Item #03
Date: July 21, 2026
To: Mayor and City Council
From: Jeramy Chapdelaine, Public Works Director
John Mallen, Consulting City Engineer
Subject: D Street Walkability Project Award, Contract 25-06 Federal Project No. STPK-5009(033) Recommendation:
Pass a Resolution 2026-XX to award a contract in the amount of $299,865.00 to Hyatt Contracting Inc. for improvements on D Street between Third and Fourth Streets under the Sacramento Area Council of Governments (SACOG) Community Design grant Program, based on Contract Number No. 25-96, D Street Walkabilty Project, Improvement Plans / Contract Documents and Contractor’s submitted bid package and 2) authorize the Finance Director to make a supplemental appropriation to a Capital Project.
Rationale for Recommendation:
As required by the City of Marysville’s Municipal Code, Chapter 2.76, Purchases, a formal bid was advertised, opened, tabulated, and staff is requesting Council authorization to award the project to lowest responsive bid by the lowest responsible bidder.
Background:
The City was awarded a $250,000 Community Design Grant from the Sacramento Area Council of Governments (SACOG) Community Design grant for the Historic Downtown Marysville Safety and Walkability Enhancements project. The project scope activities must be transportation related and be eligible for Congestion Mitigation and Air Quality (CMAQ), State Transportation Improvement Program (STIP) or Regional Surface Transportation Program (RSTP) funds. These required a local match of 11.47% of the total project cost.
• In late 2022, SACOG released a call for projects under the Community Design Funding Program. • In January 2023, the City of Marysville submitted an application for the maximum award of $250,000 for the Historic Downtown Marysville Safety and Walkability Enhancement project. • On May 18, 2023, the SACOG Board of Directors announced the list of Community Design Funding Program awards with Marysville’s application selected for award. • On September 6, 2023, Caltrans submitted Program Supplement No F010 to the City of Marysville that provides guidance on administering the $250,000 and required local match amount of $32,391 (11.47% local match of total project cost).
• During 2024 the City worked on scoping the project and completing the conceptual design.
Item #03
• During 2025 and early 2026 the City worked on completing the Plans, Specifications, and Estimate package for bidding and obtaining Caltrans Authorization for construction.
Discussion & Analysis:
The city received 4 bid proposals, all responsive and within the expected range of the estimated cost. The lowest bid received was from Hyatt Contracting inc. with a listed subcontract of Ledbetter Electric in the amount of $299,865.00. In addition to the cost of the contract, the city is budgeting and additional 10% to cover construction management and inspection and contingency for the unforeseen project cost of construction total $29,968.50. The total budgeted construction cost would be $329, 851.50 The grant total is $250,000.00 and the city received $50,000 from Blue Zones for this project. The required local match is $32,391. The project costs already incurred for the design phase of the project, including the public outreach and design scoping along with the studies required for environmental clearance totaled $41,681.68.
Environmental Review:
The project was environmental cleared under CEQA categorical exemption under section 15302(c) and NEPA Categorical Exclusion under 23 CFR 771.117(c): activity (c)(3).
Legal Review:
The Attachment 2 provisions and contracts have been reviewed by the City Attorney and is used as the City’s contract document used on other projects.
Fiscal Impact:
Total Project Cost: $376,176
Funding Sources
Grant Funding $250,000
Blue Zones Funding $ 50,000
Local Match: $ 32,391
Add’l General Funds: $ 43,785
Total Funding $376,176
The City will have to cover the local cost share with the funds received from Blue Zones and general fund dollars. The original estimated costs were $282, 391, yielding a required local match of 11.47% or $32,391. Bids received and costs already incurred exceeded original estimated costs by $93,785. Total general fund contribution is $78,176.
Alignment with City Council Goal(s):
Goal #3: Improve Infrastructure
Attachments:
1) Bid Results
2) Hyatt Contracting Inc. Bid
3) Project – Contract from Project Special Provisions Proposal 4) Resolution
5) Project Plans & Specification