AGENDA
REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY
REDEVELOPMENT AGENCY
WEDNESDAY, AUGUST 10, 2022 AT 7:00 PM
Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
CALL TO ORDER
ROLL CALL
II. CITY OFFICIALS
MAYOR
Heber Marquez
MAYOR PRO TEM
Frank Garcia
COUNCIL MEMBERS
Eduardo De La Riva
Ricardo Lara
Jessica Torres
CITY CLERK
Andrea Aguilar
CITY TREASURER
Mary Mariscal
CITY MANAGER
Jennifer E. Vasquez
CITY ATTORNEY
Roxanne Diaz
III. COVID-19 MEETING PROCEDURES
PUBLIC ADVISORY: This meeting will be conducted pursuant to the provisions of Government Code Section 54953(e) (as amended by AB 361), which authorizes teleconferenced meetings under the Brown Act in compliance with Government Code Section 54953(e) during a proclaimed State of Emergency. For this regular meeting, members of the City Council and City Staff are permitted to attend the meeting by teleconference and such teleconference locations are not accessible to the public and are not subject to special posting requirements. Some members of the City Council and staff may attend the meeting at City Hall in the City Council Chambers located at 4319 E. Slauson Avenue. The City Council Chambers, however, will not be open to the Public. The meeting will be broadcast using the Zoom platform as well as
broadcasted live on the City's Facebook page.
To maximize public health and safety while still maintaining transparency and public access, members of the public can observe and participate in the meeting virtually via Zoom or follow the meeting live via the City’s Facebook page. Public participation is highly encouraged using the virtual platform. Below is information on how the public may observe and participate in the meeting.
If you would like to speak on an agenda item, you can access the meeting remotely via zoom :
Join by phone 1-669-900-6833 Enter Meeting ID: 836 9314 1558 Passcode: 549958 OR
Please click the link below to join the webinar:
https://us02web.zoom.us/j/83693141558?pwd=TUtkMkRHWHFnMW5SRytuS1BKa0phUT09 Passcode: 549958
To participate in the meeting by providing public comment via teleconference/video conference:
Live real-time verbal public comments may be made by members of the public joining the meeting via Zoom. Zoom access information is provided above. Use the “raise hand” feature (for those joining by phone, press *9 to “raise hand”) during the public participation period for agenda items or during the public participation period for non-agenda items. The Zoom Host will call on people to speak by name provided or last 4 digits of phone number.
Before the meeting: You can also submit your public comments for the record in advance by 4:30 pm the day of the meeting by email to [email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562-5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office, (323) 562-5714 within 48 hours of the meeting.
IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. COVID - 19 MEETING PROCEDURES on page 1 of this agenda.
VI. PRESENTATIONS
CAL STATE FULLERTON PHILANTHROPIC FOUNDATION
VII. PUBLIC HEARING
VIII. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate discussion or action.
1. MINUTES FOR JULY 27, 2022 CITY COUNCIL MEETING
2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MAYWOOD AND
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY REDEVELOPMENT
AGENCY APPROVING THE WARRANTS FOR PAYMENT
3. CONSIDERATION OF RESOLUTION 6262 OF THE CITY COUNCIL OF THE CITY OF
MAYWOOD FIXING THE AMOUNT OF REVENUE FROM A PROPERTY TAX LEVY
APPROVED BY THE VOTERS OF MAYWOOD CITY FOR THE CALIFORNIA PUBLIC
EMPLOYEES RETIREMENT SYSTEM (CALPERS) AT THE SAME RATE OF SUCH
TAXES AS LAST YEAR AND LEVYING SUCH TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2022
4. RECONSIDERATION OF THE CIRCUMSTANCES OF THE COVID-19 STATE OF
EMERGENCY AND DETERMINE THAT THE CITY WILL CONTINUE TO HOLD
MEETINGS VIA TELECONFERENCING AND MAKING FINDINGS PURSUANT TO GOVERNMENT CODE SECTION 54953(e)(3).
5. CONSIDERATION OF AWARDING A PROFESSIONAL SERVICES AGREEMENT TO
KAMPGROUNDS OF AMERICA (KOA) CORPORATION TO PREPARE THE CITY OF
MAYWOOD'S ACTIVE TRANSPORTATION PLAN IN THE AMOUNT NOT TO EXCEED $223,998.15; FUNDED BY THE CALIFORNIA TRANSPORTATION COMMITTEE 2021 ACTIVE TRANSPORTATION PROGRAM, CYCLE 5.
6. CONSIDERATION OF AWARDING A CONTRACT TO GRAFFITI PROTECTIVE
COATINGS, INC FOR CITY-WIDE BUS SHELTER CLEANING SERIVCES IN A YEARLY NOT-TO-EXCEED AMOUNT OF $66,123.20 FOR FISCAL YEARS 2022- 2025 WITH TWO POTENITAL ADDITIONAL ONE-YEAR EXTENSIONS
7. CONSIDERATION OF AUTHORIZING THE ISSUANCE OF A REQUEST FOR
PROPOSAL (RFP) FOR ENTERPRISE ARCHITECTURE REVIEW AND
INFORMATION TECHNOLOGY SUPPORT SERVICES
8. AUTHORIZATION OF CITY’S PARTICIPATION IN THE LOS ANGELES REGION – IMAGERY ACQUISITION CONSORTIUM 7 (LARIAC7) PROJECT
IX. DISCUSSION/ACTION ITEMS
9. CONSIDERATION OF APPOINTMENT OF ONE MEMBER TO THE MAYWOOD PLANNING COMMISSION TO FILL THE FOUR (4) YEAR TERM FOR SEAT NO. 5 WHICH EXPIRED ON JUNE 19, 2022.
10. REVIEW AND PROVIDE DIRECTION TO STAFF RELATED TO THE RULES,
REGULATIONS, FEES AND APPLICATION PROCESS FOR THE DODGERDREAM FIELD AT MAYWOOD PARK.
X. CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATOR, GOVERNMENT CODE SECTION 54957.6: CITY NEGOTIATOR: JENNIFER VASQUEZ, CITY MANAGER; EMPLOYEE ORGANIZATIONS: AFSCME DISTRICT COUNCIL 36, LOCAL 4319, MAYWOOD EMPLOYEES ASSOCIATION XI. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on a non- agenda item you may use the instructions provided in section III. COVID - 19 MEETING PROCEDURES on page 1 of this agenda.
XII. ADJOURNMENT - The next Regular Meeting of the Maywood City Council is Wednesday, August 24, 2022, at 7:00 p.m.
PUBLIC ACCESS TO MEETING AGENDA AND AGENDA PACKETS
I, _______________________________, Andrea Aguilar, City Clerk or Shirley Quinones, Deputy City Clerk, hereby certify that this agenda was duly posted by law at 4319 E. Slauson Avenue, Maywood, CA 90270 and the City Website. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the Maywood City Hall, 4319 E.
Slauson Avenue, Maywood CA 90270. If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to rising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting. In compliance with the ADA, if you need special assistance for the meeting, call (323) 562-5723 within 72 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.
AGENDA 1
ITEM NO. _____
MINUTES
REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY
REDEVELOPMENT AGENCY
WEDNESDAY, JULY 27, 2022 AT 7:00 PM
I. CALL TO ORDER/ROLL CALL
Mayor Marquez called to order at approximately 7:04 p.m.
II. CITY OFFICIALS
MAYOR CITY CLERK
Heber Marquez (present) Andrea Aguilar (present)
MAYOR PRO TEM CITY TREASURER
Frank Garcia (teleconference) Mary Mariscal (teleconference)
COUNCIL MEMBERS CITY MANAGER
Eduardo De La Riva (present) Jennifer E. Vasquez (present) Ricardo Lara (teleconference)
Jessica Torres (teleconference) CITY ATTORNEY
Roxanne Diaz (teleconference)
STAFF PRESENT:
Steve Fowler, Director of Building and Planning (present) Anthony Rainey, Interim Finance Director (teleconference) Shirley Quiñones, Deputy City Clerk (present)
III. COVID-19 MEETING PROCEDURES
PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS ARE NOT OPEN TO THE PUBLIC pursuant to the provisions of Government Code Section 54953(e) (as amended by AB 361), which authorizes teleconferenced meetings under the Brown Act in compliance with Government Code Section 54953(e) during a proclaimed State of Emergency.
OBSERVERS WERE ABLE TO VIEW THE MEETING LIVESTREAMED VIA THE CITY’S FACEBOOK AT:
https://www.facebook.com/cityofmaywood OR BY ZOOM AT: Teleconference 1-669-900-6833 Meeting ID: 853 1832 5867Passcode: 798481
or
https://us02web.zoom.us/j/85318325867?pwd=b36aKG8jOfLfA6Mt2y8SEWDzQKJBlg.1 Passcode: 798481
Live real-time verbal public comments were made by members of the public joining the meeting via the Zoom platform.
IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
Mayor, Council Members and City Manager provided community updates.
V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) The following spoke on Agenda items:
1) David Perez (teleconference)
VI. PRESENTATIONS
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT UPDATE
Deputy Aguayo presented crime trends and updates for the City of Maywood.
VII. PUBLIC HEARING
None
VIII. CONSENT CALENDAR
1. MINUTES OF JULY 13, 2022 CITY COUNCIL MEETING
Motion to approve the Minutes of July 13, 2022 City Council Meeting by De La Riva. Second by Lara. AYES: De La Riva, Lara, Torres, Garcia, Marquez.
PASSES
2. RESOLUTION NO. 6259 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD AND
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY REDEVELOPMENT
AGENCY APPROVING THE WARRANTS FOR PAYMENT
Motion to receive and file the warrant registers, wire transfers dated July 1, 2022 through July 27, 2022 are $376,643 decomposed into $264,466.47 for Accounts Payable and $112,176.97 for Wire Transfers/ACH Transactions and adopt Resolution No. 6259 of the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency Approving the Warrants for Payment by De La Riva. Second by Lara. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES
3. REVENUE REPORT FROM JULY 2021 - JUNE 2022
Motion to receive and file the Revenue Report from July 2021 - June 2022 for Fiscal Year 2021/2022 by De La Riva. Second by Lara. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES
4. SECOND READING AND ADOPTION OF ORDINANCE NO. 22-02 OF THE CITY OF MAYWOOD ADDING ARTICLE 6 TO TITLE 6 OF CHAPTER 2 OF THE MUNICPAL
CODE REGARDING SINGLE USE FOODWARE ACCESSORIES AND STANDARD
CONDIMENTS
Motion to adopt Ordinance 22-02 entitled "An Ordinance of the City Council of the City of Maywood Adding Article 6 (Single-Use Foodware Accessories and Standard Condiments) to Title 6, Chapter 2 of the Municipal Code" by De La Riva. Second by Lara. AYES: De La Riva, Lara, Torres, Garcia, Marquez .
PASSES
5. CONSIDERATION OF RESOLUTION NO. 6260 ESTABLISHING AN
APPROPRIATION LIMIT PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION FOR FISCAL YEAR 2022-2023 FOR THE CITY OF MAYWOOD Motion to adopt Resolution No. 6260 that establishes the appropriations limit pursuant to Article XIIB of the California Constitution for Fiscal Year 2022- 2023 at $9,638,744 for the City of Maywood by De La Riva. Second by Lara.
AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES IX. DISCUSSION/ACTION ITEMS
6. CONSIDERATION OF APPROVAL TO ASSIGN THE REMAINING FUNDS ($10,400) AUTHORIZED FOR THE YMCA SLEEP AWAY CAMP TO FREE FAMILY SWIM, SWIM LESSONS AND SENIOR WATER AEROBICS.
Motion of the approval to assign the remaining funds ($10,400) authorized for the YMCA Sleep Away Camp to the YMCA free family swim, swim lessons and senior water aerobics by Lara. Second by Mayor Marquez. AYES: De La Riva, Lara, Torres, Garcia, Marquez . PASSES
X. CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATOR, GOVERNMENT CODE SECTION 54957.6: CITY NEGOTIATOR: JENNIFER VASQUEZ, CITY MANAGER; EMPLOYEE ORGANIZATIONS: AFSCME DISTRICT COUNCIL 36, LOCAL 4319, MAYWOOD
EMPLOYEES ASSOCIATION
No Reportable Action
XI. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) The following spoke on Non-Agenda items:
1) David Perez (teleconference)
2) Gerry Mayagoitia (teleconference)
3) Andres Gonzalez (teleconference)
XII. ADJOURNMENT
Meeting was adjourned In Memory of Manuel "Manny" Avila at approximately 8:11 p.m. to the next meeting of the Maywood City Council, Wednesday, August 10, 2022 at 7:00 p.m.
____________________________
Heber Marquez, Mayor
ATTEST:
__________________________
Andrea Aguilar, City Clerk
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 2.
DATE: August 10, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ANTHONY RAINEY, INTERIM DIRECTOR OF FINANCE
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MAYWOOD AND
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY REDEVELOPMENT
AGENCY APPROVING THE WARRANTS FOR PAYMENT
RECOMMENDATION:
It is staff's recommendation that the City Council receive, approve and file the warrant registers, wire transfers dated July 29, 2022 through August 1, 2022, and net payrolls dated July 18, 2022 through July 27, 2022 and adopt Resolution 6261 approving Warrants for Payment
BACKGROUND:
Staff provides warrant registers and wire transfers to City Council as part of Management Controls, which as a whole are the policies, procedures, and practices conceived and put in place to assure the following:
the economical, efficient, and effective achievement of the City's objectives. adherence to laws, regulations, rules for policies;
the safeguarding of assets and information;
the prevention and detection of fraud and error; and
the quality of accounting records and the timely production of reliable financial and management information.
Furthermore, Internal Controls are a set of rules, procedures, and practices developed and employed to facilitate the safeguarding of the City’s assets, be they liquid (cash or investments) or fixed (infrastructure or equipment), or intangible (credit rating or information).
The City utilizes resolutions for approving warrants for payment to comply with Section 3-2.06 of the Municipal Code regarding Warrants for Payments. Exhibit A entitled Summary of Warrants and Wire Transfers/ Automated Clearing House (ACH) Transactions serves as a Management Control for complying with Section 3-2.06. Exhibit B entitled Detail of Warrants serves as evidence of Internal Controls utilized by City Finance staff that support these Management Controls for payments made by the City. These controls are carried out through the submission of all required documents supporting the invoices submitted for payment. Prior to payment, the Finance staff reviews all disbursement documents to ensure that they meet the approval requirements.
DISCUSSION:
A - PAYMENT APPROVAL - Pursuant to paragraph 37202 of the California Government Code, demands (called Warrant Demand) against the City for payment shall be audited and thereafter submitted to the City Council for approval or rejection prior to payment, either separately or in a register of audited demands and shall have attached thereto affirmation of the City Treasurer and City Finance Director certifying the accuracy of the demands and the availability of funds for payment. This is accomplished using:
A1 - Warrants Registers or checks certified or approved by the City Treasurer and Finance Director as conforming to authorized expenditures set forth in the City Council adopted City Budget.
A1.1 Prepayments – pre-paying allows the City to take advantage of allowable prompt payment discounts and make payments on due dates of invoices. This involves the issuance of checks prior to final warrant approval. Automated Clearing House (ACH) transactions are made using a network that electronically moves money between the City’s bank accounts to a payee’s bank account. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable prepaid warrants for payment. Wire Transfer is a method of electronic funds transfer from the City of Maywood to one person or organization (payrolls and fees for electronic transfers).
A1.2 Regular Payment – To avoid late fees for payments made beyond due dates of invoices, checks are prepared prior to final warrant approval by the City Council. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable regular warrants for payment. After City Council approval, the checks are signed and distributed.
B - DOCUMENTATION – The City uses a Management Control by producing a summary document (Exhibit A - Summary Warrants for Payment and Wire Transfers/ACH transactions) that represents the cash disbursements required and the City uses an Internal Control by producing a detailed document (Exhibit B – Detail Warrants for Payment) that details information about each check issued for Prepaids and or to-be-paid for Regular Payments. These “disbursements” are accounted for in the FY 2021-22 budget.
B1 – SUMMARY WARRANTS FOR PAYMENT AND WIRE TRANSFERS/ACH TRANSACTIONS provide an accounting of the Accounts Payable Registers, wire transfers (method of electronic funds transfer from the City of Maywood to one person or organization), and Automated Clearing House (ACH) transactions.
B2 – DETAIL WARRANTS FOR PAYMENTS provides the detailed information of approved payments made to the City's vendors and contractors by check number, identification of prepaid, date of warrant, vendor name, check amount, transaction description, and fund source. Wire transfers also enable the City to send electronic funds to the bank accounts of the City's vendors and contractors. The warrant registers, wire transfers, and net payrolls reflect the financial obligations of the City for the above-referenced dates.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
Total warrants, transfers, and wires issued (net of any voided payments) during the period of July 18, 2022 through August 1, 2022 are $1,525,284.45 ($593,850.24 for Accounts Payabale plus $931,434.21 for Wire Transfers/ACH Transactions) .
F.Y. 22-23 Impact:
$1,525,284.45
Current F.Y. Budget:
Fund Impacted: 100 - General Fund, 214 -
Bikeway Fund, 243 CDBG Fund,
412 - Sewer Enterprise Fund
Budget adjustment requested: Not
Applicable
Source of funds: 100, 214, 243, and
412
Updated Account Budget: Not
Applicable
Account Number: Personal Services
(PS) and Non-Personal
Services (NPS) accounts
For fiscal year: 2022/2023
ATTACHMENT(S)
1. Exhibit A Summary Warrant Demand 8.10.22
2. Exhibit B Warrant Register Detail 8.10.22
AGENDA ITEM No. 2.
RESOLUTION NO. 6261
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD
COMMUNITY REDEVELOPMENT AGENCY APPROVING THE
WARRANTS FOR PAYMENT
WHEREAS, the following listed demands have been reviewed by the Director of Finance, and WHEREAS, the Director of Finance has certified to the accuracy and availability of funds for payment thereof, and WHEREAS, the register of audited demands is hereby submitted to the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency for approval.
NOW, THEREFORE, BE IT RESOLVED, that the listed Warrants and Wire Transfers/Automated Clearing House (ACH) Transactions for $1,525,284.45 are hereby ratified:
Exhibit A – Summary of Warrants and Wire Transfers/ACH Transactions Exhibit B – Detail of Warrants
PASSED, APPROVED AND ADOPTED THIS 10th day of August, 2022. _______________________
Heber Marquez, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF MAYWOOD )
I, Andrea Aguilar , City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6261 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 10th day of August, 2022 by the following roll call vote, to wit:
AYES:
NAYES:
ABSENT:
ABSTAINED:
_________________________
Andrea Aguilar, City Clerk
City of Maywood
Summary Warrants for Payment and Wire Transfers/ACH Transactions Council Meeting Date
Wednesday, August 10, 2022
Accounts Payable Amount
Accounts Payable prepaid warrants for payment: Checks No. 089839 - 089850 $ 12,317.44 Accounts Payable regular warrants for payment: Checks No. 089851 - 089900 $ 581,532.80 Sub-total $ 593,850.24
Wire Transfers/ACH Transactions
07/18/22 CalPERS Employer Contribution 6/19/22 - 7/2/22 $ 6,968.22 07/21/22 Payroll Pay Period 7/3/22 - 7/16/22 $ 45,502.40 07/22/22 ADP Payroll Fees $ 371.82
07/27/22 CalPERS Employer Contribution 7/3/22 - 7/16/22 $ 7,003.78 07/29/22 Wells Fargo - Maywood CDD Tax Alloc 2017A1, A2, B - Principal & Interest $ 870,885.89 08/01/22 US Bank - Merchant Fees $ 702.10
Sub-total $ 931,434.21
Total Demands $ 1,525,284.45
City of Maywood
Detail Warrants for Payment
Warrants No. 089839 to 089900
1 of 5
Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund 089839 P 7/29/2022 Angel Villegas 698.71 Retiree Medical Reimbursement - August 2022 General Fund - 100 089840 P 7/29/2022 Benefit Coordinators
Corporation (BCC)
2,281.80 Dental and Vision Insurance - August 2022 General Fund - 100 CDBG - 243
089841 P 7/29/2022 Brent Talmo 698.71 Retiree Medical Reimbursement - August 2022 General Fund - 100 089842 P 7/29/2022 Bruce Leflar 1,290.56 Retiree Medical Reimbursement - August 2022 General Fund - 100 089843 P 7/29/2022 Christine M. Locher 232.94 Retiree Medical Reimbursement - August 2022 General Fund - 100 089844 P 7/29/2022 Edward Ahrens 1,290.56 Retiree Medical Reimbursement - August 2022 General Fund - 100 089845 P 7/29/2022 Paul Pine 1,722.43 Retiree Medical Reimbursement - August 2022 General Fund - 100 089846 P 7/29/2022 Robert Leach 1,005.00 Retiree Medical Reimbursement - August 2022 General Fund - 100 089847 P 7/29/2022 Ronald Lindsey 1,096.31 Retiree Medical Reimbursement - August 2022 General Fund - 100 089848 P 7/29/2022 Scott C. Anderson 1,290.56 Retiree Medical Reimbursement - August 2022 General Fund - 100 089849 P 8/3/2022 Radco Ice LLC dba Kona Ice 550.00 National Night Out 2022 - Kona Ice for Participants General Fund - 100 089850 P 8/3/2022 Just Printing 159.86 Building Maintenance Decal General Fund - 100 089851 8/10/2022 Amazon Capital Services 135.23 Riverfront Park Flags General Fund - 100 089852 8/10/2022 AT&T 25.04 Emergency Elevator Service for 06/10/22 to 07/09/22 General Fund - 100 089853 8/10/2022 AT & T Long Distance 45.03 Emergency Elevator Phone Long Distance June 2022 General Fund - 100 089854 8/10/2022 Colantuono, Highsmith &
Whatley, PC
262.26 Penalities & Interest for June 2022
Under Collection Utility User Taxes for June 2022
General Fund - 100
089855 8/10/2022 County of L.A. Dept. of Animal
Control
7,061.89 Animal Control Services for June 2022 General Fund - 100 089856 8/10/2022 DIANA CHO & ASSOCIATES 5,100.00 CDBG Code Enforcement Services May and June 2022 CDBG Consulting Sidewak Rehab Project May and June
2022
CDBG - 243
City of Maywood
Detail Warrants for Payment
Warrants No. 089839 to 089900
2 of 5
089857 8/10/2022 Marco Tulio Mancia Caballero
dba Elim HVAC
101.97 Building Maintenance BPUSD AC unit General Fund - 100 089858 8/10/2022 Global Equipment Company
Inc.
