AGENDA
REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY
REDEVELOPMENT AGENCY
WEDNESDAY, APRIL 26, 2023 AT 6:00 PM
Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
CALL TO ORDER
ROLL CALL
II. CITY OFFICIALS
MAYOR
Frank Garcia
MAYOR PRO TEM
Mayra Aguiluz
COUNCIL MEMBERS
Jessica Torres
Eduardo De La Riva
Heber Marquez
CITY CLERK
Andrea Aguilar
CITY TREASURER
Mary Mariscal
CITY MANAGER
Jennifer E. Vasquez
CITY ATTORNEY
Roxanne Diaz
III. MEETING PROCEDURES
The public may participate in person and or by using the virtual platform (Zoom).
Public Participation options:
1. In-Person - Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA
2. Zoom: Please click the link below to join the webinar:
https://us02web.zoom.us/j/86366288196?pwd=bzVySmFZWnZqSDdBMm43YTVJcnVCUT09 Passcode: 067756
Public Comment using a virtual platform: join in through the link provided above. Use the “raise hand” feature (for those joining by phone, press *9 to “raise hand”) during the public participation period for agenda items or during the public participation period for non-agenda items. The Zoom Host will call on people to speak by name provided or last 4 digits of phone number.
3. Phone: 1-669-900-6833 Enter Meeting ID:863 6628 8196 Passcode: 067756 Public Comment for those joining by phone, use the “raise hand” feature by pressing *9 during the public participation period for agenda items or during the public participation period for non-agenda items.
4. Before the Meeting: Public comment will be accepted for the record in advance by 4:30 pm the day of the meeting by email to [email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562-5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office, (323) 562-5714 within 48 hours of the meeting.
IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.
VI. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate discussion or action.
1. MINUTES OF THE MARCH 22, 2023 CITY COUNCIL MEETING
2. MINUTES OF THE MARCH 22, 2023 SPECIAL CITY COUNCIL MEETING
3. RESOLUTION NO. 6293 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD AND
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY REDEVELOPMENT AGENCY
APPROVING THE WARRANTS FOR PAYMENT
4. REVENUE REPORT JULY 2022 - MARCH 2023
5. MONTHLY CASH AND INVESTMENT REPORT TO THE CITY COUNCIL FOR MARCH 2023
6. CONSIDERATION OF ADOPTING RESOLUTION NO. 6294 OF THE CITY OF MAYWOOD
APPROVING THE APPLICATION FOR THE LAND AND WATER CONSERVATION FUND (LWCF) FOR THE CONSTRUCTION OF THE MAYWOOD RIVERFRONT PARK
RENOVATION PROJECT
7. CONSIDERATION OF APPROVING AN AGREEMENT BETWEEN THE CITY OF
MAYWOOD AND HUB CITIES CONSORTIUM FOR A FINANCIAL GRANT AND
APPROVE AN APPROPRIATION OF LOCAL FISCAL RECOVERY FUNDS IN AN AMOUNT NOT TO EXCEED $100,000
8. AWARD OF MAINTENANCE SERVICES CONTRACT FOR LANDSCAPE MAINTENANCE SERVICES FOR THE DODGERS DREAM FIELD, MAYWOOD PARK.
9. CONSIDERATION OF APPROVAL FOR ISSUANCE OF A SPECIAL EVENT PERMIT TO ST.
ROSE OF LIMA CHURCH - ARCHDIOCESES OF LOS ANGELES, LOCATED AT 4422 E. 60TH ST. FOR AN ANNUAL FUNDRAISER AND APPROVE THE PROPOSED
CONDITIONS OF APPROVAL AS RECOMMENDED IN THE REPORT
10. ADOPT RESOLUTION NO. 6295 PROCLAIMING THE TERMINATION OF A LOCAL EMERGENCY (COVID-19)
11. SECOND READING AND ADOPTION OF ORDINANCE NO. 23-03 OF THE CITY
COUNCIL OF THE CITY OF MAYWOOD AMENDING THE GENERAL PENALTY
PROVISIONS IN THE MAYWOOD MUNICIPAL CODE AND THE CLASSIFICATION OF
PENALTIES FOR CERTAIN VIOLATIONS RELATED TO ACTIVITIES IN THE PARKS AS SET FORTH IN CHAPTER 3 OF TITLE 10 OF THE MAYWOOD MUNICIPAL CODE
12. ADOPT RESOLUTION NO. 6296 AMENDING THE 2022-2023 OPERATING BUDGET BY ALLOCATING AQMD FUNDS FOR THE PURCHASE OF A 2023 FORD E-TRANSIT
CHASSIS AND AUTHORIZE THE CITY MANAGER TO MAKE THE PURCHASE THROUGH THE NATIONAL PURCHASING COOPERATIVE – BUYBOARD
13. CONSIDERATION OF A RESOLUTION NO. 6297 AMENDING THE CITY’S
CLASSIFICATION PLAN TO ADD DEPUTY CITY CLERK/EXECUTIVE ASSISTANT TO THE
CITY MANAGER, AND COMMUNITY SERVICES SUPERVISOR AND ADOPTING THE
SALARY RANGE FOR THOSE POSITIONS
VII. DISCUSSION/ACTION ITEMS
14. RESOLUTION OF THE CITY COUNCIL AUTHORIZING STAFF TO UNDERTAKE
PROCEEDINGS TO BECOME A MEMBER CITY OF THE LOS ANGELES COUNTY
CONSOLIDATED SEWER MAINTENANCE DISTRICT, SETTING A TIME AND PLACE FOR
A PUBLIC HEARING IN CONNECTION WITH A PROPOSED ANNUAL SEWER SERVICE
CHARGE COMMENCING FISCAL YEAR 2023-24, AND APPROVING PROPOSITION 218 PROCEDURES IN CONNECTION THEREWITH
15. CONSIDERATION OF APPROVAL FOR ISSUANCE OF A SPECIAL EVENT PERMIT TO SOUTHEAST - RIO VISTA YMCA, LOCATED AT 4801 EAST 58TH ST. FOR A CARNIVAL
TYPE FUNDRAISER AND CONDITIONS OF APPROVAL AS RECOMMENDED IN THIS REPORT
16. DISCUSSION AND DIRECTION REGARDING PROPOSED ACTIVITIES TO COMMEMORATE THE CITY’S CENTENNIAL CELEBRATION IN 2024.
17. DISCUSSION AND DIRECTION REGARDING FINANCIAL ASSISTANCE FOR TEEN CAMP
AND FAMILY CAMP OFFERED AT THE YMCA FOR MAYWOOD RESIDENTS AND APPROPRIATING LOCAL FISCAL RECOVERY FUNDS FOR THE PROGRAM.
VIII. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on a non- agenda item you may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.
IX. ADJOURNMENT - The next Regular Meeting of the Maywood City Council is
PUBLIC ACCESS TO MEETING AGENDA AND AGENDA PACKETS
I, _______________________________, Andrea Aguilar, City Clerk or Deputy City Clerk, hereby certify that this agenda was duly posted by law at 4319 E. Slauson Avenue, Maywood, CA 90270 and the City Website. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the Maywood City Hall, 4319 E. Slauson Avenue, Maywood CA 90270. If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to rising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting. In compliance with the ADA, if you need special assistance for the meeting, call (323) 562-5723 within 72 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.
MINUTES
REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY
REDEVELOPMENT AGENCY
WEDNESDAY, MARCH 22, 2023 AT 6:00 PM
I. CALL TO ORDER/ROLL CALL
Mayor Garcia called to order the meeting at approximately 6:04 p.m.
II. CITY OFFICIALS
MAYOR CITY CLERK
Frank Garcia (present) Andrea Aguilar (present)
MAYOR PRO TEM CITY TREASURER
Mayra Aguiluz (present) Mary Mariscal (teleconference)
COUNCIL MEMBERS CITY MANAGER
Eduardo De La Riva (present) Jennifer E. Vasquez (present) Heber Marquez (present)
Jessica Torres (present) CITY ATTORNEY
Roxanne Diaz (teleconference)
STAFF PRESENT:
Steve Fowler, Director of Building and Planning (present) Anthony Rainey, Interim Finance Director (present)
Karen Iniguez, Community Development Analyst (present)
III. MEETING PROCEDURES
The public was able to attend in person or via zoom.
OBSERVERS WERE ABLE TO VIEW THE MEETING IN-PERSON AND LIVESTREAMED VIA THE CITY’S FACEBOOK AT: https://www.facebook.com/cityofmaywood OR BY ZOOM AT:
Teleconference 1-669-900-6833 Meeting ID: 815 6274 2878 Passcode: 085448 or https://us02web.zoom.us/j/81562742878?pwd=RE1HbnBsVmhkWDhjQWQyQlBWWW9sQT09 Passcode: 326352
Live real-time verbal public comments were made by members of the public in-person or by joining the meeting via the Zoom platform.
IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
Mayor, Council Members and City Manager provided community updates.
V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes)
The following spoke on Agenda Items: None
VI. PRESENTATIONS
SOUTHERN CALIFORNIA EDISON (SCE) UPDATE REGARDING THE ATLANTIC
BOULEVARD VAULT REPLACEMENT PROJECT
Adrian Garcia from Southern California Edison gave an update on the Southern California Edison Vault Replacement (Atlantic/Slauson) Project.
AMERICAN RESCUE PLAN ACT (ARPA) COMMUNITY ENGAGEMENT
OUTCOMES REPORT
Dina Cruz from Social Model Recovery Systems presented the City’s American Rescue Plan Act Community Engagement Outcomes Report VII. CONSENT CALENDAR
1. MINUTES OF FEBRUARY 21, 2023 ADJOURNED CITY COUNCIL MEETING Motion to approve Minutes of February 21, 2023 Adjourned City Council Meeting by Marquez. Second by De La Riva. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
2. MINUTES OF FEBRUARY 22, 2023 REGULAR CITY COUNCIL MEETING Motion to approve Minutes of February 22, 2023 Regular City Council Meeting by Marquez. Second by De La Riva. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
3. MINUTES OF FEBRUARY 27, 2023 SPECIAL CITY COUNCIL MEETING Motion to approve Minutes of February 27, 2023 Special City Council Meeting by Marquez. Second by De La Riva. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
4. MINUTES OF MARCH 6, 2023 ADJOURNED CITY COUNCIL MEETING Motion to approve Minutes of March 6, 2023 Adjourned City Council Meeting by Marquez. Second by De La Riva. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
5. MINUTES OF MARCH 13, 2023 ADJOURNED CITY COUNCIL MEETING Motion to approve Minutes of March 13, 2023 Adjourned City Council Meeting by Marquez. Second by De La Riva. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
6. RESOLUTION NO. 6290 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD
AND SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY
REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR PAYMENT Motion to adopt Resolution No. 6290 approving Warrants for Payment by Marquez. Second by De La Riva. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
7. CONSIDERATION OF AUTHORIZATION TO ADVERTISE REQUEST FOR
PROPOSALS (RFP) FOR PROFESSIONAL DESIGN SERVICES FOR THE CITY OF
MAYWOOD BEAUTIFICATION PROJECT
Motion to authorize the City Manager to advertise Request for Proposals (RFP) for a Professional Design Services for the City of Maywood Beautification Project by Marquez. Second by De La Riva. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
8. CONSIDERATION OF APPROVING A THREE-YEAR AGREEMENT WITH BASE HILL, INC. FOR CITY-WIDE JANITORIAL CLEANING SERVICES IN A YEARLY NOT-TO-EXCEED AMOUNT OF $89,875.64 IN YEAR 1 AND $85,375.64
THEREAFTER WITH THE OPTION OF TWO ADDITIONAL ONE-YEAR
EXTENSIONS
Motion to approve the agreement with Base Hill, Inc for Janitorial Cleaning Services for a three-year term in a yearly not-to-exceed amount of $89,875.64 in Year 1 and $85,375.64 thereafter with the option of two additional one-year extensions, in a form acceptable to the City Attorney by Marquez. Second by De La Riva. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
9. REVENUE REPORT JULY 2022 - FEBRUARY 2023
Motion to receive and file the Revenue Report from July 2022 – February 2023 by Marquez. Second by De La Riva. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
10. CONSIDERATION OF RESOLUTION NO. 6289 OPPOSING INITIATIVE 21- 0042A1 - TAXPAYER PROTECTION AND GOVERNMENT ACCOUNTABILITY ACT Motion to adopt Resolution No. 6289 opposing initiave No. 21-0042A1, the Taxpayer Protection and Government Accountability Act by Marquez. Second by De La Riva. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia VIII. DISCUSSION/ACTION ITEMS
11. AN UNCODIFIED URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF MAYWOOD, CALIFORNIA AMENDING AND EXTENDING URGENCY
ORDINANCE NO. 23-01-U REGARDING AN INTERIM PROHIBITION OF RENT
INCREASES ON CERTAIN RESIDENTIAL PROPERTIES AND FINDING THAT THE
URGENCY ORDINANCE IS NOT SUBJECT TO THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
Motion to waive full reading Urgency Ordinance No. 23-03-U, and adopt Urgency Ordinance No. 23-02-U extending the sunset date of Urgency Ordinance No. 23-02-U regarding an interim prohibition of rent increases on certain residential properties for an additional 60 days by De La Riva.
Second by Garcia. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
12. REVIEW OF THE CITY OF MAYWOOD'S 2022 (CALENDAR YEAR) HOUSING
ELEMENT ANNUAL PROGRESS REPORT
Motion to receive and file the Housing Element Annua Progress Report for Calendar Year 2022 and direct staff to submit the attached report to the California Department of Housing and Community Development (HCD) as required by Title 25 of the California Code Regulations.
13. CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND
APPLICATION FROM FISHBURN AVENUE ELEMENTARY SCHOOL IN THE AMOUNT OF $10,000.
Motion to approve the Community Benefit Fund Application from Fishburn Avenue Elementary School in the amount of $10,000 by Garcia. Second by Aguiluz. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
14. DISCUSS AND PROVIDE DIRECTION TO STAFF REGARDING PROVIDING
ASSISTANCE TO HUB CITIES CONSORTIUM WITH FINANCIAL SUPPORT Motion to award Hub Cities Consortium a $100,000 grant with a formal agreement at a future City Council Meeting by De La Riva. Second by Garcia.
AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
15. CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND APPLICATION FROM WOLFPACK PTO SENIOR CLASS OF 2023 IN THE AMOUNT OF $3,101 FOR BUSES TO GRAD NIGHT.
Motion to approve the Community Benefit Fund Application from Maywood PTO Senior Class 2023 in the amount of $3,101 by Garcia. Second by Torres. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
16. FISCAL YEAR (FY) 22/23 MIDYEAR FINANCIAL REPORT AND CONSIDERATION OF ADOPTION OF RESOLUTION NO.6291 TO AMEND THE FY 22/23 BUDGET Motion to approve the following actions 1) Receive and file this staff report; and 2) Adopt Resolution No. 6291, A Resolution of the City of Maywood Amending the Fiscal Year 22/23 Budget by Garcia. Second by De La Riva.
AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
17. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MAYWOOD
AMENDING THE GENERAL PENALTY PROVISIONS IN THE MAYWOOD
MUNICIPAL CODE AND THE CLASSIFICATION OF PENALTIES FOR CERTAIN
VIOLATIONS RELATED TO ACTIVITIES IN THE PARKS AS SET FORTH IN CHAPTER 3 OF TITLE 10 OF THE MAYWOOD MUNICIPAL CODE
Motion to introduce and waive full reading of Ordinance No. 23-03 to amend the general penalty provisions in the Maywood Municipal Code and the classification of penalties for certain violations related to activities in the City’s parks by De La Riva. Second by Marquez. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia
IX. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) The following spoke on Non-Agenda items:
1) Jose Mendoza
2) Alma Mendoza
3) Lucia Veloz
X. ADJOURNMENT
Meeting adjourned at approximately 7:40 p.m. to next meeting of the Maywood City Council, Wednesday, April 26, 2023, at 5:30pm
_____________________________
Frank Garcia, Mayor
ATTEST:
____________________________
Andrea Aguilar, City Clerk
MINUTES
SPECIAL MEETING OF THE MAYWOOD CITY COUNCIL
WEDNESDAY, MARCH 22, 2023 AT 6:00 PM
I. CALL TO ORDER/ROLL CALL
Mayor Garcia called to order the meeting at approximately 6:04 p.m.
II. CITY OFFICIALS
MAYOR CITY CLERK
Frank Garcia (present) Andrea Aguilar (present)
MAYOR PRO TEM CITY TREASURER
Mayra Aguiluz (present) Mary Mariscal (teleconference)
COUNCIL MEMBERS CITY MANAGER
Eduardo De La Riva (present) Jennifer E. Vasquez (present) Heber Marquez (present)
Jessica Torres (present) CITY ATTORNEY
Roxanne Diaz (teleconference)
STAFF PRESENT:
Steve Fowler, Director of Building and Planning (present) Anthony Rainey, Interim Finance Director (present)
Karen Iniguez, Community Development Analyst (present)
III. MEETING PROCEDURES
The public was able to attend in person or via zoom.
OBSERVERS WERE ABLE TO VIEW THE MEETING IN-PERSON AND LIVESTREAMED VIA THE CITY’S FACEBOOK AT: https://www.facebook.com/cityofmaywood OR BY ZOOM AT:
Teleconference 1-669-900-6833 Meeting ID: 815 6274 2878 Passcode: 085448 or https://us02web.zoom.us/j/81562742878?pwd=RE1HbnBsVmhkWDhjQWQyQlBWWW9sQT09 Passcode: 326352
Live real-time verbal public comments were made by members of the public in-person or by joining the meeting via the Zoom platform.
IV. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes)
The following spoke on Agenda Items: None
V. CONSENT CALENDAR
1. RESOLUTION NO. 6292 OF THE COUNCIL OF THE CITY OF MAYWOOD ADOPTING AN
UPDATED REVISED POLICY REGARDING THE REIMBURSEMENT OF EXPENSES FOR LEGISLATIVE BODIES AS REQUIRED BY GOVERNMENT CODE SECTION 53232.2 Motion to adopt Resolution No. 6292, adopting an updated revised AB 1234 policy regarding the reimbursement of expenses for legislative bodies by De La Riva.
Second by Aguiluz. AYES: De La Riva, Marquez, Torres, Aguiluz, Garcia VI. ADJOURNMENT
Meeting adjourned at approximately 7:40 p.m. to next meeting of the Maywood City Council, Wednesday, April 26, 2023, at 5:30pm
_____________________________
Frank Garcia, Mayor
ATTEST:
____________________________
Andrea Aguilar, City Clerk
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 3.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ANTHONY RAINEY, DIRECTOR OF FINANCE
SUBJECT: RESOLUTION NO. 6293 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD AND
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY REDEVELOPMENT
AGENCY APPROVING THE WARRANTS FOR PAYMENT
RECOMMENDATION:
It is staff's recommendation that the City Council receive, approve and file the warrant registers for:
1. Accounts Payable in the form of pre-paid warrants of check numbers 090655 through 090812 totaling $1,620,270.09 and
2. Wire Transfers and Automated Clearing House (ACH) that used electronic funds transfer (EFT) dated through 3/16/2023 that covered the net payroll dated 2/26/2023 through 4/8/2023 and adopt Resolution 6293 approving Warrants for Payment.
The total warrants, transfers, and wires issued (net of any voided payments) during the period of 3/26/2023 through 4/20/2023 are $1,861,353.73.
BACKGROUND:
Staff provides warrant registers and wire transfers to City Council as part of Management Controls, which as a whole are the policies, procedures, and practices conceived and put in place to assure the following:
• the economical, efficient, and effective achievement of the City's objectives. • adherence to laws, regulations, rules for policies;
• the safeguarding of assets and information;
• the prevention and detection of fraud and error; and
• the quality of accounting records and the timely production of reliable financial and management information.
The attached, Summary of Warrants and Wire Transfers/ Automated Clearing House (ACH) Transactions serves as a Management Control for complying with Municipal Code Section 3-2.06. The other attachment, Detail of Warrants, serves as evidence of Internal Controls utilized by City Finance staff that support these Management Controls for payments made by the City. Prior to payment, the Finance staff reviews all disbursement documents to ensure that they meet the approval requirements.
DISCUSSION:
DISCUSSION:
The attached resolution is recommended to be approved by the City Council.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
The total warrants, transfers, and wires issued (net of any voided payments) during the period of 3/26/2023 through 4/20/2023 are $1,861,353.73.
F.Y. 22-23 Impact: Various Funds Current F.Y. Budget: 2022/2023 Accounts Payable Fund Impacted:
▪ Fund-100 - General Fund = $1,276,718.42
▪ Fund 212 - Gas Tax - 2103, 2105, 2107, 2106,
2107.5 Fund = $60,076.78
▪ Fund 214 - Transportation Development Act (TDA)
Bikeway Fund = $0.00
▪ Fund 216 - SB-1 Road Maintenance Rehabilitation
Act Fund = $168.96
▪ Fund 221 - Proposition A Transit Fund = $36,463.27
▪ Fund 222 - Proposition C Transit Fund = $9,888.93
▪ Fund 224 - Measure R Transit Fund = $13,024.26
▪ Fund 225 - Measure M Transit Fund = $260.03
▪ Fund 243 - Community Development Block Grant
(CDBG) Fund = $21,654.95
▪ Fund 251 - Street Lighting Fund = $62,874.57
▪ Fund 261 - Federal / State / County Grants fund =
$110,744.21
▪ Fund 280 - Measure W Safe Clean Water Program
Fund = $19,507.62
▪ Fund 412 - Sewer Enterprise Fund = $546.00
▪ Fund 611 - Redevelopment "Successor" Agency
Fund = $0.00
Budget adjustment requested: Not applicable
Source of funds: Various funds Updated Account Budget: Not applicable Account Number: Various General Ledger (GL)
accounts
For fiscal year: 2022/2023
ATTACHMENT(S)
1. Exhibit B Warrant Register Detail 3.30.23-4.20.23
2. Exhibit A Summary Warrant Demand 4.26.23
AGENDA ITEM No. 3.
RESOLUTION NO. 6293
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOD
COMMUNITY AND REDEVELOPMENT AGENCY APPROVING
THE WARRANTS FOR PAYMENT
WHEREAS, the following listed demands have been reviewed by the Director of Finance; and WHEREAS, the Director of Finance has certified to the accuracy and availability of funds for payment thereof; and WHEREAS, the register of audited demands is hereby submitted to the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency for approval.
NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF MAYWOOD DOES HEREBY RESOLVE AS FOLLOWS:
that the listed Warrants and Wire Transfers/Automated Clearing House (ACH) Transactions for $ $241,083.64 are hereby ratified:
• Exhibit A – Summary of Warrants and Wire Transfers/ACH Transactions • Exhibit B – Detail of Warrants
PASSED, APPROVED AND ADOPTED THIS 26 day of April, 2023. _______________________
Frank Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF MAYWOOD )
I, Andrea Aguilar , City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6393 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 26 day of Apirl, 2023 by the following roll call vote, to wit:
AYES:
NAYES:
ABSENT:
ABSTAINED:
_________________________
Andrea Aguilar, City Clerk
Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund Code 090655 3/30/2023 Spoiled-Printing Error 0.00
090656 3/30/2023 Spoiled-Printing Error 0.00
090657 P 3/30/2023 A-A Backflow Testing 1,880.00 Invoice for COM-PO2223-433 Backflow Device Repairs (Maywood General Fund 100 090658 P 3/30/2023 Spoiled-Printing Error 0.00
090659 P 3/30/2023 Adan Barrera 76.64 Reimbursement for Adam Barrera Uniform General Fund 100 090660 P 3/30/2023 Alta Environmental 4,929.27 Professional Services MS4 Permit Support- February 2023 General Fund 100 090661 P 3/30/2023 Amazon Capital Services 123.81 City Administration Office Supplies General Fund 100 153.29 Community Services Supplies Screen Projector General Fund 100 371.91 Finance Office Supplies General Fund 100
277.06 Tube Light Bulbs/ Plexiglass for Pixley Park banner General Fund 100 613.19 Drill Hammer for drilling into concrete and/or asphalt on Pu Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 090662 P 3/30/2023 Amigos De Los Rios 28,320.00 Invoice for COM-PO2122-426 Amigos de los Rios - Urban Forest Federal / State / County Grants 261 090663 P 3/30/2023 Andrea Nohemi Aguilar 300.00 City Clerk Stipend April 2023 General Fund 100 090664 P 3/30/2023 Angel Villegas 852.90 Retiree Medical Reimbursement April 2023 General Fund 100 090665 P 3/30/2023 AT&T 27.11 Emergency Elevator Phone Service- 2/1/23-2/28/23 General Fund 100 090666 P 3/30/2023 AT & T Long Distance 47.43 Emergency Long Distance Phone Service- February 2023 General Fund 100 090667 P 3/30/2023 Benefit Coordinators Corporation (BCC) 1,906.80 Dental and Vision Benefits for April 2023 General Fund 100 090668 P 3/30/2023 Brent Talmo 852.90 Retiree Medical Reimbursement April 2023 General Fund 100 090669 P 3/30/2023 Brinks Inc. 22.50 Additional Cash Handaling in February 2023 General Fund 100 218.46 Cash handling Services- 3/1/23-3/31/23 General Fund 100 090670 P 3/30/2023 Bruce Leflar 1,051.79 Retiree Medical Reimbursement April 2023 General Fund 100 090671 P 3/30/2023 Christine M. Locher 269.02 Retiree Medical Reimbursement April 2023 General Fund 100 090672 P 3/30/2023 Claudia Zavala 36.96 Decorations for The Senior Music Program at the YMCA 3/15/23 General Fund 100 090673 P 3/30/2023 Comcate Software Inc. 12,000.00 Building & Safety Citizen Portal from 12/01/22 to 11/30/23 General Fund 100 6,605.11 Building & Safety CEM Renewal Agmt - 12/01/22 to 11/30/23 CDBG 243 090674 P 3/30/2023 County of L.A. Dept. of Animal Control 6,036.71 Animal Control for February 2023 General Fund 100 090675 P 3/30/2023 Crosstown Electrical & Data Inc. 914.04 Pixley Park- Safety Street lights blacked out/in dayburn 2/3 Street Lighting Fund 251 090676 P 3/30/2023 Matthew A. McDonald dba CSM Consulting LLC 3,700.00 Training and Setup improvements on MIP Database January 2023 General Fund 100 090677 P 3/30/2023 CT&T Concrete Paving, Inc. 5,412.50 Invoice for COM-PO2122-420 Sidewalk Rehabilitation Project - CDBG 243 090678 P 3/30/2023 Dapeer, Rosenblit & Litvak, LLP 604.50 Municipal Code Enforcement Professional Services- 02/01/23-0 General Fund 100 090679 P 3/30/2023 Diana Cho & Associates 968.00 CDBG Code Enforcement Consulting - February 2023 CDBG 243 1,672.00 CDBG Code Enforcement Consulting - January 2023 CDBG 243 1,848.00 Consulting Services Sidewalk Rehabilitation Project 602296-2 CDBG 243 090680 P 3/30/2023 Edward Ahrens 1,358.28 Retiree Medical Reimbursement April 2023 General Fund 100 090681 P 3/30/2023 Environmental Science Associates 3,443.75 Prof Serv for Climate In Action/Resiliency Plan - 1/1/23 to Federal / State / County Grants 261 090682 P 3/30/2023 FedEx 50.13 Postage Services 3-21-23 General Fund 100 090683 P 3/30/2023 Graffiti Protective Coatings 5,232.93 Graffiti Bus Shelter Maintenance - February 2023 Proposition C Transit Fund 222 090684 P 3/30/2023 HdL Software LLC 4,188.03 Code Enforcement Software Annual Use Fee 01/01/23 to 12/31/2 General Fund 100 340.20 New Accounts Processed- January 2023 General Fund 100 090685 P 3/30/2023 Hinderliter de Llamas & Assoc. 6,000.00 Cannabis Management Program- February 2023 General Fund 100 090686 P 3/30/2023 Home Depot Commercial Acct Pro 104.84 Public Work Janitorial Supplies- 3/7/23 General Fund 100
10.99 Public Works Supplies General Fund 100
090687 P 3/30/2023 Interwest Consulting Group 1,041.96 Professional Services Building & Safety Plan Review- Februar General Fund 100 090688 P 3/30/2023 Gregory Kiley dba Kiley & Associates LLC 3,900.00 Federal Legislative Advocacy Consultant - 2-16-23 to 3-15-23 General Fund 100 090689 P 3/30/2023 KOA Corporation 40,513.15 Invoice for COM-PO2122-392 KOA Corporation Professional Serv Federal / State / County Grants 261 090690 P 3/30/2023 L.B. Johnson Hardware #1 78.77 2001 locks for bathrooms and gates General Fund 100 130.93 Henry's wet patch for roofs/ gloves/ scapers General Fund 100
93.06 Herny's tar to patch roofs General Fund 100
8.75 Plug in air freshner for Sheriff's restroom General Fund 100 197.07 Asphalt for potholes on 56th Street 4700 blk Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 260.03 Bus Bench Material for Metro Bus stop at southeast corner of Measure M Transit Fund 225 Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund Code
090691 P 3/30/2023 LACMTA FILE #54924-0 2,428.00 Metro Tap Cards- January 2023 Proposition C Transit Fund 222 090692 P 3/30/2023 Quadient Leasing USA Inc. 989.66 Postage Meter Lease 4/22/23 to 7/21/23 General Fund 100 090693 P 3/30/2023 Mapcon Technologies Inc. 83.00 Building & Safety Software Monthly Fee March 2023 General Fund 100 090694 P 3/30/2023 Mary Mariscal 50.00 April 2023 Treasurer Stipend General Fund 100 090695 P 3/30/2023 Maywood Mutual Water No.1 76.42 3728 E Slauson Ave 12/14/22-2/15/23 General Fund 100 090696 P 3/30/2023 Office Depot 27.76 Office Supplies General Fund 100 090697 P 3/30/2023 Ok Printing Design & Digital Print 2,450.00 Newsletter Printing Services General Fund 100 090698 P 3/30/2023 Phoenix Group Information Systems 5,574.30 February 2023 Citation Processing General Fund 100 315.00 February 2023 Citation Processing Fee General Fund 100 3,787.57 February 2023 Permit Processing Fee General Fund 100 090699 P 3/30/2023 QDoxs 41.61 Contract Base Rate charge for 3/5/23-4/4/23 General Fund 100 090700 P 3/30/2023 R.E. Schultz Construction Inc. 20,950.00 Installation of Sewer/Waterline at Maywood Park (Utilities P General Fund 100 5,532.39 RIVERFRONT PARK FITNESS COURT PROJECT #6303 - CHANGE ORDER Federal ( / State / County Grants 261 090701 P 3/30/2023 Roadline Products Inc. 1,230.41 Gas Tax Funds use for Public Works Supplies Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 157.98 Public Works- Supplies from Gas Tax Fund 3/8/23 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 090702 P 3/30/2023 Robert Leach 1,005.00 Retiree Medical Reimbursement April 2023 General Fund 100 090703 P 3/30/2023 RS Construction & Development Inc. 4,200.00 Roof Platform for AC Unit Local Fiscal Recovery Fund 273 090704 P 3/30/2023 Richards Watson & Gershon 29.60 Professional Services- Cannabis Businesses for February 2023 General Fund 100 4,730.74 Professionall Services-General Legal Services for February 2 General Fund 100 2,664.00 Professionall Services-LA LABS February 2023 General Fund 100 6,512.00 Professionall Services-NL Industries for February 2023 General Fund 100 090705 P 3/30/2023 Sanchez Awards 94.26 Plaque for Edmond Osborn Retirement General Fund 100 090706 P 3/30/2023 Scott C. Anderson 1,358.28 Retiree Medical Reimbursement April 2023 General Fund 100 090707 P 3/30/2023 SHERIFF'S DEPT COUNTY OF LOS ANGELES 435,203.01 Public Safety Service- February 2023 General Fund 100 090708 P 3/30/2023 Southern California Edison 1,758.81 Acct.#700405141156 Various Locations from 2/1/23-2/28/23 General Fund 100 1,021.43 Acct# 700405260081 Evertt Ave 02/01/23-02/28/23 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 2,095.39 Acct.#700405141156 Various Locations from 2/1/23-2/28/23 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212
13.90 5916 King Ave/5913 Mayflower ave- 2/8/23-3/8/23 SB-1 Road Maintenance Rehabilitation Act Fund216 11,150.53 Acct.#700405141156 Various Locations from 2/1/23-2/28/23 Street Lighting Fund 251 090709 P 3/30/2023 The Gas Company 744.53 4319 Slauson Ave. City Hall -02/07/23-03/09/23 General Fund 100 090710 P 3/30/2023 Sprint 441.24 Cell Phone Services from 2/24/23-3/23/23 General Fund 100 090711 P 3/30/2023 Stantec Planning & Landscape Architecture 13,024.26 Invoice for EN-350 Slauson Ave and Atlantic Blvd Congestion Measure R Transit Fund 224 090712 P 3/30/2023 Spoiled-Printing Error 0.00
090713 P 3/30/2023 The Gas Company 318.01 4319 Slauson Ave. 02/07/23-03/09/23 General Fund 100 090714 P 3/30/2023 The Home Depot Pro 69.99 Public Work Supplies Blinds 2/10/23 General Fund 100 090715 P 3/30/2023 Transtech Engineers Inc 14,969.00 220071 May FY22-23 Pavement Rehabilitation Des- January 2023 General Fund 100 7,428.00 221047 MAY Successor Agency Dist. Build. Demolition- Dec 202 General Fund 100 3,072.00 221047 May Successor Agency District Building Demolition-Jan General Fund 100 1,598.00 221198 May Clean California Grant Design-January 2023 Federal / State / County Grants 261 090716 P 3/30/2023 U.S. Bank Corporate Payment System 1,788.04 Acct 4246044555755283 Cred Crd-3/15/23 stmt General Fund 100 090717 P 3/30/2023 ULINE INC. 248.13 Public Works Supplies General Fund 100 090718 P 3/30/2023 Willdan Engineering 4,160.00 City of Maywood-Code Enf December 2022 General Fund 100 2,892.50 City of Maywood-Code Enf November 2022 General Fund 100 8,531.25 City of Maywood-Code Enf October 2022 General Fund 100 090719 P 3/30/2023 Zumar Industries Inc. 409.64 GAS TAX Funds for Public Works Materials Signs for Streets. Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 518.10 Public Works Supplies 2/22/23 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 090720 P 4/14/2023 A-CO Temporary Power Inc. 166.71 Rental Pwr Pole for baseball field 200amp -3/22/23-4/18/23 General Fund 100 090721 P 4/14/2023 ACC Business 824.22 Internet Services From 02/11/23-3/10/23 General Fund 100 090722 P 4/14/2023 AFSCME District Council 36 272.13 AFSCME Dues for paycheck 02/16/2023 General Fund 100 269.76 AFSCME Member Dues for paycheck 03/02/2023 General Fund 100 Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund Code 4/14/2023 AFSCME District Council 36 265.73 AFSCME Member Dues for paycheck 03/16/2023 General Fund 100 090723 P 4/14/2023 Amazon Capital Services 84.96 Community Services Supplies Magazine Rack Wall General Fund 100
153.28 Community Services Supplies Projector/Carrying Case General Fund 100
30.87 Office Supplies for City Administration- Phone Case and Scre General Fund 100
31.74 Planning Div.Office Supplies General Fund 100
44.86 Adpater for Drill Hammer that drills into asphalt and cement Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212
18.71 Drill bits for Drill Hammer that drills in too apshalt and c Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212
65.98 Tamper for compacting asphalt Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 090724 P 4/14/2023 Active Universal Capital LLC 2,022.24 Crossing Guards 5200 Cudahy Ave- March 2023 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 9,720.54 Crossing Guards Slauson/Helington City of Bell-Maywood - Mar Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 090725 P 4/14/2023 Amigos De Los Rios 1,024.00 Watering Park Tree Services- 1/1/23-2/28/23 General Fund 100 5,034.00 Street Tree Services- 1/1/23-2/28/23 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 090726 P 4/14/2023 Daily Journal Corporation 175.00 Notice of Public Hearing General Fund 100 090727 P 4/14/2023 Eduardo De la Riva 3,111.52 Expense Reimbursement Eddie De La Riva -NLC Conference 2023 General Fund 100 090728 P 4/14/2023 Los Angeles Unified School District - Fishburn Avenue10,000.00 Elemen Community Benefit Fund FY22-23 - Fishburn Elementary School General Fund 100 090729 P 4/14/2023 Gloria Molleda 10,700.00 Gloria Molleda Special Project/City-Clerk- City Manager Marc General Fund 100 090730 P 4/14/2023 Graffiti Protective Coatings 16,468.80 Citywide Graffiti Removal- February 2023 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 090731 P 4/14/2023 Myers & Sons Hi-Way Safety Inc. 436.69 Street sweeping signs for 5nd Place 4400-4600blk Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 090732 P 4/14/2023 L.B. Johnson Hardware #1 151.03 Ballast/ Mix Fuel/ Gloves General Fund 100 140.11 Copy's of keys/ Brass pipe cap for restroom at PW yard offic General Fund 100
41.59 Flex Seal for leaking roofs General Fund 100
293.60 Flex seal for Library roof General Fund 100
59.77 Gloves/ bags of concrete for street name sign installation a General Fund 100
52.54 Locks for 5110 District Blvd General Fund 100
26.24 Metal drill bite to make holes in metal bars at Pixley Park General Fund 100
27.36 Nails for nail gun General Fund 100
4.36 Rollers to roll on clear sealant at library General Fund 100
30.64 Sealant for windows at City Hall General Fund 100
29.53 Epoxy for City median markers Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212
29.97 Gloves/ bags of concrete for street name sign installation a Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 090733 P 4/14/2023 Mayra Aguiluz 655.44 Expense Reimbursement Mayra Aguiluz-L.A.Conference and NLC C General Fund 100 090734 P 4/14/2023 Maywood Mutual Water Co. No.2 49.53 5313 Pine Ave Jan - Feb 2023 General Fund 100 090735 P 4/14/2023 Tri-City Mutual Water Company 76.50 4618 Slauson Ave. 1/1/23-2/28/23 General Fund 100 090736 P 4/14/2023 Metro Transit Services 36,453.27 Public Transportation & Dail-A-Ride Service March 2023 Proposition A Transit Fund 221 090737 P 4/14/2023 Miguel Leon 1,450.76 Expense Reimbursement Miguel Leon-NLC Conference 2023 General Fund 100 090738 P 4/14/2023 National Fitness Campaign LP 1,286.40 Replacement Tiles General Fund 100 090739 P 4/14/2023 Nationwide Environmental Services 7,537.00 Street Sweeping Services for March 2023 Measure W Safe Clean Water Program Fund 280 090740 P 4/14/2023 Orangeline Development Authority 3,546.16 Eco-Transit Membership 2023-2024 General Fund 100 090741 P 4/14/2023 QDoxs 120.61 Contract Base Rate charge for 4/1/23-4/30/23 General Fund 100 090742 P 4/14/2023 R.E. Schultz Construction Inc. 200.63 Riverfront Park Fitness Court Project #6303 Retention Balan Federal / State / County Grants 261 090743 P 4/14/2023 Ronald Lindsey 1,261.61 Retiree Medical Reimbursement April 2023 General Fund 100 090744 P 4/14/2023 Richards Watson & Gershon 22,081.60 Professional Services-Commercial Waste February 2023 General Fund 100 090745 P 4/14/2023 Russell Corby dba Security Lines US LLC 4,407.38 Security Camera System for Rivefront Park General Fund 100 090746 P 4/14/2023 Southern California Edison 1,945.69 Acct.#700405141156 Various Locations from 3/1/23-3/31/23 General Fund 100
26.92 5317 Atlantic Ave PED 2/14/23-3/15/23 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 7,724.50 Acct# 700405260081 Evertt Ave 03/01/23-03/31/23 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 1,583.21 Acct.#700405141156 Various Locations from 3/1/23-3/31/23 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 11,129.34 Acct.#700405141156 Various Locations from 3/1/23-3/31/23 Street Lighting Fund 251 090747 P 4/14/2023 Sparkletts Drinking Water Corp 207.14 City Hall Drinking Water for Staff - April 2023 General Fund 100 090748 4/14/2023 Spoiled-Printing Error 0.00
Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund Code 090749 P 4/14/2023 Quadient Finance USA Inc. 112.42 Acct# 7900011002060328 Postage Machine General Fund 100 090750 P 4/14/2023 U.S. Bank Trust National Assoc 3,200.00 Acct # 247468000 Admin Fees in Adv 03/01/23 to 02/29/24 General Fund 100 090751 P 4/14/2023 ULINE INC. 33.54 Public Works Supplies Non Durable General Fund 100 090752 P 4/14/2023 Vernon City of 30.43 Acct. #414 Slauson/Downey 1/24/23-2/22/23 General Fund 100
76.69 Acct. #413 E. Slauson/Downey Ave. 1/19/23-12/16/23 Street Lighting Fund 251 090753 4/14/2023 Wolfpack PTO 3,101.00 Community Benefit Fund for Wolfpack PTO Senior Class 2023 General Fund 100 090754 P 4/14/2023 Zumar Industries Inc. 771.36 Public Works Supplies Street Signs 3/7/23 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 090755 4/20/2023 Alta Environmental 4,433.62 Professional Services MS4 Permit Support- March 2023 Measure W Safe Clean Water Program Fund 280 090756 4/20/2023 Modern IT, Inc. dba Advanced Microcomputing Concepts, 3,630.00 Inc. Monthly IT/Assessment- April 2023 General Fund 100 1,092.76 Office 365 License General Fund 100
090757 4/20/2023 Angelina Martinez 150.00 Planning Commissioner Stipend- Angelina Martinez General Fund 100 090758 4/20/2023 AT&T 27.11 Emergency Elevator Phone Service- 3/1/23-3/31/23 General Fund 100
27.11 Emergency Elevator Phone Service- 3/10/23-4/09/23 General Fund 100 090759 4/20/2023 AT & T Long Distance 44.79 Emergency Long Distance Phone Service- March 2023 General Fund 100 090760 4/20/2023 AT&T Mobility EOAP 123.74 Utility Assistance Program Michael MartinezVeronica Bayona A CDBG 243 090761 4/20/2023 AT&T U-verse 5.00 Utility Assistance Program Michael MartinezVeronica Bayona A CDBG 243 090762 4/20/2023 Brinks Inc. 39.06 Additional Cash Handaling in March 2023 General Fund 100 216.74 Cash handling Services- 4/1/23-4/30/23 General Fund 100 090763 4/20/2023 California Consulting Inc. 3,500.00 Grant Writing Consulting Services- April 2023 General Fund 100 090764 4/20/2023 Cat Specialties Inc. 244.21 City Employees Uniform Administration/City Manager/City Atto General Fund 100 276.67 City Employees Uniform Building & Planning General Fund 100 100.95 City Employees Uniform Building & Safety General Fund 100
68.77 City Employees Uniform Community Services General Fund 100 393.14 City Employees Uniform Finance General Fund 100
68.77 City Employees Uniform Human Resources General Fund 100 319.96 City Employees Uniform Parking Enforcement General Fund 100
68.77 City Employees Uniform Public Works General Fund 100 090765 4/20/2023 Charter Communications Holdings, LLC 622.17 Internet and Phone Service- March 2023 General Fund 100 090766 4/20/2023 CoreLogic Solutions LLC. 150.00 Property Finder Service for March 2023 General Fund 100 090769 4/20/2023 Crosstown Electrical & Data Inc. 869.90 Atlantic Blvd/Slauson Ave 1/13/23 Christmas Decor General Fund 100 2,298.88 Atlantic Blvd/Slauson Ave 1/13/23 Holiday Decoration General Fund 100 2,951.80 Atlantic/Randolph-1/11/23 Christmas Decorations General Fund 100 516.57 Slauson Ave/ Maywood Ave- 1/12/23 Holiday Decorations General Fund 100 2,415.19 Slauson Ave/Atlantic 1/17/23 Holiday Decorations General Fund 100 2,963.04 Various Slauson Ave/Atlantic Blvd 1/18/23 Holiday Decoratio General Fund 100 309.44 4730 58th Street Maintenance and Repairs 1/5/23 Street Lighting Fund 251 5,062.33 53rd/54th/Maywood Maintenance and Repairs 1/13/23 Street Lighting Fund 251 295.18 54th/Maywood 1/13/23 Street Lighting Fund 251
2,088.10 54th/Maywood Maintenance and Repairs 1/12/23 Street Lighting Fund 251 2,057.40 Preventive Maintenance- March 2023 Street Lighting Fund 251 7,623.95 Saluson Ave/Maywood Ave Street Repairs-1/21/23 Street Lighting Fund 251 1,020.02 Slauson Ave Street Repairs 1/20/23 Street Lighting Fund 251 288.63 Slauson Ave/ Corona Ave- 1/9/23 Repairs Street Lighting Fund 251 2,205.48 Slauson Ave/ Maywood Ave- 1/27/23 Street Lighting Fund 251 10,488.53 Slauson Ave/ Maywood Ave- Street repairs-1/7/23 Street Lighting Fund 251 147.59 Slauson Ave/ Maywood AVe. Street Repairs 1/24/23 Street Lighting Fund 251 654.82 Slauson Ave/ Maywood Street Repairs 1/26/23 Street Lighting Fund 251 5,501.43 Slauson Ave/57th Street 1/26/23 Street Lighting Fund 251
70.53 Slauson Ave/Atlantic Blvd. 1/18/23 Street Lighting Fund 251 474.75 Slauson Ave/Fishburn Ave Street Repairs 1/18/23 Street Lighting Fund 251 Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund Code 4/20/2023 Crosstown Electrical & Data Inc. 35.27 Slauson Ave/Gifford Ave Street Repairs 1/18/23 Street Lighting Fund 251 228.84 Slauson Ave/Heliotrope Ave. Street Repairs 1/19/23 Street Lighting Fund 251 228.84 Slauson Ave/Maywood Ave Street Repairs 1/18/23 Street Lighting Fund 251 349.75 Slauson Ave/Pine Ave 1/18/23 Street Lighting Fund 251 368.97 Slauson Ave/Woodlawn Ave Street Repairs 1/10/23 Street Lighting Fund 251 104.12 Slauson Ave/Woodlawn Ave. Street Repairs 1/19/23 Street Lighting Fund 251
090770 4/20/2023 Crystal Denisse Acosta 100.00 Planning Commissioner Stipend- Crystal Acosta General Fund 100 090771 4/20/2023 Dewey Pest Control 141.00 April 2023 Pest Control Service General Fund 100 090772 4/20/2023 Diego Jimenez 200.00 Planning Commissioner Stipend- Diego Jimenez General Fund 100 090773 4/20/2023 THE PIN CENTER 648.00 Pins with the City Logo General Fund 100 090774 4/20/2023 Southern Cal Edison 825.19 Utility Assistance Program Veronica Bayona Acct. 70006029978 CDBG 243 090775 4/20/2023 Environmental Science Associates 4,782.50 Professional Serv for Climate In Action/Resiliency Plan - 2/ Federal / State / County Grants 261 090776 4/20/2023 Foster & Foster Consulting Actuaries, Inc. 2,500.00 Services for GASB CalPERS Mis and Safety Pension Plan General Fund 100 090777 4/20/2023 SoCalGas 344.99 Utility Assistance Program Veronica Bayona 02120064018 CDBG 243 090778 4/20/2023 George Hills Company 141.60 City Claims/ Adjuster - March 2023 General Fund 100 090779 4/20/2023 Global Equipment Company Inc. 859.89 Recycling Trash Cans General Fund 100 090780 4/20/2023 HdL Software LLC 97.20 New Accounts Processed- March 2023 General Fund 100 090781 4/20/2023 Hinderliter de Llamas & Assoc. 9,000.00 Cannabis Management Program- March 2023 General Fund 100 090782 4/20/2023 Home Depot Commercial Acct Pro 57.51 Administration Office Supplies General Fund 100 650.17 Building Janitorial Supplies CAL Recycle General Fund 100 090783 4/20/2023 Hub Cities Consortium 26,353.79 Invoice for COM-PO2223-428 Maywood Youth Workforce Developme Federal / State / County Grants 261 090784 4/20/2023 Innovative Fence Inc. 314.90 Fence Reatal fee for 5110 District Blvd General Fund 100 3,074.02 Welding of doors and roof access hatch at 5110 District Blvd General Fund 100 090785 4/20/2023 Interwest Consulting Group 728.50 Plan Review By Senior Structural Engineer Serv.- March 2023 General Fund 100 6,617.98 Professional Services Building and Planning March 2023 General Fund 100 090786 4/20/2023 Jennifer E. Vasquez 869.31 Expense Reimbursement CM Jennifer Vasquez -Conference LA and General Fund 100 090787 4/20/2023 Jerry's Auto Body Inc. 1,108.95 Repair work to the damaged bummper on unit 100 General Fund 100 326.64 Repair work to the driver rear view mirror on unit 100 General Fund 100 090788 4/20/2023 Gregory Kiley dba Kiley & Associates LLC 3,900.00 Federal Legislative Advocacy Consultant - 1-16-23 to 2-15-23 General Fund 100 3,900.00 Federal Legislative Advocacy Consultant - 3-16-23 to 4-15-23 General Fund 100 090789 4/20/2023 Kosmont Transactions Services Inc. 3,000.00 Annual Continuing Disclosure Services General Fund 100 090790 4/20/2023 L.B. Johnson Hardware #1 19.66 Chains for Pixley Park and Benito Juarez Park gates General Fund 100 297.83 Locks/Chains/Blades for Saw/ Grinder wheel disc blades General Fund 100
94.13 Nails and bullets for the nail gun General Fund 100
32.82 Bag of cement for STOP sign and other street signs Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 090791 4/20/2023 LACMTA FILE #54924-0 2,228.00 Metro Tap Cards- March 2023 Proposition C Transit Fund 222 090792 4/20/2023 LEAGUE OF CALIFORNIA CITIES 300.00 Califronia League Cities General Fund 100 090793 4/20/2023 Lewis Brisbois Bisgaard & Smith LLP 986.00 Legal Services for Data Privacy Incident General Fund 100 090794 4/20/2023 MV Cheng & Associates Inc. 6,037.50 Sr Acct/Acct Tech Consult Services- March 2023 General Fund 100 090795 4/20/2023 Nationwide Environmental Services 7,537.00 Street Sweeping Services for April 2023 Measure W Safe Clean Water Program Fund 280 090796 4/20/2023 North Star Landcare 6,983.00 February 2023 Tree Maint Serv Grid 2,3, &5 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 10,949.00 March 2023 Tree Maint Serv Grid 1,3,4 &5 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 090797 4/20/2023 Phoenix Group Information Systems 1,683.00 Phoenix Invoice General Fund 100 090798 4/20/2023 Procure America 1,569.72 Utility Service Review and Analysis - Nov 2022 to Jan 2023 General Fund 100 090799 4/20/2023 QDoxs 41.61 Contract Base Rate charge for 4/5/23-5/4/23 General Fund 100 090800 4/20/2023 Raul Rodriguez 150.00 Planning Commissioner Stipend- Raul Rodriguez General Fund 100 090801 4/20/2023 Richards Watson & Gershon 11,482.59 Legal and Professional Services-Commercial Waste March 2023 General Fund 100 325.60 Professional Services- Cannabis Businesses for March 2023 General Fund 100 5,399.80 Professionall Services-General Legal Services for March 2023 General Fund 100 8,110.40 Professionall Services-LA LABS March 2023 General Fund 100 Check No. Prepaids Date Vendor Name Check Amt Transaction Description Fund Code 4/20/2023 Richards Watson & Gershon 6,423.20 Professionall Services-NL Industries for April 2023 General Fund 100 090802 4/20/2023 SHERIFF'S DEPT COUNTY OF LOS ANGELES 435,203.01 Public Safety Service- March 2023 General Fund 100 090803 4/20/2023 Southern California Edison 119.70 700631564216 5317 Atlantic Ave PED 3/14/23-4/15/23 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 155.06 700608908147 5916 King Ave/5913 Mayflower ave- 3/9/23-4/6/23 SB-1 Road Maintenance Rehabilitation Act Fund216 090804 4/20/2023 The Gas Company 90.75 4317 Slauson Ave. City Hall -03/09/23-04/07/23 General Fund 100 141.23 4319 Slauson Ave. City Hall -03/09/23-04/07/23 General Fund 100 147.34 4323 Slauson Ave. 03/09/23-04/07/23 General Fund 100 090805 4/20/2023 The Home Depot Pro 199.77 Building Janitorial Supplies General Fund 100
090807 4/20/2023 Transtech Engineers Inc 546.00 201007 May I 710 Integrated Corridor Management- January 202 General Fund 100 468.00 20846 Maywood City Engineering Services- February 2023 General Fund 100 5,896.00 20919 May PW Encroachment Permit Insp. Serv. February 2023 General Fund 100 2,780.00 210065 May Baseball Field Improvements- February 2023 General Fund 100 156.00 210109 May 3750 E 58th PW FM PC February 2023 General Fund 100 613.00 210150 May Encroachment Permit Frebruary 2023 General Fund 100 5,712.00 210792 May Building and Safety Staff Serv- February 2023 General Fund 100 156.00 210799 MAY 6315-002-015-DISTRICT & WALKER TPM 82930-COA - FEGeneral Fund 100
78.00 210917 May HVAC Replacement Project- February 2023 General Fund 100 936.00 210917 May HVAC Replacement Project- October 2022 General Fund 100 636.00 211287 May ATP CYC 5 Coordination and Bike Master- February General Fund 100 39,872.00 220071 May FY22-23 Pavement Rehabilitation Des- February 202 General Fund 100 150.00 220487 May CIP Riverfront Park Outdoor Fitness Equipment- Fe General Fund 100
36.25 220609 May Aquatic Center Pool Replastering Con Phase- Febru General Fund 100 752.00 220878 May I710 Corridor-February2023 General Fund 100 4,886.25 221047 May Successor Agency District Building Demolition- Fe General Fund 100
78.00 221234 May Riverfront Park Renovation Sewer Diversion- Febru General Fund 100 156.00 221234 May Riverfront Park Renovation Sewer Diversion- Novem General Fund 100 658.00 20901 May CiP Slauson Ave Corridor IMP February 2023 Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 3,770.00 230019 May Sidewalk-Curb Ramp ADA IMP CDBG FY22-23- January CDBG 243 546.00 210314 May Sewer Charge Assessment District- February 2023 Sewer Enterprise Fund 412 090808 4/20/2023 ULINE INC. 236.18 Public Works Supplies Mat General Fund 100 148.11 Public Works Supplies Wet Floor Signs General Fund 100 270.88 Supplies Dog Waste Bags General Fund 100
090809 4/20/2023 Maywood Mutual Water #2 80.42 Utility Assistance Program Veronica Bayona Acct. 1424-01 CDBG 243 090810 4/20/2023 Willdan Engineering 9,165.00 City of Maywood-Code Enf March 2023 General Fund 100 090811 4/20/2023 Xerox Financial Services 841.13 Xerox Copier Lease Payments- 2/28/23-3/29/23 General Fund 100 090812 4/20/2023 Zumar Industries Inc. 394.46 Maywood Street signs General Fund 100 4/20/2023 Zumar Industries Inc. 113.74 Public Works Supplies Flat Blade for Street Signs Gas Tax - 2103, 2105, 2107, 2106, 2107.5 Fund 212 Report Total 1,620,270.09
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 4.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ANTHONY RAINEY, DIRECTOR OF FINANCE
SUBJECT: REVENUE REPORT JULY 2022 - MARCH 2023
RECOMMENDATION:
Staff recommends that the City Council receive and file the Revenue Report from July 2022 - March 2023.
