AGENDA
REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY
REDEVELOPMENT AGENCY
WEDNESDAY, FEBRUARY 22, 2023 AT 6:00 PM
Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
CALL TO ORDER
ROLL CALL
II. CITY OFFICIALS
MAYOR
Frank Garcia
MAYOR PRO TEM
Mayra Aguiluz
COUNCIL MEMBERS
Jessica Torres
Eduardo De La Riva
Heber Marquez
CITY CLERK
Andrea Aguilar
CITY TREASURER
Mary Mariscal
CITY MANAGER
Jennifer E. Vasquez
CITY ATTORNEY
Roxanne Diaz
III. MEETING PROCEDURES
PUBLIC ADVISORY:This meeting will be conducted in person and by video-conferencing pursuant to the provisions of Government Code Section 54953(e) (as amended by AB 361), which authorizes teleconferenced meetings under the Brown Act in compliance with Government Code Section 54953(e) during a proclaimed State of Emergency. For this meeting, it will be conducted through a hybrid combination of in-person and/or virtual attendance of the five members of the City Council and invited staff at City Hall in the City Council Chambers located at 4319 E.
Slauson Avenue and via teleconference using the Zoom platform and broadcasted live on the City’s Facebook page. The public may participate in person and or by using the virtual platform (Zoom).
Public Participation options:
1. In-Person - Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA
2. Zoom: Please click the link below to join the webinar:
https://us02web.zoom.us/j/84508625065?pwd=TVZ4VEdUcHdIKzNVY1lwZ0dXcTJoUT09 Passcode: 326352
Public Comment using a virtual platform: join in through the link provided above. Use the “raise hand” feature (for those joining by phone, press *9 to “raise hand”) during the public participation period for agenda items or during the public participation period for non-agenda items. The Zoom Host will call on people to speak by name provided or last 4 digits of phone number.
3. Phone: 1-669-900-6833 Enter Meeting ID: 845 0862 5065 Passcode: 326352 Public Comment for those joining by phone, use the “raise hand” feature by pressing *9 during the public participation period for agenda items or during the public participation period for nonagenda items.
4. Before the Meeting: Public comment will be accepted for the record in advance by 4:30 pm the day of the meeting by email to [email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562-5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office, (323) 562-5714 within 48 hours of the meeting.
IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.
VI. PRESENTATIONS
SOUTHERN CALIFORNIA EDISON ELECTRICAL VALUT REPLACEMENT (ATLANTIC/SLAUSON)
PROJECT UPDATE
VII. PUBLIC HEARING
VIII. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate discussion or action.
1. MINUTES OF JANUARY 25, 2023 CITY COUNCIL MEETING
2. MINUTES OF JANUARY 30, 2023 ADJOURNED CITY COUNCIL MEETING
3. MINUTES OF FEBRUARY 6, 2023 SPECIAL CITY COUNCIL MEETING
4. RESOLUTION NO. 6286 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD AND
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY REDEVELOPMENT
AGENCY APPROVING THE WARRANTS FOR PAYMENT
5. REVENUE REPORT JULY 2022 - JANUARY 2023
6. CONSIDERATION OF AWARD OF CONSTRUCTION CONTRACT TO INTERIOR DEMOLITION, INC. FOR BUILDING DEMOLITION LOCATED AT 5102 DISTRICT BLVD.
7. CONSIDERATION OF APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
CITY FABRICK FOR TECHNICAL PROFESSIONAL SERVICES RELATED TO THE
RANDOLPH AVENUE BEAUTIFICATION PROJECT IN THE AMOUNT NOT TO EXCEED $284,280 AND APPROPRIATE THE NECESSARY FUNDING FROM THE CITY'S
GRANT AWARD FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT'S MEASURE A TECHNICAL ASSISTANCE PROGRAM.
8. ACCEPTANCE OF SIDEWALK REHABILITATION PROJECT FY 2021-2022 (CDBG)
9. CONSIDERATION OF APPROVING AMENDMENT NO. 2 TO THE AGREEMENT BETWEEN THE CITY OF MAYWOOD AND CROSSTOWN ELECTRICAL & DATA, INC.
TO INCREASE THE COMPENSATION FOR SERVICES DURING THE EXTENDED TERMS OF THE AGREEMENT.
IX. DISCUSSION/ACTION ITEMS
10. DISCUSSION REGARDING SPRING/SUMMER PROGRAMMING FOR MAYWOOD
RESIDENTS AT THE YMCA AND APPROPRIATING AMERICAN RESCUE PLAN ACT (ARPA) FUNDING FOR PROGRAMS.
11. CONSIDERATION OF THE CITY OF MAYWOOD MEMBERSHIP IN THE GATEWAYS
CITIES AFFORDABLE HOUSING TRUST, A JOINT POWERS AUTHORITY (JPA), AND APPROVAL OF RESOLUTION NO. 6287 APPROVING THE JOINT EXERCISE OF
POWERS AGREEMENT AND AUTHORIZING THE CITY'S PARTICIPATION
12. CANNABIS LICENSE RENEWAL UPDATE FOR A COMMERCIAL CANNABIS RETAIL
LICENSE FOR FIREHOUSE HEALTHCARE INDUSTRIES, INCORPORTED DOING BUSINESS AS (DBA)FIREHOUSE 365 LOCATED AT 6118 ATLANTIC BOULEVARD X. CLOSED SESSION
XI. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on a non- agenda item you may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.
XII. ADJOURNMENT - The Adjourned Meeting of the Maywood City Council on Monday, March 6, 2023 at 6:00 p.m.
PUBLIC ACCESS TO MEETING AGENDA AND AGENDA PACKETS
I, _______________________________, Andrea Aguilar, City Clerk or Shirley Quinones, Deputy City Clerk, hereby certify that this agenda was duly posted by law at 4319 E. Slauson Avenue, Maywood, CA 90270 and the City Website. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the Maywood City Hall, 4319 E.
Slauson Avenue, Maywood CA 90270. If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to rising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting. In compliance with the ADA, if you need special assistance for the meeting, call (323) 562-5723 within 72 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.
AGENDA 1
ITEM NO. _____
MINUTES
REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY
REDEVELOPMENT AGENCY
WEDNESDAY, JANUARY 25, 2023 AT 7:00 PM
I. CALL TO ORDER/ROLL CALL
Mayor Garcia called to order at approximately 7:04 p.m.
II. CITY OFFICIALS
MAYOR CITY CLERK
Frank Garcia (present) Andrea Aguilar (present)
MAYOR PRO TEM CITY TREASURER
Mayra Aguiluz (present) Mary Mariscal (absent)
COUNCIL MEMBERS CITY MANAGER
Eduardo De La Riva (present) Jennifer E. Vasquez (present) Heber Marquez (present)
Jessica Torres (absent) CITY ATTORNEY
Roxanne Diaz (teleconference)
STAFF PRESENT:
Steve Fowler, Director of Building and Planning (present) Anthony Rainey, Interim Finance Director (present)
Shirley Quiñones, Deputy City Clerk (present)
III. MEETING PROCEDURES
PUBLIC ADVISORY: This meeting was conducted in person and by video-conferencing pursuant to the provisions of Government Code Section 54953(e) (as amended by AB 361), which authorizes teleconferenced meetings under the Brown Act in compliance with Government Code Section 54953(e) during a proclaimed State of Emergency.
OBSERVERS WERE ABLE TO VIEW THE MEETING IN-PERSON AND LIVESTREAMED VIA THE CITY’S FACEBOOK AT: https://www.facebook.com/cityofmaywood OR BY ZOOM AT:
Teleconference 1-669-900-6833 Meeting ID: 813 1867 8330 Passcode: 507719 or
https://us02web.zoom.us/j/81318678330?pwd=cjhkMHBLeWdIVDZFWlY1cXNGWmRPdz09 Passcode: 507719
Live real-time verbal public comments were made by members of the public in-person or by joining the meeting via the Zoom platform.
IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
Mayor and Council Members provided community updates.
V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) The following spoke on Agenda items: None
VI. PRESENTATIONS
GATEWAY CITIES COUNCIL OF GOVERNMENTS PRESENTS MAYWOOD WITH THE 2022
GATEWAY CITIES ENERGY ACTION GOLD AWARD
Nancy Pfeffer, Executive Director of Gateway Cities Council of Governments presented Maywood with the 2022 Gateway Cities Energy Action Gold Award.
RECOGNITION OF RAJAS CON CREMA RESTAURANT BEING ON YELP'S TOP 100 PLACES TO EAT IN LA.
Mayor Garcia presented a Certificate of Recognition to Rajas con Crema Restaurant for being on Yelp's Top 100 places to eat in Los Angeles.
VII. PUBLIC HEARING
1. A PUBLIC HEARING FOR THE PROPOSED USES OF THE COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION FOR FISCAL YEAR 2023-2024 AND ADOPTION OF RESOLUTION NO. 6281 APPROVING THE FISCAL YEAR 2023- 2024 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BUDGET
Mayor Garcia opened the Public Hearing.
The following spoke on the Public Hearing item: None
Motion to adopt Resolution No. 6281 approving the Fiscal Year 2023-2024 Community Development Block Grant Program Budget by De La Riva. Second by Mayor Garcia. AYES: De La Riva, Marquez, Aguiluz, Garcia. PASSES
VIII. CONSENT CALENDAR
2. MINUTES OF JANUARY 11, 2023 CITY COUNCIL MEETING
Motion to approve the Minutes of January 11, 2023 City Council Meeting by De La Riva. Second by Mayor Pro Tem Aguiluz. AYES: De La Riva, Marquez, Aguiluz, Garcia. PASSES
3. RESOLUTION NO. 6282 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD AND
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY REDEVELOPMENT
AGENCY APPROVING THE WARRANTS FOR PAYMENT
Motion to receive, approve and file the warrant registers, wire transfers dated 01/05/2023 through 01/12/2023, and net payrolls dated 12/18/2022 through 12/31/2022 and adopt Resolution 6282 approving Warrants for Payment by De La Riva. Second by Mayor Pro Tem Aguiluz. AYES: De La Riva, Marquez, Aguiluz, Garcia. PASSES
4. REVENUE REPORT JULY - DECEMBER 2022
Motion to receive and file the Revenue Report from July - December 2022 by De La Riva. Second by Mayor Pro Tem Aguiluz. AYES: De La Riva, Marquez, Aguiluz, Garcia. PASSES
5. RECONSIDERATION OF THE CIRCUMSTANCES OF THE COVID-19 STATE OF
EMERGENCY AND DETERMINE THAT THE CITY WILL CONTINUE TO HOLD
MEETINGS VIA TELECONFERENCING AND MAKING FINDINGS PURSUANT TO GOVERNMENT CODE SECTION 54953(e)(3).
Motion to make the findings that the state of emergency continues to directly impact the ability of the members of the City’s legislative bodies to meet safely in person, and that State and County of Los Angeles officials continue to recommend measures to promote social distancing and therefore, the legislative body meetings of the City may continue in a virtual teleconference format in compliance with Government Code Section 54953(e) by De La Riva.
Second by Mayor Pro Tem Aguiluz. AYES: De La Riva, Marquez, Aguiluz, Garcia.
PASSES
6. CONSIDERATION OF AUTHORIZING THE ISSUANCE OF A REQUEST FOR
PROPOSALS (RFP) FOR JANITORIAL SERVICES AT CITY FACILITIES/PARKS FOR YEARS 2023-2026 STARTING IN MARCH WITH AN OPTION FOR TWO ADDITIONAL ONE-YEAR EXTENSION PERIODS.
Motion to authorize the issuance of a Request For Proposal (RFP) for Janitorial Services at city facilities/parks for years 2023-2026 starting in March with an option for two additional one-year extension periods by De La Riva. Second by Mayor Pro Tem Garcia. AYES: De La Riva, Marquez, Aguiluz, Garcia. PASSES
7. CONSIDERATION OF RESOLUTION NO. 6283 APPROVING A WAGE AND
BENEFIT PACKAGE FOR CITY NON-REPRESENTED EXEMPT EMPLOYEES Motion to adopt Resolution No. 6283 Approving a wage and benefit package for City Non-Represented Exempt Employees by De La Riva. Second by Mayor Pro Tem Garcia. AYES: De La Riva, Marquez, Aguiluz, Garcia. PASSES
8. CONSIDERATION OF RESOLUTION NO. 6284 APPROVING THE CITY'S
UPDATED COMPREHENSIVE PAY SCHEDULE FOR ALL FULL-TIME
EMPLOYEES, PART-TIME EMPLOYEES, AND ELECTED OFFICIALS IN
ACCORDANCE WITH CALPERS GUIDELINES
Motion to adopt Resolution No. 6284 Approving the City’s updated Comprehensive Pay Schedule in accordance with California Public Employees Retirement System (CalPERS) regulations by De La Riva. Second by Mayor Pro Tem Aguiluz. AYES: De La Riva, Marquez, Aguiluz, Garcia. PASSES
9. RECEIVE AND FILE AUDIT OF THE FINANCIAL STATEMENTS OF
PROPOSITION A LOCAL RETURN FUND, PROPOSITION C, LOCAL RETURN
FUND, MEASURE R LOCAL RETURN FUND, MEASURE M LOCAL RETURN FUND AND TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUND OF THE CITY OF MAYWOOD CONDUCTED BY VASQUEZ + COMPANY LLP ON BEHALF
OF THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION
AUTHORITY (METRO).
Motion to receive and file the audit of the Financial Statements of Fund 221 - Proposition A Transit Fund, Fund 222 - Proposition C Transit Fund, Fund 224 - Measure R Transit Fund, Fund 225 - Measure M Transit Fund and Fund 214 Transportation Development Act (TDA) Bikeway Fund of the City of Maywood conducted by Vasquez + Company LLP on behalf of the Los Angeles County Metropolitan Transportation Authority (Metro) by De La Riva. Second by Mayor Pro Tem Aguiluz. AYES: De La Riva, Marquez, Aguiluz, Garcia. PASSES IX. DISCUSSION/ACTION ITEMS
10. CONSIDERATION OF APPROVING A HOME SAFETY PROGRAM THAT GIVES
INCENTIVES TO RESIDENTS WHO HOST A NEIGHBORHOOD WATCH
MEETING AND ALLOCATE AMERICAN RESCUE PLAN ACT (ARPA) TO FUND THE PROPOSED PROGRAM.
Motion to approve a Home Safety Program that will give incentives to residents who host a Neighborhood Watch meeting and allocate $1,020 from the American Rescue Plan Act (ARPA) to fund the Program by Mayor Garcia.
Second by Mayor Pro Tem Aguiluz. AYES: De La Riva, Marquez, Aguiluz, Garcia.
PASSES
11. CONSIDERATION OF RESOLUTION NO. 6285 - SETTING THE DAY AND TIME
FOR REGULAR MEETINGS OF THE CITY COUNCIL INCLUDING CLOSED
SESSIONS WHEN NECESSARY
Motion to adopt Resolution No. 6285 Setting the meeting day to once a month on the fourth Wednesday of each month and changing the start time to 6:00 p.m. for Regular City Council Meetings, including the start time for the Regular Closed Sessions to 5:30 p.m., when needed by Mayor Garcia. Second by Marquez . AYES: De La Riva, Marquez, Aguiluz, Garcia. PASSES X. CLOSED SESSION
None
XI. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) The following spoke on Non-Agenda items:
1) Julisa Leon
2) Jose Mendoza
XII. ADJOURNMENT
Meeting adjourned In the Memory of the 11 victims of the Monterey Park shooting and the 7 victims of the Half Moon Bay shooting at approximately 7:44 p.m. to the Adjourned Meeting of the Maywood City Council on Monday, July 30, 2023 at 4:30 p.m. _________________________
Frank Garcia, Mayor
ATTEST:
________________________
Andrea Aguilar, City Clerk
AGENDA 2
ITEM NO. _____
MINUTES
ADJOURNED MEETING OF THE MAYWOOD CITY COUNCIL AND THE
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY
REDEVELOPMENT AGENCY
MONDAY, JANUARY 30, 2023 AT 4:30 PM
I. CALL TO ORDER/ROLL CALL
Mayor Pro Tem Aguiluz called to order at approximately 4:45 p.m.
II. CITY OFFICIALS
MAYOR CITY CLERK
Frank Garcia (excused) Andrea Aguilar (teleconference)
MAYOR PRO TEM CITY TREASURER
Mayra Aguiluz (present) Mary Mariscal (absent)
COUNCIL MEMBERS CITY MANAGER
Eduardo De La Riva (present) Jennifer E. Vasquez (present) Heber Marquez (teleconference)
Jessica Torres (excused) CITY ATTORNEY
Roxanne Diaz (teleconference)
STAFF PRESENT:
Steve Fowler, Director of Building and Planning (teleconference) Anthony Rainey, Interim Finance Director (teleconference) Shirley Quiñones, Deputy City Clerk (present)
III. MEETING PROCEDURES
PUBLIC ADVISORY: This meeting was conducted in person and by video-conferencing pursuant to the provisions of Government Code Section 54953(e) (as amended by AB 361), which authorizes teleconferenced meetings under the Brown Act in compliance with Government Code Section 54953(e) during a proclaimed State of Emergency.
OBSERVERS WERE ABLE TO VIEW THE MEETING IN-PERSON AND LIVESTREAMED VIA THE CITY’S FACEBOOK AT: https://www.facebook.com/cityofmaywood OR BY ZOOM AT:
Teleconference 1-669-900-6833 Meeting ID: 822 2407 9240 Passcode: 948256 or https://us02web.zoom.us/j/82224079240?pwd=clZxZkVZVGZ3d0thdkVCQmdSNmFTUT09
Passcode: 948256
Live real-time verbal public comments were made by members of the public in-person or by joining the meeting via the Zoom platform.
IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
None
V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) The following spoke on Agenda items:
1) Jasmine
VI. DISCUSSION/ACTION ITEMS
1. CONSIDERATION OF ADOPTION OF URGENCY ORDINANCE NO. 23-01-U, AN
UNCODIFIED URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MAYWOOD, CALIFORNIA ESTABLISHING AN INTERIM PROHIBITION OF RENT INCREASES ON CERTAIN RESIDENTIAL PROPERTIES FOR SIXTY (60) DAYS WITH THE ABILITY TO EXTEND FURTHER; AND FINDING THAT THE URGENCY
ORDINANCE IS NOT A PROJECT PURSUANT TO CALIFORNIA ENVIRONMENTAL QUALITY GUIDELINES SECTION 15060(C)(2) AND 15060(C)(3).
City Attorney provided an informational report.
VII. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) The following spoke on Non-Agenda items: None
VII. ADJOURNMENT
Meeting adjourned at approximately 4:55 p.m. to the adjourned meeting of the Maywood City Council, Tuesday, February 21, 2023 at 7:00 p.m. ____________________________
Mayra Aguiluz, Mayor Pro Tem
ATTEST:
______________________
Andrea Aguilar, City Clerk
AGENDA 3
ITEM NO. _____
MINUTES
SPECIAL MEETING OF THE MAYWOOD CITY COUNCIL AND THE
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY
REDEVELOPMENT AGENCY
MONDAY, FEBRUARY 6, 2023 AT 5:00 PM
I. CALL TO ORDER/ROLL CALL
Mayor Garcia called to order at approximately 5:03 p.m.
II. CITY OFFICIALS
MAYOR CITY CLERK
Frank Garcia (present) Andrea Aguilar (teleconference)
MAYOR PRO TEM CITY TREASURER
Mayra Aguiluz (present) Mary Mariscal (absent)
COUNCIL MEMBERS CITY MANAGER
Eduardo De La Riva (present) Jennifer E. Vasquez (present) Heber Marquez (present)
Jessica Torres (teleconference) CITY ATTORNEY
Roxanne Diaz (teleconference)
STAFF PRESENT:
Steve Fowler, Director of Building and Planning (present) Anthony Rainey, Interim Finance Director (teleconference) Shirley Quiñones, Deputy City Clerk (present)
III. MEETING PROCEDURES
PUBLIC ADVISORY: This meeting was conducted in person and by video-conferencing pursuant to the provisions of Government Code Section 54953(e) (as amended by AB 361), which authorizes teleconferenced meetings under the Brown Act in compliance with Government Code Section 54953(e) during a proclaimed State of Emergency.
OBSERVERS WERE ABLE TO VIEW THE MEETING IN-PERSON AND LIVESTREAMED VIA THE CITY’S FACEBOOK AT: https://www.facebook.com/cityofmaywood OR BY ZOOM AT:
Teleconference 1-669-900-6833 Meeting ID: 860 4176 3406 Passcode: 495346 or https://us02web.zoom.us/j/86041763406?pwd=cEJNTUZycnJWTWgvT01vY1BIbVJzZz09
Passcode: 495346
Live real-time verbal public comments were made by members of the public in-person or by joining the meeting via the Zoom platform.
IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
None
V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) The following spoke on Agenda items:
1) Ashley Orona
2) Jasmine Gonzalez
3) Alberto Espiriauta
4) Don
5) David Jervis
VI. DISCUSSION/ACTION ITEMS
1. CONSIDERATION OF ADOPTION OF URGENCY ORDINANCE NO. 23-01-U, AN
UNCODIFIED URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MAYWOOD, CALIFORNIA ESTABLISHING AN INTERIM PROHIBITION OF RENT INCREASES ON CERTAIN RESIDENTIAL PROPERTIES FOR SIXTY (60) DAYS WITH THE ABILITY TO EXTEND FURTHER; AND FINDING THAT THE URGENCY
ORDINANCE IS NOT A PROJECT PURSUANT TO CALIFORNIA ENVIRONMENTAL QUALITY GUIDELINES SECTION 15060(C)(2) AND 15060(C)(3).
Motion to waive full reading of Urgency Ordinance No. 23-01-U, and adopt Urgency Ordinance No. 23-01-U imposing a temporary prohibition on residential rent increases for a period of 60 days with the ability to extend further by Marquez. Second by De La Riva. AYES: Torres, De La Riva, Marquez, Aguiluz, Garcia. PASSES
VII. ADJOURNMENT
Meeting adjourned In the Memory of Lorenzo Torres Nuñez and Guadalupe Flores at approximately 5:28 p.m. to the Adjourned Meeting of the Maywood City Council on Tuesday, February 21, 2023 at 6:00 p.m.
__________________________
Frank Garcia, Mayor
ATTEST:
__________________________
Andrea Aguilar, City Clerk
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 4.
DATE: February 22, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ANTHONY RAINEY, DIRECTOR OF FINANCE
SUBJECT: RESOLUTION NO. 6286 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD AND
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY REDEVELOPMENT
AGENCY APPROVING THE WARRANTS FOR PAYMENT
RECOMMENDATION:
It is staff's recommendation that the City Council receive, approve and file the warrant registers for:
1. Accounts Payable in the form of pre-paid warrants of check numbers 090425 through 090548 totaling $1,186,480.85, and
2. Wire Transfers and Automated Clearing House (ACH) that used electronic funds transfer (EFT) dated 01/17/2023 through 02/14/2023 that covered the net payroll dated 01/01/2023 through 01/14/2023 and adopt Resolution 6286 approving Warrants for Payment.
BACKGROUND:
Staff provides warrant registers and wire transfers to City Council as part of Management Controls, which as a whole are the policies, procedures, and practices conceived and put in place to assure the following:
• the economical, efficient, and effective achievement of the City's objectives. • adherence to laws, regulations, rules for policies;
• the safeguarding of assets and information;
• the prevention and detection of fraud and error; and
• the quality of accounting records and the timely production of reliable financial and management information.
Furthermore, Internal Controls are a set of rules, procedures, and practices developed and employed to facilitate the safeguarding of the City’s assets, be they liquid (cash or investments) or fixed (infrastructure or equipment), or intangible (credit rating or information).
The City utilizes resolutions for approving warrants for payment to comply with Section 3-2.06 of the Municipal Code regarding Warrants for Payments. Exhibit A entitled Summary of Warrants and Wire Transfers/ Automated Clearing House (ACH) Transactions serves as a Management Control for complying with Section 3-2.06. Exhibit B entitled Detail of Warrants serves as evidence of Internal Controls utilized by City Finance
staff that support these Management Controls for payments made by the City. These controls are carried out through the submission of all required documents supporting the invoices submitted for payment. Prior to payment, the Finance staff reviews all disbursement documents to ensure that they meet the approval requirements.
DISCUSSION:
A - PAYMENT APPROVAL - Pursuant to paragraph 37202 of the California Government Code, demands (called Warrant Demand) against the City for payment shall be audited and thereafter submitted to the City Council for approval or rejection prior to payment, either separately or in a register of audited demands and shall have attached thereto affirmation of the City Treasurer and City Finance Director certifying the accuracy of the demands and the availability of funds for payment. This is accomplished using:
A1 - Warrants Registers or checks certified or approved by the City Treasurer and Finance Director as conforming to authorized expenditures set forth in the City Council adopted City Budget.
A1.1 Prepayments – pre-paying allows the City to take advantage of allowable prompt payment discounts and make payments on due dates of invoices. This involves the issuance of checks prior to final warrant approval. Automated Clearing House (ACH) transactions are made using a network that electronically moves money between the City’s bank accounts to a payee’s bank account. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable prepaid warrants for payment. Wire Transfer is a method of electronic funds transfer from the City of Maywood to one person or organization (payrolls and fees for electronic transfers).