813.31 Public Works Supplies General Fund - 100
089859 8/10/2022 GovernmentJobs.com Inc. dba
NeoGov
1,041.86 Subscription Fee Governmentjobs.com 08/08/21 - 08/07/22
General Fund - 100
089860 8/10/2022 HdL Software LLC 285.00 New Accts Processed - June 2022 General Fund - 100 089861 8/10/2022 Myers & Sons Hi-Way Safety
Inc.
499.96 Barricades and rivets General Fund - 100
089862 8/10/2022 Hinderliter de Llamas & Assoc. 10,500.00 Cannabis Management Program - June 2022 General Fund - 100 089863 8/10/2022 Home Depot Commercial Acct
Pro
789.99 Building Maintenance Paint
Building Maintenance Threshold
Building Maintenance toiletry items
General Fund - 100
089864 8/10/2022 Kimley-Horn and Associates
Inc.
4,381.50 Local Roadway Safety Plan Consultant - June 2022 General Fund - 100 089865 8/10/2022 L.B. Johnson Hardware Co. 397.37 Building Maintenance Building Maintenance Chase
Building Maintenance Painting Lobby
Concrete Bags
Mat Repair at BPUSD
PPE
Public Works Supplies
General Fund - 100
089866 8/10/2022 Tri-City Mutual Water Company 2,245.95 5000 Slauson Ave 06/01/22 to 06/30/22 5950 Walker Ave 06/01/22 to 06/30/22
General Fund - 100
089867 8/10/2022 Phoenix Group Information
Systems
5,553.11 June 2022 Citation Processing FTB Intercept Letters June 2022 Parking Citation FTB Intercept Letters
June 2022 Permit Processing Fee
General Fund - 100
Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund
City of Maywood
Detail Warrants for Payment
Warrants No. 089839 to 089900
3 of 5
089868 8/10/2022 Richards Watson & Gershon 51,545.98 Legal Services - Adv. Bell Gardens Ave. - June 2022 Cannabis Business Writ Lawsuits - June 2022
General Legal Services - June 2022
Legal Services - Adv. Jose Mendoza - June 2022
Legal Services - Commercial Waste Services - June 2022
Legal Services - Maywood Investment Group - June 2022
General Fund - 100
089869 8/10/2022 SHERIFF'S DEPT COUNTY OF
LOS ANGELES
428,646.48 Public Safety Services for June 2022 General Fund - 100 089870 8/10/2022 SR Window Tint, Inc. 300.00 Building Maintenance Tinting General Fund - 100 089872 8/10/2022 Transtech Engineers Inc 35,023.00 ATP Cyc 5 Coordination - May and June 2022 Baseball Field Improvements - June 2022
Building And Safety Staff Services - June 2022
CIP Slauson Ave Corridor Imp - June 2022
City Engineering Services - June 2022
Encroachment Permits - June 2022
FY 21-22 Pavement Rehab DES - May 2022
General Traffic, Engineerins & Planning Serv - June 2022 Local Road Safety Plan - June 2022
PW Encroachment Permit Insp Serv - June 2022
Sewer Imp 52nd St, 52nd Pl & other locations - June 2022 Utilities Underground Dist - June 2022
TRF TDA Pedestrian Improve Proj - June 2022
Sewer Charge Assessment District - June 2022
General Fund - 100
Bikeway Fund - 214
Sewer Enterprise Fund - 412
089873 8/10/2022 ULINE INC. 591.42 Mats General Fund - 100 089874 8/10/2022 ACC Business 351.09 Internet Serv - 6/28/22 to 7/10/22 General Fund - 100 089875 8/10/2022 Adrian Gutierrez 762.00 Refund on Various Citations General Fund - 100 089876 8/10/2022 Alejandra Garcia 88.00 Refund Citation 166128069 General Fund - 100 089877 8/10/2022 Alejandro Gonzalez 73.00 Refund - Citation 177125310 General Fund - 100 089878 8/10/2022 AlphaMap 4,905.00 Building/Planning Map Subscription 06/16/22 to 06/16/23 General Fund - 100 Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund
City of Maywood
Detail Warrants for Payment
Warrants No. 089839 to 089900
4 of 5
089879 8/10/2022 Amazon Capital Services 606.92 Chamber Supplies - June 2022 Desk Lift
Paper Shredder - Heavy Duty
General Fund - 100
089880 8/10/2022 Andrea Nohemi Aguilar 300.00 August 2022 City Clerk Stipend General Fund - 100 089881 8/10/2022 Angelica M. Navarro 143.00 Refund on Citation 133131831 & 122138920 General Fund - 100 089882 8/10/2022 Baldomero Gonzalez Nunez 73.00 Refund Citation 166131579 General Fund - 100 089883 8/10/2022 COUNTY OF LOS ANGELES
DEPT.OF AUDITORCONTROLLER
506.62 Local Agency Formation Commission Charges FY 22-23 General Fund - 100 089884 8/10/2022 Elizabeth Dora Guevara 73.00 Refund Citation 166133151 General Fund - 100 089885 8/10/2022 Jorge Medina 7.00 Refund Citation 166129204 General Fund - 100 089886 8/10/2022 Jose Ramirez 88.00 Refund Citation 166125378 General Fund - 100 089887 8/10/2022 Juan Hernandez 25.00 Refund Citation 177129302 General Fund - 100 089888 8/10/2022 Julian Gomez 146.00 Refund - Cite #'s 166127609 & 177127284 General Fund - 100 089889 8/10/2022 La Shon M. Williams 88.00 Refund Citation 1556A General Fund - 100 089890 8/10/2022 LEAGUE OF CALIFORNIA
CITIES
1,081.50 LA County Division Dues for FY 2022-2023 General Fund - 100 089891 8/10/2022 Mary Mariscal 50.00 August 2022 Treasurer Stipend General Fund - 100 089892 8/10/2022 Nationwide Environmental
Services
7,410.00 Street Sweeping Services for July 2022 General Fund - 100 089893 8/10/2022 Orangeline Development
Authority
3,329.73 Eco-Transit Membership 2022-23 General Fund - 100 089894 8/10/2022 Ricardo Ruiz 5.00 Refund Citation 166135595 General Fund - 100 089895 8/10/2022 Roberto Lepe 88.00 Refund Citation 166127926 General Fund - 100 089896 8/10/2022 So. California Association of
Governments
3,488.00 Dues Assessment for FY 2022-23 General Fund - 100 Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund
City of Maywood
Detail Warrants for Payment
Warrants No. 089839 to 089900
5 of 5
089897 8/10/2022 Shirley Quinones 129.41 S Quinones - Recording of Deed S Quinones - Reimburse for Mileage
General Fund - 100
089898 8/10/2022 Sprint 444.95 Cell Phone Service 06/24/22 to 07/23/22 General Fund - 100 089899 8/10/2022 Teresa Flores 315.00 Refund Citations 166131231 & 177130198 General Fund - 100 089900 8/10/2022 Tracepoint LLC. 1,609.23 Professional Serv-Business Email Comp May 2022 General Fund - 100 TOTAL 593,850.24
Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 3.
DATE: August 10, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ANTHONY RAINEY, INTERIM DIRECTOR OF FINANCE
SUBJECT: CONSIDERATION OF RESOLUTION 6262 OF THE CITY COUNCIL OF THE CITY OF
MAYWOOD FIXING THE AMOUNT OF REVENUE FROM A PROPERTY TAX LEVY
APPROVED BY THE VOTERS OF MAYWOOD CITY FOR THE CALIFORNIA PUBLIC
EMPLOYEES RETIREMENT SYSTEM (CALPERS) AT THE SAME RATE OF SUCH
TAXES AS LAST YEAR AND LEVYING SUCH TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2022
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution 6262 establishing the tax rate from a property tax levy approved by the voters for the purpose of paying the cost of the California Public Employees Retirement System (CalPERS) and maintaining the rate of such tax and levying such tax for fiscal year beginning July 1, 2022.
BACKGROUND:
In March 1974, Maywood voters approved a property tax levy of $0.04 for every $100 of assessed value as a means to pay for employee retirement benefits. Resolution No. 2670 established the tax initially. The City is required to set the tax rate annually by resolution. In order for the tax rate to be collected a resolution setting such tax rate must be submitted to the Los Angeles County Assessor’s Office every year. On August 10, 2016, Resolution No. 5874 of the City Council of the City of Maywood fixed the tax rate to cover the cost of the Public Employees Retirement System (PERS) at $0.100000 per $100 of assessed value. The approved $0.100000 per $100 of assessed value has remained unchanged since its adoption in 2016.
DISCUSSION:
A - PROJECTED PENSION COSTS: The projected pension cost (expenditure) eligible to be paid from the "Retiree Pension Levy" to be collected for Fiscal Year 2022-23 was presented and approved at the June 22, 2022 City Council Meeting.
B - PROJECTED REVENUE - The projected revenue from the "Retiree Pension Levy" at current approved rates totals $1,208,812 was presented and approved at the June 22, 2022, City Council Meeting from "Table 3 - City of Maywood, Subcategories of Major Revenue Categories, 01 - General Fund, Fiscal Year 2022 - 2023" under the section "Retiree Pension Levy" is $1,208,812.
C. PENSION LEVY REVENUE VERSUS PENSION EXPENSES - The total pension revenue compared to pension expenses is as follows:
C1. Retiree Pension Levy REVENUE $1,208,812.00
C2. Series 2021 Pension Obligation Bond EXPENSE <$1,019,783.10> C3 CalPERS Pre-Paid Employer Normal Costs EXPENSES <$317,743.00> C4. C1 minus C2 plus C3 <$128,714>
Considering that the Pension Tax Levy was increased from $0.04 to $0.100000 per $100 of assessed value on August 10, 2016, for fiscal year 2016-17, and that the adopted budget for fiscal year 2022-23 anticipates coverage of the differential from the General Fund, staff recommends that the pension levy tax remains unchanged for Fiscal Year 2022-2023.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
This revenue has been budgeted for in the FY 22-23 City budget for $1,208,812. The proposed property tax levy of $0.100000 per $100 of the assessed value remains unchanged from fiscal year 2022-23.
ATTACHMENT(S)
AGENDA ITEM No. 3.
RESOLUTION NO. 6262
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MAYWOOD FIXING THE AMOUNT OF REVENUE FROM A
PROPERTY TAX LEVY APPROVED BY THE VOTERS OF
MAYWOOD CITY FOR THE PURPOSE OF PAYING THE COST TO
THE CITY OF THE PUBLIC EMPLOYEES RETIREMENT SYSTEMS
(PERS) AT THE SAME RATE OF SUCH TAXES AS LAST YEAR AND
LEVYING SUCH TAXES FOR THE FISCAL YEAR
BEGINNING JULY 1, 2022
WHEREAS, the City of Maywood entered into a contract with the California Public Employees Retirement System (CalPERS) for the operation of a retirement program for Safety Personnel and Miscellaneous Employee; and WHEREAS, a property tax for the purpose of raising sufficient revenue to fund the city’s contribution to CalPERS was approved by more than two-thirds of the voters who cast ballots on a proposition to create such tax, which election was held on March 5, 1974; and
WHEREAS, the results of such voter approval were reported, canvassed and confirmed in Resolution No. 2670, dated March 12, 1974, incorporated herein by reference as if fully set forth; and WHEREAS, such property tax was levied for the fiscal years commencing with July 1, 1974 and continuing for fiscal years commencing 1975 through 2020; and
WHEREAS, Article 13A, section (b) of the State Constitution, which was enacted by Proposition 13, provides that the 1% limit on the property tax rate is not applicable to ad valorem taxes or special assessments to pay the interest and redemption charges on any “indebtedness” approved by the voters prior to July 1, 1978. State courts have held that pension obligations in existence before that date are an Indebtedness, “and that a city may levy an additional property tax to fund those obligations. Such a tax is commonly referred to as a “property tax override.”; and WHEREAS, in implementing the provisions of Proposition 13, the State Legislature has enacted Revenue & Taxation code section 96.31, subsection (b) which limits the maximum property tax that a city may levy to fund pension obligations at the rate that the City levied such a tax in either fiscal year 1982-1983 or 1983-84, whichever is higher. The additional property tax rate levied for the City’s public employee pension obligations in both the 1982-83 and 1983-84 fiscal years was 0.6162181 per $100 of assessed value.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. The money necessary to be raised exceeds that amount to be collected by taxation upon the taxable properties in the City of Maywood to pay the cost of the Public Employees Retirement System expenses for the fiscal year beginning July 1, 2022 and numerous years prior.
Section 2. The current tax rate for support of the cost of the California Public Employees Retirement System is hereby fixed at $0.100000 per $100 assessed valuation.
Section 3. Resolution No. 6189, which was passed, approved and adopted by Maywood City Council on July 14, 2021, is hereby repealed.
Section 4. Severability Clause. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutional, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.
Section 5. The City Clerk shall certify to the adoption of this resolution and shall cause the same to be published in a newspaper of general circulation as required by law.
PASSED, APPROVED AND ADOPTED THIS 10th day of August, 2022. _______________________
Heber Marquez, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF MAYWOOD )
I, Andrea Aguilar, City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6262 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 10th day of August, 2022 by the following roll call vote, to wit:
AYES:
NAYES:
ABSENT:
ABSTAINED:
_________________________
Andrea Aguilar, City Clerk
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 4.
DATE: August 10, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: SHIRLEY QUINONES, EXECUTIVE ASSISTANT/DEPUTY CITY CLERK SUBJECT: RECONSIDERATION OF THE CIRCUMSTANCES OF THE COVID-19 STATE OF
EMERGENCY AND DETERMINE THAT THE CITY WILL CONTINUE TO HOLD
MEETINGS VIA TELECONFERENCING AND MAKING FINDINGS PURSUANT TO GOVERNMENT CODE SECTION 54953(e)(3).
RECOMMENDATION:
Staff recommends that the City Council adopt a motion finding that the state of emergency continues to directly impact the ability of the members of the City’s legislative bodies to meet safely in person, and that State and County of Los Angeles officials continue to recommend residents to get vaccinated and continue the measures to promote social distancing and therefore, the legislative body meetings of the City shall continue in a virtual teleconference format in compliance with Government Code Section 54953(e).
BACKGROUND:
The City Council has met remotely throughout the pandemic to protect the health and safety of the public and staff. Since the July 13, 2022 City Council meeting when this item was discussed, the highly infectious BA.2 subvariant and sub-lineages has driven the increase in COVID-19 case and the factual circumstances exist for the City's legislative bodies to continue to hold meetings pursuant to AB361 a law AB 361 (Chapter 165, Statutes of 2021), enabling local public agencies to continue to use teleconferencing without complying with certain Brown Act provisions
DISCUSSION:
Since the beginning of the year, there have been several COVID-19 variants, including the Delta variant, the Omicron variant (which was prevalent in the beginning of the year), and the subvariant BA2, which is sometimes referred to as the "stealth omicron" and is a subvariant of Omicron. In addition, there are two new Omicron strains (BA.4 and BA.5) that have become dominant nationwide. Because of that, Los Angeles County’s coronavirus case rate is at its highest point in nearly five months.
Los Angeles County has been in a summer surge with regard to COVID-19 cases. In mid-July, daily cases reached a high of 8,359, which was the highest since January. While cases and hospitalization admission rates have dropped, it was announced on August 4, 2022 that Los Angeles County will remain in the federal government's "high" virus category for another week. As of August 4th, 4,930 new cases were reported, down from 5,900 the previous week. Average daily hospitalizations numbers have also plateaued and as of Thursday, a total of 1,254 COVID positive patients were in County hospitals, down from 1,273 the previous day.
Accordingly, transmission still remains high, with increased risk for the elderly, the unvaccinated, people with serious
health conditions, and workers in close contact with others. The State of California and the County of Los Angeles have asked residents to continue the recommended measures to promote social distancing. The California Division of Occupational Safety and Health still requires that employers provide training on the effectiveness of physical distancing in the workplace. Cal OSHA Emergency Temporary Standards continue to recognize the importance of social distancing and state that the fact that particles containing the virus can travel more than six feet, especially indoors, training and instruction should be given to employees in that regard as well as inform that physical distancing, face coverings, increased ventilation indoors, and respiratory protection decrease the spread of COVID-19 and are most effective when used in combination. Based on the additional research conducted since the last City Council meeting, the factual circumstances exist for the City’s legislative bodies to continue to hold meetings pursuant to AB 361.
The flexibility of a virtual format will allow the continuation of the City’s business so that Council meetings would not have to be cancelled should members have health concerns or are sick and would provide the flexibility for each member of a legislative body to determine for themselves based on their own health matters whether attending a meeting will be a risk to their health and safety or that of the other attendees. By reconsidering the circumstances of the state of emergency created by the COVID-19 pandemic and finding that the state of emergency continues to directly impact the ability of the members to meet safely in person, and that state and local officials continue to recommend measures to promote social distancing, the public meetings of the City can continue to be conducted by teleconference (i.e. Zoom) for the next 30 days pursuant to Section 54953(e)(3).
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There is no financial impact if the City Council makes the determination under AB 361 as the City has been meeting in a remote format since the onset of the pandemic in March 2020.
ATTACHMENT(S)
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 5.
DATE: August 10, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MOHAMMAD MOSTAHKAMI, PE
SUBJECT: CONSIDERATION OF AWARDING A PROFESSIONAL SERVICES AGREEMENT TO
KAMPGROUNDS OF AMERICA (KOA) CORPORATION TO PREPARE THE CITY OF
MAYWOOD'S ACTIVE TRANSPORTATION PLAN IN THE AMOUNT NOT TO EXCEED $223,998.15; FUNDED BY THE CALIFORNIA TRANSPORTATION COMMITTEE 2021 ACTIVE TRANSPORTATION PROGRAM, CYCLE 5.
RECOMMENDATION:
It is recommended that the City Council: (i) Award a professional services agreement to Kampgrounds of America (KOA) to prepare the Maywood Active Transportation Plan in the amount not to exceed $223,998.15 and approve the agreement in the form approved by the City Attorney and City Manager, and (ii) Authorize the Mayor to execute the Agreement in the form approved by the City Attorney and City Manager; and approve the delegation of authority to the City Manager to execute any amendment to the Agreement deemed necessary up to the grant amount.
BACKGROUND:
On September 26, 2013, Governor Brown signed legislation creating the Active Transportation Program (ATP) in the Department of Transportation (Senate Bill 99, Chapter 359 and Assembly Bill 101, Chapter 354). The ATP consolidates existing federal and state transportation programs, including the Transportation Alternatives Program (TAP), Bicycle Transportation Account (BTA), and State Safe Routes to School (SRTS), into a single program with a focus on making California a national leader in active transportation. The ATP is administered by the Division of Local Assistance, Office of State Programs.
An ATP is to encourage increased use of active modes of transportation by achieving the following goals:
Increase the proportion of trips accomplished by biking and walking Increase safety and mobility for non-motorized users
Advance the active transportation efforts of regional agencies to achieve Greenhouse Gas (GHG) reduction goals, pursuant to SB 375 (of 2008) and SB 341 (of 2009) Enhance public health
Ensure that disadvantaged communities fully share in the benefits of the program Provide a broad spectrum of projects to benefit many types of active transportation users In March (and amended in April) 2020, the California Transportation Commission (CTC) approved the "Cycle 5" Active Transportation Program Guidelines. The City applied for and was awarded the funding in March
2021; to develop an Active Transportation Plan (ATP) that provides a clear and comprehensive framework for safer, more convenient non-motorized transportation options throughout the City. The plan is to identify and create a methodology to improve bicycle and pedestrian connectivity and safety by expanding existing bicycle networks; improving pedestrian circulation; reducing vehicle trips; creating complete streets; prioritizing access to transit; creating a first and last mile transit routes plan; prioritize improvements, all towards building a healthy and livable community.
Additionally, the plan is to improve the connectivity of the city’s bicycle network to the region’s network. The development of the ATP will be in compliance with the adopted Caltrans Local Assistance Procedures Manual (LAPM) and Local Assistance Program Guidelines (LAPG). The objective of the ATP is to help:
1) Increase active transportation network connectivity throughout the City of Maywood 2) Facilitate mobility throughout the City
3) Provide safer, more comfortable walking and bicycling facilities to access work, schools, and recreation opportunities
4) Promote physical activity to improve health
5) Reduce emissions of greenhouse gases related to transportation On November 8, 2021, the City requested fund allocation for the project and submitted the request to the State. On February 23, 2022, the fund allocation request in the amount of $263,000 was approved by the State, and the City was authorized to proceed with the project.
DISCUSSION:
On May 25, 2022, Staff issued a Request for Proposals (RFPs) to prepare the ATP. On June 22, 2022, the City received five proposals from Crossroad Lab, IBI Group, KOA Corporation (KOA), KTU & A Planning and Landscape Architecture, and TJKM Consultants (Richard Tammen, Arnold Johnson, Chris Kinzel, and Robert Mimiaga). The proposals received were reviewed in conformance with RFP requirements, including completeness of the proposals and compliance with the required RFP format; project understanding, scope, and approach to developing the project efficiently; experience and qualifications of key staff, and similar project experience, including familiarity with state and federal procedures; effectiveness of project schedule showing how the proposer will be able to complete the requested services within the required time duration.
Interviews were held with the top two ranked consultants: KOA and KTU & A Planning and Landscape Architecture. The staff determined that KOA better understood the scope and submitted the most qualified proposal for the requested services.
KOA has requested revisions of the indemnification provisions which are included in their proposal and attached to this staff report. In summary, they are requesting to remove the duty to defend the City, but they would continue to indemnify and hold the City harmless. This would still provide adequate coverage for the City as the agreement is for an active transportation plan and not construction. The other revisions tighten up the scope of the indemnity.
It is recommended that the City Council award a professional services agreement to KOA to prepare an Active Transportation Plan (Bike and Pedestrian Master Plan) in the negotiated amount of $223,998.15 and authorize the City Manager to execute any amendment deemed necessary up to the grant amount if needed.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
The estimated project cost including KOA contract, contingencies, and project management by the City's contract engineers is estimated at $263,000, which will be funded from the State's 2021 Active Transportation Program, Cycle 5 grant allocation in the amount of $263,000 (based on reimbursement); budgeted in the Capital Improvement Program (CIP) Project # 6114 - Active Transportation Program FY 2022/2023. The
KOA professional services agreement will be in the amount of $223,998.15.
F.Y. 22-23 Impact: $263,000 Current F.Y. Budget:
$263,000
Fund Impacted: 261 - Grants Budget adjustment requested: Not Applicable
Source of funds: California Department of
Transportation (CalTrans)
reimbursements
Updated Account Budget: Not
Applicable
Account Number: To Be
Determined
For Fiscal Year:
2022/2023
ATTACHMENT(S)
1. Active Transportation Plan - KOA Corporation Agreement
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated August 10, 2022 (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and KOA Corporation (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to perform Professional Services for Planning & Engineering Services for the Preparation of the Maywood Active Transportation Plan.
