Maywood City Council
April 13, 2022

AGENDA

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, APRIL 13, 2022 AT 7:00 PM
Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL

CALL TO ORDER

ROLL CALL
II. CITY OFFICIALS
MAYOR
Heber Marquez

MAYOR PRO TEM
Frank Garcia

COUNCIL MEMBERS
Eduardo De La Riva
Ricardo Lara
Jessica Torres

CITY CLERK
Vacancy

CITY TREASURER
Mary Mariscal

CITY MANAGER
Jennifer E. Vasquez

CITY ATTORNEY
Roxanne Diaz
III. COVID-19 MEETING PROCEDURES
PUBLIC ADVISORY: This meeting will be conducted pursuant to the provisions of Government Code Section 54953(e) (as amended by AB 361), which authorizes teleconferenced meetings under the Brown Act in compliance with Government Code Section 54953(e) during a proclaimed State of Emergency. For this regular meeting, members of the City Council and City Staff are permitted to attend the meeting by teleconference and such teleconference locations are not accessible to the public and are not subject to special posting requirements. Some members of the City Council and staff may attend the meeting at City Hall in the City Council Chambers located at 4319 E.

Slauson Avenue. The City Council Chambers, however, will not be open to the Public. The

meeting will be broadcast using the Zoom platform as well as broadcasted live on the City's Facebook page.

To maximize public health and safety while still maintaining transparency and public access, members of the public can observe and participate in the meeting virtually via Zoom or follow the meeting live via the City’s Facebook page. Public participation is highly encouraged using the virtual platform. Below is information on how the public may observe and participate in the meeting.

If you would like to speak on an agenda item, you can access the meeting remotely via zoom :

Join by phone 1-669-900-6833 Enter Meeting ID: 891 8938 8228 Passcode: 221624 OR Please click the link below to join the webinar:
https://us02web.zoom.us/j/89189388228?pwd=Y1RiRTkzZllBN3BGbTZTd3hqU3VGQT09 Passcode: 221624
To participate in the meeting by providing public comment via teleconference/video conference:

Live real-time verbal public comments may be made by members of the public joining the meeting via Zoom. Zoom access information is provided above. Use the “raise hand” feature (for those joining by phone, press *9 to “raise hand”) during the public participation period for agenda items or during the public participation period for nonagenda items. The Zoom Host will call on people to speak by name provided or last 4 digits of phone number.

Before the meeting: You can also submit your public comments for the record in advance by 4:30 pm the day of the meeting by email to [email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562-5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office, (323) 562-5714 within 48 hours of the meeting.

IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. COVID - 19 MEETING PROCEDURES on page 1 of this agenda.

VI. PRESENTATIONS
RECOGNITION OF THE 70TH ANNIVERSARY OF GREATER LOS ANGELES COUNTY

VECTOR CONTROL DISTRICT

PROCLAMATION RECOGNIZING AUTISM AWARENESS MONTH
VII. PUBLIC HEARING
VIII. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate discussion or action.

1. MINUTES OF MARCH 23, 2022 CITY COUNCIL MEETING

2. RESOLUTION NO. 6230 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD

AND SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR PAYMENT

3. AUTHORIZATION TO SOLICIT BIDS FOR COMMUNITY DEVELOPMENT BLOCK

GRANT (CDBG) AND PERMANENT LOCAL HOUSING ALLOCATION (PLHA) ADMINISTRATION SERVICES FOR FISCAL YEARS 2022-2025 WITH A TWO

ADDITONAL ONE-YEAR EXTENSION PERIOD

4. ACCEPTANCE OF CITYWIDE STREET NAME SIGN REPLACEMENT PROJECT COMPLETED BY STERNDAHL ENTERPRISES, INC. AND RELATED ACTIONS

5. CONSIDERATION OF AWARD OF CONSTRUCTION CONTRACT TO CALIFORNIA WATERS DEVELOPMENT, INC. FOR AQUATIC CENTER POOL REPLASTERING

PROJECT

6. CONSIDERATION OF AWARDING A PROFESSIONAL SERVICES AGREEMENT TO STANTEC CONSULTANT SERVICES, INC. FOR ENGINEERING SERVICES

FOR THE SLAUSON AVENUE CORRIDOR IMPROVEMENTS PROJECT
IX. DISCUSSION/ACTION ITEMS

7. DISCUSSION AND DIRECTION REGARDING FILLING THE CITY CLERK

VACANCY INCLUDING BUT NOT LIMITED TO THE REVIEW AND INTERVIEW OF APPLICANTS AND CONSIDERATION OF RESOLUTION NO. 6231 MAKING AN APPOINTMENT OF THE CITY CLERK TO SERVE UNTIL THE NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION
X. CLOSED SESSION

XI. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on a non- agenda item you may use the instructions provided in section III. COVID - 19 MEETING PROCEDURES on page 1 of this agenda.

XII. ADJOURNMENT - The next Regular Meeting of the Maywood City Council is Wednesday, April 27, 2022 at 7:00 p.m.

PUBLIC ACCESS TO MEETING AGENDA AND AGENDA PACKETS
I, _______________________________, Shirley Quinones, Deputy City Clerk, hereby certify that this agenda was duly posted by law at 4319 E.

Slauson Avenue, Maywood, CA 90270 and the City Website. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the Maywood City Hall, 4319 E. Slauson Avenue, Maywood CA 90270.

If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to rising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting. In compliance with the ADA, if you need special assistance for the meeting, call (323) 562-5723 within 72 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.

WE HEREBY PROUDLY PRESENT TO

O F R E C O G N I T I O N

C E R T I F I C A T E
Greater LosAngeles Vector
ControlDistrict
For the dedicated service to the affairs of the community and for the civic pride demonstrated by numerous contributions over the past seven decades for the benefit of residents of Los Angeles County. It is our pleasure to honor you for taking the initiative in being a true leader and supporter. The hard work and dedication of the District's staff is an inspirtion to us all.

HEBER MARQUEZ, MAYOR
On behalf of theMayor and City
Council, we thank you!
April 13, 2022

City of Maywood
Proclamation
Autism Awareness Month 2022
WHEREAS, Autism spectrum disorder (ASD) is a developmental disability that can cause significant social, communication and behavioral challenges. Autism is the fastest growing developmental disorder; and
WHEREAS, Autism spectrum disorder affects an estimated 1 in 44 children and 1 in 45 adults and is a complex condition that affects each person differently, resulting in unique strengths and challenges; and
WHERAS, Autism is often accompanied by medical conditions that impact quality of life; and WHEREAS, early diagnosis and intervention tailored to individual needs can have lifelong benefits, easing the transition to adulthood and fostering greater independence; and WHEREAS, each person and family affected by autism should have access to reliable information and supports; and
WHEREAS, autistic people should have opportunities to reach their full potential and the whole of society stands to benefit from this; and
WHEREAS, during the month of April, we strive to promote autism awareness, inclusion, and self- determination for all, and assure that each person with ASD is provided an opportunity to achieve the highest possible quality of life.

NOW THEREFORE, WE, the Mayor & Council of the City of Maywood, do hereby proclaim the month of April 2022 to be designated as Autism Awareness Month, as a symbol of our commitment to creating a culture of disability awareness and inclusion for all members of our community.

On this 13th day of April 2022
_________________________
Mayor Heber Marquez

AGENDA 1
ITEM NO. _____

MINUTES

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, MARCH 23, 2022 AT 7:00 PM
I. CALL TO ORDER/ROLL CALL
Mayor Marquez called to order at approximately 7:04 p.m.

II. CITY OFFICIALS

MAYOR CITY CLERK
Heber Marquez (present) Vacancy

MAYOR PRO TEM CITY TREASURER
Frank Garcia (present) Mary Mariscal (teleconference)

COUNCIL MEMBERS CITY MANAGER
Eduardo De La Riva (present) Jennifer E. Vasquez (present) Ricardo Lara (present)
Jessica Torres (teleconference) CITY ATTORNEY
Lindsay Thorson on behalf of Roxanne Diaz
(teleconference)
STAFF PRESENT:

Hrant Manuelian, Finance Director (present)
Steve Fowler, Director of Building and Planning (present) Shirley Quiñones, Deputy City Clerk (present)
III. COVID-19 MEETING PROCEDURES
PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS ARE NOT OPEN TO THE PUBLIC pursuant to the provisions of Government Code Section 54953(e) (as amended by AB 361), which authorizes teleconferenced meetings under the Brown Act in compliance with Government Code Section 54953(e) during a proclaimed State of Emergency.

OBSERVERS WERE ABLE TO VIEW THE MEETING LIVESTREAMED VIA THE CITY’S FACEBOOK AT:
https://www.facebook.com/cityofmaywood OR BY ZOOM AT:

Teleconference 1-669-900-6833 Meeting ID: 829 7770 3486 Passcode: 036379 or

https://us02web.zoom.us/j/82977703486?pwd=YUs2YzgwQU80WnRzVzdLSTlaTnRVQT09 Passcode: 036379
Live real-time verbal public comments were made by members of the public joining the meeting via the Zoom platform.

IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
Mayor, Council Members and City Manager provided community updates.

V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) The following spoke on Agenda items:
1) David Perez
VI. PRESENTATIONS

PROCLAMATION RECOGNIZING DEVELOPMENTAL DISABILITIES AWARENESS MONTH
Mayor Marquez proclaimed March 2022 as Developmental Disabilities Awareness Month for the City of Maywood.

CITY OF MAYWOOD WOMEN'S HISTORY MONTH HONOREES
Mayor Marquez recognized City of Maywood's 2022 Women's History Month Honorees.

VII. PUBLIC HEARING
None
VIII. CONSENT CALENDAR

1. MINUTES OF MARCH 9, 2022 CITY COUNCIL MEETING
Motion to approve Minutes of the March 9, 2022 City Council Meeting by Mayor Marquez. Second by Mayor Pro Tem Garcia. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

2. RESOLUTION NO. 6228 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD AND

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY REDEVELOPMENT AGENCY

APPROVING THE WARRANTS FOR PAYMENT

Motion to adopt Resolution No. 6228 of the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency Approving the Warrants for Payment by Mayor Marquez. Second by Mayor Pro Tem Garcia. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

3. MONTHLY CASH AND INVESTMENT REPORT TO THE CITY COUNCIL FOR FEBRUARY 2022
Motion to receive and file the Monthly Cash and Investment Report for February 2022 by Mayor Marquez. Second by Mayor Pro Tem Garcia. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

4. REVENUE REPORT FROM JULY 2021 - FEBRUARY 2022
Motion to receive and file the Revenue Report from July 2021 - February 2022 by Mayor Marquez. Second by Mayor Pro Tem Garcia. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

5. AUTHORIZATION TO SOLICIT BIDS FOR GRAFFITI REMOVAL SERVICES FOR THE

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) GRAFFITI REMOVAL PROGRAM FOR FISCAL YEARS 2022-2025 WITH A TWO ADDITONAL ONE-YEAR EXTENSION PERIOD.

Motion to approve the request to solicit bids for Graffiti Removal Services for the Community Development Block Grant (CDBG) Graffiti Removal Program (60141- 22) for Fiscal Year 2022-2025 with two additional one-year extension periods by Mayor Marquez. Second by Mayor Pro Tem Garcia. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

6. AUTHORIZE THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR THE

MAYWOOD EXPRESS SHUTTLE TRANSIT AND THE PARATRANSIT DIAL-A-RIDE OPERATIONS FOR FISCAL YEARS 2022-2027
Motion to authorize the issuance of a Request for Proposals (RFP) for the Maywood Express Shuttle and the paratransit Dial-A-Ride services with the following changes to the RFP; 1) Page 4 of RFP remove if any in Section 3 A.

Backup Transit Shuttle; 2) Page 6 of RFP remove Section 3 G. SubContractors; 3) Page 19 of RFP add All Drivers must be employees of the transportation company submitting the proposal in Section 4, sub-section 7; and 4) Page 21 of RFP Section 4, sub-section 11 Vehicle Maintenance and Equipment (3)(e)(3) add The proposer shall provide a new Twenty-One (21) Passenger Wheelchair Accessible Shuttle and Dial-A-Ride shall have wheelchair accessible mini-vans and sedans.

by Mayor Pro Tem Garcia. Second by Lara. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES
Item #6 was pulled for further discussion.

IX. DISCUSSION/ACTION ITEMS

7. ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2021 City Council received and filed the Annual Financial Report and Single Audit Report for the fiscal year ended June 30, 2021.

8. CONSIDERATION OF APPROVING RESOLUTION NO. 6229 OF THE CITY COUNCIL

OF THE CITY OF MAYWOOD APPROVING THE ALLOCATION OF PERMANENT LOCAL

HOUSING ALLOCATION PROGRAM FUNDS AND AUTHORIZING THE MAYOR TO

EXECUTE THE CONTRACT FOR FUNDING
Motion to adopt Resolution No. 6229 to approve an allocation of $70,000 in Fiscal Year 21-22 Permanent Local Housing Allocation Program Funds for the Shelter Beds within the Salvation Army Bell Shelter and authorize the Mayor to execute a contract for funding by De La Riva. Second by Mayor Pro Tem Garcia.

AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

9. CONSIDERATION OF APPROVING A REIMBURSEMENT AGREEMENT WITH THE

CITY OF BELL FOR SHELTER BEDS WITHIN THE SALVATION ARMY, BELL SHELTER Motion to approve in form the Reimbursement Agreement with the City of Bell for Shelter Beds within the Salvation Army Bell Shelter, with the understanding that the final term length and the final cost will be updated in a final agreement to reflect the actual parties that will be participating in the program and subject to the final form approved by the City Attorney and City Manager by Lara. Second by De La Riva. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

10. DISCUSSION OF ESTABLISHING A VOLUNTEER PROGRAM THAT WILL RECOGNIZE

COMMUNITY MEMBERS WHO VOLUNTEER THEIR TIME AT CITY SPECIAL EVENTS

AND PROGRAMS
Direction given to staff to form an AdHoc Committee to include two (2) Council members to work with staff on establishing a Volunteer Program that will recognize community members who volunteer their time at City Special Events and Program.

11. CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND APPLICATION

FROM WOLFPACK PTO IN THE AMOUNT OF $10,000.

Motion to approve the Community Benefit Fund Application from Wolfpack PTO in the amount of $9,000 with the condition that if the grad night buses are approved through a county grant, the amount awarded will be decreased to $2,000 for end of the year student recognition gifts. by Lara. Second by De La Riva. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES X. CLOSED SESSION
Conference with Legal Counsel, Existing Litigation (Administrative Hearing), California Government Code Section 54956.9(d)(1); Ramirez v. City of Maywood; Los Angeles County Civil Service Commission Case No. 19-281 No Reportable Action
XI. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) The following spoke on Non-Agenda items:
1) David Perez (via teleconference)
2) Gerry Mayagoitia (via teleconference)
XII. ADJOURNMENT
Meeting adjourned at approximately 9:36 p.m. to the Adjourned Meeting of the Maywood City Council, Thursday, April 7, 2022 at 5:00 p.m.
_______________________________________
Heber Marquez, Mayor
ATTEST:
________________________________
Shirley Quiñones, Deputy City Clerk

AGENDA ITEM No. 2.

RESOLUTION NO. 6230

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD

COMMUNITY REDEVELOPMENT AGENCY APPROVING THE

WARRANTS FOR PAYMENT
WHEREAS, the following listed demands have been reviewed by the Director of Finance, and WHEREAS, the Director of Finance has certified to the accuracy and availability of funds for payment thereof, and
WHEREAS, the register of audited demands is hereby submitted to the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency for approval.

NOW, THEREFORE, BE IT RESOLVED, that the listed Warrants and Wire Transfers/Automated Clearing House (ACH) Transactions for $757,657.94 are hereby ratified:

 Exhibit A – Summary of Warrants and Wire Transfers/ACH Transactions  Exhibit B – Detail of Warrants
PASSED, APPROVED AND ADOPTED THIS 13th day of April, 2022. _______________________
Heber Marquez, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ___________________________ Shirley Quiñones, Deputy City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Shirley Quiñones , Deputy City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6230 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 13th day of April, 2022 by the following roll call vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
______________________________
Shirley Quiñones , Deputy City Clerk

City of Maywood
Summary Warrants for Payment and Wire Transfers/ACH Transactions Council Meeting Date
Wednesday, April 13, 2022
Accounts Payable Amount
Accounts Payable prepaid warrants for payment: Checks No. 089455 - 089472 $ 21,314.33 Accounts Payable regular warrants for payment: Checks No. 089474 - 089503 $ 582,785.42 Sub-total $ 604,099.75
Wire Transfers/ACH Transactions
03/17/22 Payroll Pay Period 2/27/22 - 3/12/22 $ 42,118.96 03/25/22 ADP Payroll Fees $ 587.10
03/29/22 CalPERS Employer Contribution 2/27/22 - 3/12/22 $ 6,815.89 03/31/22 Payroll Pay Period 3/13/22 - 3/26/22 $ 43,523.12 04/01/22 US Bank - Merchant Fees $ 738.79
04/05/22 CalPERS Health Premium April 2022 $ 29,950.92
04/05/22 California Joint Powers Insurance Authority (CJPIA) repayment plan agreement - April 2022 $ 22,355.58 04/05/22 8x8 Inc - Monthly Phone Maintenance $ 367.34
04/05/22 CalPERS Employer Contribution 3/13/22 - 3/26/22 $ 7,031.82 04/05/22 CalPERS - Replacement Benefit Contribution $ 68.67 Sub-total $ 153,558.19
Total Demands $ 757,657.94

City of Maywood
Detail Warrants for Payment
Warrants No. 089455 to 089503
1 of 4 ]
Check No. Prepaids Date Vendor Name Check Amt Tranaction Description Fund 089455 P 3/24/2022 Angel Villegas 698.71 Retiree Medical Reimbursement April 2022 General Fund - 01 089456 P 3/24/2022 Brent Talmo 698.71 Retiree Medical Reimbursement April 2022 General Fund - 01 089457 P 3/24/2022 Bruce Leflar 1,290.56 Retiree Medical Reimbursement April 2022 General Fund - 01 089458 P 3/24/2022 Christine M. Locher 232.94 Retiree Medical Reimbursement April 2022 General Fund - 01 089459 P 3/24/2022 Edward Ahrens 1,290.56 Retiree Medical Reimbursement April 2022 General Fund - 01 089460 P 3/24/2022 Mary Mariscal 50.00 April 2022 Treasurer Stipend General Fund - 01 089461 P 3/24/2022 Paul Pine 1,722.43 Retiree Medical Reimbursement April 2022 General Fund - 01 089462 P 3/24/2022 Robert Leach 1,005.00 Retiree Medical Reimbursement April 2022 General Fund - 01 089463 P 3/24/2022 Ronald Lindsey 1,096.31 Retiree Medical Reimbursement April 2022 General Fund - 01 089464 P 3/24/2022 Scott C. Anderson 1,290.56 Retiree Medical Reimbursement April 2022 General Fund - 01 089465 P 3/24/2022 Sonia Aguilar 110.00 Notary Public Services - City Manager General Fund - 01 089466 P 3/31/2022 Arturo Del Rio 1,000.00 Settlement Check for Claim GHC0037772 General Fund - 01 089467 P 3/31/2022 AT & T Long Distance 42.39 Elevator Emergency Phone Line February 2022 General Fund - 01 089468 P 3/31/2022 Eduardo De la Riva 788.55 Policy Makers Conference 03/17/22 - 03/19/22 General Fund - 01 089469 P 3/31/2022 MV Cheng & Associates Inc. 8,841.25 Senior Acct & Acct Tech Consultant Services Feb 2022 General Fund - 01 089470 P 3/31/2022 QDoxs 387.78 Additional Copier/Fax Charge For February 2022 General Fund - 01 089471 P 3/31/2022 Shirley Quinones 547.02 Reimbursement for Lodging/Clerk Training Reimbursement for Mileage/Training General Fund - 01
089472 P 3/31/2022 Southern California Edison 221.56 5916 King & 5913 Mayflower Ped 02/08/22 to 03/09/22 General Fund - 01 089473 VOID VOID
089474 4/6/2022 Amazon Capital Services 773.51 Phone equipment for Staff New Hire Equipment
Covid Supplies
General Fund - 01

