Maywood City Council
June 26, 2024

City of Maywood Local Hazardous Mitigation Plan | 17
Direct Technical Assistance (DTA),
County Drought Resilience Planning |
CA | Deputy Lead
Emily is providing technical assistance
to counties across California to
conduct risk assessments, facilitate
public engagement meetings, and
prepare drought resilience plans
through the California Department of
Water Resources’ DTA Program.

Safe, Clean Water Program |
Alhambra, CA | Regional Coordinator
and Funding Specialist
Emily supports Stantec’s Regional
Coordination team on Los Angeles
County’s Safe, Clean Water Program,
a multi-benefit stormwater investment
program. In her role, she supports the
facilitation of 11 governance committee
meetings and leads an internal team to
document detailed and timely meeting
minutes for County records. Emily also
serves as the team’s funding specialist,
where she provides funding support
to the program by generating funding
reports and tracking relevant legislation
that may impact future leverage
funding availability.

Safe and Affordable Funding for
Equity and Resilience (SAFER)
Administrator Program & Technical
Assistance Program | CA | Deputy
Lead
Emily is working alongside a team
to create a framework and pilot a
drinking water promotore program
model through California State Water
Resources Control Board’s SAFER
Program. The program will develop a
comprehensive drinking water outreach
and engagement program to build local
community partner and community
member capacity to conduct education
and outreach regarding drinking water
issues in private well communities, in
communities served by state small
water systems, and other small water
systems.

Disadvantaged Community
Involvement Program | Los Angeles,
CA | Funding Specialist
Emily provided funding support for
various projects within the DACIP
(WaterTalks) program, including
preparing various funding reports
and supporting grant applications for
hygiene stations, a regional tap water
testing and educational program, and a
tribal land conservancy project.

Clean Air San Gabriel Valley Program*
| Los Angeles County, CA | Policy and
Community Engagement Specialist
Emily supported local communitybased organization APIFM in launching the Sustainable SGV Program (formerly
Clean Air San Gabriel Valley Program).

Emily coordinated multilingual outreach
materials in eight languages. Emily
also designed climate action policy
toolkits for local city staff and elected
officials, which have helped the Cities of
Alhambra and Monterey Park develop
their Climate Action Plans.

City of Los Angeles’ Green New Deal
Sustainability Plan - Environmental
Justice Audit* | Los Angeles, CA |
Project Lead
Spearheaded internal working group
discussions and conducted the first
environmental justice audit to identify
priorities for 85 initiatives in Los
Angeles’ Climate Action and Adaptation
Plan, LA’s Green New Deal. Key findings
informed future plan implementation.

EMILY NG, ENV SP

PLANNING
Emily is a community water planner focused on creating equitable and resilient communities. Her current work includes stakeholder and community engagement, policy research, funding strategy, and funding application preparation for water and climate resilience projects across the nation. Emily’s previous experience includes climate action and adaptation, air quality, and water work for public sector agencies.

RELEVANT EXPERIENCE

EDUCATION
MURP, University of
Southern California Sol
Price School of Public
Policy, Los Angeles, CA
BA, Environmental
Analysis and Sociology,
Pitzer College, Claremont,
CA

REGISTRATIONS
Envision Sustainability
Professional, Institute for
Sustainable Infrastructure
* Denotes projects
completed with other firms

City of Maywood Local Hazardous Mitigation Plan | 18
Eastern Michigan University Hazard
Mitigation Plan | Ypsilanti, MI | Planner
Assisting in identifying natural hazards
in the risk assessment portion of the
hazard mitigation plan.

James City County Environmental
Engineering Services (On-Call) |
James City County, VA | Planner
Supported planning team in generating
graphs and public engagement material
for three watershed management plans
in James City County.

Fairfax County Equitable Stormwater
Management Engagement Framework
| Fairfax County, VA | Planner
Assisted in Phase II of the project
which entails implementation of
Engagement Pilot Project. Produced
graphic and textual material for public
participation.

Kansas Department of Transportation
Resiliency Improvement Plan | Kansas
| Planner
Supported the vulnerability assessment
phase, overall project administration,
and project prioritization. Drafted
community engagement material to
inform and involve Kansas DOT and
related municipalities. Supported
the client with their project and
presentation needs, such as preparing
slides, reports, and data analysis.