B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.
C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.
The Parties therefore agree as follows:
1. Consultant’s Services.
Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.
Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Carlos Velasquez (the “Consultant Representative”).
The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.
Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.
Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.
Ver. 3/2020
-2- Ver. 3/2020
Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.
Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.
Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.
Prevailing Wages. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code. Therefore, as to those services that are “public works”, Consultant shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit C hereto.
2. Term of Agreement. The term of this Agreement shall be from the Effective Date through August 10, 2023, unless sooner terminated as provided in Section 13 of this Agreement or extended.
3. Compensation.
Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, Two-Hundred and Twenty-Three Thousand Nine Hundred and Ninety-Eight and Fifteen Cents ($223,998.15), as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Consultant be paid more than $223,998.15, which includes expenses and services included in the Consultant Proposal (Exhibit A) during the term of this Agreement (“Maximum Compensation”).
Expenses. The City will not reimburse Consultant for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.
Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative
-3- Ver. 3/2020
shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.
4. Method of Payment.
Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.
Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures.
City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.
Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City.
5. Independent Contractor.
A. Consultant is an independent contractor and not an employee of the City.
All work or other Services provided pursuant to this Agreement shall be performed by Consultant or by Consultant’s employees or other personnel under Consultant’s supervision, and Consultant and all of Consultant’s personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City of Maywood business license. Consultant will determine the means, methods, and details by which Consultant’s personnel will perform the Services. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards.
B. All of Consultant’s employees and other personnel performing any of the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control.
Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel shall not wear or display any City uniform, badge, identification number, or other
-4- Ver. 3/2020
information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Consultant’s personnel require to perform any of the Services required by this Agreement. Consultant shall perform all Services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of any Services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement.
C. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of any Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.
D. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by or relating to the violation of any of the provisions of this Section. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement.
-5- Ver. 3/2020
6. PERS Compliance and Indemnification
A. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code § 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.
B. Indemnification. Consultant shall indemnify and hold harmless City, and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from (i) any and all liability, damages, claims, costs and expenses the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 6; or (ii) in the event that Consultant or any employee, agent or subcontractor of Consultant providing Services under this Agreement claims or is determined by a court of competent jurisdiction and/or by PERS to be eligible for enrollment in PERS as an employee of the City. This duty of indemnification is in addition to Consultant’s duty to indemnify and hold harmless as set forth in any other provision of this Agreement.
7. Information and Documents.
Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subconsultants shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.
Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within
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the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.
All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.
Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.
8. Conflicts of Interest. Consultant and its officers, employees, associates and subconsultants, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.
During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subconsultants shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.
9. Indemnification, Hold Harmless, and Duty to Defend.
Indemnity for Design Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, indemnify, and hold harmless City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses including fees of accountants, attorneys, or other professionals and all costs associated therewith, and reimbursement of attorney’s fees and costs of defense (collectively “Liabilities”), which arise out of, are claimed to arise out of, pertain to, or relate to, the
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negligence, recklessness or willful misconduct of Consultant, its officers, agents, servants, employees, subcontractors, material men, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of design professional services under this Agreement by a “design professional,” as the term is defined under California Civil Code Section 2782.8(c).
Other Indemnities.
i. Other than in the performance of design professional services, and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Claims”), in law or equity, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Claim with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith.
ii. Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph B.2). iii. Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless the Indemnitees from and against
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any and all Claims in law or equity, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by court decision or by the agreement of the Parties.
W o rkers’ Compen sa tio n Acts n o t L imitin g . Consultant’s obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, Claims, tax, assessment, penalty or interest asserted against City. a. Survival of Terms. The indemnification in this Section shall survive the expiration or termination of this Agreement.
10. Insurance.
Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall provide insurance in the amount required by California law.
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Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees.
If this box is checked, Professional Liability/Errors
andOmissions Insurancewithminimum limitsof$1,000,000.00per claim andin aggregate.
Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.
Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.
Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
Consu ltant’s W a ive r of Su b rog a tion . The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subconsultants from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.
Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.
Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.
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City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.
Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.
Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.
Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 9 of this Agreement.
SubConsultant Insurance Requirements. Consultant shall require each of its subconsultants that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.
11. Mutual Cooperation.
City’s Coo p e ration . City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.
Con su ltant’s Coo p e ratio n . In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.
12. Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary,
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and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.
13. Termination of Agreement.
Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least ten calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.
Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.
14. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.
15. Default.
Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.
In addition to the right to terminate pursuant to Section 13, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default.
Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
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16. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during Consultant’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:
If to City: If to Consultant:
Attn: City Manager Att: Carlos Velasquez, AICP
City of Maywood KOA Corporation
4319 East Slauson Avenue 1100 Corporate Center Drive, Suite 201 Maywood, California 90270 Monterey Park, CA 91754
17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subconsultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.
18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.
19. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.
20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed
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to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.
21. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.
22. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.
23. Non-Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
24. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant’s proposal, the provisions of this Agreement shall control.
25. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except
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those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.
26. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.
27. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.
28. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.
29. Business Days. “Business days” means days Maywood City Hall is open for business.
30. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.
31. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.
32. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.
33. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.
34. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf
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of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]
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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.
City:
City of Maywood,
a California municipal corporation
By:
Heber Marquez
Mayor of the City of Maywood
ATTEST:
By:
Flor Aguiluz, City Clerk
APPROVED AS TO FORM:
By:
Roxanne Diaz, City Attorney
Consultant:
KOA Corporation
By:
Name: Min Zhou Title: 8/2/2022
A-1
EXHIBIT A
SCOPE OF SERVICES
PROPOSAL
PREPARE
MAYWOOD ACTIVE
TRANSPORTATION PLAN
CITY OF MAYWOOD
JUNE 22, 2022
A-2
1 1100 Corporate Center Dr., Suite 201, Monterey Park, CA 91754 T: (323) 260-4703 | F: (323) 260-4705 | www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO LA QUINTA CULVER CITY USA
NOV 2021-NOV 2022
Dear Mr. Demirci:
KOA intends to perform the services requested in the RFP or as otherwise contracted with the City of Maywood. We have reviewed and understand all elements of the RFP. KOA understands the project’s objective is to develop a plan that will improve citywide non-motorized safety, improve connectivity and access to local destinations, and lay the groundwork for prioritized projects to construct.
This project presents the City with an opportunity to further its mobility goals by identifying infrastructure deficiencies and developing a plan that reflects the community’s vision.
KOA is excited to present a project approach that graciously blends creative mobility strategies with practical solutions that will address the project’s mobility goals and challenges. In our proposal, you will learn:
• The capabilities that our project team will bring to this project led by myself, our Project Manager, and our planning and engineering team members; • That KOA has successfully worked with a number of clients towards the successful completion and implementation of similar active transportation projects;
• That the KOA team has the resources to provide complete project services from planning, through conceptual design, including engineering design, community outreach, and consensus building; and
• That the KOA team is immediately available to initiate work on this assignment.
I trust that upon review of our scope of services and qualifications you will find that the KOA team is the best qualified to assist the City with the preparation and development of this Plan. Should you deem our firm meritorious of providing you with professional services, we look forward to sharing ideas on meeting your project needs in more detail.
As you will see in our proposal, assisting me will be a number of bilingual senior planners and engineers from within KOA, all of whom bring years of active transportation project planning and engineering experience. Their hands-on experience means that the City is getting a team of experts that can complete this assignment from planning, to consensus building, to engineering, and construction.
Thank you for this opportunity to offer our services. As a firm principal, I am authorized to make representations for the firm. I will serve as the Principal-inCharge and the Quality Assurance/Quality Control task leader for this project.
Mr. Carlos Velásquez, AICP, LCI, will serve as the Project Manager. Carlos recently completed several award-winning active transportation projects with cities in largely disadvantaged, Spanish-speaking communities like Maywood.
DATE
June 22, 2022
TO
Mr. Okan Demirci
Project Manager
City of Maywood
4319 E. Slauson Avenue
Maywood, CA 90270
FROM AUTHORIZED
PRINCIPAL
Ms. Min Zhou, CE
CEO/President
1100 Corporate Center Drive,
Suite 201
Monterey Park, CA 91754
(323) 260-4703
[email protected]
DESIGNATED
REPRESENTATIVE
Mr. Carlos Velásquez, AICP
Project Manager
T (323) 260-4703
[email protected]
RFP
Prepare Maywood Active
Transportation Plan
SECTION 1 | COVER LETTER
A-3
2 1100 Corporate Center Dr., Suite 201, Monterey Park, CA 91754 T: (323) 260-4703 | F: (323) 260-4705 | www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO LA QUINTA CULVER CITY Having grown up in nearby South Gate and spending extensive time in Maywood, Carlos brings the right combination of project experience and personal familiarity with the City’s traffic and mobility issues that will provide the City with an engaged Project Manager who will ensure project delivery. He can be reached at (323) 260-4703 or via email at:
[email protected].
REQUESTED REVISIONS TO THE PROFESSIONAL SERVICES AGREEMENT SAMPLE KOA acknowledges receipt of the “Professional Services Agreement” template. Our surety has reviewed the Indemnification language and respectfully proposes the following revisions for more suitable conformance to industry standards and state regulations. Please note that only the affected paragraphs are copied below. Items in red strikethrough text are requested deletions from the contract language. Items in blue, underlined text are requested additions to the contract language.
15. PERS COMPLIANCE AND INDEMNIFICATION
B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify and hold harmless City, and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from (i) any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 6; or (ii) in the event that Consultant or any employee, agent or subcontractor of Consultant providing Services under this Agreement claims or is determined by a court of competent jurisdiction and/or by PERS to be eligible for enrollment in PERS as an employee of the City. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement.
18. INDEMNIFICATION, HOLD HARMLESS, AND DUTY TO DEFEND.
Indemnity for Design Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, indemnify, and hold harmless City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, and reimbursement of reasonable attorney’s fees and costs of defense (collectively “Liabilities”), whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of Consultant, its officers, agents, servants, employees, subcontractors, material men, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of design professional services under this Agreement by a “design professional,” as the term is defined under California Civil Code Section 2782.8(c).
Other Indemnities.
i. Other than in the performance of design professional services, and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Claims”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to A-4
3 1100 Corporate Center Dr., Suite 201, Monterey Park, CA 91754 T: (323) 260-4703 | F: (323) 260-4705 | www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO LA QUINTA CULVER CITY arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by court decision or by the agreement of the Parties. Consultant shall defend indemnify the Indemnitees in any action or actions filed in connection with any Claim with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all reasonable attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. iii. Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, and hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by court decision or by the agreement of the Parties.
KOA is proud to be Certified™ by Great Place to Work®! The prestigious award is based entirely on what current employees say about their experience working at KOA. Great Place to Work® is the global authority on workplace culture, employee experience, and the leadership behaviors proven to deliver market-leading revenue, employee retention and increased innovation. Every year, more than 10,000 companies across 60 countries apply to get Great Place to Work-Certified.
This proposal is valid for a minimum of 90 days following its submission. KOA acknowledges our receipt of Addendum No. 1, dated June 16, 2022.
Thank you for this opportunity to offer our services. I am the person authorized to sign required documents on behalf of KOA Corporation to enter a contract with the City of Maywood. I can be reached at (323) 260-4703 or via email at [email protected]. Please contact me if you wish to discuss this proposal further or if you have questions regarding this submittal.
Sincerely,
KOA Corporation
Min Zhou, CE
President/CEO
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SECTION 2 | TABLE OF CONTENTS
SECTION 1 | COVER LETTER 1
SECTION 2 | TABLE OF CONTENTS 4
SECTION 3 | EXPERIENCE AND QUALIFICATIONS 5
Respondent Information
General Operational Structure
Resources to Provide Services
Firm Size & Offices
Project Office Location
Point Of Contact
KOA’s Role and Experience
Subconsultant
Experience & References
Resumes
Organization Chart & Contingency Plan
SECTION 4 | APPROACH TO SCOPE OF SERVICES 37
Approach & Understanding
Work Plan
Detailed Project Schedule
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RESPONDENT INFORMATION
Founded in 1987, KOA is a leading provider in civil engineering, traffic engineering, transportation planning, and construction management services for public agencies and private sector clients. We offer our clients technical knowledge, innovative solutions and responsive services. The hallmark of our success is our dedication to each and every project and our desire to leave a legacy of extraordinary contributions to our communities. Our staff includes certified transportation planners, registered civil and traffic engineers, project/ construction managers, and construction inspectors. With six offices located in Southern California, KOA has provided engineering services for some of the largest public works and transportation planning projects throughout California.
GENERAL OPERATIONAL STRUCTURE
KOA is a California Sub-Chapter S Corporation, incorporated in the State of CA on September 4th, 1987. We have been dba KOA Corporation since 2007. The organizational structure of the firm is a vertical hierarchy, with the President/ CEO, Min Zhou, PE, having full responsibility of the firm management and reporting to the Board of Directors. Under the President/CEO, there are six offices - five offices are overseen by a Managing Director and one office is a satellite office. The President/CEO, CFO, five Managing Directors, two Corporation Directors, and two Discipline Leaders form the KOA management team. The management team confers weekly on mutual administrative and technical issues, and meet face-to-face on a monthly basis to review performance results and discuss operations. It is a seamless management structure where every office is accountable for their technical performance, client service and fiscal responsibilities. All of our offices work closely together by sharing KOA’s pool of professionals, staff and resources to ensure our clients receive the best professional services from KOA.
RESOURCES TO PROVIDE SERVICES
KOA has the appropriate resources available to provide all the services outlined in this RFP and as laid out in the proposed KOA scope. For over 35 years, KOA has excelled in providing active transportation planning and engineering services. The team proposed as part of this proposal is experienced and capable in preparing active transportation plans and any associated supporting analyses and tasks.
• Financial
KOA is in sound financial standing and has no outstanding financial obligations that would strain our ability to deliver on the set of services as requested and proposed here.
• Equipment
KOA has all the necessary equipment to deliver the services outlined in the RFP. The firm owns its own hardware, has licenses to ESRI’s ArcGIS package, Adobe Creative Suite, AutoCAD, and the Synchro traffic modeling software. Furthermore, the firm has licenses to Microsoft Office and all associated extensions to deliver on this RFP.
FIRM SIZE & OFFICES
107 Employees
6 Offices
OFFICE LOCATIONS
Monterey Park
Orange
Ontario
San Diego
La Quinta
Culver City
PROJECT OFFICE
LOCATION
1100 Corporate Center Drive,
Suite 201
Monterey Park, CA 91754
Tel: (323) 260-4703
TYPES OF SERVICES
Active Transportation
Transportation Planning
Civil Engineering
Traffic Engineering
Highway & Transportation Design
Program Management
Construction Management
YEAR FOUNDED
1987
FORM OF THE
ORGANIZATION
California S Corporation
POINT OF CONTACT
Carlos Velasquez, AICP
Project Manager
T (323) 260-4703
[email protected]
SECTION 3 | EXPERIENCE AND QUALIFICATIONS
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS
• Labor
With over 100 planners and engineers located within a 50 mile radius from the City of Maywood, KOA is perfectly capable and available to deliver on these services. Furthermore, over 10 planners and 20 engineers are located within five (5) miles from Maywood City Hall, which means we are nearby and available to meet the City’s needs. • Capacity
The team proposed as part of this project has the availability and capacity to deliver on this project. Furthermore, KOA’s proposed project manager will be available to meet the needs of this RFP and the scope proposed within our proposal.
All conditions are current as of this writing and will certainly be available on the first day at the start of this work.
KOA’S ROLE AND EXPERIENCE
ACTIVE TRANSPORTATION
At KOA, we believe that active transportation planning and engineering design can play a tremendous role in creating safer, healthier, and more equitable communities. Through our efforts in planning and designing, we have developed a diverse portfolio of active transportation projects over the years, many of which have since been constructed. We have witnessed first-hand the transformative nature of active transportation projects on communities across Southern California.
KOA offers a unique approach that balances the need for a planning vision with the expertise of our engineering judgment. KOA planners and engineers work closely to identify and develop projects that not only meet our clients’ needs and expectations, but are also innovative and feasible for construction. Our goal is to provide our clients with our knowledge and expertise, in order for communities to partake in more active transportation activities to improve their quality of life.
KOA is a recognized leader in active transportation planning, design, and implementation. The highlight of our legacy in active transportation lies in the planning and implementation of the very first and second cycle tracks in Southern California, as well as their first bike boulevard.
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SUBCONSULTANT
SUBCONSULTANT - ESTOLANO ADVISORS FIRM PROFILE
Estolano Advisors (EA) helps clients build better communities by deploying strategic visioning that is guided by principle and tempered by pragmatism.
They provide fresh solutions to complex problems with their expertise in housing, workforce and economic development, sustainability, transportation, and community engagement. Their clients include public agencies, foundations, business associations, and other stakeholders that are looking to improve their communities. Estolano Advisors is led by recognized thought leaders supported by a team of diverse technical experts. Cecilia V. Estolano, Richard France, Cynthia Guzman, Tulsi Patel, and Winnie Fong comprise the leadership team.
Estolano Advisors’ team has built meaningful professional relationships in the areas of land use and environmental law and policy, real estate development and financing, transportation, planning, affordable housing, and economic and workforce development. Their staff of diverse technical experts focus on research and development in varied fields of expertise. Their firm brings new ideas and concepts to the table while being mindful of time-tested best practices. They work with clients to assess their needs and craft forwardthinking and customized strategies to address their unique challenges.
TYPES OF SERVICES
Community Planning
Economic Development Strategic
Plans
Financing Strategies
Implementation & Action Plans
Meeting Facilitation
Multi-Stakeholder Process
Management
Nonprofit & Joint Powers
Authority Management Services
Philanthropic Advising
Policy Education & Training
Policy Research & Analysis
Real Estate Advisory Services
Technical Assistance & Grant
Writing
YEAR FOUNDED
2011
DIVERSITY
DBE | SBE | SMBE
FORM OF THE
ORGANIZATION
S Corporation
LOCATION OF OFFICE
Los Angeles
MAIN CONTACT
Richard France
Principal
(970) 217-8788
[email protected]
SECTION 3 | EXPERIENCE AND QUALIFICATIONS
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | EXPERIENCE & REFERENCES
LOS ANGELES DEPARTMENT OF TRANSPORTATION
Margot Ocañas, Project Manager
(213) 928-9707, [email protected]
SERVICES PERFORMED:
LADOT Safe Routes to School Plans for the Top 50 Schools with Most Need, LADOT Little Street Demonstration, LADOT Leo Politi Demonstration, and more
CITY OF BELL GARDENS
Grissel Chavez, Public Works Director
(562) 806-7770, [email protected]
SERVICES PERFORMED:
Bell Gardens Citywide Complete Streets Plan, Circulation Element Update
CITY OF SANTA CLARITA
Ian Pari, Senior Traffic Engineer
(661) 284-1402, [email protected]
SERVICES PERFORMED:
City of Santa Clarita Safe Routes to School Plan
CITY OF COMMERCE
Daniel Hernandez, Director of Public Works
(323) 722-4805, Ext. 2337, [email protected] SERVICES PERFORMED:
City of Commerce Bicycle and Pedestrian Plan
EXPERIENCE & REFERENCES
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | EXPERIENCE & REFERENCES
CLIENT NAME
City of Bell Gardens
CONTACT
(Ms.) Chau Vu (now with City of
Huntington Beach)
Deputy Dir of Public Works
(714) 374-5345
[email protected]
YEAR
02/2018 - 04/2020
CITY OF BELL GARDENS CITYWIDE COMPLETE
STREETS
BELL GARDENS, CA
KOA
KOA recently finalized work on the City’s award-winning Citywide Complete Streets Plan. For this project, KOA worked closely with City staff to develop a tailored community outreach plan that was inclusive of all the city’s residents. Using input acquired from the public outreach events and collected by staff, KOA developed a complete streets plan for the major street typologies in the City. This included recommendations for addressing traffic safety, vehicle/pedestrian conflicts, and recommendations to accommodate all modes of transportation.
Furthermore, KOA also recommended and designed a Low Stress Network for local/residential streets. The network includes traffic calming elements to improve safety and encourage more bicycle and pedestrian usage of these streets. A unique feature within this Plan is KOA’s nuanced approach to setting it up for implementation. KOA did this by ‘packaging’ each street and its recommended treatments as an individual project. KOA then prepared cost estimates for each mini-project and ranked them based on a set of tailored criteria. Thanks to KOA’s efforts, the City was awarded $7-million in construction funds through ATP Cycle 5. The project was the recipient of the American Planning Association - Los Angeles Chapter’s Transportation Planning Award of Merit.
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | EXPERIENCE & REFERENCES
CLIENT NAME
City of Commerce
CONTACT
Daniel Hernandez
Director of Public Works
(323) 722-4805
[email protected]
YEAR
02/2018 - 10/2020
CITY OF COMMERCE BICYCLE AND PEDESTRIAN
MASTER PLAN
COMMERCE, CA
KOA
KOA prepared the City’s first bicycle and pedestrian master plan. KOA was responsible for public outreach, data collection/analysis, network development, project prioritization, cost estimates, and final plan production. As a part of the process, KOA crafted an engagement action plan for the City’s residents, the local industrial council, and major goods movement stakeholders. A key aspect of the plan was connecting the City’s disparate neighborhoods to each other and to destinations outside of the city. KOA did this by balancing the city’s active transportation needs with its goods movement infrastructure, traffic, and business needs. KOA prepared comprehensive cost estimates that considered design and construction-level costs, environmental approvals, and contingencies.
Based on the Plan’s recommendations, the City was awarded a Sustainable Transportation Equity (STEP) grant in 2020 to implement bicycle infrastructure.
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | EXPERIENCE & REFERENCES
CLIENT NAME
Brown and Caldwell (Prime
Consultant)
CONTACT
Lisa Skutecki
Southern California Water Resources
Leader, Managing Engineer
(858) 571-6739
[email protected]
YEAR
09/2020 - Ongoing
LOS ANGELES COUNTY PUBLIC WORKS SAN
GABRIEL VALLEY GREENWAY NETWORK STRATEGIC
IMPLEMENTATION PLAN
LOS ANGELES COUNTY, CA
KOA
The San Gabriel Valley Greenway Network Strategic Implementation Plan (Plan) is a multi-objective effort to transform existing Los Angeles County Flood Control District right of way (ROW) in the San Gabriel Valley into a world-class Greenway Network. This includes identifying ways to upgrade and enhance the District’s existing flood control facilities. KOA is currently evaluating existing transportation conditions, conducting public outreach, and developing the Greenway network plan. KOA is also preparing conceptual design drawings for Los Angeles County Public Works review, which serves as the basis for construction.