A1.2 Regular Payment – To avoid late fees for payments made beyond due dates of invoices, checks are prepared prior to final warrant approval by the City Council. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable regular warrants for payment. After City Council approval, the checks are signed and distributed.
B - DOCUMENTATION – The City uses a Management Control by producing a summary document (Exhibit A - Summary Warrants for Payment and Wire Transfers/ACH transactions) that represents the cash disbursements required and the City uses an Internal Control by producing a detailed document (Exhibit B – Detail Warrants for Payment) that details information about each check issued for Prepaids and or to-be-paid for Regular Payments. These “disbursements” are accounted for in the FY 2022-23 budget.
B1 – SUMMARY WARRANTS FOR PAYMENT AND WIRE TRANSFERS/ACH TRANSACTIONS provide an accounting of the Accounts Payable Registers, wire transfers (method of electronic funds transfer from the City of Maywood to one person or organization), and Automated Clearing House (ACH) transactions.
B2 – DETAIL WARRANTS FOR PAYMENTS provides the detailed information of approved payments made to the City's vendors and contractors by check number, identification of prepaid, date of warrant, vendor name, check amount, transaction description, and fund source. Wire transfers also enable the City to send electronic funds to the bank accounts of the City's vendors and contractors. The warrant registers, wire transfers, and net payrolls reflect the financial obligations of the City for the above-referenced dates.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
Total warrants, transfers, and wires issued (net of any voided payments) during the period of 01/17/2023 through 02/14/2023 are $1,607,481.46.
F.Y. 22-23 Impact: Various Funds Current F.Y. Budget: 2022/2023 Funds Impacted: Budget adjustment requested: Not applicable
▪ Fund-100 - General Fund
▪ Fund 212 - Gas Tax - 2103, 2105, 2107,
2106, 2107.5 Fund
▪ Fund 214 - Transportation Development
Act (TDA) Bikeway Fund
▪ Fund 216 - SB-1 Road Maintenance
Rehabilitation Act Fund
▪ Fund 221 - Proposition A Transit Fund
▪ Fund 222 - Proposition C Transit Fund
▪ Fund 224 - Measure R Transit Fund
▪ Fund 225 - Measure M Transit Fund
▪ Fund 243 - Community Development Block
Grant (CDBG) Fund
▪ Fund 251 - Street Lighting Fund
▪ Fund 261 - Federal / State / County Grants
fund
▪ Fund 272 - Measure A Parks Fund
▪ Fund 273 - Local Fiscal Recovery Fund
[American Rescue Plan act (ARPA)] Fund
▪ Fund 280 - Measure W Safe Clean Water
Program Fund
▪ Fund 412 - Sewer Enterprise Fund
▪ Fund 611 - Redevelopment "Successor"
Agency Fund
Source of funds: Various funds Updated Account Budget: Not applicable Account Number: Various General Ledger
(GL)
accounts
For fiscal year: 2022/2023
ATTACHMENT(S)
1. Exhibit A Summary Warrant Demand 2.22.23
2. Exhibit B Warrant Register Detail 2.22.23
AGENDA ITEM No. 4.
RESOLUTION NO. 6286
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD
COMMUNITY
REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR
PAYMENT
WHEREAS, the following listed demands have been reviewed by the Director of Finance, and WHEREAS, the Director of Finance has certified to the accuracy and availability of funds for payment thereof, and
WHEREAS, the register of audited demands is hereby submitted to the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency for approval.
NOW, THEREFORE, BE IT RESOLVED, that the listed Warrants and Wire Transfers/Automated Clearing House (ACH) Transactions for $1,608,481.46 are hereby ratified:
• Exhibit A – Summary of Warrants and Wire Transfers/ACH Transactions • Exhibit B – Detail of Warrants
PASSED, APPROVED AND ADOPTED THIS 22nd day of February, 2023. _______________________
Frank Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF MAYWOOD )
I, Andrea Aguilar , City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6286 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 22nd day of February, 2023 by the following roll call vote, to wit:
AYES:
NAYES:
ABSENT:
ABSTAINED:
_________________________
Andrea Aguilar, City Clerk
City of Maywood
Summary Warrants for Payment and Wire Transfers/ACH Transactions Council Meeting Date
Wednesday, February 22, 2023
Accounts Payable Amount
Accounts Payable prepaid warrants for payment: Checks No. 090425 - 090548 $ 1,185,480.85 Accounts Payable regular warrants for payment: Check No.
Sub-total $ 1,185,480.85
Wire Transfers/ACH Transactions
01/17/23 US Bank - Analysis Service Charge $ 125.00
01/18/23 CalPERS Employer Contribution 12/4/2022 - 12/17/2022 $ 7,259.89 01/19/23 Payroll Pay Period 1/1/2023 - 1/14/2023 $ 52,407.88 01/20/23 ADP Payroll Fees $ 459.64
01/27/23 Well Fargo - Maywood CDD Tax Alloc 2017A1, A2, B - Interest $ 246,545.63 01/31/23 CalPERS Employer Contribution 12/18/2022 - 12/31/2022 $ 7,157.91 02/01/23 US Bank - Merchant Fees $ 540.96
02/02/23 Payroll Pay Period 1/5/2023 - 1/28/2023 $ 49,499.60 02/02/23 CalPERS Health Premium February 2023 $ 25,405.62 02/02/23 CalPERS Unfunded Liability Payment Plan - Safety & Misc. Employees - February 2023 $ 9,872.83 02/07/23 8x8 Inc - Monthly Phone Maintenance $ 415.07
02/13/23 California Joint Powers Insurance Authority (CJPIA) repayment plan agreement - February 2022 $ 22,355.58 02/14/23 US Bank - Analysis Service Charge $ 80.00
Sub-total $ 422,000.61
Total Demands $ 1,607,481.46
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description Fund Title 090425 2/17/2023 Spoiled- Printing Error 0.00
090426 p 1/31/2023 AFSCME District Council 36 266.51 AFSCME Member Dues for paycheck 1/19/2023
General Fund 100
090427 p 1/31/2023 Andrea Nohemi Aguilar 300.00 City Clerk Stipend February 2023 General Fund 100 090428 p 1/31/2023 Angel Villegas 852.90 Retiree Medical Reimbursement Feb 2023
General Fund 100
090429 p 1/31/2023 Benefit Coordinators Corporation
(BCC)
1,994.20 Dental and Vision Benefits for
February 2023
General Fund 100
090430 p 1/31/2023 Brent Talmo 852.90 Retiree Medical Reimbursement Feb 2023
General Fund 100
090431 p 1/31/2023 Bruce Leflar 1,051.79 Retiree Medical Reimbursement Feb 2023
General Fund 100
090432 p 1/31/2023 California Waters Development, Inc. 17,510.04 Aquatic Center Pool Replasti Proj Prog Pmt #3 Reisuue
Federal / State / County
Grants
261
090433 p 1/31/2023 Christine M. Locher 269.02 Retiree Medical Reimbursement Feb 2023
General Fund 100
090434 p 1/31/2023 Edward Ahrens 1,358.28 Retiree Medical Reimbursement Feb 2023
General Fund 100
090435 p 1/31/2023 Mary Mariscal 50.00 February 2023 Treasurer Stipend General Fund 100 090436 p 1/31/2023 Robert Leach 1,005.00 Retiree Medical Reimbursement Feb 2023
General Fund 100
090437 p 1/31/2023 Ronald Lindsey 1,261.61 Retiree Medical Reimbursement Feb 2023
General Fund 100
090438 p 1/31/2023 Scott C. Anderson 1,358.28 Retiree Medical Reimbursement Feb 2023
General Fund 100
090439 p 1/31/2023 SHERIFF'S DEPT COUNTY OF LOS
ANGELES
435,203.01 Public Safety Service- December
2022
General Fund 100
090440 p 1/31/2023 Southern California Edison 14.52 4801 E 58th St TPP 12/04/22- 01/11/23
General Fund 100
106.02 5317 Atlantic Ave PED 12/16/22-
01/16/23
Gas Tax - Fund 212
7,029.09 Acct. 700405260081 Evertt Ave.
PED 12/01/22-12/31/23
Gas Tax - Fund 212
158.64 5916 King/5913 Mayflower PED
12/09/22-01/08/23
SB-1 Road Maintenance
Rehabilitation Act Fund
216
Page: 1
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 090441 p 1/31/2023 The Gas Company 489.45 4319 Slauson Ave. 12/08/22- 01/09/23
General Fund 100
735.30 4319 Slauson Ave. 12/08/22-1/9/23 General Fund 100 090442 p 1/31/2023 U.S. Bank Operations Center 28,866.18 Acct.#247468000 Cert of Participation, 2022 Series A
General Fund 100
090443-1 p 2/3/2023 A-A Backflow Testing 140.00 Backflow Device repair at Riverfront Park
General Fund 100
1,210.00 Backflow Device testing General Fund 100
090444-1 p 2/3/2023 A-CO Temporary Power Inc. 54.75 CR 2/3/2023 General Fund 100 090445-1 p 2/3/2023 Alta Environmental 842.05 Professional Services MS4 Permit Support- December 2022
General Fund 100
090446-1 p 2/3/2023 Amazon Capital Services 30.04 Desk Calendar General Fund 100
94.58 File Boxes General Fund 100
113.60 Office Supplies General Fund 100
11.86 Parking Enforcement Office
Supplies
General Fund 100
090447-1 p 2/3/2023 Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc.
177.60 Monthly IT Lease agreementJanuary 2023General Fund 100 2/3/2023 Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc.
3,630.00 Monthly IT/ Assessment - January
2023
General Fund 100
090448-1 p 2/3/2023 Cat Specialties Inc. 82.69 Parking Enforcement Uniform Shirts
General Fund 100
2/3/2023 Cat Specialties Inc. 468.60 Pixley Park Banner General Fund 100 2/3/2023 Cat Specialties Inc. 27.56 Uniform Jacket embroider city seal General Fund 100 2/3/2023 Cat Specialties Inc. 307.85 Uniform shirt patches General Fund 100 090449-1 p 2/3/2023 CoreLogic Solutions LLC. 150.00 Property Finder Service for December 2022
General Fund 100
090451-1 p 2/3/2023 Crosstown Electrical & Data Inc. 1,320.00 Atlantic Ave Installed Christmas decorations tested good obs
General Fund 100
264.00 Atlantic Ave/Slauson Ave Installed
Christmas decorations tes
General Fund 100
Fund Title
Page: 2
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 090451-1 p 2/3/2023 Crosstown Electrical & Data Inc. 132.00 City Hall Repair wall mounted lights- December 2022
General Fund 100
928.00 Heliotrope City Park-Street Light
Knockdown - December 2022
General Fund 100
3,168.00 Various I/S Installed Christmas
decorations tested good obse
General Fund 100
619.66 6114 Vinedale- Safety/Street lights
troubleshot removed & in
Street Lighting Fund 251
2,944.88 Altantic & Slauson-Repair Light
Poles - December 2022
Street Lighting Fund 251
282.00 Atlantic Blvd/58th St - Troubleshot
S/L pole - Dec 2022
Street Lighting Fund 251
1,840.00 Preventative Maintenance -
December 2022
Street Lighting Fund 251
382.98 Slauson Ave/ Carmelita Ave
Countdown/Don't Walk Ped module
Street Lighting Fund 251
66.00 Slauson Ave/Alamo Ave EB NWCPed head hit lane closure- DecStreet Lighting Fund 251 231.00 Slauson Ave/Alamo Ave Re-aligned
and secured- Dec 2023
Street Lighting Fund 251
924.00 Slauson Ave/Alamo/Randolph
Safety street lights set up lane
Street Lighting Fund 251
567.19 Slauson Ave/Maywood Ave Don't
Walk ped module set-up lane
Street Lighting Fund 251
1,823.58 Slauson Ave/Maywood Ave Set up
lane closure, crane, set I/S
Street Lighting Fund 251
090452-1 p 2/3/2023 Dapeer, Rosenblit & Litvak, LLP 946.20 Code Enforcement Legal Service 12/02/22-12/31/22
General Fund 100
090453-1 p 2/3/2023 Dave and Frank Automotive 274.88 VIN#1N4BZ0CPXHC308459 Replace engine under shield and
hardwa
General Fund 100
090454-1 p 2/3/2023 Dewey Pest Control 141.00 January 2023 Pest Control Service General Fund 100 Fund Title
Page: 3
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 090455-1 p 2/3/2023 Diana Cho & Associates 594.00 CDBG Code Enforcement Consulting - December 2022
CDBG 243
2/3/2023 Diana Cho & Associates 1,056.00 CDBG Code Enforcement Consulting - November 2022
CDBG 243
2/3/2023 Diana Cho & Associates 308.00 CDBG Sidewalk Rehab Proj FY21- 22 Nov 22
CDBG 243
2/3/2023 Diana Cho & Associates 1,100.00 CDBG SRP FY21-22 Dec 2022 CDBG 243 090456-1 p 2/3/2023 Environmental Science Associates 8,302.50 Prof Serv for Climate In Action/Resiliency Plan - 11/1/22 to
Federal / State / County
Grants
261
090457-1 p 2/3/2023 Expert Building Maintenance LLC 7,600.00 City Hall, Police Station & Parks Janitorial Serv - December
General Fund 100
2/3/2023 Expert Building Maintenance LLC 900.00 City Hall/Police Dept. Additional Janitorial Service- Aug 20
General Fund 100
2/3/2023 Expert Building Maintenance LLC 900.00 City Hall/Police Dept. Additional Janitorial Svc Dec2022
General Fund 100
090458-1 p 2/3/2023 Graffiti Protective Coatings 5,232.93 Citywide Graffiti RemovalNovember 2022Proposition C Transit Fund
222
2/3/2023 Graffiti Protective Coatings 13,235.20 Graffiti Bus Shelter Maintenance - December 2022
CDBG 243
090459-1 p 2/3/2023 Myers & Sons Hi-Way Safety Inc. 185.65 No Trespassing Signs for City own properties
General Fund 100
2/3/2023 Myers & Sons Hi-Way Safety Inc. 227.72 Street Sweeping signs for Walker Ave
General Fund 100
090460-1 p 2/3/2023 Hinderliter de Llamas & Assoc. 15,000.00 Cannabis Management ProgramDecember 2022General Fund 100 090461-1 p 2/3/2023 Home Depot Commercial Acct Pro 249.13 Building Janitorial Supplies General Fund 100 2/3/2023 Home Depot Commercial Acct Pro 324.42 Building Maintenance Supplies General Fund 100 090462-1 p 2/3/2023 Gregory Kiley dba Kiley & Associates LLC
3,900.00 Federal Legislative Advocacy
Consultant - 12-15-23 to 1-15-2
General Fund 100
090463-1 p 2/3/2023 KOA Corporation 8,252.80 Active Transportation Plan Proj - Nov 2022
Federal / State / County
Grants
261
090464-1 p 2/3/2023 L.B. Johnson Hardware #1 21.88 Cement Bags General Fund 100 183.89 City Hall roof patch materials General Fund 100
56.90 Duct Tape General Fund 100
56.92 Gloves General Fund 100
Fund Title
Page: 4
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 090464-1 p 2/3/2023 L.B. Johnson Hardware #1 12.58 Nail gun nails General Fund 100 161.97 Patch Material for Roofs General Fund 100
210.13 Patch Materials for BPUSD roof General Fund 100
45.95 PPE for Hub Cities General Fund 100
198.12 Roof patching material for the
library
General Fund 100
20.25 Shop Towels and Plastic Plugs for
banner installation and cl
General Fund 100
99.02 Supplies for CALFIRE Forest Grant Federal / State / County Grants
261
090465-1 p 2/3/2023 LACMTA FILE #54924-0 1,096.00 Metro Tap Cards- December 2022 Proposition C Transit Fund
222
090466-1 p 2/3/2023 LGP Equipment Rentals 635.00 Scissor lift rental for pre-bid meeting
General Fund 100
090467-1 p 2/3/2023 Maywood Car Wash 402.91 Fuel for City Vehicles - December 2022
General Fund 100
090468-1 p 2/3/2023 Metro Transit Services 36,453.27 Public Transportation & Dial-ARide Services - December 2022Proposition A Transit Fund
221
090469-1 p 2/3/2023 North Star Landcare 4,075.50 Landscape Services for December 2022
General Fund 100
5,755.75 Landscape Services for December
2022
Gas Tax - Fund 212
090470-1 p 2/3/2023 QDoxs 37.78 Contract Base Rate Charge 1/5/23 to 2/4/23
General Fund 100
090471-1 p 2/3/2023 The Home Depot Pro 53.75 Building Janitorial Supplies General Fund 100 090473-1 p 2/3/2023 Transtech Engineers Inc 702.00 5800 King LS PC- November 2022 General Fund 100 2,425.00 Aquatic Center Pool ReplastNovember 2022General Fund 100 829.50 ATP CYC 5 Coord/Bike Master
Plan Dev- November 2022
General Fund 100
6,936.00 Building and Safety ServicesNovember 2022General Fund 100 2,199.00 CIP Riverfront Pk Outdoor Fitness
Equip Install CMCI- Novemb
General Fund 100
468.00 City Engineering Services -
November 2022
General Fund 100
1,974.00 Clean California Grant Design RFP General Fund 100 Fund Title
Page: 5
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 090473-1 p 2/3/2023 Transtech Engineers Inc 420.75 DBE CalTrans Annual Submittal Form FY22-23 - November 2022
General Fund 100
2,446.50 Encroachment Permits - November
2022
General Fund 100
858.00 HVAC Replacement ProjectNovember 2022General Fund 100
78.00 MISC Traff, Engineer, Studies,
Request, Reviews- November 20
General Fund 100
9,581.00 PW Encroachment Permint InspServ-November 2022General Fund 100 1,298.50 Utilities Underground DistrictNovember 2022General Fund 100 1,410.00 CIP Slauson Ave Corridor Imp -
November 2022
Gas Tax - Fund 212
435.00 TDA Pedestrian Improv Proj CMCINovember 2022Transportaion Development Act (TDA)
Bikeway Fund
214
11,751.75 CBDG Sidewalk Curb Ramp ADA
Imp FY 21-22 - November 2022
CDBG 243
468.00 Sewer Charge Assessment District -
November 2022
Sewer Enterprise Fund 412
090474-1 p 2/3/2023 ULINE INC. 143.10 Dog waste bags General Fund 100 090475-1 p 2/3/2023 Shade Structures Inc./USA Shade &
Fabric Structures
42,926.43 Shade Structure for Riverfront Park Measure A Parks Fund 272 090476-1 p 2/3/2023 Zumar Industries Inc. 553.08 Maywood Street signs and hardware General Fund 100 090477 p 2/17/2023 ACC Business 824.22 Internet Services from 1/11/23- 2/10/23
General Fund 100
090478 p 2/17/2023 Alta Environmental 450.00 Professional Services MS4 - Aug. 2022 Remaining Bal.
General Fund 100
2/17/2023 Alta Environmental 2,555.18 Professional Services MS4 Permit Support- Jan 2023
General Fund 100
090479 p 2/17/2023 Amazon Capital Services 1,422.41 Annual Business Prime Membership Fee
General Fund 100
2/17/2023 Amazon Capital Services 152.94 Community Services Office Supplies
General Fund 100
Fund Title
Page: 6
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 090479 p 2/17/2023 Amazon Capital Services 100.92 Flood Lights General Fund 100
43.79 HR Office Supplies General Fund 100
11.05 Planning Div. Supplies General Fund 100
1,012.75 Community Event Supplies Local Fiscal Recovery Fund
273
090480 p 2/17/2023 Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc.
