Maywood City Council
May 25, 2022

AGENDA

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, MAY 25, 2022 AT 7:00 PM
Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL

CALL TO ORDER

ROLL CALL
II. CITY OFFICIALS
MAYOR
Heber Marquez

MAYOR PRO TEM
Frank Garcia

COUNCIL MEMBERS
Eduardo De La Riva
Ricardo Lara
Jessica Torres

CITY CLERK
Andrea Aguilar

CITY TREASURER
Mary Mariscal

CITY MANAGER
Jennifer E. Vasquez

CITY ATTORNEY
Roxanne Diaz
III. COVID-19 MEETING PROCEDURES
PUBLIC ADVISORY: This meeting will be conducted pursuant to the provisions of Government Code Section 54953(e) (as amended by AB 361), which authorizes teleconferenced meetings under the Brown Act in compliance with Government Code Section 54953(e) during a proclaimed State of Emergency. For this regular meeting, members of the City Council and City Staff are permitted to attend the meeting by teleconference and such teleconference locations are not accessible to the public and are not subject to special posting requirements. Some members of the City Council and staff may attend the meeting at City Hall in the City Council Chambers located at 4319 E. Slauson Avenue. The City Council Chambers, however, will not be open to the Public. The meeting will be broadcast

using the Zoom platform as well as broadcasted live on the City's Facebook page.

To maximize public health and safety while still maintaining transparency and public access, members of the public can observe and participate in the meeting virtually via Zoom or follow the meeting live via the City’s Facebook page. Public participation is highly encouraged using the virtual platform. Below is information on how the public may observe and participate in the meeting.

If you would like to speak on an agenda item, you can access the meeting remotely via zoom :

Join by phone 1-669-900-6833 Enter Meeting ID: 846 7747 1312 Passcode: 934773 OR
Please click the link below to join the webinar:
https://us02web.zoom.us/j/84677471312?pwd=dmxPeEg0OStWYVp1bHZEcDgrU2NuZz09 Passcode: 934773
To participate in the meeting by providing public comment via teleconference/video conference:

Live real-time verbal public comments may be made by members of the public joining the meeting via Zoom. Zoom access information is provided above. Use the “raise hand” feature (for those joining by phone, press *9 to “raise hand”) during the public participation period for agenda items or during the public participation period for non-agenda items. The Zoom Host will call on people to speak by name provided or last 4 digits of phone number.

Before the meeting: You can also submit your public comments for the record in advance by 4:30 pm the day of the meeting by email to [email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562-5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office, (323) 562-5714 within 48 hours of the meeting.

IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. COVID - 19 MEETING PROCEDURES on page 1 of this agenda.

VI. PRESENTATIONS

SHERIFF'S UPDATE

VII. PUBLIC HEARING
VIII. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate discussion or action.

1. MINUTES OF MAY 11, 2022 CITY COUNCIL MEETING

2. ADOPTING RESOLUTION 6243 OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR PAYMENT

3. REVENUE REPORT FROM JULY 2021 - APRIL 2022

4. ADOPTING RESOLUTION NO. 6244 OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND AND REPEALING RESOLUTION NO. 6046

5. RECONSIDERATION OF THE CIRCUMSTANCES OF THE COVID-19 STATE OF

EMERGENCY AND DETERMINE THAT THE CITY WILL CONTINUE TO HOLD

MEETINGS VIA TELECONFERENCING AND MAKING FINDINGS PURSUANT TO GOVERNMENT CODE SECTION 54953(e)(3).

6. HOUSING ELEMENT ANNUAL PROGRESS REPORT

7. INTRODUCTION OF ORDINANCE NO. 22-01 OF THE CITY OF MAYWOOD AMENDING SECTION OF CHAPTER 3 OF TITLE 4 TO DELETE STREET

SUPERINTENDENT REFERENCE AND REPLACE WITH THE POSITION OF CITY

TRAFFIC ENGINEER AND AMENDING THE MAYWOOD MUNICIPAL CODE

8. CONSIDERATION OF AUTHORIZATION TO ADVERTISE REQUEST FOR

PROPOSALS (RFP) TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN IX. DISCUSSION/ACTION ITEMS

9. CONSIDERATION OF APPROVING FINANCIAL ASSISTANCE IN THE AMOUNT OF $27,000 FOR FORTY (40) SPACES IN THE SUMMER DAY CAMP PROGRAM

OFFERED BY THE YMCA FOR MAYWOOD RESIDENTS AND IMPLEMENTING

PROCEDURES TO OFFER ALL FINANCIAL ASSISTANCE PROGRAMS, FIRST, TO

FAMILIES IDENTIFIED BY THE LOCAL SCHOOLS AS THOSE THAT ARE

UNDERSERVED BY MEANS OF ACCESS TO CHILDCARE, AND

HEALTH/FITNESS PROGRAMS.

10. CONSIDERATION OF APPROVAL FOR THE ISSUANCE OF FIREWORKS STAND PERMIT

11. CONSIDERATION OF ADOPTING RESOLUTION NO. 6245 OF THE CITY OF

MAYWOOD AWARDING THE CONTRACT TO EXPRESS TRANSPORTATION

SERVICE, LLC TO PROVIDE FIXED-ROUTE AND PARATRANSIT SERVICES IN A NOT-TO-EXCEED AMOUNT OF $437,440.00 FOR THE FIRST YEAR AND

AUTHORIZING THE CITY MANAGER TO NEGOTIATE A FIVE YEAR AGREEMENT

WITH EXTENSIONS IN A FORM APPROVED BY THE CITY ATTORNEY AND

AUTHORIZING THE MAYOR EXECUTE AGREEMENT WITH CONTRACTOR AND

ANY SUBSEQUENT DOCUMENTS
X. CLOSED SESSION
THE CITY COUNCIL WILL CONSIDER THE FOLLOWING IN CLOSED SESSION: PUBLIC

EMPLOYEE PERFORMANCE EVALUATION - CITY MANAGER PERMITTED PURSUANT TO §54957(b)(1)) OF THE CALIFORNIA GOVERNMENT CODE.

XI. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on a non- agenda item you may use the instructions provided in section III. COVID - 19 MEETING PROCEDURES on page 1 of this agenda.

XII. ADJOURNMENT - The next Regular Meeting of the Maywood City Council is Wednesday, June 8, 2022 at 7:00 p.m.

PUBLIC ACCESS TO MEETING AGENDA AND AGENDA PACKETS
I, _______________________________, Andrea Aguilar, City Clerk or Shirley Quinones, Deputy City Clerk, hereby certify that this agenda was duly posted by law at 4319 E. Slauson Avenue, Maywood, CA 90270 and the City Website. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the Maywood City Hall, 4319 E.

Slauson Avenue, Maywood CA 90270. If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to rising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting. In compliance with the ADA, if you need special assistance for the meeting, call (323) 562-5723 within 72 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.

AGENDA 1
ITEM NO. _____

MINUTES

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, MAY 11, 2022 AT 7:00 PM
I. CALL TO ORDER/ROLL CALL
Mayor Marquez called to order at approximately 7:05 p.m.

II. CITY OFFICIALS

MAYOR CITY CLERK
Heber Marquez (present) Andrea Aguilar (present)

MAYOR PRO TEM CITY TREASURER
Frank Garcia (present) Mary Mariscal (teleconference)

COUNCIL MEMBERS CITY MANAGER
Eduardo De La Riva (present) Jennifer E. Vasquez (present) Ricardo Lara (teleconference)
Jessica Torres (teleconference) CITY ATTORNEY
Roxanne Diaz (teleconference)
STAFF PRESENT:

Steve Fowler, Director of Building and Planning (present) Anthony Rainey, Interim Finance Director (teleconference) Calvin Ko, Assistant Planner (present)
III. COVID-19 MEETING PROCEDURES
PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS ARE NOT OPEN TO THE PUBLIC pursuant to the provisions of Government Code Section 54953(e) (as amended by AB 361), which authorizes teleconferenced meetings under the Brown Act in compliance with Government Code Section 54953(e) during a proclaimed State of Emergency.

OBSERVERS WERE ABLE TO VIEW THE MEETING LIVESTREAMED VIA THE CITY’S FACEBOOK AT:
https://www.facebook.com/cityofmaywood OR BY ZOOM AT: Teleconference 1-669-900-6833 Meeting ID: 833 0063 5680 Passcode: 866594
or https://us02web.zoom.us/j/83300635680?pwd=bW02Ym4rekZwYUZtTUg4Mml5R0tudz09

Passcode: 866594. Live real-time verbal public comments were made by members of the public joining the meeting via the Zoom platform.

IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
Mayor, Council Members and City Manager provided community updates.

V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) The following spoke on Agenda items:
1) David Perez
VI. PRESENTATIONS
None
VII. PUBLIC HEARING
None
VIII. CONSENT CALENDAR

1. MINUTES OF APRIL 27, 2022 CITY COUNCIL MEETING
Motion to approve the Minutes of April 27, 2022 City Council Meeting by De La Riva. Second by Mayor Pro Tem Garcia. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

2. A RESOLUTION 6238 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD AND

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY REDEVELOPMENT

AGENCY APPROVING THE WARRANTS FOR PAYMENT
Motion to adopt Resolution 6238 of the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency Approving the Warrants for Payments by De La Riva. Second by Mayor Pro Tem Garcia. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

3. AUTHORIZE THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR A

CLIMATE ACTION, ADAPTATION, AND RESILIENCE PLAN (CAARP) Motion to authorize the issuance of a Request for Proposals (RFP) for a Climate Action, Adaptation, and Resilience Plan (CAARP) by De La Riva.

Second by Mayor Pro Tem Garcia. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

4. APPROVAL OF RESOLUTION 6239 OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, DESIGNATING BANK SIGNATORIES
Motion to adopt Resolution No. 6239 designating the Interim Finance Director as one of the three officers whose signatures will appear on the City checks by De La Riva. Second by Mayor Pro Tem Garcia. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

5. INITIATE FISCAL YEAR 2021/22 PROCEEDINGS FOR THE ANNUAL LEVY OF ASSESSMENTS, PRELIMINARILY APPROVE THE FISCAL YEAR 2022/23 ENGINEER’S REPORT, DECLARE INTENT TO LEVY ASSESSMENTS IN FISCALYEAR 2022/23, AND SET A TIME AND PLACE FOR THE PUBLIC

HEARING ASSOCIATED WITH THE CITY OF MAYWOOD STREET LIGHTING

ASSESSMENTDISTRICT
Motion to adopt 1) Resolution No. 6240 Initiating Fiscal Year 2022/23 proceedings for the Annual Levy of Assessments for the City of Maywood Street Lighting Assessment District for Fiscal Year 2022/23; and 2) Resolution No. 6241 Approving the Preliminary Annual Engineer's Report for the City of Maywood Street Lighting Assessment District for Fiscal Year 2022/23; and 3) Resolution No. 6242 Declaring its Intention to Levy Annual Assessments for the City of Maywood Street Lighting Assessment District for Fiscal Year 2022/23 and Setting the Time and Place of Public Hearing by De La Riva. Second by Mayor Pro Tem Garcia. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES
IX. DISCUSSION/ACTION ITEMS

6. CONSIDERATION OF APPROVING FINANCIAL ASSISTANCE FOR AQUATIC

PROGRAMMING AND SLEEP AWAY CAMP OFFERED AT THE YMCA FOR CITY

RESIDENTS
Motion to Approve Financial Assistance in the amount not-to-exceed $24,410 to the YMCA for City residents in the following manner; 100 slots for Swimming Lessons, 500 slots for Summer Family Swim, 3 months for Senior, and 40 slots for Sleep Away Camp. Staff is also directed to return with recommendations for the YMCA Summer Day Camp and guidelines for prioritizing income levels by Lara. Second by Mayor Marquez. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

7. DISCUSSION AND DIRECTION REGARDING OPTIONS FOR A CHRISTMAS TREE AND OTHER CHRISTMAS DÉCOR FOR THE CITY.

City Council directed staff to move forward with the purchase of a panel Christmas tree and to return with options for holiday decorations that can be placed on city light poles and decorative poles.

8. CITY COUNCIL APPOINTMENT OF TWO MEMBER TO THE MAYWOOD PLANNING

COMMISSION
Motion to appoint Angelina Martinez to Seat No. 3 and Diego Jimenez to Seat No. 4 on the Planning Commission by De La Riva. Second by Mayor Marquez.

AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

9. CONSIDERATION OF THE RENEWAL OF A COMMERCIAL CANNABIS RETAIL

LICENSE FOR MAYWOOD GREEN SOLUTION, LLC DBA HAVEN
Motion to approve the application for the renewal of a commercial cannabis retail license for Maywood Green Solution, LLC ("Haven"), located 3951 Slauson Avenue for a one-year term expiring on May 12, 2023, and authorize the Director of Building and Planning to notify the applicant in writing by De La Riva. Second by Lara. AYES: De La Riva, Lara, Torres, Garcia, Marquez .

PASSES

10. TO CONSIDER THE RENEWAL OF A COMMERCIAL CANNABIS RETAIL LICENSE

FOR SINSEMILLA INDO GROUP, INCORPORATED DBA BONAFIED
Motion to approve the application for the renewal of a commercial cannabis microbusiness license for Sinsemilla Indo Group, Incorporated dba Bonafied, located 6142 Walker Avenue, for a one-year term expiring on May 12, 2023, and authorize the Director of Building and Planning to notify the applicant in writing by Mayor Marquez. Second by Mayor Pro Tem Garcia. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES

11. TO CONSIDER THE RENEWAL OF A COMMERCIAL CANNABIS MANUFACTURER LICENSE FOR I.O.N. DISTRIBUTION, LLC
Motion to approve the application for the renewal of a commercial cannabis manufacturer license for I.O.N. Distribution, LLC, located 3728 Fruitland Avenue for a one-year term expiring on May 12, 2023, and authorize the Director of Building and Planning to notify the applicant in writing by De La Riva. Second by Mayor Marquez. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES
X. CLOSED SESSION
Conference with Legal Counsel, Existing Litigation, Government Code Section 54956.9(d)(1); Bell Gardens Avenue, LLC et. al. v. 8000 Bell Gardens, LLC, et. al., Los Angeles County Superior Court Case No. 20STCV26362
No Reportable Action.

XI. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) The following spoke on Non-Agenda items:
1) Stephanie Nava
2) David Perez
XII. ADJOURNMENT
Meeting adjourned at approximately 9:26 p.m. to the next meeting of the Maywood City Council, Wednesday, May 25, 2022 at 7:00 p.m.
_______________________________________
Heber Marquez, Mayor
ATTEST:
________________________________
Andrea Aguilar, City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 2.

DATE: May 25, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ANTHONY RAINEY, INTERIM DIRECTOR OF FINANCE
SUBJECT: ADOPTING RESOLUTION 6243 OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR PAYMENT RECOMMENDATION:

It is staff's recommendation that the City Council receive, approve and file the warrant registers, wire transfers dated 05/04/2022 through 05/13/2022, and net payrolls dated 04/24/22 through 05/07/2022 and adopt Resolution 6243 approving Warrants for Payment.

BACKGROUND:

Management Controls are the policies, procedures and practices conceived and put in place that assure City Management that ensure:
 the economical, efficient, and effective achievement of the City's objectives.  adherence to laws, regulations, rules to policies.
 the safeguarding of assets and information.
 the prevention and detection of fraud and error; and
 the quality of accounting records and the timely production of reliable financial and management information.

Internal Controls are a set of rules, procedures and practices developed and employed to facilitate the safeguarding of City’s assets be they liquid (cash or investments) or fixed (infrastructure or equipment) or intangible (credit rating or information).

The City utilizes resolutions for approving warrants for payment to comply with Section 3-2.06 of the Municipal Code regarding Warrants for Payments. Exhibit A entitled Summary of Warrants and Wire Transfers/ Automated Clearing House (ACH) Transactions serves as a Management Control for complying with Section 3-2.06. Exhibit B entitled Detail of Warrants serves as evidence of Internal Controls utilized by City Finance staff that support these Management Controls for payments made by the City. These controls are carried out through the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance staff reviews all disbursement documents to ensure that they meet the approval requirements.

DISCUSSION:

A - PAYMENT APPROVAL - Pursuant to paragraph 37202 of the California Government Code, demands (called Warrant Demand) against the City for payment shall be audited and thereafter submitted to the City Council for approval or rejection prior to payment, either separately or in a register of audited demands and shall have attached thereto affirmation of the City Treasurer and City Finance Director certifying the accuracy of the demands and the availability of funds for payment. This is accomplished using:

A1 - Warrants Registers or checks certified or approved by the City Treasurer and Finance Director as conforming to authorized expenditures set forth in the City Council adopted City Budget.

A1.1 Prepayments – pre-paying allows the City to take advantage of allowable prompt payment discounts and make payments on due dates of invoices, this involves the issuance of checks prior to final warrant approval. Automated Clearing House (ACH) transactions are made using a network that electronically moves money between the City’s bank accounts to a payee’s bank account. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable prepaid warrants for payment. Wire Transfer is a method of electronic funds transfer from the City of Maywood to one person or organization (payrolls and fees for electronic transfers).

A1.2 Regular Payment – To avoid late fees for payments made beyond due dates of invoices, checks are prepared prior to final warrant approval by the City Council. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable regular warrants for payment. After City Council approval, the checks are signed and distributed.

B - DOCUMENTATION – The City uses a Management Control by producing a summary document (Exhibit A - Summary Warrants for Payment and Wire Transfers/ACH transactions) that represents the cash disbursements required and the City uses an Internal Control by producing a detailed document (Exhibit B – Detail Warrants for Payment) that details information about each check issued for Prepaids and or to-be-paid for Regular Payments. These “disbursements” are accounted for in the FY 2021-22 budget.

B1 – SUMMARY WARRANTS FOR PAYMENT AND WIRE TRANSFERS/ACH TRANSACTIONS provide an accounting of the Accounts Payable Registers, wire transfers (method of electronic funds transfer from the City of Maywood to one person or organization), and Automated Clearing House (ACH) transactions.

B1.1 ACCOUNTS PAYABLE
B1.1.1 Accounts
Payable Prepaid
Warrants for
Payment for Checks
Numbered 089603
through 089656
$ 687,699.22
B1.1.3 SUBTOTAL
- Accounts Payable
Prepaid Warrants
$ 687,699.22
B1.2 WIRE TRANSFERS/ACH TRANSACTIONS
B1.2.1 05/04/22 8x8
Inc - Monthly Phone
Maintenance
$ 406.52
B1.2.2 05/06/22
CalPERS Health
Premium May 2022
$ 32,115.66
B1.2.3 05/09/22
CalPERS Employer
Contribution 4/10/22
- 4/23/22
$ 6,938.91

B1.2.4 05/12/2022
California Joint
Powers Insurance
Authority (CJPIA)
repayment plan
agreement - April
2022
$ 22,355.58
B1.2.5 05/12/2022 P
ayroll Pay Period
4/24/22 - 5/7/22
$ 46,775.88
B1.2.6 05/13/2022
US Bank - Analysis
Service Charge
$ 1,144.68
B1.2.7 05/13/2022
US Bank - Taxable
Pension Obligation
Bonds Series 2021
$ 222,367.12
B1.2.8 SUBTOTAL
- Wire
Transfers/ACH
Transactions
$ 332,104.35
B2. TOTAL
DEMANDS - B1.1.3
plus B1.2.8
$ 1,019,803.57
B2 – DETAIL WARRANTS FOR PAYMENTS provides the detailed information of approved payments made to the City's vendors and contractors by check number, identification of prepaids, date of warrant, vendor name, check amount, transaction description, and fund source. Wire transfers also enable the City to send electronic funds to bank accounts of the City's vendors and contractors. The warrant registers, wire transfers, and net payrolls reflect the financial obligations of the City for the above referenced dates.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

Total warrants, transfers, and wires issued (net of any voided payments) during the period of May 4, 2022 through May 13, 2022 are $1,019,803.57.

F.Y. 20-21 Impact: Current F.Y. Budget:

Fund Impacted: Budget adjustment requested:

Source of funds: Updated Account Budget:

Account Number: For fiscal year:

ATTACHMENT(S)

1. Exhibit A Summary Warrant Demand 5.25.22

2. Exhibit B Warrant Register Detail 5.25.22

AGENDA ITEM No. 2.

RESOLUTION NO. 6243

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD

COMMUNITY REDEVELOPMENT AGENCY APPROVING THE

WARRANTS FOR PAYMENT
WHEREAS, the following listed demands have been reviewed by the Director of Finance, and WHEREAS, the Director of Finance has certified to the accuracy and availability of funds for payment thereof, and

WHEREAS, the register of audited demands is hereby submitted to the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency for approval.

