Maywood City Council
September 27, 2023

AGENDA

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, SEPTEMBER 27, 2023 AT 5:30 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL

CALL TO ORDER

ROLL CALL
II. CITY OFFICIALS
MAYOR
Frank Garcia

MAYOR PRO TEM
Mayra Aguiluz

COUNCIL MEMBERS
Jessica Torres
Eduardo De La Riva
Heber Marquez

CITY CLERK
Brian E. Juarez

CITY TREASURER
Mary Mariscal

CITY MANAGER
Jennifer E. Vasquez

CITY ATTORNEY
Roxanne Diaz
III. MEETING PROCEDURES
THIS MEETING WILL BE HELD IN PERSON.

THE MEETING WILL BE AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/81104303501 AND VIA THE CITY'S FACEBOOK PAGE.

Public Participation Options:

1. In-Person: Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA

2. Before the Meeting: Public comment will be accepted for the record in advance by 4:00 p.m. the day of the meeting by email to
[email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562-5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (323) 562- 5714 within 72 hours of the meeting.

IV. CLOSED SESSION

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, GOVERNMENT CODE SECTION 54956.8; 5102 DISTRICT AVENUE AND 5110 DISTRICT AVENUE (SUCCESSOR AGENCY TO FORMER MAYWOOD COMMUNITY DEVELOPMENT COMMISSION); SUCCESSOR AGENCY NEGOTIATOR: JENNIFER VASQUEZ, CITY MANAGER AND STEVE FOWLER, DIRECTOR OF BUILDING AND PLANNING; NEGOTIATING PARTIES: CESAR CHAVEZ FOUNDATION AND WPH HOLDINGS, LLC; UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT
V. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
VI. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

VII. PRESENTATIONS
MAYWOOD CESAR CHAVEZ LIBRARY: INTRODUCTION OF NEW LIBRARY MANAGER,

DANIEL KAUFMAN

NATIONAL LATINX PHYSICIAN DAY PROCLAMATION

CITY OF MAYWOOD FINAL AUDIT REPORT BY VAN LANT & FANKHANEL, LLP CLEAN CALIFORNIA GRANT PROJECT UPDATE: PRESENTED BY LOST WEST LOS ANGELES SHERIFF'S DEPARTMENT: CITY UPDATE

VIII. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate discussion or action.

1. MINUTES OF THE AUGUST 23, 2023, REGULAR CITY COUNCIL MEETING

2. REVENUE REPORT AUGUST 2023

3. MONTHLY CASH AND INVESTMENT REPORT TO THE CITY COUNCIL FOR AUGUST 2023

4. RESOLUTION NO. 6320 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD

AND SUCCESSOR ANGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR PAYMENT

5. SECOND READING AND ADOPTION OF ORDINANCE NO. 23-08, AN ORDINANCE OF THE CITY OF MAYWOOD ADDING SUBSECTION 4100.140 TO SECTION 4100 OF THE MAYWOOD ZONING ORDINANCE TO ESTABLISH

ELECTRIC VEHICLE CHARGING STATION STREAMLINED PERMITTING CONSISTENT WITH ASSEMBLY BILL 1236 AND ASSEMBLY BILL 970

6. SECOND READING AND ADOPTION OF ORDINANCE NO. 23-09, AN ORDINANCE OF THE CITY OF MAYWOOD ADDING A NEW CHAPTER 11 TO TITLE 2 OF THE MAYWOOD MUNICIPAL CODE ESTABLISHING A YOUTH

COMMISSION

7. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES

AGREEMENT FOR SCHOOL CROSSING GUARD SERVICES WITH WORLD PRIVATE SECURITY, INC., IN AN AMOUNT NOT TO EXCEED $151,604 FOR FY 2023-24 THROUGH 2025-26 AND APPROVAL OF A BUDGET AMENDMENT IN THE AMOUNT OF $48,165 FROM THE GAS TAX FUND TO COVER THE

AGREEMENT COST

8. CONSIDERATION OF AUTHORIZATION TO ADVERTISE REQUEST FOR

PROPOSALS (RFP) FOR A COMPREHENSIVE FEE STUDY FOR THE RENT

STABILIZATION PROGRAM AND DODGERS DREAMFIELD RENTAL

9. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH 3DI, INC., IN A TOTAL CONTRACT AMOUNT NOT TO EXCEED $262,076 THROUGH FY 2023-2028 AND A BUDGET AMENDMENT IN THE AMOUNT OF $72,000 FROM THE LOCAL FISCAL RECOVERY FUND

10. CONSIDERATION OF APPROVAL OF AMENDMENT NO. 2 TO STANTEC

CONSULTING SERVICES FOR SLAUSON AVENUE CORRIDOR IMPROVEMENT PROJECT AND APPROVE A BUDGET AMENDMENT OF $90,123 FROM

MEASURE M TO COVER THE PROJECT ENVIRONMENTAL, DESIGN AND

RIGHT OF WAY PHASE FUNDING SHORTFALL

11. ACCEPTANCE OF BUILDING DEMOLITION LOCATED AT 5102 DISTRICT

BOULEVARD
IX. DISCUSSION/ACTION ITEMS

12. CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND

APPLICATION FROM HELIOTROPE AVENUE ELEMENTARY SCHOOL IN THE AMOUNT OF $10,000

13. APPROVAL OF THE SECOND AMENDMENT TO THE CITY MANAGER

EMPLOYMENT AGREEMENT BETWEEN THE CITY OF MAYWOOD AND
JENNIFER E. VASQUEZ AND ADOPTION OF RESOLUTION NO. 6321

UPDATING AND AMENDING THE SALARY SCHEDULE RELATED TO THE CITY

MANAGER

14. AN ORDINANCE OF THE CITY OF MAYWOOD AMENDING IN ITS ENTIRETY CHAPTER 17 OF TITLE 8 OF THE MAYWOOD MUNICIPAL CODE REGARDING

TENANT PROTECTIONS

15. DISCUSSION AND DIRECTION REGARDING THE NAME CHANGE OF

RIVERFRONT PARK
X. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on a non- agenda item you may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

XI. ADJOURNMENT - The next Regular Meeting of the Maywood City Council is Wednesday, October 25, 2023, at 5:30 p.m. in the City Council Chambers.

PUBLIC ACCESS TO MEETING AGENDA AND AGENDA PACKETS
I, _______________________________, City Clerk or Deputy City Clerk, hereby certify that this agenda was duly posted by law at 4319 E.

Slauson Avenue, Maywood, CA 90270 and the City Website. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the Maywood City Hall, 4319 E. Slauson Avenue, Maywood CA 90270.

If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to rising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting. In compliance with the ADA, if you need special assistance for the meeting, call (323) 562-5723 within 72 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.

1 City of Maywood
Beautification Project
Funded by Clean California Grant
Project Presentation
Slides 2 Project Area
3 - 6 Proposed Trees
7 - 9 Proposed Plants
10 Typical Median Planting Plan & Elevation
11 - 12 Monument Sign in Median - Renderings
13 Proposed Hardscape Materials and Surveillance Cameras 14 Traffic Signal Boxes Painting Program

Project Area
2

Proposed Trees
3 Pistacia chinensis ‘Keith Davey’
Chinese Pistache
20’x14’ in 12 years
Moderate water / Deciduous
Platanus acerifolia ‘Columbia’
London Plane
30’x15’ in 12 years
Mod. water / Deciduous
Ulmus parviflora ‘Everclear’
Chinese Elm
25’x12’ in 12 years
Moderate water / Deciduous

4 Ginkgo biloba ‘Princeton Sentry’
Maidenhair Tree 20’x8’ in 12 years,
Mod. water / Deciduous
Gleditsia triacanthos inermis
‘Shademaster’ / Honey Locust
30’x18’ in 12 years
Moderate water / Deciduous
Lagerstroemia ‘Arapaho’
Crape Myrtle
16’x8’ in 12 years
Moderate water / Deciduous

5 Brachychiton populneus
Kurrajong Bottle Tree
25’x15’ in 12 years
Low water / Evergreen
Tristania conferta
Brisbane Box
25’x14’ in 12 years
Moderate water / Evergreen

6 Magnolia g. ‘Majestic Beauty’
Southern Magnolia
20’x14’ in 12 years
Moderate water / Evergreen
Geijera parviflora
Australian Willow
20’x14’ in 12 years
Low water / Evergreen

Proposed Shrubs, Perennials, Ground Cover, & Succulents 7 Aloe ‘Blue Elf’
Dwarf Aloe
1’x2’ / Low water
Bulbine frutescens
Stalked Bulbine
2’ / Low water
Carex divulsa
Berkeley Sedge
1-1/2’x2’ / Low water
Carissa m. ‘Green Carpet’
Natal Plum
1-1/2’x4’ / Low water
Dianella r. ‘Little Rev’
Black Anther Flax Lily
2-1/2’x2’ / Low water
Arctospaphylos
‘John Dourley’ - Manzanita

2.5’x3.5’ / Low water
Baccharis x ‘ Sterile
Centennial’ – Starn Coyote
Brush / 3’x4’ / Low water
Agave parryi
Parry’s Agave
2’x2’ / Very Low water

8 Euphorbia rigida
Gopher Spurge
2’x2.5’ / Low water
Juncus patens ‘Elk Blue’
CA Grey Rush
2’x2’ / Low water
Santolina rosmarinifolia
‘Morning Mist’ / Ncn

1.5’x1.5’ / Low water
Erigeron g. ‘Wayne Roderick’
Seaside Daisy

1.5’x2’ / Low water
Eriogonum f. Bruce Dikinson
Coast Buckwheat
2’x2.5’ / Low water
Eriophyllum confertiflorum
Golden Yarrow

1.5’x2.5’ / V. Low water

9 Teucrium chamaedrys
Bush Germander
1’x2’ / Low water
Senecio cylindricus
Narrow-Leaf Chalk Sticks

1.5’x3’ / Low water
Strelitzia juncea
Narrow-leafed Bird-ofParadise
4’x4’ / Low water
Westringia f. ‘Low Horizon’
Coast Rosemary
1’x4’ / Low water

10 Typical Median Description:

The medians will retain as many trees and Palms as possible. All shrubs will be removed and replaced with new lowwater usage, low-maintenance shrubs and ground covers. At the ends of medians adjacent to the City limits, granite rock blankets will be used at the end fingers.

11 Monument Sign
Renderings
Slauson Avenue at Eastern Most Entry After Improvements Westbound view of monument sign with proposed
plantings. Monument sign is rotated 20 degrees
from the perpendicular for better visibility for
westbound travelers
Before Improvements

12 New Monument Sign
Image of the new monument sign model provided by City staff Front View shown in Typical Median & with dimensioning
Side View
In-Ground Sign Lighting
Top View
Concrete
pedestal

13 Proposed Paving Materials
Rock Blanket (shown above) is granite river rock set in a concrete setting bed with dry swept mortar added
between stones for a low maintenance, natural look.

Pictured is the Q-Star 880-SX FlashCam surveillance
unit. It will be pole mounted with a solar collector:
- One located at Carmelita Ave.
- Two located on Randolph St.

Pole Mounted, Solar Powered
Surveillance Cameras

14 Traffic Signal Box Painting Program
Traffic signal boxes that are a part of the school painting program can be painted in place or can be covered in vinyl wrapping with artwork created by the school kids Example of box painted in place
Example of vinyl wrap from
ID Graphx of Boyle Heights
Example of unpainted signal box

MEETING MINUTES

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, AUGUST 23, 2023 AT 5:30 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
MAYOR GARCIA CALLED THE MEETING TO ORDER AT 5:33 P.M.

II. CITY OFFICIALS
MAYOR
Frank Garcia (present)

MAYOR PRO TEM
Mayra Aguiluz (present)

COUNCIL MEMBERS
Jessica Torres (present)
Eduardo De La Riva (present)
Heber Marquez (present)

CITY CLERK
Vacant

CITY TREASURER
Mary Mariscal (teleconference)

CITY MANAGER
Jennifer E. Vasquez (present)

CITY ATTORNEY
Roxanne Diaz (present)
Steve Fowler, Director of Building and Planning (present) Daisy Guerrero, Deputy City Clerk/Assistant to the City Manager (present)

III. MEETING PROCEDURES

THIS MEETING WAS HELD IN PERSON. THE MEETING WAS ALSO AVAILABLE FOR VIEWING VIA ZOOM.

THE PUBLIC WAS ABLE TO PARTICIPATE IN THE FOLLOWING WAYS:

1. In-Person - Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA

2. Zoom: https://us02web.zoom.us/j/84523790431
THE PUBLIC WAS ABLE TO PROVIDE PUBLIC COMMENT IN THE FOLLOWING WAYS:

1. In-Person: Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA

2. In Writing
IV. CLOSED SESSION – The City Council adjourned into closed session. Subsequently, the City Council returned from closed session and the City Attorney stated there was no reportable action.

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (GOVERNMENT CODE SECTION 54957(B)): TITLE: CITY MANAGER

2. CONFERENCE WITH LABOR NEGOTIATOR (GOVERNMENT CODE SECTION 54957.6); UNREPRESENTED EMPLOYEE: CITY MANAGER; CITY NEGOTIATOR: CITY ATTORNEY

AND MAYOR
V. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS

CITY COUNCIL MEMBERS PROVIDED COMMENTS
VI. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) THE FOLLOWING PROVIDED PUBLIC COMMENT:

1. Rossmery Zayas (In Writing)

2. Alex Castro (In Writing)

3. Maya Inigo-Anderson (In Writing)

4. Max Sherman

5. Jasmine Gonzalez

6. Jas

7. David Perez
VII. PRESENTATIONS

AGUA POR VIDA MURAL PRESENTATION BY ARTURO GONZALEZ (MURAL COORDINATOR)

VIII. PUBLIC HEARING – Building and Planning Director Steve Fowler presented this item. Motion to approve public hearing introducing and waiving full reading of Ordinance No. 23-08 by De La Riva, second by Marquez. AYES: De La Riva, Marquez, Torres, Aguiluz, and Garcia. Motion passed 5-0.

1. INTRODUCTION AND WAIVER OF FULL READING OF ORDINANCE NO. 23-08, AN ORDINANCE OF THE CITY OF MAYWOOD ADDING SUBSECTION 4100.140 TO SECTION 4100 OF THE MAYWOOD ZONING ORDINANCE TO ESTABLISH ELECTRIC

VEHICLE CHARGING STATION STREAMLINED PERMITTING CONSISTENT WITH ASSEMBLY BILL 1236 AND ASSEMBLY BILL 970
IX. CONSENT CALENDAR – Motion to approve items approve items 1-16, except items number 12 and 14 by Marquez, second by Torres. AYES: De La Riva, Marquez, Torres, Aguiluz, and Garcia. Motion passed 5-0.

All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate discussion or action.

2. MINUTES OF THE JUNE 28, 2023, REGULAR CITY COUNCIL MEETING

3. MINUTES OF THE JULY 6, 2023, ADJOURNED CITY COUNCIL MEETING

4. MINUTES OF THE JULY 11, 2023, SPECIAL CITY COUNCIL MEETING

5. MINUTES OF THE JULY 26, 2023, REGULAR CITY COUNCIL MEETING

6. RESOLUTION NO. 6315 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD AND

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY REDEVELOPMENT AGENCY

APPROVING THE WARRANTS FOR PAYMENT

7. MONTHLY CASH AND INVESTMENT REPORT TO THE CITY COUNCIL FOR JULY 2023

8. REVENUE REPORT JULY 2023

9. CONSIDERATION OF APPROVING A THREE-YEAR AGREEMENT WITH BPR

CONSULTING GROUP FOR CITYWIDE BUILDING DEPARTMENT CONSULTING SERVICES IN A ESTIMATED YEARLY NOT-TO-EXCEED AMOUNT OF $164,095.00

WITH THE OPTION OF TWO ADDITIONAL ONE-YEAR EXTENSIONS

10. INTRODUCTION AND WAIVER OF FULL READING OF ORDINANCE NO. 23-09, AN

ORDINANCE OF THE CITY OF MAYWOOD ADDING A NEW CHAPTER 11 TO TITLE 2

OF THE MAYWOOD MUNICIPAL CODE ESTABLISHING A YOUTH COMMISSION

11. CONSIDERATION OF ADOPTION OF RESOLUTION NO. 6316 GRANTING

CONTINUOUS CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES

FOR THE INCLUSION OF THE ENTIRETY OF THE CITY OF MAYWOOD WITHIN A

COUNTY SEWER MAINTENANCE DISTRICT

12. CONSIDERATION OF AWARD OF CONSTRUCTION CONTRACT TO DANNY LETNER, INC. DBA LETNER ROOFING COMPANY, FOR THE CITY HALL AND SHERIFF'S STATION ROOFING PROJECT IN THE AMOUNT OF $562,025.00, APROVAL OF THE

PROJECT PLANS AND SPECIFICATIONS, FINDING THAT THE PROJECT IS

CATEGORICALLY EXEMPT FROM CEQA REVIEW AND APPROVAL OF A BUDGET AMENDMENT IN THE AMOUNT OF $600,961.62 FROM THE GENERAL FUND TO COVER THE TOTAL PROJECT COST SHORTFALL.

City Manager Jennifer Vasquez presented this item. Motion to approve by Garcia, second by Aguiluz. De La Riva, Marquez, Torres, Aguiluz, and Garcia. Motion passed 5-0.

13. CONSIDERATION OF RESOLUTION NO. 6317 OF THE CITY OF MAYWOOD

AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION AND OTHER RELATED

APPROVALS UNDER THE COMMUNITY RESILIENCE CENTER PROGRAM AS

ADMINISTERED BY CALIFORNIA STRATEGIC GROWTH COUNCIL

14. SECOND READING AND ADOPTION OF ORDINANCE NO. 23-07, AN ORDINANCE OF THE CITY OF MAYWOOD ADDING A NEW CHAPTER 21 TO TITLE 8 OF THE

MAYWOOD MUNICIPAL CODE TO ESTABLISH A RENT STABILIZATION REGULATION City Attorney Roxanne Diaz presented this item. Motion to approve by Garcia, second by Aguiluz. De La Riva, Marquez, Torres, Aguiluz, and Garcia. Motion passed 5-0.

15. CONSIDERATION OF RESOLUTION NO. 6318 OF THE CITY COUNCIL OF THE CITY

OF MAYWOOD FIXING THE AMOUNT OF REVENUE FROM A PROPERTY TAX LEVY

APPROVED BY THE VOTERS OF MAYWOOD CITY FOR THE CALIFORNIA PUBLIC

EMPLOYEES RETIREMENT SYSTEM (CALPERS) AT THE SAME RATE OF SUCH

TAXES AS LAST YEAR AND LEVYING SUCH TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2023

16. ADOPTION OF AN UNCODIFIED URGENCY ORDINANCE 23-10-U OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AMENDING AND EXTENDING URGENCY ORDINANCE 23-06-U, IMPOSING A TEMPORARY MORATORIUM ON NO FAULTSUBSTANTIAL REMODEL EVICTIONS FOR CERTAIN RESIDENTIAL TENANCIES AND

DECLARING THE URGENCY THEREOF
X. DISCUSSION/ACTION ITEMS

17. CONSIDERATION OF RESOLUTION NO. 6319 APPROVING CHANGES TO THE

COMPREHENSIVE SALARY SCHEDULE AND APPROVAL OF ESTABLISHING NEW POSITIONS AND AMENDING THE CLASSIFICATION PLAN; AND APPROVAL OF A BUDGET AMENDMENT IN THE AMOUNT OF $84,487.46 FROM THE LOCAL FISCAL

RECOVERY FUND FOR THE SALARY AND BENEFITS OF THE PROPOSED FULL-TIME

HOUSING SPECIALIST POSITION
City Manager Jennifer Vasquez presented this item. Motion to approve by De La Riva, second by Marquez. De La Riva, Marquez, Torres, Aguiluz, and Garcia.

Motion passed 5-0.

18. CONSIDERATION OF APPROVING THE ESTABLISHMENT OF A UTILITY BOX ART

PROGRAM AND AUTHORIZING STAFF TO ADVERTISE AND PUBLISH THE CALL FOR

ARTIST REQUEST FOR PROPOSALS AND APPLICATIONS FOR THE PAINTING OF

TRAFFIC CONTROL UTILITY BOXES IN THE CITY
City Manager Jennifer Vasquez presented this item. Motion to approve by De La Riva, second by Aguiluz. De La Riva, Marquez, Torres, Aguiluz, and Garcia. Motion passed 5-0.

19. RECEIVE AND FILE PROJECT UPDATE ON THE RIVERFRONT PARK RENOVATION City Manager Jennifer Vasquez presented this item. CC directed staff to bring back this item with City’s current policy to rename Riverfront Park.

20. DISCUSSION AND DIRECTION REGARDING FILLING THE CITY CLERK VACANCY PURSUANT TO GOVERNMENT CODE SECTION 36512 CAUSED BY A RESIGNATION City Attorney Roxanne Diaz presented this item. CC directed staff to promote the vacancy and accept applications. Appointment to be made at a future meeting.

21. CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND APPLICATION

FROM CSU FULLERTON/CREAL/CSFU PHILANTHROPIC FOUNDATION IN THE AMOUNT OF $10,000.

City Manager Jennifer Vasquez presented this item. Motion to approve by De La Riva, second by Aguiluz. De La Riva, Marquez, Torres, Aguiluz, and Garcia. Motion passed 5-0.

22. CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND APPLICATION FROM SOUTHEAST RIO VISTA YMCA IN THE AMOUNT OF $10,000
City Manager Jennifer Vasquez presented this item. Motion to approve by De La Riva, second by Garcia. De La Riva, Marquez, Torres, Aguiluz, and Garcia. Motion passed 5-0.

XI. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) THE FOLLOWING PROVIDED PUBLIC COMMENT:

1. Maria D. Paredes
XII. ADJOURNMENT - The meeting was adjourned at approximately 7:14p.m. and the next Regular Meeting of the Maywood City Council is schedule for Wednesday, September 27, 2023, at 5:30 p.m. in the City Council Chambers.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 2.

DATE: September 27, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RAUL HERRERA, SENIOR ACCOUNTANT
SUBJECT: REVENUE REPORT AUGUST 2023
RECOMMENDATION:

Staff recommends that the City Council receive and file the Revenue Report from July - August 2023.

BACKGROUND:

In an effort to maintain transparency, the City’s Finance Department prepares a monthly Revenue report for the City Council’s review.

DISCUSSION:

The total revenue received from July - August 2023 totaled $639,728.72, which is lower than the same period last year. This is primarily due to the fact that the City received its second one-time installment in the amount of $3,226,257 from the American Rescue Plan Act of 2021 (ARPA) in July 2022. Additionally, the City received $177,031.59 in July 2022 from the Safe Clean Water Program; staff is reviewing the status of this annual allocation but expect to receive it shortly.

In addition, we have encountered a drop in the issuance of building and public works permits. This also accounted for a lower amount of funds recorded for the months of July and August 2023.

The attached analysis compares prior YTD and current YTD Revenue.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact with this action.

ATTACHMENT(S)

1. July - August 2023 - City of Maywood FY 2023-2024

FUND / REVENUE TYPE A - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
C - Current YTD
versus Prior YTD $
Difference
D - Current YTD Prior
YTD % Difference
E - Adopted Budget FY
2023-24
F - % of FY 2023-2024
YTD Revenue
Received
(B minus A) (B divided by A minus 1) (B divided by F)
GENERAL FUND TAXES: A tax is a compulsory monetary contribution to the City’s revenue, assessed and imposed by the City on the activities, Taxes: expenditure, income, occupation, privilege, property, etc., of individuals and organizations.

