,643,522
Newport Beach $1,017,678 Mammoth Lakes $490,382
Norwalk $3,556,572 Maricopa $400,458
Oakland $22,226,850 Marina $945,290
Oceanside $3,894,906 Mariposa County $770,732
Ontario $5,520,108 Marysville $662,295
Orange $3,644,898 McFarland $676,841
Oxnard $6,950,574 Mendocino County $2,099,753
Palmdale $4,674,384 Merced County $1,865,687
Palm Desert $1,027,836 Modoc County $458,644
Palm Springs $1,153,422 Mono County $462,611
Palo Alto $1,388,976 Montague $412,359
Paradise $561,576 Mount Shasta $539,311
Paramount $2,629,182 Napa County $859,334
Pasadena $5,616,456 Nevada City $473,190
Perris City $2,799,192 Nevada County $1,837,916
Petaluma $1,106,142 Orange Cove $608,076
Pico Rivera $2,033,838 Orland $555,180
Pittsburg $1,906,098 Oroville $822,306
Placentia $1,288,644 Pacific Grove $712,546
Pleasanton $906,534 Palos Verdes Estates $580,305
Pomona $6,410,670 Parlier $801,148
Porterville $2,056,524 Pismo Beach $597,497
Rancho Cordova $1,712,196 Placer County $2,730,542
Rancho Cucamonga $2,702,856 Placerville $664,940
Rancho Santa Margarita $608,376 Plumas County $727,093
Redding $2,020,884 Plymouth $404,425
Redondo Beach $784,980 Point Arena $404,425
Redwood City $2,086,314 Portola $452,032
Rialto $3,586,716 Rancho Mirage $1,032,569
Riverside $9,732,750 Red Bluff $744,284
Rocklin $807,828 Rio Dell $474,513
California Department of Housing and Community Development Page 21 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Entitlement Local Governments Non-Entitlement Local Governments Local Government Estimated 5-Year
Funding Amount
Local Government Estimated 5-Year
Funding Amount
Salinas $6,041,082 San Joaquin $471,868
Roseville $1,880,196 Riverbank $732,382
Sacramento $14,142,402 San Benito County $727,093
Salinas $6,041,082 San Joaquin $471,868
San Bernardino $9,732,162 San Juan Bautista $455,999
San Clemente $1,134,240 San Juan Capistrano $1,418,712
San Diego $34,741,098 Sand City $402,838
San Francisco $52,308,210 Santa Cruz County $3,395,713
San Jose $26,091,876 Scotts Valley $622,622
San Leandro $2,099,760 Shasta County $1,721,544
San Marcos $1,915,068 Shasta Lake $613,366
San Mateo $2,051,364 Sierra County $405,747
Santa Ana $16,822,236 Siskiyou County $852,722
Santa Barbara $2,718,654 Solano County $769,410
Santa Clara $2,876,946 Soledad $725,770
Santa Clarita $3,529,554 Sonora $548,568
Santa Cruz $1,588,464 South Lake Tahoe $994,219
Santa Maria $4,400,826 Saint Helena $534,021
Santa Monica $3,285,096 Suisun City $928,099
Santa Rosa $4,165,950 Susanville $559,147
Santee $806,244 Sutter County $698,000
Seaside $1,158,744 Sutter Creek $471,868
Simi Valley $1,742,142 Taft $543,278
South Gate $4,327,920 Tehama $393,581
South San Francisco $1,307,880 Tehama County $1,120,113 Stockton $10,268,580 Trinidad $396,491
Sunnyvale $3,198,138 Trinity County $729,738
Temecula $1,640,358 Truckee $627,912
Thousand Oaks $1,776,240 Tulare County $3,501,506
Torrance $2,666,244 Tulelake $411,037
Tulare $1,910,598 Tuolumne County $1,453,095
Turlock $1,859,124 Ukiah $778,667
Tustin $2,313,270 Vernon $392,259
Union City $1,523,610 Wasco $813,049
Upland $1,667,022 Weed $459,966
Vacaville $1,443,000 Westmorland $436,163
Vallejo $3,032,214 Wheatland $432,196
San Buenaventura $2,144,634 Williams $485,092
Victorville $3,796,620 Willits $553,857
Visalia $3,784,890 Willows $561,792
Vista $2,453,292 Winters $532,699
California Department of Housing and Community Development Page 22 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Entitlement Local Governments
Local Government Estimate 5-Year
Funding Amount
Walnut Creek $830,694
Watsonville $2,175,090
West Covina $2,332,578
Westminster $3,063,462
West Sacramento $1,420,074
Whittier $2,299,140
Woodland $1,493,934
Yorba Linda $639,174
Yuba City $1,866,840
Alameda County $5,603,190
Contra Costa County $13,021,068
Fresno County $9,860,088
Kern County $12,962,064
Los Angeles County $66,150,756
Marin County $4,353,426
Monterey County $3,890,280
Orange County $7,632,984
Riverside County $23,977,026
Sacramento County $16,324,956
San Bernardino County $20,754,846
San Diego County $11,879,796
San Joaquin County $7,861,158
San Luis Obispo County $5,235,012
San Mateo County $7,257,300
Santa Barbara County $3,418,722
Santa Clara County $4,420,398
Sonoma County $5,396,358
Stanislaus County $6,929,892
Ventura County $5,158,494
California Department of Housing and Community Development Page 23 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Appendix C
Housing Element and Annual Progress Report (APR) Compliance Status Housing element and Annual Progress Report (APR) compliance is a threshold requirement for PLHA.