270.18 Monthly IT Lease agreementFebruary 2023General Fund 100 3,630.00 Monthly IT/Assessment- February
2023
General Fund 100
090481 p 2/17/2023 Amigos De Los Rios 1,024.00 Watering Park Tree Services11/1/22-12/31/22General Fund 100 5,034.00 Street Tree Services- 11/1/22-
12/31/22
Gas Tax - 2103, 2105,
2107, 2106, 2107.5
Fund
212
090482 p 2/17/2023 AT&T 26.65 Emergency Elevator Phone Service 12/10/22-01/09/23
General Fund 100
26.65 Emergency Elevator Phone Service01/01/23-01/31/23General Fund 100
26.72 Emergency Elevator Phone Service1/10/23-2/9/23General Fund 100 090483 p 2/17/2023 AT & T Long Distance 46.04 Emergency Long Distance Phone Service- December 2022
General Fund 100
090484 p 2/17/2023 Bordin Semmer LLP 6,562.75 City Claims Legal Expense- January 2023
General Fund 100
6,372.17 City Claims- Legal Expense 01-26-
23 General Fund 100
3,053.15 City Claims- Legal Expense 12-28-
22 General Fund 100
090485 p 2/17/2023 Brinks Inc. 9.00 Additional Cash Handaling in January 2023
General Fund 100
218.46 Cash handling Services- 2/1/23-
2/28/23
General Fund 100
090486 p 2/17/2023 Burke, Williams & Sorensen, LLP 396.76 Legal Services/ Professional Services- December 2022
General Fund 100
090487 p 2/17/2023 California Consulting Inc. 3,500.00 Grant Writing Consulting ServicesFebruary 2023General Fund 100 Fund Title
Page: 7
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 090488 p 2/17/2023 California Contract Cities Association - CCCA
50.00 City Manager Meeting Registration General Fund 100 090489 p 2/17/2023 California Waters Development, Inc. 8,666.62 Retention Release-Aquatic Center Pool Replastering
Federal / State / County
Grants
261
090490 p 2/17/2023 Arturo Sanchez dba Calmex Graphics 906.23 Business Cards for Council, Finance & Building Staff
General Fund 100
090491 VOID VOID CHECK
090492 p 2/17/2023 CoreLogic Solutions LLC. 150.00 Property Finder Service for Jan 2023
General Fund 100
090493 p 2/17/2023 County of L.A. Dept. of Animal Control 5,771.55 Animal Control for December 2022 General Fund 100 090494 p 2/17/2023 Crosstown Electrical & Data Inc. 792.00 Atlantic Blvd/ Slauson Ave Christmas decorations set up - De
General Fund 100
1,320.00 Atlantic Blvd/ Slauson Ave
Christmas decorations set up- Dec
General Fund 100
1,457.60 Atlantic Blvd/52nd Christmas
decorations set up - Dec 2022
General Fund 100
3,168.00 Various I/S Intalled Christmas
decorations tested good- Dec
General Fund 100
1,452.00 Various I/S- Installed Christmas
decorations- Dec 2022
General Fund 100
6,361.61 Various locations-City supplied
photocell power-Dec 2022
General Fund 100
8,086.07 Citywide-Concrete Seal on Pull
Boxes - December 2022
Gas Tax - 2103, 2105,
2107, 2106, 2107.5
Fund
212
617.09 6014 Vinedale Met with City to
show how to protect wire in p
Street Lighting Fund 251
66.00 Atlantic Blvd/ 57th St Setting up
Christmas decorations lane
Street Lighting Fund 251
3,392.01 Preventive Maintenance- January
2023
Street Lighting Fund 251
090495 p 2/17/2023 Daily Journal Corporation 140.00 Publication of City Council Meeting Change
General Fund 100
Fund Title
Page: 8
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 090495 p 2/17/2023 Daily Journal Corporation 1,142.38 Publication of Notice Inviting BidsFor Building DemolitionGeneral Fund 100 090496 p 2/17/2023 Dapeer, Rosenblit & Litvak, LLP 173.16 Code Enforcement Legal Services2/18/22-02/28/22General Fund 100 090497 p 2/17/2023 Dewey Pest Control 141.00 February 2023 Pest Control Service General Fund 100 090498 p 2/17/2023 Donco & Sons Inc 176.00 Repairs to Marquee sign General Fund 100 090499 p 2/17/2023 East Yard Communities for
Environmental Justice
10,000.00 Community Benefit Fund- Stipends
for community memebers pain
General Fund 100
090500 p 2/17/2023 EMPLOYMENT DEVELOPMENT
DEPT
958.00 Unemployment Benefit Liability -
10/1/22- 12/31/22
General Fund 100
090501 p 2/17/2023 Everfence Corporation 28,275.00 Batting Cage at Maywood Park General Fund 100 090502 p 2/17/2023 George Hills Company 1,419.20 City Claims/ Adjuster- January 2023
General Fund 100
090503 p 2/17/2023 Gladwell Governmental Services Inc 1,140.00 Advice, Recommendations for Election Services
General Fund 100
090504 p 2/17/2023 GOGov, Inc. dba GOGovApps 13,920.00 Citizen Request Management (CRM) Subscrip - 12/1/22 to 11/30
General Fund 100
090505 p 2/17/2023 Graffiti Protective Coatings 5,232.93 Graffiti Bus Shelter MaintenanceJanuary 2023Proposition C Transit Fund
222
2/17/2023 Graffiti Protective Coatings 18,000.00 Citywide Graffiti Removal - December 2022
CDBG 243
090506 p 2/17/2023 HDL Coren & Cone 2,421.95 Property Tax Services - January to March 2023
General Fund 100
250.00 Services for Cannabis Management
Prog- Jan 2023
General Fund 100
090507 p 2/17/2023 HdL Software LLC 180.00 New Accounts ProcessedDecemberGeneral Fund 100 090508 p 2/17/2023 Myers & Sons Hi-Way Safety Inc. 96.36 Handicap signs for Council Meetings
General Fund 100
2/17/2023 Myers & Sons Hi-Way Safety Inc. 400.55 Island Markers Gas Tax - Fund 212 090509 p 2/17/2023 Home Depot Commercial Acct Pro 63.18 Public Works Supplies General Fund 100 090510 p 2/17/2023 Interwest Consulting Group 3,005.94 Building & Safety Plan Review - December 2022
General Fund 100
Fund Title
Page: 9
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 090510 p 2/17/2023 Interwest Consulting Group 375.00 Plan Review Services for December 2022
General Fund 100
090511 p 2/17/2023 JMG Security System 3,282.00 Installation of Security Equipment per Agreement Job-27786-2
General Fund 100
090512 p 2/17/2023 Los Angeles Regional Food Bank 150.00 Mobile Food Pantry- August 2022 General Fund 100 2/17/2023 Los Angeles Regional Food Bank 150.00 Mobile Food Pantry- July 2022 General Fund 100 2/17/2023 Los Angeles Regional Food Bank 150.00 Mobile Food Pantry-October 2022 General Fund 100 2/17/2023 Los Angeles Regional Food Bank 150.00 Moblile Food Pantry- September 2022
General Fund 100
090514 p 2/17/2023 L.B. Johnson Hardware #1 10.94 Bags of Cement General Fund 100 2/17/2023 L.B. Johnson Hardware #1 217.83 BPUSD roof patch material General Fund 100 2/17/2023 L.B. Johnson Hardware #1 10.94 Cement for sign installation on District Blvd
General Fund 100
2/17/2023 L.B. Johnson Hardware #1 10.94 Double side tape for City Hall General Fund 100 2/17/2023 L.B. Johnson Hardware #1 32.82 Drill bits for installation of Street Sweeping signs on Dist
General Fund 100
2/17/2023 L.B. Johnson Hardware #1 49.25 Epoxy for Concrete Parking Stop Blocks
General Fund 100
2/17/2023 L.B. Johnson Hardware #1 17.50 Epoxy for Island Markers General Fund 100 2/17/2023 L.B. Johnson Hardware #1 51.42 Gloves and Car Wash Supplies General Fund 100 2/17/2023 L.B. Johnson Hardware #1 214.53 Island Markers Material General Fund 100 2/17/2023 L.B. Johnson Hardware #1 16.41 Light Bulbs for City Hall General Fund 100 2/17/2023 L.B. Johnson Hardware #1 29.55 Motor Oil General Fund 100 2/17/2023 L.B. Johnson Hardware #1 39.40 Padlocks for PW Yard General Fund 100 2/17/2023 L.B. Johnson Hardware #1 1.74 TEFLON TAPE General Fund 100 2/17/2023 L.B. Johnson Hardware #1 37.22 Water sprayer for Concrete cutting General Fund 100 2/17/2023 L.B. Johnson Hardware #1 591.21 Pothole Material Gas Tax - Fund 212 2/17/2023 L.B. Johnson Hardware #1 65.69 Potholes Material Gas Tax - Fund 212 090515 p 2/17/2023 LEAGUE OF CALIFORNIA CITIES 9,437.00 Membership Dues for Calendar Yr 2023
General Fund 100
090516 p 2/17/2023 LGP Equipment Rentals 260.90 Concrete Saw for monument sign General Fund 100 090517 p 2/17/2023 Mapcon Technologies Inc. 83.00 Building & Safety Software Monthly Fee
General Fund 100
Fund Title
Page: 10
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 090517 p 2/17/2023 Mapcon Technologies Inc. 83.00 Building & Safety Software Monthly Fee - January 2023
General Fund 100
090518 p 2/17/2023 Maywood Car Wash 409.40 Fuel and Car Wash for City Vehicles- Jan. 2023
General Fund 100
090519 p 2/17/2023 Metro Transit Services 36,453.27 Public Transportation & Dial-ARide Services January 2023Proposition A Transit Fund
221
090520 p 2/17/2023 Microix 2,236.25 Annual Software Maintenance and Support Renewal
General Fund 100
090521 p 2/17/2023 MV Cheng & Associates Inc. 9,696.25 Sr. Acct/Acct Tech Services for Jan 2023
General Fund 100
090522 p 2/17/2023 North Star Landcare 4,075.50 Landscape Maintenance Services for January 2023
General Fund 100
10,080.00 December 2022 Tree Maint Serv
Grid 3 & 4
Gas Tax - Fund 212
7,538.00 January 2023 Tree Maint Serv Grid
3 Gas Tax - Fund 212
5,755.75 Landscape Maintenance Services for
January 2023
Gas Tax - Fund 212
4,480.00 Weed Abatement Serv on Slauson
and on Atlantic
Gas Tax - Fund 212
090523 p 2/17/2023 Passage Entertainment Inc. 1,000.00 Community Event -Get Healthy Campaign
General Fund 100
800.00 Community Event Services -Get
Healthy Campaign
General Fund 100
090524 p 2/17/2023 Perez Plumbing 595.00 Repair the lights in the Sally Port for the Christmas Event
General Fund 100
165.00 Toilet repair in womens restroom
City Hall
General Fund 100
p 2/17/2023 Perez Plumbing 1,825.00 Water Heater for Sheriff Station General Fund 100 090525 p 2/17/2023 Phoenix Group Information Systems 151.47 December 2022 Citation Processing Fee
General Fund 100
3,278.80 December 2022 Citation Processing
FTB Intercept Letters
General Fund 100
2,296.70 December 2022 Permit Processing
Fee
General Fund 100
090526 p 2/17/2023 QDoxs 118.53 Contract Base Rate charge for 02/01/23-02/28/23
General Fund 100
Fund Title
Page: 11
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 090527 p 2/17/2023 Roadline Products Inc. 2,041.81 Public Works- Tools General Fund 100 090528 p 2/17/2023 Richards Watson & Gershon 4,294.55 General Legal Services for December 2022
General Fund 100
11,356.21 Legal and Professional Services- Jan
2023
General Fund 100
13,586.40 Legal and Professional ServicesCommercial Waste Jan 2023General Fund 100
59.20 Legal Services- Cannabis
Businesses for Jan 2023
General Fund 100
562.40 Legal Services-Cannabis Business
for December 2022
General Fund 100
888.00 Legal Services-Commercial Waste
for December 2022
General Fund 100
3,333.32 Legal Services-Jose Mendoza for
December 2022
General Fund 100
29.60 Legal Services-Maywood
Investment for December 2022
General Fund 100
888.00 Legal Services-NL Industries for
December 2022
General Fund 100
7,534.58 Professional Servises General Legal
Services- January 2023
General Fund 100
090529 p 2/17/2023 Southern California Edison 489.73 Acct.#700405141156 Various Locations from 12/23/22 to 1/31/2
General Fund 100
7,650.97 Acct# 700405260081 Evertt Ave
01/01/23-01/31/23
Gas Tax - Fund 212
3,599.16 Acct.#700405141156 Various
Locations from 12/23/22 to 1/31/2
Gas Tax - Fund 212
2/17/2023 Southern California Edison 11,351.14 Acct.#700405141156 Various Locations from 12/23/22 to 1/31/2
Street Lighting Fund 251
090530 p 2/17/2023 The Gas Company 315.18 4317 Slauson Ave. 01/09/23- 02/07/23
General Fund 100
642.86 4319 Slauson Ave. 01/09/23-
02/07/23
General Fund 100
Fund Title
Page: 12
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 090530 p 2/17/2023 The Gas Company 918.82 4319 Slauson Ave. City Hall - 01/09/23-02/07/23
General Fund 100
090531 p 2/17/2023 Sprint 454.57 Cell Phone Services- Dec 24- Jan 23, 2023
General Fund 100
090532 p 2/17/2023 Stantec Planning & Landscape
Architecture
18,464.75 Engineering ServicesSlauson/Atlantic Proj - Sept 2022Proposition C Transit Fund
222
2/17/2023 Stantec Planning & Landscape
Architecture
9,933.25 Engineering ServicesSlauson/Atlantic Proj-Oct 2022Proposition C Transit Fund
222
090533 p 2/17/2023 Staples Business Advantage 201.80 Office Supplies General Fund 100 090534 p 2/17/2023 Studio Spectrum 1,263.70 Phone/ Internet Services- 02/01/23- 02/28/23
General Fund 100
090535 p 2/17/2023 The Gas Company 185.00 4317 Slauson Ave. 12/08/22- 01/09/23
General Fund 100
090536 p 2/17/2023 The Home Depot Pro 126.79 Public Work Supplies-14 Dual purpose diamond blade
General Fund 100
090537 p 2/17/2023 Quadient Finance USA Inc. 87.58 Acct# 7900011002060328 Postage Machine
General Fund 100
090539 p 2/17/2023 Transtech Engineers Inc 930.50 20846 Maywood City Engineering Services- December 2022
General Fund 100
6,566.00 20919 May Public Works Inspection
Services- December 2022
General Fund 100
145.00 210005 MAY CIP Management
Services Master JN- December 2022
General Fund 100
4,584.00 210065 MAY Baseball Field
Improvements - December 2022
General Fund 100
1,215.00 210150 MAY Encroachment
Permits- December 2022
General Fund 100
78.00 210313 MAY Street Light
Assessment District- December
2022
General Fund 100
5,712.00 210792 MAY Building and Safety
Services- December 2022
General Fund 100
Fund Title
Page: 13
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 276.50 211287 MAY ATP CYC 5
Coordination and bike master planDece
General Fund 100
4,420.00 220071 MAY FY22-23 Pavement
Rehabilitation-December 2022
General Fund 100
880.00 220609 MAY Aquatic Center Pool
Replastering Con Phase-Dec 20
General Fund 100
390.00 221234 MAY Riverfront Park
Renovation Sewer Diversion-Dec 20
General Fund 100
4,266.00 Baseball Field ImprovementsNovember 2022General Fund 100 2,726.00 20901 May CIP Slauson Ave
Corridor IMP- December 2022
Gas Tax - 2103, 2105,
2107, 2106, 2107.5
212
181.25 220802 MAY TDA Pedestrian
Improvement Project CMCI- Dec
2022
Transportaion
Development Act (TDA)
Bikeway Fund
214
2,578.75 221147 MAY Sidewalk-Curb Ramp
ADA IMP CDBG FY21-22- Dec
2022
CDBG 243
156.00 210314 MAY Sewer Charge
Assessment District- December
2022
Sewer Enterprise Fund 412
658.00 210795 MAY Sewer Improvements
52nd St and other locations- D
Sewer Enterprise Fund 412
090540 p 2/17/2023 U.S. Bank Corporate Payment System 4,962.81 Acct 4246044555755283 Cred Crd1/16/23 stmtGeneral Fund 100 090541 p 2/17/2023 Shade Structures Inc./USA Shade &
Fabric Structures
40,795.00 Materials & Install of Shade
Structure-Baseball Field
General Fund 100
090542 p 2/17/2023 Vernon City of 83.20 Acct. # 413 Slauson/Downey Ave. 11/17/22-12/19/22
General Fund 100
22.38 Acct. #414 Slauson/Downey
11/22/22-12/21/22
General Fund 100
090543 p 2/17/2023 Walters Wholesale Electric Co. 254.61 Freight Charge for Reworked Photo Cells
General Fund 100
Fund Title
Page: 14
City of Maywood
Detail Warrant for Payment
Warrants No. 090425 to 090548
Check No. Prepaids Date Vendor Name Check Amount Transaction Description 090544 p 2/17/2023 Xerox Financial Services 926.23 Xerox Copiers Lease Payments - 12/30/22 to 1/29/23
General Fund 100
090545 2/17/2023 Spoiled- Printing Error 0.00
090546 2/17/2023 Spoiled- Printing Error 0.00
090547 2/17/2023 Spoiled- Printing Error 0.00
090548 2/17/2023 Spoiled- Printing Error 0.00
Total 1,185,480.85
Fund Title
Page: 15
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 5.
DATE: February 22, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ANTHONY RAINEY, DIRECTOR OF FINANCE
SUBJECT: REVENUE REPORT JULY 2022 - JANUARY 2023
RECOMMENDATION:
Staff recommends that the City Council receive and file the Revenue Report from July 2022 - January 2023.
BACKGROUND:
In an effort to maintain transparency, the City’s Finance Department prepares a monthly Revenue report for the City Council’s review. The Revenue Report is a tool used by the Council to monitor and oversee the financial health of the City.
DISCUSSION:
The attached analysis (see Attachment 1) compares prior Year-to-Date (YTD) and current YTD Revenue.
The total revenue received from July 2022 - January 2023 totaled $12,157,320 (bottom of column B), which is .11% (see column D - Current YTD Prior YTD % Difference in attachment) higher than the same period last year. • GENERAL FUND - General Fund revenues are composed of three categories: 1) Tax Revenues; 2) Licenses and Permits Revenues; 3) Charges for Services Revenues; 4) Charges for Services Revenues; 5) Leases and Concessions Revenues; 5) Miscellaneous Revenues; and 6) Retiree Pension Levy Revenues. The total General Fund received totaled $5,942,109.15 (see Column entitled B - Current Fiscal Year to Date Revenue, the row entitled General Fund Revenue Totals), which is 4.40% (Column E) lower than the same period last year.
1. Tax Revenues. A tax is a compulsory monetary contribution to the City’s revenue, assessed and imposed by the City on the activities, expenditure, income, occupation, privilege, property, etc., of individuals and organizations. Tax Totals for this time period were 13.01% lower than the same period due primarily to:
▪ 1.1) the decrease in Cannabis Sales Tax Revenue is 40.07%. There appears to be a shakeout in the cannabis industry of the Los Angeles region. There have been closures, consolidations, mergers and acquisitions. It does not appear that Congress will take up the Safe and Fair Enforcement (SAFE) Banking Act that would permit banks to do business with plant-touching cannabis companies. Because cannabis remains federally illegal, traditional financial institutions will not facilitate cannabis-related transactions and the
industry's access to capital is restricted. In California, some State legislators are considering investigations into corruption in the state’s cannabis industry, legislative hearings on the exploitation of farmworkers and new laws to curb labor trafficking in response to revelations of some abuses and worker deaths. California cannabis cultivation capacity is down significantly from early 2022, with some growers choosing not to plant or renew their licenses because of low wholesale prices and tough economic conditions.
These factors have contributed to the <40%> year-to-date reduction in 4212 - cannabis Sales Taxes.
▪ 1.2) the decrease in Sales Tax Revenue by 6.18%. There was a decrease in customer transactions resulting in less sales taxes collected than the same period in 2021.
2. Licenses and Permits Revenues. These revenues include fees that are charges imposed on an individual for a service that the person chooses to receive. A fee may not exceed the estimated reasonable cost of providing the particular service or product for which the fee is charged, plus overhead. Fees are charged for specific services, and fee revenue may fund only those services and related expenses. Licenses and permits are types of fees allowing for the operation of activities within the City. Licenses and Fees Totals were .28% lower than the same prior fiscal year period. The City's 4311 - Apartment Licenses are nearly 100% lower and 4205 - Business License Taxes are nearly 89% lower than the same period. While the City is monitoring 4205 - Business License Tax and 4311 - Apartment Licenses staff is determining whether this is just a delayed reporting .
3. Charges for Services Revenues. These revenues were 0.22% below the same period last Fiscal Year. These revenues are charges to cover administrative costs for the provision of services of the City. This is due to the decrease in 4701 - Waste Management Assessment revenues by 99.44% less than the same period last Fiscal Year.
4. Fines and Forfeiture Revenues. These are revenues from penalties imposed by the City in the form of money or goods for a violation of an ordinance, code, regulation, or rule. 4404 - Southeast Municipal Court (SEMC) - Court Collections for the Department of Motor Vehicles (DMV) violations were nearly 112.26% higher and 4403 - Citations - Administrative were 86.36% higher than in the same period of the prior Fiscal Year.
5. Leases and Concessions Revenues. These revenues are derived from rent or lease or payment for the use of the City's property. These revenues were 7.54% higher than the prior Fiscal Year period.
6. Miscellaneous Revenues. These revenues represent a General Fund revenue that is not covered in another revenue category. These revenues were 241.20% higher than the same period during the prior Fiscal Year primarily due to 4803 - Interest Income being conservatively estimated for the FY 2022-2023 revenue budget.
7. Retiree Pension Levy Revenues. These revenues are part of a segment of property taxes that are collected by the Los Angles County Treasurer and Tax Collector. Remittances for Fiscal Year 2022/2023 from the County to the City occur in July 2022, December 2022, January 2023, April 2023, and May 2023.
• SPECIAL REVENUE FUND - Special Funds are revenues that must be used for the established purposes of the funds to provide an extra level of accountability and transparency. The total Special Revenue Fund received totaled $6,215,210.92, which is 4.84% higher than the same period last year. The City received the second installment in the amount of $3,226,257.00 from the American Rescue Plan Act of 2021 (ARPA). These Funds support cities in mitigating the fiscal effects stemming from the public health emergency caused by COVID-19.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There is no fiscal impact with this action.
ATTACHMENT(S)
1. July 2022 - January 2023 - City of Maywood FY2022-2023
FUND / REVENUE TYPE A - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
C - Current YTD
versus Prior YTD $
Difference
D - Current YTD Prior
YTD % Difference
E - Adopted Budget FY
2022-23
F - % of FY 2022-2023
YTD Revenue
Received
(B minus A) (B divided by A minus 1) (B divided by F)
GENERAL FUND TAXES: A tax is a compulsory monetary contribution to the City’s revenue, assessed and imposed by the City on the activities, Taxes: expenditure, income, occupation, privilege, property, etc., of individuals and organizations.
Franchise & Collectors Fee $153,922.08 $97,425.76 ($56,496.32) -36.70% $358,952.00 27.14% Property Taxes $307,097.23 $342,362.62 $35,265.39 11.48% $714,301.00 47.93% 4211 - Utility Users Tax $604,554.84 $705,569.33 $101,014.49 16.71% $1,102,415.00 64.00% 4206 - Real Estate Transfer Tax $11,973.50 $13,262.45 $1,288.95 10.77% $28,465.00 46.59% 4202 - Hotel / Motel Room Transient
Occupancy Tax (TOT) $49,906.72 $55,503.77 $5,597.05 11.22% $68,097.00 81.51% 4212 - Cannabis Sales Tax $1,139,004.38 $682,556.13 ($456,448.25) -40.07% $1,980,241.00 34.47% 4201 - Sales and Use Tax Revenue $1,099,767.47 $1,031,760.17 ($68,007.30) -6.18% $2,200,048.00 46.90% Taxes Totals $3,366,226.22 $2,928,440.23 ($437,785.99) -13.01% $6,452,519.00 45.38% GENERAL FUND FEES: A fee is a charge imposed on an individual for a service that the person chooses to receive. A fee may not exceed the estimated reasonable cost of providing the particular service or product for which the fee is charged, plus overhead. Fees are charged for specific services, and fee revenue may fund only those services and related expenses. LICENSES Licenses & Permits: and PERMITS are types of fees allowing for the operation within the City. 4301 - Compliance Program Fee $0.00 $0.00 $0.00 0.00% $0.00 0.00% Residential & Building Permits $8,123.82 $13,315.70 $5,191.88 63.91% $13,261.00 100.41% 4305 - Public Works Permit Fees $88,615.50 $148,485.00 $59,869.50 67.56% $160,000.00 92.80% Other Fees & Permits $14,092.42 $9,953.88 ($4,138.54) -29.37% $26,246.00 37.93% 4320 - Occupancy Permits $9,557.10 $2,390.40 ($7,166.70) -74.99% $15,000.00 15.94% 4313 - Building Permits $31,953.68 $59,885.83 $27,932.15 87.41% $72,000.00 83.17% Compliance and Review Fees - Cannabis $0.00 $0.00 $0.00 0.00% $80,000.00 0.00% 4307 - Commercial Cannabis Renewal Fees $0.00 $14,850.00 $14,850.00 0.00% $0.00 0.00% 4322 - Parking Permits $48,048.90 $46,347.00 ($1,701.90) -3.54% $60,000.00 77.25% 4311 - Apartment License $13,835.25 $133.00 ($13,702.25) -99.04% $2,500.00 5.32% 4205 - Business License Tax $160,323.18 $18,712.69 ($141,610.49) -88.33% $250,324.00 7.48% 4107 - Motor Vehicle License Fee (VLF) in lieu
Property Tax Payment $1,626,683.69 $1,681,555.00 $54,871.31 3.37% $3,300,000.00 50.96% Licenses and Permits Totals $2,001,233.54 $1,995,628.50 ($5,605.04) -0.28% $3,979,331.00 50.15%
GENERAL FUND CHARGES FOR SERVICES: Charges to cover administrative costs for the provision of services. Charges for Services:
4701 - Waste Management Assessment $2,787.15 $15.54 ($2,771.61) -99.44% $7,000.00 0.22% 4704 - Plan Check Fees $30,188.30 $32,856.24 $2,667.94 8.84% $70,000.00 46.94% 4702 - Rents & Concessions $13,891.50 $13,891.50 $0.00 0.00% $26,000.00 53.43% Charges for Services Totals $46,866.95 $46,763.28 ($103.67) -0.22% $103,000.00 45.40% GENERAL FUND FINES AND FORFEITURES: Penalties imposed by the City in the form of money or goods for a violation of an ordinance, law, regulation Fines and Forfeitures: or rule.
4401 - Penalties: Apt & Bus License $476.00 $4,597.25 $4,121.25 865.81% $0.00 0.00% 4404 - Southeast Municipal Court (SEMC) -
Court Collections $43,224.36 $91,749.94 $48,525.58 112.26% $0.00 0.00% 4403 - Citations: Administrative $2,200.00 $4,100.00 $1,900.00 86.36% $85,000.00 4.82% 4402 - Citations: Parking $171,962.66 $158,441.14 ($13,521.52) -7.86% $410,000.00 38.64% Fines and Forfeitures Totals $217,863.02 $258,888.33 $41,025.31 18.83% $495,000.00 52.30% GENERAL FUND LEASES AND CONCESSIONS: A rent or lease or payment for the use of a the City's property. Leases and Concessions:
4501 - Leased Property Rental Income $27,184.68 $29,233.40 $2,048.72 7.54% $50,000.00 58.47% Leases and Concessions Totals $27,184.68 $29,233.40 $2,048.72 7.54% $50,000.00 58.47% GENERAL FUND MISCELLANEOUS: A General Fund revenue not covered in another revenue category. Miscellaneous:
4817 - Good Corporate Citizen Program $0.00 $0.00 $0.00 0.00% $0.00 0.00% 4803 - Interest Income $7,213.43 $94,331.94 $87,118.51 1207.73% $0.00 0.00% 4809 - Miscellaneous Revenue $28,119.33 $26,222.60 ($1,896.73) -6.75% $33,500.00 78.28% 4605 - CARES Act Reimbursement $0.00 $0.00 $0.00 0.00% $0.00 0.00% 4804 -Other (Recycle + ABx1 Reimbursement) $0.00 $0.00 $0.00 0.00% $1,200.00 0.00% Miscellaneous Revenue Totals $35,332.76 $120,554.54 $85,221.78 241.20% $34,700.00 347.42% GENERAL FUND RETIREE PENSION LEVY: An amount of revenue from the property tax levy approved by the voters for the purpose of paying the cost to Retiree Pension Levy: the City of the Public Employees Retirement System (PERS). 4830 - Retiree Pension Levy $520,689.77 $562,600.87 $41,911.10 8.05% $1,208,812.00 46.54% Retiree Pension Levy Totals $520,689.77 $562,600.87 $41,911.10 8.05% $1,208,812.00 46.54% General Fund Revenue Totals $6,215,396.94 $5,942,109.15 ($273,287.79) -4.40% $12,323,362.00 48.22% FUND / REVENUE TYPE A - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
C - Current YTD
versus Prior YTD $
Difference
D - Current YTD Prior
YTD % Difference
E - Adopted Budget FY
2022-23
F - % of FY 2022-2023
YTD Revenue
Received
(B minus A) (B divided by A minus 1) (B divided by F)
SPECIAL REVENUE FUND SPECIAL REVENUE FUND: Collections of revenues in special funds that must be used for the established purposes of the funds to provide an extra level of accountability and transparency. 212 - Gas Tax - 2103, 2105, 2107, 2106,
2107.5 Fund $352,051.51 $343,205.53 ($8,845.98) -2.51% $625,200.00 54.90% 214 - Transportation Development Act (TDA)
Bikeway $0.00 $0.00 $0.00 0.00% $192,000.00 0.00%
221 - Proposition A Transit Fund $402,590.93 $429,181.34 $26,590.41 6.60% $651,000.00 65.93% 222 - Proposition C Transit Fund $334,146.52 $358,656.99 $24,510.47 7.34% $750,000.00 47.82% 224 - Measure R Transit Fund $250,463.84 $341,683.98 $91,220.14 36.42% $1,184,960.00 28.84% 225 - Measure M Transit Fund $283,291.10 $302,015.25 $18,724.15 6.61% $1,250,000.00 24.16% 216 - SB-1 Road Maintenance Rehabilitation
Act Fund $234,593.93 $232,441.54 ($2,152.39) -0.92% $528,284.00 44.00% 243 - Community Development Block Grant
(CDBG) $83,898.00 $99,939.00 $16,041.00 19.12% $391,053.00 25.56% 223 - Air Quality Management District (AQMD)
Fund $9,091.68 $8,329.30 ($762.38) -8.39% $36,375.00 22.90% 232 - Supplemental Law Enforcement Services
Fund (SLESF) Grant $157,617.74 $165,271.25 $7,653.51 4.86% $155,000.00 106.63% 272 - Measure A Parks Fund $0.00 $0.00 $0.00 0.00% $651,000.00 0.00% 251 - Street Lighting Fund $88,497.05 $87,174.82 ($1,322.23) -1.49% $308,000.00 28.30% 611 - Redevelopment "Successor" Agency
Fund $311,222.00 $299,207.00 ($12,015.00) -3.86% $0.00 0.00% 412 - Sewer Enterprise Fund $144,741.00 $144,816.33 $75.33 0.05% $301,614.00 48.01% 261 - Federal / State / County Grants $50,000.00 $0.00 ($50,000.00) 0.00% $0.00 0.00% 273 - Local Fiscal Recovery Fund $3,226,257.00 $3,226,257.00 $0.00 0.00% $0.00 0.00% 280 - Measure W Safe Clean Water Program
Fund $0.00 $177,031.59 $177,031.59 0.00% $171,818.00 103.03% Special Revenue Totals $5,928,462.30 $6,215,210.92 $286,748.62 4.84% $7,196,304.00 86.37% Total Revenues $12,143,859.24 $12,157,320.07 $13,460.83 0.11% $19,519,666.00 62.28% FUND / REVENUE TYPE A - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
C - Current YTD
versus Prior YTD $
Difference
D - Current YTD Prior
YTD % Difference
E - Adopted Budget FY
2022-23
F - % of FY 2022-2023
YTD Revenue
Received
(B minus A) (B divided by A minus 1) (B divided by F)
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 6.