NOW, THEREFORE, BE IT RESOLVED, that the listed Warrants and Wire Transfers/Automated Clearing House (ACH) Transactions for $1,019,803.57 are hereby ratified:

 Exhibit A – Summary of Warrants and Wire Transfers/ACH Transactions  Exhibit B – Detail of Warrants
PASSED, APPROVED AND ADOPTED THIS 25th day of MAY, 2022. _______________________
Heber Marquez, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Andrea Aguilar , City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6243 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 25TH day of MAY, 2022 by the following roll call vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
_________________________
Andrea Aguilar, City Clerk

City of Maywood
Summary Warrants for Payment and Wire Transfers/ACH Transactions Council Meeting Date
Wednesday, May 25, 2022
Accounts Payable Amount
Accounts Payable prepaid warrants for payment:

Accounts Payable regular warrants for payment: Checks No. 089603 - 089656 $ 687,699.22 Sub-total $ 687,699.22
Wire Transfers/ACH Transactions
05/04/22 8x8 Inc - Monthly Phone Maintenance $ 406.52
05/06/22 CalPERS Health Premium May 2022 $ 32,115.66
05/09/22 CalPERS Employer Contribution 4/10/22 - 4/23/22 $ 6,938.91 05/12/22 California Joint Powers Insurance Authority (CJPIA) repayment plan agreement - April 2022 $ 22,355.58 05/12/22 Payroll Pay Period 4/24/22 - 5/7/22 $ 46,775.88 05/13/22 US Bank - Analysis Service Charge $ 1,144.68
05/13/22 US Bank - Taxable Pension Obligation Bonds Series 2021 $ 222,367.12 Sub-total $ 332,104.35
Total Demands $ 1,019,803.57

City of Maywood
Detail Warrants for Payment
Warrants No. 089603 to 089656
1 of 5 ]
Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund 089603 5/25/2022 Amazon Capital Services 549.94 Building Maintenance Supplies for Events
Office Supplies
General Fund - 01
089604 5/25/2022 Active Universal Capital, LLC 8,824.32 Crossing Guard Serv Maywood Elementary - April 2022 Crossing Guard Services - April 2022
Gas Tax Fund - 04
089605 5/25/2022 Andrea Nohemi Aguilar 600.00 May 2022 City Clerk Stipend June 2022 City Clerk Stipend
General Fund - 01
089606 5/25/2022 Angel Villegas 698.71 Retiree Medical Reimbursement - June 2022 General Fund - 01 089607 5/25/2022 AT&T 25.17 Emergency Elevator Phone Line for April 2022 General Fund - 01 089608 5/25/2022 AT&T 25.16 Elevator Emergency Phone 04/10/22 to 05/09/22 General Fund - 01 089609 5/25/2022 AT & T Long Distance 41.92 Emergency Elevator Phone Long Distance 04/22 General Fund - 01 089610 5/25/2022 Brent Talmo 698.71 Retiree Medical Reimbursement - June 2022 General Fund - 01 089611 5/25/2022 Brinks, Inc. 219.49 April 2022 Additional Cash Handling Service May 2022 Cash Handling Service
General Fund - 01
089612 5/25/2022 Bruce Leflar 1,290.56 Retiree Medical Reimbursement - June 2022 General Fund - 01 089613 5/25/2022 California Consulting, Inc. 3,250.00 Grant Writing Services Monthly Retainer - May 2022 General Fund - 01 089614 5/25/2022 Christine M. Locher 232.94 Retiree Medical Reimbursement - June 2022 General Fund - 01 089615 5/25/2022 Occupational Health Centers of CA 98.50 Pre-Employment Physical - A. Rainey General Fund - 01 089616 5/25/2022 CoreLogic Solutions, LLC. 150.00 Property Finder Service for April 2022 General Fund - 01 089617 5/25/2022 Crosstown Electrical & Data, Inc. 3,919.81 Atlantic & 57th - Checked Pedestrian Phase Operation City Hall Install receptacles for city parking
Slauson & Alamo - Repair NWC Traffic Signal
Street Lighting - 62

City of Maywood
Detail Warrants for Payment
Warrants No. 089603 to 089656
2 of 5 ]
089618 5/25/2022 DIANA CHO & ASSOCIATES 3,995.00 CDBG Consulting Pavement Rehab Proj - April 2022 CDBG Consulting Services - March and April 2022
CDBG -016
089619 5/25/2022 Edward Ahrens 1,290.56 Retiree Medical Reimbursement - June 2022 General Fund - 01 089620 5/25/2022 Elva N. Tapia 771.75 Settlement Check for Claim # GHC0040701 General Fund - 01 089621 5/25/2022 EMPLOYMENT DEVELOPMENT
DEPT
2,250.00 Unemployment benefit ending March 31, 2022 General Fund - 01 089622 5/25/2022 George Hill Company 1,231.50 City Claims / Adjuster April 2022 General Fund - 01 089623 5/25/2022 Graffiti Protective Coatings 15,000.00 Citywide Graffiti Removal - March 2022 Gax Tax Fund - 04 089624 5/25/2022 HdL Software, LLC 1,072.29 Quarterly Use Fee-Permit Track Software 06/01/22 to 08/31/22 General Fund - 01 089625 5/25/2022 Infinity Technologies 3,680.00 Monthly IT Fee for April 2022 General Fund - 01 089626 5/25/2022 Intelligent Var Technology dba IntelliTech2,204.20 Firewall Upgrade General Fund - 01 089627 5/25/2022 Interwest Consulting Group 541.50 Professional Services for Plan Review for April 2022 General Fund - 01 089628 5/25/2022 Gregory Kiley dba Kiley &
Associates, LLC
3,900.00 Federal Legislative Advocacy Consultants 04/15/22 to 05/15/2 General Fund - 01 089629 5/25/2022 L.B. Johnson Hardware Co. 157.63 Public Works Supplies General Fund - 01 089630 5/25/2022 LGP Equipment Rentals 730.21 Rental General Fund - 01 089631 5/25/2022 Mapcon Technologies, Inc. 83.00 Mapcon Building and Planning Software: May 2022 General Fund - 01 089632 5/25/2022 Mary Mariscal 100.00 May 2022 Treasurer Stipend June 2022 Treasurer Stipend
General Fund - 01
089633 5/25/2022 Maywood Mutual Water No.1 605.24 3530 E. Slauson Ave 02/19/22 to 04/18/22 3630 E. Slauson Ave 02/19/22 to 04/18/22
3728 E. Slauson Ave 02/19/22 to 04/18/22
5921 Atlantic Ave 02/19/22 to 04/18/22
4400 E. Slauson Ave 02/19/22 to 04/18/22
3728 E. Slauson Ave 02/19/22 to 04/18/22
5961 Atlantic Ave 02/19/22 to 04/18/22
6027 Atlantic Ave 02/19/22 to 04/18/22
6135 Atlantic Ave 02/19/22 to 04/18/22
General Fund - 01
Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund

City of Maywood
Detail Warrants for Payment
Warrants No. 089603 to 089656
3 of 5 ]
089634 5/25/2022 Maywood Mutual Water Co. No.2 723.84 3626 E. 56th/Pixley Pk 02/24/22 to 04/22/22 4301 E. Slauson 02/22/22 to 04/20/22
4323 E. Slauson 02/22/22 to 04/20/22
5313 Pine Ave 02/24/22 to 04/25/22
5515 Maywood Ave 02/24/22 to 04/22/22
City Hall Serv 02/22/22 to 04/20/22
General Fund - 01
089635 5/25/2022 Tri-City Mutual Water Company 1,619.15 5950 Walker Ave 04/01/22 to 04/30/22 General Fund - 01 089636 5/25/2022 Metro Transit Services 36,453.27 Public Transporation & Dial-A-Ride Services April 2022 Prop A Fund - 09 089637 5/25/2022 Modern Glass & Mirror Works 1,825.00 Building Maintenance Window General Fund - 01 089638 5/25/2022 MV Cheng & Associates Inc. 9,922.50 Senior Acct & Acct Tech Consult Serv for April 2022 General Fund - 01 089639 5/25/2022 Nationwide Environmental Services 7,410.00 Street Sweeping Services for May 2022 General Fund - 01 089640 5/25/2022 Paul Pine 1,722.43 Retiree Medical Reimbursement - June 2022 General Fund - 01 089641 5/25/2022 QDoxs 118.53 Contract Base Rate Charge for Copier - May 2022 General Fund - 01 089642 5/25/2022 Robert Leach 1,005.00 Retiree Medical Reimbursement - June 2022 General Fund - 01 089643 5/25/2022 Ronald Lindsey 1,096.31 Retiree Medical Reimbursement - June 2022 General Fund - 01 089644 5/25/2022 Richards, Watson & Gershon 77,185.69 General Legal Services - March 2022 Legal Services - Adv. Bell Gardens March 2022
Legal Services - Adv. Jose Mendoza March 2022
Legal Services - Cannabis Business March 2022
Legal Services - NL Industries March 2022
General Fund - 01
089645 5/25/2022 Scott C. Anderson 1,290.56 Retiree Medical Reimbursement - June 2022 General Fund - 01 089646 5/25/2022 SHERIFF'S DEPT COUNTY OF

LOS ANGELES
428,646.48 Public Safety Services for April 2022 General Fund - 01 Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund

City of Maywood
Detail Warrants for Payment
Warrants No. 089603 to 089656
4 of 5 ]
089647 5/25/2022 Southern California Edison 23,090.11 Various Locations Acct #700405141156 04/01 to 04/30/22 5916 King Ave & 5913 Mayflower PED 04/08/22 to 05/09/22 Various Locations - 04/01/22 to 04/30/22
Various Locations Acct #700405141156 04/01 to 04/30/22
Various Locations Acct #700405141156 04/01 to 04/30/22
Various Locations Acct #700405141156 04/01 to 04/30/22
General Fund - 01
Gas Tax Fund - 04
Street Lighting - 62
089648 5/25/2022 Sparkletts Drinking Water Corp 184.96 City Hall Office Water April 2022 General Fund - 01 089649 5/25/2022 The Gas Company 66.19 4317 Slauson Ave. 04/11/22 to 05/10/22 4319 Slauson Ave. 04/11/22 to 05/10/22
Library 4323 Slauson Ave. 04/11/22 to 05/10/22
General Fund - 01
089650 5/25/2022 The Home Depot Pro 371.54 Canopies for City Special Events General Fund - 01 089651 5/25/2022 Time Warner Cable 631.80 Internet and Phone Service - May 2022 General Fund - 01 089652 5/25/2022 Quadient Finance, USA, Inc. 53.85 Acct #7900011002060328 Postage Machine General Fund - 01 Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund

City of Maywood
Detail Warrants for Payment
Warrants No. 089603 to 089656
5 of 5 ]
089654 5/25/2022 Transtech Engineers, Inc 35,518.00 Aquatic Center Pool Replastering Bid Pkg thru 02/28/22 Basefield Field Improvements thru 02/28/22
Building and Safety Staff Services thru 02/28/22
CIP Riverfront Pk Outdoor Fitness Equip Install thru 02/28/22 CIP Slauson Ave Corridor Imp thru 02/28/22
City Engineering Services thru 02/28/22
Citywide Speed and Traffic Survey thru 02/28/22
Clean California Grant Application thru 02/28/22
Encroachment Permits thru 02/28/22
Local Road Safety Plan thru 02/28/22
Maywood Fee Study thru 02/28/22
PW Encroachment Permit Inspect thru 02/28/22
Street Light Improvments Various Locations thru 02/28/22 Street Lighting Imp Various Locations thru 02/28/22
Pavement Management Prog 2021 Update RFP thru 02/28/22
Traf Flashing Stop Sign Rev near Schools thru 02/28/22
Traf Vernon at 52nd and King Stop Review thru 02/28/22
Trf Heliotrope at 57th Intersection Rev thru 02/28/22
Trf Speeding/Calming Rev on Pala & Randolph thru 02/28/22 CDBG Sidewalk Rehab Proj CMCI thru 02/28/22
CDBG Sidewalk Rehab Proj FY 20-21 thru 02/28/22
Sewer Imp on 52nd St, 52nd Pl and other locations thru 02/28 General Fund - 01
Gas Tax Fund - 04
CDBG - 16
Sewer Enterprise - 35
089655 5/25/2022 Vernon, City of 81.70 ACCT#413 E Slauson & Downey 03/02/22 to 03/30/22 ACCT#414 Slauson & Downey 03/07/22 to 04/05/22
General Fund - 01
089656 5/25/2022 Xerox Financial Services 444.20 Lease Payment 04/15/22 to 05/14/22 General Fund - 01 Report Total 687,699.22
Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 3.

DATE: May 25, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ANTHONY RAINEY, INTERIM DIRECTOR OF FINANCE
SUBJECT: REVENUE REPORT FROM JULY 2021 - APRIL 2022
RECOMMENDATION:

Staff recommends that the City Council receive and file the Revenue Report from July 2021 – April 2022.

BACKGROUND:

In an effort to maintain transparency, the City’s Finance Department prepares a monthly Revenue report for the City Council’s review. The Revenue Report is a tool used by the Council to monitor and oversee the financial health of the City.

DISCUSSION:

The total revenue received from July 2021 – April 2022 totaled $17,494,400.67, which is 18.36% higher than the same period last fiscal year (2020-2021).
 GENERAL FUND - The total General Fund revenues totaled $9,399,668.75, which was 10.67% lower (see Column E on Attachment) than during the same period last year. This decrease is due in part to the Coronavirus Aid Relief and Economic Security Act, also known as the CARES Act, money that the City received last year, which was one-time revenue from the Federal Government to offset the effect of the coronavirus disease of 2019 (COVID-19) pandemic. Additionally, there was a 39.58% decrease in Cannabis Sales Tax collections compared to the same period last fiscal year.  SPECIAL REVENUE FUND - The total Special Revenue Fund revenues totaled $8,094,731.92, which is 90.07% higher than the same period last year. The contributing factor for the difference in Special Revenue Fund is due to the payment received from the American Rescue Plan Act of 2021 (ARPA) that is booked into the City's Local Fiscal Recovery Fund. These Funds support cities in mitigating the fiscal effects stemming from the public health emergency caused by COVID-19. The first of two installments were received in the amount of $3,226,257, and the second and final installment is expected to be received in one year. The Community Development Block Grant (CBDG) has some pending reimbursements.

July 2021 through April 2022 represents 75% of the Fiscal Year and the City's total Revenues are at 90.26% of

the Fiscal Year 2021-2022 projected revenues.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact involved with this item.

ATTACHMENT(S)

1. July 2021 - April 2022 - City of Maywood FY2021-22

C - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
D - Current YTD
versus Prior YTD $
Difference
E - Current YTD Prior
YTD % Difference
G - Adopted Budget FY
2021-22
H - % of FY 2021-2022
YTD Revenue
Received
(C minus B) (C divided by B minus 1) (C divided by G)
GENERAL FUND TAXES: A tax is a compulsory monetary contribution to the City’s revenue, assessed and imposed by the City on the activities, Taxes: expenditure, income, occupation, privilege, property, etc., of individuals and organizations.

Franchise & Collectors Fee $310,562.22 $326,319.68 $15,757.46 5.07% $325,000.00 100.41% Property Taxes $636,131.28 $646,415.48 $10,284.20 1.62% $778,480.00 83.04% Utility Users Tax $811,695.44 $847,557.36 $35,861.92 4.42% $900,000.00 94.17% Transfer Tax (Real Estate) $17,706.98 $21,047.13 $3,340.15 18.86% $20,000.00 105.24% Transient Occupancy Tax $46,057.06 $57,906.36 $11,849.30 25.73% $60,000.00 96.51% Cannabis Sales Tax $3,065,189.35 $1,852,137.83 ($1,213,051.52) -39.58% $3,000,000.00 61.74% Sales Tax Revenue $1,448,906.94 $1,747,280.99 $298,374.05 20.59% $2,355,904.00 74.17% Taxes Totals $6,336,249.27 $5,498,664.83 ($837,584.44) -13.22% $7,439,384.00 73.91% GENERAL FUND FEES: A fee is a charge imposed on an individual for a service that the person chooses to receive. A fee may not exceed the estimated reasonable cost of providing the particular service or product for which the fee is charged, plus overhead. Fees are charged for specific services, and fee revenue may fund only those services and related expenses. LICENSES and Licenses & Permits: PERMITS are types of fees allowing for the operation within the City.

Compliance Program Fee $45,000.00 $45,000.00 $0.00 0.00% $45,000.00 100.00% Residential & Building Permits $19,950.17 $16,614.82 ($3,335.35) -16.72% $29,500.00 56.32% Public Works Permit Fees $124,858.40 $131,969.50 $7,111.10 5.70% $50,000.00 263.94% Other Fees & Permits $26,135.89 $24,614.00 ($1,521.89) -5.82% $27,100.00 90.83% Occupancy Permits $19,085.00 $13,053.90 ($6,031.10) -31.60% $13,000.00 100.41% Building Permits $45,251.25 $63,619.55 $18,368.30 40.59% $60,000.00 106.03% Compliance and Review Fees - Cannabis $0.00 $0.00 $0.00 0.00% $105,000.00 0.00% Commercial Cannabis Renewal $14,960.00 $44,770.00 $29,810.00 0.00% $0.00 0.00% Parking Permits $52,631.09 $45,058.90 ($7,572.19) -14.39% $90,000.00 50.07% Apartment License $17,684.47 $15,551.47 ($2,133.00) -12.06% $20,000.00 77.76% Business License $185,126.94 $202,923.58 $17,796.64 9.61% $190,000.00 106.80% Vehicle License Fee - LA County $1,577,560.74 $1,626,683.69 $49,122.95 3.11% $3,173,048.00 51.27% Licenses and Permits Totals $2,128,243.95 $2,229,859.41 $101,615.46 4.77% $3,802,648.00 58.64% GENERAL FUND CHARGES FOR SERVICES: Charges to cover administrative costs for the provision of services. Charges for Services:

Rubbish Assessment $66,923.69 $4,692.14 ($62,231.55) -92.99% $15,000.00 31.28%

Plan Check Fees $41,531.88 $56,142.44 $14,610.56 35.18% $45,000.00 124.76% Rents & Concessions $19,845.00 $19,845.00 $0.00 0.00% $24,000.00 82.69% Charges for Services Totals $128,300.57 $80,679.58 ($47,620.99) -37.12% $84,000.00 96.05% GENERAL FUND FINES AND FORFEITURES: Penalties imposed by the City in the form of money or goods for a violation of an ordinance, law, regulation Fines and Forfeitures: or rule.

Penalties: Apt & Bus License $4,257.95 $1,990.65 ($2,267.30) -53.25% $2,500.00 79.63% SEMC: Court Collections (DMV) $79,842.13 $78,176.98 ($1,665.15) -2.09% $100,000.00 78.18% Administrative Citations $12,100.00 $3,100.00 ($9,000.00) -74.38% $15,000.00 20.67% Parking Fines $215,560.94 $263,126.00 $47,565.06 22.07% $150,000.00 175.42% Fines and Forfeitures Totals $311,761.02 $346,393.63 $34,632.61 11.11% $267,500.00 129.49% GENERAL FUND LEASES AND CONCESSIONS: A rent or lease or payment for the use of a the City's property. Leases and Concessions:

Leased Property Rental Income $38,698.51 $43,021.02 $4,322.51 11.17% $39,345.00 109.34% Leases and Concessions Totals $38,698.51 $43,021.02 $4,322.51 11.17% $39,345.00 109.34% GENERAL FUND MISCELLANEOUS: A General Fund revenue not covered in another revenue category. Miscellaneous:

Good Corporate Citizen Program $20,000.00 $20,000.00 $0.00 0.00% $40,000.00 50.00% Interest Income $26,791.83 $14,215.29 ($12,576.54) -46.94% $16,500.00 86.15% Miscellaneous Revenue $49,477.97 $33,729.33 ($15,748.64) -31.83% $17,000.00 198.41% CARES Act Reimbursement $344,534.00 $0.00 ($344,534.00) 0.00% $0.00 0.00% Other (Recycle + ABx1 Reimbursement) $0.00 $7,185.00 $7,185.00 0.00% $0.00 0.00% Miscellaneous Revenue Totals $440,803.80 $75,129.62 ($365,674.18) -82.96% $73,500.00 102.22% GENERAL FUND RETIREE PENSION LEVY: An amount of revenue from the property tax levy approved by the voters for the purpose of paying the cost to Retiree Pension Levy: the City of the Public Employees Retirement System (PERS).

Retiree Pension Levy $1,137,826.37 $1,125,920.66 ($11,905.71) -1.05% $1,158,911.00 97.15% Retiree Pension Levy Totals $1,137,826.37 $1,125,920.66 ($11,905.71) -1.05% $1,158,911.00 97.15% General Fund Revenue Totals $10,521,883.49 $9,399,668.75 ($1,122,214.74) -10.67% $12,865,288.00 73.06% SPECIAL REVENUE FUND SPECIAL REVENUE FUND: Collections of revenues in special funds that must be used for the established purposes of the funds to provide an extra level of accountability and transparency.

Gas Tax $510,692.52 $497,207.25 ($13,485.27) -2.64% $672,770.00 73.90% Transportation Development Act (TDA)
Bikeway $0.00 $0.00 $0.00 0.00% $20,448.00 0.00%
Proposition A $460,007.59 $580,686.80 $120,679.21 26.23% $563,507.00 103.05% Proposition C $381,557.69 $482,876.34 $101,318.65 26.55% $467,414.00 103.31% Measure R $286,665.88 $361,216.82 $74,550.94 26.01% $350,561.00 103.04% Measure M $324,893.85 $408,731.35 $83,837.50 25.80% $397,302.00 102.88% Senate Bill 1 (SB 1) $340,530.39 $367,816.43 $27,286.04 8.01% $536,044.00 68.62% C - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
D - Current YTD
versus Prior YTD $
Difference
E - Current YTD Prior
YTD % Difference
G - Adopted Budget FY
2021-22
H - % of FY 2021-2022
YTD Revenue
Received
(C minus B) (C divided by B minus 1) (C divided by G)

Community Development Block Grant
(CDBG) $191,548.00 $145,873.00 ($45,675.00) -23.85% $718,020.00 20.32% Air Quality Management District (AQMD)
Grant $17,828.40 $17,465.54 ($362.86) -2.04% $36,375.00 48.02% Supplemental Law Enforcement Services
Fund (SLESF) Grant $156,726.58 $161,284.85 $4,558.27 2.91% $155,000.00 104.05% Measure A $0.00 $0.00 $0.00 0.00% $353,000.00 0.00%
Lighting & Landscaping $153,548.36 $151,071.79 ($2,476.57) -1.61% $189,000.00 79.93% Successor Agency Trust Fund - City of
Maywood serves as the Successor Agency
to the Maywood Redevelopment Agency
$1,185,570.00 $1,226,567.00 $40,997.00 3.46% $1,226,567.00 100.00% Sewer Fund $249,257.97 $245,859.77 ($3,398.20) -1.36% $299,000.00 82.23% Grant/Reimb (Fed/State/County) $0.00 $50,000.00 $50,000.00 0.00% $531,000.00 9.42% Local Fiscal Recovery Fund $0.00 $3,226,257.00 $3,226,257.00 0.00% $0.00 0.00% Measure W $0.00 $171,817.98 $171,817.98 0.00% $0.00 0.00% Special Revenue Totals $4,258,827.23 $8,094,731.92 $3,835,904.69 90.07% $6,516,008.00 124.23% Total Revenues $14,780,710.72 $17,494,400.67 $2,713,689.95 18.36% $19,381,296.00 90.26% C - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
D - Current YTD
versus Prior YTD $
Difference
E - Current YTD Prior
YTD % Difference
G - Adopted Budget FY
2021-22
H - % of FY 2021-2022
YTD Revenue
Received
(C minus B) (C divided by B minus 1) (C divided by G)

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 4.

DATE: May 25, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ANTHONY RAINEY, INTERIM DIRECTOR OF FINANCE
SUBJECT: ADOPTING RESOLUTION NO. 6244 OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND AND REPEALING RESOLUTION NO. 6046
RECOMMENDATION:

Staff recommends the City Council to adopt Resolution No. 6244 authorizing the investment of monies in the Local Agency Investment Fund and Repealing Resolution No. 6046.

BACKGROUND:

In order to update authorized signers on the Local Agency Investment Fund (LAIF) an updated resolution is required to be passed and adopted by the City Council of the City. The investment of funds by a local government agency, including the types of securities in which an agency may invest, is governed by the California Government Code. A Resolution authorizing the investment of the City's monies in the State Local Agency Investment Fund ("LAIF") is provided for review and adoption. LAIF is an investment alternative for California's local governments under the direction of the State Treasurer.

DISCUSSION:

The City's investment portfolio consists of funds in LAIF. LAIF was created by statute in 1977 as an investment alternative for California's local governments and special districts. The enabling legislation for the LAIF is Section 16429.1 et seq. of the California Government Code. This program offers local agencies the opportunity to participate in the State's investment portfolio, which invests hundreds of millions of dollars, using the investment expertise of the State Treasuer's Office investment staff at no additional cost to the taxpayers. The State Treasurer's Office is audited by the Bureau of State Audits on an annual basis and the resulting opinion is posted to the State Treasurer’s Office website following its publication. The Bureau of State Audits also has a continuing audit process throughout the year. All investments and LAIF claims are audited on a daily basis by the State Controller's Office as well as an internal audit process.

In order to invest in LAIF and authorize the City's staff to do so, the City Council is required to consent to the remitting of money to the State Treasurer for deposit in LAIF for the purpose of investment. Proposed Resolution 6244 authorizes the designated staff therein to undertake those transactions.

