Maywood City Council
May 22, 2024

City of Maywood
Street Lighting Assessment District
Fiscal Year 2024-25 Assessment Roll
APN Zone
Total
Frontage-1 Frontage-3 Frontage-2 Frontage-4 Assessment
6316-008-020 R 40.00 0.00 0.00 0.00 $ 29.84
6316-008-023 R 42.00 0.00 0.00 0.00 $ 31.33
6316-008-024 R 40.00 0.00 0.00 0.00 $ 29.84
6316-008-025 R 40.00 0.00 0.00 0.00 $ 29.84
6316-008-026 R 42.00 0.00 0.00 0.00 $ 31.33
6316-008-027 R 40.00 0.00 0.00 0.00 $ 29.84
6316-008-030 R 50.00 0.00 0.00 0.00 $ 37.30
6316-008-031 R 72.00 140.00 0.00 0.00 $ 105.93
6316-008-032 R 57.00 0.00 0.00 0.00 $ 42.52
6316-008-033 R 23.00 0.00 0.00 0.00 $ 17.16
6316-008-035 R 70.02 0.00 0.00 0.00 $ 52.23
6316-008-036 R 70.02 0.00 0.00 0.00 $ 52.23
6316-008-037 R 70.02 0.00 0.00 0.00 $ 52.23
6316-008-038 R 70.02 0.00 0.00 0.00 $ 52.23
6316-009-002 R 40.00 0.00 0.00 0.00 $ 29.84
6316-009-003 R 40.00 0.00 0.00 0.00 $ 29.84
6316-009-004 R 51.00 0.00 0.00 0.00 $ 38.05
6316-009-005 R 42.00 99.00 0.00 0.00 $ 68.26
6316-009-006 R 40.00 0.00 0.00 0.00 $ 29.84
6316-009-007 R 40.00 0.00 0.00 0.00 $ 29.84
6316-009-008 R 61.00 0.00 0.00 0.00 $ 45.51
6316-009-009 R 61.00 0.00 0.00 0.00 $ 45.51
6316-009-010 R 61.00 0.00 0.00 0.00 $ 45.51
6316-009-011 R 61.00 0.00 0.00 0.00 $ 45.51
6316-009-012 R 61.00 0.00 0.00 0.00 $ 45.51
6316-009-013 R 61.00 0.00 0.00 0.00 $ 45.51
6316-009-014 R 61.00 0.00 0.00 0.00 $ 45.51
6316-009-015 R 61.00 0.00 0.00 0.00 $ 45.51
6316-009-016 R 67.00 0.00 0.00 0.00 $ 49.98
6316-009-017 R 65.00 0.00 0.00 0.00 $ 48.49
6316-009-018 R 61.00 0.00 0.00 0.00 $ 45.51
6316-009-019 R 71.00 160.00 0.00 0.00 $ 112.65
6316-009-020 R 66.00 0.00 0.00 0.00 $ 49.24
6316-009-021 R 66.00 0.00 0.00 0.00 $ 49.24
6316-009-022 R 61.00 0.00 0.00 0.00 $ 45.51
6316-009-025 R 71.00 91.00 0.00 0.00 $ 86.91
6316-009-026 R 49.00 0.00 0.00 0.00 $ 36.55
6316-009-027 R 42.00 100.00 0.00 0.00 $ 68.63
6316-009-028 R 50.00 0.00 0.00 0.00 $ 37.30
6316-010-001 R 53.00 83.00 0.00 0.00 $ 70.50
6316-010-002 R 67.00 0.00 0.00 0.00 $ 49.98
6316-010-003 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-004 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-005 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-006 R 53.00 0.00 0.00 0.00 $ 39.54

City of Maywood
Street Lighting Assessment District
Fiscal Year 2024-25 Assessment Roll
APN Zone
Total
Frontage-1 Frontage-3 Frontage-2 Frontage-4 Assessment
6316-010-007 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-008 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-009 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-010 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-011 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-012 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-013 R 53.00 79.00 0.00 0.00 $ 69.01
6316-010-014 R 35.00 0.00 0.00 0.00 $ 26.11
6316-010-015 R 36.00 0.00 0.00 0.00 $ 26.86
6316-010-016 R 43.00 0.00 0.00 0.00 $ 32.08
6316-010-017 R 53.00 107.00 0.00 0.00 $ 79.45
6316-010-018 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-019 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-020 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-021 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-022 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-023 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-024 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-025 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-026 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-027 R 53.00 0.00 0.00 0.00 $ 39.54
6316-010-028 R 53.00 150.00 0.00 0.00 $ 95.49
6316-011-001 R 105.00 150.00 0.00 0.00 $ 134.28
6316-011-002 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-003 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-004 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-005 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-006 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-007 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-008 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-009 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-010 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-011 R 53.00 75.00 0.00 0.00 $ 67.51
6316-011-012 R 75.00 0.00 0.00 0.00 $ 55.95
6316-011-013 R 50.00 0.00 0.00 0.00 $ 37.30
6316-011-014 R 50.00 0.00 0.00 0.00 $ 37.30
6316-011-015 R 50.00 53.00 0.00 0.00 $ 57.07
6316-011-016 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-017 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-018 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-019 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-020 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-021 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-022 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-023 R 53.00 0.00 0.00 0.00 $ 39.54

City of Maywood
Street Lighting Assessment District
Fiscal Year 2024-25 Assessment Roll
APN Zone
Total
Frontage-1 Frontage-3 Frontage-2 Frontage-4 Assessment
6316-011-024 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-025 R 53.00 0.00 0.00 0.00 $ 39.54
6316-011-026 R 53.00 150.00 0.00 0.00 $ 95.49
6316-012-002 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-003 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-004 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-005 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-006 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-007 R 55.00 0.00 0.00 0.00 $ 41.03
6316-012-008 R 50.00 0.00 0.00 0.00 $ 37.30
6316-012-009 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-010 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-011 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-012 C 53.00 150.00 0.00 0.00 $ 190.98
6316-012-013 R 53.00 150.00 0.00 0.00 $ 95.49
6316-012-014 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-015 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-016 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-017 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-018 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-019 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-020 R 53.00 0.00 0.00 0.00 $ 39.54
6316-012-021 R 105.00 0.00 0.00 0.00 $ 78.33
6316-012-022 C 105.00 150.00 0.00 0.00 $ 268.56
6316-012-025 R 53.00 100.00 0.00 0.00 $ 76.84
6316-012-026 R 50.00 0.00 0.00 0.00 $ 37.30
6316-013-002 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-005 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-006 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-007 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-008 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-009 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-010 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-013 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-014 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-015 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-016 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-017 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-018 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-019 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-020 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-021 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-022 R 53.00 0.00 0.00 0.00 $ 39.54
6316-013-024 R 80.00 0.00 0.00 0.00 $ 59.68
6316-013-025 R 53.00 70.00 0.00 0.00 $ 65.65

City of Maywood
Street Lighting Assessment District
Fiscal Year 2024-25 Assessment Roll
APN Zone
Total
Frontage-1 Frontage-3 Frontage-2 Frontage-4 Assessment
6316-013-026 R 100.00 105.00 0.00 0.00 $ 113.77
6316-013-027 R 50.00 0.00 0.00 0.00 $ 37.30
6316-013-028 R 53.00 96.00 0.00 0.00 $ 75.35
6316-013-029 R 54.00 0.00 0.00 0.00 $ 40.28
6316-013-030 R 105.00 0.00 0.00 0.00 $ 78.33
6316-013-031 R 65.00 0.00 0.00 0.00 $ 48.49
6316-013-032 R 53.00 85.00 0.00 0.00 $ 71.24
6317-001-001 C 122.00 133.00 0.00 0.00 $ 281.24
6317-001-002 C 122.00 133.00 0.00 0.00 $ 281.24
6317-001-003 R 41.00 0.00 0.00 0.00 $ 30.59
6317-001-004 R 31.00 0.00 0.00 0.00 $ 23.13
6317-001-005 R 10.00 0.00 0.00 0.00 $ 7.46
6317-001-006 R 40.00 0.00 0.00 0.00 $ 29.84
6317-001-009 C 120.00 0.00 0.00 0.00 $ 179.04
6317-001-010 C 42.00 0.00 0.00 0.00 $ 62.66
6317-001-011 R 42.00 0.00 0.00 0.00 $ 31.33
6317-001-012 R 40.00 0.00 0.00 0.00 $ 29.84
6317-001-013 R 40.00 0.00 0.00 0.00 $ 29.84
6317-001-014 R 41.00 0.00 0.00 0.00 $ 30.59
6317-001-015 R 41.00 0.00 0.00 0.00 $ 30.59
6317-001-016 0.00 0.00 0.00 0.00 $ 0.00
6317-001-017 R 40.00 0.00 0.00 0.00 $ 29.84
6317-001-020 C 44.00 0.00 0.00 0.00 $ 65.65
6317-001-025 C 122.00 387.00 0.00 0.00 $ 470.73
6317-001-026 C 78.00 0.00 0.00 0.00 $ 116.38
6317-001-027 C 82.00 0.00 0.00 0.00 $ 122.34
6317-002-004 C 61.00 0.00 0.00 0.00 $ 91.01
6317-002-007 R 40.00 0.00 0.00 0.00 $ 29.84
6317-002-008 R 41.00 0.00 0.00 0.00 $ 30.59
6317-002-009 R 41.00 0.00 0.00 0.00 $ 30.59
6317-002-010 R 42.00 0.00 0.00 0.00 $ 31.33
6317-002-011 R 40.00 0.00 0.00 0.00 $ 29.84
6317-002-012 R 40.00 0.00 0.00 0.00 $ 29.84
6317-002-013 R 61.00 0.00 0.00 0.00 $ 45.51
6317-002-014 R 61.00 0.00 0.00 0.00 $ 45.51
6317-002-020 C 122.00 145.00 0.00 0.00 $ 290.19
6317-002-028 C 61.00 0.00 0.00 0.00 $ 91.01
6317-002-029 C 122.00 145.00 0.00 0.00 $ 290.19
6317-002-030 C 204.00 575.00 0.00 0.00 $ 733.32
6317-003-003 R 42.00 0.00 0.00 0.00 $ 31.33
6317-003-004 R 58.00 0.00 0.00 0.00 $ 43.27
6317-003-005 R 50.00 0.00 0.00 0.00 $ 37.30
6317-003-006 R 50.00 0.00 0.00 0.00 $ 37.30
6317-003-007 R 32.00 79.00 0.00 0.00 $ 53.34
6317-003-008 R 30.00 0.00 0.00 0.00 $ 22.38

City of Maywood
Street Lighting Assessment District
Fiscal Year 2024-25 Assessment Roll
APN Zone
Total
Frontage-1 Frontage-3 Frontage-2 Frontage-4 Assessment
6317-003-009 R 30.00 0.00 0.00 0.00 $ 22.38
6317-003-010 R 30.00 0.00 0.00 0.00 $ 22.38
6317-003-011 R 59.00 0.00 0.00 0.00 $ 44.01
6317-003-017 R 61.00 0.00 0.00 0.00 $ 45.51
6317-003-018 R 61.00 0.00 0.00 0.00 $ 45.51
6317-003-019 R 72.00 122.00 0.00 0.00 $ 99.22
6317-003-020 R 45.00 0.00 0.00 0.00 $ 33.57
6317-003-021 R 41.00 0.00 0.00 0.00 $ 30.59
6317-003-025 R 79.00 0.00 0.00 0.00 $ 58.93
6317-003-026 C 185.00 0.00 0.00 0.00 $ 276.02
6317-003-027 R 39.00 0.00 0.00 0.00 $ 29.09
6317-003-028 R 39.00 0.00 0.00 0.00 $ 29.09
6317-003-029 R 37.00 0.00 0.00 0.00 $ 27.60
6317-014-900 0.00 0.00 0.00 0.00 $ 0.00
6317-014-901 0.00 0.00 0.00 0.00 $ 0.00
6317-014-902 0.00 0.00 0.00 0.00 $ 0.00
6317-014-903 0.00 0.00 0.00 0.00 $ 0.00
6317-014-904 0.00 0.00 0.00 0.00 $ 0.00
6317-014-905 0.00 0.00 0.00 0.00 $ 0.00
6317-014-906 0.00 0.00 0.00 0.00 $ 0.00
6317-014-907 0.00 0.00 0.00 0.00 $ 0.00
6317-014-908 0.00 0.00 0.00 0.00 $ 0.00
6317-014-909 0.00 0.00 0.00 0.00 $ 0.00
6317-014-910 0.00 0.00 0.00 0.00 $ 0.00
6317-014-911 0.00 0.00 0.00 0.00 $ 0.00
6317-014-912 0.00 0.00 0.00 0.00 $ 0.00
6317-014-913 0.00 0.00 0.00 0.00 $ 0.00
6317-014-914 0.00 0.00 0.00 0.00 $ 0.00
6317-014-915 0.00 0.00 0.00 0.00 $ 0.00
6317-014-916 0.00 0.00 0.00 0.00 $ 0.00
6317-014-917 0.00 0.00 0.00 0.00 $ 0.00
6317-014-918 0.00 0.00 0.00 0.00 $ 0.00
6317-014-919 0.00 0.00 0.00 0.00 $ 0.00
6317-014-920 0.00 0.00 0.00 0.00 $ 0.00
6317-014-921 0.00 0.00 0.00 0.00 $ 0.00
6317-014-922 0.00 0.00 0.00 0.00 $ 0.00
6317-015-001 0.00 0.00 0.00 0.00 $ 0.00
6317-015-002 R 40.00 0.00 0.00 0.00 $ 29.84
6317-015-003 R 40.00 0.00 0.00 0.00 $ 29.84
6317-015-004 R 40.00 0.00 0.00 0.00 $ 29.84
6317-015-005 C 142.00 433.00 0.00 0.00 $ 534.88
6317-015-006 R 40.00 0.00 0.00 0.00 $ 29.84
6317-015-007 R 40.00 0.00 0.00 0.00 $ 29.84
6317-015-008 R 42.00 0.00 0.00 0.00 $ 31.33
6317-015-009 R 41.00 0.00 0.00 0.00 $ 30.59

City of Maywood
Street Lighting Assessment District
Fiscal Year 2024-25 Assessment Roll
APN Zone
Total
Frontage-1 Frontage-3 Frontage-2 Frontage-4 Assessment
6317-015-010 R 40.00 0.00 0.00 0.00 $ 29.84
6317-015-011 R 41.00 0.00 0.00 0.00 $ 30.59
6317-015-012 R 61.00 0.00 0.00 0.00 $ 45.51
6317-015-015 R 40.00 0.00 0.00 0.00 $ 29.84
6317-015-016 R 41.00 0.00 0.00 0.00 $ 30.59
6317-015-017 R 41.00 0.00 0.00 0.00 $ 30.59
6317-015-018 R 41.00 0.00 0.00 0.00 $ 30.59
6317-015-019 R 40.00 0.00 0.00 0.00 $ 29.84
6317-015-020 R 41.00 0.00 0.00 0.00 $ 30.59
6317-015-021 R 42.00 122.00 0.00 0.00 $ 76.84
6317-015-025 R 40.00 0.00 0.00 0.00 $ 29.84
6317-015-026 R 40.00 0.00 0.00 0.00 $ 29.84
6317-015-027 R 54.00 0.00 0.00 0.00 $ 40.28
6317-015-028 R 39.00 0.00 0.00 0.00 $ 29.09
6317-015-029 R 39.00 68.00 0.00 0.00 $ 54.46
6317-015-030 R 48.00 0.00 0.00 0.00 $ 35.81
6317-015-031 R 43.00 0.00 0.00 0.00 $ 32.08
6317-015-032 R 61.00 0.00 0.00 0.00 $ 45.51
6317-016-006 C 42.00 0.00 0.00 0.00 $ 62.66
6317-016-007 C 40.00 0.00 0.00 0.00 $ 59.68
6317-016-010 R 40.00 0.00 0.00 0.00 $ 29.84
6317-016-013 C 122.00 133.00 0.00 0.00 $ 281.24
6317-016-014 R 122.00 133.00 0.00 0.00 $ 140.62
6317-016-016 C 426.00 733.00 0.00 0.00 $1,182.41
6318-011-002 C 50.00 0.00 0.00 0.00 $ 74.60
6318-011-003 C 41.00 0.00 0.00 0.00 $ 61.17
6318-011-004 C 50.00 0.00 0.00 0.00 $ 74.60
6318-011-005 C 50.00 0.00 0.00 0.00 $ 74.60
6318-011-006 C 50.00 0.00 0.00 0.00 $ 74.60
6318-011-007 C 50.00 0.00 0.00 0.00 $ 74.60
6318-011-008 C 75.00 118.00 0.00 0.00 $ 199.93
6318-011-034 C 46.00 104.00 0.00 0.00 $ 146.22
6318-012-001 C 122.00 125.00 0.00 0.00 $ 275.27
6318-012-002 I 42.00 0.00 0.00 0.00 $ 47.00
6318-012-003 I 40.00 0.00 0.00 0.00 $ 44.76
6318-012-004 C 40.00 0.00 0.00 0.00 $ 59.68
6318-012-010 C 59.00 0.00 0.00 0.00 $ 88.03
6318-012-011 C 60.00 85.00 0.00 0.00 $ 152.93
6318-012-012 R 40.00 0.00 0.00 0.00 $ 29.84
6318-012-029 C 122.00 0.00 0.00 0.00 $ 182.02
6318-012-032 C 42.00 0.00 0.00 0.00 $ 62.66
6318-012-033 C 80.00 0.00 0.00 0.00 $ 119.36
6318-033-019 C 40.00 0.00 0.00 0.00 $ 59.68
6318-033-020 C 40.00 0.00 0.00 0.00 $ 59.68
6318-033-021 C 90.00 0.00 0.00 0.00 $ 134.28

City of Maywood
Street Lighting Assessment District
Fiscal Year 2024-25 Assessment Roll
APN Zone
Total
Frontage-1 Frontage-3 Frontage-2 Frontage-4 Assessment
6318-033-022 C 30.00 0.00 0.00 0.00 $ 44.76
6318-033-023 C 107.00 145.00 0.00 0.00 $ 267.81
6318-033-040 C 265.00 107.00 0.00 0.00 $ 475.20
6318-034-001 C 180.00 107.00 0.00 0.00 $ 348.38
6318-034-002 C 50.00 0.00 0.00 0.00 $ 74.60
6318-034-003 C 75.00 0.00 0.00 0.00 $ 111.90
6318-034-024 C 25.00 0.00 0.00 0.00 $ 37.30
6318-034-025 C 25.00 0.00 0.00 0.00 $ 37.30
6318-034-049 C 100.00 0.00 0.00 0.00 $ 149.20
6318-034-051 C 55.00 0.00 0.00 0.00 $ 82.06
6318-034-052 C 100.00 107.00 0.00 0.00 $ 229.02
6314-010-036 C 108.50 0.00 0.00 0.00 $ 161.88
6313-010-042 C 220.00 115.00 0.00 0.00 $ 414.03
3,388 Parcels $174,519.51

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 7.

DATE: May 22, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6353 CALLING AND GIVING NOTICE OF THE NOVEMBER 5, 2024, GENERAL MUNICIPAL ELECTION; RESOLUTION NO. 6354 REQUESTING THE LOS ANGELES COUNTY BOARD OF

SUPERVISORS TO CONSOLIDATE THE CITY'S GENERAL MUNICIPAL ELECTION PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE; AND RESOLUTION NO. 6355 ADOPTING REGULATIONS FOR CANDIDATE STATEMENT

REQUIREMENTS
RECOMMENDATION:

Staff recommends that the City Council approve the following:

1. Resolution No. 6353 Calling and Giving Notice of the November 5, 2024, General Municipal Election; and

2. Resolution No. 6354 Requesting the Board of Supervisors of the County of Los Angeles to approve the Registrar-Recorder/County Clerk to render specified services related to the General Municipal Election to be held on November 5, 2024; and

3. Resolution No. 6355 Adopting regulations for candidate statements submitted to the voters at the election to be held on November 5, 2024.

BACKGROUND:

Under the relevant state law, the City of Maywood is required to take measures to initiate the election process for specific city officers and to schedule a General Municipal Election on Tuesday, November 5, 2024, which will be consolidated with the statewide election on the same day.

The General Municipal Election aims to elect two (2) members to the City Council, each serving a four-year term; a City Clerk for a four-year term; and a City Treasurer for a four-year term. Consequently, the proposed resolutions for the City Council's approval allows for the City to be in compliance with the County and state elections requirements.

DISCUSSION:

In compliance with the California Elections Code, the following resolutions are required to conduct the November 5, 2024, General Municipal Election for the election of two members of the City Council, a Treasurer, and a City Clerk for a full term of four years.

Resolution No. 6354 requests that the Board of Supervisors consolidate the City's General Municipal Election statewide General Election scheduled for November 5, 2024. The resolution seeks the consent of the Board of Supervisors for this consolidation and for the County to oversee the election as prescribed by law. The resolution's provisions have been updated to acknowledge that the County of Los Angeles conducts its elections through voting

centers. The Los Angeles County Registrar of Voters will conduct the election and present the results to the City Council. The City is obligated to reimburse the County for the election expenses.

Resolution No. 6355 relates to the guidelines for Candidate Statements. Candidate Statements are discretionary, and the candidate is responsible for the cost of printing these statements in the Voter's Guide. Candidates are required to pay a deposit at the time of filing their nomination, with the final costs provided by the Registrar of Voters after the election. If the actual cost exceeds the estimated deposit, candidates will be billed for the difference, and if the costs are less than the estimate, candidates will receive a refund. Candidates are responsible for the printing and translation costs into Spanish and any other desired languages.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The Los Angeles County Registrar of Voters allows staff to input information into a system that provides an estimated cost amount for the November 5, 2024, General Municipal Election. The current estimated amount is approximately $60,000, and will be included in the City's Fiscal Year 2024-2025 budget. Additionally, the resolution requesting consolidation with the County includes a provision that authorizes the City Manager to contract with the County for election-related services.