Connecticut Department of
Transportation Resiliency
Improvement Plan | CT | Planner
Supported planning team throughout
the vulnerability assessment phase.

HUD Choice Neighborhood
Transformation Plan for Centennial
Hill* | Montgomery, AL | Planner
The Montgomery Housing Authority
was granted support from the
Department of Housing and Urban
Development (HUD) towards the
development of a revitalization
plan focused on the Centennial Hill
neighborhood, its housing, and people.

Noldy assisted devising a “People Plan”
in conjunction with a physical site plan,
focusing on stakeholder engagement,
leveraging community assets, and
sustainable development practices. He
also directed the LEED Neighborhood
Development scoring to the project
boundary, fulfilling grant awarding
requirements and implementation
opportunities for the community.

Sweet Auburn Green and Equitable
(SAGE) Landscape Analysis* | Atlanta,
GA | Urban Sustainability Planner
Assisted in formulating an existing
conditions parcel and building
analysis for a holistic neighborhood
development strategy. Developed a
social sustainability implementation
section for resident and stakeholder
engagement in the district.

NOLDY BELIZAIRE

GIS ANALYSIS
Noldy is a resilience planner with a background in community planning and development. Prior to joining Stantec, he has worked on integrating resilience processes, sustainability education, and green infrastructure recommendations into community plans. He also has extensive experience using visualization and data management tools including ArcMap, ArcPro, AutoCAD. Additionally, Noldy has assisted LEED projects related to both neighborhood development (ND) and building operations and maintenance (O+M) projects.

RELEVANT EXPERIENCE

EDUCATION
MCRP, Georgia Institute of
Technology College of
Design, Atlanta, GA
BS, Sustainability and the
Built Environment,
University of Florida
College of Design,
Construction, and
Planning, Gainesville, FL
* Denotes projects
completed with other firms

City of Maywood Local Hazardous Mitigation Plan | 19
Community Steering Committee,
Air Quality Management District
AB 617 | CA | Community Member
Representative
Jojo is a community member
representative engaging and
participating to inform where AB
617 resources should go in our
communities and identify emission
reduction goals and strategies. She
is working collectively to establish a
Community Emissions Reduction Plan.

Clean Energy Access Work Group | CA
| Community Partner
Jojo is an active community partner
among Southern California Edison and
community groups. She participates
in partnership meetings to ensure
community voices represented in
energy policies and regulation. She also
strategizes pilot program opportunities
to advance clean energy in low-income
communities of color.

City of Bell Gardens | Bell Gardens, CA
| Local Advisory Committee Appointee
Jojo serves in 710 local advisory
committee to inform and advise city
council on potential impacts of local
projects. She analyzes environmental
impact reports and California
Environmental Quality Act (CEQA)
guidelines to inform community
members and city council.

Marina Pando Social Justice Research
Collaborative | Los Angeles, CA |
Researcher
Rundown the Runoff: Assessing the
Impacts of Dry Weather Urban Runoff
in Southeast and East Los Angeles
Jojo collaboratively led communitybased research of mismanagement of industrial runoff and the potential
impacts to our water systems in
Southeast and East Los Angeles. She
presented research findings to various
community members and academics.

Marina Pando Social Justice Research
Collaborative | Los Angeles, CA |
Researcher
Useful Spots not Empty Lots:

Transformations of Brownfields as
Transformation of Communities
Jojo collaboratively assisted in
community-based research on
brownfields in Southeast Los Angeles
and transformative alternatives for
our communities. She assisted in
geospatial analysis, ground truthing
strategies, and data analysis.

East Yard Communities for
Environmental Justice | CA | Organizer
Jojo leads zero emissions policy
advocacy, community education, and
movement building focusing on goods
movement impacts. She researches
policy and projects related to energy
resilience and fossil fuel divestment.

She also develops clean energy
curriculum for community members to
engage in clean energy advocacy. Jojo
organized COVID-19 relief and mutual
aid efforts that connect community
members to resources such as PPE,
food, and financial assistance. She also
coordinated the Empower program in
the regions of Southeast Los Angeles
and East Los Angeles, and Long Beach
which connected hundreds of lowincome households to energy efficiency and utility financial assistance
resources.