LEGAL REVIEW:

The City Attorney has review this report.

FISCAL IMPACT:

No Direct Fiscal Impact from approving this updated Resolution.

ATTACHMENT(S)

AGENDA ITEM No. 4.

RESOLUTION NO. 6244

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MAYWOOD

AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY
INVESTMENT FUND AND REPEALING RESOLUTION NO. 6046
WHEREAS, Government Code Section 16429.1 creates a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer; and WHEREAS, the City Council does find that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429.1 of the Government Code for the purposes of investment as stated therein is in the best interests of the City of Maywood;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

Section 1. The recitals set forth above are true and correct and incorporated herein as if set forth in full.

Section 2. The City Council does hereby authorize the deposit and withdrawal of City of Maywood monies in the Local Agency Investment Fund in the State Treasury in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein, and verification by the State Treasurer’s Office of all banking information provided in that regard.

Section 3. The following City of Maywood officers or their successors in office shall be authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund:

City Manager
Finance Director
Senior Accountant
Accounting Specialist I/II
Section 4. City Council Resolution No. 6046 adopted on June 26, 2019 is hereby repealed.

Section 5. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED THIS 25th day of May, 2022. _______________________
Heber Marquez, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Andrea Aguilar , City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6244 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 25th day of May, 2022 by the following roll call vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
_________________________
Andrea Aguilar, City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 5.

DATE: May 25, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: SHIRLEY QUINONES, EXECUTIVE ASSISTANT/DEPUTY CITY CLERK SUBJECT: RECONSIDERATION OF THE CIRCUMSTANCES OF THE COVID-19 STATE OF

EMERGENCY AND DETERMINE THAT THE CITY WILL CONTINUE TO HOLD

MEETINGS VIA TELECONFERENCING AND MAKING FINDINGS PURSUANT TO GOVERNMENT CODE SECTION 54953(e)(3).

RECOMMENDATION:

Staff recommends that the City Council adopt a motion finding that the state of emergency continues to directly impact the ability of the members of the City’s legislative bodies to meet safely in person, and that State and County of Los Angeles officials continue to recommend residents to get vaccinated and continue the measures to promote social distancing and therefore, the legislative body meetings of the City shall continue in a virtual teleconference format in compliance with Government Code Section 54953(e).

BACKGROUND:

The City Council has met remotely throughout the pandemic to protect the health and safety of the public and staff. Since the April 27, 2022 City Council meeting when this item was discussed, the highly infectious BA.2 subvariant and sub-lineages are driving the increase in COVID-19 case and the factual circumstances exist for the City's legislative bodies to continue to hold meetings pursuant to AB361.

DISCUSSION:

The Omicron variant accounted for 100% of genetically sequenced cases, with BA.2 lineage and sub-lineages accounting for 96% of that total. While BA.2 is among the most infectious mutations of COVID-19 yet, the CDC estimates that the new sub-lineage BA.2.12.1 may be 25% more transmissible than BA.2. In Los Angeles County, 8% of positive sequenced specimens were identified as BA.2.12.1.

With these highly infectious subvariants and sub-lineages in circulation, cases are increasing in LA County. To date, the increases in case numbers have not translated to increases in severe illness. On May 18, 2022, Los Angeles Public Health reported 4,384 new positive cases and 10 deaths. The cases are still increasing from previous months, County Health is stressing the need for continued caution and recommending residents to get vaccinated and boosted. Officials are urging residents to continue to follow all safety protections, especially residents and workers at elevated risk of severe illness.

To that end, the State of California and the County of Los Angeles have continued to recommend measures to promote social distancing. The California Division of Occupational Safety and Health still requires that employers provide training on the effectiveness of physical distancing in the workplace. Cal OSHA Emergency Temporary Standards continue to recognize the importance of social distancing and state that the fact that particles

containing the virus can travel more than six feet, especially indoors, training and instruction should be given to employees in that regard as well as inform that physical distancing, face coverings, increased ventilation indoors, and respiratory protection decrease the spread of COVID-19 and are most effective when used in combination.

Based on the additional research conducted since the last City Council meeting, the factual circumstances exist for the City’s legislative bodies to continue to hold meetings pursuant to AB 361.

The flexibility of a virtual format will allow the continuation of the City’s business so that Council meetings would not have to be cancelled should members have health concerns or are sick and would provide the flexibility for each member of a legislative body to determine for themselves based on their own health matters whether attending a meeting will be a risk to their health and safety or that of the other attendees. By reconsidering the circumstances of the state of emergency created by the COVID-19 pandemic and finding that the state of emergency continues to directly impact the ability of the members to meet safely in person, and that state and local officials continue to recommend measures to promote social distancing, the public meetings of the City can continue to be conducted by teleconference (i.e. Zoom) for the next 30 days pursuant to Section 54953(e)(3).

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no financial impact if the City Council makes the determination under AB 361 as the City has been meeting in a remote format since the onset of the pandemic in March 2020.

ATTACHMENT(S)

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 6.

DATE: May 25, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: STEVE FOWLER, DIRECTOR OF BUILDING AND PLANNING
SUBJECT: HOUSING ELEMENT ANNUAL PROGRESS REPORT
RECOMMENDATION:

Staff recommends that the City Council receive and file the Housing Element Annual Progress Report for 2021.

BACKGROUND:

California law requires each city to adopt a comprehensive, long-term General Plan to guide the physical development of the incorporated city and land outside city boundaries that bears a relationship to its planning activities. The General Plan serves as an outline for future growth and development; the plan to “Build a City.” As such, the General Plan contains policies and programs designed to provide decision makers with a solid foundation for land use and development decisions.

DISCUSSION:

In January of 2020, the City Council adopted the 2013-2021 Housing Element, one of the seven mandated elements in the City’s General Plan. State law requires the City to submit an Annual Housing Element Progress Report (APR) to show progress on the General Plan Housing Element every year. This report provides an update on the housing unit production and housing program implementation from January 1 through December 31, 2021. The 2021 Annual Housing Element Progress Report is attached for City Council review.

After review by the City Council, the attached report will be submitted to the California Department of Housing and Community Development (HCD) as required by Title 25 of the California Code of Regulations. During calendar year 2021, the City had one (1) Junior Accessory Dwelling Unit (JADU), three (3) Accessory Dwelling Units (ADU), and four (4) dwelling units over garages, for a total of 8 units that go towards the HCD numbers.

The owners on file on the building permits were contacted to determine what income category these units are included in the report.

LEGAL REVIEW:

No legal analysis is required for this item.

FISCAL IMPACT:

There is no financial impact for this item.

ATTACHMENT(S)

1. 2021 State Housing Report PDFv1

Jurisdiction Maywood ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 10/15/2013 - 10/15/2021
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining
2 3 4 6 7 8 9
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted+
(see
instructions)
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low-Income
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total PROPOSED
Units by Project
Total

APPROVED
Units by project
Total

DISAPPROVED
Units by Project
Was APPLICATION

SUBMITTED
Pursuant to GC
65913.4(b)?
(SB 35
Streamlining)
Was a Density
Bonus requested
for this housing
development?
Summary Row: Start Data Entry Below 0 0 0 0 0 2 2 4 4 0 6315-005-027 4861 E. 60TH PL. ADU R 5/18/2021 1 1 1 No No 6316-002-017 6039 VINEVALE AVE. 2 to 4 R 2/10/2020 2 2 2 No No 6314-010-016 4615 E. 59TH PL ADU O 2/16/2021 1 1 1 No No 6313-022-001 4303 E. 52ND ST. ADU R 11/19/2020 1 1 1 No No 6313-022-001 4303 E. 52ND ST. ADU R 11/19/2020 1 1 1 No No 6313-028-017 4325 E. 58TH ST. #A/#B 2 to 4 R 6/29/2021 2 2 2 No No Table A
Housing Development Applications Submitted
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes (CCR Title 25 §6202)
Density Bonus
10

Table A2
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units 2 3 5 6
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Entitlement
Date Approved # of Units issued
Entitlements
Summary Row: Start Data Entry Below 0 0 0 0 0 2 2 4
6315-005-027 4861 E. 60TH PL. ADU R 1 5/8/2021 1
6316-002-017 6039 VINEVALE AVE. 2 to 4 R 2 2/10/2020 2
6314-010-016 4615 E. 59TH PL ADU O 1 2/16/2021 1
6313-022-001 4303 E. 52ND ST. ADU R 1 11/19/2020 1
6313-022-01 4303 E. 52ND ST. ADU R 1 11/19/2020 1
6313-028-017 4325 E. 58TH ST. #A/#B 2 to 4 R 2 6/29/2021 2 1 4
Project Identifier Unit Types Affordability by Household Incomes - Completed Entitlement

Table A2
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units 8 9
Current APN Street Address Project Name+
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Building Permits
Date Issued
# of Units Issued
Building Permits
0 0 0 0 0 2 2 4
6315-005-027 4861 E. 60TH PL. 1 5/8/2021 1
6316-002-017 6039 VINEVALE AVE. 2 2/10/2020 2
6314-010-016 4615 E. 59TH PL 1 2/16/2021 1
6313-022-001 4303 E. 52ND ST. 1 11/19/2020 1
6313-022-01 4303 E. 52ND ST. 1 11/19/2020 1
6313-028-017 4325 E. 58TH ST. #A/#B 2 6/29/2021 2
7 Project Identifier Affordability by Household Incomes - Building Permits

Table A2
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units 11 12
Current APN Street Address Project Name+
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed Restricted
Above
ModerateIncome
Certificates of
Occupancy or other
forms of readiness
(see instructions) Date
Issued
# of Units
issued
Certificates of
Occupancy or
other forms of
readiness
0 0 0 0 0 4 4 8
6315-005-027 4861 E. 60TH PL. 1 12/1/2021 1
6316-002-017 6039 VINEVALE AVE. 2 4/27/2021 2
6314-010-016 4615 E. 59TH PL 1 8/18/2021 1
6313-022-001 4303 E. 52ND ST. 1 6/7/2021 1
6313-022-01 4303 E. 52ND ST. 1 6/7/2021 1
6313-028-017 4325 E. 58TH ST. #A/#B 2 8/25/2021 2
Affordability by Household Incomes - Certificates of Occupancy 10 Project Identifier

Table A2
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Streamlining Infill
Housing without Financial
Assistance or Deed
Restrictions
Term of Affordability
or Deed Restriction
13 14 15 16 17 18 19 20 21 22 23 24
Current APN Street Address Project Name+
How many of the
units were
Extremely Low
Income?+
Was Project
APPROVED using
GC 65913.4(b)?
(SB 35 Streamlining)
Y/N
Infill Units?
Y/N+
Assistance Programs
for Each Development
(may select multiple -
see instructions)
Deed Restriction
Type
(may select multiple -
see instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units
were affordable
(see instructions)
Term of Affordability or
Deed Restriction (years)
(if affordable in perpetuity
enter 1000)+
Number of
Demolished/Dest
royed Units
Demolished or
Destroyed Units
Demolished/Des
troyed Units
Owner or
Renter
Total Density Bonus Applied to
the Project (Percentage
Increase in Total Allowable
Units or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Concessions, Waivers,
or Other Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the incentives,
concessions,
waivers, and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
0 0 0 0
6315-005-027 4861 E. 60TH PL. N N NO
6316-002-017 6039 VINEVALE AVE. N N NO
6314-010-016 4615 E. 59TH PL N N Family to use unit. NO 6313-022-001 4303 E. 52ND ST. N N NO
6313-022-01 4303 E. 52ND ST. N N NO
6313-028-017 4325 E. 58TH ST. #A/#B N N NO
Housing with Financial Assistance
and/or Deed Restrictions Project Identifier Demolished/Destroyed Units Density Bonus

Jurisdiction Maywood ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 10/15/2013 - 10/15/2021 (CCR Title 25 §6202) 1 3 4
RHNA Allocation
by Income Level 2013 2014 2015 2016 2017 2018 2019 2020 2021 Total Units to Date (all years) Total Remaining
RHNA by Income
Level
Deed Restricted - - - - - - - - -
Non-Deed Restricted - - - - - - - 1 -
Deed Restricted - - - - - - - - -
Non-Deed Restricted - - - - - - - 4 -
Deed Restricted - - - - - - - - -
Non-Deed Restricted - - - - - - 16 3 2
Above Moderate 23 - - - - - - 5 3 2 10 13
53 - - - - - - 21 11 4 36 29
Note: units serving extremely low-income households are included in the very low-income permitted units totals and must be reported as very low-income units. 4 Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will include units that were permitted since the start of the planning period.

Total RHNA
Total Units
Income Level
Very Low
Low
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected]. -
1 This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
21 Moderate
13 8
9 Please contact HCD if your data is different than the material supplied here 4 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
12

Jurisdiction Maywood ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 10/15/2013 - 10/15/2021
Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very LowIncome Low-Income Moderate-Income Above ModerateIncome Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum
Density Allowed
Maximum
Density Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
3 8
Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
(CCR Title 25 §6202)

Jurisdiction Maywood
Reporting Year 2021 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Denisty Bonus Program Updating the Denisty Bonus Ordinace to be consistent with State law. Continuous Zoning amendment completed in September 2019. No affordable housing projects during this reporting period.

Accessory Dwelling Unit
Program
Update zoning to permit ADU
development in compliance with state
law. Permitted four units during the
planning period
2021
ADU Ordinance is being revised. The city is currently utilizing the state requirements. This update will be completed by the end of 2022. General Plan will be updated with new housing element update.

Rehabilitation Loan
Program
Expect to rehabilitate 5-10 units during
the planning period
Ongoing and will continue
to be implemented
No new rehabilitation projects. The City is continuing to seek grants or partnerships from other agencies to continue these programs.

Residential - Senior and
Affodable Housing Overlay
Facilitate the develoipment of one
affordable housing project using R-SA
Overlay zoning by first amending the
zoning code to allow the R-SA Overlay
zone.
2021 Amendment has been completed. General Plan will be updated with new housing element update. Surplus land in R-SA Overlay will not be propsed in this cycle.

CM Zone Residential Infill
Program
The Zoning will be changed to
accommodate the increased densities
that are required in the 6th cycle
housing element.
2021 Amendment has been completed. General Plan will be updated with new housing element update.

Emergency Shelter
Program
The Zoning Ordinance will be changed
to accommodate the emergency shelter
use within the overlay zone
2021
The City will revise the Zoning Ordinance to establish an Emergency Shelter (ES) Overlay zone on specific properties zoned General Commerical/Manufacturing (CM)
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)

Transitional Housing
Program Complete rezoning within 12 months 2021 Zoning amendment pending (to be completed in 2022) Supportive Housing
Program Rezoning within 12 months. 2021 Zoning amendment pending (to be completed in 2022) Equal Housing Program 100 percent referrals.

Ongoing and will continue
to be implemented
throughout the planning
period
The City will continue to work with the Long Beach Fair Housing Foundation to administer the existing program.

Energy Conservation
Program
The City will continue to implement
conservation initiatives that include
water and electricity conservation
Ongoing and will continue
to be implemented
throughout the planning
period
This program is ongoing and will continue to be implemented throughout the planning period. The City's website will be updated annually.

Reasonable
Accommodation Adopt a Reasonable Accommodation 2021 Zoning Amendment will not be completed unitl end of 2022 Zoning Revisions
Review and revise the multi-family
parking requirements, design review,
and site plan review as part of the
complrehensive zoning update in 2021
2021 Zoning amendment pending (to be completed in 2022) Single-Room Occupancy
housing Program
Update zoning to permit single-room
occupancy development. Permit four
units during the planning period.
2021 Amendment has been completed. General Plan will be updated with new housing element update.

Jurisdiction Maywood ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 5th Cycle 10/15/2013 - 10/15/2021
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020

Jurisdiction Maywood ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2021 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 10/15/2013 - 10/15/2021 (CCR Title 25 §6202) Extremely LowIncome+ Very Low-Income+ Low-Income+ TOTAL UNITS+Extremely LowIncome+Very LowIncome+ Low-Income+ TOTAL UNITS+ Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD to receive the password that will enable you to populate these fields. The description should adequately document how each unit complies with subsection (c) of Government
Code Section 65583.1+
Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020

Jurisdiction Maywood
Reporting Period 2021 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 10/15/2013 - 10/15/2021 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.

Jurisdiction Maywood Note: "+" indicates an optional field Reporting Period 2021
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
6313-001-901 5110 District Blvd. Industrial Surplus Land 0.2664 Existing 7200 sq. ft. building is vacant
6313-001-900 5110 District Blvd. Vacant Surplus Land 0.018 Vacant parking lot 6313-001-902 5102 District Blvd. Industrial Surplus Land 0.2834 Existing 6844 sq. ft. building vacant 6314-024-900 4801 Slauson Ave. Commercial Surplus Land 0.3549 Existing 8888 sq. ft. building is vacant
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
(CCR Title 25 §6202)
Table H
Locally Owned Surplus Sites
For Los Angeles County jurisdictions, please format the APN's as follows:9999-999-999

Jurisdiction Maywood
Reporting Year 2021 (Jan. 1 - Dec. 31)
Planning Period 5th Cycle 10/15/2013 - 10/15/2021
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 2
2 4
Units by Structure Type Entitled Permitted Completed
SFA 0 0 0
SFD 0 0 0
2 to 4 2 2 4
5+ 0 0 0
ADU 2 2 4
MH 0 0 0
Total 4 4 8
3 4
4 0
0 0
0 0
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Cells in grey contain auto-calculation formulas
Units Constructed - SB 35 Streamlining Permits
Number of Streamlining Applications Approved
Total Developments Approved with Streamlining
Total Units Constructed with Streamlining
Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of Applications for Streamlining
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate

Jurisdiction Maywood
Reporting Year 2021 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.

Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Other
Funding Notes
Accessory Dwelling Unit Ordinance $5,000.00 $5,000.00 None Did not start work till 2021
Prepare Draft ADU $0.00 None Did not start work till
2021
Community Engagement $0.00 None Did not start work till 2021
Present Final Draft to City Council $0.00 None Did not start work till 2021
SB35 - Streamling HSG
Construction Guideliens $5,000.00 $5,000.00 None Did not start work till 2021
Prepare Draft Guidelines $0.00 None Did not start work till 2021
Present Final Draft to City Council $0.00 None Did not start work till 2021
Hire COG staff position for LEAP
Project $1,500.00 $1,500.00 None Did not start work till 2021
Sixth Cycle Housing Element $138,500.00 $138,500.00 None Did not start work till 2021
Community Engagement $0.00 None Did not start work till 2021
Present Final Draft to City Council $0.00 None Did not start work till 2021
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 2
2 4
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 2
2 4
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 4
4 8
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Other (Please Specify in Notes)
Other (Please Specify in Notes)
Other (Please Specify in Notes)
Other (Please Specify in Notes)
Other (Please Specify in Notes)
Other (Please Specify in Notes)
Other (Please Specify in Notes)

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Other (Please Specify in Notes)
Other (Please Specify in Notes)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
$ 150,000.00
Task Status
Other (Please Specify in Notes)
Other (Please Specify in Notes)

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 7.

DATE: May 25, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: INTRODUCTION OF ORDINANCE NO. 22-01 OF THE CITY OF MAYWOOD AMENDING SECTION OF CHAPTER 3 OF TITLE 4 TO DELETE STREET

SUPERINTENDENT REFERENCE AND REPLACE WITH THE POSITION OF CITY

TRAFFIC ENGINEER AND AMENDING THE MAYWOOD MUNICIPAL CODE RECOMMENDATION:

Staff recommends that the City Council waive full reading of Ordinance No. 22-01 and introduce Ordinance No. 22-01 by title only: ” AN ORDINANCE OF THE CITY OF MAYWOOD AMENDING SECTION 4-3.306 OF CHAPTER 3 OF TITLE 4 OF THE MAYWOOD MUNICIPAL CODE TO DELETE THE STREET

SUPERINTENDENT REFERENCE AND REPLACE IT WITH THE POSITION OF CITY TRAFFIC ENGINEER.”
BACKGROUND:

The City’s Traffic Administration Ordinance, since its adoption in 1970, has not had any significant amendments. During an analysis process of the City's codes, staff has been focused on making revisions by removing outdated terminology, correcting documented titled positions, and enhancing the language in the Maywood municipal code. The modifications presented are regarded as non-controversial and solely based on administrative revisions. The findings required revising Section 4-3.306 of the City’s Municipal Code relating to the “Street Superintendent” position and responsibilities.

DISCUSSION:

The proposed ordinance amendment update consists of improving the clarity, updating standards, and removing outdated or inconsistent information of Section 4-3.306 of the City’s Municipal Code as it relates to the “Street Superintendent” position, authorization, and related placement responsibilities for traffic control devices or signals. The placement or maintenance of traffic control devices or signals is currently being supported by the City’s Traffic Engineer, and no 'Street Superintendent" position is available to be designated as the "City Traffic Engineer".

Staff recommends that the term City Traffic Engineer be applied as a replacement for the Street Superintendent and include City Traffic Engineer to be used at the discretion of the City Manager for the maintenance of traffic control devices or signals.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact of adopting this ordinance as these position responsibilities are contracted out.

ATTACHMENT(S)

AGENDA ITEM No. 7.

ORDINANCE NO. 22-01

AN ORDINANCE OF THE CITY OF MAYWOOD AMENDING
SECTION 4-3.306 OF CHAPTER 3 OF TITLE 4 OF THE MAYWOOD

MUNICIPAL CODE TO DELETE THE STREET SUPERINTENDENT

REFERENCE AND REPLACE IT WITH THE POSITION OF CITY

TRAFFIC ENGINEER
THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES ORDAIN AS FOLLOWS:

Section 1. Section 4-3.306 of Chapter 3 (Traffic) of Title 4 (Public Safety) of the Maywood Municipal Code is amended to read as follows:
“4-3.306 - City Traffic Engineer. City Traffic Engineer is hereby established at the discretion of the City Manager.

The City Traffic Engineer shall exercise the powers and duties as provided in this chapter and in the traffic laws of the City. The City Traffic Engineer is authorized to place or maintain official traffic control devices as deemed required or necessary.”
Section 2. Effective Date of Ordinance. The Ordinance shall go into effect and be in full force and operation from and after (30) days after its final passage and adoption.

Section 3. Certification and Publication. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published or posted in the manner prescribed by law.

PASSED, APPROVED AND ADOPTED THIS 25th day of May, 2022. _______________________
Heber Marquez, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Andrea Aguilar , City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Ordinance No. 22-01 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 25th day of May, 2022 by the following roll call vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
_________________________
Andrea Aguilar, City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 8.

DATE: May 25, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: OKAN DEMIRCI, CITY ENGINEER
SUBJECT: CONSIDERATION OF AUTHORIZATION TO ADVERTISE REQUEST FOR

PROPOSALS (RFP) TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN RECOMMENDATION:

It is recommended that City Council authorize the City Manager to formally advertise a Request for Proposals (RFP) for the preparation of a Maywood Active Transportation Plan.