DATE: February 22, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: OKAN DEMIRCI, CITY ENGINEER
SUBJECT: CONSIDERATION OF AWARD OF CONSTRUCTION CONTRACT TO INTERIOR DEMOLITION, INC. FOR BUILDING DEMOLITION LOCATED AT 5102 DISTRICT BLVD.
RECOMMENDATION:
It is recommended that the City Council Award a Contract to Interior Demolition, Inc. for Building Demolition Located at 5102 District Blvd. for a total amount of $102,951 and authorize the Mayor to execute the contract in a form approved by the City Attorney and $102,951.00 Budget Amendment to the FY 2022/2023 Adopted Capital Budget and assignment of a new Capital Improvement Program (CIP) number.
BACKGROUND:
The project includes the demolition of a building and pre-demolition haz-mat abatement and other relevant work at 5102 District Blvd, Maywood, CA and other incidental work related to the project. The proposed improvements will be completed within 40 working days.
On January 6, 2023, staff advertised Notice Inviting Bids (NIB) on engineering plan rooms and trade journals in conformance with City of Maywood Municipal Code Section 3-7.04. Bids were due on February 1, 2023 at 2:00 PM.
DISCUSSION:
On February 1, 2023 at 2:00 PM, a total of seven (7) bids were received as shown below:
Company Name Base Bid Amount
1- Interior Demolition, Inc. $102,951.00
2 - Unlimited Environmental, Inc. $168,250.00
3 - Resource Environmental Inc. $241,000.00
4 - Tri Span, Inc. $350,200.00
5 - Triangle Enterprises, Inc. $419,000.00
6 - WDR Contracting $441,320.00
7 - Asbestos Instant Response, Inc. Asbestos Instant Response, Inc. did not provide subcontractor
cost amounts as part of its bid. Therefore, this bid is considered non-responsive.
The staff conducted a bid analysis for the apparent 1st low bidder, 1 - Interior Demolition, Inc., and verified State of California contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references. Based on the bid analysis, Interior Demolition, Inc. was found to be the lowest responsive bidder.
Furthermore, 7 - Asbestos Instant Response, in its bid, listed two subcontractors. However, it did not provide a subcontractor cost amount as part of its bid. Therefore, staff was not able to calculate the subcontracted work amount, to determine whether this contractor met the minimum self performance requirement (51% of the contract amount). Therefore, this contractor’s bid is deemed as non-responsive.
Staff recommends City Council award a contract to 1 - Interior Demolition, Inc. for a total amount of $102,951 and authorize the Mayor to execute the contract.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
The total estimated project cost of $144,131.40 will come from unallocated funds in the General Fund.
Construction Contract $102,951.00
Contingency Budget allowance for unforeseen
conditions as necessary (25%) $25,737.75
Total Construction Budget $128,688.75
Construction management and inspection (12% of
construction budget) $15,442.65
Project Total $144,131.40
F.Y. 22-23 Impact: $102,951.00 Current F.Y. Budget:
6115 - Contractual Services 2022-23 Adopted
Budget $496,555
Fund Impacted: 100 - General Fund Budget adjustment requested: $102,951.00 Budget Amendment to the FY 2022/2023 Adopted Capital
Budget and assignment of a new Capital
Improvement Program (CIP) number.
Source of funds: 100-502-6115
General Fund-Public WorksContractual Services
Updated Account Budget: NA
Account Number: 6115 - Contractual Services For fiscal year: Current
ATTACHMENT(S)
1. Agreement with Interior Demolition
2. Interior Demolition Bid
Attachment No. 1 –
Agreement with Interior Demolition, Inc.
CONTRACT C-1
CONTRACT
CITY OF MAYWOOD CONTRACT FOR
BUILDING DEMOLITION LOCATED AT 5102 DISTRICT BLVD.
THIS CONTRACT (“Contract”) is made and entered this February 22, 2023 (“Effective Date”), by and between the CITY OF MAYWOOD, a California municipal corporation (“City”) and INTERIOR DEMOLITION, INC., a California Corporation (“Contractor”). Contractor’s California State Contractor’s license number is 603409; Class B, C-21, C-12, C-22, C-61/D-63. Contractor’s DIR registration number is 1000004790.
In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:
1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid (including documentation accompanying the Bid and any postBid documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. The Contract Documents are attached hereto and incorporated herein by reference.
2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as Building Demolition Located at 5102 District Blvd. (“Project”), as described in this Contract and in the Contract Documents.
3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor a not to exceed amount of One Hundred Two Thousand Nine Hundred Fifty One dollars ($102,951) in accordance with the prices as submitted in the Bid.
4. Incorporation by Reference. All of the following documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liability), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).
5. Antitrust Claims. In entering into this Contract, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. § 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.
6. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply.
7. Workers’ Compensation. Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of Labor Code Section 1861, by signing this Contract, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the
CONTRACT C-2
provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”
8. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.
9. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.
10. Entire Agreement. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.
11. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.
IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.
CITY OF MAYWOOD
By:
Mayor
ATTEST: APPROVED AS TO FORM:
By: By:
City Clerk City Attorney
Dated:
(“CONTRACTOR”)
By:
By:
PAYMENT BOND (LABOR AND MATERIALS) LMB-1
Bond No. __________
PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS the City of Maywood (“City”), State of California, has awarded to (“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:
BUILDING DEMOLITION LOCATED AT 5102 DISTRICT BLVD.
(Project name)
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient payment Bond with the City to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.
NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of Dollars ($ ), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.
Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.
PAYMENT BOND (LABOR AND MATERIALS) LMB-2
The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or the Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration, or addition.
IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.
Dated:
“Principal”
By:
Its
By:
Its
(Seal)
“Surety”
By:
Its
By:
Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.
PERFORMANCE BOND PB-1
Bond No. __________
PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS the City of Maywood (“City”), has awarded to
(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:
BUILDING DEMOLITION LOCATED AT 5102 DISTRICT BLVD.
(Project name)
WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.
NOW, THEREFORE, we, the undersigned Principal, and
,
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of Dollars ($ ), this amount being not less than the
total Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors executors and administrators, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.
As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statute of limitations as it applies to an action on this Bond.
The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or of the Work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations under this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the specifications. Surety hereby waives the provisions of California
PERFORMANCE BOND PB-2
Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.
IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.
Dated:
“Principal”
By:
Its
By:
Its
(Seal)
“Surety”
By:
Its
By:
Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.
INSURANCE CERTIFICATES AND ENDORSEMENTS INS-1
WORKERS’ COMPENSATION
CERTIFICATE OF INSURANCE
WHEREAS, the City of Maywood (“City”) has required certain insurance to be provided by:
NOW THEREFORE, the undersigned insurance company does hereby certify that it has issued the policy or policies described below to the following named insureds and that the same are in force at this time:
1. This certificate is issued to:
City of Maywood
City Hall
_______________________________
______________, California ________
The insureds under such policy or policies are:
2. Workers’ Compensation Policy or Policies in a form approved by the Insurance Commissioner of California covering all operations of the named insureds as follows:
Policy Number Effective Date Expiration Date
By:
Its Authorized Representative
INSURANCE CERTIFICATES AND ENDORSEMENTS INS-2
ADDITIONAL INSURED ENDORSEMENT
COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”):
Name and address of insurance company (“Company”):
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:
Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:
1. The City of Maywood (“City”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.
3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company’s liability.
4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.
5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days before the effective date thereof. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.
7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.
INSURANCE CERTIFICATES AND ENDORSEMENTS INS-3
8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.
9. This endorsement and all notices given hereunder shall be sent to City at:
City Manager
City of Maywood
City Hall
_____________________________
______________, California _______
10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH THIS
ENDORSEMENT ATTACHES
POLICY PERIOD
FROM/TO
LIMITS OF
LIABILITY
11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage □ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
□ General Liability Endorsement □
12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: if none,
so state). The deductible is applicable □ per claim or □ per occurrence (check one).
13. This is an □ occurrence or □ claims made policy (check one).
14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
I, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.
Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
INSURANCE CERTIFICATES AND ENDORSEMENTS INS-4
ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”):
Name and address of insurance company (“Company”):
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:
Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:
1. The City of Maywood (“City”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.
3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company’s liability.
4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.
5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days before the effective date thereto. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.
7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.
INSURANCE CERTIFICATES AND ENDORSEMENTS INS-5
8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.
9. This endorsement and all notices given hereunder shall be sent to City at:
City Manager
City of Maywood
City Hall
____________________________
___________, California _______
10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH THIS
ENDORSEMENT ATTACHES
POLICY PERIOD
FROM/TO
LIMITS OF
LIABILITY
11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform Act
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □
12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).
13. This is an □ occurrence or □ claims made policy (check one).
14. This endorsement is effective on ______________ at 12:01 a.m. and forms a part of Policy Number _________.
I, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.
Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
INSURANCE CERTIFICATES AND ENDORSEMENTS INS-6
ADDITIONAL INSURED ENDORSEMENT
EXCESS LIABILITY
Name and address of named insured (“Named Insured”):
Name and address of insurance company (“Company”):
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:
Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:
1. The City of Maywood (“City”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.
3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought, except with respect to the limits of the Company’s liability.
4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.
5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days before the effective date thereto. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.
7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.
INSURANCE CERTIFICATES AND ENDORSEMENTS INS-7
8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.
9. This endorsement and all notices given hereunder shall be sent to City at:
City Manager
City of Maywood
City Hall
_________________________________
_______________, California ________
10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH THIS
ENDORSEMENT ATTACHES
POLICY PERIOD
FROM/TO
LIMITS OF
LIABILITY
□ Following Form
□ Umbrella Liability
□
11. Applicable underlying coverages:
INSURANCE COMPANY POLICY NUMBER AMOUNT
12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages:
13. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).
14. This is an □ occurrence or □ claims made policy (check one).
15. This endorsement is effective on ________ at 12:01 a.m. and forms a part of Policy Number ________.
INSURANCE CERTIFICATES AND ENDORSEMENTS INS-8
I, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.
Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
Attachment No. 2 –
Interior Demolition, Inc. Bid
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 7.
DATE: February 22, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF APPROVING A PROFESSIONAL SERVICES AGREEMENT
WITH CITY FABRICK FOR TECHNICAL PROFESSIONAL SERVICES RELATED TO
THE RANDOLPH AVENUE BEAUTIFICATION PROJECT IN THE AMOUNT NOT TO EXCEED $284,280 AND APPROPRIATE THE NECESSARY FUNDING FROM THE
CITY'S GRANT AWARD FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT'S MEASURE A TECHNICAL ASSISTANCE PROGRAM.
RECOMMENDATION:
It is recommended the City Council approve the Professional Services Agreement with City Fabrick in a form approved by the City Attorney and City Manager for an amount not-to-exceed $284,280 for technical professional services related to the Randolph Beautification Project and appropriate the necessary funding from the City's grant award from the Los Angeles County Regional Park and Open Space District's Measure A Technical Assistance Planning Program.
BACKGROUND:
On September 14, 2022, the Measure A Technical Assistance Program (TAP) Master Agreement was fully executed to access funds for eligible City proposed projects, including community outreach, planning, design, grant writing, project, and project and construction management. With voter-approved funding from Measure A, the L.A. County Safe, Clean Neighborhood Parks and Beaches Measure of 2016, The Los Angeles County Regional Park and Open Space District (RPOSD) established TAP to assist agencies with developing eligible park projects and helping communities create multi-benefit park projects and programs throughout L.A.
County. The TAP program allows accessing grant funds for eligible projects, and the City was awarded $285,000 in funding for professional services.
On December 14, 2022, the City issued a Request for Proposals (RFPs) for the Randolph Avenue Beautification Project for Technical Professional Services. The objective of this RFP was to select the most qualified consultant to deliver professional services for (5) five detailed tasks comprising community outreach and engagement, conceptual design project management, real estate advisory, and environmental studies on vacant land owned by Union Pacific Railroad Company located on the northwest side of Randolph Avenue adjacent to the Maywood boundaries.
DISCUSSION:
The Randolph Avenue Beautification Project consists of a 1.12-mile stretch (from Pine Avenue to Walker Avenue) within the city boundaries. The project comprises the delivery of a clear and comprehensive framework to enhance the corridor. The project will identify and create a methodology to improve pedestrian safety and improve the pedestrian experience by including a walking path, climate-appropriate diverse planting, and community identification to deter prohibited dumping.
At the deadline of January 11, 2023, staff received one proposal from City Fabrick. City Fabrick is a nonprofit multi-disciplinary design studio that is reshaping communities in need through collaborative public-interest design, planning, policy development, and advocacy. City Fabrick provides professional services to nonprofit organizations, government agencies, and private entities dedicated to projects that serve the public good. City of Maywood staff reviewed the proposal and based on the responses to the RFP, interviews, firm qualifications, and the identified tasks on the proposal. The attached proposal lists the technical services the firm is qualified to perform and is willing to provide to the City.
The consultant is also included in the Regional Park and Open Space District TAP-approved vendor list. An RPOSD (TAP) provision requires granting access to the GMS grant system to intimate the grant application submission for review and approval by the TAP staff. Once authorized, a Notice to Proceed (NTP) will be issued, then the consultant is approved to work and bill time for the project. The City will fund the project, and then RPOSD (TAP) will reimburse for the expenses.
The not to exceed cost of performing the technical professional services related to the Randolph Beautification Project is $259,280 as stated in the revised proposal. There is an optional task totaling $25,000 for as-needed Legal and Real Estate Technical Assistance or toward the demonstration project if determined to be needed by the City Manager. The project is scheduled to be completed in May 2024.
Staff has determined that the firm fulfills the requirements of the City with the needed technical professional services related to the Randolph Avenue Beautification Project and fulfills the conditions for the Measure A Technical Assistance Program. Staff recommends awarding the professional services agreement to City Fabrick.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
The approval of this action has no impact on the City’s General Fund. The Los Angeles County Regional Park and Open Space District (RPOSD) grant funds for this project were previously approved by the Council in an amount of $285,000 and allocated to the Contractual Services General Ledger Account 6115 and are expected to cover all the project costs. City Fabrick's contractual amount is $259,280 for the project’s performance and services. There is an optional task totaling a not exceed amount of $25,000. Therefore, the total cost, including the optional task, would not exceed $284,280, which is within the budgeted amount.
F.Y. 22-23 Impact: $284,280 Current F.Y. Budget: 2022/2023 Fund Impacted: 227 - Measure A Parks
Fund
Budget adjustment requested:
Source of funds: Reimbursements from the Los
Angeles County Regional Park and Open Space
District (RPOSD) grant funds
Updated Account Budget:
221 - Proposition A Transit Fund
Revenue - $285,000
Expenditures - $284,280
Account Number: Account category 6100 -
PURCHASED SERVICES, general ledger account
number 6115 Contractual Services
For fiscal year: 2022/2023
ATTACHMENT(S)
1. City Fabrick Proposal - Randolph Avenue Beautification Project - Technical Assistance Program
2. Revised (2.11.23) City Fabrick Maywood Proposal
3. City Fabrick- Professional Services Agreement 02.22.2023
ADDRESS
425 E. FOURTH STREET, SUITE E.
LONG BEACH, CA 90802
PHONE NUMBER
562.901.2128
PRIME CONTACT
BRIAN ULASZEWSKI
PRINCIPAL & EXECUTIVE DIRECTOR
EMAIL ADDRESS
[email protected]
BRIAN
ULASZEWSKI
PRINCIPAL & EXECUTIVE DIRECTOR
X
RANDOLPH AVENUE
BEAUTIFICATION
PROJECT
PROPOSAL FOR PROFESSIONAL SERVICES
Technical Assistance Program
January 11, 2023
Shirley Quinones
City Clerk’s Office
City of Maywood
4319 Slauson Avenue
Maywood, CA 90270
R E: Re q u e s t f o r Pr o p o s a l (R FP) R a n d o l p h Ave n u e Beautification Project
Dear Shirley,
On behalf of City Fabrick, we thank you for this opportunity to present to the City of Cudahy our proposal to provide Technical Assistance related to the Randolph Avenue Beautification Project. You will find our team of industry-leading, local landscape architects, designers, planners, engineers, and professionals would provide the City and community a holistic partnership that would most benefit the mission of the
Community Services Department.
Our collective team has decades of experience successfully supporting community organizations and public agencies
in the planning, design, outreach, and engagement related to developing new parks in Southern California. City Fabrick has collaborated with local agencies as on-call consultants providing a range of support for creating new parks and expanding park networks, park improvements, transportation, and streetscapes, trails, sustainable stormwater facilities, and other landscapes.
City Fabrick is based locally in Long Beach and are strategically focused on supporting the Gateway Cities, providing technical and creative capacity to local government, nonprofit
organizations, and community groups. We are currently
collaborating with multiple cities within the area on communityserving projects and are supporting the Gateway Cities Council of Governments on policy and community engagement work.
City Fabrick has extensive experience planning and design parks, and mobility infrastructure along the Lower Los Angeles River, and have established partnerships to support executing park development within the area.
Please find enclosed our project understanding and alignment, scope of work, deliverables, schedule, and budge breakdown as requested in the request for proposals and associated addendums. We have read and take not exception to the
standard professional service agreement included with the RFP Our proposal includes a base scope of work and deliverables that meets the requested services from the Request for Bids as well as a menu of additional services that City Fabrick can provide the City of Maywood within the budget allocation, providing a strong foundation to develop the Randolph Avenue Beautification Project. Should you have questions, please feel free to reach out to contact Brian Ulaszewski at 562.901.2128 or [email protected].
Sincerely,
Brian Ulaszewski, LEED AP
Principal + Executive Director
Mina Emamifar Roades, ASLA
Director of Landscape Architecture
CITY OF MAYWOOD RFP A
Table of
Contents
Cover
Letter
A
04 28
36 Experience and
Qualifications
Approach
and Services
Fee
Proposal
Experience +
Qualifications
CITY OF MAYWOOD RFP 5
Executive
Summary
City Fabrick is a full-service professional design and planning studio grounded in the mission of restoring, reshaping, and empowering communities through collaborative public interest design, planning, and policy development.
City Fabrick’s landscape design work spans mobility
and streetscape projects, design and planning new and
existing parks, park improvements, affordable housing,
and community facilities. We have assembled a team
of consultants who collectively are prepared to deliver engagement, landscape architecture, engineering, and other support services to the City of Maywood for advancing the Randolph Avenue Beautification project.
Collectively our team has worked on many relevant projects that encompass the wide range of landscape design and
planning projects relevant to the City of Maywood Request for Proposals. City Fabrick and team have worked on dozens of relevant projects with a majority of this consultant team collaborating on current projects ranging from park design and planning to streetscape and mobility projects, to thousand plus unit master plans. City Fabrick would serve as the Project Manager for all projects, with the range of consultants able to participate as and when necessary for designing and delivering the project.
Following in this section – as requested, is a matrix of relevant projects delivered or currently in process by City Fabrick and the project team, an organizational chart with roles, expertise, and primary contracts, and firm introductions for the entire consultant team.
CITY OF MAYWOOD RFP 6
Organizational
Chart
Brian Ulaszewski
Principal, Executive Director
Mina Emamifar Roades, ASLA
Director of Landscape Architecture
562.901.2128
425 East 4th Street, Unit E
Long Beach, CA 90802
Derek C. Burnham
Principal
562.354.1430
[email protected]
130 Pine Avenue, Suite 200, Long Beach,
CA, United States, California
Jose Hernandez, PE, QSD/P
Senior Project Manager
949.428.1500
[email protected]
3737 Birch St, Suite 250,
Newport Beach, Ca, 92660
Michael Givens, PhD, PE, GE, PG
Associate Engineer
949.450.2100
[email protected]
32 Mauchly, Suite B
Irvine, California 92618
Project Management, Community Engagement,
Landscape Architecture, and Urban Design and
Planning, Environmental Review
City Fabrick
Surveying, Mapping, Utility
Coordination, Civil and
Structural Engineering
Ardurra
Hydrology and Hydraulics,
Geotechnical Engineering
Group Delta
Entitlements,
Environmental Review,
and Real Estate Advisory
Burnham Development
CITY OF MAYWOOD RFP 7
City Fabrick
Qualifications
City Fabrick is a nonprofit design studio
reshaping, restoring, and empowering communities
through collaborative public-interest design, planning, policy development, and advocacy.
Based in Long Beach, City Fabrick engages communities in Southeast Los Angeles County across a range of matters
related to improve residents’ quality of life and outcomes.
City Fabrick is an independent organization that works
beyond the conventional client-consultant framework,
having the capacity to collaborate with community partners on mission-related work as well as collaborate to initiate positive change communities. City Fabrick’s involvement with this initiative provides the following community benefits that align with our mission:
Great Parks and Places
By increasing park acreage and access for a park poor
community
Thriving Neighborhoods
by providing more public recreational opportunities
for residents to promote physical, mental, and
emotional health.
Resilient Communities
By expanding urban forestry, habitat, and permeable
area to make the community more resilient to climate
change while mitigating pollution impacts
Moving People
By creating a mile-long active transportation
trail, connecting residents to multiple schools and
community amenities
City Fabrick is a Long Beach nonprofit organization that collaborates with partners on community enhancing projects and initiatives taking a variety of roles that best ensure success for all those in involved. Our unique structure
CITY OF MAYWOOD RFP 8
provides the capacity to be a consultant, collaborator, grantee, or part of a coalition of partners. City Fabrick’s work includes but is not limited housing, parks and open space, transportation, climate resiliency, cultural development and providing technical and creative capacity planning, communications, and engagement, graphic, building,
landscape, interior, and urban design services.
City Fabrick has significant experience working in the
Gateway Cities area working with community partners
and a multitude of local agencies and nonprofit partners on a range planning, community visioning, and engagement processes including multiple park planning and design
projects, affordable housing, community development,
streetscape, neighborhood beautification, and public art.
City Fabrick is currently providing landscape architecture services for a proposed senior housing and community center development in nearby Cudahy a mile from Randolph Avenue, engagement and communications support to the Gateway
Cities Council of Governments, and designing a new park in North Long Beach by repurposing residual public right-ofway adjacent to the Los Angeles River.
CITY OF MAYWOOD RFP 9
Brian
Ulaszewski
EXECUTIVE DIRECTOR /
PRINCIPAL
Mina
Emamifar
Roades
DIRECTOR OF
LANDSCAPE DESIGN
Brian Ulaszewski has over two decades of experience working in the design and planning field on work spanning tactical interventions like pop-up plazas and parklets to building and landscape projects to regional-scale planning and state policy. Brian has extensive experience working with local governments, developers, affordable housing providers, and nonprofit organizations on a wide variety projects ranging graphic, environmental, building, landscape and urban design. He has also returned to teach within the Landscape Architecture and Urbanism Department at the University of South California, School of Architecture. Brian is a recognized leader in city building, having been recognized by the American Planning Association.