Franchise & Collectors Fee $0.00 $0.00 $0.00 0.00% $555,000.00 0.00% Property Taxes $0.00 $0.00 $0.00 0.00% $720,000.00 0.00% 4211 - Utility Users Tax $57,278.43 $65,400.33 $8,121.90 14.18% $1,200,000.00 5.45% 4206 - Real Estate Transfer Tax $1,345.03 $940.50 ($404.53) -30.08% $28,000.00 3.36% 4202 - Hotel / Motel Room Transient
Occupancy Tax (TOT) $0.00 $0.00 $0.00 0.00% $77,250.00 0.00% 4212 - Cannabis Sales Tax $0.00 $0.00 $0.00 0.00% $1,750,000.00 0.00% 4201 - Sales and Use Tax Revenue $0.00 $0.00 $0.00 0.00% $2,400,000.00 0.00% Taxes Totals $58,623.46 $66,340.83 $7,717.37 13.16% $6,730,250.00 0.99% GENERAL FUND FEES: A fee is a charge imposed on an individual for a service that the person chooses to receive. A fee may not exceed the estimated reasonable cost of providing the particular service or product for which the fee is charged, plus overhead. Fees are charged for specific services, and fee revenue may fund only those services and related expenses. LICENSES Licenses & Permits: and PERMITS are types of fees allowing for the operation within the City. 4301 - Compliance Program Fee $0.00 $0.00 $0.00 0.00% $45,000.00 0.00% Residential & Building Permits $5,528.10 $2,563.50 ($2,964.60) -53.63% $21,500.00 11.92% 4305 - Public Works Permit Fees $51,440.00 $20,272.50 ($31,167.50) -60.59% $190,000.00 10.67% Other Fees & Permits $4,116.98 $4,171.90 $54.92 1.33% $18,000.00 23.18% 4320 - Occupancy Permits $1,224.80 $0.00 ($1,224.80) -100.00% $6,000.00 0.00% 4313 - Building Permits $18,335.20 $9,583.38 ($8,751.82) -47.73% $80,000.00 11.98% 4307 - Commercial Cannabis Renewal Fees $0.00 $0.00 $0.00 0.00% $74,250.00 0.00% 4322 - Parking Permits $141.00 $130.00 ($11.00) -7.80% $60,000.00 0.22% 4311 - Apartment License $0.00 $4.00 $4.00 0.00% $16,000.00 0.03% 4205 - Business License Tax $904.00 $1,324.00 $420.00 46.46% $220,000.00 0.60% 4107 - Motor Vehicle License Fee (VLF) in lieu
Property Tax Payment $0.00 $0.00 $0.00 0.00% $3,464,000.00 0.00% Licenses and Permits Totals $81,690.08 $38,049.28 ($43,640.80) -53.42% $4,194,750.00 0.91%

GENERAL FUND CHARGES FOR SERVICES: Charges to cover administrative costs for the provision of services. Charges for Services:
4701 - Waste Management Assessment $0.00 $0.00 $0.00 0.00% $0.00 0.00% 4704 - Plan Check Fees $11,201.07 $4,392.96 ($6,808.11) -60.78% $50,000.00 8.79% 4702 - Rents & Concessions $3,969.00 $3,969.00 $0.00 0.00% $23,814.00 16.67% Charges for Services Totals $15,170.07 $8,361.96 ($6,808.11) -44.88% $73,814.00 11.33% GENERAL FUND FINES AND FORFEITURES: Penalties imposed by the City in the form of money or goods for a violation of an ordinance, law, regulation Fines and Forfeitures: or rule.
4401 - Penalties: Apt & Bus License $31.50 $345.30 $313.80 0.00% $5,700.00 0.00% 4404 - Southeast Municipal Court (SEMC) -
Court Collections $12,819.91 $19,078.65 $0.00 0.00% $180,000.00 0.00% 4403 - Citations: Administrative $2,600.00 $1,500.00 ($1,100.00) -42.31% $6,000.00 25.00% 4402 - Citations: Parking $2,575.00 $5,260.00 $2,685.00 104.27% $412,000.00 1.28% Fines and Forfeitures Totals $18,026.41 $26,183.95 $1,898.80 45.25% $603,700.00 4.34% GENERAL FUND LEASES AND CONCESSIONS: A rent or lease or payment for the use of a the City's property. Leases and Concessions:
4501 - Leased Property Rental Income $9,693.36 $9,835.16 $141.80 1.46% $59,005.00 16.67% Leases and Concessions Totals $9,693.36 $9,835.16 $141.80 1.46% $59,005.00 16.67% GENERAL FUND MISCELLANEOUS: A General Fund revenue not covered in another revenue category. Miscellaneous:
4817 - Good Corporate Citizen Program $0.00 $0.00 $0.00 0.00% $20,000.00 0.00% 4803 - Interest Income $0.00 $0.00 $0.00 0.00% $93,000.00 0.00% 4809 - Miscellaneous Revenue $4,215.00 $520.00 ($3,695.00) -87.66% $48,000.00 1.08% 4804 -Other (Recycle + ABx1 Reimbursement) $0.00 $0.00 $0.00 0.00% $7,000.00 0.00% Miscellaneous Revenue Totals $4,215.00 $520.00 ($3,695.00) -87.66% $168,000.00 0.31% GENERAL FUND RETIREE PENSION LEVY: An amount of revenue from the property tax levy approved by the voters for the purpose of paying the cost to Retiree Pension Levy: the City of the Public Employees Retirement System (PERS). 4830 - Retiree Pension Levy $0.00 $0.00 $0.00 0.00% $1,300,000.00 0.00% Retiree Pension Levy Totals $0.00 $0.00 $0.00 0.00% $1,300,000.00 0.00% General Fund Revenue Totals $187,418.38 $149,291.18 ($44,385.94) -20.34% $13,129,519.00 1.14% FUND / REVENUE TYPE A - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
C - Current YTD
versus Prior YTD $
Difference
D - Current YTD Prior
YTD % Difference
E - Adopted Budget FY
2023-24
F - % of FY 2023-2024
YTD Revenue
Received
(B minus A) (B divided by A minus 1) (B divided by F)

SPECIAL REVENUE FUND SPECIAL REVENUE FUND: Collections of revenues in special funds that must be used for the established purposes of the funds to provide an extra level of accountability and transparency. 212 - Gas Tax - 2103, 2105, 2107, 2106,
2107.5 Fund $60,724.04 $127,212.90 $66,488.86 109.49% $620,323.00 20.51% 214 - Transportation Development Act (TDA)
Bikeway $0.00 $0.00 $0.00 0.00% $29,037.00 0.00%
221 - Proposition A Transit Fund $124,091.85 $115,120.58 ($8,971.27) -7.23% $717,151.00 16.05% 222 - Proposition C Transit Fund $103,665.30 $96,471.67 ($7,193.63) -6.94% $594,858.00 16.22% 224 - Measure R Transit Fund $77,169.69 $71,548.23 ($5,621.46) -7.28% $446,144.00 16.04% 225 - Measure M Transit Fund $87,315.08 $80,084.16 ($7,230.92) -8.28% $505,629.00 15.84% 216 - SB-1 Road Maintenance Rehabilitation
Act Fund $0.00 $0.00 $0.00 0.00% $535,751.00 0.00%
243 - Community Development Block Grant
(CDBG) $0.00 $0.00 $0.00 0.00% $356,826.00 0.00%
223 - Air Quality Management District (AQMD)
Fund $0.00 $0.00 $0.00 0.00% $34,700.00 0.00%
232 - Supplemental Law Enforcement Services
Fund (SLESF) Grant $0.00 $0.00 $0.00 0.00% $159,900.00 0.00% 251 - Street Lighting Fund $0.00 $0.00 $0.00 0.00% $174,520.00 0.00% 611 - Redevelopment "Successor" Agency
Fund $0.00 $0.00 $0.00 0.00% $0.00 0.00%
412 - Sewer Enterprise Fund $0.00 $0.00 $0.00 0.00% $298,633.00 0.00% 261 - Federal / State / County Grants $0.00 $0.00 $0.00 0.00% $0.00 0.00% 273 - Local Fiscal Recovery Fund $3,226,257.00 $0.00 ($3,226,257.00) 0.00% $0.00 0.00% 280 - Measure W Safe Clean Water Program
Fund $177,031.59 $0.00 ($177,031.59) -100.00% $177,031.00 0.00% Special Revenue Totals $3,856,254.55 $490,437.54 ($3,365,817.01) -87.28% $4,650,503.00 10.55% Total Revenues $4,043,672.93 $639,728.72 ($3,410,202.95) -84.18% $17,780,022.00 3.60% FUND / REVENUE TYPE A - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
C - Current YTD
versus Prior YTD $
Difference
D - Current YTD Prior
YTD % Difference
E - Adopted Budget FY
2023-24
F - % of FY 2023-2024
YTD Revenue
Received
(B minus A) (B divided by A minus 1) (B divided by F)

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 3.

DATE: September 27, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RAUL HERRERA, SENIOR ACCOUNTANT
SUBJECT: MONTHLY CASH AND INVESTMENT REPORT TO THE CITY COUNCIL FOR AUGUST 2023
RECOMMENDATION:

Staff recommends that the City Council receive and file the attached cash and investment report for August 2023.

BACKGROUND:

In accordance with the City of Maywood’s Adopted Investment Policy (Resolution No. 6132 dated 08/12/2020) and to provide information to the City Council, the City’s Finance Department prepares a Monthly Cash and Investment Report for the City Council’s review. The report will show the City’s cash position at the month's end as well as investments.

DISCUSSION:

The cash and investment balances are across all funds of the City and include restricted, unrestricted, and budgeted amounts. These balances do not represent the available balance for spending as most are either restricted or have already been appropriated for in the City budget. The purpose of this report is to show the cash and investment balances as reported on a date only and does not represent the City’s available fund balance. The investment program provides sufficient liquidity to meet six months of estimated expenditures. All investments are in compliance with California state code 503600 and the City of Maywood Investment Policy.

The City maintains cash in a General Account, investments in the Local Agency Investment Fund (LAIF), investments in the California Employers' Retiree Benefit Trust (CERBT) a Section 115 trust fund dedicated to prefunding other Post-Employment Benefits (OPEB), and investments in the California Employers' Pension Prefunding Trust (CEPPT).

The attached report shows the cash and investments as of August 31, 2023.

The Cash and Investment Report is divided into three sections:

A - Non-Investment Cash Accounts representing the most "liquid" accounts available, which are assets that can more quickly be converted into cash resources. These are the City's short-term assets.

B - Investment Accounts representing assets that take longer to convert to cash. These investments have restrictions that require them to be held over long periods of time to accrue interest. These are the City's longterm assets.

C - Total Cash and Investments that provides the total of A - Non-Investment Cash Accounts and B - Investment Accounts for the month
LEGAL REVIEW:

The City attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact involved with this report.

ATTACHMENT(S)

1. August 2023 Cash and Investment Report

City of Maywood, California
Cash and Investments Report
As of August 31, 2023
Description Type Ending Balance as
of 8/31/2023
A - Non-Investment Cash Accounts
A1 - US Bank - August 2023 Cash $2,257,725.27
A2 - Total Cash Accounts $2,257,725.27
B - Investment Accounts
B1 - Local Agency Investment Fund (LAIF)
Pooled Money
Investment Account
(PMIA)
$17,168,041.59
B2 - California Public Employees' Retirement System (CalPERS) California Employers' Retiree Benefit Trust (CERBT) Calculated Report Results as of July 31, 2023
Title 26 - U.S.C. 115
- Income of States,
Municipalities, etc.,
Trusts
$971,467.01
B3 - California Public Employees' Retirement System (CalPERS) California Employers' Pension Prefunding Trust (CEPPT) Calculated Report Results as of June 30, 2023
Title 26 - U.S.C. 115
- Income of States,
Municipalities, etc.,
Trusts
$932,147.18
B4 - Total Investment Accounts $19,071,655.78
C - Total Cash and Investments $21,329,381.05

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 4.

DATE: September 27, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: JENNIFER VASQUEZ, CITY MANAGER
SUBJECT: RESOLUTION NO. 6320 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD AND

SUCCESSOR ANGENCY TO THE MAYWOOD COMMUNITY REDEVELOPMENT

AGENCY APPROVING THE WARRANTS FOR PAYMENT
RECOMMENDATION:

It is staff's recommendation that the City Council receive, approve and file the warrant registers, wire transfers dated 08/16/2023 through 09/15/2023, and net payrolls dated 08/17/2023 through 09/14/2023 and adopt Resolution No. 6320 approving Warrants for Payment.

BACKGROUND:

Staff provides warrant registers and wire transfers to City Council as part of Management Controls, which as a whole are the policies, procedures, and practices conceived and put in place to assure the following:
• The economical, efficient, and effective achievement of the City's objectives; • Adherence to laws, regulations, rules for policies;
• The safeguarding of assets and information;
• The prevention and detection of fraud and error; and
• The quality of accounting records and the timely production of reliable financial and management information.

Furthermore, Internal Controls are a set of rules, procedures, and practices developed and employed to facilitate the safeguarding of the City’s assets, be they liquid (cash or investments) or fixed (infrastructure or equipment), or intangible (credit rating or information).

The City utilizes resolutions for approving warrants for payment to comply with Section 3-2.06 of the Municipal Code regarding Warrants for Payments. Exhibit A entitled Summary of Warrants and Wire Transfers/ Automated Clearing House (ACH) Transactions serves as a Management Control for complying with Section 3-2.06. Exhibit B entitled Detail of Warrants serves as evidence of Internal Controls utilized by City Finance staff that support these Management Controls for payments made by the City. These controls are carried out through the submission of all required documents supporting the invoices submitted for payment. Prior to payment, the Finance staff reviews - as an Internal Control that supports the Management Control - all disbursement documents to ensure that they meet the approval requirements.

DISCUSSION:

A - PAYMENT APPROVAL - Pursuant to paragraph 37202 of the California Government Code, demands (called Warrant Demand) against the City for payment shall be audited and thereafter submitted to the City Council for approval or rejection prior to payment, either separately or in a register of audited demands and shall have attached thereto affirmation of the City Treasurer and City Finance Director certifying the accuracy of the demands and the availability of funds for payment. This is accomplished using:

A1 - Warrants Registers or checks certified or approved by the City Treasurer and Finance Director as conforming to authorized expenditures set forth in the City Council adopted City Budget.

A1.1 Prepayments – pre-paying allows the City to take advantage of allowable prompt payment discounts and make payments on due dates of invoices. This involves the issuance of checks prior to final warrant approval.

Automated Clearing House (ACH) transactions are made using a network that electronically moves money between the City’s bank accounts to a payee’s bank account. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable prepaid warrants for payment. Wire Transfer is a method of electronic funds transfer from the City of Maywood to one person or organization (payrolls and fees for electronic transfers).

A1.2 Regular Payment – To avoid late fees for payments made beyond due dates of invoices, checks are prepared prior to final warrant approval by the City Council. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable regular warrants for payment. After City Council approval, the checks are signed and distributed.

B - DOCUMENTATION – The City uses a Management Control by producing a summary document (Exhibit A - Summary Warrants for Payment and Wire Transfers/ACH transactions) that represents the cash disbursements required and the City uses an Internal Control by producing a detailed document (Exhibit B – Detail Warrants for Payment) that details information about each check issued for Prepaids and or to-be-paid for Regular Payments. These “disbursements” are accounted for in the FY 2022-23 budget.

B1 – SUMMARY WARRANTS FOR PAYMENT AND WIRE TRANSFERS/ACH TRANSACTIONS provide an accounting of the Accounts Payable Registers, wire transfers (method of electronic funds transfer from the City of Maywood to one person or organization), and Automated Clearing House (ACH) transactions.

B2 – DETAIL WARRANTS FOR PAYMENTS provides the detailed information of approved payments made to the City's vendors and contractors by check number, identification of prepaid, date of warrant, vendor name, check amount, transaction description, and fund source. Wire transfers also enable the City to send electronic funds to the bank accounts of the City's vendors and contractors. The warrant registers, wire transfers, and net payrolls reflect the financial obligations of the City for the above-referenced dates.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

F.Y. 22-23 Impact: FY23-24 Impact: Warrant
Demand (Warrant Payment) of $1,183,558.15 plus
Wire Transfers/ACH Transactions of $363,408.78,
equaling $1,546,966.93 in total.

Current F.Y. Budget: 2023/2024
Fund Impacted: Warrant Demand (Warrant
Payment) of $1,183,588.16 from these various
fund sources:
i. Fund-100 - General Fund = $808,002.01
Budget adjustment requested: Not applicable

ii. Fund 212 - Gas Tax - 2103, 2105, 2107, 2106,
2107.5 Fund = $70,658.51
iii. Fund 221 - Proposition A Transit Fund =
$37,921.82
iv. Fund 222 - Proposition C Transit Fund =
$9,347.77
v. Fund 224 - Measure R Transit Fund =
$21,312.72
vi. Fund 225 - Measure M Transit Fund = $40.77
vii. Fund 243 - Community Development Block
Grant (CDBG) Fund = $887.89
viii. Fund 251 - Street Lighting Fund = $15,187.43
ix. Fund 261 - Federal / State / County Grants
fund = $129,347.91
x. Fund 273 - Local Fiscal Recovery Fund =
$71,457.00
xi. Fund 280 - Measure W Safe Clean Water
Program Fund = $11,958.34
xii. Fund 412- Sewer Enterprise Fund =
$7,421.08
xiii. Fund 611 - Redevelopment Successor
Agency Fund = $15.23
Source of funds: Updated Account Budget: Not applicable Account Number: Various General Ledger
Accounts
For fiscal year: 2023/2024

ATTACHMENT(S)

1. Resolution No. 6320 Approving the Warrants for Register

2. Exhibit A Summary Warrant Demand 9.27.23

3. Exhibit B Warrant Register Detail 9.27.23

RESOLUTION NO. 6320

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, CALIFORNIA, AND SUCCESSOR AGENCY TO

THE MAYWOOD COMMUNITY REDEVELOPMENT AGENCY

APPROVING THE WARRANTS FOR PAYMENT
WHEREAS, the following listed demands have been reviewed by the Interim Director of Finance, and
WHEREAS , the Interim Director of Finance has certified to the accuracy and availability of funds for payment thereof, and
WHEREAS , the register of audited demands is hereby submitted to the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency for approval.

NOW, THEREFORE, BE IT RESOLVED, that the listed Warrants and Wire Transfers/Automated Clearing House (ACH) Transactions for $1,546,966.93 are hereby ratified:
• Exhibit A – Summary of Warrants and Wire Transfers/ACH Transactions • Exhibit B – Detail of Warrants
PASSED, APPROVED AND ADOPTED THIS 27
th day of September, 2023.
__________________________
Frank Garcia, Mayor
APPROVED AS TO FORM:
__________________________
ATTEST:
___________________________
Brian E. Juarez, City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MAYWOOD
I, Brian E. Juarez, City Clerk of the City of Maywood, County of Los Angeles, State of California, do hereby certify that the foregoing Resolution, being Resolution No. 6320, was duly passed, approved by not less than four members of the City Council of the City of Maywood, signed by the Mayor of said City, and attested by the City Clerk, all at a regular meeting of the City Council held on the 27
th day of September, 2023, that it was duly posted and that the same was passed and adopted by the following vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
___________________________
Brian E. Juarez, City Clerk

Wednesday, September 27, 2023
Accounts Payable Amount
$ 363,161.64
$ 820,396.51
Sub-total $ 1,183,558.15
Wire Transfers/ACH Transactions
08/16/23 CalPERS Employer Contribution 7/2/2023 - 7/15/2023 $ 9,046.35 08/16/23 CalPERS Employer Contribution 7/16/2023 - 7/29/2023 $ 8,392.87 08/17/23 Payroll Pay Period 7/30/2023 - 8/12/2023 $ 51,846.10 08/17/23 CalPERS Employer Contribution 7/30/2023 - 8/12/2023 $ 8,421.82 08/18/23 ADP Payroll Fees $ 451.16
08/29/23 State Compensation Insurance Fund - Workers Comp Ins Surcharge Policy 9143213 $ 5,329.83 08/30/23 US Bank - Pension Obligation Bonds Series 2021 $ 143,822.24 08/31/23 Payroll Pay Period 8/13/2023 - 8/26/2023 $ 51,686.84 09/01/23 US Bank - Merchant Fees $ 484.37
09/06/23 CalPERS Health Premium September 2023 $ 28,882.13 09/06/23 8x8 Inc - Monthly Phone Maintenance $ 432.21
09/08/23 California Joint Powers Insurance Authority (CJPIA) repayment plan agreement - September 2023 $ 22,355.58 09/14/23 Payroll Pay Period 8/27/2023 - 9/9/2023 $ 49,616.50 09/15/23 U.S. Bank - Analysis Service Charge $ 80.00
Sub-total $ 363,408.78
Total Demands $ 1,546,966.93
City of Maywood
Summary Warrants for Payment and Wire Transfers/ACH Transactions Council Meeting Date
Accounts Payable prepaid warrants for payment: Checks No. 091202 - 091256 Accounts Payable regular warrants for payment: Check No. 091257 - 091305

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 091202 P 9/6/2023 ACC Business $824.22 Internet Services From 07/11/23-8/10/23
General Fund 100
091203 P 9/6/2023 AFSCME District
Council 36
$244.07 AFSCME Member Dues for
paycheck 08/17/2023
General Fund 100
9/6/2023 AFSCME District
Council 36
$241.69 AFSCME Member Dues for
paycheck 08/03/2023
General Fund 100
9/6/2023 AFSCME District
Council 36
$255.88 AFSCME Member Dues for
pyacheck 7/20/2023
General Fund 100
091204 P 9/6/2023 Alta Environmental $3,257.41 Professional Services- July 2023
Measure W Safe
Clean Water
Program Fund
280
091205 P 9/6/2023 Amazon Capital
Services
$292.67 City Administration Office
Supplies
General Fund 100
9/6/2023 Amazon Capital
Services
$83.01 Community Events- Office
Supplies
General Fund 100
9/6/2023 Amazon Capital
Services
$76.64 HR/Risk Management
Office Supplies
General Fund 100
9/6/2023 Amazon Capital
Services
$108.94 Plexiglass General Fund 100
091206 P 9/6/2023 Active Universal
Capital LLC
$1,126.02 Crossing Guards
Slauson/Helington City of
Bell-Maywood - Jul
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
091207 P 9/6/2023 Amigos De Los
Rios
$11,248.92 Amigos de los Rios - Urban
Forest 3/16/23-7/15/23
Federal / State /
County Grants
261
091208 P 9/6/2023 Angel Villegas $852.90 Retiree Medical Reimbursement Angel
Villegas September 2023
General Fund 100
091209 P 9/6/2023 AT & T Long
Distance
$44.86 Emergency Long Distance
Phone Service- July 2023
General Fund 100
091210 P 9/6/2023 Base Hill Inc. $6,172.97 Janitorial Services- August 2023
General Fund 100
091211 P 9/6/2023 Benefit
Coordinators
Corporation (BCC)
$1,442.64 Dental and Vision Benefits
for September 2023
General Fund 100
9/6/2023 Benefit
Coordinators
Corporation (BCC)
$120.98 Dental and Vision Benefits
for September 2023
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
Fund Title
Page: 1

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 9/6/2023 Benefit
Coordinators
Corporation (BCC)
$10.70 Dental and Vision Benefits
for September 2023
Proposition A
Transit Fund
221
9/6/2023 Benefit
Coordinators
Corporation (BCC)
$24.91 Dental and Vision Benefits
for September 2023
Proposition C
Transit Fund
222
9/6/2023 Benefit
Coordinators
Corporation (BCC)
$12.97 Dental and Vision Benefits
for September 2023
Measure R Transit
Fund
224
9/6/2023 Benefit
Coordinators
Corporation (BCC)
$40.77 Dental and Vision Benefits
for September 2023
Measure M Transit
Fund
225
9/6/2023 Benefit
Coordinators
Corporation (BCC)
$17.89 Dental and Vision Benefits
for September 2023
CDBG 243
9/6/2023 Benefit
Coordinators
Corporation (BCC)
$3.91 Dental and Vision Benefits
for September 2023
Street Lighting
Fund
251
9/6/2023 Benefit
Coordinators
Corporation (BCC)
$15.23 Dental and Vision Benefits
for September 2023
Redevelopment
Successor Agency
Fund
611
091212 P 9/6/2023 Brent Talmo $852.90 Retiree Medical
Reimbursement Brent
Talmo September 2023
General Fund 100
091213 P 9/6/2023 Bruce Leflar $1,051.79 Retiree Medical Reimbursement Bruce
Leflar September 2023
General Fund 100
091214 P 9/6/2023 CSU Fullerton/CREAL/CSUF
Philanthropic
Foundation
$10,000.00 CBF - CSUF/CREAL in the
amount of $10,000
General Fund 100
091215 P 9/6/2023 Arturo Sanchez dba
Calmex Graphics
$2,003.85 Finance Office Supplies
Parking Permit
General Fund 100
091216 P 9/6/2023 Christine M. Locher $269.02 Retiree Medical Reimbursement Christine
Locher September 202
General Fund 100
Fund Title
Page: 2

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 091217 P 9/6/2023 County of L.A.