BACKGROUND:
In an effort to maintain transparency, the City’s Finance Department prepares a monthly Revenue report for the City Council’s review. The Revenue Report is a tool used by the Council to monitor and oversee the financial health of the City.
DISCUSSION:
The attached analysis (see Attachment 1) compares prior Year-to-Date (YTD) and current YTD Revenue.
The total revenue received from July 2022 - March 2023 totaled $16,582,457.47 (bottom of column B), which is
5.71% (see column D - Current YTD Prior YTD % Difference in attachment) higher than the same period last year. • GENERAL FUND - General Fund revenues are composed of several categories: 1) Tax Revenues; 2) Licenses and Permits Revenues; 3) Charges for Services Revenues; 4) Charges for Services Revenues; 5) Leases and Concessions Revenues; 5) Miscellaneous Revenues; and 6) Retiree Pension Levy Revenues. The total General Fund received totaled $8,391,588.83 (see Column entitled B - Current Fiscal Year to Date Revenue, the row entitled General Fund Revenue Totals), which is 2.86% (Column E) more than the same period last year.
1. Tax Revenues. Tax Totals for this time period are 1.92% lower than the same period due to three factors:
▪ This time last year, the City had seven (7) cannabis operators for at least two quarters and this year the City has four (4) cannabis operators; thus there is a 14.75% decrease in cannabis sales tax; and
▪ There is a decrease in Sales and Use Tax Revenue by 7.91%; and lastly ▪ There is a decrease of 8.29% decrease in Real Estate Transfer Tax
2. Licenses and Permits Revenues. Licenses and fees totals were 6.72% higher than the same prior fiscal year period. Although the City's 4311 - Apartment Licenses were nearly 21% lower and 4205 - Business License Taxes were 8% lower than in the same period last Fiscal Year, the 4305 - Public
Works Permit Fees were higher by 47% and 4313 - Building Permits were higher by nearly 12%.
3. Charges for Services Revenues. These revenues were 15.35% below the same period last Fiscal Year. These revenues are charges to cover administrative costs for the provision of services of the City. This is due to the decrease in 4701 - Waste Management Assessment revenues by 92.15% less than the same period last Fiscal Year. Such revenues are only collected if the City is requested by its waste hauler to place unpaid bills on the State of California Franchise Tax Board's Interagency Intercept Collection (IIC) Program.Los Angeles County Assessor's tax intercept rolls. The City has not received such requests over the last two years.
4. Fines and Forfeiture Revenues. These are revenues from penalties imposed by the City in the form of money or goods for a violation of an ordinance, code, regulation, or rule. 4404 - Southeast Municipal Court (SEMC) - Court Collections for the Department of Motor Vehicles (DMV) violations were 85% higher than the same prior year period, despite 4402 - Citations: Parking being nearly 11% lower.
5. Leases and Concessions Revenues. These revenues are derived from rent or lease or payment for the use of the City's property. These revenues were 5.95% higher than the prior Fiscal Year period.
6. Miscellaneous Revenues. These revenues represent a General Fund revenue that is not covered in another revenue category. These revenues were 172.72% higher than the same period during the prior Fiscal Year primarily due to 4803 - Interest Income being conservatively estimated for the FY 2022-2023 revenue budget; such income also includes those related to special revenues.
7. Retiree Pension Levy Revenues. These revenues are part of a segment of property taxes that are collected by the Los Angles County Treasurer and Tax Collector. Remittances for Fiscal Year 2022/2023 from the County to the City occur in July 2022, December 2022, January 2023, April 2023, and May 2023.
• SPECIAL REVENUE FUND - Special Funds are revenues that must be used for the established purposes of the funds to provide an extra level of accountability and transparency. Special revenues are trending neatly 9% more than the same prior year period due to increased revenue remittances for 221 - Proposition A Transit Fund, 222 - Proposition C Transit Fund, 224 - Measure R Transit Fund and 225 - Measure M Transit Fund respectively. 243 - Community Development Block Grant (CDBG) proceeds are nearly 52% more than the same prior year period.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There is no fiscal impact with this action.
ATTACHMENT(S)
1. July 2022 - March 2023 - City of Maywood FY2022-2023
FUND / REVENUE TYPE A - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
C - Current YTD
versus Prior YTD $
Difference
D - Current YTD Prior
YTD % Difference
E - Adopted Budget FY
2022-23
F - % of FY 2022-2023
YTD Revenue
Received
(B minus A) (B divided by A minus 1) (B divided by F)
GENERAL FUND TAXES: A tax is a compulsory monetary contribution to the City’s revenue, assessed and imposed by the City on the activities, Taxes: expenditure, income, occupation, privilege, property, etc., of individuals and organizations.
Franchise & Collectors Fee $172,673.39 $196,283.80 $23,610.41 13.67% $535,000.00 36.69% Property Taxes $573,113.62 $608,562.51 $35,448.89 6.19% $714,301.00 85.20% 4211 - Utility Users Tax $761,394.67 $937,499.74 $176,105.07 23.13% $1,102,415.00 85.04% 4206 - Real Estate Transfer Tax $15,745.13 $14,439.45 ($1,305.68) -8.29% $31,000.00 46.58% 4202 - Hotel / Motel Room Transient
Occupancy Tax (TOT) $53,327.79 $55,503.77 $2,175.98 4.08% $75,000.00 74.01% 4212 - Cannabis Sales Tax $1,362,484.15 $1,163,985.19 ($198,498.96) -14.57% $1,980,241.00 58.78% 4201 - Sales and Use Tax Revenue $1,570,279.39 $1,446,143.42 ($124,135.97) -7.91% $2,200,048.00 65.73% Taxes Totals $4,509,018.14 $4,422,417.88 ($86,600.26) -1.92% $6,638,005.00 66.62% GENERAL FUND FEES: A fee is a charge imposed on an individual for a service that the person chooses to receive. A fee may not exceed the estimated reasonable cost of providing the particular service or product for which the fee is charged, plus overhead. Fees are charged for specific services, and fee revenue may fund only those services and related expenses. LICENSES Licenses & Permits: and PERMITS are types of fees allowing for the operation within the City. 4301 - Compliance Program Fee $45,000.00 $45,000.00 $0.00 0.00% $45,000.00 100.00% Residential & Building Permits $15,885.92 $14,331.70 ($1,554.22) -9.78% $20,000.00 71.66% 4305 - Public Works Permit Fees $115,634.50 $170,235.00 $54,600.50 47.22% $180,000.00 94.58% Other Fees & Permits $22,764.16 $12,699.08 ($10,065.08) -44.21% $17,000.00 74.70% 4320 - Occupancy Permits $12,456.50 $3,642.30 ($8,814.20) -70.76% $5,000.00 72.85% 4313 - Building Permits $60,269.03 $67,191.75 $6,922.72 11.49% $90,000.00 74.66% Compliance and Review Fees - Cannabis $0.00 $0.00 $0.00 0.00% $0.00 0.00% 4307 - Commercial Cannabis Renewal Fees $0.00 $44,550.00 $44,550.00 0.00% $74,250.00 60.00% 4322 - Parking Permits $51,918.90 $50,377.00 ($1,541.90) -2.97% $80,000.00 62.97% 4311 - Apartment License $15,536.47 $12,369.37 ($3,167.10) -20.38% $15,000.00 82.46% 4205 - Business License Tax $199,191.58 $183,133.19 ($16,058.39) -8.06% $200,000.00 91.57% 4107 - Motor Vehicle License Fee (VLF) in lieu
Property Tax Payment $1,626,683.69 $1,707,318.76 $80,635.07 4.96% $3,363,110.00 50.77% Licenses and Permits Totals $2,165,340.75 $2,310,848.15 $145,507.40 6.72% $4,089,360.00 56.51%
GENERAL FUND CHARGES FOR SERVICES: Charges to cover administrative costs for the provision of services. Charges for Services:
4701 - Waste Management Assessment $4,692.14 $368.22 ($4,323.92) -92.15% $2,000.00 18.41% 4704 - Plan Check Fees $49,475.38 $42,739.71 ($6,735.67) -13.61% $55,000.00 77.71% 4702 - Rents & Concessions $17,860.50 $17,860.50 $0.00 0.00% $23,814.00 75.00% Charges for Services Totals $72,028.02 $60,968.43 ($11,059.59) -15.35% $80,814.00 75.44% GENERAL FUND FINES AND FORFEITURES: Penalties imposed by the City in the form of money or goods for a violation of an ordinance, law, regulation Fines and Forfeitures: or rule.
4401 - Penalties: Apt & Bus License $1,210.85 $5,387.01 $4,176.16 344.89% $5,500.00 0.00% 4404 - Southeast Municipal Court (SEMC) -
Court Collections $62,917.76 $116,444.34 $53,526.58 85.07% $150,000.00 0.00% 4403 - Citations: Administrative $2,700.00 $4,600.00 $1,900.00 70.37% $4,500.00 102.22% 4402 - Citations: Parking $247,568.00 $220,766.01 ($26,801.99) -10.83% $410,000.00 53.85% Fines and Forfeitures Totals $314,396.61 $347,197.36 $32,800.75 10.43% $570,000.00 60.91% GENERAL FUND LEASES AND CONCESSIONS: A rent or lease or payment for the use of a the City's property. Leases and Concessions:
4501 - Leased Property Rental Income $36,742.24 $38,926.76 $2,184.52 5.95% $50,000.00 77.85% Leases and Concessions Totals $36,742.24 $38,926.76 $2,184.52 5.95% $50,000.00 77.85% GENERAL FUND MISCELLANEOUS: A General Fund revenue not covered in another revenue category. Miscellaneous:
4817 - Good Corporate Citizen Program $20,000.00 $20,000.00 $0.00 0.00% $20,000.00 100.00% 4803 - Interest Income $7,213.43 $94,331.94 $87,118.51 1207.73% $80,000.00 117.91% 4809 - Miscellaneous Revenue $32,320.87 $48,028.24 $15,707.37 48.60% $45,000.00 106.73% 4605 - CARES Act Reimbursement $0.00 $0.00 $0.00 0.00% $0.00 0.00% 4804 -Other (Recycle + ABx1 Reimbursement) $0.00 $0.00 $0.00 0.00% $7,150.00 0.00% Miscellaneous Revenue Totals $59,534.30 $162,360.18 $102,825.88 172.72% $152,150.00 106.71% GENERAL FUND RETIREE PENSION LEVY: An amount of revenue from the property tax levy approved by the voters for the purpose of paying the cost to Retiree Pension Levy: the City of the Public Employees Retirement System (PERS). 4830 - Retiree Pension Levy $1,001,206.80 $1,048,870.07 $47,663.27 4.76% $1,208,812.00 86.77% Retiree Pension Levy Totals $1,001,206.80 $1,048,870.07 $47,663.27 4.76% $1,208,812.00 86.77% General Fund Revenue Totals $8,158,266.86 $8,391,588.83 $233,321.97 2.86% $12,789,141.00 65.61% FUND / REVENUE TYPE A - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
C - Current YTD
versus Prior YTD $
Difference
D - Current YTD Prior
YTD % Difference
E - Adopted Budget FY
2022-23
F - % of FY 2022-2023
YTD Revenue
Received
(B minus A) (B divided by A minus 1) (B divided by F)
SPECIAL REVENUE FUND SPECIAL REVENUE FUND: Collections of revenues in special funds that must be used for the established purposes of the funds to provide an extra level of accountability and transparency. 212 - Gas Tax - 2103, 2105, 2107, 2106,
2107.5 Fund $450,016.95 $443,203.52 ($6,813.43) -1.51% $625,200.00 70.89% 214 - Transportation Development Act (TDA)
Bikeway $0.00 $0.00 $0.00 0.00% $192,000.00 0.00%
221 - Proposition A Transit Fund $528,070.75 $561,970.98 $33,900.23 6.42% $651,000.00 86.32% 222 - Proposition C Transit Fund $438,876.72 $469,643.63 $30,766.91 7.01% $750,000.00 62.62% 224 - Measure R Transit Fund $328,504.41 $422,432.24 $93,927.83 28.59% $1,184,960.00 35.65% 225 - Measure M Transit Fund $371,769.03 $393,307.95 $21,538.92 5.79% $1,250,000.00 31.46% 227 - LACMTA Fund $274,678.00 $274,678.00 0.00% $0.00 0.00% 216 - SB-1 Road Maintenance Rehabilitation
Act Fund $320,413.47 $323,082.13 $2,668.66 0.83% $528,284.00 61.16% 243 - Community Development Block Grant
(CDBG) $145,873.00 $221,585.00 $75,712.00 51.90% $391,053.00 56.66% 223 - Air Quality Management District (AQMD)
Fund $17,465.54 $16,008.81 ($1,456.73) -8.34% $36,375.00 44.01% 232 - Supplemental Law Enforcement Services
Fund (SLESF) Grant $161,284.85 $165,271.25 $3,986.40 2.47% $155,000.00 106.63% 272 - Measure A Parks Fund $0.00 $0.00 $0.00 0.00% $651,000.00 0.00% 251 - Street Lighting Fund $101,050.97 $101,355.36 $304.39 0.30% $308,000.00 32.91% 611 - Redevelopment "Successor" Agency
Fund $1,226,567.00 $1,226,343.00 ($224.00) -0.02% $0.00 0.00% 412 - Sewer Enterprise Fund $163,050.54 $168,698.18 $5,647.64 3.46% $301,614.00 55.93% 261 - Federal / State / County Grants $50,000.00 $0.00 ($50,000.00) 0.00% $0.00 0.00% 273 - Local Fiscal Recovery Fund $3,226,257.00 $3,226,257.00 $0.00 0.00% $0.00 0.00% 280 - Measure W Safe Clean Water Program
Fund $0.00 $177,031.59 $177,031.59 0.00% $171,818.00 103.03% Special Revenue Totals $7,529,200.23 $8,190,868.64 $661,668.41 8.79% $7,196,304.00 113.82% Total Revenues $15,687,467.09 $16,582,457.47 $894,990.38 5.71% $19,985,445.00 82.97% FUND / REVENUE TYPE A - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
C - Current YTD
versus Prior YTD $
Difference
D - Current YTD Prior
YTD % Difference
E - Adopted Budget FY
2022-23
F - % of FY 2022-2023
YTD Revenue
Received
(B minus A) (B divided by A minus 1) (B divided by F)
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 5.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ANTHONY RAINEY, DIRECTOR OF FINANCE
BY: JENNIFER VASQUEZ, CITY MANAGER
SUBJECT: MONTHLY CASH AND INVESTMENT REPORT TO THE CITY COUNCIL FOR MARCH 2023
RECOMMENDATION:
Staff recommends that the City Council receive and file the attached cash and investment report for March 2023.
BACKGROUND:
In accordance with the City of Maywood’s Adopted Investment Policy (Resolution No. 6132 dated 08/12/2020) and to provide information to the City Council, the City’s Finance Department prepares a monthly cash and investment report for the City Council’s review. The report will show the City’s cash position at the month's end as well as investments.
DISCUSSION:
The cash and investment balances are across all funds of the City and include restricted, unrestricted, and budgeted amounts. These balances do not represent the available balance for spending as most of these are either restricted or have already been appropriated for in the City budget. The purpose of this report is to show the cash and investment balances as reported on a date only and does not represent the City’s available fund balance. The investment program provides sufficient liquidity to meet six months of estimated expenditures. All investments are in compliance with California state code 503600 and the City of Maywood Investment Policy.
The City maintains cash in a General Account, investments in the Local Agency Investment Fund (LAIF), investments in the California Employers' Retiree Benefit Trust (CERBT) a Section 115 trust fund dedicated to prefunding other Post-Employment Benefits (OPEB), and investments in the California Employers' Pension Prefunding Trust (CEPPT), also a Section 115 trust fund dedicated to prefunding employer contributions to defined benefit pension systems. The funds used to invest in the accounts come from unrestricted general funds as the eventual expenditures are also general fund expenditures. The attached report shows the cash and investments as of March 31, 2022.
LEGAL REVIEW:
The City attorney has reviewed this report.
FISCAL IMPACT:
There is no fiscal impact involved with this action.
ATTACHMENT(S)
1. Investment Report_4_2023
City of Maywood
Cash and Investment Report
As of March 31, 2023
Description Type Ending Balance
as of 3/31/2023
A - Non-Invested Cash Accounts
A1 - US Bank 'General Account' Cash $7,697,673.37
Total Cash Accounts $7,697,673.37
B - Invested Accounts
B1 - Local Agency Investment Fund (LAIF)
Pooled
Money
Investment
Account
(PMIA)
$11,006,855.47
B2 - California Employers' Retiree Benefit Trust (CERBT) Title 26 -
U.S.C. 115 -
Income of
States,
Municipalities,
etc., Trusts
$964,837.77
B3 - California Employers' Pension Prefunding Trust (CEPPT) Title 26 -
U.S.C. 115 -
Income of
States,
Municipalities,
etc., Trusts
$933,247.10
Total Investment Accounts $12,904,940.34
Total Cash and Investments $20,602,613.71
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 6.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6294 OF THE CITY OF
MAYWOOD APPROVING THE APPLICATION FOR THE LAND AND WATER
CONSERVATION FUND (LWCF) FOR THE CONSTRUCTION OF THE MAYWOOD
RIVERFRONT PARK RENOVATION PROJECT
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 6294 approving the application for the Land and Water Conservation Grant Fund for assistance with the construction of the Maywood Riverfront Park Renovation Project and authorizing the City Manager to execute and submit the application.
BACKGROUND:
The California Department of Parks and Recreation, Office of Grants and Local Services is responsible for the administration of the "Land and Water Conservation Fund” program in the State, setting up necessary rules and procedures governing applications by local agencies under the program. Congress, under Public Law 88- 578, has authorized the establishment of a federal LWCF Grant-In-Aid program, providing matching funds to the State of California, its political subdivisions, and municipal corporations for acquiring land and developing facilities for public outdoor recreation purposes.
The proposed Maywood Riverfront Renovation Project would meet the criteria for the LWCF Grant program.
DISCUSSION:
The proposed project allows the City to combine the currently allocated funds with leverage LWCF grants to provide an additional $3,000,000 in funding for the renovation of the Maywood Riverfront Park renovation project. The total project budget for the renovation is approximately $11,000,000, and this grant will support funding soccer fields and additional elements such as picnic areas.
The application(s) for the LWCF grant funding is due June 1, 2023. Staff requests authority to apply for Land and Water Conservation Fund (LWCF) assistance for the Riverfront Park Renovation project.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
This action will not impact the City’s general fund. Should the grant application be successful in obtaining
grant funding, the requirement for matching funds, administrative costs, the terms and conditions of acceptance of the grant(s), etc., will be addressed with the funding already awarded to this project.