Mina Emamifar Roades brings her passion and creativity in landscape architecture to her work creating spaces that enrich the lives of people. Mina brings over fourteen years of experience as a Landscape Architect to City Fabrick, as well as her knowledge as a Long Beach resident. She obtained her Bachelor’s degree in Architecture from USC where she took courses in Landscape Architecture and found interest in receiving a Master’s degree in Landscape Architecture at North Carolina State University College of Design. Her experience living and working on the east coast has given her expertise in the diverse plant material and different ecosystems of the area. Moving back to Southern California, Mina grew an appreciation for the unique opportunity to design with drought tolerant planting and natives, believing that our native species and adapted natives can create rich and lush environments that embrace our culture.
Alex
Jung
DIRECTOR OF
URBAN DESIGN + PLANNING
Alexander Jung brings to his work at City Fabrick a unique perspective working on urban design and planning projects in the public, private, academic, and nonprofit sectors. With over five years of experience, Alexander has proven to be an effective project manager, designer, and community facilitator in his involvement with several award-winning projects throughout Southern California. The range of projects Alexander has worked on include visioning and designing multimodal streetscapes, parks and open spaces, First/Last Mile connectivity plans, pedestrian and bicycle networks, and Transit Oriented Districts. Recently arriving to Long Beach, he has already worked on several plans and projects throughout the city.
City Fabrick
Team
LEED AP
American Society of Landscape Architects
American Institute of Certified Planners
CITY OF MAYWOOD RFP 10
Angelica
Meza
SENIOR
DESIGNER
Christopher Lacsina
DESIGNER
Wanxing Lin
DESIGNER
A native to Southern California, Angelica attended Orange Coast College after high school. There she found her passion and went on to graduate from California State University, Long Beach with a Bachelor of Fine Arts degree in Graphic Design.
Through the graphic design program, she was able to explore new cities and learn from various cultures from around the world, which have proven useful in her position at City Fabrick. Her previous experiences have allowed her to understand and collaborate with the many different clients and projects that pass through City Fabrick with great care, attention, and empathy. When spending her leisure time, she continues to learn about and support the local community by visiting various destinations like Long Beach Creamery and The Merchant.
Christopher Lacsina (he/him) is a landscape designer and public health researcher from Hawai’i with an interest in building health equity through design. He received his Master of Public Health at the University of Hawai’i and worked as a research assistant for the Hawai’i Public Health Institute (HIPHI). As a researcher he has experience in community engagement, capacity building, and evaluation in the areas of active transportation, food insecurity, and access to healthy foods. He received his Master of Landscape Architecture from the University of British Columbia. The range of projects that Christopher has worked on include open space design, community outreach and advocacy, community engagement, and park vision planning.
Wanxing Lin (she/her) is a creative individual who specializes in landscape and urban design. She recently completed her Master of Landscape Architecture + Urbanism at the University of Southern California, along with her year long professional practice at eLandscript Studio and RELM Studio. Before joining City Fabrick, she worked as a program associate with the Sustainable SITES Initiative at U.S. Green Building Council, which equipped her with a multidisciplinary background in planning, policy, and advocacy. As a SITES AP, her experience also includes urban Low Impact Development System Research and Storm Water Best Management Practices design development. She looks forward to continuing to support a diverse array of project types and scales in design and planning practice, prioritizing community-led design, meaningful, high-performance outdoor spaces.
Certifications
SITES AP, US Green Building Council
CITY OF MAYWOOD RFP 11
Ardurra Group
Qualifications
We are a growing assembly of experts, engineers, and
design professionals delivering a unique balance of experience and innovation.
With 1,200+employees in 70 offices across the country,
Ardurra is ranked 114 in Engineering News-Record’s Top 500.
We focus on seven key service areas including: public works/ civil planning, design and construction management, water/ wastewater planning design and construction management, traffic and environmental, site and land development,
emergency management, structural engineering, and survey.
In our local offices we also provide plan review and plan check, code compliance enforcement, and grant administration. The majority of our work is from public agencies. We not only have the specific related experience needed for this project, but an intimate understanding of the objectives and challenges you experience delivering projects.
Responsiveness – We are there when you need us!
We not only intend to meet the City’s expectations—
we intend to exceed them. With our offices throughout
California, the Ardurra team provides unparalleled
responsiveness. Close geographic proximity to the City makes us ideally suited to serve the City and ensures availability for meetings at the City’s office and in the field as needed.
Demonstrated Technical Ability
Ardurra provides full-spectrum services to assist our clients from preliminary planning through project completion.
From our substantial experience in the planning, design, and management of public infrastructure undertakings,
we understand that projects today are driven by a
balance of economic, environmental, social, and political factors. We believe in working in partnership with our
clients to meet these challenges. We offer our clients
an unmatched commitment to responsiveness, quality,
and exceptional professional opportunities to our staff.
Public Outreach
Ardurra offers a local community relations team that is very familiar with Southern California municipalities. Our professionals apply strategic, specialized communication methods that have been honed for decades to minimize
issues that can arise from public opposition or controversy.
Clients know that a dedicated, disciplined community
relations team can help achieve a smooth implementation and even greater public support by project completion.
CITY OF MAYWOOD RFP 12
Jose
Hernandez,
PE,QSD/P
SENIOR
PROJECT MANAGER
Joe
Buckner,
PE, PLS, QSD
PROJECT
ENGINEER
Jose Hernandez, PE, QSD/P began his successful career as an intern for Caltrans District 12 while completing his undergraduate degree at California State University of Pomona in Pomona, CA. Jose has most recently served as senior project manager for a private consulting firm responsible for overseeing projects of varying size and complexity through design, permitting and construction. He has provided his expertise to clients including the Port of Long Beach, the City of Long Beach and the Cities of Rialto, Santa Clarita, Ontario, and Palmdale. Jose’s accomplished projects have won ASCE Project of the Year for Airports and Ports and for Urban and Land Development.
Joe Buckner, PE, PLS, QSD has more than 30 years of experience in the planning and design of streets, highways, and freeways, highways and arterial streets, right-ofway engineering, grading, sewer, water and storm drains. As project engineer, Joe has been responsible for the preparation of street rehabilitation plans and drainage improvements for numerous cities throughout Los Angeles and Orange Counties.
Joe has substantial experience with engineering of public works improvements, CAD drafting and preparing survey and right-of-way legal mapping. Most recently Joe has served as project engineer for the following Long Beach projects: Seaside Way Storm Drain, Atlantic Avenue Bulbouts, Santa Fe Avenue Rehabilitation, Alamitos Avenue Rehabilitation, 6th Street Bus Stop Relocation and Spring Street.
Ardurra
Team
Registration
2005/PE/Civil Engineering/CA #68384
Certifications
California Certified QSD/QSP: No. 024024
Registration
1989/PE/CA #45531; 1995/PLS/CA #7206; QSP/QSD
CITY OF MAYWOOD RFP 13
Project
Engineer
PROJECT
ENGINEER
Miguel Hurtado, PE, is a design engineer with significant civil engineering experience.
Miguel has been involved with pedestrian and streetscape enhancements in the City of Long Beach, roadway widening in the Cities of Anaheim, Santa Fe Springs and Whittier and served as design engineer for LA Metro’s I-605 Arterial Hotspots in the Cities of La Mirada and Santa Fe Springs that involved modification to raised medians, street widening and restriping. Miguel’s expertise also includes PS&E preparation for the rehabilitation and reconstruction of streets, including pavement recycling experience using FDR and CIR. Miguel is proficient in AutoCAD, Civil 3D, inRoads and ArcGIS and has an in-depth knowledge of Southern California plan and specification criteria and standards.
Registration
2017/PE/Civil Engineer/CA #88091
Andrea
Mosqueda, PE
DESIGN
ENGINEER
Andrea Mosqueda, PE has six years of experience in civil engineering. Andrea has solid experience participating in design and water resources projects. With a tenacity to learn and apply acquired skills, Andrea seeks to grow into a wellrounded civil engineer and contribute to the betterment of infrastructure in the communities she serves. Andrea is bilingual in English and Spanish and possesses skills in concept development, hydrology, hydraulics, watershed modeling, water quality monitoring, public speaking, and volunteer management. She is proficient in multiple engineering software programs including ArcGIS, AutoCAD Civil 3D, HEC-RAS, WMS, and XPSWMM.
Registration
2021/PE/Civil Engineering/CA #99376
Certifications
Environmental Sustainability Professional (ENV SP)/ID 30684
CITY OF MAYWOOD RFP 14
Group Delta
Qualifications
Group Delta Consultants, Inc. (Group Delta), established in 1986 as a California corporation, is a consulting engineering firm specializing in geotechnical engineering, environmental consulting, geology, materials testing, and construction inspection services.
The firm currently employs a staff of 94 and has five
offices throughout southern California located in
Torrance, Irvine, Anaheim, Ontario, and San Diego. Group Delta has extensive experience in providing services
for agencies and cities throughout California that has
included LA Metro, County of Los Angeles, and dozens
of municipal agencies across the region.
These projects have included roadway/highway
improvements and widenings, bridges, grade
separations, rail, buildings, and other public facilities.
They respond quickly to requests; anticipate
and solve potential problems early; and work
to minimize costs and maintain schedules. Their
experience in providing services for municipalities
and transportation projects combined with their
diverse expertise in hazardous waste and geotechnical
services gives their team the ability to provide a
unique and unparalleled benefit to all projects.
CITY OF MAYWOOD RFP 15
Curt
Scheyhing, GE
PRINCIPAL GEOTECHNICAL
ENGINEER
Michael
Givens, PhD,
PE, GE, PG
OFFICE MANAGER /
ASSOCIATE ENGINEER
Mr. Scheyhing has more than two decades of experience in project management, design review, directing field and laboratory investigations, performing engineering analysis and design, and preparing geotechnical studies and reports. He has played a key role in numerous Caltrans and local agency transportation projects in the counties of Riverside/San Bernardino (District 8), Orange (District 12), Los Angeles (District 7), and San Diego (District 11). Mr. Scheyhing is a technical expert in geotechnical engineering for roadways, bridges, and retaining structures in a variety of terrain ranging from liquefaction prone hydraulic fills to alluvial sites to soft and hard rock sites, and has prepared numerous Preliminary Foundation Reports (PFRs) and Foundation Reports (FRs) for walls and bridges as well as Materials Reports (MRs) and Geotechnical Design Reports (GDRs) for roadways, following applicable Caltrans standards. His analytical/design experience includes analysis of static and seismic slope stability of soil and rock slopes, design of spread footings, driven piles, and drilled piles for bridge and retaining wall foundations, geotechnical design of earth retaining structures including cast-in-place concrete walls, MSE walls, soil nail walls, retaining walls, sound walls and tieback walls, settlement analysis for foundations and earth fills, lightweight fills, liquefaction evaluation, and ground improvement including surcharge and stone columns.
Mr. Givens, PhD, PE, GE is Group Delta’s Irvine Office Manager and Associate Engineer. Dr. Givens brings over 15 years of experience in geotechnical and geological engineering. He has conducted project studies and formulated recommendations for various projects including slope stability, bridges, retaining walls, roads and parking lots, pipelines, sewer lines, storm drains, residential and commercial construction as well as litigation support. He’s also experienced in environmental consulting including environmental site assessments. Notable projects he’s worked on include the I-405 Improvements Project, Gerald Desmond Bridge Replacement, and the Crenshaw/LAX Transit Corridor
Group Delta
Team
Registration
Civil Engineer, California No. 59216Geotechnical Engineer, California No. 2766 Registration
Professional Engineer, California No. 81361
Geotechnical Engineer, California No. 3145
Professional Geologist, California No. 9284
CITY OF MAYWOOD RFP 16
Burnham Development
Qualifications
Bridging developer vision and land use possibilities through development advising, project development, due diligence, site selection, team assembly, project design, quality control, client advocacy, and navigating agency approvals.
Known for a depth of experience in government entitlement and project development processes, Burnham Planning &
Development helps developers both small and large approach implementation of development projects with full clarity and knowledge of local land use policies, entitlement and permitting processes. We bridge developer vision and land use possibilities for mutually beneficial outcomes for our clients and the community, with an emphasis on creating great places for people.
Started by Derek Burnham in 2013, Burnham Planning
& Development represents private-sector owners and
developers providing specific insight and technical expertise on a variety of planning, zoning, project development and real estate matters and is known for fostering strong relationships with key municipal leaders, government agency staff, local organizations and stakeholders necessary to effectively communicate client needs and facilitate development
projects through local government entitlement and building processes.
CITY OF MAYWOOD RFP 17
Derek
Burnham
PRINCIPAL
Ford
Do
VICE PRESIDENT
Derek Burnham has more than 20 years experience in the urban planning and real estate fields in both the public and private sector. Mr. Burnham started Burnham Planning & Development, an urban planning and real estate development firm, in October 2013. Burnham Planning & Development offers a wide range of services for real estate development projects, including site selection, property acquisition, due diligence, project management, entitlements, and permitting, for projects throughout Southern California.
Since 2013, Burnham Planning & Development has assisted in the approval of more than 1,000 residential units, facilitated the adaptive reuse of more than 100,000 square feet of commercial space, and provided services to more than 70 clients.
Prior to starting Burnham Planning & Development, Mr. Burnham served as the Planning Administrator for the City of Long Beach where he was involved in many high-profile projects and major policy efforts throughout Long Beach. Most notably, Mr. Burnham was one of the key staff members involved with the preparation of the award winning Downtown Plan and Program EIR. Mr. Burnham was also responsible for overseeing all Planning Bureau functions including development project review and permitting functions.
Mr. Burnham attended the USC Sol Price School of Public Policy where he received a Masters in Urban Planning with an Economic Development concentration. He also holds an undergraduate degree in Sociology from Carroll College in Montana.
Ford Do has been working in real estate for over 15 years. He started his career as a property manager for his family’s multi-family assets and has extensive experience in value-add projects, leasing, maintenance, and tenant relations.
Prior to joining Burnham Planning & Development as Vice President, Ford served on the acquisitions and project management teams for KB Home, a publicly traded homebuilding company. He worked on many residential projects. He has experience in underwriting, entitlement, land development, project management, and bond exoneration. He has participated in entitling and constructing more than 800 residential units.Projects he has worked on include: Elderberry at Portola Springs in Irvine (83 SFD units), Prado at Cadence Park in Irvine (87 attached condo units), Sage at Portola Springs in Irvine (125 attached condo units), Highmark at Ironridge in Lake Forest (83 SFD units), Lotus in Santa Ana (35 SFD units), and Euclid Place in Anaheim (39 attached and detached condo units).
Ford attended the Paul Merage Business School at the University of California, Irvine where he received a Masters in Business Administration (M.B.A) with a focus on Finance and Real Estate. He also holds an undergraduate degree in Business Economics from the University of California, Irvine.
Burnham Development
Team
CITY OF MAYWOOD RFP 18
Relevant
Projects Matrix
PROJECT TYPOLOGY LOCATION SCOPE
Drake/Chavez Park Connector Park Expansion Long Beach, CA Landscape Design + 51st Street Greenbelt New Park Long Beach, CA Landscape Design + West LA Veteran Community New Parks and Transportation Los Angeles, CA Planning + Design + One San Pedro New Parks and Transportation San Pedro, CA Planning + On-Call Services Parks and Transportation Pasadena, CA Civil Engineering + Villages at Cabrillo New Parks and Transportation Long Beach, CA Planning + Design + 14th Street Park Park Expansion Long Beach, CA Planning + Design + Hamilton Greenbelt New Park and Transportation Long Beach, CA Park Planning De Forest Park Vision Plan Existing Park and Transportation Long Beach, CA Park Planning Long Beach Boulevard Bus Island Transportation Long Beach, CA Landscape Design Cudahy Senior Housing Housing and Community Center Cudahy, CA Landscape Design Villa Vanowen Supportive Housing Los Angeles, CA Landscape Design Parks, Recreation, and Marine Plan Department Strategic Plan Long Beach, CA Planning Uptown Open Space Plan Park Network Long Beach, CA Planning Avalon Park Master Plan Park Network Avalon, CA Planning San Pedro Parklets Transportation and Placemaking San Pedro, CA Landscape Design Sound Garden Park Improvement Long Beach, CA Landscape Design Veteran Valor Plaza Park Improvement Long Beach, CA Landscape Design Jenni Rivera Playground Park Improvement Long Beach, CA Landscape Design Los Angeles County Parks
On-call Service Park Development Los Angeles, CA Park Planning + Engagement Avalon Canyon Fitness Trail Transportation Avalon, CA Landscape Design Spark Commons New Park Long Beach, CA Landscape Design
Santa Ana Urban Farm New Urban Farm Santa Ana, CA Landscape Design Gumbiner Park New Park and Transportation Long Beach, CA Planning + Design MLK Jr. Park Existing Park Long Beach, CA Park Planning MacArthur Park Existing Park Long Beach, CA Park Planning Scherer Park Existing Park Long Beach, CA Park Planning
CITY OF MAYWOOD RFP 19
51st Street
Park
This new park repurposes
unclaimed right-of-way
to create much needed
active open space for this
park poor community while
establishing formal access
to wetlands developed
Los Angeles River.
Unused surplus right-of-way sandwiched between Deforest Avenue and the recently completed Deforest Wetlands
provides an ideal canvas to create a scale park that enhances connectivity through the neighborhood, and adjacent
elementary school, artificial wetlands, and Los Angeles River regional bike path. The two-block long, one-acre
park leverages two dozen mature oak and sycamore trees
to provide the sense of a long-established park for this neighborhood.
The existing trees also provide a unique context for designing a youth-oriented, bicycle training course, complete with nearly twenty different street conditions for learning
to bike safely. The two ends of the park are anchored by pedestrian plazas, with play spaces and fitness installations in between. 51st Street Park is also designed with new green infrastructure including a bioswale running the length of the greenbelt, providing sustainable stormwater management
while separating the roadway from the park’s walking and bike paths.
Project coordination with the Water Replenishment District provides access to multiple testing wells located within the new park. Additional project coordination with the Water Department accommodates to existing water mains and
with the County Flood Control Authority to maintain access to their facilities along the Los Angeles River. The team also collaborated with the Public Works Department to
incorporate street improvements and ADA access upgrades between the neighborhood and new park.
City of Long Beach, Port of Long Beach
Landscape Architecture and Community Engagement
2022 - 2023
Client
Duties Performed
Project Timeline
CITY OF MAYWOOD RFP 20
Gumbiner
Park
This new park
will bring people
out of their homes
to experience new
activities such as
yoga, the arts,
and skateboarding.
This open space project realigns a complicated series of intersections to improve safety and pedestrian circulation while creating about an acre of public open space for a park-poor community in Central Long Beach. This involved consolidating the five intersections into three intersections while closing one block of roadway, which ultimately
removed the most dangerous intersection in the city while creating an urban park that has quickly become the hub of a half dozen surrounding cultural, religious and learning institutions.
City Fabrick developed the original concept for the street realignment and park, worked with city officials and
community stakeholder to develop the schematic park
design and program and worked with city officials to pursue funding. Additionally, City Fabrick led the photography of the newly built landscape of the park and its features, including amenities and surrounding buildings. Additionally, photos of buildings and landscape were captured of the
surrounding neighborhood to highlight important features in the surrounding community. This involved our team of designers and photographers with DSLR cameras and lenses to enter into the site and capture the landscape. These high quality photos where then sorted and adjusted using photo editing software to enhance their visual output. These photos were used by several media outlets and the City of Long Beach to showcase the newly formed park.
Partners
Duties Performed
Project Timeline
City of Long Beach, AECOM,and The California Endowment
Community Engagement, Conceptual Design
2015
CITY OF MAYWOOD RFP 21
Spark
Commons
Spark at Midtown, a mixed
use development, will
bring affordable apartments,
community-serving retail,
and a multi-faceted outdoor
park space to the
City of Long Beach.
The Spark at Midtown is a mixed-use affordable housing
community along the Long Beach Boulevard Transit corridor.
Nearly one hundred dwelling units consist of permanent
supportive housing, and family housing, serving the growing need in this diverse community. The units are oriented
around a pair of courtyards with bountiful common areas and amenities.
The ground floor is dedicated to a collection of nonprofit organizations curated to serve new residents above and
already living in the surrounding neighborhood. Future
partners include the YMCA of Greater Long Beach, the Long Beach Health and Human Services, a family health clinic, a teaching kitchen, and multiple social enterprises. As part of the Spark, the adjacent Rhea Street will be closed to traffic and converted into anew public open space, complete with a playground, outdoor fitness equipment, and a community garden.
Since the Spark’s inception, City Fabrick has collaborated with LINC Housing to develop the urban design, communications, and project program. City Fabrick continues to be involved through integration and implementation, working with
partners to design each of the unique street-level community space, and provide landscape design services for the public open space and streets cape, including accommodations for a future cycle track along Long Beach Boulevard.
The design process for these community integration elements included prototyping the plaza design and program partners for a day-long pop-up park, which influenced design and programming elements for the final project. The innovative outreach and engagement strategy was supported through
a grant funded by Enterprise Community Partners. Client Duties Performed
Project Timeline
LINC Housing, City of Long Beach, Enterprise Community
Partners, D33
Master Planning, Urban Design Community Engagement,
Architecture, Transportation, Planning
Completed in 2021
CITY OF MAYWOOD RFP 22
Los Angeles County
Parks On-call Service
City Fabrick provides on-call
landscape architecture, park
planning, and community
engagement services to the
Long Beach Parks, Recreation,
and Marine Department.
Included are a few park
improvement projects.
Veteran Valor Plaza is an extensive renovation, expansion, and enhancement of an existing monument in North Long
Beach’s Houghton Park dedicated to Veterans. Building
upon the original memorial and elevated Huey Helicopter a larger memorial walk and garden were constructed to tie the memorial to the street corner. An additional programming space and transit plaza were constructed at the corner with furniture, gateway signage, and electronic reader board creating a welcome entry into the regional park.
The Veteran Valor Plaza was developed in collaboration with the Long Beach Parks, Recreation and Marine Department, and the Long Beach office of Veteran Affairs. City Fabrick extensively engaged residents, local stakeholders, and the Veteran community as part of a complex discussion related to honoring local veterans. This included events, programming, and design of the Veterans Valor Plaza project, which City Fabrick also provided full landscape design services.
Jenni Rivera Park improvements include active programming, seating, and playground that activates the previously passive greenbelt that straddles Midtown Long Beach and the City of Signal Hill. The public greenbelt created from former Pacific Electric Streetcar right-of-way is an important community asset connecting a dozen local schools and parks.
While an essential public open space, the park lacked active programming and amenities, primarily used for its walking trails, biking, and connection to other neighborhoods.
The addition of the playground provided a much need
active space for children to play and families to gather.
City Fabrick worked with multiple City departments and
agencies to navigate a complex array of subsurface utilities and easements to locate and design the playground and
surrounding amenities to best serve the community. The
team worked with the Jenni Rivera Foundation to incorporate art installations along the greenbelt including a mural of the iconic musician.
Partners
Duties Performed
Project Timeline
City of Long Beach, Long Beach Community Foundation,
Conservation Corp of Long Beach, Jenni Rivera Foundation Landscape Architecture and Community Engagement
Ongoing
CITY OF MAYWOOD RFP 23
Sound Garden is an interactive sonic-art play installation developed in North Log Beach’s Houghton Park, adjacent
to the newly renovated community center. The playful art space includes a symphony of outdoor instruments and
sound-making equipment oriented around a conductor’s
platform. It’s location ties together two existing ageoriented playgrounds and the community center to create a central node of activity for the regional park.
City Fabrick worked with the Long Beach Community
Foundation to engage North Long Beach stakeholders
to determine the landscape for art development and
programming in the Uptown Business District. The Sound
Garden is intended to augment other improvements
in Houghton Park as designed in the Master Plan to
create a northern civic anchor to the business district, a counterweight to the Michelle Obama Library and Plaza.
Funded through the Knight Foundation donor advised
fund, City Fabrick provided community engagement and
full landscape design services for the Sound Garden.
CITY OF MAYWOOD RFP 24
DeForest Park
Vision Plan
With the high park demand,
the park serves the needs
of both local residents and
regional visitors by offering
sports courts, sports fields,
playground, community
center, equestrian trail, and
organized sports and youth
programs.
Tucked between the Los Angeles River and a largely
residential neighborhood, DeForest Park is truly a hidden gem for the North Long Beach community, which has nearly six times less park space than the rest of the city. With the high park demand, the park serves the needs of both local residents and regional visitors by offering sports courts, sports fields, playground, community center, equestrian trail, and organized sports and youth programs. Just south of 15-acre DeForest Park, the 34 acres of the DeForest Park Wetlands was restored and opened in 2018 for public use while retaining flood management control properties.
With Proposition 1 funding from the State, City Fabrick is partnering with Long Beach Parks, Recreation & Marine,
Conservation Corps of Long Beach, and Camp Fire Angeles Council to develop the DeForest Park Vision Plan, which will guide future investment in the park and wetlands area. The Plan involves a robust public outreach strategy that involves engaging community members throughout the decisionmaking process. Based on the community feedback, City Fabrick developed a conceptual design for the future park and policies to support its development, which was included into the Plan for the Parks and Recreation Commission and City Council adoption in 2020.