BACKGROUND:

The Active Transportation Program (ATP) was created by Senate Bill 99 (Chapter 359, Statutes of 2013) and by Assembly Bill 101 (Chapter 354, Statutes of 2013) to fund projects that increase and promote bicycle and pedestrian trips for the following purposes:
• Increase the proportion of trips accomplished by biking and walking, • Increase safety and mobility for non-motorized users, • Advance the active transportation efforts of regional agencies to achieve greenhouse gas reduction goals, • Enhance public health,
• Ensure that disadvantaged communities fully share in the benefits of the program, and • Provide a broad spectrum of projects to benefit many types of active transportation users.

In September 2020, the City submitted a grant application to the State to be considered for Active Transportation Program, Cycle 5. The project is to develop an Active Transportation Master Plan, which will serve as a guide for the implementation of future active transportation projects and programs.

In March 2021, the State recommended projects for approval, which included the City of Maywood’s application.

In February 2022, the City received the approved allocation letter authorizing the City to proceed with the project. The City will receive $263,000 from the State for the project. There is no local match required.

DISCUSSION:

As part of the project, the City will develop an Active Transportation Master Plan that will serve as a guide for the implementation of future active transportation projects and programs. The project outcomes will include a Safe Routes to School Master Plan, Pedestrian Plan, and Bicycle Master Plan, and the final adoption of a City of Maywood Active Transportation Plan. The City will establish an active transportation community advisory

committee, which will help implement and oversee a robust community outreach and engagement process throughout the planning process. Project activities will include an examination and analysis of existing conditions, bicycle and pedestrian facilities, a map of existing bicycle and pedestrian facilities, map collision data, and analysis of equity data. The outcome will include the delivery of an active transportation plan.

Additional outcomes include an implementation strategy to support safe routes to school plan, a pedestrian plan, and bicycle master plan.

The scope of services for the Request for Proposals (RFP) includes preparation of all necessary planning and engineering documents and to provide to the City a complete Active Transportation Plan. The Consultant will develop an Active Transportation Plan (ATP) to provide a clear and comprehensive framework for safe, more convenient transit and non-motorized transportation options throughout the City. The Plan is to identify and create methodology to improve bicycle and pedestrian connectivity and safety by expanding existing bicycle networks; improve pedestrian circulation; reduce vehicle trips; create complete streets; prioritize access to transit; create a first and last mile transit routes plan; prioritize improvements, all towards building a healthy and livable community.

Additionally, the plan is to improve the connectivity of the city’s bicycle network to the region’s network.

Development of the ATP shall be in compliance with the adopted Caltrans Local Assistance Procedures Manual (LAPM) and Local Assistance Program Guidelines (LAPG).

The project scope will include the following tasks:

1. Project Coordination and Meetings

2. Outreach and Engagement Plan, includes formation of an Advisory Committee, presentations to Council and Commission Meetings; holding Community Outreach Events and establishing a virtual engagement platform

3. Inventory and Analysis: review of relevant plans and studies; perform active transportation user counts; and evaluate existing conditions report.

4. Issue Needs Assessment Report and document its findings with obtained data and analysis

5. Recommend, Prioritize and Prepare Implementation of an Active Transportation Network and Programs Plan, and incorporate necessary updates to Maywood’s General Plan

6. Active Transportation Plan: prepare Draft, Final and Adoption level versions

7. Fiscal Management of grant: Conduct invoicing and prepare quarterly reports, meeting City-identified requirements, content and formatting
LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no current fiscal impact for this project. The City will receive $263,000 from the State for the project.

There is no local match required. Staff will return to Council to award professional services agreement and establish project budget and designate the Fund that the grant monies will be booked into.

ATTACHMENT(S)

1. RFP, ACTIVE TRANSPORTATION PLAN, 5-17-22

City of Maywood
Request for Proposals
to Prepare
Maywood Active Transportation Plan
Date of Issuance: May 25, 2022

RESPONSES MUST BE RECEIVED NO LATER THAN
2:00 p.m., June 22, 2022
DELIVER OR MAIL TO:

City of Maywood
City Clerk’s Office
Attn: Jennifer Vasquez, City Manager
4319 E. Slauson Avenue
Maywood, CA 90270

TABLE OF CONTENTS
I. PURPOSE 1
II. BACKGROUND 1
III. GENERAL REQUIREMENTS 1
IV. SCOPE OF SERVICES 1
V. SCHEDULE 9
VI. LIST OF INTERESTED PROPOSERS 9
VII. QUESTIONS 9
VIII. SUBMITTAL PROCEDURES 10
IX. SUBMITTAL FORMAT 10
X. AGREEMENT FOR PROFESSIONAL SERVICES 12
XI. GENERAL ADMINISTRATIVE INFORMATION 12
XII. SUBMITTAL DUE DATE 13
XIII. SELECTION PROCESS 13
XIV. AUTHORITY TO WITHDRAW 14
XV. AWARD OF CONTRACT 15
XVI. ATTACHMENTS 15

1 I. PURPOSE
The purpose of this Request for Proposals (RFP) is to select the most-qualified Consultant to Prepare Maywood Active Transportation Plan. The City wishes to obtain engineering and planning services under a Professional Services Agreement. The City will award no more than one contract on a not-to-exceed basis.

II. BACKGROUND
The City of Maywood is a General Law City, with a Council/Manager form of government.

The scope of work generally includes engineering/planning to develop an Active Transportation Plan that provides a clear and comprehensive framework for safer, more convenient non-motorized transportation options throughout the City.

The objective of the ATP is to help:
1) Increase active transportation network connectivity throughout the City of Maywood 2) Facilitate mobility throughout the City
3) Provide safer, more comfortable walking and bicycling facilities to access work, schools, and recreation opportunities
4) Promote physical activity to improve health
5) Reduce emissions of greenhouse gases related to transportation This professional services contract will be funded by ATP Funds (State funded).

III. GENERAL REQUIREMENTS
A. Respondents shall have at least five (5) years of consecutive experience in the design of traffic signals, traffic signal operations or equivalent experience similar to the services identified in the Scope of Services.

B. The proposed term of the contract under this RFP shall be for two years.

C. Respondent shall comply with the insurance requirements set forth in the form professional services agreement.

D. The Proposer must have appropriate certificates/professional accreditations for the State of California to provide the services requested.

E. The Proposer shall provide a description of local, state or regional experience.

IV. SCOPE OF SERVICES
The project scope includes preparation of all necessary planning and engineering documents and to provide to the City a complete Active Transportation Plan. The following description of work defines the general project requirements. Associated tasks and provisions necessary for a complete project, but not specifically defined

2 herein are to be addressed in the proposal and undertaken within the proposed “Not to Exceed” contract fee.

The scope of services to be provided by the selected consultant for this project includes the following phases:

The Consultant shall develop an Active Transportation Plan (ATP) to provide a clear and comprehensive framework for safe, more convenient transit and nonmotorized transportation options throughout the City. The Plan is to identify and create methodology to improve bicycle and pedestrian connectivity and safety by expanding existing bicycle networks; improve pedestrian circulation; reduce vehicle trips; create complete streets; prioritize access to transit; create a first and last mile transit routes plan; prioritize improvements, all towards building a healthy and livable community.

Additionally, the plan is to improve connectivity of the city’s bicycle network to the region’s network. Development of the ATP shall be in compliance with adopted Caltrans Local Assistance Procedures Manual (LAPM) and Local Assistance Program Guidelines (LAPG).

The project scope shall include the following tasks:

1. Project Coordination and Meetings

2. Outreach and Engagement Plan, includes formation of an Advisory Committee, presentations to Council and Commission Meetings; holding Community Outreach Events and establishing a virtual engagement platform

3. Inventory and Analysis: review of relevant plans and studies; perform active transportation user counts; and evaluate existing conditions report.

4. Issue Needs Assessment Report and document its findings with obtained data and analysis

5. Recommend, Prioritize and Prepare Implementation of an Active Transportation Network and Programs Plan, and incorporate necessary updates to Maywood’s General Plan

6. Active Transportation Plan: prepare Draft, Final and Adoption level versions

7. Fiscal Management of grant: Conduct invoicing and prepare quarterly reports, meeting City-identified requirements, content and formatting Task 1 Project Coordination and Meetings
Task 1. 1 Project Coordination and Meetings
Coordination will include regularly scheduled conference calls or meetings between the City, project stakeholders, Advisory Committee(s) and Consultant to review progress and upcoming tasks. Constant interaction is required and is to ensure coordination between all parties to deliver a Maywood ATP that meets community needs and the expectations outlined in this scope of work. The Consultant shall also provide periodic progress reports to the City as required and shall invite Caltrans staff to project meetings or scheduled calls as appropriate.

3 Task Deliverables:

1.1 Project Coordination Meetings
 Meeting agendas
 Meeting notes
 Progress reports
Project Coordination
Summaries of telephone, email and
other contacts
Task 2. Community Outreach
Task 2.1 Outreach and Engagement Plan
The Consultant, with input from the City, shall prepare a detailed Outreach and Engagement Plan (O&E Plan) which shall include community engagement tools and events to be used throughout the development of the Maywood ATP. O&E Plan shall consist of a strategy to fully engage disadvantaged communities, regional partners and stakeholders, schools, neighboring cities, City Commissions and Council. The O&E Plan should address outreach in multiple languages and use electronic and nontraditional means, to reach groups that may not participate in traditional planning workshops.

Task 2.2 Advisory Committee, Council, and Commission Meetings The Consultant shall facilitate and attend Advisory Committee meetings. These meetings shall coincide with the major outreach events and deliverables, as detailed in the O&E Plan. The consultant shall assist the City of Maywood with the formation of an Ad Hoc Advisory Committee composed of community, businesses, and government stakeholders. The Consultant shall facilitate discussion to develop a list of key stakeholders, problem or challenge areas to study, and strategies for engaging residents, in particular residents of disadvantaged communities.

In addition to the Advisory Committee Meetings, the Consultant shall prepare and deliver presentations to the City Council to apprise them of Plan start up, progress and conclusion. The Consultant shall also prepare and deliver presentations to City of Maywood Planning Commission throughout the project life to inform them of progress and seek feedback as needed.

Task 2.3 Outreach Events
Based on the O&E Plan developed in Task 2.1, the Consultant shall coordinate with the City to host at least five (5) separate outreach events, as directed by the City, to engage the community in a discussion about challenges and opportunities to improve the City’s transit and active transportation environment, project and

4 program recommendations, and draft transit and active transportation networks.

Events may include but are not limited to neighborhood meetings, town halls, or tables at existing events such as farmer’s markets or community festivals.

Task 2.4 Virtual Engagement
The Consultant shall develop a project website, which shall provide project information and allow stakeholders to submit feedback without attending meetings.

The website shall include a simple online survey, to solicit input on desired location and type of transit and active transportation. The online survey shall allow users to identify current barriers and recommendations for suggested improvements. At the conclusion of the survey period, the Consultant shall prepare a memorandum outlining the findings of the virtual engagement platform.

Task Deliverables:

2.1 Outreach and Engagement Plan

2.2 Advisory Committee, Council, and
Commission Meetings
✓ Meeting agendas
✓ Meeting notes
✓ Powerpoint files
✓ Sign-in sheet

2.3 Outreach Events
✓ Event Plan
✓ Sign-in sheet
✓ Event Summary Memo

2.4 Virtual Engagement
✓ Project Website
✓ Survey
✓ Memo on Virtual Engagement
Task 3. Inventory and Analysis
Task 3.1 Review of Relevant Plans and Studies
The Consultant shall collect and review available information for the project area, including the Maywood General Plan, and other relevant studies and policies.

Relevant transit and active transportation education and encouragement programs shall be included in this review.

Task 3.2 Active Transportation User Counts
The Consultant shall collect active transportation (bicycle and pedestrian) counts.

This data shall be collected at key intersections within the City. This information shall be used to complement existing data collected (3.3 Existing Conditions). The consultant shall assist the City in setting up a systemic data-gathering program to

5 evaluate progress in the efforts to incorporate transit and active transportation lifestyle changes in Maywood.

Task 3.3 Existing Conditions
The Consultant shall collect conditions data including existing and planned land uses, Census and other population characteristics, existing and planned bicycle and pedestrian facilities, traffic volumes, collisions, employment, property ownership, utilities, aerial imagery, and topography. Critical data within the project areas shall be mapped for outreach events, Advisory Committee meetings, and for inclusion in the final plan. Furthermore, the consultant shall assist the City in setting up a systemic data center to house the collected data and evaluate progress in the efforts to incorporate transit and active transportation lifestyle changes in Maywood.

Task 3.4 Existing Conditions Report
Based on the findings of Tasks 3.1, 3.2, and 3.3, the Consultant shall prepare an Existing Conditions Report. The report shall include Consultant observations on opportunities, constraints, and challenges to be addressed in the Active Transportation Plan.

Task Deliverables:

3.1 Review of Relevant Plans and Studies

3.2 Active Transportation User Counts
✓ Data Tables
✓ Data System

3.3 Existing Conditions
✓ Data Collected- Digital Files
✓ Data Center Repository
✓ Maps Prepared for Events/Plan

3.4 Existing Conditions Report
Task 4. Needs Assessment
Task 4.1 Needs Assessment
The Consultant shall develop a robust needs analysis based on the findings of the Existing Conditions Report in Task 3.4. The study shall include the following components: high-collision locations, activity generators, Safe Routes to School, gaps in the bicycle and pedestrian networks, access to transit stations and stops and gaps in transit network, traffic volumes, and active transportation user counts.

The analysis shall also consider the current transit network serving Maywood, particularly but not limited to the north-south corridor which has been identified by the City as a corridor in need of mobility improvement. The analysis shall

6 recommend improvements, such as micro-transit service, to fill gaps identified, and discuss resources needed to provide the recommended improvements.

Task 4.2 Needs Assessment Report
From this analysis in Task 4.1, the Consultant shall prepare a Needs Assessment Report. The Report shall outline the primary considerations in developing a citywide active transportation network for Maywood, including user comfort, safety, and connections to community facilities, employment, and retail destinations, and disadvantaged communities. It shall also discuss the north-south, east-west transit mobility recommendations.

Task Deliverables:

4.1 Needs Assessment

4.2 Needs Assessment Report
Task 5. Active Transportation Network and Programs
Task 5.1 Recommended Network and Programs
The Consultant shall develop a recommended citywide transit, bicycle and pedestrian network, which shall connect people within the city to regional facilities, including the following components:
• Bicycle and pedestrian improvements
• Spot safety improvements
• Connections to transit
Also, the Consultant shall prepare a list of recommended education and encouragement programs to generate a culture that embraces active transportation throughout Maywood, including families, businesses, and community facilities.

The recommended network and programs shall be compatible with the O&E Plan described in Task 2, and shall address the Needs Assessment findings prepared under Task 4.2.

Task 5.2 Prioritization
The Consultant shall prepare set of prioritization criteria for review and comment by the City of Maywood and the Advisory Committee. After review and comment, the prioritization criteria shall be applied to the recommended active transportation network to result in a prioritized list of network improvements.

Task 5.3 Implementation Plan

7 Once the recommended active transportation network has been prioritized, the Consultant shall prepare an Implementation Plan, which outlines a strategy the City of Maywood can follow to implement the recommended infrastructure improvements and programs. The Implementation Plan shall include a tiered approach for completing the active transportation network, high-level cost estimates for the proposed infrastructure improvements, funding sources for recommended infrastructure and program components, and details on how to incorporate low-cost enhancements into existing City maintenance and other Public Works projects.

Furthermore, the consultant shall assist Maywood staff to implement recommendations from the plan that require updates to the city’s General Plan.

Task Deliverables:

5.1 Recommended Network Map(s)
Recommended Programs List

5.2 Prioritization
✓ Criteria List
✓ Prioritization Table(s)

5.3 Implementation Plan
✓ Cost Estimates
✓ Enhancement to existing
Maintenance & Projects
✓ Updates to General Plan
Task 6. Active Transportation Plan
Task 6.1 Administrative Draft Plan
An administrative draft plan shall be prepared and presented for comment and feedback from the City of Maywood. It shall include components developed across Tasks 2 through 5 as noted herein. Separate chapters shall be provided in this and all subsequent drafts that also address:
• Existing Plan and Review
• Demographics of Walking and Biking
• Pedestrian and Bicycle Crash Data
• Regional Pedestrian and Bicycle Network Update, as appropriate • Available Funding Report
• Health and Active Transportation Snapshot
• Benefits of Active Transportation Report
• An Americans with Disabilities Act (ADA) Transportation Infrastructure chapter. (This is not to create a transition plan but to highlight issues, requirements, and opportunities for local and regional cooperation.)
• A Pedestrian Plan chapter identifying and prioritizing pedestrian needs including multi-use recreational trails.

8 • A Bicycle Facilities chapter that updates and focuses on new route priorities given the competitive requirements of the Active Transportation Program. • A Safe Routes to School chapter.
• A chapter defining performance measures and the top ten (or fewer) priority unfunded projects that address the Active Transportation Program.

Task 6.2 Draft Plan
Based on comments received and expanding upon the administrative draft plan, the draft plan shall be prepared and presented for final comment and feedback from the City of Maywood, Caltrans, City Council, Planning Commission, and the community both online and at the final outreach event. The Consultant shall prepare a presentation and make presentations to both the Planning and Transportation Commissions to solicit feedback on the Draft Plan at this juncture.

Task 6.3 Final Plan
Based on comments to the Draft Plan, a Final Plan shall be developed and made publicly available.

Task 6.4 Plan Adoption
The Final Plan shall be presented at the City Council meeting for adoption. The City of Maywood and Consultant shall address any critical issues that arise.

Task Deliverables:

6.1 Administrative Draft Plan

6.2 Draft Plan
✓ Presentation to Planning
Commission
✓ Presentation to Transportation
Commissions

6.3 Final Plan

6.4 Plan Adoption
✓ Presentation to City Council
Task 7. Fiscal Management
Task 7.1 Grant Reporting
The City of Maywood, with support from the Consultant, shall submit an award report, quarterly reports, and final report (and any other reporting as necessary) to Caltrans district staff providing a summary of project progress and grant/local match expenditures.

9 Task Deliverables:

7.1 Award Report, Quarterly Reports, and
Final Report to Caltrans
All work shall be coordinated with the City Engineer and other City Staff determined to be pertinent to the completion of the Active Transportation Plan.

V. SCHEDULE
Deadlines
Release of Requests for Proposals May 25, 2022
Submittal of Questions June 12, 2022 by 2:00 pm
Response to Questions June 15, 2022 by 5:00 pm
Proposal Due Date June 22, 2022 by 2:00 pm
Proposal Review/Evaluation June/July 2022
Optional Interview (if required) June/July 2022
Tentative City Council award July 2022
Tentative Start date August 2022
* These dates are anticipated and may change.

VI. LIST OF INTERESTED PROPOSERS
The full content of the RFP is available through the City website at www.cityofmaywood.org. If addendums are necessary, they will be posted onto the previously mentioned websites as well. All respondents interested in proposing on this RFP are encouraged to sign-up on the "List of Interested Proposers" for the project. This list will be used to email any project updates, addendums, changes or responses to written inquires and will be distributed to all interested contractors. To get on the list please email [email protected].

VII. QUESTIONS
All questions regarding this RFP shall be submitted in writing by email to: Okan Demirci, Project Manager at [email protected]. The date and time when questions must be submitted are shown in “Section V-Schedule” of this RFP. Questions with their answers will be posted on the City website by the date and time set forth in this RFP.

10 VIII. SUBMITTAL PROCEDURES
Submittals shall comply with all conditions, requirements and specifications contained herein, with any departure rendering the proposal non-responsive and may serve as grounds for rejection of the proposal at the City’s sole discretion. The submittal shall contain the name of this RFP and Respondents shall provide four (4) copies of the proposal (three bound and one unbound), single sided, and electronic copy (pdf) in a thumb drive.

All proposal submittals shall be mailed or delivered and received by the City no later than June 22, 2022 at 2:00 p.m. addressed as follows:

City of Maywood
City Clerk’s Office
Attention: Jennifer Vasquez, City Manager
4319 Slauson Avenue
Maywood, CA 90270
For delivery purposes, the City Clerk’s phone number for the City is (323) 562-5700.

IX. SUBMITTAL FORMAT
All Respondents must submit qualifications according to the specifications set forth below.

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Respondent’s demonstrated capability to perform work of this type.

Proposals shall be valid for a minimum of 90 days following submission. Expensive bindings, colored displays, promotional materials, etc., are not necessary or desired. The City reserves the right to request additional information that, in the City’s opinion, is necessary to ensure that the Proposer’s competence, qualified employees, business organization and financial resources are adequate for the performance of the services under this RFP.

A. WORK PROPOSAL

1. Cover Letter
a. Provide a cover letter including the Respondent’s name, address and telephone number of the contact person(s) who is authorized to submit the proposal on behalf of the
Respondent. The cover letter shall include a brief general statement of intent to perform the services and correspondent that all elements of the RFP have been reviewed and
understood. The letter should include a brief description of the Respondent’s Respondent. The letter should be signed by an individual who can bind the Respondent contractually. b. There shall be one person from the Respondent identified in the proposal who shall be the Respondent’s designated
representative and who is responsible for the services listed

11 in "Section IV - Scope of Services" of this RFP (“Point of Contact”).
c. If applicable, Respondent shall acknowledge receipt of any addendum to the RFP.

2. Table of Contents
a. Include a table of content identifying the contents of the proposal in a format consistent with the proposal
requirements and format set forth herein.

3. Experience and Qualifications
a. Describe the Respondent, its size and organization, the number and location of offices, and general operational structure, as well as its management and key personnel.

Provide a description of the Respondent’s Respondent, its size and organization, the number and location of offices and general operational structure. Include a discussion
demonstrating that the Respondent has the resources
(financial, equipment, labor and capacity) available to provide services under this RFP from the first day at the start of the work.
b. At a minimum, Respondent should have at least five (5) years of consecutive experience.
c. Provide at least five references that received similar services from Respondent at a minimum over the last five years.

Include name of organization, contact name, telephone
number and email address.
d. Demonstrate the qualifications of all personnel to be assigned to the City, including key personnel, by providing resumes and/or relative experience summaries describing their
education, credentials, licensing, training and related experience and their proposed roles for this contract.
e. Provide an organization chart of the proposed team, including a contingency plan should a member of the proposed team be unable to fulfill their responsibilities.
f. Respondent shall hold the required license(s) to perform the work and provide proof of required license for itself and its personnel.

4. Approach to Scope of Services
a. This section should set forth a comprehensive description of the approach to providing the Scope of Services and should clearly demonstrate an understanding of the City’s
requirements, the work to be done and the objectives to be accomplished.
b. Provide a description of the work plan for the services describing how each task under the Scope of Services will be accomplished. This may be used as an Exhibit for the Scope of Services to the agreement.

12 c. Provide a project a detailed schedule. Use August 1, 2022 as the start date of City’s Notice to Proceed with the project.

Show project tasks, durations, start and completion dates, time allocations for City review and other regulatory agency review and any outside agencies that may be involved in the review and approval process. The final ATP shall be
submitted within 12 months of City’s Notice to Proceed, excluding City and Caltrans review times.
d. Provide any other information or tasks that Respondent believes necessary to complete the Scope of Services.