City of Maywood
Detail Warrants for Payment
Warrants No. 089455 to 089503
2 of 4 ]
089475 4/6/2022 Active Universal Capital, LLC 9,559.68 Crossing Guard Services - Maywood Elementary February 2022
Crossing Guard Services - February 2022
Gas Tax - 04
089476 4/6/2022 AT&T 25.09 Elevator Emergency Phone Line 02/10/22 - 03/09/22 General Fund - 01 089477 4/6/2022 Occupational Health Centers of
CA
197.00 Pre-employment physical - Karen Inguiez
Pre-employment physical - Miguel Leon General Fund - 01 089478 4/6/2022 County of L.A. Dept. of Animal
Control
5,813.30 Animal Control Services for February 2022
General Fund - 01
089481 4/6/2022 Crosstown Electrical & Data, Inc. 17,734.16 Heliotrope & 58th repair flag pole lights at YMCA Atlantic & Slauson Repair Hit Signal Head
Slauson & Maywood Repair Blacked Out Intersection
Atlantic & Slauson Replaced missing signal head
52nd & King Safety/street light blacked out
Heliotrope & 58th - Flag Pole Light Inoperative
6148 King Repair Safety/Street Light
Slauson & Alamo Replace Missing Hand Hole Cover
Slauson & Woodlawn Turned Traffic Signals
Slauson & Maywood Continued Repairs Blacked Out
Intersection
Atlantic & Slauson Intersection Blacked Out
General Fund - 01
Street Lighting - 62
089482 4/6/2022 Daily Journal Corporation 710.00 Publication of Official Notices Genaral Fund - 01 089483 4/6/2022 FedEx Office Customer
Administrative Services
839.87 Newsletter Printing for Apr/May/Jun 2022
General Fund - 01
089484 4/6/2022 Heber Marquez 789.55 Reimbursement for Conference March 2022 General Fund - 01
089485 4/6/2022 Myers & Sons Hi-Way Safety,
Inc.
998.12 Signs
Public Works Supplies General Fund - 01
089486 4/6/2022 Hinderliter, de Llamas & Assoc. 7,027.69 3rd Quarter Sales Tax and Audit Services January to March 20 Cannabis Management Program February 2022 General Fund - 01 089487 4/6/2022 Intelligent Var Technology dba
Intelli-Tech
7,434.00 Microsoft Office License Renewal
General Fund - 01
Check No. Prepaids Date Vendor Name Check Amt Tranaction Description Fund

City of Maywood
Detail Warrants for Payment
Warrants No. 089455 to 089503
3 of 4 ]
089488 4/6/2022 Interwest Consulting Group 20,808.26 Professional Services Plan Review for September 2021 Professional Services Plan Review for October 2021
Building & Safety Plan Review Services for January 2021 Professional Services Plan Review for December 2021
Building & Safety Plan Review Services for February 2022 Professional Services Plan Review for February 2022
General Fund - 01
089489 4/6/2022 Gregory Kiley dba Kiley &
Associates, LLC
3,900.00 Legislative Advocacy Services: Feb 15-Mar 15, 2022 General Fund - 01
089490 4/6/2022 Kimley-Horn and Associates, Inc. 7,672.05 Local Roadway Safety Plan Consultant Contract February 2022
General Fund - 01
089491 4/6/2022 L.B. Johnson Hardware Co. 507.82 Public Works Supplies Paint Supplies
Building Maintenance General Fund - 01
089492 4/6/2022 Quadient Leasing USA, Inc. 989.66 Postage Machine Lease: Apr 22, 2022 to Jul 21, 2022 General Fund - 01 089493 4/6/2022 Mapcon Technologies, Inc. 83.00 Mapcon Building & Planning Software March 2022 General Fund - 01 089494 4/6/2022 Nichols Consutling Engineers,
CHTD dba NCE
678.75 Pavement Management Services for February 2022
General Fund - 01
089495 4/6/2022 Perez Plumbing Appliance Repair
& Contractor
2,080.00 Building Maintenance
Repair Water Leak at YMCA Gym General Fund - 01
089496 4/6/2022 Phoenix Group Information
Systems
10,510.54 February 2022 Citation Processing FTP Intercept Letters February 2022 Parking Citation Processing
February 2022 Permit Processing Fee
General Fund - 01
089497 4/6/2022 QDoxs 101.44 Copier Base Charge Stmt Credit Copier Base Charge for January 2022
Contract Base Copier/Fax Charge For March 2022
General Fund - 01
089498 4/6/2022 Richards, Watson & Gershon 44,709.05 General Legal Services for February 2022 Cannabis Legal Services for February 2022
Legal Services - Jose Mendoza for February 2022
Legal Services - Commercial Waste for February 2022
Legal Services - NL Industries for February 2022
Legal Services - Bell Gardens Ave for February 2022
General Fund - 01
Check No. Prepaids Date Vendor Name Check Amt Tranaction Description Fund

City of Maywood
Detail Warrants for Payment
Warrants No. 089455 to 089503
4 of 4 ]
089499 4/6/2022 SHERIFF'S DEPT COUNTY OF

LOS ANGELES
428,646.48 Public Safety Services February 2022
General Fund - 01
089500 4/6/2022 Southern California Edison 9,425.14 Various Locations Acct# 700405260081 03/01/22-03/31/22 5317 Atlantic PED 02/15/22 - 03/16/22 Gas Tax - 04
089501 4/6/2022 Sparkletts Drinking Water Corp 56.60 City Hall Office Water General Fund - 01 089502 4/6/2022 Sprint 622.67 Cell Phone Service: 02/24/22 to 03/23/22 General Fund - 01 089503 4/6/2022 U.S. Bank Corporate Payment
System

91.99 Acct#424604455555283 Cred Card Expense02/15-03/15/22 General Fund - 01 TOTAL $ 604,099.75
Check No. Prepaids Date Vendor Name Check Amt Tranaction Description Fund

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 3.

DATE: April 13, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: KAREN INIGUEZ, COMMUNITY DEVELOPMENT ANALYST
SUBJECT: AUTHORIZATION TO SOLICIT BIDS FOR COMMUNITY DEVELOPMENT BLOCK

GRANT (CDBG) AND PERMANENT LOCAL HOUSING ALLOCATION (PLHA) ADMINISTRATION SERVICES FOR FISCAL YEARS 2022-2025 WITH A TWO

ADDITONAL ONE-YEAR EXTENSION PERIOD
RECOMMENDATION:

Staff recommends that the City Council approve the request to solicit bids for the Community Development Block Grant (CDBG) and Permanent Local Housing Allocation PLHA Administration Services for Fiscal Years (FY) 2022-2025 with two additional one-year extension periods.

BACKGROUND:

Each program year, the City receives an annual Community Development Block Grant (CDBG) allocation from the U.S. Department of Housing and Urban Development (HUD) through the Los Angeles County Development Authority (LACDA). The CDBG allocation from the LACDA for Fiscal Year (FY) 2022-2023 will form part of the City’s General Budget.

It is estimated that the City’s allocated funding will be approximately $421,488 annually in CDBG funds through a program established by the United States Department of Housing and Urban Development (HUD). These funds provide housing, economic and community development opportunities which primarily benefit persons of low-and moderate-income levels and/or aid in the prevention or elimination of blighted conditions.

The City’s FY 2022- 2023 CDBG Program budget includes funding for the Graffiti Removal Program ($84,298), Code Enforcement Program ($196,800), and Sidewalk Rehabilitation Project FY 2022-2023 ($140,390). In addition, the City of Maywood receives an allocation of grant funds from the California Department of Housing and Community Development’s (HCD) Permanent Local Housing Allocation Program (PLHA). The City of Maywood’s FY 2020-2021 Year 1 allocation was $256,740.

The CDBG and PLHA Programs are administered by the Los Angeles County Development Authority (LACDA). LACDA interacts with the City of Maywood to coordinate overall program management and to ensure compliance with Federal, State, and County requirements.

DISCUSSION:

Program administrative and technical assistance services are needed for the administration of the LACDA and PLHA programs. These services include 1) coordination, monitoring, evaluation, funding reimbursements, contract, and labor compliance of CDBG projects to meet the LACDA guidelines established by HUD; and 2) program implementation of PLHA projects to meet LACDA and HCD requirements.

The LACDA recommends set term limits for professional services agreements. The previous procurement for CDBG administrative services occurred in May 2019. The current CDBG program administration agreement is with Diana Cho and Associates and will end on June 30, 2022.

A Request for Proposals will be issued to obtain proposals for the CDBG and PLHA Program Administration services covering July 1, 2022, through June 30, 2025. The term of the contract may be extended upon request and approval by the City on an annual basis for an additional two (2) years until June 30, 2027.

The procurement schedule is as follows:
04/18/2022: Release of Requests for Proposals
05/09/2022: Proposal Due Date
05/17/2022: Proposal Review/Evaluation
06/08/2022: Award of Contract (City Council Action)
LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact involved with this authorization to solicit bids for CDBG and PLHA Administration Services. Once a contract is awarded, budget appropriations will be made. Funding for the professional services agreement is provided by the CDBG Program and PLHA Program.

ATTACHMENT(S)

1. Request for Proposals for (CDBG) Program and (PLHA) Administration Services

City of Maywood
Request for Proposals
For
Community Development Block Grant (CDBG)
Program and Permanent Local Housing Allocation
(PLHA) Administration Services
Date of Issuance: April 18, 2022

RESPONSES MUST BE RECEIVED NO LATER THAN
4:00 PM, May 9, 2022
DELIVER OR MAIL TO:

City of Maywood
City Clerk’s Office
4319 E. Slauson Avenue
Maywood, CA 90270

1 TABLE OF CONTENTS
I. PURPOSE............................................................................................................ 1 II. BACKGROUND.................................................................................................... 1 III. GENERAL REQUIREMENTS............................................................................... 3 IV. SCOPE OF SERVICES........................................................................................ 3 V. SCHEDULE.......................................................................................................... 4 VI. LIST OF INTERESTED PROPOSERS................................................................. 4 VII. QUESTIONS ........................................................................................................ 4 VIII. SUBMITTAL PROCEDURES ............................................................................... 4 IX. SUBMITTAL FORMAT ......................................................................................... 5 X. AGREEMENT FOR PROFESSIONAL SERVICES .............................................. 7 XI. GENERAL ADMINISTRATIVE INFORMATION ................................................... 7 XII. SUBMITTAL DUE DATE ...................................................................................... 8 XIII. SELECTION PROCESS....................................................................................... 8 XIV. AUTHORITY TO WITHDRAW.............................................................................. 9 XV. AWARD OF CONTRACT ..................................................................................... 9 XVI. ATTACHMENTS................................................................................................. 10

1 I. PURPOSE
The purpose of this Request for Proposals (RFP) is to select the most-qualified Consultant to provide administration for the City’s Community Development Block Grant (CDBG) program and Permanent Local Housing Allocation (PLHA) program services for the City of Maywood. The City wishes to obtain a qualified consultant with extensive experience in CDBG program and financial administration, monitoring, Federal and County reporting, and contract and labor compliance requirements, under a Professional Services Agreement. The City will award no more than one contract on a not-to-exceed basis. The individuals or firm that is selected will be required to assign a representative to the City, who would be responsible for the requested services. This individual would be required to meet regularly with the City’s representative as to the progress of their work as necessary to ensure proper implementation of services.

II. BACKGROUND
The City of Maywood participates in the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program through the Los Angeles County Development Authority (LACDA). Under the County program, the City receives a yearly allocation of approximately $421,488 in CDBG funds, which it uses to implement a variety of eligible projects. The City will be funding a Code Enforcement Program, Graffiti Removal Program, and a public works project in Fiscal Year 2022-2023.

In addition, LACDA applied for a grant from the California Department of Housing and Community Development’s (HCD) Permanent Local Housing Allocation (PLHA) Program in 2020. The grant includes allocations for LACDA’s qualifying participating cities.

Maywood’s FY 2020-2021 Year 1 allocation is $256,740. The specific housing projects to be funded through the PLHA are currently being developed by the City.

Due to staffing constraints, the City is seeking services from an experienced consulting firm for project administration and technical assistance services required for implementation of the CDBG and PLHA programs. The assistance to be provided will ensure the proper and timely expenditures of the program funds.

The City will be using CDBG and PLHA funds to fund the services of the selected firm, and all applicable Federal, State, and local regulations relative to the expenditures of such funds shall be adhered to.

The City assumes no responsibility for any costs incurred by a proposer in the preparation and/or presentation of a proposal in response to this request. To be considered, proposals shall be submitted to the City and completed in the manner and form indicated herein, showing the proposed price clearly and legibly. Proposals presented otherwise may not be considered. Proposals must be signed by the individual or an officer of the respondent authorized to bind the individual/firm to its provisions. All proposals,

2 associated costs and agreements shall be considered valid and binding for a period of ninety (90) days after the proposal due date. All proposals submitted in response to this RFP shall become the property of the City of Maywood upon its receipt by the City and will not be returned.

Each proposal so submitted, must be filed prior to the time, and at the place, designated in the cover page. A proposal so presented, however, may be withdrawn by the proposer, provided the request therefore is made in writing, is signed by the proposer or his authorized representative, and is filed prior to the time fixed for the final filing of proposals.

The withdrawal of a proposal does not prejudice the right of the proposer to file a new proposal, provided there is sufficient time to do so.

Proposers must satisfy themselves by personal examination of the proposed work and by such other means as they prefer as to the actual conditions and requirements of the work, and shall not at any time after submission of the proposal, dispute, complain, or assert that there was any misunderstanding in regard to the nature or scope of work to be done.

The City reserves the right to accept or reject any and all proposals received and reserves the right to waive technicalities where such action best serves the interests of the City.

The City reserves the right to waive discrepancies, informalities and irregularities in the proposal process or to request additional information from any or all of the respondents for the purpose of ascertaining the most qualified individual/firm for the services requested. The City also reserves the right to withdraw this Request for Proposal without prior notice. The City makes no representation that any agreement will be awarded to any respondents as a result of having responded to this request and may decline to award an agreement at its sole discretion. The City is not liable for any pre-contractual expenses incurred by any proposer or successful proposer.

3 III. GENERAL REQUIREMENTS
A. Respondents shall have at least five (5) years of consecutive experience in the Community Development Block Program (CDBG).

B. The proposed term of the contract under this RFP shall be for three (3) years with the option to renew for two (2) additional one-year periods at the discretion of the City.

C. Respondent shall comply with the insurance requirements set forth in the form professional services agreement.

IV. SCOPE OF SERVICES
A. The selected Respondent shall provide the following scope of services as follows:

General Description of Scope of Work
The City of Maywood is seeking an individual/contractor qualified to provide all CDBG administration services within the City. Services to be provided under this proposal include, but not necessarily limited to, the following. • Provide consultant services and assistance for the administration and implementation of the City’s CDBG and PLHA projects.
• Prepare Annual Planning Summary and CDBG and PLHA project planning documents.
• Prepare Agreements to Implement Community Development Block Grant Programs with the Los Angeles County Development Authority including Exhibit A documents, project descriptions and budgets.
• Prepare Reimbursable Contracts to Implement Permanent Local Housing Allocation Programs with the Los Angeles County Development Authority including Exhibit A documents, project descriptions and budgets.
• Prepare and process amendments to the Agreements to Implement for continuing projects.
• Coordinate with staff and gather all necessary documentation for Los Angeles County Development Authority program monitoring and audit preparation. • Monitor programs and prepare responses to monitoring and audit findings by the Los Angeles County Development Authority and U. S. Department of Housing and Urban Development.
• Prepare and complete Los Angeles County Development Authority and U. S.

Department of Housing and Urban Development reports and documents. Provide assistance to staff to ensure the City is meeting LACDA and HUD criteria regarding program-reporting requirements.
• Prepare and complete all relevant City Council agenda reports and memoranda. • Provide CDBG and PLHA financial management assistance. • Provide Labor and Contract Compliance and Section 3 monitoring for CDBG construction projects.

4 • Act as the City’s liaison and representative to the Los Angeles County Development Authority.
• Ensure compliance with all applicable Federal, State, and local laws and policies.

V. SCHEDULE
Deadlines
Release of Requests for Proposals April 18, 2022
Submittal of Questions April 25, 2022 by 3:00 pm
Response to Questions April 27, 2022 by 5:00 pm
Proposal Due Date May 9, 2022 by 4:00 pm
Proposal Review/Evaluation Week of May 16, 2022
Optional Interview (if required) Week of May 16, 2022
Tentative award of contract June 8, 2022
Tentative Start date July 1, 2022
* These dates are anticipated and may change.

VI. LIST OF INTERESTED PROPOSERS
The full content of the RFP is available through the City website at www.cityofmaywood.org. If addendums are necessary, they will be posted onto the previously mentioned websites as well. All respondents interested in proposing on this RFP are encouraged to sign-up on the "List of Interested Proposers" for the project. This list will be used to email any project updates, addendums, changes or responses to written inquires and will be distributed to all interested contractors. To get on the list please email [email protected] or call, (323) 562-5700.

VII. QUESTIONS
All questions regarding this RFP shall be submitted in writing by email to: Steve Fowler at [email protected]. The date and time when questions must be submitted are shown in “Section V-Schedule” of this RFP. Questions with their answers will be posted on the City website by the date and time set forth in this RFP.

VIII. SUBMITTAL PROCEDURES
Submittals shall comply with all conditions, requirements and specifications contained herein, with any departure rendering the proposal non-responsive and may serve as grounds for rejection of the proposal at the City’s sole discretion. The submittal shall contain the name of this RFP and Respondents shall provide four (4) copies of the of the proposal (three bound and one unbound), single sided.

5 All proposal submittals shall be mailed or delivered and received by the City no later than May 9, 2022 at 4:00 p.m. addressed as follows:

City of Maywood
City Clerk’s Office
4319 Slauson Avenue
Maywood, CA 90270
For delivery purposes, the City Clerk’s phone number for the City is (323) 562-5714. In addition to the submission of the hard copies of the proposal, Respondents shall also submit one electronic copy (searchable PDF format) by the same date and time to NAME AND EMAIL ADDRESS.

IX. SUBMITTAL FORMAT
All Respondents must submit qualifications according to the specifications set forth below.

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Respondent’s demonstrated capability to perform work of this type.

Proposals shall be valid for a minimum of 90 days following submission. Expensive bindings, colored displays, promotional materials, etc., are not necessary or desired.

EMPHASIS SHOULD BE ON COMPLETENESS AND CLARITY OF CONTENT. The City reserves the right to request additional information that, in the City’s opinion, is necessary to ensure that the Proposer’s competence, qualified employees, business organization and financial resources are adequate for the performance of the services under this RFP.

A. WORK PROPOSAL

1. Cover Letter
a. Provide a cover letter including the Respondent’s name, address and telephone number of the contact person(s) who is authorized to submit the proposal on behalf of the
Respondent. The cover letter shall include a brief general statement of intent to perform the services and correspondent that all elements of the RFP have been reviewed and
understood. The letter should be signed by an individual who can bind the Respondent contractually.
b. There shall be one person from the Respondent identified in the proposal who shall be the Respondent’s designated
representative and who is responsible for the services listed in "Section IV - Scope of Services" of this RFP (“Point of Contact”).
c. If applicable, Respondent shall acknowledge receipt of any addendum to the RFP.

2. Table of Contents

6 a. Include a table of content identifying the contents of the proposal in a format consistent with the proposal
requirements and format set forth herein.

3. Experience and Qualifications
a. Proposers must be thoroughly competent and capable of satisfactorily performing the work covered by the proposal. A description of the firm's related work experience should be indicated, particularly CDBG experience in dealing with the Los Angeles County Development Authority (LACDA),
experience with a variety of CDBG projects and activities, Davis–Bacon requirements, and familiarity with CDBG,
LACDA and HUD program requirements. Provide references
of at least three (3) recent and/or current clients for whom the proposer’s firm has provided and/or is providing services, of a similar nature. Each reference shall include agency or
organization name, contact person, title, telephone number, and summary of services performed (NOTE: the City of
Maywood shall presume that the firm has no objection to the City contacting the listed clients to review the firm’s current and/or past performance and determine client satisfaction). b. Describe the Respondent, its size and organization, the number and location of offices, and general operational structure, as well as its management and key personnel.