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | EXPERIENCE & REFERENCES
CLIENT NAME
City of Pasadena
CONTACT
Richard Dilluvio
Senior Transportation Planner
(626) 744-7254
[email protected]
YEAR
12/2014 - 12/2016
CITY OF PASADENA BIKEWAY TRANSPORTATION
ACTION PLAN
PASADENA, CA
KOA
This citywide bikeway plan laid out a comprehensive network for the installation of buffered lanes, cycle tracks, and bike boulevards along 10 corridors. This plan provided goals, objectives, actions, and timelines for creating an environment: - For people to travel without a car, - To increase the number of all bike trips - Creates and economic and social benefits for businesses and the City. The plan created a network of bikeways so that every neighborhood would be within a ¼ mile of an effective bike route.
The plan also outlines strategies designed to increase bicyclist safety by educating both bicyclists and motorists on safe travel practices. Funding strategies for program development have been identified. The action plan is based on the quantitative feasibility study conducted by KOA.
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | EXPERIENCE & REFERENCES
CLIENT NAME
City of Irvine
CONTACT
Melissa Dugan
Supervising Transportation Analyst
(949) 724-7384
[email protected]
YEAR
04/2018 - 08/2021
CITY OF IRVINE STRATEGIC ACTIVE
TRANSPORTATION MASTER PLAN
IRVINE, CA
KOA
The Irvine Strategic Active Transportation Plan synthesized past planning efforts, resulting in additional recommendations and implementation strategies into a single guiding plan document. The development of the Master Plan emphasized seven components to accomplish Irvine’s Active Transportation goals, as follows:
• Technological assessment and implementation plan
• Level of Traffic Stress (LTS) was employed to analyze the bicycle network
• Community engagement events including a bike audit tour • Design Guidelines
• Bicycle and pedestrian mode share analysis
• Pedestrian and bicycle project identification and prioritization • Community engagement/outreach
Click https://koacorp-my.sharepoint.com/:b:/p/mzhou/
ETkEJisra9RBoeZtIVCzx1gB3OjN4GZ4hDQG6YZmhFtYAA?e=SLLz0n to review the full report.
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | EXPERIENCE & REFERENCES
CLIENT NAME
Southern California Association of
Governments (SCAG)
CONTACT
Courtney Aguirre
Senior Regional Planner
(213) 236-1804
[email protected]
YEAR
01/2019 - 06/2021
AWARD
APA Inland Empire Section
2022 Merit Award in Transportation
Planning
CITY OF ONTARIO ACTIVE TRANSPORTATION
MASTER PLAN
ONTARIO, CA
KOA
KOA developed the Ontario Active Transportation Master Plan (OATMP), thereby providing an opportunity for the City to be more walkable, bikeable, healthier, and safer. The project had the following seven key elements. • Community engagement including a Tactical Urbanism
Demonstration
• Research and information gathering
• School walk and bike audits (31)
• Analyses of existing conditions, including Pedestrian Level of Comfort, Bicycle Level of Traffic Stress, Demand for Walking, Biking, and Transit, and Pedestrian and Bicycle Activities in 10 Studied Zones • Development of the Ontario Active Transportation Network • Recommendations for active transportation improvements • Implementation strategies One unique aspect of the project was the focus on merging advanced technology with traditional methods KOA worked closely with the City to use newly-available datasets (Streetlight Data), data analytics tools, and data visualization software for the Existing Conditions Analyses and Public Outreach tasks. The effort resulted in providing new perspectives toward understanding the Ontario community’s needs.
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | EXPERIENCE & REFERENCES
CLIENT NAME
San Bernardino County Public Works
Department
CONTACT
Stephen Martinez
Principal Civil Engineer
(909) 387-8169
[email protected]
YEAR
08/2017 - 10/2019
SCAG MORONGO BASIN ACTIVE
TRANSPORTATION PLAN
SAN BERNARDINO COUNTY, CA
KOA
KOA prepared the Morongo Basin Active Transportation Plan (ATP), which would serve as a sub-regional ATP under the overall regional San Bernardino County ATP. The communities included in the plan consisted of the City of Twentynine Palms, Town of Yucca Valley, and eight unincorporated communities. The project featured a robust stakeholder and public engagement process that included walk audits at 9 schools, outreach at community events, a tactical urbanism demonstration, and a public arts-related outreach component. The public arts effort resulted in two local artist projects: an SRTS/active transportation safety zine and community-inspired temporary wayfinding signage. The project team developed a regional active transportation network of 46 corridors that connected all neighboring communities and detailed improvements for local focus areas within every Morongo Basin community. Segmentation of the overall network into corridors allowed for strategic organization of represented engineer recommendations for prioritization, funding, and project implementation plans.
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | EXPERIENCE & REFERENCES
CLIENT NAME
Los Angeles Department of
Transportation (LADOT)
CONTACT
Margot Ocañas
Project Manager
(213) 928-9707
[email protected]
YEAR
02/2017 - 06/2022
LADOT SAFE ROUTES TO SCHOOL PLANS FOR THE
TOP 50 SCHOOLS WITH MOST NEED
LOS ANGELES, CA
KOA
KOA conducted community engagement and developed specific bicycle and pedestrian countermeasures to improve safety around 41 of the Top 50 schools with the most collisions within the Los Angeles Unified School District (LAUSD). KOA worked with LADOT, StreetsLA, LAUSD, and school staff to coordinate walking safety assessment events with parents and students to identify safety problems and assess solutions to improve conditions. The public engagement process has been recognized in the industry at conferences such as National Association City Transportation Officials (NACTO) and the American Planning Association (APA). The input received was used to develop engineering improvements, plans, and cost estimates for 41 schools – in accordance with all MUTCD and LADOT standards and guidelines. KOA planned, coordinated, and implemented three multi-day pop-up demonstrations showcasing the recommended treatments. KOA also assisted the City in developing grant applications for the ATP Cycle 4 funding round in 2018, and ATP Cycle 5 in 2020, which resulted in the City resulting in approximately $50 million in construction funding. Various elements of the project have won awards of excellence by the American Society of Civil Engineers (ASCE) Metropolitan Los Angeles Branch Chapter Award in 2019 and again in 2020.
Video Link: https://youtu.be/uzp7HXXem48
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | EXPERIENCE & REFERENCES
CLIENT NAME
City of South Gate
CONTACT
Steve LeFever
Community Development Director
(ret.)
(323) 288-9217
[email protected]
YEAR
03/2012 – 10/2012
SCAG/CITY OF SOUTH GATE RAIL STATION STUDY
SOUTH GATE, CA
Subconsultant - Estolano Advisors
Estolano Advisors, together with the prime consultant Community Design + Architecture, through a grant funded by SCAG, worked with officials from the City of South Gate and key stakeholders to conduct initial engagement, outreach, and coordination of a half-day Community Visioning Workshop around the proposed West Santa Ana Branch station in South Gate. EA’s efforts involved community outreach tasks that included (1) development of public participation plans, (2) meeting facilitation, (3) developing collateral materials, and (4) identifying, tracking, and managing community issues. The plan including identifying pedestrian improvements, providing input on wayfinding, and highlight opportunities for active transportation improvements.
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | EXPERIENCE & REFERENCES
CLIENT NAME
Southern California Association of
Governments (SCAG)
CONTACT
Julia Lippe-Klein
Associate Regional Planner
(213) 236-1856
[email protected]
YEAR
09/2015 – 09/2016
SCAG TACTICAL URBANISM
SOUTHERN CALIFORNIA REGION, CA
Subconsultant - Estolano Advisors
Estolano Advisors led the project team to implement the tactical urbanism component of SCAG’s Go Human Regional Active Transportation Safety and Encouragement Campaign. The project included the demonstration of open streets events as well as complete streets, first-last mile, and safe routes to school demonstration projects in six jurisdictions throughout the SCAG region. As part of this process, EA coordinated Community Advisory Committees (CACs) for each event. Their firm worked with the team to guide CACs through the process of event implementation and familiarized a variety of stakeholders with concepts related to tactical urbanism. They worked with communities to showcase precedents of successful events; used a collaborative process to address liability, logistical, and safety concerns; and tested new techniques to create temporary pedestrian and bicycle facilities, enhance active transportation education, and raise awareness around safety issues. This approach included identifying how each jurisdiction would like to elicit feedback from stakeholders; coordinating CAC meetings to allow the city to reach key stakeholders identified by city staff; and developing an implementation strategy that allows local governments to reach constituents before, during, and after events have taken place.
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | EXPERIENCE & REFERENCES
CLIENT NAME
Southern California Association of
Governments (SCAG)
CONTACT
Sarah Dominguez
Associate Regional Planner
(213) 236-1918
[email protected]
YEAR
08/2018 – 09/2020
SCAG REGIONAL TRANSPORTATION PLAN/
SUSTAINABLE COMMUNITIES STRATEGY SCENARIO
DEVELOPMENT OUTREACH SERVICES
LOS ANGELES, CA
Subconsultant - Estolano Advisors
Estolano Advisors led the consultant team to inform scenarios for Connect SoCal, the 2020 Regional Transportation Plan/Sustainable Communities Strategy. The scenarios described how Southern California would accommodate growth while helping the region achieve state climate goals. They worked with SCAG staff, local jurisdictions, and communitybased organizations to gather feedback, identify key priorities, and surface promising interventions to inform the plan. Estolano Advisors facilitated partnerships between SCAG and community-based groups. This was aimed at enhancing outreach and promoting engagement from historically underrepresented groups. They trained SCAG staff to better support their outreach efforts. Estolano Advisors developed an online tool to explain Connect SoCal concepts, further expanding engagement opportunities and enhancing data collection. In the Spring of 2020, the team led a series of focus groups to address issues presented by COVID-19, the economic downturn, and anti-racist policymaking. The recommendations from community-based organizations were incorporated in the adopted Connect SoCal document. SCAG incorporated the community partnership model piloted in this program in subsequent engagement processes.
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RESUMES SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES CARLOS VELÁSQUEZ, AICP, LCP
PROJECT MANAGER | SENIOR PLANNER
KOA
Carlos Velásquez brings over 15 years of experience working and leading numerous mobility projects throughout the southern California. He has worked on circulation elements, way-finding inventory and signage plans, bicycle and pedestrian plans, safe routes to school countermeasure design and implementation projects, non-motorized facility design, and active transportation grant application development. In the last seven years at KOA, Carlos has managed projects totaling over $5-million in contract value, including numerous subconsultants. He led a multi-year, million-dollar safe routes to school project with LADOT, which required extensive bilingual engagement, bikeway and pedestrian facility concept design and feasibility analysis, and grant application preparation; these efforts led to funding and implementation.
In the last six years, Carlos has managed three projects that have had several proposed treatments go into implementation. For example, in the City of Burbank, he managed a Safe Routes to School Project that resulted in the construction of curb extensions at two school sites - the treatments were completed within 18 months of KOA starting the project. Other rapidimplementation projects include the aforementioned SRTS project for LADOT and another SRTS project in the City of Downey.
Carlos understands what it takes to implement mobility projects and will bring that same level of expertise to the City of Maywood.
RELEVANT EXPERIENCE
• LADOT Safe Routes to School Plans for the Top 50 Schools with Most Need
• City of Commerce Bicycle and Pedestrian Plan
• City of Bell Gardens Citywide Complete Streets Plan
• City of Irvine Strategic Active Transportation Plan
• City of Ontario Active Transportation Master Plan
• City of San Fernando Downtown Parking Study
• City of Burbank Safe Routes to School and PS&E
• City of Culver City Rancho Higuera NTMP
• Metro East San Fernando Valley Transit Corridor Project • City of Downey Safe Routes to School Plan and PS&E
• City of Santa Clarita Safe Routes to School Master Plan • City of San Marino Huntington Drive Safe Streets Corridor Plan • Metro Los Angeles River Bikeway Feasibility Study
• City of Thousand Oaks Local Roadway Safety Plan
EDUCATION
MA, City and Regional Planning,
University of California, Berkeley
BA, Geography/Environmental
Studies and History, University of
California, Los Angeles
REGISTRATIONS/
CERTIFICATIONS
American Institute of Certified
Planners (AICP), #026845
League of American Bicyclists
League Cycling Instructor, #4369
RESUMES
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
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RESUMES SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
MIN ZHOU, CE
PRINCIPAL-IN-CHARGE/QA-QC MANAGER | PRINCIPAL
KOA
Min Zhou has 30 years of transportation engineering and planning experience with both private consultant companies and public agencies. She is knowledgeable in roadway design, traffic design, transportation modeling and studies, non-motorized transportation, database management, and statistical analysis. Min has managed several large-scale projects involving multiple stake holder groups and has a reputation of delivering projects on-time and under budget.
RELEVANT EXPERIENCE
• San Gabriel Valley Greenway Network Strategic Implementation Plan • Pasadena Bikeway Transportation Action Plan
• Pasadena Avenue 64 Complete Streets Project Conceptual Designs • Pasadena North Lake Avenue Traffic and Pedestrian Safety Enhancement Plan
• Pasadena Mountain Street Complete Streets Project
• Ontario Active Transportation Master Plan
• Commerce Bicycle and Pedestrian Master Plan
• Bell Gardens Citywide Complete Streets Plan
• Irvine Strategic Active Transportation Master Plan
• SCAG Morongo Basin Active Transportation Plan
• Downey Safe Routes To School and PS&E
• SCAG City of Montclair Safe Routes to School Plan
• SCAG City of Garden Grove Safe Routes to School
• SCAG Local Demonstration Initiative
• Garden Grove Active Downtown Plan
• Long Beach On-Call Engineering and Planning Services for Innovative Bicycle Facilities and Programs
• Long Beach Bikeway Master Plan
• Long Beach Mobility Element of the General Plan
• Long Beach Daisy/Myrtle 10-Mile Bike Boulevard PS&E Design • Long Beach Broadway and Third Street Protected Bicycle Lanes Project • Colton Active Transportation Plan
• OCTA Orange County Bikeway Loop Planning Support
• OCTA Bikeway Strategy & Feasibility Studies for Supervisorial District 5 • Barstow Active Transportation Program (Cycle I) Funding
EDUCATION
MS, Civil Engineering, Michigan
State University, East Lansing, MI
MURP, Urban Planning, School of
Architecture, Tsinghua University,
Beijing, China
BS, Urban Planning, School of
Architecture, Tongji University,
Shanghai, China
REGISTRATIONS/
CERTIFICATIONS
Professional Engineer (CE),
Civil, CA #66448
PROFESSIONAL
AFFILIATIONS
Institute of Transportation
Engineers, Complete Streets
Council Executive Committee
Women’s Transportation Seminar
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PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
JONATHAN RASPA, AICP
EXISTING INVENTORY & ANALYSIS TASK LEAD | SENIOR ASSOCIATE
PLANNER
KOA
Jonathan Raspa has nine years of experience on transportation planning projects across California for a variety of public and private entities. Most recently as a transportation planner for the Port of Long Beach, Jonathan led their active transportation planning efforts, developed the Port’s grant strategy implementation, and improved transportation data management at the Port.
Prior to joining KOA, Jonathan served as a transportation planner at Fehr & Peers and LADOT, contributing to numerous active transportation plans, corridor plans, micro-mobility and curb management studies, and in-depth analyses and data collection/management efforts. With a background in data analysis, visual communication and outreach, Jonathan works at a key intersection of datainformed, context sensitive planning that supports an equitable and analytical approach to making communities healthier, safer, and more resilient. His extensive experience in visual communications is a key asset on many projects, bringing complex project scenarios and planning concepts into clear, meaningful dialogue with communities, stakeholders, and elected officials.
RELEVANT EXPERIENCE
• SCAG San Bernardino Active Transportation Plan
• Pasadena Continental Crosswalk Implementation Plan
• SCAG Local Demonstration Initiative
EDUCATION
MURP, California Polytechnic
University, Pomona
BA, Fine Arts, University of
California, Santa Cruz
REGISTRATIONS/CERTIFICATIONS
American Institute of Certified
Planners (AICP), #32860
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PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
FRANK BARRERA, RSP1
NEEDS ASSESSMENT ANALYSIS TASK LEAD | SENIOR PLANNER
KOA
Frank Barrera has 17 years of experience in the transportation planning and engineering field. He specializes in transportation planning, traffic engineering, data analysis, and feasibility studies, including Safe Routes to School (SRTS) and Active Transportation Program (ATP) studies. Frank has successfully managed multiple SRTS and ATP projects, various sign inventory and database management projects, and SSAR projects. He has extensive experience in traffic calming and safety improvement projects and conducts traffic control device audits for SRTS and ATP projects.
RELEVANT EXPERIENCE
• City of Carson Bike Lanes PS&E
• SBCTA Metrolink ATP Phase II
• SCAG San Bernardino ATP
• SCAG City of Montclair Active Transportation Plan
• SCAG Garden Grove Active Downtown Plan City of Long Beach Cycle 5 ATP Grant Support
• City of Long Beach Orange Avenue Bikeway Complete Streets Improvements
• SCAG Costa Mesa Pedestrian Plan
• City of Westminster ATP Grant Applications
• SCAG Irvine Station 1st Mile and Last Mile Plan
EDUCATION
MSCE, Transportation Engineering
California State Polytechnic
University, Pomona
BS, Urban & Regional Planning,
California State Polytechnic
University, Pomona
REGISTRATIONS/CERTIFICATIONS
Transportation Professional
Certification Board (TPCB), Road
Safety Professional 1 (RSP1)
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PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
GIUSEPPE CANZONIERI, CE
ACTIVE TRANSPORTATION NETWORK & PROGRAMS TASK LEAD |
SENIOR ENGINEER
KOA
Giuseppe Canzonieri is a Senior Engineer with KOA. He has performed numerous projects for both public and private developments throughout Southern California. He has considerable experience working with roadway design, traffic signal design, signing & striping design, traffic control design, construction specifications and cost estimates. He has served as project manager and project engineer on several civil and traffic engineering design projects for several Cities throughout Southern California. Giuseppe is also known for his quality control capabilities and providing clients with high quality construction documents. He has significant knowledge working with multiple design platforms including AutoCAD, Civil 3D, and Microstation.
RELEVANT EXPERIENCE
• San Gabriel Valley Greenway Network Strategic Implementation Plan • San Marino Huntington Drive Safe Streets Corridor Plan • Commerce Bicycle and Pedestrian Master Plan
• LADOT Safe Routes to School (SRTS) PS&E
• Claremont Foothill Boulevard Master Plan Implementation • Pasadena Mountain Street Complete Streets Project
• Pasadena North Lake Avenue Traffic and Pedestrian Safety Enhancement Plan
EDUCATION
BS, Civil Engineering, California
State Polytechnic University,
Pomona
REGISTRATIONS/CERTIFICATIONS
Professional Engineer (CE),
Civil, CA #79006
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PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
MICHAEL NILSSON, AICP CTP
MASTER PLAN DEVELOPMENT TASK LEAD | DIRECTOR OF MOBILITY
PLANNING
KOA
With over 20 years of experience in both private consulting and for public agencies, Michael Nilsson understands how to link land use, environmental, and mobility policies to create high-quality sustainable environments. His project experience includes urban/mobility planning, policy, and outreach; CEQA/NEPA environmental review; and project funding/implementation.
Michael has guided a diverse array of complex, innovative projects from vision to reality, including multimodal transportation plans and complete/green street projects – many of which have received regional and state awards.
Michael has also overseen the implementation of hundreds of miles of street improvements and secured over $40 million dollars in grant funding to improve roadway safety and quality of life.
RELEVANT EXPERIENCE
• SCAG San Bernardino ATP
• City of Avenal Active Transportation and Safe Routes to School Plan* • City of Irwindale Active Transportation Plan*
• City of Brea Connecting the Core Active Transportation Plan* • City of Wildomar Mobility Plan*
EDUCATION
BS, Urban and Regional Planning,
California State Polytechnic
University, Pomona
REGISTRATIONS/CERTIFICATIONS
American Institute of Certified
Planners (AICP), #019327
AICP Certified Transportation
Planner (CTP)
*Previous work experience
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PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
WALTER OKITSU, CE, TE, PTOE, PTP, RSP2I
ACTIVE TRANSPORTATION NETWORK & PROGRAMS ROUTE
SELECTION | PRINCIPAL
KOA
Walter Okitsu is a VP/Principal at KOA and has extensive experience in transportation planning and traffic design. He is responsible for a wide variety of highway, transit way, and bikeway projects which includes design for traffic signals, street lighting, signing & striping, and worksite traffic control. He collaborates with company-wide project managers to ensure the delivery of high-quality products to our clients. Walter has field and managerial experience on traffic impact, feasibility analysis, and circulation projects. He has been instrumental in developing and implementing KOA’s QA/QC process while serving as QA/QC Manager for traffic engineering projects. While at KOA, Walter was the inaugural awardee of the Institute of Transportation Engineers Western District Individual Achievement Award in 1998. He has served as Past President for the Western District of Institute of Transportation Engineers in 2013. Most recently, Walter was awarded the 2020 Lifetime Achievement Award by Institute of Transportation Engineers (ITE) - Southern California Section.
RELEVANT EXPERIENCE
• San Marino Huntington Drive Safe Streets Corridor Plan • Commerce Bicycle and Pedestrian Master Plan
• Bell Gardens Citywide Complete Streets
• Los Angeles Countywide Bicycle Policy Document
EDUCATION
MS, Transportation Engineering,
Cal Berkeley
BS, Civil Engineering, Cal State LA
BS, Math-Computer Science, UCLA
REGISTRATIONS/CERTIFICATIONS
Professional Engineer, Traffic (TE),
CA #1406 | Civil (CE), CA #52655
Professional Traffic Operations
Engineer (PTOE)
Professional Transportation Planner
(PTP)
Transportation Professional
Certification Board (TPCB) Road
Safety Professional, Level 2
(Infrastructure) (RSP2I)
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PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
JOEL FALTER
MASTER PLAN REPORT QA/QC | PRINCIPAL
KOA
[Joel Falter is a principal with KOA. For over 40 years, he has extensive experience in transportation planning including complete streets, active transportation, neighborhood circulation, and pedestrian studies and participated in the preparation of numerous CEQA/NEPA documents. Joel is experienced in working with the public to help develop consensus on controversial and/or challenging projects. He has led webinars on a variety of transportation subjects, and is the dynamic force in KOA’s transportation planning practice.
RELEVANT EXPERIENCE
• City of Commerce Local Roadway Safety Plan
• KernCOG Local Roadway Safety Plan
• City of Thousand Oaks Local Roadway Safety Plan
• City of Encinitas Local Roadway Safety Plan
• City of El Monte Systemic Safety Analysis Report
• County of Los Angeles Department of Public Works Systemic Safety Analysis Report
• Rosemead Circulation Element Update EIR II Traffic Study
EDUCATION
MS, Transportation Engineering, Cal
Berkeley
BS, Transportation and Regional
Planning, State University of New
York at Buffalo
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PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
SARAI OSORIO
COMMUNITY ENGAGEMENT GRAPHIC & OUTREACH SUPPORT |
ASSOCIATE PLANNER
KOA
Sarai Osorio is an Associate Planner for KOA. She has extensive experience using her facilitation skills to serve vulnerable and underserved populations.