Dept. of Animal
C tl
$14,515.95 Animal Control for July
2023
General Fund 100
9/6/2023 County of L.A.

Dept. of Animal
Cl
$5,962.13 Animal Control for June
2023
General Fund 100
091218 P 9/6/2023 Crosstown
Electrical & Data
Inc.
$147.59 Slauson Avenue & Alamo
6/2/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
091219 P 9/6/2023 Crystal Denisse
Acosta
$50.00 Planning Commissioner
Stipend- Crystal Acosta 7-
18-23
General Fund 100
091220 P 9/6/2023 Daily Journal
Corporation
$290.00 Notice of Public Hearing of
ZTA 23-01
General Fund 100
091221 P 9/6/2023 Dapeer, Rosenblit
& Litvak, LLP
$949.43 Municipal Code
Enforcement Professional
Services- 07/14/23-0
General Fund 100
091222 P 9/6/2023 Diego Jimenez $50.00 Planning Commissioner Stipend- Diego Jimenez 7-
18-23
General Fund 100
091223 P 9/6/2023 Edward Ahrens $1,358.28 Retiree Medical Reimbursement Edward
Ahrens September 2023
General Fund 100
091224 P 9/6/2023 Environmental
Science Associates
$236.25 Professional Serv for
Climate In Action/Resiliency
Plan - 7/
Federal / State /
County Grants
261
091225 P 9/6/2023 Los Amigos De Los
Maywood Marching
Nighthawks
$7,000.00 Community Benefit Fund -
Maywood Academy
Marching Band
General Fund 100
091226 P 9/6/2023 HdL Software LLC $163.38 New Accounts ProcessedJuly 2023General Fund 100 091227 P 9/6/2023 Hub Cities Career
Center Corporation
$69,676.78 Youth Workforce
Developmemt Program
3/1/23-4/31/23
Federal / State /
County Grants
261
Fund Title
Page: 3

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 091228 P 9/6/2023 Interior Demolition,
Inc.
$97,803.45 City of Maywood, Building
Demolition Located at 5102
Distric
General Fund 100
091229 P 9/6/2023 Interwest
Consulting Group
$541.00 Plan Review By Senior
Structural Engineer Serv.-
July 2023
General Fund 100
9/6/2023 Interwest
Consulting Group
$1,327.16 Professional Services
Building and Safety PlanJuly 2023
General Fund 100
091230 P 9/6/2023 Lighten Up Skylight $1,620.00 Skylight replacement at Riverfront Park bathroom
General Fund 100
091231 P 9/6/2023 Just Printing $49.61 Decal work at City Hall General Fund 100 091232 P 9/6/2023 Kathy Porter $158.00 Refund for a Citation Records Kathy Porter
General Fund 100
091233 P 9/6/2023 KOA Corporation $8,962.56 KOA Corporation Professional Serv 7/1/23-
7/28/23
Federal / State /
County Grants
261
091234 P 9/6/2023 L.B. Johnson
Hardware #1
$47.06 Tie wire and locks for 5110
District Blvd
General Fund 100
9/6/2023 L.B. Johnson
Hardware #1
$19.69 Zip ties General Fund 100
091235 P 9/6/2023 LACMTA FILE
#54924-0
$1,958.40 Metro TAP Cards July 2023 Proposition C
Transit Fund
222
091236 P 9/6/2023 LOST WEST $29,602.40 City of Maywood
Beautification Project
Slauson & Atlantic
Federal / State /
County Grants
261
091237 P 9/6/2023 Mary Mariscal $50.00 September 2023 Treasurer Stipend- Mary Mariscal
General Fund 100
091238 P 9/6/2023 Maywood Car
Wash
$440.46 Fuel and Car Wash for the
City Vehicles- July 2023
General Fund 100
091239 P 9/6/2023 Tri-City Mutual
Water Company
$266.00 4618 Slauson Ave.
06/24/23-8/24/23
General Fund 100
9/6/2023 Tri-City Mutual
Water Company
$182.00 4800 Slauson Ave.06/24/23-
08/25/23
General Fund 100
9/6/2023 Tri-City Mutual
Water Company
$45.50 5600 Heliotrope Ave
06/27/23-08/23/23
General Fund 100
Fund Title
Page: 4

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 9/6/2023 Tri-City Mutual
Water Company
$2,327.50 E. 58th St. 06/27/23-
08/23/23
General Fund 100
091240 P 9/6/2023 Municipal
Management
Association of
Southern California
$90.00 MMASC Membership
Renewal Miguel Leon
General Fund 100
091241 P 9/6/2023 Nationwide
Environmental
Services
$7,537.00 Street Sweeping Services
for August 2023
Measure W Safe
Clean Water
Program Fund
280
091242 P 9/6/2023 Public Agency Risk
Management Assoc
$300.00 Membership Dues Term
7/1/23 to 6/30/24
General Fund 100
091243 P 9/6/2023 Phoenix Group
Information
St
$151.75 July 2023 Citation
Processing Fee
General Fund 100
9/6/2023 Phoenix Group
Information
S
$2,631.36 July 2023 Permit
Processing Fee
General Fund 100
091244 P 9/6/2023 Raul Rodriguez $50.00 Planning Commissioner Stipend- Raul Rodriguez 7-
18-23
General Fund 100
091245 P 9/6/2023 Robert Leach $1,005.00 Retiree Medical Reimbursement Robert
Leach September 2023
General Fund 100
091246 P 9/6/2023 Ronald Lindsey $1,261.61 Retiree Medical Reimbursement Ronald
Lindsey September 2023
General Fund 100
091247 P 9/6/2023 Richards Watson &
Gershon
$6,149.57 Professional Services-0001
for July 2023
General Fund 100
9/6/2023 Richards Watson &
Gershon
$918.00 Professional Services-0012
July 2023
General Fund 100
9/6/2023 Richards Watson &
Gershon
$2,604.80 Professionall Services-0013
July 2023
General Fund 100
091248 P 9/6/2023 Scott C. Anderson $1,358.28 Retiree Medical Reimbursement Scott
Anderson September 2023
General Fund 100
091249 P 9/6/2023 Southeast Rio Vista
YMCA
$10,000.00 Community Benefit Fund -
Southeast Rio Vista YMCA
in the amo
General Fund 100
Fund Title
Page: 5

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
091250 P 9/6/2023 Southern California
Edison
$96.39 700631564216 5317
Atlantic Ave PED 7/17/23-
8/14/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
091251 P 9/6/2023 Sparkletts Drinking
Water Corp
$193.18 City Hall Drinking Water for
Staff Bill of July 2023
General Fund 100
091252 P 9/6/2023 Sprint $460.24 Cell Phone Services from 7/24/23-8/23/23
General Fund 100
091253 P 9/6/2023 Stantec Planning &
Landscape
Architecture
$5,673.00 Project No.
210801894/General Plan
Update
Federal / State /
County Grants
261
091254 P 9/6/2023 Staples Business
Advantage
$77.55 Office Supplies for Finance
Dept.

General Fund 100
091255 P 9/6/2023 U.S. Bank
Corporate Payment
System
$3,345.57 Acct.5074 and 6433 Cred
Crd-7/17/23 stmt
General Fund 100
091256 P 9/6/2023 Willdan Engineering $5,720.00 City of Maywood- Code Enf April 2023
General Fund 100
9/6/2023 Willdan Engineering $7,280.00 City of Maywood- Code Enf February 2023
General Fund 100
9/6/2023 Willdan Engineering $4,160.00 City of Maywood- Code Enf January 2023
General Fund 100
9/6/2023 Willdan Engineering $6,760.00 City of Maywood-Code Enf July 2023
General Fund 100
9/6/2023 Willdan Engineering $8,840.00 City of Maywood-Code Enf May 2023
General Fund 100
091257 9/15/2023 A-CO Temporary
Power Inc.
$54.75 Rental Pwr Pole for
baseball field 200amp -
9/6/23-10/3/23
General Fund 100
091258 9/15/2023 Alta Environmental $1,163.93 Professional ServicesAugust 2023Measure W Safe Clean Water
Program Fund
280
091259 9/15/2023 Amazon Capital
Services
$538.12 City Administration Office
Supplies
General Fund 100
9/15/2023 Amazon Capital
Services
$259.28 Flags for Riverfront Park
and City Hall
General Fund 100
9/15/2023 Amazon Capital
Services
$106.21 HR/Risk Management
Office Supplies
General Fund 100
9/15/2023 Amazon Capital
Services
$208.04 Office Supplies General Fund 100
Page: 6

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 091260 9/15/2023 Modern IT, Inc. dba
Advanced
Microcomputing
Concepts, Inc.
$2,172.37 Monthly IT Lease
Agreement- September
2023
General Fund 100
9/15/2023 Modern IT, Inc. dba
Advanced
Microcomputing
C t I
$3,630.00 Monthly IT/AssessmentSeptember 2023General Fund 100 091261 9/15/2023 AT&T $79.24 Emergency Elevator Phone
Service- 8/1/23-8/31/23
General Fund 100
091262 9/15/2023 Brinks Inc. $28.59 Additional Cash handling Services- 8/1/23-8/31/23
General Fund 100
9/15/2023 Brinks Inc. $274.53 Cash handling Services9/1/23-9/30/23General Fund 100 091263 9/15/2023 Burke, Williams &
Sorensen, LLP
$3,400.00 Legal and Professional
Services July 2023
General Fund 100
091264 9/15/2023 California
Consulting Inc.
$3,500.00 Grant Writing Consulting
Services- September 2023
General Fund 100
091265 9/15/2023 Cat Specialties Inc. $71.40 Banner for Pixley Park General Fund 100 091266 9/15/2023 Charter
Communications
Holdings, LLC
$625.00 Internet and Phone Service9/1/23-9/30/23General Fund 100 091267 9/15/2023 CoreLogic
Solutions LLC.
$150.00 Property Finder Service for
August 2023
General Fund 100
091270 9/15/2023 Crosstown
Electrical & Data
I
$885.54 City Hall - 8/8/23 General Fund 100
9/15/2023 Crosstown
Electrical & Data
I
$368.98 Riverfront Park 8/17/23 General Fund 100
9/15/2023 Crosstown
Electrical & Data
Inc.
$8,216.51 5320 Atlantic Blvd. 7/26/23 Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$737.95 Atlantic Blvd. & 57th Street
8/21/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$1,070.10 Atlantic Blvd. & 61th Street
8/28/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
Fund Title
Page: 7

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 9/15/2023 Crosstown
Electrical & Data
Inc.
$273.72 Atlantic Blvd. & Slauson
Avenue 7/20/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$73.80 Atlantic Blvd. & Slauson
Avenue 7/7/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$329.29 Maywood & 52nd 6/13/23 Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$295.18 Maywood Ave. 6/7/23 Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$147.59 Randolf St 6/7/23 Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$4,182.20 Slauson Ave. & Carmelita
Ave.- 8/13/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$153.96 Slauson Ave. & Carmelita
Ave.- 8/3/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$134.44 Slauson Ave/ Maywood
AVe. 8/2/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$442.77 Slauson Avenue &
Heliotrope Avenue 6/21/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$331.93 Slauson Avenue & Loma
Vista Avenue 7/10/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$1,014.00 Slauson Avenue &
Mayflower Avenue 7/13/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$295.18 Slauson Avenue & Alamo
8/3/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$295.18 Slauson Avenue & Alamo to
Randolph 8/22/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
Fund Title
Page: 8

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 9/15/2023 Crosstown
Electrical & Data
Inc.
$737.95 Slauson Avenue & Atlantic
Blvd 6/22/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$295.18 Slauson Avenue & Atlantic
Blvd 8/2/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$4,668.91 Slauson Avenue & Corona
Avenue 7/24/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$295.18 Slauson Avenue & Fishburn
Avenue 6/9/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$147.59 Slauson Avenue & Fishburn
Avenue 7/7/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$418.22 Slauson Avenue & Gifford
Avenue 6/6/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$8,059.62 Slauson Avenue & Gifford
Avenue 6/6/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$295.18 Slauson Avenue & Gifford
Avenue 6/9/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$295.18 Slauson Avenue &
Heliotrope Avenue 6/9/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$147.59 Slauson Avenue & Pine
Avenue 6/9/2023
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$139.29 Slauson Avenue & Pine
Avenue 7/7/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$147.59 Slauson Avenue & Pine
Avenue 8/22/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
Fund Title
Page: 9

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 9/15/2023 Crosstown
Electrical & Data
Inc.
$5,157.25 Slauson Avenue &
Woodlawn Avenue 6/26/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
Inc.
$368.98 Slauson Avenue &
Woodlawn Avenue 7/28/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Crosstown
Electrical & Data
$3,392.01 City's Street Preventive
Maintenance-August 2023
Street Lighting
Fund
251
091271 9/15/2023 Crystal Denisse
Acosta
$50.00 Planning Commissioner
Stipend- Crystal Acosta 8-
15-23
General Fund 100
091272 9/15/2023 Dapeer, Rosenblit
& Litvak, LLP
$1,319.83 Municipal Code
Enforcement Professional
Services- 08/03/23-0
General Fund 100
091273 9/15/2023 Dewey Pest Control $141.00 September 2023 Pest Control Service
General Fund 100
091274 9/15/2023 Diego Jimenez $50.00 Planning Commissioner Stipend- Diego Jimenez 8-
15-23
General Fund 100
091275 9/15/2023 George Hills
Company
$660.10 City Claims/ Adjuster -
August 2023
General Fund 100
091276 9/15/2023 Graffiti Protective
Coatings
$5,232.93 Graffiti Bus Shelter
Maintenance- August 2023
Proposition C
Transit Fund
222
091277 9/15/2023 HdL Software LLC $1,158.18 Quarterly Hosting Fee09/01/23-11/30/23General Fund 100 091278 9/15/2023 Myers & Sons HiWay Safety Inc.$98.30 City Seal signs for Sheriff General Fund 100 9/15/2023 Myers & Sons HiWay Safety Inc.$3,973.76 Park rules signs General Fund 100 9/15/2023 Myers & Sons HiWay Safety Inc.$647.12 Drive Rivets/ Street Sweeping signs
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
091279 9/15/2023 Hinderliter de
Llamas & Assoc.
$10,000.00 Cannabis Management
Program- August 2023
General Fund 100
Fund Title
Page: 10

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 091280 9/15/2023 Home Depot
Commercial Acct
Pro
($40.18) (Credit) Building Janitorial
Supplie 8/30/23
General Fund 100
9/15/2023 Home Depot
Commercial Acct
P
$57.51 Building Janitorial Supplie
8/25/23
General Fund 100
9/15/2023 Home Depot
Commercial Acct
Pro
$83.76 Building Janitorial Supplies
CAL Recycle 8/25/23
General Fund 100
091281 9/15/2023 Innovative Fence
Inc.
$913.00 Add temporay fence at
5102 Cudahay
General Fund 100
091282 9/15/2023 Gregory Kiley dba
Kiley & Associates
LLC
$3,900.00 Federal Legislative
Advocacy Consultant- 6-15-
23 to 7-15-23
General Fund 100
9/15/2023 Gregory Kiley dba
Kiley & Associates
LLC
$3,900.00 Federal Legislative
Advocacy Consultant- 7-15-
23 to 8-15-23
General Fund 100
9/15/2023 Gregory Kiley dba
Kiley & Associates
LLC
$3,900.00 Federal Legislative
Advocacy Consultant- 8-15-
23 to 9-15-23
General Fund 100
091283 9/15/2023 L.B. Johnson
Hardware #1
$71.16 Building Maintenance General Fund 100
9/15/2023 L.B. Johnson
Hardware #1
$85.37 Building Maintenance
Supplies
General Fund 100
9/15/2023 L.B. Johnson
Hardware #1
$9.77 Cement bags for street
signs and Waters
General Fund 100
9/15/2023 L.B. Johnson
Hardware #1
$68.20 Public Works Cleaning
products
General Fund 100
9/15/2023 L.B. Johnson
Hardware #1
$446.47 Public Works Supplies General Fund 100
9/15/2023 L.B. Johnson
Hardware #1
$86.40 PW Supplies General Fund 100
9/15/2023 L.B. Johnson
Hardware #1
$32.82 Tape General Fund 100
9/15/2023 L.B. Johnson
Hardware #1
$19.98 Cement bags for street
signs and Waters
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
Fund Title
Page: 11

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 9/15/2023 L.B. Johnson
Hardware #1
$52.80 Public Works Supplies Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
091284 9/15/2023 Los Angeles
County Public
Works
$6,153.08 SR#270304 Maintenance of
Sanitary Sewer
Sewer Enterprise
Fund
412
091285 9/15/2023 LACMTA FILE
#54924-0
$2,131.20 Metro TAP Cards August
2023
Proposition C
Transit Fund
222
091286 9/15/2023 Maywood Mutual
Water No.1
$80.65 3530 E. Slauson Ave.
06/19/23-08/22/23
General Fund 100
9/15/2023 Maywood Mutual
Water No.1
$127.14 3630 E. Slauson Ave
6/19/23-8/22/23
General Fund 100
9/15/2023 Maywood Mutual
Water No.1
$101.78 3728 E Slauson Ave
06/19/23-08/22/23
General Fund 100
9/15/2023 Maywood Mutual
Water No.1
$59.51 4400 E. Slauson Ave
06/19/23-08/22/23
General Fund 100
9/15/2023 Maywood Mutual
Water No.1
$148.27 4400 E. Slauson Ave
06/19/23-08/22/23
General Fund 100
9/15/2023 Maywood Mutual
Water No.1
$84.87 5921 Atlantic Ave. 06/19/23-
08/22/23
General Fund 100
9/15/2023 Maywood Mutual
Water No.1
$59.51 5961 Atlantic Ave 6/19/23-
8/22/23
General Fund 100
9/15/2023 Maywood Mutual
Water No.1
$59.51 6027 Atlantic Ave 06/19/23-
08/22/23
General Fund 100
9/15/2023 Maywood Mutual
Water No.1
$72.19 6135 Atlantic Ave. 06/19/23-
08/22/23
General Fund 100
091287 9/15/2023 Maywood Mutual
Water Co. No.2
$166.30 3626 E. 56th/Pixley Pk
6/22/23-8/22/23
General Fund 100
9/15/2023 Maywood Mutual
Water Co. No.2
$25.00 4301 E Slauson Ave
6/21/23-8/22/23
General Fund 100
9/15/2023 Maywood Mutual
Water Co. No.2
$48.10 4323 S Slauson Ave
6/21/23-8/22/23
General Fund 100
9/15/2023 Maywood Mutual
Water Co. No.2
$86.11 5313 Pine Ave. 6/26/23-
8/25/23
General Fund 100
9/15/2023 Maywood Mutual
Water Co. No.2
$6.60 5515 Maywood Ave 6/22/23-
8/24/23
General Fund 100
Fund Title
Page: 12

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 9/15/2023 Maywood Mutual
Water Co. No.2
$314.80 City Hall 4319 E Slauson
6/21/23-8/22-23
General Fund 100
091288 9/15/2023 Tri-City Mutual
Water Company
$76.75 5000 Slauson Ave. 8/1/23-
8/31/23
General Fund 100
9/15/2023 Tri-City Mutual
Water Company
$2,110.55 5950 Walker Ave 8/1/23-
8/31/23
General Fund 100
091289 9/15/2023 Metro Transit
Services
$37,911.12 Public Transportation & DailA-Ride Service August 2023
Proposition A
Transit Fund
221
091290 9/15/2023 MV Cheng &
Associates Inc.
$7,837.50 Sr Acct/Acct Tech Consult
Services- August 2023
General Fund 100
091291 9/15/2023 Nancy Rodriguez $790.64 N Rodriguez-Travel Expense Rep Reimbur 8-29-
23 General Fund 100
091292 9/15/2023 North Star
Landcare
$5,755.75 Landscape Services for the
City of Maywood August
2023
General Fund 100
9/15/2023 North Star
Landcare
$6,932.50 August 2023 Tree Maint
Serv
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 North Star
Landcare
$4,075.50 Landscape Services for the
City of Maywood August
2023
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
091293 9/15/2023 QDoxs $118.53 Contract Base Rate charge for 9/1/23 to 9/30/23
General Fund 100
9/15/2023 QDoxs $41.61 Contract Base Rate charge
for 9/5/23 to 10/4/23
General Fund 100
091294 9/15/2023 Raul Rodriguez $50.00 Planning Commissioner Stipend- Raul Rodriguez 8-
15-23
General Fund 100
091295 9/15/2023 Roadline Products
Inc.
$330.31 paint machine repairs General Fund 100
9/15/2023 Roadline Products
Inc.
$2,350.45 Post and poles for street
signs
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
Fund Title
Page: 13

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 091296 9/15/2023 Richards Watson &
Gershon
$12,715.99 Professional Services-0010
July 2023
General Fund 100
091297 9/15/2023 Southeast Rio Vista
YMCA
$2,900.00 JUNE 2023 YMCA -
Summer Programming for
Residents - June Swi
Local Fiscal
Recovery Fund
273
9/15/2023 Southeast Rio Vista
YMCA
$21,365.00 YMCA - Family & Teen
Camp & Buses
Local Fiscal
Recovery Fund
273
9/15/2023 Southeast Rio Vista
YMCA
$47,004.00 YMCA - Summer
Programming for Residents
- July Swim Lessons
Local Fiscal
Recovery Fund
273
091298 9/15/2023 Southern California
Edison
$14.52 4801 E 58th St TPP7/13/23-8/10/23General Fund 100 9/15/2023 Southern California
Edison
$22.03 4801 E 58th St TPP8/11/23-8/25/23General Fund 100 9/15/2023 Southern California
Edison
$4,176.64 Acct.#700405141156
Various Locations from
8/1/23-8/31/23
General Fund 100
9/15/2023 Southern California
Edison
$209.37 700608908147 5916 King
Ave/5913 Mayflower ave8/8/23-9/6/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Southern California
Edison
$7,845.98 Acct# 700405260081 Evertt
Ave. 08/01/23-08/31/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Southern California
Edison
$4,140.32 Acct.#700405141156
Various Locations from
8/1/23-8/31/23
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Southern California
Edison
$11,635.51 Acct.#700405141156
Various Locations from
8/1/23-8/31/23
Street Lighting
Fund
251
091299 9/15/2023 The Gas Company $38.64 4317 Slauson Ave. 08/07/23-09/06/23
General Fund 100
9/15/2023 The Gas Company $44.45 4319 Slauson Ave. City Hall -08/07/23-09/06/23
General Fund 100
091301 9/15/2023 Transtech
Engineers Inc
$234.00 20846 Maywood City
Engineering Services- July
2023
General Fund 100
Fund Title
Page: 14

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 9/15/2023 Transtech
Engineers Inc
$12,395.00 20919 May PW
Encroachment Permit Insp.