Include a discussion demonstrating that the Respondent has the resources (financial, equipment, labor and capacity) available to provide services under this RFP from the first day at the start of the work.
c. At a minimum, Respondent should have at least five (5) years of consecutive experience.
d. Provide at least three references that received similar services from your Respondent at a minimum over the last five years. Include name of organization, contact name, telephone number and email address.
e. Demonstrate the qualifications of all personnel to be assigned to the City, including key personnel, by providing resumes and/or relative experience summaries describing their
education, credentials, licensing, training and related experience and their proposed roles for this contract.
f. Provide an organization chart of the proposed team, including a contingency plan should a member of the proposed team be unable to fulfill their responsibilities.

4. Approach to Scope of Services
a. This section should set forth a comprehensive description of the approach to providing the Scope of Services and should clearly demonstrate an understanding of the City’s

7 requirements, the work to be done and the objectives to be accomplished.
b. Provide a description of the work plan for the services describing how each task under the Scope of Services will be accomplished. This may be used as an Exhibit for the Scope of Services to the agreement.
c. Provide any other information or tasks that Respondent believes necessary to complete the Scope of Services.
d. Describe the management and staffing configuration to be used to complete the Scope of Work. Resumes of proposed project personnel must be included. The proposal must
indicate a staff representative to act as Project Manager, who will have primary responsibility for this entire project.

B. COST PROPOSAL

1. Detailed Cost Proposal
a. Respondent shall submit a detailed cost proposal that shall include all tasks required to perform the Scope of Services.

The cost proposal shall indicate how the City will be charged for services (i.e., unit, hourly or flat rate basis as appropriate) for the term of the contract, including any extensions. Costs should include all services and materials if any, needed to perform the Scope of Services.
b. As it relates to the services under this RFP, if Respondent is proposing to provide the services on an hourly basis, the cost proposal shall identify the hourly rate for the personnel needed to complete the Scope of Services.
c. In addition, Respondent shall also submit the
rates/compensation for any “additional services” that
Respondent can provide.

X. AGREEMENT FOR PROFESSIONAL SERVICES
The City of Maywood’s Agreement for Professional Services (Attachment 1) is included for review and comment. The Respondent’s submission of a proposal indicates Respondent’s compliance of such terms, unless the proposal indicates that compliance is not possible. Proposed revisions should be addressed in the cover letter, however, the City maintains discretion to accept or reject the Respondent’s request for revisions. The City reserves the right to make any revisions to the proposed professional services agreement.

XI. GENERAL ADMINISTRATIVE INFORMATION
All respondents are advised to become familiar with all conditions, instructions and specifications of this RFP. By submitting a proposal, Respondent represents that it has thoroughly examined and become familiar with the work required under this RFP and that the Respondent has conducted such additional investigation as it deems necessary and

8 convenient (i.e., visiting the locations), that Respondent is capable of providing the equipment, goods and services necessary to furnish landscape maintenance in a manner that meets the City’s objectives in this RFP. Once the contract has been made, a failure to have read the conditions or conduct any investigations of the properties shall not be cause to alter the contract or for Respondent to request additional compensation.

Each Respondent understands and agrees that the City, its departments, its officers, employees or agents are not responsible for:
• Any costs incurred by a Respondent in the preparation, delivery or presentation of a proposal.
• Any costs incurred by a Respondent in meeting the criteria as a result of making or submitting a proposal or subsequently in entering into a formal agreement with the City; and
• Any errors, inaccuracies or misstatements related to the information or data supplied to any contractor by the City. The use of such information or data provided by the City, its officers, employees or agents is intended to be used at the sole discretion and risk of the Respondent in the preparation of a proposal pursuant to this Request for Proposals only.

The selected Respondent shall comply with any and all Federal and State laws applicable to the services. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned and such proposals, after the agreement is awarded, are subject to the California Public Records Act.

The City reserves the right to accept, reject, modify or cancel in whole or in part, this RFP.

The City reserves the right to accept or reject any or all proposals, negotiate modifications to proposals that it deems acceptable, to request and consider additional information from any proposer, and to waive irregularities and technical defects in the proposal process, all in its sole discretion. The City has no obligation, express or implied, to make an award.

The City may reject proposals from Respondents who cannot satisfactorily provide the experience and qualifications required by this RFP and/or provides the scope of services required herein. The City reserves the right to seek new proposals when it determines that it is in the best interest to do so.

XII. SUBMITTAL DUE DATE
The submittal package must be received prior to the submittal date specified in "Section V - Schedule" of this RFP. Respondents mailing a proposal must allow sufficient delivery time to ensure timely receipt of the proposal by the date and time specified. Submittals arriving after the deadline will not be considered.

XIII. SELECTION PROCESS
All proposals timely received shall be reviewed to verify that the proposal meets the minimum requirements and qualifications. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the professional services agreement, may be eliminated from further

9 consideration at the discretion of the City. Proposals will be reviewed and evaluated by an evaluation committee comprised of City of Maywood personnel.

The City will be the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP. The City’s final selection will not be dictated on any single factor or criteria including price. The City reserves the right to award the contract(s) in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion, notwithstanding the criteria set forth herein, including negotiating with one or more of the Respondents for the same services.

City will evaluate the proposals provided in response to this RFP based on the following criteria:

1. The City will evaluate Respondents based on meeting all of the City’s requirements and who offers the most advantageous combination of cost and high quality service. In addition to cost, however, the City will consider the quality of services proposed, the financial qualification of, and the work experience of the proposer in determining the best value to the City.

2. Other criteria shall include, but not be limited to:
a. Quality and completeness of proposal
b. Qualifications and experience of proposer, including experience and qualifications of key personnel and staff
c. Similar experience and expertise in the type of work required, with the City or with other public agencies
d. Demonstrated understanding of the scope of services requested as well as capacity of respondent
e. References
f. Financial stability of proposer
g. Cost to the City
h. Oral interviews, if applicable.
i. Any other factors determined by the City to be relevant to the performance of these services.

XIV. AUTHORITY TO WITHDRAW
The City of Maywood reserves the right to withdraw this Request for Proposals without prior notice. The City of Maywood makes no representation that any agreement will be awarded to any Respondent as a result of having responded to this request. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned.

XV. AWARD OF CONTRACT
Based on the outcome of the evaluation committee’s evaluation of the proposals, a recommendation will be submitted to the City Council for consideration of award. An award of a contract occurs when the contract is approved by the Maywood City Council.

10 Selection of a respondent with whom the City enters into contract negotiations with or a recommendation of an award by the evaluation committee or any other party, does not constitute an award of a contract. The contract shall be in accordance with the attached Agreement.

XVI. ATTACHMENTS
Attachment 1. Form Professional Services Agreement

ATTACHMENT 1
Form Professional Services Agreement

1 CITY OF MAYWOOD

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this _ _ day of ____________, 2022 by and between the City of Maywood, a municipal organization organized under the laws of the State of California with its principal place of business at 4319 East Slauson Avenue, Maywood, California 90270 (“City”) and _________________________ with its principal place of business at __________________________________________. (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing Community Development Block Grant (CDBG) and Permanent Local Housing Allocation (PLHA) Administration Services to public clients, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such services for the CDBG and PLHA Administration Services Program, (“Project”) as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the CDBG and PLHA Administration Services for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from July 1, 2022 to June 30, 2023, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

Additionally, there shall be four (4) one-year options to renew the Agreement for FY 2023-2024, FY 2024-2025, FY 2025-2026, and FY 2026-2027 with the mutual written consent of both parties.

2 3.2 Responsibilities of Consultant.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “A” attached hereto and incorporated herein by reference.

Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: ______________.

3.2.5 City’s Representative. The City hereby designates Jennifer Vasquez, City Manager, or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other thafn the City’s Representative or his or her designee.

3 3.2.6 Consultant’s Representative. Consultant hereby designates, or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, contractors and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

4 3.2.10 Insurance.

3.2.10.1 Time for Compliance. Consultant shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.

3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subcontractors.

Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:

Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease.

3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-contractors to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall be endorsed to include contractual liability.

3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insured with respect to the Work or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in

5 connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers.

3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers.

3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.

3.2.10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City.

6 3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.12 Water Quality Management and Compliance.

3.2.12.1 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Project or the Services including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); the City’s ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the State.

3.2.12.2 Liability for Non-compliance. Failure to comply with the laws, regulations and policies described in paragraph 3.2.12.1 is a violation of law that may subject Consultant or City to penalties, fines, or additional regulatory requirements. Consultant hereby agrees to indemnify, hold harmless and defend (with counsel selected by the City) City, its officers, agents and employees from and against any and all fines, penalties, claims or other regulatory requirements imposed as a result of Consultant’s non-compliance with the laws, regulations and policies described in paragraph 3.2.12.1, unless such non-compliance is the result of the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers.

3.2.12.3 Training. In addition to the standard of care requirements set forth in paragraph 3.2.8, Consultant warrants that all employees and subcontractors shall have

7 sufficient skill and experience to perform the Services assigned to them without impacting water quality in violation of the laws, regulations and policies described in paragraph 3.2.12.1.

Consultant further warrants that it, its employees and subcontractors will receive adequate training, as determined by City, regarding the requirements of the laws, regulations and policies described in paragraph 3.2.12.1 as they may relate to the Services provided under this Agreement. Upon request, City will provide Consultant with a list of training programs that meet the requirements of this paragraph.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”B” attached hereto and incorporated herein by reference. The total compensation shall not exceed __________________________________ dollars. ($__________) without written approval of the City Council. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within thirty (30) days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City and based upon the approved rates of Los Angeles County Auditor-Controller.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the project site. Consultant shall defend, indemnify and hold

8 the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.3.6 Benefits. Consultant will not be eligible for any paid benefits for federal, social security, state workers’ compensation, unemployment insurance, professional insurance, medical/dental, or fringe benefits offered to others by the City.

3.4 Accounting Records.

3.4.1 Maintenance and Inspection. Consultant shall maintain complete, accurate and clearly identifiable records with respect to all costs and expenses incurred under this Agreement. Consultant shall maintain all such records and make them accessible for audit or examination for a period of five (5) years after final payments are issued and other pending matters are closed. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of five (5) years from the date of final payment under this Agreement.

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. This Agreement, or any part thereof, may be terminated by mutual consent of the Parties in writing or by either Party upon thirty (30) days written notice and delivery by certified mail or by personal delivery. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. City may terminate this Agreement, or any part thereof, without cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

9 Consultant:

City:

City of Maywood
4319 E. Slauson Avenue
Maywood, CA 90270
Attn: Jennifer Vasquez, City Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant.

Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has

10 become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.5 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.

3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, contractors and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Consultants shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents or volunteers.

3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County.

3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.10 City’s Right to Employ Other Consultant. City reserves right to employ other consultants in connection with this Project.

11 3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

12 3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.5.23 PERS Eligibility Indemnity. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

3.6 Subcontracting.

3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

13 3.7 Conflicts of Interest.

3.7.1. Disclosure and Compliance. Consultant agrees that any conflict or potential conflict of interest shall be full disclosed prior to execution of contract and Consultant shall comply with all applicable federal, sate and county laws and regulations governing conflict of interest in accordance with 24 CFR Part 84 Sec. 84.42.

3.8 Political Activity/Lobbying Certification.

3.8.1. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any agency or member of Congress in connection with the awarding of any federal contract, grant, or loan, intended to influence legislation, administrative rule-making or the election of candidates for public office during time compensated for under representation that such activity is being performed as a part of the contract responsibility.

3.9 County Lobby Certification.

3.9.1. It is understood that each person/entity/firm who applies for a Community Development Commission contract, and as part of that process, shall certify that they are familiar with the requirements of the Los Angeles County Code Chapter 2.160, (Los Angeles County Ordinance 93-0031) and; that all persons/entity/firms acting on behalf of the above named firm have and will comply with the County Code, and; that any person/entity/firm who seeks a contract with the Los Angeles County Development Authority shall be disqualified there from and denied the contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist employer or any other person or entity acting on behalf of the above named firm fails to comply with the provisions of the County Code.

4. Federal and County Contract Provisions

4.1 Equal Employment Opportunity: During the performance of this Agreement, the Consultant agrees as follows The Consultant will not discriminate against any employee or applicant for employment because of age, race, creed, sex, color or national origin. The Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their age, race, creed, sex color or national origin. Such action shall include, but not be limited to the following:
employment, upgrading, demotion, or transfer; rates of pay of other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non-discrimination clause.

14 4.2 The Consultant will, in all solicitation of advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, sex or national origin.

4.3 The Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement so that such provisions will be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials.

4.4 The Consultant will comply with all provisions of Executive Order 11246 of September 24, 1965 and of the rules, regulations, and relevant orders of Secretary of Labor.

4.5 The Consultant will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the CITY and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

4.6 In the event of the Consultant’s non-compliance with the equal opportunity clauses of the Agreement or with any such rules, regulations or orders, this Agreement may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

4.7 The Consultant will include the provisions of paragraphs (a) through (f) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Consultant will take such action with respect to any subcontract or purchase order as the CITY may direct as a means of enforcing such provisions including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such directions by the CITY, the Consultant may request the United States to enter into such litigation to protect the interests of the United States.

5.0 Non-Discrimination.

5.1 Executive Order 11246. During the performance of this Agreement, Consultant agrees not to discriminate against any employee or applicant for employment because of race, religion, sex, color, or national origin. Consultant will take affirmative action to ensure

15 that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color, or national origin. Such action shall include, but not limited to, the following: employment upgrading, demotion or transfer: recruitment or recruitment advertising: layoff or termination: rates of pay or other forms of compensation: and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by Consultant setting forth the provisions of this nondiscrimination clause.

5.2 Civil Rights Act of 1964. Title VI of the Civil Rights Act of 1964 provides that no person shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Both Parties agree to abide by this provision of the Civil Rights Act in carrying out this Agreement.

5.3 Age Discrimination. The prohibition against discrimination on the basis of age under The Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual, as provided in Section 504 of the Rehabilitation Act of 1973, shall also apply to this Agreement.

5.4 Housing and Community Development. Section 109, Title I of the Housing and Community Development Act of 1974, provides that no person shall, on the ground race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this Title.

6.0 Section 3 Requirements.

6.1 Low-Income Opportunities. Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 et. Seq., requires that to the greatest extent feasible, opportunities for training and employment be given to lower-income residents of the project area and contracts for work in connection with the project be awarded to business concerns, which are located in, or owned in substantial part, by persons residing in the area of the project.

7.0 Other CDBG Requirements.

7.1 Consultant agrees to abide by all applicable federal laws and regulations applicable to projects involving CDBG funding.

8.0 Consultant’s Warranty of Compliance with County’s Defaulted Property Tax Reduction Program

16 8.1 Consultant acknowledges that the County has established a goal of ensuring that all individuals and businesses that benefit financially from the County through contract are current in paying their personal and real property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers. Unless the Consultant qualifies for an exemption or exclusion, the Consultant warrants and certifies that to the best of its knowledge it is now in compliance, and during the term of this Contract will maintain compliance, with the County’s Defaulted Tax Program, found at Los Angeles County Ordinance No. 2009-0026 and codified at Los Angeles County code, Chapter 2.206.

9.0 Consultant’s Warranty of Compliance with County’s Defaulted Property Tax Reduction Program

9.1 Consultant acknowledges that the County has established a goal of ensuring that all individuals and businesses that benefit financially from the County through contract are current in paying their personal and real property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers. Unless the Consultant for an exemption or exclusion, the Consultant warrants and certifies that to the best of its knowledge it is now in compliance, and during the term of this Contract will maintain compliance, with the County’s Defaulted Tax Program, found at Los Angeles County Ordinance No. 2009-0026 and codified at Los Angeles County Code, Chapter

2.206.

Failure of the Consultant to maintain compliance with the requirements set forth in the County Ordinance shall constitute default under this Agreement. Without limiting the rights and remedies available to the CITY under any other provision of this Agreement, failure of the Consultant to cure such default within ten (10) days of notice shall be grounds upon which the CITY may suspend or terminate this Agreement pursuant to the County's Defaulted Property Tax Reduction Program found at County Ordinance No. 2009-0026 and codified at County Code Chapter 2.206. Additionally, failure of the Consultant to comply with the provisions of the County Ordinance may prevent the Consultant from being awarded a new contract by the City.

10.0 Other CDBG Requirements.

10.1 Consultant agrees to abide by all applicable federal laws and regulations applicable to projects involving CDBG funding.
[Signatures on Next Page]

17 CITY OF MAYWOOD [INSERT NAME OF CONSULTANT]
By: By:______________________________
Heber Marquez, Mayor
Attest:

Shirley Quinones, Deputy City Clerk
Approved as to Form:
______________________________
Roxanne Diaz, City Attorney

EXHIBIT “A”

SCOPE AND SCHEDULE OF SERVICES

EXHIBIT “B”

COMPENSATION

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 4.

DATE: April 13, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: OKAN DEMIRCI, CITY ENGINEER
SUBJECT: ACCEPTANCE OF CITYWIDE STREET NAME SIGN REPLACEMENT PROJECT COMPLETED BY STERNDAHL ENTERPRISES, INC. AND RELATED ACTIONS RECOMMENDATION:

It is recommended that the City Council:

1. Accept project completion for the Citywide Street Name Sign Replacement Project as performed by Sterndahl Enterprises, Inc. for a total amount of $192,754.99;

2. Authorize the City Manager to file a project Notice of Completion with the County of Los Angeles Registrar- Recorder; and

3. Authorize the City Manager to release a retention payment of $9,637.75 to Sterndahl Enterprises, Inc. within 35 days following recordation of the Notice of Completion.

BACKGROUND:

On June 24, 2020, the City Council awarded a public works contract totaling $195,240 to Sterndahl Enterprises, Inc. for the Citywide Street Name Sign Replacement Project. On October 14, 2020, the City Council also authorized a contingency allowance of up to 10% of the awarded contract amount ($19,524).

Total established construction budget including contingency is $214,764.

Construction activities were completed by the Contractor, and confirmed by the City Engineer. The work was completed well within the approved budget.

DISCUSSION:

The work included the removal and replacement of existing street name signs, existing posts, and City Welcome/Entry Signs. The project included the replacement of four city welcome signs, a combination of 262 signs and posts with signs, and 47 mast arm signs.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact associated with this action as this project budget was approved at the June 9, 2021

City Council meeting for a total amount of $240,000. The contract, including contingencies, was awarded for a total of $214,764. The total project came in under budget by $47,245.01.

ATTACHMENT(S)

1. Notice of Completion Citywide St Name Sign Replacement Project

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

CITY CLERK

CITY OF MAYWOOD
4319 E Slauson Ave
Maywood, CA 90270
Free recording requested per Gov’t Code 27383 Space above this line for Recorder’s use

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.

Notice is hereby given that:

1. The undersigned is owner and corporate officer of the owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the owner is: City of Maywood

3. The full address of the owner is: 4319 E Slauson Ave, Maywood, CA 90270

4. The nature of the interest or estate of the owner is: In Fee

5. The full names and full addresses of all persons, if any, who hold this with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES
NONE

6. The full names and fill addresses of the predecessors in interest of the undersigned. IF the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES
NONE

7. A work of improvement on the property hereinafter described was completed on February 28, 2022.

The work was: Citywide Street Name Sign Replacement Project

8. The name of the contract, if any, for such work of improvement was Sterndahl Enterprises, Inc . June 25, 2020
(IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT ‘NONE’) (DATE OF CONTRACT)

9. The property on which the work of improvement was completed is in Maywood, County of Los Angeles, State of California, and is described as follows: City owned facility _____________________________________________________________________________

10. The street address of the property is None
(IF NO STREET ADDRESS HAS BEEN OFFICIALY ASSIGNED, INSERT ‘NONE’) Dated: _______________ _______________
(NAME)
____________________________________, City Manager
(SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR HIS AGENT)

VERIFICATION
I, the undersigned, say: I am the _______________________ of ______________________________, the declarant of the foregoing notice of completion; I have read said notice of completion and know the content thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on: ___________________, at _____________________________________________________________ (CITY) (STATE)
_____________________________________________________________________________________________ (PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.))

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 5.