B. COST PROPOSAL
The Cost Proposal shall be submitted in a separate sealed envelope.

The proposed fee shall be based on Caltrans “Actual Cost Plus Fixed Fee” method. A sample cost proposal (Exhibit 10-H1) is attached to this RFP. The total cost will be used as a not-to exceed fee for the project. The cost proposal shall be backed up by a breakdown of man-hours and costs for each task identified in the Scope of Work.

The Cost Proposal must be identical to the detailed Scope of Services included as part of the Consultant’s Work Proposal.

Please complete and insert required forms included in Attachment 2 - Required Forms to be Submitted with the Fee Proposal in this Section of your proposal.

Attachment 2.1 - Exhibit 10-H1: Cost Proposal Form
Attachment 2.2 - Exhibit 10-K: Consultant Annual Certification of Indirect Costs and Financial Management System
X. AGREEMENT FOR PROFESSIONAL SERVICES
The City of Maywood’s Agreement for Professional Services (Attachment 1) is included for review and comment. The Respondent’s submission of a proposal indicates Respondent’s compliance of such terms, unless the proposal indicates that compliance is not possible. Proposed revisions should be addressed in the cover letter, however, the City maintains discretion to accept or reject the Respondent’s request for revisions. The City reserves the right to make any revisions to the proposed professional services agreement.

XI. GENERAL ADMINISTRATIVE INFORMATION
All respondents are advised to become familiar with all conditions, instructions and specifications of this RFP. By submitting a proposal, Respondent represents that it has thoroughly examined and become familiar with the work required under this RFP and that the Respondent has conducted such additional investigation as it deems necessary and convenient (i.e. visiting the locations), that Respondent is capable of providing the

13 equipment, goods and services necessary to furnish landscape maintenance in a manner that meets the City’s objectives in this RFP. Once the contract has been made, a failure to have read the conditions or conduct any investigations of the properties shall not be cause to alter the contract or for Respondent to request additional compensation.

Each Respondent understands and agrees that the City, its departments, its officers, employees or agents are not responsible for:
• Any costs incurred by a Respondent in the preparation, delivery or presentation of a proposal.
• Any costs incurred by a Respondent in meeting the criteria as a result of making or submitting a proposal or subsequently in entering into a formal agreement with the City; and
• Any errors, inaccuracies or misstatements related to the information or data supplied to any contractor by the City. The use of such information or data provided by the City, its officers, employees or agents is intended to be used at the sole discretion and risk of the Respondent in the preparation of a proposal pursuant to this Request for Proposals only.

The selected Respondent shall comply with any and all Federal and State laws applicable to the services. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned and such proposals, after the agreement is awarded, are subject to the California Public Records Act.

The City reserves the right to accept, reject, modify or cancel in whole or in part, this RFP.

The City reserves the right to accept or reject any or all proposals, negotiate modifications to proposals that it deems acceptable, to request and consider additional information from any proposer, and to waive irregularities and technical defects in the proposal process, all in its sole discretion. The City has no obligation, express or implied, to make an award.

The City may reject proposals from Respondents who cannot satisfactorily provide the experience and qualifications required by this RFP and/or provides the scope of services required herein. The City reserves the right to seek new proposals when it determines that it is in the best interest to do so.

XII. SUBMITTAL DUE DATE
The submittal package must be received prior to the submittal date specified in "Section V - Schedule" of this RFP. Respondents mailing a proposal must allow sufficient delivery time to ensure timely receipt of the proposal by the date and time specified. Submittals arriving after the deadline will not be considered.

XIII. SELECTION PROCESS
The proposals will be evaluated based upon several factors. These factors may include:

Evaluation Criteria Max
Points
Completeness of the Proposals and compliance with the required RFP format. 10

14 Project understanding, scope and approach to develop the project efficiently. 25
Experience and Qualifications of Key Staff. 25
Similar Project Experience, including familiarity with State and Federal procedures. 25
Effectiveness of Project Schedule showing how the proposer will be able to complete the requested services within required time duration 15 Total Points 100
As part of the evaluation, the City will also contact references listed in the proposal.

One-Step RFP: This Project will use One-Step RFP method per LAPM, as the scope of work is Project–specific and defined.

City Selection Panel will review the proposals received, and rank them based on the above criteria, and establish highest ranked consultant. The City may choose not to conduct oral interviews and negotiate a contract with the highest ranked consultant after the evaluation of written proposals.

At City’s discretion, the City may also conduct oral interviews with the top 3 ranked consultants. If oral interviews are conducted, the City will inform the selected proposers and provide the evaluation criteria for oral interviews at that time. After evaluations, the City will select the consultant who has is ranked highest.

After ranking, cost negotiations will begin with the most qualified consultant and only their cost proposal will be opened. Should negotiations fail or result in a price that the local agency does not consider fair and reasonable, negotiations must be formally terminated and the local agency must then undertake negotiations with the second most qualified consultant. If the negotiations with the second most qualified firm are not successful, negotiations must be formally terminated and the local agency must then undertake negotiations with the third most qualified consultant, and so on, until the price is determined to be fair and reasonable by the local agency.

Consultants Financial Management and Accounting System Requirements: It shall be noted that as indicated in LAPM for Federally Funded Projects, a contract shall not be awarded to a consultant without an adequate financial management and accounting system as required by 48 CFR Part 16.301-3, 2 CFR Part 200, and 48 CFR Part 31. The selected consultant shall have adequate financial management systems as required by the applicable federal regulations.

XIV. AUTHORITY TO WITHDRAW
The City of Maywood reserves the right to withdraw this Request for Proposals without prior notice. The City of Maywood makes no representation that any agreement will be awarded to any Respondent as a result of having responded to this request. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned.

15 XV. AWARD OF CONTRACT
Based on the outcome of the evaluation committee’s evaluation of the proposals, a recommendation will be submitted to the City Council for consideration of award. An award of a contract occurs when the contract is approved by the Maywood City Council.

Selection of a respondent with whom the City enters into contract negotiations with or a recommendation of an award by the evaluation committee or any other party, does not constitute an award of a contract. The contract shall be in accordance with the attached Agreement.

XVI. ATTACHMENTS
Attachment 1. Form Professional Services Agreement
Attachment 2. Required Forms to be Submitted with the Fee Proposal Attachment 2.1 - Exhibit 10-H1: Cost Proposal Form
Attachment 2.2 - Exhibit 10-K: Consultant Annual Certification of Indirect Costs and Financial Management System

ATTACHMENT 1
Form Professional Services Agreement

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated __________, 20__ (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and _____________ (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to perform ____________________________________.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

10. Consultant’s Services.

Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be ________________(the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

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Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

H. Prevailing Wages. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code. Therefore, as to those services that are “public works”, Consultant shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit C hereto.

11. Term of Agreement. The term of this Agreement shall be from the Effective Date through _________________, unless sooner terminated as provided in Section 13 of this Agreement or extended.

12. Compensation.

Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, __________________, as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Consultant be paid more than $___________, which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

Expenses. The City will not reimburse Consultant for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative

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shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

13. Method of Payment.

Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.

Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures.

City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City.

14. Independent Contractor.

A. Consultant is an independent contractor and not an employee of the City.

All work or other Services provided pursuant to this Agreement shall be performed by Consultant or by Consultant’s employees or other personnel under Consultant’s supervision, and Consultant and all of Consultant’s personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City of Maywood business license. Consultant will determine the means, methods, and details by which Consultant’s personnel will perform the Services. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards.

B. All of Consultant’s employees and other personnel performing any of the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control.

Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel

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shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Consultant’s personnel require to perform any of the Services required by this Agreement. Consultant shall perform all Services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of any Services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement.

C. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of any Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

D. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by or relating to the violation of any of the provisions of this Section. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement.

15. PERS Compliance and Indemnification

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A. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code § 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify and hold harmless City, and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from (i) any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 6; or (ii) in the event that Consultant or any employee, agent or subcontractor of Consultant providing Services under this Agreement claims or is determined by a court of competent jurisdiction and/or by PERS to be eligible for enrollment in PERS as an employee of the City. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement.

16. Information and Documents.

Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subconsultants shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.

Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City

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and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.

17. Conflicts of Interest. Consultant and its officers, employees, associates and subconsultants, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subconsultants shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.

18. Indemnification, Hold Harmless, and Duty to Defend.

Indemnity for Design Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, indemnify, and hold harmless City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, and reimbursement of attorney’s fees and costs of defense (collectively “Liabilities”), whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of Consultant, its officers, agents, servants, employees, subcontractors, material men, contractors or their

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officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of design professional services under this Agreement by a “design professional,” as the term is defined under California Civil Code Section 2782.8(c).

Other Indemnities.
i. Other than in the performance of design professional services, and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Claims”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by court decision or by the agreement of the Parties.

Consultant shall defend the Indemnitees in any action or actions filed in connection with any Claim with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. ii. Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph B.2). iii. Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s

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subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by court decision or by the agreement of the Parties.

Workers’ Compensation Acts not Limiting. Consultant’s obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, Claims, tax, assessment, penalty or interest asserted against City. a. Survival of Terms. The indemnification in this Section shall survive the expiration or termination of this Agreement.

19. Insurance.

Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.

Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall provide insurance in the amount required by California law.

Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for

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bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees.
4) 󠇯 If this box is checked, Professional Liability/Errors and Omissions Insurance with minimum limits of $1,000,000.00 per claim and in aggregate.

Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

Consultant’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subconsultants from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

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City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.

Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 9 of this Agreement.

SubConsultant Insurance Requirements. Consultant shall require each of its subconsultants that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

20. Mutual Cooperation.

City’s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.

Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

21. Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to

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examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

22. Termination of Agreement.

Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least ten calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.

23. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

24. Default.

Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.

In addition to the right to terminate pursuant to Section 13, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default.

Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision

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of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

25. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during Consultant’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Consultant:

Attn: City Manager _________________
City of Maywood _________________
4319 East Slauson Avenue _________________
Maywood, California 90270 _________________

26. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subconsultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

27. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

28. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

29. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be

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construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

30. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.

31. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.

32. Non-Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

33. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant’s proposal, the provisions of this Agreement shall control.

34. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written

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understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

35. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

36. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

37. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

38. Business Days. “Business days” means days Maywood City Hall is open for business.

39. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

40. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

41. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

42. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

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43. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]

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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Ricardo Lara
Mayor of the City of Maywood
ATTEST:

By:

Flor Aguiluz, City Clerk
APPROVED AS TO FORM:

By:

Roxanne Diaz, City Attorney
Consultant:

NAME OF CONSULTANT
By:

Name: ___________________
Title: ____________________

A-1
12501-0001\2293691v1.doc

EXHIBIT A

SCOPE OF SERVICES

B-1
12501-0001\2293691v1.doc

EXHIBIT B

COMPENSATION

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EXHIBIT C

LABOR CODE REQUIREMENTS

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EXHIBIT C

TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS

1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Contractor acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. Therefore, as to those services that are “public works”, Contractor shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.

2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.

3. Contractor shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Contractor shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Contractor and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the Contractor or any subcontractor ceases to be registered with DIR at any time during the duration of the project, Contractor shall immediately notify City.

4. Pursuant to Labor Code Section 1771.4, Contractor’s Services are subject to compliance monitoring and enforcement by DIR. Contractor shall post job site notices, as prescribed by DIR regulations.

5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Contractor acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Contractor shall post such rates at each job site covered by this Agreement.

6. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor.

7. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City

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of the location of the records. Pursuant to Labor Code Section 1771.4, Contractor and each subcontractor shall furnish such records to the Labor Commissioner, at least monthly, in the form specified by the Labor Commissioner.

8. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

9. The Contractor shall not perform Work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. The Contractor and Subcontractors shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If the Contractor or any subcontractor becomes debarred or suspended during the duration of the project, the Contractor shall immediately notify City.

10. Contractor acknowledges that eight hours labor constitutes a legal day’s work.

Contractor shall comply with and be bound by Labor Code Section 1810. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.

11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”

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12. For every subcontractor who will perform work on the project, Contractor shall be responsible for such subcontractor’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Contractor shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any failure.

13. To the maximum extent permitted by law, Contractor shall indemnify, hold harmless and defend (at Contractor’s expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent contractors serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Contractor, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Contractor under this Section shall survive the termination of the Agreement.

ATTACHMENT 2
Required Forms to be Submitted with the Fee Proposal
Attachment 2.1 - Exhibit 10-H1: Cost Proposal Form
Attachment 2.2 - Exhibit 10-K: Consultant Annual Certification of Indirect Costs and Financial Management System

ATTACHMENT 2.1
Exhibit 10-H1: Cost Proposal Form

ATTACHMENT 2.2
Exhibit 10-K: Consultant Annual Certification of Indirect Costs and Financial Management System

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 9.

DATE: May 25, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES LIAISON
SUBJECT: CONSIDERATION OF APPROVING FINANCIAL ASSISTANCE IN THE AMOUNT OF $27,000 FOR FORTY (40) SPACES IN THE SUMMER DAY CAMP PROGRAM

OFFERED BY THE YMCA FOR MAYWOOD RESIDENTS AND IMPLEMENTING

PROCEDURES TO OFFER ALL FINANCIAL ASSISTANCE PROGRAMS, FIRST, TO

FAMILIES IDENTIFIED BY THE LOCAL SCHOOLS AS THOSE THAT ARE

UNDERSERVED BY MEANS OF ACCESS TO CHILDCARE, AND HEALTH/FITNESS PROGRAMS.

RECOMMENDATION:

Staff recommends that the City Council approve financial assistance for Maywood residents in the amount of $27,000 for forty (40) spaces within the Summer Day Camp Program offered by the YMCA and direct staff to work with the local schools on identifying families that are underserved by means of access to childcare, health/fitness programs. These families will be provided priority registration after being identified by school personnel.

BACKGROUND:

On May 11, 2022 the City Council approved financial assistance for Maywood residents to access swim lessons and open swim opportunities, senior water aerobics and access to Sleep Away Camp.

At the May 11th meeting, the City Council directed staff to work with the YMCA to reserve forty (40) spaces within their Summer Day Camp. The City Council also directed staff to return with procedures to prioritize families identified by the local schools as those that are most underserved by means of access to childcare and health/fitness programs.

DISCUSSION:

The YMCA offers a variety of day camp programs, throughout the school breaks, that meet the needs of parents and match the interest of campers. The Summer Day Camp program inspires kids with countless opportunities to laugh, lead and make lasting friendships. The program offers fun STEAM activities to engage the mind, and plenty of physical activities, sports, and games to keep kids active. COVID safety protocols will be enforced throughout the program.

The following is a breakdown of the program:
 PROGRAM BEGIN AND END DATES - The program begins June 13 – August 12, 2022 (closed July 4)

 PROGRAM OPERATIING TIMES - 8:00 AM – 4:00 PM
 PARTICIPANTS - Children in grades first (1st) – sixth (6th)  WEEKLY COST - Cost $75 weekly per child
 DURATION - Nine (9) week program
 INDIVIDUAL COST - $675 per child for nine (9) weeks
 TOTAL COST - For 40 children - $675 x 40 = $27,000
Residents will be able to register at the YMCA Monday – Friday from 8:00 AM – 12:00 PM and 4:00 – 9:00 PM.

The YMCA staff will verify residency by asking participants to present a valid ID with their current Maywood address and a utility bill that matches the address provided on the ID. The YMCA will send a report and invoice to the City for payment.

Registration Procedures
Staff recommends that the City Council direct staff to coordinate directly with the local schools to identify and prioritize the registration of those families that the schools deem to be the most underserved by means of access to childcare and health/fitness programs. After those identified have been contacted regarding the programming the additional spaces will be open to all Maywood residents for registration.

The City has been allocated $6M from the American Rescue Plan Act (ARPA). These funds can be used for the proposed programming as they will promote public health and recreation.

LEGAL REVIEW:

The City Attorney has not yet reviewed this report
FISCAL IMPACT:

There are sufficient American Rescue Plan Act (ARPA) proceeds available in the Local Fiscal Recovery Fund, to fund the proposed health program.

F.Y. 21-22 Impact: $27,000 Current F.Y. Budget: $3,226,257 Fund Impacted: Local Fiscal Recovery Act Budget adjustment requested: $0 Source of funds: Special Revenue Fund Updated Account Budget:

Account Number: 4038 - Coronavirus Fiscal
Recovery Fund
For fiscal year: 2021/2022

ATTACHMENT(S)

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 10.

DATE: May 25, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: STEVE FOWLER, DIRECTOR OF BUILDING AND PLANNING
SUBJECT: CONSIDERATION OF APPROVAL FOR THE ISSUANCE OF FIREWORKS STAND PERMIT
RECOMMENDATION:

Staff recommends that the City Council consider approving the issuance of fireworks stand permit to the applicant, TR3 City Wildcats Youth Football and Cheer for a stand located at 4202 Slauson Ave.

BACKGROUND:

Section 4-2.202 of the Maywood Municipal Code requires City Council approval to issue permits for the sale of safe and sane fireworks within the City. Permits that allow for the sale of safe and sane fireworks within the City limits of Maywood are only issued to non-profit associations and corporations. This year’s application period was open from April 1, 2022 through April 30, 2022. Applications received after April 30th are not valid.

DISCUSSION:

Permits authorizing the sale of safe and sane fireworks in the City may be issued with the approval of the City Council to non-profit associations or corporations organized primarily for veterans, youth, patriotic, welfare, civic betterment, or charitable purposes. Each organization must have a membership of at least ten (10) members. Each organization must have its principal and permanent meeting place in the City or in a surrounding City.

Per the Municipal Code, applications to sell fireworks are required to be submitted to the City between the first and last day of April of the current year and must contain the identification of the applicant and the location of the fireworks stand, in addition to other requirements. The number of total approved applications is limited to ten (10) per year.

This year, the City received a total of one (1) completed application by the deadline (see Attachment) which met the criteria for a permit. The application received is from the TR3 City Wildcats Youth Football and Cheer.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The City would receive $194 in license and temporary use fees per application and will be booked into General Ledger (GL) Code 4215 - Fireworks Application Fee/Sales.

ATTACHMENT(S)

1. TR3 City Wildcats Fireworks Application

May 17, 2022
City of Maywood
4319 E. Slauson Ave.

Maywood, CA 90270
RE: FIREWORKS STAND LETTER OF INTENT- TR3 CITY WILDCATS YOUTH

FOOTBALL AND CHEER
To Whom It May Concern:

Please accept this letter on behalf of both the TR3 CITY WILDCATS YOUTH FOOTBALL AND CHEER as their letter of intent to operate a fireworks stand in 2022.

Parents and volunteers of the organization will man the fireworks stand and sell fireworks.

All net proceeds will go directly to the funding of the TR3 CITY WILDCATS YOUTH FOOTBALL AND CHEER program.

The stand will be located in the parking lot of the 4402 SLAUSON AVE.-MAWYOOD VILLAGE.

The 7 days of sales will be from June 28th to July 4th.

TNT will deliver and remove the stand onto the site. Electrical fixtures are already installed.

Should you have any questions, please contact Maria Ortiz at TNT, 714-738-1002 ext 1160.

Sincerely,
Danny Pineda
President-TR3 CITY WILDCATS YOUTH FOOTBALL AND CHEER
DocuSign Envelope ID: 2A6145C7-814A-4BC1-AE43-DE167BA6642F

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 11.

DATE: May 25, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6245 OF THE CITY OF

MAYWOOD AWARDING THE CONTRACT TO EXPRESS TRANSPORTATION

SERVICE, LLC TO PROVIDE FIXED-ROUTE AND PARATRANSIT SERVICES IN A NOT-TO-EXCEED AMOUNT OF $437,440.00 FOR THE FIRST YEAR AND

AUTHORIZING THE CITY MANAGER TO NEGOTIATE A FIVE YEAR AGREEMENT

WITH EXTENSIONS IN A FORM APPROVED BY THE CITY ATTORNEY AND

AUTHORIZING THE MAYOR EXECUTE AGREEMENT WITH CONTRACTOR AND

ANY SUBSEQUENT DOCUMENTS
RECOMMENDATION:

Staff recommends that the City Council consider the adoption of Resolution No. 6245 awarding a contract to Express Transportation Services, LLC as the most qualified bidder to provide fixed-route and paratransit services in a not-to-exceed amount of $437,440.00 for the first year and authorizing the City Manager to negotiate a five-year agreement with extensions in a form approved by the City Attorney and authorizing the Mayor to execute the agreement and any related documents.

BACKGROUND:

The City’s Dial-A-Ride program provides its senior residents, sixty-two (62) and older, and disabled residents with a curb-to-curb paratransit transportation service. The program was developed to assist Seniors and Disabled residents with a one-way trip service consisting of the pickup and transportation of eligible residents from all locations within the City limits of Maywood and sites within a (2) two-mile radius of the City’s boundaries, within the exclusion of non-essential retail uses. The Dial-A-Ride service operates a total of twenty-two (22) bus stop locations outside the City Limits of Maywood.

Maywood Express Shuttle operates in the City as a no-cost local transit program offered to the residents. The transit programs have been operating since November of 2013, and it has been an essential part of the community, transporting residents of Maywood and adjacent communities. The fixed-route shuttle consists of a city-wide single route system currently maintained and operated by Express Transportation Services, LLC. The single fixed-route system makes stops at twenty-one (21) local locations within city boundaries. The Maywood Express shuttle operates six days a week, Monday through Friday, between the hours of 7:00 am and 5:00 pm, and Saturdays from 7:00 am and 5:00 pm, excluding holidays.

The current Maywood Express Shuttle Transit and the Paratransit (“Dial-A-Ride”) service contract was set to expire on July 15, 2022. Therefore, requiring the City of Maywood to issue a Request For Proposal (RFP) to secure transportation service to manage and operate the Maywood Express Shuttle Transit and the Paratransit

(“Dial-A-Ride”) for the City of Maywood for a new five-year contract cycle with two one-year options at the City Council discretion. The new contract will begin on July 16, 2022.

DISCUSSION:

On March 21, 2022, the City of Maywood solicited proposals through the RFP process to all potential contractors interested, and the listing was open for three weeks ending on April 21, 2022, for the following services: (1) Dial-A-Ride (DAR), (2) fixed-route transit services. By the April 21, 2022, deadline, the City Clerk’s Office received one (1) bid proposal from the following firms:

Contractor Cost Proposal
Express Transportation Service, LCC
6900 Bissell Street
Huntington Park, CA 90255
$437,440.00 per year, 4% annual
(COLA) increase
Total Bid Amount: $437,440.00
The evaluation committee from the City Manager’s Office reviewed the proposals. The submitted proposal was fully evaluated on the following criteria:
 Quality of the proposal
 Quality, performance, and effectiveness of the skills and services to be provided by the contractor  Contractor’s experience and performance in specific government engagements  Contractor’s ability to provide future maintenance, repairs, parts, and/or services  Contractor’s financial stability
 Contractor’s prior record of performance with the city or adjacent cities  Contractor’s compliance with applicable laws, regulations, policies, and guidelines Express Transportation Services, LLC (Attachment 2)
Express Transportation Service, LCC demonstrated detailed knowledge of the City’s trip generators and ridership demographic to their established transportation services, and availability to fulfill the transit program and budget requirements.