JOCELYN [JOJO] DEL REAL

COMMUNITY ENGAGEMENT LEAD
Jojo was raised in Bell Gardens, where much of her interest in environmental justice began. She has been involved with EYCEJ since high school and has served as a researcher for the Marina Pando Social Justice Research Collaborative. She assisted research in brownfield truthing, researched industrial pollution in the communities of Southeast and East LA, and will continue to produce community-based knowledge to demand accountability from polluters.

She will continue working toward sustainable development and building power in low-income communities of color.

RELEVANT EXPERIENCE

EDUCATION
BA, Geography/
Environmental Studies
and Urban Planning,
University of California
Los Angeles, Los Angeles,
CA

City of Maywood Local Hazardous Mitigation Plan | 20
Integrated Regional Water
Management (IRWM) Disadvantaged
Community and Tribal Involvement
Program - Greater Los Angeles | Los
Angeles, CA | Facilitator
Ryanna was a previous Water
Resources Fellow and is a current
supporting staff member for the
Greater LA County (GLAC) Integrated
Regional Water Management
(IRWM) Disadvantaged Community
Involvement Program (DACIP).

She is supporting Tree People and
Council for Watershed Health with
the implementation of a multi-stage
process to address communityidentified water needs through technical assistance and project
development. As a Fellow, she
developed a GIS-based tool to analyze
Needs & Strengths Assessment data
from 104 communities throughout
the Greater LA County region. She
also participated in the writing of
the Needs & Strengths Community
Report and presented findings with
stakeholders. At Stantec, she is
supporting the WaterTalks Project
Concept development process with the
goal of achieving community-aligned
water investment. She led development
of a Tap Water Quality Testing Program
alongside community leaders, and
created Path to Tap, an interactive
educational resource about drinking
water. Ryanna also led planning efforts
for the 2024 DACTI Summit.

Regional Coordination of the Safe
Clean Water Program | Los Angeles,
CA | Regional Coordinator
The Safe Clean Water Program
distributes roughly $285 million across
Los Angeles County to be managed by
cities, the county, and nine watershedarea steering committees in efforts to augment water supply, mitigate
water quality degradation, and provide
community benefits. Ryanna is part of
the Stantec regional coordination team,
which works across 13 task categories,
including facilitation of governing
committees, supporting watershed
coordinators, and direct engagement
with stakeholders. The Stantec team
develops materials, templates, training
curricula, and policy guidance to ease
the work of watershed area steering
committees, watershed coordinators,
and County staff responsible for
program coordination. Work includes
routine staff support at public
governance meetings that evaluate,
prioritize, and select projects and
programs for funding support.

RYANNA FOSSUM

COMMUNITY ENGAGEMENT
Ryanna is a community water planner who focuses on equitable watershed management and community-led planning. She has worked extensively in California on watershed planning, education, engagement, and advocacy-- facilitating collaboration across community members, elected officials, and water professionals. She currently serves as a Regional Coordinator for the Safe, Clean Water Program in LA County and as the lead facilitator of a working group of water agencies dedicated to recycled water communications and engagement.

Ryanna supports clients with water resources planning and governance, helping align water projects with community needs and desires. Her previous work includes public space planning in New York City, where she supported publicprivate partnerships to sustain open space investment for communities that need it most. She is an Advisory Board member of Water Education for Latino Leaders.

RELEVANT EXPERIENCE

EDUCATION
MS, Environmental
Management, Yale School
of the Environment,
New Haven, CT
BA, Geology and
Environmental Studies,
Oberlin College, Oberlin,
OH

City of Maywood Local Hazardous Mitigation Plan | 21
Sewerage and Water Board of New
Orleans Sewer System Evaluation and
Rehabilitation Program | New Orleans,
LA | Principal/Funding Specialist
The project was developed by the
City to address acute sewer system
rehabilitation and repair needs. Amy
oversaw the team that developed the
successful EPA 2019 WIFIA Letter
of Interest and continues to provide
support with the application.