DATE: April 13, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: OKAN DEMIRCI, CITY ENGINEER
SUBJECT: CONSIDERATION OF AWARD OF CONSTRUCTION CONTRACT TO CALIFORNIA WATERS DEVELOPMENT, INC. FOR AQUATIC CENTER POOL REPLASTERING

PROJECT
RECOMMENDATION:

It is recommended that the City Council:

1. Award a Contract to California Waters Development, Inc. for the base bid amount plus additive alternate bid item 1 (more durable Quartz plaster finish) and additive alternate bid item 2 (floor tile installation) for the total amount of $157,900 for Aquatic Center Pool Replastering Project and authorize the Mayor to execute the contract in a form approved by the City Attorney; and

2. Authorize use of $91,059 of the State Parks Specific grant to cover the total project cost shortfall and

3. Authorize 10% of the awarded contract amount as contingency allowance to be used, if necessary, at the City Manager’s discretion.

BACKGROUND:

Providing a variety of health-promoting activities for Maywood residents and to many surrounding cities, the pool utilized by the Southeast Rio Vista YMCA located at 4801 E. 58th Street in Maywood, is currently in need of pool maintenance improvements in the manner of surface re-plastering. This commercial sized YMCA pool was initially constructed in the summer of 2008 and has served the community with numerous years of aquatics recreation. As with all pools that are frequently in use, the proposed maintenance of re plastering is now required. Consistent with the City's lease agreement with the YMCA, the City is obligated to maintain certain portions of the overall facility and this improvement is consistent with the terms of the lease.

On December 15, 2021, staff advertised Notice Inviting Bids (NIB) on the City’s website in conformance with City of Maywood Municipal Code publication requirements for informal bidding requirements. Bids were due on January 19, 2022 at 10:00 AM.

DISCUSSION:

On January 19, 2022 at 10:00 AM, a total of three (3) bids were received as shown below:

Company Name Base Bid Amount
California Waters Development, Inc. $139,000.00
Condor, Inc. $154,000.00
California Commercial Pools $261,000.00
Staff conducted a bid analysis and verified CA contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references for California Waters Development, Inc. Based on the bid analysis, California Waters Development, Inc. was found to be the lowest responsive bid.

As shown on the above bid tabulation, California Waters Development, Inc. submitted the lowest bid amount, based on the base bid schedule. According to the bid documents, the award of contract is based on the total base bid amount only. Staff also included two additive alternate bid items for additional scope of work. The City may add such additive alternate bid items at the sole and complete discretion of the City as part of the performance of the contract.

The additive alternate bid item 1 involves Quartz plaster finish instead of regular plaster finish. This revised finish is harder and lasts longer than regular pool plaster. Based on industry standards, a regular plaster finish would last approximately 10-12 years, and the Quartz plaster finish would last approximately 15-20 years, with proper maintenance. The apparent low bidder provided the lowest cost for this work at $12,500.

The additive alternate bid item 2 involves installation of 16 new nonskid tiles on the pool floor around the pool inlet returns. Over years of use, there would be wear and tear around the pool inlet returns, and these floor tiles allows for a more durable finish in these areas. The cost for this work amongst three bidders varies from $4,000 to $8,000. The apparent low bidder’s cost for this work is $6,400.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total estimated project cost is $191,059 of which $100,000 has been budgeted for in the 2021/22 Capital Improvement Program and the remaining $91,059 will come from the State Parks Specific grant. Project cost summary as follows:

Construction Budget - (Base Bid plus Additive Alternate 1 and 2) Construction Contract $157,900.00
Contingency Budget allowance authorization to utilize for unforeseen conditions as necessary (10%) $15,790.00
Total Construction Budget $173,690.00
Construction management and inspection (10% of construction budget) $17,369.00 Project Total $191,059.00

ATTACHMENT(S)

1. Agreement with California Waters

2. California Waters Bid

Attachment No. 1 –
Agreement with California Waters Development, Inc.

CONTRACT C-1

CONTRACT

CITY OF MAYWOOD CONTRACT FOR

AQUATIC CENTER POOL REPLASTERING PROJECT
THIS CONTRACT (“Contract”) is made and entered this April 13, 2022 (“Effective Date”), by and between the CITY OF MAYWOOD, a California municipal corporation (“City”) and California Waters Development, Inc., dba California Waters, a California Corporation (“Contractor”).

Contractor’s California State Contractor’s license number is 958960; Class A and C-53).

Contractor’s DIR registration number is 1000001472.

In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid (including documentation accompanying the Bid and any postBid documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. The Contract Documents are attached hereto and incorporated herein by reference.

2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as Aquatic Center Pool Replastering Project (“Project”), as described in this Contract and in the Contract Documents.

3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor a not to exceed amount of _____________________ dollars ($___________________) in accordance with the prices as submitted in the Bid.

4. Incorporation by Reference. All of the following documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liability), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).

5. Antitrust Claims. In entering into this Contract, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. § 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

6. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply.

7. Workers’ Compensation. Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of Labor Code Section 1861, by signing this Contract, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the

CONTRACT C-2
provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”

8. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

9. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

10. Entire Agreement. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

11. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.

CITY OF MAYWOOD
By:

Heber Marquez, Mayor
ATTEST: APPROVED AS TO FORM:

By: By:

Shirley Quiñones, Deputy City Clerk Roxanne Diaz, City Attorney Dated:
(“CONTRACTOR”)
By:

By:

PAYMENT BOND (LABOR AND MATERIALS) LMB-1
Bond No. __________

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Maywood (“City”), State of California, has awarded to (“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

AQUATIC CENTER POOL REPLASTERING PROJECT
(Project name)
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient payment Bond with the City to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of Dollars ($ ), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

PAYMENT BOND (LABOR AND MATERIALS) LMB-2
The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or the Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration, or addition.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

PERFORMANCE BOND PB-1
Bond No. __________

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Maywood (“City”), has awarded to
(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

AQUATIC CENTER POOL REPLASTERING PROJECT
(Project name)
WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and
,
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of Dollars ($ ), this amount being not less than the
total Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statute of limitations as it applies to an action on this Bond.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or of the Work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations under this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the specifications. Surety hereby waives the provisions of California

PERFORMANCE BOND PB-2
Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-1
WORKERS’ COMPENSATION

CERTIFICATE OF INSURANCE
WHEREAS, the City of Maywood (“City”) has required certain insurance to be provided by:

NOW THEREFORE, the undersigned insurance company does hereby certify that it has issued the policy or policies described below to the following named insureds and that the same are in force at this time:

1. This certificate is issued to:

City of Maywood
City Hall
_______________________________
______________, California ________
The insureds under such policy or policies are:

2. Workers’ Compensation Policy or Policies in a form approved by the Insurance Commissioner of California covering all operations of the named insureds as follows:

Policy Number Effective Date Expiration Date
By:

Its Authorized Representative

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-2

ADDITIONAL INSURED ENDORSEMENT

COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”):

Name and address of insurance company (“Company”):

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:

Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Maywood (“City”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company’s liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days before the effective date thereof. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-3

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to City at:

City Manager
City of Maywood
City Hall
_____________________________
______________, California _______

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH THIS

ENDORSEMENT ATTACHES

POLICY PERIOD

FROM/TO

LIMITS OF

LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage □ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
□ General Liability Endorsement □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: if none,
so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .

I, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-4

ADDITIONAL INSURED ENDORSEMENT

AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”):

Name and address of insurance company (“Company”):

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:

Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Maywood (“City”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company’s liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days before the effective date thereto. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-5

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to City at:

City Manager
City of Maywood
City Hall
____________________________
___________, California _______

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH THIS

ENDORSEMENT ATTACHES

POLICY PERIOD

FROM/TO

LIMITS OF

LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform Act
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on ______________ at 12:01 a.m. and forms a part of Policy Number _________.

I, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-6

ADDITIONAL INSURED ENDORSEMENT

EXCESS LIABILITY
Name and address of named insured (“Named Insured”):

Name and address of insurance company (“Company”):

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:

Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Maywood (“City”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought, except with respect to the limits of the Company’s liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days before the effective date thereto. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-7

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to City at:

City Manager
City of Maywood
City Hall
_________________________________
_______________, California ________

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH THIS

ENDORSEMENT ATTACHES

POLICY PERIOD

FROM/TO

LIMITS OF

LIABILITY
□ Following Form
□ Umbrella Liability
□

11. Applicable underlying coverages:

INSURANCE COMPANY POLICY NUMBER AMOUNT

12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages:

13. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

14. This is an □ occurrence or □ claims made policy (check one).

15. This endorsement is effective on ________ at 12:01 a.m. and forms a part of Policy Number ________.

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-8
I, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

Attachment No. 2 –
California Waters Development, Inc. Bid

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 6.

DATE: April 13, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ZIAD MAZBOUDI, CONTRACT CITY ENGINEER
SUBJECT: CONSIDERATION OF AWARDING A PROFESSIONAL SERVICES AGREEMENT TO STANTEC CONSULTANT SERVICES, INC. FOR ENGINEERING SERVICES FOR

THE SLAUSON AVENUE CORRIDOR IMPROVEMENTS PROJECT
RECOMMENDATION:

It is recommended that the City Council award a professional services agreement to Stantec Consultant Services, Inc. (Stantec) for the Slauson Avenue Corridor Improvement Project in the amount not to exceed $399,997 and approve the agreement in the form approved by the City Attorney.

BACKGROUND:

The purpose of this project is to relieve congestion along the Slauson Avenue Corridor within the City of Maywood, to increase capacity, improve traffic flow and operations by reducing delay from equipment upgrades and traffic signal synchronization.

On June 27, 2019, LACMTA (“Metro”) programmed $445,000 in Measure R funds to fund the Project Approval/Environmental Document (PA/ED) and Plans, Specifications and Estimates (PS&E) phase of the project.

On September 1, 2020, the funding agreement between the City of Maywood and Metro was executed. On July 19, 2021, the funding agreement was amended to extend the lapsing date of project funds to June 30, 2024.

DISCUSSION:

This project is located along two regionally significant corridors that have been identified in the 1-710 Congestion Relief Program. The intersection level of service is deficient due to heavy demand of eastbound left-turning vehicles travelling to 1-710 onramp on Atlantic Blvd. Slauson Avenue is heavily impacted with deficient left-turn lanes. All signalized intersections will be upgraded to include protected left-turn phases which will improve operations.

The intersections that are part of this project are on Slauson Avenue between Atlantic Blvd and Maywood Ave.

The Project features include, but are not limited to, the following:
• Roadway widening at the intersection of Slauson Avenue and Atlantic Blvd to add an eastbound left-turn lane and a northbound left-turn lane.
• Additionally, along the Slauson Avenue corridor, between Atlantic Blvd and Maywood Avenue, traffic signal

equipment upgrades which will include adding protective left-turn phase at all intersections, including traffic signal synchronization and coordination for improved intersection operations.

Professional engineering services are required to prepare the Project Approval/Environmental Document (PA/ED) and Plans, Specifications and Estimates (PS&E) for the project.

Accordingly, the City released a request for proposal (RFP) for professional engineering services on January 3, 2022 with a proposal submittal deadline of February 3, 2022. The RFP was publicly advertised on the City’s website.

On February 2, 2022, the City received one proposal from Stantec. The proposal was reviewed and staff discussed with Stantec staff their understanding of the project scope and the qualification of the project team.

Staff discussed with the Stantec team their project readiness and approach. This includes qualifications of staff, experience with similar projects, proposed project schedule and cost to perform the services.

Stantec addressed the full scope of work included in the City’s RFP. Stantec has demonstrated that they are ready and capable of delivering this project on time and within budget.

It is staff’s recommendation to award a professional services agreement to Stantec for the Slauson Avenue Corridor Improvement Project in the amount not to exceed $399,997.

LEGAL REVIEW:

City Attorney has reviewed this report.

FISCAL IMPACT:

The project is funded in the FY 2020/2021 CIP by Measure R funds from Metro in the amount of $445,000. The approved budget includes the cost associated with this professional services agreement with Stantec.

Stantec’s fee for the project is a not-to exceed amount of $399,997. The approved budget also includes City project management cost within the approved funding.

ATTACHMENT(S)

1. Professional Service Agreement with Stantec

Attachment 1
Professional Service Agreement with Stantec

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated April 13, 2022 (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and Stantec Consulting Services, Inc. (Stantec) (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to perform Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvements.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

10. Consultant’s Services.

Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Mohammad Heiat (the “ConsultantRepresentative”).

The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like

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professionals under similar circumstances and in a manner reasonably satisfactory to City.

Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

H. Prevailing Wages: This Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code. Therefore, as to those services that are “public works”, Consultant shall comply in all aspects with all applicable provisions of the California Labor Code, including those set forth in Exhibit C hereto.

11. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 30, 2022 less sooner terminated as provided in Section 13 of this Agreement or extended.

12. Compensation.

Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, as more particularlydescribed in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any stafftime, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). Inno event shall the Consultant be paid more than three hundred ninety nine thousands nine hundred ninety seven dollars, $399,997, which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

Expenses. The City will not reimburse Consultant for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to

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Consultant’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

13. Method of Payment.

Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.

Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures.

City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City. Notwithstanding the foregoing, the City’s right to inspect, copy and audit shall not extend to the composition of the Consultant’s rates and fees, percentage markups or multipliers but shall apply only to their application to the applicable units.

14. Independent Contractor.

A. Consultant is an independent contractor and not an employee of the City.

All work or other Services provided pursuant to this Agreement shall be performed by Consultant or by Consultant’s employees or other personnel under Consultant’s supervision, and Consultant and all of Consultant’s personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City of Maywood business license. Consultant will determine the means, methods, and details by which Consultant’s personnel will perform the Services. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards.

All of Consultant’s employees and other personnel performing any of the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant and Consultant’s

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personnel shall not supervise any of City’s employees; andCity’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Consultant’s personnel require to perform any of the Services required by this Agreement. Consultant shall perform all Services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of any Services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement.

B. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of any Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

C. Consultant shall indemnify and hold harmless City (but not defend) and its elected officials, officers, employees, , from any and all liability, damages, costs and expenses of any nature to the extent caused by Consultant’s personnel practices. or to the extent caused by the violation of any of the provisions of this Section. This duty of indemnification is in addition to Consultant’s duty indemnify and hold harmless as set forth in any other provision of this Agreement.

15. PERS Compliance and Indemnification
A. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform any work or other Services under

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this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code § 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Consultant shall, indemnify and hold harmless City, and its elected officials, officers, employees, , from (i) any and all liability, damages, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 6; or (ii) in the event that Consultant or any employee, agent or subcontractor of Consultant providing Services under this Agreement claims or is determined by a court of competentjurisdiction and/or by PERS to be eligible for enrollment in PERS as an employee of the City. This duty of indemnification is in addition to Consultant’s duty to indemnifyand hold harmless as set forth in any other provision of this Agreement.

16. Information and Documents.

Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subconsultants shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena. The restrictions on the use and disclosure of the Data do not apply to information which (a) was known to Consultant before receipt of same from the City; (b) is or becomes publicly known other than through the Consultant; (c) independently developed by Consultant; (d) provided to Consultant by a third party that obtained it independently of the City; or (e) whose disclosure is compelled by the statute or by judicial or other governmental body, but only to the extent required by said statute or order.

If legally permitted, Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or otherdiscovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City

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and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

All Data required to be furnished to City in connection with this Agreement shall become City’s property upon full payment of all monies owed to Consultant, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property upon full payment of all monies owed to Consultant and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application byConsultant. The City, to the fullest extent permitted by law, shall indemnify and hold harmless Consultant from any loss, claim, liability or cost (including legal costs) arising or allegedly arising out of any reuse for any purpose other than that for which they were prepared or any modification of the Data by the City or any person or entity that obtains the Data from or through the City.

Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.

17. Conflicts of Interest. Consultant and its officers, employees, associates and subconsultants, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subconsultants shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.

18. Indemnification, Hold Harmless, and Duty to Defend.

Indemnity for Design Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, indemnify, and hold harmless (but not defend) Cityand its elected officials, officers, employees, (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, proceedings, judgments, and losses, including reasonable fees of accountants, attorneys, or other professionals and all costs associated therewith, and reimbursement of attorney’s fees (collectively “Liabilities”), to the extent caused by the negligence or willful misconduct of Consultant, its officers, agents, servants, employees, subcontractors, material men, contractors or their

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officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of design professional services under this Agreement by a “design professional,” as the term is defined under California Civil Code Section 2782.8(c).

Other Indemnities.
i. [Not used]
ii. Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless (but not defend) from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement.

Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’semployees. Consultant shall indemnify and hold City harmless (but not defend) from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount dueto City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph B.2).

Consultant shall obtain executed indemnity agreements withprovisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performanceof this Agreement.

Workers’ Compensation Acts not Limiting. Consultant’s obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, Claims, tax, assessment, penalty or interest asserted against City. a. Survival of Terms. The indemnification in this Section shall survive the expiration or termination of this Agreement.

Limit of Liability. The total amount of all claims the City may have against the Consultant under this Agreement or arising from the performance or non-performance of the Services under any theory of law, including but not limited to claims for negligence, negligent misrepresentation and breach of contract, shall be strictly limited to $500,000. As the City’s sole and exclusive remedy under this Agreement any claim, demand or suit shall be directed and/or asserted only against the Consultant and not against any of the Consultant’s employees, officers or directors.

Waiver of Consequential Damages. Consultant’s liability with respect to any claims arising out of

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this Agreement shall be absolutely limited to direct damages arising out of the Services and Consultant shall bear no liability whatsoever for any consequential loss, injury or damage incurred by the City, including but not limited to claims for loss of use, loss of profits, loss of income, loss of markets, unrealized energy savings, diminution of property value or loss of reimbursement or credits from governmental or other agencies.

19. Insurance.

Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.

Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall provide insurance in the amount required by California law.

Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services underthis Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees.
4) If this box is checked, Professional Liability/Errors and Omissions Insurance with minimum limits of $1,000,000.00 per claim and in aggregate.

Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its

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elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

Consultant’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subconsultants from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

Cancellations or Modifications to Coverage. Consultant shall not cancel the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under thisAgreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior writtennotice to City.

City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay the premium thereon.

Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.

Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 9 of this Agreement.

SubConsultant Insurance Requirements. Consultant shall require each of its subconsultants that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

20. Mutual Cooperation.

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City’s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.

Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment. Notwithstanding the foregoing, the City’s right to inspect, copy and audit shall not extend to the composition of the Consultant’s rates and fees, percentage mark-ups or multipliers but shall apply only to their application to the applicable units.

21. Termination of Agreement.

Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least ten calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 30 calendar days before the termination is to be effective.

Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.

22. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes

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beyond Consultant’s reasonable control and not due to any act by Consultant.

23. Default.

Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.

In addition to the right to terminate pursuant to Section 13, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default.Consultant shall have ten calendar days after service upon it of the notice in which to curethe default by rendering a satisfactory performance. In the event that Consultant fails tocure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

24. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during Consultant’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Consultant:

Attn: City Manager
City of Maywood Mohammad Heiat, PE
4319 East Slauson Avenue 38 Techonology Drive
Maywood, California 90270 Irvine, CA 92618

25. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subconsultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

26. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its

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primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

27. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

Waiver. No delay or omission to exercise any right, power or remedy accruing toCity under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

28. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.

29. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Consultant’s report or plans.

30. Non-Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

31. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a

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provision of this Agreement and a provision of Consultant’s proposal, the provisions of this Agreement shall control.

Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

32. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

33. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

34. Time of the Essence. [Not Used]

35. Business Days. “Business days” means days Maywood City Hall is open for business.

36. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

37. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

38. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

Counterparts. This Agreement may be executed in multiple counterparts, all of which

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shall be deemed an original, and all of which will constitute one and the same instrument.

39. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]

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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Heber Marquez
Mayor of the City of Maywood
ATTEST:

By:

Shirley Quinones, Deputy City Clerk
APPROVED AS TO FORM:

By:

Roxanne Diaz, City Attorney
Consultant:

Stantec
By:

Name:

Title:

Mohammad Heiat
Principal

Exhibit A
Proposal and Scope of Work

Dear Ms. Vasquez and Selection Committee Members:

Stantec Consulting Services Inc. (Stantec) is committed to joining the City of Maywood (City) and all stakeholders to provide Professional Engineering Design Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvements which will address current and future operational deficiencies along the Slauson Avenue Corridor.