Serv. July 2023
General Fund 100
9/15/2023 Transtech
Engineers Inc
$1,555.00 210065 May Baseball Field
Improvements- July 2023
General Fund 100
9/15/2023 Transtech
Engineers Inc
$580.00 210150 May Encroachment
Permit July 2023
General Fund 100
9/15/2023 Transtech
Engineers Inc
$5,814.00 210792 May Building and
Safety Staff Serv- July 2023
General Fund 100
9/15/2023 Transtech
Engineers Inc
$3,404.50 211287 May ATP CYC 5
Coordination and Bike
Master- June 2023
General Fund 100
9/15/2023 Transtech
Engineers Inc
$3,898.00 230353 MAY Successor
Agency District Building
Demolition CMC
General Fund 100
9/15/2023 Transtech
Engineers Inc
$312.00 230669 MAY 4801 E. 58th

YMCA PLAY EQUIPMENT
General Fund 100
9/15/2023 Transtech
Engineers Inc
$188.00 230687 MAY I-710 Task
Force Investment Plan- July
2023
General Fund 100
9/15/2023 Transtech
Engineers Inc
$234.00 201047 MAY TSSP JULY
2023
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Transtech
Engineers Inc
$3,492.00 20901 May CIP Slauson
Ave. Corridor IMP July
2023
Gas Tax - 2103,
2105, 2107, 2106,
2107.5 Fund
212
9/15/2023 Transtech
Engineers Inc
$1,670.75 230434 May HSIP Cycle 11
Improvements PE PhaseJuly 2023
Measure R Transit
Fund
224
9/15/2023 Transtech
Engineers Inc
$19,629.00 230834 May FY22-23
Pavement Rehabilitation
CMCI- July 2023
Measure R Transit
Fund
224
9/15/2023 Transtech
Engineers Inc
$870.00 230836 May Sidewalk-Curb
Ramp ADA IMP CDBG
FY22-23 CMCI- Jul
CDBG 243
9/15/2023 Transtech
Engineers Inc
$156.00 210313 MAY Street Light
Assessment District- July
2023
Street Lighting
Fund
251
Fund Title
Page: 15

City of Maywood
Check/Voucher Register - Warrant Register *
From 9/1/2023 Through 9/30/2023
Check No. Prepaids - P Date Name Check Amount Transaction Description 9/15/2023 Transtech
Engineers Inc
$3,948.00 230628 May Clean
California Grant Design
Phase-July 2023
Federal / State /
County Grants
261
9/15/2023 Transtech
Engineers Inc
$188.00 230663 May Heliotrope
Building Facility Concept
Plan and Est
Local Fiscal
Recovery Fund
273
9/15/2023 Transtech
Engineers Inc
$234.00 210314 May Sewer Charge
Assessment District- July
2023
Sewer Enterprise
Fund
412
9/15/2023 Transtech
Engineers Inc
$1,034.00 210795 MAY Sewer
Improvements 52nd St and
other locations- J
Sewer Enterprise
Fund
412
091302 9/15/2023 ULINE INC. $270.97 Supplies Dog Waste Bags General Fund 100 091303 9/15/2023 Vernon City of $29.83 Acct. #414
Slauson/Downey 6/15/23-
7/17/23
General Fund 100
091304 9/15/2023 Xerox Financial
Services
$589.12 Xerox Copier Lease
Payments- 8/30/23-9/29/23
General Fund 100
091305 9/27/2023 SHERIFF'S DEPT

COUNTY OF LOS

ANGELES
$472,458.28 Municipal Law Enforcement
Services - County of Los
Angeles S
General Fund 100
Report Total $1,183,558.15
Fund Title
Page: 16

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 5.

DATE: September 27, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: STEVE FOWLER, DIRECTOR OF BUILDING AND PLANNING
SUBJECT: SECOND READING AND ADOPTION OF ORDINANCE NO. 23-08, AN ORDINANCE OF THE CITY OF MAYWOOD ADDING SUBSECTION 4100.140 TO SECTION 4100

OF THE MAYWOOD ZONING ORDINANCE TO ESTABLISH ELECTRIC VEHICLE

CHARGING STATION STREAMLINED PERMITTING CONSISTENT WITH ASSEMBLY BILL 1236 AND ASSEMBLY BILL 970
RECOMMENDATION:

Staff recommends that the City Council adopt Ordinance No.23-08 regarding a streamlined permitting process for electric vehicle charging stations.

BACKGROUND:

On August 23, 2023, the City Council introduced Ordinance No. 23-08 for first reading. Ordinance No. 23-08 establishes an expedited and streamlined permitting process for the Electric Vehicle Charging Stations in the City of Maywood.

DISCUSSION:

Ordinance No. 23-08 establishes an expedited and streamlined permitting process for the Electric Vehicle Charging Stations (EVCS) based on the State’s guidebook for EVCS in the City of Maywood.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

No fiscal impacts.

ATTACHMENT(S)

1. EV Process Ordinance No. 23-08

2. Complete EV Charger Checklist

3. AB 1236 and AB 970 Summary

ORDINANCE NO. 23-08

AN ORDINANCE OF THE CITY OF MAYWOOD ADDING
SUBSECTION 4100.140 TO SECTION 4100 OF THE

MAYWOOD ZONING ORDINANCE TO ESTABLISH

ELECTRIC VEHICLE CHARGING STATION

STREAMLINED PERMITTING CONSISTENT WITH
ASSEMBLY BILL 1236 AND ASSEMBLY BILL 970
WHEREAS, the State of California and the City of Maywood have consistently promoted and encouraged the use of fuel-efficient electric vehicles; and WHEREAS, on October 8, 2015, the State of California adopted Assembly Bill 1236 and on October 8, 2021, adopted Assembly Bill 970, which require local agencies to adopt an ordinance that creates an expedited and streamlined permitting process for electric vehicle charging stations; and
WHEREAS, creation of an expedited streamlined permitting process for electric vehicle charging stations would facilitate convenient charging of electric vehicles and help reduce reliance on environmentally damaging fossil fuels; and WHEREAS, the City of Maywood has initiated a Zone Text Amendment, in order to establish a streamlined permitting process for electric vehicle charging stations in compliance with AB 1236 and AB 970 as described in the title of this resolution and the attached Draft Ordinance (Exhibit A); and
WHEREAS, the proposed Zone Text Amendment has been fully evaluated and considered with respect to the City’s General Plan; and WHEREAS, the Maywood Planning Commission conducted a noticed public hearing on July 18, 2023, at which time it received public testimony concerning Zone Text Amendment and recommend City Council approval;
WHEREAS, the Maywood City Council conducted a noticed public hearing on August 23, 2023, at which time it received public testimony concerning ZTA 23-01;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES ORDAIN AS FOLLOWS:

SECTION 1. Section 4100, “Parking and Loading” is hereby amended to adopt a new Subsection which shall read as follows:
4100.140. – ELECTRIC VEHICLE CHARING STATIONS- Purpose and intent.

Electric vehicle charging stations which qualify for expedited permit processing, pursuant to California Government Code Section 65850.7, shall be subject to the administrative permitting procedures set forth in this chapter.

A. Expedited review process.

Consistent with California Government Code Section 65850.7, the Director of Building and Planning or the Building Official shall implement an expedited administrative permit review process for electric vehicle charging stations, and adopt a checklist of all requirements with which electric vehicle charging stations shall comply in order to be eligible for expedited review. The expedited administrative permit review process and checklist may refer to the recommendations in the checklist prescribed by the most current version of the “Plug-In Electric Vehicle Infrastructure Permitting Checklist” of the “Zero-Emission Vehicles in California: Community Readiness Guidebook” published by the Governor’s Office of Planning and Research. The City’s adopted checklist shall be published on the City’s website.

B. Electronic Submittals.

Consistent with California Government Code Section 65850.7, the Director of Building and Planning or the Building Official shall allow for electronic submittal of permit applications covered by this chapter and associated supporting documentations when available. In accepting such permit applications, the Director of Building and Planning or the Building Official shall also accept electronic signatures on all forms, applications, and other documentation in lieu of a wet signature by the applicant.

C. Association Approval.

Consistent with California Government Code Section 65850.7, the Director of Building and Planning or the Building Official shall not condition the approval for any electric vehicle charging station permit on the approval of such a system by an association, as that term is defined by California Civil Code Section 4080.

D. Permit application processing.

A permit application that satisfies the information requirements in the City’s adopted checklist shall be deemed complete and be promptly processed. Upon confirmation by the Director of Building and Planning or the Building Official or their designee that the permit application and supporting documents meet the requirements of the City’s adopted checklist, and is consistent with all applicable laws, the Director of Building and Planning or the Building Official or their designee shall, consistent with California Government Code Section 65850.7, approve the application and issue all necessary permits. Such approval does not authorize an applicant to energize or utilize the electric vehicle charging station until approval is granted by the City. If the Director of Building and Planning or the Building Official or their designee determines that the permit application is incomplete, he or she shall issue a written correction notice to the applicant, detailing all deficiencies in the application and any additional information required to be eligible for expedited permit issuance.

E. Accessibility.

All designs for electric vehicular charging for public use must comply with all Federal and State laws regarding accessibility, specifically the Americans with Disabilities Act and California Building Code Section 11B-228.3. EV stations permitted for private use, at private residences need not comply.

F. Technical Review.

It is the intent of this chapter to encourage the installation of electric vehicle charging stations by removing obstacles to permitting for charging stations so long as the action does not supersede the Director of Building and Planning’s or the Building Official’s authority to address higher priority life-safety situations. If the Building Official makes a finding based on substantial evidence that the electric vehicle charging station could have a specific adverse impact upon the public health or safety, as defined in California Government Code Section 65850.7, the City may require the applicant to apply for a Conditional Use Permit. The Conditional Use Permit review process shall comply with Government Code Section 65850.7(c).

Section 2. California Environmental Quality Act (CEQA) Determination.

Adoption of this Ordinance is not subject to California Environmental Quality Act (CEQA) pursuant to Sections 15060 (c)(2) and 15060(c)(3) of Title 14 of the California Code of Regulations because the adoption of this Ordinance would not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a project.

Section 3. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, without regard to whether any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

Section 4. Effective Date of Ordinance. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final passage and adoption.

Section 5. Certification and Publication. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published or posted in the manner prescribed by law.

PASSED, APPROVED, AND ADOPTED, this 27th day of September, 2023.

_________________________________
Frank Garcia, Mayor
ATTEST:
_________________________________
Brian E. Juarez, City Clerk
APPROVED AS TO FORM:
___________________________________
Roxanne Diaz, City Attorney
I, Brian E. Juarez, City Clerk of the City of Maywood, do hereby certify that the foregoing Ordinance No. 23-08 was adopted at a regular meeting of the City Council of the City of Maywood held on the 27th day of September 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________
Brian E. Juarez, City Clerk

Please complete the following information related to permitting and installation of Electric Vehicle Service Equipment (EVSE) as a supplement to the application for a building permit. This checklist contains the technical aspects of EVSE installations and is intended to help expedite permitting and use for electric vehicle charging.

Upon this checklist being deemed complete, a permit shall be issued to the applicant.

However, if it is determined that the installation might have a specific adverse impact on public health or safety, additional verification will be required before a permit can be issued.

This checklist substantially follows the “Plug-In Electric Vehicle Infrastructure Permitting
Checklist” contained in the Governor’s Office of Planning and Research “Zero Emission Vehicles in California: Community Readiness Guidebook” and is purposed to augment the guidebook’s checklist.

JOB ADDRESS: PERMIT NUMBER:
☐ Single-Family ☐ Multi-Family (Apartment) ☐ Multi-Family (Condominium)
☐ Commercial (Single Business) ☐ Commercial (Multi-Businesses) ☐ Mixed-Use ☐ Public Right-of-Way
☐ SITE PLAN WITH LOCATIONS OF EVSE ATTACHED
DESCRIPTION OF WORK:

APPLICANT NAME:

CITY OF MAYWOOD

BUILDING AND PLANNING DEPARTMENT
4319 E. Slauson Ave,
Maywood, CA 90270
323.562.5723
(cityofmaywood.com/158/Building-Planning)
EV Chargers Checklist

RESIDENTIAL AND NON-RESIDENTIAL

CHECKLIST FOR PERMITTING ELECTRIC VEHICLES

AND ELECTRIC VEHICLE SERVICE EQUIPMENT (EVSE)

APPLICANT PHONE & EMAIL:

CONTRACTOR NAME: LICENSE NUMBER & TYPE:

CONTRACTOR PHONE & EMAIL:

OWNER NAME:

OWNER PHONE & EMAIL:

EVSE CHARGING LEVEL: ☐ Level 1 (120V) ☐ Level 2 (240V) ☐ Level 3 (480V) Maximum Rating (Nameplate) of EV Service Equipment = KW Voltage EVSE =

V
Manufacturer of EVSE:
___________________________
Mounting of EVSE: ☐ Wall Mount ☐ Pole Pedestal Mount ☐ Other System Voltage:
☐ 120/240V, 1ϕ, 3W ☐ 120/208V, 3ϕ, 4W ☐ 120/240V, 3ϕ, 4W ☐ 277/480V, 3ϕ, 4W ☐ Other ________________
Rating of Existing Main Electrical Service Equipment = __________ Amperes Rating of Panel Supplying EVSE (if not directly from Main Service) = ________ Amps
Rating of Circuit for EVSE: __________ Amps / __________ Poles AIC Rating of EVSE Circuit Breaker (if not Single Family, 400A) = __________ A.I.C. (or verify with Inspector in field)

Specify Either Connected, Calculated or Documented Demand Load of Existing Panel:

Connected Load of Existing Panel Supplying EVSE = __________ Amps Calculated Load of Existing Panel Supplying EVSE = __________ Amps Demand Load of Existing Panel or Service Supplying EVSE = _________ Amps (Provide Demand Load Reading from Electric Utility)
Total Load (Existing plus EVSE Load) = __________ Amps
For Single Family Dwellings, if Existing Load is not known by any of the above methods, then the Calculated Load may be estimated using the “Single-Family Residential Permitting Application Example” in the Governor’s Office of Planning and Research “Zero Emission Vehicles in California: Community Readiness Guidebook” https://www.opr.ca.gov
EVSE Rating __________ Amps x 1.25 = __________ Amps = Minimum Ampacity of EVSE Conductor = # __________ AWG
For Single-Family: Size of Existing Service Conductors = # __________ AWG or kcmil
- or - : Size of Existing Feeder Conductor
Supplying EVSE Panel = # __________ AWG or kcmil
(or Verify with Inspector in field)
I hereby acknowledge that the information presented is a true and correct representation of existing conditions at the job site and that any causes for concern as to life-safety verifications may require further substantiation of information.

Signature of Permit Applicant: ____________________ Date: _______________

AB 1236 AND AB 970 SUMMARY – ELECTRIC VEHICLE CHARGING STATION PERMIT STREAMLINING State Bill Author Effective
Date
Purpose Mandates Applicability Compliance Deadline
AB 1236 Chiu January 1,
2016
Reduce
Greenhouse
Gases
(GHG)
Jurisdictions must:
• Develop a streamlined permitting process for electric vehicle charging stations (EVCS) • Adopt a streamlining ordinance and checklist
• All charging station installations
(Level 1 & 2, and DC Fast Charging)
• Public and private charging stations
• Light-, medium-, and heavy-duty
electric vehicle charging stations
• Stations that are installed as the
accessory or primary use of a site
September 30, 2017, for
jurisdictions with less
than 200,000 residents
AB 970 McCarty January 1,
2022
Reduce
GHG
Adds specific binding timelines to project review period based on the size of the project:
1-25 station project at a single site
• An application will be deemed complete if after 5 business days the city has not:

1. found the application to be complete or

2. issued a written deficiency notice:
a. detailing all changes needed to make the application consistent with the city or county EVCS permitting checklist or
b. identifying specific information necessary for the Building Official to conduct a limited review of whether the project meets all health and safety requirements.
• If the city has not yet created its checklist, the deficiency notice will be limited to the building official’s review of whether it meets all health and safety requirements of local, state, and federal law per AB 1236.
• An application will be deemed approved 20 business days after it was deemed complete if:

1. the city has not made a finding, based on substantial evidence, that the EVCS could have a specific adverse impact upon the public health or safety;

2. the city has not required the applicant to apply for a use permit; and

3. An appeal has not been made to the planning commission. 26 or more stations at a single site
Same process as above except:
• An EVCS application will be deemed complete after 10 business days and will be deemed approved 40 business days after deemed complete.

Same as AB 1236 January 1, 2023, for
jurisdictions with less
than 200,000 residents

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 6.

DATE: September 27, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES SUPERVISOR
SUBJECT: SECOND READING AND ADOPTION OF ORDINANCE NO. 23-09, AN ORDINANCE OF THE CITY OF MAYWOOD ADDING A NEW CHAPTER 11 TO TITLE 2 OF THE

MAYWOOD MUNICIPAL CODE ESTABLISHING A YOUTH COMMISSION
RECOMMENDATION:

Staff recommends that the City Council adopt Ordinance No. 23-09, to add a new Chapter 11 to Title 2 of the Maywood Municipal Code to establish a Youth Commission.

BACKGROUND:

On August 23, 2023, the City Council introduced Ordinance No. 23-09 for a first reading. Ordinance No. 23-09 establishes a Youth Commission in the City of Maywood.

DISCUSSION:

Ordinance No.23-09 establishes a Youth Commission in the City of Maywood which will tap into the unique perspectives, ideas, and talents of young individuals within our community. It will serve as a valuable resource for collecting input on youth-related issues and formulating policies that address their needs and aspirations.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact at this time.

ATTACHMENT(S)

1. Youth Commission Ordinance No. 23-09

12501-0001\2850448v1.doc
ORDINANCE NO. 23-09

AN ORDINANCE OF THE CITY OF MAYWOOD ADDING A
NEW CHAPTER 11 TO TITLE 2 OF THE MAYWOOD

MUNICIPAL CODE ESTABLISHING A YOUTH

COMMISSION

THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES ORDAIN AS
FOLLOWS:

Section 1. Title 2 (Administration) is hereby amended by adding a new Chapter 11 entitled “City Youth Commission” to read as follows:

Chapter 11. City Youth Commission
2-11.01 Purpose.

The purpose of the Youth Commission shall be to advise the City Council on matters concerning youth in the City of Maywood. The Youth Commission shall serve as a platform for youth input, promote the involvement of youth in local decision-making, and advocate for the needs and interests of youth within the community. 2-11.02 Youth Commission Created.

There is hereby created and established a City Youth Commission. The Youth Commission shall act as an advisory board to the City Council. 2-11.03 Composition; Appointment; Terms of Office and Qualifications. (a) Composition. The Youth Commission shall consist of 5 members. (b) Appointment; Term of Office.
(1) The Youth Commission shall consist of five members appointed by a majority of the City Council. The term of office for each member of the Youth Commission shall be two years. If a vacancy occurs, other than by expiration of a term, it shall be filled by appointment for the unexpired portion of the term by the City Council in the same manner as an original appointment.
(2) For the initial appointments after adoption of this ordinance, three of the commissioners will serve a three-year term. This will result in future commissioners having staggered terms of two years to ensure continuity of commission input.
(3) No person appointed to the Youth Commission shall serve more than two terms.

-2-
(4) The term of each member will conclude on December 31 of the calendar year in which their term is scheduled to expire. (c) Qualifications. To be eligible for membership on the Youth Commission, a person must either be a resident of or attend a school within the City of Maywood and be between the ages of 15 and 18 years. A commissioner who exceeds the age limit of 18 during their term, will be permitted to complete their then current term. 2-11.04 Vacancies.

Each commissioner serves at the pleasure of the City Council. The City Council by majority vote may remove for any reason any member of the Youth Commission at any time. When a vacancy occurs due to removal, resignation or other cause, such vacancy shall be filled for the unexpired terms by an appointment made pursuant to Section 2-

11.03 of this Chapter.
2-11.05 Absence from Meetings.

The membership of any commissioner on the Youth Commission shall be automatically terminated and forfeited if that commissioner is absent without cause from three regular meetings of the Commission during any calendar year during his or her term of office.

Such vacancy shall be filled for the unexpired term by an appointment pursuant to Section 2-11-03 of this chapter.
2-11.06 Selection of Officers.

Within thirty days after the Youth Commission is appointed and annually thereafter at the first meeting in September, one member each shall be selected annually at the first meeting in September as the chairperson, vice-chairperson, and secretary of the Youth Commission for a term of one year. No commissioner shall serve in each of these positions for more than two consecutive years.
2-11.07 Meetings and Compensation.

Meetings of the Youth Commission shall be held at least once a month. Members of the Commission shall receive a monthly stipend of $50 for their service on the Youth Commission. In addition to the monthly stipend, members may be reimbursed for reasonable expenses related to their official duties, subject to City Council approval. The City may provide additional resources, facilities, and staff support to assist the Commission as needed.
2-11.08 Duties of the Youth Commission.

The duties of the Youth Commission are as follows:
a. Gather information on issues affecting youth in the community and make recommendations to the City Council.

-3-
b. Promote and coordinate youth programs, activities, and initiatives. c. Foster collaboration between youth, local government, schools, and community organizations.
d. Conduct research and provide reports on youth-related topics. e. Organize and participate in community events and projects. f. Advocate for the needs, concerns, and rights of youth. g. Undertake any other activities deemed necessary to fulfill the purpose of the Youth Commission.
2-11.09 Annual Report to the City Council.

The Youth Commission shall render annually a full report of its work to the City Council.

Section 2. Effective Date of Ordinance. This Ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final passage and adoption.

Section 3. Certification and Publication. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published or posted in the manner prescribed by law.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Maywood at the regular meeting of this 27th day of September 2023. ____________________________
Frank Garcia, Mayor
ATTEST:
_______________________________
Brian E. Juarez, City Clerk
APPROVED AS TO FORM:
___________________________
Roxanne Diaz, City Attorney

-4-
I, Brian E. Juarez, City Clerk of the City of Maywood, do hereby certify that the foregoing Ordinance 23-09 was adopted at a regular meeting of the City Council of the City of Maywood held on the 27th day of September, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________
Brian E. Juarez, City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 7.

DATE: September 27, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT

FOR SCHOOL CROSSING GUARD SERVICES WITH WORLD PRIVATE SECURITY, INC., IN AN AMOUNT NOT TO EXCEED $151,604 FOR FY 2023-24 THROUGH 2025- 26 AND APPROVAL OF A BUDGET AMENDMENT IN THE AMOUNT OF $48,165

FROM THE GAS TAX FUND TO COVER THE AGREEMENT COST
RECOMMENDATION:

It is recommended that the City Council award the Crossing Guard Service Agreement to World Private Security, Inc., in the not-exceeding amount of $151,604 per year for Fiscal Years 2023-24 through 2025-26 in a form approved by the City Manager and City Attorney, subject to extensions for two additional one-year periods and approve a budget amendment of $48,165 from the Gas Tax Fund to cover the additional cost of the agreement.