ATTACHMENT(S)
AGENDA ITEM No. 6.
RESOLUTION NO. 6294
RESOLUTION OF THE CITY OF MAYWOOD CITY COUNCIL
APPROVING THE APPLICATION FOR THE LAND AND WATER
CONSERVATION FUND MAYWOOD RIVERFRONT PARK
RENOVATION PROJECT
WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a federal Land and Water Conservation Fund Grant-In-Aid program, providing matching funds to the State of California and its political subdivisions for acquiring lands and developing Facilities for public outdoor recreation purposes; and WHEREAS, the California Department of Parks and Recreation is responsible for administration of the program in the State, setting up necessary rules and procedures governing applications by local agencies under the program; and WHEREAS, the applicant certifies by resolution the approval of the application and the availability of eligible matching funds prior to submission of the application to the State; and
NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF MAYWOOD DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Approves the filing of an application for Land and Water Conservation Fund assistance for the proposed; Maywood Riverfront Park Renovation Project
SECTION 2. Certifies that the applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and SECTION 3. Agrees to abide by 54 U.S.C. §200305(f)(3) which requires, “No property acquired or developed with assistance under this section shall, without the approval of the National Secretary of the Interior, be converted to other than public outdoor recreation uses. The Secretary shall approve such conversion only if he finds it to be in accord with the then existing comprehensive statewide outdoor recreation plan and only upon such conditions as he deems necessary to assure the substitution of other recreation properties of at least equal fair market value and of reasonably equivalent usefulness and location.”
SECTION 4. Certifies that said agency has matching funds from eligible source(s) and can finance 100 percent of the project, which up to half may be reimbursed; and
SECTION 5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
SECTION 6. Appoints the City Manager as agent of the applicant to conduct all negotiations and execute and submit all documents, including, but not limited to, applications, contracts, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the aforementioned project.
PASSED, APPROVED AND ADOPTED THIS 26th day of April, 2023. _______________________
Frank Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF MAYWOOD )
I, Andrea Aguilar , City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6294 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 26th day of April 2023 by the following roll call vote, to wit:
AYES:
NAYES:
ABSENT:
ABSTAINED:
_________________________
Andrea Aguilar, City Clerk
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 7.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF APPROVING AN AGREEMENT BETWEEN THE CITY OF
MAYWOOD AND HUB CITIES CONSORTIUM FOR A FINANCIAL GRANT AND APPROVE
AN APPROPRIATION OF LOCAL FISCAL RECOVERY FUNDS IN AN AMOUNT NOT TO EXCEED $100,000
RECOMMENDATION:
Staff recommends that the City Council consider the appropriation of local fiscal recovery funds in the amount of $100,000 as described in the staff report and approve the grant agreement between the City of Maywood and Hub Cities Consortium for financial assistance in the amount of $100,000.
BACKGROUND:
The Hub Cities Consortium (HCC) plans to relocate its Southeast Los Angeles America’s Job Center (AJCC) from the City of Huntington Park to 4370 Tweedy Avenue in the City of South Gate. HCC is building an upgraded and new state-of-the-art facility for Southeast Los Angeles adults, young residents, and the community’s local businesses.
On March 2023, the City was sent a financial assistance letter asking different grantors and HUB Cities member agencies. A $1.2 million shortfall was encountered due to contract requirements causing issues with negotiations, unforeseen pandemic delays, and construction costs. HCC has completed the 2nd Phase of the construction and is scheduled to move and have a Grand Opening in April 2023; however, additional financial support is still needed to complete this phase.
DISCUSSION:
On March 22, 2023, at a Council Meeting, council members discussed HCC's request for financial assistance and determined that it would be able to grant HCC's request in the amount of $100,000 from the City's standard allocation of American Rescue Act Plan funds. The City is a member city of the HCC having entered into a Joint Exercise of Powers Agreement with other cities in the Southeast for the provision of planning, implementation and coordination of programs for the delivery of job training, economic development and human services. As referenced in the March 22, 2023 staff report, HCC has served the City for over 35 years and during the COVID-19 pandemic, HCC provided necessary services for our residents. In addition, HCC has provided various services to many youths and adults with regard to work experience and programming in the City of Maywood, preparing them for career or employment opportunities.
As these are critical government services, especially in light of the impact of the COVID-19 pandemic on our residents, the City Council directed that Staff bring back an agreement for the provision of financial assistance in the amount not-to-exceed $100,000 to assist HCC with their program costs related to the relocation of their facility and to ensure the continuation of services to Maywood.
Staff recommends that the City Council consider the appropriation of local fiscal recovery funds and approve the grant agreement between the City of Maywood and HUB Cities Consortium in the amount of $100,000.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There is no financial impact on the General Fund. Local fiscal recovery funds are available and can be allocated for an amount not to exceed $100,000 to provide Hub Cities Consortium with financial assistance.
F.Y. 22-23 Impact: $100,000 Current F.Y. Budget: 6,452,514 Fund Impacted: Local fiscal recovery Budget adjustment requested: 100,000 Source of funds: 273 Updated Account Budget: 6,229,907.54 Account Number: 273-120-6115 For fiscal year: 2022/2023
ATTACHMENT(S)
1. CITY OF MAYWOOD GRANT AGREEMENT - HUB CITIES
CITY OF MAYWOOD GRANT AGREEMENT
THIS GRANT AGREEMENT (“Agreement”) is dated April 26, 2023 (the “Effective Date”) and is between the City of Maywood (the “City”), a municipal corporation, and Hub Cities Consortium, a public entity established under the Joint Exercise of Powers Law.
RECITALS
WHEREAS, the City is a member of the Hub Cities Consortium (“Grantee”) pursuant to a Joint Exercise of Powers Agreement (“Agreement”);
WHEREAS, Grantee was established to provide for the planning, implementation and coordination of programs for the delivery of job training, economic development and human services and is the lead operator of the Southeast Los Angeles America’s Job Center of California (“Job Center”);
WHEREAS, Grantee has been serving the City for over 35 years and its mission of Grantee is to provide universal access to information and resources to job seekers and workforce development services to local job seekers and business and build a strong and vibrant economy within the Southeast Los Angeles region, including the City of Maywood; WHEREAS, during the COVID-19 pandemic, Grantee provided financial support to residents of the City that did not qualify for federal stimulus financial support; In addition, the City partnered with Grantee’s non-profit entity Hub Cities Career Center, to assist the City with providing emergency rental assistance;
WHEREAS, Grantee implements the Workforce Innovation Opportunity Act to provide outreach and job recruitment for students at the City’s high schools and has also assisted approximately 200 City residents with supportive services, job search assistance, vocational training to find suitable employment opportunities;
WHEREAS, Grantee is relocating its Job Center to an upgraded and state of the art facilities for programs and services for the adults, young residents and the communities’ local businesses to provide the services for which it is charged and to provide services to the residents and businesses of the City;
WHEREAS, Grantee has requested its member cities to assist with providing gap funding for the additional costs not anticipated with its relocation to the its new facilities. In its new facilities, Grantee will be able to assist and provide additional job services, vocational training and other related services to its clients, including those from the City; WHEREAS, pursuant to the Agreement, each of the member cities may make contributions to Grantee for the purposes delineated in the Agreement; WHEREAS, on March 11, 2021, the President of the United States signed into law the American Rescue Plan Act of 2021 (“ARPA”). ARPA established the Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Fund, which together make up the Coronavirus State and Local Fiscal Recovery Funds (“SLFRF”) program. The City elected to receive a “standard allowance” of ARPA funding for which the City can utilize such funding for government services;
WHEREAS, pursuant to the Agreement, each of the member cities may make contributions to Grantee for the purposes delineated in the Agreement; WHEREAS, the City has determined that providing funding to HCC for the facilitation of providing services to the City’s residents as described herein constitutes the provision of government services and is consistent with the provisions of the Joint Exercise of Powers Agreement regarding funding; and
WHEREAS, It is in the public interest that the City provide such grant funding to Grantee in order to maximize the use of the Grantee’s facilities and programs for the betterment of the City’s residents and businesses.
NOW THEREFORE, the City and Grantee agree as follows:
Section 1. Grant of Funds. The City agrees to provide Grantee with funds from the City’s standard allowance of ARPA funding in the amount of $100,000 (“Grant Funds”). Grantee shall utilize the Grant Funds for its program costs related to its relocation to its new facility located at 4354 Tweedy Avenue, South Gate. The City shall disburse the Grant Funds up front, as provided in Section 2 (Payment) of this Agreement. Grantee shall provide copies of all invoice(s), bank statements, etc., concerning the use of Grant Funds, as requested by the City in a timely manner. The Grantee is prohibited from using Grant Funds for political activities, religious activities, lobbying, or nepotism or for any uses that are prohibited under the SLFRF rules and regulations. Grantee may be required to reimburse Grant Funds already disbursed to it, to the extent such funds have not been properly spent under this Agreement.
Section 2. Payment. City shall may one payment of Grant Funds to the Grantee upon HCC’s submittal of this fully executed Agreement and an invoice for said funds. The payment of Grant Funds shall be made to HCC in a reasonable timeframe thereafter.
Section 3. Representations and Warranties. The Grantee hereby represents and warrants to the City as follows: The Grantee has read and is familiar with all of the terms and provisions of the Treasury’s Final Rule for the SLFRF funds as well as the regulations and guidelines for the use of said funds.
Section 4. Compliance with Laws. Grantee shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect the Grantee or those employed by it or in any way affect the performance of its service pursuant to this Agreement.
The Grantee shall at all times observe and comply with all such ordinances, laws and regulations.
The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Grantee or Grantee to comply with this section.
Section 5. Auditing. All Grantee records with respect to any matters covered by this Agreement shall be made available to the City or any of its authorized representatives at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Grantee within sixty 60 calendar days after receipt of notice by the Grantee of such deficiencies. Failure of the Grantee to comply with the above audit requirements will constitute a default under this Agreement and may result in the withholding of future payments.
Section 6. Reporting. Upon request of the City, the Grantee shall provide City or any authorized recipient, any reports, forms, or other documentation required by this Agreement, SLFRF and any applicable law. The Grantee shall provide the City with such reports and
information as the City may reasonably request. The Grantee’s obligations under this Section shall survive the termination of this Agreement.
Section 7. Records. The Grantee shall maintain all records as to the use and expenditure of Grant Funds under this Agreement. All documents and records shall be made available for inspection and copying during normal business hours by the City. The Grantee shall retain all financial records, supporting documents, statistical records and all other records pertinent to this Agreement for five years from the date of this Agreement.
Section 8. Indemnification. Grantee covenants that Grantee shall defend, indemnify and hold harmless the City and its respective officers, elected officials, and employees (the “Indemnitees”), from and against any and all claims, losses, costs, damages, or liabilities of any kind or nature, whether direct or indirect, arising from or relating to the grant of the Grant Funds or the use of Grant Funds, as well as any other claim, loss, suit, or demand which may arise with respect to this Agreement or the subject matter hereof.
Section 9. Assignment. This Agreement shall not be assigned by Grantee and if so assigned is determined to be void. In such case, the Grantee shall return to the City the Grant Funds.
Section 10. Independent Contractor Relationship. At all times during the term of this Agreement, Grantee shall be an independent contractor and Grantee, its officers, employees and agents shall not be employees of City.
Section 11. Entire Agreement. This Agreement represents the entire integrated agreement between City and Grantee, and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both City and Grantee.
Section 12. Governing Law. This Agreement shall be interpreted under and governed by the laws of the State of California. Venue shall be in the municipal, superior, or federal district court with geographic jurisdiction over the City of Maywood.
Section 13. Notices. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid first class mail, to the following addresses:
To City: City of Maywood
Attn: City Manager
4319 E. Slauson Avenue
Maywood, CA 90270
To Grantee: Hub Cities Consortium
Attn: Executive Director
4354 Tweedy Boulevard
South Gate, CA 90280
Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in 72 hours
from the time of mailing if mailed as provided in this Section.
Section 14. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire any rights by virtue of this Agreement. [SIGNATURE PAGE FOLLOWS]
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by its officers on the date written introductory clause.
CITY OF MAYWOOD
BY:
Frank Garcia, Mayor
City of Maywood
Attest:
Andrea Aguilar, City Clerk
GRANTEE
HUB CITIES CONSORTIUM
BY:
Chair of the Board of Directors
Attest:
Board Secretary
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 8.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: JERRY GOMEZ, PUBLIC WORKS SUPERINTENDENT
SUBJECT: AWARD OF MAINTENANCE SERVICES CONTRACT FOR LANDSCAPE MAINTENANCE SERVICES FOR THE DODGERS DREAM FIELD, MAYWOOD PARK.
RECOMMENDATION:
It is recommended that the City Council award the Maintenance Services Contract to Revuelta Landscaping, Inc., for landscape maintenance services for the Dodgers Dream Field in the amount of $162,000.00 for a term of three years and in the form approved by the City Attorney.
BACKGROUND:
The City has one baseball field located at Maywood Park that is currently maintained by NorthStar Land Care once a week. Due to the baseball field recently being upgraded by the Dodgers Organization, special upkeep is now required to keep the field in a safe and playable condition.
Staff contacted four landscaping companies with infield and outfield maintenance experience. The following proposals were submitted:
Brightview Landscape Services No proposal submitted.
Four Seasons Landscaping No proposal submitted.
Revuelta Landscaping Inc. $4,500 per month.
Unique Landscape Services $5,700 per month.
DISCUSSION:
Staff is recommending that the City enter into an agreement with Revuelta Landscaping Inc. for a three-year term (to expire on April 25, 2026). Revuelta Landscaping Inc. has seven years of experience in maintaining athletic fields and provided excellent references. By specializing in only baseball and softball field maintenance, Revuelta Landscaping Inc. can provide superior equipment and knowledgeable staff to perform all the required work. Staff has been satisfied with the recent refurbishing of the Dodger Dream Field conducted by Revuelta Landscaping Inc., including the quality of work and responsiveness to maintenance needs.
Revuelta Landscaping, Inc. will provide infield and outfield maintenance once a week during the active baseball/softball season. Patching, tamping, dragging, floating, weeding, removal of brick dust from turf, laser leveling of the infields and correction of flooded fields, all are specific to infield and outfield maintenance and necessary to keep the field in good condition.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
The contract is $162,000 for a term of three (3) years or $4,500 per month.
F.Y. 22-23 Impact: $13,500
$4,500 per month for 3 months,
April, May; June
Current F.Y. Budget: $496,555
Fund Impacted: 100-General Fund
a - 3 months FY 2022/2023 = $13,500
b - 12 months FY 2023/2024 = $54,000
c - 12 months FY 2024/2025 = $54,000
d - 9 months FY 2025/2026 = $40,500
e - a + b + c + d = $162,000
Budget adjustment requested: None
Source of funds: 100-General Fund Updated Account Budget: NA Account Number:
General Fund- Public Works- Contractual Services
100-502-6115
For fiscal year: Current
ATTACHMENT(S)
1. Unique Landscaping Price Services
2. Estimate Revuelta Landscape Inc.
3. Professional Services Agreement for Revueltas Landscape Inc.
Revueltas Landscape inc.
P.O BOX 415
Maywood, CA 90270
[email protected]
Estimate
ADDRESS
Jerry Gomez
City Of Maywood
4319 E Slauson Ave
Maywood, CA 90270 USA
ESTIMATE # 1312
DATE 04/06/2023
ACTIVITY QTY RATE AMOUNT
Dodgers Baseball Field:
Baseball Field Complete Maintenance:
Infield, Turf, Outfield turf, exterior fied, batting
Cages, Picnic areas and warmup field.
full maintenance of turf fields. All in field, and
exterier area.
Maintenance
Thirty-Six months (36) total baseball Field
Manitenance.
infield and Outfield. emegeny on-call and
seasosonal infield rebuilding.
36 4,500.00 162,000.00
Starting April 1st 2023, billed monthly at $4,500/
month.
TOTAL $162,000.00
Accepted By Accepted Date
Ver. 02/2019
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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated April 26, 2023 (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and Revueltas Landscape inc. (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.
RECITALS
A. City desires to utilize the services of Consultant as an independent Consultant to perform infield and outfield maintenance once a week during the active baseball/softball season and continue maintenance throughout the year.
B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.
C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.
The Parties therefore agree as follows:
1. Consultant’s Services.
A. Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.
B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Juan Carlos (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.
C. Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.
D. Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.
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E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.
F. Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.
G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.
2. Term of Agreement. The term of this Agreement shall be from the Effective Date through April 25, 2026, unless sooner terminated as provided in Section 12 of this Agreement or extended.
3. Compensation.
A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, $162,000.00, as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Consultant be paid more than $4,500 a month for a total not-to-exceed $162,000.00 for thirty six months, which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).
B. Expenses. The City will not reimburse Consultant for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.
C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.
4. Method of Payment.
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A. Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.
B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.
C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City.
5. Independent Consultant. Consultant is, and shall at all times remain as to City, a wholly independent Consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.
6. Information and Documents.
A. Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subconsultants shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.
B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for
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admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.
C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.
D. Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.
7. Conflicts of Interest. Consultant and its officers, employees, associates and subconsultants, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.
During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subconsultants shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.
8. Indemnification, Hold Harmless, and Duty to Defend.
A. Indemnities.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Consultants in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses,
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liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.
Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Consultant relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subconsultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subconsultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.
B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be
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limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.
D. Survival of Terms. Consultant’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.
9. Insurance.
A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall provide insurance in the amount required by California law.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees.
B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.
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C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.
D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subconsultants from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.
F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.
G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.
H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.
Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.
I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant may provide complete, certified
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copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.
Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.
J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 8 of this Agreement.
K. SubConsultant Insurance Requirements. Consultant shall require each of its subconsultants that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.
10. Mutual Cooperation.
A. City’s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.
B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.
11. Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.
12. Termination of Agreement.
A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least ten calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.
B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of
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termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.
13. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.
14. Default.
A. Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.
B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default. Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
15. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during Consultant’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:
If to City: If to Consultant:
Attn: City Manager Juan Carlos
City of Maywood CEO, Revueltas Landscape inc.
4319 East Slauson Avenue 7322 Foster Bridge Road
Maywood, California 90270 Downey, CA, 9024
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16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subConsultant or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subconsultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.
17. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.
18. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.
19. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.
20. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment
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be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.
21. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.
22. Non-Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant’s proposal, the provisions of this Agreement shall control.
24. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.
25. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.
26. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.
27. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing
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shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.
28. Business Days. “Business days” means days Maywood City Hall is open for business.
29. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.
30. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.
31. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.
32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.
33. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]
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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.
City:
City of Maywood,
a California municipal corporation
By:
Frank Garcia
Mayor of the City of Maywood
ATTEST:
By:
Andrea Aguilar, City Clerk
APPROVED AS TO FORM:
By:
Roxanne Diaz, City Attorney
Consultant:
Revueltas Landscape inc.
By:
Name: Juan Carlos
Title: Revueltas CEO
A-1
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EXHIBIT A
SCOPE OF SERVICES AND COMPENSATION
Revueltas Landscape inc.
P.O BOX 415
Maywood, CA 90270
[email protected]
Estimate
ADDRESS
Jerry Gomez
City Of Maywood
4319 E Slauson Ave
Maywood, CA 90270 USA
ESTIMATE # 1312
DATE 04/06/2023
ACTIVITY QTY RATE AMOUNT
Dodgers Baseball Field:
Baseball Field Complete Maintenance:
Infield, Turf, Outfield turf, exterior fied, batting
Cages, Picnic areas and warmup field.
full maintenance of turf fields. All in field, and
exterier area.
Maintenance
Thirty-Six months (36) total baseball Field
Manitenance.
infield and Outfield. emegeny on-call and
seasosonal infield rebuilding.
36 4,500.00 162,000.00
Starting April 1st 2023, billed monthly at $4,500/
month.
TOTAL $162,000.00
Accepted By Accepted Date
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 9.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CALVIN KO, ASSISTANT PLANNER
SUBJECT: CONSIDERATION OF APPROVAL FOR ISSUANCE OF A SPECIAL EVENT PERMIT TO ST. ROSE OF LIMA CHURCH - ARCHDIOCESES OF LOS ANGELES, LOCATED AT 4422 E. 60TH ST. FOR AN ANNUAL FUNDRAISER AND APPROVE THE
PROPOSED CONDITIONS OF APPROVAL AS RECOMMENDED IN THE REPORT RECOMMENDATION:
Staff recommends that City Council consider approving the issuance of a special event permit for an annual fundraising event at St. Rose of Lima Church, located at 4422 E. 60th Street, and find that the application meets the criteria set forth in Section 5-15-04(j), and approve the special event permit subject to the conditions of approval set forth in the agenda report.
BACKGROUND:
St. Rose of Lima Church will be holding their annual event to assist with funding various school activities at its school location on the south side of East 60th Street between Pine Avenue and Clarkson Avenue. The event is open to the public and they do not have an entrance fee. The fundraiser was held last year, with similar events and rides.
The City of Maywood did not receive any concerns or complaints from the surrounding neighborhood.
Section 5-15.02 of the Maywood Municipal Code requires City Council approval of a permit for an organized assemblage of seventy-five (75) or more persons at any public place, property, or facility which is to gather for a common purpose under the direction or control of a person. The fundraiser typically has 4,000 attendees during the 3-day event. This year the event anticipates fifteen thousand (15,000) participants during the 4-day event.
DISCUSSION:
This year, the Church will be hosting a carnival with mechanical rides, stage performances, booth activities, and no on-site parking. St. Rose of Lima Church will be expecting an increase in participants, which will bring an increase in congestion during the event dates due to no on-site parking. The event schedule is as follows:
• Event set up: Monday - Wednesday, May 1st - May 3rd
• Event: Thursday, May 4th from 6 PM to 10 PM
• Event: Friday, May 5th from 6 PM to 11 PM
• Event: Saturday, May 6th from 10 AM to 11 PM
• Event: Sunday, May 7th from 8 AM to 10 PM
All events will be held within school grounds. The church will be hosting stalls to sell food and various carnival
games. There will be no food preparation on-site, as all food will have been prepared prior to the event. The school will be providing additional sanitation facilities on the event grounds. The event will host up to five (5) carnival rides, while still providing first responder emergency access. The church will provide the required general liability insurance and name the City as an additional insured on the policy.
St. Rose of Lima Church has not indicated on-site parking or security for the event grounds. Staff has provided recommended conditions of approval as follows:
• Provide a site plan indicating the size and location of all tents, tarps, and stages for possible permitting issuance.
• Must obtain all approvals and permits from Los Angeles County Fire Prevention and City of Maywood Building & Planning at least 7 days prior to the event.
• The site must be in full compliance with the approved plan(s), including but not limited to the location of generators, booths, and stage.
• The amplified sound system is only to be used until 10 PM, in accordance with the City of Maywood Municipal Code Noise Ordinance. Section: 5-23.07
• Must obtain written inspection and approval from appropriate agencies. • The sale of alcoholic beverages on the subject property is prohibited at all times. • All Health Department approvals required for the sale and serving of food shall be obtained not less than two days prior to the start of the event.
• The Carnival Event area should be cordoned off from vehicle traffic. • Approved cable bridges shall be provided for electrical cables where subject to physical damage. • Generators and other internal combustion power sources shall be separated from tents or structures by not less than 20 feet and shall be isolated (e.g. protected by physical barriers such as fencing, enclosure, or other approved means) from contact with the public.
• Provide the required liability insurance in the amounts and form approved by the City's Risk Manager and name the City as an additional insured. Submit evidence of coverage at least 7 days prior to the event. • The Director of Community Development is authorized to impose any other conditions either prior or during the event in order to safeguard the public health, safety and welfare of the participants and/or the community. In such case, the Director shall provide the applicant with the conditions in writing.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There will be no fiscal impact made to the City.
ATTACHMENT(S)
1. St. Rose of Lima Church - Special Event Application for May 2023
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 10.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: KAREN INIGUEZ, COMMUNITY DEVELOPMENT ANALYST
SUBJECT: ADOPT RESOLUTION NO. 6295 PROCLAIMING THE TERMINATION OF A LOCAL EMERGENCY (COVID-19)
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 6295 terminating the proclamation of a local emergency related to the COVID-19 pandemic.
BACKGROUND:
On March 4, 2020, Governor Gavin Newsom proclaimed a State of Emergency as a result of the threat of Coronavirus (COVID-19) in the State of California. On March 12, 2020, Governor Newsom issued Executive Order N-25-20 stating that COVID-19 remained a threat and that local officials may issue guidance limiting or recommending limitations upon attendance at public assemblies, conferences, or other mass gathering events.