We are uniquely qualified for the following reasons:

Committed, local, and experienced project leadership. While the reputation and capacity of our team are important, perhaps most critical are the individuals assigned to lead your project.
• Project Manager and Primary Contact Person, Mohammad Heiat PE, will provide team oversight and maintain the highest level of quality and efficiency, just as he has done for more than 40 years. He has helped lead the successful completion of similar projects in southern California, including Lakewood Boulevard / Telegraph Road intersection improvements in City of Downey and On-Call Traffic Signal Improvements for Los Angeles County.
• Alternate/Deputy Project Manager, Jeff Wilkerson, PE, will assist in coordinating project tasks closely with you and other stakeholders. He also brings more than 20 years of expertise in transportation engineering and has successfully managed similar transportation projects for local, state, and Federal agencies.

Successful track-record collaborating with your stakeholders. We are familiar with your current standards and formats. We have experience working with your stakeholders including Metro, County of Los Angeles and the local area utility companies.

Extensive in-house capabilities. With more than 1,775 transportation specialists companywide and more than 115 in California, our extensive in-house resources enable us to meet your needs and your schedule. With an Irvine office located less than 37 miles away from you, our close proximity means you receive in-person, reliable, and immediate communication throughout the contract.

For this project, we have included Epic Land Solutions, Inc. (EPIC) as part of the Stantec Team to provide right-of-way impact assessment and acquisition requirements. Epic is a full-service right-of-way property consulting firm that has performed government projects for over 20 years in accordance with Caltrans Right-ofWay Manual, the Federal Uniform Relocation Assistance and Real Acquisition Policies Act, as well as State and local policies and procedures. Geo-Advantec, Inc. (GAI) will provide geotechnical/pavement engineering services and Vertical Mapping Resources (VMR) will provide aerial topographic services. Stantec and our team have worked together on several intersection and roadway widening projects.

Acknowledgments
• Our proposal is signed by Mohammad Heiat, a principal authorized to bind Stantec to the contract terms.
• We acknowledge receipt of Addendum No.1 dated January 18, 2022. • We have submitted our fee schedule in a separate enclosed envelope.

February 2, 2022
Revised February 24, 2022
City of Maywood
City Clerk's Office
Attn: Jennifer Vasquez
City Manager
4319 E. Slauson Avenue
Maywood, California 90270
RE: RFP Engineering Services
for the Preparation of PAED &
PS&E for Slauson Avenue and
Atlantic Boulevard Congestion
Relief Improvements
Stantec Consulting Services Inc.
38 Technology Drive, Irvine, California 92618
(949) 923-6000

• We have reviewed your Professional Services Agreement and believe that should we be selected for this assignment, we will be able to conclude a mutually satisfactory contract with you.
• Our proposal term shall remain in effect for 90 days from this proposal date.

We look forward to partnering with the City of Maywood on this important project. If you have any questions or require additional information, please do not hesitate to contact myself or Jeff Wilkerson.

Sincerely,
STANTEC CONSULTING SERVICES INC.

Mohammad Heiat, PE Jeff Wilkerson, PE
Project and Contract Manager Deputy Project Manager/Roadway Design Manager (949) 322.8083 (949) 929.1449
[email protected] [email protected]

What's inside
Experience and Qualifications...........................................1 Stantec Company Profile ...................................................................... 1 Subconsultants Profile.......................................................................... 2 Project Experience ................................................................................ 4 References ............................................................................................. 12 Organizational Chart ............................................................................. 13 Personnel Qualifications....................................................................... 14 Resumes................................................................................................. 15 Approach to Scope of Services..........................................20 Project Understanding and Approach ................................................. 20 Key Project Issues ................................................................................. 21 Work Plan..........................................................................28 Phase A - Preliminary Design - Concept Drawings ............................. 28 Phase B - Environmental Analysis and Documentation..................... 31 Phase C - Final Design-Plans, Specifications, and Estimate ............. 33 Phase D - Funds Management and Project Management................. 36 Project Control Procedures...............................................37 Project Schedule...............................................................38

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 1
Stantec Company Profile
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.

We care about the communities we serve—because they're
our communities too. This allows us to assess what's needed and connect our expertise, to appreciate nuances and
envision what's never been considered, to bring together diverse perspectives so we can collaborate toward a shared success.

We're designers, engineers, scientists, and project managers, innovating together at the intersection of community,
creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

We have the experience to implement your project
assignments. Each team member is committed to
completing work on schedule and within budget. We will
keep your projects moving forward seamlessly through close coordination with team members. Your professional service needs will be met with our team’s high quality work, good communications, and effective project management. As a
well-established local firm, Stantec has the resources and abilities to provide personalized service while keeping the work on schedule and within budget. Our team of engineers, designers and surveyors excel in developing, enhancing
safety and rehabilitating infrastructure for public facilities, and programs for preserving the recreational assets and the natural environment.

The City will benefit from the Stantec team
by our:
• Excellent communication and comprehensive
coordination of all project issues
• Reputation for innovation and value engineering
• Specific attention for completion of projects ahead and/ or on schedule
• Local knowledge of the area
• Proficiency with City standards and applicable Los
Angeles County, state and federal regulatory agencies
• Highly qualified project management capabilities
• Comprehensive QA/QC Program
Experience and Qualifications
Services and Areas of Expertise
Transportation/Traffic
• Street and Highway DesignStreet and Hay Design
• Traffic Signal and Interconnect Design
• Signing and Striping
• Pavement Rehabilitation
• Retaining and Sound Walls
• Transportation/Traffic Engineering
• Traffic Impact, Level of Service
and Operational Analysis
• Parking Studies and Design
• Project Feasibility and Concept Assessment
• Traffic Control and Detour Design
Water Resources
• Drainage, Flood Control and Water
Quality Facilities Design
• Hydrology, Hydraulic and Sediment Studies
• Structural Analysis and Design
• Infiltration and Detention Basins
• Storm Water Prevention Pollution Plans
• Water Quality Management Plan (WQMP)
• Water Quality Systems and Wetlands
Wet Utilities (Water and Sewer Systems)
• Hydraulic Modeling
• Reservoirs
• Water Distribution and Pump Systems
• Sewer Lift and Collection Systems
• Recycled Water Systems
• Utility Relocation Planning and Design
Landscape Architecture
• Landscape and Irrigation Design
• Park and Trail Design
• Hardscape and Monument Design
• Decorative Pavement Design
Environmental Consulting
• CEQA and NEPA
• Regulartory Permitting
• Technical Studies
Surveying
• Photogrammetric Control Surveys
• Topographical Surveys and Mapping
• Property Boundary and ALTA Surveys
• 3-D Laser Scanning
• Construction Staking
Construction Support Services
• Constructability Review
• Bid Support
• Construction Support
• As-Built Plans
Plan Checking Services

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 2
Subconsultants Profile
As the primary consultant, we will provide overall project management, civil/traffic engineering, environmental
documentation, landscape architectural, public outreach, utility research and coordination, survey and mapping,
street design, signing and striping design, PS&E
preparation, bid support and quality control.

We've enlisted the support of EPIC Land Solutions, Inc. (Epic), Geo-Advantec, Inc. (GAI), and Vertical Mapping, Inc (VMR) to provide right of way and geotechnical services, respectively.

Epic Land Solutions, Inc. (EPIC) is a full-service right of way consulting services firm incorporated in California in 2000 with the mission to create land solutions for the
public good.

From headquarters in Los Angeles County, EPIC provides
right of way planning, utility coordination, real estate appraisal, acquisition negotiation, escrow coordination, and Caltrans Certification on behalf of local public
agencies to acquire property rights and clear rights of way in accordance with state and federal laws and
regulations.

EPIC employs 60 real estate and utility coordination
professionals and offers of 21 years of experience
performing right of way acquisition and utility
coordination services for several intersection
improvement projects for local agencies—In fact, EPIC
previously analyzed potential right of way impacts at the Slauson Avenue/Atlantic Blvd intersection in Maywood as part of the Metro’s I-710 Congestion Relief Program
environmental consulting services team.

Other relevant project experience includes the City of Bell Gardens Florence/Eastern Intersection Improvements,
City of Downey Lakewood/Florence Intersection
Improvements, Los Angeles County Metropolitan
Transportation Authority’s San Gabriel Intersections
Improvements, City of Anaheim Euclid/Glenoaks
Intersection Improvement, and City of Palmdale SR-14/
SR-183 Intersection projects, several of which included impacts to property owned by McDonald’s and Denny’s
restaurants. The firm is recognized by the City of Los
Angeles and Los Angeles County Metropolitan
Transportation Authority as a Certified Small Business
Enterprise (SBE) through 2024
Founded in 2012, Geo-Advantec, Inc. (GAI) is an
engineering consultant that offers comprehensive
services in various areas of geotechnical engineering,
engineering geology, geotechnical earthquake
engineering, geotechnical pavement engineering,
geotechnical instrumentation, and during construction
services including materials testing and special
inspections. GAI possesses a team of more than 20
registered civil and geotechnical engineers, geologists, field and laboratory technicians, and in-house special
soil/asphalt inspectors who have worked on a variety of projects both nationwide and worldwide. The GAI team
has worked on locally and federally funded projects and is very familiar with the Greenbook Standard Plans and
Specifications, Caltrans Test Methods (CTM), and
Caltrans Highway Design standards in preparing
geotechnical reports for different phases of the projects.

Our project principals have supervised complex and large transportation geotechnical engineering projects,
including PA/ED and PS&E projects for LA Metro’s
Highway Program and have a vast knowledge of Caltrans’
regulations for federally funded projects. We have worked on some of the following projects providing similar
scopes of work to the types of services requested in the City’s RFP:
• City of Commerce, Pavement Engineering, Field
Inspection and Testing for Washington Boulevard
Rehabilitation; Pavement Evaluation, Monitoring and
Inspection for Rehabilitation of S. Eastern Avenue
• City of San Dimas, Value Engineering for Cienega
Avenue Pavement Rehabilitation; Geotechnical
Investigation and Field Observation and Testing for
Avenida Entrada et al Street Improvement Project
• City of Chino, New Pavement Evaluation and
Forensic Engineering for Deficient Pavement
on Chino Avenue; Pavement Evaluation and
Recommendation for Grand Avenue
• LA Metro, Geotechnical Services for PA/ED and
PS&E for SR-91 from Atlantic Avenue to Cherry
Avenue Improvement Project, Long Beach, CA
• LA Metro, Geotechnical Investigation for PS&E for
SR-57/SR-60 Confluence Project, Cities of Industry
and Diamond Bar, CA
• LA Metro, Geotechnical Services for PA/ED of SR-91
from Central Avenue to Acacia Court Improvement
Project, Compton, CA

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 3
• LA Metro, Geotechnical Services for PA/ED and
PS&E for I-605/South Street Improvement Project,
Cerritos, CA
• LA Metro, Geotechnical Services for PA/ED for
I-605/SR-60 Intersection Improvement Project,
Cities of Whittier, Industry, Hacienda Heights, and
Pico Rivera, CA
• LA Metro, Preliminary Geotechnical Engineering,
Initial Site Assessment (ISA), and Phase II
Environmental Study for Lakewood and Alondra
Intersections (Metro Hotspot Project), City of
Bellflower, CA
GAI is a Small Business Enterprise (SBE) certified by
multiple agencies including the State of California
Department of General Services (DGS), Los Angeles
County Metropolitan Transportation Authority (LA Metro), City of Los Angeles, County of Los Angeles, Port of Los Angeles, Port of Long Beach, Metropolitan Water District of Southern California, and the Los Angeles Unified
School District (LAUSD). We are also registered with the Department of Industrial Relations (DIR) #1000017767.

GAI owns a full-service Laboratory accredited by:
• AMRL (ASSHTO Materials Reference Laboratory),
in conformity to the requirements of the AASHTO
Accreditation Program (AAP), AASHTO R-18, ASTM
D3740, ASTM D1070 and ASTM E329.
• CCRL (Cement and Concrete Reference Laboratory)
• Caltrans
• DSA (Division of the State Architect)
• The City of Los Angeles
• Army Corps of Engineers
committed to technical innovation coupled with an
enthusiasm for what we do. We pride ourselves on our
technical expertise, excellent client service, and attention to detail and accuracy standards. Our dedication to
staying at the forefront of technology allows us to offer cost effective mapping data, with quick project
schedules, in virtually any CAD format. We retain current licenses of all major CAD packages, including AutoCAD,
MicroStation and ArcGIS.

At Vertical Mapping Resources we implement quality
control procedures at every phase of the mapping
process from design through completion. This ensures
that our digital mapping and orthophotography products
exceed the standards set by the American Society for
Photogrammetry and Remote Sensing (ASPRS), as well
as the Federal Geographic Data Committee’s (FGDC)
National Standards for Spatial Data Accuracy (NSSDA).

In addition, Vertical Mapping Resources maintains a
dedicated and capable staff that includes Certified
Photogrammetrists (CP), Certified GIS Professionals
(GISP), a State Licensed Land Surveyor, Project
Managers, and Aerial Mapping CAD Technicians, all
committed to ensuring that our mapping products meet
both photogrammetric and geodetic accuracies. This is a key element within our firm and the overall mapping
standards that we offer our clients.

Vertical Mapping Resources strives to be a premier
resource for mapping solutions, geospatial information, and related consulting services. Collectively, we honor the responsibility of maintaining the high standards for data accuracy within our industry, as we help our communities design, develop, and prosper. We strive to provide value for our clients by offering the highest quality, costeffective solutions, and client service.

Vertical Mapping Resources operates from multiple US
offices. We enjoy working one-on-one with our clients to build a strong, long-term relationship. Client service, innovation, professionalism, and integrity are
fundamental to our company values. Our company is

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 4
Lakewood/Rosemead Boulevard at Telegraph Road Improvements Downey, California
Stantec prepared PS&E for the design and construction of street improvements and enhancements at the intersection of Lakewood Boulevard/Rosemead Boulevard with Telegraph Road. This Project was funded by the Truck Impacted Intersection Program Phase 2 through the Gateway Cities COG and Measure R funds as part of the I-605 Congestion Hot Spots Study and was a joint effort between the cities of Downey and Pico Rivera combining the two funding sources and completing the improvement of this intersection as one comprehensive project. The project included:
• Coordination with both cities-Pico Rivera and Downey-and their utility providers and stakeholders
• Capacity-enhancing improvements- reconstruction of intersection with PCC pavement and widening to include additional through and turn lanes • Complete pavement reconstruction utilizing PCC pavement for the intersection and approaches in all directions
• Provided additional turn and through lanes at the intersection in all approaches • Required additional R/W dedication and modification of the existing traffic signal, including providing right turn overlap signal phasing on the northbound and eastbound approaches
Client Reference:

City of Downey
Desi Gutierrez, Senior Civil Engineer
(562) 904-7110
[email protected]
Team Members:

Mohammad Heiat
Jeff Wilkerson
Keith Rutherfurd
Greg Sebourn
Dave Lew
Year Completed:
2016
Construction Cost:
$3M
Project Experience

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 5
Lakewood Boulevard Improvements, Project Phase 3B & 3C
Downey, California
Stantec’s staff provided comprehensive professional services associated with the design and construction of street improvements and enhancements along Lakewood Boulevard from Florence Avenue to Telegraph Road. The project was divided into two segments: Lakewood Boulevard between Florence Avenue and Gallatin Road (Phase 3B - Approx. 2800'); and Lakewood Boulevard between Gallatin Road and Telegraph Road (Phase 3C - Approx. 2700). The project included:
• Constructed new raised medians including new landscaping and irrigation improvements.
• Phase 3B and 3C improvements included widening of the roadway • Within the Phase 3C segment, between the1-5 southbound and northbound on-ramps, a northbound auxiliary lane was provided
• Removal and reconstruction of concrete curb and gutter, ADA accessible ramps with detectable warning surface, driveway approaches and sidewalks • Installation of a recycled water main, potable water meter adjustments, storm drain facilities, miscellaneous utility relocations and adjustments • Masonry sound walls along frontage roads
• Ornamental street and pedestrian lighting; street parkway trees • Traffic signal modification, striping, pavement markings, and signage improvements • Implementation of the project required partial right of way acquisition from 19 properties within the project limits.
• High volume of traffic and adjacent residential and commercial areas required mitigation of construction impacts
• Traffic control plans as needed for approval of a Caltrans encroachment permit Client Reference:

City of Downey
Desi Gutierrez, Senior Civil Engineer
(562) 904-7110
[email protected]
Team Members:

Mohammad Heiat
Jeff Wilkerson
Keith Rutherfurd
Greg Sebourn
Dave Lew
Year Completed:

Phase 3B - 2014
Phase 3C - 2021
Construction Cost:

Phase 3B - $3.9M
Phase 3C - $3M

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 6
On-Call Traffic Signal Improvements
Los Angeles County, California
We are providing on-call traffic signal improvement plan preparation and traffic signal synchronization services for the County of Los Angeles Department of Public Works. Services include conducting field inventory and documenting the intersection geometries and traffic signal facilities at various locations countywide. After inventory, we analyzed each intersection is performed to determine signal, communication, and intersection improvement recommendations based on County guidelines. Following approval, our team prepared traffic signal, signing and striping, and roadway plans for implementation. The project included:
• Inventory, analysis, and design services for several roadway improvement projects • Multiple signalized intersections
• Roadway widening and safety enhancements
• Recommendations were coordinated with the LADOT at locations within this jurisdiction • Provided traffic engineering services for 153 intersections located within Los Angeles County and 18 Los Angeles cities
• Multiple stakeholder coordination
Client Reference:

County of Los Angeles
Milad Hashemi, Associate Civil Engineer
(626) 300-2008
[email protected]
Team Members:

Keith Rutherfurd
Josh Park
Year Completed:

On-going

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 7
Fairview Road and Wilson Street Intersection Improvements Costa Mesa, California
We provided civil and traffic engineering and topographic surveying services to prepare PS&E to improve the Fairview Road and Wilson Street intersection.

Project improvements included widening at the intersection and along Wilson Street from approximately 365 feet west of Fairview Road to Newport Boulevard.

The widening provided second eastbound and westbound through lanes and a cross section width on Wilson Street west of Fairview Road to accommodate a future Class II striped bike lane in each direction. The project included:
• Additional right of way, curb, gutter, sidewalk, access ramp, bus turnout, and pavement construction
• Re-grading and retaining wall construction
• Median nose cut-back
• Traffic signal modification
• Striping and pavement markings
• Street light, power pole, utility and catch basin relocations • Private property access improvements
• Minor landscaping and irrigation modifications
Client Reference:

City of Costa Mesa
pritam Deshmukh, Former Associate Civil
Engineer (now with the City of Denton, TX)
(940) 349-7710
Team Members:

Mohammad Heiat
Jeff Wilkerson
Keith Rutherfurd
Greg Sebourn
Dave Lew
Year Completed:
2016
Construction Cost:
$2.2M

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 8
North San Fernando Boulevard Safety Improvements
Burbank, California
This project designed safety improvements for North San Fernando Boulevard between Grismer Avenue and Walnut Avenue, in accordance to the North San Fernando Master Plan. It helped reduce vehicle travel speeds, enhance traffic operations, and improve visibility and separation of vehicles bicycles and pedestrians. The project also provided Class II bicycle lanes to meet City of Burbank Bicycle Master Plan requirements. The project designed curb extensions to improve the alignment at intersections, modified traffic signals; added bike lanes, left-turn lanes, and ADA ramps and crossings. Project funding used a federal Highway Safety Improvement Program (HSIP) grant and had to comply to Caltrans and Federal guidelines for design and construction procurement. We prepared the PS&E package, as well as all associated documents and exhibits in Caltrans LAPM for authorization to proceed with right-of-way acquisition and construction. The project included:
• Design surveys
• Utility and right-of-way research
• Geometric alignment plans development
• Roadway improvement plans
• Design details of ADA ramps
• Traffic signal modification plans
• Signing and striping plans
• Technical specifications and estimates.