A five-year agreement is desired for the fixed-route transit and paratransit (DAR) operations commencing July 16, 2022, through July 15, 2027. The City's current monthly flat-fee compensation is $36,453.27, totaling $429,267.00 for the Fiscal Year 2021-2022. The bid received includes a bid amount of $437,440.00 with an included 4% annual cost-of-living adjustment (COLA) increase. Additionally, the contract would allow for two (2) and one (1) year extensions at the City Council's discretion. The bid amount does not cause any budgetary constraints that exceed the City’s Prop A allocations or cause any disruptions to the current transit services in the City.

The RFP bids included a breakdown of tasks and staff analysis indicated that the firm provided satisfactory compliance with all required criteria. The firm provided a cost estimate for a currently operational transportation program with a detailed description, including vehicles, fuel, vehicle maintenance, drivers, and dispatchers; all costs associated with the program. Additionally, staff closely evaluated the policies and procedures, driver supervision, conduct and training, vehicles and equipment, etc., and assured staff that the firm presented itself as having qualities that would ensure the safe and efficient operation of the Maywood Express Shuttle Transit and Paratransit (“Dial-A-Ride”) programs.

Staff recommends authorizing the city manager to negotiate a five-year contract agreement and authorizing the mayor to execute the agreement and any subsequent documents to ensure the City secures and avoids service disruption of the Maywood Express Shuttle Transit and Paratransit (“Dial-A-Ride”) programs.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The City receives an estimated $563,507.00 annually in Proposition A transportation grant in Fund 09 - Proposition A Fund, for the operation of the Fixed Route, Dial-A-Ride, bus stop improvements, maintenance, and transportation projects. The City’s annual Proposition A expenditure is estimated at $429,267.00 for FY 21/22. The contract agreement will not impact the general funds.

F.Y. 20-21 Impact: Encumbrance of $563,507 Current F.Y. Budget: 2021/2022 Fund Impacted: 09 - Proposition A Budget adjustment requested: NA Source of funds: City's Proposition A proceeds Updated Account Budget: NA Account Number: To be determined after award of
contract.

For fiscal year: To be designated in contract award.

ATTACHMENT(S)

1. RFP BID OPENNING FORM

2. Proposal for Maywood Express Shuttle Transit and Paratransit (“Dial-a-Ride”) Operations - Express Transportation Services, LLC

AGENDA ITEM No.

11. RESOLUTION NO. 6245

A RESOLUTION OF THE CITY OF MAYWOOD AWARDING THE CONTRACT TO

EXPRESS TRANSPORTATION SERVICE, LCC TO PROVIDE FIXED-ROUTE AND

PARATRANSIT SERVICES AND AUTHORIZING THE CITY MANAGER TO

NEGOTIATE AN AGREEMENT IN A FORM APPROVED BY THE CITY

ATTORNEY
WHEREAS; The City’s Dial-A-Ride program provides its senior residents, sixty-two (62) and older, and disabled residents with a curb-to-curb paratransit transportation service. Maywood Express Shuttle operates in the City as a nocost local transit program offered to the residents. The transit programs have been operating since November of 2013; and
WHEREAS; The current Maywood Express Shuttle Transit and the Paratransit (“Dial-A-Ride”) service contract was set to expire on July 15, 2022; and
WHEREAS; The City of Maywood issued a Request For Proposal (RFP) to secure transportation service to manage and operate the Maywood Express Shuttle Transit and the Paratransit (“Dial-A-Ride”) for the City of Maywood for a new five-year contract cycle with two one-year options at the City Council discretion; and WHEREAS; The City Clerk’s Office received one (1) bid proposal by April 21, 2022, and the proposal was fully evaluated by the following criteria: quality of the proposal, performance, and effectiveness of the skills and services to be provided by the contractor, contractor's ability to provide future maintenance, repairs, parts, and/or services and contractor’s compliance with applicable laws, regulations, policies, and guidelines; and WHEREAS; The bid received includes a bid amount of $437,440.00 with an included 4% annual cost-of-living adjustment (COLA) increase for the first year of services; and WHEREAS; The bid amount does not cause any budgetary constraints that exceed the City’s Prop A allocations or cause any disruptions to the current transit services in the City, and the RFP provides bids including a breakdown of tasks and staff analysis indicating that the firm provided satisfactory compliance with all required criteria and; and WHEREAS; Staff recommends authorizing the city manager to negotiate an agreement and authorizing the mayor to execute the agreement to ensure the City secures and avoids service disruption of the Maywood Express Shuttle Transit and Paratransit (“Dial-A-Ride”) programs.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

Section 1. The City Council of the City of Maywood approves an award of contract in a not-to-exceed amount of $437,440.00 with an included 4% annual cost-of-living adjustment (COLA) increase for the first year of services to Express Transportation Services, LLC as the most qualified bidder.

Section 2. The City Council hereby authorizes the City Manager to negotiate a five-year contract with Express Transportation Services, LLC, in a form approved by the City Attorney, for contracting transit and paratransit services in the City of Maywood, which includes negotiating cost for services in the subsequent years and any extensions; Section 3. The City Council hereby authorizes the Mayor to execute the agreement and any subsequent documents for the fixed-route and paratransit operations for FY 2022-2027.

Section 4. This resolution shall take effect immediately upon its adoption.

Section 5. The City Clerk shall certify the adoption of the resolution and shall cause a certified resolution to be

filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED THIS 25TH day of MAY, 2022. _______________________
Heber Marquez, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Andrea Aguilar , City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6245 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 25TH day of MAY, 2022 by the following roll call vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
_________________________
Andrea Aguilar, City Clerk

Proposal for
Maywood Express Shuttle
Transit and Paratransit
(“Dial-a-Ride”) Operations
for the City of Maywood
April 21, 2022
Express Transportation Services, LLC
6900 Bissell Street, Huntington Park, CA 90255

April 21, 2022
City Clerk’s Office
City of Maywood
4319 E. Slauson Avenue
Maywood, CA 90270
Express Transportation Services LLC (“Express”) is pleased to present our proposal for the management and operation of the Maywood Express Shuttle Transit and Paratransit (Dial-A-Ride) Operations for the City of Maywood (“City”).

Express Transportation Services combines extensive industry expertise in both shuttle and demandresponse transit programs with the responsiveness that comes with local management controlling all aspects of the program. Our company is currently the incumbent provider of this service and will again include the same experienced management team that currently is responsible for the exceptional City of Maywood Express Shuttle Transit and Paratransit (Dial-A-Ride) Operations service delivery.

In addition to having the demonstrated capability to deliver a quality transit program that Maywood can be proud of, Express Transportation Services also provides a similar type of transit operation for the neighboring City of Huntington Park. Express Transportation Services has crafted this proposal that we believe will exceed the City’s expectations in terms of price and quality of service.
Accountability for exceptional customer service: With well-trained employees, frequently maintained vehicles, and metric-based supervision, we can provide the type of quality control that is difficult to achieve for service operations that rely on independent contractors exclusively.
An outstanding record of passenger safety: We have an excellent safety record in all our transit operations.

Very reasonable operating costs: Our cost structure is lean enabling us to deliver excellent value for the money.

As the incumbent transit service provider, Express Transit Services have successfully partnered with the City of Maywood to deliver outstanding passenger transportation services to their residents. We believe that we possess all the necessary qualifications, and certainly have the passion for the service quality necessary to continue to provide both the Shuttle Express and Paratransit services to the residents of Maywood. We value our existing relationship and will continue to work strategically with the City in its mission to continually improve and grow its transit program.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
2 We acknowledge receipt of the City’s request for proposals (RFP) and have structed our proposal considering the specification and criteria contained within the Request for Proposal. This proposal is in strict compliance with the Request for Proposal and Draft Agreement and no exceptions to either are proposed.

We have included our contact information below:

Name of Organization: Express Transportation Services, LLC Business Address: 6900 Bissell Street, Huntington Park, CA 90255 Telephone Number: 323-317-3697 (cell)
Designated Representative: Victor Caballero, [email protected] We encourage you to contact our references, as they will confirm these commitments. After reviewing our qualifications, should you desire further information, please contact us. Again, we truly appreciate this opportunity.

Sincerely,
Express Transportation Services, LLC
Victor Caballero
President

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
3 TABLE OF CONTENTS

TABLE OF CONTENTS ........................................................................................................ 3 EXPERIENCE AND QUALIFICATIONS ............................................................................... 4 Organization ................................................................................................................................................... 4 Qualifications.................................................................................................................................................. 4 References ....................................................................................................................................................... 4 Personnel Qualifications ............................................................................................................................ 5 Organizational Chart ................................................................................................................................. 12 Required Licenses ....................................................................................................................................... 12 APPROACH TO SCOPE OF SERVICES ............................................................................. 13 Scope of Services ........................................................................................................................................ 13 Work Plan ...................................................................................................................................................... 19 Other Information ...................................................................................................................................... 31 COST PROPOSAL ............................................................................................................. 34 APPENDIX A: INSURANCE COVERAGE ......................................................................... 35 APPENDIX B: FINANCIAL STATEMENTS ...................................................................... 36 APPENDIX C: SAFETY PLAN........................................................................................... 47 Vehicle Disinfecting- Covid 19 Mitigation Efforts .......................................................................... 47

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
4 EXPERIENCE AND QUALIFICATIONS

ORGANIZATION
Express Transportation Services is a locally owned transit service provider with current contracted transit management and operating contracts in the cities of Maywood, Huntington Park, and Concord, California.

The company has the financial strength, equipment, labor, and capacity resources available to continue our services under this new agreement with no transition process required.

QUALIFICATIONS
Express Transportation, as the incumbent operator of the Maywood Express Shuttle Transit and Paratransit (“Dial-a-Ride”) Operations service program for the past six years, has a team of transportation professionals ready and in-place with a deep understanding of the City’s transit program.

We have enjoyed a successful partnership with the City of Maywood to provide quality transportation options for all residents, with special services for seniors and the disabled.

The company is financially sound and ideally positioned locally and regionally to support this service operation in the City of Maywood. We are willing and able to support the cash flow requirements of this contract and have an experienced local staff already in place working for the people of Maywood every day.

Express Transportation Services has enclosed a copy of its last two years audited financial statement in Appendix B.

REFERENCES
City of Huntington Park

Demand-Response/Dial-a-Ride: We currently operate the Dial-a-Ride program in Huntington Park with 13 vehicles (including ADA-accessible minivans) operating 24/7 seven days a week.
Fixed-Route Transit: We currently operate the fixed-route bus operation in Huntington Park with seven ADA-accessible shuttles operating Monday through Saturday, 6:00 a.m. to 6:00 p.m., making scheduled stops at predetermined locations throughout the city.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
5
City of Huntington Park
6550 Miles Ave.

Maywood, CA 90255
Attn: Rick Reyes, City Manager, 323-584-6223
City of Maywood

Fixed-Route and Dial-a-Ride: We currently operate both Fixed-Route and Dial-a-Ride transit operations in Maywood with 2 ADA-accessible buses operating six days a week and 13 cars operating seven days a week, 7:00 a.m. to 5:00 p.m., making scheduled stops at predetermined locations throughout the city.

City of Maywood
4319 Slauson Ave.

Maywood, CA 90270
Attn: Jennifer Vasquez, City Manager, 323-562-5712
Big Star Transit (Contra Costa County Transit Authority)
Paratransit Services: Express Transportation Services is a paratransit service provider subcontracted to Big Star Transit, operating four demand-response buses daily from 4:00 am to midnight.

Contra Costa County Connection (CCCTA)
2477 Arnold Industrial Way
Concord, CA 94520
Attn: Tye Dayton, Operations Manager (Big Star Transit), 775-313-7964

PERSONNEL QUALIFICATIONS
Our current service operations within the City of Maywood continues to benefit from our management team and corporate support staff’s collective transit experience of more than 45 years. Express Transportation Services currently operates both the fixed-route and demand-response transit systems in the local communities of Maywood and Huntington Park.

Highly Experienced Management Team
Express Transportation Services has fielded an experienced and competent Project Manager for this operation. We have unparalleled support systems in place for our Project Manager and the entire

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
6 management team (including corporate support staff) with more than 45 years of transit management expertise.

Designated Project Manager
Victor Caballero, President of Express Transportation Services, will provide the executive project management/oversight of the City of Maywood Transit Services operation. He will be a resource to the City for any service improvements, system/service modifications or grant funding assistance that may become necessary.

Victor is well versed in all aspects of fixed-route and Dial-a-Ride service operations, and we are confident in his ability to provide the leadership necessary to ensure our Total Passenger Satisfaction signature service. Victor speaks both English and Spanish fluently to meet the needs of the local community.

Fleet Operations Manager
Bijan Ardalan is our Fleet Operations Manager. This position oversees the safe and efficient operation of the Maywood transit service operations and has oversight responsibility for all operators, road supervisors, and the maintenance team. The Fleet Operations Manager coaches and counsels employees and administers progressive discipline when needed.

The Fleet Operations Manager assists in human resources functions and monitors attendance records.

He also holds responsibilities in the complaint investigation process, serving as an additional liaison to passengers, City staff, and community members. He may be asked to represent the city in community meetings, coordinate events with local charities, and/or organize volunteer efforts from the local operation. Bijan speaks both English and Spanish.

Administrative Operations Supervisor
Krystal Lopez serves in the dual role of Operations Supervisor / Administrative Supervisor assisting the Project Manager and Fleet Operations Manager with the day-to-day service operations. Krystal is responsible for supervising drivers and dispatchers assuring that we are operating in the most efficient and effective manner. She speaks both English and Spanish fluently.

This position is also responsible for fare reconciliation and reporting, reviews all logs from the dispatch office, and ensures operator and supervisor shifts are covered. She works closely with dispatch, the safety training manager, and maintenance to confirm vehicle operators are properly supported. This individual works to monitor service and make sure it is delivered on time and meets the expectations of the passengers. She is also responsible for preparing daily, weekly, and monthly reports.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
7

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
8

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
9

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
10

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
11

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
12 ORGANIZATIONAL CHART
Express Transportation Services
Organizational Chart
Maywood Transit Services

REQUIRED LICENSES
Express Transportation Services has all the necessary operating licenses/permits in-place as the incumbent service provider.

Victor Caballero
President/Project
Manager
Bijan Ardalan
Fleet Operations
Manager
Road Supervisors
Drivers
Maintenance Team
Krystal Lopez
Administration
Supervisor
Office Administration
Dispatch Staff

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
13 APPROACH TO SCOPE OF SERVICES

SCOPE OF SERVICES
Express Transportation Services has carefully reviewed the City of Maywood’s RFP for the Maywood Express Shuttle Transit and Paratransit (“Dial-a-Ride”) Operations. We are excited at the opportunity to continue as the City’s strategic transit services partner with our signature brand of high-quality customer service to the community.

Regarding the service scope, our understanding of the service is as follows:

We understand that Express Transportation shall continue to provide all management and operational functions necessary for the Maywood Express Shuttle Transit and Paratransit (“Dial-a-Ride”) service, inclusive of all vehicles, dispatchers, drivers, insurance, fuel, and vehicle maintenance Service Hours
The Express Shuttle service shall operate six days a week, fifty-two weeks per year, between the following hours:

Monday through Friday, 7:00 am to 5:00 pm

Saturday, 7:00 am to 3:00 pm
The Express Shuttle service will not operate on the New Year’s Day, Labor Day, Thanksgiving Day, and Christmas Day holidays.

The Dial-a-Ride service shall operate seven days a week, fifty-two weeks per year, including all holidays, between the following hours:

Monday through Friday, 7:00 am to 5:00 pm

Saturday, 10:00 am to 5:00 pm

Sunday, 6:00 am to 3:00 pm
Eligible Users
The Express Shuttle service shall be available to all Maywood residents, regardless of age, and for visitors from adjacent cities.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
14 Eligible Users for the Dial-a-Ride service are defined as residents who are: (a) At least sixty-two (62) years of age; or (b) disabled; or (c) already enrolled in the Maywood Transportation Services Program as of June 2016. Aides may accompany eligible users at no cost. Each eligible user utilizing the service shall have a uniquely numbered identification card bearing his/her name. When a resident needs a Dial-aRide, he/she must telephone for a ride and report their identification number to the dispatcher. When the traveler begins the ride, the resident must then show the driver their identification card to confirm their eligibility.

Express Transportation Service in collaboration with the City of Maywood has an existing swipe card program currently in-place that has served the community well for the last six years.

The rider’s portion of the fare or cost to the rider is $1.00, which is paid to the driver, in addition to the swipe card.

Requesting Service
A dedicated telephone number for the exclusive use of the Shuttle and Dial-a-Ride services is maintained by Express Transportation Services and is answered by a bilingual operator with the words "Maywood Dial-A-Ride”.

Express vehicles will arrive within the thirty-minute "response window" that starts ten minutes after the client calls dispatch requesting a ride, with most vehicles arriving sooner.

Pick-Up and Drop-Off Standards
Express vehicles currently offer both curb service and
door-to-door service for all riders and vehicles will
arrive within the response window. In instances where
riders cannot walk out to the curb but can walk as far
as a driveway that is accessible to a vehicle, the driver will pull into the driveway to pick them up. In door-todoor instances, drivers help handicapped riders negotiate their exit from their dwelling by taking such actions as holding open a door, stepping a short way
inside the dwelling to help with a wheelchair, or
carrying a small package or handbag. Our drivers make
sure to carry groceries and other small packages to the front door if necessary and requested by rider.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
15 System Reservations:

Riders may reserve a trip for up to one week in advance, specifying the time of pick-up and destination for a one-time request or riders may also schedule a standing pick-up for the same time daily or weekly.

Express maintains a list of standing or “subscription” rides which will be provided to the City upon request.

Service Area
Eligible residents/riders will be picked up and transported within all incorporated areas of the City of Maywood and sites within a two-mile radius of the city borders, with the exception of sites outside the city primarily used for non-essential retail uses. In addition, residents may be picked up from or transported to designated Satellite facilities as specified in the RFP.

Billing
Express Transportation Services currently invoices the City a flat monthly fee, with all fares collected by riders offsetting against the monthly invoice. This is consistent with specifications set forth in the RFP.

Shared Rides
Express Transportation Services makes every reasonable effort to create shared rides to minimize costs to the City, typically pairing up riders from the same origin.

Reporting
Express Transportation Services will furnish a management report with each month's billing giving operating statistics. Additionally, performance reporting will be completed annually consistent with Federal Transit Administration (FTA) National Transit Database (NTD) guidelines.

Complaints
Express Transportation Services will respond to complaints within five days of the time the complaint is received, and most time response times shall be within a couple of days. Such responses are copied to the City of Maywood.

Accidents
Express will notify the City of all accidents, both by telephone within one hour and in writing by the close of the next business day.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
16 Records and Audits
Express shall provide access to the City, County, State, Federal, or other duly authorized representatives access to records upon reasonable written notice.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
17 Service & Adjustment to Service
Express Transportation Services acknowledges that the City intends to operate the service seven days a week, including holidays, and allow Dial-a-Ride users up to 20 trips per month. We understand it is probable that the service will be adjusted at some future time by the City.

Liaison
Express Transportation Services coordinates closely with the City and relevant other interests on all city transportation program matters and operation status.

Charter Service
Express is happy to provide up to ten hours of special transportation services to the City each month, to be used at the City’s discretion, such as in emergency situations or supporting City of Maywoodsponsored community events.

Driver Qualifications
Express Transportation Services drivers performing services for the City of Maywood currently meet the following minimum qualifications as specified in the RFP:

Are legally licensed to operate in Maywood per requirements listed in the Maywood Municipal Code as applicable.

Are alert, clean, careful, courteous, sober, drug free, and competent in their driving skills.
Are dressed in a conservative, safe manner and wear a uniform shirt, long dark pants as approved by the City and no open-toed sandals shall be allowed.

Will meet all City, County, State, and Federal requirements.

Drug Testing
Express Transportation Services currently conducts an ongoing drug and alcohol testing program of all employees, including its employee drivers. Our Drug Testing Program meets all state and federal standards and is consistent with the requirements in the Maywood Municipal Code as applicable.

Safety
Express Transportation Service possesses an aggressive ongoing safety program that touches all aspects of its operations- we have included our Safety Program Plan as Appendix C demonstrating our

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
18 commitment to safe passenger transportation service operations. We also provide drivers with monetarily incentives through a program that promotes and rewards safe driving.

Service Vehicles
Express Transportation Service vehicles are easily
recognized and marked with the City of Maywood
name and branding. Vehicles are maintained on a
schedule with regular preventative maintenance
inspections at a minimum of every 5,000 miles.

Vehicle maintenance records are kept for at least
one year and/or as required by the California
Highway Patrol. Express Transportation Services
shall provide copies of the completed preventative
maintenance checklists to the City as requested.

Wheelchair accessible vehicles are currently
available within the same service parameters as
regular sedan service.

Dispatching
Express Transportation Service currently provides a
dedicated telephone number, which is answered
with the words "Maywood Dial-A-Ride”. Express
Transportation Service provides dispatching during
hours of the service operation.

Planning & Marketing
Express Transportation Service currently coordinates with the City in the design and implementation of changes in the service’s operating characteristics. This is consistent with specifications set forth in the RFP.

Key Personnel
Express Transportation Service currently provides a highly experienced management team in key positions capable of and devoted to the successful accomplishment of work to be performed under this contract. Express Transportation Service acknowledges that its responsible for, but not limited to:

Adherence to schedules,

Notifying City of any major personnel changes, and

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
19
Training of new personnel.

This is consistent with specifications set forth in the RFP Express Transportation Services, as the incumbent operator of the City of Maywood Express Shuttle Transit and Paratransit (“Dial-a-Ride”) services, has established a quality and mature transit service operation. We continually explore ways to update and enhance service quality. The selection of the Express Transportation Services as the incumbent operator provides for continuity of service operations with no transitional disruption or issues.

WORK PLAN
Transition Plan
Express Transportation Services, as the incumbent service provider, does not require a transition plan as it would continue service operations seamlessly without interruption. The selection of Express Transportation Services negates any transition risk and cost of a service transition.

Operating Plan
Our current service operations within the City of Maywood continues to benefit from our management team and corporate support staff’s collective transit experience of more than 45 years. Express Transportation Services currently operates both the fixed-route and demand-response transit systems in the local communities of Maywood and Huntington Park.

Highly Experienced Management Team
Express Transportation Services has fielded an experienced and competent management team for this operation. We have unparalleled support systems in place for our managers and the entire operating team (including corporate support staff) with more than 45 years of combined transit management expertise.

We have named the Management Team is the Personnel Qualification section above and provided resumes for the key individuals named in this proposal.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
20 Dispatchers
Our dispatch team keeps our operations moving and are critical to our success. They are our primary contact with passengers, track progress of our vehicles, relay messages, and resolve or escalate problems to the General Manager. Dispatch is the central hub of activity.

These individuals must have pleasant personalities, strong English and Spanish language skills, clear radio voices, and attention to details. They must also be calm under pressure and be able to make decisions rapidly, sometimes with imperfect information.