ATTACHMENT(S)

1. Resolution No. 6355 Adopting Regulations for Candidates for the General Municipal Election on November 5, 2024

2. Resolution No. 6353 Calling and Giving Notice of the General Election

3. Resolution No. 6354 Requesting BOS to Consolidate General Municipal Election on November 5 2024

RESOLUTION NO. 6355

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, CALIFORNIA, ADOPTING REGULATIONS FOR

CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO

CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS

AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER
5, 2024
WHEREAS, § 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates statement.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD,

CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. General Provisions. Pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Maywood on November 5, 2024, may prepare a candidate's statement on an appropriate form provided by the Deputy City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. In addition to these restrictions, pursuant to Elections Code Section 13308, any candidate statement submitted shall be limited to a recitation of the candidate's own personal background and qualifications and shall not in any way make reference to other candidates for that office or to another candidate's qualifications, character, or activities. The Deputy City Clerk or the City Elections Official as determined by the City Council shall not cause to be printed, posted on an Internet Web site, or circulated any statement that the Deputy City Clerk determines is not so limited or that includes any reference prohibited by this section. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

Section 2. Language Translation Policy
A. Pursuant to the Federal Voting Rights Act, candidates statements will be translated into all languages required by the County of Los Angeles. The County is required to translate candidate's statements into the following languages: Spanish.

B. The County will mail separate voter information guides and candidates statements in other languages, as required, to voters pursuant to County policies and procedures. The County will make the voter information guides and candidate statements in the required languages available at all polling places and voting centers, on the County's website, and in the Election Official's office.

Section 3. Payment
A. Translations:

1. The candidate shall be required to pay for the cost of translating the candidates statement into any required foreign language as specified in A of Section 2 above pursuant to Federal and/or State law.

2. The candidate share be required to pay for the cost of translating the candidates statement into any foreign language that is not required as specified in (A) and/or B of Section 2 above, pursuant to Federal and/or State law, but is requested as an option by the candidate.

B. Printing:

1. The candidate shall be required to pay for the cost of printing the candidates statement in English in the main voter pamphlet.

2. The candidate shall be required to pay for the cost of printing the candidates statement in a foreign language required in (A) of Section 2 above, in the main voter pamphlet.

3. The candidate shall be required to pay for the cost of printing the candidates statement in a foreign language requested by the candidate per (B) of Section 2 above, in the main voter pamphlet.

4. The Los Angeles County Registrar of Voters shall provide the City Clerk or the City Elections Official as determined by the City Council, with an estimate of the total cost of printing, handling, translating, and mailing the candidate's statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter's pamphlet. The estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements.

Accordingly, the City Clerk or the City Elections Official is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk or the City Elections Official may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk or the City Elections Official shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election.

Section 4. Additional Materials. No candidate will be permitted to include additional materials in the voter information guide.

Section 5. The Deputy City Clerk or the City Elections Official as determined by the City Council shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued.

Section 6. All previous resolutions establishing City Council policy on payment for candidates statements are repealed.

Section 7. This resolution shall apply only to the election to be held on November 5, 2024, and shall then be repealed.

Section 8. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED THIS 22nd day of May, 2024. _______________________
Eddie De La Riva, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Brian E. Juarez, City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Brian E. Juarez, City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6355 was duly passed and adopted by the City Council of the City of Maywood, at a adjourned meeting of the City Council held on the 22nd of May, 2024, by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Brian E. Juarez, City Clerk

RESOLUTION NO. 6353

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, CALIFORNIA, CALLING AND GIVING NOTICE OF

THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE

HELD IN THE CITY OF MAYWOOD ON TUESDAY, NOVEMBER
5, 2024, FOR THE ELECTION OF CERTAIN OFFICERS AS

REQUIRED BY THE PROVISIONS OF THE LAWS OF THE

STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES
WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 5, 2024, for the election of Municipal Officers.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. Pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Maywood, California, on Tuesday, November 5, 2024, a General Municipal Election of the qualified electors of the City for the purpose of electing two (2) Members of the City Council each for the full term of four years; a City Clerk for the full term of four years; and a City Treasurer for the full term of four years.

Section 2. The Deputy City Clerk or the City Elections Official as determined by the City Council, is authorized, instructed and directed to coordinate with the County of Los Angeles Registrar of Voters to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election. The ballots to be used at the election shall be in form and content as required by law.

Section 3. The polls for the election shall be open at seven o’clock a.m. of the day of the election and shall remain open continuously from that time until eight o’clock p.m. of the same day when the polls shall be closed, pursuant to Election Code Section 10242, except as provided in Section 14401 of the Elections Code of the State of California. In addition, ballot drop boxes and vote centers for the election shall be open as required during the identified voting period pursuant to Elections Code Sections 4005 and 14401.

Section 4. In all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

Section 5. Notice of the time and place of holding the election is given and the Deputy City Clerk or the City Elections Official as determined by the City Council, is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

Section 6. In the event of a tie vote (if any two or more persons receive an equal and the highest number of votes for an office) as certified by the Los Angeles County Registrar of Voters, the City Council in accordance with Election Code Section 15651(a), shall set a date and time and place and summon the candidates who have received the tie votes to appear and will determine the tie by lot.

Section 7. The Deputy City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions, and transmit copies of the necessary resolutions to the County Registrar forthwith.

PASSED, APPROVED AND ADOPTED THIS 22nd day of May, 2024. _______________________
Eddie De La Riva, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Brian E. Juarez, City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Brian E. Juarez, City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6353 was duly passed and adopted by the City Council of the City of Maywood, at a adjourned meeting of the City Council held on the 22nd of May, 2024 by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Brian E. Juarez, City Clerk
4

RESOLUTION NO. 6354

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, CALIFORNIA, REQUESTING THE BOARD OF

SUPERVISORS OF THE COUNTY OF LOS ANGELES TO

CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE
HELD ON NOVEMBER 5, 2024, WITH THE STATEWIDE

GENERAL ELECTION TO BE HELD ON THAT DATE
PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE
WHEREAS, the City Council of the City of Maywood has called a General Municipal Election to be held on November 5, 2024, for the purpose of electing officers of the City of Maywood; and
WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the city the vote centers and polling places of the two elections be the same, and that the Los Angeles County Registrar of Voters canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. Pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Los Angeles is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 5, 2024, for the purpose of the election of two members of the City Council, a City Clerk, and a City Treasurer, all for the full terms of 4 years.

Section 2. Pursuant to the Elections Code, the Los Angeles County Registrar of Voters is authorized to canvass the returns of the General Municipal Election and shall certify the results to this City Council. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the statewide election.

Section 3. The Board of Supervisors is requested to issue instructions to the Los Angeles County Registrar of Voters to take any and all steps necessary for the holding of the consolidated election. The City Manager is hereby authorized to contract with the County for such election-related services.

Section 4. The City of Maywood recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any additional costs.

Section 5. The Deputy City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the Los Angeles County Registrar of Voters.

Section 6. The Deputy City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED AND ADOPTED THIS 22nd day of May, 2024. _______________________
Eddie De La Riva, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Brian E. Juarez, City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Brian E. Juarez, City Clerk of the City Council of the City of Maywood, do hereby certify that foregoing Resolution No. 6354 was duly passed and adopted by the City Council of the City of Maywood, at a adjourned meeting of the City Council held on the 22nd of May, 2024, by the following roll call vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Brian E. Juarez, City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 8.

DATE: May 22, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6356 URGING PRESIDENT

JOE BIDEN TO USE AN EXECUTIVE ORDER TO EXPAND THE SAN GABRIEL

MOUNTAINS NATIONAL MONUMENT
RECOMMENDATION:

Staff recommends that the City Council consider approving Resolution No. 6356 urging President Joe Biden to use an Executive Order to expand the San Gabriel Mountains National Monument.

BACKGROUND:

On October 10, 2014, President Barack Obama designated 346,177 acres of federal lands as the San Gabriel Mountains National Monument, including areas within the Angeles National Forest and the San Bernardino National Forest.

This monument designation has been instrumental in preserving a diverse range of wildlife and ecosystems.

Notably, it encompasses four wilderness areas—Magic Mountain, Pleasant View Ridge, San Gabriel, and Sheep Mountain—and showcases unique geological features. The San Gabriel Mountains also serve as a vital water source, providing critical drinking water for humans, as well as sustaining native fish, animals, plants, and essential habitats.

In 2022, the County released the Parks Needs Assessment Plus, demonstrating their commitment to preserving 30 percent of lands and coastal waters by 2030. This commitment is further reinforced by the Los Angeles County Climate Action Plan and OurCounty, a sustainability plan that guides the County's conservation and preservation efforts.

On May 25, 2023, U.S. Senator Alex Padilla introduced the Protecting Unique and Beautiful Landscapes by Investing in California Lands Act, which would increase protections for public lands throughout Northwest California, the Central Coast, and Los Angeles. Part of this legislative package includes H.R.3681, introduced by Congresswoman Judy Chu, also known as the San Gabriel Mountains Protection Act. The aim of this legislation is to expand the San Gabriel Mountains National Monument by adding an additional 109,167 acres of land from the National Forest System.

DISCUSSION:

This consideration to approve Resolution No. 6356, would urge President Biden to extend the monument's borders to include the San Fernando and San Gabriel Valleys. Furthermore, Senator Alex Padilla and Congresswoman Judy Chu have actively advocated for the expansion through various channels. They have

urged President Biden to utilize his authority under the Antiquities Act of 1906, urging him to issue a presidential proclamation to expand the San Gabriel Mountains National Monument. These collective efforts align with the State of California and Los Angeles County's objectives to safeguard open spaces for future generations, and it underscores the importance of this legislation.

In April 2024, Omar Pichardo, a representative from Consejo de Federaciones Mexicanas (COFEM), contacted the Mayor and City Council urging support of this resolution and requested a signed letter of support. Mayor Eddie De La Riva considered this request from COFEM, which is a part of the Nature for All Coalition, which has been working closely with City staff to provide our residents with exciting experiences and trips within the San Gabriel Mountains.

As a gateway city, the Monument is vital to our community for providing safe recreation spaces for mental and physical health. Mayor De La Riva signed the attached letter in support of these efforts and staff is now seeking City Council approval to adopt Resolution No. 6356.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact with the approval of this item.

ATTACHMENT(S)

1. 042324 De La Riva Letter of Support- San Gabriels Mountains

2. Resolution No. 6356 Urging President Biden to use an Executive Order to Expand the San Gabriel Mountain National Monument

RESOLUTION NO. 6356

A RESOLUTION OF THE OF THE CITY COUNCIL OF THE

CITY OF MAYWOOD, CALIFORNIA, URGING

PRESIDENT JOE BIDEN TO USE AN EXECUTIVE

ORDER TO EXPAND THE SAN GABRIEL MOUNTAINS

NATIONAL MONUMENT
WHEREAS, it is in the interest and benefit of the people of the City of Maywood permanently protect and enhance our local mountains, rivers and parks with access for all; and
WHEREAS, over 18 million people live within a 90-mile radius of the San Gabriel Mountains, and permanently protecting these lands will help to increase equitable access to nature and improve public health for local residents; and WHEREAS, the San Gabriel Mountains include a rich and diverse cultural heritage of the original stewards of these sacred lands — the Fernandeño Tataviam Band of Mission Indians and Gabrieleño (also known as Kizh, Gabrielino and Tongva) Peoples; and
WHEREAS, permanent protections of the San Gabriel Mountains would help to protect the upper Los Angeles River watershed, which provides one-third of the Los Angeles County’s drinking water, and is an important water source for our region; and WHEREAS, permanent protections would benefit our community, including those historically marginalized to care for the San Gabriel Mountains and rivers; and WHEREAS, these lands are the backyard for many urban and culturally diverse communities that have limited access to green spaces in their neighborhoods; and WHEREAS, lack of access to nature has negative health implications and is linked to higher rates of obesity and diabetes; and
WHEREAS, having nearby open space and wild areas preserved for the protection of our region’s air quality, water supply and water quality will also provide for outdoor education and vast recreational opportunities; and
WHEREAS, permanent protections would enhance educational and interpretive opportunities so that kids—and everyone—can learn more about the native plants and animals as well as forest stewardship; and
WHEREAS, permanent protections could facilitate planning for and funding of innovative outreach programs to schools and youth organizations to help get kids

outdoors and to help students learn about green jobs and vocational career opportunities available with the Forest Service, National Park Service, and other organizations; and WHEREAS, the San Gabriel Mountains are an interconnected landscape and refuge for native plants and wildlife, and permanent protections would safeguard wildlife corridors and habitat for species such as black bears, mountain lions, coyotes, bighorn sheep, mule deer, and the Arroyo toad; and
WHEREAS, the San Gabriel Mountains Foothills and Rivers Protection Act, and Protecting Unique and Beautiful Landscapes by Investing in California (PUBLIC) Lands Act was simultaneously introduced on May 25, 2023, by Congresswoman Chu and Senator Padilla; and
WHEREAS, this legislation would expand the San Gabriel Mountains National Monument through the addition of 109,167 acres of the Angeles National Forest; and WHEREAS, the legislation would expand Wilderness area designations within the San Gabriel Mountains by 30,000 acres; and
WHEREAS, the legislation would designate 45.5 miles of Wild and Scenic Rivers in the San Gabriel Mountains; and
WHEREAS, given the cultural, historical and scientific value of the expansion area, Senator Alex Padilla and Congresswoman Chu have requested President Joe Biden to use the Antiquities Act to expand the existing San Gabriel Mountains National Monument NOW, THEREFORE, BE IT RESOLVED, that by the adoption of this Resolution, the City of Maywood hereby supports the permanent protections of the San Gabriel Mountains Foothills and Rivers with federal designations and/or the use of Presidential authority under the Antiquities Act, that enhance health, air quality, water supply and water quality, recreational opportunities, and the quality of life for the residents of the City of Maywood.

PASSED, APPROVED AND ADOPTED this 22nd day of May 2024.

Eddie De La Riva, Mayor
[ADDITIONAL SIGNATURES ON THE FOLLOWING PAGES]

ATTEST:

Brian E. Juarez, City Clerk
APPROVED AS TO FORM:

Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Brian E. Juarez, City Clerk of the City of Maywood, do hereby certify that the foregoing Resolution No. 6356 was adopted at a regular meeting of the City Council of the City of Maywood held on the 22nd day of May 2024 by the following votes:

AYES:

NOES:

ABSTAIN:

ABSENT:

Brian E. Juarez, City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 9.

DATE: May 22, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6357 DENOUNCING DIGITAL

DISCRIMINATION
RECOMMENDATION:

Staff recommends that the City Council consider adopting Resolution No. 6357 denouncing digital discrimination.

BACKGROUND:

In an initiative spearheaded by the House of Representatives, a consensus was reached to oppose the regulations established by the Federal Communication Commission (FCC) in November 2023, which were designed to combat digital discrimination. Data shows that individuals with lower incomes, particularly in Los Angeles County, are subject to higher costs for slower internet services compared to more affluent counterparts, with no legal barriers preventing service providers from imposing elevated rates in specific communities.

Numerous organizations, including the Alliance for Better Community, have put forth a proposal for municipalities to collaborate with other community groups in devising a mechanism for lodging discrimination grievances on behalf of resident groups. These concerns arose subsequent to the FCC's adoption of new regulations aimed at preventing broadband providers from engaging in digital discrimination against clientele based on race, income, and other safeguarded characteristics. Notably, the FCC has delineated digital discrimination as encompassing differential treatment and disparate impacts on protected groups.

Furthermore, these measures are lauded as the inaugural major policy on digital civil rights in the United States, with the potential for substantial ramifications at regional and state levels.

DISCUSSION:

Staff recommends that the City Council consider adopting the resolution to address the disparity in broadband access and affordability, particularly affecting our working-class residents and communities of color, notably those within our Southeast (SELA) communities. Numerous studies have demonstrated that our communities often incur higher costs for slower broadband speeds compared to more affluent areas. It is imperative to address this issue to ensure equitable access to essential digital services and opportunities.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact by approving this item.

ATTACHMENT(S)

1. Resolution No. 6357 Denouncing Digital Discrimination

RESOLUTION NO. 6357

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF MAYWOOD, CALIFORNIA, DENOUNCING

DIGITAL DISCRIMINATION
WHEREAS, the City of Maywood recognizes the critical importance of broadband internet access for full participation in modern society; WHEREAS, digital discrimination occurs when internet service providers (ISPs) inequitably deploy high-speed internet connections or disproportionately withhold the best deals for their services from racially or socio-economically marginalized neighborhoods; WHEREAS, studies have shown that providers systematically offer worse service – slower, delivered over older technology – to low-income communities at a higher price that they offer fast, reliable service to higher income communities; WHEREAS, digital discrimination exacerbates the challenge of affordability and worsens the digital divide;
WHEREAS, In November 2023, the Federal Communications Commission (FCC) codified rules to prevent digital discrimination, outlining a complaint process whereby members of the public can offer evidence of digital discrimination being committed by Internet service providers (ISPs);
WHEREAS, the FCC has defined digital discrimination as “Policies or practices, not justified by genuine issues of technical or economic feasibility, that (1) differentially impact consumers’ access to broadband internet access service based on their income level, race, ethnicity, color, religion, or national origin or (2) are intended to have such differential impact;”
WHEREAS, closing the digital divide and ensuring equitable access to fast, reliable, and affordable internet is necessary for accessing education, health care, and participating in economic opportunities and civic life; NOW, THEREFORE, be it resolved by the City Council of the City of Maywood that:

Section 1. The City of Maywood denounces digital discrimination and commits to addressing the disparate outcomes of provider decisions that impact access to broadband internet based on income level, race, ethnicity, color, religion, or national origin.

Section 2. The City of Maywood urges internet service providers to provide fast, reliable, and affordable internet to all communities regardless of income level, race, ethnicity, color, religion, or national origin.

Section 3. The City of Maywood encourages its residents to report all acts of digital discrimination to the Federal Communications Commission (FCC), the Public Advocates Office of the California Public Utilities Commission (CPUC), and Supervisor Janice Hahn, with the Los Angeles County Board of Supervisors.

Section 4. The City of Maywood supports efforts to close the digital divide and ensure digital equity for all residents.

PASSED, APPROVED AND ADOPTED this 22nd day of May 2024.

Eddie De La Riva, Mayor
ATTEST:

Brian E. Juarez, City Clerk
APPROVED AS TO FORM:

Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Brian E. Juarez, City Clerk of the City of Maywood, do hereby certify that the foregoing Resolution No. 6357 was adopted at a regular meeting of the City Council of the City of Maywood held on the 22nd day of May 2024 by the following votes:

AYES:

NOES:

ABSTAIN:

ABSENT:

Brian E. Juarez, City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 10.

DATE: May 22, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: CONSIDERATION OF ADOPTING ORDINANCE NO. 24-02 AN ORDINANCE OF THE CITY OF MAYWOOD ADDING SUBSECTION 4070.120 TO CHAPTER 4070 OF THE

MAYWOOD ZONING ORDINANCE TO ESTABLISH CRITERIA FOR ACCESSORY

DWELLING UNITS
RECOMMENDATION:

Staff recommends that the City Council adopt Ordinance No. 24-02 by title only and waive full reading of Ordinance No. 24-02, an ordinance of the City of Maywood adding subsection 4070.120 to Chapter 4070 of the Maywood zoning ordinance to establish criteria for accessory dwelling units.

BACKGROUND:

On January 30, 2024, the City of Maywood Planning Commission held a noticed public hearing to review Zone Text Amendment ZTA24-01 to amend the Maywood Zoning Ordinance to add Subsection 4070.120 to Chapter 4070 to establish criteria for Accessory Dwelling Units. The Planning Commission passed Resolution No. 24- 473 recommending that the Maywood City Council approve the Zone Text Amendment.

This Ordinance was first introduced by the City Council at the February 28, 2024, City Council meeting and reintrodruced at the April 24, 2024, City Council meeting. The ordinance amends the Maywood Zoning Ordinance to add Subsection 4070.120 to Chapter 4070 to establish criteria for Accessory Dwelling Units.

DISCUSSION:

The purpose of this Ordinance is to establish the procedures for the development of Accessory Dwelling Units (ADUs) on lots zoned to allow single-family or multi-family dwelling residential uses in compliance with California Government Code Section 65852.150. Adoption of this Ordinance would amend the Maywood Zoning Ordinance to establish criteria for Accessory Dwelling Units. Staff recommends that the City Council adopt the Ordinance by title only and waive full reading.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact with the approval of this report.

ATTACHMENT(S)

1. Ordinance No. 24-02 Establishing Criteria for Accessory Dwelling Units

ORDINANCE NO. 24-02

AN ORDINANCE OF THE CITY OF MAYWOOD ADDING
SUBSECTION 4070.120 TO SECTION 4070 OF THE

MAYWOOD ZONING ORDINANCE TO ESTABLISH

CRITERIA FOR ACCESSORY DWELLING UNITS
WHEREAS, the City of Maywood (“City”) desires to adopt an accessory dwelling unit ordinance reflecting the state legislative changes that went into effect on January 1, 2023, as enacted under SB 897 and AB 2221 regarding Accessory Dwelling Units (“ADUs”) and Junior Accessory Dwelling Units (“JADUs”) (“Zoning Ordinance”); and WHEREAS, the City desires to retain local control to the maximum extent permitted by California Government Code Section 65852.2; and WHEREAS, ADUs and JADUs are a unique opportunity to provide much-needed affordable housing opportunities to address the ever-growing need for housing in Maywood and across the State; and
WHEREAS, the City of Maywood desires to adopt the Zoning Ordinance in order to establish criteria and a streamlined process for permitting accessory dwelling units and issuing permits as described in the title of this resolution; WHEREAS, the proposed Zone Text Amendment has been fully evaluated and considered with respect to the City’s General Plan; and WHEREAS, the Maywood Planning Commission conducted a noticed public hearing on January 30, 2024, at which time it received public testimony concerning Zone Text Amendment and recommend City Council approval;
WHEREAS, the Maywood City Council conducted a noticed public hearing on February 28, 2024, at which time it received public testimony concerning ZTA 24-01;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES ORDAIN AS FOLLOWS:

SECTION 1. Section 4070, “Development Standards Applicable To All Districts” is hereby amended to adopt a new Subsection which shall read as follows:
4070.120. – Accessory Dwelling Units and Junior Dwelling Units A. Purpose
The Purpose of this chapter is to establish the procedures for the development of Accessory Dwelling Units (ADUs) on lots zoned to allow single-family or multi-family dwelling residential uses in compliance with California Government Code Section 65852.150.