On March 13, 2020, following the proclamation of both state and federal emergencies due to the COVID-19 pandemic, a local emergency was proclaimed by the City Manager pursuant to her position as the Director of Emergency Services for the City. On March 17, 2020, the City Council adopted Resolution No. 6099 ratifying the Director of Emergency Services' proclamation of the existence of a local emergency due to Coronavirus (COVID-19).
On February 28, 2023, Governor Newsom proclaimed the termination of the state-wide emergency which had been in effect due to the COVID-19 pandemic. Los Angeles County ended the County-wide state of emergency on March 31, 2023. Since the ratification of the resolution, the City of Maywood has been assisting the community and trying to stay active to ensure the public safety and health of all residents and believe that the City of Maywood is also ready to proclaim the termination of a local emergency.
DISCUSSION:
Since the start of the pandemic, the City of Maywood has remained active in assisting the community with as many resources as possible. City staff created a page on the City’s website that was continuously updated for residents to visit and obtain the latest information regarding COVID-19.
The City of Maywood has informed residents of the latest news regarding both the spread COVID-19, COVID19 vaccine schedules, COVID-19 Housing Relief, such as, eviction moratoriums, rental assistance, mortgage forbearance, and homeowner assistance. The city also utilized its social media platforms such as Nixle, Instagram and Facebook to get information to its residents as well as the general public.
Due to the decrease in the community spread of COVID-19 locally and statewide, on February 28, 2023, Governor Newsom proclaimed the termination of the state-wide emergency. Los Angeles County ended the County-wide state of emergency on March 31, 2023. The City of Maywood is also ready to proclaim the termination of its local emergency.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There is no fiscal impact with the recommended action.
ATTACHMENT(S)
AGENDA ITEM No.
10. RESOLUTION NO. 6295
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF MAYWOOD TERMINATING THE
PROCLAMATION OF ALOCAL EMERGENCY BY
THE CITY MANAGER/DIRECTOR OF EMERGENCY
SERVICESOF THE CITY OF MAYWOOD (COVID-19)
WHEREAS, on March 13, 2020, the City Manger, in accordance with Government Code Section 8630 and the provisions of the Maywood Municipal Code, declared a local emergency in response to the ongoing health concerns surrounding COVID-19; and
WHEREAS, on March 17, 2020, the City Council adopted Resolution No. 6099 ratifying the City Manager's/Director of Emergency Services' proclamation of a local emergency in response to the COVID-19 pandemic; and WHEREAS, the community spread of COVID-19 has decreased locally and statewide;
WHEREAS, the situation resulting from said conditions of extreme peril is now deemed to be within the control of the normal protective services, personnel, equipment, and facilities of and within the City of Maywood.
WHEREAS, on February 28, 2023, the Governor of the State of California declared an end to the California COVID-19 State of Emergency; and
WHEREAS, the Los Angeles County Board of Supervisors ended Los Angeles County's declaration of a local emergency on March 31, 2023, due to low community transmission rates and a steady decline in pandemic-related hospitalizations over the recent months.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The proclamation of a local emergency related to COVID-19, as issued by the City Manager/Director of Emergency Services, is hereby terminated effective April 27, 2023.
SECTION 2. This resolution shall become effective at 12:01 a.m. April 27, 2023.
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
PASSED, APPROVED AND ADOPTED this 26th day of April 2023. _______________________
Frank Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF MAYWOOD )
I, Andrea Aguilar , City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6295 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 26th day of April, 2023 by the following roll call vote, to wit:
AYES:
NAYES:
ABSENT:
ABSTAINED:
_________________________
Andrea Aguilar, City Clerk
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 11.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ROXANNE DIAZ, CITY ATTORNEY
SUBJECT: SECOND READING AND ADOPTION OF ORDINANCE NO. 23-03 OF THE CITY
COUNCIL OF THE CITY OF MAYWOOD AMENDING THE GENERAL PENALTY
PROVISIONS IN THE MAYWOOD MUNICIPAL CODE AND THE CLASSIFICATION OF
PENALTIES FOR CERTAIN VIOLATIONS RELATED TO ACTIVITIES IN THE PARKS AS SET FORTH IN CHAPTER 3 OF TITLE 10 OF THE MAYWOOD MUNICIPAL CODE RECOMMENDATION:
Staff recommends that the City Council adopt Ordinance No. 23-03 to amend the general penalty provisions in the Maywood Municipal Code and the classification of penalties for certain violations related to activities in the City's parks.
BACKGROUND:
Ordinance No. 23-03 is a clean-up ordinance to amend and update the general penalty provisions in the Maywood Municipal Code to keep current with current State law. In addition, the proposed ordinance makes certain violations related to unlawful acts in the City's parks a misdemeanor and not an infraction so the City is able to better enforce these provisions.
DISCUSSION:
The City's "general penalty" provisions are set forth in Section 1-2.01 of the Maywood Municipal Code. As a general law city, we are required to follow the penalty schedule set forth in Government Code Section 36900.
That section provides that violations of a city ordinance are misdemeanors unless by ordinance is made an infraction. Government Code Section 36900 goes on to list the fines for infractions for a first violation ($100), a second violation ($200) and each additional violation thereafter ($500).
In 2022, new legislation went into effect which amended Government Code Section 36900 to raise the fines for Building Code violations. The maximum fine amounts for Building Code violations was raised to $130 for a first violation, $700 for a second violation within one year, and $1,300 for a third violation within a year. In addition, if the property is a commercial property with a building on the property at the time of the violation and the violation is due to failure by the owner to remove visible refuse or failure to prohibit unauthorized use of the property, then the fine is $2,500 for each additional violation within two years of the first violation. The legislation also added a new requirement to provide a hardship waiver and hearing process to reduce the amount of a fine upon the responsible party demonstrating that they have made a bona fide effort to comply after the first violation was issued and that payment of the full amount of the fine would impose an undue financial burden on the responsible party. The proposed ordinance incorporates all these provisions.
As it relates to the City's parks, Municipal Code Section 10-3.01 lists the various acts that are violations if they occur within the limits of any public park in the City.. The violations range from damaging and removing park property, to camping to possessing, carrying or consuming any intoxicating liquor in a park. Previously, the violation was an infraction that was only prosecuted through a fine. The proposed ordinance makes any violation of Section 10-3.01 a misdemeanor. This change will provide the Sheriff's Department and the City Prosecutor's with better tools in prosecuting these violations.
Last, the ordinance deleted obsolete provisions in the City's general penalty provisions, some of which relate to the time when the City had its own police department.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There will be no fiscal impact associated with this action.
ATTACHMENT(S)
1. ORD23-03
ORDINANCE NO. 23-03
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MAYWOOD
AMENDING THE GENERAL PENALTY PROVISIONS IN THE
MAYWOOD MUNICIPAL CODE AND THE CLASSIFICATION OF
PENALTIES FOR CERTAIN VIOLATIONS RELATED TO ACTIVITIES IN THE PARKS AS SET FORTH IN CHAPTER 3 OF TITLE 10 OF THE
MAYWOOD MUNICIPAL CODE
WHEREAS, it is the desire and intent of the City Council of Maywood to revise penalty provisions in the Maywood Municipal Code to deter persons from committing violations of the Maywood Municipal Code and to enhance sanctions for convicted persons;
WHEREAS, the proposed ordinance will add additional penalties for the violation of building and safety codes as well as adopt a hardship waiver process in order to conform to recent amendments to Government Code Section 36900; and WHEREAS, the proposed ordinance will amend the classification of penalties for violation of Section 10-3.01 related to activities in the parks;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES ORDAIN AS FOLLOWS:
Section 1. Section 1-2.01 in Chapter 2 (Penalty Provision) of Title 1 (General Provisions) of the Maywood Municipal Code, is hereby repealed and replaced as follows:
“Section 1-2.01 - Misdemeanors, Infractions, and Civil Penalty.
A. No person shall violate or fail to comply with any provision or requirement of this Code. Any person who shall violate or fail to comply with any provision or requirement of this Code, or a condition of any approval or permit issued pursuant to this Code, shall be guilty of a misdemeanor, unless: 1) such a violation or failure is designated as an infraction or is subsequently prosecuted as an infraction, in which case such person is guilty of an infraction; or 2) such a violation or failure is prosecuted as a civil administrative action pursuant to pursuant to Title 6, Chapter 4, Section 6-4.30 of this Code.
B. Any violation of any provision of this Code may be prosecuted as a misdemeanor, as an infraction, or as a civil administrative action in the discretion of the city attorney or city prosecutor.
2 C. Misdemeanor penalty. Every person convicted of a
misdemeanor violation of this Code shall be punishable by a fine of not more than One Thousand and no/100ths ($1,000.00) Dollars or imprisonment for a term not exceeding six (6) months, or by both such fine and imprisonment. Each person shall be guilty of a separate offense for each and every day during any portion of which any violation of any provision of this Code is committed, continued or permitted by such person and shall be punishable accordingly.
D. Infraction penalty. Every person convicted of an infraction shall be punishable by (1) a fine not exceeding one hundred dollars ($100) for a first violation; (2) a fine not exceeding two hundred dollars ($200) for a second violation of the same Code provision within one year; (3) a fine not exceeding five hundred dollars ($500) for each additional violation of the same Code provision within one year. As used herein, “year” means any consecutive 12-month period. Each person shall be guilty of a separate offense for each and every day during any portion of which any violation of any provision of this Code is committed, continued or permitted by such person and shall be punishable accordingly.
E. Infraction penalty-Building and Safety Codes. Every person convicted of an infraction for a violation of the City’s building and safety codes shall be punishable by (1) a fine not exceeding one hundred and thirty dollars ($130) for a first violation; (2) a fine not exceeding seven hundred dollars ($700) for a second violation of the same Code provision within one year; (3) a fine not exceeding one thousand three hundred dollars ($1,300) for each additional violation of the same Code provision within one year; (4) a fine not exceeding two thousand five hundred dollars ($2,500) for each additional violation of the same ordinance within two years of the first violation if the property is a commercial property that has an existing building at the time of the violation and the violation is due to failure by the owner to remove visible refuse or failure to prohibit unauthorized use of the property. As used herein, “year” means any consecutive 12-month period.
Each person shall be guilty of a separate offense for each and every day during any portion of which any violation of any provision of this Code is committed, continued or permitted by such person and shall be punishable accordingly. As used herein, “Building and Safety Codes” mean and include Title 8 (Building Regulations), Chapters 1, 3, 4, 6, 8, 9, 10, 11, 12, 13, 14, 16, 18, 19, and 20, and as may be amended from time to time.” Section 2. Section 1-2.03 (Imposition of penalty), Section 1-2.04 (Determination of punishment), Section 1-2-05 (Place of confinement) and Section 1-2-06 (Use of prisoners for public works) in Chapter 2 (Penalty Provisions) of Title 1 (General Provisions)of the Maywood Municipal Code are hereby repealed.
3 Section 3. A new Section 1-2.03 is hereby added to Chapter 2 (Penalty Provisions) of Title 1 (General Provisions) of the Maywood Municipal Code to read as follows:
“Section 1-2.03 – Hardship Waiver Process to Request Fine Reduction.
Pursuant to Government Code Section 36900, the person responsible for the fine imposed pursuant to Sections 1-2.01(D)(2), 1-2.01(D)(3),1-2.01(E)(2) or 1-
2.01(E)(3) may request a hardship waiver to reduce the amount of the fine by completing a hardship waiver form and returning the form to the City Clerk within ten (10) days of the date stated on the citation. The waiver request shall include a sworn affidavit under penalty of perjury and any supporting documents or materials demonstrating to the satisfaction of the City Manager or the City Manager’s designee (“City Manager”) that: (1) the recipient of the fine has made a bona fide effort to comply after the first violation, and (2) payment of the full amount of the fine would impose an undue financial burden on the recipient. The City Manager shall provide written notice of the determination of a timely received waiver request to the recipient of the fine by first class mail. Service shall be deemed complete at the time the notice is deposited into the mail and addressed to the person at the address indicated on the hardship waiver form. The determination notice shall include a brief description of the reasons for the determination to approve or not approve the hardship waiver. The written determination of the City Manager shall be final.
If the City Manager determines not to approve a hardship waiver, the recipient of the fine shall, within ten (10) days of service of that determination, either remit the deposit amount to the City or appeal the citation in compliance with the applicable procedures in this Municipal Code.”
Section 4. Section 10-3.03 in Chapter 3 (Public Parks) of Title 10 (Parks and Recreation) of the Maywood Municipal Code, is hereby repealed and replaced as follows:
“Section 10-3.03 – Violation: Misdemeanor.
Any person violating any of the provisions of
Section 10-3.01 (Unlawful acts), shall be guilty of a misdemeanor.” Section 5. Paragraph (d) of Section 6-4-30 in Chapter 4 (Property Maintenance) of Title 6 (Sanitation and Health) of the Maywood Municipal Code, is hereby repealed and replaced as follows:
“(d) Fines. Any responsible person who receives an administrative citation shall not be required to pay a fine in excess of the following:
(1) One Hundred Dollars ($100.00) for a first issued administrative citation;
4 (2) Two Hundred Dollars ($200.00) for a second issued administrative citation for a violation of the same ordinance within a twelve (12) consecutive month period; (3) Five Hundred Dollars ($500.00) for any subsequent issued administrative citation for violations of the same ordinance within a twelve (12) consecutive month period;
(4) In the case of a building and safety code violation as defined in Section 1- 2-01(E), One Hundred and Thirty Dollars ($130.00) for a first issued administrative citation;
(5) In the case of a building and safety code violation as defined in Section 1- 2-01(E), Seven Hundred Dollars ($700.00) for a second issued administrative citation for a violation of the same ordinance within a twelve (12) consecutive month period; (6) In the case of a building and safety code violation as defined in Section 1- 2-01(E), One Thousand Three Hundred Dollars ($1,300.00) for any subsequent issued administrative citation for violations of the same ordinance within a twelve (12) consecutive month period.
(7) In the case of a building and safety code violation as defined in Section 1- 2-01(E), Two Thousand Five Hundred Dollars ($2,500.00) for each additional violation of the same ordinance within a 24 months of the first violation if the property is a commercial property that has an existing building at the time of the violation and the violation is due to failure by the owner to remove visible refuse or failure to prohibit unauthorized use of the property.
The failure of any person to pay the civil fines assessed by an administrative citation may result in the matter being referred for collection which includes but is not limited to the filing of a small claims court action.”
Section 6. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, without regard to whether any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
Section 7. Effective Date of Ordinance. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final passage and adoption.
Section 8. Certification and Publication. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published or posted in the manner prescribed by law.
5 PASSED, APPROVED, AND ADOPTED, this 26th day of April, 2023.
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
Frank Garcia, Mayor
ATTEST:
_________________________________
Andrea Aguilar, City Clerk
APPROVED AS TO FORM:
___________________________________
Roxanne Diaz, City Attorney
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 12.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: JERRY GOMEZ, PUBLIC WORKS SUPERINTENDENT
SUBJECT: ADOPT RESOLUTION NO. 6296 AMENDING THE 2022-2023 OPERATING BUDGET BY ALLOCATING AQMD FUNDS FOR THE PURCHASE OF A 2023 FORD E-TRANSIT
CHASSIS AND AUTHORIZE THE CITY MANAGER TO MAKE THE PURCHASE THROUGH THE NATIONAL PURCHASING COOPERATIVE – BUYBOARD
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 6296 amending the 2022-2023 operating budget by allocating AQMD funds for the purchase of a 2023 Ford E-Transit chassis and authorize the City Manager to purchase the 2023 Ford Electrical Transit Chassis with a Stake Body and Liftgate in the amount of $72,863.00 for the Public Works Division through the National Purchasing Cooperative – BuyBoard.
BACKGROUND:
The City of Maywood’s current fleet consists of eight vehicles, two of which are pick-up trucks used in the Public Works Division. Both pick-up trucks, Unit No. 99 and Unit No. 100 are utilized for a variety of jobs and City events; however, the units are limited in use. Unfortunately, the city does not own a flatbed truck/stake body truck, which is needed to haul larger-heavier items.
In efforts to maintain and improve productivity, an E-Transit Chassis with a stake body and accessories is being considered for procurement through the National Purchasing Cooperative system (dba BuyBoard). This method eliminates the need for public bidding and would allow the city to initiate the long lead time for the vehicle’s procurement process, which would provide an accelerated schedule and cost-saving benefits to the City.
DISCUSSION:
The City’s Municipal Code provides in Section 3-14.13 exceptions to competitive bidding, if competitive bidding has already been conducted by another public agency including, but not limited to, another local agency, the state through the California Multiple Award Schedule (CMAS), the federal government through the General Services Administration (GSA), the U.S. Communities Government Purchasing Alliance, or the Western States Contracting Alliance (WSCA).
The National Purchasing Cooperative (BuyBoard) is a public agency created in accordance with Maryland state statues, MD. Its purpose is to obtain the benefits and efficiencies that can accrue to members of a cooperative, to comply with state bidding requirements, and to identify qualified vendors of commodities, goods, and services. (Please see Attachment No. 2 for BuyBoard Frequently Asked Questions.) Accordingly,
BuyBoard meets the exemption under the City's Municipal Code.
There is no cost to join the agency or to utilize any of the contracts and it is open to all types of local government agencies as well as non-profits. Revenue for operating the BuyBoard comes from a small service fee payable by participating contracted vendors and is generated only when a member makes a purchase. 2023 Ford Electrical Transit Chassis: Under the South Coast AQMD AB 2766 Subvention Fund Program, the City has accumulated funds in the amount of $132,377.00. The City is allowed to utilize these funds for qualified projects that reduce pollution. The purchase of a new electric vehicle (2023 Ford E-Transit Chassis) in the amount of $51,875.00 qualifies.
Stake Body and Liftgate: Under the South Coast AQMD AB 2766 Subvention Fund Program, the Stake Body and Liftgate are not covered and would have to be purchased with general funds. The Stake Body includes forty-inch detachable gates around the length of the flatbed and a liftgate in the back which shall be assembled/installed onto the Chassis upon delivery. The Stake Body and Liftgate cost is $20,588.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
The total cost of the purchase is $72,863.00. A budget appropriation for the amount of $51,875 in Fund 223 AQMD Air Quality Management District (AMQD) Fund is needed for the purchase of the 2023 Ford Electrical Transit Chassis. The general fund will cover the cost of the Truck Stake Body, Liftgate, delivery fee and BuyBoard Administrative fee at a cost of $20,988.
FISCAL YEAR 2022-2023 IMPACT: $72,863 CURRENT FY BUDGET:
Fund 223 - Air Quality Management District (AMQD)
Fund - $132,377.00.
FUNDS IMPACTED:
Fund 100 - General Fund
Fund 223 - Air Quality Management District (AMQD)
Fund
BUDGET ADJUSTMENT REQUESTED:
a - Fund 223 - Air Quality Management District (AMQD)
Fund, Department 502 Public Works $51,875.00
(Vehicle) in General Ledger Account 91030 Vehicles
SOURCE OF FUND:
Fund 100 - General Fund
Fund 223 - Air Quality Management District (AMQD)
Fund
UPDATED ACCOUNT BUDGET: NA
ACCOUNT NUMBER:
A - 223 - Air Quality Management District (AMQD)
Fund - Public Works - 91030 Vehicles - 223-502-91030
@ $51,875.00 (Vehicle)
B - 100 - General Fund - Public Works - Machinery and
Equipment - 100-502-5950 t @ $18,088.00 (Truck
Stake Body and Lift Gate)
C - 100 - General Fund - Public Works - Contractual
Services - 100-502-6115 @ $400.00 (BuyBoard
Administrative Fee) + $2,500 (Delivery Services), for a total of $2,900
FOR FISCAL YEAR: 2022/2023
ATTACHMENT(S)
AGENDA ITEM No.
12. RESOLUTION NO. 6296
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF MAYWOOD, CALIFORNIA,
AMENDING THE 2022-2023 OPERATING
BUDGET BY ALLOCATING AQMD FUNDS
FOR THE PURCHASE OF A 2023 FORD
E-TRANSIT CHASSIS
WHEREAS, the City of Maywood is a municipal corporation duly organized and existing pursuant to the Constitution and laws of the State of California (City); and
WHEREAS, the budget for the City of Maywood for Fiscal Year 2022-2023 was approved by the City Council on June 22, 2022; and
WHEREAS, the reallocation of the appropriation between departmental activities may be made by the City Manager, while amendments (increase/decreases) to the budget shall be approved by adoption of a resolution of the City Council; and
WHEREAS, $51,875 of AQMD Funds need to be allocated for the purchase of a 2023 Ford E-Transit Chassis.
NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF MAYWOOD DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. the Fiscal Year 2022-2023 Operating Budget shall be amended to allocate $51,875 of AQMD funds for the purchase of a 2023 Ford E-Transit Chassis.
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
PASSED, APPROVED AND ADOPTED THIS 26th day of April, 2023. _______________________
Frank Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF MAYWOOD )
I, Andrea Aguilar , City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6296 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 26th day of April, 2023 by the following roll call vote, to wit:
AYES:
NAYES:
ABSENT:
ABSTAINED:
_________________________
Andrea Aguilar, City Clerk
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 13.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: NANCY RODRIGUEZ, HUMAN RESOURCE MANAGER
SUBJECT: CONSIDERATION OF A RESOLUTION NO. 6297 AMENDING THE CITY’S
CLASSIFICATION PLAN TO ADD DEPUTY CITY CLERK/EXECUTIVE ASSISTANT TO
THE CITY MANAGER, AND COMMUNITY SERVICES SUPERVISOR AND ADOPTING
THE SALARY RANGE FOR THOSE POSITIONS
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 6297 amending the Employee Classification Plan to add Deputy City Clerk/Executive Assistant to the City Manager and Community Services Supervisor and adopt the corresponding salary range, authorize the funding for the additional positions and allocate $23,232.26 from the available general fund balance for the salary and benefits.
BACKGROUND:
It is the intent of the city staff to be efficient, transparent, and customer-service oriented. Given this goal, the City Manager is proposing the following professional classifications: Deputy City Clerk/Executive Assistant to the City Manager and Community Services Supervisor be added to the employee classification plan.
Deputy City Clerk/Executive Assistant to the City Manager Currently, the City Manager’s Office oversees the City Clerk functions for the City of Maywood. In addition to these functions, he City Manager's Office also provides significant support to the City Council, Human Resources, Risk Management, Public Works and Special Projects. There are currently three support staff assigned to assist the City Manager with these duties. They include the Executive Assistant, Human Resources Manager, and Administrative Analyst. The position of Executive Assistant is an entry-level position and is not expected to have previous experience in a City Clerk’s office, which requires the City Manager and City Attorney to train the incumbent and provide significant day-to-day support. This is not a very efficient approach to addressing the daily tasks associated with the City Clerk division. The City currently has an elected City Clerk who historically provides assistance at City Council meetings, and executes certain documents; the day-to-day tasks have been processed by the Executive Assistant. This includes attending all City Council meetings. Under the new Deputy City Clerk classification, the incumbent will run the day-to-day operations of the office with the need of minimum supervision, be required to attend all commission meetings, have previous municipal experience in a City Clerk’s office, and be a confidential/exempt employee so that they can assist the Council and City Manager with confidential items.
Community Services Supervisor
The City currently has a classification of Community Services Liaison who leads the city’s community events, outreach, and engagement. This position is also responsible for the production of the City newsletter and monthly food bank distribution. As the City continues to grow the Community Services Department, it is
important to create a supervisorial position within the Department. The proposed classification Community Services Supervisor will provide the needed leadership and management for the department and oversee future employees and volunteers within the department. The position will also be assigned to oversee any future commissions or advisory councils related to youth or community services.
DISCUSSION:
The position of Deputy City Clerk/Executive Assistant to the City Manager is being proposed to better meet our citywide needs for efficiency and professionalism within the City Clerk department and City Manager’s office.
The position can take on high level assignments and be entrusted with confidential information from the office of the City Manager.
Staff is also recommending the addition of a Community Services Supervisor to the employee classification plan. This position is needed as we develop a Community Services department that is more involved in programming and facility rentals. The position will also be the staff lead for the future Youth Advisory Council (YAC) and will be responsible for the YAC monthly meetings and any related programming. This position is being created to assist with the growth of a Community Services Department, which is a vital component of the services a city provides to its residents and businesses.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
The City currently has the following full-time vacant position: Executive Assistant. The remaining budget for the position, including benefits, totals $24,295.68. This position recently became vacant, thus some funds have been expended on the position this fiscal year. Staff is proposing to utilize the remaining funds for the position of Deputy City Clerk/Executive Assistant to the City Manager. The Executive Assistant position would remain in the classification plan but become unfunded for the remainder of this fiscal year.
The annual range for Deputy City Clerk/Executive Assistant to the City Manager is proposed to be $5,586.30 to $7,129.69 Monthly. This range is comparable to the range established for professional management positions in the City and is competitive within the surrounding area. The position would be classified as exempt and confidential.