During her time with KOA, she has utilized her community outreach skills, graphic visualization skills, and fluency in Spanish to guide the development of various project types in their early stages. Sarai has also used her creative skills to enhance outreach materials for ATP/SRTS/tactical urbanism demonstrations.
RELEVANT EXPERIENCE
• SCAG San Bernardino ATP
• City of Ontario Active Transportation Master Plan
• SCAG Costa Mesa Pedestrian Plan
• SCAG Irvine Station 1st Mile and Last Mile Plan
• SCAG Palm Springs Pedestrian and SRTS Master Plan
• City of Colton Local Roadway Safety Plan (LRSP)
• City of Rancho Cucamonga Local Roadway Safety Plan (LRSP)
EDUCATION
MURP, Urban Planning, Harvard
Graduate School of Design,
Cambridge, MA
BA, Sociology (Minor in Urban
Planning), UCLA
RAQUEL JIMENEZ
EXISTING INVENTORY & ANALYSIS GIS & MAPPING | ASSOCIATE
PLANNER
KOA
Raquel Jimenez is an Associate Planner at KOA. In collaboration with senior engineers and planners, she prepares base-work for the project team. She works out in the field to ensure quality control, while assisting with plans and submittals. During her time at KOA, Raquel has specialized in conducting data analysis, mapping, and developing countermeasures and treatments for active transportation and safe routes to school projects. Furthermore, she has been integral in conducting project prioritization analyses and has put together reports and documents.
RELEVANT EXPERIENCE
• City of Azusa North San Gabriel Ave Traffic Calming
• LADOT Safe Routes to School Plans for the Top 50 Schools with Most Need
• City of Bell Gardens Circulation & Transportation Element Update • City of Commerce Local Roadway Safety Plan
• City of Manhattan Beach Local Roadway Safety Plan
• KernCOG Local Roadway Safety Plan (LRSP)
• Pasadena Local Road Safety Plan (LRSP)
• SCAG Local Demonstration Initiative
EDUCATION
MURP, Urban Planning,
Transportation Planning
Concentration, UCLA
BA, Environment, Urban Planning
Specialization; Minor in Complex
Systems and in Energy Science and
Policy, University of Michigan, Ann
Arbor, MI
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
MARISOL GONZALEZ
COLLISION ANALYSIS & NETWORK ASSESSMENT | ASSOCIATE
PLANNER
KOA
Marisol Gonzalez is an Associate Planner at KOA, with one year of experience on transportation planning projects at public agencies and at KOA. With a background in transportation data analysis and visual communications, Marisol works on compiling and analyzing data and creating technical report elements for various projects, such as safety studies, traffic queue studies, and safe routes to school plans. Prior to joining KOA, Marisol was a Transportation Associate at the Los Angeles County Metropolitan Transportation Authority (LACMTA) where she supported the Metro Active Transportation program, Active Transportation Strategic Plan update, and the North San Fernando Valley BRT. Marisol is committed to making communities safer and more bicycle and pedestrian- friendly.
RELEVANT EXPERIENCE
• LADOT Safe Routes to School Plans for the Top 50 Schools with Most Need
• City of Commerce Local Roadway Safety Plan
• City of Huntington Beach Conceptual Complete Street
• City of Manhattan Beach Local Roadway Safety Plan
• City of Pomona Local Roadway Safety Plan (LRSP)
• City of Rancho Cucamonga Local Roadway Safety Plan (LRSP)
EDUCATION
MURP, California State Polytechnic
University, Pomona
BS, Urban and Regional Planning,
California State Polytechnic
University, Pomona
EUNJU JUNG
ANALYSIS & MAPPING SUPPORT | ASSOCIATE PLANNER
KOA
Eunju Jung is a passionate Associate Planner at KOA. She has numerous experiences conducting quantitative, qualitative and spatial analyses from diverse sectors. In this role, she is responsible for GIS mapping, traffic impact analysis, and active transportation grant proposals. She has worked on projects addressing active transportation, complete streets, and safe routes to school. She is interested in multimodal transportation and equal opportunities for mobility.
RELEVANT EXPERIENCE
• City of South El Monte Rush Street Corridor Enhancement Plan • City of Pasadena 710 N Stub Transitional Project
• City of South Gate ATP Cycle 6 Grant Assistance
• LADOT ATP Grant Applications*
• LADOT Bicycle Friendly Business Program Grant Applications*
EDUCATION
MBA, Real Estate Development,
Pacific State University
MS, Urban Planning, University of
Southern California
BS, Economics, SungKyunKwan
University, Seoul, South Korea
*Previous work experience
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
NICOLETTE SEARGEANT, EIT
ACTIVE TRANSPORTATION NETWORK & PROGRAMS STANDARD
DRAWINGS | ASSOCIATE ENGINEER
KOA
Nicolette Seargeant is an Associate Engineer at KOA specializing in traffic design services. In this role, she is responsible for preparing design plans for traffic signals, traffic control, street improvement, and signing and striping.
She has served as Design Engineer in active transportation, traffic control, and pavement rehabilitation projects. She has experience in designing for several agencies and cities, such as the City of Los Angeles, South Pasadena, El Monte, and West Hollywood. While working on the LA River Bikeway Project, Nicolette helped design an innovative bike and pedestrian roundabout. Nicolette is committed to creating safe and efficient traffic related designs to facilitate growth and development in Southern California communities.
RELEVANT EXPERIENCE
• City of Santa Monica Pico Boulevard Pedestrian Safety Improvement Project
• City of Los Angeles LA River Greenway Segments 1 & 2 Implementation • City of Downey Bike Master Plan Phase 1
• LADOT Safe Routes to School (SRTS) PS&E
• City of Compton Wilmington Avenue Safe Street Pedestrian/Bicycle Improvement Project
EDUCATION
BS, Civil Engineering, California
State Polytechnic University,
Pomona
REGISTRATIONS/CERTIFICATIONS
Engineer in Training (EIT), CA
#169180
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PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
ZACHARY POPP, RSP1
ACTIVE TRANSPORTATION NETWORK & PROGRAMS FUNDING
MANAGEMENT | SENIOR ASSOCIATE PLANNER
KOA
Zachary Popp is a Senior Associate Planner at KOA. He has worked in multimodal transportation planning and policy preparation for several government agencies and officials, including the Mayor’s Office in the City of Chicago and City of Santa Monica Big Blue Bus. While at KOA, Zachary has assisted with report preparation and data analysis using his knowledge of GIS for the Downtown Long Beach Parking Study, Laguna Beach Coast Highway Intersection Improvement Study, Apple Valley SR-18 Corridor Enhancement Study, and ATP grant management for the Port of Long Beach. Zachary is passionate about transportation policies and grant management.
RELEVANT EXPERIENCE
• City of Pomona Local Roadway Safety Plan
• City of Thousand Oaks Local Roadway Safety Plan
• City of Azusa Local Roadway Safety Plan
• KernCOG Local Roadway Safety Plan
• City of Pico Rivera Systemic Safety Analysis Report
• City of South Pasadena Citywide Signage Inventory and Systemic Safety Analysis Report
• City of El Monte Systemic Safety Analysis Report
• City of Diamond Bar Local Roadway Safety Plan
EDUCATION
MURP, UCLA
BA, Government, Harvard
University, Cambridge, MA
REGISTRATIONS/CERTIFICATIONS
Transportation Professional
Certification Board (TPCB), Road
Safety Professional 1 (RSP1)
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PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
ALBERTO SALGADO
MASTER PLAN DEVELOPMENT SUPPORT | ASSOCIATE PLANNER
KOA
Alberto Salgado is a transportation planner with expertise in community engagement, visual communications, and reports. In the past, Alberto has also worked in First Last Mile projects for unincorporated communities in the County of Los Angeles including East Los Angeles, and West Whittier-Los Nietos documenting conditions for walking and biking near new proposed Metro Gold line Stations. Further experience includes data analysis for LRSP and SSARP projects, for jurisdictions such as El Monte, Fontana, Paramount, Diamond Bar, Azusa, and the County of Los Angeles. Alberto has also worked on construction management projects, conducting construction observation.
RELEVANT EXPERIENCE
• City of Bell Gardens Citywide Complete Streets
• City of Commerce Bicycle and Pedestrian Master Plan
• Metro East San Fernando Valley First/Last-Mile (FLM) Plan • City of Huntington Beach Conceptual Complete Street
• LADOT Safe Routes to School Plans for the Top 50 Schools with Most Need
EDUCATION
BS, Urban and Regional Planning -
Infrastructure and Transportation
Option, California State Polytechnic
University, Pomona
AA, Architecture/Natural Sciences/
Humanities, Pasadena City College,
Pasadena
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PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 3 | EXPERIENCE AND QUALIFICATIONS | RESUMES
RICHARD FRANCE
COMMUNITY ENGAGEMENT TASK LEAD | PRINCIPAL
Subconsultant - Estolano Advisors
Richard France assists EA’s clients with strategic planning, visioning, and community and economic development. His work in active transportation includes coordinating a study to improve bike and pedestrian access to transitoriented districts for the County of Los Angeles and working with the Southern California Association of Governments to host tactical urbanism events throughout the region. He has worked with agencies and community-based organizations to facilitate discussions around transportation equity, congestion pricing, land use and housing issues. Richard also serves as a technical assistance provider for a number of California Climate Investment programs, including the Sustainable Transportation Equity Project and Transformative Climate Communities. Richard is an advisory board member for Investing in Place, a transportation advocacy nonprofit whose mission is to support equitable mobility investments that make our communities safer, stronger, and more just.
RELEVANT EXPERIENCE
• SCAG/City of South Gate South Gate Rail Station Study • Metro Public Safety Advisory Committee Facilitation Services • City of Los Angeles Department of Transportation Traffic Enforcement Study
• SCAG Mobility Innovations and Pricing in Los Angeles
EDUCATION
MA, Urban Planning, University of
California, Los Angeles
Bachelor of Environmental Design,
with Honor, University of Colorado,
Boulder, CO
PROFESSIONAL AFFILIATIONS
Investing in Place, Advisory Board
Member
Los Angeles League of
Conservation Voters, Board
Member
UCLA Luskin School of Public
Affairs, Lecturer
RILEY O’BRIEN
COMMUNITY ENGAGEMENT SUPPORT | SENIOR ANALYST
Subconsultant - Estolano Advisors
Riley O’Brien joined Estolano Advisors in 2019. He provides support on a variety of projects related to transportation equity and environmental justice.
To enhance the California Air Resources Board’s capacity to support applicants to their pilot Sustainable Transportation Equity Project grant program, Riley coordinated with local government and nonprofit leaders to review application materials and develop community maps. In 2020, to support Energy Foundation and the City of Los Angeles in planning for a zero-emissions area (ZEA), Riley interviewed community leaders to shape the City’s ZEA plan. Riley built upon this effort in 2021 by facilitating a virtual working group of community leaders to identify near-term implementation steps for the ZEA plan. Previously, Riley played a crucial role in implementing the City of Ontario’s Transformative Climate Communities grant by developing and managing a spreadsheet-based invoicing and reporting system for program partners.
RELEVANT EXPERIENCE
• Energy Foundation City of Los Angeles Zero-Emission Area Stakeholder Engagement
• SCAG Mobility Innovations and Pricing in Los Angeles
• Metro Bicycle Education Safety Training Program
• Strategic Growth Council Statewide Sustainable Transportation Equity Project Technical Assistance Provider
EDUCATION
MURP, University of California, Los
Angeles
BS, Environmental Sciences,
University of California, Berkeley
BA, Economics, University of
California, Berkeley
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SECTION 3 | EXPERIENCE AND QUALIFICATIONS
ORGANIZATION CHART & CONTINGENCY PLAN
In the event of necessary and/or unpreventable staffing changes to the team, KOA will notify the City in writing. With approval from the City, we will assign another available and qualified person from one of our six offices to perform the same duties. If the project requires expedition, KOA can supplement the team with additional in-house, qualified staff as support.
PRINCIPAL-IN-CHARGE
/QA-QC MANAGER
Min Zhou, PE
NEEDS ASSESSMENT
ANALYSIS
Frank Barrera, RSP1*
Task Lead
Marisol Gonzalez*
Collision Analysis &
Network Assessment
Eunju Jung
Analysis & Mapping Support
PROJECT MANAGER
Carlos Velásquez, AICP,
LCI*
EXISTING INVENTORY
& ANALYSIS
Jonathan Raspa, AICP
Task Lead
Raquel Jimenez
GIS & Mapping
Aim TD
Traffic Counts
ACTIVE TRANSPORTATION
NETWORK & PROGRAMS
Giuseppe Canzonieri, PE
Task Lead
Walter Okitsu, CE, TE,
PTOE, PTP, RSP2I
Route Selection
Nicolette Seargeant, EIT
Engineering Drawings & Costs
Zachary Popp, RSP1
Funding Management
& Implementation
MASTER PLAN DEVELOPMENT
Michael Nilsson, AICP CTP
Task Lead
Joel Falter
Report QA/QC
Alberto Salgado*
Support
COMMUNITY
ENGAGEMENT
Richard France
Task Lead
Riley O’Brien
Support
Sarai Osorio*
Graphic & Outreach
Support
* Bilingual (Spanish/English)
KOA
Estolano Advisors
Aim TD
LEGEND:
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PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
CHALLENGES AND OPPORTUNITIES
The city’s relatively small size presents unique challenges and opportunities in developing a citywide active
transportation plan. As shown in the map on the next
page, the City has several local activity generators that serve as some of the biggest non-motorized attractors in the city.
For example, the intersection of Slauson Avenue
and Atlantic Boulevard contains several commercial
destinations such as the Food 4 Less grocery story and
other retail attractors. Additionally, the Metro buses
that intersect at that intersection (Metro Local 108
along Slauson Avenue and Metro Local 260 along
Atlantic Avenue) have average peak hour headways of
10-15 minutes. This means that this intersection sees a substantial number of people walking and bicycling to the bus stops.
Person on a bicycle heading to the bus stop on the southeast corner of Slauson Avenue & Atlantic Avenue
Furthermore, the Maywood Riverfront Park, located in the eastern part of the City, also serves as a major attractor for people walking and bicycling as this is the City’s major entry point to the regional Los Angeles River Bikeway.
Finally, there are several schools, small pocket parks, and other facilities that play a major role in attracting nonmotorized users.
Having these major destinations is a major benefit as it provides the City with a healthy proportion of bicycle
users that are more open to utilizing this mode of
transportation to get around. This is further evidenced
APPROACH & UNDERSTANDING
PROJECT UNDERSTANDING
Located within the Gateway Cities sub-region of Los
Angeles County and 8 miles southeast of downtown Los
Angeles, Maywood’s 25,000 residents, and small size,
make it the densest City in the state. The City currently does not have any existing permanent bicycle facilities, which presents a major safety and connectivity problem
for its residents and workforce. On the other hand, the City’s pedestrian network (sidewalks) is relatively well developed, with most streets and commercial corridors
providing facilities for people who walk. Furthermore,
major bus stops, such as those at the intersection of
Slauson Avenue & Atlantic Avenue, provide bus shelters
and other amenities for transit users.
In spite of the infrastructure conditions, the city has historically (and continues) to experience extensive cutthrough vehicle traffic, including both passenger vehicles and large trucks, along major streets such as Atlantic
Boulevard and Slauson Avenue. This leads to a high
propensity of conflicts between people walking, bicycling, and vehicles.
Acknowledging this problem, the City was awarded
funding through Caltrans’ Active Transportation Program (ATP) Cycle 5 funding cycle to develop a comprehensive
Active Transportation Plan that seeks to accomplish
several goals:
• Improve overall motorized and non-motorized
transportation modes – such as, pedestrian, bicycle,
and transit safety throughout the City,
• Provide new network connections and leverage
connections to existing and proposed local and
regional facilities,
• Improve economic vitality by enhancing mobility
and connectivity to the City’s several activity
generators and destinations,
• Identify a set of active transportation facilities
and improvements that can be accurately priced,
prioritized, and submitted for construction funding
and implementation
To further understand the existing citywide context
and develop the appropriate approach, the KOA team
conducted an initial field investigation and collision
assessment to evaluate potential project challenges and solutions that will be leveraged to meet project goals.
SECTION 4 | APPROACH TO SCOPE OF SERVICES
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SECTION 4 | APPROACH TO SCOPE OF SERVICES
by the City’s existing commuting mode split patterns.
Maywood residents and workers, on average, have higher
rates of non-motorized and transit usage when compared
to the County average. For example, according to the 2020 Census, over four percent of workers commute via walking (compared to two percent for LA County) and over six
percent of workers commute via transit (compared to five percent for LA County).
However, the major challenge is that there are no
designated bicycle facilities within Maywood. As the map on the next page illustrates, the only existing bicycle facility near Maywood is the Los Angeles River Bikeway, with entry points at the Maywood Riverfront Park and at Atlantic Boulevard.
Although adjacent cities such as Vernon, Huntington
Park, Bell, and Commerce have developed or are currently underway in developing a bicycle master plan, there has not been any actual implementation of facilities that lead to and from Maywood.
This problem is made worse by the fact that the City of Maywood is in the northern section of the Gateway Cities sub region and is subject to extensive cut-through traffic along its streets. With a population of 25,000 residents, most of the peak hour traffic traversing Atlantic Boulevard and Slauson Avenue (along with other streets), is not
generated by Maywood residents; most of the people
in these vehicles are traveling to other destinations and simply driving through Maywood.
Activity Generators in Maywood. These serve as areas to be targeted as part of the Active Transportation Plan effort.
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SECTION 4 | APPROACH TO SCOPE OF SERVICES
So, the fact that Maywood residents and commuters
have a high tendency to get around via non-motorized
modes, yet there are no existing bicycle facilities within or just outside city limits, and there is extensive cut-through traffic along major thoroughfares has resulted in conflicts between people bicycling and people driving. At the
intersection of Slauson Avenue and Atlantic Boulevard,
people are forced to walk and ride along crowded
sidewalks, or at crosswalk locations that generally have poor visibility (see photo).
To begin solving this issue, the KOA team will utilize an approach that blends research and data, public outreach, and field review to lay the groundwork for developing the Maywood Active Transportation Plan (MATP). In doing
Existing Bicycle Facilities in Maywood
Person on a scooter traveling southbound along Atlantic Avenue
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SECTION 4 | APPROACH TO SCOPE OF SERVICES
so, the KOA team will provide the City with a holistic
perspective that takes into account multiple factors
when recommending countermeasures and facility
improvements.
COLLISION HISTORY
Another challenge the development of the MATP faces is
the spread-out nature of non-motorized-related collisions within the City. As the map illustrates, over the last five years of available collision data (acquired through UC
Berkeley’s Transportation Injury Mapping System), there were 19 total Bicycle -related collisions and 28 pedestrianrelated collisions, centered around distinct hot spots:
• The Atlantic Boulevard corridor
• City’s west side around Pixley Park
• Northern part of the city near Pine Avenue Park
• Pine Avenue and Slauson Avenue Intersection
The KOA team will address this challenge by first assessing collision patterns at these high-density locations and
identifying strategies that can be utilized to address the primary collision causes.
Furthermore, from reviewing the Primary Collision Factors (PCFs) for the citywide bicycle and pedestrian-related
collisions, KOA determined that drivers failing to yield or stop for pedestrians at a crosswalk or intersection
accounted for over half of the pedestrian-related
collisions.
The KOA team will work with the City to address these
issues by conducting further investigation of PCFs at those collision hot spots, identifying the key characteristics of those collisions, and identifying non-motorized facility improvements that are proven to address those factors.
PROJECT APPROACH
KOA understands that this project seeks to not only create, but improve active mobility networks, remove barriers to walking and bicycling, while filling gaps and improving overall quality of life. However, a key aspect to this project is also a comprehensive engagement strategy that will
be culturally sensitive and engage all members of this
neighborhood.
As has been laid out in this proposal, KOA has put
together a comprehensive team and constructed an
approach that will ensure this project meets the high
standards that the City of Maywood deserves.
APPROACH: POSITIONED FOR SUCCESS
KOA’s approach to this project will be one that blends
grassroots community engagement, with quantitative
data, effective planning, and backed by sound engineering judgment that stems from three decades of concept-toconstruction deployments. Our team was put together in a manner that will provide the City of Maywood with a truly comprehensive Active Transportation Plan that will not
only address all elements outlined in the RFP but will also position the City for permanent implementation.
1. Innovative Design
For 30 years, KOA has planned, designed, and
implemented transportation facilities throughout
Southern California. In that time, KOA has become
one of California’s pioneering active transportation
firms having recommended and designed the
first and second cycle-track (Class IV) bicycle
lanes in Southern California. The Broadway and
Third Street cycle track facilities in Long Beach
and the Rosemead Boulevard cycle track facility in
Temple City still serve as models for how cities can
successfully construct innovative bicycle paths in
their jurisdictions.
Our team is confident working within local,
state, and federal guidelines to deliver creative
demonstration projects that can be adapted to
meet commercial or residential contexts, while
considering community needs.
2. Focus on Implementation
The KOA team brings unparalleled expertise
in planning, engineering design, and project
construction and implementation. Having a 30-
year history in the region, we know what it takes to
get projects designed and built. We will bring this
level of commitment to this project. As an example,
the LADOT Little Street demonstration project,
where KOA conducted engagement, provided
preliminary design, is now constructed (https://
youtu.be/R0FCV9S3-Gs) as a permanent facility, all
in three years. This happened due to KOA’s intimate
work with LADOT, which led to comprehensive
community input and our team’s readily approved
design plans and construction support.
KOA will bring this level of effort to this project and will position the City for implementation.
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Pedestrian-related collision heat map in Maywood, between 2017-2021 Bicycle-related collision heat map in Maywood, between 2017-2021 A-43
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3. First Last Mile and Transit Connectivity
A critical element to this project will be improving
connections to mass transit. As mentioned earlier,
one of the project area’s greatest assets is its
existing networks and proximity to high-quality bus
transit at the intersection of Atlantic Avenue and
Slauson Avenue.
Our team will explore improving first mile/last
mile connections from neighborhoods to these
and other major bus stops in the city. During our
active transportation network selection process, our
team will prioritize connections to mass transit and
explore eliminating barriers and facilitating bicycle,
pedestrian, and even shuttle, or micro-transit
connections to the stations.
Furthermore, our team will explore innovative transit
options, such as micro-transit and demand-based
services.