City Fabrick’s services included community engagement,
GIS mapping, environmental, land use, open space, parks, and trail planning, product outreach, graphic design, and many more.`
Client
Duties Performed
Project Timeline
Long Beach Parks, Recreation & Marine, Conservation
Corps of Long Beach, Camp Fire Angeles Council
Community Engagement, Urban Planning, Landscape
Design, Grant Writing
Completed in 2020
CITY OF MAYWOOD RFP 25
West LA Veterans
Campus Community Plan
The North Campus of the West
Los Angeles Veterans Affairs
campus will become a vibrant,
cohesive, and supportive
residential neighborhood for
homeless and at-risk Veterans
and their families.
The Department of Veterans Affairs Greater Los Angeles
Healthcare System, West Los Angeles Medical Campus houses both administrative and medical facilities, and is one of the largest healthcare facilities within the Department of Veterans Affairs. The approximately 388-acre campus is
located within an unincorporated island of the County of Los Angeles, while surrounded entirely by the City of Los Angeles. City Fabrick is leading the comprehensive design and planning for the redevelopment, as well as the extensive community engagement and communication associated
with the overall process. Existing vacant buildings are being renovated and new buildings are being constructed on
underutilized land parcels to create the Veteran-serving permanent supportive housing, services, and amenities.
The West Los Angeles North Campus Community Plan
envisions a Veteran-serving neighborhood that will provide a space for collective impact and collaboration between the West LA Veterans Collective, Veterans Affairs staff, local stakeholders, and Veteran community partners in
order to aggressively combat the homelessness crisis facing Veterans in Los Angeles County. The West Los Angeles
Veterans Collaborative is tasked with developing permanent supportive homes for up to 1,691 Veterans, but the plan incorporates previously approved Veteran-serving housing to be developed by partners, for a total of 2,000 residents.
The Plan also involves extensive engagement with Veterans, on-campus stakeholders, Veteran-serving groups, and local community groups to understand the unique needs that
are essential to best serve our Veterans. Through efforts to respond to COVID-19 conditions and continue engagement
efforts, creative online and in-person engagement strategies include the use of online surveys and Zoom meetings,
updated website engagement and development information, and postcard surveys sent via mail and left as a stand-alone option to ensure social distancing measures.
Partners
Duties Performed
Project Timeline
West Los Angeles Veterans Collective [Century Housing]
and the United States Dept. of Veterans Affairs
Land Use Planning, Urban Design, Community Engagement,
Transportation Planning, Landscape Design
2018 - Ongoing
CITY OF MAYWOOD RFP 26
One San Pedro
Community Plan
The revitalized
Rancho San Pedro will
be a mixed-use, mixedincome, multigenerational
village bridging Downtown,
Barton Hill, and the
waterfront.
The Housing Authority of the City of Los Angeles has engaged the development collective of The Richman Group, Century Housing, and National CORE to plan and redevelop the
Rancho San Pedro affordable housing community. City
Fabrick is leading the comprehensive design and planning for the redevelopment, as well as the extensive community engagement and communication associated with the
overall process. This effort is being coordinated with the community development plan being created for the larger area surrounding the Rancho San Pedro property.
Situated between Downtown San Pedro, Barton Hill
neighborhood, and the active waterfront, the Rancho
San Pedro community redevelopment plan is being
conceptualized as an opportunity to build physical, economic, emotional, and cultural connections to create One San Pedro.
The plan is being developed through extensive engagement with Rancho San Pedro residents and stakeholders from
the larger community, through resident involvement in
the People’s Planning School, interactive workshops and walking tours, and establishment of a local OSP office, designed by City Fabrick. The community planning effort is to be completed towards the beginning of 2020, and the associated Specific Plan to be drafted during the summer, with environmental review taking place throughout 2020.
City Fabrick’s services included community engagement, GIS mapping, environmental, land use, open space, and parks planning, product outreach, graphic design, and many more.
Partners
Duties Performed
Project Timeline
Housing Authority City of Los Angeles, The Richman Group, Century Housing, National CORE,
Master Planning, Urban Design Community Engagement,
Architecture, Transportation Planning , Landscape Design Ongoing
CITY OF MAYWOOD RFP 27
Client
References
NAME + TITLE
NAME + TITLE
NAME + TITLE
CONTACT INFO
CONTACT INFO
CONTACT INFO
PROJECT BUDGET + TIMELINE
PROJECT
PROJECT
BUDGET + TIMELINE
BUDGET + TIMELINE
CITY OF LONG BEACH – PARKS, RECREATION, AND MARINE DEPARTMENT
CENTURY HOUSING
CONSERVATION CORP OF LONG BEACH
Nancy Villaseñor
Parks Planning and
Partnership Manager
Brian D’ Andrea
Senior Vice President
Phil Hester
Board Secretary
(Project Coordinator)
562.570.3165
[email protected]
310.663.9802
[email protected]
714.402.4152
[email protected]
51st Street Park
West Los Angeles
Veteran Community
Deforest Park
$3,500,000
2022-23
$500,000,000 + for Plan
$5,000,000 for Mobility
Project
2019-22 planning –
construction current
$2,500,000 for
initial phases
2019-20 planning –
construction current
CITY OF MAYWOOD RFP 28
Approach to
Scope of Services
CITY OF MAYWOOD RFP 29
Approach to
Scope of Services
City Fabrick will work with the Maywood Community Services Department staff to develop and execute an engagement
plan, investigate site opportunities and constraints, develop conceptual design, and support the environmental review, entitlements, and real estate negotiations for the development of the Randolph Avenue Beautification Project.
The scope of work includes base tasks one through five and optional tasks six and/or seven as services that City Fabrick would be provided as requested by the City. The scope of work, deliverables, schedule, and fees and terms would be refined in collaboration with City staff.
City Fabrick is well equipped to manage complex projects requiring a range of skillsets and scales as we lead projects ranging from master planning large communities to
architectural projects with large consultant teams with interlacing organizational structures under our contact and directly with the client, to public facilities centered on landscape design. Our team as the ability to adapt to TASK 1: PROJECT MANAGEMENT
Months 1-12
different project scales and timelines with makeups tailored to the unique project parameters whether related to parks and open space, mobility and streetscapes, climate adaption and resiliency, and/or beautification.
Upon project kickoff, the team to define the project goals, parameters, and partners to clearly articulate amongst the various parties involved internally and externally. While subsequent phases will lead to refinements of these overarching considerations it is essential that they are recorded so any deviation is done so thoughtfully, understanding potential ramifications. Throughout, City Fabrick will reinforce consistent communications, schedules, and roles and responsibilities among the partners involved. This will include facilitating meetings with drafting agendas, facilitating, coordinating meeting notes, and tracking action items.
CITY OF MAYWOOD RFP 30
City Fabrick will coordinate information collection,
documentation, and file management related to the
project including those related to project delivery as well as regulatory and funding compliance. Additionally, City Fabrick will also manage the project schedule and process including investigation, community engagement, stakeholder coordination – including the railroad company, regulatory and environmental clearance, and conceptual engineering and design.
Deliverables include:
Refined scope of work for notice of proceed
Project process and schedule
Project team roster and communications chart
Kick-off meeting with agenda and notes
Regular coordination meetings with agenda and notes
Development and redevelopment within existing communities is often complex requiring a range of investigation, study, and multi-faceted engineering. City Fabrick will lead site design and landscape architecture – along with universal and sustainable design, while Ardurra and the consultant team provide initial engineering support to provide a cohesive account of the project parameters. This comprehensive project scope is augmented by high-level analysis of hydrology and hydraulics, geotechnical and site systems.
This discovery phase considers a wide range of social, physical, fiscal, and regulatory aspects of the project, as well as the surrounding context and community that it will impact.
The work includes physical analysis such as surveys, utility investigation, geotechnical analysis, geospatial mapping, and multiple site visits at different times and days to determine opportunities and constraints. Discovery also includes
reviewing historic and cultural conditions, literature review of relevant regulatory and planning documents, and engagement with the City, community, and partners. This comprehensive analysis lays a solid a foundation for future engagement, design, and execution can be built from.
A project survey will consist of boundary and topographic survey of the site limits established within the Request TASK 2A: SITE INVESTIGATION
Months 1-2
CITY OF MAYWOOD RFP 31
for Proposal including Randolph Avenue within the City of Maywood from Pine Avenue to Walker Street, though there could be an economy of scale to coordinate with adjacent jurisdictions to extend the project scope along the length of Randolph if an expanded project is every anticipated.
The survey shall include surface features including grade breaks, railroad tracks, curb/gutter, pavement, walls, fences, structures, and other observed features, surface utilities and utility markings present at the time of survey. With support from the City providing current title report, utility marking, and coordination prior to performing the site survey and the boundary survey and plotting of easements will be necessary for this project and are therefore included. Identifying easements will also be included as part of the survey to assure easements are quit claimed if necessary, eventually.
Cursory geotechnical analysis will include review of readily available information regarding the geologic and geotechnical conditions at the proposed site along with any existing information provided by the City, a site visit will be performed to inspect the current condition of the site, and preparation of a high level geotechnical report detailing our findings and preliminary recommendations for the site to support the conceptual planning and schematic design. More robust geotechnical and Phase 1+2 environmental conditions analysis could be necessary at future stages.
Deliverables include:
ALTA survey
Desktop geotechnical study
Literature report
Site context mapping
Existing Conditions Imagery
Historic context report
Six (6) Geospatial Information Systems Maps
Walk audit and summary
Asset/challenge diagram(s)
Opportunities/constraints diagram(s)
Existing Conditions Summary Report
CITY OF MAYWOOD RFP 32
Development within existing communities is often complex requiring a range of investigation, study, and multi-faceted engineering. City Fabrick will lead site design and landscape architecture – along with universal and sustainable design, while Ardurra and the consultant team provide initial
engineering and entitlement support to provide a cohesive account of the project parameters. The proposed services include developing up to three initial design concepts and refining to one Conceptual design package that incorporates input from the City, relevant stakeholders, and residents of Maywood.
City Fabrick will prepare research, design, and presentation material for up to three project concepts to be used
throughout the research, community engagement, and
planning process. The intention of this phase is to gain community input throughout the community engagement
and coordination process to help clearly define the proposed project parameters. Upon completion the project be defined sufficiently to review for potential environmental impacts – or benefits, design considerations, and necessary regulatory approvals for the project to be considered ready suitable to seek funding through most sources. The design will also be sufficient to develop rough order of magnitude cost
estimations for construction and maintenance.
The Final Report will incorporate the elements developed through the various tasks providing an action-oriented
roadmap for developing the Randolph Avenue Beautification Project. It is intended to allow land use, policy, and
investment determinations to be made within a realistic framework that recognizes the resource limitations and
opportunity of open, underused land. The Report will
summarize the existing conditions, investigation, community voice, and finalized conceptual design. The report serves as a blueprint for community partners and civic leaders to be champions for implementation and stewardship of the
new community asset.
Deliverables include:
Three Initial Design Alternatives
Overall Map
Design Strategy Diagram
Two (2) Cross-sections
Projects large and small require analysis of the potential environmental impacts and benefits that could result through construction and implementation. While much of the focus is related to compliance with funding agencies and regulatory approval the process is also essential for determining
how the project can be refined or enhanced to result in restorative care for the community. This work would include preparation and coordination of Preliminary Environmental Studies (PES) for level of review, environmental clearance, and coordination necessary technical studies for CEQA/
NEPA compliance. This scope of work assumes that the
level of environmental review will be limited to Categorical Exemption.
Our project team is also well-equipped to support the City for submitting and obtaining encroachment permits related to county, state, and even federal rights of ways and facilities as required for landscape and park projects. City Fabrick is working to develop 51st Street Park, repurposing residual public right-of-way adjacent to Los Angeles County Flood Control facilities requiring coordination of easements, access, and utilities. City Fabrick is also working with county, state, TASK 2B: CONCEPTUAL DESIGN
TASK 3: ENVIRONMENTAL REVIEW + COMPLIANCE
Months 3-12
Months 6-12
Precedent Imagery
Three (3) Project Case Studies
Conceptual Design Deliverables include:
Overall Project Map
Four (4) Overall Design Strategy Diagrams
Two (2) Renderings
Eight (8) Focused Design Sections (two-block increments) Enlarged Landscape Plan
Two (2) Cross-sections
Three (3) Design Diagrams
Preliminary Civil Engineering Studies
Drainage
Water Quality
Earthwork
Cost Estimation – Construction and Maintenance
Project Conceptual Design Report
CITY OF MAYWOOD RFP 33
and federal agencies on a range of mobility, open space, and infrastructure projects for developing a supportive community on the West Los Angeles Veterans Affairs campus requiring negotiations and approvals through layers of
easements, leases, and access agreements.
Deliverables include:
Planning Permit Application and Coordination
CEQA (Categorical Exemption) Application and Coordination Rails to Trails projects often require complex negotiations between railroad companies, regional and state
transportation agencies, and local jurisdictions. Principals of Burnham Development have been involved with negotiations between local jurisdictions and transportation agencies to establish shared benefits from regional transportation assets.
They would support the City researching best practices
and negotiating with Union Pacific Railroad Company to
determine a mutually beneficial arrangement for repurposing all or portions of the right-of-way for community benefit.
This would include supporting Maywood’s application for a lease beautification application with the agency, and the selected reviewing the beautification lease agreement and providing recommendations for the City.
Deliverables include:
Case study report for Rail to Trail lease agreements with best practices
Memorandum for review and recommendation of lease
agreement
Four (4) Meetings related to lease agreement
City Fabrick possesses the expertise necessary to develop robust in-person and digital outreach strategies that are customized to each community we work in. City Fabrick
has over 10 years of experience successfully providing
community outreach and engagement for parks and open
TASK 4: REAL ESTATE ADVISORY
TASK 5: COMMUNITY ENGAGEMENT
Months 4-8
Months 3-10
CITY OF MAYWOOD RFP 34
space efforts throughout the Los Angeles region with various public partners. City Fabrick has successfully led community engagement efforts for over a dozen of open space projects and countless other types of urban planning related efforts with various jurisdictions each consisting of different target population types and unique financing plans. This includes our award-winning plans and designs for existing parks, new parks, and park improvements, park systems, and
park organizations, each emphasizing a community-based
approach to planning and design.
The community voice for this process will be built upon feedback, narratives, and information collected through previous engagement activities and efforts. Baseline
engagement for this process will take the form a general survey that will build quantifiable data about the future park user experience, needs, and desire. The survey will be available in hard copy and online – available in English and Spanish, will be provide essential information as well as initial contacts to follow-up when drawing participants for future workshops and focus groups.
Along with collecting the input from previous projects and planning efforts there will be at least three community workshops (including one virtual) distributed along Randolph Avenue – working with City staff and community partners to discuss needs, assets, opportunities, and challenges for establishing new public open space along this corridor. This scope will include meeting facilitation, creating workshop activities including role-playing, forced-choice, and shared learning. The workshop activities will be designed to be compatible with other meeting structures and potential
community events to expand participation beyond those
who might not typically attend a public workshop.
Completing the community engagement process will include a series of focus group meetings and stakeholder interviews to gather additional input, context, and support for the process, report, and park designs. The survey, workshop, and follow-up interviews and meetings will be staged
throughout the process to collect information and feedback at different stages of the research, planning, prioritization, and design – while also reporting back what was heard
and how it guides the project. The entirety of information, narrative, and feedback will be condensed into a community voice chapter of the final report while raw information will be cleaned and consolidated within an appendix section of the document.
CITY OF MAYWOOD RFP 35
Deliverables include:
Resident Survey – Online and Onsite
Online Survey Coordination
Physical Survey and Postcard
Survey Return Boxes
Three (3) Community Workshops
Outreach Material – fliers and social media
Slideshow Presentation
Workshop Facilitation
Workshop Activities/Games
Additional Engagement
Six (6) Stakeholder Interviews
Three (3) Focus Group Meetings
Community Voice Summary Report
Deliverables include:
Outreach Material – fliers and social media
Engagement Activities Material
Event Logistic Support
Deliverables include:
Six (6) Geospatial Information Systems Maps
Expanded Project Map
Four (4) Design Strategy Diagrams
Two (2) Renderings
Six (6) Meetings with City Partners
There is the opportunity to demonstrate the potential for Randolph Avenue to become a community asset through
temporary interventions, programs, or events as part
of the engagement process. City Fabrick is an industry
leader in the application of tactical urbanism as part of community development and engagement developing popup demonstration projects across the region associated with planning, design, and development. Optional Task 6 would be to organize an event or series of events and/or installations along Randolph Avenue to promote its future as a greenbelt.
This would be done in conjunction with the engagement
process to demonstrate, gain input, and test elements of the beautification project. This can include but would not be limited to pop-up engagement installations, a 2-mile fun run, temporary signage, and median cleanups. Along with demonstrating the possibilities and gaining input from the community the demonstration project(s) will build awareness and interest in the project, ultimately catalyzing community champions for its implementation and stewards for its
sustainability. In collaboration with the City and community partners, City Fabrick would develop the demonstration
project(s) and provide logistic capacity for execution of the project/event.
Randolph Avenue straddles between multiple cities which provides the opportunity to this to be an asset to residents beyond Maywood. As part of the initial design and site
investigation process would be an optimal opportunity to engage the Cities of Huntington Park and Bell to expand the scope and benefit of the Randolph Avenue beautification project and offer economy of scale for developing a larger and longer community asset. City Fabrick would develop
conceptual level presentation material, demonstrating
the potential benefits of an expanded Randolph Avenue
Beautification Project to present to neighboring jurisdictions, regional agencies, and potential funders.
TASK 6: DEMONSTRATION/ENGAGEMENT EVENT
TASK 7: MULTI-CITY DESIGN PITCH PRESENTATION
OPTIONAL
OPTIONAL
CITY OF MAYWOOD RFP 36
Cost
Proposal
CITY OF MAYWOOD RFP 37
Cost
Proposal
For the scope of work described in this proposal, the City of Maywood will pay City Fabrick a fixed fee of $269,280 [including a $12,000 allowance for reimbursable and printing expenses] in monthly installments based on percentage
of work complete.
TASK CITY FABRICK ARDURRA BURNHAM GROUP DELTA TOTAL
COST PROPOSAL
SUBTOTAL
TOTAL
1| Project Management
2B| Conceptual Design
2A | Site Investigation
3| Environmental Review
4| Real Estate Advisory
Optional: Demonstration/Engagement Event (direct and indirect) Direct (translation, printing, etc.)
5| Community Engagement
Optional: Multi-City Design Pitch Presentation
22,800
62,400
11,800
146,200
16,800
-
32,400
1,150
17,990
51,720
70,860
-
-
-
-
22,800
-
29,500
17,700
11,800
-
-
-
10,720
10,720
-
-
-
23,950
80,390
74,240
257,280
269,280
34,500
11,800
10-20,000
12,000
32,400
15,000
Printing and Copying will not include additional fees beyond direct cost.
Mileage will be charged at the current rate determined by the Internal Revenue Service.
City Fabrick retains translation services regularly for engagement work.
Venue rentals for engagement activities will be covered by the City, assuming use of public facilities.
Permit, plan check, and inspection fees will be covered by the City.
Incidental expenses will be presented to City staff before incurring costs.
DIRECT COST ASSUMPTIONS
BRIAN ULASZEWSKI
PRINCIPAL & EXECUTIVE DIRECTOR
562.901.2128
[email protected]
CITYFABRICK.ORG
THANK
YOU
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
PROPOSAL FOR PROFESSIONAL SERVICES
CITY OF MAYWOOD – COMMUNITY SERVICES
Rudolph Avenue Beautification – Landscape Architectural Services A. INTRODUCTION
City Fabrick is a nonprofit design studio reshaping, restoring, and empowering communities through collaborative public-interest design, planning, policy development, and advocacy. Based in Long Beach, City Fabrick engages communities in Southeast Los Angeles County across a range of matters related to improve residents’ quality of life and outcomes. City Fabrick is an independent organization that works beyond the conventional client-consultant framework, having the capacity to collaborate with community partners on mission-related work as well as collaborate to initiate positive change communities. City Fabrick’s involvement with this initiative provides the following community benefits that align with our mission:
• Great Parks and Places: by increasing park acreage and access for a park poor community.
• Thriving Neighborhoods: by providing more public recreational opportunities for residents to promote physical, mental, and emotional health. • Resilient Communities: by expanding urban forestry, habitat, and permeable area to make the community resilient to climate change while mitigating pollution impacts. • Moving People: by creating a mile-long active transportation trail, connecting residents to multiple schools and community amenities.
City Fabrick is a Long Beach nonprofit organization that collaborates with partners on community enhancing projects and initiatives taking a variety of roles that best ensure success for all those in involved. Our unique structure provides the capacity to be a consultant, collaborator, grantee, or part of a coalition. City Fabrick’s work includes but is not limited housing, parks and open space, transportation, climate resiliency, cultural development and providing technical and creative capacity planning, communications, and engagement, graphic, building, landscape, and urban design services.
City Fabrick has significant experience working in the Gateway Cities area working with community partners and a multitude of local agencies and nonprofit partners on a range planning, community visioning, and engagement processes including multiple park projects, affordable housing, community development, streetscape, neighborhood beautification, and public art. City Fabrick is currently providing landscape architecture services for a proposed senior housing and community center development in nearby Cudahy a mile from Randolph Avenue, engagement and communications support to the Gateway Cities Council of Governments, and designing a new park in North Long Beach by repurposing residual public right-of-way adjacent to the Los Angeles River.
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
B. SCOPE OF SERVICES
City Fabrick will work with the Maywood Community Services Department staff to develop and execute an engagement plan, investigate site opportunities and constraints, develop conceptual design, and support the environmental review, entitlements, and real estate negotiations for the development of the Randolph Avenue Beautification Project.
The scope of work includes base tasks one through five and optional tasks six and/or seven as services that City Fabrick would be provided as requested by the City. The scope of work, deliverables, schedule, and fees and terms would be refined in collaboration with City staff.
Task 1: Project Management Months 1-12
City Fabrick is well equipped to manage complex projects requiring a range of skillsets and scales as we lead projects ranging from master planning large communities to architectural projects with large consultant teams with interlacing organizational structures under our contact and directly with the client, to public facilities centered on landscape design. Our team as the ability to adapt to different project scales and timelines with makeups tailored to the unique project parameters whether related to parks and open space, mobility and streetscapes, climate adaption and resiliency, and/or beautification.
Upon project kickoff, the team to define the project goals, parameters, and partners to clearly articulate amongst the various parties involved internally and externally. While subsequent phases will lead to refinements of these overarching considerations it is essential that they are recorded so any deviation is done so thoughtfully, understanding potential ramifications. Throughout, City Fabrick will reinforce consistent communications, schedules, and roles and responsibilities among the partners involved.
This will include facilitating meetings with drafting agendas, facilitating, coordinating meeting notes, and tracking action items.
City Fabrick will coordinate information collection, documentation, and file management related to the project including those related to project delivery as well as regulatory and funding compliance. Additionally, City Fabrick will also manage the project schedule and process including investigation, community engagement, stakeholder coordination – including the railroad company, regulatory and environmental clearance, and conceptual engineering and design.
Deliverables include:
Refined scope of work for notice of proceed
Project process and schedule
Project team roster and communications chart
Kick-off meeting with agenda and notes
Regular coordination meetings with agenda and notes
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
Task 2A: Site Investigation Months 1-2
Development and redevelopment within existing communities is often complex requiring a range of investigation, study, and multi-faceted engineering. City Fabrick will lead site design and landscape architecture – along with universal and sustainable design, while Ardurra and the consultant team provide initial engineering support to provide a cohesive account of the project parameters. This comprehensive project scope is augmented by high-level analysis of hydrology and hydraulics, geotechnical and site systems.
This discovery phase considers a wide range of social, physical, fiscal, and regulatory aspects of the project, as well as the surrounding context and community that it will impact. The work includes physical analysis such as surveys, utility investigation, geotechnical analysis, geospatial mapping, and multiple site visits at different times and days to determine opportunities and constraints. Discovery also includes reviewing historic and cultural conditions, literature review of relevant regulatory and planning documents, and engagement with the City, community, and partners. This comprehensive analysis lays a solid a foundation for future engagement, design, and execution can be built from.
A project survey will consist of boundary and topographic survey of the site limits established within the Request for Proposal including Randolph Avenue within the City of Maywood from Pine Avenue to Walker Street, though there could be an economy of scale to coordinate with adjacent jurisdictions to extend the project scope along the length of Randolph if an expanded project is every anticipated. The survey shall include surface features including grade breaks, railroad tracks, curb/gutter, pavement, walls, fences, structures, and other observed features, surface utilities and utility markings present at the time of survey. With support from the City providing current title report, utility marking, and coordination prior to performing the site survey and the boundary survey and plotting of easements will be necessary for this project and are therefore included. Identifying easements will also be included as part of the survey to assure easements are quit claimed if necessary, eventually.