Client Reference:

City of Burbank
Jonathn Yee, Assistant Public Works
Director
(818) 238-3969
Team Members:

Mohammad Heiat
Keith Rutherfurd
Greg Sebourn
Josh Park
Year Completed:
2018
Construction Cost:
$900K

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 9
Newport Boulevard Widening
Newport Beach, California
We provided engineering services for widening improvements along Newport Boulevard between Via Lido and 30th Street (approximately 1,600 feet). The improvements provided one additional northbound through lane from 30th Street to 32nd Street and one additional southbound through lane from Via Lido to 32nd Street terminating as a right-turn only lane at 32nd Street. The 32nd Street intersection was modified to improve roadway geometrics and level of service. The widening improvements required new right of way from portions of three privately owned parcels and one public parcel (City Hall). The project included:
• California Coastal Permit preparation and processing
• Design survey
• Utility coordination
• Asphalt concrete pavement design
• Curb and gutter, ADA access ramp, sidewalk, signing and striping improvements • Traffic signal modifications, signal loop detector replacement • Traffic control and construction staging
• Median landscaped irrigation
• Preparation of bid documents, specifications, and an engineer’s estimate of probable construction costs
• Bid and engineering support services during construction Client Reference:

City of Newport Beach
Andy Tran, Civil Engineer
(949) 644-3315
Team Members:

Mohammad Heiat
Jeff Wilkerson
Keith Rutherfurd
Greg Sebourn
Dave Lew
Josh Park
Year Completed:
2016
Construction Cost:
$4M

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 10
Oso Parkway Widening Improvements
Mission Viejo, California
We provided preliminary and final engineering services for widening improvements on Oso Parkway between the I-5 freeway and Country Club Drive. We prepared a traffic capacity and operation analysis of widening alternatives and recommended adding one lane in each direction on Oso Parkway and modifying signals at Country Club and Montanoso Drives. The widening improvements required acquiring additional right of way on both sides of the street and relocating several utilities along the existing sidewalks. The box culvert for Oso Creek was lengthened to accommodate the new lanes in each direction. The roadway widening required new retaining walls along the eastbound side of Oso Parkway between the new retail development at the northbound off ramp and Country Club Drive. We also completed several other intersection widening and roadway rehabilitation projects within Mission Viejo, including:
• La Paz Road/Muirlands Boulevard/I-5 Northbound ramps Intersection Widening • Alicia Parkway/Trabuco Road Intersection Improvements • La Paz Road, Marguerite Parkway and Olympiad Road Pavement Rehabilitation • Olympiad Road and Escatron New Traffc Signal Installation Client Reference:

City of Mission Viejo
Richard Schlesinger, City Engineer
(949) 470-3079
Team Members:

Mohammad Heiat
Jeff Wilkerson
Keith Rutherfurd
Dave Lew
Year Completed:
2014
Construction Cost:
$4M

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 11
Beach Boulevard and Warner Avenue Intersection Improvements Huntington Beach, California
We provided civil and traffic engineering services and prepared a feasibility study, preliminary widening design, and project report for improvements to this critical intersection. The intersection accommodates more than 107,000 vehicles per day—the second highest intersection volume in Orange County. Intersection widening alternatives included evaluating exclusive right-turn lanes on the eastbound/westbound and northbound/westbound approaches for existing and 2030 traffic conditions. The project included:
• Laser-scan design survey
• Utility and right-of-way research
• Development of geometric alignment plans for each alternative • Implementation of cost estimates
• Preparation of technical memorandums for project features • Design criteria documentation and the traffic analysis • Obtainment of an encroachment permit from Caltrans for conducting the design survey within state right of way
• Final engineering design services
Client Reference:

City of Huntington Beach
Bill Janusz, Principal Civil Engineer
(714) 536-5431
Team Members:

Mohammad Heiat
Jeff Wilkerson
Keith Rutherfurd
Greg Sebourn
Dave Lew
Year Completed:
2016
Credit: Google Earth

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 12
References
Satisfied and repeat clients are the strongest testament to a well-managed project. We encourage you to reach out to the contacts listed below as part of your selection process.

Agency/
Firm Name
Contact Name,
Phone Number,
E-mail Address Services Provided
Staff Worked on
Projects
City of Newport
Beach
2012 - Present
Andy Tran
Senior Civil Engineer
100 Civic Center Drive
Newport Beach, CA 92660
(949) 644-3315
[email protected]
• Newport Boulevard Widening Improvements
• Irvine Avenue Pavement Rehabilitation Project
• West Coast Highway and Superior Avenue / Balboa
Boulevard Intersection Concept Plan
• Jamboree Road Widening Improvements
Mohammad Heiat
Jeff Wilkerson
David Lew
Keith Rutherfurd
Greg Sebourn
City of Downey
2011 - Present
Edwin Norris
Deputy Director of Public Works
11111 Brookshire Avenue
Downey, CA 90241
(562) 904-7110
[email protected]
• Lakewood Boulevard Improvements, 3B & 3C
• Paramount Boulevard Median Island Improvements
• Lakewood/Rosemead Boulevard and Telegraph Road
Intersection Improvements
• Various Pavement Rehabilitation Projects
• Gardendale Street Pavement Rehabilitation
• Brookshire Road Pavement Rehabilitation
Mohammad Heiat
Jeff Wilkerson
David Lew
Keith Rutherfurd
Josh Park
Greg Sebourn
City of Laguna
Beach
2016 - Present
Mark Trestik
City Engineer
505 Forest Avenue
Laguna Beach, CA 92656
(949) 497-0300
[email protected]
• Cress Street Sidewalk Extension in Front of Bluebird Park • Design and Construction Engineering Services for Queda Way Retaining Wall (CIP 434)
• Park Avenue Pedestrian Plaza
Mohammad Heiat
Keith Rutherfurd
Dave Lew
Dan Hayes
Greg Sebourn
Steve Cook
City of Mission
Viejo
2006 - Present
Richard Schlesinger
City Engineer
200 Civic Center
Mission Viejo CA 92619
(949) 470-3079
rschlesinger@cityofmissionviejo.
org
• Oso Parkway Roadway Widening Improvements
• Oso Parkway at I-5 On-Ramps
Mohammad Heiat
Jeff Wilkerson
David Lew
Keith Rutherfurd
Josh Park
Dan Hayes
Greg Sebourn
Steve Cook
City of Seal
Beach
2019 - Present
Iris Lee
Deputy Director of Public Works/
City Engineer
211 Eight Street
Seal Beach, California 90740
(562) 431-2527 ext. 1322
[email protected]
• Lampson Avenue Bike Lane Gap Closure Mohammad Heiat
Jeff Wilkerson
David Lew
Keith Rutherfurd
Josh Park
Dan Hayes
Greg Sebourn
Steve Cook

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 13

CITY OF MAYWOOD

TRAFFIC DESIGN
Keith Rutherfurd, TE
Josh Park, TE

QA/QC MANAGER
Sherry Weinmeier, PE, LEED BD+C

ALTERNATE/DEPUTY PROJECT

MANAGER
Jeff Wilkerson, PE

ENVIRONMENTAL
Gilberto Ruiz
Michael Weber

ROADWAY DESIGN
Jeff Wilkerson, PE
Dave Lew, PE
Vijay Pampara, EIT

DESIGN TEAM
Organizational Chart
Legend
Key Personnel
Subconsultant *
Our organizational chart demonstrates how our team members are organized and managed to help ensure projects run smoothly and efficiently. Project manager Mohammad is our primary contact person and Jeff is our alternate/deputy project manager. Further, our proposal is signed by Mohammad, an official authorized to bind Stantec.

PROJECT MANAGER
(POINT OF CONTACT)
Mohammad Heiat, PE

RIGHT-OF-WAY ENGINEERING
Greg Sebourn, PLS
BJ Swanner*

DRAINAGE/WATER

QUALITY DESIGN
Dan Hayes, PE
Phil Jones, PE

SURVEY/MAPPING
Greg Sebourn, PLS
Tessie Barriga, PE, QSD/QSP
AERIAL
VMR*

UTILITIES COORDINATION

AND DESIGN
Dave Lew, PE

FUNDS MANAGEMENT
Mohammad Heiat, PE
Connie Woodward

GEOTECHNICAL/MATERIALS
REPORT
Shawn Ariannia*

LANDSCAPE

ARCHITECTURE
Steve Cook, RLA
Katie McNguyen, RLA

PUBLIC OUTREACH
Mohammad Heiat, PE
Keith Rutherfurd, TE
Jeff Wilkerson, PE

POTHOLING
TBD*
Stantec has additional resources that can be allocated to this project, if necessary

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 14

NAME JOB CLASSIFICATION YEARS EDUCATION REGISTRATIONS
Mohammad Heiat Project Manager/Point of Contact 41 MS, BS, Civil Engineering PE #45776 CA Jeff Wilkerson Deputy Project Manager/Roadway Task
Manager
22 MS, BS, Civil Engineering PE #63466 CA
Sherry Weinmeier QA/QC 37 BS, Civil Engineering PE #41751 CA Keith Rutherfurd Traffic Task Manager 36 MS, Civil/Transportation Engineering BS, Administrative Studies
TE #1647 CA
Gilberto Ruiz Environmental Task Manager 29 MA, Urban and Regional Planning Dan Hayes Drainage/Water Quality Task Manager 24 BS, Civil and Environmental Engineering
PE #63132 CA
Greg Sebourn Survey/Mapping Task Manager 22 AS, Survey PLS #8395 CA Dave Lew Roadway Design 10 BS, Civil Engineering PE #88915 CA Josh Park Traffic Design 8 BS, Civil Engineering TE #2856 CA Vijay Pampara Roadway Design 10 MS, BS, Civil Engineering EIT #141291 CA Tessie Barriga Survey/Mapping 41 BS, Civil Engineering PE #50152 CA Phil Jones Drainage/Water Quality Design 34 MS, BS, Civil Engineering PE #44010 CA Steve Cook Landscape Architecture Task Manager 30 BS, Agricultural Business Management
LA #4053 CA
Katie McNguyen Landscape Architecture 12 MS Landscape Architecture LA #6100 CA Michael Weber Environmental 22 BS Environmental Studies BJ Swanner Right-of-Way Engineering 14 BA, Geography Emphasis in GIS and Remote Sensing
Shawn Ariannia Geotechnical/Materials Report 37 PhD Geotechnical Engineering RGE #2824 CA PE #65642 CA
Kurt Okrasi Vertical Mapping Resources, Inc. 20 BS, Business Andrew Esch Vertical Mapping Resources, Inc. 7 AAS, CADD Our experienced team has the right balance of skillsets to deliver you a high-quality pavement rehabilitation project. The following table highlights each team members’ relevant education, credentials, and registrations that will be leveraged to complete your project on schedule and within budget.

Personnel Qualifications

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 15
Mohammad Heiat, PE
Project/Contract Manager
Mohammad offers more than 40 years
of civil engineering experience with
extensive emphasis in transportation
and water resources for a broad range
of public works and private residential
and commercial development projects. His experience
includes an extensive list of capital improvement facilities design, roadway and intersection improvement plans, master plans, runoff management plans, and drainage structures. He has been project principal, quality control supervisor, project manager, and project engineer on the preparation of plans, specifications, and estimates for a long list of public works/ private infrastructure projects with emphasis on highway and street design, drainage and flood control facilities design including culverts, RC box structures, open channels, and detention/storage basins.

Education
• MS, Civil Engineering
• BS, Civil Engineering
Registrations
• Professional Engineer #45776, CA
Relevant project experience
• Lakewood/Rosemead Boulevard at Telegraph Road
Improvements, Downey, CA (Project Manager)
• Lakewood Boulevard Improvements, Phases 3B and 3C,
Downey, CA (Project Manager)
• 3rd Street Pavement Rehabilitation Project, Downey, CA (Principle-in-Charge)
• Newport Boulevard Widening, Newport Beach, CA
(Principle-in-Charge)
• Bison Avenue, San Joaquin Hills Road, and San Nicholas Pavement Rehabilitation, Newport Beach, CA (Principlein-Charge) • Irvine Avenue Pavement Rehabilitation, Newport Beach, CA (Principle-in-Charge)
• Jamboree Road Widening, Newport Beach, CA (Principlein-Charge) • Oso Parkway Roadway Widening and Rehabilitation,
Mission Viejo, CA (Project Manager)
• Howard Way, Century Place and 16th Street Roadway
Rehabilitation, Costa Mesa, CA (Principle-in- Charge)
Jeff Wilkerson, PE
Deputy Project Manager/Roadway Task
Manager
Jeff has more than 22 years of civil
engineering experience working for
both public and private clients, with an
emphasis on city and airport
transportation projects. He has been responsible for the project management, conceptual level design, and delivering final PS&E for projects with a wide range of size and scope.

Jeff is known for his hands-on design skills, organizational abilities, and delivering projects on time and under budget. Jeff is an expert in AutoCAD and Civil 3D and leverages this knowledge to create innovative and efficient solutions to complex engineering problems.

Education
• MS, Civil Engineering
• BS, Civil Engineering
Registrations
• Professional Engineer #63466, CA
Relevant project experience
• Lakewood/Rosemead Boulevard at Telegraph Road
Improvements, Downey, CA (Roadway Design Task Lead)
• Lakewood Boulevard Improvements, Phases 3B and 3C,
Downey, CA (Civil Task Leader)
• 3rd Street Pavement Rehabilitation Project, Downey, CA (Project Manager)
• Newport Boulevard Widening, Newport Beach, CA (Project Manager)
• Bison Avenue, San Joaquin Hills Road, and San Nicholas Pavement Rehabilitation, Newport Beach, CA (Project
Manager)
• Irvine Avenue Pavement Rehabilitation, Newport Beach, CA (Project Manager)
• Jamboree Road Widening, Newport Beach, CA (Projet
Manager)
• Oso Parkway Roadway Widening and Rehabilitation,
Mission Viejo, CA (Civil Task Leader)
• Howard Way, Century Place and 16th Street Roadway
Rehabilitation, Costa Mesa, CA (Project Manager)
Resumes

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 16
Sherry Weinmeier, PE, LEED BD+C
QA/QC
Sherry has provided civil engineering
and design services for public and
privateinfrastructure projects for more
than 37 years. She has overseen the
design, budgeted, scheduled, staffed, and delivered feasibility studies, project study reports and final plans, specifications, and estimates for public works projects with a wide range in size and scope and a focus on roadways, highways,
activetransportation and public parks.

Education
• BS, Civil Engineering
Registrations
• Professional Engineer #41751, CA
Relevant project experience
• Clark Park Pedestrian Bridge, Buena Park, CA (Project Manager)
• Harzard Avenue Bikeway and Road Diet Project Report
and Traffic Studies, Orange County,CA (Project Manager) • Kline Drive Roadway and Storm Drain Improvements,
Orange County,CA (Principal-in-Charge)
• 17th Street Separated Bikeway and Michigan Avenue
Greenway Project, Santa Monica,CA (Project Manager)
• MacArthur Boulevard and Red hill Intersection
Improvements, Irvine, CA (Principal-in-Charge)
• Moulton Parkway Smart Street Widening Improvements,
Laguna Woods, CA (Principal-in-Charge)
Keith Rutherfurd, TE
Traffic Task Manager
As a traffic engineer with more than 36
years of broad industry experience,
Keith has a robust background in
transportation analysis and preparing
design plans, performing technical analyses and studies, preparing various reports, and designing improvement plans for numerous roadway and bikeway projects throughout
Southern California. Keith has also served as an on-call consultant to public agencies, providing road alignment studies; highway and street improvements design, including geometric studies, interchanges, and ramps; and traffic engineering, including site impact studies, parking and bikeway studies, bus operations, signing, striping, traffic signal, and traffic control plan design.

Education
• MS, Civil/Transportation Engineering
• BS, Administrative Studies
Registrations
• Traffic Engineer #6147, CA
Relevant project experience
• Lakewood/Rosemead Boulevard at Telegraph Road
Improvements, Downey, CA (Traffic Engineer)
• Lakewood Boulevard Improvements, Phases 3B and 3C,
Downey, CA (Traffic Task Lead)
• Bison Avenue, San Joaquin Hills Road, and San Nicholas Pavement Rehabilitation, Newport Beach, CA (Traffic
Design Task Manager)
• Irvine Avenue Pavement Rehabilitation, Newport Beach, CA (Traffic Task Leader)
• Newport Boulevard Widening, Newport Beach, CA (Traffic) • Jamboree Road Widening, Newport Beach, CA (Traffic)
• Oso Parkway Roadway Widening, Mission Viejo, CA
(Traffic Design Task Manager)
• Santa Margarita Parkway, La Promesa and Coto de Caza
Drive Rehabilitation Projects, Rancho Santa Margarita, CA (Project Manager)
• Howard Way, Century Place and 16th Street Roadway
Rehabilitation, Costa Mesa, CA (Traffic Task Leader)
• Newland Street Improvements, Westminster and
Huntington Beach, CA (Traffic Task Leader)

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 17
Dan Hayes, PE
Drainage/Water Quality Task Manager
Dan has 24 years of civil engineering
experience with extensive experience
in structural analyses and design, and
preparation of design plans, specifications and cost estimates for retaining walls, water systems, pump stations, channels, dams and reservoir facilities. He has been involved in the structural analysis and design of several retaining walls, water recharge and flood control projects in Riverside, San
Bernardino, Orange, and Los Angeles counties.

Education
• BS, Civil and Environmental Engineering
Registrations
• Professional Engineer #63132, CA
Relevant project experience
• Trabuco Remington Intersection Improvements, Irvine, CA (Structure Engineer)
• Mitigation Basin 5 Storm Drain Improvements, Covina
Hills, CA (Strucutral Engineer)
• Newport Boulevard Widening, Newport Beach, CA
(Structural Engineer)
• Queda Way Retaining Wall Replacement and Drainage
Project, Laguna Beach, CA (Structural Engineer)
• Warner Avenue Box Culvert Main to Rouselle, Santa Ana, CA (Project Engineer)
• Phase 2 and 3A Storm Drain Improvements, Covina, CA
(Project Engineer)
• Sennett Creek Stabilization, Los Angeles, CA (Structural Engineer)
Gilberto Ruiz
Environmental Task Manager
Gilberto has 29 years of experience
preparing and managing environmental
documentation required under the
National Environmental Policy Act
(NEPA) and California Environmental Quality Act (CEQA) for various urban infrastructure projects, including public works, transportation, residential, and commercial projects. He has managed the preparation of Initial Studies (ISs), Mitigated Negative Declarations (MNDs), Environmental Assessments (EAs), Environmental Impact Reports (EIRs), and Environmental Impact Statements (EISs) for both public and private projects.

Gilberto has considerable experience in transportation, urban development, and land use planning. He is familiar with state and federal Clean Water Act (CWA) and Endangered Species Act (ESA) compliance requirements and has successfully
processed permits under both acts. Gilberto has also served on national and state advisory panels and committees
addressing issues concerning transportation and biodiversit.

Education
• MA, Urban and Regional Planning
Relevant project experience
• Centennial Corridor PA&ED, Bakersfield, CA (Project
Manager)
• I-405 Widening, Orange County, CA (Deputy Project
Manager)
• Fullerton Road Corridor Improvements Environmental
Impact Report (EIR), Hacienda Heights, CA (Project
Manager)
• SR 178 Widening, Bakersfield, CA (Project Manager)
• I-605 Corridor Imporvements Project, Los Angeles, CA
(Deputy Project Manager)
• Potrero Boulevard Improvement Project, Riverside, CA
(Deputy Project Manager)

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 18
Dave Lew, PE
Roadway Design
Dave has more than 10 years of
professional engineering experience
in both public and private projects.His
technical experience involves design
and preparation of plans, specifications and estimate
packages for roadway improvements, residential
improvements, site improvements, water and sewer systems, and structural design projects. Additionally, Dave has extensive knowledge in AutoCAD and Civil 3D software.