The more than $150 million loan will
greatly expedite delivery of critical
infrastructure projects and save
millions in financing costs.

Water Distribution System Resiliency
Program | Atlanta, GA | Principal /
Funding Specialist
The DWM’s Water Distribution
System Resiliency Program is being
developed to proactively address
system vulnerabilities related to aging
infrastructure and climate change.

Amy supported the Department in its
evaluation of funding options and the
development of its successful 2019
WIFIA Letter of Interest and Application
for the Water Distribution System
Resiliency Program.

Mississippi River Re-Introduction
Funding Strategy | Thibodaux, LA |
Principal/Funding Specialist
Amy evaluated funding alternatives
available to Bayou Lafourche Fresh
Water District and tested the financial
feasibility of multiple funding scenarios.

The work included funding from the
Coastal Protection and Restoration
Authority and the Louisiana Department
of Environmental Quality Clean Water
State Revolving Fund (SRF) program.

Amy also supported the successful
completion of the SRF application that
resulted in the District securing a $50
million 0.9% loan.

City of Joliet Alternative Water Supply
Program | Joliet, IL | Financial Team
Lead
Since 2018, Amy has provided funding
support to the City for the $1.4 billion
Alternative Water Source Program
through an alternative water source
study as part of Phase I and Phase II.

She has supported three successful
WIFIA Letters of Interest and two WIFIA
applications. In 2022, Joliet executed
a WIFIA master credit agreement for
$343 million, the first in a series of
anticipated WIFIA loans.

Willamette Water Supply Program
| Beaverton, OR | Principal/Funding
Specialist
Amy and the team developed the
successful EPA WIFIA loan application.

She collaborated with the project
partners, compiled and organized
necessary documentation, and
facilitated interactions with EPA
administrators. Amy assisted with the
drafting and submission of the letter of
interest and application and developed
the WIFIA compliance plan for the
program management team. The $640
million loan is projected to result in
saving more than $350 million over the
loan term.

AMY BROUGHTON

FUNDING SPECIALIST
Amy has developed and delivered projects across sectors, applying organizational, financial, and operational analysis to increase efficiency, manage risk, and identify the best solutions for unique client challenges. With her strong understanding of industry trends, funding and financing options, and infrastructure project delivery, Amy assists clients to identify and secure funding for projects.

Bringing the right knowledge to the right projects, Amy coordinates Stantec’s dedicated team of more than 100 funding specialists. This community of practice was formed to help communities secure the funding they need to achieve their project goals. Spread throughout the United States and Canada, this group helps develop funding strategies, pursue grants and loans, and manage project delivery.

RELEVANT EXPERIENCE

EDUCATION
MBA, Entrepreneurship
and Finance, University of
Colorado at Boulder,
Boulder, CO

City of Maywood Local Hazardous Mitigation Plan | 22
Licenses
Our team members have the necessary licenses,
certifications, and expertise to successfully complete
this Hazardous Mitigation Plan for the City of
Maywood. These qualifications can be found on their
resumes, starting on page 12.

Stantec Consulting Services, Inc. is qualified and
authorized to transact intrastate business in the State of California.

City of Maywood Local Hazardous Mitigation Plan | 2

APPROACH TO

SCOPE OF SERVICES

City of Maywood Local Hazardous Mitigation Plan | 23
We recognize that you are looking to create a FEMAapprovable hazard mitigation plan, and that time is of the essence. In addition to meeting FEMA and timeline
requirements, we will work with you to develop a plan
that is meaningful, understandable, actionable, and
aligned with your community goals.

We have drafted a work plan, starting on the
following page, that details our recommended
approach for a high quality, FEMA-approvable hazard
mitigation plan. We have also included optional tasks
to enhance plan outcomes and optional, additional
services for the City. If desired, these services can be scaled or adjusted to meet the City’s needs.

Project delivery will be overseen by our Project
Manager Ben Schattschneider, AICP, CFM, leading the
project management, serving as the primary point of
contact with the City, and supporting efficient project delivery and adherence to scope, budget, and
schedule.

Mohammad Heiat, PE, will act as Stantec’s Principalin-Charge and Client Manager. He will be engaged throughout the project, staying in regular
communication with the City and providing support to
the management and technical teams.