Additionally, it is proposed that the Community Services Supervisor annual range remain comparable to the professional, mid-management positions in the City position at $6,088.39 to $7,770.51 Monthly.
In total, it is recommended that the City Council appropriate $23,232.26 from the available General Fund Balance for the salary and benefits for the two positions.
F.Y. 22-23 Impact: $23,232.26 Current F.Y. Budget:
A1 - 100-120-5103 @ $45,646.55
B1 - 100-130-5103 @ $12,872.65
C1 - 100-302-5103 @ $15,034.71
Fund Impacted: 100- General Fund Budget adjustment requested:
A1 - 100-120-5103 @ $ 1,737.08
B1 - 100-130-5103 @ $ 434.27
C1 - 100-130-5103 @ $21,060.91
D1 - A1 + B1+C1 = $23,232.26 from General Fund
Balance
Source of funds: 100- General Fund Updated Account Budget: NA Account Number:
A -General Fund-City Administration-Salaries
For fiscal year: NA
A1 - 100-120-5103
B - General Fund-City Clerk-Salaries
B1 - 100-130-5103
C - General Fund-Community Services-Salaries
C1 - 100-302-5103
ATTACHMENT(S)
1. Exhibit A City of Maywood Classification Plan April 2023
2. Deputy City Clerk_Executive Assistant_final
3. Community Services Supervisor_final
AGENDA ITEM No.
13. RESOLUTION NO. 6297
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MAYWOOD, CALIFORNIA, AMENDING THE CITY’S
CLASSIFICATION PLAN TO ADD DEPUTY CITY
CLERK/EXECUTIVE ASSISTANT TO THE CITY MANAGER, AND
COMMUNITY SERVICES SUPERVISOR AND ADOPTING THE
SALARY RANGE FOR THOSE POSITIONS
WHEREAS, the City Manager is appointed as the Personnel Officer and, per the City's Personnel Rules and Regulations, shall prepare and maintain the classification plan; and WHEREAS, the City Manager reviewed the current classification plan resulting in the development of new job classifications and titles based on the current and future needs of the City; and WHEREAS, the City is recommending the addition of a Deputy City Clerk/Executive Assistant to the City Manager and Community Services Supervisor; and
WHEREAS, the City Council, per the City's Personnel Rules and Regulations, shall approve any additions or deletions to the classification plan.
NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF MAYWOOD DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The recitals set forth above are true and correct and incorporated herein as if set forth in full.
SECTION 2. The City Council adopts the amended Classification Plan by adding the Deputy City Clerk/Executive Assistant to the City Manager and Community Services Supervisor as set forth in Exhibit A.
SECTION 3. The City Council hereby established and approved the salary ranges for the newly added positions as follows:
Position (Job Title) - Full Time Range (Monthly)
Deputy City Clerk/Executive Assistant to the City Manager $5,586.30 - $7,129.69 Community Services Supervisor $6,088.39 - $7,770.51
SECTION 4. The City Council authorizes the City Manager to take all necessary steps to implement the Classification Plan and set the salary range for each position.
SECTION 5. This Resolution shall be effective immediately upon its passage and approval.
SECTION 6. The City Clerk shall certify the passage and adoption of this Resolution and shall enter it in the book of original resolutions.
PASSED, APPROVED AND ADOPTED THIS 26th day of April 2023. _______________________
Frank Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF MAYWOOD )
I, Andrea Aguilar , City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6297 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 26th day of April, 2023 by the following roll call vote, to wit:
AYES:
NAYES:
ABSENT:
ABSTAINED:
_________________________
Andrea Aguilar, City Clerk
April 26, 2023 – revised adoption – Resolution No. 6297
EXHIBIT A
CITY OF MAYWOOD
CLASSIFICATION PLAN
No. Class Specification
1 Accounting Specialist I
2 Accounting Specialist II
3 Administrative Analyst
4 Administrative Assistance
5 Assistant Planner
6 Building Inspection/Code Compliance Supervisor
7 City Manager
8 Code Compliance Officer I
9 Community Development Analyst
10 Community Service Officer (PT)
11 Community Services Liaison
12 Community Services Supervisor
13 Customer Service Rep I
14 Customer Service Rep II
15 Deputy City Clerk/Executive Assistant to the City Manager 16 Director of Building and Planning
17 Executive Assistant
18 Finance Director
19 Finance Specialist
20 Human Resources Manager
21 Parking Enforcement Officer I
22 Parking Enforcement Officer II
23 Public Works Coordinator
24 Public Works Lead Maintenance Worker
25 Public Works Maintenance Worker
26 Public Works Superintendent
27 Secretary of Building and Planning
28 Senior Accountant*
29 Senior Parking Enforcement Officer
*Formerly labeled as Fund Accountant
City of Maywood Class Specification
Deputy City Clerk/Executive Assistant to City
Manager
$5,586.30 - $7,129.69 Monthly Probationary Period: One Year Classification Series: Support Staff/Secretarial/Office Series FLSA Status: Exempt
Bargaining Unit: Non-Represented
Employee:Confidential
Approved by City Council: 04/26/2023
Resolution No.: 6297
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under the direction of the City Manager, the Deputy City Clerk/Executive Assistant to the City Manager is a key position in the City of Maywood, responsible for all functions of the City Clerk’s Office including, but not limited to, maintaining the City’s legislative history; administering and supervising municipal elections; ensuring legislative compliance; and administering the City’s record management program. The Deputy City Clerk is also responsible for facilitating the work of the City Council by attending all City Council meetings and recording and maintaining a full and true record of their proceedings, maintaining ordinance and resolution books, and keeping the public informed of all City Council actions. In addition, the Deputy City Clerk provides sensitive and confidential administrative support and assistance to the City Manager.
DISTINGUISHING CHARACTERISTICS
The position performs a breadth of assigned administrative support functions and responsibilities for the City Clerk and City Manager’s Office.
SUPERVISION RECEIVED/EXERCISED
Appointed by and receives supervision and direction from the City Manager.
ESSENTIAL JOB FUNCTIONS
As defined under the Americans with Disabilities Act, essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
• Plans and manages the activities generally associated with a City Clerk’s Office including performing technical, legally required and administrative duties involved in the management and preservation of official City public documents and records,
coordinating responses to Public Records Act requests, and providing public services as requested of the office.
• Provides confidential and specialized administrative support and special research functions for the City Manager.
• In coordination with executive staff, reviews and approves the meeting agendas, staff reports, ordinances, resolutions and agreements, supporting reports and documents for all City Council meetings, and ensures the proper internal approvals and distribution. • Coordinates with the City Manager, City Attorney, and all Department and Division heads as necessary in the preparation of Council agendas, staff reports, ordinances, resolutions and agenda packets.
• Manages the technical preparation, recording and transcribing of special and regular meetings and public hearings of the City Council.
• Attends all City Council meetings and prepares official minutes of the meetings.
Establishes and maintains all permanent records of the actions taken by the City Council as required by City Code, policy and/or by state law, and informs the public on actions approved by the City’s governing body.
• Maintains and ensures compliance of the City’s Conflict of Interest Code and Fair Political Practices Commission.
• Serves as custodian of the City seal, bonds, contracts, deeds of conveyance, and other legal documents. Retains seal of Notary Public and notarizes legal documents for all departments of the City.
• Assures the proper processing, recording when necessary, and filing of all official documents and records of the City. Maintains secure files of all original ordinances and resolutions passed by the City Council.
• Tracks and oversees the appointment process of City Council-appointed boards and commissions.
• Serves as the Clerk of and provides administrative support to City commissions, responsible for preparing and posting all commission meeting agendas, resolutions, and minutes. Maintains all official records of the Council and Commissions. • Maintains and preserves official City documents, including resolutions, ordinances, Municipal Code and City policies, ensuring they are properly posted and updated. • Participates in the conduct of all municipal elections. Sets and publishes, as required by code and state law, all ballot information, requirements for Council candidates, and ballot
questions or referendum/initiative petition questions. Ensures compliance with the campaign provisions of the Political Reform Act.
• Accepts service of claims and other legal documents, and accepts filing of contracts, bids, proposals and requests for information.
• Assures all appropriate materials are posted on the City’s website in a timely manner. • May administer oaths and affirmations, including those of the City Council. • Provides customer service back up assistance, including answering City Hall phones and serving customers at the counter.
• Maintain consistent attendance and punctuality.
• Makes travel arrangements, maintains calendars and schedules appointments, coordinates conferences and meetings and a variety of official events for the City Manager and/or City Council.
• Serves as communication link to community members, City staff and other government agencies.
• Maintains records of departmental expenditures and prepares purchase requisitions and payment of invoices.
• Orders supplies and equipment.
• Manages special projects and programs as assigned.
• May serve on the Emergency Management Team in the event of a disaster or emergency. • Performs other related duties as assigned or as situation requires.
In performing the duties described above, the incumbent is expected to:
• Provide outstanding and friendly customer service.
• Create and maintain a respectful and collaborative working environment. • Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
• Demonstrates care for the organization, customers, and coworkers. • Performs work of the highest quality possible.
• Practice and encourage initiative and innovation to improve the workplace.
MINIMUM QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
• Principles of records management, retention and destruction; • Office practices and procedures;
• Federal and state laws and statutes governing municipal operations and open meetings including, but not limited to, the Ralph M. Brown Act, California Fair Political Practices Commission regulations, California Public Records Act, California Elections Code, Voting Rights Act, Meyers-Milias-Brown Act; Fair Political Practices Commission (FPPC) filing requirements;
• Parliamentary Procedure;
• City Municipal codes, ordinances and resolutions.
Skills:
• Interpret and apply policies, laws, and regulations;
• Keep abreast of current developments in Elections Law, the Government Code, City regulations and FPPC requirements;
• Investigate, analyze and resolve complicated and sensitive issues and complaints; effectively review and revise reports and resolutions prepared by others; • Prepare and present clear and concise oral and written reports and recommendations; use currently available technology and applications to accomplish the tasks the Deputy City Clerk/Executive Assistant to the City Manager is responsible.
Ability to:
• Work independently, maintain composure and confidentiality, work effectively in an environment with changing priorities.
• Able to effectively balance competing needs and demands of City Manager, City Attorney, Department Heads, press and public.
• Develop, implement, administer, and maintain administrative policies, procedures, programs and regulations.
• Serve as a historical and legislative resource for the City Council, City Manager, City staff, and the public.
• Communicate clearly and concisely both orally and in writing. • Establish and maintain effective working relationships with City Council, City Manager, City staff, and commissions.
• Provide effective customer service.
Education and/or Experience:
Any combination of equivalent education, training and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
An Associates Degree from an accredited college public or business administration or a related field and/or a minimum of five years of increasingly responsible experience performing complex administrative duties in a City Clerk’s and/or City Manager’s office, or equivalent experience in a similar government agency.
Licensing/Certification Requirements: (positions in this class typically require) • Possession of, or ability to obtain, a valid California driver’s license. • Possession of, or ability to obtain, Notary Public, within one year of appointment. • Possession of, or ability to obtain (within three years of appointment), a Certified Municipal Clerk (CMC) designation.
Working Conditions:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Operate a motor vehicle to attend meetings and conferences. This is primarily a sedentary office classification. The position also requires grasping, repetitive hand movement, finger dexterity and fine coordination in preparing statistical reports and data using a computer keyboard and calculator. Additionally, the position requires near, far, and color vision in reading correspondence, statistical data, and using the computer. Hearing and speech are required to communicate in person, before groups and over the telephone. Employees must possess the ability to lift, carry, push and pull materials and objects necessary to perform job functions. The position requires standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. Work is performed in an office setting with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may encounter upset individuals over the phone and/or in person. Position may require working nights and weekends.
City of Maywood Class Specification
Community Services Supervisor
$6,088.39 - $7,770.51 Monthly Probationary Period: One Year Classification Series: Community Services/ Parks and Recs FLSA Status: Non-Exempt
Bargaining Unit: Maywood Employee Association
Employee: Mid-management
Approved by City Council: 04/26/2023
Resolution No.: 6297
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Performs a variety of duties in planning, evaluating, supervising, and implementing the operations, services and activities of the City’s Community Services Department and programs; develops and administers effective marketing programs; develops and monitors program budget; and performs related work as required.
SUPERVISION RECEIVED/EXERCISED
Appointed by and receives supervision and direction from the City Manager. Exercises direct and functional supervision over lower-level Community Services program staff.
ESSENTIAL JOB FUNCTIONS
As defined under the Americans with Disabilities Act, essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodation will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
• Oversees organization, staffing and operational activities for a specific section, which may include programs, classes, activities, cultural affairs, and special events for an assigned section.
• Performs a variety of duties in planning, evaluating, supervising, and implementing the operations, services and Community Services activities and programs. Such as the Monthly Food Bank Services.
• Provides staff support and may lead as Staff Liaison to Youth Advisory Council. • Plans, directs, and supervises the work of staff engaged in the development, implementation, and delivery of Community Services programs; assigns work; supervises, trains, disciplines, and evaluates the work of assigned staff.
• Plans, organizes, and coordinates a wide variety of community service programs at a park, and/or other City facility, including meeting with public groups and community leaders to explain and promote programs; schedules activities and programs; coordinates programs with those of other departments and agencies.
• Designs and administers a marketing program to increase community knowledge of available programs and increase program participation.
• Coordinates and monitors requests for facility rentals, equipment and materials; makes recommendations on the purchase or repair of same; oversees and monitors accurate records of facility rentals and equipment and inventory files and records. • Develops and administers program budget; monitors expenditures to ensure compliance with budget; identifies and resolves budget variances.
• Monitors program activities to ensure they are running smoothly; receives and responds to questions and complaints.
• Monitors program effectiveness in terms of cost, participation levels and how well it meets the needs of the community; recommends program modification or termination. • Prepares a variety of documents such as operating, activity and statistical reports, promotional materials, and agenda items; presents materials to interested groups. • Coordinates program activities with neighborhood groups, schools, businesses, law enforcement agencies, volunteers, and other community groups; provides necessary coordination of services.
• Attends and represents the City and the department at conferences, community meetings, and inter-agency/community collaborative efforts to enhance services provided to the community.
• Performs administrative duties including, but not limited to, handling the mail, approving purchase requisitions and invoices, and ordering materials, equipment, and supplies. • Ensures compliance with relevant health, safety and licensing laws and guidelines; ensures all records are maintained in accordance with state and local regulatory agencies. • Performs related duties as assigned.
In performing the duties described above, the incumbent is expected to:
• Provide outstanding and friendly customer service.
• Create and maintain a respectful and collaborative working environment. • Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
• Demonstrates care for the organization, customers, and coworkers. • Performs work of the highest quality possible.
• Practice and encourage initiative and innovation to improve the workplace.
MINIMUM QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
• Operations, services, and activities of a comprehensive municipal community services program.
• Operational characteristics of equipment and materials used in a wide variety of Community Services programs.
• Principles and practices of supervision, training, discipline, and performance evaluation. • Principles, practices, methods, techniques, and service delivery needs for Community Services programs.
• Principles and practices of budget development and administration. • Community Services program development methods and practices. • Principles and practices of marketing program development • Principles and practices of managing Community Services programs for parks, City facilities etc.
• Principles and practices of program administration.
• Community demographics.
• Community resources available to supplement program activities. • Community Services cultural, age-specific, and social needs of the community. • Safety principles and practices, including first aid and health/hygiene. • Principles of complex record keeping.
• Modern office practices, methods and computer equipment including any specialized applications.
• Methods and techniques of providing quality customer service to City staff and members of the public.
• English usage, grammar, spelling, vocabulary, and punctuation. • Applicable Federal, State, and local laws, regulations, codes, and guidelines related to program operations and services.
Ability to:
• Respond to medical emergencies and injuries in a calm and effective manner, including providing basic first aid and/or adult and child cardiopulmonary resuscitation. • Prepare and monitor budget.
• Maintain and update a variety of files and records.
• Organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized applications
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Enter and retrieve data from a computer with sufficient speed and accuracy. • Communicate clearly and effectively, both verbally and in writing. • Understand and follow oral and/or written policies, procedures, and instructions. • Establish and maintain effective working relationships with those contacted in the course of work.
Additional Qualifications:
Any Depending on assignment, some of the following knowledge and abilities may also be required:
• Knowledge of principles of human development, child and adolescent development, geriatric psychology, parenting, and/or family dynamics; knowledge of principles and practices of case work; knowledge of pedagogy, including lessons and curriculum planning for early childhood; knowledge of recreational activities, games, sports, arts
and crafts, or other specialized programs for youth or seniors; knowledge of community resources available for program participants; knowledge of federal, state, and local laws, codes, and regulations pertaining to area of assignment; ability to maintain confidentiality and objectivity; ability to write effective grant proposals.
Education and/or Experience:
Any combination of equivalent education, training and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Equivalent to a Bachelor’s Degree in social work, psychology, education, public administration, recreation administration, or a field related to the area of assignment from an accredited university or college or a related field and/or a minimum of five years of increasingly responsible community services program development and implementation experience, plus two (2) years of administrative and supervisory responsibility.
Licensing/Certification Requirements: (positions in this class typically require) • Possession of, or ability to obtain, a valid California driver’s license. • Possession of, or ability to obtain, Standard First Aid Certificate issued by the American Red Cross within one year of appointment.
• Possession of, or ability to obtain CPR Certification within one year of appointment.
PHYSICAL AND MENTAL REQUIREMENTS
Mobility – frequent standing or sitting for extended periods; frequent walking; occasional driving may be required depending upon assignment; occasional pushing/pulling; occasional bending, kneeling, squatting, and crawling. Lifting – occasional lifting up to 25 pounds. Vision – constant use of good overall vision for reading/close-up work; frequent use of color perception and eye/hand coordination; occasional use of depth perception and peripheral vision. Dexterity – frequent repetitive motion from writing and using a computer keyboard; frequent grasping, holding, and reaching. Hearing/Talking - frequent hearing/talking to others on the telephone and in person; occasional hearing of faint sounds. Emotional/Psychological – frequent decision making and concentration; frequent public contact; occasional working alone.
Working Conditions:
Work is typically performed in an indoor office environment, but occasionally requires travel to other locations. Work environments may occasionally be noisy. Occasional evening, holiday and/or weekend work may be required.
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 14.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: AHMAD ANSARI, CONTRACT CITY ENGINEER
SUBJECT: RESOLUTION OF THE CITY COUNCIL AUTHORIZING STAFF TO UNDERTAKE
PROCEEDINGS TO BECOME A MEMBER CITY OF THE LOS ANGELES COUNTY
CONSOLIDATED SEWER MAINTENANCE DISTRICT, SETTING A TIME AND PLACE
FOR A PUBLIC HEARING IN CONNECTION WITH A PROPOSED ANNUAL SEWER SERVICE CHARGE COMMENCING FISCAL YEAR 2023-24, AND APPROVING PROPOSITION 218 PROCEDURES IN CONNECTION THEREWITH
RECOMMENDATION:
It is recommended that City Council received and file the presentation; adopt the Resolution authorizing staff to undertake proceedings to become a Member City of the Los Angeles County Consolidated Sewer Maintenance District, setting a time and place for a Public Hearing in connection with a proposed Annual Sewer Service Charge commencing Fiscal Year 2023-24, and approving Proposition 218 procedures in connection therewith.
BACKGROUND:
The sewer system servicing the City is comprised of 24 miles of pipeline and 450 manholes with construction records dating back to the 1920s. The City’s sewer system is rapidly aging and in need of remediation to maintain a healthy water cycle and to protect public health.
The California State Water Resources Control Board (“State Board”) previously adopted Board Order No. 2006-0003-DWQ in 2006 and its amendment, Board Order No. WQ 2013-0058-EXEC in 2013, which established a sewer system monitoring and reporting program for cities throughout the state of California. The City has reported many sanitary sewer overflows since implementation of the State Board’s monitoring and reporting program and, as a result, has received several notice of violations. Subsequent violations by the City will result in substantial penalties and fees.
Due to limited available funding, City Council adopted Ordinance No. 18-05 on June 13, 2018, establishing sewer charges to pay for the operation and maintenance of the City’s sewer system, including capital replacement costs. Maywood Municipal Code (MMC) Chapter 14 of Title 6 and California Health and Safety Code, Article 4 of Chapter 6 of Part 3 of Division 5, Section 5470, affirms that City Council is authorized to levy an annual sewer service charge and to have such charge collected on the secured County property tax roll.
The City has levied annual sewer service charges collected on the secured County property tax roll since Fiscal Year 2018-19.
The City met with the County Public Works department (“County Public Works”) in early 2021 regarding a partnership to complete cost-effective repairs to the City’s sewer pipelines at highly critical locations. City staff
has been in continuous communication with State Board staff to report on the City's actions for ensuring consistent maintenance and repair of the City's sewer system. State Board staff have been satisfied thus far with the City’s progress on sewer improvements due in large part to the partnership with County Public Works.
Therefore, City staff has approached County Public Works to discuss the framework for County Public Works to permanently assume on-going maintenance and operations of the City’s sewer system.
The City has conducted a comprehensive evaluation of the sewer system. A strategic plan to fund the necessary sewer improvements identified in that evaluation, in order to eventually bring the City’s sewer system up to acceptable County Public Works standards, is a condition of becoming a Member City of the CSMD. Consequently, the attached Fiscal Year 2023-24 Sewer Charge Report and Procedures to Annex into CSMD (“Report”) describes the City’s strategic plan to fund necessary sewer improvements and other steps of the process to become a Member City of CSMD.
DISCUSSION:
County Public Works has approved the City’s strategic plan to fund necessary sewer improvements. To formally annex into CSMD and become one of its Member Cities, County Public Works requires the City to replace its current sewer service charge methodology based on number and size of water meters assigned to each respective parcel with the current CSMD sewer service charge methodology based on land use type per Table A in Section 20.40.100 of the Los Angeles County Code. The attached Report describes the CSMD sewer charge methodology and rates.
The City will need to undertake Proposition 218 proceedings as outlined in Part V and Appendix B of the attached Report (Attachment 2) to adopt the CSMD Sewer Charge methodology and rates for Fiscal Year 2023-24. Assuming there is no majority protest from property owners, the City will administer the levy of its sewer service charges for Fiscal Year 2023-24 under the CSMD Sewer Charge methodology and will be formally annexed into CSMD as a Member City by the end of calendar year 2023 through adoption of a Resolution by the County Board of Supervisors. Once formally annexed into CSMD as a Member City, County Public Works will manage the administration and levy of the CSMD Sewer Service Charges in the City of Maywood commencing with Fiscal Year 2024-25.
City staff is recommending utilizing the services of Francisco and Associates (F&A) to assist with the required Proposition 218 proceedings. The timeline for Proposition 218 proceedings includes the following:
April 26, 2023 – City Council authorizes City Staff to undertake proceedings for City to become a CSMD Member City and adopts Resolution setting time and place for a public hearing and approving Proposition 218 procedures in connection therewith.
May 2023 – City staff coordinates with F&A to prepare written report containing a list of all parcels to which the proposed sewer service charge is to be applied and mail required notice of public hearing to all property owners a minimum of 45 days prior to the Public Hearing.
June 2023 – City to publish notice of public hearing for two successive weeks in a local newspaper, with the first publication at least fourteen (14) days prior to the date of the public hearing, and with at least five (5) days intervening between the first and second publications.
June 28, 2023 – City Council to hold public hearing, determine if there is a majority protest, consider first reading of Ordinance imposing proposed sewer service charge, and adopt Resolution authorizing levy of the proposed sewer charge for Fiscal Year 2023-24 and providing for collection on the County property tax roll.
July 6, 2023 – Second reading of Ordinance.
August 10, 2023 – Deadline for City to submit the sewer service charges to the Los Angeles County AuditorController’s office for placement on the Fiscal Year 2023-24 property tax roll.
LEGAL REVIEW:
This item has been reviewed by the City Attorney.
FISCAL IMPACT:
The City’s current sewer service charge under Ordinance No. 18-05 has generated approximately $300,000 in annual revenue since Fiscal Year 2018-19. If approved, the proposed sewer service charge under the current CSMD methodology would generate approximately $415,000 in annual revenue, beginning in Fiscal Year 2023-24. The increase in revenue will be due to an increased rate on commercial and multi-family units.
Please refer to the attached Report for a description of the CSMD sewer charge methodology and rates.
If City Council does not approve replacing the City’s current sewer service charge with the proposed sewer service charge under the CSMD methodology, the City will not be eligible to become a CSMD Member City.
The City is currently utilizing County Public Works to maintain the city's sewer system. The sewer levy is necessary to pay for annual maintenance, unforeseen maintenance, and state-mandated reports. If the City does not routinely maintain its sewers, it will fall into non-compliance, risk fines from the State Water Board, and become a health and safety concern for the community.
