AGENDA
SPECIAL MEETING OF THE MAYWOOD CITY COUNCIL AND THE
SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY
REDEVELOPMENT AGENCY
TUESDAY, SEPTEMBER 12, 2023 AT 5:00 PM
Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
CALL TO ORDER
ROLL CALL
II. CITY OFFICIALS
MAYOR
Frank Garcia
MAYOR PRO TEM
Mayra Aguiluz
COUNCIL MEMBERS
Jessica Torres
Eduardo De La Riva
Heber Marquez
CITY CLERK
VACANT
CITY TREASURER
Mary Mariscal
CITY MANAGER
Jennifer E. Vasquez
CITY ATTORNEY
Roxanne Diaz
III. MEETING PROCEDURES
THIS MEETING WILL BE HELD IN PERSON.
THE MEETING WILL BE AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/81017334373 AND VIA THE CITY'S FACEBOOK PAGE.
Public Participation Options:
1. In-Person: Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA
2. Before the Meeting: Public comment will be accepted for the record in advance by 4:00 p.m. the day of the meeting by email to
[email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562-5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (323) 562- 5714 within 72 hours of the meeting.
IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.
VI. DISCUSSION/ACTION ITEMS
1. DISCUSSION AND DIRECTION REGARDING FILLING THE CITY CLERK VACANCY PURSUANT TO GOVERNMENT CODE SECTION 36512 CAUSED BY
RESIGNATION AND CONSIDER THE APPOINTMENT OF A CITY CLERK VII. ADJOURNMENT - The next Regular Meeting of the Maywood City Council is Wednesday, September 27, 2023, at 5:30 p.m.
PUBLIC ACCESS TO MEETING AGENDA AND AGENDA PACKETS
I, _______________________________, City Clerk or Deputy City Clerk, hereby certify that this agenda was duly posted by law at 4319 E.
Slauson Avenue, Maywood, CA 90270 and the City Website. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the Maywood City Hall, 4319 E. Slauson Avenue, Maywood CA 90270.
If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to rising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting. In compliance with the ADA, if you need special assistance for the meeting, call (323) 562-5723 within 72 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 1.
DATE: September 12, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: DISCUSSION AND DIRECTION REGARDING FILLING THE CITY CLERK VACANCY PURSUANT TO GOVERNMENT CODE SECTION 36512 CAUSED BY RESIGNATION
AND CONSIDER THE APPOINTMENT OF A CITY CLERK
RECOMMENDATION:
Staff recommends that the City Council discuss and provide staff with direction on how to continue with the filling of the City Clerk vacancy, including but not limited to considering and making an appointment to fill the City Clerk vacancy.
BACKGROUND:
Appointed City Clerk Andrea Aguilar submitted a letter of resignation to the City Manager and City Council as she will be moving out of the City of Maywood. The effective date of her resignation was July 14, 2023.
Pursuant to Government Code Section 1770(c), City Clerk Aguilar's resignation created a vacancy for the elected City Clerk position. Government Code Section 36512(b) outlines options for the City Council with regard to the vacancy. Government Code 36512(b) is the relevant code section and provides as follows: "If a vacancy occurs in an elective office provided for in this chapter, the Council shall, within 60 days from the commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy." The 60th day following the vacancy date is September 14, 2023.
DISCUSSION:
At the August 23, 2023, City Council meeting, the City Council directed staff to advertise the vacancy and an application for the seat of City Clerk. The advertisement/application was advertised on August 25, 2023, with a deadline of September 8, 2023, at 3:00 p.m. City staff also advertised the vacancy on our social media platforms on August 31, September 7, and September 8. The Deputy City Clerk received three (3) applications.
LEGAL REVIEW:
City Attorney has reviewed this report.
FISCAL IMPACT:
There is no fiscal impact with this action.
ATTACHMENT(S)
1. 2023_Candidate Application Packet and Application - City Clerk Vacancy
2. Kimberly Salina - City Clerk Application
3. Paola Lopez-Carrillo - City Clerk Application
4. Brian Juarez - City Clerk Application
CANDIDATE APPLICATION PACKET
City of Maywood
CITY CLERK
The Office of the City Clerk is committed to providing courteous and professional customer service. The City Clerk attends meetings of, and serves as the secretary of record for, all regular and special City Council meetings and is responsible for keeping accurate minutes of such proceedings. The City Council meets every 4th Wednesday of each month. The City Clerk position is an elected, parttime position. The candidate appointed to fill the vacant seat will serve as the City Clerk and will hold office for the unexpired term of the former incumbent, which ends in November 2024.