Education
• BS, Civil Engineering
Registrations
• Professional Engineer #88915, CA
Relevant project experience
• Lakewood/Rosemead Boulevards at Telegraph Road
Improvements, Downey, CA (Civil Designer)
• Lakewood Boulevard Improvements Phases 3B and 3C,
Downey, CA (Civil Designer)
• Paramount Boulevard Median Island Improvements,
Downey, CA (Civil Design)
• Newport Boulevard Widening and Rehabilitation, Newport Beach, CA (Civil Designer)
• Oso Parkway Widening and Rehabilitation, Mission Viejo, CA (Civil Designer)
• 3rd Street Pavement Rehabilitation Project, Downey, CA (Project Engineer)
• Gardendale Street Pavement Rehabilitation, Downey, CA (Civil Designer)
• Bison Avenue, San Joaquin Hills Road, and San Nicholas Pavement Rehabilitation, Newport Beach, CA (Project
Engineer)
• Irvine Avenue Pavement Rehabilitation, Newport Beach, CA (Civil Designer)
• Camino De Los Mares Improvements, San Clemente, CA
(Project Engineer)
• Fairview Road Safety Improvements, Costa Mesa, CA
(Civil Designer)
Greg Sebourn, PLS, M. ASCE
Survey and Mapping Task Leader
Greg has more than 22 years of
professional experience in numerous
ES aspects of land surveying and
mapping. His expertise includes
business development; project management; client
management; and surveying, mapping, and map checking
services. Greg works with public and private entity clients throughout Southern California. Some of his municipal projects included the Anaheim Stadium properties
subdivision,monument preservation efforts; and design
topographic, and construction surveys for pavement, sewer, and right-of-way improvement projects. In addition, Greg has extensive experience in land surveying and mapping education, and is anadjunct faculty at Rio Hondo College, a guest lecturer at SantaAna College, and serves on the Cal Poly Pomona Civil Engineering Advisory Council.

Education
• AS, Survey
Registrations
• Professional Land Surveyor #8395, CA
Relevant project experience
• Lakewood/Rosemead Boulevards at Telegraph Road
Improvements, Downey, CA (Project Surveyor)
• Lakewood Boulevard Improvements Phases 3B and 3C,
Downey, CA (Survey and Mapping Task Leader)
• Interim City Surveyor for the City of Huntington Beach, Huntington Beach, CA (Principal-in-Charge)
• Newport Boulevard Widening, Newport Beach, CA (Survey and Mapping Task Leader)
• Oso Parkway Widening and Rehabilitation, Mission Viejo, CA (Survey and Mapping Task Leader)
• Bison Avenue, San Joaquin Hills Road, and San Nicholas Pavement Rehabilitation, Newport Beach, CA (Survey and
Mapping Task Leader)
• Irvine Avenue Pavement Rehabilitation, Newport Beach, CA (Survey and Mapping Task Leader)
• 3rd Street Pavement Rehabilitation Project, Downey, CA (Survey and Mapping Task Leader)
• Camino De Los Mares Improvements, San Clemente, CA
(Survey and Mapping Task Leader)
• Fairview Road Safety Improvements, Costa Mesa, CA
(Survey and Mapping Task Leader)

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 19
Shawn Ariannia, PhD, PE, GE
Geotechnical/Materials Report
(Geo-Advantec)
Dr. Ariannia has more than 37 years
of experience in design, supervision,
and technical management of
transportation, transit, and different types of public projects in structural and geotechnical fields. During the last two decades, he has performed geotechnical engineering services for
various types of projects in Southern California including highway/transportation, PA/ED and PS&E studies for Caltrans/ Metro highway projects, bridges, parking structures, aviation, ports, educational facilities, and numerous CIP/pavement and vertical/building projects for various cities and municipalities.

Dr. Ariannia has extensive experience in Metro Highway
Program PA/ED and PS&E projects and a vast knowledge of Caltrans regulations related to highway design. He has
supervised complex and large transportation geotechnical engineering projects.

Education
• PhD, Geotechnical Engineering
• MS, Civil Engineering
• BS, Civil Engineering
Registrations
• Registered Geotechnical Engineer #2824, CA
• Professional Engineer #65642, CA
Relevant project experience
• On-Call Geotechnical & Material Testing Services, Orange County, CA (Principal Geotechnical Engineer)
• As-Needed Geotechnical Professional and Technical
Services, Los Angeles, CA (Principal Geotechnical
Engineer)
• Geotechnical Services for PA/ED and PS&E for SR-91
from Atlantic Avenue to Cherry Avenue, Long Beach, CA
(Project Manger / Principal Geotechnical Engineer)
• Pavement Engineering for Intermodal Transportation
Facility West (ITF West) Landside Access Modernization
Program Automated People Mover (APM) Project, Los
Angeles, CA (Project Manger / Principal Geotechnical
Engineer)
• Geotechnical Monitoring and Testing Services for
Pavement Renovation on Garfield Ave., Triggs St., Sheila St. and Gage Ave., Commerce, CA (Principal Geotechnical Engineer)
BJ Swanner
Right-of-Way Engineering (Epic Land
Solutions)
BJ has more than 14 years of
experience at EPIC and as the Los
Angeles Area Regional Manager for
Epic Land Solutions, Inc. (EPIC), BJ has managed countless right of way projects for public infrastructure projects across Southern California. BJ developed EPIC’s right of way project development services, with dedicated teams providing
conceptual feasibility studies, cost estimates, and, ultimately, property appraisal, acquisition, and relocation assistance for public agency projects. BJ seeks to minimize community
impacts, costs, and risks to the public agencies from project initiation through the acquisition phase. BJ is skilled at identifying potentially costly or long-lead acquisitions that can protract project timeframes. BJ is also a key designer of EPIC’s ArcGIS mapping solutions for web-based cost
estimation and project integration with CAD designs.

Education
• BA, Geography Emphasis in GIS and Remote Sensing
Relevant project experience
• Eastern Avenue and Florence Avenue Intersection
Improvements, Bell Gardens, CA
• Lakewood Boulevard and Florence Avenue Intersection
Improvement Project, Downey, CA
• Palmdale Blvd (SR-138)/SR-14 Intersection PA&ED,
Palmdale, CA
• Euclid Street and Glenoaks Avenue Intersection
Improvements, City of Anaheim, CA
• Harvard Avenue and Michelson Drive Intersection
Improvements PA&ED, Irvine, CA
• San Gabriel Intersection Improvement Projects PA&ED,
San Gabriel, CA
• On-Call Right of Way Acquisition Services for Proposed Intersection Improvement Projects, Los Angeles, CA
• Real Estate Impact Assessment for SR-91/I-605/I-405
Corridor “Hot Spot” Feasibility Study, Long Beach,
Bellflower, and Paramount, CA

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 20
Project Understanding and
Approach
The project is located within the City of Maywood along the congested I-710 Freeway corridor. The proposed
improvements have been identified in the I-710
Congestion Relief Program to help alleviate congestion
and improve traffic flow. The City of Maywood (City) is seeking a qualified consultant to provide comprehensive professional services for the Slauson Avenue and Atlantic Boulevard Congestion Relief Improvements. We
understand that the intent of this project is to alleviate congestion along the Slauson Avenue Corridor within the City of Maywood by:
• Providing intersection widening improvements at the
Slauson Avenue and Atlantic Boulevard intersection
to add additional left turn lanes in the eastbound and
northbound directions; and,
• Providing traffic signal upgrades (including adding
protective left-turn phases) and traffic signal
synchronization along Slauson Avenue between
Maywood Avenue and Atlantic Boulevard.

Slauson Avenue and Atlantic Boulevard are major
highways per Figure C-2 “Master Circulation Plan” of the City’s General Plan, and their posted speed limits are 35 mph. Both streets are truck routes per Figure C-3 “Truck Route System” of the City’s General Plan, so any
improvements to the intersection will need to
accommodate heavy truck traffic flows, while providing
safe and efficient movements for non-truck motorists,
bikes and pedestrians. Neither Slauson Avenue nor
Atlantic Boulevard have existing bike lanes, and Figure C-4 “Master Plan of Bikeways” does not indicate these
roads as bike routes. However, Class II bike lanes are
proposed along Slauson Avenue in the “Gateway Cities
Strategic Transportation Plan”, so the intersection
improvements should allow for bike lanes on Slauson
Avenue, if possible.

Slauson Avenue and Atlantic Boulevard generally consist of two travel lanes in each direction within the project limits. These lanes are separated by either raised or
painted medians, and the adjacent developments are
typically commercial. The intersection of Slauson Avenue and Atlantic Boulevard consists of decorative concrete
pavement with natural grey concrete approaches.

On-street parking currently exists in some segments, and since the City’s General Plan indicates that parking is a premium along these two roads, on-street parking will
need to be maintained with the intersection widening
improvements, if possible. There are four (4) existing
Metro bus stops with bus shelters near the Slauson
Avenue and Atlantic Boulevard intersection. These bus
shelters will be impacted as part of the intersection
improvements, and some may require relocation to
accommodate the dual left-turn lane movements.

Sidewalk widths at the Slauson Avenue and Atlantic
Boulevard intersection vary between 10-feet and 15-feet, which will allow some roadway widening to occur without encroaching into private properties. However, based on
our initial alternatives, we believe that some right-of-way acquisition will be required for widening. Several utilities such as street lights and fire hydrants will also need to be relocated to accommodate the widenings. Our design will consider various alignment alternatives to reach a
balance between the needs of the planned traffic volumes and minimizing right-of-way acquisition and impacts to
Approach to Scope of Services

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 21
way impacts of the project. The program package
‘Synchro/ SimTraffc’ will be used for the operational
analysis to analyze new weekday AM and PM peak hour
traffic data collected specifically for this study. This traffic model will provide a simulated and animated view of vehicle movements on all approaches of the
intersection and verify turning and through movement
queue lengths based upon traffic volumes.

Intersection Geometrics
The recommendations of the traffic operation analysis
study will be the basis of the intersection geometrics. Up to three (3) alternatives will be developed and included in the Project Study Report and the preferred alternative will be further developed into the 35 percent Conceptual
Layout Plan. This plan should meet the project goals,
reduce construction costs, and minimize right-of-way
acquisition and unavoidable impacts to private
properties. This requires several trade-offs in the roadway design to develop the ideal plan.

Lane Widths
Typical travel lane widths vary from 10-feet to 12-feet.

Research has shown that narrower lane widths can
effectively manage speeds without decreasing safety,
and that wider lanes do not correlate to safer streets.

Additionally, wider travel lanes also increase exposure and crossing distance for pedestrians at intersections
and require more room which has a greater impact to
private properties. We typically recommend using a
minimum travel lane width of 11-feet, if possible.

However, travel lanes widths can be reduced to 10-feet, if necessary, to accommodate bike lanes or reduce impacts
to private properties.

For example, our Preliminary Concept Plan #1 (Figure 1) primarily uses 10-foot travel lanes, which allows for bike lanes along Slauson Avenue and creates less impact to the McDonald’s parcel than Preliminary Concept Plan #2
(Figure 2) does. However, if bike lanes aren’t required, then 11-foot travel lanes as shown in Preliminary Concept Plan #2 may be an option.

Sidewalk Widths
Existing sidewalk widths at this intersection vary from 10-feet to 15-feet. Figure C-1 “Roadway Cross-Section by Classification” of the City’s General Plan indicates 8-feet as the minimum sidewalk width for Major Highways.

Therefore, we would recommend the minimum sidewalk
width to be 8-feet with a few exceptions:
• The minimum width at bus stops should typically be
10-feet to provide adequate room for the bus stop
shelter, furnishings, accessible boarding area, and
minimum ADA clear zone for pedestrian access
in front of the shelter. If necessary, sidewalk popouts can be provided at the back of the shelter to accommodate wider sidewalk widths near bus
stops.
private properties. We will work with you to find a solution that meets the goals of the project with the least
disruption and cost.

Based on your objectives identified in the RFP, the project will consist of the following phases:

A. Preliminary Design - Concept Drawings
B. Environmental Analysis (Project Approval and
Environmental Document)
C. Final Design - Plans, Specifications, and Estimates
Consulting services to be provided for each of the tasks outlined above are further described in our Work Plan.

Finally, we understand that the City plans on funding the professional services contract by Metro R funds (nonfederal).

Key Project Issues
Understanding and managing the key issues associated
with the project will be critical to the success of the design. We have visited the project site and reviewed the materials provided with the RFP to familiarize ourselves with the existing improvements and project
implementation issues. To better understand the right-ofway, private property, and existing infrastructure impacts associated with the intersection widening improvements, we prepared two (2) Preliminary Concept Plans (Figures 1 and 2) using various lane widths and Caltrans geometric design standards. Based on this preliminary analysis and the information provided, we have identified the following issues that will require close coordination and special design attention and detail for this project. Please also refer to the Key Project Elements (Figure 3).

Traffic Operational Analyses for Intersections
Improvements
The traffic operational analysis study is a critical
component of the project and will confirm and identify
critical design parameters for the intersection widening improvements. This study will establish the foundation
for the design, such as required left turn storage lengths, that will ultimately determine the full utility and right-ofPage 140 of 174 City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 22 B
B
A A
B
B
B
B
D
D
D

ATLANTIC BOULEVARD

ATLANTIC BOULEVARD

SLAUSON AVENUE

SLAUSON AVENUE
59TH PLACE
LEGEND
B
D
CONCEPT PLAN #1

ATLANTIC BLVD AT SLAUSON AVE
FIGURE 1 - PRELIMINARY

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 23 A A
B
B
B
B
B
D
D
D
B

ATLANTIC BOULEVARD

ATLANTIC BOULEVARD

SLAUSON AVENUE

SLAUSON AVENUE
59TH PLACE
LEGEND
B
D
CONCEPT PLAN #2

ATLANTIC BLVD AT SLAUSON AVE
FIGURE 2 - PRELIMINARY

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 24 B
B
B
B
D
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D
The new widening improvements will need to
maintain existing ADA compliant paths of
travel from the public sidewalk to the
improvements in the private property.
1 #

ATLANTIC BOULEVARD

ATLANTIC BOULEVARD

SLAUSON AVENUE
1 SLAUSON AVENUE
2 3
4 5 6 7
8 9
The median on the southern approach
contains irrigation equipment which may
need to be relocated as part of the project
(possibly to another median).

Our design for the SW quadrant will utiliize
the available right-of-way available behind
the southern sidewalk, while not impacting
the existing McDonald's drive-through aisle.

The intersection consists of regular and
stamped concrete. The project will require
partial concrete reconstruction and will repair
existing deficiencies like AC patches.

Our design for the NW quadrant will focus on
protecting the monument sign in place (if
possible) and minimizing the impacts to the
parking lot stalls and circulation.

Our design for the SE quadrant will focus on
staying within the existing r/w (except at the
curb return) and protecting the two
monument signs in place (if possible).

The work area has multiple utility owners and
utilities. Precise locating of these utilities and
close coordination with their owners will be
essential to a successful project.

Our design for the NE quadrant will focus on
protecting the monument sign in place (if
possible) and not impacting the existing El
Pollo Loco drive-though aisle.
59TH PLACE
LEGEND
B
D
2 3
7 5 6
8 4
9 Existing protected left turn signal phase on EB
Slauson Avenue at Atlantic Boulevard. Seven
(7) intersections between Atlantic Boulevard
and Maywood Avenue will be upgraded to
provide similar protected left turn phasing on
Slauson Avenue at side streets.

KEY PROJECT ELEMENTS

ATLANTIC BLVD AT SLAUSON AVE
FIGURE 3

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 25
• The sidewalk should also be wide enough to
accommodate adequate ADA clearances around
above ground improvements such as street lights,
utility cabinets, and tree wells.

Raised Medians
The existing intersection has raised medians which
extend to the crosswalks. Raised medians are beneficial because they provide physical separation of opposing
travel lanes, they prevent illegal left-turn movements in and out of driveways, and they can be constructed out of decorative pavement and planted with landscaping which
helps beautify the intersection. We typically recommend raised medians with a minimum width of 3-feet adjacent
to left-turn pockets to accommodate signs at the median noses. However, medians can be eliminated, if necessary, to provide bike lanes or reduce impacts to private
properties.

For example, our Preliminary Concept Plan #1 does not
include raised median noses along Slauson Avenue, which allows room for bike lanes. This concept also does not
include the median nose along Atlantic Avenue, south of the Slauson which creates less impact to the McDonald’s parcel than Preliminary Concept Plan #2 does. If raised medians are preferred (as shown in Preliminary Concept
Plan #2), then there will likely be greater impact to private properties and require more right-of-way acquisition.

Truck Turning Movements
Both Slauson Avenue and Atlantic Boulevard are
designated as truck routes per the City’s General Plan.

Therefore, it is critical that the intersection is designed to accommodate large trucks for left- and right-turn
movements. We typically chose the Caltrans CA-Legal
65-foot truck as the truck design vehicle and use
AutoTurn to check the turning movements. Since there
are only two receiving travel lanes, right-turn movements typically required larger curb return radii (50-feet) to accommodate the design vehicle. Dual left-turn
movements also need to be designed so that trucks
turning from the #2 left-turn lane don’t encroach into the path of passenger vehicles turning from the #1 left-turn lane. Finally, opposing left-turn movements need to be
checked for conflicts and, if necessary, split or lead/lag phasing is required to mitigate conflicting left-turn
movements.

Right-of-Way Acquisition and Private Property
Impacts
Based on our Preliminary Concept Plans, we have
identified between four (4) to six (6) parcels potentially impacted by the new improvements and require partial
right-of-way acquisitions. The majority of these properties will be impacted to construct the new curb returns to
accommodate the large truck movements. Our goal will
be to keep all other improvements within the existing
right-of-way, if possible, and minimize impacts to these private properties. In addition to these permanent takes, Temporary Construction Easement (TCE’s) at all locations will be required to facilitate construction.

Commercial Center Parking Lot (Northwest
Quadrant)
The existing Western Dental building to the west will need to be protected in place and pedestrian access from the sidewalk will need to be maintained. Per our Preliminary Concept Plans, up to seven (7) parking stalls may be
impacted, depending on whether raised medians are
provided, and the minimum lane width preferred. A small retaining curb may be needed between the parking lot
and back of sidewalk due to the grade differential
between the parking lot and existing sidewalk. There is also a large monument sign that may be impacted.

In addition, the existing bus stop fronting this property will need to be relocated further west so that stopped
buses don’t block vehicles making turns from the new #2 left-turn lane. This may require a small encroachment into private property to provide room for the new bus stop.

Our design efforts for this quadrant will focus on
minimizing the impacts to the parking lot stalls, relocating the existing bus stop to a location which does not impact the circulation of the intersection, and protecting the existing monument sign in place, if feasible. If the
monument sign does need to be relocated, we assume
that this will be handled by the property owner as part of the right-of-way acquisition negotiations. This
assumption applies to all private munument signs on the project.

El Pollo Loco Restaurant (Northeast Quadrant)
The property includes a small landscaping area between
the back of sidewalk and drive-through aisle. Pedestrian access to the property from Slauson Avenue will need to be maintained and a portion of existing railing along

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 26
Atlantic Boulevard will need to be relocated. There is also a large monument sign that may be impacted. Finally, the existing bus stop will need to be relocated further north so that stopped buses don’t block vehicles making turns from the new #2 left-turn lane.

Our design efforts for this quadrant will focus on not
encroaching into the drive-through aisle, relocating the existing bus stop to a location which does not impact the circulation of the intersection, and protecting the
monument sign in place, if feasible.

McDonald's Restaurant (Southwest Quadrant)
The property includes a landscaping area between the
back of sidewalk and drive-through aisle. The landscaping area along Atlantic Boulevard is very narrow and includes a small retaining curb. Our Preliminary Concept Plan #1 protects this parkway in place. However, Preliminary
Concept Plan #2 impacts it and may require
reconstruction of the existing retaining curb.

The landscaping area along Slauson Avenue is wider
which provides more room for the widening
improvements. There is also a pedestrian ramp adjacent
to the right-of-way, which may need to be reconstructed.

However, the improvements cannot move it further into
the property without impacting the functionality of the drive-through aisle. Finally, there is a large monument sign that may be impacted.

Our design efforts will focus on not encroaching into the drive-through aisle and protecting the monument sign in place, if feasible.

Denny's Restaurant (Southeast Quadrant)
The property includes a landscaping area between the
back of sidewalk and the building. Pedestrian access to the property from Atlantic Boulevard will need to be
maintained, and there are two (2) large monument signs
that may be impacted.

Our design efforts will focus on not encroaching beyond the existing right-of-way (except at the curb return) and protecting the monument signs in place, if feasible.