ATTACHMENT(S)
1. Maywood FY 2023-24 Sewer Rate Report (04-21-2023)
AGENDA ITEM No.
14. RESOLUTION NO. 6298
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MAYWOOD AUTHORIZING CITY STAFF TO UNDERTAKE
PROCEEDINGS TO BECOME A MEMBER CITY OF THE
LOS ANGELES COUNTY CONSOLIDATED SEWER
MAINTENANCE DISTRICT, SETTING A TIME AND
PLACE FOR A PUBLIC HEARING IN CONNECTION
WITH A PROPOSED ANNUAL SEWER SERVICE
CHARGE COMMENCING FISCAL YEAR 2023-24,
AND APPROVING PROPOSITION 218 PROCEDURES IN
CONNECTION THEREWITH
WHEREAS, On June 13, 2018, the City Council of the City of Maywood (“City Council”) adopted Ordinance No. 18-05 establishing sewer service charges to pay for the operation and maintenance of the City of Maywood’s (“City”) sewer system, including capital replacement costs; and
WHEREAS, Maywood Municipal Code (“MMC”) Chapter 14 of Title 6 and California Health and Safety Code, Article 4 of Chapter 6 of Part 3 of Division 5, Section 5470, affirms the City Council is authorized to levy an annual sewer service charge and to have such charge collected on the Los Angeles County (“County”) secured property tax roll; and WHEREAS, the City has levied annual sewer service charges, collected on the County property tax rolls, since Fiscal Year 2018-19; and
WHEREAS, County Public Works levies an annual sewer service charge on the County secured property tax roll through its Consolidated Sewer Maintenance District (“CSMD”) in accordance with Title 20, Divisions 2 and 3 of the County Code and California Health and Safety Code Sections 5471 and 5473; and WHEREAS, CSMD provides funding to maintain and operate sewer systems in the unincorporated areas of the County and its 37 Member Cities in accordance with the CSMD Sewer System Management Plan adopted by the County Board of Supervisors on November 18, 2018; and
WHEREAS, the City desires to become a CSMD Member City as this would be the most cost-effective alternative for the City to adequately operate and maintain its sewer system and protect public health; and WHEREAS, the City is required to replace its current sewer service charge adopted under Ordinance No. 18-05 with the current CSMD sewer service charge methodology and rates as the first step to becoming a CSMD Member City; and WHEREAS, in order to adopt the current CSMD sewer service charge methodology and rates, the City will need to undertake certain proceedings pursuant to Proposition 218; and WHEREAS, the City desires to adopt procedures for the purpose of conducting a public hearing required by Article XIII D of the California Constitution for consideration of the proposed sewer service charge;
NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF MAYWOOD DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Manager is hereby authorized to undertake all necessary actions and proceedings to annex the City of Maywood into the Los Angeles County Consolidated Sewer Maintenance District and thereby becoming a CSMD Member City.
SECTION 2. In accordance with Article XIII D of the California Constitution and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750, et seq.) the City Council hereby approves the “Proposition 218 Procedures” as set forth in Appendix B of the Fiscal Year 2023-24 Sewer Charge Report & Procedures to Annex into Consolidated Sewer Maintenance District (“Report”), which said report is on file in the office of the City Clerk and is incorporated herein by this reference as if set forth in full.
SECTION 3. Notice Is Hereby Given that the City Council designates Wednesday, June 28, 2023, at the hour of 6:00 P.M., in the Council Chambers located at 4319 E Slauson Avenue, Maywood, California, as the time and place for a Public Hearing on the imposition of the proposed Sewer Service Charge commencing with Fiscal Year 2023-24.
SECTION 4. The City Clerk is hereby authorized and directed to give notice of the above-described public hearing in accordance with law and Appendix B of the Report and with such changes and additions as may be deemed necessary or useful by the City Manager.
SECTION 5. This Resolution shall become effective immediately upon its adoption.
SECTION 6. The City Clerk is directed to certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED THIS 26th day of April, 2023. _______________________
Frank Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Andrea Aguilar, City Clerk Roxanne Diaz, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF MAYWOOD )
I, Andrea Aguilar , City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6298 was duly passed and adopted by the City Council of the City of Maywood, at a regular meeting of the City Council held on the 26th day of April, 2023 by the following roll call vote, to wit:
AYES:
NAYES:
ABSENT:
ABSTAINED:
_________________________
Andrea Aguilar, City Clerk
Fiscal Year 2023-24
Sewer Charge Report &
Procedures to Annex into
Consolidated Sewer Maintenance District
April 26, 2023
City of Maywood
FY 2023-24 Sewer Charge Report TABLE OF CONTENTS
i
Page No.
City Directory ............................................................................................................... 1 PART I – Background and Introduction ....................................................................... 2 PART II – Overview of County Consolidated Sewer Maintenance District .................. 4 PART III – Overview of City Sewer Capital Improvement Projects .............................. 6 PART IV – Summary of Findings and Recommendations ........................................... 9 PART V – Proposition 218 and CSMD Annexation Timeline ..................................... 10
APPENDICES
APPENDIX A – Table A in Section 20.40.100 of the Los Angeles County Code APPENDIX B – Proposition 218 Procedures
City of Maywood
FY 2023-24 Sewer Charge Report CITY DIRECTORY
1 CITY OF MAYWOOD
FY 2023-24 SEWER CHARGE REPORT
CITY DIRECTORY
FRANK GARCIA
Mayor
MAYRA AGUILUZ EDDIE DE LA RIVA
Mayor Pro Tem Councilmember
JESSICA TORRES HEBER MARQUEZ
Councilmember Councilmember
JENNIFER VASQUEZ
City Manager
ROXANNE DIAZ ANDREA AGUILAR
City Attorney City Clerk
ANTHONY RAINEY STEVE FOWLER
Finance Director Director of Building and Planning
AHMAD ANSARI
City Engineer
City of Maywood
FY 2023-24 Sewer Charge Report PART I
2 PART I
BACKGROUND AND INTRODUCTION
The sewer system servicing the City of Maywood (“City”) is comprised of 24 miles of pipeline and 450 manholes with construction records dating back to the 1920s. The City’s sewer system is rapidly aging and in need of remediation to maintain a healthy water cycle and to protect public health.
The California State Water Resources Control Board (“State Board”) previously adopted Board Order No. 2006-0003-DWQ in 2006 and its amendment, Board Order No. WQ 2013-0058-EXEC in 2013, which established a sewer system monitoring and reporting program for cities throughout the state of California. The City has reported many sanitary sewer overflows since implementation of the State Board’s monitoring and reporting program and, as a result, has received several notice of violations. An inspection of the City’s sewer system performed by the State Board and the Los Angeles Regional Water Quality Control Board (“LA County Board”) on February 9, 2017 found the City to be deficient in many areas pertaining to sewer maintenance and operations. On March 18, 2018, the LA County Board adopted Resolution No. R18-001, authorizing referral of the violations to the California Attorney General for judicial enforcement under California Water Code Sections 13350, 13385, 13386, and appropriate injunctive relief against the City for alleged violations of Board Order No. 2006-0003-DWQ. Subsequent violations by the City will result in substantial penalties and fees.
On August 9, 2017, Maywood City Council approved the City’s Sanitary Sewer Management Plan (SSMP) to outline and implement best management practices related to the operations and maintenance of the City’s sewer system. Following approval of the SSMP, City staff awarded a contract to National Plant Services on February 14, 2018 to perform routine maintenance of the City’s sewer system and respond to sewer emergencies. The City also began implementing many components included in the SSMP such as establishing a Fats, Oils, and Grease (FOG) program to control pollution into the Los Angeles River by preventing discharge of fats, oils, and grease into the City’s sewer system. On June 13, 2018, the City adopted an Ordinance to incorporate the FOG program into the City’s municipal code and mailed notices and guidelines related to the program to property owners in the City.
On June 13, 2018, the City also adopted City Ordinance No. 18-05 establishing a Citywide Sewer Service Charge (“Sewer Charge”) that is collected annually from property owners through the County of Los Angeles (“County”) secured property tax roll. The Sewer Charge generates approximately $300,000 in annual revenue to fund ongoing maintenance and operations of the City’s sewer system. The City has levied the Sewer Charge on each parcel of real property connected to the City's sewer system since Fiscal Year 2018-19 through current Fiscal Year 2022-23. The Sewer Charge for each parcel is based on the number and size of the water meter(s) servicing the parcel, except all singlefamily residential homes are assigned the same Sewer Charge corresponding to one 5/8” or 3/4” water meter. The total Sewer Charge for each multi-family and non-residential parcel is calculated as the sum of the Sewer Charges for each water meter attributed to
City of Maywood
FY 2023-24 Sewer Charge Report PART I
3 the respective parcel. A summary table of Sewer Charge rates corresponding to each water meter size pursuant to City Ordinance No. 18-05 is below. These Sewer Charge rates have been applied since Fiscal Year 2018-19 and have not been increased since the Sewer Charge was established.
Water Meter
Size
Annual
Sewer Charge
5/8 or 3/4 inch $60.00
1 inch $104.11
1-1/4 inch $162.69
1-1/2 inch $262.70
2 inch $445.97
3 inch $735.02
4 inch $939.29
The City met with the Los Angeles County Public Works department (“County Public Works”) in early 2021 regarding a partnership to complete cost-effective repairs to the City’s sewer pipelines at highly critical locations. Soon after, the County Public Works’ contractor was authorized to complete several sewer pipeline point repairs in the City under an existing General Services Agreement (GSA) with the County. The existing GSA covers a multitude of public services provided by the County including, but not limited to, animal control, direct assessment collection, and an assortment of public works services.
City staff has been in continuous communication with the State Board staff to report on the City's actions for ensuring consistent maintenance and repair of the City's sewer system. State Board staff have been satisfied thus far with the City’s progress on sewer improvements due in large part to the partnership with County Public Works. Therefore, City staff approached County Public Works to discuss the framework for County Public Works to permanently assume on-going maintenance and operations of the City’s sewer system. Upon conducting a comprehensive evaluation of the City’s sewer system, County Public Works has agreed to assume on-going maintenance and operations of the sewer system if the City develops a strategic plan to fund necessary improvements that will bring the City’s sewer system up to acceptable County Public Works standards. Also, the City must begin the required steps to become a “Member City” of the County Public Works’ Consolidated Sewer Maintenance District. City staff was in agreement with these terms and terminated the City’s agreement with National Plant Services. County Public Works commenced routine maintenance of the City’s sewer system in the fall of 2021 under the existing GSA.
Presenting a strategic plan to fund necessary City sewer improvements and beginning the process to become a Member City of the County Public Works’ Consolidated Sewer Maintenance District is the purpose of this report.
City of Maywood
FY 2023-24 Sewer Charge Report PART II
4 PART II
OVERVIEW OF COUNTY CONSOLIDATED SEWER MAINTENANCE DISTRICT County Public Works levies an annual sewer service charge on the County secured property tax roll through its Consolidated Sewer Maintenance District (CSMD). CSMD provides funding to maintain and operate sewer systems in the unincorporated areas of the County and its 37 Member Cities in accordance with the CSMD Sewer System Management Plan adopted by the County Board of Supervisors on November 18, 2018 (“CSMD SSMP”). CSMD encompasses more than 500,000 parcels with a population of over 2.5 million people. The sewer infrastructure maintained by CSMD consists of more than 4,600 miles of sewer pipelines, 104,000 manholes, 89 pump stations, and 4 water treatment plants. CSMD is not a Special District and does not own any sewer infrastructure. The sewer infrastructure maintained through CSMD is either owned by the County or each respective Member City. The services provided by County Public Works through CSMD are summarized below.
PREVENTATIVE MAINTENANCE
Sewer manhole inspections
Sewer pipeline cleanings
Sewer saddle installations
Operation, maintenance, and inspection of pump stations Service requests regarding sewer odors, noisy manholes, insects, etc. Closed-Circuit Television Video (CCTV) inspections
Compliance with regulatory requirements
24-HOUR EMERGENCY RESPONSE AND SERVICE REQUEST
Sanitary sewer stoppages or backups
Pump station malfunctions
Sanitary sewer overflows
Service requests regarding sewer odors, noisy manholes, insects, etc.
ACCUMULATIVE CAPITAL OUTLAY AND CONDITION ASSESSMENT
Plan review for maintenance needs
CCTV Condition Assessment Program
Private Contract (PC)/New sewer acceptance review
Sewer line and pump station repair/rehabilitation/replacement GIS mapping
Current CSMD Sewer Charge
CSMD sewer service charges (“CSMD Sewer Charges”) are currently levied annually on the County secured property tax rolls in accordance with Title 20, Divisions 2 and 3 of the Los Angeles County Code and California Health and Safety Code Sections 5471 and 5473. CSMD Sewer Charges are levied based on the land use assigned to each parcel of property by the County Assessor and included in the closed County property tax roll that is made available to the public in July of each year. Annually, “Sewage
City of Maywood
FY 2023-24 Sewer Charge Report PART II
5 Units” are assigned to each residential, commercial, industrial, and institutional land use type based on the proportional cost of service attributable to each respective land use type in accordance with Section 6, Article XIIID of Proposition 218. A single-family home is assigned one Sewage Unit, and all other land use classifications are assigned Sewage Units based on Table A in Section 20.40.100 of the Los Angeles County Code and included as Appendix A in this report.
The CSMD Sewer Charge is comprised of two components: The “Base Component” is levied to provide funding for services corresponding to preventative maintenance, emergency responses, and service requests as described above. The rate for the Base Component is currently $41.50 per Sewage Unit. The Accumulative Capital Outlay Component (ACO Component) is levied to provide funding for services corresponding to Accumulative Capital Outlay and Condition Assessments as described above. The rate for the ACO Component is currently $9.00 per Sewage Unit. Therefore, the total CSMD Sewer Charge is currently $50.50 per Sewage Unit. The CSMD Sewer Charge has not been increased since Fiscal Year 2014-15 and County Public Works staff is intending to conduct Proposition 218 proceedings for Fiscal Year 2024-25 to implement an increase to generate sufficient revenue to continue providing all the services described above.
County Public Works staff is currently anticipating the rates for the Base Component and ACO Component of the CSMD Sewer Charge will need to be increased to $47.50 and $15.00 per Sewage Unit respectively for a total CSMD Sewer Charge of $62.50 per Sewage Unit commencing with Fiscal Year 2024-25.
Adoption of CSMD Sewer Charge Methodology in City of Maywood To formally annex the City into the CSMD and become one of its Member Cities, County Public Works requires the City to replace its current Sewer Charge methodology based on number and size of water meters assigned to each respective parcel with the CSMD Sewer Charge methodology based on Sewage Units assigned to each land use type per Table A in Section 20.40.100 of the Los Angeles County Code, and included as Appendix A in this report. Also, the rate per Sewage Unit shall be equal to the current CSMD Sewer Charge rate of $50.50 for Fiscal Year 2023-24. The City will generate approximately $415,000 in total revenue for Fiscal Year 2023-24 under the new CSMD Sewer Charge methodology to provide funding for preventative maintenance, emergency response and service requests, and accumulative capital outlay and condition assessments as described above in Part II of this report.
The City will need to undertake Proposition 218 proceedings as outlined in Part V and Appendix B of this report to adopt the CSMD Sewer Charge methodology for Fiscal Year 2023-24. Assuming there is no majority protest from property owners, the City will administer the levy of its Sewer Charges for Fiscal Year 2023-24 under the CSMD Sewer Charge methodology and will be formally annexed into CSMD as a Member City by the end of calendar year 2023 through adoption of a Resolution by the County Board of Supervisors. Once formally annexed into CSMD as a Member City, County Public Works will manage the administration and levy of the CSMD Sewer Service Charges in the City of Maywood commencing with Fiscal Year 2024-25.
City of Maywood
FY 2023-24 Sewer Charge Report PART III
6 PART III
OVERVIEW OF CITY SEWER CAPITAL IMPROVEMENT PROJECTS
City Hydraulic Analysis
To comply with the requirements of the SSMP, the City hired Psomas Engineering in 2018 to perform a hydraulic analysis. The hydraulic analysis was completed in May of 2020 and identified the need for the Capital Improvement Projects (“Sewer CIPs”) summarized in Table 1 below to replace deficient sewer pipelines. The City’s Contract Engineer is recommending these Sewer CIPs be completed in the next 5 years to avoid further violations of State Board Order No. 2006-0003-DWQ.
Table 1 – Summary of Sewer CIPs per City Hydraulic Analysis
* CIP Nos. and descriptions are from Table 4 of the Psomas Engineering Technical Memo dated May 18, 2020. **Cost estimates include design, construction management, and project management in 2023 dollars.
County Public Works Evaluation of City Sewer System
As one of the initial steps to determine if the City is eligible to formally become a CSMD Member City, County Public Works staff coordinated with City staff to conduct their own comprehensive evaluation of the City’s sewer system. County Public Works identified necessary Sewer CIPs and categorized them into three tiers of priority:
Tier I – Sewer CIPs that should be addressed in the next 5 years Tier II – Sewer CIPs that should be addressed in 5 - 10 years Tier III – Sewer Infrastructure is currently in acceptable condition but should be reevaluated in the next 5 years.
A summary table of the Sewer CIPs identified by County Public Works and the corresponding cost estimates are shown on Table 2 of this report.
Location
Description
Sewer CIP *
Description
Cost**
Estimate
52nd Street (Fishburn to Cudahy) CIP # 1 - Replace 1,340 linear feet of existing 8" pipeline segments with new 10" pipeline. $979,100
53rd Street (West of Cudahy) CIP # 2 - Replace 359 linear feet of existing 8" pipeline segments with new 10" pipeline. $262,300
56th Street (Pine to Atlantic) CIP # 3 - Replace 675 linear feet of existing 8" pipeline segments with new 10" pipeline. $493,200
Alamo Avenue (52nd Place to South of Slauson)
CIP # 4 - Replace 211 linear feet of existing 10" pipeline segments with new 12" pipeline and replace 32 linear
feet of existing 15" pipeline with new 15" pipeline.
$177,600
Alamo Avenue (61st to Randolph) CIP # 5 - Replace 686 linear feet of existing 15" pipeline segments with new 18" pipeline. $501,300
Maywood Park (57th to Slauson) CIP # 6 - Install 475 linear feet of new 8" pipeline. $347,100 East 52nd Place (Woodlawn to Alamo) CIP # 7 - Replace 707 linear feet of existing 10" pipeline segments with new 12" pipeline. $516,600
Total Sewer CIPs per City Hydraulic Analysis: $3,277,200
City of Maywood
FY 2023-24 Sewer Charge Report PART III
7 Table 2 – Summary of Sewer CIPs per County Public Works
*Cost estimates include design, construction management, and project management in 2023 dollars.
A summary and prioritization for the Sewer CIPs identified in the City Hydraulic Analysis and County Public Works evaluation is shown in Table 3 below.
Table 3 – Summary of Prioritization for Sewer CIPs
*Cost estimates include design, construction management, and project management in 2023 dollars. The City is anticipating the total actual cost for the Sewer CIPs in Table 3 will exceed $10 million due to inflationary cost increases.
Strategic Plan for Funding of City Sewer CIPs
Obtaining approval from County Public Works staff on a strategic plan to fund the necessary City Sewer CIPs described above is required for the City to be eligible to formally annex into CSMD as a Member City.
The Sewer CIPs per the City Hydraulic Analysis and the Tier 1 Sewer CIPs per the County Public Works evaluation have been identified as the priority improvements that need to be addressed in the next 5 years. A total of $3,513,600 is estimated to be needed to complete these Sewer CIPs.
City staff has secured $1,000,000 in funding through a federal Community Grant awarded by the U.S. Environmental Protection Agency. This Community Grant will be used immediately to fund Sewer CIP #1 per the City Hydraulic Analysis. City staff is actively County Tier
Designation
Sewer CIP
Description
Sewer CIP
Quantity
Cost*
Estimate
1 8" Diameter Cast in Place Pipe Lining 409 linear feet $23,900 1 10" Diameter Cast in Place Pipe Lining 576 linear feet $37,000 1 Main Sewer Pipeline Point Repairs 3 locations $175,500 Tier 1 Subtotal: $236,400
2 8" Diameter Cast in Place Pipe Lining 25,253 linear feet $1,473,100 2 10" Diameter Cast in Place Pipe Lining 3,655 linear feet $234,600 2 Main and Lateral Sewer Pipeline Point Repairs 18 locations $1,053,000 Tier 2 Subtotal: $2,760,700
3 8" Diameter Cast in Place Pipe Lining 22,222 linear feet $1,296,300 3 10" Diameter Cast in Place Pipe Lining 1,213 linear feet $77,900 3 15" Diameter Cast in Place Pipe Lining 330 linear feet $23,300 3 Main and Lateral Sewer Pipeline Point Repairs 3 locations $175,500 Tier 3 Subtotal: $1,573,000
Total Sewer CIPs per County Public Works: $4,570,100
Recommended
Prioritization
Sewer CIP
Description
Cost*
Estimate
Next 5 years Sewer CIPs in Table 1 plus Tier 1 Sewer CIPs in Table 2 $3,513,600 5 to 10 years Tier 2 Sewer CIPs in Table 2 $2,760,700
10 years or more Tier 3 Sewer CIPs in Table 2 $1,573,000 Total Sewer CIPs per Table 1 and Table 2: $7,847,300
City of Maywood
FY 2023-24 Sewer Charge Report PART III
8 working to secure additional funding of up to $10 million through the Water Resources Development Act (WRDA), which authorizes much-needed investments in projects and programs of the U.S. Army Corps of Engineers across the country. However, obtaining additional funding through WRDA is not guaranteed and even if awarded may take years to receive and require the City contribute a matching amount. In the interim, the City will fund immediate Sewer CIP needs from its General Fund and continue to seek additional funding through grant programs that become available. If additional funding is not secured in the next 5 years, the City will reevaluate the need and level of funding required to complete the remaining Sewer CIPs.
The City has received approval from County Public Works staff on this strategic plan to fund the necessary City Sewer CIPs described above and is eligible for formal annexation into CSMD as a Member City.
City of Maywood
FY 2023-24 Sewer Charge Report PART IV
9 PART IV
SUMMARY OF FINDINGS AND RECOMMENDATIONS
Becoming a CSMD Member City is the most cost-effective alternative for the City to adequately operate and maintain its sewer system and protect public health. The City will first need to replace its current Sewer Charge methodology based on number and size of water meters attributed to each parcel with the CSMD Sewer Charge methodology based on land use and assigned Sewage Units per Table A in Section 20.40.100 of the Los Angeles County Code.
The City has received approval from County Public Works staff on the strategic plan to fund the necessary City Sewer CIPs described in Part III of this report and is eligible for formal annexation into CSMD as a Member City.
All single-family homes and condominiums pay $60 per year under the City’s current Sewer Charge methodology. Single-family homes and condominiums will pay a total of $50.50 for Fiscal Year 2023-24 under the current CSMD Sewer Charge. Singlefamily homes and condominiums comprise approximately 46% of the City’s parcels. Duplexes, triplexes, and quadplexes pay approximately $84 per year on average under the City’s current Sewer Charge methodology based on the number and size of water meters assigned to each respective parcel. Duplexes, Triplexes, and Quadplexes will pay a total of approximately $133 on average for Fiscal Year 2023- 24 under the current CSMD Sewer Charge. Duplexes, triplexes, and quadplexes comprise approximately 33% of the City’s parcels.
The change in the amount apartment complexes and non-residential parcels will pay as a result of adopting the CSMD Sewer Charge methodology and current rates varies significantly based on the number and size of water meters assigned to each respective parcel under the City’s current Sewer Charge methodology. As the next step to formally become a CSMD Member City, City staff is recommending City Council authorize Proposition 218 proceedings in accordance with Appendix B of this report to implement the current CSMD Sewer Charge methodology and rates for Fiscal Year 2023-24.
City of Maywood
FY 2023-24 Sewer Charge Report PART V
10 PART V
PROPOSITION 218 AND CSMD ANNEXATION TIMELINE
County Public Works continues maintenance of the City’s sewer system under the General Services Agreement during FY 2022-23 and FY 2023-24. City staff presents recommendation to City Council on April 26, 2023 to authorize Proposition 218 proceedings for Fiscal Year 2023-24 in accordance with Appendix B of this report.
City will mail notices to property owners to provide information on the proposed CSMD Sewer Charge and also notifying them of a Public Hearing to be held on June 28, 2023. Notices will be mailed a minimum of 45 days prior to the scheduled Public Hearing as required by Proposition 218.
If 50% of property owners in the City do not file a written protest prior to the conclusion of the Public Hearing on June 28, 2023 in accordance with Appendix B of this report, City Council may approve the proposed CSMD Sewer Charge. City levies new CSMD Sewer Charge for FY 2023-24.
City Council adopts a Resolution assigning operations and maintenance of City’s sewer system to County Public Works/CSMD in the fall of 2023. LA County Board of Supervisors adopts a Resolution annexing the City into CSMD before the end of 2023.
