Item #05
Date: September 1, 2026
To: Mayor and City Council
From: Vance Nabeta, Police Chief
Subject: Authorize Participation in the California Department of Justice FY 2026 Consolidated National Criminal History Improvement Program Application Recommendation:
Adopt a Resolution authorizing the City Manager or his designee to submit all required subrecipient application and partnership materials to the California Department of Justice for inclusion in the State’s FY 2026 Consolidated National Criminal History Improvement Program (NCHIP) application, requesting $462,500 in federal funding for the “Marysville Criminal History Records Modernization and Biometric Identification Project.”
Rationale for Recommendation:
Participation as a subrecipient would allow the Marysville Police Department to replace end-of-life records infrastructure with a modern computer-aided dispatch and records management system, supporting information-technology infrastructure, and a Livescan ten-print biometric identification system. The proposed 36-month project would improve the accuracy, completeness, timeliness, and accessibility of criminal-history information while strengthening fingerprint-supported arrest reporting, disposition reporting, protection-order entry, firearm-prohibition enforcement, and regional information sharing. The federal request is $462,500, and the funding opportunity does not require a local match.
Background:
The Police Department’s existing records environment lacks an electronic interface with the state criminalhistory repository, structured capture of firearm-prohibition information, regional records-sharing capability, and Livescan technology. These limitations create gaps in fingerprint-supported arrest reporting and in the timely transmission of qualifying arrest, disposition, protection-order, and firearm-prohibition information to state and federal systems. The project need is particularly important in Marysville, where the project summary identifies a 2024 violent-crime rate of 745.1 per 100,000 residents, more than twice the national rate and substantially above California’s rate.
The Bureau of Justice Statistics FY 2026 Consolidated NCHIP funding opportunity is intended to improve the accuracy, utility, and interstate accessibility of criminal-history and related records and to strengthen their use in national name- and fingerprint-based background-check systems. Eligible direct applicants are states, state court systems, federally recognized tribes, and qualifying courts; the NOFO allows project partners and subrecipients. Accordingly, the California Department of Justice would serve as the eligible applicant Item #05
and Marysville would participate as a local subrecipient. The program requires no cost share and anticipates a 36-month award period beginning October 1, 2026.
Discussion & Analysis:
Staff requests that the City Council authorize the City Manager to submit the documentation necessary for Marysville’s inclusion as a subrecipient in the California Department of Justice’s FY 2026 Consolidated NCHIP application. The proposed subaward would provide $462,500 over 36 months for the Marysville Criminal History Records Modernization and Biometric Identification Project.
More specifically, the proposed grant funding and project activities would support the following:
• $395,000 for a modern integrated CAD/RMS environment, including software, installation, legacydata conversion, training, regional information-sharing functionality, system support within grantallowable limits, and certified interfaces for transmitting arrest, disposition, protection-order, and firearm-prohibition information to state and national systems. • $40,000 for agency-owned supporting information-technology infrastructure, including servers, storage, workstations, and network components needed to operate and secure the modernized records environment.
• $27,500 for a Livescan ten-print biometric identification system at the arrest-processing point to improve fingerprint capture for cite-and-release and other arrestees. • Conversion and validation of legacy records and updated workflows to improve fingerprintsupported arrest reporting, electronic disposition reporting, protection-order entry, and structured capture of firearm-prohibition information.
• Regional information-sharing and staff training needed to consistently use the new systems while maintaining compatibility with applicable state and FBI standards.
The project directly supports NCHIP objectives by automating records transmission, increasing biometric capture, linking arrests to case outcomes, and improving access to complete and timely criminal-history information for background checks, investigations, and public-safety decisions.
The Department’s proposed performance targets for the 36-month project include:
• Achieve at least 95% fingerprint-supported arrest reporting. • Achieve at least 95% electronic disposition reporting within 30 days. • Achieve at least 95% same-business-day protection-order entry. • Eliminate the legacy disposition backlog.
• Reach 98% verified record completeness by Month 33.
1. The proposed federal funding would cover the initial technology acquisition, implementation, conversion, training, biometric equipment, and supporting infrastructure described in the project summary.
The NOFO provides that equipment and contract maintenance costs are allowable only during the initial 12-month period; any recurring licensing, maintenance, support, or replacement costs beyond grantallowable coverage would therefore be evaluated separately.
2. The project does not require a local cash match. If a subaward is offered, staff will return to the City Council with the final award terms, implementation budget, and required agreements for acceptance and appropriation. Authorization to participate in the application does not commit the City to future expenditures beyond the award.
Item #05
Environmental Review:
The action proposed in this item is administrative in nature and does not constitute a project under the California Environmental Quality Act (CEQA).
Alignment with City Council Goal(s):
Goal #4 – Enhance Public Safety
Goal #6 – Strengthen Organizational Capacity
Fiscal Impact:
There is no material General Fund impact associated with authorizing participation in the grant application.
The proposed federal request is $462,500 over 36 months, and the FY 2026 Consolidated NCHIP NOFO does not require cost sharing or a local match. The proposed budget dedicates federal funding to the CAD/RMS system, supporting information-technology infrastructure, and Livescan equipment, while City personnel would absorb project labor costs.
If a subaward is offered, staff will return to the City Council for formal acceptance and appropriation. Any ongoing software licensing, maintenance, support, equipment replacement, or other costs not covered by the federal award would be identified at that time and would be subject to future City Council authorization and available funding. Participation in the application does not commit the City to those future expenditures.
Attachments:
1) Resolution 2026-XX (NCHIP)
2) FY 2026 NCHIP Subrecipient Partnership Summary
3) FY 2026 Consolidated NCHIP Notice of Funding Opportunity