Bus Stop at Maywood Avenue & Slauson Avenue in the western section of Maywood. Transit rider unmounted his bicycle from the Metro Local 108 bus traveling westbound on Slauson
Avenue
4. Community-Based
For this project to be truly representative of the
community and its needs, our team has included
Estolano Advisors (EA) as part of our team. EA has
led numerous engagement efforts on transportation
projects throughout the state that have focused
on engaging largely disadvantaged, communities
of color. For this project, EA and KOA have already
reached out to potential grassroots partners such as
the Southeast Los Angeles Collaborative and People
for Mobility Justice (PMJ). Both organizations bring
a wealth of grassroots engagement experience in
Southeast Los Angeles County. With EA managing
the engagement component and in partnering with
potentially both organizations, it will ensure that our team builds on current relationships with influential
neighbors and organizations within the project area
to elevate community concerns and needs.
With a focus on equitable engagement that is
grounded on grassroots approaches, the EA and
KOA team will work together to ensure that the
MATP is innovative, yet effective.
Tying the entire project approach together is our
proposed project workflow process (shown on the
following page). Led by Carlos Velásquez, KOA’s proposed project manager, the project will be managed efficiently and effectively to ensure project completion and success.
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Proposed project workflow for Maywood Active Transportation Plan A-45
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WORK PLAN
TASK 1: PROJECT COORDINATION AND
MEETINGS
1.1 PROJECT KICK-OFF MEETING
Upon authorization to proceed, the KOA team will
organize and lead a kick-off meeting with the City Project Manager to initiate the project. This meeting serves as step one for the formal development of the Maywood
Active Transportation Plan (MATP). The goal of the kickoff meeting will be to:
• Review project goals and objectives,
• Review scope of services,
• Confirm project and meeting schedules,
• Verification of approval process,
• Collect available relevant documents and
information,
• Establish staff communication and coordination
protocol
Through the discussion of project goals, objectives,
schedule, and responsibilities, the kickoff meeting will establish an understanding of expectations and a path
towards successful project execution.
We will discuss project scope and schedule, as well as the vision and goals for the project. In advance of the kickoff meeting, the KOA team will prepare and circulate a draft agenda and incorporate any feedback/comments. KOA
will also prepare a Data Needs Request Memorandum
(see sample on the following page) that lists major items needed to advance the project. These include GIS data
and key planning documents for background review,
list of key stakeholders, capital improvement projects
list and plans, and the development of any other active transportation policies or campaigns led by or involving the City. After the kickoff meeting, key action items will be identified, and the project schedule will be revised (if needed).
The meeting will also include discussion on Project
characteristics of existing facilities, potential project issues, and the identification of key project corridors and locations. Engagement methods and strategy will also be discussed.
KOA will provide meeting notes detailing major decisions and action items resulting from the kickoff meeting within one week.
1.2 MONTHLY REPORTING AND INVOICES
KOA will develop and submit complete monthly invoice
packages to the City in a timely manner. KOA has provided services to other jurisdictions on similar projects and is familiar with general requirements. KOA staff will
coordinate with City on preferred monthly invoicing and reporting methods.
KOA will also develop monthly written status reports
detailing work to date completed on the project and
include budget tracking and progress toward deliverable completion to keep the City updated and informed. The
consultant will develop and submit monthly progress and performance reports detailing work completed for each
invoice.
1.3 REGULAR PROJECT MANAGEMENT
MEETINGS
As part of the KOA team’s project management plan,
Carlos Velásquez, the project manager, will coordinate
closely with the key stakeholders including City staff, and community-based organizations (as needed) to ensure
project goals are being accomplished in a timely manner and to the City’s satisfaction.
This will be accomplished by having the KOA team meet
(or conduct conference calls) with the City team on a
monthly or as needed basis. KOA staff will draft agendas and schedule the meetings so that there is constant
communication between team members, ensuring project
goals and deliverables are met and issues are resolved. In KOA’s experience, steady communication between the City and the consultant team will reduce misinterpretation and potential mistakes.
1.4 PROJECT CLOSEOUT AND DEBRIEF (VALUE
ADDED TASK)
In KOA’s experience, our team has found immense value
in revisiting the project tasks and formally closing out the project upon its completion. This allows the Client and contractor to discuss challenges, highlights, and make
needed adjustments for future projects.
Although outside of the RFP scope, at the end of the
project, the KOA team will hold a debrief meeting with the City team to discuss the results of the MATP. Prior to the meeting, KOA will develop a discussion framework to note project successes, challenges, lessons learned, and ideas for the next steps of the project. Key questions will be distributed at least one week prior to the meetings to help A-46
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Data Needs Memo, developed by KOA Staff to streamline data-collection process A-47
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participants prepare comments. At the debrief meeting,
we will document the discussion of lessons learned and
next steps. Following the meeting, KOA will draft a Final Closeout Report for the City, to include work completed and the processes used, final performance/progress, final financial status, lessons learned and challenges to address.
The goal of the Final Closeout Report will be to provide evaluation, documentation, and analysis of the project.
DELIVERABLES
Project kick-off meeting agenda, project timeline and
schedule, task checklist, participant list, and meeting notes/minutes. Monthly invoice packages, monthly
reports, final project debrief meeting, and final closeout report. Set up project status meetings, agendas, and
notes/minutes. KOA will maintain ongoing coordination
with the City team and stakeholders.
TASK 2: COMMUNITY ENGAGEMENT
2.1 OUTREACH AND ENGAGEMENT PLAN
The KOA team, led by EA, will develop an Outreach and
Engagement Plan (OEP) for the project which will outline:
Engagement goals, identify key stakeholders, discuss
strategies to engage the public, local organizations, and other entities. The OEP will also include digital/online engagement methods that can be utilized for this plan,
if traditional, face-to-face engagement options are not possible due to public health concerns (i.e.: COVID-19).
The OEP will also discuss the various methods of
engagement, such as intercept workshops/surveys,
and e-audit tools, development of the core teams,
presentations to community groups, parent focus
groups, school walk audits, community-wide meetings,
and digital/media strategies (i.e.: social media, press releases, etc.), among others. The OEP will also include a draft engagement schedule and an approach to how
stakeholders will be engaged. The OEP will also include suggestions on project branding (logo) and a cohesive
color scheme to ensure that the project is recognizable to local stakeholders.
Developing a brand will be critical to ensuring that
stakeholders recognize the project and events tied to
its development. KOA will work with the City to develop a tailored project brand to ensure utmost project
recognition.
Furthermore, draft surveys, flyers, and other general
information documents will be included as samples for
what could be developed for the MATP. The materials will be translated by KOA’s in-house Spanish speakers and
translators. KOA has extensive experience in developing tailored Community Engagement Plans for active
transportation projects. In those plans, KOA worked to
blend traditional outreach methods with cutting edge,
modern outreach mechanisms such as online surveys,
real-time voting and interaction at meetings, and meeting streaming services.
Furthermore, the KOA/EA team has set aside budget to
engage one or more community-based organizations
that will assist with engaging community members.
KOA/EA has already reached out to the Southeast Los
Angeles Collaborative and People for Mobility Justice,
two local organizations with deep roots in Southeast Los Angeles County. Members of these organizations will
help disseminate information, bring people to community meetings, and provide strategic input on maximizing
community input.
2.2 ADVISORY COMMITTEE, COUNCIL, AND
COMMISSION MEETINGS
ADVISORY COMMITTEE
To engage residents, businesses, community
organizations, and other stakeholders in developing
a community-driven project, the KOA/EA team will
convene an Advisory Committee. Including a wide range
of stakeholders in the Advisory Committee is crucial for the success of the event. To maximize opportunities for KOA-Developed Project Logos and Branding Colors
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community participation in the Advisory Committee
meetings, these meetings will be held in the evenings or on weekends. Meetings will be held in person if physical distancing requirements are not in place.
However, anticipating physical distancing requirements
will be in place for a large portion of 2022/2023, the KOA team is prepared to hold remote/virtual AC meetings.
Participants will be able to join by video/ online or phone.
To ensure all members will be able to participate fully in the discussions without requiring broadband access,
presentation materials and maps will be provided in
advance of the meetings. The KOA team anticipates
facilitating three (3) Advisory Committee meetings
covering the following topics:
AC MEETING #1 – GOALS, OBJECTIVES, AND VISION
• Maywood Active Transportation Plan introductory
presentation.
• Site visit and walk through of project area. If in
person, the group will conduct a site visit together.
If virtual/remote, the KOA team will prepare a virtual
site walk through. Annotated photos and maps will
be provided in advance for community members
who are joining via phone.
• Discuss and identify project goals, objectives
and vision. Building off project goals, the group
will develop a list of goals and objectives with an
emphasis on supporting community visions for
active transportation and the neighborhood’s plans.
• Identify challenges and opportunities for the project area and the project itself.
• Identify key stakeholders who are not currently part
of the AC that should be included or coordinated
with.
• Determine roles and responsibilities. The roles of
the various AC members will be discussed. Points of
contact for future tasks will be identified.
AC MEETING #2 – EXISTING CONDITIONS REVIEW,
ENGAGEMENT, NEIGHBORHOOD CONDITIONS,
VISIONING
• Confirm project goals and objectives determined
during AC Meeting #1
• Review existing conditions and any data analysis
conducted
• Begin visioning process to determine neighborhood
goals and network development
• Agree on an overall vision and potential networks
and project types
AC MEETING #3 – REVIEW PROPOSED NETWORKS
AND IMPROVEMENTS
• Revisit visioning process as discussed in AC Meeting
#2
• Review and assess proposed treatments as laid out
by the City and KOA team
• Confirm elements and/or seek more clarification and
review
COUNCIL AND COMMISSION MEETINGS
The KOA team is prepared to work with City staff to
prepare and deliver presentations to the City Council and Planning Commission throughout the life of the project.
One benefit that KOA brings to this project is being
located approximately ten minutes away from the City.
As such, our team can easily and conveniently attend
meetings at City Hall and present project updates.
2.3 COMMUNITY WORKSHOPS (5)
In collaboration with the team, develop meeting formats to achieve the needed meeting outcomes. It is understood that community meetings shall be interactive and iterative in nature with the KOA team suggesting formats to
accommodate an exchange of ideas based on meeting
objectives leading to consensus/broad agreement.
Formats may consist of town-halls, open house, small
group discussions, or “pop-ups” that could be held at
high-traffic community festivals to obtain input from
under-represented community members or families and
individuals that may not be able to attend or interested in attending community workshops.
The KOA team conducting bilingual engagement in the City of Commerce for the Bicycle and Pedestrian Plan
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As laid out in the OEP, the KOA team will develop a
master meeting schedule that correlates all the public
engagement activities.
The KOA team will develop meeting logistics in support
of the various meetings, including coordination of
meeting times and locations, organization of facility
details (including audio-visual equipment and insurance, if applicable), meeting setup and breakdown, photography
and refreshments.
To market the meetings, notices and meeting notifications, e-blasts, handouts, sign-in sheets, comment cards and
directional signage will be developed by the KOA team.
The meeting notices shall be distributed at public counters at City Hall, libraries, the Chamber of Commerce, schools, churches, and businesses. Social media and e-blasts will also be utilized to market Project meetings and events.
2.4 ONLINE SURVEY, WEBPAGE, AND SOCIAL
MEDIA (VIRTUAL ENGAGEMENT)
ONLINE SURVEY
The KOA team will draft a Needs Assessment Survey
to collect input from City residents and stakeholders
regarding pedestrian infrastructure issues and needs
throughout Maywood. KOA will work with the City to
draft the bilingual (English and Spanish) survey in both electronic and hard copies for distribution.
Upon approval by the City, KOA will work with EA to
distribute a minimum of 100 surveys to Maywood
residents. The distribution will be based on several factors, mainly leveraging an existing stakeholder list developed by EA in coordination with the City. The stakeholder list will include community-based organizations, schools, civic and fraternal organizations, and other groups that are
active within the City. Targeting such groups will be critical as their active networks will allow for a higher possibility of responses. An Action Timetable will be developed by
the KOA team to strategize survey distribution and ensure success.
Although the preferred electronic method for survey
distribution will ultimately be up to the City, KOA has experienced substantial success utilizing Typeform for
electronic surveys, as it allows for more question types and allows for adaptive question formation based on
responses.
Bilingual Typeform online survey KOA developed for the City of South Gate
During the entire survey-collection process, KOA staff
will enter survey responses and provide an overall survey summary to the City. KOA will prepare graphics and tables to summarize the response.
WEBPAGE AND SOCIAL MEDIA PROGRAM
The KOA team will work with the City’s webmaster to
create a webpage to be added to the City’s website.
We will provide the design (consistent with the City’s
images), and text in English and Spanish. The webpage
will be updated frequently by the KOA/EA team to ensure that elements are up to date. The KOA/EA team will also provide the City with content to share via its social media channels.
DELIVERABLES
Prepare Outreach and Engagement Plan, Put together
advisory committee and prepare presentations to City
Council and Planning Commission, Attend up to five (5)
outreach events and prepare all logistical needs for each meeting, put together a virtual engagement strategy,
laying out social media and website elements, in addition to an online survey. KOA will prepare an Event Summary
Memo and a Virtual Engagement Memo.
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TASK 3: INVENTORY AND ANALYSIS
3.1 DOCUMENT AND POLICY REVIEW
For the Plan to be both an effective policy document and a guide for implementing projects, KOA will take a holistic view of how programs, practices, and policies related to walking operate within the City and nearby communities.
The initial step in assessing the current state of the City’s bicycle programs and network is to review all available planning documents and regulatory frameworks to
establish an understanding of the policies and priorities.
KOA will review City planning document such as the
General Plan, Circulation Element, zoning code, and
other City-specific documents and other recent traffic or mobility studies affecting the study area.
The City of Maywood does not exist on an island and
is centrally located in the Gateway Cities’ regional
transportation and network. As such, KOA will also
conduct extensive research of current relevant documents for nearby jurisdictions that include their circulation elements and any existing or in-progress active
transportation plans.
In addition to city-specific transportation plans and nearby jurisdiction plans, the KOA team will review regional plans, such as SCAG’s Regional Transportation Plan, the Gateway Cities Strategic Transportation Plan, in addition to ongoing environmental studies for large projects, such as those for the I-710 Expansion project environmental impact report.
Upon review of these documents, KOA will provide
recommendations of where any amendments are needed
to facility pedestrian facility development and pedestrianencouragement campaigns.
3.2 DATA COLLECTION
To establish a project baseline, KOA will collect various types of Project data, including:
• Bicycle, Pedestrian, and Traffic Counts
• Transit Data
• Collision Data
TRAFFIC COUNTS
To ensure counts are collected as accurately and efficiently as possible, the KOA team will contract with a professional counting company to collect bicycle/pedestrian counts at 15 strategic locations/intersections. The locations would be recommended by the KOA team and approved the City.
Upon receipt of the data, the KOA team will summarize
the data and provide the City with documentation on the results, both in table and map form. These numbers will then be used to determine existing demand and project
future demand because of project-related improvements
and proposed facilities.
To better assess modal conflicts, KOA also recommends
that traffic counts be collected at those same locations. By having the traffic counts, the KOA team will also be able to analyze existing traffic operations to establish baseline traffic conditions. Those counts will then be used to better understand how any bicycle-related facility improvements will affect traffic operations at those locations. This subtask will add immense value to the existing conditions and
proposed facility analysis as it will allow the team to assess the overall feasibility of pedestrian-related improvements.
KOA’s staff will prepare a baseline Level-of-Service analysis and will also assess bicycle conditions by preparing a
Level of Traffic Stress (LTS) analysis, where conditions faced by bicyclists will be quantified and measured to
establish baseline conditions.
TRANSIT DATA (VALUE ADDED)
KOA will work with Metro to collect bus stop and bus
route information. Metro’s transit data is readily available via its Developer webpage.
In addition to acquiring stop and route information, the KOA team will also collect ridership data (boarding and alighting) to assess existing transit demand at bus stops throughout the City. This additional task will be critical for the KOA team to identify high activity locations
and utilize that as a factor in prioritizing bicycle-facility improvements. Upon collection of this data, the KOA team will document existing transit demand with use of figures and graphs.
COLLISION DATA
The KOA team is well-versed in all types of collision
data analysis. Having worked on numerous Active
Transportation and Local Roadway Safety Plan projects,
the KOA team is familiar in the required data search,
analysis, and methods of addressing safety needs within the City.
Having conducted a preliminary pedestrian-related
collision analysis, the KOA team will further coordinate with the City to collect and review the most up-to-date collision data available in the last five years from the Statewide Integrated Traffic Records System (SWITRS)
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and develop the necessary graphics, tables, and figures to summarize collision characteristics. Upon collection of this data, KOA will then conduct an in-depth analysis to identify those collision factors and select the most appropriate countermeasures (Tasks 4 and 5).
3.3 EXISTING CONDITIONS
FIELD ASSESSMENT
For this task, KOA’s team of in-house planners and
engineers would conduct a visual assessment of select
representative locations to collect roadway and bicycle facility measurements, street configurations, parking lanes, and the presence of bicycle facilities. KOA staff will also inventory pedestrian detection at signalized intersections and assess their availability, condition, and any other pedestrian amenities such as lighting, seating, ramp
conditions.
At these select locations, KOA staff will also observe
pedestrian and motorist behavior, user demographics,
and their proximity and quality of access to community
destinations and transit facilities.
KOA collect this information in a systematic way to
categorize the collected data for those locations. A
classification method, as decided by the City, can be
developed to document the type of facility, its condition, and need for improvement. This will assist the KOA team in prioritizing pedestrian-related improvements.
LAND USE AND DEMOGRAPHIC INFORMATION
The KOA team will augment the field data by collecting
various types of data, including information on existing and proposed land uses. Furthermore, our team will
collect demographic and socio-economic information.
This will lay out the baseline conditions from which the MATP will be founded on. A series of GIS-based maps
will be prepared to effectively summarize the collected information. The maps will be presented to the City and at the second Advisory Committee meeting.
3.4 EXISTING CONDITIONS REPORT
Based on the findings from the previous subtasks under
Task 3, the KOA team will prepare an Existing Conditions Report. The report will be prepared in memo format and
will include documentation of traffic counts, collision information, field assessment, transit information, land use data, and demographic and socioeconomic information. It will also include a series of GIS maps.
DELIVERABLES
Review of relevant plans and studies, Active Transportation Counts at 15 locations, Existing conditions, maps, and
Existing Conditions Report.
TASK 4: NEEDS ASSESSMENT
4.1 NEEDS ASSESSMENT
Based on the elements in Tasks 2 and Task 3, the KOA
team will conduct a needs assessment analysis. The
analysis will document all the data variables that were collected as part of those two tasks to assess the nonmotorized needs in the City. As mentioned in Task 3, the KOA team will conduct various analyses to assess
conditions in Maywood. This includes:
• Level of Service Analysis on various roadways and
intersections to understand baseline conditions.
Proposed network treatments will be compared to
existing traffic conditions on areas where data was
collected.
• Level of Traffic Stress (LTS) analysis to assess
conditions for people on bicycles and determine
baseline conditions
Transit utilization map, by bus stop, prepared by KOA for the City of Bell Gardens
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• Level of Comfort Analysis (LOC) to determine
sidewalk and intersection level of comfort for people
walking
• Collision Hot Spot Analysis which will determine
types of collisions and propensity of occurrence
along major intersections and roadways
• Activity Generator Assessment to determine
where people are traveling to determine what the
infrastructure needs are in those locations
The Needs Assessment will be conducted in close
coordination with City staff and elements can be added to paint a full picture of condition in Maywood.
4.2 NEEDS ASSESSMENT REPORT
To document the various analyses in Task 4.1, the KOA
team will prepare a Needs Assessment Report. The report will include a determination of the primary considerations that will be taken into account when developing the MATP and network recommendations.
DELIVERABLES
Needs Assessment Analysis and Needs Assessment Report
South El Monte Median Household Income Map, prepared by KOA for an Existing Conditions Report as part of the Rush Street Corridor Enhancement Project
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TASK 5: ACTIVE TRANSPORTATION NETWORK
AND PROGRAMS
5.1 RECOMMENDED NETWORK AND PROGRAMS
Upon review of traffic count data, existing bicycle facilities and their conditions, and the results of the needs survey, in addition input received under Task 2, the KOA team will provide recommendations identifying the appropriate
path of bicycle facilities for given streets, based on facility type, street characteristics, and nearby generators.
KOA will also provide recommendations on pedestrian
improvements with an emphasis on connections to transit and improving safety.
INTRACITY NETWORK
The KOA team will also assess network options and paths to destinations within the City. Activity generators such as schools, parks, commercial districts, and other job centers will be assessed first for the development of pedestrian facilities and improved connections.
INTERCITY NETWORK
Upon making connectivity recommendations for areas
within the City, the KOA staff will then review pedestrian access networks to activity generators outside of the
City. Destinations such as the Los Angeles River as well as adjacent destinations such commercial and job centers in Commerce, Bell, Vernon, and Huntington are some examples of areas that are accessible to Maywood’s residents.
TRAFFIC REVIEW AND FIELD ASSESSMENT
Once draft network facilities are agreed upon with
the City, the KOA team will conduct a field review of a select number of the proposed new or upgraded facility
locations to ensure effectiveness and assess how any
improvements in these locations will improve the nonmotorized experience.
KOA staff will also prepare updated Level of Service (LOS), LTS, and LOC analyses to determine how the proposed
facilities will affect vehicle operations along those 15 analyzed locations, as well as improve the conditions for non-motorized users.
ENGINEERING DESIGN GUIDANCE, CONCEPTUAL
DESIGN, AND COST ESTIMATES
KOA’s in-house engineering staff has extensive experience in proposing and designing bicycle and pedestrian
facilities throughout Southern California. For this project, the KOA engineering team will work with the City and
provide them with design guidance on Class I, Class II, Class III, and Class IV bicycle facilities; guidance will also be provided regarding pedestrian/sidewalk facilities and curb ramps.
Furthermore, for specifically difficult locations, the
KOA engineering team will also develop up to five
(5) conceptual design plans to assess feasibility and
determine best alignment options. This strategy has
served many of our clients well as these can be included with any grant applications and provide an effective
mechanism to acquire funding for implementation. The
City of Maywood can expect similar drawings at complex
locations to illustrate how bicycle and pedestrian facilities can be accommodated properly.
WAYFINDING CONCEPTUAL SIGNAGE (VALUE
ADDED)
KOA’s design staff will develop schematics of conceptual plans for wayfinding signage that will support the MATP.
The MATP document will include a sub-section on
wayfinding as well as sample design exhibits for public parking signs, directional signage of city amenities,
pedestrian, bicycling, and hiking trail signs. This will be provided as a way for the City to conduct a full Wayfinding Plan in the future.