Drivers (Operators)
Every passenger that boards one of our vehicles expects and deserves excellent service. In our role as the operator of transit services, Express Transportation Services realizes that we are viewed as an extension of the City of Maywood. This is a responsibility we do not take lightly. Throughout our years in business, we have developed and are continually refining our employee screening and training processes.

Simply put, there is no one person who interfaces with your passengers more than the Driver. We carefully screen each operator when we hire them. Our supervisory staff monitors and regularly reviews their performance, and we share all
compliments and concerns with each
employee. We also subscribe to
monitoring services to ensure
compliance with our strict safety
guidelines, ensuring that our Drivers
maintain an acceptable driving record.

Through our supervision, training, and
screening processes, we work very hard
to ensure that we have Total Passenger Satisfaction in our existing operations, but please don't take our word for it – check our references, we believe you will experience first-hand the quality of our service and how truthful we are when we say we are committed to Total Passenger Satisfaction.

Hiring and Training of Staff
Express Transportation Services remains committed to the highest level of customer service. To achieve the highest level of customer service we must attract and retain the best people. Express Transportation Services utilizes the following hiring process for drivers and staff:

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
21
Set up interviews of with pre-qualified drivers.

Choose the best drivers based on the interview, behind the wheel testing and feedback from current employer.

Conduct background checks, DMV license reviews, pre-employment drug testing and physicals.

We select drivers who meet our safety and customer service requirements, with a specific emphasis on recruiting local residents. In the event we are not able to fill all needed positions from the current driving pool after giving the candidates careful consideration, we will advertise in the local classifieds, internal postings, and through Internet sites such as Career Builder, Monster.com and Craigslist. This advertising and recruiting effort take place in parallel with interviewing. We increase our ability to hire the best people by increasing the number of overall candidates.

Training
As we hire, we will schedule orientation and training classes on a regular basis Training will occur in parallel with the hiring effort to meet the service demand. We have learned from experience that, unfortunately, not all chosen candidates will make it through our rigorous training program. If these candidates are qualified for any other positions within our organization, we will make every effort to consider them.

Licensing and Permitting
Express Transportation Services has in-place the necessary operating licenses and permits, as the incumbent service provider.

Staffing Plan

WORK SCHEDULE
Our administrative offices are open from 9:00 a.m. to 5:00 p.m., Monday through Sunday, excluding holidays. Dispatch and Road Supervisors will work 5:00 a.m. to 11:00 p.m., seven days a week.

Dispatchers will work from 4:30 a.m. to the end of the last driver shift, seven days a week. Drivers are on duty from 5:00 a.m. to 11:00 p.m.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
22 DRIVER DUTIES

Total Passenger Satisfaction

Passengers are treated with respect.

Passengers receive prompt, friendly, courteous service, and accurate information.
Passengers receive efficient service with a smile and thank you.
Passengers are treated with respect and dignity, care, and compassion.
Passengers have the right to depart and arrive on-time.
Passengers receive prompt answers to their questions.

The passengers are the most important people in our business. When they provide input, we take it very seriously and use this to improve the service that we provide.

Express Transportation Services’ goal is Total Passenger Satisfaction. Passenger input about opportunities that we may have missed is invaluable to us. Compliments from passengers about employees who provide exceptional service are also extremely important to us. They allow us to reinforce a job well done and provide us an opportunity to recognize employees.

The company will remain innovative and aggressive in seeking ways to improve our service. Passengers rely on our service to take them to and from their destination safely.

Customer Service Plan/System Quality Control
Express Transportation Services realizes that passenger satisfaction is of highest priority. To this end we consistently use proven techniques to evaluate the quality of our service, identify improvement opportunities, and refine our policies and procedures to address issues.

Initiatives to improve service quality
Express Transportation Services has implemented and is looking to implement several ways to judge service quality and facilitate customer feedback:

Comment cards in each vehicle.

A phone number to call with feedback.

A web page to be designed for mobile devices to provide feedback.
Mystery shoppers travel monthly on shuttles to evaluate service quality.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
23 Key Performance Indicators (KPIs)
This type of service requires consistent attention to statistics and metrics. We collect data on many different aspects of daily operation:

Passenger count embarking and disembarking at each stop, on each route.
Fares collected.

Complaints and compliments
These daily and hourly statistics are captured in our database and used to generate KPI reports for the Project Manager and management. There is much to learn through numbers and trend analysis. We believe in running our business on metrics and key performance indicators.

Customer Feedback and Reporting
In maintaining with Express Transportation Services established high level of customer service, we propose to maintain and improve methods for customer service training. Our office phone number will be posted in each vehicle for passengers to use to share compliments and/ or complaints via phone call or text message to our General Manager on-site. The feedback email address will also be posted.

OUR FEEDBACK AND REPORTING PLAN WILL BE AS FOLLOWS:

When a passenger reaches out with a compliment, the driver will be contacted and thanked for their good work. Compliments will be used in our customer service training process to reinforce the kind of quality service expected.

When a complaint is received, a meeting will be scheduled to discuss the complaint and implement customer service checks and a correction plan in accordance with the severity of the complaint.

All comments are entered into our customer feedback database for responses from management on a weekly or monthly basis, dependent on the number of comments received.
If complaints demonstrate a recurring problem across drivers and shuttles, additional training will be written into the training plan and implemented.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
24
We will work with City management to
develop the process for communicating
customer feedback as needed, in the desired
format. This format could be written, email, or
possibly web based.

Our corporate marketing staff monitors and
escalates Internet reviews (Yelp, Google, etc.)
as needed for each of our companies. These
reviews are forwarded to the Project Manager
who will be asked for a response. The nature of
the situation will determine response handling
and follow-up.

Problem Resolution Handling
Express Transportation Services recognizes that for
every passenger complaint that comes in, there are
many more we will never hear about. Therefore, we
take every complaint seriously and investigate thoroughly to identify the problem, find a fast solution, and communicate with the passenger to ensure satisfaction.

The General Manager personally monitors the feedback database daily to identify problems (and success stories) with our service. As a company, we know that often the passenger submitting the complaint just wants to make sure their voice is heard and is being acted upon. By contacting the passenger directly via the passenger's preferred method of communication (telephone, email, etc.), we will reach out and express our appreciation for notifying us of a problem and apologize as appropriate.

Each complaint will be investigated, with the results logged in the feedback database. Driver complaints will be addressed with the employee by management and tracked. Complaints about equipment will be escalated consistent with established City procedures to the appropriate departments.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
25 Quality Control Program (QCP)

SYSTEM OVERVIEW
As a premier passenger transportation service provider, our management team has extensive experience in Quality Control Programs (QCP) and the positive impact these programs have on our services.

Front-line personnel are crucial in providing the customer with a satisfying experience. Throughout our hiring and training process, we instill our tradition and philosophy in client satisfaction and the importance of meeting the client's needs, not only through safe, reliable, and professional driving, but through positive and courteous customer interaction.

Our QCP also involves tremendous interaction between our drivers and the management team. The General Manager and Supervisors make client satisfaction a daily "talking-point" with all our drivers and ensure that the staff has the tools, skills, and motivation to provide world-class service.

Even with the most comprehensive QCP, there may be service or client satisfaction issues which need to be addressed and resolved to the client's satisfaction. To that end, we will place comment cards in each vehicle. These cards may be used by the client to report either negative or positive comments or concerns. Additionally, if there is a more urgent matter which requires attention, the office telephone number will be displayed in each vehicle that the passenger may call or text for rapid access to a supervisor.

Finally, to ensure we maintain the high standards we have set for ourselves, Express Transportation Services uses mystery shoppers to take frequent rides to gauge driver and client interaction and overall client satisfaction.

DRIVER APPEARANCE AND STANDARDS
The Driver is the public face of our company, and a representative of the City as a whole. A neat, professional appearance is very important. Every member of our staff who meets the public will be in a professional uniform, except for the General Manager who will be dressed in appropriate apparel.

Our company-issued uniform:

Polo shirt with corporate insignia.

Khaki or black full-length work pants.

Dark socks.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
26
Black leather shoes with a closed toe. Heel must be less than one inch.
A dark-colored sweater, jacket, or coat may be worn as needed.
Jewelry and make up must be conservatively worn.

Colognes or perfumes must be used in moderation, if at all.

Drivers will start and end their shifts where management and dispatch staff can monitor personal appearance and ensure company standards are met.

TEAM INCENTIVES AND REWARDS
ETS believes that the success of our company requires a team approach, and to this end, the company uses various mechanisms to build and keep a sense of teamwork:

Monthly birthday celebrations with cake and ice cream
Employee of the month recognition

Free lunch for achieving customer service benchmarks

An open-door policy with the General Manager for all members of the team Maintenance Plan
Express Transportation Services maintains an up-to-date maintenance plan which outlines our maintenance philosophy and assigns responsibility for performing maintenance on all vehicles, real property, and equipment. It is designed to keep all vehicles, shop equipment, and tools in safe, reliable, and operational condition. It requires management, trainers, drivers, fuelers, and mechanics to be trained and accountable for specific roles. Good preventive maintenance results from all staff working together as a team.

Specific Roles

Management: Management must be sure that all staff is properly trained in preventive maintenance. The manager must know all parts of the preventive maintenance program, supervise its implementation, and evaluate its effectiveness through audits and fiscal control.
Driver Trainers: Trainers must ensure that all drivers understand their role in preventive maintenance. Trainers must make sure that drivers understand and can perform their preventive maintenance roles well.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
27
Drivers: Only the driver sees, hears, and feels the vehicle every day it is driven. Besides being vigilant and reporting observations, the driver must know the proper starting, operating, and braking procedures to extend the life of the equipment.
Fuelers: They must make sure that all fluid levels are checked each time that the vehicle is fueled.

No vehicle should be sent into service low on oil, antifreeze, automatic transmission, or power steering fluid. Unsealed batteries and windshield washer fluid must also be checked and filled.

Fuelers must be trained to spot cracked or broken belts, lose or broken brackets, or other worn parts. They should be alert for unusual noises, bad tires, noisy or poor brakes.
Mechanics: Mechanics are the most accountable in the preventive maintenance process. Due to the variety of vehicles, mechanics must be specifically trained for each type of vehicle they might maintain. Upon completing the preventive maintenance, the mechanic signs the PM sheet accounting for the work that has been done.

Maintenance Goals and Objectives
A written maintenance plan includes specific goals and objectives and a means of achieving them. The overall goal is to keep your vehicles out of the shop and in service. The goals and objectives of the maintenance program include:

Flexibility for changes in route, schedule, environment, new technology and other impacts.
Chassis, body, and component manufacturers’ recommended maintenance practices.
Systematic inspections, services, and repairs performed under local environmental, state, federal, and other regulations that apply.

Defect reporting.

A fleet life plan.

The proper level of fiscal control.

The proper management of parts, equipment, facilities, fleet, and personnel.
A warranty recovery plan.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
28 Preventive Maintenance Inspections and Services
Vehicle and component manufacturers prepare manuals that recommend maintenance practices as well as specific guidance and instructions for troubleshooting, removal, overhaul, repair, and replacement of components. These manuals are an important part of the vehicle maintenance plan as they define specific maintenance intervals and provide
critical information when the maintenance
work is being performed.

Preventive maintenance (PM) inspections and
services follow the minimum required by the
manufacturer, supplier, or builder. If
preventive maintenance services are not
being done according to the guidelines of the
manufacturer, supplier, or builder, we may
jeopardize any claim to a warranty.

Preventive maintenance (PM) inspections and services are performed and documented according to a schedule. All documentation is kept through the life of the vehicle.

Whenever a mechanic or tow truck is dispatched to a vehicle in service, a road call will also be documented. The road call report can be done by the dispatcher or the maintenance technician; by assigning one person to this responsibility, duplication of paperwork can be avoided. Road calls can be classified as chargeable (maintenance item) or non-chargeable (warranty item); or categorized by driver, fault, vehicle, and mechanic. The purpose of monitoring road call reports is to identify failure trends and evaluate the transit agency’s overall maintenance performance.

A road call summary report includes a listing of all vehicles that experienced service interruptions within a given time period. This summary report can help management focus training in areas that need it most or determine problems that need to be resolved.

PM inspections are scheduled to provide maintenance personnel with an opportunity to detect and repair damage or wear conditions before major repairs are necessary. A common way to conduct PM inspections is to use a checklist where each operation requires a check and a signature for completion.

Frequently, the inspection checklist follows a separate procedures manual.

The checklist will:

Specify each item to be checked.

Record repairs and the routine application of fluids.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
29
Indicate inspection interval (i.e., daily, or weekly).

The inspection procedures manual will:

Describe the inspection procedures for each item on the checklist.
Contain a pass/fail standard for each item.

Detail actions to correct each problem.

Each procedure within the manual consists of diagrams showing all related components, troubleshooting and test procedures, and removal and reinstallation instructions. Portions of these checklists and procedures may come from the manufacturer, the vendor, or the City. The manual can be adjusted as experience is gained and used as a training guide for entry-level mechanics.

Identified Defects
Identified defects should be separated and prioritized. Immediately following a preventive maintenance (PM) inspection or notification by a driver, the mechanic must review the discovered defects and sort them into categories. These categories are:

Safety defect: Safety cannot be compromised. The vehicle cannot be released until repairs are completed.

Mechanical defect: A defect that will worsen and increase cost. The vehicle cannot be released until repairs are completed, except for emergencies.

Elective mechanical defect: A defect that does not compromise safety, will not cause further damage if operated, but needs to be corrected prior to next PM cycle (example: thin brake linings that can operate another 1,000 miles). If parts are not readily available, the mechanic may calculate a time to reschedule the vehicle into the shop for the brake relining within the 1,000 miles. However, due to transportation costs and disruption to operations, this decision should not be made lightly.

Elective or cosmetic defect: The defect will not compromise safety and will not cause further damage or cost as it is an aesthetic defect. This vehicle should be scheduled for an off-peak time in the future, upon delivery of repair parts, as determined by management, or at the next scheduled PM service.

If the fleet experiences recurring defects, we check the manufacturers’ recall notices, service bulletins, and campaigns. The maintenance department should inform their procurement department of these defects when considering future vehicle purchases.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
30 Work Orders
Each repair activity should have a step-by-step written procedure associated with it. The work order, also referred to as a repair order, is the backbone of any maintenance performance-monitoring program. Information on all aspects of maintenance performance can be obtained from work orders.

Usually, the supervisor initiates the work order by filling in pertinent information such as vehicle number, date, mechanic’s name or identification number, and work to be performed. This provides the assigned mechanic with valuable background information to help identify recurring or related failures.

Mechanics complete relevant remaining sections of the work order, including start and stop times for each segment of the repair, all parts and fluids used, any work deferred, and other items important to the vehicle’s repair history.

These written work procedures can be used as a starting point for correcting faulty workmanship and excessive use of time.

PM Services
Using the manufacturer’s recommended service schedule as a minimum, PM services can also be scheduled on a time guideline due to the possibility of broken odometers. Many transit agencies will group PM services into different levels, the most used are A, B, C, and D. Level A comprises the most basic and frequent level of PM services while level D consists of more complicated services performed less frequently.

Level A: Conducted at 5,000-mile intervals. Change oil and filter, inspect tires, electrical system, service all fluid levels, lubricate chassis and doors, check A/C, hoses, fire extinguishers, belts, brakes, lights, test drive, body damage, etc.

Level B: Conducted at 12,000-mile intervals. Includes all items in level A, plus transmission fluid and filter change. Check coolant, specific gravity, and ph.
Level C: Conducted at 24,000-mile intervals. All items in levels A and B, plus change fuel filter, perform complete engine tune-up, test engine compression, replace air filter, drain, and refill differential lubricant.

Level D: Conducted at 48,000-mile intervals. All items in levels A, B, and C, plus inspection and repack of wheel bearings, and extensive inspection of braking system.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
31 OTHER INFORMATION
Safety
Given that safety is our number one priority, we have gone to great lengths to assemble a safety plan that addresses not only safety responsibilities and duties, but accident reporting, hazard communications, sexual harassment, crisis management, office safety, substance abuse, and shop safety.

Our Safety Program Plan is included as Appendix C in this proposal.

Contingency Planning
With any City transit operation, unexpected events happen. Whether it is weather, medical emergencies, evacuation situation, or earthquakes, we are prepared.

WEATHER AND NATURAL EMERGENCIES
Our company will coordinate with the City for any approaching threats and develop a step-up response plan that would include securing buildings, buses, and equipment. Adjustments to schedules will be implemented in any situation which could involve unsafe operating conditions and/or potential for a dangerous passenger or employee situation. ETS will have in place the following procedures to immediately implement:

ETS management on road.

Review of emergency weather plan
prior to the weather potential.

Monitoring of weather information.

Modification of service or
suspension as directed by the City.

Follow the Emergency Plan for
possible relocation of equipment, personnel, passenger, and staff to shelter locations.

ON-BOARD INCIDENT
Specific training criteria to be utilized by driver to determine whether the incident is:

DISRUPTIVE

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
32
ETS operator notifies dispatch with a description and brief explanation of on-board situation.
ETS dispatch notifies Project Manager.

If required, based on incident, ETS dispatch notifies appropriate City staff.
MEDICAL

Operator contacts ETS dispatch.

ETS dispatch contacts 911 and any other City-required outreach.
Operator provides assistance as necessary to passenger experiencing problem on board.
ETS dispatch notifies Duty Manager.

ETS dispatch moves vehicle to assist remaining passengers as needed.
ACCIDENT

Operator contacts dispatch.

ETS dispatch contacts appropriate agency based on location.
Duty Manager dispatched to location.

Additional vehicle called up to transfer affected passengers and continue service.
Project Manager or designee is notified.

INCIDENT AT OPERATIONS FACILITY

Duty Manager notified by ETS dispatch.

Supervisor determines the nature and level of threat at the operations facility.
Notification is made to appropriate agencies to ask for assistance if required.
Project Manager or designee is notified.

STRIKE OR WORK SLOWDOWN

The intelligence necessary to avert a strike or slowdown is developed through professional contacts with labor organizations and the personal business relationships we develop with local unions and bargaining units.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
33
ETS has additional staff in the region to assist if a strike decision is made which required additional operators and support personnel

FUEL SHORTAGE OR RESTRICTIONS

Alternative suppliers will be identified, and relationships established prior to potential fuel shortages. Further review and understanding market conditions will be forecasted to ensure available resources are in place for potential alternative vendors.
HOLIDAY PLANNING

Contingency plans would include increased or decreased services, coordination with the City based on historical usage our company would create/reassign routes to accommodate any route closures or openings.

Our company believes that open lines of communication are vital to a well-coordinated and seamless contingency plan. We would rely on the City to assist us with past years' experiences.

In any case, our company would schedule additional personnel and equipment to meet any passenger and or employee transportation needs.

Service changes
Service changes will be undertaken by City of Maywood request or logistical necessity. In any event, any change made to service volumes will be consulted and reported to the appropriate City department.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
34 COST PROPOSAL
Proposed flat fee for services per year: $437,440.00
Invoiced monthly: $36,453.00
Annual COLA increase: 4%
In addition, Express Transportation Services will provide up to ten hours per month of free service to the City for special events as they occur.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
35 APPENDIX A: INSURANCE COVERAGE
Express Transportation currently maintains all insurance limits in accordance with those specified in the Request for Proposal.

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
36 APPENDIX B: FINANCIAL STATEMENTS

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
37

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
38

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
39

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
40

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
41

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
42

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
43

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
44

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
45

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
46

Proposal for the Maywood Express Shuttle
Transit and Paratransit (“Dial-a-Ride”) Operations
47 APPENDIX C: SAFETY PLAN
Express Transportation Services, LLC has included as part of our proposal, a COVID-aware Safety Program Plan that we use throughout our company to better guide our operating locations in the critical areas of driver management (including training), vehicle maintenance and operational safety.

VEHICLE DISINFECTING- COVID 19 MITIGATION EFFORTS
On a daily basis, vehicles are disinfected prior to being placed into service. A thorough cleaning is performed with all surfaces wiped clean with an anti-bacterial solution and during this critical time, social distancing (including mask wearing) is also strictly enforced per the CDC Guidelines. The Company also takes additional precautions to prevent the spread of the coronavirus including employee’s temperature checks, providing hand sanitizer and face masks for all employees and ensuring all passengers socially distance and are wearing a face mask (additional masks are carried by the driver in case a passenger does not have one to wear while being transported).

3/26/2021
1 COVID-19
There is no higher priority to our community than
the health and safety of the Express Transportation
family and traveling public. Informing the population
about the health risks posed by the coronavirus
disease, as well as what we are doing to protect
our guests and employees, is the best way to
mitigate the spread and reduce the amount of
further contagion cases.

What we are doing to help
prevent the spread of the
virus
How are they helping and
providing a safe and
smooth trip
How long the virus stays
on different surfaces
Together we can overcome
this pandemic

01. EXPRESS TRANSPORTATION

03. Drivers Role

02. SURFACES

04. Conclusion
1 2

3/26/2021
2 A person can contract COVID-19 if:
● They come in contact with another person infected with the virus ● Someone infected coughs or sneezes directly to them
● They touch any surface with little droplets from infected people’s cough or sneezes and then touch their eyes, nose or mouth
HOW do YOU get
COVID-19?
PREVENTION:

Our responsibility

01. Our procedure to help prevent the spread of the virus 3 4

3/26/2021
3 04 05 06
01 02 03
Mask and Face coverings are
mandatory to board the
vehicle
Use hand sanitizer before
entering and exiting the
vehicle
Keep surfaces disinfected
and sanitizing before and
after every trip
Checking tempetures of all
employees and drivers
Encourage sick employees to
stay home
6 feet social distancing
Employers Responsibilites:
● Contact between driver and
passenger must be kept to a
minimum
● Mask or face covering is mandatory
while inside vehicle.
● Cover yourself with your elbow when
coughing and use hand sanitizer
provided inside the vehicle.
● Try not to touch anything
Company Protocol
5 6

3/26/2021
4 Keep at least a distance of 6 feet
between yourself and other
people
Try not to come in contact with
the elderly, as they are the most
vulnerable to the virus

SAFE DISTANCE OLDER ADULTS

SOCIAL DISTANCING
6 feet away

PROTECTION TIPS
Keeping objects and surfaces
clean
Maintain social distancing
Wash your hands frequently Don’t touch eyes, nose or mouth 7 8

3/26/2021
5 WE Clean
frequently
touched
surfaces and
objects

THE VIRUS AND

SURFACES

02. Find out how long the virus stays on different surfaces 9 10

3/26/2021
6 COVID-19 IN DIFFERENT SURFACES

SURFACE TIME
Sprayers 3 hours
Copper 4 hours
Plastic 2-3 days

SURFACE TIME
Cardboard 24 hours
Steel 2-3 days
Wood 4 days

WASH YOUR HANDS
60% alcohol Fingers Palm to palm Fingernails
01 02 03 04
11 12

3/26/2021
7 WASH YOUR HANDS
Wrists Thumbs Rub until dry Disinfected!
05 06 07 08
WE MUST each
DO OUR part
13 14

3/26/2021
8 Drivers Role
Drivers are here to help transport you to your destination in the safest and smoothest way possible.