B. Definitions

1. Primary Dwelling is an existing or proposed residential structure and includes both livable and non-livable areas. Detached structures, such as a detached garage, are not considered part of the primary dwelling.

2. Accessory Dwelling Unit (“ADU”) means an attached, detached, or converted dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. An ADU shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single- or multi-family primary dwelling. An ADU also includes the following: an efficiency unit as defined in Section 17958.1 of the Health and Safety Code and a manufactured home as defined in Section 18007 of the Health and Safety Code. Accessory dwelling units may be attached to the primary dwelling unit, detached from the primary dwelling unit, or involve the conversion of floor area of an existing structure.

3. ADU Ordinance means Chapter 4070.120 and all objective standards applicable to ADUs contained in Title 4070.120.

4. Detached ADU is an ADU that is within an independent structure entirely separate from the primary dwelling unit and other accessory structures.

5. Attached ADU is an ADU that is attached to the primary dwelling unit and constructed as a physical expansion of the primary dwelling unit.

6. Converted ADU is an ADU that is constructed within the walls of the primary dwelling unit or an existing detached structure (including the conversion of an existing attached or detached garage into an ADU).

7. Junior Accessory Dwelling (“JADU”) is a unit that is no more than 500 square feet in size an contained entirely within a single-family residence.

A JADU may include separate sanitation facilities or may share sanitation facilities with the existing dwelling unit. The JADU shall include a separate entrance from the main dwelling.

8. Accessory Structure means a structure that is accessory and incidental to a dwelling on the same lot.

C. General Provisions

1. Effect of Consistency
An ADU or JADU that conforms to the requirements of this chapter is:
a) Deemed consistent with the allowable density for the lot upon which such unit is proposed to be established.
b) Deemed consistent with the existing general plan and zoning designation for the lot.

2. Exceptions to Ministerial Review.

Discretionary review may be required for ADU and JADU applications that deviate from the objective standards of this chapter may still be permitted but shall not qualify for ministerial review. Such applications shall be subject to applicable design review, variance, and other entitlements pursuant to Title 4070.120.

3. Processing Time
Zoning plan check shall be required for compliance with applicable zoning regulations and applicable building and construction requirements as set forth in Title 8 (Buildings Regulations) and Title 6 (Sanitation and Health).
a) Ministerial Review Time. Except as set forth in Paragraph (2) below, applications must be approved or denied within 60 days from the date the City receives a complete application if there is an existing single- or multi-family dwelling on the lot or the application shall be deemed approved. Where an application deviates from the objective standards of this Chapter, the application may be reviewed pursuant to the procedures of Section 4070.120 (C)(2) Exceptions to Ministerial Review.
b) If the applicant requests a delay, the 60-day period shall be tolled for the period of the delay.
c) Exception to Review Time. If the permit application to create a purely ministerial ADU or JADU is submitted with an application to construct a new dwelling, the following shall apply:
i. The ADU or JADU shall not be subject to the 60-day approval period but shall instead be subject to the approval period for the new dwelling. However, the ADU and JADU itself shall be considered without a public hearing.
ii. An ADU or JADU may only be constructed concurrently with or after the construction of a new dwelling unit on the same lot. A certificate of occupancy for an ADU shall not be issued prior to the certificate of occupancy for the new primary dwelling unit.
d) The City shall not deny a permit to an unpermitted ADU or JADU that was constructed before January 1, 2018 due to violations of building standards or this chapter provided that correction of the violation is not necessary to protect the health and safety of the public or the occupants of the structure. This provision shall not apply to substandard buildings.
e) If the City denies an application for an ADU or JADU, a full set of comments shall be included with the denial listing the items that are defective of deficient and shall describe how the application can be remediated by the applicant.

4. Precedence in Provisions

Applications shall comply with the objective standards outlined in this Chapter and the zoning district in which the ADU or JADU is located. In the event of a conflict between the development standards set forth in the zone and the standards of this Chapter, the provisions of this chapter shall take precedence.

D. Development Standards
Unless a stated exception applies, ADUs and JADUs must comply with the development standards set forth in this section.

1. Location
ADUs and JADUs may only be located in the following locations:

Lots zoned to allow single- or multi-family dwelling residential use and that include an existing or proposed single- or multi-family dwelling.

2. Lot Area
There is no minimum lot area to establish an ADU or JADU.

3. Number of Units
A lot may have no more than one ADU (attached, detached, or converted) and one JADU, except for multi-family lots as described in Subsection (4)(c) below.

4. Guaranteed Allowance
The following types of ADUs and JADUs require compliance with the subsection D and other development standards do not apply. a) Attached or Detached ADUs: One attached or detached ADU up to 850 square feet of floor area or 1,000 square feet of floor area for ADUs providing more than one (1) bedroom and four (4) foot minimum side and rear yard setbacks.
b) Converted ADUs: One (1) ADU and JADU that is within the proposed or existing space of a primary dwelling or an accessory structure. A converted ADU may include expansion of up to 75 square feet for any use beyond the same dimensions as the existing structure.

Accessory structures may include an additional expansion of up to 150 square feet to accommodate ingress and egress. A converted JADU must be entirely within the existing habitable space of an existing primary dwelling unit. Converted ADUs and JADUs shall comply with the following:
i. The space has exterior access from the proposed or existing single-family dwelling
ii. The side and rear setbacks are sufficient for fire and safety. iii. The JADU complies with the requirements of section 65852.22. c) Multi-family lots

Either converted or detached ADUs are allowed, but not both. i. Converted ADUs: A minimum of one ADU may be converted from livable or non-livable space. Additional ADUs may be converted within the portions of existing multi-family dwelling structures that are not used as livable space, including but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages up to a maximum of 25% of the existing multi-family dwelling units.

A converted JADU must be entirely within the existing habitable space of an existing multi-family dwelling unit. Each ADU shall comply with building code standards for dwellings.
ii. Detached ADUs: Not more than two ADUs that are located on a lot that has an existing multi-family dwelling, but are detached from that multi-family dwelling, are subject to 18 foot maximum height and 4 foot side and rear setbacks.
d) Allowable Heights
All ADUs and JADUs shall be subject to the following height limitations:
i. 18 feet for a detached ADU on a lot with an existing or proposed single- or multi-family dwelling unit. An additional two (2) feet in height shall be permitted to align the roof pitch with that of the primary dwelling unit.
ii. The zoning code height limitation applicable to the primary dwelling for an attached ADU.
e) Utility Connections
ADUs and JADUs permitted under 4070.120 shall not be considered new residential uses for the purposes of installing a new or separate utility connection between the ADU and JADU and the utility; or calculating connection fees or capacity charges for utilities, including water and sewer service, unless the accessory structure is constructed with a new primary dwelling.

5. ADUs and JADUs Not Subject to Section 4070.120(D)(4) Guaranteed Allowance
a) Minimum and Maximum Size
ADUs shall comply with the following minimum and maximum size limitations:
i. Minimum size for ADU and JADU: 150 square feet (“efficiency unit” per California Health and Safety Code Section 17958.1). ii. Maximum size for ADUs: 850 square feet for studios and one bedrooms and 1,000 square feet for ADUs with more than one bedroom and/or ADUs that are ADA compliant.
iii. Maximum size for JADU: 500 square feet
b) Height for New Structures
i. The height limit for attached and detached ADUs is set forth in Section 4070.120(4)(D). ADUs above the height limitations shall be

subject to design review in accordance with Section 5130 Design Review.
ii. Building height shall be measured from the vertical distance from any point on the finished roof surface to the finished floor surface of the lowest floor measured directly below or to the natural or finished grade, whichever is more restrictive or lower. If the entire lowest floor, measured from the finished floor surface of the floor above, is located completely below natural or finished grade, whichever is more restrictive, then the building height shall be measured to the top of the finished floor of the next level directly above that subterranean level. The height limit shall include roof chimneys, vents, mechanical enclosure, stairways, and other such structural elements required for the operation of the building. c) Setbacks for Attached or Detached ADUs:
i. Interior side and rear setbacks: a minimum of 4 feet. ii. Nonconforming structure: ADUs that are converted within an existing legally non-conforming structure may maintain the nonconforming setbacks. Any expansions beyond the dimensions of the existing legally non-conforming structure shall comply with the above setbacks.
d) Space Between Buildings
The space between a detached ADU and another structure shall be the minimum necessary to comply with the Building and Fire Code. e) Design Standards
Standards set forth in this section apply to the exterior of any ADU.

Applications shall demonstrate compliance with the following:
i. Architectural Standards: The exterior materials and finish, color scheme, and roof design, and pitch of an ADU above 12’ feet in height shall match the primary dwelling building if an ADU is visible from any public or private roadways, excluding alleys.
ii. Lighting: Outdoor lighting must be hooded, fully shielded, and aimed downward. Light trespass that results in glare is prohibited. iii. Outdoor Living Space: Covered exterior porches, decks, patios, and other outdoor living spaces attached to the ADU shall comply with the height, setbacks, and design standards above and are limited to 20% of the maximum floor area of the ADU. Elevated decks more than 3 feet above adjacent existing grade shall require design review. Roof decks shall be prohibited.

E. Additional Standards

1. Access
The ADU or JADU shall have independent exterior access from the primary dwelling. Interior access between the ADU or JADU and the

primary dwelling is allowed. Interior access between a JADU without a separate bathroom must have interior access per Section 4070.120 (E)(7) below.

2. Addresses
The addresses of both the primary building and ADU shall be clearly visible from the public right-of-way.

3. Deed Restriction
JADUs shall require the recordation of a deed restriction, which shall run with the land, that includes the following:
a) A prohibition on the sale of the JADU separate from the sale of the primary dwelling, including a statement that the deed restriction may be enforced against future purchasers.
b) A restriction on the size and attributes of the JADU that conforms with this chapter.

4. Fire Sprinklers
All types of ADUs and/or JADUs shall not be required to provide fire sprinklers if they are not required for the primary dwelling. A JADU shall not be considered a separate or new residential unit. Fire sprinklers may be utilized as mitigation in an alternate materials and methods proposal to provide equivalency when compliance with the California Fire Code Requirement is not feasible.

5. Historic Resources
ADUs and/or JADUs within or proposed to be within a structure listed on the California Register of Historic Resources shall meet al Secretary of the Interior Standards, as applicable.

6. Kitchen
a) ADUs shall contain a full kitchen.
b) JADUs shall contain an efficiency kitchen, which includes a cooking facility with appliances and a food preparation counter and storage cabinets that are of reasonable size of the JADU.

7. JADU Bathrooms
JADUs without a separate bathroom just have a separate entrance from the main entrance to the structure and an interior entry to the main living area.

8. Nonconformities
Conversions or reconstruction of legal nonconforming structures to ADUs or JADUs shall not be required to correct nonconforming zoning conditions. Conversions of legal nonconforming structures shall be required to meet all current building, electrical, and fire code standards.

Nonconformities in the existing primary structures shall not be required to be corrected during or as a condition of approval of an application for an ADU or JADU.

9. Owner Occupancy for JADUs

For JADUs only, the property owner shall permanently reside, as evidenced by documentation satisfactory to the City, in either the primary dwelling or the JADU.

10. Passageway
No passageway shall be required for ADUs and/or JADUs. For the purposes of this section, “passageway” means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU and/or JADU.

11. Rental Unit
The ADU or JADU shall not be rented for a period of less than thirty (30) consecutive calendar days.

12. Sale
The ADU shall not be sold or otherwise conveyed separate from the primary residence unless specifically permitted by State law.

13. Vehicular Access
The ADU and JADU shall utilize the same vehicular access that serves the primary buildings, unless the Fire Department and the Public Works Department find that a secondary access will not degrade existing safety or traffic concerns. An ADU and/or JADU with new vehicular access to streets or alleys is subject to design review.

14. Demolition Permits
When a garage, carport, covered parking structure, or other accessory structure is demolished in conjunction with the construction of an ADU or converted into an ADU, the demolition permit for the garage, carport, covered parking structure, or other accessory structure shall be reviewed at the same time as the ADU application.

F. Utility Connections and Fees
All ADUs and JADUs shall connect to public utilities, including but not limited to, water, electric, and sewer services.

1. New Construction
The City may require a new a separate utility connection directly between the ADU and the utility. Consistent with California Government Code Section 66013, the connection may be subject to a connection fee or capacity charge that shall be proportionate to the burden of the proposed ADU, based upon either its square footage or the number of its drainage fixture unit (DFU) values, as defined in the current adopted California Plumbing Code, upon the water or sewer system. This fee or charge shall not exceed the reasonable cost of providing this service.

2. Impact Fees
No impact fees shall be imposed to an ADU less than 750 square feet in size. Any impact fees charged for an ADU of 750 square feet or more

shall be charged proportionately in relation to the square footage of the primary dwelling.

G. Affordable Housing Unit

1. In order to encourage ADUs to provide affordable housing as defined by the California Department of Housing and Community Development (HCD), the following described fee refunds shall be available. In order to obtain the incentive, the property owner must limit by deed restriction, covenant, and/or other instrument the occupancy of the ADU, based on the income limits and applicable rental rates established annually by the State of California. The City may impose conditions and penalties for noncompliance with the affordability restrictions. If the owner has requested the incentives in this section, prior to the issuance of a building permit, the property owner shall record a deed restriction with the County Recorder’s Office, the form and content of which is satisfactory to the City Attorney. The deed restriction document shall notify future owners of prohibition restrictions on short-term rentals and annual reporting requirements. The deed restriction shall remain in effect for a minimum of ten (10) years.

2. Incentives: All City planning, zoning, and impact fees shall be refunded after building permit final, excluding consultant review fees.

H. Accessible Housing Unit
Notwithstanding any ordinance or regulation mandating the payment of building, planning, and/or zoning permit fees, and in order to encourage the use of ADUs to provide accessible housing units as defined by the U.S. Department of Housing and Urban Development (HUD) Section 504, all City planning, zoning, and impact fees shall be refunded after building permit final, excluding consultant review fees and impact fees pursuant to Government Code Section 66000 et seq.

I. Notification
No public notice or hearing shall be required unless the ADU and/or JADU do not meet the standards of this chapter or requires a discretionary permit. The noticing and appeal requirements shall follow the requirements of the discretionary permit.

J. Code Enforcement Amnesty
Delay in Enforcement. The City, until January 1, 2030, shall include in a notice to correct a violation of any provision of any building standard relating to an ADU or a JADU a statement that the owner of the unit has a right to request a delay in enforcement pursuant to the following:

1. The ADU or JADU was build before January 1, 2020.

2. The ADU was built on or after January 1, 2020, at the time the ADU was built, had a noncompliant ADU ordinance, but the ordinance is compliant at the time the request is made.

3. The owner of such an ADU that receives a notice to correct violations or abate nuisances must apply to the City requesting that enforcement of the violation be delayed for five (5) years on the basis that correcting the violation is not necessary to protect health and safety. Examples of violations that require correction include, but are not limited to, gas line connections, electrical wiring of improper size and terminations, no venting for mechanical equipment, no natural light and ventilation, and structural stability.

The Director shall grant the delay in enforcement if the Director determines that correcting the violation is not necessary to protect health and safety, including but not limited to, building standards and fire and safety standards.

Section 2. California Environmental Quality Act (CEQA) Determination.

The proposed Zoning Ordinance is not subject to CEQA because the adoption of this Zoning Ordinance is not a “project” pursuant to Section 15060 (c )(3) of Title 14 of the California Code of Regulations. Specifically, this Zoning Ordinance only establishes criteria and a streamlined process for permitting accessory dwelling units and issuing permits and is merely authorizing administrative activities which will not result in a direct or reasonably foreseeable indirect physical change in the environment.

Section 3. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, without regard to whether any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

Section 4. Effective Date of Ordinance. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final passage and adoption.

Section 5. Certification and Publication. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published or posted in the manner prescribed by law.

PASSED, APPROVED, AND ADOPTED, this 22nd day of May, 2024.

_________________________________
Eddie De La Riva, Mayor
ATTEST:
_________________________________
Brian E. Juarez, City Clerk
APPROVED AS TO FORM:
___________________________________
Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Brian E. Juarez, City Clerk of the City of Maywood, County of Los Angeles, State of California, do hereby certify that the foregoing Ordinance, being Ordinance No. 24-02, was duly passed, approved by not less than three members of the City Council of the City of Maywood, signed by the Mayor of said City, and attested by the City Clerk, all at a regular meeting of the City Council held on the 22nd day of May, 2024, that it was duly posted and that the same was passed and adopted by the following vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
___________________________
Brian E. Juarez, City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 11.

DATE: May 22, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: OKAN DEMIRCI, CITY ENGINEER
SUBJECT: CONSIDERATION OF AWARD OF CONSTRUCTION CONTRACT TO SQUARE

SIGNS LLC FOR CITY HALL MARQUEE SIGN REPLACEMENT PROJECT RECOMMENDATION:

Staff recommends that the City Council award a contract to Square Signs LLC for the City Hall Marquee Sign Replacement Project for a total amount of $102,894.00 and authorize the City Manager to execute the contract in a form approved by the City Attorney.

BACKGROUND:

At the corner of Fishburne and Slauson Avenue, adjacent to the public portion of City Hall's property stands a large informational screen. Staff would use it regularly to announce special events, important meetings and other informational updates. This existing sign is no longer functioning properly despite having a vendor attempt to fix the sign several times over the last several years, but due to various issues, the sign keeps malfunctioning.

On March 12, 2024, staff advertised Notice Inviting Bids (NIB) on the local newspaper in conformance with City of Maywood Municipal Code Section 3-7.04. Bids were due on April 9, 2024, at 2:00 PM. The project includes the removal of existing LED screens and installation of 2 new LED screens, and refurbishing the sign box of the City Hall Marquee Sign. The proposed improvements will be completed within 20 working days.

DISCUSSION:

On April 9, 2024, at 2:00 PM, a total of two (2) bids were received as shown below:

Contractor Name (from low to high cost) Bid Amount
Square Signs LLC $102,894.00
Abigail Electric, Inc. $109,519.00
Staff conducted a bid analysis for the apparent 1st low bidder, Square Signs LLC, and verified CA contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references. Based on the bid analysis, Square Signs LLC was found to be the lowest responsive bidder.

The bid product is Daktronics Galaxy GT6x which has full color capability and uses the Venus Control Suite which is cloud based and allows for remote updates from any device. The LED screens will include a 1-year

warranty.

Staff recommends City Council award a contract to Square Signs LLC for a total amount of $102,894.00 and authorize the City Manager to execute the contract.

The proposed project is a project subject to CEQA. Staff has reviewed the proposed project and has determined that it is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15302:

Replacement or reconstruction; (c) Replacement or reconstruction of existing utility and/or facilities involving negligible or no expansion of capacity.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total estimated project cost of $154,341.60 will be funded by the Local Fiscal Recovery (Fund #273) Fund in the FY 23/24 Capital Improvement Program. Transtech, the City's contract engineer, will provide construction management services, inspection, materials testing/inspection. Necessary building permitting and related inspection will be conducted by the City's contractor BPR.

Construction Contract $102,894.00
Contingency Budget allowance for unforeseen conditions as necessary (25%)
$25,724.00
Total Construction Budget $128,618.00
Building permit, building inspection, construction management/inspection, materials testing/inspection (20% of construction budget) $25,723.60
Project Total $154,341.60

ATTACHMENT(S)

1. Marquee Replacement Project Agreement

2. Attachment 2, Bid

3. Product Specifications

4. Warranty and Limitation of Liability

CONTRACT C-1

CONTRACT

CITY OF MAYWOOD CONTRACT FOR

CITY HALL MARQUEE SIGN REPLACEMENT PROJECT
THIS CONTRACT (“Contract”) is made and entered this May 22, 2024 (“Effective Date”), by and between the CITY OF MAYWOOD, a California municipal corporation (“City”) and SQUARE SIGNS LLC, a California Corporation (“Contractor”). Contractor’s California State Contractor’s license number is 1053708; Class C45. Contractor’s DIR registration number is 100732634.

In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid (including documentation accompanying the Bid and any postBid documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. The Contract Documents are attached hereto and incorporated herein by reference.

2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as CITY HALL MARQUEE SIGN REPLACEMENT PROJECT (“Project”), as described in this Contract and in the Contract Documents.

3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor a not to exceed amount of One Hundred Two Thousand Eight Hundred Ninety Four dollars ($102,894.00) in accordance with the prices as submitted in the Bid.

4. Incorporation by Reference. All of the following documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liability), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).

5. Antitrust Claims. In entering into this Contract, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. § 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

6. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply.

7. Workers’ Compensation. Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of Labor Code Section 1861, by signing this Contract, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the

CONTRACT C-2
provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”

8. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

9. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

10. Entire Agreement. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

11. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.