BACKGROUND:

The City of Maywood requires qualified contractors to provide school crossing guard services equipped and trained to conduct pedestrian crossing procedures in designated marked crosswalk areas throughout the city.

In the City, there are currently six (6) crossing guard locations within the Los Angeles Unified School District (LAUSD). School sites are selected on request from the school district, in coordination with individual schools, and in consultation with City staff.

The City's former crossing guard contract with American Guard Services, Inc (AGS) expired on July 28, 2023.

As a result, Belcher Enterprise, LLC has been providing crossing guard services as a temporary measure from the beginning of the current (LAUSD) school year until October 6, 2023.

Staff issued a Request for Proposals (RFP) in July 2023 and conducted a competitive RFP process in order to identify the most qualified contractor to provide crossing guard services.

DISCUSSION:

On July 27, 2023, Staff issued a formal Request for Proposals (RFP) for School Crossing Guard Services. The RFP invited qualified and experienced contractors to submit bids for school crossing guard services within the City of Maywood for a three-year agreement commencing on October 9, 2023. Each crossing guard location is

covered by a single guard for two hours in the morning and two hours in the afternoon, for a maximum of four hours per day. Considering that there are six crossing guard locations and 180 days in a school year, the RFP requested that contractors submit fixed-cost proposals.

The RFP was responded to by one bidder: (1) World Private Security, Inc. The one bidder is recognized as a qualified provider of school crossing guard services in the local area. World Private Security, Inc.'s proposal is based on a firm fixed price at an hourly rate of $29.95, providing up to 4,320 hours of crossing guard services totaling $129,384 per year. Additionally, the proposal includes an onsite crossing guard supervisor at an hourly rate of $31.00 to provide 720 hours of planning, assigning, supervising, and evaluating the work of Crossing Guards working at multiple school sites at a total of $22,320 per year. The agreement totals $151,604 per fiscal year.

Since 1996, World Private Security, Inc. ("WPS") has provided specially trained security and crossing guard services to various commercial partners and government entities. In addition to screening, recruiting, staffing, equipment, payroll, and supervision, WPS manages the surrounding cities' crossing guard programs. WPS assigns area supervisors to oversee the program's day-to-day operations; WPS maintains alternate crossing guards to ensure adequate response and immediate replacement for crossing guards absent from service for any reason; and to ensure proper scheduling, WPS coordinates communication with each school.

Following the review of the proposal, World Private Security, Inc. ("WPS") was found to be the most responsive and qualified firm, offering the most comprehensive overall proposal, which considered qualifications, staffing, a proposed work plan, and budget. Among Southern California's cities, WPS provides crossing guard services in Bell, Santa Clarita, Pomona, and Carson.

The total proposed agreement for Crossing Guard Services is $151,704, of which $103,539.00 in Gas Tax funds is included in the FY 23-24 Budget. The proposed budget amendment would provide funding for the budget gap. Staff requests a budget amendment of $48,165 from the Gas Tax Fund.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

F.Y. 23-24 Impact: $151,704.00 Current F.Y. Budget: $103,539.00 Fund Impacted: Gas Tax Fund Budget adjustment requested: $48,165.00 Source of funds: 212 Updated Account Budget: $151,704.00 Account Number: 6108 For fiscal year: 2023-2024

ATTACHMENT(S)

1. World Private Security, Inc. Proposal Crossing Guards City of Maywood

2. Professional Services Agreement - World Private Security, Inc.

Ver. 02/2019
12501-0001\2300515v1.doc

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated September 27, 2023 (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and World Private Security, Inc (“Contractor”). City and Contractor are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Contractor as an independent Contractor to perform Crossing Guard Services set forth in the Agreement.

B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Contractor and Contractor desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Contractor’s Services.

A. Scope of Services. Contractor shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Contractor Representative shall be Jeannette Youssif, C.F.O. (the “Contractor Representative”). The Contractor Representative shall directly manage Contractor’s Services under this Agreement. Contractor shall not change the Contractor Representative without City’s prior written consent.

C. Time for Performance. Contractor shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Contractor shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

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E. Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Contractor or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

F. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. Term of Agreement. The term of this Agreement shall be from the Effective Date through September 27, 2026, unless sooner terminated as provided in Section 12 of this Agreement or extended. Additionally, there shall be two (2) one-year options to extend the Agreement for FY 2026- 2027, and FY 2027-2028 with the mutual written consent of both parties on the same terms and conditions as set forth herein.

3. Compensation.

A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Contractor, and Contractor agrees to accept in full satisfaction for the services required by this Agreement a firm-fixed-price in the amount of $151,704, as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Contractor’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, Contractors and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Contractor be paid more than $151,704, which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

B. Expenses. The City will not reimburse Contractor for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Contractor Representative authorize such services in writing prior to Contractor’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

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4. Method of Payment.

A. Invoices. Contractor shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Contractor in writing within ten Business days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor. Notwithstanding the preceding sentence, if Contractor is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

C. Audit of Records. Contractor shall make all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this Agreement available during Contractor’s regular working hours to City for review and audit by City.

5. Independent Contractor. Contractor is, and shall at all times remain as to City, a wholly independent Contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.

6. Information and Documents.

A. Contractor covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Contractor, its officers, employees, agents, or subContractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Contractor gives City notice of such court order or subpoena.

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B. Contractor shall promptly notify City should Contractor, its officers, employees, agents or subContractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Contractor as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Contractor’s permission. Contractor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Contractor.

D. Contractor’s covenants under this Section shall survive the expiration or termination of this Agreement.

7. Conflicts of Interest. Contractor and its officers, employees, associates and subContractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Contractor’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Contractor may perform similar Services for other clients, but Contractor and its officers, employees, associates and subContractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subContractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

Contractor shall incorporate a clause substantially similar to this Section into any subcontract that Contractor executes in connection with the performance of this Agreement.

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8. Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnities.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, subContractors, materialmen, Contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees. Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2). 3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subContractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s subContractor, its officers, agents, servants,

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employees, subContractors, materialmen, Contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s subContractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Contractor’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. Insurance.

A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Contractor shall provide insurance in the amount required by California law.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Contractor has no employees while performing

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Services under this Agreement, workers’ compensation policy is not required, but Contractor shall execute a declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Contractor and Contractor’s employees, agents or subContractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Contractor shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.

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Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Contractor shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager. Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Contractor shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 8 of this Agreement.

K. SubContractor Insurance Requirements. Contractor shall require each of its subContractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

10. Mutual Cooperation.

A. City’s Cooperation. City shall provide Contractor with all pertinent Data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Services required under this Agreement.

B. Contractor’s Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance of Services rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

11. Records and Inspections. Contractor shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

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12. Termination of Agreement.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least ten calendar days before the termination is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Contractor, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Services required by this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation.

13. Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.

14. Default.

A. Contractor’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Contractor with written notice of the default. Contractor shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Contractor fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

15. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by

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courier service during Contractor’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Contractor:

Attn: City Manager Attn: Jeannette Youssif, C.F.O.

City of Maywood World Private Security, Inc.
4319 East Slauson Avenue 16921 Parthenia Street Suite 201 Maywood, California 90270 Northridge, California 91343

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subContractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Contractor will take affirmative action to ensure that subContractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

17. Prohibition of Assignment and Delegation. Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Contractor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

18. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

19. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or

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right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

20. Final Payment Acceptance Constitutes Release. The acceptance by Contractor of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Contractor for anything done, furnished or relating to Contractor’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Contractor, its employees, subContractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Contractor, its employees, subContractors and agents.

21. Corrections. In addition to the above indemnification obligations, Contractor shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Contractor’s report or plans. Should Contractor fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Contractor. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Contractor under this Agreement up to the amount of the cost of correction.

22. Non-Appropriation of Funds. Payments to be made to Contractor by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Contractor’s services beyond the current fiscal year, this Agreement shall cover payment for Contractor’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Contractor’s proposal, the provisions of this Agreement shall control.

24. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty

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except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

25. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

26. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

27. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

28. Business Days. “Business days” means days Maywood City Hall is open for business.

29. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

30. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

31. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

33. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf

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of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]

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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Frank Garcia
Mayor of the City of Maywood
ATTEST:

By:

Brian E. Juarez, City Clerk
APPROVED AS TO FORM:

By:

Roxanne Diaz, City Attorney
Contractor:

World Private Security, Inc.

By:

Name: Jeannette Youssif
Title: Chief Financial Officer, C.F.O.

A-1
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EXHIBIT A

SCOPE OF SERVICES

A-2
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A-3
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A-4
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B-1
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EXHIBIT B

COMPENSATION

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AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 8.

DATE: September 27, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: KAREN INIGUEZ, COMMUNITY DEVELOPMENT ANALYST
SUBJECT: CONSIDERATION OF AUTHORIZATION TO ADVERTISE REQUEST FOR

PROPOSALS (RFP) FOR A COMPREHENSIVE FEE STUDY FOR THE RENT

STABILIZATION PROGRAM AND DODGERS DREAMFIELD RENTAL
RECOMMENDATION:

Staff recommends that the City Council authorize the issuance of a Request for proposals to provide a comprehensive fee study for the Rent Stabilization Program and Dodgers Dreamfield Rental.

BACKGROUND:

On August 23rd, 2023, the City Council adopted Ordinance No. 23-07 Establishing Rent Stabilization Regulations to the Maywood Municipal Code. The next step in establishing a program to implement the Rent Stabilization Regulations is for the City Council to direct staff to conduct a fee study to determine the full cost of administering and enforcing the new program.

In addition, the City has nearly completed the renovations to the Dodgers Dreamfield at Maywood Park.

Consequently, staff is recommending a comprehensive fee study to determine the fees associated with the maintenance, associated administrative costs for the upkeep and rental of the field, adjacent bleachers, restrooms and batting cages.

DISCUSSION:

Staff recommends that the proposed RFP be authorized to advertise as it would be cost effective to have a comprehensive fee study conducted for both the Rent Stabilization Program and rental of the Dodgers Dreamfield at Maywood Park.

RFP Timeline
The following is the target timeline for the RFP release, proposal review, and return to the City Council:
• September 28: RFP is Issued
• October 06: Deadline for Questions (3:00 p.m. PST)
• October 10: Response to Questions (5:00 p.m. PST)
• October 13: Proposal Due Date (3:00 p.m. PST)
• October 16: City Completes Proposal Review/Evaluation (Week of October 16) • October 25: City Council Awards Contract

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There are no fiscal impacts in authorizing the issuance of a Request For Proposals (RFP) to provide a comprehensive fee study for the associated Rent Stabilization Program and Dodgers Dreamfield Rental.

ATTACHMENT(S)

1. Rent Stabilization Program and Dodgers Dreamfield Rental Comprehensive Fee Study RFP

City of Maywood Request for Proposals
for
Rent Stabilization Program and Dodgers
Dreamfield Rental Comprehensive Fee Study
Date of Issuance: September 28, 2023

RESPONSES MUST BE RECEIVED NO LATER THAN
October 13, 2023, at 3:00 p.m.

DELIVER OR MAIL TO:

City of Maywood
City Clerk’s Office
Attn: Daisy Guerrero
4319 E. Slauson Avenue
Maywood, CA 90270

1 TABLE OF CONTENTS
I. PURPOSE............................................................................................................ 1 II. BACKGROUND.................................................................................................... 1 III. GENERAL REQUIREMENTS............................................................................... 1 IV. SCOPE OF SERVICES........................................................................................ 3 VI. LIST OF INTERESTED PROPOSERS................................................................. 4 VII. QUESTIONS ........................................................................................................ 4 VIII. SUBMITTAL PROCEDURES ............................................................................... 4 IX. SUBMITTAL FORMAT ......................................................................................... 4 X. AGREEMENT FOR PROFESSIONAL SERVICES .............................................. 6 XI. GENERAL ADMINISTRATIVE INFORMATION ................................................... 7 XII. SUBMITTAL DUE DATE ...................................................................................... 7 XIII. SELECTION PROCESS....................................................................................... 8 XIV. AUTHORITY TO WITHDRAW.............................................................................. 8 XV. AWARD OF CONTRACT ..................................................................................... 9 XVI. ATTACHMENTS............................................................................................ 10-11

1 I. PURPOSE
The City of Maywood is soliciting Requests for Proposals (RFP), from the most-qualified Consultant, with a minimum of five years of professional experience to perform a comprehensive fee study for the associated Rent Stabilization Program and Dodgers Dreamfield Rental Services for the City of Maywood. In response to this Request for Proposals (RFP), the City of Maywood is inviting your company to submit a proposal. The proposal must comply with this RFP's format and content. All parts of a proposal must be submitted as a complete package for evaluation.

II. BACKGROUND
The City of Maywood at 1.18 square miles is the third-smallest incorporated city in Los Angeles County, which lies by the major (I-710) freeway and is located next to the east of Los Angeles. Incorporated in 1924, Maywood is a small Gateway City in Los Angeles County with a residential community population of approximately 27,000. The City is governed by a five-member City Council and is administered by the City Manager.

The City of Maywood is seeking formal proposals from qualified consultants to conduct a comprehensive fee study to determine appropriate program fees for the associated Rent Stabilization Program and Dodgers Dreamfield Rental Services to accomplish and/or supply all services outlined in this Request for Proposals. This RFP describes the required scope of services and the minimum information that must be included in the proposal.

III. GENERAL REQUIREMENTS
A. Respondents shall have at least five (5) years of consecutive experience in creating fee studies.

B. The proposed term of the contract under this RFP shall be for 6 months.

C. Respondent shall comply with the insurance requirements set forth in the form professional services agreement.

D. The submittal should be typed and as brief as possible while adequately describing the qualifications of the Consultant.

E. Two (2) hard copy proposals and one (1) electronica copy via USB (searchable PDF format) should be submitted in the same envelope, clearly marked with the Contractor’s name, address and phone number. Only one (1) proposal per Contractor will be considered.

2 IV. SCOPE OF SERVICES
A. Overview
The City of Maywood is seeking the services of a qualified consultant with at least five years’ experience in conducting fee studies. The selected consultant will be responsible for providing the following services to the City:

B. Development of new program fee(s), rental registry rates and charges including

1. Meet with City staff and conduct interviews, as needed, to gain an understanding of the City’s Rent Stabilization Program.

2. Meet with City staff and conduct interviews, as needed, to gain an understanding of the field rental process and associated maintenance of the Dodgers Dreamfield and adjacent amenities.

3. Review the following the City Documents
a. Ordinance No. 23-07 Rent Stabilization (Attachment 2) b. Review any Park Permit applications, Rules and Regulations of the fields, and any other pertinent documents that the City has filed for the Dodgers Dreamfield at Maywood Park.

4. Document the justification for the implementation of each fee and its rate.

5. Review similar fees and applicability in comparable municipalities.

C. Costs should include:

1. Appropriate general and administrative overhead allocations to the City’s Rent Stabilization Program and Dreamfield Rental Services, including but not limited to:
a. Registry data base creation and maintenance,
b. City staff allocations,
c. City attorney costs,
d. Applicable overhead rate for use in calculating City’s billable hourly rates,
e. Potential future efforts associated with verifying voluntary or required capital improvement project costs for field.

D. Report on other matters revealed during the Consultant’s evaluation that the City should consider addressing.

E. Present all draft findings to the City Manager and/or the Community Development Director as well as designated City team for review.

F. Provide a completed draft report to be reviewed by the Community Development Director, City Manager, and City Attorney, and present a final draft to the City Council. The draft and final fee study report should include the following:

3 1. Separate the Dodgers Dreamfield Rental and Rent Stabilization Program.

2. Background Information

3. Description of overall methodology

4. Supporting justifications for the implementation of each new program fee and its applicable rate.

5. Recommendations regarding the use of fees based on the research and cost analysis performed by the Consultant and the Consultant’s knowledge and expertise of municipal fees. Specifically, with a comparison of fees charged in other jurisdictions with similar programs and services.

6. Best practices for establishing new fees and a model or methodology to allow the City the ability to calculate the estimated costs of providing any new services.

7. Any additional matters that City staff should be made aware of, findings, and recommendations.

G. Attend staff and public meetings, as needed upon the request of the City Manager and/or the Community Development Director.

V. SCHEDULE
Deadlines
Release of Requests for Proposals September 28, 2023
Submittal of Questions October 6, 2023, by 3:00 p.m.

Response to Questions October 10, 2023, by 5:00 p.m.

Proposal Due Date October 13, 2023, by 3:00 p.m.

Proposal Review/Evaluation Week of October 16, 2023
City Council Awards Contract October 25, 2023
Tentative Start date November 2023
* These dates are anticipated and may change.

4 VI. LIST OF INTERESTED PROPOSERS
The full content of the RFP is available through the City website at www.cityofmaywood.org. If addendums are necessary, they will be posted onto the previously mentioned websites as well. All respondents interested in proposing on this RFP are encouraged to sign-up on the "List of Interested Proposers" for the project. This list will be used to email any project updates, addendums, changes or responses to written inquires and will be distributed to all interested contractors. To get on the list please email [email protected] or call, (323) 562-5714.

VII. QUESTIONS
All questions regarding this RFP shall be submitted in writing by email to: Steve Fowler at [email protected]. The date and time when questions must be submitted are shown in “Section V-Schedule” of this RFP. Questions with their answers will be posted on the City website by the date and time set forth in this RFP.

VIII. SUBMITTAL PROCEDURES
Submittals shall comply with all conditions, requirements and specifications contained herein, with any departure rendering the proposal non-responsive and may serve as grounds for rejection of the proposal at the City’s sole discretion. The submittal shall contain the name of this RFP and Respondents shall provide two (2) copies of the of the proposal (one bound and one unbound), single sided, and an electronic copy.

All proposal submittals shall be mailed or delivered and received by the City no later than October 13, 2023, by 3:00 p.m. addressed as follows:

City of Maywood
City Clerk’s Office
Attention: Daisy Guerrero
4319 Slauson Avenue
Maywood, CA 90270
IX. SUBMITTAL FORMAT
All Respondents must submit qualifications according to the specifications set forth below.

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Respondent’s demonstrated capability to perform work of this type.

Proposals shall be valid for a minimum of 90 days following submission. Expensive bindings, colored displays, promotional materials, etc., are not necessary or desired.

EMPHASIS SHOULD BE ON COMPLETENESS AND CLARITY OF CONTENT. The proposal shall not exceed 50 pages. The City reserves the right to request additional information that, in the City’s opinion, is necessary to ensure that the Proposer’s competence, qualified employees, business organization and financial resources are adequate for the performance of the services under this RFP.

5 A. WORK PROPOSAL

1. Cover Letter
a. Provide a cover letter including the Respondent’s name, address and telephone number of the contact person(s) who is authorized to submit the proposal on behalf of the
Respondent. The cover letter shall include a brief general statement of intent to perform the services and correspondent that all elements of the RFP have been reviewed and
understood. The letter should include a brief description of the Respondent’s Respondent. The letter should be signed by an individual who can bind the Respondent contractually. b. There shall be one person from the Respondent identified in the proposal who shall be the Respondent’s designated
representative and who is responsible for the services listed in "Section IV - Scope of Services" of this RFP (“Point of Contact”).
c. If applicable, Respondent shall acknowledge receipt of any addendum to the RFP.

2. Table of Contents
a. Include a table of content identifying the contents of the proposal in a format consistent with the proposal
requirements and format set forth herein.

3. Experience and Qualifications
a. Describe the Respondent, its size and organization, the number and location of offices, and general operational structure, as well as its management and key personnel.

Provide a description of the Respondent’s Respondent, its size and organization, the number and location of offices and general operational structure. Include a discussion
demonstrating that the Respondent has the resources
(financial, equipment, labor and capacity) available to provide services under this RFP from the first day at the start of the work.
b. Provide a summary of Respondents qualification and
experience in creating fee studies. At a minimum,
Respondent should have at least five (5) years of consecutive experience.
c. Provide at least three references that received similar services from your Respondent at a minimum over the last five years. Include name of organization, contact name, telephone number and email address.
d. Demonstrate the qualifications of all personnel to be assigned to the City, including key personnel, by providing resumes and/or relative experience summaries describing their
education, credentials, licensing, training and related experience and their proposed roles for this contract.

6 e. Provide an organization chart of the proposed team, including a contingency plan should a member of the proposed team be unable to fulfill their responsibilities.
f. Respondent shall hold the required license(s) to perform the work and provide proof of required license for itself and its personnel.

4. Approach to Scope of Services
a. This section should set forth a comprehensive description of the approach to providing the Scope of Services and should clearly demonstrate an understanding of the City’s
requirements, the work to be done and the objectives to be accomplished. .
b. Provide a description of the work plan for the services describing how each task under the Scope of Services will be accomplished. This may be used as an Exhibit for the Scope of Services to the agreement.
c. Provide any other information or tasks that Respondent believes necessary to complete the Scope of Services.

B. COST PROPOSAL

1. Detailed Cost Proposal
a. Respondent shall submit a detailed cost proposal that shall include all tasks required to perform the Scope of Services.

The cost proposal shall indicate how the City will be charged for services (i.e. unit, hourly or flat rate basis as appropriate) for the term of the contract, including any extensions. Costs should include all services and materials if any, needed to perform the Scope of Services.
b. As it relates to the services under this RFP, if Respondent is proposing to provide the services on an hourly basis, the cost proposal shall identify the hourly rate for the personnel needed to complete the Scope of Services.
c. In addition, Respondent shall also submit the
rates/compensation for any “additional services” that
Respondent can provide.

X. AGREEMENT FOR PROFESSIONAL SERVICES
The City of Maywood’s Agreement for Professional Services (Attachment 2) is included for review and comment. The Respondent’s submission of a proposal indicates Respondent’s compliance of such terms, unless the proposal indicates that compliance is not possible. Proposed revisions should be addressed in the cover letter, however, the City maintains discretion to accept or reject the Respondent’s request for revisions. The City reserves the right to make any revisions to the proposed professional services agreement.

7 XI. GENERAL ADMINISTRATIVE INFORMATION
All respondents are advised to become familiar with all conditions, instructions and specifications of this RFP. By submitting a proposal, Respondent represents that it has thoroughly examined and become familiar with the work required under this RFP and that the Respondent has conducted such additional investigation as it deems necessary and convenient (i.e. visiting the locations), that Respondent is capable of providing the equipment, goods and services necessary to furnish landscape maintenance in a manner that meets the City’s objectives in this RFP. Once the contract has been made, a failure to have read the conditions or conduct any investigations of the properties shall not be cause to alter the contract or for Respondent to request additional compensation.

Each Respondent understands and agrees that the City, its departments, its officers, employees or agents are not responsible for:
• Any costs incurred by a Respondent in the preparation, delivery or presentation of a proposal.
• Any costs incurred by a Respondent in meeting the criteria as a result of making or submitting a proposal or subsequently in entering into a formal agreement with the City; and
• Any errors, inaccuracies or misstatements related to the information or data supplied to any contractor by the City. The use of such information or data provided by the City, its officers, employees or agents is intended to be used at the sole discretion and risk of the Respondent in the preparation of a proposal pursuant to this Request for Proposals only.

The selected Respondent shall comply with any and all Federal and State laws applicable to the services. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned and such proposals, after the agreement is awarded, are subject to the California Public Records Act.

The City reserves the right to accept, reject, modify or cancel in whole or in part, this RFP.

The City reserves the right to accept or reject any or all proposals, negotiate modifications to proposals that it deems acceptable, to request and consider additional information from any proposer, and to waive irregularities and technical defects in the proposal process, all in its sole discretion. The City has no obligation, express or implied, to make an award.

The City may reject proposals from Respondents who cannot satisfactorily provide the experience and qualifications required by this RFP and/or provides the scope of services required herein. The City reserves the right to seek new proposals when it determines that it is in the best interest to do so.