The housing element and APR compliance status of the Applicant and delegates or subgrantees, if applicable, must be established prior to submittal of the application.

If an Applicant is applying on behalf of multiple jurisdictions or delegating or sub-granting to another entity, the funds may only be awarded for use in a locality that is compliant with its APR requirements and which has an adopted housing element that has been found by the Department to be in substantial compliance with the requirements of Article 10.6 (commencing with section 65580) of Chapter 3 of Division 1 of Title 7 of the Government Code, pursuant to Government Code section 65585 at the time of award. If the Applicant is not compliant by time of application that will not prevent an award from being made for use in the localities that have been compliant.

Please note, if PLHA awards are made within 120 days of the housing element due date, the Department may refer to the jurisdiction’s compliance from the prior cycle.

To verify current housing element and APR compliance status, please consult the following resources:

Housing Element Compliance: Housing Element Review and Compliance Report | California Department of Housing and Community Development
Annual Progress Report Submittal: Annual Progress Reports - Data Dashboard and Downloads | California Department of Housing and Community Development Please note that PLHA is an over-the-counter (OTC) program, allowing Applicants to apply at any point during the OTC application window. If a jurisdiction is currently out of compliance, that jurisdiction, may still apply and once it reaches compliance with the housing element and APR requirements, it will be eligible to apply for PLHA funds.

However, if a Local government is requesting CY 2021 funds, they must apply no later than February 28, 2025, and demonstrate they have met all threshold requirements, including housing element compliance and APR submittal requirements by no later than at the time of application submittal to avoid reversion.

For questions about Housing Element Compliance, please email [email protected]. For inquiries on the status of APR submittal, please email [email protected].

California Department of Housing and Community Development Page 24 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Appendix D
Urban County Jurisdictions
The jurisdictions listed below are not eligible to receive a direct allocation of PLHA funds though they can still benefit from the Permanent Local Housing Allocation Program funds based upon an application through their designated Urban County.

An Urban County may apply on the behalf of the Local governments listed below, and the Urban County’s allocation can provide funding for eligible activities within the boundaries of these Local governments, as well as the unincorporated area of the designated Urban County.