To qualify for this appointment, applicant must:
• Be registered to vote;
• Be a resident within the incorporated City of Maywood City limits (MMC §9-1.02); and • Submit annual Conflict of Interest Statements and biennial Ethics Training Certification.
Application Process________________________________________________________________________ To apply for this vacancy, you must complete and submit the City Clerk application enclosed in this Candidate Application Packet.
1. Those interested in applying for appointment of City Clerk may obtain an application from the City Clerk’s Division, 4319 E.
Slauson Avenue, or by downloading it from the City’s website: www.cityofmaywood.com
2. Completed applications must be submitted to the Deputy City Clerk in person or by e-mail to [email protected].
3. All requested information within the application must be provided.
4. Resumes, attachments and other supporting documentation must be included and cannot be substituted for an application.
5. A separate application must be submitted for each candidate.
6. Applications will be kept on file for one year.
a. Applications on file will NOT be automatically included in future recruitments. b. The City will e-mail notice of vacancy to applicants with applications on file. c. Candidates with applications on file wishing to be considered for appointment to vacancy occurring after the initial recruitment, must notify the City in writing during the recruitment period and prior to the advertised application deadline. d. It is the candidates’ responsibility to ensure their application is current and updated prior to each recruitment deadline.
7. Application deadline is Friday, September 8, 2023, at 3:00 p.m.
8. All applications and resumes will be provided to the City Council for review after the deadline.
9. All applicants will be invited to attend a Special City Council Meeting the week of September 11, 2023, at 5:00 p.m. in the City Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA 90270.
Eligibility_________________________________________________________________________________
1. Applicants must meet all the requirements of the City Clerk at the time their application is submitted as well as during their entire term of service.
2. Applicants shall be considered ineligible to serve as City Clerk if the candidates’ relative(s) is employed by the City in the same department.
Disclosure and Regulatory Requirements andNon-Compliance_____________________________________ Conflict of Interest Disclosure
In compliance with California State Law, appointed officials may be required to file a Statement of Economic Interests upon appointment to office, and annually thereafter. If appointed, you may be required to make information available as to any potential conflict of interest arising from business/affiliations where that affiliation or business may be doing business with the City of Maywood, or any decisions taken by the City of Maywood that may influence that business or affiliation.
Disclosure and Regulatory Requirements andNon-Compliance (Cont.) Page 2 Mandatory Ethics Training (Government Code §53234, et seq.) Following California State Law, all appointments, past, present, and future, will be required to complete the AB1234 Ethics Training.
AB1234 requires two hours of ethics training within one year of appointment. This training is valid for two years and must be retaken every two years. The State has an online ethics-training program which may be completed from any computer with internet access.
The training may be completed all at once, or in smaller increments, as the program keeps track of your time every time you sign on.
Public Records Act (Government Code §6250-6276.48.)
This application qualifies as a public record and all information provided on the application itself and any supporting documents attached hereto will be treated as a public record.
Attendance (MMC §9-1.05 Meetings/Absences)
The City Clerk is required to attend meetings on a regular basis, and will be automatically removed if a member does not attend any three regularly scheduled meetings within a twelve month year period.
Non-Compliance with Requirements
City of Maywood elected/appointed members not in compliance with the required State law disclosure and regulatory requirements, which can include a current AB1234 Ethics Training certificate, conflict of interest disclosure statements and attendance of a City held Brown Act training, will be suspended from participating in meetings until compliance is re-established.
CONTACT INFORMATION
4319 E. Slauson Ave., Maywood, CA 90270
Attention: Daisy Guerrero, Deputy City Clerk/Assistant to the City Manager E-mail: [email protected] | Office: (323) 562-5714 Fax: (323) 773-2806 Website: www.cityofmaywood.com
4319 E. Slauson Ave., Maywood, CA 90270 • Telephone (323) 562-5700 • Fax (323) 773-2806 Instructions (Please Type or Print Clearly)
All requested information must be provided on the application itself. Resumes, attachments and other supporting documentation cannot be substituted for an application form. It is important that you answer all questions on your application fully and accurately. If additional space is needed to answer questions, attach additional sheets.