Cursory geotechnical analysis will include review of readily available information regarding the geologic and geotechnical conditions at the proposed site along with any existing information provided by the City, a site visit will be performed to inspect the current condition of the site, and preparation of a high level geotechnical report detailing our findings and preliminary recommendations for the site to support the conceptual planning and schematic design. More robust geotechnical and Phase 1+2 environmental conditions analysis could be necessary at future stages.
Deliverables include:
ALTA survey
Desktop geotechnical study
Literature report
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
Site context mapping
Existing Conditions Imagery
Historic context report
Six (6) Geospatial Information Systems Maps
Walk audit and summary
Asset/challenge diagram(s)
Opportunities/constraints diagram(s)
Existing Conditions Summary Report
Task 2B: Conceptual Design Months 3-12
Development within existing communities is often complex requiring a range of investigation, study, and multi-faceted engineering. City Fabrick will lead site design and landscape architecture – along with universal and sustainable design, while Ardurra and the consultant team provide initial engineering and entitlement support to provide a cohesive account of the project parameters. The proposed services include developing up to three initial design concepts and refining to one Conceptual design package that incorporates input from from the City, relevant stakeholders, and residents of Maywood.
City Fabrick will prepare research, design, and presentation material for up to three project concepts to be used throughout the research, community engagement, and planning process. The intention of this phase is to gain community input throughout the community engagement and coordination process to help clearly define the proposed project parameters. Upon completion the project be defined sufficiently to review for potential environmental impacts – or benefits, design considerations, and necessary regulatory approvals for the project to be considered ready suitable to seek funding through most sources. The design will also be sufficient to develop rough order of magnitude cost estimations for construction and maintenance.
The Final Report will incorporate the elements developed through the various tasks providing an action-oriented roadmap for developing the Randolph Avenue Beautification Project. It is intended to allow land use, policy, and investment determinations to be made within a realistic framework that recognizes the resource limitations and opportunity of open, underused land. The Report will summarize the existing conditions, investigation, community voice, and finalized conceptual design. The report serves as a blueprint for community partners and civic leaders to be champions for implementation and stewardship of the new community asset.
Design Process Deliverables include:
Three Initial Design Alternatives
o Overall Map
o Design Strategy Diagram
o Two (2) Cross-sections
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
Precedent Imagery
Three (3) Project Case Studies
Conceptual Design Deliverables include:
Overall Project Map
Four (4) Overall Design Strategy Diagrams
Two (2) Renderings
Eight (8) Focused Design Sections (two-block increments) o Enlarged Landscape Plan
o Two (2) Cross-sections
o Three (3) Design Diagrams
Preliminary Civil Engineering Studies
o Drainage
o Water Quality
o Earthwork
Cost Estimation – Construction and Maintenance
Project Conceptual Design Report
Task 3: Environmental Review and Compliance Months 6-12 Projects large and small require analysis of the potential environmental impacts and benefits that could result through construction and implementation. While much of the focus is related to compliance with funding agencies and regulatory approval the process is also essential for determining how the project can be refined or enhanced to result in restorative care for the community. This work would include preparation and coordination of Preliminary Environmental Studies (PES) for level of review, environmental clearance, and coordination necessary technical studies for CEQA/NEPA compliance. This scope of work assumes that the level of environmental review will be limited to Categorical Exemption.
Our project team is also well-equipped to support the City for submitting and obtaining encroachment permits related to county, state, and even federal rights of ways and facilities as required for landscape and park projects. City Fabrick is working to develop 51st Street Park, repurposing residual public right-of-way adjacent to Los Angeles County Flood Control facilities requiring coordination of easements, access, and utilities. City Fabrick is also working with county, state, and federal agencies on a range of mobility, open space, and infrastructure projects for developing a supportive community on the West Los Angeles Veterans Affairs campus requiring negotiations and approvals through layers of easements, leases, and access agreements.
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
Deliverables include:
Planning Permit Application and Coordination
CEQA (Categorical Exemption) Application and Coordination Task 4: Real Estate Advisory Months 4-8
Rails to Trails projects often require complex negotiations between railroad companies, regional and state transportation agencies, and local jurisdictions. City Fabrick would support the City researching best practices and participating in meetings with Union Pacific Railroad Company to determine a mutually beneficial arrangement for repurposing all or portions of the right-of-way for community benefit. Optional Task 8:
Legal/Real Estate Technical Assistance – would be performed by the City’s contract legal counsel or by another entity with expertise in Railroad Real Estate.
Deliverables include:
Case study report for Rail to Trail lease agreements with best practices Four (4) Meetings related to lease agreement
Task 5: Community Engagement Months 3-10
City Fabrick possesses the expertise necessary to develop robust in-person and digital outreach strategies that are customized to each community we work in. City Fabrick has over 10 years of experience successfully providing community outreach and engagement for parks and open space efforts throughout the Los Angeles region with various public partners. City Fabrick has successfully led community engagement efforts for over a dozen of open space projects and countless other types of urban planning related efforts with various jurisdictions each consisting of different target population types and unique financing plans. This includes our award-winning plans and designs for existing parks, new parks, and park improvements, park systems, and park organizations, each emphasizing a community-based approach to planning and design.
The community voice for this process will be built upon feedback, narratives, and information collected through previous engagement activities and efforts. Baseline engagement for this process will take the form a general survey that will build quantifiable data about the future park user experience, needs, and desire. The survey will be available in hard copy and online – available in English and Spanish, will be provide essential information as well as initial contacts to follow-up when drawing participants for future workshops and focus groups.
Along with collecting the input from previous projects and planning efforts there will be at least three community workshops (including one virtual) distributed along Randolph Avenue – working with City staff and community partners to discuss needs, assets, opportunities, and challenges for establishing new public open space along this corridor.
This scope will include meeting facilitation, creating workshop activities including roleplaying, forced-choice, and shared learning. The workshop activities will be designed to
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
be compatible with other meeting structures and potential community events to expand participation beyond those who might not typically attend a public workshop.
Completing the community engagement process will include a series of focus group meetings and stakeholder interviews to gather additional input, context, and support for the process, report, and park designs. The survey, workshop, and follow-up interviews and meetings will be staged throughout the process to collect information and feedback at different stages of the research, planning, prioritization, and design – while also reporting back what was heard and how it guides the project. The entirety of information, narrative, and feedback will be condensed into a community voice chapter of the final report while raw information will be cleaned and consolidated within an appendix section of the document.
Deliverables include:
Resident Survey – Online and Onsite
o Online Survey Coordination
o Physical Survey and Postcard
o Survey Return Boxes
Three (3) Community Workshops
o Outreach Material – fliers and social media
o Slideshow Presentation
o Workshop Facilitation
o Workshop Activities/Games
Additional Engagement
o Six (6) Stakeholder Interviews
o Three (3) Focus Group Meetings
Community Voice Summary Report
Task 6: Demonstration/Engagement Event
There is the opportunity to demonstrate the potential for Randolph Avenue to become a community asset through temporary interventions, programs, or events as part of the engagement process. City Fabrick is an industry leader in the application of tactical urbanism as part of community development and engagement developing pop-up demonstration projects across the region associated with planning, design, and development. Optional Task 6 would be to organize an event or series of events and/or installations along Randolph Avenue to promote its future as a greenbelt.
This would be done in conjunction with the engagement process to demonstrate, gain input, and test elements of the beautification project. This can include but would not be limited to pop-up engagement installations, a 2-mile fun run, temporary signage, and median cleanups. Along with demonstrating the possibilities and gaining input from the community the demonstration project(s) will build awareness and interest in the project, ultimately catalyzing community champions for its implementation and stewards for its
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
sustainability. In collaboration with the City and community partners, City Fabrick would develop the demonstration project(s) and provide logistic capacity for execution of the project/event.
Deliverables could include:
Outreach Material – fliers and social media
Engagement Activities Material
Event Logistic Support
Task 7: Multi-City Design Pitch Presentation
Randolph Avenue straddles between multiple cities which provides the opportunity to this to be an asset to residents beyond Maywood. As part of the initial design and site investigation process would be an optimal opportunity to engage the Cities of Huntington Park and Bell to expand the scope and benefit of the Randolph Avenue beautification project and offer economy of scale for developing a larger and longer community asset. City Fabrick would develop conceptual level presentation material, demonstrating the potential benefits of an expanded Randolph Avenue Beautification Project to present to neighboring jurisdictions, regional agencies, and potential funders.
Deliverables include:
Six (6) Geospatial Information Systems Maps
Expanded Project Map
Four (4) Design Strategy Diagrams
Two (2) Renderings
Six (6) Meetings with City Partners
Task 8: Legal/Real Estate Technical Assistance (optional, hourly – as needed basis) The City’s contract legal counsel or by another entity with expertise in Railroad Real Estate (including Burnham Development if appropriate) would provide on-call support to the City negotiating with Union Pacific Railroad Company to determine a mutually beneficial arrangement for repurposing all or portions of the right-of-way for community benefit. This would include supporting Maywood’s application for a lease beautification application with the agency, and the selected reviewing the beautification lease agreement and providing recommendations for the City.
Deliverables include:
Case study report for Rail to Trail lease agreements with best practices Four (4) Meetings related to lease agreement
C. COST PROPOSAL
For the scope of work described in this proposal, the City of Maywood will pay City Fabrick a fixed fee of $259,280 [including a $12,000 allowance for reimbursable and printing expenses] in monthly installments based on percentage of work complete.
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
Task City Fabrick Ardurra Burnham Group Delta Total
1. Project Management 18,800 1,150 23,950
2A. Site Investigation 10,800 51,720 10,720 74,240
2B. Conceptual Design 57,400 17,990 80,390
3. Environmental Review 15,800 17,700 34,500
4. Real Estate Advisory 2,800 0 2,800
5. Community Engagement 27,400 32,400
6. Demonstration Event 5,000 5,000
7. Design Pitch Presentation 10,000 10,000
Subtotal 148,000 70,860 17,700 10,720 247,280
Direct (translation, printing, demonstration, etc.) 12,000 Total 259,280
8. Optional: Legal/Real Estate Technical Assistance (as-need, up to) 25,000 Direct Cost Assumptions:
• Printing and Copying will not include additional fees beyond direct cost. • Mileage will be charged at the rate determined by the Internal Revenue Service. • City Fabrick retains translation services regularly for engagement work. • Venue rentals for engagement activities will be covered by the City, assuming use of public facilities.
• Permit, plan check, and inspection fees will be covered by the City. • Incidental expenses will be presented to City staff before incurring costs.
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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated the 22nd of February 2023 (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and City Fabrick (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.
RECITALS
A. City desires to utilize the services of Consultant as an independent Consultant to develop and execute an engagement plan, investigate site opportunities and constraints, develop conceptual design, and support the environmental review, entitlements, and real estate negotiations services for the development of the Randolph Avenue Beautification Project.
B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.
C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.
The Parties therefore agree as follows:
1. Consultant’s Services.
A. Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.
B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Brian Ulaszewski (the “Consultant Representative”).
The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.
C. Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.
D. Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like
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professionals under similar circumstances and in a manner reasonably satisfactory to City.
E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.
F. Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.
G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.
2. Term of Agreement. The term of this Agreement shall be from the Effective Date through May 31, 2024 unless sooner terminated as provided in Section 12 of this Agreement or extended.
3. Compensation.
A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, a fixed fee of $259,280.00, and an optional Legal/Real Estate Technical Assistance (as-needed, up to) $25,000 as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Consultant be paid more than $284,280, which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).
B. Expenses. The City will not reimburse Consultant for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.
C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall
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make payment for additional services and expenses in accordance with Section 4 of this Agreement.
4. Method of Payment.
A. Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.
B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.
C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City.
5. Independent Consultant. Consultant is, and shall at all times remain as to City, a wholly independent Consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.
6. Information and Documents.
A. Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subconsultants shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order
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shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.
B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.
C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.
D. Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.
7. Conflicts of Interest. Consultant and its officers, employees, associates and subconsultants, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.
During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subconsultants shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.
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8. Indemnification, Hold Harmless, and Duty to Defend.
A. Indemnities.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Consultants in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Consultant relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual,
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alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subconsultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subconsultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.
B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.
D. Survival of Terms. Consultant’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.
9. Insurance.
A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall provide insurance in the amount required by California law.
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3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees.
B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.
C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.
D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subconsultants from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.
F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.
G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.
H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the
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requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.
Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.
I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.
Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.
J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 8 of this Agreement.
K. SubConsultant Insurance Requirements. Consultant shall require each of its subconsultants that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.
10. Mutual Cooperation.
A. City’s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.
B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.
11. Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.
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12. Termination of Agreement.
A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least ten calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.
B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.
13. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.
14. Default.
A. Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.
B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default. Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
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15. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during Consultant’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:
If to City: If to Consultant:
Attn: City Manager City Fabrick
City of Maywood 1444 East 4th Street
4319 East Slauson Avenue Long Beach, CA 90802
Maywood, California 90270
16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subConsultant or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subconsultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.
17. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.
18. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.
19. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be
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(1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.
20. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.
21. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.
22. Non-Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant’s proposal, the provisions of this Agreement shall control.
24. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or
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written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.
25. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.
26. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.
27. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.
28. Business Days. “Business days” means days Maywood City Hall is open for business.
29. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.
30. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.
31. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.
32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.
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33. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]
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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.
City:
City of Maywood,
a California municipal corporation
By:
Frank Garcia
Mayor of the City of Maywood
ATTEST:
By:
Andrea Aguilar, City Clerk
APPROVED AS TO FORM:
By:
Roxanne Diaz, City Attorney
Consultant:
City Fabrick
By:
Name: Brian Ulaszewski
Title: Principal, Executive Director
A-1
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EXHIBIT A
SCOPE OF SERVICES
A-2
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A-3
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A-4
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A-5
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A-6
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A-7
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A-8
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B-1
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EXHIBIT B
COMPENSATION
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AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 8.
DATE: February 22, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: OKAN DEMIRCI, CITY ENGINEER
SUBJECT: ACCEPTANCE OF SIDEWALK REHABILITATION PROJECT FY 2021-2022 (CDBG) RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1. Accept project completion for the Sidewalk Rehabilitation Project FY 2021-2022 (CDBG) as performed by CT&T Concrete Paving, Inc., for a total amount of $108,250.00;
2. Authorize the City Manager to file a project Notice of Completion with the County of Los Angeles Registrar-Recorder; and
3. Authorize the City Manager to release a retention payment of $5,412.50 to CT&T Concrete Paving, Inc. within 35 days following the recordation of the Notice of Completion.
BACKGROUND:
On September 14, 2022, the City Council awarded a public works contract totaling $112,500.00 to CT&T Concrete Paving, Inc. for the Capital Improvement Program (CIP) Project 6216 Sidewalk Rehabilitation Project FY 2021-2022 (Fund 16 CDBG Fund). The project construction budget also includes a contingency budget of $28,125.00 (25% of the contract) for any unforeseen conditions as necessary. The total established construction budget was $140,625.00.
Construction activities were completed by the Contractor, and confirmed by the City Engineer. The work was completed within the approved budget.
DISCUSSION:
The project includes removal of existing sidewalks and curb ramps at various locations Citywide and other incidental and appurtenant work necessary for the proper construction of new sidewalks and curb ramps.
All required improvements were constructed in conformance with the approved plans and specifications. The work was performed within the contractually specified duration and to the City Engineer’s satisfaction.
Construction costs totaled $108,250.00, which is within the approved construction budget.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There is no fiscal impact associated with this action, work was completed within the previously approved budget.
ATTACHMENT(S)
1. Notice of Completion - Sidewalk Rehabilitation
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY CLERK
CITY OF MAYWOOD
4319 E Slauson Ave
Maywood, CA 90270
Free recording requested per Gov’t Code 27383 Space above this line for Recorder’s use
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.
Notice is hereby given that:
1. The undersigned is owner and corporate officer of the owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the owner is: City of Maywood
3. The full address of the owner is: 4319 E Slauson Ave, Maywood, CA 90270
4. The nature of the interest or estate of the owner is: In Fee
5. The full names and full addresses of all persons, if any, who hold this with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
NONE
6. The full names and fill addresses of the predecessors in interest of the undersigned. IF the property was transferred subsequent to the commencement of the work or improvements herein referred to:
NAMES ADDRESSES
NONE
7. A work of improvement on the property hereinafter described was completed on November 7, 2022.
The work was: Sidewalk Rehabilitation Project FY 2021-2022 (CDBG)
8. The name of the contract, if any, for such work of improvement was CT&T Concrete Paving, Inc.. . September 14, 2022
(IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT ‘NONE’) (DATE OF CONTRACT)
9. The property on which the work of improvement was completed is in Maywood, County of Los Angeles, State of California, and is described as follows: City owned various locations. _____________________________________________________________________________
10. The street address of the property is None
(IF NO STREET ADDRESS HAS BEEN OFFICIALY ASSIGNED, INSERT ‘NONE’) Dated: __2/232023 ____ _CITY OF MAYWOOD – JENNIFER E. VASQUEZ______________ (NAME)
____________________________________, City Manager
(SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR HIS AGENT)
VERIFICATION
I, the undersigned, say: I am the _CITY MANAGER____ of __CITY OF MAYWOOD, the declarant of the foregoing notice of completion; I have read said notice of completion and know the content thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Executed on: ___2/23/2023______, at _____________________________________________________________ (CITY) (STATE)
_____________________________________________________________________________________________ (PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.))
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 9.
DATE: February 22, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: KAREN INIGUEZ, COMMUNITY DEVELOPMENT ANALYST
SUBJECT: CONSIDERATION OF APPROVING AMENDMENT NO. 2 TO THE AGREEMENT
BETWEEN THE CITY OF MAYWOOD AND CROSSTOWN ELECTRICAL & DATA, INC. TO INCREASE THE COMPENSATION FOR SERVICES DURING THE EXTENDED TERMS OF THE AGREEMENT.
RECOMMENDATION:
Staff recommends that the City Council approve Amendment No. 2 to the agreement between the City of Maywood and Crosstown Electrical & Data Inc. to increase the compensation for services during the extended terms in the form finalized and approved by the City Attorney.
BACKGROUND:
On August 16, 2019, the City Council approved the issuance of a Request for Proposals (RFP) for traffic signals, signs, and streetlight maintenance services. The City received three bids and, upon evaluation, Computer Service Company (CSC) was chosen to provide services to the City. On November 13, 2019 the City Council awarded CSC with the traffic signal, sign, and streetlight maintenance-services contract for three years with two-one-year extensions. CSC in 2020 was purchased by the company Crosstown Electrical Data and Inc. (“Crosstown”) and the agreement was formally assigned to them.
DISCUSSION:
The agreement provided for a three-year term with two one-year extensions. Crosstown requested a Consumer Price Index (CPI) increase for the extended terms and explained that customarily they build in a CPI on long-term agreements. The 12-month CPI rate for Los Angeles in 2021 was 6.6% and in 2022 4.9%.
Crosstown is requesting this increase for the extended term and if the parties extend in 2024-2025, that extension will have a CPI increase at the 12-month CPI rate in January of 2024. The City is requesting that the City Council renew the agreement to allow for continuous and proper maintenance of all City signalized intersections and City-owned streetlights. The City has been working with Crosstown for the past few years and has found their performance to be very reliable and efficient. Renewing the contract will allow for all Cityowned lights to continue being maintained functionally and illuminating city streets, further promoting public safety Citywide. Under the Agreement, the City through the City Manager, has the authorization to extend the Agreement. If the City Council approves the CPI increase, the City Manager will administratively approve the extension.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
Funding is available from three funds:
1. Fund 100 - General Fund,
2. Special Fund 212 - Gas Tax - 2103, 2105, 2107, 2106, 2107.5
3. Special Fund 251 - Street Lighting District Fund (SLESF) Fund F.Y. 22-23 Impact:
$100,350.00
Current F.Y. Budget: Current three-year contract is
for $270,000;
Fund Impacted:
Fund 100 - General Fund,
Fund 212 - Gas Tax Fund,
Fund 251 - SLESF,
Budget adjustment requested:
Amendments to FY 2022/2023 Adopted Budget:
Fund 100 - General Fund: $15,052.50
Fund 212 - Gas Tax Fund: $42,648.75
Fund 251 - SLESF: $42,648.75
Source of funds:
Fund 100 - General Fund: $15,052.50
Fund 212 - Gas Tax Fund: $42,648.75
Fund 251 - SLESF: $42,648.75
Updated Account Budget: Not applicable
Account Number: 6115 Contractual Services For fiscal year: Year 1 - 2022/2023 Year 2 - 2023/2024
Year 3 - 2024/2025
ATTACHMENT(S)
1. Crosstown Amendment 2.22.23
AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES
AGREEMENT BETWEEN THE CITY OF MAYWOOD AND
CROSSTOWN ELECTRICAL & DATA, INC.
This Amendment No. 2 to the Professional Services Agreement is dated and entered into as of February 22, 2023 (“Amendment No. 2”) and amends the agreement by and between the City of Maywood, a municipal corporation (“City”) and Crosstown Electrical & Data, Inc. (formerly Computer Services Co.) (“Consultant”) dated January 14, 2020.
RECITALS
A. On January 14, 2020, City and Consultant entered into an agreement for professional services for the maintenance and repair of the City’s 21 traffic signaled intersections and streetlights on a routine basis as well as on-call emergency and other services on an as needed basis by Consultant (“Agreement”).
B. On May 13, 2020, the City approved the assignment of the original Agreement with Computer Services Co to Crosstown Electrical & Data Inc. (“Crosstown”), as Crosstown purchased the assets of Computer Services Co.
C. The Agreement is for a three-year term ending January 7, 2023 but allows the parties to extend the agreement for two one-year extensions on the same terms and conditions. The City desires to extend the Agreement for an additional term.
D. Consultant informed the City that it is unable to agree to the extension because of current costs and because the original consultant (Computer Services Co.) failed to request a customary yearly increase tied to the Consumer Price Index.
E. In order to provide for the continuation of the services provided by the Consultant, the City and the Consultant agree to provide an increase to the rates for the two extensions provided for in the Agreement.
E. Accordingly, the Parties desire to amend the Agreement to increase the compensation for each of the one-year extensions (two in total) provided for in the Agreement.
NOW THEREFORE, it is mutually agreed by and between the City and Consultant as follows:
Section 1. The compensation for the Services for the first extension of the term from January 8, 2023 through January 7, 2024 (“Extended Term”) shall be based on the rates more particularly described in Exhibit A to this Amendment No. 2. The maximum compensation for the Extended Term shall not exceed $100,350.
Section 2. If the parties agree to the second extension of the Term (January 8, 2024 through January 7, 2025), the current rates set forth in Exhibit A may be increased and adjusted as follows: a price adjustment equal to the 12 month Consumer Price Index for All Urban Consumers, Los Angeles-Long Beach-Anaheim for 2023 (“CPI”). In such case, the maximum compensation for the second extension shall not exceed the maximum compensation set forth in Section 1 above plus the CPI as described herein.
Section 3. Except as expressly modified by this Amendment No. 2, all other provisions of the Agreement shall remain in full force and effect. In the event of a conflict between the provisions of this Amendment No. 2 and the provisions of the Agreement, the provisions of this Amendment No. 2 shall control.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 as of the day and year first above written.
_________________________
Frank Garcia, Mayor
ATTEST:
___________________________
Andrea Aguilar, City Clerk
APPROVED AS TO FORM:
___________________________
Roxanne Diaz, City Attorney
CONSULTANT:
CROSSTOWN ELECTRICAL & DATA,
INC.
By: _______________________________
Its: _______________________________
EXHIBIT A
RATES FOR SERVICES DURING EXTENDED TERM
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 10.
DATE: February 22, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES LIAISON
SUBJECT: DISCUSSION REGARDING SPRING/SUMMER PROGRAMMING FOR MAYWOOD
RESIDENTS AT THE YMCA AND APPROPRIATING AMERICAN RESCUE PLAN ACT (ARPA) FUNDING FOR PROGRAMS.
RECOMMENDATION:
Staff recommends that the City Council discuss a spring/summer program for Maywood residents at the YMCA and appropriate ARPA funding for selected programs.
BACKGROUND:
On May 11, 2022, the City Council approved financial assistance for Maywood residents to access swim lessons, open swim opportunities, senior water aerobics and access to Sleep Away Camp. The following is a breakdown of the programs used by residents:
• A - Family Swim – 928 passes were issued at $3 each = $2,784 • B - Swim Lessons - 100 participants - $45 each lesson = $4,500 • C - Senior Water Aerobics – Class twice a week, from June – September = $2,410. • D - Sleep Away Camp – 13 participants at $400 each = $5,200. • E - Summer Day Camp – 40 participants, 9 weeks at $75 per week = $27,000. • F - Total (A plus E) $41,894.
This assistance helped the most underserved families in our community gain access to childcare and health/fitness programs offered at the YMCA.
DISCUSSION:
In preparation for the upcoming spring/summer season, staff has worked with the YMCA to develop and create the following programs to be considered by the City Council:
Family Swim
Available starting Saturdays in April from 12-4 PM until the end of summer (August 2023)
• $4 per person for non-YMCA members for 950 passes = $3,800.