CITY OF MAYWOOD
By:

Eddie De La Riva, Mayor
ATTEST: APPROVED AS TO FORM:

By: By:

Brian E. Juarez, City Clerk Roxanne Diaz, City Attorney Dated:
(“CONTRACTOR”)
By:

By:

PAYMENT BOND (LABOR AND MATERIALS) LMB-1
Bond No. __________

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Maywood (“City”), State of California, has awarded to (“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

CITY HALL MARQUEE SIGN REPLACEMENT PROJECT
(Project name)
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient payment Bond with the City to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of Dollars ($ ), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

PAYMENT BOND (LABOR AND MATERIALS) LMB-2
The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or the Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration, or addition.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

PERFORMANCE BOND PB-1
Bond No. __________

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Maywood (“City”), has awarded to
(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

CITY HALL MARQUEE SIGN REPLACEMENT PROJECT
(Project name)
WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and
,
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of Dollars ($ ), this amount being not less than the
total Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statute of limitations as it applies to an action on this Bond.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or of the Work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations under this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the specifications. Surety hereby waives the provisions of California

PERFORMANCE BOND PB-2
Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Principal”
By:

Its
By:

Its
(Seal)
“Surety”
By:

Its
By:

Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-1
WORKERS’ COMPENSATION

CERTIFICATE OF INSURANCE
WHEREAS, the City of Maywood (“City”) has required certain insurance to be provided by:

NOW THEREFORE, the undersigned insurance company does hereby certify that it has issued the policy or policies described below to the following named insureds and that the same are in force at this time:

1. This certificate is issued to:

City of Maywood
City Hall
_______________________________
______________, California ________
The insureds under such policy or policies are:

2. Workers’ Compensation Policy or Policies in a form approved by the Insurance Commissioner of California covering all operations of the named insureds as follows:

Policy Number Effective Date Expiration Date
By:

Its Authorized Representative

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-2

ADDITIONAL INSURED ENDORSEMENT

COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”):

Name and address of insurance company (“Company”):

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:

Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Maywood (“City”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company’s liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days before the effective date thereof. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-3

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to City at:

City Manager
City of Maywood
City Hall
_____________________________
______________, California _______

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH THIS

ENDORSEMENT ATTACHES

POLICY PERIOD

FROM/TO

LIMITS OF

LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage □ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
□ General Liability Endorsement □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: if none,
so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .

I, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-4

ADDITIONAL INSURED ENDORSEMENT

AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”):

Name and address of insurance company (“Company”):

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:

Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Maywood (“City”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company’s liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days before the effective date thereto. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-5

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to City at:

City Manager
City of Maywood
City Hall
____________________________
___________, California _______

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH THIS

ENDORSEMENT ATTACHES

POLICY PERIOD

FROM/TO

LIMITS OF

LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform Act
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on ______________ at 12:01 a.m. and forms a part of Policy Number _________.

I, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-6

ADDITIONAL INSURED ENDORSEMENT

EXCESS LIABILITY
Name and address of named insured (“Named Insured”):

Name and address of insurance company (“Company”):

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:

Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Maywood (“City”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought, except with respect to the limits of the Company’s liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days before the effective date thereto. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-7

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to City at:

City Manager
City of Maywood
City Hall
_________________________________
_______________, California ________

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH THIS

ENDORSEMENT ATTACHES

POLICY PERIOD

FROM/TO

LIMITS OF

LIABILITY
□ Following Form
□ Umbrella Liability
□

11. Applicable underlying coverages:

INSURANCE COMPANY POLICY NUMBER AMOUNT

12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages:

13. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

14. This is an □ occurrence or □ claims made policy (check one).

15. This endorsement is effective on ________ at 12:01 a.m. and forms a part of Policy Number ________.

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-8
I, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

Attachment No. 2 –
Square Signs LLC Bid

Checklist-1

CHECKLIST FOR BIDDERS
The following information is required of all Bidders at the time of Bid submission:
____ Completed and Signed Bid Cover Form
____ Completed and Signed Bid Sheets
____ Completed and Signed Questionnaire
____ Completed References Form
____ Resume of General Construction Superintendent/On-Site Construction Manager ____ Completed Subcontractor Designation Form
____ Completed and Signed Industrial Safety Record Form Completed, Signed and Notarized Bid Bond or Other Security Form ____ Signed Non-collusion Declaration Form
____ Evidence satisfactory to the City indicating the capacity of the person(s) signing the Bid to bind the Bidder
As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 11 of 130 X
X
X
X
X
X
_____
X
X
Cashier's check was sent X

BID B-1
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID” BID

CITY OF MAYWOOD

CITY HALL MARQUEE SIGN REPLACEMENT PROJECT
PROJECT NO: 6311
TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF MAYWOOD:

The undersigned, as Bidder, declares that: (1) this Bid is made without collusion with any other person and that the only persons or parties interested as principals are those named herein; (2) the undersigned has carefully examined the Contract Documents (including all Addenda) and the Project site; and (3) the undersigned has investigated and is satisfied as to the conditions to be encountered, the character, quality and quantities of Work to be performed, and the materials to be furnished. Furthermore, the undersigned agrees that submission of this Bid shall be conclusive evidence that such examination and investigation have been made and agrees, in the event the Contract be awarded to it, to execute the Contract with the City of Maywood to perform the Project in accordance with the Contract Documents in the time and manner therein prescribed, and to furnish or provide all materials, labor, tools, equipment, apparatus and other means necessary so to do, except as may otherwise be furnished or provided under the terms of the Contract Documents, for the following stated unit prices or lump-sum price as submitted on the Bid herein.

Bidder acknowledges receipt of all addenda, as follows:

Addendum No. _______________ Date: ____________________ Addendum No. _______________ Date: ____________________ Addendum No. _______________ Date: ____________________ Addendum No. _______________ Date: ____________________ The undersigned submits as part of this Bid a completed copy of its Industrial Safety Record. This Safety Record includes all construction Work undertaken in California by the undersigned and any partnership, joint venture or corporation that any principal of the undersigned participated in as a principal or owner for the last five (5) calendar years and the current calendar year before the date of Bid submittal. Separate information is being submitted for each such partnership, joint venture, or corporate or individual Bidder. The undersigned may attach any additional information or explanation of data that it would like to be taken into consideration in evaluating the Safety Record. An explanation of the circumstances surrounding any and all fatalities is attached.

Accompanying this Bid is cash, a cashier’s check, a certified check or a Bid Bond in an amount equal to at least ten percent (10%) of the total aggregate Bid price based on the quantities shown and the unit prices quoted. The undersigned further agrees that, should it be awarded the Contract and thereafter fail or refuse to execute the Contract and provide the required evidence of insurance and Bonds within fifteen (15) Days after delivery of the Contract to the undersigned, then the cash, check or Bid Bond shall be forfeited to the City to the extent permitted by law.

The undersigned certifies to have a minimum of three (3) consecutive years of current experience in the type of Work related to the Project and that this experience is in actual operation of the firm As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 12 of 130 n/a n/a n/a n/a n/a n/a n/a n/a Page 196 of 344
BID B-2
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID” with permanent employees performing a part of the Work as distinct from a firm operating entirely by subcontracting all phases of the Work. The undersigned also certifies to be properly licensed by the State as a contractor to perform this type of Work. The undersigned possesses California Contractor’s License Number ____________, Class _____, which expires on _______________________.

Bidder’s Name: ___________________________________________________ Signature: __________________________________ Title: ___________ Date: ______ Signature: __________________________________ Title: ___________ Date: ______ As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 13 of 130 1053708 C45 05/31/2025 Square Signs LLC dba Front Signs CEO 04/08/2024 Page 197 of 344 Base bid schedule
Description Qty Unit price Extended
amount

1. Removal and disposal of 2
existing LED screens, and
removal of existing sign box
1 $9,600.00 $9,600.00

2. Refurbishing of the
removed sign box
1 $11,806.00 $11,806.00

3. Installation of the
refurbished sign box
1 $4,400.00 $4,400.00

4. Procurement of 2 new LED
screens
2 $28,894.00 $57,788.00

5. Installation of 2 new LED
screens
1 $19,300.00 $19,300.00
Total $102,894.00

BID B-4
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID” The award of Contract shall be based on the TOTAL BASE BID AMOUNT..

In the case of discrepancies in the amount of bid, unit prices shall govern over extended amounts, and words shall govern over figures.

Full compensation for the items listed to the
right as Items A, B, C, D and E are considered
as inclusive in each Bid Item listed above in the
Bid Schedule as applicable, and no additional
and/or separate compensation will be allowed.

A. Mobilization / Demobilization
B. Traffic Control
C. NPDES, WWECP, and Best Management
Practices (BMPs), Public Convenience and
Safety
D. Construction Staking by Land Surveyor
E. Clearing and Grubbing
The bid prices shall include any and all costs, including labor, materials, appurtenant expenses, taxes, royalties and any and all other incidental costs to complete the project, in compliance with the Bid and Contract Documents and all applicable codes and standards.

The City reserves the right to add, delete, increase or decrease the amount of any quantity shown and to delete any item from the contract and pay the contractor at the bid unit prices so long as the total amount of change does not exceed 25% (plus or minus) of the total bid amount for the entire project. If the change exceeds 25%, a change order may be negotiated to adjust unit bid prices.

All other work items not specifically listed in the bid schedule, but necessary to complete the work per bid and contract documents and all applicable codes and standards are assumed to be included in the bid prices.

A bid is required for the entire work, that the quantities set forth in the Bid Schedule are to calculate total bid amount, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.

TOTAL BID PRICE IN DIGITS: $____________________
TOTAL BID PRICE IN WORDS: _________________________________________________ Signature: __________________________________ Title: ___________ Date: ______ Signature: __________________________________ Title: ___________ Date: ______ As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 15 of 130 one hundred two thousand eight hundred ninety-four
102,894.00
04/28/2024 CEO Page 199 of 344
BID B-5
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID”

QUESTIONNAIRE FORM
Fill out all of the following information. Attach additional sheets if necessary. (1) Bidder’s Name:
(2) If the Bidder’s name is a fictitious name, who or what is the full name of the registered owner? If the Bidder’s name is not a fictitious name, write “N/A” in the response to this question. If you are doing business under a fictitious name, provide a copy of the filed valid Fictitious Business Name Statement.
(3) Business Address:
(4) Telephone: Facsimile:
(5) Type of Firm – Individual, Partnership, LLC or Corporation:
(6) Corporation organized under the laws of the State of:
(7) California State Contractor’s License Number and Class:

Original Date Issued: Expiration Date:
(8) DIR Contractor Registration Number:
(9) List the name and title of the person(s) who inspected the Project site for your firm:
(10) The Bidder declares that he/she has carefully read and examined the plans, specifications, bid documents, and he/she has made a personal examination of the site (indicate name of the person, representing the bidder, who inspected the site and date below) and that he/she understands the exact scope of the Project WITHOUT QUESTION.

Name of Person who inspected the site: _____________________ Date of Inspection: _____________________
(11) Number of years’ experience the company has as a contractor in construction work:
(12) List the names, titles, addresses and telephone numbers of all individuals, firm members, partners, joint venturers, and company or corporate officers having a principal interest in this Bid:
(13) List all current and prior D.B.A.’s, aliases, and fictitious business names for any principal having interest in this Bid:

As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 16 of 130 SQUARE SIGNS LLC DBA FRONT SIGNS N/A 3520 Valhalla Drive, Burbank, CA 91505 8182903269 n/a LLC CA 1053708, C45 05/17/2019 05/31/2024 100732634 Carlos Duran, inspector Carlos Duran 03/26/2024 5 Gevorg Hambardzumyan, CEO Front Signs Page 200 of 344
BID B-6
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID” (14) List the dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this Bid:
(15) For all arbitrations, lawsuits, settlements and the like (in or out of court) that the company or any principal having an interest in this Bid has been involved with in the past five (5) years:
a. List the names, addresses and telephone numbers of contact persons for the parties:
b. Briefly summarize the parties’ claims and defenses:
c. State the tribunal (e.g., Superior Court, American Arbitration Association, etc.), the matter number, and the outcome:
(16) Has the company or any principal having an interest in this Bid ever had a contract terminated by the owner or agency? If yes, explain.

As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 17 of 130 n/a n/an/an/a No Page 201 of 344
BID B-7
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID” (17) Has the company or any principal having an interest in this Bid ever failed to complete a project? If yes, explain.
(18) Has the company or any principal having an interest in this Bid ever been terminated for cause, even if it was converted to a “termination of convenience”? If yes, explain. (19) For projects that the company or any principal having an interest in this Bid has been involved with in the last five (5) years, did you have any claims or actions:
a. By you against the owner? Circle one: Yes No
b. By the owner against you? Circle one: Yes No
c. By any outside agency or individual for labor compliance? Circle one: Yes No
d. By Subcontractors? Circle one: Yes No
e. Are any of these claims or actions unresolved or outstanding? Circle one: Yes No
If your answer is “yes” to any part or parts of this question, explain. (20) List the last three (3) projects you have worked on or are currently working on for the City of Maywood:

As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 18 of 130 No No _______________
______
______
______
______ n/an/a Page 202 of 344
BID B-8
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID” Upon request of the City, the Bidder shall furnish evidence showing a notarized financial statement, financial data, construction experience, or other additional information.

Failure to provide truthful answers to the questions above or in the following References Form may result in the Bid being deemed non-responsive.

The Bidder certifies under penalty of perjury under the laws of the State of California that the information provided above is true and correct.

Company
Signature:

Title:

Date:

Signature:

Title:

Date:

As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 19 of 130 CEO 04/08/2024 SQUARE SIGNS LLC DBA FRONT SIGNS Page 203 of 344 BID B-9
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID”

REFERENCES FORM
For all public agency projects in excess of $15,000 that you are currently working on or have worked on in the past two (2) years, provide the following information:

Project 1 Name/Number
Project Description ___________________________________________________________ Approximate Construction Dates From: ______________ To:

Agency Name:

Contact Person: Telephone:

Address:

Original Contract Amount: $ Final Contract Amount: $
If final amount is different from original amount, please explain (change orders, extra work, etc.).

Did you or any Subcontractor, file any claims against the Agency? Circle one: Yes No
Did the Agency file any claims against you? Circle one: Yes No If you answered yes to either of the above two questions, please explain and indicate outcome of claims.

Project 2 Name/Number
Project Description ___________________________________________________________ Approximate Construction Date From: ______________ To:

Agency Name:

Contact Person: Telephone:

Address:

Original Contract Amount: $ Final Contract Amount: $
As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 20 of 130 1311-RFP-23 - Fire Station No. 1 Digital Monument Sign
Design, Fabrication, Installation of Monument Sign
12/11/2024 03/20/2024
City of Yuba
Fabiola Vazquez (530) 822-4787
1201 Civic Center Blvd., Yuba City, CA 95993
71,760.00 71,760.00
n/a
___
____
n/a
Project 3333- California Theatre Marquee Sign
Removal of existing sign, installation of 3 new digital screens 143,962.00
City of Pittsburg
12/1/2023 01/4/2024
95,051.75
Gabriel Piña 925.437.3112
65 Civic Avenue, Pittsburg, CA 94565

BID B-10
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID” If final amount is different from original amount, please explain (change orders, extra work, etc.).

Did you or any Subcontractor, file any claims against the Agency? Circle one: Yes No
Did the Agency file any claims against you? Circle one: Yes No If you answered yes to either of the above two questions, please explain and indicate outcome of claims.

Project 3 Name/Number
Project Description ___________________________________________________________ Approximate Construction Dates From: ______________ To:

Agency Name:

Contact Person: Telephone:

Address:

Original Contract Amount: $ Final Contract Amount: $
If final amount is different from original amount, please explain (change orders, extra work, etc.).

Did you or any Subcontractor, file any claims against the Agency? Circle one: Yes No
Did the Agency file any claims against you? Circle one: Yes No If you answered yes to either of the above two questions, please explain and indicate outcome of claims.

As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 21 of 130 City of Pittsburg requested to change the scope of work to add an upgrade of electrical at the Theatre as well as to change the 3 digital screens from 16mm to 6 mm ____
_____
n/a
____
______
City of West Covina
Mike Cresap
1444 W Garvey Ave S, West Covina, CA 91790
City Hall Signage at City Hall Facility
Fabrication and Installation of monument sign with digital screen 120,236.85 120,236.85
n/a
n/a
03/24/2022 06/22/2022
(626) 939-8400

BID B-11
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID” Project 4 Name/Number
Project Description ___________________________________________________________ Approximate Construction Dates From: ______________ To:

Agency Name:

Contact Person: Telephone:

Address:

Original Contract Amount: $ Final Contract Amount: $
If final amount is different from original amount, please explain (change orders, extra work, etc.).

Did you or any Subcontractor, file any claims against the Agency? Circle one: Yes No
Did the Agency file any claims against you? Circle one: Yes No If you answered yes to either of the above two questions, please explain and indicate outcome of claims.

Project 5 Name/Number
Project Description ___________________________________________________________ Approximate Construction Dates From: ______________ To:

Agency Name:

Contact Person: Telephone:

Address:

Original Contract Amount: $ Final Contract Amount: $
If final amount is different from original amount, please explain (change orders, extra work, etc.).

As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 22 of 130 Moorpark College Main Entry Sign with Digital Screen
Design, Fabrication, Installation of Monument Sign with Digital Screen 165,820.00 165,820.00
n/a
____
____
n/a
7075 Campus Rd, Moorpark, CA 93021
Ventura Community College District
Rosa Alonzo 818 641 4381
09/04/2022 12/15/2022
Sign with Digital Screen
City of Azusa
Luz Yesenia Paez
28,587.24 28,587.24
Renovation of an existing sign and installation of a digital screen 6268125174
213 E Foothill Blvd, Azusa, CA 91702,
n/a
March 2023 May 2023

BID B-12
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID” Did you or any Subcontractor, file any claims against the Agency? Circle one: Yes No
Did the Agency file any claims against you? Circle one: Yes No If you answered yes to either of the above two questions, please explain and indicate outcome of claims.

Project 6 Name/Number
Project Description ___________________________________________________________ Approximate Construction Dates From: ______________ To:

Agency Name:

Contact Person: Telephone:

Address:

Original Contract Amount: $ Final Contract Amount: $
If final amount is different from original amount, please explain (change orders, extra work, etc.).

Did you or any Subcontractor, file any claims against the Agency? Circle one: Yes No
Did the Agency file any claims against you? Circle one: Yes No If you answered yes to either of the above two questions, please explain and indicate outcome of claims.

As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 23 of 130 ____
____
n/a
District56 Signage Project (FM2106)
City of Elk Grove
8401 Laguna Palms Way, Elk Grove, CA 95758
83,075.25 83,075.25
n/a
Travis Williams 530-718-0267
Design, fabrication and installation of monument signs
____
____
n/a
January 4, 2022 March 2, 2022

BID B-13
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID” RESUME
Attach to this Bid the experience resume of the person who will be designated as General Construction Superintendent or on-site Construction Manager for the Project.

As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 24 of 130 enclosed below in this document Page 208 of 344
BID B-14
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID”

DESIGNATION OF SUBCONTRACTORS
[Public Contract Code Section 4104]
List all Subcontractors who will perform Work or labor or render service to the Contractor in or about the construction of the Work or improvement, or a Subcontractor licensed by the State of California who, under subcontract to the Contractor, specially fabricates and installs a portion of the Work or improvement according to detailed drawings contained in the Plans and Specifications, in an amount in excess of one-half percent (0.5%) of the Contractor’s total Bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half percent (0.5%) of the Contractor’s total Bid or $10,000, whichever is greater. If all Subcontractors do not fit on this page, attach another page listing all information for all other Subcontractors.

Name under which
Subcontractor is
Licensed
and Registered
CSLB License
Number(s) and
Class(es)
DIR Contractor
Registration
Number
Address and
Phone Number
Type of Work
(e.g., Electrical) Dollar Amount
1 The percentage of the total Bid shall represent the “portion of the work” for the purposes of Public Contract Code Section 4104(b).

Contractor shall perform, with its own organization (rather than with Subcontractors), Work amounting to at least fifty percent (51%) of the Contract Price.

As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 25 of 130 None

BID B-15
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID”

INDUSTRIAL SAFETY RECORD FORM
Bidder’s Name _______________________________________
Current
Year of
Record
2023 2022 2021 2020 2019 Total
Number of contracts
Total dollar amount of contracts
(in thousands of dollars)
Number of fatalities
Number of lost workday cases
Number of lost workday cases
involving permanent transfer to
another job or termination of
employment
The above information was compiled from the records that are available to me at this time and I declare under penalty of perjury under the laws of the State of California that the information is true and accurate within the limitations of those records.

Signature:

Title:

Date:

Signature:

Title:

Date:

As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 26 of 130 Square Signs LLC dba Front Signs
CEO
04/08/2024
$658,383.55 $297,229.55 $361,154.00 0 0
0 0
0 0 0
0 0
0 0 00 0 0 0
0 0 0 0 0 0 0
558,814.28 $1,875,581.38

BID B-18
BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION “BID”

NONCOLLUSION DECLARATION FORM

TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
[Public Contract Code Section 7106]
The undersigned declares:

I am the ______________________ of ____________________, the party making the foregoing Bid.

The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham.

The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham Bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham Bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, Bid depository, or to any member or agent thereof, to effectuate a collusive or sham Bid, and has not paid, and will not pay, any Person or entity for such purpose.

Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ___________ [date], at ___________________________________________ [city], ______________________ [state].

Signature:

Printed Name:

Date:

Signature:

Printed Name:

Date:

As Advertised Bid Package, City Hall Marquee Sign Replacement Project, Project No: 6311 Document Control Page 29 of 130 CEO Square Signs LLC dba Front Signs04/08/2024 Burbank California GEVORG HAMBARDZUMYAN 04/08/2024 Page 211 of 344

Contact
+18182693269 (Work)
[email protected]
www.frontsigns.com
Top Skills
Production cycle management
Installation cycle management
Risk Assessment and Management
Languages
English
Armenian
Russian

KAREN BASENTSYAN
Head of Construction at Fronts Signs (Square Signs LLC), Los Angeles
Summary
Proven experience in the management of production and installation processes and cycles of the project. Extensive experience in managing construction and construction supervision of multiple large-scale projects.