Applications received after vacancy has been filled will be kept on file for future vacancies.
Completed applications should be returned to the City of Maywood, 4319 E. Slauson Ave., Maywood, CA 90270 Attention: City Clerk’s Office Information Sheet
1. Please confirm that you are applying for City Clerk: Yes No
2. Have you ever served on the any legislative bodies or been employed by the City? ______Yes No If yes, in what capacity and when (months/years)
3. Name:
(Last) (First) (Middle)
4. Residential Address:
5. Phone Number: Email:
6. Are you a registered voter in the City of Maywood? Yes No
7. Do you currently reside within the incorporatedCity limits? Yes No
8. Occupation and Place of Employment:
9. Do you have any relatives currently working for the Cityof Maywood? Yes No If Yes, please list name(s) and relationship:
10. List Community/Professional Organizations in which you hold active membership(s). In addition, please list any positions of responsibility held:
11. Please state the reasons you are interested in filling this vacancy:
APPLICATION FOR CITY CLERK
City of Maywood
Date Stamp Received
Resumé
Submittal Requirements (Completed Application must contain the following) Completed, Signed Application Three (3) References with ContactInformation
Initials
Initials
Initials
Applicant Name:
Date:
12. Please state your reasons as to why your background and/or experience makes you a suitable candidate for appointment to this position:
13. Please briefly express your views regarding current and future development in Maywood:
14. References (Provide the names and contact information for three (3) individuals who we can contact)
1. Home Number:
(Name) Cell Number:
2. Home Number:
(Name) Cell Number:
3. Home Number:
(Name) Cell Number:
15. DISCLOSURE AND REGULATORY REQUIREMENTS
Conflict of Interest Disclosure – In compliance with state law, appointed officials may be required to file a Statement of Economic Interests upon appointment to office, and annually thereafter.
I, acknowledge, that if appointed, I may be required to make information available as to any potential conflict of interest arising from my business/affiliations where that affiliation or business may be doing business with the City of Maywood, or any decisions taken by the City of Maywood that may influence that business or affiliation. The City will provide appointees with the filing form and instructions.
Attendance (MMC §9-1.05) – Appointed members are required to attend meetings on a regular basis, and may be removed if a member does not attend three regularly scheduled meetings within any twelve month period. If appointed, I confirm that I will be able to attend meetings regularly and devotethe time necessary to fulfill my duties as a member.
Mandatory Ethics Training (Government Code §53234) – In compliance with state law, if appointed, I agree to complete an approved AB1234Ethics Training seminar within one year of appointment and agree to maintain my compliance throughout my entire termin office.
16. I, the undersigned, certify that the foregoing information is true and correct and that I am sincerely interested in serving in this position for the City of Maywood. Furthermore, I, the undersigned, acknowledge that this application qualifies as a public record and that all information furnished on the application itself and any supporting documents attached hereto will be treated as a public record and I, therefore, waive any perceived rights to privacy of the informationfurnished.
Applicant’s Signature Date
Application Active Until: _ _ _ _ _ _
Meets Minimum Requirements: _ Yes _ No Residency Verified (Incorporated Area): __ _ Yes _ No
FOR INTERNAL USE ONLY
CITY CLERK Applicant
i r1, I .. , ... ,.. I ,...., I• I "'" ... , , , ... ._._, ... , ' Date Stamp Received
I City of Maywood I
I
4319 E. Slauson Ave., Maywood, CA 90270 • Telephone (323) 562-5700 • Fax (323) 773-2806 ,. Submittal Requirements (Completed Application must contain the following) 0 Completed, Signed Application O Three (3) References with Contact Information 0 Resume Instructions (Please Type or Print Clearly}
All requested information must be provided on the application itself. Resumes, attachments and other supporting documentation cannot be substituted for an application form. It is important that you answer all questions on your application fully and accurately. If additional space is needed to answer questions, attach additional sheets.