XII. SUBMITTAL DUE DATE
The submittal package must be received prior to the submittal date specified in "Section V - Schedule" of this RFP. Respondents mailing a proposal must allow sufficient delivery time to ensure timely receipt of the proposal by the date and time specified. Submittals arriving after the deadline will not be considered.

8 XIII. SELECTION PROCESS
All proposals timely received shall be reviewed to verify that the proposal meets the minimum requirements and qualifications. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the professional services agreement, may be eliminated from further consideration at the discretion of the City. Proposals will be reviewed and evaluated by an evaluation committee comprised of City of Maywood personnel.

The City will be the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP. The City’s final selection will not be dictated on any single factor or criteria including price. The City reserves the right to award the contract(s) in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion, notwithstanding the criteria set forth herein, including negotiating with one or more of the Respondents for the same services.

City will evaluate the proposals provided in response to this RFP based on the following criteria:

1. The City will evaluate Respondents based on meeting all of the City’s requirements and who offers the most advantageous combination of cost and high quality service. In addition to cost, however, the City will consider the quality of services proposed, the financial qualification of, and the work experience of the proposer in determining the best value to the City.

2. Other criteria shall include, but not be limited to:
a. Quality and completeness of proposal;
b. Qualifications and experience of proposer, including experience and qualifications of key personnel and staff;
c. Similar experience and expertise in the type of work required, with the City or with other public agencies;
d. Demonstrated understanding of the scope of services requested as well as capacity of respondent;
e. References;
f. Financial stability of proposer;
g. Cost to the City;
h. Oral interviews, if applicable;
i. Any other factors determined by the City to be relevant to the performance of these services.

XIV. AUTHORITY TO WITHDRAW
The City of Maywood reserves the right to withdraw this Request for Proposals without prior notice. The City of Maywood makes no representation that any agreement will be awarded to any Respondent as a result of having responded to this request. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned.

9 XV. AWARD OF CONTRACT
Based on the outcome of the evaluation committee’s evaluation of the proposals, a recommendation will be submitted to the City Council for consideration of award. An award of a contract occurs when the contract is approved by the Maywood City Council.

Selection of a respondent with whom the City enters into contract negotiations with or a recommendation of an award by the evaluation committee or any other party, does not constitute an award of a contract. The contract shall be in accordance with the attached Agreement.

XVI. ATTACHMENTS
Attachment 1. Form Professional Services Agreement
Attachment 2. City Documents (Ordinances)

ATTACHMENT 1
Form Professional Services Agreement

ATTACHMENT 2
City Documents (Ordinance)

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 9.

DATE: September 27, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: KAREN INIGUEZ, COMMUNITY DEVELOPMENT ANALYST
SUBJECT: CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH 3DI, INC., IN A TOTAL CONTRACT AMOUNT NOT TO EXCEED $262,076 THROUGH FY 2023-2028 AND A BUDGET AMENDMENT IN THE AMOUNT OF $72,000 FROM THE LOCAL FISCAL RECOVERY FUND
RECOMMENDATION:

Staff recommends that the City Council:

1. Find that the agreement is exempt from formal bidding pursuant to Municipal Code Section 3-4.13(c) in that a competitive bid procedure was already conducted by another local agency and the price through that bid is the same as that local agency; and

2. Approve a professional services agreement through the cooperative use of an existing City of Santa Ana contract to permit 3DI, Inc., to assist with the City's rental unit registration housing program and authorize the city manager and city attorney to finalize the agreement; and

3. Amend the budget and allocate $72,000 from the Local Fiscal Recovery fund.

BACKGROUND:

On January 30, 2023, the City Council voted to adopt a Urgency Ordinance establishing an interim prohibition of rent increases on certain residential properties. Subsequently, the prohibition of rent increases was extended at the February 6, 2023 City Council meeting and at the May 24, 2023 City Council meeting to allow staff time to review the components of a rent stabilization program, and begin the process for Rent Stabilization in the City.

On August 23, 2023, the City Council adopted Ordinance 23-07, adding Chapter 21 to Title 8 of the Maywood Municipal Code to Establish Rent Stabilization Regulations.

DISCUSSION:

At this time, the City is currently working towards establishing a rental unit registry in accordance with Ordinance No. 23-07 Rent Stabilization Regulations. One of the guidelines under Ordinance No.23-07,Chapter 8-21.12 is a Rental Unit Registration Program. This program will assist the city in setting up a required rental unit registration system for landlords that meets all the criteria in the ordinance to implement the housing program and be effective. Some of the criteria in the ordinance require the scope of the rental properties, which would include limits on rent increases, the implementation of the rent stabilization program, and the registration of rental units.

3Di, Inc. is a California-based business that delivers public-sector solutions to local governments for over 20 years. 3Di, Inc. has created a CRM-based customer engagement platform for delivering government engagement products and solutions called 3Di Engage that specializes in rental housing programs and currently has a contract with the City of Santa Ana and County of Los Angeles for this type of work. The City of Maywood has the opportunity to “piggyback” off of 3Di, Inc.'s existing contract with the City of Santa Ana, which was awarded through a public bidding process. This cooperative purchase agreement is permissible under Section 4-

4.13(c)(1) of our Municipal Code.

By allowing the Housing Division to enter into a “piggyback contract” with 3Di, Inc., the City will be able to expediently acquire the additional specialized assistance necessary to be in compliance and implement the regulations included in Ordinance No. 23-07, Chapter 8-21.12 as it relates to rental registry.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

Funding is available from Fund 273 - Local Fiscal Recovery Fund as the rental registry is a critical component of the Rent Stabilization Program and will support tenants as they recover from the impact of the COVID-19 pandemic.

F.Y. 23-24 Impact: $72,000 Current F.Y. Budget: $0
Fund Impacted: Fund 273 - Local Fiscal Recovery
Fund
Budget adjustment requested: $72,000
Source of funds: Fund 273 - Local Fiscal
Recovery Fund, 501 Building and Planning
Updated Account Budget: Not applicable
Account Number: 6115 Contractual Services For fiscal year: Current Fiscal Year

ATTACHMENT(S)

1. Professional Services Agreement wiht 3Di, Inc.

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated September 27, 2023 (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and 3DI, Inc. (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Consultant as an independent Consultant to perform a Rental Housing Registry.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Don Christoff (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

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E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

F. Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. Term of Agreement. The term of this Agreement shall be from the Effective Date through September 27, 2028 unless sooner terminated as provided in Section 12 of this Agreement or extended.

3. Compensation.

A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, $262,076.00, as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Consultant be paid more than $ $262,076.00, which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

B. Expenses. The City will not reimburse Consultant for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

4. Method of Payment.

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A. Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Independent Consultant. Consultant is, and shall at all times remain as to City, a wholly independent Consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.

6. Information and Documents.

A. Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subconsultants shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.

B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for

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admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

D. Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.

7. Conflicts of Interest. Consultant and its officers, employees, associates and subconsultants, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subconsultants shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.

8. Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnities.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials,

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officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Consultants in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Consultant relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subconsultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subconsultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

-6- Ver. 02/2019
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B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall provide insurance in the amount required by California law.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or

-7- Ver. 02/2019
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such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subconsultants from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original

-8- Ver. 02/2019
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endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 8 of this Agreement.

K. SubConsultant Insurance Requirements. Consultant shall require each of its subconsultants that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

10. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

11. Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

12. Termination of Agreement.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least ten calendar days before the termination is to be effective. Consultant may terminate this Agreement

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at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.

13. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

14. Default.

A. Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default. Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

15. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during Consultant’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Consultant:

-10- Ver. 02/2019
12501-0001\2300515v1.doc
Attn: City Manager Attn: Mihir Desai
City of Maywood 3Di,Inc.
4319 East Slauson Avenue 3 Pointe Drive, Suite 307
Maywood, California 90270 Brea, CA, 92821

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subConsultant or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subconsultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

17. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

18. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

19. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

20. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation

-11- Ver. 02/2019
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claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.

21. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.

22. Non-Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant’s proposal, the provisions of this Agreement shall control.

24. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

25. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

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26. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

27. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

28. Business Days. “Business days” means days Maywood City Hall is open for business.

29. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

30. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

31. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

33. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]

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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Frank Garcia
Mayor of the City of Maywood
ATTEST:

By:

Brian E. Juarez, City Clerk
APPROVED AS TO FORM:

By:

Roxanne Diaz, City Attorney
Consultant:
_________________________
By:

Name: Mihir Desai
Title: C.O.O & C.F.O.

A-1
12501-0001\2300515v1.doc

EXHIBIT A

SCOPE OF SERVICES

Copyright © 2021, 3Di, All Rights Reserved.
3Di Engage Platform
Rental Housing Proposal
for
Maywood, California
.
3Di, Inc.
3 Pointe Drive, Suite 307
Brea, CA 92821
www.3disystems.com

Copyright © 2023, 3Di, All Rights Reserved. 1
Table of Contents
ABOUT 3DI ............................................................................................................................2 3DI ENGAGE FOR HOUSING.................................................................................................3 Background...............................................................................................................................................................................3 3Di Engage for Housing Features.......................................................................................................................................4 3DI ENGAGE FOR HOUSING DEPLOYMENT APPROACH...................................................5 Implementation Methodology .............................................................................................................................................5 3DI ENGAGE FOR HOUSING PRICING .................................................................................9 Optional Services .................................................................................................................................................................10 Pricing Assumptions...........................................................................................................................................................12 3DI ENGAGE FOR HOUSING SUPPORT............................................................................. 13

Copyright © 2023, 3Di, All Rights Reserved. 2
About 3Di
3Di is a California-based business that delivers award-winning public-sector solutions to local governments for over 20 years. 3Di's proposal reflects nearly two decades of experience in implementing comprehensive technology solutions for more than 200 clients worldwide in both the public and private sectors. Our goal is to deliver an innovative, complete, and integrated solution to achieve the customers’ goals while minimizing risk, reducing the total cost of ownership, and capitalizing on existing technology investments.

Leveraging nearly two decades of subject matter expertise in delivering customer engagement solutions, 3Di has developed a powerful CRM-based customer engagement platform for delivering government engagement products and solutions called 3Di Engage. 3Di Engage is a platform for the digital transformation of business processes with the highest levels of transparency, efficiency, and accountability. 3Di Engage can scale from a small agency’s needs with limited users and constituents to large and complex agencies with millions of users and constituents.
3Di Engage platform provides government solutions for customer engagement, public safety, and housing.
3Di Engage for Housing delivers comprehensive, fully integrated solutions to issues found in affordable housing, accessible housing, and tenant protections. Focusing on the latter, we can provide you with the tools to create to accurate rental unit inventory, enforce livability standards, ensure evictions are conducted for just/good reasons, and stabilize rent burdens. 3Di has successfully delivered housing solutions for numerous local governments, including the City of Los Angeles, the City of San Francisco, the County of Los Angeles, the City of Oakland, the City of Berkeley, the City of Inglewood, the City of Beverly Hills, and the City of Alameda.

Our objective is to cultivate a long-term partnership with our customers by helping them improve business processes for constituent services and customer engagement. We believe that our housing solutions will meet all your requirements and provide a foundation for the future expansion of capabilities for the City of Maywood.

Copyright © 2023, 3Di, All Rights Reserved. 3
3Di Engage Platform: Housing Solutions
Background
3Di has been implementing comprehensive government solutions, including mobile applications for public sector customers for over 20 years, starting with the implementation of field inspection and code enforcement mobile application for the Los Angeles Housing Department that won the Harvard Kennedy School of Government award and the Fannie Mae Foundation “Innovations in American Government Award” in Affordable Housing. Every day, millions of Angelenos have more livable housing and 3Di is honored to have an ongoing active role assisting their communities.

Using the knowledge gained from our experiences, 3Di has developed a comprehensive approach to the rental housing market and specifically, the issues encompassing tenant protections. Whether it is gaining
insights from an accurate rental unit inventory, enforcing livability standards, ensuring evictions happen for just/good causes, or stabilizing the rent burdens within a community, a dynamic, cloud-based solution is necessary to empower all stakeholders and foster working partnerships. 3Di Engage for Housing takes housing departments beyond the traditional concept of a requestbased system for managing services. 3Di Engage for Housing is a proven product for meeting the requirements and empowering all the stakeholders, including the landlords, tenants, agency partners, department staff, and government management. As important as our “well architected” 3Di Engage products, 3Di’s highly experienced delivery team brings a wealth of best practices and vast experience gained from many implementations to enhance your processes and improve efficiency.

Copyright © 2023, 3Di, All Rights Reserved. 4
3Di Engage Platform Features
3Di Engage Platform housing solutions have been developed based on a vision for comprehensive tenant/landlord/government engagement. The following are key features of our highly scalable and flexible housing solution:
● Property Inventory Management (Properties, Parcels, Buildings, Units, Rooms) ● GIS Integration
● Customer Relationship Management (CRM) for managing all stakeholder interactions ● Service Request Management (SRM) for managing the full lifecycle of service requests ● Case Management with flexible workflows that can be easily modified ● Web Portal & Mobile Apps for Self Service
● Dashboards, Ad hoc reports, fixed reports, and analytics tools ● Knowledge Base of FAQs, Articles, and Housing Agency programs ● Management Notifications, Alerts
● Cost Recovery with Online payment
● ADA Compliance (WCAG, 508)
● Multi-lingual support
● Capable of Integration with third-party products and custom-developed systems ● Maintenance, Operations, and Support included in the price ● Simple & Fair Pricing (no seat-based licensing cost, no feature-by-features costing, an innovative cost-effective support model)

Copyright © 2023, 3Di, All Rights Reserved. 5
3Di Engage Platform Deployment Approach
Implementation Methodology
3Di employs a four-phase approach for the implementation of products using 3Di Engage. The following diagrams outline the activities and milestones for each phase in a typical implementation.

Phase 1
Kickoff &
Planning
Requirements
&
Configuration
Validation &
Finalization Go-Live
1 2 3 4
Duration: 1 week
Tasks:
- Kickoff (Define Goals, Scope,
Stakeholder expectations)
- Identify teams, roles & responsibilities
for each phase
- Define governance structure and
reporting requirements
Milestones:
- Kick-off Meeting
- Detailed Project Finalized
o Scope
o Timeline
o Resource Allocations
- Governance

Copyright © 2023, 3Di, All Rights Reserved. 6
Phase 2
Kickoff &
Planning
Requirements
&
Configuration
Validation &
Finalization Go-Live
1 2 3 4
Duration: 6-8 weeks
Tasks:
- Requirements Gathering
- Use Cases (Workflows)
- Portal Requirements
- Mobile Requirements (if any)
- Integration Requirements (if any)
- Data Migration Requirements (if any)
- Reports configuration
- Knowledge Base configuration
- Custom Development Requirements (if
any)
- Custom Development (if any)
- Systems Integration
- Solution Configuration & Testing
Milestones:
- Requirement Finalized
o Workflows
o Reports
o Knowledgebase
o Customization
o Integrations
o Data Migration
- Configured System ready for validation
& testing.

Copyright © 2023, 3Di, All Rights Reserved. 7
Phase 3
Kickoff &
Planning
Requirements
&
Configuration
Validation &
Finalization Go-Live
1 2 3 4
Duration: 3-4 weeks
Tasks:
- System Validation
- Functional Use Cases (Workflows)
- ADA Compliance
- Load Testing
- Security Testing
- User Acceptance Testing (UAT)
- User Training
- Go-Live Planning
Milestones:
- System Validation Completed
- User Training Completed
- UAT Signoffs
- Go-Live Plan

Copyright © 2023, 3Di, All Rights Reserved. 8
Phase 4
Kickoff &
Planning
Requirements
&
Configuration
Validation &
Finalization Go-Live
1 2 3 4
Duration: 1 week
Tasks:
- Go-Live Activities
- Handover to customer
Milestones:
- Go-Live
- Customer Handover Completed
- Support Initiated
o Maintenance (Bug fixes, patches,
minor upgrades to application,
portal, mobile apps)
o Systems Operations (Monitoring for
optimal performance and security,
backups)
o Genie Support

Copyright © 2023, 3Di, All Rights Reserved. 12
Pricing Assumptions
● Annual payments for subscriptions are preferred, but monthly payments can be accommodated upon request. Subscriptions are billed at the time of contract execution.

Implementation costs are billed upon completion of the implementation. ● Subscription service is for up to 10,000 registered rental units. ● Renewals for years 2 through 5 will be at the same rates stated and automatic unless the department terminates its subscription in writing 90 days prior to the renewal date. ● 10 Genie hours per month are included. These do not accumulate from month to month. ● Data migration is not included.
● Integrations with 3rd party software, other than previously stated, are possible but not included. If integrations are required, we will need to schedule a meeting with our delivery team to understand the scope.
● The customer will make available necessary resources for requirements gathering, testing, deployment, and training as required by the implementation plan. ● AWS Connect fees are not included in this proposal.
● 3Di Engage Platform will provide cloud-based data archival, depending on which option the customer decides to purchase. If the subscription is active, 3Di will continue the storage. The customer will be able to access the data in the system at any time. The customer will have the ability and right to download the data for other storage/usage options. ● Any cost related to sending text message notifications is not included.

Several cooperative purchasing vehicles can be utilized to procure 3Di Engage products. If you are interested in exploring any of these options, please let us know. • General Services Administration (GSA) contract # GS-35F-291AA • California Piggyback/Cooperative Agreement (Cities of Santa Ana, Alameda, and Berkeley)
• State of New York Office of General Services IT Umbrella Contract # PM69687 • Amazon Web Services Marketplace

Copyright © 2023, 3Di, All Rights Reserved. 13
3Di Engage Platform Support
3Di Engage Platform support consists of Maintenance, Operations & Genie Support (MOS).

The MOS comprehensive support program gives customers maximum flexibility, stability, and dependability while Genie Support delivers the highest level of 3Di Engage Platform support.

Maintenance
● System Software Updates, Bug Fixes, and Patches
● Coordinate Release Management and Version Control with the customer ● Routine system and application log maintenance to ensure system performance and problem resolution
Operations
● Systems, application monitoring, and customer notification of errors, downtime, security breach, or issues that affect the System
● System and application tuning for optimal performance ● System Security Monitoring & Notification (Unauthorized use, intrusion, or data compromise)
● System Recovery from errors and/or downtime
Support
● Flexible Support (Genie Support hours) including:
○ User Interface (UI) Changes
○ Technical support
○ Workflow Changes
○ Systems Integration
○ Reports and Analytics support
○ System configuration changes (e.g., role management, identity management) ● Support does not include the support of your customers. ● Support is limited to 10 Genie Support hours/month.
● Genie Support hours may not be rolled over from month to month. ● Support Request Management
○ Phone Support: M-F (Except Holidays) 0800-1700 hours
○ Email Support: 24 hours
○ Web/Mobile Accessible Service Ticket Status
○ Monthly Status Report for Maintenance, Operations, and Support ○ SLA Based

Copyright © 2023, 3Di, All Rights Reserved. 14

SUPPORT SLA
Severity Impact Examples Max Response
Time
1 – High Unable to perform core
functionality in
production system and
no workarounds exist
System
unavailable;
users unable to
login
4 business hours
2- Medium Unable to perform core
functionality in
production system but
workarounds available.

Intakes working
but integration
with the other
system down
due to network
issues.
12 business
hours
3 - Low Unable to perform nonessential functionality
in production system;
maintenance tasks;
enhancement requests
Typographical
errors, label
changes, Screen
Display issues,
etc.
24 business
hours
4 – Planned Modify and existing
feature or add a new
feature
Make Changes to
UI, Change
Configuration for
workflow, New
report
Depending on
scope of work.

With approval of
the customer.

Genie Support
We developed the concept of Genie Support based on our experience that each customer has unique needs with respect to support and it difficult to predict the type of help or support a customer will require. Genie Support is a pool of non-accumulating hours available to the customer at the beginning of each month. The Genie Support hours may be used to request any reasonable support including new reports, adding, or changing workflows, adding, or changing service requests, training, and minor system enhancement that can be achieved within the allocated pool of genie hours.

B-1
12501-0001\2300515v1.doc

EXHIBIT B

COMPENSATION

Copyright © 2023, 3Di, All Rights Reserved. 9
3Di Engage Platform Solution Pricing
The following table shows the pricing for the proposed product(s).

Year 1 Year 2 Year 3 Year 4 Year 5
Section 1: Services
Implementation Management
$30,000
Requirements Analysis
Design (includes UX/UI Design)
Build, Configure & Integration
System Testing
Implementation/Deployment
Training
Post-Implementation stabilization
GIS, ADFS Integration
Total Software and Services Costs $30,000
Section 2: Data Migration (Optional)
Data Migration $0
Total Data Migration Costs $0
Section 3: Software Integrations (Optional)
Software Integration $0
Total Integrations Costs $0
Section 4: Annual Subscriptions including Ongoing Maintenance, Operation & Support (SaaS) Subscription for Rent Registry &
Rent Stabilization $36,000 $37,800 $39,690 $41,675 $43,758 Additional Subscription for
Evictions Management $6,000 $6,300 $6,615 $6,946 $7,293 Total SaaS Subscription Costs $42,000 $44,100 $46,305 $48,620 $51,051 TOTAL COSTS $72,000 $44,100 $46,305 $48,620 $51,051

Copyright © 2023, 3Di, All Rights Reserved. 10
Optional Services
Data Migration
No data migrations are in scope currently.

Integrations
No integrations have been identified currently. However, integrations can be added as subsequent work after the 3Di Engage Platform has gone live.

Optional SaaS Services
Enhanced backup or archive TBD (based on service and
consumption level)
Use of PaaS services such as Image
Processing, ESRI GIS, Speech Processing,
Machine Learning, AWS Connect, etc.

TBD (based on service and
consumption level)
Number of Genie Support Hours
10 hours/month Included in base pricing
20 hours/month Base+$1,000/month
30 hours/month Base+$2,000/month
40 hours/month Base+$3,000/month
More than 40 hours/month TBD
Application Development & Systems Integration (if
applicable)

Copyright © 2023, 3Di, All Rights Reserved. 11
Standard implementation and integration with
ESRI GIS, ADFS, Amazon Connect
Included in base pricing
Additional Custom Application Development (based on effort level estimated for each custom application) – following are indicative rates by function.

Project Manager $150/hour
Business Analyst $125/hour
Technical Lead/Architect $105/hour
Sr. Developer $85/hour
Developer $75/hour
QA Lead $75/hour
QA Engineer $70/hour
Pricing for other material costs
Other (e.g., Travel, Per Diem, Materials) At cost or standard reimbursement rates

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 10.

DATE: September 27, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MOHAMMAD MOSTAHKAMI, PE
SUBJECT: CONSIDERATION OF APPROVAL OF AMENDMENT NO. 2 TO STANTEC

CONSULTING SERVICES FOR SLAUSON AVENUE CORRIDOR IMPROVEMENT PROJECT AND APPROVE A BUDGET AMENDMENT OF $90,123 FROM MEASURE M

TO COVER THE PROJECT ENVIRONMENTAL, DESIGN AND RIGHT OF WAY PHASE

FUNDING SHORTFALL
RECOMMENDATION:

It is recommended that the City Council approve Amendment No. 2 to Stantec Consulting Services for $ 16,681 and authorize the City Manager to sign the Amendment and allocate $90,123 from Measure M to cover the project environmental, design, and right of way phase funding shortfall.

BACKGROUND:

The Slauson Corridor from Atlantic Boulevard to Maywood Avenue is congested and is in need of congestion relief. The Atlantic Boulevard and Slauson Avenue intersection needs to be widened, and traffic signals along Slauson Avenue need to be upgraded to enhance traffic safety.