County begins administering and levying the CSMD Sewer Charge in the City beginning FY 2024-25.
City of Maywood
FY 2023-24 Sewer Charge Report APPENDIX A
A-1
APPENDIX A
TABLE A IN SECTION 20.40.100 OF THE
LOS ANGELES COUNTY CODE
3/21/22, 2:33 PM § 20.40.100. Table A—Sewage units for designated land uses., Chapter 20.40. CONSOLIDATED SEWER MAINTENANCE DIST… lacounty-ca.elaws.us/code/coor_title20_div3_ch20.40_sec20.40.100 1/7 Sign In Sign Up
§ 20.40.100. Table A—Sewage units for designated land uses.
Latest version.
eLaws | eCases | California Laws | California Code of Regulations | Illinois Courts | Counties & Cities of California | Code of Federal Regulations | United States Code | Los Angeles County
Code of Ordinances
Title 20. UTILITIES
Division 3. SEWER MAINTENANCE DISTRICTS*
Chapter 20.40. CONSOLIDATED SEWER MAINTENANCE DISTRICT
Table A
Number of Sewage Units for Current Land Use
Land Use Number of Sewage Units
Residential
Vacant
residential
property
0.5 Single
residential unit
1 Double,
duplex, or two
units
2 Three units
(any
combination)
3 Four units
(any
combination)
4 Five or more
apartments
4 stories or
less, per
individual
residential unit
1 5 stories or
more, per
individual
residential unit
1 Modular
homes, per
individual
residential unit
1 Mobile homes,
per residential
unit
1 Rooming
houses
3 Mobile home
parks, per
individual
residential unit
1 Commercial
3/21/22, 2:33 PM § 20.40.100. Table A—Sewage units for designated land uses., Chapter 20.40. CONSOLIDATED SEWER MAINTENANCE DIST… lacounty-ca.elaws.us/code/coor_title20_div3_ch20.40_sec20.40.100 2/7 Vacant
commercial
property
0.5 Stores 1
Store
combination
Store and
office
2 Store and
residential
2 Department
stores
5 Supermarkets
12,000 square
feet or more
5 6,000 through
11,999 square
feet
2 Small food
store
1 Shopping
centers
Neighborhood,
community
10 Regional 30
Office
buildings
5 Loft-type
building
3 Office and
residential
combination
2 Hotels and
motels
Hotels—Under
50 rooms
25 Hotels—50
rooms and
over
40 Motels—
Under 50 units
25 Motels—50
units and over
40 Motel/hotel
and
apartments
—Under 50
units
40 —50 units and
over
60 Professional
buildings
5 Medical/dental
buildings
5
3/21/22, 2:33 PM § 20.40.100. Table A—Sewage units for designated land uses., Chapter 20.40. CONSOLIDATED SEWER MAINTENANCE DIST… lacounty-ca.elaws.us/code/coor_title20_div3_ch20.40_sec20.40.100 3/7 Veterinary
hospitals,
clinics
3 Restaurants,
cocktail
lounges
Restaurants,
cocktail
lounges,
taverns
5 Fast food—
Walk-up
2 Fast food—
Auto-oriented
2 Wholesale
and
manufacturing
outlets
2 Banks,
savings and
loans
1 Service shops 2
Service
stations
Full-service 1
Self-service 1
Station with
car wash
5 Auto,
recreation,
construction
equipment
Sales and
Service
Auto service
center (no
gasoline)
1 Auto service
shops
1 Used car
sales
1 New car sales
and service
3 Car wash 5
Car wash—
Self-service
5 Recreation
equipment
sales and
service
1 Farm and
construction
equipment
sales and
service
2
3/21/22, 2:33 PM § 20.40.100. Table A—Sewage units for designated land uses., Chapter 20.40. CONSOLIDATED SEWER MAINTENANCE DIST… lacounty-ca.elaws.us/code/coor_title20_div3_ch20.40_sec20.40.100 4/7 Parking lots 0.5
Animal
kennels
2 Nurseries or
greenhouses
1 Miscellaneous
commercial
property
2 Industrial
Vacant
industrial
property
0.5 Light
manufacturing
5 Heavy
manufacturing
100
Warehousing,
distribution,
storage
2 Food
processing
plants
Meat and
poultry
(slaughtering
house)
5 Beverage 200
Other 200
Motion picture,
radio and
television
industries
Microwave
relay towers
1 Studios 5
Transmission
facilities
1 Lumber yards 1
Mineral
processing
Cement, rock
and gravel
plants
1 Petroleum
refineries,
chemical
plants
200
Other mineral
processing
1 Parking lots 0.5
Open storage
Trucking
companies,
terminals
5
3/21/22, 2:33 PM § 20.40.100. Table A—Sewage units for designated land uses., Chapter 20.40. CONSOLIDATED SEWER MAINTENANCE DIST… lacounty-ca.elaws.us/code/coor_title20_div3_ch20.40_sec20.40.100 5/7 Contractor
storage yards
1 Other open
storage
1 Miscellaneous
industrial
property
2 Agricultural
General uses 0.5
Dairies 30
Recreational
Theaters
Movie—Indoor 2
Movie—Drivein
2 Legitimate
theater
2 Bowling alleys 5
Clubs, lodge
halls, fraternal
organizations
2 Athletic and
amusement
facilities
Auditoriums,
stadiums,
amphitheaters
10 Amusement
facilities
10 Commercial
swimming
pools, schools
5 Gymnasiums,
health spas
2 Dance halls 2
Tennis courts,
clubs, pro
shops
2 Golf courses
Nonprofit 3
Three-par 3
Miniature 1
Other golf
courses
3 Race tracks 25
Horse stable
—Private
1 Camps 10
Skating rinks
Ice 2
Roller 2
Miscellaneous
recreational
property
2
3/21/22, 2:33 PM § 20.40.100. Table A—Sewage units for designated land uses., Chapter 20.40. CONSOLIDATED SEWER MAINTENANCE DIST… lacounty-ca.elaws.us/code/coor_title20_div3_ch20.40_sec20.40.100 6/7 Vacant
recreational
property
0.5 Institutional
Churches 2
Church
parking lot
0.5 Schools
(private)
5 Colleges,
universities
(private)
50 Hospitals 100
Convalescent
hospitals,
nursing homes
50 Homes for
aged and
others
10 Cemeteries,
mausoleums,
mortuaries
Cemeteries 1
Mortuaries,
funeral homes
1 Miscellaneous
institutional
property
5 Vacant
institutional
property
0.5 Miscellaneous
Undesignated 2
Vacant
undesignated
0.5 Utility;
commercial
and mutual;
pumping
plants; and
stateassessed
property
5 Mining 1
Petroleum and
gas
1 Pipelines,
canals
0.5 Rights-of-way 1
Dump sites 2
(Ord. 83-0098 § 6, 1983; Ord. 12161 §§ 6—19, 1980; Ord. 11927 §§ 10—12, 1979; Ord. 11751 Art. 6 Table A, 1978.)
3/21/22, 2:33 PM § 20.40.100. Table A—Sewage units for designated land uses., Chapter 20.40. CONSOLIDATED SEWER MAINTENANCE DIST… lacounty-ca.elaws.us/code/coor_title20_div3_ch20.40_sec20.40.100 7/7 Disclaimer | Terms of Use | Privacy Policy | Contact Us | Feedback Copyright © 2022 by eLaws. All rights reserved.
City of Maywood
FY 2023-24 Sewer Charge Report APPENDIX B
B-1
APPENDIX B
PROPOSITION 218 PROCEDURES
City of Maywood
FY 2023-24 Sewer Charge Report APPENDIX B
B-2
A. Written Report
1. The City shall cause to be prepared a written report (“Written Report”), which shall contain a list of all parcels to which the proposed Sewer Service Charge will apply (the “Identified Parcels”) and the amount of the proposed Sewer Service Charge for each Identified Parcel for Fiscal Year 2023-24.
2. The Written Report shall be placed on file in the office of the City Clerk at least forty-five (45) days prior to the date set for the public hearing on the proposed Sewer Service Charge and shall remain available for public inspection.
B. Notice of the Public Hearing on the Proposed Sewer Service Charge
1. Notice of the public hearing on the proposed Sewer Service Charge shall be sent, postage prepaid, by first class mail at least forty-five (45) days prior to the date set for the public hearing to the Record Owner of each Identified Parcel.
2. “Record Owner” means the owner of an Identified Parcel whose name and address appears on the last Los Angeles County equalized secured property tax assessment roll (the “Assessment Roll”), or in the case of any public entity, the State of California, or the United States, means the representative of that public entity at the address of that entity known to the City.
3. Notices shall be mailed to the Record Owners of the Identified Parcels, addressed to the names and addresses as they appear on the Assessment Roll, and, in the case of any public entity, the State of California, or the United States, addressed to the public entity at the address of that entity known to the City. In addition, notices shall be mailed to owners of the Identified Parcels, addressed to the names and addresses known to the City Clerk, if different than shown on the Assessment Roll.
4. Failure of any person to receive notice shall not invalidate the proceedings.
5. Notice of the filing of the Written Report and the public hearing shall be published once a week for two successive weeks in a local newspaper, with the first publication at least fourteen (14) days prior to the date of the public hearing, and with at least five (5) days intervening between the first and second publications.
C. Eligibility to File a Protest
1. The Assessment Roll shall be presumptive evidence of ownership of an Identified Parcel for protest purposes.
2. If the owner of any Identified Parcel is not shown on the Assessment Roll, such owner may file a protest for such parcel by filing with the City Clerk a proxy from
City of Maywood
FY 2023-24 Sewer Charge Report APPENDIX B
B-3
the Record Owner in a form satisfactory to the City Attorney or evidence of ownership satisfactory to the City Attorney. Any such proxy or evidence must be received by the City Clerk prior to the conclusion of the public hearing.
3. When an Identified Parcel is held by a partnership, as community property, in joint tenancy, or as a tenancy in common, any partner, spouse, joint tenant, or tenant in common, as the case may be, may file a protest for such parcel.
4. An executor, administrator, or guardian may file a protest for an Identified Parcel on behalf of the estate it represents. If such representative is shown on the Assessment Roll as paying taxes and assessments levied against the parcel, that fact shall establish the right of such representative to file the protest. If such representative is not shown on the Assessment Roll, the representative must file with the City Clerk written documentation satisfactory to the City Attorney establishing the legal representation. Any such documentation must be filed with the City Clerk prior to the conclusion of the public hearing.
5. When an Identified Parcel is held by a corporation or unincorporated association, a protest may be filed by any person authorized in writing by the board of directors or trustees or other managing body thereof to take such actions. The corporation or unincorporated association must file with the City Clerk written authorization satisfactory to the City Attorney. Any such written authorization must be filed with the City Clerk prior to the conclusion of the public hearing.
D. Submission of Written Protests
1. Written protests may be mailed (via U.S. mail) to the City Clerk at City Hall or delivered in person to the City Clerk at City Hall or at the public hearing.
2. No protests delivered via e-mail will be counted for purposes of determining whether a majority protest exists, but the City Council may, in its discretion, consider such protests in making determinations regarding the proposed Sewer Service Charge.
3. Each written protest must identify the property covered by the protest and be signed.
4. No protest received after the close of the public hearing shall be counted in determining the existence of a majority protest. The last pick up by the City Clerk of protests mailed or delivered to City Hall will occur at 4:30 p.m. on the date scheduled for the public hearing. To ensure that protests which are mailed or delivered to City Hall are received by the City Clerk prior to the close of the public hearing, such protests must be received by the City Clerk at City Hall prior to 4:30 p.m. on the date scheduled for the public hearing. The City Clerk shall endorse on each written protest the date it is filed with the City. The City Clerk shall identify any protests which are received after the close of the public hearing.
City of Maywood
FY 2023-24 Sewer Charge Report APPENDIX B
B-4
5. Written protests may be withdrawn in writing at any time before the conclusion of the public hearing by the person who submitted the written protest.
6. For purposes of determining whether a majority protest exists, only one protest for each Identified Parcel will be counted.
7. Prior to the commencement of the public hearing, all written protests submitted shall be kept secret and confidential.
8. After the City Council opens the public hearing, all written protests shall be considered public records.
E. Public Hearing and Determination of a Majority Protest
1. At the time, date and place fixed for the public hearing, the City Council shall:
i. Hear a staff presentation pertaining to the proposed Sewer Service Charge; ii. Hear all persons interested in the matter of the proposed Sewer Service Charge; and
iii. Receive all written communications regarding the proposed Sewer Service Charge.
2. The public hearing may be continued from time to time, as the City Council determines is necessary to complete its consideration of the proposed Sewer Service Charge.
3. If the City Council determines at the close of the public hearing that written protests have been presented, and not withdrawn, by a majority of owners of the Identified Parcels (i.e., there is a majority protest), the proposed Sewer Service Charge shall not be approved.
4. If the City Council determines at the close of the public hearing that there is not a majority protest, the City Council may:
i. Remedy and correct any clerical error in the Written Report or otherwise modify the Written Report; provided that any such modification or correction shall not result in a proposed Service Charge for any Identified Parcel which is greater than the amount shown in the notice of the public hearing that was mailed to the Record Owner of the Identified Parcel; ii. Confirm the Written Report, as originally filed or as amended in accordance with subparagraph (i), above;
iii. Adopt by a two-thirds vote of the members of the City Council an Ordinance imposing the Sewer Service Charge; and
iv. Adopt a resolution levying the proposed Sewer Service Charge for Fiscal Year 2023-24.
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 15.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CALVIN KO, ASSISTANT PLANNER
SUBJECT: CONSIDERATION OF APPROVAL FOR ISSUANCE OF A SPECIAL EVENT PERMIT TO SOUTHEAST - RIO VISTA YMCA, LOCATED AT 4801 EAST 58TH ST. FOR A
CARNIVAL TYPE FUNDRAISER AND CONDITIONS OF APPROVAL AS
RECOMMENDED IN THIS REPORT
RECOMMENDATION:
Staff recommends that the City Council consider approving the issuance of a special event permit for a fundraising event at Southeast - Rio Vista YMCA, located at 4801 East 58th Street and find that the application meets the criteria set forth in Section 5-15-04(j), and approve the special event permit subject to the conditions of approval as set forth in the agenda report.
BACKGROUND:
The Southeast - Rio Vista YMCA is requesting approval to host a fundraiser to assist with funding for youth and family programs for the community. The YMCA fundraising event will be held within the parking lot, along Heliotrope Avenue. The YMCA is working with Tom Brown from Christiansen Amusements to plan the proposed event, which consists of rides, live entertainment, and food vendors. The YMCA will offer presale and day-of tickets for the rides.
Section 5-15.02 of the Maywood Municipal Code requires City Council approval of a Special Event Permit to issue permits for an organized assemblage of seventy-five (75) or more persons at any public place, property, or facility which is to gather for a common purpose under the direction or control of a person. The fundraiser is expecting 500 attendees during the 3-day event.
DISCUSSION:
The proposed event is a small scale carnival taking place in the parking lot of the Southeast - Rio Vista YMCA. The event is proposed to take place over five days including set up and tear down. With no proposed on-site parking, the surrounding neighborhood will experience increased congestion during the event dates. The event scheduling is as follows:
• Event set up: Thursday, June 8th
• Event: Friday, June 9th from 5 PM to 10 PM
• Event: Saturday through Sunday, June 10th to 11th, from 12 PM to 10 PM • Event break down: Monday, June 12th
The YMCA will be providing stalls to sell food, host up to five (5) carnival games, eight (8) carnival rides, and an area for a Music DJ. There will be no food preparation on-site, all food will be prepared prior to the event. The YMCA has not indicated security for the event grounds and no city staff will be required for the event. City staff will close the parking lot on Wednesday evening prior to the set-up date. The curb along the east side of Heliotrope Avenue is red and will be utilized for any emergency services. The YMCA will provide the required general liability insurance and name the City as an additional insured on the policy.
Staff has provided the recommended conditions of approval as follows:
• Provide a site plan indicating the size and location of all tents, tarps, stages for possible permitting issuance. • Must obtain all approvals and permits from Los Angeles County Fire Prevention and the City of Maywood Building & Planning at least 7 days prior to the event. • The site must be in full compliance with the approved plan(s), including but not limited to the location of generators, booths, and stage.
• Amplified sound system is only to be used until 10 PM, in accordance with the City of Maywood Municipal Code Noise Ordinance. Section: 5-23.07
• Must obtain written inspection and approval from appropriate agencies. • The sale of alcoholic beverages on the subject property is prohibited at all times. • All Health Department approvals required for the sale and serving of food shall be obtained not less than two days prior to the start of the event.
• The Carnival Event area should be cordoned off from vehicle traffic. • Provide the required liability insurance in the amounts and form approved by the City's Risk Manager and name the City as an additional insured. Submit evidence of coverage at least 7 days prior to the event. • Approved cable bridges shall be provided for electrical cables where subject to physical damage. • Generators and other internal combustion power sources shall be separated from tents or structures by not less than 20 feet and shall be isolated (e.g. protected by physical barriers such as fencing, enclosure, or other approved means) from contact with the public.
• The Director of Community Development is authorized to impose any other conditions either prior or during the event in order to safeguard the public health, safety and welfare of the participants and/or the community. In such case, the Director shall provide the applicant with the conditions in writing.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There will be no fiscal impact made to the City.
ATTACHMENT(S)
1. 4801 E. 58th St. - Special Event Permit for YMCA
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 16.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES LIAISON
SUBJECT: DISCUSSION AND DIRECTION REGARDING PROPOSED ACTIVITIES TO COMMEMORATE THE CITY’S CENTENNIAL CELEBRATION IN 2024.
RECOMMENDATION:
Staff recommends that the City Council consider and provide direction to staff on the proposed events, sponsorship levels, and promotional marketing efforts for the City’s Centennial celebration in 2024.
BACKGROUND:
On September 2, 1924, the City of Maywood was established by the vote of the community. By 1924, the population of Maywood had reached 1,000 community members. The city featured a movie theater, provided residents with a place to establish a home, and gave businesses an opportunity for growth.
DISCUSSION:
On September 2, 2024, the City of Maywood will celebrate 100 years since it was incorporated. As such, it is customary for cities to honor such a milestone with events and celebrations to commemorate their achievements and demonstrate their sense of community pride. To put a spotlight on the City during the centennial year, it is recommended the City host a series of events throughout the year. Further, with the 2023- 24 Fiscal Year Budget currently being developed for City Council review, funds should be included for the 100th Anniversary activities. Staff has compiled a tentative calendar of events and activities (in chronological order) for Council review:
Events
All events will be expanded to incorporate the 100thAnniversary by setting up a booth with information on the Birthday Celebration. Staff will also incorporate the Centennial logo (pins, giveaways etc.) • Celebration Kick-off – Maywood Get Healthy Event (March 2024) • End of Summer Pool Party (July 2024)
• National Night Out (August 2024)
• Birthday Celebration (September 2024)
The City Council may host a Birthday Celebration at City Hall. The event could kick off in the parking lot of City Hall with a welcome ceremony which may include a time capsule to be opened on the 125th Anniversary. The celebration may also include a range of activities, such as music, carnival games, cultural exhibits, and food vendors.
In addition to the events listed above, other celebratory examples include:
• 100th Anniversary information on Website, Book, Display Case, or video. Such information may showcase Maywood’s achievements and contributions over the past 100 years, and highlight the City’s commitment to innovation, diversity, and inclusion.
• Tree planting programs at parks throughout the community • A historical “scavenger hunt” where participants would be directed around the City to see historically significant sites/buildings.
Such items could be planned by a committee and brought back to the City Council for funding and approval.
Sponsorship
It is proposed that funding for the events come from a combination of sources, including city general funds and sponsorships. Below is an example of sponsorship opportunities for organizations and businesses to help sponsor City programs and events for the 100th Centennial Celebration and future community events.
1. Gold Sponsors - $5,000
o Advertising opportunity in our Maywood Today quarterly magazine o Marketing booth at City Events (10x10 booth space, table, and two chairs located in prime locations at the event)
o Banner recognition
o Verbal recognition at the event
2. Silver Sponsors - $2,500
o Marketing booth at City Events (10x10 booth space, table, and two chairs located in prime locations at the event)
o Banner recognition
o Verbal recognition at the event
3. Bronze Sponsor - $1,000
o Advertising opportunity in our Maywood Today quarterly magazine o Marketing booth at City Events (10x10 booth space, table, and two chairs) o Banner recognition
o Verbal recognition at the event
Promotion/Marketing
• Street banners – 120 banners down Atlantic Avenue and Slauson Avenue, plus four (4) banners on the corner of Atlantic Avenue and Slauson Avenue. Banners for all five (5) parks and City Hall. • Centennial logo to be placed on all City letterhead, envelopes, website, etc. • Press releases, flyers,
• Marketing video
• Community Giveaways (ex. T-shirts, bags, lapel pins, etc) The City’s Centennial Celebration is expected to have a significant positive impact on the local community and provide an opportunity for the community to come together and connect. Staff will work closely with residents and community organizations to ensure that the event is inclusive and representative of the city’s population. It is recommended that the City Council provide direction to staff regarding the planning of such events.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
Funding for the event will come from a combination of sources, including city funds and sponsorships. The estimated cost for the 100th Anniversary activities and promotional efforts as described in this report is as follows:
Proposed 100th Anniversary Activity Costs
Event/Item Event Cost Notes
Birthday Celebration $50,000 Entertainment, carnival rides and games.
Banners and Signage $15,000 Banners on Slauson & Atlantic. Signs for parks and City Hall
Lapel Pins/Coin $3,000 Celebrating 100 years
Commemorative Gifts $3,000 For 4 events throughout the year Press Release, marketing video $35,000 Professional video, and press release Total $106,000
The budget does not include security, traffic control and insurance.
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AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 17.
DATE: April 26, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES LIAISON
SUBJECT: DISCUSSION AND DIRECTION REGARDING FINANCIAL ASSISTANCE FOR TEEN
CAMP AND FAMILY CAMP OFFERED AT THE YMCA FOR MAYWOOD RESIDENTS AND APPROPRIATING LOCAL FISCAL RECOVERY FUNDS FOR THE PROGRAM.
RECOMMENDATION:
Staff recommends that the City Council discuss and provide direction to staff regarding financial assistance for Teen Camp and Family Camp for Maywood residents at the YMCA and appropriate Local Fiscal Recovery funds for selected programs.
BACKGROUND:
On February 22nd, the City Council approved financial assistance for Maywood residents to access swim lessons, open swim opportunities, senior water aerobics and youth sports. Due to low enrollment last year, Sleep Away Camp was not part of the programs listed for City Council approval.
The City Council directed staff to work with the YMCA to determine fees and dates to provide Teen Camp and Family Camp.
DISCUSSION:
The YMCA offers a "Sleep Away Camp" program during the summer for children in 3rd - 8th grade. In addition, they are also offering Teen Camp and Family Camp as an alternative to Sleep Away Camp. Staff has worked with the YMCA on the following programs to be considered by the City Council:
Teen Camp
- Included in this price is the lodge, meals and activities. There are three (3) date options for Teen Camp. Each camp has twenty (20) spaces available.
Mid Valley YMCA
- Dates: June 18-24, 2023
- Age: 6th - 12th graders
- Cost: $755 per teen for a week at Camp
San Pedro YMCA
- Dates: July 9-15, 2023
- Age: 6th - 12th graders
- Cost: $755 per teen for a week at Camp
Ketchum YMCA
- Dates: July 23-29, 2023
- Age: 6th - 12th graders
- Cost: $755 per teen for a week at Camp
Family Camp
Saturday activities include swimming, hiking, wall climbing, archery, reptile shows, volleyball, basketball, low challenge course and Crafts.
- Date: August 18-20, 2023, fifteen (15) families for the weekend (Friday - Sunday) - Cost: $645 per family, which includes Saturday breakfast, lunch and dinner and Sunday breakfast. - Total: $645 x 15 families = $9,675.00
Fees do not include bus transportation.
• Bus fees from California Sight Seers total - $3,400.00 LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There are sufficient American Rescue Plan Act (ARPA) proceeds available in the Local Fiscal Recovery Fund, to fund the proposed program.
A - Teen Camp: Twenty (20) teens at $755.00 per teen, total cost $15,100.00 B - Family Camp: Fifteen (15) families at $645 per family, total cost $9,675.00 C - Bus Fees: Round trip, charter bus total cost $3,400.00 D - Total Cost: $28,175.00
F.Y. 22-23 Impact: $28,175 Current F.Y. Budget: $6,452,514 Fund Impacted: 273 Local Fiscal Recovery Fund Budget adjustment requested: NA Source of funds: 273 Local Fiscal Recovery Fund Updated Account Budget: $6,301,732.54 Account Number: 6115 Contractual Services For fiscal year: 2022/2023
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