If an Urban County is applying on behalf of multiple jurisdictions, the funds may only be awarded for use in localities that are compliant with their APR and housing element requirements as detailed in Appendix C. A locality is compliant with its housing element requirements when it has an adopted housing element that has been found by the Department to be in substantial compliance with the requirements of Article 10.6 (commencing with section 65580) of Chapter 3 of Division 1 of Title 7 of the Government Code, pursuant to Government Code section 65585 at the time of award. If the Urban County is not compliant by time of award that will not prevent an award from being made for use in the localities that are compliant.

Local Government Urban County that can apply on
the jurisdiction’s behalf
Adelanto San Bernardino County
Agoura Hills Los Angeles County
Albany Alameda County
Arcadia Los Angeles County
Arroyo Grande San Luis Obispo County
Atascadero San Luis Obispo County
Atherton San Mateo County
Avalon Los Angeles County
Azusa Los Angeles County
Banning Riverside County
Barstow San Bernardino County
Beaumont Riverside County
Bell Los Angeles County
Bell Gardens Los Angeles County
Belmont San Mateo County
Belvedere Marin County
Beverly Hills Los Angeles County
Big Bear Lake San Bernardino County
Blythe Riverside County
California Department of Housing and Community Development Page 25 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Bradbury Los Angeles County
Brea Orange County
Brentwood Contra Costa County
Brisbane San Mateo County
Buellton Santa Barbara County
Burlingame San Mateo County
Calabasas Los Angeles County
California City Kern County
Campbell Santa Clara County
Canyon Lake Riverside County
Carpinteria Santa Barbara County
Ceres Stanislaus County
Claremont Los Angeles County
Clayton Contra Costa County
Cloverdale Sonoma County
Coachella Riverside County
Colma San Mateo County
Colton San Bernardino County
Commerce Los Angeles County
Coronado San Diego County
Corte Madera Marin County
Cotati Sonoma County
Covina Los Angeles County
Cudahy Los Angeles County
Culver City Los Angeles County
Cypress Orange County
Dana Point Orange County
Danville Contra Costa County
Del Mar San Diego County
Del Rey Oaks Monterey County
Desert Hot Springs Riverside County
Diamond Bar Los Angeles County
Duarte Los Angeles County
Dublin Alameda County
East Palo Alto San Mateo County
Eastvale Riverside County
El Cerrito Contra Costa County
El Segundo Los Angeles County
Emeryville Alameda County
Escalon San Joaquin County
Fairfax Marin County
Fillmore Ventura County
Folsom Sacramento County
California Department of Housing and Community Development Page 26 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Foster City San Mateo County
Galt Sacramento County
Gonzales Monterey County
Grand Terrace San Bernardino County
Half Moon Bay San Mateo County
Hawaiian Gardens Los Angeles County
Healdsburg Sonoma County
Hercules Contra Costa County
Hermosa Beach Los Angeles County
Highland San Bernardino County
Hillsborough San Mateo County
Hughson Stanislaus County
Imperial Beach San Diego County
Irwindale Los Angeles County
Isleton Sacramento County
Jurupa Valley Riverside County
Kerman Fresno County
Kingsburg Fresno County
La Canada Flintridge Los Angeles County
La Habra Heights Los Angeles County
La Mirada Los Angeles County
La Palma Orange County
La Puente Los Angeles County
La Quinta Riverside County
La Verne Los Angeles County
Lafayette Contra Costa County
Laguna Beach Orange County
Laguna Hills Orange County
Laguna Woods Orange County
Larkspur Marin County
Lathrop San Joaquin County
Lawndale Los Angeles County
Lemon Grove San Diego County
Loma Linda San Bernardino County
Lomita Los Angeles County
Los Alamitos Orange County
Los Altos Santa Clara County
Los Altos Hills Santa Clara County
Los Gatos Santa Clara County
Malibu Los Angeles County
Manhattan Beach Los Angeles County
Manteca San Joaquin County
Martinez Contra Costa County
California Department of Housing and Community Development Page 27 Permanent Local Housing Allocation Program – CY 2023 Formula Allocation NOFA Maywood Los Angeles County
Mendota Fresno County
Menlo Park San Mateo County
Mill Valley Marin County
Millbrae San Mateo County
Monrovia Los Angeles County
Montclair San Bernardino County
Monte Sereno Santa Clara County
Moorpark Ventura County
Moraga Contra Costa County
Morgan Hill Santa Clara County
Morro Bay San Luis Obispo County
Murrieta Riverside County
Needles San Bernardino County
Newark Alameda County
Newman Stanislaus County
Norco Riverside County
Novato Marin County
Oakdale Stanislaus County
Oakley Contra Costa County
Ojai Ventura County
Orinda Contra Costa County
Pacifica San Mateo County
Paso Robles San Luis Obispo County
Patterson Stanislaus County
Piedmont Alameda County
Pinole Contra Costa County
Pleasant Hill Contra Costa County
Port Hueneme Ventura County
Portola Valley San Mateo County
Poway San Diego County
Rancho Palos Verdes Los Angeles County
Redlands San Bernardino County
Reedley Fresno County
Richmond Contra Costa County
Ridgecrest Kern County
Ripon San Joaquin County
Rohnert Park Sonoma County
Rolling Hills Los Angeles County
Rolling Hills Estates Los Angeles County
Ross Marin County
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Item #07
Date: November 19, 2024
To: Mayor and City Council
From: Jennifer Styczynski, Finance Director
Jim Schaad, City Manager
Subject: Contract Amendment No. 3 with Management Advisory Services Recommendation:

Pass a Motion authorizing the City Manager, or their designee, to execute Amendment No. 3 to the existing Agreement with Management Advisory Services (MAS), increasing the not-to-exceed amount by $120,000, for a total of $432,800, to continue providing planning services on projects assigned by the City.

Rationale for Recommendation:

The City entered into an agreement with MAS on July 1, 2021, to provide on-call planning services for projects assigned by the City after the prior contract with MAS expired on June 30, 2021. The first amendment to the contract, which set a not-to-exceed amount of $200,000, was brought to Council on May 16, 2023. On December 5, 2023, a second amendment was approved to increase the current notto-exceed amount to $312,800 to continue ongoing projects and ensure compliance. With the current contract set to expire December 31, 2024, a third amendment is now being requested to extend planning services through the end of calendar year 2025.

Discussion & Analysis:

MAS will continue to assign experienced planning consultants to provide services to the City. Mike Luken will assume the primary role, assisted by Paul Richardson and Kathy Pease on an as-needed basis. This amendment will ensure the continuation of vital on-call planning services provided by MAS, including environmental and historical analysis, grant proposal assistance, and development project reviews, all of which are essential to completing ongoing projects without interruption. The budget outlined in this amendment will cover the continuation of these services through December 31, 2025, with an increase in the hourly rate from $185 to $190 per hour.

Alignment with City Council Goals:

The contract amendment aligns with the City’s Goal #2: Expand Economic Development Opportunities and its Objectives
Item #07
Fiscal Analysis:

The not-to-exceed amount of $432,800 is equivalent to a maximum of $10,000 per month through December 31, 2025. This funding has been approved for the FY2024-25 General Fund, Community Development Department, under account 10-150-5165, and will be requested again during the annual budget process for the next fiscal year. No additional funding allocations are being requested as part of this amendment.

Attachments:
1) Third Amendment to the Agreement
2) MAS Planning Proposal

THIRD AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF MARYSVILLE AND MANAGEMENT ADVISORY SERVICES This Third Amendment (hereinafter referred to as the “Third Amendment”) to the original Agreement for Professional Services between the City of Marysville and Management Advisory Services, dated July 1, 2021, (hereinafter referred to as the “Agreement”) is made and entered into on November 19, 2024, by and between the City of Marysville, a public body, hereinafter referred to as the “Agency”, and Management Advisory Services, hereinafter referred to as “Consultant.”

