Item #07
Date: July 7, 2026
To: Mayor and City Council
From: John Mallen, Consultant City Engineer
Jim Schaad, City Manager
Jermay Chapdelanie, Public Works Director
Subject: Notice of Completion for Phase 1 CDBG Pavement Rehabilitation Project Contract 23-02 Recommendation:
Staff recommends that the City Council pass the resolution accepting the Phase 1 CDBG Pavement Rehabilitation Project and authorize the City Clerk to file the Notice of Completion.
Rationale for Recommendation:
The contract project was completed on October 28th, 2025. The initial contract the actual quantities totaled contract costs lower than the grant amount, so staff requested CDBG to allow extending the contract work to include additional area that was part of the original grant, but not part of the contract. The work in the additional project area was completed on April 16th, 2026. The project funding requires a formal resolution with a recorded Notice of Completion.
Discussion & Analysis:
The city awarded the contract to Lamon Construction Co., Inc. in the amount of $2,589,796.05. The project started construction on May 9, 2025, and completed the work in October 2025 except for the punch list items.
All the original project scope punch list items were completed on October 28th, 2025. The expanded scope of work began on March 9, 2026 and was completed on April 16th, 2026.
Environmental Review:
There is no environmental component of this action.
Legal Review:
The City Attorney has reviewed legal documentation.
Fiscal Impact:
At the time of the award the estimated project construction cost is $2,949,522.97 including 10% contingency and 5% for construction management budgeted for the project. The total construction cost was $2,886,460.27 with the $2,304,594.72 the initial construction contract with the additional work at $459,849.37 and $122,016.81 for construction management and inspection.
Item #07
The project was funded by the CDBG grant, totaling $2,909,00.00 that also included $57,009.00 for project design and bidding. There were additional costs for Labor compliance, environmental clearance, and grant management on the project that pushed the total project cost beyond the grant amount.
Attachments:
Resolution
Notice of Completion