Experience
Front Signs
Head of Construction
October 2017- present
Los Angeles
Manage manufacturing and installation cycles of the project. Oversee team of installers who are responsible for installing, servicing, and repairing.

Ensure that the project milestones are met and adhere to quality standards.

Provide production process analysis and make recommendations on solutions to process improvements.

PRO DECOR, Armenia
Head of production and installation
Jan-2012 Jul-2017
Yerevan
Manage production and installation of products for TV shows stages, props and various events. Manage the key tasks required to create, edit and release an audiovisual project.
32 ATAM TV Show
Tech stuff manager
Aug-2009 Jan-2012
Yerevan
Manage production of audio and video materials for the TV show.

ARD GLOBAL
Production manager
Jul-2007 Jul-2009
Yerevan
Handle the entire sign manufacturing process from start to finish. Lead work within installation team. Lead all aspects of fabrication print and installation of products.

Education
2017-2019
Los Angeles Valley Collage
Electronics technician
2001-2005
National Polytechnic University of Armenia
MS in Electronics and computer science

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 12.

DATE: May 22, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RONNIE URIAS, HOUSING SPECIALIST
SUBJECT: CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF MAYWOOD AND HUB CITIES CAREER CENTER

CORPORATION (HUB CITIES) FOR INTAKE SERVICES AS THEY RELATE TO THE CITY’S RENTAL ASSISTANCE PROGRAM IN THE AMOUNT NOT TO EXCEED $58,114 WITH THE OPTION OF ONE ADDITIONAL ONE YEAR EXTENSION RECOMMENDATION:

Staff recommends that the City Council approve the Professional Service Agreement with HUB Cities Career Center Corporation (HUB Cities) to provide intake services for the City's rental assistance program under the Permanent Local Housing Allocation Program (PLHA) in an amount not to exceed $58,114 with the option of one additional one year extension.

BACKGROUND:

In May of 2022, the City of Maywood launched its community engagement plan to gather input from the community about possible future investments. The plan sought input from residents, businesses, and stakeholders through various channels, such as surveys, listening sessions, focus groups, community events, and the city website. The outreach found that the community was overwhelmingly in favor of investment in financial concerns (food insecurity, rental costs, utilities, etc.), public safety, and park improvements.

Unfortunately, Maywood faces poverty-related challenges; the poverty rate of 20.4% is nearly double the State of California's rate of 12.3% (U.S. Census 2020 ACS).

Due to the expressed concerns and economic challenges of the community, the City Council at the October 25, 2023, City Council meeting allocated the City's PLHA funds for Year 2 for shelter beds within the Salvation Army Bell Shelter Program and approved a Rental Assistance Program. The PLHA Program is an SB 2 (Building Homes and Jobs Act) funded program that provides an ongoing permanent source of funding through State Property Transfer Fees to increase affordable housing stock in California. Cities that are partners of the County through the Urban County Cooperation Agreement are able to access the allocations for the PLHA housing program through the Los Angeles County Development Authority (LACDA). Upon approval in October 2023, staff notified LACDA of the City's preparedness to move forward with programming Year 2 funding; however, the City was notified by LACDA that due to the PLHA funds being part of the SB 2 program, the California Department of Housing and Community Development (HCD) required that recipients of PLHA funds have an approved Housing Element. Due to this requirement, the implementation of these programs was delayed until the recent HCD approval of the City's Cycle 6 Housing Element in December 2023. This month, LACDA returned to the City the PLHA Reimbursable Contract which shows an effective date of May 9, 2024, and ending date of December 31, 2024; the City is able to extend the deadline at a later date, if needed.

Now that the City has the funding agreement, staff recommends that the City Council approve a professional services agreement with HUB Cities to manage the City's rental assistance program. HUB Cities during the COVID-19 pandemic managed the City's emergency rental assistance utility assistance program for the income-eligible households that were economically impacted during the COVID-19 pandemic through job loss, furlough and reduction in hours or pay. Funding for this program was from a special COVID-19 Community Development Block Grant which was managed by LACDA.

DISCUSSION:

The goal of the Maywood Rental Assistance Program is to preserve affordable rental housing in the City. The PLHA funds will pay for personnel, non-personnel, rental assistance, utility costs, operating costs, and PLHA program administration/reporting. Staff is proposing that of the $585,000 of Year 2 funds $511,886 of the funds be allocated for the Rental Assistance Program, $58,114 to HUB Cities for assisting in the facilitation of the Program and the remainder will be utilized for staff and reporting purposes.

The Rental Assistance Program can award a minimum of six (6) months to a maximum of twelve (12) months of rental assistance to applicants on a first come, first served basis until funding is exhausted. Recipients of this grant will not be obligated to repay the monies. Payments will be made directly to the applicant’s landlord or property management firm, and no direct payments will go to Rental Assistance applicants. The Rental Assistance Program can help households earning 30% or less of the Los Angeles County median income.

Hub Cities will assist with taking in the applications and reviewing for completeness. They will also ensure that the applicants meet the requirements of the program. Once the paperwork is completed, they will continue to administer the program, lessening the impact on city staff time.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

PLHA is a reimbursable grant. General funds will be utilized initially for the program and proposed professional services agreement.

F.Y. 23-24 Impact: $58,114 Current F.Y. Budget: N/A
Fund Impacted: Grant Special Revenue Budget adjustment requested: N/A Source of funds: PLHA FUNDS Updated Account Budget:N/A
Account Number: 501-410-6115 For fiscal year: 2024-2025 remainder of funds to be utilized

ATTACHMENT(S)

1. Professional Services Agreement (HUB Cities Rental Assistance Program)

Ver. 02/2019
12501-0001\2300515v1.doc

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated April 24, 2024 (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and HUB Cities Career Center Corporation (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Consultant as an independent Consultant to perform rental assistance program intake services for a combination of rounds 1 and 2.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be Jose Martinez, Chief Executive Officer (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like

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professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

F. Compliance with Laws. Consultant shall comply with all applicable federal, state, and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. Term of Agreement. The term of this Agreement shall be from the Effective Date through December 31, 2024, with an additional 1-year extension, unless sooner terminated as provided in Section 12 of this Agreement or extended.

3. Compensation.

A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, $58,144, as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Consultant be paid more than $58,144, which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

B. Expenses. The City will not reimburse Consultant for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall

-3- Ver. 02/2019
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make payment for additional services and expenses in accordance with Section 4 of this Agreement.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Independent Consultant. Consultant is, and shall at all times remain as to City, a wholly independent Consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.

6. Information and Documents.

A. Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subconsultants shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order

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shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.

B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

D. Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.

7. Conflicts of Interest. Consultant and its officers, employees, associates and subconsultants, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subconsultants shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.

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8. Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnities.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Consultants in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Consultant relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual,

-6- Ver. 02/2019
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alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subconsultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subconsultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall provide insurance in the amount required by California law.

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3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subconsultants from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the

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requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 8 of this Agreement.

K. SubConsultant Insurance Requirements. Consultant shall require each of its subconsultants that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

10. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

11. Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

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12. Termination of Agreement.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least ten calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.

13. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

14. Default.

A. Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default. Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

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15. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during Consultant’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Consultant:

Attn: City Manager Attn: Jose Martinez
City of Maywood HUB Cities Career Center
4319 East Slauson Avenue 4354 Tweedy Blvd
Maywood, California 90270 South Gate, CA 90280

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subConsultant or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subconsultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

17. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

18. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

19. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be

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(1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

20. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.

21. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.

22. Non-Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant’s proposal, the provisions of this Agreement shall control.

24. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or

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written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

25. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

26. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

27. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

28. Business Days. “Business days” means days Maywood City Hall is open for business.

29. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

30. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

31. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

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33. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]

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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Eddie De La Riva
Mayor of the City of Maywood
ATTEST:

By:

Brian E. Juarez, City Clerk
APPROVED AS TO FORM:

By:

Roxanne Diaz, City Attorney
Consultant:

HUB Cities Career Center Corporation
By:

Name: Jose Martinez
Title: Chief Executive Officer

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EXHIBIT A

SCOPE OF SERVICES AND COMPENSATION

Proposer: Hub Cities Career Center Corporation
Address: 4354 Tweedy Blvd, South Gate CA 90280
Contact: Jose Martinez, Chief Executive Officer
Phone: (323) 586-4734
Email: [email protected]
Project: City of Maywood Rental Program
Date: 3/1/2024 to 12/31/2024
Background:

Hub Cities Career Center (HCCC) is a non-profit organization which was established in 2002 and is located in the city of Huntington Park. HCCC was created to support the programmatic efforts of Hub Cities Consortium the current operator of the Southeast Los Angeles America’s Job Center of California (AJCC). Over the past 18 years HCCC has received funding from the LA County Probation Department, the Weingart Foundation, Covered CA, as well as CDBG grants from the cities of Huntington Park and South Gate. Most recently we received funding from the United Way and Grantmakers Concerned with Immigrants and Refugees (GCIR). HCCC has been certified as a social enterprise for the last four years and is on the Master agreement list with Los Angeles County.

Experience:

CIRF Program
On May 29, 2020 Hub Cities Career Center (HCCC) was awarded a 2.6 million grant from Grantmakers Concerned with Immigrants and Refugees (GCIR) to provide supportive services to displaced underserved immigrant employees impacted by the novel coronavirus (COVID-19) pandemic. The California Immigration Resilience Fund (CIRF) program is designed to provide support to households/workers who lost their jobs as a result of the COVID-19 pandemic and who are facing financial hardships and are unable to pay for their essential necessities such but not limited to: housing, food, utilities and transportation. The maximum amount of support service assistance each client and/or household can receive under this grant is $2,000.

Hub Cities provided supportive services to 1,290 eligible SELA citizen residents. Residents were eligible for a $2,000 stipend. Hub Cities conducted Intake, eligibility, review and process all documents received/collected.

All documentation information was collected and provided electronically to Grantmakers Concerned with Immigrants and Refugees (GCIR) for reporting and data.

Keep LA Working
As an extension of the AJCC, HCCC has implemented and administered various Workforce Innovation and Opportunity (WIOA) programs. In May of 2020 we received funding to operate two Dislocated Worker Initiative programs aimed at providing supportive services to individuals that were laid-off as a direct result of the COVID19 pandemic. Through the first program, Keep LA Working, we were provided $78,000 in funding for supportive services. We assisted 57 participants with rental payments, food vouchers, utility payments, health care payments among others.

Worker Resiliency Fund
Under the Worker Resiliency Fund, we received $44,000 to assist underserved workers that were most impacted financially by the COVID-19 pandemic. We were asked to provide priority to English Language Learners, individuals that were justice involved, homeless as well as undocumented individuals. We provided assistance to 60 participants with rental payments, food vouchers, utility payments, health care payments among others.

Both programs ran from May 11th through June 30th. We received referrals from our vast partner network via a referral form. We conducted program eligibility on an appointment schedule and tried to maintain the least amount of contact possible by answering questions over the phone or via text messaging. We exceeded our programmatic goals and successfully provided assistance to 117 individuals in a quick and efficient manner. On average participants received their funds within three (3) days of being deemed eligible for either program.

City of Maywood COVID-19 Emergency Rental Assistance
On August 2020 Hub Cities Career Center entered an agreement with the City of Maywood to assist with a Community Development Block Grant (CDBG) called The City of Maywood COVID-19 Emergency Rental Assistance (COVID-19-ERA). The COVID-19 Emergency Rental Assistance (COVID-19-ERA) program was designed to assist City of Maywood residents/tenants by providing emergency rental assistance grants to incomeeligible households economically impacted due to the COVID-19 pandemic such as but not limited to: job loss, medically impacted, furlough, reduction in hours or pay. All City of Maywood residents/tenants were encouraged to apply for the program. Applications were available at the City of Maywood City Hall as well as the City of Maywood webpage. Residents/tenants needed to both complete and submit the application to the City of Maywood City Hall. All applicants were given ample time to apply for the program. At the end of the allotted timeframe, the City Hall turned in all applications to HCCC to be reviewed for their status (Complete or Incomplete). Each household was eligible to qualify for up to $1,500.00, for a period of 1 month, to maintain housing and/or to reduce rental payment delinquency in arrears as a result of the economic downturn during the COVID-19 pandemic. Also, households were also eligible to qualify for assistance to pay for their past due utilities such as light and gas. If the applicants were deemed eligible, then their applications were returned to City Hall complete with a check reimbursement. The reimbursement was made to the landlords/property managers to ensure that the grant was allocated properly. If a vast majority of residents/tenants had applied for the grant, HCCC was prepared to select the applicants based on a lottery. Therefore affording every applicant with the same possibility of qualifying. A total of 105 applications were received and reviewed by Hub Cities staff. Hub Cities was able to process and submitted 86 completed applications to the City of Maywood and 19 incomplete applications.

City of Maywood COVID-19 Owner Occupied
COVID-19 Emergency Owner Occupied Utility Assistance (COVID-19-ERA) program provided emergency utility assistance grants to income-eligible households economically impacted during the COVID- 19 pandemic through job loss, furlough or reduction in hours or pay. Emergency Owner Occupied Utility Assistance grant are payments made on behalf of an income-eligible household, up to $1,500 for a period of 3 month to reduce and/or to prevent utility payment delinquency in arrears as a result of the economic downturn during the COVID-19 pandemic. A total of 4 applications were received and reviewed by Hub Cities staff. Hub Cities was able to process and submitted 3 completed applications to the City of Maywood and 1 incomplete application.

South Gate News Rack:

Hub Cities Career Center (HCCC) in partnership with the City of South Gate conducted a citywide survey to gather information on News Racks and Payphones located in the public right-of-way on major roadways. HCCC staff developed and completed an inventory spreadsheet to include operator information for all News Racks and Payphones located within the City of South Gate. HCCC staff was provided daily route plans to conduct the survey by-foot collecting information that included the following: Operator Name, GPS Coordinates, Quantity of News Racks and/or Payphones, Two Pictures identifying the News Racks and/or Payphones as well as identifying

if the News Racks and/or Payphones were abandoned or in-use. In addition, staff was able to determine if any News Racks were placed, installed, used, and/or maintained in areas that are considered violation of the prohibitions set forth by the City of South Gate.

HCCC identified a total of 239 news racks in the City of South Gate. Out of the 239 news racks, 163 new racks were identified as abandoned/not in use and 76 were considered in use due to news racks currently having marketing magazines, flyers and/or brochures available inside the news rack. In addition, HCCC identified a total of 90 payphones in the City of South Gate. Out of the 90 payphones, 84 payphones were identified as abandoned and 6 payphones appeared to be in use.

Huntington Park Senior Rent Program
The City of Huntington Park is providing monthly financial support payments to qualified residents starting in April 1, 2022 to March 2023. The City of Huntington Park will provide supportive services to 1,500 eligible senior citizen residents. Residents will be eligible for $200 monthly for up to 12 months for a maximum of $2,400 Dollars. Hub Cities conducted Intake, eligibility, review and process all documents received/collected from Huntington Park residents. All documentation information was collected and provided to the City of Huntington Park accounting department for payment processing.

Proposed Project:

HCCC is proposing to work together with the city of Maywood on a program aimed at providing rental assistance for residents of the City of Maywood. HCCC will outreach to potential applicants through our various partners, current and past participants that may benefit from the program. In addition, HCCC will answer any inquiries from applicants, and troubleshoot any concerns with applicants and/or The City of Maywood during the application intake and review process. HCCC will comply with all eligibility and guidelines as directed by the City of Maywood and the Los Angeles County Development Authority (LACDA). Rental Assistance will be provided to eligible income households as described by the City of Maywood to maintain housing and/or reduce rental payment delinquency.

In order to meet and exceed this program, HCCC will implement many of the strategies that have proven successful. HCCC will create a referral form and utilize a streamlined method of applicant scheduling. HCCC will conduct intake and eligibility in a safe manner, ensuring that we take into account all of the current measures.

HCCC will track all referrals, participants and we will provide any project data requested by the City throughout the project. All of the information will be considered confidential and we will ensure that all participant data is stored safely. HCCC will only allow HCCC staff assigned to work on these programs to have access to this information. HCCC believes that any immediate assistance we can offer to the residents of our communities is vital and we appreciate being considered to work with the City of Maywood on this program.

Proposal Request Amount: $58,114

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 13.

DATE: May 22, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CALVIN KO, ASSISTANT PLANNER
SUBJECT: CONSIDERATION OF APPROVAL FOR THE ISSUANCE OF FIREWORKS STAND PERMIT TO THE TR3 CITY WILDCATS YOUTH FOOTBALL AND CHEER FOR A STAND LOCATED AT 4487 SLAUSON AVENUE
RECOMMENDATION:

Staff recommends that the City Council consider approving the issuance of a fireworks stand permit to the TR3 City Wildcats Youth Football and Cheer for a stand located at 4487 Slauson Avenue.

BACKGROUND:

Section 4-2.202 of the Maywood Municipal Code requires City Council approval to issue permits for the sale of safe and sane fireworks within the City. Permits that allow for the sale of safe and sane fireworks within the City limits of Maywood are only issued to non-profit associations and corporations. This year’s application period was open from April 1, 2024 through April 30, 2024. Applications received after April 30th are not valid.

DISCUSSION:

Permits authorizing the sale of safe and sane fireworks in the City may be issued with the approval of the City Council to non-profit associations or corporations organized primarily for veterans, youth, patriotic, welfare, civic betterment, or charitable purposes. Each organization must have a membership of at least ten (10) members. Each organization must have its principal and permanent meeting place in the City or in a surrounding city.

Per the Municipal Code, applications to sell fireworks are required to be submitted to the City between the first and last day of April of the current year and must contain the identification of the applicant and the location of the fireworks stand, in addition to other requirements. The number of total approved applications is limited to ten (10) per year.

This year, the City received a total of one (1) completed application by the deadline (see Attachment) which met the criteria for a permit. The application received is from the TR3 City Wildcats Youth Football and Cheer. They have annually applied for this permit and adhered to all conditions of approval. The stand will be set up on June 23, and will be in operation beginning June 28 through July 4. The tear down of the stand will occur within a week after operation.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The City would receive $194 in license and temporary use fees per application and will be booked into General Ledger (GL) Code 4309 - Fireworks Application Fee/Sales.

ATTACHMENT(S)

1. Wildcats Fireworks App_Redacted

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 14.

DATE: May 22, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: AUTHORIZE THE ISSUANCE OF TWO REQUEST FOR PROPOSALS (RFP) FOR PHASE 2 OF THE CLIMATE ACTION, ADAPTATION, AND RESILIENCE PLAN WITH

ONE RFP FOR PLANNING AND THE OTHER RFP FOR COMMUNITY ENGAGEMENT RECOMMENDATION:

Staff recommends that the City Council authorize issuing a Request For Proposals (RFP) for Phase 2 of the Climate Action, Adaptation, and Resilience Plan (CAARP); one focusing on Planning Consulting Services and the other for Community Outreach Consulting Services.

BACKGROUND:

Maywood, California, is known for its high population density, being the most densely populated City in the state, with approximately 23,347 residents per square mile. Environmental concerns are significant, as indicated by the findings of the California Office of Environmental Health Hazard Assessment, CalEnviroScreen 4.0. These findings reveal a pollution burden index ranging from 85% to 95% across all eight census tracts. Additionally, the City scores low on the California Healthy Places Index, indicating adverse social, economic, and health conditions. Climate change exacerbates these challenges, with anticipated impacts including higher temperatures, prolonged droughts, more intense precipitation events, increased air pollution, and increased vulnerability to flooding. These conditions pose significant health risks, particularly for vulnerable populations such as the elderly, low-income families, and communities of color.

In January 2021, the City received the SoCalGas Climate Adaptation and Resiliency Grant, aimed at enhancing local resilience and tackling climate vulnerability. This grant propelled the City towards crafting its first Climate Action, Adaptation, and Resilience Plan (CAARP). Serving as the primary guiding document, CAARP ensures alignment among stakeholders and project implementers, fostering collaboration towards a shared vision of "Environmental Sustainability," Climate Action, and Resilience, under Phase 1 of the project's development.

In August 2023, the Caltrans Sustainable Transportation Planning Grant Program awarded the City a grant for Fiscal Year (FY) 2023–24, providing a significant opportunity to enhance its transportation infrastructure in line with sustainable practices. This aims to address critical transportation challenges, promote alternative modes of transit, and improve overall accessibility for residents and visitors alike. Through comprehensive planning and strategic implementation, the City will continue its development of the Climate Action, Adaptation, and Resilience Plan (CAARP) as outlined in Phase 2 as a final "complete" plan.

DISCUSSION:

The City, along with other municipalities in Los Angeles County, is facing a range of climate-related challenges.

In the Gateway Cities subregion, these challenges include higher average temperatures, longer and more intense droughts punctuated by heavy rainfall, heatwaves, increased flooding in low-lying areas due to severe storms, and heightened levels of air pollution.

CAARP Phase 2 will build upon Phase 1 to create a comprehensive final plan. It will lay out a strategic roadmap with clear goals, innovative strategies, and practical steps to accelerate the reduction of greenhouse gas emissions. Additionally, it will emphasize the importance of enhancing the City's and its residents' ability to adapt to and mitigate the adverse effects of climate change.