03. • No passengers will be permitted in the front seat or behind the driver • Wear CDC approved mask and sanitize hand before and after trips • If customers needs assistance with luggage, gloves will be provided for proper handling and will disposed immediately
• Use gloves if required to touch surfaces contaminated by body fluids • Practice routine cleaning and disinfection of frequently touched surfaces, including surfaces in the driver cockpit frequently touched by the operator and high contact areas for passengers.
• Proper disposal of cleaning supplies.

Drivers Protocol
15 16

3/26/2021
9 We will be following all applicable federal regulations and public health agency guidelines. This is an
ongoing process and procedures/protocols will be
updated as more information and guidelines are
provided to us. We will be actively monitoring all local and federal agencies including; CDC, EPA, OSHA, and
the State of California.

CREDITS: This presentation template was created by Slidesgo, including icons by Flaticon, and infographics & images by Freepik
THANKS!
Do you have any questions?
[email protected]
etsmts.com
17 18

3/26/2021
10 ALTERNATIVE RESOURCES
19

Safety Plan

Express Transportation Services

SAFETY PLAN
OBJECTIVE: The development and implementation of a program to protect and minimize personal injuries on the job, the safety of the general public, the environment, and to reduce work related injuries by a measurable amount. Our goal will be a 100% reduction.

STATEMENT OF POLICY: It is the policy of Express Transportation Services to provide a healthy and safe place of employment for all employees; to abide by all regulations as they pertain to our industry which is set forth in Federal, State and Local standards, statutes and OSHA Standard 29 CFR 1910, 29 CFR 1926, 49 CFR Part 325, Parts 350-399 and Department of Transportation Motor Vehicle Transportation requirements and to integrate good working safety habits into every aspect of our company activity. The “Company” as used in this Policy refers to Express Transportation Services and its entities. To support this policy, six basic principals are inherent:

1. A positive belief that all personal injuries can be prevented.

2. An acceptance on the part of management, superintendents and foremen of their responsibilities to prevent personal injuries.

3. A conviction that it is reasonably possible to safeguard all operating exposures which may result in injuries.

4. Acceptance of the fact that the prevention of personal injuries is good business, both from the standpoint of efficiency and of economy.

5. A recognition that it is necessary to train all employees including temporary personnel to work safely and to understand it is to their advantage as well as the Company's to work safely; further, that they have a definite responsibility to do so.

6. An understanding that all vendors or sub-contractors are contractually obliged to abide to this Safety Policy, and to adhere to the Company Safety Program; further, that any references to the Company in this policy will be applicable in full to all sub-contractors as well.

Express Transportation Services
Safety
Responsibilities
&
Duties

Express Transportation Services

SAFETY RESPONSIBILITIES & DUTIES

MANAGEMENT

1. RESPONSIBILITIES: Safety begins with management commitment and participation.

We will set goals, establish accountability and become involved. A poor safety record is a management problem. Management is required to abide by this policy as are all employees.

2. DUTIES:
a.
b.
c.
d.
e.
f.

Communicate safety commitment and policy.

Attend company functions.

Review accident reports and safety activities.

Make needed appropriations.

Set a good example.

Provide resources, including funding adequate to support this program.

SAFETY OFFICER

3. RESPONSIBILITIES:

Although the Safety Coordinator is assigned overall responsibility for the administration of this program, the responsibility for a safe workplace rests with every employee, from the President to the newest hire.

4. DUTIES:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.

Develop educational materials, develop and implement training programs.

Arrange for training of employees, supervisors, and the Safety Committee.

Develop written safety rules.

Assure compliance with government regulations.

Arrange for work place inspections.

Review all accident investigations.

Analyze reports to identify accident causes.

Provide First Aid Kits.

Prepare periodic reports for management.

Ensure that the resources necessary to implement this program are available using appropriations provided by management.
k. Ensure that this safety policy is communicated to all employees Express Transportation Services.
of

Express Transportation Services

SUPERVISORS

5. RESPONSIBILITIES: Supervisors have a direct responsibility for the safety of the working group. They will help build safety into the work process and be alert for safety and health problems.

6. DUTIES:
a.
b.
c.
d.

Train new employees upon hire.

Train employees on job assignments and identified hazards.

Re-train present employees on an on-going basis.

Make informal inspections daily. Document monthly inspection using the checklist provided in the attachment.

Prepare accident reports.

Enforce safety rules.

Make daily safety contacts.

Correct unsafe acts and conditions.

Conduct weekly tool-box safety meetings/training sessions.

Conduct a hazard analysis of each new job, prior to commencement of work.

Investigate all accidents.
e.
f.
g.
h.
i.
j.
k.

EMPLOYEES

7. RESPONSIBILITIES: Workers must learn the hazards of their jobs and abide by safety rules. The program requires the wholehearted support of those it was designed to protect. Employees are expected to participate to the fullest extent in this safety program.

8. DUTIES:
a.
b.
c.
d.
e.

Abide by safety rules.

Report hazardous conditions or concerns.

Communicate safety to fellow employees.

Make suggestions to help improve safety.

Ensure personal protective equipment is maintained in good condition. If you need equipment or safety items, contact your field supervisor.

Use and maintain personal protective equipment provided.

Attend weekly tool box safety meetings.
f.
g.

Every employee can feel confident that identifying unsafe acts or conditions will not result in any type of reprisal to them.

Express Transportation Services

9. IMPLEMENTATION: All Express Transportation Services employees, from top management to the newest hire are to be actively involved in the implementation of this program. Participation of all employees will be monitored by the Safety Officer to ensure that all involved are fully participating in the program and each employee is doing his or her part in the implementation of this program.

Express Transportation Services
Safety Reporting

Express Transportation Services

SAFETY REPORTING
Express Transportation Services will complete a monthly safety report. The safety report will contain but not necessarily be limited to the minutes of the monthly safety meetings and the attendance roster. Also, to be included will be the accident/incident reports pertaining to work performed by the Company.

Identified hazards will be reported by employees using a safety suggestion/hazard box.

Express Transportation Services
Accident Reporting

Express Transportation Services

ACCIDENT REPORTING
All workplace accidents, regardless of how incidental, will be reported by the employee to his supervisor or to the Company's Safety Officer immediately.

1. The Company's Safety Officer will fully investigate all accidents and fill out the appropriate accident report form on the day of the accident. Accidents will be reported as required on Form C-1 and to the U. S. Department of Labor OSHA Form 300, 300A and 301. A C-3 form will be completed upon receipt of the C-4 from the Medical provider.

2. Express Transportation Services's Safety Officer will document accidents on an Accident Investigation Form on all accidents which result in an injury or work related illness. The form will describe in writing the circumstances of the accident and the corrective action taken. The form will be completed within 24 hours of any injury.

3. In the event of a serious injury (see definition below), fatality, property damage accident, or any damaging fire, the Safety Officer will be immediately notified regardless of the day or hour. A serious injury is defined as any injury that requires medical treatment beyond First-Aid, (as defined by OSHA in the publication "Recordkeeping Guidelines for Occupational Injuries and Illnesses," ) any trip to the hospital or doctor's office, or any single incident where two or more employees are injured.

4. The Company's Safety Officer will complete a report outlining details involving any safety-related incident occurring on-the-job. The report will describe the circumstances of the incident and the corrective action taken.

Express Transportation Services
Safety Meetings

Express Transportation Services

SAFETY MEETINGS
Express Transportation Services will conduct one safety meeting each month and document all employees in attendance. The monthly safety meeting report will include a brief narrative of the topic(s) discussion.

Supervisors will conduct weekly tool-box safety meetings and will document these brief training sessions as to attendance and topic of the discussion. Tool-box safety conducted by department or section, not an all company group meeting. meetings are usually

Express Transportation Services
Medical

Express Transportation Services

MEDICAL

1. ON-SITE FIRST AID:
a. The Company will provide and maintain first aid kits, commensurate with the number of employees on the job site.

Medical and non-medical emergency telephone numbers will be posted on the site within view of telephones.

No employee, as a condition of work, is required to provide CPR or First Aid Services to an injured person. Such action will be considered Good Samaritan Acts only.
b.
c.

2. EMERGENCY ACTION:
a. The Company will be responsible for transportation of all non life-threatening injuries that require medical attention.

For all life-threatening injuries or illnesses, the Company will immediately call for medical assistance by dialing 911.
b.
c. The Company uses the following facility for
emergency
medical attention other than

3. The Company will maintain weekly first aid logs.

Express Transportation Services
Accountability

Express Transportation Services

ACCOUNTABILITY
In order for a Safety Program to be effective, there must be a means developed for holding employees accountable for their unsafe work habits or conditions.

1. RESPONSIBILITY FOR DISCIPLINARY ACTION: Disciplinary action will be the direct responsibility of the Safety Officer. All employees including managers, foremen, and supervisors will be held equally accountable for compliance with safety policies and regulations.
a. If an accident occurs and if it has been determined that the accident could have been avoided, the means of holding employees accountable should be made more severe after each consecutive offense.

The purpose of holding employees accountable is to help employees conform to company policy and work safely. It is not designed to end employment and, therefore, employees should be given the opportunity to start over with a clean slate periodically.

All employees from top management to the newest hire are to be held equally accountable for any safety infraction.
b.
c.

2. POLICY OF PROGRESSIVE DISCIPLINE: A policy of progressive discipline will be followed in enforcing safety practices. The policy for violating safety rules will be progressive, with the final result being dismissal.
a. First Offense - Verbal warning
b. Second Offense - Verbal and written warning with a copy of the written warning becoming a part of the employee’s file
c. Third Offense - One day off work with no pay
d. Fourth Offense - Possible employment termination.
e. SERIOUS OFFENSES MAY RESULT IN IMMEDIATE TERMINATION.

NOTE: Severe violations, such as the use of drugs, etc., that could result in death or serious bodily injury to others will result in immediate dismissal after review.

Express Transportation Services
General
Safety Rules

Express Transportation Services

GENERAL SAFETY RULES

1. Follow the safe job procedures established by your supervisor. You are to perform only those jobs you have been assigned and properly instructed to perform.

2. Wear the protective equipment required for your job, as established by your supervisor through job instruction. It is your responsibility to see that protective equipment should be in good repair. Damaged equipment should be reported to your supervisor immediately.

3. Report unsafe acts or unsafe conditions to your supervisor without delay.

4. Report all accidents to your supervisor immediately whether anyone is hurt or not. In cases of injury, get first aid as soon as possible.

5. Keep all mechanical safeguards in position during operation.

6. Put main switch in "off" position whenever making adjustments, when setting up jobs or when machine is to remain idle for any length of time. Don't allow machinery to operate unattended.

7. Use only the machinery, equipment and tools you are qualified and authorized to use by the supervisor.
“authorized”.

A form must be completed by supervisor for any employee to be

8. HORSEPLAY, such as scuffling, fooling, playing practical jokes, or throwing articles at each other will not be tolerated.

9. No employee is permitted to make repairs on any electrical device or equipment unless authorized to do so. ELECTRICAL EQUIPMENT IS NOT TO BE TAMPERED WITH IN ANY WAY.

10. MACHINE MASTER SWITCHES ARE TO BE TAGGED OR LOCKED OPEN

WHEN MAJOR REPAIR, OILING AND GREASING OR MAINTENANCE IS BEING PERFORMED.

11. The covers on SWITCH BOXES AND FUSE STATIONS ARE TO BE KEPT CLOSED AT ALL TIMES.

12. All employees are required to WALK, NOT RUN, WHILE THEY ARE WITHIN the work areas of the dealership.

Express Transportation Services
13 No employee will be permitted to remove any guard installed over the point of operation, power transmission, or moving parts without permission from the supervisor and then only after proper safety procedures have been followed. After use in specific instances where the guard was removed, it must be replaced immediately.

14. Compressed air should never be used for cleaning clothes, cooling or practical jokes.

VIOLATION OF THIS RULE CAN RESULT IN SERIOUS INJURY OR DEATH.

15. No worker will be permitted to use flammable solvents in an open container.

FLAMMABLES MUST BE STORED AND HANDLED IN APPROVED SAFETY CONTAINERS.

16. First aid will be administered only by the specifically trained and authorized personnel.

Under no circumstances shall any employee attempt to remove foreign objects from the eyes or ears of a fellow employee.

17. Riding hand trucks and hitching rides on power trucks is prohibited.

18. The use of any tools, machinery or equipment for the personal use of any employee, whether on company time or not shall not be permitted.

19. Only qualified maintenance persons, authorized by supervision, are permitted to repair machinery and equipment.

20. Safety equipment, such as brushes, safety glasses, shields, safety shoes, etc., shall be used whenever the operation or job requires them unless otherwise stated in this written Safety Program.

21. Employees who violate these safety rules may be subject to disciplinary action.

22. ALL ACCIDENTS must be reported to your immediate supervisor. If necessary, inhouse FIRST AID, or professional medical attention will be available. In ALL cases, a written report of injury will be completed.

23. Any unsafe condition noted must be reported to your supervisor, who is responsible for having the condition corrected prior to proceeding with the job.

24. Safety goggles and other personal protective equipment issued for your protection must be used or worn in designated areas or activities as instructed or covered in this Program.

25. As an employee you are required to wear appropriate work clothing and shoes. Shoes with thin or badly worn soles should not be worn. Steel toe, chemically resistant uppers with slip and puncture resistant soles are required. (No tennis shoes)

Express Transportation Services

26. Safety glasses in all shop areas are required at all times.

27. Do not stand or walk under suspended loads.

28. Use of liquor or drugs is not permitted and those reporting for work under the influence may be subject to appropriate disciplinary action. (See Substance Abuse Program)

29. Good housekeeping should be maintained at all times throughout the work area. All spills should be cleaned up immediately.

30. Air lines, electrical cords, or any other objects that could cause a hazard need to be moved to a safe location when not in use.

31. Only authorized items, materials, pictures, notices, etc. are to be placed on any wall, bulletin board, etc.

32. Work benches, window sills and other like areas are not for storage. Keep free of excess materials and litter.

33. Areas on, around, in front and over electrical controls or panels and fire extinguishers are to be kept clear at all times. This includes fire exits.

Express Transportation Services
Express Transportation Services

GENERAL SAFETY RULES
EMPLOYEE CERTIFICATION AND ACKNOWLEDGMENT:

I have been given a copy of the Express Transportation Services General Safety Rules. I acknowledge that I have read the General Safety Rules and that I do understand and will abide by them.

Express Transportation Services
Identification, Analysis
&
Control of Hazards
(Revision date: 03/02/06)

Express Transportation Services

IDENTIFICATION, ANALYSIS AND CONTROL OF HAZARDS
A basic safety checklist contained as a attachment to this program is to be completed by the Safety Officer once each month. All items noted on the checklist will be corrected within 30 working days.

The department supervisor will conduct an informal work area inspection daily, documenting only items which require correction on one of the safety checklists contained in the attachments to this policy. Once the corrections have been accomplished there is no need to maintain the informal inspection sheets.
(Revision date: 03/02/06)

Express Transportation Services
Training & Communication
(Revision date: 03/02/06)

Express Transportation Services

TRAINING & COMMUNICATION

1. As a minimum, employees will receive training in the following areas:

This Written Safety Program
Hazard Communication
General Safety Rules
Nevada Workplace Safety
All upon hire
All upon hire/Annually
All upon hire
All upon hire
PPE
Eye & Face Protection
Fire Protection
Where required
When required
When required

2. Refresher training will be conducted when required, any new job assignment or when conditions change.

3. Training will be documented and the documentation retained by the Safety Officer.

4. The specific policy or a lesson plan contained in the attachment to this program may be used as a training guide.

5. Express Transportation Services does not utilize the services of temporary or leased employees.
(Revision date: 03/02/06)

Express Transportation Services
Lockout Tagout
(Revision date: 03/02/06)

Express Transportation Services

TABLE OF CONTENTS
SCOPE AND PURPOSE.................................................................................................................1 DEFINITION OF TERMS ..............................................................................................................1 TRAINING ......................................................................................................................................2 PROTECTIVE MATERIALS AND HARDWARE .......................................................................3 PERIODIC INSPECTIONS.............................................................................................................4 PROGRESSIVE DISCIPLINARY POLICIES ...............................................................................5 OUTSIDE PERSONNEL ................................................................................................................6 ENERGY ISOLATION CONTROL MEASURES.........................................................................7

SPECIAL PROCEDURES FOR WORKING ON OR AROUND ELECTRICAL CIRCUITS AND EQUIPMENT........................................................................................................................ 9 GROUP LOCKOUT......................................................................................................................10 SHIFT OR PERSONNEL CHANGES ..........................................................................................11 Miscellaneous
Appendices
Contractor Orientation Form
Samples
(Revision date: 03/02/06)

Express Transportation Services

LOCKOUT/TAGOUT POLICIES AND PROCEDURES

1. SCOPE AND PURPOSE

1.1 The scope of this policy covers the servicing and maintenance of machines and equipment in which the unexpected energization or start up of the machines or equipment, or release of stored energy could cause injury to employees.

This policy shall apply to the control of energy servicing and/or maintenance of machines and equipment. Please note that this includes; any time an employee is required to remove or bypass a guard or other safety device, or an employee is required to place any part of his or her body into an area where work is actually being performed upon material being processed or other danger zone exists.

The purpose of this policy is to provide procedures that establish requirements for the control (lockout/tagout) of hazardous energy associated with all machinery and equipment at our facility. These procedures shall be used by all employees to protect themselves from the hazards and subsequent injuries that may occur as the result of the unexpected release of a hazardous energy source during servicing and/or maintenance

1.2 1.3
operations. This policy also establishes procedures for affixing appropriate lockout devices or tagout devices, or both, to energy isolating devices.

This policy goes on to explain means to otherwise disable machinery and/or equipment to prevent unexpected energization, start-up, or release of stored energy in order to prevent injury to employees.

The issuance and compliance with this policy by our employees and management shall bring Express Transportation Services in compliance with 29 CFR 1910.147 and 29 CFR 1910.331 thru .335. All parts of this policy must be carried out by management and employees to remain in compliance.

1.4 1.5

2. DEFINITION OF TERMS

2.1 Authorized employee: a person who locks or implements a tagout system procedure on machines or equipment to perform servicing or maintenance on that machine or equipment. Must receive certain training as outlined later in this policy.

Affected employee: an employee whose job requires him/her to operate or use a machine or equipment on which servicing or maintenance is being performed under lockout or tagout, or whose job requires him/her to work in an area in which servicing or maintenance is being performed. Must receive certain training as outlined later in this policy.

Other employees: employees whose work operations are or may be in an area where energy control procedures may be utilized. Must receive certain training as outlined later in this policy.

Energy source: any source of electrical, hydraulic, pneumatic, mechanical, gravity, chemical, thermal, radiation or other energy.

2.2 2.3

2.4.1 (Revision date: 03/02/06)

Express Transportation Services

2.5 Lockout device: a device that utilizes a positive means such as a lock, either key or combination type, to hold an energy isolating device in the safe position and prevent the energizing of a machine or equipment.

Servicing and/or maintenance: workplace activities such as constructing, installing, setting up, adjusting, inspecting, modifying, and maintaining and/or servicing machines or equipment. These activities include lubrication, cleaning or unjamming of machines or equipment and making adjustments or tool changes, where the employee may be exposed to the unexpected energization or startup of the equipment or release of hazardous energy.

Qualified persons: one familiar with the construction and operation of the equipment and the hazards involved. They must receive certain training as outlined later in this policy.

Unqualified persons: employees who face a risk of electric shock that is not reduced to a safe level by the electrical installation requirements of 29 CFR 1910.303 through 1910.308 who must be trained in and be familiar with electrically related safety practices which are necessary for their safety.

Training: hands on classroom or on-the-job style that affords all persons the ability to fully understand and comprehend the work practices necessary to protect their safety when working on, near, or with energy sources.

2.6 2.7

2.8 2.9

3. TRAINING

3.1 There are three listed classifications of training identified by 29 CFR 1910.147, they are authorized, affected, and others.

Authorized employees shall receive training in the recognition of applicable hazardous energy sources, the type and magnitude of energy available in the workplace, and the methods and means necessary for energy isolation and control.

Affected employees shall be instructed in the purpose and use of the energy control procedure.

The employees shall be instructed about the procedure, and about the prohibition relating to attempts to restart or re-energize machines or equipment which are locked out or tagged out or both.

There are two listed job classifications of training identified by 29 CFR 1910.331 through 1910.335, they are qualified and unqualified.

Qualified employees shall, at a minimum, be trained in and familiar with the skills and techniques necessary to distinguish exposed live parts from other parts of electric equipment, the skills and techniques necessary to determine the nominal voltage of exposed live parts, and the clearance distances specified in 29 CFR 1910.333© and the corresponding voltages to which the qualified person will be exposed.

Unqualified employees shall be trained in and familiar with any electrically related safety practices not specifically addressed by 29 CFR 1910.331 through 1910.335 but which are necessary for their safety.

3.2 3.3

3.4 3.5

3.6 3.7
(Revision date: 03/02/06)

Express Transportation Services

3.8 Appendix A shall list the authorized employees.

Appendix B shall list the affected employees.

Appendix C shall list all other employees.

Appendix D shall list the qualified employees.

Appendix E shall list all unqualified employees.

Whether an employee is considered to be qualified will depend upon various circumstances in the workplace. It is possible and in fact, likely for an individual to be considered "qualified" with regard to certain equipment in the workplace, but "unqualified" as to other equipment. An employee who is undergoing on-the-job training and who, in the course of such training, has demonstrated an ability to perform duties safely at his or her level of training and who is under the direct supervision of a qualified

3.9 person is considered to be a qualified person for the performance of those duties. All training will be hands-on, by a qualified trainer. Copies of training materials, lesson plans, competency exams, lists of attendees, qualifications of trainers will be found in appendix G of this document.

Initial training shall be certified by management or it's representative for all levels. Initial training shall be accomplished before the employees initial exposure to hazardous energy in the workplace.

Retraining will be done on an annual basis or when there is a change in job assignments, a change of machinery, equipment or processes that presents a new hazard, when there is a change in the energy control procedures. Retraining shall also be conducted whenever a periodic inspection reveals, or management has reason to believe, that there are deviations from or inadequacies in the employee's knowledge or use of the energy control procedures.

3.10 3.11

4. PROTECTIVE MATERIALS AND HARDWARE

4.1 As the employer, we will provide all protective materials and hardware to effectively isolate, secure, and/or block all machinery and equipment from energy sources.

The lockout and tagout devices shall be singularly identified; shall be the only devices used for controlling energy; shall not be used for any other purpose; Shall be durable to withstand the environment they are exposed to for the duration of exposure;
Standardized within the facility in at least one of the following criteria*color, shape, or size- and in the case of tags*print and format.

Lockout devices shall be substantial enough to prevent removal without the use of excessive force or unusual techniques; tagout devices, including their means of attachment, shall be substantial enough to prevent inadvertent or accidental removal; tagout device attachment shall be of a non-reusable type, attachable by hand, self locking, and non-releasable with a minimum locking strength of no less than 50 pounds and having the general design and basic characteristics of being at least equivalent to a onepiece, all environment-tolerant nylon cable tie.

4.1.1 4.1.2

4.1.3 4.1.4
(Revision date: 03/02/06)