SAFETY AND ENCOURAGEMENT PROGRAM
RECOMMENDATIONS
As part of the network infrastructure recommendations,
our team will also provide the City with a set of
educational program recommendations. The purpose of
these will be to change the culture of safety in Maywood to one that values respect of non-motorized users and
embraces active transportation. KOA will provide best
practice recommendations for programs that can be
implemented in schools, community centers, and other
community-serving facilities.
5.2 PRIORITIZATION
After identifying bicycle and pedestrian facilities and conducting the appropriate feasibility analyses and field assessment, the KOA team will meet with the City to
review recommendations and the best way to prioritize
those improvements for implementation. The KOA
team will propose prioritization criteria that will include closure of critical gaps, cost-effectiveness, and local/ political community support, and so forth. KOA will work with the City to rank the importance of each item in the prioritization criteria and work to select the highestranking improvements.
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53 CITY OF MAYWOOD
PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 4 | APPROACH TO SCOPE OF SERVICES
5.3 IMPLEMENTATION PLAN
FUNDING SOURCES
KOA will prepare a memo that identifies funding
source opportunities, which will cover not just active
transportation facility development and implementation, but also for urban greening, trail development, and
recreational opportunities. KOA will develop a list of
all relevant funding sources, anticipated funding cycle timeline, and minimum requirements, such as local match.
KOA will then match projects that are of highest priority with the most appropriate funding sources. We will lay out recommendations on which projects should be paired with a specific funding source.
Infographics will also be developed as part of this project to provide the City with easy-to-use resources as they get ready to submit for funding.
COST ESTIMATES
The KOA engineering team will also prepare itemized
pedestrian-level cost estimates for pedestrian and bicycle facilities and associated amenities. These estimates will be based on industry standard methodologies that will be
tailored to these facilities.
IMPLEMENTATION PLAN
Upon considering project prioritization, cost estimates, and funding opportunities, the KOA team will prepare an implementation plan which will lay out the appropriate
timing of the various projects included as part of the
MATP. In past projects, KOA has categorized proposed
improvements in citywide plans by corridors. For example, for this project, bicycle and pedestrian treatments along Slauson Avenue or Heliotrope Avenue can be combined
and categorized as a standalone corridor project. In doing so, it will make it easier for the City to pursue funds as part of a singular corridor project. Furthermore, it will allow for a phased implementation program that can be completed
KOA prepared this conceptual engineering plan for LADOT at a complex location to better visualize recommendation components and assess feasibility.
A-55
54 CITY OF MAYWOOD
PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 4 | APPROACH TO SCOPE OF SERVICES
Cost estimates prepared for the City of Bell Gardens Complete Streets Plan.
Project Prioritization strategy developed for the City of Bell Gardens Complete Streets Plan.
A-56
55 CITY OF MAYWOOD
PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 4 | APPROACH TO SCOPE OF SERVICES
Grant-Ready Funding Infographic prepared by KOA for the City of LA as part of an ATP Grant Application A-57
56 CITY OF MAYWOOD
PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 4 | APPROACH TO SCOPE OF SERVICES
over a set of years.
The KOA team will work with the City staff to lay out the implementation strategy that best meets the financial and capital improvement capacity that the City has. In doing so, the implementation plan will be tailored to the City to ensure it accurately meets its needs.
GENERAL PLAN COMPLIANCE
As part of the project-development process, KOA will
work with the City to implement recommendations from
the MATP that require updates to the City’s General Plan document.
DELIVERABLES
Recommended MATP projects, recommended programs
list, prioritization analysis, implementation plan, including cost estimates, engineering drawings, and general plan
compliance.
TASK 6: ACTIVE TRANSPORTATION PLAN
6.1 ADMINISTRATIVE DRAFT PLAN
The KOA team will prepare a draft plan that will be
presented for comment by City staff. The draft plan will document all components as laid out in Tasks 2-5, and
include the following chapters/components:
• Existing Plan and Review
• Demographics of Walking and Biking
• Pedestrian and Bicycle Crash Data
• Regional Pedestrian and Bicycle Network Update, as
appropriate
• Available Funding Report
• Health and Active Transportation Snapshot
• Benefits of Active Transportation Report
• An Americans with Disabilities Act (ADA)
Transportation Infrastructure chapter. (This is not
to create a transition plan but to highlight issues,
requirements, and opportunities for local and
regional cooperation.)
• A Pedestrian Plan chapter identifying and
prioritizing pedestrian needs including multi-use
recreational trails.
• A Bicycle Facilities chapter that updates and focuses on new route priorities given the competitive
requirements of the Active Transportation Program.
• A Safe Routes to School chapter.
• A chapter defining performance measures and the
top ten (or fewer) priority unfunded projects that
address the Active Transportation Program.
6.2 DRAFT PLAN
KOA will receive comments on the first version of the
MATP and will incorporate all comments received. The
Draft Plan under this subtask will then be presented for final comment and feedback from the City, Caltrans, City Council, Planning Commission and the community atlarge. KOA will be prepared to present at both Planning and Transportation Commissions.
6.3 FINAL PLAN
Based on comments on the Draft Plan, a Final MATP will
be developed and made publicly available.
6.4 PLAN ADOPTION
The final MATP will be presented to City Council for
adoption.
DELIVERABLES
Administrative Draft Plan, Draft Plan with presentations to Planning Commission and Transportation Commission;
Final Plan and presentation to City Council for adoption.
TASK 7: FISCAL MANAGEMENT
(No Anticipated Tasks for KOA Team)
A-58
57 CITY OF MAYWOOD
PROPOSAL TO PREPARE MAYWOOD ACTIVE TRANSPORTATION PLAN
SECTION 4 | APPROACH TO SCOPE OF SERVICES | DETAILED PROJECT SCHEDULE
DETAILED PROJECT SCHEDULE
A-59
www.koacorp.com
LOS ANGELES | CORPORATE OFFICE
1100 Corporate Center Drive, Suite 201
Monterey Park, CA 91754
(323) 260-4703
ORANGE COUNTY OFFICE
2141 W. Orangewood Avenue
Orange, CA 92868
(714) 573-0317
INLAND EMPIRE OFFICE
3190 Shelby Street, Bldg C.
Ontario, CA 91764
(909) 890-9693
SAN DIEGO OFFICE
5095 Murphy Canyon Road, Suite 330
San Diego, CA 92123
(619) 683-2933
COACHELLA VALLEY OFFICE
78-405 Via Caliente
La Quinta, CA 92253
(760) 694-1716
WESTSIDE OFFICE
300 Corporate Pointe, Suite 470
Culver City, CA 90230
(310) 473-6508
USA
NOV 2021-NOV 2022
MC21117
A-60
B-1
EXHIBIT B
COMPENSATION
PROPOSAL
PREPARE
MAYWOOD ACTIVE
TRANSPORTATION PLAN
CITY OF MAYWOOD
JULY 27, 2022
COST PROPOSAL
B-2
Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed
Consultant
Project No. Contract No. N/A Date 7/27/2022
DIRECT LABOR
Hours Actual Hourly Rate
4 $107.10
162 $70.00
24 $72.12
16 $74.20
28 $87.50
24 $53.00
Senior Associate Planner Jonathan Raspa 68 $50.96
Senior Associate Engineer 0 $48.08
Associate Planner 796 $37.00
Associate Engineer 72 $36.00
LABOR COSTS
a) Subtotal Direct Labor Costs $ 53,917.76
b) Anticipated Salary Increases (see page 2 for calculation) $3,504.65 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 57,422.41
INDIRECT COSTS
d) Fringe Benefits Rate: 41.85% e) Total Fringe Benefits [(c) x (d)] $ 24,031.28 f) Overhead Rate: 29.19% g) Overhead [(c) x (f)] $16,761.60 h) General and Administrative Rate: 69.88% i) Gen & Admin [(c) x (h)] $40,126.78 j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 80,919.67
FEE (Profit)
Rate: 10.00% k) TOTAL FIXED PROFIT [[(c) + (j)] x Fee Rate %] $ 13,834.21 CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZED (Add additional pages if necessary) Quantity Unit Unit Cost
1 - -
1 - -
l) TOTAL OTHER DIRECT COSTS
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) m) TOTAL SUBCONSULTANTS' COSTS
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTATNS [(l) + (m) ] TOTAL COST [(c) + (j) + (k) + (n)]
NOTES:
• Anticipated salary increases calculation (page 2) must accompany.
Glenn Evangelista
Varies
$ -
$ 450.00
$ 5,500.00
$ 2,450.00
$ 1,272.00
$ 3,465.28
$ 2,592.00
$ 71,821.86
$ 223,998.15
Estolano Advisors $ 65,871.86
$ 5,950.00
• The cost proposal format shall not be amended. Indirect cost rates should be based on consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.
Subconsultant 1:
Subconsultant 2:
Giuseppe Canzonieri
Mileage
Traffic Counts
Total
Subconsultant 3:
Subconsultant 4:
$ 65,871.86
• Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be markedwith two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.
Project Manager
Senior Planner
Description
$ 11,340.00
$ 1,730.88
Carlos Velasquez
Michael Nilsson
Senior Engineer $ 1,187.20
Senior Principal Engineer
Senior Principal Planner
Walter Okitsu
$ 29,452.00
Joel Falter
Varies
Principal-In-Charge Min Zhou $ 428.40
Exhibit 10-H1 Cost Proposal
Actual Cost-Plus-Fixed Fee or Lump Sum (Firm Fixed Price) contracts (Design, Engineering and Environmental Studies)
Classification/Title Name Total
N/A
KOA Corporation
Prime Consultant Subconsultants
January 2020
B-3
Local Assistance Procedures Manual EXHBIT 10-H1
Cost Proposal
Consultant Contract No. N/A Date 7/27/2022
1. Calculate average hourly rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor
Subtotal per
Cost Proposal
Total Hours
per Cost
Proposal
Avg Hourly
Rate
1 Year Contract
Duration
$ 53,917.76 / 1194 = $45.16 Year 1 Avg Hourly Rate
Avg Hourly
Rate
Proposed
Escalation
Year 1 $45.16 + 6.5% = $48.09 Year 2 Avg Hourly Rate
Year 2 $48.09 + = $48.09 Year 3 Avg Hourly Rate
Year 3 $48.09 + = $48.09 Year 4 Avg Hourly Rate
Year 4 $48.09 + = $48.09 Year 5 Avg Hourly Rate
Estimated %
Completed Each
Year
Total Hours
per Cost
Proposal
Total Hours
per Year
Year 1 100.00% * 1194 = 1194 Estimated Hours Year 1
Year 2 * 1194 = 0 Estimated Hours Year 2
Year 3 * 1194 = 0 Estimated Hours Year 3
Year 4 * 1194 = 0 Estimated Hours Year 4
Total 100% Total = 1194
Avg Hourly
Rate
Estimated
Hours
(calculated above) (calculated above)
Year 1 $48.09 * 1194 = $57,422.41 Estimated Hours Year 1 Year 2 $48.09 * 0 = $0.00 Estimated Hours Year 2
Year 3 $48.09 * 0 = $0.00 Estimated Hours Year 3
Year 4 $48.09 * 0 = $0.00 Estimated Hours Year 4
= $57,422.41
= $53,917.76
= $3,504.65 Transfer to Page 1
NOTES:
• This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted • Calculations for anticipated salary escalation must be provided. • An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology.) • This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.
3. Calculate estimated hours per year (Multiply estimate % each year by total hours)
4. Calculate Total Costs including Escalation (multiply average hourly rate by the number of hours) Total Direct Labor Cost with Escalation
Direct Labor Subtotal before escalation
Cost
Per Year
2. Calculate hourly rate for all years (Increase the Average hourly rate for a year by proposed escalation %) Estimated total of Direct Labor Salary Increase
Exhibit 10-H1 Cost Proposal
Actual Cost-Plus-Fixed Fee or Lump Sum (Firm Fixed Price) contracts (Calculations for Anticipated Salary Increases)
KOA Corporation
January 2020
B-4
B-5
Maywood Active Transportation Plan - KOA Team Budget, By Task (7/27/2022) PRINCIPAL-INCHARGEPROJECT
MANAGER
SENIOR
PLANNER
SENIOR
ENGINEER
SENIOR
PRINCIPAL
ENGINEER
SENIOR
PRINCIPAL
PLANNER
SENIOR
ASSOCIATE
PLANNER
SENIOR
ASSOCIATE
ENGINEER
ASSOCIATE
PLANNER
ASSOCIATE
ENGINEER
$302.28 $197.57 $203.55 $209.42 $246.96 $149.59 $143.83 $135.70 $104.43 $101.61 Task 1: Project Coordination and Meetings
1.1 Kick-Off Meeting 2 4 6 $50.00 $862.84 $4,997.00 $5,859.84
1.2 Monthly Reporting and Invoicing 8 8 $1,580.53 $1,580.53
1.3 Regular Project Management Meetings 16 12 28 $100.00 $4,514.20 $4,514.20
1.4 Project Closeout and Debriefing 2 4 6 $812.84 $812.84 Task Subtotal 0 28 0 0 0 0 0 0 20 0 48 $150.00 $7,770.42 $4,997.00 $12,767.42 Task 2: Community Engagement
2.1 Outreach and Engagement Plan 2 4 4 16 26 $3,879.87 $8,328.34 $12,208.21
2.2 Advisory Committee, Council, and Commission Meetings 16 32 $100.00 $6,602.76 $8,328.33 $14,931.09
2.3 Community Workshops (5) 24 48 $100.00 $9,854.14 $31,725.69 $41,579.83
2.4 Online Survey, Webpage, and Social Media Program 4 32 36 $50.00 $4,181.96 $10,271.61 $14,453.57 Task Subtotal 2 48 4 0 0 0 0 0 128 0 62 $250.00 $24,518.72 $58,653.97 $83,172.69 Task 3: Inventory and Analysis
3.1 Document and Policy Review 2 40 42 $4,572.25 $4,572.25
3.2 Data Collection 4 80 84 $5,500.00 $14,644.50 $14,644.50
3.3 Existing Conditions 4 8 120 16 148 $16,097.94 $16,097.94
3.4 Existing Conditions Report 8 80 88 $9,934.77 $9,934.77 Task Subtotal 0 18 0 0 0 0 8 0 320 16 362 $5,500.00 $45,249.47 $0.00 $45,249.47 Task 4: Needs Assessment
4.1 Needs Assessment 8 4 8 80 8 108 $12,735.92 $12,735.92
4.2 Needs Assessment Report 4 4 16 40 64 $8,106.32 $8,106.32 Task Subtotal 0 12 0 8 0 0 24 0 120 8 172 $0.00 $20,842.24 $0.00 $20,842.24 Task 5: Active Transportation Network and Programs
5.1 Recommended Network and Programs 8 4 24 8 32 76 $12,814.05 $12,814.05
5.2 Prioritization 12 4 8 32 24 80 $10,139.34 $10,139.34
5.3 Implementation Plan 12 4 4 8 48 76 $10,359.48 $10,359.48 Task Subtotal 0 32 4 8 28 0 24 0 112 24 232 $0.00 $33,312.86 $0.00 $33,312.86 Task 6: Active Transportation Plan
6.1 Administrative Plan 2 8 8 16 8 40 24 $13,973.14 $2,220.89 $16,194.03
6.2 Draft Plan 4 4 4 4 32 $6,119.82 $6,119.82
6.3 Final Plan 8 4 4 18 $4,872.78 $4,872.78
6.4 Plan Adoption 4 6 $50.00 $1,466.83 $1,466.83
Task Subtotal 2 24 16 0 0 24 12 0 96 24 0 $50.00 $26,432.57 $2,220.89 $28,653.46 Grand Total 4 162 24 16 28 24 68 0 796 72 876 $5,950.00 $158,126.29 $65,871.86 $223,998.15 TEAM
TOTAL
Task ESTOLANO
ADVISORS
OTHER DIRECT
COSTS (TRAVEL
AND
MATERIALS)
TOTAL HOURS
KOA
TOTAL
B-6
B-7
B-8
B-9
B-10
B-11
Estolano Advisors
Statement of Direct Labor, Fringe Benefits, Overhead
and General Administration
Year Ended December 31, 2019
with Report of Independent Auditors
B-12
Estolano Advisors
Statement of Direct Labor, Fringe Benefits, Overhead
and General Administration
Year Ended December 31, 2019
with Report of Independent Auditors
B-13
Estolano Advisors
Table of Contents
Page
Report of Independent Auditors on the Statement of Direct Labor, Fringe Benefits, Overhead and General Administration 1
Statement of Direct Labor, Fringe Benefits, Overhead and General Administration 3 Notes to the Statement of Direct Labor, Fringe Benefits, Overhead and General Administration 4
Report of Independent Auditors on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of the Statement of Direct Labor, Fringe Benefits, Overhead and General Administration Performed in Accordance with Government Auditing Standards 7 Schedule I – Information on Expenses Disallowed in the Statement of Direct Labor, Fringe Benefits, Overhead and General Administration 10 B-14
1 Report of Independent Auditors on the Statement of
Direct Labor, Fringe Benefits, Overhead and General Administration The Board of Directors
Estolano Advisors
Los Angeles, California
Report on the Statement
We have audited the accompanying Statement of Direct Labor, Fringe Benefits, Overhead and General Administration (the Statement) of Estolano Advisors (the Company) for the year ended December 31, 2019, and the related notes to the Statement.
Management’s Responsibility for the Statement
Management is responsible for the preparation and fair presentation of the Statement in accordance with the basis of accounting practices prescribed by Part 31 of the Federal Acquisition Regulation (FAR).
Management is also responsible for the design, implementation, and maintenance of internal controls relevant to the preparation and fair presentation of the Statement that is free from material misstatement, whether due to fraud or error.
Auditors’ Responsibility
Our responsibility is to express an opinion on the Statement based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America, the financial audit standards contained in Government Auditing Standards issued by the Comptroller General of the United States and the American Association of State Highway and Transportation Officials (AASHTO) 2016 Uniform Audit and Accounting Guide. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the Statement is free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the Statement. The procedures selected depend on the auditor’s judgment, including assessment of the risks of material misstatement of the Statement, whether due to fraud or error. In making those risk assessments, the auditor considers internal controls relevant to the Company’s preparation of the Statement to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Company’s internal controls. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the Statement.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
B-15
2 Opinion
In our opinion, the Statement referred to above, presents fairly, in all material respects, the direct labor, fringe benefits, overhead and general administration of Estolano Advisors for the year ended December 31, 2019, on the basis of accounting described in Note 2.
Basis of Accounting
We draw attention to Note 2, which describes the basis of accounting. As described in Note 2, the accompanying Statement was prepared by the Company on the basis of accounting prescribed by Part 31 of the Federal Acquisition Regulation, which is the basis of accounting other than accounting principles generally accepted in the Unites States of America. Our opinion is not modified with respect to this matter.
Restriction on Use
This report is intended solely for the use and information of the Company and government agencies or other customers related to contracts employing FAR cost principles and is not intended and should not be used by anyone other than these specified parties.
Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have issued a report dated November 25, 2020 on our consideration of the Company’s internal controls over financial reporting as it relates to the Statement and on our tests of its compliance with certain provisions of laws, regulations, and contracts, including provisions of the applicable sections of FAR Part 31. The purpose of that report is solely to describe the scope of our testing of internal controls over financial reporting and compliance and the results of the testing, not to provide an opinion on the effectiveness of the Company’s internal controls over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Company’s internal controls over financial reporting and compliance.
Glendale, California
November 25, 2020
B-16
Estolano Advisors
Statement of Direct Labor, Fringe Benefits, Overhead and General Administration Year ended December 31, 2019
See Notes to the Statement of Direct Labor, Fringe Benefits, Overhead and General Administration
3 Primary FAR Unallowable/ % to
Reference for Total Adjustments to Allowable Direct
Unallowable Costs Costs Costs* Costs Labor
DIRECT LABOR $ 494,880 $ - $ 494,880 100.00%
FRINGE BENEFITS
Indirect Labor - Holiday/Sick/Vacation 113,769 - 113,769 Payroll Taxes 88,437 - 88,437
Health Benefits FAR 31.205-19 71,699 (19) 71,680
Bonuses FAR 31.205-6(f)(1) 2,000 (2,000) -
401K Safe Harbour Contributions 33,144 - 33,144
Total Fringe Benefits 309,049 (2,019) 307,030 62.04%
OVERHEAD
Rent-Office 67,240 - 67,240
Office Supplies 8,486 - 8,486
Computer Expenses 9,010 - 9,010
Printing and Reproduction 4,058 - 4,058
Outside Services 187 - 187
Utilities 2,088 - 2,088
Telephone 6,355 - 6,355
Travel 8,751 - 8,751
Payroll Service Fee 6,068 - 6,068
Total Overhead 112,243 - 112,243 22.68%
GENERAL ADMINISTRATION
Non-Project Labor 487,046 - 487,046
Legal and Professional FAR 31.205-27(a) 121,272 (13,840) 107,432 Travel FAR 31.205-51 19,516 (501) 19,014
Automobile Expense FAR 31.205-6(m)(2) 9,269 (9,146) 123 Bank and Misc Service Charges FAR 31.205-20 698 (37) 661 Meals FAR 31.205-14, 22 & 51 8,123 (5,022) 3,101
Computer & Network Administration 11,062 - 11,062
Dues and Subscriptions FAR 31.205-1(f)(7) 12,376 (1,500) 10,876 Event Sponsorships FAR 31.205-1 & 8 8,418 (8,418) -
Insurance 19,783 - 19,783
Office Supplies and Expenses 20,462 - 20,462
Printing and Reproduction 4,700 - 4,700
Professional Development FAR 31.205-51 7,503 (583) 6,919 Payroll Service Fee 7,450 - 7,450
Rent 82,553 - 82,553
Utilities 2,564 - 2,564
Telephone 7,802 - 7,802
Taxes/Fees/Licenses 11,158 - 11,158
Interest FAR 31.205-20 2,852 (2,852) -
Total General Administration 844,607 (41,899) 802,708 162.20% TOTAL FRINGE BENEFITS, OVERHEAD AND GENERAL ADMINISTRATION $ 1,26 5,899 $ (43,918) $ 1,221,981 246.92% * Refer to Schedule I for additional information on disallowed expenses.
Description
B-17
Estolano Advisors
Notes to the Statement of Direct Labor, Fringe Benefits, Overhead and General Administration
Year ended December 31, 2019
4 NOTE 1 COMPANY BACKGROUND
Estolano Advisors (the Company) was formed in 2011 and converted to an S Corporation in 2015 to provide professional consulting services. The Company helps clients build better communities and provides fresh solutions to complex problems with its expertise in housing, workforce and economic development, sustainability, transportation, and community engagement.
Approximately 77% of current year revenues were generated from projects provided by local government agencies.