The City seeks qualified consultants to develop a robust and tailored CAARP that reflects its environmental, social, and economic circumstances. Furthermore, the City will be soliciting proposals from experienced consultants to deliver specialized services in two distinct Requests for Proposals (RFPs) centered on Planning and Community Engagement. Within collaboration, the City aims to promote sustainability and advance environmental stewardship. The Planning RFP will focus on the development of the CAARP and will include the following tasks 1,2, 5, 6, listed in bold below. The Community Engagement RFP focuses on tasks 3-4 supporting the planning of the CAARP.
• Task 1: Existing Conditions
• Task 2: Analyze GHG Emissions
• Task 3: Public Outreach (Support)
• Task 4: Advisory Committee (Support)
• Task 5: Develop CAARP Document
• Task 6: Board Review/Approval
The draft RFP outlines the following key milestones:
• 05/22/2024: Release of Request for Proposals (RFP)
• 06/11/2024: Proposals Due Date
• 06/17/2024: Proposal Review/Evaluation
• June/July 2024: Recommendation for Contract Award by City Council Staff recommends the release of the request for proposal (RFP) for the Climate Action, Adaptation, and Resilience Plan (CAARP) is advised.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The authorization of the Request for Proposal (RFP) for the Climate Action, Adaptation and Resilience Plan (CAARP) will not incur any fiscal impacts on the general fund. Upon approval, a budget allocation will be designated for the service contract. Funding for the service contract will be covered by Caltrans Sustainable Transportation Planning Grant.

ATTACHMENT(S)

1. RFP Climate Action, Adaptation, and Resilience Plan (CAARP) - Phase 2 Planning

2. RFP Climate Action, Adaptation, and Resilience Plan (CAARP) - Phase 2 Community Engagement

City of Maywood
Request for Proposals
for
Climate Action, Adaptation, and Resilience Plan
Phase 2 (Planning)
PROPOSALS MUST BE RECEIVED NO LATER THAN 4:00 PM,
June 11, 2024, AND SHALL BE SUBMITTED IN SEARCHABLE
PDF FORMAT ON THE CITY’S PORTAL ON PLANETBIDS AT
THE FOLLOWING WEBSITE:
https://pbsystem.planetbids.com/portal/64496/portal-home

Date of Issuance: May 23, 2024

1 TABLE OF CONTENTS
I. PURPOSE .............................................................................................................1 II. BACKGROUND .....................................................................................................1 III. GENERAL REQUIREMENTS................................................................................1 IV. SCOPE OF SERVICES .........................................................................................3 V. SCHEDULE .........................................................................................................10 VI. LIST OF INTERESTED PROPOSERS................................................................11 VII. QUESTIONS........................................................................................................11 VIII. SUBMITTAL PROCEDURES ..............................................................................11 IX. SUBMITTAL FORMAT.........................................................................................12 X. AGREEMENT FOR PROFESSIONAL SERVICES .............................................14 XI. GENERAL ADMINISTRATIVE INFORMATION ..................................................14 XII. SUBMITTAL DUE DATE......................................................................................15 XIII. SELECTION PROCESS ......................................................................................15 XIV. AUTHORITY TO WITHDRAW .............................................................................16 XV. AWARD OF CONTRACT.....................................................................................16 XVI. ATTACHMENTS ..................................................................................................17

1 I. PURPOSE
The City of Maywood is inviting Request for Proposals (RFP) to solicit proposals from qualified firms to assist in the development of its Climate Action, Adaptation, and Resilience Plan (CAARP) Phase 2 as a final plan. This plan serves as a crucial tool for the city to address the pressing challenges posed by climate change. Through this initiative, the City aims to establish a comprehensive framework that not only reduces greenhouse gas emissions but also enhances the community's resilience to the impacts of climate change.

The CAARP Phase 2 will function as a standalone document, building upon the foundations laid in Phase 1. It will outline a strategic roadmap, comprising clear goals, innovative strategies, and actionable measures aimed at accelerating the reduction of greenhouse gas emissions. Furthermore, it will emphasize the importance of enhancing the City's capacity, as well as that of its residents, to effectively adapt to and mitigate the adverse effects of climate change.

By engaging qualified consultants through this RFP process, the City seeks expertise and support to ensure the development of a robust and tailored CAARP that aligns with its unique environmental, social, and economic context. Through collaborative efforts, the City endeavors to foster sustainability, promote environmental stewardship, and safeguard the well-being of its residents for generations to come.

II. BACKGROUND
The City of Maywood, California, is renowned for its dense population, standing as the most densely populated City in the state, with approximately 23,347 residents per square mile. With a predominantly Latino demographic, comprising 97% of its residents, Maywood faces socioeconomic challenges, with a quarter of its populace living below the poverty line, ranking in the 87th percentile statewide for poverty.

Environmental concerns are significant in Maywood, highlighted by the California Office of Environmental Health Hazard Assessment CalEnviroScreen 4.0 findings, which reveal a pollution burden index between 85% to 95% across all eight census tracts. The City also scores low on the California Healthy Places Index Score, indicating adverse social, economic, and health conditions. Climate change further complicates matters with anticipated impacts including elevated temperatures, prolonged droughts, intensified precipitation events, increased air pollution levels, and heightened vulnerability to flooding. These conditions pose substantial health risks, especially for vulnerable populations like the elderly, low-income families, and communities of color.

Maywood's vulnerability to climate hazards is exacerbated by its designation as a SB 535 recognized disadvantaged community. Facing socioeconomic disparities, public health challenges, and environmental burdens, the city grapples with a range of climate-related risks, aggravated by its location amidst industrial zones and major transportation arteries like the I-710 Freeway, leading to elevated pollution levels exceeding state averages for ozone and particulate matter.

2 The California Department of Transportation’s (Caltrans) Sustainable Transportation Planning Grant, awarded to Maywood, represents a pivotal opportunity for the community to enhance its transportation infrastructure in line with sustainable practices. This aims to address critical transportation challenges, promote alternative modes of transit, and improve overall accessibility for residents and visitors alike. Through comprehensive planning and strategic implementation, the city endeavors to create a more sustainable, equitable, and resilient transportation network that aligns with the community's long-term vision for growth and development.

GENERAL REQUIREMENTS
A. Respondents shall have at least three (3) years of consecutive experience in executing Climate Action and Resilience Plans.

B. Insurance Requirements Vendor will provide Certificate of Insurance(s) for Professional Liability, Commercial General Liability, Auto Liability, and Workers’ Compensation as stated in the City’s standard terms and conditions.

C. The City shall select an Individual/Consultant based on a combination of factors, such as: responsiveness and comprehensiveness of the Proposer with respect to this Request for Proposals (RFP); technical background and experience; the number and nature of exceptions taken to the agreement (Attachment 1); previous work performed for other public agencies; information obtained from references; and cost.

1. In addition, the following factors will be considered:
a) Completeness of the proposal and ability of the Proposer to comply with the mandatory requirements proposed under this RFP. b) Whether the Contractor has the financial resources and facilities to perform or provide the required services promptly, or within the time specified without delay or interference.
c) Experience implementing similar programs.
d) Proven knowledge of Climate Action, Adaptation, and Resilience Plan (CAARP) requirements.
e) Recommendations from prior clients and record of performance on previous contracts or services.
f) Cost reasonableness

3 D. The City is not liable for any expenses incurred by any proposer prior to issuing the contract.

E. The submittal should be typed and as brief as possible while adequately describing the qualifications of the Consultant.

F. Proposals are to be submitted in the same envelope, clearly marked with the Consultant name, address and phone number. Only one proposal per Contractor will be considered.

G. All work product generated by the Agreement will be owned by the City.

III. SCOPE OF SERVICES
The City of Maywood invites proposals from qualified firms to undertake the development of a comprehensive plan that embodies the principles of equity, collaboration, and community engagement. This endeavor aims to craft a nuanced strategy that honors the diverse cultural fabric and economic dynamics inherent to our community. Central to this initiative is the cultivation of an inclusive planning process that empowers residents to actively contribute to tangible solutions, transcending the mere documentation of ideas within a planning framework.

The appointed Planning Team will undertake a rigorous assessment of existing challenges and deficiencies while identifying opportunities for bolstering climate resilience within Maywood. This endeavor will entail a comprehensive review of available climate adaptation resources, harmoniously integrating them with pertinent elements from ongoing initiatives such as the 2021 General Plan Update, the Caltrans Local Roadway Safety Plan, and the Active Transportation Masterplan. Additionally, alignment with strategic endeavors like the CalOES Local Hazard Mitigation Plan, the Maywood Beautification Project, and resources provided by the Institute for Local Government and Strategic Growth Council’s, will be crucial in guiding the planning process.

Proposals should demonstrate a deep commitment to fostering equitable outcomes, robust community engagement, and strategic alignment with existing and forthcoming initiatives aimed at enhancing the resilience and sustainability of the City.

The consultant will produce a CAARP that will:
● Build on Phase 1 CAARP Assessment completed in September 2023 and leverage existing resources in the region.
● Conduct an assessment to determine vulnerabilities within the transportation system and assess climate-related risks affecting current transportation infrastructure and active transportation users, such as cyclists and pedestrians.

Identify adaptation planning initiatives aimed at mitigating these vulnerabilities

4 and risks. Establish climate-focused projects for integration into forthcoming local or regional transportation plans.
● Outline the social, environmental, and economic benefits of reducing community GHG emissions.
● Prioritize measures that foster stronger communities, healthier lifestyles, a stronger local economy, and increased resilience to climate change. ● Be accessible and relevant to the community, by using graphs, charts, and images to present a complex topic in a way that will relate to the reader and explain why residents should care.

Development of the CAARP will include the following tasks 1,2, 5, 6 and provide support in task 3-4:
● Task 1: Existing Conditions
● Task 2: Analysis
● Task 3: Public Outreach (Support)
● Task 4: Advisory Committee (Support)
● Task 5: Develop CAARP Document
● Task 6: Board Review/Approval
Task 1: Existing Conditions
The project team will review the City’s existing and update Community GHG inventory for calendar year 2022 or later, including transportation modeling and a revised trends assessment. Consultant will model vehicle miles traveled (VMT) for the inventory update year and forecast years, which will form the basis for estimating on-road transportation emissions. Consultant will use the latest regional traffic model available from SCAG, known as the Activity-Based Travel Demand Model (ABM). Jurisdictions across Southern California are I the process of transitioning to SCAG’s ABM. This shift from previous model, a trip-based model, marks a significant change in the state of the practice for regional travel demand modeling in Southern California. (presumed to be the 2020 RTP/SCS model).

Consultant will utilize SCAG ABM model to forecast a BAU horizon year for VMT. For any year other than the model’s horizon year 2055, BAU horizon VMT estimate will be linearly interpolated using the mode’s baseline year of 2016 and horizon year of 2045, or for any forecast beyond 2045 or backcast prior to 2016 (e.g., if adjustments are needed to the 2010 baseline inventory). This scope assumes application of the model base land use and transportation network data within the SCAG Model are acceptable for the baseline and BAU horizon year, and the scope assumes that the socioeconomic data is reflective of the baseline conditions.

Data Collection and Emissions Quantification.

The Project Team anticipates including the following sources in the inventory, matching those in the 2010 inventory, and using the consistent methods for estimating emissions:

5 • On-road transportation
• Off-Road Equipment
• Residential and Commercial/Industrial Electricity
• Residential and Commercial/Industrial Natural Gas
• Large Stationary Sources (Regulated by Cap-and-Trade) • Solid Waste
• Wastewater Treatment
• Energy used for Water Conveyance
The Project Team will collect and analyze community data and undergo internal quality control and review to ensure that all activity data, calculation methodologies, and assumptions are transparent and consistent with those used in the 2010 inventory. the Project Team will quantify emissions using methods consistent with current best practice for inventory development, including the U.S. Community Protocol for Accounting and Reporting of Greenhouse Gas Emissions (ICLEI 2019 Protocol), the Global Protocol for Community-Scale Greenhouse Gas Emission Inventories, and the Local Government Operations Protocol. Where appropriate, the Project Team will draw on methods from the California Air Resources Board, the South Coast Air Quality Management District, and other sources as applicable. The Project Team will compile inventory activity data in a manner that the same excel workbook that was used to develop the 2010 inventory for the previous GCCOG project, which will allow the updated GHG emissions results to be compared against the 2010 baseline inventory and will also allow for the data to be accessible and revised in the future.

Task 1 Deliverables:
• Current community-wide Greenhouse Gas Emissions Inventory and Forecast report (electronic format) that includes the 2010 baseline and the updated inventory year, along with revised BAU and Adjusted BAU forecasts.

Task 2: Analysis
The consultant shall revise Forecasts and Targets and Develop and Quantify Detailed GHG Reduction Measures. Building from the high-level assessment done in Phase 1, the Project Team will use the updated inventory results from Task 1 to refine the previously developed GHG forecasts and targets, and then revise the GHG reduction measures to reflect stakeholder and community input, and to account for the updated GHG inventory and revised targets. Additionally, the Project Team will interview key City staff and other stakeholders to revisit potential GHG reduction strategies and measures, and to guide the City in selecting reduction measures and performance goals needed achieve the City’s GHG reduction target in the CAARP. Task 2 will also include developing implementing actions for each measure and performance metrics that the City can use to track CAARP implementation.

6 To complete Task 2, the Project Team utilize the Gateway Cities CAP Framework Toolkit where possible and customize performance goals to the City of Maywood. For GHG reduction measures not already included in the toolkit, the Project Team will quantify the GHG reductions in a separate spreadsheet. For example, the Clean Power Alliance community choice aggregation program may be offering several levels of green electricity, each having a different GHG emissions intensity and renewable energy content, and the City may be tracking participation using metrics not currently available in the GHG Toolkit (e.g., percent participation in each product offered).

In developing the GHG reduction measures, the Project Team will also leverage the Gateway Cities CAP Frameworks GHG Reduction Measure Templates, which include descriptions of “best practice” local measure along with sample strategies and actions that local government can employ to implement the measures. To guide in the selection and prioritization of measures, the Project Team will compile and organize the following information and then recommend a complete suite of fully described measure for inclusion in the City’s CAARP:
• GHG reduction potential (quantified) Community benefits • Cost effectiveness and financial commitment
• Potential funding sources and other implementation resources • Suggested performance goals and tracking metrics
• Suggested implementation partners
• Examples of relevant best practices in the Gateway Cities region and similar communities elsewhere in California
• Tips for engaging the public
Consultant shall:
• Support development of up to three (3) future scenarios designed to reflect the City’s transportation and mobility priorities, new policy choices that are developed through this CAP project (such as compliance with the Paris Climate Agreement), and/or to meet GHG emissions reduction goals. For each of these scenarios, provide description of potential VMT reduction pathways and strategies that the City can pursue.
• Finalize and refine up to three (3) transportation-related ERMs to reduce GHG emissions for one selected future scenario and horizon year, focusing on fewer, higher-impact measures that will help achieve an accelerated pace of emissions reductions. These measures may include transportation demand management strategies, location-efficient development strategies, regional transportation/transit investment strategies, and/or strategies related to the accelerated adoption of zero emission vehicles.
• Prepare a technical memorandum to summarize the methodologies, data sources, assumptions and results of the transportation related GHG reduction measures.

Detailed Adaptation and Resilience Strategies

7 This task builds on the existing high level vulnerability assessment that has been completed for the city, to provide more City-specific detail and to develop adaptation and resilience strategies. The Project Team will refine the previous assessment to identify the specific populations and community assets in the City that are vulnerable to the effects of climate change based on an assessment of their exposure, their sensitivity and their adaptive capacity with respect to climate change hazards including heat waves, drought, stormwater flood and erosion, wildfire smoke, new disease vectors, and degradation of natural habitats and biodiversity. Public health and economic impacts will be considered, including the loss of natural capital and ecosystem services. A qualitative risk matrix based on probability, consequence and criticality ratings would be developed for various functional asset categories, including:
• Community services, public facilities, emergency services, and critical municipal operations
• Transportation infrastructure, including roads, and public transit facilities • Energy infrastructure
• Public health
The Project Team will develop a set of recommended strategies and actions to build capacity for community-wide resilience to climate change. The Project Team will review and incorporate the City’s existing initiative regarding energy resilience, water conservation and its response capabilities for extreme heat, smoke and flooding emergencies. We will then prepare draft strategies for adapting and building resilience to anticipated climate change impacts on vulnerable communities, public health, transportation and critical facilities and infrastructure. These strategies will include structural (both nature-based and engineered) and nonstructural measures to address safety, asset protection, ecosystem, flood risk management, water quality, land-use planning, and social equity goals for the climate impacts assessed. Potential funding sources for implementing the strategies will also be identified.

Project team will support the development of the vulnerability assessment based on the risks that Maywood is projected to face and the interaction with transportation systems and emission reduction measures (ERMs). For example, we will consider risks such as heat-related health risks or the potential for flood-related transportation system risks and describe the impact that those risks may have to the ongoing, uninterrupted function of transportation systems and access, as well as the impact those risks may have on the implementation of ERMs.

Project team will develop a matrix for mobility-related considerations associated with each identified climate risk, potential impacts to vulnerable populations, interactions with any ERMs, and potential adaptation strategies that could reduce the risks and impacts.

Once the initial adaptation and resilience strategies are developed, the Project Team will work collaboratively with City staff to evaluate strategies and prioritize them using criteria of feasibility, effectiveness, cost, ability to fund or finance, equity, and cobenefits. Following the feasibility and prioritization exercise, the Project Team will identify gaps in the City’s policy structure regarding climate change adaptation and

8 provide recommendation for updating the City’s policies in the General Plan and LHMP/Safety Element and building code regulations, to address potential hazards and vulnerabilities. The information could help fulfill the requirements of SB 379 and SB 1035, which stipulate that climate hazards be incorporated into future General Plan Safety Elements and Housing Elements.

Task 2 Deliverables:
• Complete set of fully developed and quantified greenhouse gas (GHG) reduction measures tailored to the City's Climate Action and Adaptation Resilience Plan (CAARP). This includes both draft and final memos in Word/PDF format. • Technical memorandum detailing methodologies, data sources, and assumptions utilized in the analysis of transportation related GHG reduction measures (Word/PDF)
• Adaptation Strategies memorandum that includes the following:
o Summary of Community assets identified as at-risk from climate change. o Specific strategies and policies the City can adopt to increase resilience of vulnerable communities and at-risk community assets under each functional category as outlined above.
o Recommended updates to the City's existing General Plan policies (including the Safety Element) regarding energy resiliency, water conversation, and responses to sea level rise, fire, and flooding.

Task 3: Public Outreach
The Project Team will support City staff and Public Outreach/Community Engagement Team with public outreach and engagement activities, including survey development, focus groups and workshops, and review of feedback. The Project Team anticipates a series of engagements led Public Outreach/Community Engagement Team that will achieve effective outreach in the most efficient and inclusive manner possible.

The Project Team proposes to provide content needed for outreach materials (e.g., surveys, presentations, flyers), participate in focus groups and/or workshops, review feedback, and ensure community input informs the CAARP development. Project team will support with attendance at up to two in-person meetings and materials development.

Task 3 Deliverables:
• Content preparation to support outreach activities
• Review of outreach materials and responses
• Participation in focus groups/workshops (Lead/Consultants Team up to 3; Supporting consultant up to 2)
Task 4: Advisory Committee

9 The Project Team will support City staff and Public Outreach/Community Engagement Team with Advisory Committee engagement and meetings, including materials development, participation in meetings, and having Advisory Committee input and feedback guide the development of the CAARP to best address community needs.

Task 4 Deliverables:
• Content preparation for meetings
• Review of materials and input
• Participation in meetings Project Team up to 2 (Lead Consultant up to 3) Task 5: Draft and Final Plan
The consultant shall develop a complete comprehensive Draft Climate Adaptation and Resilience Plan (CAARP) for Maywood. The project team shall consolidate the components developed in all previous tasks, using accessible text along with welldesigned graphs, charts and images to make the issues of climate change accessible to the residents and businesses in Maywood. The input received from community and stakeholder engagement activities will inform the adaptation and resilience strategies included in the CAARP. The Project Team will provide an Administrative Draft for City review and comment, a Public Draft for public review and comment, and a Final Draft for adoption by City Council.

The consultant is expected to deliver a Draft for initial City review and feedback, a Public Draft for broader public input, and a Final Plan for formal adoption by the City Council.

Technical documentation supporting mobility analysis, including both narrative and graphics, will accompany document development.

Emphasis will be placed on maximizing the CAARP's usability for City staff and the community. The plan will be structured for easy navigation and written in a manner accessible to the average reader, with detailed appendices provided for those with a more technical background.

Task 5 Deliverables:
• Draft and Final CAARP document (electronic format): Develop a comprehensive Climate Action, Adaptation, and Resilience Plan document incorporating all necessary components, including:
o Executive summary
o Introduction and Background
o Opportunities, Risks and Challenges
o GHG Emissions Inventories and Forecasts
o GHG Target(s) and Reduction Strategies
o Climate Change Vulnerabilities and Adaptation Strategies o Implementation and Monitoring
o Appendices (if applicable)

10 Task 6: Board Review/Approval
The Project team and City staff will prepare and approve the final draft. The approved plan will be presented to Maywood City Council accompanied with a staff report. This plan will integrate insights gathered from community and stakeholder engagement activities to ensure robust adaptation and resilience strategies.

The final CAARP document and associated materials will be subject to review and approval by the City Council or relevant governing body before adoption. Feedback received during the review process will be incorporated as appropriate to ensure the plan's effectiveness and alignment with stakeholder expectations.

Task 6 Deliverables:
• City Council Adoption of the Maywood Climate Action Adaptation and Resilience Plan
Primary Schedule
The City of Maywood expects the project to begin upon selection of a technical consultant and to last approximately Preliminary Schedule: 52 weeks (12 months). More robust community engagement could extend the timeline, which would be preferred, but will remain in adherence to California Department of Transportation’s (Caltrans) Sustainable Transportation Planning Grant. grant guidelines. An approximate timeline is as follows:

Task Number / Description Duration Due Date
Proposals Due June 11, 2024
Contract Finalization / NOP n/a June/July 2024
1 Existing Conditions 20
weeks
December 2024
2 Analysis 20
weeks
May 2024
3 Public Outreach 20
weeks
March 2024
4 Advisory Committee 20
weeks
Mach 2024
5 Draft and Final Plan 8 weeks April 2025
6 Board Review/Approval 8 weeks July 2025
Overall Schedule 12
months
June 2024 to July
2025
IV. SCHEDULE
Deadlines

11 Release of Requests for Proposals May 23, 2024
Submittal of Questions June 03, 2024, by 3:00 pm
Response to Questions June 07, 2024, by 4:00 pm
Proposal Due Date June 11, 2024, by 4:00 pm
Proposal Review/Evaluation Week of June 12, 2024
Optional Interview (if required) Week of June 12, 2024
Tentative City Council award June/July 2024
Tentative Start date July/August 2024
* These dates are anticipated and may change.