To secure grant funding, staff presented a funding request to Metro I-710 Technical Advisory Committee (TAC) for the design and environmental phase of this project in 2020. Subsequently, on September 1, 2020, the funding agreement between the City of Maywood and Metro was executed and on July 19, 2021, the funding agreement was amended to extend the lapsing date of project funds to June 30, 2024.

On April 13, 2023, City Council approved a professional services agreement with Stantec Consulting Services Inc. for an amount of $399,997 to complete the project approval and Environmental (PA/ED) and design phase.

DISCUSSION:

In May 2022, project Approval and Environmental (PA/ED) and design phase commenced and through a traffic study it was determined that the intersection of Atlantic Boulevard and Slauson Avenue requires widening. As a result, additional professional services were deemed necessary and pursuant to the City Manger’s Administrative Authority, Amendment No. 1 for $90,138 to the Stantec contract was executed on June 22, 2023. Additionally, during the design phase, it was determined that widening of the intersection would result in an impact on the existing old colored concrete pavement which cannot be color matched through restoration and therefore, additional professional services are needed to cover pavement evaluation and design of new asphalt pavement over the existing poor concrete intersection. As a result, Amendment No. 2 for $16,681 to the Stantec Agreement would be necessary (copy attached).

This will bring the total Stantec contract to $506,816 or $535,123 considering 15% contingencies and 10% for project management services for additional services under the two amendments. Therefore, based on the original $445,000 Metro grant funding, there is a need in the amount of $90,123 to cover the funding shortfall.

It is also important to note that staff made a presentation to Metro I-710 TAC for future right of way acquisition and construction funds in the amount of $6,973,150 on June 21, 2023, and the Metro Board is expected to approve it at their next Board meeting early next year.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The original contract amount for the Slauson Avenue and Atlantic Boulevard Congestion Relief Improvements was for a total of $399,997. The budget was amended for a first time for an additional $90,138.00. The contract is being amended for an additional $16,681.00. $445,000 is covered through Metro I-710 Measure R Funds through reimbursement. Additional Measure M funding in the amount of $90,123 is required to cover the funding shortfall. The City will be making a budget amendment due to the current amendment exceeding the City Managers' 25% signature authorization. This project is a carryover from Fiscal Year 2022-2023.

F.Y. 23-24 Impact: $443,123 Current F.Y. Budget: $353,000 Fund Impacted: 261 - Grant Funds, Measure M Budget adjustment requested: $90,123 Source of funds: 261- Grant Funds, 502 - Public
Works
Updated Account Budget: Not applicable
Account Number: 6201 - Slauson Avenue
Corridor Improvements
For fiscal year: Current Fiscal Year

ATTACHMENT(S)

1. Slauson Avenue Corridor Improvement Project - Amendment No. 2

2. Slauson Avenue Corridor Improvement Project Proposal by Stantec

CONTRACT AMENDMENT
Date: 9-13-23
Project: SLAUSON AVENUE AND ATLANTIC BOULEVARD CONGESTION RELIEF

IMPROVEMENTS
Contract: SLAUSON AVENUE AND ATLANTIC BOULEVARD CONGESTION RELIEF

IMPROVEMENTS
Address: 38 Technology, Suite 200, Irvine, CA 92618
Consultant: STANTEC CONSULTING SERVICES INC. (STANTEC)
Description of Work:

Amendment No. 2—Geotechnical and Pavement evaluation per Stantec Proposal dated August 17, 2023 attached herein as Exhibit A.

Contract Impact:

Original Contract Amount: $ 399,997.00
Net change by previously authorized Amendment: $0.00
Total Amended Contract Amount Prior to this Amendment: $490,135.00 This Amendment will increase the Contract Amount by $16,681 (3.3%) Total Amended Contract Amount $506,816.00
Effect on Schedule:

Increases/Decreases "time of completion" by 5 weeks
Completion date after this Amendment N/A
The Contractor is hereby authorized to proceed with this above-described work in accordance with the terms stated above and as set forth in the attached proposal. City and Contractor agree that the execution of this amendment by both parties constitutes a binding agreement and except as provided in this amendment, no adjustment in compensation or time of performance shall be made as a result of the changes(s) described in this amendment. Further, City and Contractor agree and acknowledge that the execution of this amendment constitutes a full and complete resolution of labor, materials, etc. related to the amendment detailed herein. Except as provided in this amendment, all terms and conditions of the contract and all prior amendment remain in full force and effect.

CONTRACTOR APPROVAL: CITY APPROVAL:
_________________________________ ________________________________ By: Mohammad, Heiat By: Jennifer E. Vasquez
Title: Project and Contract Manager Title: City Manager Date: Date:

Stantec Consulting Services Inc.
38 Technology Drive, Suite 200, Irvine CA 92618-5312

August 17, 2023
File: 2042639600
Attention: Ms. Jennifer Vasquez, City Manager
City of Maywood
City Clerk’s Office
4319 E. Slauson Avenue
Maywood, CA 90270
Dear Ms. Vasquez,
Reference: SLAUSON AVENUE AND ATLANTIC BOULEVARD CONGESTION RELIEF

IMPROVEMENTS - ADDITIONAL PAVEMENT INVESTIGATION SERVICES Thank you for the opportunity to submit this proposal for additional services to provide Pavement Engineering Services for the Slauson Avenue and Atlantic Boulevard intersection improvement project.

This proposal has been prepared based on City comments received on the 60% plans prepared by Stantec, and according to our current contract for Preparation of PAED & PS&E for Slauson Avenue and Atlantic Boulevard Congestion Relief Improvements project.

For this Project, we have included Geo-Advantec, Inc. (GAI) as part of the Stantec Team to provide geotechnical/pavement engineering services.

We look forward to continuing our professional services relationship with you. If you have any questions or require additional information, please do not hesitate to contact myself or Jeff at the numbers listed below.

Regards,
Stantec Consulting Services Inc.

Mohammad Heiat PE
Project and Contract Manager
Cell: 949 322 8083
[email protected]
Jeff Wilkerson PE
Roadway Task Manager
Cell: 949 929 1449
[email protected]

2 Scope Of Work
The following tasks are included in the scope of work for this project:

Task 1 – Additional Project Management and Coordination Stantec team will continue communicating with the City, as necessary, and attend virtual e-meetings or conference calls with City staff. For this project, we assumed a total time of 16 hours of Stantec senior staff to manage the additional work and subconsultant.

Task 2 – Pavement Engineering Services
GAI previously performed a pavement engineering study and submitted a report (GAI, 2022) for the Slauson widening at the intersection of Slauson and Atlantic. GAI will provide additional geotechnical recommendations for grinding the existing PCC and overlay it with ACP, and for providing concrete paver crosswalks. As part of this task, GAI will conduct additional cores at the locations identified by Stantec to confirm the pavement section thicknesses. The work will be performed during the night shift.

See attached proposal by GAI for further details (Attachment A) Fee
Our proposed fixed fee to complete Tasks 1 through 2 is $16,681 including a 9,000 credit from the potholing task from original contract based on the breakdown of the fees shown in the attached Exhibit 1.

Project Schedule
will be completed within 5 weeks of Notice to Proceed (NTP) Assumptions
This proposal was based on the following assumptions related to the proposed project:
 Per our call with City on August 17, 2023, no potholing will be required for this project during the design phase and the $9,000 allocated remaining budget from original contract will be re-allocated to this amendment.

Slauson Ave and Atlantic Blvd
Additional Pavement Engineering Services
City of Maywood PIC, QA \ QC 17 Sr.Project Manager 16 Profe Survey Manager 14 Survey Coordinator 13 Surveyor 11 Survey Crew - 2 man Hourly Rate $265 $256 $219 $209 $189 $310

1.0 Project Management and Coordination 10 6 16 $ 4,186

2.0 Pavement Engineering Services (GAI) $ 21,495 $ 21,495 Potholing $ (9,000)
$ -
10 6 16
$ 1,536 2,650 $ - $ - $ - $ - $ 21,495 $ - $ 16,681 $
$ 1,536 2,650 $ - $ - $ - $ - $ 21,495 $ $ 16,681
Description
Consultant Services Total Hours Subconsultant Direct Cost/Reimb. Total Cost PROJECT TOTAL =
Hour Subtotal
Fee Subtotal

PROPOSAL FOR PAVEMENT ENGINEERING SERVICES
PROJECT:

Median and Pavement Resurfacing
Intersection of Slauson Avenue and Atlantic Boulevard
FOR:

PREPARED BY:

GEO-ADVANTEC, INC.
457 W. ALLEN AVENUE, SUITE 113
SAN DIMAS, CALIFORNIA 91773
PROPOSAL NO. 23-1193_R.01
AUGUST 4, 2023

457 West Allen Avenue, Suite 113. San Dimas, California 91773. Phone: (909) 305 – 0400. www.GeoAdvantec.com Mr. Jeff Wilkerson August 4, 2023
Senior Associate Proposal No. 23-1193_R.01
Stantec
38 Technology Drive
Irvine CA 92618-5312
Subject: Proposal for Pavement Engineering Services for Pavement Resurfacing of the Intersection of Slauson
Avenue and Atlantic Boulevard, City of Maywood, California Dear Mr. Wilkerson:

Geo-Advantec, Inc. (GAI) appreciates the opportunity to submit this proposal to provide Stantec and the City of Maywood (City) with all the required geotechnical/pavement engineering services for the subject project. This submittal includes our proposed scope, approach, and an estimated budget breakdown.

1. PROPOSED SCOPE
GAI previously performed a pavement engineering study and submitted a report (GAI, 2022) for the Slauson widening at the intersection of Slauson and Atlantic. The City intends to grind 4” of existing PCC and replace it with ACP. Also, the crosswalks will be replaced with concrete pavers with concrete bands.

Also, per Stantec’s request, we will conduct two additional cores at the locations identified by Stantec and, at these two locations, measure the pavement section thicknesses. The work will be performed during the night shift.

2. PAVEMENT EVALUATION, TESTING, AND DESIGN APPROACH
A. Pre-Drilling Phase
The following tasks will be performed before the commencement of field coring/drilling works:

1. Perform site reconnaissance and mark the proposed coring locations.

2. Obtain a no-fee permit from City.

3. Clarification of underground utilities by contacting Dig-Alert.

B. Field Exploratory Works
The tasks to be performed for this part of the work consist of the following:

1. Perform a second site visit prior to coring and review the marked utility lines by Dig- Alert.

2. Finalize the work schedule for field operations and coordinate the fieldwork with City.

3. Provide traffic control.

4. Perform a total of two cores within the intersection limits.

5. Perform two cores in the asphalt paved area (1 on each street, as identified by Stantec) to confirm the thickness of the existing AC and apparent PCC.

Proposal No. 23-1193_R.01 Geo-Advantec, Inc. Page 2 of 3 August 4, 2023

6. Collect selected representative bulk samples of aggregate base and subgrade from the cored locations and transfer them to the laboratory.

7. Backfill the holes and patch boreholes using cold patch asphalt or ready-mix rapid set concrete.

C. Laboratory Testing and Office Engineering
Samples will be tested in GAI’s accredited laboratory facility to determine the engineering properties of the subsurface soils and base layers. The quantity of the tests will be determined based on the type of the encountered subgrade soils. A total of two R-value tests will be performed. The laboratory testing program, in general, may include some or all of the following tests:

1. Sieve Analysis

2. Percentage Passing #200 Sieve

3. Atterberg Limits (for cohesive soils only)

4. Expansivity Test (for cohesive soils only)

5. R-value
D. Final Report
The final report, at a minimum, will include:

1. A site plan showing the locations of the cores.

2. A discussion of the subgrade materials encountered in the corings and their engineering properties.

3. Results of pavement sections measurements.

4. Results of laboratory tests.

5. Recommendations for grinding the existing PCC pavement within the limits of the intersection and overlaying with proper asphalt concrete layers.

6. Recommendation for concrete pavers crosswalk.

3. ESTIMATED BUDGET AND BREAKDOWN
The following Table 1 provides the cost breakdown and estimate for the pavement testing and design phase. Our total proposed fee for the services outlined in Section 2 of this proposal is $21,495. If additional services are requested, they will be billed based on our hourly rates.

Table 1. Estimated Budget and Breakdown-Design Phase
Task
Estimated
Amount
Cost/
Unit($)
Total Cost
($) Remarks
Coring, Sampling, and Patching 1 Lump-Sum 3,600
Two cores at the intersection
+ two cores as designated
Traffic Control 1 3,000/shift 3,000 Field traffic control

Proposal No. 23-1193_R.01 Geo-Advantec, Inc. Page 3 of 3 August 4, 2023
Task
Estimated
Amount
Cost/
Unit($)
Total Cost
($) Remarks
Field Senior
Engineer/Supervisor 16 200/hr. 3,200 Boring Locations marking, logging (OT/Night Shift)
Field technician 8 160/hr. 1,280 OT/Night Shift
Laboratory Testing 1 Lump-Sum 1,000 Tests may include R-value, EI, Gradation, etc.

Staff Engineer 24 135/hr. 3,240 Logs, drafting, draft report Senior Engineer 34 175/hr. 5,950 Draft and final report Principal Engineer 1 225/hr. 225 Final review
TOTAL PROPOSED FEE $21,495
We look forward to the opportunity to work with Stantec on this project. If there are any questions, please do not hesitate to contact the undersigned at (909) 305-0400 or [email protected].

Respectfully Submitted,
Geo-Advantec, Inc.

Lisa Anderson, MBA
Vice President/Marketing and Business Development

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 11.

DATE: September 27, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: OKAN DEMIRCI, CITY ENGINEER
SUBJECT: ACCEPTANCE OF BUILDING DEMOLITION LOCATED AT 5102 DISTRICT

BOULEVARD
RECOMMENDATION:

Staff recommends that the City Council take the following actions:

1. Accept project completion for the Building Demolition Located at 5102 District Blvd. as performed by Interior Demolition, Inc., for a total amount of $102,951.00;

2. Authorize the City Manager to file a project Notice of Completion with the County of Los Angeles Registrar-Recorder; and

3. Authorize the City Manager to release a retention payment of $5,147.55 to Interior Demolition, Inc. within 35 days following recordation of the Notice of Completion.

BACKGROUND:

On February 2, 2023, the City Council awarded a public works contract totaling $102,951.00 to Interior Demolition, Inc. for the Building Demolition Located at 5102 District Blvd. The project construction budget also includes contingency budget of $25,737.75 (25% of Contract) for any unforeseen conditions as necessary. The total established construction budget was $128,688.75.

Construction activities were completed by the Contractor and confirmed by the City Engineer. The work was completed within the approved budget.

DISCUSSION:

The project includes the demolition of a building, and the pre-demolition haz-mat abatement and other relevant work at 5102 District Blvd, Maywood, CA and other incidental work related to the project.

All required improvements were constructed in conformance with the approved specifications. The work was performed within the contractually specified duration and to the City Engineer’s satisfaction. Construction costs totaled $102,951.00, which is within the approved construction budget.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact associated with this action, work was completed within previously approved budget.

ATTACHMENT(S)

1. Attachment 1 - Notice of Completion

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

CITY CLERK

CITY OF MAYWOOD
4319 E Slauson Ave
Maywood, CA 90270
Free recording requested per Gov’t Code 27383 Space above this line for Recorder’s use

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.

Notice is hereby given that:

1. The undersigned is owner and corporate officer of the owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the owner is: City of Maywood

3. The full address of the owner is: 4319 E Slauson Ave, Maywood, CA 90270

4. The nature of the interest or estate of the owner is: In Fee

5. The full names and full addresses of all persons, if any, who hold this with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES
NONE

6. The full names and fill addresses of the predecessors in interest of the undersigned. IF the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES
NONE

7. A work of improvement on the property hereinafter described was completed on July 28th, 2023.

The work was: Building Demolition at 5102 District Blvd.

8. The name of the contract, if any, for such work of improvement was Interior Demolition, Inc. . February 22, 2023
(IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT ‘NONE’) (DATE OF CONTRACT)

9. The property on which the work of improvement was completed is in Maywood, County of Los Angeles, State of California, and is described as follows: City owned.

10. The street address of the property is 5102 District Blvd., Maywood, CA, 90270 (IF NO STREET ADDRESS HAS BEEN OFFICIALY ASSIGNED, INSERT ‘NONE’) Dated: _______________ _______________
(NAME)
____________________________________, City Manager
(SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR HIS AGENT)

VERIFICATION
I, the undersigned, say: I am the _______________________ of ______________________________, the declarant of the foregoing notice of completion; I have read said notice of completion and know the content thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on: ___________________, at _____________________________________________________________ (CITY) (STATE)
_____________________________________________________________________________________________ (PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.))

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 12.

DATE: September 27, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES SUPERVISOR
SUBJECT: CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND

APPLICATION FROM HELIOTROPE AVENUE ELEMENTARY SCHOOL IN THE AMOUNT OF $10,000
RECOMMENDATION:

Staff recommends that the City Council approve the Community Benefit Fund Application from Heliotrope Avenue Elementary School in the amount of $10,000.

BACKGROUND:

The Application is dated August 21, 2023, and was received by email from the applicant. The City of Maywood has established a “Community Based Fund” to support community-based programs and activities. Applicant eligibility is determined by the City’s Community Benefit Fund Guidelines and Procedures (“Guidelines”) for the distribution of funds to eligible organizations that provide community-based programs, community activities and educational activities.

Most recently, on June 22, 2022, the City Council awarded Heliotrope Avenue Elementary School $10,000 to be used to pay a local Art Teacher and to provide comprehensive art classes for the entire student body.

The art classes were conducted on a weekly basis, catering to students across the Pre-K to 5th-grade spectrum. The classes were scheduled from Monday through Friday. The curriculum adopted a diverse approach, encompassing various painting styles, including cubism, oil abstract, and realism.

DISCUSSION:

The applicant states that Heliotrope Avenue Elementary School is requesting funds to be used to purchase art materials and pay for art services for all students. Through the allocation of these funds, students will have the opportunity to immerse themselves in a realm of abundant cultural experiences and virtual learning. As a result, they can acquire insights that they might subsequently share and contribute to the broader community.

Qualification Review
Per the grant guidelines, the applicant, Heliotrope Avenue Elementary School, is eligible as it is a school that provides programs and services to residents of the city. In addition, per the Grant guidelines, the maximum amount will be no more than $5,000. However, in limited circumstances, the City Council has the discretion to award grants in the amount not to exceed $10,000.00.

Heliotrope Avenue Elementary School has been in existence since 1923 and is a school located within the City

that provides education for students in grades Pre-K – 5th. They meet all the grant requirements.

Accordingly, based on the documentation provided by the applicant in support of their application, staff recommends that the City Council approve their request. .

LEGAL REVIEW:

The City Attorney has not yet reviewed this report.

FISCAL IMPACT:

The City currently has budgeted $75,000 in the Community Benefit Fund for fiscal year 2023/2024. To date, $37,000 has been spent from this account. Therefore, there is an adequate budget and no additional budget appropriation is needed.

F.Y. 23-24 Impact: $10,000 Current F.Y. Budget: $75,000 Fund Impacted: 100-General Fund Budget adjustment requested: $0 Source of funds: 302-Community Services Updated Account Budget: $37,000 Account Number: 6301-Community Benefit Fund For fiscal year: 2023/2024

ATTACHMENT(S)

1. CBF_HeliotropeElem_App_2023

2. CBF_Heliotrope_Budget for Art Teacher_2023

3. Community Benefit Fund Guidelines and Procedures12.2021

4. Art Pictures Heliotrope CBF2022

8/21/2023
X
$10,000
Heliotrope Ave. ES 323-560-1230
5911 Woodlawn Ave
Maywood, Ca 90270 95-6001-908-w
Gabriela Rodriguez
[email protected]
x
1926
x
We are an ETK-5th Grade elementary school with over 500 students. Located on Slauson, between Heliotrope Ave. and Woodlawn Ave. Socioeconomically Disadvantaged 94%, English Learners 34%, and foster youth 0.8%.

To purchase art materials and pay for Art Services for our Art Classroom under the direct supervision of the classroom teacher. Our Art Classes were very successful last year.

We are a STEAM school and will have an Art Room to use for this purpose. See attached proposal.

We will provide the classroom and contribute towards materials. x
x
8/21/2023
Gabriela Rodriguez, Principal
The experiences our students will gain they will use in higher learning that will prepare them to be college and career ready..Many studies now show that children regularly engaged in creativity, such as painting and drawing classes, develop a greatercapacity for problem solving, risk taking, visual understanding, out-of-the-box thinking, and communication skills.

If we get this donation this will be the second year of Art Classes for our students.

We will be bringing a world of rich culture, virtual stimilation and learningto our students that they can in turn bring to the community.

Donation $10K for the same request in 2022.

Our students are children of residence of the City of Maywood. These art lessons our students will take will enhance andbring real world experiences to their educational learning.

We want the classes to begin in September or earlier.

CLASSES DAY TIME
KINDER & FIRST 6 Classes Monday 8:00am-1:00pm Half Hour Class SECOND 4 Classes Tuesday 8:00-1:00pm One Hour Class
THIRD 4 Classes Wednesday 8:00-1:00pm One Hour Class
FOURTH 4 Classes Thursday 8:00-1:00pm One Hour Class
FIFTH 4 Classes Friday 8:00-1:00pm One Hour Class
Supplies &
Class
August $500)
September $2,000)
October $2,000)
November $1,000)
December $500)
January $500)
February $2,000)
March $1,000)
April $500)
TOTAL $10,000)

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
1 Rev. 2/2022
I. BACKGROUND
The City of Maywood has established a “Community Benefit Fund” to support community based programs and activities.

II. PURPOSE
The purpose of this policy is to provide guidelines and procedures for the distribution of public funds, which will in turn fun community programs, activities and educational activities conduct by Eligible Organizations that meet the requirements and guidelines set forth by the City Council in this policy.

III. ELIGIBILITY AND POLICY
A. Eligible Organizations. The requesting organization must be: (1) a non-profit agency as defined by the Internal revenue Service (IRS) with a tax exempt status of 501(c)(3) and is in good standing in the State of California based in the City or provides programs or services to residents of the City; a school or school-based/affiliated organization located in the City; or other City-based organization such as athletic organizations or community groups (collectively called “Eligible Organizations”); (2) must be in existence prior to submittal of an application; and (3) must have a record of successfully providing the type of service, activity or program for which funding is requested.

B. Eligible Services and Activities. To apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include but are not limited to educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. Grants will be awarded in maximum amounts of no more than $5,000. In limited circumstances, the City Council has the discretion to award grants in an amount not to exceed $10,000.

C. Restrictions and Ineligible Organizations.

1. Grants shall not be used for religious activities or political campaigning purposes or activities.

2. A non-profit entity, a school or school-based/affiliated organization or other City-based organizations such as athletic organizations or community groups that have

2 Rev. 2/2022

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
as a member of their board or executive leadership a City employee, a City elected or appointed official or members of their family, are not eligible to apply for a Community Benefit Fund grant. Family members include spouse or domestic partner, child, parent, grandparent, grandchild, cousin, aunt, uncle, sibling, niece, nephew, parent-inlaw,brother-in-law or sister-in-law, as well as all step relationships.

D. City Projects. This policy does not preclude the City from undertaking and funding projects on its own initiative that would be a benefit to the community.

IV. APPLICATION PROCEDURES
A. Submittal of an Application. Applicants must use the Community Benefit Fund application form. Forms are available on the City website at www.cityofmaywood.org and at Maywood City Hall at 4319 E. Slauson Avenue, Maywood, CA 90270.