NOTE 2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Basis of Accounting
The Company prepares its overhead schedules, which support the Statement of Direct Labor, Fringe Benefits, Overhead and General Administration (the Statement), based on accounting practices prescribed by Part 31 of the Federal Acquisition Regulation (FAR) codified under Chapter 1 of Title 48 of the code of Federal Regulations.
Accordingly, the above-mentioned Statement is not intended to, or purport to, present the total expenses of the Company nor the results of operations of the Company in conformity with accounting principles generally accepted in the United States of America.
Project Cost System
The Company presently maintains a manual job cost schedule to monitor the accumulation of costs incurred under its contracts. Each project is assigned a unique number so that costs may be segregated and accumulated in the Company’s job cost schedule. Direct costs are not included in the overhead pool. The Company considers a cost to be an indirect cost if it is not directly identified with a particular project or contract.
Overhead Rate Structure
The Company has one reporting unit. The Company generates a company-wide income statement detailing the direct expenses, fringe benefits and operating expenses. It calculates an overhead rate based on the total actual fringe benefits and indirect costs for the period divided by the total direct labor cost for the period. Indirect costs are charged to the general overhead and then allocated to each project.
Direct labor base includes all salaries and wages and overtime pay specifically identified with a project except compensated personal absences.
Cost Estimation Process
The Company’s method of estimating costs for pricing purposes during the proposal process is consistent with its policies for the accumulation and reporting of costs under its job order cost accounting process.
B-18
Estolano Advisors
Notes to the Statement of Direct Labor, Fringe Benefits, Overhead and General Administration
Year ended December 31, 2019
5 NOTE 2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Project Labor and Overtime
Labor hours are charged to cost objectives at actual hourly rates.
Overtime costs are incurred in meeting certain deadlines or contract requirements.
Hourly employees that work overtime are compensated at time and a half or double time depending on the number of hours worked.
Vacation and Sick Leave Benefits
Regular and full-time employees are eligible for vacation time-off benefits which may be used for time away from work for rest, relaxation or any personal reason. Upon termination of employment, employees will be paid for unused vacation time that has been earned through the last day of work at their current rate of pay.
The Company also provides paid sick leave to full-time regular and part-time benefited employees. Unused sick leave is carried forward to the following year up to a maximum of 20 days. Any unused sick days are not paid upon termination of employment.
Non-salary Direct Expenses
The following non-salary direct expenses are charged directly to contracts and are segregated and accumulated using unique project numbers: materials, outside services, travel, insurance, business meals, freight, equipment leases and license fees. These non-salary direct expenses are not shown in the Statement since they are not part of the indirect cost rate calculation.
Depreciation
Certain assets are purchased and depreciated, while others are leased and considered operating leases, and the annual lease costs are included in the general overhead cost pool. The provision for depreciation in the general overhead pool is computed using the straight-line method over the asset’s estimated useful lives, which is consistent with the amount reported for financial accounting purposes.
Upon the retirement of assets, any loss is charged to overhead and any gain is deducted up to the amount of depreciation previously recognized.
NOTE 3 EXECUTIVE COMPENSATION
The Company performed an analysis of executive compensation in accordance with Chapter 7 of the American Association of State Highway and Transportation Officials (AASHTO) Audit Guide. The analysis included an examination of the activities performed by Company executives, and the forms of compensation paid to executives. The analysis also included an evaluation of compensation reasonableness as described in AASHTO Audit Guide section 7.5, using information from the 2019 National Compensation Matrix Tool. As a result of the analysis of the executive compensation reasonableness, no amount of executive compensation was disallowed.
B-19
Estolano Advisors
Notes to the Statement of Direct Labor, Fringe Benefits, Overhead and General Administration
Year ended December 31, 2019
6 NOTE 4 RETIREMENT PLAN
The Company sponsors a discretionary 401(k) Plan (the Plan) which meets the requirement of FAR 31.205.06(j). Under the program, the Company provides a matching contribution of up to 3% of the eligible employees’ gross salary as additional contribution to the Plan.
Employer contributions for the year ended December 31, 2019 amounted to $33,144.
NOTE 5 SUMMARY – OVERHEAD RATE
The following tabulation summarizes the allowable overhead rate incurred by the Company for the year ended December 31, 2019. All costs are allocated based on Direct Labor cost.
NOTE 6 SUBSEQUENT EVENTS
On January 30, 2020, the World Health Organization declared the coronavirus outbreak a “Public Health Emergency of International Concern” and on March 10, 2020, declared it to be a pandemic. Actions taken around the world to help mitigate the spread of the coronavirus include restrictions on travel, and quarantines in certain areas, and forced closures for certain types of public places and businesses. The coronavirus and actions taken to mitigate it have had and are expected to continue to have an adverse impact on the economies and financial markets of many countries. To date, it is unknown how long these conditions will last and what the complete financial effect will be to the Company. Management believes that the financial impact, if any, will not materially affect the December 31, 2019 Statement.
The Company has evaluated events or transactions that occurred subsequent to the Statement date through November 25, 2020, the date the accompanying Statement was available to be issued, for potential recognition or disclosure in the Statement and determined no other subsequent events require disclosure or adjustment to the accompanying Statement.
Description
Fringe Benefit Rate 62.04%
Overhead Rate 22.68%
General Administration 162.20%
Total Rate 246.92%
B-20
7 Report of Independent Auditors on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of the Statement of Direct Labor, Fringe Benefits, Overhead and General Administration Performed in Accordance with Government Auditing Standards The Board of Directors
Estolano Advisors
We have audited, in accordance with the auditing standards generally accepted in the United States of America, the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, and the American Association of State Highway and Transportation Officials (AASHTO) 2016 Uniform Audit and Accounting Guide, the Statement of Direct Labor, Fringe Benefits and General Overhead (the Statement) of Estolano Advisors (the Company) for the year ended December 31, 2019, and the related notes to the Statement, and have issued our report thereon dated November 25, 2020.
Internal Control Over Financial Reporting
In planning and performing our audit of the Statement, we considered the Company’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing an opinion on the Statement, but not for the purpose of expressing an opinion on the effectiveness of the Company’s internal control. Accordingly, we do not express an opinion on the effectiveness of the Company’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that that there is a reasonable possibility that a material misstatement of the Company’s Statement will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
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8 Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Company’s Statement is free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, including provisions of the applicable sections of 48 CFR Part 31 of the Federal Acquisition Regulation, noncompliance with which could have a direct and material effect on the determination of the amounts reported on the Statement. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
We noted certain matters that we reported to management of the Company relating to a deficiency in internal control described below that we consider to be a significant deficiency. The Company’s response to the finding identified in our audit is also described below. We did not audit the Company’s response and, accordingly, we express no opinion on it.
Condition
During our understanding of the Company’s internal controls, we noted that the Company:
Has no written documentation of its policies and procedures; Lacks training program for its employees involved in the financial reporting process to enable them to fully understand the requirements of the Federal Acquisition Regulations (FAR); Maintains a manual job cost schedule in monitoring the accumulation of costs incurred; Lacks procedures that regularly evaluates the allowability of costs included in the indirect cost pools;
Has no mechanisms currently in place to allocate costs systematically; Has no established Information Technology (IT) policies, risk assessment process, security review, and electronic data safeguards, and
Has no established timekeeping system approval process to ensure its compliance with all the FAR guidelines.
Cause and Effect
The Company’s personnel within its financial reporting organizational structure lacks sufficient skills, knowledge and experience to provide appropriate financial reporting oversight necessary to monitor the Company’s financial operations and ensure compliance with applicable laws and regulations, including FAR guidelines.
Recommendation
We recommend that the Company establish written policies and procedures over the internal controlrelated matters noted above. Such policies and procedures will provide guidance to its financial reporting personnel in maintaining an effective internal control structure. Additionally, we recommend that the Company design an appropriate training program for its financial reporting personnel focused on providing them a better understanding of internal control framework and FAR compliance requirements.
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9 Management should also consider establishing formal IT policies and procedures that address the IT risks of the Company. Documenting the IT policies and procedures will ensure a higher operational compliance level and provide a roadmap for others to follow in case of illness or employee departures.
A management review of all policies and procedures should be performed, at least, on an annual basis.
Criteria
Government consultants are required to maintain effective systems of internal control over financial reporting. The Company should have access to personnel familiar with the requirements of FAR Part 31 and related laws and regulations.
View of Responsible Officials
We will work to establish appropriate written policies and improve formalized processes and internal controls. We will provide appropriate training to employees to be familiar with the requirements of Federal Acquisition Regulation Part 31 and related laws and regulations.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Company’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Company’s internal control and compliance. This report is intended solely for the use and information of the Company and government agencies or other customers related to contracts employing the cost principles of the Federal Acquisition Regulation and should not be used for any other purpose.
Glendale, California
November 25, 2020
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Estolano Advisors
Schedule I
Information on Expenses Disallowed on the
Statement of Direct Labor, Fringe Benefits, Overhead and General Administration Year ended December 31, 2019
10 Advertising and Promotion - FAR 31.205-1
Advertising costs incurred for corporate image enhancement and sponsorships are not allowed.
Membership in Civic and Community Organizations - FAR 31.205-1(f)(7) Costs related to membership in civic and community organizations are unallowable.
Bonus and Incentive Pay Plans - FAR 31.205-6(f)(1)
Bonus paid without a written bonus plan are unallowable.
Personal Use of Company Vehicles - FAR 31.205-6(m)(2)
The portion of the cost of company-furnished automobiles related to personal use by employees (including transportation to and from work) is unallowable.
Contributions and Donations - FAR 31.205-8
Contributions and donations, including cash, property, and services regardless of recipient, are unallowable.
Entertainment - FAR 31.205-14
Entertainment costs are unallowable.
Business Insurance - FAR 31.205-19
Key-officers’ life insurance is disallowed (beneficiary is Company and/or officers).
Interest and Bank Charges - FAR 31.205-20
Interest and finance charges are unallowable.
Lobbying and Political Activity Costs - FAR 31.205-22
Lobbying and political activity costs are generally unallowable.
Organization Cost - FAR 31.205-27(a)
All costs incurred in connection with planning or executing the organization or reorganization of the corporate structure of a business, including mergers and acquisitions or raising capital, are unallowable.
Alcoholic Beverages - FAR 31.205-51
Costs of alcoholic beverages are unallowable.
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www.vasquezcpa.com
Vasquez & Company LLP has 50 years of experience in performing audit, accounting & consulting services for all types of nonprofit organizations, for-profit companies, governmental entities and publicly traded companies. Vasquez is a member of the RSM US Alliance. RSM US Alliance provides its members with access to resources of RSM US LLP. RSM US Alliance member firms are separate and independent businesses and legal entities that are responsible for their own acts and omissions, and each are separate and independent from RSM US LLP. RSM US LLP is the U.S. member firm of RSM International, a global network of independent audit, tax, and consulting firms. Members of RSM US Alliance have access to RSM International resources through RSM US LLP but are not member firms of RSM International. Visit rsmus.com/about us for more information regarding RSM US LLP and RSM International. The RSM™ logo is used under license by RSM US LLP. RSM US Alliance products and services are proprietary to RSM US LLP.
655 N Central Avenue, Suite 1550 • Glendale, California 91203-1437 • Ph. (213) 873-1700 • Fax (213) 873-1777 B-25
www.koacorp.com
LOS ANGELES | CORPORATE OFFICE
1100 Corporate Center Drive, Suite 201
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(323) 260-4703
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(714) 573-0317
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USA
NOV 2021-NOV 2022
MC21117
B-26
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EXHIBIT C
LABOR CODE REQUIREMENTS
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EXHIBIT C
TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS
1. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”). Further, Contractor acknowledges that this Agreement is subject to (a) Chapter 1 and (b) the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. Therefore, as to those services that are “public works”, Contractor shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.
2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.
3. Contractor shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the Effective Date of this Agreement. Contractor shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Contractor and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If the Contractor or any subcontractor ceases to be registered with DIR at any time during the duration of the project, Contractor shall immediately notify City.
4. Pursuant to Labor Code Section 1771.4, Contractor’s Services are subject to compliance monitoring and enforcement by DIR. Contractor shall post job site notices, as prescribed by DIR regulations.
5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request. Contractor acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Contractor shall post such rates at each job site covered by this Agreement.
6. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to City, forfeit $200.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor.
7. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform City
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of the location of the records. Pursuant to Labor Code Section 1771.4, Contractor and each subcontractor shall furnish such records to the Labor Commissioner, at least monthly, in the form specified by the Labor Commissioner.
8. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.
9. The Contractor shall not perform Work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. The Contractor and Subcontractors shall not be debarred or suspended throughout the duration of this Contract pursuant to Labor Code Section 1777.1 or any other federal or state law providing for the debarment of contractors from public works. If the Contractor or any subcontractor becomes debarred or suspended during the duration of the project, the Contractor shall immediately notify City.
10. Contractor acknowledges that eight hours labor constitutes a legal day’s work.
Contractor shall comply with and be bound by Labor Code Section 1810. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to City, forfeit $25.00 for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.
11. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
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12. For every subcontractor who will perform work on the project, Contractor shall be responsible for such subcontractor’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Contractor shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any failure.
13. To the maximum extent permitted by law, Contractor shall indemnify, hold harmless and defend (at Contractor’s expense with counsel reasonably acceptable to City) City, its officials, officers, employees, agents and independent contractors serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Contractor, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Contractor under this Section shall survive the termination of the Agreement.
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 6.
DATE: August 10, 2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: KAREN INIGUEZ, COMMUNITY DEVELOPMENT ANALYST
SUBJECT: CONSIDERATION OF AWARDING A CONTRACT TO GRAFFITI PROTECTIVE
COATINGS, INC FOR CITY-WIDE BUS SHELTER CLEANING SERIVCES IN A YEARLY NOT-TO-EXCEED AMOUNT OF $66,123.20 FOR FISCAL YEARS 2022-2025
WITH TWO POTENITAL ADDITIONAL ONE-YEAR EXTENSIONS
RECOMMENDATION:
Staff recommends that the City Council award a contract to Graffiti Protective Coatings, Inc. for Citywide Bus Shelter Cleaning Services in a yearly not-to-exceed amount of $66,123.20 for fiscal years 2022-2025 with two potential additional one-year extensions, in a form acceptable to the City Attorney.
BACKGROUND:
The City is currently utilizing Graffiti Protective Coatings Inc. (GPC Inc.) for Citywide Bus Shelter Cleaning Services. Their current services include emptying trash receptacles, pressure washing bus shelters, and the area around the bus shelter, as well as reporting to the City if anything is broken. The City is currently using General Funds to pay GPC Inc.
A Request for Proposal (RFP) was issued in June 2022 to select the most qualified firm for citywide bus shelter cleaning services that will cover September 2022- August 2025 with two potential additional one-year extensions.
DISCUSSION:
On June 10, 2022, the City of Maywood solicited proposals through an RFP process soliciting all interested potential contractors. The RFP listing was open from June 10, 2022, through July 7, 2022. By the July 7, 2022, deadline, the City Clerk’s Office received one (1) proposal from Graffiti Protective coatings.
Contractor – Graffiti Protective Coatings
Graffiti Protective Coatings, Inc. 419 N. Larchmont #264 Los Angeles, CA 90004 Cost Proposal
A - Full-service cleaning, including power wash and
shelter cleaning is $10 per shelter.
A1 - 31 (# of stops) x 10 (full service shelter cost) = 310 x 2 (2x a week service) = 620 x 52 (weeks in a
year) = $32,240
B - Full-service cleaning, including power wash is
$8.80 per stop (no shelter).
B1 - 1 (# of stops) x 8.80 (full service non-shelter cost) = 8.80 x 2 (2x a week service): 17.60 x 52 (weeks in a
year) = $ 915.20
C - Standard service cleaning without power wash and C1 - 31 (# of stops) x 6 (standard service shelter cost)
shelter cleaning is $6 per shelter. = 136 x 3 (three times a week service) = 558 x 52 (weeks in a year) = $ 29,016
D - Standard cleaning service without power washing
is $4 per stop (no shelter).
D1 - 1 (# of stops) x 4 (standard service non-shelter
cost) = 4 x 3 (three times a week service) = 12 x 52
(weeks in a year) = $624
New Amendment Clause Price
E - Full service bus shelter will be cleaned all the way into the gutter for $1.
E1 - 32 (# of stops) x 1 (Full Service Shelter) = 32 x 2 (2x a week service) = 64 x 52 (weeks in a year) =
$3,328
Cost
F - Annual Cost: $62,795.20 with
G - An additional $3,328.00 including Full Service
Shelter cleaning and the of the gutter
H - Total (F + G) $66,123.20 for 12 months.
F1 - Monthly Cost: $5,232.93 ($62,795.20 divided by
12 months)
G1 - An additional $64 ($3,328 divided by 52 weeks)
per week.
The evaluation committee from the City’s Manager’s Office reviewed the proposal. The submitted proposal was fully evaluated on the following criteria:
The quality of the proposal that was submitted.
The qualifications and experience of the proposer, key personnel, and staff. The contractor’s scope of work such as pressure washing, general bus shelter maintenance, and empty trash receptables.
The contractors have previous or similar experience and expertise with bus shelter cleaning services. The contractor’s financial stability and cost to the City. The contractor must have all the adequate licenses.
Graffiti Protective Coatings, Inc.
The City received one proposal for the RFP for Bus Shelter Cleaning Services and upon evaluating, staff believes it is in the best interest to recommend the contractor, GPC, Inc. as the best choice for the City of Maywood. The City has been serviced by GPC, Inc for several years with excellent service. GPC, Inc. has currently been servicing our bus shelters for the past few years and has firsthand experience of where the bus shelters are located and cleaning them with the proper equipment.
Staff recommends contracting Graffiti Protective Coatings, Inc. for bus shelter cleaning services. The City of Maywood has worked with Graffiti Protective Coatings, Inc. for more than 15 years and have shown they are qualified to continue to service the City.
LEGAL REVIEW:
The City Attorney has reviewed the report as to form.
FISCAL IMPACT:
Funding is available from Fund 222 - Proposition C Transit Fund.
F.Y. 22-23 Impact: $66,123.20 Current F.Y. Budget:
Fund Impacted: Fund 222 - Proposition C
Transit Fund.
Budget adjustment requested: Not applicable
Source of funds: Fund 222 - Proposition C
Transit Fund.
Updated Account Budget:
Account Number: 6115 Contractual
Services
For fiscal year: Current Fiscal Year
ATTACHMENT(S)
1. Professional Service Agreement with GPC, Inc.
Ver. 02/2019
12501-0001\2300515v1.doc
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated August 10 (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and Graffiti Protective Coatings, Inc. (“Contractor”). City and Contractor are sometimes referred to herein as the “Parties”, and individually as a “Party”.
RECITALS
A. City desires to utilize the services of Contractor as an independent Contractor to perform Citywide Bus Shelter Cleaning Services.
B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.
C. City desires to retain Contractor and Contractor desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.
The Parties therefore agree as follows:
1. Contractor’s Services.
A. Scope of Services. Contractor shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.
B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Contractor’s Representative shall be Jesus Rodriguez, Assistant General Manager (the “Contractor Representative”). The Contractor Representative shall directly manage Contractor’s Services under this Agreement. Contractor shall not change the Contractor Representative without City’s prior written consent.
C. Time for Performance. Contractor shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.
D. Standard of Performance. Contractor shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.
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12501-0001\2300515v1.doc
E. Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Contractor or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.
F. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.
G. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.
2. Term of Agreement. The term of this Agreement shall be from the Effective Date through September 1, 2022, to September 1, 2025 (“Term”), unless sooner terminated as provided in Section 12 of this Agreement or extended. Additionally, the Parties may extend this Agreement for up to two (2) one-year terms upon the mutual written consent of both parties. Such extension shall be on the same terms and conditions of this Agreement.
3. Compensation.
A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Contractor, and Contractor agrees to accept in full satisfaction for the services required by this Agreement, an amount not to exceed $66,123,20 for each year during the term (including any annual extension) , as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Contractor’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, contractor and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Contractor be paid more than Three Hundred and thirty-seven thousand seven hundred dollars ($330,700.00) which includes expenses, additional services (if any) and compensation for any extension of the agreement during the term of this Agreement (“Maximum Compensation”).
B. Expenses. The City will not reimburse Contractor for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.
C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Contractor Representative authorize such services in writing prior to Contractor’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in
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12501-0001\2300515v1.doc
Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.
4. Method of Payment.
A. Invoices. Contractor shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Contractor in writing within ten Business days of receipt of any disputed invoice amounts.
B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor. Notwithstanding the preceding sentence, if Contractor is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.
C. Audit of Records. Contractor shall make all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this Agreement available during Contractor’s regular working hours to City for review and audit by City.
5. Independent Contractor. Contractor is, and shall at all times remain as to City, a wholly independent Contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contract or any of Contract’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.
6. Information and Documents.
A. Contractor covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Contractors without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Contractor, its officers, employees, agents, or subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to
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12501-0001\2300515v1.doc
any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Contractor gives City notice of such court order or subpoena.
B. Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.
C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Contractor as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Contractor’s permission. Contractor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Contractor.
D. Contractor’s covenants under this Section shall survive the expiration or termination of this Agreement.
7. Conflicts of Interest. Contractor and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Contractor’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.
During the term of this Agreement, Contractor may perform similar Services for other clients, but Contractor and its officers, employees, associates and subcontractor shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractor to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Contractor shall incorporate a clause substantially similar to this Section into any subcontract that Contractor executes in connection with the performance of this Agreement.
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8. Indemnification, Hold Harmless, and Duty to Defend.
A. Indemnities.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Contractor in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, subcontractor, materialmen, contractor or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.
Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees. Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2). 3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations,
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Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s subcontractor, its officers, agents, servants, employees, subcontractor, materialmen, contractor or their officers, agents, servants or employees (or any entity or individual that Contractor’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.
B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.
D. Survival of Terms. Contractor’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.
9. Insurance.
A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Contractor shall provide insurance in the amount required by California law.
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3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Contractor has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Contractor shall execute a declaration that it has no employees.
B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.
C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.
D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.
E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Contractor and Contractor’s employees, agents or subcontractor from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.
F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.
G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Contractor shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.
H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the
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requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.
Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.
I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Contractor shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager. Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.
Contractor shall furnish such proof at least two weeks prior to the expiration of the coverages.
J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 8 of this Agreement.
K. SubContractors Insurance Requirements. Contractor shall require each of its subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.
10. Mutual Cooperation.
A. City’s Cooperation. City shall provide Contractor with all pertinent Data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Services required under this Agreement.
B. Contractor’s Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance of Services rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.
11. Records and Inspections. Contractor shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.
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12. Termination of Agreement.
A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least ten calendar days before the termination is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.
B. Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Contactors, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Services required by this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation.
13. Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.
14. Default.
A. Contractor’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default.
B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Contractor with written notice of the default. Contractor shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Contractor fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.