Item #08
Date: July 7, 2026
To: Mayor and City Council
From: John Mallen, Consultant City Engineer
Jim Schaad, City Manager
Jeramy Chapdelanie, Public Works Director
Subject: Notice of Completion for Phase 2 CDBG Pavement Rehabilitation Project Contract 24-01 Recommendation:
Staff recommends that the City Council pass the resolution accepting the Phase 2 CDBG Pavement Rehabilitation Project and authorize the City Clerk to file the Notice of Completion.
Rationale for Recommendation:
The contract project was completed on March 4th, 2026. The contract the actual quantities of totaled contract costs exceeded the grant amount because there were several areas where the pavement subgrade was unsuitable and additional pavement repairs and thicker asphalt section had to be used extending the project qunatities. The punch list and close out work for the project area was completed on May 20 th, 2026. The project
funding requires a formal resolution with a recorded Notice of Completion.
Discussion & Analysis:
The city awarded the contract to All-American Construction, Inc. in the amount of $2,783,287.85. The project started construction on May 29, 2025, and completed the work in March 2026 except for the punch list items. All the project scope punch list items were completed on May 20 th , 2026.
Environmental Review:
There is no environmental component of this action.
Legal Review:
The City Attorney has reviewed legal documentation.
Fiscal Impact:
At the time of the award the estimated project construction cost is $3,148,430.34 including 10% contingency and 5% for construction management budgeted for the project. The total construction cost was $3,217,367.91 with the $3,02,4143.88 for the construction contract items at extended quantities with contract change order work at $ $93,972.77 and $99,251.26 for construction management and inspection.
Item #08
The project was funded by the CDBG grant, totaling $3,300,00.00 that also included $61,008.26 for project design and bidding. There were additional costs for Labor compliance, environmental clearance, and grant management on the project that pushed the total project cost beyond the grant amount.
Attachments:
Resolution
Notice of Completion