Swim Lessons
Classes are available for the ages of 6-36 months (Parent & Child) classes, ages 3-12 Youth Swim Lessons, and Teen & Adult Lessons for ages 13 and up. Classes will be held on Saturdays each month. The YMCA accommodates youth with special needs. Ten (10) special needs children signed up last summer and were allowed to have a care giver with them during lessons. The swimming lesson rate is $50 for members and $100 for non-members.
• The city will pay $50 per person for 40 participants every month. • April - October $50 x 40 = $2,000 per month x 7 months= • Total for 280 swim lessons = $14,000.
Summer Day Camp
Summer Day Camp at the YMCA will be available Monday – Friday, 8:00 AM – 4:00 PM starting in June. This camp is for children 5 – 12 years of age for eighth (8) weeks. • Summer Camp for 50 participants = 50 x $99 = $4,950 X 8 weeks = $39,600.
Water Aerobics
Water exercise classes are a fun way to use the resistance and buoyancy of the water to improve cardiovascular fitness, strength, and flexibility.
• Classes are offered twice a week during the months of June, July, August, and September 2023. • Instructor rate: $20 per hour (1.5)
• Aquatic Clerk rate: $17.00 per hour (1.5)
• Lifeguard rate: $18.00 per hour (1.5)
• Water Aerobics is offered twice a week for one hour (staffing fees only for the months of June, July, August, and September)
• Total for the months of June-September = $4,632
Sports Programs
Participants per age group (5-6, 7-8, 9-10, 11-12 years old) • Dodgers Dream Team - 40 participants @ $20 = $800
• Jr. Clippers Basketball League I - 40 participants @ $80 = $3,200 • Jr. Galaxy Soccer League - 40 participants @ $60 = $2,400 • LA Kings Ball Hockey League - 40 participants @ $25 = $1000 • Jr. Clippers Basketball League II - 40 participants @ $80 = $3,200 • Total for 200 participants $10,600
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There are sufficient American Rescue Plan Act (ARPA) proceeds available in the Local Fiscal Recovery Act Fund, Fund 273, to fund the proposed program.
• A - Family Swim – 950 passes at $4 for non-YMCA members $3,800 • B - Swim Lessons - 280 Swim Lessons participants $14,000 • C - Summer Day Camp – 50 participants, 8 weeks at $99 per week $39,600 • D - Water Aerobics - 2x a week, July - September $4,632 • E - Sports Program – 200 participants, for 6 sports leagues $10,600 • F - Total (A plus E) $72,632
F.Y. 22-23 Impact: $72,632 Current F.Y. Budget: 2022/2023 Fund Impacted: 273 - Local Fiscal Recovery Act Budget adjustment requested:
Not Applicable
Source of funds: Special Revenue Fund Updated Account Budget:
Not Applicable
Account Number: 6115 Contractual Services For fiscal year: 2022/2023
ATTACHMENT(S)
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 11.
DATE: February 22, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF THE CITY OF MAYWOOD MEMBERSHIP IN THE GATEWAYS
CITIES AFFORDABLE HOUSING TRUST, A JOINT POWERS AUTHORITY (JPA), AND APPROVAL OF RESOLUTION NO. 6287 APPROVING THE JOINT EXERCISE
OF POWERS AGREEMENT AND AUTHORIZING THE CITY'S PARTICIPATION RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 6287 approving the City’s execution of the Joint Exercise of Powers Agreement relating to membership in the Gateway Cities Affordable Housing Trust and authorizing the City's participation therein.
BACKGROUND:
The Gateway Cities region of Los Angeles County includes 27 cities sited alongside the I-710 corridor in eastern Los Angeles County. In early 2021, the Gateway Cities Council of Governments (GCCOG) obtained State funding from the Southern California Association of Governments (SCAG) to explore the formation of an affordable housing trust within the region.
In late summer 2022, a Trust Steering Committee was formed, including representatives from member cities, Los Angeles County, developers, and financing entities. The Trust Steering Committee met on three occasions and accomplished a variety of detailed analyses, including a review of other housing trusts' best practices, examining potential funding sources for capital and administrative funding, discussing potential housing programs/projects, identifying key components to the Trust Strategic Plan, and helped draft the Joint Powers Agreement.
The Steering Committee unanimously recommended the formation of the Gateway Cities Affordable Housing Trust (GCAHT) as a joint powers authority in the sub-region. The GCAHT's purpose is funding housing, specifically assisting people and families of extremely low, very low, low, and moderate-income within the County of Los Angeles. Furthermore, presentations were made to the GCCOG Committee on Homelessness, Gateway Cities City Managers, and Planning Directors Committee. All groups expressed unanimous support for the formation of a Trust.
DISCUSSION:
As outlined in the Joint Powers Authority (JPA), the Trust does not build, own, or manage housing projects.
The Trust cannot direct housing projects to be located in specific cities, require member cities to take an allocation of supportive housing units, or require cities to provide a local funding match. The Trust Board of Directors determines whether a funding application meets the Notice of Funding Availability criteria. Each local jurisdiction maintains land use control and processes the entitlement consistent with its zoning and municipal code requirements.
Trust Membership. The JPA contains a provision that requires members to contribute towards the administrative expenses of the Trust. Member cities are not required to contribute funding until July 1, 2024.
The annual administrative fees are based on the city population as follows:
• Up to 30,000 = $7,500
• 30,001 to 60,000 = $15,000
• 60,001 to 100,000 = $32,500
• Greater than 100,000 = $47,500
The Fees shall be assessed annually. After the first fiscal year, the fees will increase annually to an amount equal to the U.S. Bureau of Labor Statistics consumer price index for the Los Angeles-Long Beach-Anaheim area for 12 months preceding the year the fees are assessed.
The City would maintain the right to withdraw from the JPA subject to an approved resolution and by providing a six-month notice.
Governance. The GCAHT will be a public government entity established by joint powers authority and in accordance with the Joint Exercise of Powers Act, as codified in California Government Code section 6500 et seq. The Trust will be organized to receive public, private capital, and administrative funds to address local housing needs with the addition of ongoing administrative revenue sources from city membership fees as specified in the Trust Joint Powers Agreement (JPA).
The GCAHT is governed by a nine-member Board of Directors (Board). Under the JPA By-Laws, the Board is comprised of seven elected officials whose governing body is a member of the Trust and appointed by the Gateway Cities Council of Governments Board. A Trust member city will be represented on the Board by each population category specified in the Trust Membership fee calculation. Two additional Board members who are experts in homelessness or housing policy are appointed by the Gateway Cities Council of Governments City Managers Committee.
Movement Toward Affordable Housing. The Trust will help cities in the subregion address their Regional Housing Needs Assessment (RHNA), which is mandated by State Housing Law as part of the periodic process of updating local housing elements of the General Plan for each city. RHNA quantifies the need for housing within each jurisdiction during specified planning periods.
Finally, the GCAHT provides funding to preserve and produce affordable housing. The funds would improve the financial viability of individual housing projects and programs by increasing each project’s competitiveness for additional state and federal funding sources. Joining the Trust would support the City by fulfilling the goals and objectives of the 6th Cycle Housing Element and support the region by obtaining new dollars to help fund more affordable housing development.
Staff recommends that the City of Maywood join the Gateway Cities Affordable Housing Trust (Trust), a Joint Powers Authority (JPA) formed among the cities within the Gateway Cities region. Becoming a member will require the City Council to adopt Resolution 6287 and authorize the Mayor to execute the JPA.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There is no financial impact in Fiscal Year 2022-2023. Financial impact will begin on July 1, 2024, and is estimated at $7,500 annually based on the City’s population.
ATTACHMENT(S)
1. Attachment 1 - GCAHT JPA
2. Attachment 2 - GCAHT Bylaws
AGENDA ITEM No.
11. RESOLUTION NO. 6287
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITY OF
MAYWOOD, CALIFORNIA, APPROVING, AUTHORIZING AND
DIRECTING CITY EXECUTION OF THE JOINT EXERCISE OF
POWERS AGREEMENT RELATING TO MEMBERSHIP IN THE
GATEWAY CITIES AFFORDABLE HOUSING TRUST
WHEREAS, The Gateway Cities Affordable Housing Trust (GCAHT) will be formed upon the approval of at least three qualified members as a joint powers authority between cities throughout the Gateway Cities subregion; and WHEREAS, GCAHT was created for the purpose of funding housing specifically assisting persons and families of extremely low, very low, low and moderate income within the County of Los Angeles; and WHEREAS, the City of Maywood (the "City") has determined through its 6th Cycle Housing Element Update that there is great need for more affordable housing in the City; and WHEREAS, the City has determined that there are limited financial resources for affordable housing development and that additional local financing increases the competitiveness of individual projects for the State and Federal resources; and
WHEREAS, the City has determined that it is in the public interest and for the public benefit that the City become a member of the GCAHT in order to further facilitate the development of affordable housing in the City and throughout the region, including the financing of projects therefore by the GCAHT; and WHEREAS, the City will be joining other cities that are members of the GCAHT in efforts to increase State and Federal resources for affordable housing directed to GCAFT; and WHEREAS, the Agreement has been filed with the City, and the members of the City Council of the City (the “City Council”), with the assistance of its staff, have reviewed said document; and WHEREAS, the GCAHT is authorized to issue grants and loans to developers for the purpose, among others, of financing or refinancing the construction, acquisition and rehabilitation of affordable housing; and WHEREAS, the City anticipates that there will be affordable housing projects in need of financing located in the City of Maywood; and
NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF MAYWOOD DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct.
SECTION 2. The City Council hereby authorizes the City’s membership in the Gateway Cities Affordable Housing Trust (GCAHT).
SECTION 3. The City Council has reviewed and approved the Joint Exercise of Powers Agreement substantially in the form attached (Exhibit 1).
SECTION 4. The adoption of this Resolution shall not obligate the City or any department thereof to (i) provide any financing to acquire, construct or operate any Project or any refinancing of any Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, improvement, rehabilitation or operation of any Project; (iii) require any contribution or advance any funds whatsoever to the GCAHT other than membership fees for administrative costs; or (iv) except as provided in this Resolution, take any further action with respect to the GCAHT or its membership therein.
SECTION 5. The Mayor, the City Clerk and all other proper officers and officials of the City are hereby authorized
and directed to execute the Joint Exercise of Powers Agreement and to perform such other acts and deeds, as may be necessary or convenient to affect the purposes of this Resolution and the transactions herein authorized.
SECTION 6. The City Clerk shall forward a certified copy of this Resolution and an originally executed Agreement to the GCAHT:
Gateway Cities Affordable Housing Trust
Attn: Melani Smith
16401 Paramount Blvd
Paramount, CA 90723
SECTION 7. This resolution shall take effect immediately upon its passage.
PASSED, APPROVED AND ADOPTED THIS 22ND day of FEBRUARY, 2023. _______________________
Frank Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ _____________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF MAYWOOD )
I, Andrea Aguilar , City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6287 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 22nd day of February, 2023 by the following roll call vote, to wit:
AYES:
NAYES:
ABSENT:
ABSTAINED:
_________________________
Andrea Aguilar, City Clerk
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JOINT EXERCISE OF POWERS AGREEMENT
THIS JOINT EXERCISE OF POWERS AGREEMENT (this “Agreement”) is made this 22 day of February, 2023 (the “Effective Date”), by and between the following public entities (each a “Party” and, collectively, the “Parties”): City of Maywood, ___________, and _________ .
RECITALS
A. The Parties have a strong interest in promoting the health, safety, and welfare of the residents within their geographic boundaries.
B. Each Party has the individual power to implement affordable housing projects and programs generated within its jurisdictional boundaries, as well as, to create and issue development agreements for such activities.
C. The Parties find it in their mutual interest to address affordable housing issues on a regional level.
D. An adequate supply of housing throughout the Gateway Cities subregion will provide social and economic benefits to residents and taxpayers of the Parties.
E. The Parties desire to act in the public interest to lessen the burden of government by reducing the need for each Party to act individually, and to provide charitable support for affordable housing in the Gateway Cities subregion of Los Angeles County (the “County”).
F. California Government Code section 6500 et seq. (“Joint Exercise of Powers Act” or “Act”) permits two or more public agencies to create joint powers authorities for the purposes cited herein and permits the agencies to exercise jointly any power that the public agencies could exercise separately, and further grants certain additional powers to such joint powers authorities.
G. Local land-use decisions remain solely with each Party. Nothing in this Agreement deprives any Party of its sovereign powers with respect to land-use or transfers such powers to the joint powers authority.
NOW, THEREFORE, in consideration of the mutual promises set forth below, the Parties agree as follows:
Section 1. Creation and Purpose.
(a) Creation of GCAHT. Pursuant to the Joint Exercise of Powers Act, there is hereby created a public entity to be known as the “Gateway Cities Affordable Housing Trust” (“GCAHT”). GCAHT shall be a public entity separate and apart from the Parties and shall administer this Agreement.
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(b) Purpose. This Agreement is made pursuant to the Joint Exercise of Powers Act for the purpose of creating the GCAHT as a public entity separate from the Parties to: (i) exercise common powers with respect to receiving public and private financing and funds; and (ii) fund the planning and construction of housing of all types and tenures for persons and families of extremely low-, very low-, low- and moderate-income, as defined in Section 50093 of the Health and Safety Code, including, but not limited to, permanent supportive housing. The purpose of this Agreement shall be accomplished, and common powers exercised in the manner set forth in this Agreement. Nothing contained in this Agreement shall preclude the Parties form establishing, maintaining, or providing social programs or services to its residents as each deems proper and necessary.
Section 2. Term and Termination
(a) Term. This Agreement shall become effective, and GCAHT shall come into existence, on the Effective Date, and this Agreement shall thereafter continue in full force and effect until terminated pursuant to subdivision (b) of this section. (b) Termination. This Agreement may be terminated by agreement of the Parties. Upon termination of this Agreement, GCAHT shall be dissolved and, after payment of or provision for payment of all liabilities, the assets of GCAHT shall be distributed to the Parties in proportion to the contribution of each Party to GCAHT and the amounts paid by each Party in connection with GCAHT’s activities.
Section 3. Powers and Duties of GCAHT.
(a) General Powers. GCAHT shall have all the powers common to the Parties to this Agreement necessary or convenient, specified, or implied, to accomplish the purpose of this Agreement as set forth in Section 1, subject to the restrictions set forth in Section 3, subdivision (c) below. Said powers shall be exercised in the manner provided in the Joint Exercise of Powers Act and, except as expressly set forth herein, subject only to such restrictions upon the manner of exercising such powers as are imposed upon the Parties in the exercise of similar powers.
(b) Specific Powers. Without limiting the generality of the powers conferred in subdivision (a) of this Section 3, GCAHT is hereby authorized, in its own name, to do all of the acts necessary or convenient to the accomplishment of the purposes of this Agreement and the full exercise of the powers conferred in subdivision (a) of this Section 3, including but not limited to the following:
1. to make and enter into contracts;
2. to contract for staff assistance;
3. to sue and be sued in its own name;
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4. to apply for, accept, receive and disburse grants, loans and other aids from any agency of the United States of America, the State of California, Los Angeles County, Party to this Agreement, or any other agency providing funding related to the purposes of this Agreement;
5. to invest any money in the treasury pursuant to Section 6505.5 of the Joint Exercise of Powers Act that is not required for the immediate necessities of GCAHT, as GCAHT determines is advisable, in the same manner and upon the same conditions as local agencies, pursuant to Section 53601 of the California Government Code;
6. to apply for letters of credit or other forms of financial guarantees in order to enter into agreements in connection therewith;
7. to carry out all the provisions of this Agreement;
8. to purchase obligations of any Party;
9. to engage the services of private consultants to render professional and technical assistance and advice in carrying out the purposes of this Agreement;
10. to employ and compensate legal counsel determined appropriate by GCAHT in accomplishment of the purposes of this Agreement;
11. to contract for engineering, construction, architectural, accounting, environmental, land use, or other services determined necessary or convenient by GCAHT in connection with the accomplishment of the purposes of this Agreement;
12. for the purposes of enforcing affordable housing covenants or holding security interests for loans, to take title to, and transfer, sell by installment sale or otherwise, lands, structures, real or personal property, rights, rights-of-way, franchises, easements, and other interests in real or personal property which GCAHT determines are necessary or convenient in connection with the accomplishment of the purposes of this Agreement;
13. for the purposes of renting space for GCAHT to operate, to lease to, and to lease from, a Party or any other person or entity, lands, structures, real or personal property, rights, rights-of-way, franchises, easements, and other interests in real or personal property which GCAHT determines are necessary or convenient in connection with the accomplishment of the purposes of this Agreement;
14. to solicit charitable contributions from private sources;
15. to propose amendments to this Agreement; and
16. to exercise any and all other powers as may be provided for GCAHT in the Joint Exercise of Powers Act or any other applicable law.
(c) Limitation on Powers. This Agreement does not authorize GCAHT do any of the following:
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1. Regulate land use in cities or in the unincorporated area of the County;
2. Serve as an owner or operator of housing units;
3. Levy, or advocate or incentivize the levying of, an exaction, including an impact fee, charge, dedication, reservation or tax assessment, as a condition of approval of a development project;
4. Require or incentivize inclusionary zoning requirements;
5. Require the Parties to dedicate or assign funding for any GCAHT obligations or programs;
6. Approve a housing project or program that is not supported by the governing body of the jurisdiction (a city or the county) in which the proposed project is sited; or
7. Require the Parties to accept or provide any member of housing units as a prerequisite to joining or remaining a member of GCAHT.
Section 4. Members
The members of GCAHT shall be the Parties who have not withdrawn from GCAHT, and such other Parties as may join GCAHT after execution of this Agreement. New members may join on the terms and conditions set forth in Section 10 hereof. Only cities within the County of Los Angeles and within the Gateway Cities subregion may be a party to this Agreement and a member of GCAHT.
Section 5. Board of Directors
(a) Selection of Directors. GCAHT shall be governed by a Board of Directors consisting of nine Directors selected as follows:
1. Seven Directors who are members of the Gateway Cities Council of Governments (GCCOG) Governing Board (“GCCOG Board”), or any elected official serving within the GCCOG jurisdiction that is also a Party and appointed by the GCCOG Board.
2. Two Directors that are experts in homelessness or housing policy appointed by the Gateway Cities Council of Governments City Managers Committee.
3. Alternates for each Director position may be established by the appointing entity. (b) Board Powers. Subject to the limitations of this Agreement and the laws of the State of California, the powers of GCAHT shall be vested in and exercised by, and its property and its affairs administered by, the Board of Directors. (c) Advisory Board. The Board of Directors may appoint advisory boards that may include such persons as designated by the Board of Directors. The Board of Directors shall adopt bylaws that govern the appointment of advisory boards should it determine in its discretion to appoint such advisory boards.
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(d) Compensation. Members of the Board shall serve without compensation but shall be entitled to reimbursement for any expenses actually incurred in connection with serving as Director; provided such expenses have been previously approved by the Board of Directors and incurred in accordance with any GCAHT policies or procedures governing the same.
(e) Term. Members of the Board shall serve for a two-year term. There are no term limits.
The initial Board will serve a term staggered between one-year and two-year terms.
Three of the seven Directors who are members of the GCCOG Board or are appointed by the GCCOG Board in accordance with Section 5(a) shall have an initial term of one year.
One of the two Directors that are experts in homelessness or housing policy shall have an initial term of one year. The initial one-year terms will be determined through the drawing of lots.
(f) Meetings of the Board of Directors.
1. Call, Notice and Conduct of Meetings. All meetings of the Board of Directors, including without limitation, regular, adjourned regular, special meetings and adjourned special meetings, shall be called, noticed, held and conducted in accordance with the provisions of the Ralph M. Brown Act, Government Code sections 54950 et seq.
2. Regular Meetings. Regular meetings of the Board of Directors shall be held at such dates and times as the Board may fix by resolution from time to time. If any day so fixed for a regular meeting shall fall upon a legal holiday, then such regular meeting shall be held on the next succeeding business day at the same hour. No notice of any regular meeting of the Board of Directors need be given to the individual Directors.
3. Special Meetings. Special meetings of the Board of Directors shall be held whenever called by the Chairperson of the Board or by a majority of the Directors. Notices of all special meetings shall be provided to all Parties.
4. Quorum. A majority of the seated members of the Board of Directors shall constitute a quorum at any meeting of the Board except that less than a quorum may adjourn a meeting to another time and place. Every act or decision done or made by a majority of the Directors present at any meeting at which a quorum is present shall be the act of the Board of Directors.
5. Minutes. The Board of Directors shall keep minutes of all regular, adjourned regular, and special meetings, and shall, as soon as possible after each meeting, cause a copy of the minutes to be forwarded to each Director and to the Parties.
6. Officers. The Board of Directors shall elect a chairperson and a vice chairperson from among its Directors at the first meeting held in each fiscal year. In the event that the chairperson or vice chairperson so elected ceases to be a Director, the
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resulting vacancy shall be filled at the next regular meeting of the Board of Directors held after such vacancy occurs or at a special meeting called for that purpose. In the absence or inability of the chairperson to act, the vice chairperson shall act as chairperson. The chairperson, or the chairperson’s absence, the vice chairperson, shall preside at and conduct all Board of Director’s meetings.
7. Rules and Regulations. The Board of Directors may adopt, from time to time, by resolution, such rules, regulations, and bylaws for the conduct of its meetings and affairs as the Board determines is necessary or convenient.
Section 6. Additional Officers and Employees
(a) Officers and Contract Staff
1. GCAHT may contract with a Party or the GCCOG, for officers and staff pursuant to Section 6(d), or retain independent contractors, agents, or volunteers as the Board of Directors may deem necessary to carry out any of GCAHT’s powers, upon such terms and conditions as the Board may require, including the retaining of professional and technical assistance, provided that adequate funds are available in GCAHT’s budget and are appropriated by GCAHT therefor.
2. None of the officers, agents, or staff, if any, directly contracted by GCAHT shall be deemed, by reason of their roles or duties or contracted status, to be employed by the Parties.
(b) Treasurer and Auditor/Controller. Pursuant to Government Code Sections 6505.5 and 6505.8, the Board of Directors shall appoint an officer or employee of GCAHT, or an officer or employee of a public agency that is a Party, or a certified public accountant to hold the offices of treasurer and auditor for GCAHT. Such person or persons shall possess the powers of and shall perform the treasurer and auditor functions for GCAHT required by Sections 6505, 6505.5 and 6505.6 of the Government Code, including any subsequent amendments thereto. Pursuant to Government Code Section 6505.1, the auditor and treasurer shall have charge of certain property of GCAHT. The treasurer and auditor shall assure that there shall be strict accountability of all funds and reporting all receipts and disbursements of GCAHT. The treasurer and auditor of GCAHT shall be required to file and official bond with the Board of Directors in an amount, which shall be established by the Board. Should the existing bond or bonds or any such officer be extended to cover the obligations provided herein, said bond shall be the official bond required herein. The premiums on any such bonds attributable to the coverage required herein shall be an appropriate expense of GCAHT.
(c) Attorney. The Board of Directors shall have the power to appoint one or more legal advisors to GCAHT who shall perform such duties as may be prescribed by the Board.
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(d) Administrative Services and Reimbursement of Costs.
1. The Board of Directors may contract with a Party to provide necessary administrative services to GCAHT, including the services described in Section 6(a), (b) and (c). The amount charged by the Party to provide such services to GCAHT shall be fixed by agreement between the Board of Directors and the governing board of the Party providing such services. In the absence of an agreement on costs, the Party providing services to GCAHT under this Section 6 may charge GCAHT the amounts necessary to recover the direct and indirect costs of such services.
2. If GCAHT contracts with a Party to provide GCAHT with administrative services through persons who are employees and officers of the Party, then any retirement liabilities associated with that Party’s employees and officers shall not constitute a liability of GCAHT or any other Party. This Section 6(d)(2) shall not preclude a Party providing administrative services to GCAHT pursuant to a contract with GCAHT from accounting for such salary and benefit costs when negotiating the rates that the Party will charge GCAHT for providing such services.
Section 7. Financial Provisions
(a) Fiscal Year. The Fiscal Year of GCAHT shall, unless and until changed by the Board of Directors, commence on the 1st day of July of each year and shall end on the 30th day of June of the next succeeding year except that the initial Fiscal Year of GCAHT shall commence on the Effective Date and end on the immediately following 30th day of June. (b) Budget.
1. General Budget. Within one hundred and twenty days (120) after the first meeting of the Board of Directors, a general budget for the first fiscal year shall be adopted by the vote of a majority of all the Directors. The budget shall distinguish between administrative costs (i.e., the cost of operating GCAHT) and Program costs (i.e., the financing of the programs funded or sponsored by GCAHT). Thereafter, at or prior to the last meeting of the Board of Directors for each fiscal year, a general budget shall be adopted for the ensuing fiscal year or years by a vote of at least a majority of all Directors of the Board.
2. Expenditures for the Approved Budget. The payment of all GCAHT obligations is limited to the amount of appropriations allowed in GCAHT’s approved budget, except as it may be revised with the approval of a majority of all of the Directors of the Board of Directors.
(c) Contributions by the Parties.
1. Administrative Cost Contributions. The GCCOG shall be responsible for GCAHT’s administrative costs until June 30, 2024. After this initial period, and in consideration of the mutual promises contained herein, the Parties agree that they shall make annual