Applications may be requested by email at [email protected] B. Application Deadline. The City Council will have quarterly application cycles available to consider requests contingent upon monies being available under the program. The application cycles and deadlines are as follows:

Application Cycle
Quarter 1: July 1 - September 30 June 1
Quarter 2: October 1 - December 31 September 1
Quarter 3: January 1 - March 30 December 1
Quarter 4: April 1 - June 30 March 1
Application Deadline
The application must be submitted by 5:00 p.m. on the applicable deadline date addressed to: City of Maywood, Attention: Community Benefit Fund via City Manager’s Office, 4319 E. Slauson Avenue, Maywood, CA 90270.

C. General Information.

1. Applicants may apply for funds during any application cycle.

Notwithstanding, funds must be requested and spent during the same fiscal year in which the award was approved by the City Council.

2. Organizations may submit only one application per fiscal year.

3. Funding to an Eligible Organization will not constitute a precedent for contributions in subsequent fiscal years.

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
3 Rev. 2/2022
V. EVALUATION OF APPLICATION AND SELECTION PROCESS
A. Review of Applications. Following the application deadline, City Staff will review the applications. Applicants may be contacted if further information is requested, to answer questions, clarify their application, etc. All applications will be evaluated to ensure that the applicant is an “Eligible Organization” and that purpose for which the grant is sought is consistent with this policy. Applications and recommendations of Staff, if any, will be presented to the City Council during a regular scheduled City Council meeting for the Council’s consideration and approval.

B. City Council Action. The City Council will take final action on award of all grants and maintains the discretion to fund in whole or in part any request or not to fund any or all requests during the Application Cycle. Alternatively, the City Council may hold-over any application into the next Application Cycle. In the case of multiple applications that are competing for limited available funds, consideration may be given to applications based on the following criteria: (i) the number of residents who are expected to benefit, participate in or be positively impacted by the program; (ii) the performance of the applicant in prior years, including demonstrated fiscal responsibility and compliance with applicable requirements; (iv) the amount of funding previously award to the applicant or the program or event in prior years; and (v) the total amount of funding requested as a proportion of the total available funds for the applicable fiscal year.

VI. POST AWARD REQUIREMENTS
A. Agreement. All Eligible Organizations elected to receive funds will be required to sign and execute an agreement with the City of Maywood.

B. Reporting. Eligible Organizations must complete a report, within 45 days of fund expenditure, describing the use of the grant and amount expended, the number of participants in the event or program, copies of any publicity of the event or program, and a narrative regarding the benefit to the City of Maywood. The City reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. Failure to submit this required report will make the Eligible Organization ineligible for allocation of future funds until the required report is submitted. These reports will be reviewed and taken into account for evaluating subsequent funding proposals from that entity.

C. Request for Funds. The Eligible Organization receiving the funds is responsible for submitting a funds request to the City’s Finance Director and shall allow the City up to 30 days to process the request. If a third-party vendor is the recipient of the funds (i.e. bus company used for field trip), then the request shall include the information regarding that vendor including their Tax Identification Number and the check shall be made payable to that vendor. If the grant is to be used to purchase tangible goods or services, the City has the discretion to purchase the goods or services directly and

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
4 Rev. 2/2022
pass-through the goods or services to the Eligible Organization rather than provide the funding.

D. Return of Funds to the City. Unexpended funds must be returned to the City at the end of the fiscal year. Funds must also be returned to the City if the City determines that the applicant has not performed in accordance with the approved application listing the use of the funds.

E. Failure to Abide by Policy. The failure of an Eligible Organization to abide by this Policy will result in the Eligible Organization being denied for funding in the future.

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v o l . 0 2
Heliotrope Ave. Elementary School
Art Program 2022

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 13.

DATE: September 27, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROXANNE DIAZ, CITY ATTORNEY
BY: ROXANNE DIAZ, CITY ATTORNEY
SUBJECT: APPROVAL OF THE SECOND AMENDMENT TO THE CITY MANAGER

EMPLOYMENT AGREEMENT BETWEEN THE CITY OF MAYWOOD AND JENNIFER E. VASQUEZ AND ADOPTION OF RESOLUTION NO. 6321 UPDATING AND

AMENDING THE SALARY SCHEDULE RELATED TO THE CITY MANAGER RECOMMENDATION:

Staff recommends that the City Council approve the Second Amendment to the City Manager Employment Agreement between the City of Maywood and Jennifer E. Vasquez and adopt Resolution No. 6321 updating and amending the salary schedule related to the City Manager.

BACKGROUND:

In 2019, the City conducted a formal recruitment and selection process for a City Manager wherein Jennifer E.

Vasquez was appointed to the position. The parties entered into an employment agreement for a two-year term beginning on May 20, 2019 ("Employment Agreement"). On May 26, 2021, the parties entered into the First Amendment to the Employment Agreement extending the term of the employment agreement through May 2024 as well as make additional adjustments to several terms, including salary. After a performance evaluation, the parties desire to further amend the Employment Agreement to extend the term, amend the salary and provide the City Manager with benefits provided to other management employees of the City (Directors and Managers) as further discussed below.

DISCUSSION:

As in other cities, the City Manager is instrumental in implementing the goals of the City Council. In Maywood, some examples include securing millions of dollars annually in grant funding for numerous city programs and public facility enhancements, working with the County of Los Angeles whereby the County will soon assume on-going maintenance and operation of the City's sewer system, continuing to partner and collaborate with other local governments as well as the State and Federal governments in a variety of areas (homelessness, library enhancements, sewers, etc.) and bringing new technologies to the workplace so that the City can continue to be responsive and efficient.

As is best practice, the City Council has conducted yearly performance evaluations of the City Manager. An evaluation was recently conducted in August 2023 as well as previously in May 2022. Based on the positive performance evaluation, the Second Amendment provides for a new base salary of $205,000 and extends the Employment Agreement to May 19, 2028. With respect to the term, the previous term was through May 19, 2024 with two one-year extensions. The new term will include those extensions and add an additional two years. Last, the Second Amendment provides the City Manager with benefits in line with other management

employees (Directors and Managers) in the area of sick leave, administrative leave (32 hours) and bereavement leave.

LEGAL REVIEW:

The City Attorney drafted this item.

FISCAL IMPACT:

Pursuant to the Second Amendment to the City Manager Employment Agreement, the annual salary will now be $205,000. The fiscal impact to the additional benefits under the Second Amendment include administrative personal leave, which, if all time was taken, equates to approximately $3,074 and sick leave, which, if all sick days were taken, equates to $7,684.80. Bereavement leave, should it occur, would have a minimal impact in the range of $0 to $3,200. These benefits are in line with benefits paid by other municipalities and in regards to a city manager position, and are on the low end of the scale.

ATTACHMENT(S)

1. Resolution No. 6321 Salary Schedule Update Related to the City Manager and Amending the Comprehensive Salary Schedule

2. Second Amendment to the City Manager Employment Agreement

RESOLUTION NO. 6321

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MAYWOOD

UPDATING THE SALARY SCHEDULE RELATED TO THE CITY

MANAGER AND AMENDING THE COMPREHENSIVE SALARY

SCHEDULE
WHEREAS, the City Manager is an appointed position and such position is included in the City’s Comprehensive Salary Schedule; and WHEREAS, the salary schedule is required to be amended to update the adjusted base salary of the City Manager.

NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF MAYWOOD DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The recitals set forth above are true and correct and incorporated herein as if set forth in full.

SECTION 2. The City Council hereby establishes, approves and adopts the salary range for the City Manager as follows:

Position (Job Title) - Full Time Range (Annual)
City Manager $205,000
SECTION 3. The City Council directs the Human Resources Manager to incorporate the adjusted salary range herein as part of the Fiscal Year 2023-2024 Comprehensive Salary Schedule.

SECTION 4. This Resolution shall be effective immediately upon its passage and approval.

SECTION 5. The City Clerk shall certify the passage and adoption of this Resolution and shall enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED, this 27th day of September 2023. _________________________
Frank Garcia, Mayor

ATTEST:
_________________________
Brian E. Juarez, City Clerk
APPROVED AS TO FORM:
_________________________
Roxanne Diaz, City Attorney
I, Brian E. Juarez, City Clerk of the City of Maywood, do hereby certify that the foregoing Resolution No. 6321 was adopted at a regular meeting of the City Council of the City of Maywood held on the 27th day of September, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Brian E. Juarez, City Clerk

1 SECOND AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT This Second Amendment to the City Manager Employment Agreement dated May 14, 2019, as amended, is made and entered into as of September 27, 2023, by and between the City of Maywood (“City”), a California municipal corporation, and Jennifer E.

Vasquez, an individual (“Employee”).

R E C I T A L S
A. Following a formal recruitment and selection process for a City Manager, on May 14, 2019, the City and Employee entered into the City Manager Employment Agreement (“Employment Agreement”) setting forth the terms and conditions of employment, including salary and benefits.

B. On May 12, 2021, following a performance evaluation of the City Manager, the City and Employee entered into the First Amendment to the Employment Agreement (“First Amendment”) amending the term, salary and other provisions related to the City Manager’s employment. The Employment Agreement and First Amendment shall be referred to herein collectively as “Employment Agreement.” C. The City Council conducted a performance evaluation of the City Manager in 2022 and recently in 2023. Following the performance evaluation of the City Manager, the City and Employee desire to extend the term and revise certain provisions of the Employment Agreement.

NOW THEREFORE, for good and valuable consideration of the mutual covenants and conditions herein contained, City and Employee agree as follows:

Section 1. Section 2 of the Employment Agreement entitled “Term” is hereby amended in its entirety to read as follows:
“2. Term. Unless sooner terminated as provided in Section 7 below, the term of this Agreement shall begin on May 20, 2019 (“Start Date”) through May 19, 2028.”
Section 2. Salary Adjustment. Beginning on May 20, 2023, City shall pay Employee an annual salary of $205,000, subject to legally permissible or required deductions and withholdings, prorated and paid on City’s normal pay days. Employee’s salary is compensation for all hours worked and for all services under this Employment Agreement, including those as an Executive Director or involving any other position, office or appointment associated with the City. Employee shall be exempt from the overtime pay provisions of California law (if any) and federal law.

Beginning on May 20, 2024, and yearly thereafter, Employee shall automatically receive a Cost of Living salary increase without the need for further City Council action or amendment of this Employment Agreement, based on the change in the California

2 Consumer Price Index for Urban Wage Earners and Clerical Workers as calculated by the California Department of Industrial Relations for Los Angeles-Long Beach-Anaheim for the immediately preceding April-April period.

Section 3. Paragraph B(4) entitled “Sick Leave” of Section 4 “Salary and Benefits” of the Employment Agreement is hereby amended in its entirety to read as follows “(4) Sick Leave.
(a) Employee shall receive 10 days of sick leave per year, prorated and credited each pay period. Upon the Start Date, Employee shall be advanced 5 days of sick leave and will begin to earn additional sick leave once the advance is earned. At the end of each year, unused sick leave shall expire and shall not carry over into the succeeding year. At the beginning of each new year, Employee will receive a new advance of 5 days of sick leave and will begin to earn additional sick leave once the advance is earned. At no time may Employee maintain a sick leave balance in excess of 10 days.

Upon separation, Employee shall not be entitled to any payment for unused sick leave. (b) In lieu of the sick leave formula and maximum accrual set forth in subparagraph (a) above, beginning on May 20, 2023, Employee shall be credited 72 hours of sick leave at the beginning of each fiscal year and may accrue up to 240 sick leave hours. For the period of May 20, 2023 through June 30, 2023, Employee shall be credited the pro-rated amount of sick leave hours based on 72 hours per fiscal year. In addition, Employee shall carry-over any sick days accrued as of May 19, 2023. Employee shall not be entitled to any payment for unused sick leave.

Section 4. A new subparagraph (9) entitled “Other Benefits” shall be added to paragraph (B) of Section 4 of the Employment Agreement to read as follows:
“(9) Other Benefits.
(a) Beginning on July 1, 2023, and each fiscal year thereafter, Employee shall be credited 32 hours of administrative leave at the beginning of the fiscal year. Such hours shall not be carried over to the next fiscal year. (b) Employee shall be provided the same bereavement leave per calendar year as provided to other full-time employees of the City.

Section 5. Except as specifically amended by this Second Amendment, the remaining terms of the Employment Agreement shall remain in full force and effect. In the event of a conflict between the provisions of this Second Amendment and the provisions of the Employment Agreement, the provisions of this Second Amendment shall control.

3 In witness whereof the parties have executed this Second Amendment as of the date set forth above.

EMPLOYEE:
____________________________________
Jennifer E. Vasquez
CITY OF MAYWOOD:
____________________________________
Frank Garcia, Mayor
ATTEST:
____________________________________
Brian E. Juarez, Maywood City Clerk
APPROVED AS TO FORM:
____________________________________
Roxanne Diaz, City Attorney

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 14.

DATE: September 27, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ROXANNE DIAZ, CITY ATTORNEY
SUBJECT: AN ORDINANCE OF THE CITY OF MAYWOOD AMENDING IN ITS ENTIRETY CHAPTER 17 OF TITLE 8 OF THE MAYWOOD MUNICIPAL CODE REGARDING

TENANT PROTECTIONS
RECOMMENDATION:

Staff recommends that the City Council introduce by title only and waive full reading of Ordinance No. 23-11 an Ordinance of the City of Maywood Amending in its Entirety Chapter 17 of the Title 8 of the Maywood Municipal Code Regarding Tenant Protections.

BACKGROUND:

The City Council adopted Urgency Ordinance 23-06-U on June 28, 2023 to establish a temporary moratorium on evictions for "substantial remodels." An extension of Urgency Ordinance 23-06-U was adopted on August 23, 2023 and terminates on its own terms on November 30, 2023.

By way of background, Governor Newsom signed into law the California Tenant Protection Act of 2019 ("AB 1482") to limit rent increases and prevent unjust evictions. In addition to establishing an annual statewide rent increase cap, it provides for eviction protection and relocation assistance for certain just cause evictions. AB 1482’s definition of just cause includes two categories: “at-fault” and “no-fault.” Under the law, a tenancy cannot be terminated unless the landlord demonstrates the existence of an at-fault or no-fault reason, complies with notice requirements, and, in the case of no-fault evictions, complies with relocation assistance requirements.

Under AB 1482, “intent to demolish or substantially remodel the residential real property” is a no-fault just cause. “Substantially remodel” is defined as follows: "[t]he replacement or substantial modification of any structural, electrical, plumbing, or mechanical system that requires a permit from a governmental agency, or the abatement of hazardous materials, including lead-based paint, mold, or asbestos, in accordance with applicable federal, state, and local laws, that cannot be reasonably accomplished in a safe manner with the tenant in place and that requires the tenant to vacate the residential real property for at least 30 days.

Cosmetic improvements alone, including painting, decorating, and minor repairs, or other work that can be performed safely without having the residential real property vacated, do not qualify as substantial rehabilitation." This provision has been utilized by some landlords as a means to evict tenants. Many cities in the region have tightened up the state law provisions related to substantial remodels in order to prevent the displacement of renters.

The City Council adopted the rent stabilization ordinance on August 23, 2023. As a complement to the rent stabilization ordinance, City Staff has drafted a tenant protection ordinance which addresses the issues of

substantial remodels but also includes provisions regarding retaliatory eviction and anti-harassment provisions.

DISCUSSION:

The proposed ordinance is a comprehensive ordinance providing for various tenant protections. A summary is further discussed below.

Just Cause and No-Fault Just Cause Evictions
The tenant protection ordinance limits evictions to the specific circumstances set forth in the ordinance. A landlord may terminate a tenancy if there is “Just Cause.” Just Cause includes the failure to pay rent, a violation of a material term of the rental agreement and the tenant fails to cure the violation, the tenant has committed waste, the tenant is maintaining a nuisance or using the unit for an illegal purpose, the tenant is creating a dangerous condition at the unit, the tenant fails to sign a renewal or extension the current lease when requested to do so by the landlord, the tenant assigns or sublets the unit without authorization, the tenant refuses access for necessary repairs after notice, the tenant fails to vacate after the lease is terminated and for criminal activity by the tenant at the rental unit.

A landlord is permitted to terminate a tenancy in circumstances that qualify as a “No-Fault Just Cause” termination. This includes when the landlord decides to demolish the rental unit or permanently withdraws the rental unit from the rental market under State law.

Terminating a tenancy to permit the Landlord or the Landlord’s family to reside in the rental unit would also qualify as a No-Fault Just Cause eviction. In that circumstance, the Landlord is required to provide 60 days’ notice prior to the termination and the landlord must disclose to the City information regarding the eligible individuals who will occupy the unit. The rental unit must be occupied within 90 days from the vacancy of the current tenant and the Landlord or Landlord’s family must reside in the rental unit for three years. If the Landlord or landlord’s family ceases to occupy the rental unit for the required amount of time, the former tenant has the right of first return to the unit. If the current tenant, however, has continuously resided in the unit for at least five years and is either 60 years or older or disabled, or the tenant is terminally ill, or the tenant is a lowincome tenant, the landlord cannot terminate the tenancy under this provision.

In all No-Fault Just Cause evictions, the tenant is eligible for relocation assistance.

Relocation Assistance
For No-Fault Just Cause evictions, the landlord must provide tenant relocation assistance equal to 3X the rent in effect at the time of the termination notice plus one additional month's rent for certain qualified tenants (low income, seniors, disabled, families with minor children, tenants who have resided at the rental unit for five years or more).

Tenant Protections During Temporary Untenantable Conditions Unlike state law, temporary untenantable conditions resulting from activities such as substantial rehabilitation, work performed in order to comply with laws of the state or local codes, fumigation that cannot be completed when a rental unit is occupied, or other work under Civil Code Section 1941.1, is not a valid basis for a NoFault Just Cause. Rather, the landlord must mitigate the conditions through actions to ensure that tenants can safely remain in their rental unit during the work or through temporary relocation of tenants to comparable alternative housing. This provides a balance to allow landlords to undertake any tenant improvements (not cosmetic improvements) and address deferred maintenance to ensure good quality housing for the city’s residents.

The provisions in the proposed ordinance (Section 8.17.090) contain a list of mitigation measures that the Landlord must comply with if the tenant is able to stay in their unit. This includes protection of the tenant’s personal property, providing protection measures regarding exposure to toxic or hazardous materials, providing for safe ingress and egress on the property and other provisions. If the work requires the tenant to be relocated, the provisions provide for temporary relocation to a hotel, motel or short-term rental, reasonable compensation for meals if there are no cooking facilities, laundry if the tenant’s unit includes laundry and pets.

There are alternatives if agreed upon by the tenant and landlord such as a per diem amount for each day of

temporary relocation. If a tenant is required to be relocated and the displacement is for 30 days or less, the ordinance provides for a per-diem payment. If the temporary displacement is for 31 days or more, the landlord must provide the tenant with comparable temporary housing. The tenant and landlord can also agree to a buyout agreement.

Retaliatory Eviction and Anti-Harassment Provisions
The ordinance also states that a landlord may not terminate a tenancy in retaliation because of the tenant’s exercise of his or her rights. The ordinance also includes a comprehensive list of anti-harassment provisions.

These are located in Section 8.17.110 and 8.17.120.

In conclusion, the tenant protection ordinance complements the rent stabilization ordinance in order to provide protection for tenants in the City of Maywood.

LEGAL REVIEW:

The City Attorney drafted this item.

FISCAL IMPACT:

The fiscal impact related to the implementation of the proposed Ordinance is being evaluated by staff at this time.

ATTACHMENT(S)

1. Ordinance No. 23-11 Amending in its Entirety Chapter 17 of Title 8 of the Municipal Code Regarding Tenant Protections

ORDINANCE NO. 23-11

AT ORDINANCE OF THE CITY OF MAYWOOD AMENDING IN ITS
ENTIRETY CHAPTER 17 OF TITLE 8 OF THE MAYWOOD MUNICIPAL

CODE REGARDING TENANT PROTECTIONS

THE CITY COUNCIL OF THE CITY OF MAYWOOD HEREBY ORDAINS AS FOLLOWS:

Section 1. Chapter 17 of Title 8 of the Maywood Municipal Code is hereby amended in its entirety to read as follows:

Chapter 17. Tenant Protections.

8.17.010. Findings and Purpose.

In accordance with California Civil Code Section 1946.2(g)(1)(B), the City Council finds the provisions of this Chapter 17, regulating, among other things, just cause terminations of tenancies are more protective than California Civil Code Section 1946.2 for the following reasons: (i) The just cause for termination of a residential tenancy under this Chapter is consistent with California Civil Code § 1946.2; and (ii) This Chapter provides additional tenant protections that are not prohibited by any other provisions of applicable law.

8.17.020 Applicability. This Chapter shall apply to all Rental Units within the City, unless otherwise exempt pursuant to the provisions of Chapter 21 of Title 8 of this Code or State or federal law. This Chapter shall be known as the “Tenant Protection Ordinance.”

8.17.030. Definitions
A. “Administrative Procedures, Regulations and Guidelines” means the administrative procedures, regulations and guidelines adopted by the City Manager pursuant to Section 8.17.150 of this Chapter.

B. “Buyout agreement” means a written agreement between a landlord and a tenant as provided in Section 8.17.090 by which a tenant, typically in consideration for monetary payment, agrees to vacate a rental unit.

B. “City” means the city of Maywood.

C. “Code” means the city of Maywood Municipal Code.

D. “Department” means the Building and Planning Department or other department designated by the City Manager to administer the provisions of this Chapter.

-2-
E. “Director” means the Director of Building and Planning or designee.

F. “Ellis Act” means California Government Code Sections 7060 through 7060.7.

G. “Housing Services” means all services provided by the Landlord related to the use or occupancy of a Rental Unit, including, water, heat, utilities, insurance, maintenance, repairs, painting, elevator service, laundry facilities, janitorial service, refuse removal, furnishings, window shades and screens, parking, storage, security services, recreational areas, right to have specified number of Tenants or occupants, allowing pets, communications technologies (internet, cable and satellite services), and any other benefit, privilege or facility that has been provided by the Landlord to the Tenant with use or occupancy of a Rental Unit. Services to a Rental Unit shall include a proportionate part of services provided to common facilities of the building or residential complex in which a Rental Unit is contained.

H. “Landlord” means an owner, lessor, sublessor, or any other person entitled to offer any Rental Unit for Rent or entitled to receive Rent for the use and occupancy of a Rental Unit, and the agent, representative, or successor of any of the foregoing.

I. “Landlord’s Family Member” means a spouse, brother, sister, children, grandchildren, parents, or grandparents of a landlord, provided the is a natural person whose name is on the title of the property and not a corporation or partnership. A natural person is required to have at least fifty-one percent (51%) ownership in the rental property.

J. “Rent” means the sum of all periodic payments and all nonmonetary consideration demanded or received by a Landlord from a Tenant for the use or occupancy of a Rental Unit, including Tenant’s access to and use of housing services. “Rent” includes, without limitation, the fair market value of goods accepted, labor performed, or services rendered. “Rent” does not include any of the following: security deposits, utility charges billed separately to the Tenant by the utility company, and pass-through fees and charges authorized pursuant to Chapter 20 (Rental Stabilization) of Title 8 of this Code.

K. “Rental Agreement” means an agreement, oral, written, or implied, between a Landlord and Tenant for the use or occupancy of a Rental Unit and related housing services.

L. “Rental Complex” means one or more buildings used in whole or in part for residential purposes, located on a single lot, contiguous lots, or lots separated only by a street or alley.

L. “Rental Unit” means any dwelling unit, as defined under California Civil Code Section 1940(c), located in the City and that is used or occupied for human habitation in consideration of payment of rent, whether or not the residential use is legally permitted, including, and accessory dwelling units.