Environmenal Documentation
Land uses along Slauson Avenue between Atlantic
Boulevard and Maywood Avenue are characterized by
retail and other commercial-related uses. Sensitive
receptors, such as residential uses (primarily singlefamily) are located behind these uses and are largely screened and/or protected from noise and other
environmental factors. The synchronization of signals
along the corridor is not anticipated to result in potentially significant impacts, per the California Environmental
Quality Act (CEQA). The proposed widening of the
intersection at Atlantic Boulevard and Slauson Avenue
however, could result in short-term potentially significant impacts related to traffic, air quality, noise, cultural resources, paleontological resources, and utilities and services. No long-term potentially significant impacts are anticipated. Overall, all impacts are anticipated to be able to be address and reduced to less than significant levels through the implementation of standard Best
Management Practices or mitigation measures.

Utility Coordination and Relocations
Multiple utility owners are located at this busy
intersection, and some will be impacted by the widening improvements. The utilities observed to potentially be
impacted by the improvements include fire hydrants,
street lights, electrical equipment, and various pull boxes, valves, and manholes. We will work diligently with the
utility companies to confirm ownership, location, and
depth of facilities. We will also lead efforts to determine any utility facilities that may interfere with the proposed improvements and coordinate the relocation or
adjustment of all utilities impacted by the new
construction.

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Traffic Safety and Maintaining Access During
Construction
The project is in a heavily traveled and congested area, and commercial businesses line the corridor. It will be important to maintain vehicle and pedestrian access to
the businesses and minimize disruption during
construction. The specifications will identify provisions that require the Contractor to maintain safe vehicular and pedestrian access to these business at all times during construction. Specific items that we will address in the specifications include, but are not limited to:
• Working hours
• Temporary lane closure hours and restrictions
• Requirements for driveway replacements
• Identification of traffic control standards, and
• Emergency vehicle access
If requested, we will also assist the City in reviewing the traffic control plans prepared by the Contractor. The
traffic control plans and concrete pavement
specifications will also address lane and intersection
closures for installation of concrete pavements. If
necessary, "High Early Strength Concrete" should be
considered to minimize road and driveway closures.

Traffic Signal Equipment Upgrades and
Synchronization
This project includes nine (9) traffic signals along the Slauson Avenue Corridor between Atlantic Boulevard and
Maywood Avenue. Currently only two (2) of these signals located at Atlantic Boulevard and Everett Avenue provide protected left turn signal phasing on Slauson Avenue at the side street intersections. The project upgrade signal improvements include providing new protected left turn
phasing at these intersections and other upgrades
anticipated to include but not limited to replacement of existing 8-inch vehicle heads with new 12-inch signal
heads, replacing missing or damaged signal backplates,
non ADA-compliant pedestrian push buttons, and nonstandard controller cabinets, and other upgrades confirmed and approved by the City/County. The project
intersection capacity improvements at Slauson/Atlantic
and the new signal phasing throughout the remainder of
the corridor will necessitate updated signal timing and coordination parameters to achieve optimal performance
and vehicle progression. Using the Scenario Manager
feature of Synchro 11, timing and coordination plans will be developed for up four (4) time periods anticipated to be weekday AM, midday, and PM peak hours, and one
weekend day period. Signal upgrade and timing/
coordination improvements will be coordinated with the
Los Angeles County Department of Public Works Traffic
Division who maintains the City traffic signals.

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existing 2022 weekday AM/PM peak hour volumes under
existing and project improvement conditions. Weekday
AM/PM peak hour intersection turning movement
volumes will be counted new for this project.

We will prepare a summary memorandum report
including all tables, figures, and text as required to
document the analysis methodologies, conclusions, and
recommendations for the project improvements. The
memorandum will include all traffic data and level of
service (LOS), delay, and queuing back-up calculations in the appendix. The report will be revised to incorporate City review comments, if necessary, for approval. The
design parameters identified and confirmed in the
approved analysis will be used as the basis for
preparation of the project improvements concept plan.

Task A.6.1 – Topographic Field Survey
Stantec will perform a field topographic survey at 25’
interval cross sections for roadway approaches and 10’
interval sections for intersection to document existing site topography and planimetrics within the area of
proposed improvements. The survey limits will include
the intersection of Slauson Avenue at Atlantic Boulevard (see proposed topographic limits below). Substantial,
visible improvements will be located within the project limits, including buildings, walks, curbs, drives, gutters, walls, trees, and fences. Visible indications of surface utilities will also be located, as will lid/rim elevations for drainage structures present.

Monuments will be observed to retrace the centerlines
and rights-of-way of Slauson Avenue within the project
limits. The results will be incorporated into a base-map illustrating existing right-of-way conditions. Available agency research, prior surveys, and assessor parcel maps will be used to prepare the base-map. This will not be a full and complete boundary survey of the adjacent land
parcels except as noted in Task A.7. Survey monuments
Work Plan
Phase A- Preliminary Design –
Concept Drawings
Task A.1 – Kick-Off Meeting
Following the notice to proceed, we will schedule and
attend a kick-off meeting with you to: establish the lines of communication, review and refine the project scope of work and schedule, if needed, establish design guidelines, discuss project parameters and constraints, and obtain
background information.

Task A.2 – Field Visit
We will perform a field walk with sketchbook and digital camera to verify and identify noteworthy features of the existing improvements and impact to private properties.

These features will include visible utilities, parking, structures, signs, traffic and pedestrian circulations, non-compliant ADA access improvements, nuisance flow
drainage problems, traffic control devices, and landscape areas.

We will determine and mark on the plans the limits of
reconstruction, visible deficiencies such as damages to the existing curb, gutter and sidewalk, existing concrete removals, as well as ties in with existing improvements.

We will meet with you to review and confirm the proposed median, sidewalk, pavement rehabilitation, and
landscaping improvements before proceeding with the
final design plans.

Task A.3 – Research and Data Collection
We will research and obtain available as-built record
street improvements, utility plans, and record survey
drawings from the City, County of Los Angeles, Metro and utility companies. Stantec will review the City of
Maywood General Plan Circulation, I-710 Congestion
Relief Program and other plans and reports pertaining to the ultimate build-out of Slauson Avenue and Atlantic
Boulevard and traffic operations along the Slauson
corridor.

Task A.4 – Right-of-Entry Permit - N/A
Task A.5 – Traffic Analyses and Study
Stantec will perform an operational analysis of the
Slauson Avenue and Atlantic Boulevard intersection to
confirm the level of service (LOS) provided by the addition of a second northbound and eastbound left turn lanes.

The analysis will also identify design parameters,
including but not limited to, the dual left-turn pocket storage lengths and intersection geometrics. Intersection LOS will be determined using both the Highway Capacity
Manual (HCM) Operations Method and using Intersection
Capacity Utilization (ICU) analysis. We will analyze
Proposed Topographic (Terrestrial) Limits

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 29
located and indicated on the survey will be limited to
existing, centerline monuments found along said Slauson Avenue from Downey Road to King Avenue.

Task A.6.2 – Topographic Aerial Survey
Current aerial topography and existing planimetrics data will be obtained for the site. The photography will be
flown for use at a scale of 1” = 40’, with contours
compiled at 1-foot intervals. Spot elevations and existing site features identifiable from photography will also be compiled. In an effort to provide sufficient coverage for design, the aerial limits will extend to cover Slauson
Avenue from Downey Road to King Avenue (see proposed
aerial limits below). This line item includes the field work to set horizontal and vertical control required for the aerial effort, which will be based on the California
Coordinate System of 1983 (CCS83) and the North
American Vertical Datum of 1988 (NAVD88) based on a
Los Angeles County Benchmark in the vicinity.

A color digital ortho-photo will be prepared from the
photography. The ortho-photo will be a rectified image so as to closely match the compiled topography, providing
the capability to prepare accurate, color exhibits on
subsequent efforts.

Deliverables will include a digital CAD file containing the resulting base-map data.

Task A.7 – Boundary Survey - N/A
Task A.8 – Utility Research and
Coordination
We will identify public utilities within the project limits and obtain available plans and atlases of existing utility
facilities. We will coordinate all work with you and the respective utility companies to verify ownership, and the location and depth of their facilities. We will also identify any utility lines or surface utilities that may interfere with proposed construction. We will compile accurate records of contacts and correspondence with utilities in a utility contact matrix and submit the compiled file to you.

The following seven utility owners have been identified by Dig Alert as possibly having facilities present within the Slauson Avenue and Atlantic Boulevard intersection
project area, that will have to be addressed: AT&T, Crown Castle, Spectrum, MCI-Verizon, Maywood Mutual Water
Company, SCE and SCG.

Task A.9– Base Mapping
We will prepare base maps and submit them as part of
the 35 percent Concept Plan submittal. We will prepare
this plan at 1"=40' scale, "double stacked" with two
horizontal layout strips placed per sheet. The plan will include linework for existing curbs, gutters, sidewalk, curb ramps, driveways, and surface utilities. Mapping
information will include the centerlines, right-of-way lines, property lines, and addresses.

In addition, the base map will show all known
underground utility lines within the project limits. Existing utilities will be plotted based on the record drawings and atlases received from the utility companies and any utility information found in record drawings during our research.

Their locations will be cross checked against the surface utilities found during our field review to confirm they are shown in the most accurate location possible.

Task A.10 – Identify Right-of-Way
Acquisitions
EPIC will perform a right-of-way impact assessment to
support the project’s preliminary design. The right-of-way Proposed Topographic (Aerial) Limits

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impact assessment will determine right-of-way
acquisition requirements, identify potential acquisition issues, and discuss other relevant considerations to
accommodate the roadway widening and development
build outs, including preservation of existing
improvements and the scenic character of the area.

Based on the right-of-way requirements identified by the 35 percent Concept Plan provided by the design team,
EPIC will prepare a preliminary right-of-way cost estimate that can be integrated into the overall project cost
estimate. The right-of-way cost estimate will include
costs for real property and rights (including temporary easement rights) as well as corresponding costs and fees (relocation costs, title reports, appraisal fees, escrow fees, right-of-way consultant fees, etc.).

For purpose of this proposal, it is assumed that EPIC will evaluate and prepare right-of-way cost estimates for one (1) Build Alternative for the project location at
intersection of Slauson Avenue and Atlantic Blvd.
widening it does not include professional services to
negotiate and acquire rights of way. It is also assumed local funding and no Caltrans documentation
requirements.

As part of this task, we will obtain preliminary title reports for the following parcels that may be impacted by the
proposed intersection widening:
• 6313-010-001
• 6313-011-036
• 6313-013-029
• 6313-013-030
• 6313-015-030
• 6313-015-033
Task A.11 – Public Outreach Plan
Stantec will assist the City to develop a public outreach plan to engage community. Stantec will prepare flyers
and exhibits for the City’s use to post on the City’s
website. City will respond to any property owner’s
questions and provide notifications to affected
stakeholders.

This task will include assisting the City with presentations at one (1) public workshop to discuss concerns of the
property owners after the 50 percent or 90 percent
submittals. We have also included in this task,
presentations at one (1) City Council Meeting. We will
provide the necessary services to schedule and conduct
the meetings, including preparation of exhibits and staff reports per the City’s direction. The City will assist in preparation and mailing out the notices to all adjacent properties. We will provide the community a clear
description of the Project and its temporary impacts and long-term benefits. We have included tentative dates for the public community meetings in our proposed schedule
which will be refined at our kick-off meeting.

Task A.12 – Project Study Memorandum
(Memo)
We will summarize and prepare up to two (2) design
alternatives including an ultimate preferred alignment.

This document will be used by the City to program the
schedule and funding and select the preferred alternative.

Some of the key elements within the Memo are impacts
to traffic, private properties (right-of-way acquisitions), and utilities.

The Memo will include analysis and identification of both design and construction alternatives that may be
employed to reduce project costs and minimize impacts
to the existing property frontages of affected businesses.

This may include features such as an alternative for
reduced travel lanes, and reduced lane transitions to
reduce offsite impacts or major utilities. We will submit the alternatives to you for review and discussion during the concept/ preliminary design phase for approval prior to beginning the preparation of project documents.

The utilities impacted with the design will be identified along with the owner, prior rights, contacts, proposed
disposition of the utility, and estimated cost of the utility impact. The permanent and temporary construction
right-of-way impact will be identified geometrically on the Conceptual Layout Plan Alternatives with dimensions.

The right-of-way information will be tabulated and include the ownership and proposed area for each impacted
parcel. This table may also be presented on the
Conceptual Layout Plan Alternatives, if preferred.

Task A.13 – Preliminary Cost Estimate
Stantec will compute quantities of construction materials and provide an engineer’s opinion of probable
construction costs for the preferred alternative in
accordance with the City’s format. The preliminary
quantity/cost estimate will be based on the 35 percent
level Concept Plan submittal. Unit prices will be based upon current cost information for a recent, similar project.

If the estimated costs exceed the available budget,
Stantec will coordinate with the City and provide
recommendations for cost reductions.

Task A.14 – Preliminary Concept Plan (35
Percent)
Following completion of background research, field
inventory, collection of survey data, traffic analysis, PSR and selection of the preferred alternative, we will prepare a concept plan at a scale of 1” =20’ with the topographic base map background depicting the precise geometric
alignment and refinements to minimize right-of-way
impacts. Impacts to existing pedestrian routes,
driveways, utilities, drains, businesses, and landscape features will be shown on this plan. References to street names, parcels, fronting parcel lines and addresses of the properties will also be shown. The concept plan will be submitted to the City for review and approval.

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 31
Task A.15 – Geotechnical/Pavement
Report
Our geotechnical work effort by Geo-Advantec Inc (GA)
will include:

Pre-Drilling Phase
The following tasks will be performed before the
commencement of field coring/drilling works:
• Perform site reconnaissance and mark the proposed
coring locations.
• Obtain a no-fee permit from City.
• Clarification of underground utilities by contacting
Dig-Alert.

Field Exploratory Works
The tasks to be performed for this part of the work
consist of the following:
• Perform a second site visit prior to coring and review the marked utility lines by Dig- Alert.
• Finalize the work schedule for field operations and
coordinate the fieldwork with City.
• Provide traffic control (per the WATCH Manual)
• Perform a total of two (2) cores within the project
limits.
• Collect selected representative bulk samples of
aggregate base and subgrade from the cored
locations and transfer them to the laboratory.
• Backfill the holes and patch boreholes using cold
patch asphalt or ready-mix rapid set concrete.

Laboratory Testing and Office Engineering
Samples will be tested in GAI’s accredited laboratory
facility to determine the engineering properties of the subsurface soils and base layers. The quantity of the
tests will be determined based on the type of the
encountered subgrade soils. A total of two R-value tests will be performed. The laboratory testing program, in
general, may include some or all of the following tests:
• Sieve Analysis
• Percentage Passing #200 Sieve
• Atterberg Limits (for cohesive soils only)
• Expansivity Test (for cohesive soils only)
• R-value
Final Report
The final report, at a minimum, will include:
• A site plan showing the locations of the cores.
• A discussion of the subgrade materials encountered
in the corings and their engineering properties.
• Results of pavement sections measurements.
• Results of pavement evaluation in terms of
pavement distress type, severity, and extent.
• Results of laboratory tests.
• Recommendations for Portland Cement Concrete
(PCC) pavement, for two alternatives including
lean concrete, and aggregate base/sub-base
and discussion of lifespan and characteristics of
different alternatives.
• Recommendation of using rapid set contrete due to
the closure limitation.

Task A 16 – Drainage Evaluation and
Storm Drain Design
We will evaluate the existing and relocated reconstructed catch basin(s) affected by the project. The project is not anticipated to adversely affect existing peak flows. The evaluation will be limited to the catch basins and laterals impacted by this project, and will not include onsite or offsite hydrology or main line storm drain evaluation. If deficiencies are identified, these deficiencies will be discussed with the City and addressed in the preliminary design of the project.

Phase B – Environmental Analysis
and Documentation
Stantec will prepare an Initial Study (IS) and Mitigated Negative Declaration (MND) that complies with the
California Environmental Quality Act (CEQA) Guidelines
and conforms to the City's IS and MND format and typical thresholds for determining significant effects. It is
assumed that Appendix G of the CEQA Guidelines (2022),
or a similar format adopted by the City, will be used as the framework for the IS. Stantec will also prepare
technical reports/memoranda to support the CEQA
analysis as outlined below.

Prepare Initial Study
This task includes preparing a Draft IS for City review and comment and a Final IS that addresses City comments
and suggested revisions to the Draft IS. The IS will
include:
• Project description
• Environmental setting
• Potential environmental impacts and explanations to
support findings
• Mitigation measures for any significant effects
• Consistency with plans and policies
• Names of parties responsible for preparation
• Resources utilized in preparation of the
environmental document
Stantec will prepare an easy-to-read IS that will provide the audience with a clear understanding of the potential effects of the project. The IS will fully address the
environment, as described by CEQA, as "the physical

City of Maywood | Provide Engineering Services for the Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project | 32
conditions which exist within the area which will be
affected by a proposed project including land, air, water, flora, fauna, noise, objects of historic or aesthetic
significance." A detailed analysis of impacts that could occur as a result of project implementation will be
presented for each resource area. Impacts will be
assessed and described, and significance of impacts will be measured against criteria that have been established by regulation, accepted standards, or other definable
criteria. In performing the environmental analysis, Stantec will rely on professional judgment, input from City staff members, and review of existing documentation.

Information sources will be cited. The IS will specifically evaluate the following environmental factors:
• Aesthetics
• Agricultural and Forest Resources
• Air Quality
• Biological Resources
• Cultural Resources
• Energy
• Geology and Soils
• Greenhouse Gas Emissions
• Hazards and Hazardous Materials
• Land Use and Planning
• Mineral Resources
• Noise
• Population and Housing
• Public Services
• Recreation
• Transportation
• Tribal Cultural Resources
• Utilities and Service Systems
• Wildfire
• Mandatory Findings of Significance
Stantec will prepare a Draft MND including a Mitigation Monitoring & Reporting Program (MMRP) for City review
and comment. Stantec will address the City comments
and suggested revisions on the Draft MND and will
prepare an MND for public circulation and review (to be undertaken by the City). The IS will be attached to the MND to support the findings. It is assumed that the City will provide copies to the State Clearinghouse,
responsible and trustee agencies, and other interested
stakeholders as well as completing noticing
requirements.

Technical Reports
Biological Resources – Stantec will perform the following:
• Biological Survey Report & Letter
Traffic – Stantec will prepare a transportation
assessment of the proposed Project, which will include a vehicle miles travelled (VMT) screening analysis.

Air Quality/GHG - Stantec will provide an air quality and greenhouse gas emissions study. Emissions modelling
methodology and assumptions, model outputs, and CEQA
Guidelines Appendix G checklist responses, will be
provided. The analysis will follow guidance presented by the South Coast Air Quality Management District
(SCAQMD).

Cultural Resources - Stantec will prepare a cultural
resources technical study inclusive of the following four subtasks: A) Literature Review and Survey Strategy
Development; B) Native American Heritage Commission
Outreach-Sacred Lands File Search and Native American
Contact List Request; C) Cultural Resources Survey; and D) Reporting.

Noise Impact Assessment - Stantec will develop a noise
study within the IS/MND document that will evaluate the proposed project’s impacts from noise. The Noise
section of this environmental document will be developed using the City of Maywood General Plan Noise Element
and the National Transportation Noise map to determine
ambient noise in the Project area. Noise sensitive
receptors shall be identified through a review of aerial photography. Traffic noise impacts will be determined
using traffic volume data provided by the traffic
assessment and general industry standard practice.

Lastly, Stantec will use the Federal Highway
Administration Roadway Construction Noise Model and
the Federal Transit Administration, Transit Noise and
Vibration Impact Assessment Guidelines document to
determine potential impacts to surrounding sensitive
receptors from short term construction noise and
vibration.

Paleontological Resources – Stantec will prepare a
Paleontological Resources Assessment and an
associated paleontological resources technical report
(PRTR) which will address the findings of the study and assessments and will provide recommendations for
mitigation measures that would reduce impacts to
paleontological resources to less than significant. This report will be used to develop the appropriate sections of the Initial Study.

Hazardous Waste – Stantec will prepare a Hazards &
Hazardous Materials Section (Desktop Technical Study
Report & Related Hazard & Hazmat Analysis) and the
results will be included in the IS/MND.

Assumptions
• One round of City comments on IS/MND
consolidated into one copy prepared in track
changes and all inter-department comments
resolved