WITNESSETH
A. Consultant currently provides on-call planning services on projects assigned by the City (“Work”).

B. The additional Work is expected not to exceed amount of $120,000, for a total contract amount of $432,800.

NOW, THEREFORE, IT IS AGREED by and between the Agency and the Contractor as follows:

1. The Original Agreement’s Scope of Work will remain in effect until December 31, 2025.

2. The total cost for this contract with this amendment is not to exceed $432,800.

3. The hourly rate shall be increased from $185 per hour to $190 per hour.

4. All other provisions of the Original Agreement, First Amendment, and Second Amendment to the Agreement shall continue in full force and effect, except as modified herein.

IN WITNESS WHEREOF, the undersigned have executed this Third Amendment as of this 19th day of November 2024.

Dated:________________ By: _____________________________________ City of Marysville, City Manager
Dated: ________________ By: ____________________________________ Owner, Management Advisory Services

MANAGEMENT ADVISORY SERVICES
371 Nevada Street #4882 530.878.9100
Auburn, CA 95604 [email protected]
October 28, 2024
Mr. Jim Schaad, City Manager
City of Marysville
526 C Street
Marysville, CA 95901
Dear Mr. Schaad,
Management Advisory Services is pleased to submit this proposal to continue to provide on-call planning services to the City of Marysville.

Management Advisory Services has provided on-call planning services to the City of Marysville since 2019.

The existing Agreement for Professional Services expires on December 31, 2024. Enclosed is a proposal to amend the Agreement to continue to provide planning services at recent workload levels in calendar year 2025.

Management Advisory Services was founded by broadly experienced professionals. Our firm provides similar services to several California jurisdictions, and our goal is to deliver efficient, quality services to our clients. Our principal consultants have many years of experience working as public agency managers and consultants, providing essential services and support to local governments. Management Advisory Services prides itself in providing consulting services based on our hands-on experience in managing local governments, as well as our experience in delivering products that meet and exceed our clients’ expectations. Our full services can be found on our website at www.masfirm.com.

Management Advisory Services will continue to assign experienced planning consultants to provide services to the City of Marysville. Mike Luken will assume the primary role, assisted by Paul Richardson and Kathy Pease on an as-needed basis. Combined, our consultants will provide ongoing continuity, processing existing applications as well as initiating work on future applications.

The enclosed proposal includes the scope of work and proposed budget amendment for planning services.

Thank you for considering this proposal. We look forward to continuing to provide services to the City of Marysville.

Sincerely,
Tom Sinclair, President
Management Advisory Services

MANAGEMENT ADVISORY SERVICES

CITY OF MARYSVILLE

PROPOSAL TO PROVIDE CONTINUING ON-CALL PLANNING SERVICES

PROJECT SCOPE OF WORK
Management Advisory Services has provided on-call planning services to the City of Marysville since 2019.

The existing Agreement for Professional Services expires on December 31, 2024. We understand that the expected workload will remain stable at current levels. The proposed budget assumes this expected workload.

This proposal would require a Third Amendment to the Agreement for Professional Services, to continue to provide planning services at recent workload levels in calendar year 2025. This budget amendment reflects approximately fifty hours per month to be provided by MAS consultants.

Management Advisory Services will continue to assign experienced planning consultants to provide services to the City of Marysville. Specific projects will be assigned to the Management Advisory Services’ consultants by City staff. Projects may include processing current planning applications and development proposals, or other assignments at the City’s discretion.

PROJECT COMPENSATION
Management Advisory Services proposes a not-to-exceed budget amendment of $120,000, to be added to the existing Compensation.

While compensation is on a project basis, as a convenient way of distributing costs, Management Advisory Services will invoice monthly. Payments to Management Advisory Services are due in thirty days and are independent of receipt by the City of any reimbursement of costs payable by third parties.

Consultant time is invoiced $190 per hour. Travel time is invoiced at half-time. Reimbursable expenses are invoiced at cost, including mileage at IRS rates.