Applications received after vacancy has been filled will be kept on file for future vacancies.
Completed oppllcotlons should be returned to the City of Maywood, 431.9 E. Slauson Ave., Maywood, CA 90270 Attention; City Clerlts Office Information Sheet
1. Please confirm that you are applying for City Clerk: _Yes ✓ No
2. Have you ever served on the any legislative bodies or been employed by the City? ___ Yes ( No If yes, in what capacity and when (months/years) __________________________ _
3. 4.
5. 6.
7. Name: Juarez Brian
(Last) (First)
Residential Address 90270, Maywood, CA
Are
Do
Phone
you
you
Number
currently
a registered
reside
voter
within
in the
the
City
incorporated
of Maywood? _L__ves
City limits? _f.__ves
_No
Email:-
_No
Emilio
(Middle)
8. Occupation and Place of Employment: Logistics Manager at Custodial Janitorial Services ________________ _
9. Do you have any relatives currently working for the City of Maywood? If Yes, please list name(s} and relationship:
_Yes _:/_No
10. List Community/Professional Organizations in which you hold active membership(s}. In addltion, please list any positions of responsibility held:
..
II
Society of Industrial and Organizational Psychology (SIOP) Latinos-in-10 Psychology
YMCA (SERV) - Youth and Government (advisor)
11. Please state the reasons you are interested in filling this vacancy:
I
• The city clerk position would serve as the first legitimate step towards the first of many steps I'd like to take. I believe it would be the catalyst to my journey in impacting my community and empowering myself to lead in the community.
rl CITY CLERK Applicant I 11 ... __________________ ,
Applicant Name: Brian Juarez __________ _
Date:09/06/2023 ____________ _
12. Please state your reasons as to why your background and/or experience makes you a suitable candidate for appointment to this position:
Graduate degree in Organizational Psychology and Evaluation which specializes in evaluating broad and specific systems and dynamics. The graduate program trained me to evaluate programs and their merit to better understand the effects and adverse impacts on communities. I was graciously given the chance to practice evaluation of the Youth and Government program held at the SERV YMCA. Lastly, having grown up in Maywood, l believe I understand the needs and demands that member of the community face in their day-to-day.
I
13. Please briefly express your views regarding current and future development in Maywood:
"' Maywood has experienced a rapid change over the last S years. I have noticed there is an increased feeling of belonging and ownership to the community. I believe the current development is focused around increasing engagement in the city and incorporating and empowering younger members of the community to spark new ideas for change. For future development, I believe youth empowerment should be the focus for future development as research continuously shows us how important development is for long term quality of life and other health determinants.
14. References (Provide the names and contact information for three {3) individuals who we can contact) 1S.
16. 1:
1. Jessica Diaz
(Name)
2. Michael Byfield
(Name)
3. David Estrada
(Name)
Home Number:
Cell Number
Home Number:
Cell Number:
Home Number:
Cell Number
DISCLOSURE AND REGULA TORY REQUIREMENTS
Conflict of Interest Disclosure - In compliance with state law, appointed officials may be required to file a Statement of Economic Interests upon appointment to office, and annually thereafter.
I, acknowledge, that if appointed, I may be required to make information available as to any potential conflict of interest arising from my business/affiliations where that affiliation or business may be doing business with the City of Maywood, or any decisions taken by the City of Maywood that may influence that business or affiliation. The City will provide appointees with the filing form and instructions.
Attendance (MMC §9-1.05)-Appointed members are required to attend meetings on a regular basis, and may be removed if a member does not attend three regularly scheduled meetings within any twelve month period. If appointed, I confirm that I will be able to attend meetings regularly and devotethe time necessary to fulfill my duties as a member.
Mandatory Ethics Training (Government Code §53234)- In compliance with state law, if appointed, I agree to complete an approved A81234Ethics Training seminar within one year of appointment and agree to maintain my compliance throughout my entire term in office.