V. QUESTIONS
All inquiries regarding this request must be submitted to PlanetBids. City will post responses to questions on PlanetBids.

VI. SUBMITTAL PROCEDURES
Submittals shall comply with all conditions, requirements and specifications contained herein, with any departure rendering the proposal non-responsive and may serve as grounds for rejection of the proposal at the City’s sole discretion. The submittal shall contain the name of this RFP.

Proposals shall be submitted in searchable PDF format on the City’s portal on PlanetBids at the following website: https://pbsystem.planetbids.com/portal/64496/portal-home Please address the Proposals to:

City of Maywood
Attention: Miguel Leon
4319 Slauson Avenue
Maywood, CA 90270
Separate files shall be submitted for Technical and Cost Proposals. Submittals received after the specified date and time will be considered late and will not be considered for further evaluation.

VII. SUBMITTAL FORMAT
All Respondents must submit qualifications according to the specifications set forth below. Proposals should be prepared in such a way as to provide a straightforward,

12 concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Respondent’s demonstrated capability to perform work of this type.

Proposals shall be valid for a minimum of 90 days following submission. Expensive bindings, colored displays, promotional materials, etc., are not necessary or desired.

EMPHASIS SHOULD BE ON COMPLETENESS AND CLARITY OF CONTENT. The proposal shall not exceed 20 pages. The City reserves the right to request additional information that, in the City’s opinion, is necessary to ensure that the Proposer’s competence, qualified employees, business organization and financial resources are adequate for the performance of the services under this RFP.

A. WORK PROPOSAL

1. Cover Letter
a. Provide a cover letter including the Respondent’s name, address and telephone number of the contact person(s) who is authorized to submit the proposal on behalf of the Respondent. The cover letter shall include a brief general statement of intent to perform the services and correspondent that all elements of the RFP have been reviewed and understood. The letter should include a brief description of the Respondent’s Respondent. The letter should be signed by an individual who can bind the Respondent contractually.
b. There shall be one person from the Respondent identified in the proposal who shall be the Respondent’s designated representative and who is responsible for the services listed in "Section IV - Scope of Services" of this RFP (“Point of Contact”).
c. If applicable, Respondent shall acknowledge receipt of any addendum to the RFP.

2. Table of Contents
a. Include a table of content identifying the contents of the proposal in a format consistent with the proposal requirements and format set forth herein.

3. Experience and Qualifications
a. Describe the Respondent, its size and organization, the number and location of offices, and general operational structure, as well as its management and key personnel. Provide a description of the Respondent’s Respondent, its size and organization, the number and location of offices and general operational structure. Include a discussion demonstrating that the Respondent has the resources (financial, equipment, labor and capacity) available to provide services under this RFP from the first day at the start of the work.
b. Provide a summary of Respondents qualification and experience in drone shows and programming. At a minimum, Respondent should have at least five (5) years consecutive experience.
c. Provide at least three references that received similar services from your Respondent at a minimum over the last five years. Include name of organization, contact name, telephone number and email address.

13 d. Demonstrate the qualifications of all personnel to be assigned to the City, including key personnel, by providing resumes and/or relative experience summaries describing their education, credentials, licensing, training and related experience and their proposed roles for this contract. e. Provide an organization chart of the proposed team, including a contingency plan should a member of the proposed team be unable to fulfill their responsibilities.
f. Respondent shall hold the required license(s) to perform the work and provide proof of required license for itself and its personnel.

4. Approach to Scope of Services
a. This section should set forth a comprehensive description of the approach to providing the Scope of Services and should clearly demonstrate an understanding of the City’s requirements, the work to be done and the objectives to be accomplished.
b. Provide a description of the work plan for the services describing how each task under the Scope of Services will be accomplished. This may be used as an Exhibit for the Scope of Services to the agreement. c. Provide any other information or tasks that Respondent believes necessary to complete the Scope of Services.

5. Proposed Materials and Services
a. Proposal should indicate the company’s availability to provide the items listed in Attachment 1 and any other relevant materials and services for this proposal.

6. Substitutions
a. If you are unable to provide all the requested items, please indicate comparable substitutions and/or submit bid proposal for partial equipment.

Pricing must be itemized for each individual item and include tax and delivery/takedown
.

B. COST PROPOSAL

1. Detailed Cost Proposal
a. Respondent shall submit a detailed cost proposal that shall include all tasks required to perform the Scope of Services. The cost proposal shall indicate how the City will be charged for services (i.e. unit, hourly or flat rate basis as appropriate) for the term of the contract. Costs should include all services and materials, if any, needed to perform the Scope of Services. b. As it relates to the services under this RFP, if Respondent is proposing to provide the services on an hourly basis, the cost proposal shall identify the hourly rate for the personnel needed to complete the Scope of Services. c. In addition, Respondent shall also submit the rates/compensation for any “additional services” that Respondent can provide.
d. Provide a PDF file of the cost proposal and make clear all extra fees.

VIII. AGREEMENT FOR PROFESSIONAL SERVICES

14 The City of Maywood’s Agreement for Professional Services (Attachment 1) is included for review and comment. The Respondent’s submission of a proposal indicates Respondent’s compliance of such terms, unless the proposal indicates that compliance is not possible. Proposed revisions should be addressed in the cover letter; however, the City maintains discretion to accept or reject the Respondent’s request for revisions. The City reserves the right to make any revisions to the proposed professional services agreement.

IX. GENERAL ADMINISTRATIVE INFORMATION
All respondents are advised to become familiar with all conditions, instructions and specifications of this RFP. By submitting a proposal, Respondent represents that it has thoroughly examined and become familiar with the work required under this RFP and that the Respondent has conducted such additional investigation as it deems necessary and convenient (i.e. visiting the locations), that Respondent is capable of providing the equipment, goods and services necessary to furnish landscape maintenance in a manner that meets the City’s objectives in this RFP. Once the contract has been made, a failure to have read the conditions or conduct any investigations of the properties shall not be cause to alter the contract or for Respondent to request additional compensation.

Each Respondent understands and agrees that the City, its departments, its officers, employees or agents are not responsible for:
• Any costs incurred by a Respondent in the preparation, delivery or presentation of a proposal.
• Any costs incurred by a Respondent in meeting the criteria as a result of making or submitting a proposal or subsequently in entering into a formal agreement with the City; and
• Any errors, inaccuracies or misstatements related to the information or data supplied to any contractor by the City. The use of such information or data provided by the City, its officers, employees, or agents is intended to be used at the sole discretion and risk of the Respondent in the preparation of a proposal pursuant to this Request for Proposals only.

The selected Respondent shall comply with any and all Federal and State laws applicable to the services. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned and such proposals, after the agreement is awarded, are subject to the California Public Records Act.

The City reserves the right to accept, reject, modify, or cancel in whole or in part, this RFP. The City reserves the right to accept or reject any or all proposals, negotiate modifications to proposals that it deems acceptable, to request and consider additional information from any proposer, and to waive irregularities and technical defects in the

15 proposal process, all in its sole discretion. The City has no obligation, express or implied, to make an award.

The City may reject proposals from Respondents who cannot satisfactorily provide the experience and qualifications required by this RFP and/or provides the scope of services required herein. The City reserves the right to seek new proposals when it determines that it is in the best interest to do so.

X. SUBMITTAL DUE DATE
The submittal package must be received prior to the submittal date specified in "Section IV - Schedule" of this RFP. Respondents mailing a proposal must allow sufficient delivery time to ensure timely receipt of the proposal by the date and time specified. Submittals arriving after the deadline will not be considered.

XI. SELECTION PROCESS
All proposals timely received shall be reviewed to verify that the proposal meets the minimum requirements and qualifications. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the professional services agreement, may be eliminated from further consideration at the discretion of the City. Proposals will be reviewed and evaluated by an evaluation committee comprised of City of Maywood personnel.

The City will be the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP. The City’s final selection will not be dictated on any single factor or criteria including price. The City reserves the right to award the contract(s) in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion, notwithstanding the criteria set forth herein, including negotiating with one or more of the Respondents for the same services.

City will evaluate the proposals provided in response to this RFP based on the following criteria:

1. The City will evaluate Respondents based on meeting all of the City’s requirements and who offers the most advantageous combination of cost and high quality service. In addition to cost, however, the City will consider the quality of services proposed, the financial qualification of, and the work experience of the proposer in determining the best value to the City.

2. Other criteria shall include, but not be limited to:
a. Quality and completeness of proposal
b. Qualifications and experience of proposer, including experience and qualifications of key personnel and staff
c. Similar experience and expertise in the type of work required, with the City or with other public agencies

16 d. Demonstrated understanding of the scope of services requested as well as capacity of respondent
e. References
f. Financial stability of proposer
g. Cost to the City
h. Oral interviews, if applicable.
i. Any other factors determined by the City to be relevant to the performance of these services.

XII. AUTHORITY TO WITHDRAW
The City of Maywood reserves the right to withdraw this Request for Proposals without prior notice. The City of Maywood makes no representation that any agreement will be awarded to any Respondent as a result of having responded to this request. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned.

XIII. AWARD OF CONTRACT
Based on the outcome of the evaluation committee’s evaluation of the proposals, a recommendation will be submitted to the City Council for consideration of award. An award of a contract occurs when the contract is approved by the Maywood City Council. Selection of a respondent with whom the City enters into contract negotiations with or a recommendation of an award by the evaluation committee or any other party, does not constitute an award of a contract. The contract shall be in accordance with the attached Agreement.

XIV. ATTACHMENTS
Attachment 1. Form Professional Services Agreement

ATTACHMENT 1
Form Professional Services Agreement

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and _____________ (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Consultant as an independent Consultant to perform ____________________________________.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. CONSULTANT’S SERVICES.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be ________________(the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services

required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

F. Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. TERM OF AGREEMENT. THE TERM OF THIS AGREEMENT SHALL BE FROM THE EFFECTIVE DATE THROUGH _________________, UNLESS SOONER TERMINATED AS PROVIDED IN SECTION 12 OF THIS AGREEMENT OR EXTENDED.

3. COMPENSATION.

A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, __________________, as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Consultant be paid more than $___________, which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

B. Expenses. The City will not reimburse Consultant for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

4. METHOD OF PAYMENT.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the

amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City.

5. INDEPENDENT CONSULTANT. CONSULTANT IS, AND SHALL AT ALL TIMES REMAIN AS TO CITY, A WHOLLY INDEPENDENT CONSULTANT. CONSULTANT SHALL HAVE NO POWER TO INCUR ANY DEBT, OBLIGATION, OR LIABILITY ON BEHALF OF CITY. NEITHER CITY NOR ANY OF

ITS AGENTS SHALL HAVE CONTROL OVER THE CONDUCT OF CONSULTANT OR ANY OF CONSULTANT’S EMPLOYEES, EXCEPT AS SET FORTH IN THIS AGREEMENT. CONSULTANT

SHALL NOT, AT ANY TIME, OR IN ANY MANNER, REPRESENT THAT IT OR ANY OF ITS OFFICERS, AGENTS OR EMPLOYEES ARE IN ANY MANNER EMPLOYEES OF CITY.

6. INFORMATION AND DOCUMENTS.

A. Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subconsultants shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.

B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to

cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

D. Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.

7. CONFLICTS OF INTEREST. CONSULTANT AND ITS OFFICERS, EMPLOYEES, ASSOCIATES

AND SUBCONSULTANTS, IF ANY, SHALL COMPLY WITH ALL CONFLICT OF INTEREST STATUTES OF THE STATE OF CALIFORNIA APPLICABLE TO CONSULTANT’S SERVICES UNDER THIS AGREEMENT, INCLUDING THE POLITICAL REFORM ACT (GOV. CODE § 81000, ET SEQ.) AND GOVERNMENT CODE SECTION 1090. DURING THE TERM OF THIS AGREEMENT, CONSULTANT

MAY PERFORM SIMILAR SERVICES FOR OTHER CLIENTS, BUT CONSULTANT AND ITS OFFICERS,

EMPLOYEES, ASSOCIATES AND SUBCONSULTANTS SHALL NOT, WITHOUT THE CITY REPRESENTATIVE’S PRIOR WRITTEN APPROVAL, PERFORM WORK FOR ANOTHER PERSON OR

ENTITY FOR WHOM CONSULTANT IS NOT CURRENTLY PERFORMING WORK THAT WOULD

REQUIRE CONSULTANT OR ONE OF ITS OFFICERS, EMPLOYEES, ASSOCIATES OR

SUBCONSULTANTS TO ABSTAIN FROM A DECISION UNDER THIS AGREEMENT PURSUANT TO A CONFLICT OF INTEREST STATUTE. CONSULTANT SHALL INCORPORATE A CLAUSE

SUBSTANTIALLY SIMILAR TO THIS SECTION INTO ANY SUBCONTRACT THAT CONSULTANT EXECUTES IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT.

8. INDEMNIFICATION, HOLD HARMLESS, AND DUTY TO DEFEND.

A. Indemnities.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Consultants in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments,

penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Consultant relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subconsultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subconsultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant

expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. INSURANCE.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds. 2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall provide insurance in the amount required by California law.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and

volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subconsultants from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 8 of this Agreement.

K. SubConsultant Insurance Requirements. Consultant shall require each of its subconsultants that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

10. MUTUAL COOPERATION.

A. City’s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

11. RECORDS AND INSPECTIONS. CONSULTANT SHALL MAINTAIN COMPLETE AND

ACCURATE RECORDS WITH RESPECT TO TIME, COSTS, EXPENSES, RECEIPTS,

CORRESPONDENCE, AND OTHER SUCH INFORMATION REQUIRED BY CITY THAT RELATE TO THE PERFORMANCE OF THE SERVICES. ALL SUCH RECORDS SHALL BE MAINTAINED IN

ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES AND SHALL BE CLEARLY IDENTIFIED AND READILY ACCESSIBLE. CONSULTANT SHALL PROVIDE FREE ACCESS TO CITY,

ITS DESIGNEES AND REPRESENTATIVES AT REASONABLE TIMES, AND SHALL ALLOW CITY TO

EXAMINE AND AUDIT THE BOOKS AND RECORDS, TO MAKE TRANSCRIPTS THEREFROM AS

NECESSARY, AND TO INSPECT ALL WORK, DATA, DOCUMENTS, PROCEEDINGS AND ACTIVITIES RELATED TO THIS AGREEMENT. SUCH RECORDS, TOGETHER WITH SUPPORTING DOCUMENTS, SHALL BE MAINTAINED FOR A PERIOD OF THREE YEARS AFTER RECEIPT OF FINAL PAYMENT.

12. TERMINATION OF AGREEMENT.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least ten calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall

Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.

13. FORCE MAJEURE. CONSULTANT SHALL NOT BE LIABLE FOR ANY FAILURE TO PERFORM

ITS OBLIGATIONS UNDER THIS AGREEMENT IF CONSULTANT PRESENTS ACCEPTABLE EVIDENCE, IN CITY’S SOLE JUDGMENT, THAT SUCH FAILURE WAS DUE TO ACTS OF GOD,

EMBARGOES, INABILITY TO OBTAIN LABOR OR MATERIALS OR REASONABLE SUBSTITUTES FOR

LABOR OR MATERIALS, GOVERNMENTAL RESTRICTIONS, GOVERNMENTAL REGULATIONS,

GOVERNMENTAL CONTROLS, JUDICIAL ORDERS, ENEMY OR HOSTILE GOVERNMENTAL ACTION, CIVIL COMMOTION, FIRE OR OTHER CASUALTY, OR OTHER CAUSES BEYOND CONSULTANT’S REASONABLE CONTROL AND NOT DUE TO ANY ACT BY CONSULTANT.

14. DEFAULT.

A. Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default. Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

15. NOTICES. ANY NOTICE, CONSENT, REQUEST, DEMAND, BILL, INVOICE, REPORT OR

OTHER COMMUNICATION REQUIRED OR PERMITTED UNDER THIS AGREEMENT SHALL BE IN WRITING AND CONCLUSIVELY DEEMED EFFECTIVE: (A) ON PERSONAL DELIVERY, (B) ON CONFIRMED DELIVERY BY COURIER SERVICE DURING CONSULTANT’S AND CITY’S REGULAR

BUSINESS HOURS, OR (C) THREE BUSINESS DAYS AFTER DEPOSIT IN THE UNITED STATES

MAIL, BY FIRST CLASS MAIL, POSTAGE PREPAID, AND ADDRESSED TO THE PARTY TO BE NOTIFIED AS SET FORTH BELOW:

If to City: If to Consultant:

Attn: City Manager _________________
City of Maywood _________________
4319 East Slauson Avenue _________________
Maywood, California 90270 _________________

16. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY. IN THE

PERFORMANCE OF THIS AGREEMENT, CONSULTANT SHALL NOT DISCRIMINATE AGAINST ANY

EMPLOYEE, SUBCONSULTANT OR APPLICANT FOR EMPLOYMENT BECAUSE OF RACE, COLOR,

RELIGIOUS CREED, SEX, GENDER, GENDER IDENTITY, GENDER EXPRESSION, MARITAL STATUS,

NATIONAL ORIGIN, ANCESTRY, AGE, PHYSICAL DISABILITY, MENTAL DISABILITY, MEDICAL

CONDITION, GENETIC INFORMATION, SEXUAL ORIENTATION OR OTHER BASIS PROHIBITED BY LAW. CONSULTANT WILL TAKE AFFIRMATIVE ACTION TO ENSURE THAT SUBCONSULTANTS AND

APPLICANTS ARE EMPLOYED, AND THAT EMPLOYEES ARE TREATED DURING EMPLOYMENT,

WITHOUT REGARD TO THEIR RACE, COLOR, RELIGIOUS CREED, SEX, GENDER, GENDER

IDENTITY, GENDER EXPRESSION, MARITAL STATUS, NATIONAL ORIGIN, ANCESTRY, AGE,

PHYSICAL DISABILITY, MENTAL DISABILITY, MEDICAL CONDITION, GENETIC INFORMATION OR SEXUAL ORIENTATION.

17. PROHIBITION OF ASSIGNMENT AND DELEGATION. CONSULTANT SHALL NOT ASSIGN

ANY OF ITS RIGHTS OR DELEGATE ANY OF ITS DUTIES UNDER THIS AGREEMENT, EITHER IN WHOLE OR IN PART, WITHOUT CITY’S PRIOR WRITTEN CONSENT. CITY’S CONSENT TO AN

ASSIGNMENT OF RIGHTS UNDER THIS AGREEMENT SHALL NOT RELEASE CONSULTANT FROM

ANY OF ITS OBLIGATIONS OR ALTER ANY OF ITS PRIMARY OBLIGATIONS TO BE PERFORMED UNDER THIS AGREEMENT. ANY ATTEMPTED ASSIGNMENT OR DELEGATION IN VIOLATION OF

THIS SECTION SHALL BE VOID AND OF NO EFFECT AND SHALL ENTITLE CITY TO TERMINATE THIS AGREEMENT. AS USED IN THIS SECTION, “ASSIGNMENT” AND “DELEGATION” MEANS ANY

SALE, GIFT, PLEDGE, HYPOTHECATION, ENCUMBRANCE OR OTHER TRANSFER OF ALL OR ANY

PORTION OF THE RIGHTS, OBLIGATIONS, OR LIABILITIES IN OR ARISING FROM THIS AGREEMENT

TO ANY PERSON OR ENTITY, WHETHER BY OPERATION OF LAW OR OTHERWISE, AND

REGARDLESS OF THE LEGAL FORM OF THE TRANSACTION IN WHICH THE ATTEMPTED TRANSFER OCCURS.

18. NO THIRD PARTY BENEFICIARIES INTENDED. THIS AGREEMENT IS MADE SOLELY FOR

THE BENEFIT OF THE PARTIES TO THIS AGREEMENT AND THEIR RESPECTIVE SUCCESSORS

AND ASSIGNS, AND NO OTHER PERSON OR ENTITY MAY HAVE OR ACQUIRE A RIGHT BY VIRTUE OF THIS AGREEMENT.

19. WAIVER. NO DELAY OR OMISSION TO EXERCISE ANY RIGHT, POWER OR REMEDY

ACCRUING TO CITY UNDER THIS AGREEMENT SHALL IMPAIR ANY RIGHT, POWER OR REMEDY

OF CITY, NOR SHALL IT BE CONSTRUED AS A WAIVER OF, OR CONSENT TO, ANY BREACH OR DEFAULT. NO WAIVER OF ANY BREACH, ANY FAILURE OF A CONDITION, OR ANY RIGHT OR REMEDY UNDER THIS AGREEMENT SHALL BE (1) EFFECTIVE UNLESS IT IS IN WRITING AND SIGNED BY THE PARTY MAKING THE WAIVER, (2) DEEMED TO BE A WAIVER OF, OR CONSENT TO, ANY OTHER BREACH, FAILURE OF A CONDITION, OR RIGHT OR REMEDY, OR (3) DEEMED TO CONSTITUTE A CONTINUING WAIVER UNLESS THE WRITING EXPRESSLY SO STATES.

20. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. THE ACCEPTANCE BY

CONSULTANT OF THE FINAL PAYMENT MADE UNDER THIS AGREEMENT SHALL OPERATE AS AND

BE A RELEASE OF CITY FROM ALL CLAIMS AND LIABILITIES FOR COMPENSATION TO CONSULTANT FOR ANYTHING DONE, FURNISHED OR RELATING TO CONSULTANT’S WORK OR SERVICES. ACCEPTANCE OF PAYMENT SHALL BE ANY NEGOTIATION OF CITY’S CHECK OR THE

FAILURE TO MAKE A WRITTEN EXTRA COMPENSATION CLAIM WITHIN TEN CALENDAR DAYS OF THE RECEIPT OF THAT CHECK. HOWEVER, APPROVAL OR PAYMENT BY CITY SHALL NOT

CONSTITUTE, NOR BE DEEMED, A RELEASE OF THE RESPONSIBILITY AND LIABILITY OF

CONSULTANT, ITS EMPLOYEES, SUBCONSULTANTS AND AGENTS FOR THE ACCURACY AND COMPETENCY OF THE INFORMATION PROVIDED AND/OR WORK PERFORMED; NOR SHALL SUCH

APPROVAL OR PAYMENT BE DEEMED TO BE AN ASSUMPTION OF SUCH RESPONSIBILITY OR

LIABILITY BY CITY FOR ANY DEFECT OR ERROR IN THE WORK PREPARED BY CONSULTANT, ITS EMPLOYEES, SUBCONSULTANTS AND AGENTS.

21. CORRECTIONS. IN ADDITION TO THE ABOVE INDEMNIFICATION OBLIGATIONS,

CONSULTANT SHALL CORRECT, AT ITS EXPENSE, ALL ERRORS IN THE WORK WHICH MAY BE DISCLOSED DURING CITY’S REVIEW OF CONSULTANT’S REPORT OR PLANS. SHOULD

CONSULTANT FAIL TO MAKE SUCH CORRECTION IN A REASONABLY TIMELY MANNER, SUCH

CORRECTION MAY BE MADE BY CITY, AND THE COST THEREOF SHALL BE CHARGED TO CONSULTANT. IN ADDITION TO ALL OTHER AVAILABLE REMEDIES, CITY MAY DEDUCT THE COST

OF SUCH CORRECTION FROM ANY RETENTION AMOUNT HELD BY CITY OR MAY WITHHOLD

PAYMENT OTHERWISE OWED CONSULTANT UNDER THIS AGREEMENT UP TO THE AMOUNT OF THE COST OF CORRECTION.

22. NON-APPROPRIATION OF FUNDS. PAYMENTS TO BE MADE TO CONSULTANT BY CITY

FOR SERVICES PERFORMED WITHIN THE CURRENT FISCAL YEAR ARE WITHIN THE CURRENT FISCAL BUDGET AND WITHIN AN AVAILABLE, UNEXHAUSTED FUND. IN THE EVENT THAT CITY DOES NOT APPROPRIATE SUFFICIENT FUNDS FOR PAYMENT OF CONSULTANT’S SERVICES

BEYOND THE CURRENT FISCAL YEAR, THIS AGREEMENT SHALL COVER PAYMENT FOR CONSULTANT’S SERVICES ONLY TO THE CONCLUSION OF THE LAST FISCAL YEAR IN WHICH

CITY APPROPRIATES SUFFICIENT FUNDS AND SHALL AUTOMATICALLY TERMINATE AT THE CONCLUSION OF SUCH FISCAL YEAR.

23. EXHIBITS. EXHIBITS A AND B CONSTITUTE A PART OF THIS AGREEMENT AND ARE INCORPORATED INTO THIS AGREEMENT BY THIS REFERENCE. IF ANY INCONSISTENCY EXISTS

OR ARISES BETWEEN A PROVISION OF THIS AGREEMENT AND A PROVISION OF ANY EXHIBIT, OR BETWEEN A PROVISION OF THIS AGREEMENT AND A PROVISION OF CONSULTANT’S PROPOSAL, THE PROVISIONS OF THIS AGREEMENT SHALL CONTROL.

24. ENTIRE AGREEMENT AND MODIFICATION OF AGREEMENT. THIS AGREEMENT AND ALL

EXHIBITS REFERRED TO IN THIS AGREEMENT CONSTITUTE THE FINAL, COMPLETE AND

EXCLUSIVE STATEMENT OF THE TERMS OF THE AGREEMENT BETWEEN THE PARTIES

PERTAINING TO THE SUBJECT MATTER OF THIS AGREEMENT AND SUPERSEDE ALL OTHER

PRIOR OR CONTEMPORANEOUS ORAL OR WRITTEN UNDERSTANDINGS AND AGREEMENTS OF THE PARTIES. NO PARTY HAS BEEN INDUCED TO ENTER INTO THIS AGREEMENT BY, NOR IS

ANY PARTY RELYING ON, ANY REPRESENTATION OR WARRANTY EXCEPT THOSE EXPRESSLY SET FORTH IN THIS AGREEMENT. THIS AGREEMENT MAY NOT BE AMENDED, NOR ANY PROVISION OR BREACH HEREOF WAIVED, EXCEPT IN A WRITING SIGNED BY BOTH PARTIES.

25. HEADINGS. THE HEADINGS IN THIS AGREEMENT ARE INCLUDED SOLELY FOR

CONVENIENCE OF REFERENCE AND SHALL NOT AFFECT THE INTERPRETATION OF ANY

PROVISION OF THIS AGREEMENT OR ANY OF THE RIGHTS OR OBLIGATIONS OF THE PARTIES TO THIS AGREEMENT.

26. WORD USAGE. UNLESS THE CONTEXT CLEARLY REQUIRES OTHERWISE, (A) THE WORDS “SHALL,” “WILL” AND “AGREES” ARE MANDATORY AND “MAY” IS PERMISSIVE; (B) “OR” IS NOT EXCLUSIVE; AND (C) “INCLUDES” OR “INCLUDING” ARE NOT LIMITING.

27. TIME OF THE ESSENCE. TIME IS OF THE ESSENCE IN RESPECT TO ALL PROVISIONS OF THIS AGREEMENT THAT SPECIFY A TIME FOR PERFORMANCE; PROVIDED, HOWEVER, THAT THE

FOREGOING SHALL NOT BE CONSTRUED TO LIMIT OR DEPRIVE A PARTY OF THE BENEFITS OF ANY GRACE OR USE PERIOD ALLOWED IN THIS AGREEMENT.

28. BUSINESS DAYS. “BUSINESS DAYS” MEANS DAYS MAYWOOD CITY HALL IS OPEN FOR BUSINESS.

29. GOVERNING LAW AND CHOICE OF FORUM. THIS AGREEMENT, AND ANY DISPUTE

ARISING FROM THE RELATIONSHIP BETWEEN THE PARTIES TO THIS AGREEMENT, SHALL BE

GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF

CALIFORNIA, EXCEPT THAT ANY RULE OF CONSTRUCTION TO THE EFFECT THAT AMBIGUITIES

ARE TO BE RESOLVED AGAINST THE DRAFTING PARTY SHALL NOT BE APPLIED IN INTERPRETING THIS AGREEMENT. ANY DISPUTE THAT ARISES UNDER OR RELATES TO THIS AGREEMENT (WHETHER CONTRACT, TORT OR BOTH) SHALL BE RESOLVED IN A SUPERIOR COURT WITH GEOGRAPHIC JURISDICTION OVER THE CITY OF MAYWOOD.

30. ATTORNEYS’ FEES. IN ANY LITIGATION OR OTHER PROCEEDING BY WHICH A PARTY

SEEKS TO ENFORCE ITS RIGHTS UNDER THIS AGREEMENT (WHETHER IN CONTRACT, TORT OR

BOTH) OR SEEKS A DECLARATION OF ANY RIGHTS OR OBLIGATIONS UNDER THIS AGREEMENT, THE PREVAILING PARTY SHALL BE ENTITLED TO RECOVER ALL ATTORNEYS’ FEES, EXPERTS’

FEES, AND OTHER COSTS ACTUALLY INCURRED IN CONNECTION WITH SUCH LITIGATION OR

OTHER PROCEEDING, IN ADDITION TO ALL OTHER RELIEF TO WHICH THAT PARTY MAY BE ENTITLED.

31. SEVERABILITY. IF A COURT OF COMPETENT JURISDICTION HOLDS ANY PROVISION OF

THIS AGREEMENT TO BE ILLEGAL, INVALID OR UNENFORCEABLE FOR ANY REASON, THE

VALIDITY OF AND ENFORCEABILITY OF THE REMAINING PROVISIONS OF THIS AGREEMENT SHALL NOT BE AFFECTED AND CONTINUE IN FULL FORCE AND EFFECT.

32. COUNTERPARTS. THIS AGREEMENT MAY BE EXECUTED IN MULTIPLE COUNTERPARTS,

ALL OF WHICH SHALL BE DEEMED AN ORIGINAL, AND ALL OF WHICH WILL CONSTITUTE ONE AND THE SAME INSTRUMENT.

33. CORPORATE AUTHORITY. EACH PERSON EXECUTING THIS AGREEMENT ON BEHALF

OF HIS OR HER PARTY WARRANTS THAT HE OR SHE IS DULY AUTHORIZED TO EXECUTE THIS

AGREEMENT ON BEHALF OF THAT PARTY AND THAT BY SUCH EXECUTION, THAT PARTY IS FORMALLY BOUND TO THE PROVISIONS OF THIS AGREEMENT.
[SIGNATURE PAGE FOLLOWS]

The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Mayor of the City of Maywood
ATTEST:

By:

City Clerk
APPROVED AS TO FORM:

By:

City Attorney
Consultant:
_________________________
By:

Name: ___________________
Title: ____________________

City of Maywood
Request for Proposals
for
Climate Action, Adaptation, and Resilience Plan
Phase 2 (Community Outreach)
PROPOSALS MUST BE RECEIVED NO LATER THAN 4:00 PM,
June 11, 2024, AND SHALL BE SUBMITTED IN SEARCHABLE
PDF FORMAT ON THE CITY’S PORTAL ON PLANETBIDS AT
THE FOLLOWING WEBSITE:
https://pbsystem.planetbids.com/portal/64496/portal-home

Date of Issuance: May 23, 2024

1 TABLE OF CONTENTS
I. PURPOSE .............................................................................................................1 II. BACKGROUND .....................................................................................................1 III. GENERAL REQUIREMENTS................................................................................1 IV. SCOPE OF SERVICES .........................................................................................3 V. SCHEDULE ...........................................................................................................6 VI. LIST OF INTERESTED PROPOSERS..................................................................7 VII. QUESTIONS..........................................................................................................7 VIII. SUBMITTAL PROCEDURES ................................................................................7 IX. SUBMITTAL FORMAT...........................................................................................8 X. AGREEMENT FOR PROFESSIONAL SERVICES .............................................10 XI. GENERAL ADMINISTRATIVE INFORMATION ..................................................10 XII. SUBMITTAL DUE DATE......................................................................................11 XIII. SELECTION PROCESS ......................................................................................11 XIV. AUTHORITY TO WITHDRAW .............................................................................12 XV. AWARD OF CONTRACT.....................................................................................12 XVI. ATTACHMENTS ..................................................................................................13

1 I. PURPOSE
The City of Maywood is inviting Request for Proposals (RFP) to solicit proposals from qualified firms to support the Public Outreach/Community Engagement component in the development of its Climate Action, Adaptation, and Resilience Plan (CAARP) Phase 2 as a final plan. This plan serves as a crucial tool for the city to address the pressing challenges posed by climate change. Through this initiative, the City aims to establish a comprehensive framework that not only reduces greenhouse gas emissions but also enhances the community's resilience to the impacts of climate change.

The City acknowledges the crucial role of community outreach in shaping a robust Climate Action and Adaptation Resilience Plan (CAARP). To ensure dedicated focus in this pivotal area, we will enlist the expertise of a consultant solely dedicated to community outreach efforts. Moreover, this consultant will provide essential support in developing the final plan document.

The CAARP Phase 2 will serve as a standalone document, building upon the foundational work laid out in Phase 1. It will delineate a strategic roadmap, comprising precise objectives, innovative strategies, and actionable measures aimed at expediting the reduction of greenhouse gas emissions. Additionally, it will underscore the significance of bolstering both the City's and its residents' capacity to effectively adapt to and mitigate the adverse impacts of climate change.

II. BACKGROUND
The City of Maywood, California, is renowned for its dense population, standing as the most densely populated City in the state, with approximately 23,347 residents per square mile. With a predominantly Latino demographic, comprising 97% of its residents, Maywood faces socioeconomic challenges, with a quarter of its populace living below the poverty line, ranking in the 87th percentile statewide for poverty.

Environmental concerns are significant in Maywood, highlighted by the California Office of Environmental Health Hazard Assessment CalEnviroScreen 4.0 findings, which reveal a pollution burden index between 85% to 95% across all eight census tracts. The City also scores low on the California Healthy Places Index Score, indicating adverse social, economic, and health conditions. Climate change further complicates matters with anticipated impacts including elevated temperatures, prolonged droughts, intensified precipitation events, increased air pollution levels, and heightened vulnerability to flooding. These conditions pose substantial health risks, especially for vulnerable populations like the elderly, low-income families, and communities of color.

Maywood's vulnerability to climate hazards is exacerbated by its designation as a SB 535 recognized disadvantaged community. Facing socioeconomic disparities, public health challenges, and environmental burdens, the City faces with a range of climate-related threats, aggravated by its location amidst industrial zones and major transportation arteries like the I-710 Freeway, leading to elevated pollution levels exceeding state averages for ozone and particulate matter.

2 The California Department of Transportation’s (Caltrans) Sustainable Transportation Planning Grant, awarded to Maywood, represents a pivotal opportunity for the community to enhance its transportation infrastructure in line with sustainable practices. This aims to address critical transportation challenges, promote alternative modes of transit, and improve overall accessibility for residents and visitors alike. Through comprehensive planning and strategic implementation, the city endeavors to create a more sustainable, equitable, and resilient transportation network that aligns with the community's long-term vision for growth and development.

GENERAL REQUIREMENTS
A. Respondents shall have at least three (3) years of consecutive experience in executing Climate Action and Resilience Plans.

B. Insurance Requirements Vendor will provide Certificate of Insurance(s) for Professional Liability, Commercial General Liability, Auto Liability, and Workers’ Compensation as stated in the City’s standard terms and conditions.

C. The City shall select an Individual/Consultant based on a combination of factors, such as: responsiveness and comprehensiveness of the Proposer with respect to this Request for Proposals (RFP); technical background and experience; the number and nature of exceptions taken to the agreement (Attachment 1); previous work performed for other public agencies; information obtained from references; and cost.

1. In addition, the following factors will be considered:
a) Completeness of the proposal and ability of the Proposer to comply with the mandatory requirements proposed under this RFP. b) Whether the Contractor has the financial resources and facilities to perform or provide the required services promptly, or within the time specified without delay or interference.
c) Experience implementing similar programs.
d) Proven knowledge of Climate Action, Adaptation, and Resilience Plan (CAARP) requirements.
e) Recommendations from prior clients and record of performance on previous contracts or services.
f) Cost reasonableness

3 D. The City is not liable for any expenses incurred by any proposer prior to issuing the contract.

E. The submittal should be typed and as brief as possible while adequately describing the qualifications of the Consultant.

F. Proposals are to be submitted in the same envelope, clearly marked with the Consultant name, address and phone number. Only one proposal per Contractor will be considered.

G. All work product generated by the Agreement will be owned by the City.

III. SCOPE OF SERVICES
The City of Maywood invites proposals from qualified firms to undertake the Outreach/Community Engagement development of a comprehensive plan that embodies the principles of equity, collaboration, and community engagement. Recognizing the vital role of community outreach, we seek a consultant specializing in this area to ensure the active involvement of our diverse residents. This endeavor aims to craft a nuanced strategy that honors the diverse cultural fabric and economic dynamics inherent to our community, with a particular focus on empowering residents to contribute to tangible solutions.

The appointed Planning Team, supported by the Public Outreach/Community Engagement, will undertake a rigorous assessment of existing challenges and deficiencies while identifying opportunities for bolstering climate resilience within Maywood. This endeavor will entail a comprehensive review of available climate adaptation resources, harmoniously integrating them with pertinent elements from ongoing initiatives such as the 2021 General Plan Update, the Caltrans Local Roadway Safety Plan, and the Active Transportation Masterplan. Additionally, alignment with strategic endeavors like the CalOES Local Hazard Mitigation Plan, the Maywood Beautification Project, and resources provided by the Institute for Local Government and Strategic Growth Council will be crucial in guiding the planning process.

Proposals should demonstrate a deep commitment to fostering equitable outcomes, robust community engagement, and strategic alignment with existing and forthcoming initiatives aimed at enhancing the resilience and sustainability of the City.

The Public Outreach/Community Engagement consultant will focus community outreach initiatives associated to CAARP that will:
● Build on Phase 1 CAARP Assessment completed in September 2023 and leverage existing resources in the region.

4 ● Be accessible and relevant to the community, by using graphs, charts, and images to present a complex topic in a way that will relate to the reader and explain why residents should care.
● Prioritize Community Education: The consultant should develop a comprehensive plan for informing residents about the purpose of the CAARP (Climate Action, Adaptation, and Resilience Plan, how they can actively participate in the planning process, and stress the importance of their input. This may involve creating informational materials, organizing community meetings, and utilizing various communication channels to disseminate information effectively. ● Conduct Outreach and Engagement Events in Spanish: Recognizing the diversity within the community, the consultant must ensure inclusivity by conducting outreach and engagement events in Spanish. This includes translating all materials related to the CAARP into Spanish to facilitate understanding and participation among Spanish-speaking residents.
● Utilize a Variety of Communication Options: To reach a broad spectrum of residents, the consultant should employ diverse communication strategies. This could involve utilizing social media platforms, making phone calls, sending emails, hosting virtual meetings and focus groups, as well as organizing inperson events or conducting door-to-door canvassing. By exploring multiple communication avenues, the consultant can engage with residents who have varying preferences and accessibility needs.

Development of the CAARP will include the Outreach/Community Engagement tasks as highlighted below and consultant is expected provide support in Task 1,2,5,6:
● Task 1: Existing Conditions
● Task 2: Analyze GHG Emissions
● Task 3: Public Outreach (Public Outreach/Community Engagement) ● Task 4: Advisory Committee (Public Outreach/Community Engagement) ● Task 5: Develop CAARP Document
● Task 6: Board Review/Approval
Task 3: Public Outreach
The Public Outreach/Community Engagement Team will prepare comprehensive findings to the City staff and conduct public outreach and engagement activities for the Climate Action and Adaptation Resilience Plan (CAARP). This includes assisting in survey development, facilitating focus groups and workshops, and analyzing feedback to ensure robust community input informs the CAARP development process. This includes but is likely not limited to:

1. Survey Development: Collaborate with the planning team to develop surveys aimed at gathering community input on various aspects of the CAARP.

5 2. Focus Groups and Workshops: Participate in focus groups and workshops organized by the City and planning team to facilitate discussions and gather feedback from community members.

3. Review of Feedback: Analyze feedback collected through surveys, focus groups, and workshops to identify key themes and insights.

4. Content Creation: Develop content for outreach materials such as presentations, flyers, and other communication materials to effectively disseminate information about the CAARP and engage the community.

5. Community Input Integration: Ensure that feedback received from the community is integrated into the development of the CAARP, informing its goals, strategies, and action plans.

Task 3 Deliverables:
• Content preparation to support outreach activities
• Review of outreach materials and responses
• Participation in focus groups/workshops (Public Outreach/Community Engagement Team up to 3; Project team up to 2)
Task 4: Advisory Committee
The Public Outreach/Community Engagement Team shall report findings to the City and Project Team will provide support in facilitating Advisory Committee meetings and aiding in the development of the Climate Action and Adaptation Resilience Plan (CAARP). This scope delineates the Consultant's responsibilities, emphasizing educating committee members, facilitating meetings, and integrating Advisory Committee feedback into the CAARP development process. This includes but is likely not limited to:
• Educate committee members on the CAARP's progress and objectives • Facilitate productive Advisory Committee meetings
• Incorporate Advisory Committee input and feedback into the CAARP development process
• Ensure that the CAARP addresses community needs effectively

1. Educational Support: Consultant shall collaborate with the City to develop educational materials about the CAARP's status, objectives, and significance.

Disseminate educational materials to Advisory Committee members prior to meetings. Address queries and provide clarifications to ensure committee members understand the CAARP's context and goals.

2. Meeting Facilitation: Consultant shall attend all scheduled Advisory Committee meetings. Assist in the facilitation of meetings to ensure they run smoothly and efficiently. Foster an environment conducive to open dialogue and constructive

6 discussion. Manage time effectively to cover agenda items and ensure adequate discussion of key topics.

3. Content Preparation: Consultant shall develop and prepare content for Advisory Committee meetings, including but not limited to: PowerPoint slides summarizing CAARP progress, objectives, and key findings. Survey questions to gather input and feedback from committee members.

4. Review and Incorporation of Input: Consultant shall review materials and input provided by Advisory Committee members. Ensure that all feedback is considered and appropriately incorporated into the CAARP development process. Collaborate with the City to prioritize actionable suggestions and recommendations.

Task 4 Deliverables:
• Content preparation for meetings
• Review of materials and input
• Participation in meetings Project Team up to 2 (Public Outreach/Community Engagement Team up to 3)
Primary Schedule
The City of Maywood expects the project to begin upon selection of a technical consultant and to last approximately Preliminary Schedule: 52 weeks (12 months). More robust community engagement could extend the timeline, which would be preferred, but will remain in adherence to California Department of Transportation’s (Caltrans) Sustainable Transportation Planning Grant. grant guidelines. An approximate timeline is as follows:

Task Number / Description Duration Due Date
Proposals Due June 11, 2024
Contract Finalization / NOP n/a June/July 2024
1 Existing Conditions 20
weeks
December 2024
2 Analysis 20
weeks
May 2024
3 Public Outreach 20
weeks
March 2024
4 Advisory Committee 20
weeks
Mach 2024
5 Draft and Final Plan 8 weeks April 2025
6 Board Review/Approval 8 weeks July 2025
Overall Schedule 12
months
June 2024 to July
2025