INDEPENDENT CONTRACTOR
We propose that the contract for services will confirm that Management Advisory Services is an independent contractor, and will include the following language:

A. While Contractor work is based on this Contract with the City, Contractor will be free from the control and direction of the City with regard to the performance of the work, both under the Contract for the performance of the work and in fact.

B. Contractor will perform work that is outside the usual course of the City’s work.

C. Contractor is customarily engaged in an independently established trade, occupation, or business of the same nature as the work performed.

Item #08

Date: November 19, 2024
To: Mayor and City Council
From: Vincenzo S. Corazza, Public Works Director
Jim Schaad, City Manager
Subject: Accept a Yuba Water Agency Community Impact Program Grant Recommendation:

Pass a Motion to 1) accept a grant in the amount of up to $713,000 from the Yuba Water Agency to replace the three high flow pumps and the low flow pump and motor at the 17th Street Storm Drain Pump, 2) authorize the City Manager to execute any agreement, if necessary, to accept the funds, and 3) authorize the Finance Director to make a supplemental appropriation as necessary.

Rationale for Recommendation:

The $713,000 will facilitate stormwater discharge back into the Yuba River during periods of rain events inside the City. Replacing the three high flow pumps and the low flow pump and motor at the 17th Street Storm Drain Pump Station are necessary to accommodate changes in hydraulics resulting from improvements to the Marysville Ring Levee.

Background:

The U.S. Army Corps of Engineers’ Marysville Ring Levee project assures substantially improved flood protection to the City of Marysville, however, design changes have resulted in minor challenges surrounding the City’s ability to evacuate water from within the City. The detention basin near Highway 20 at 17th Street is responsible for collecting and evacuating stormwater from much of the City back to the Yuba River channel and is a critical element in providing 100-year flood protection for much of East Marysville.

However, in complying with current U.S. Army Corps of Engineers (USACE), Central Valley Flood Protection Board (CVFPB) and Department of Water Resources (DWR) levee design standards, the replacement pipes were installed at a higher elevation than the original pipes, resulting in increased head pressures for the pumps to overcome.

The only two ways compensate for the change is to restore the pumping capacity and increase the efficiency of the pump station is to rehabilitate the pump equipment, or to enlarge the detention pond itself to adjust for the decreased pumping capacity, the latter being not feasible or cost effective.

The inadequacy associated with the current pump capacity was made apparent in 2023 as the pumps could not keep up, which caused the basin to overflow into the streets in surrounding neighborhoods during nearly all high intensity rain events.

Item #08
Discussion & Analysis:

To address the pump shortfall, the City of Marysville proposes to replace the three large flow pumps and the pump and electric motor on the low flow pump at the 17th Street pump station.

Please note this project has long been acknowledged as necessary as part of the greater Marysville Ring Levee project, but not covered by the U.S. Army Corps of Engineers, nor the Department of Water Resources as the non-Federal sponsor, which has left responsibility to the City of Marysville. YWA Staff worked with the City to accelerate this request outside the regular grant cycle to coincide with additional diesel motor replacement on two of the high flow pumps by virtue of a $275,000 grant from the Feather River Air Quality Management District (FRAQMD) in the coming months to save costs. This acceleration will also allow the City to potentially realize additional protective benefits for the upcoming rainy season.

Alignment with City Council Goals:

The proposed agenda item helps support Council Goals:

Goal #3: Improve Infrastructure (storm drainage system) Fiscal Analysis:

Replacing the three high flow pumps and the low flow pump and motor is estimated to cost totaling $713,000, with a 20% contingency to account for unforeseen expenses without the need to return for additional funds. This project will leverage with a $275,000 grant from Feather River Air Quality Management District to diesel engines to increase the dependability and pumping capacity of the 17th and Hall pumping station.

If there are any additional costs, the Finance Director will be authorized to supplement this project from the General Fund.

Marysville City CouncilNovember 19, 2024

Marysville City Council
November 19, 2024