If, ,as
Initials
Initials
I, the undersigned, certify that the foregoing information is true and correct and that I am sincerely interested in serving in this position for the City of Maywood. Furthermore, I, the undersigned, acknowledge that this application qualifies as a public record and that all information furnished on the application itself and any supporting documents attached hereto will be treated as a public record and I, therefore, waive any perceived rights to privacy of the information furnished. /.!L �. "'""""
09/07/2023
Date
FOR INTERNAL USE ONLY
1: ...... ...----------------------------------------1
Meets Minimum Requirements:_ Yes _No
1 1 Application Active Until: _________ _
1 Residency Verified (Incorporated Area): _ Yes __ No
BRIAN JUAREZ
Skills Summary
Quantitative analysis (Descriptive and Predictive) - 5 years Qualitative methodology. - 2 years
R Studio Programming - 5 years
Customer Service 7+ years
Supervision Experience 2 years
EXPERIENCE
Blue Shield of California, Monterey Park, CA
Intern, Leadership and Career Development
May 2023 - August 2023
The intern analyzed and developed leadership behaviors that reflected BSC's commitment to professional development and 'doing good work.'
Project overview: Develop and publish the first two of four learning paths for employees to asynchronously develop into their next role.
► Analyzed and constructed leadership and high-performing behaviors using organizational career matrix and existing leadership models.
► Developed a categorized list for those leadership behaviors based on responsibilities per job role and identified employees of interest to pilot the behaviors ► Collaborated cross-functionally to publish two of four leadership paths onto the internal Linkedin learning website.
Claremont Graduate University - Office of Student Engagement, Claremont, CA May 2022 - May 2023 Graduate Assistant
Support the Office of Student Engagement at Claremont Graduate University on cross-department initiatives to engage and supplement students learning through active learning seminars and professional development-focused webinars, events, and newsletters across various schools.
► Spearheaded the first Graduate Student Professional Development Competency model for First-year students.
► Managed FYE (First-year experience) program and evaluated the effectiveness based on data analysis. ► Presented engagement trends to stakeholders (VP of Student Enrollment, Director of Student Engagement, and Executive Cabinet).
► Presented evidence-based recommendations infonned by management and behavioral science literature.
Blue Shield of California, Monterey Park, CA June 2022 -October 2022 Intern, Human Resource Business Partner
The intern was responsible for developing and executing a headcount initiative on the Strategic Planning and Perfonnance role and creating actionable insights for Human Capital Planning. ► Primaiy investigation involved assessing current resource allocation across multiple business units investigating a total of 55 Strategic Planning and Performance employees holding the role. ► Develop quantitative and qualitative assessments to capture the Strategic Planning and Performance role.
Brian Juarez
brianjuarez3 23 'ii•gmai I .com
► Collaborate with stakeholders to capture valuable outputs and make infonned recommendations for Human Capital Planning 2023 (Compensation, COO, SVPs, and HRBPs). ► Present the current state of the business alongside identified trends and process gaps from the data to develop recommendations for senior staff.
The Venn Collective, Los Angeles July 2022 - September 2022 Business Development Associate
Supporting leadership team by performing administrative and junior consultant level deliverables, which helped the leadership team gain clients or prepare for engagements. ► Managed client database for the leadership team
► Created client reports for the leadership team to prepare for client engagements. ► Build and manage new client ventures for sports entertainment industry.
Microsoft- Cloud and Operations Innovation CA, U.S.A January 2022 - June 2022 Organizational Development Consultant (Independent)
Tasked with measurement in parallel with increasing enrollment, engagement, and retention of well-being champion programs globally.
► Create criteria for a successful intervention using their baseline enrollment, engagement, and retention. ► Research best practices and develop a framework around Positive Psychology and the role recommendations play in meeting the objective.
► Coordinated and scaled a culturally responsive semi-structured interview guide for five focus group sessions in five different global regions.
► Delivered workshop which covered both methodologies of findings from the focus groups, how best practices, and research support the proposed intervention to increase the facets of the well-being program impacting 300+ CO+I employees.
Parking Company of America Los Angeles, CA
Valet Supervisor
► Performed new hire orientation and on-site training
► Managed payroll, scheduling, and operations of three valet locations ► Supervised 15+ employees
EDUCATION
April 2018 - March 2020
Master of Arts, Division of Behavioral Sciences, Organizational Psychology & Evaluation Claremont Graduate University, Claremont, CA
Bachelor of Science Degree, College of Behavioral Sciences, Psychology California State University Dominguez Hills, Carson, CA