Project Approach & Work Plan
Project Manager Ben Schattschneider, AICP, CFM
Ben is a certified floodplain manager and
professional planner with expertise in multihazard
mitigation planning and risk assessments. His
background includes multihazard mitigation
planning for state and local communities,
completing risk assessments using Hazus, and
working with communities to identify flood risk and
potential mitigation actions.

Principal-in-Charge Mohammad Heiat, PE
Mohammad is a registered civil engineer with over
43 years of experience leading a broad range of
public works and private infrastructure projects to
successful completion.

Stantec-led engagement in the Maywood community for the General Plan Update

City of Maywood Local Hazardous Mitigation Plan | 24
TASK A: PLANNING PROCESS
We will take time at the start of the planning process
to bring together plan leadership, form the Hazardous
Mitigation Plan Steering Committee (Committee), and
align the work plan to desired plan outcomes.

TASK A1: ORIENTATION MEETING AND PROJECT

WORK PLAN
To initiate the project, Stantec will begin by reviewing the 2020 Los Angeles County All Hazards Mitigation
Plan, the current State of California Hazard Mitigation Plan, the City of Maywood’s General Plan, and other
guiding City and County plans to identify areas for
alignment and improvement.

Our project manager will then coordinate an
orientation meeting with key plan leaders to review
identified areas of improvement and hear from plan
leadership on other needs. The meeting will serve to
not only review traditional project management items
like the expedited schedule, communication
preferences, and reporting, but also inform a tailored
work plan that incorporates the City’s vision for
success including an action-oriented approach,
formation of the Committee, and integration and
engagement needs.

We will finalize a project work plan summarizing the
information gathered in the orientation meeting. The
work plan will be reviewed and approved by the City.

TASK A2: FORM THE HAZARD MITIGATION PLAN

STEERING COMMITTEE
Stantec will assist with the formation of the
Committee. The Committee will include government
officials, service providers, community leaders,
residents, and business owners, and will serve as the
guiding decision-making body for the plan.

Committee membership will be reviewed with plan
leadership for expansions and role opportunities. In
terms of expansion, additional partners may include
the military, business representation, those involved
with relevant planning efforts, schools/academia,
organizations that serve vulnerable populations, and
outreach champions. Stantec sees a key opportunity
for Committee membership to provide input on
actionable projects in their area of expertise.

We will work with the City at the start of the planning process to determine an appropriate cadence to
convene the Committee (e.g. monthly). Meetings
include a Committee kickoff, engagement plan review,
risk assessment findings, mitigation strategy, and
draft plan results. In addition to key workshops and
regular meetings, Stantec anticipates one-on-one
phone conversations to inform capability, provide
data, and advance project identification and
prioritization. We recommend holding Committee
workshops about one week after each community
workshop to process information received and decide
if and how to incorporate it into the plan.

Project Management Framework
1 Develop a project management plan (PMP) as a
road map for executing and controlling the project
through project goals, scope, and schedules.
5 Hold internal weekly progress meetings with the
PM, task leads, and technical team throughout
the contract to track project and task
performance.
2 Prepare a detailed schedule with timelines for
submittals and design reviews. 6 Prepare a risk register identifying potential risks and consequences and quantifying the risks. 3 Prepare a design quality management plan detailing
quality assurance/quality control (QA/QC) processes
integrated into the project delivery schedule along
with roles and responsibilities of the project team and independent technical review team.
7 Perform data gap analysis to identify additional
data required.
8 Perform site visit(s) to understand existing
conditions.
4 Establish communication protocols with the City,
including a weekly brief bullet list and a monthly
status report enclosed with each invoice.
9 Perform value engineering, engaging our creative
specialty services to develop cost-effective
solutions that achieve project objectives while
maintaining budget.

City of Maywood Local Hazardous Mitigation Plan | 25
TASK A3: PROJECT MANAGEMENT
Stantec manages projects through a project
management framework aligned to ISO 9001Quality
Management System standards. A key element of the
work plan is to refine our desired schedule,
communications, and milestone deliverables.
• Communication: We believe that lines of
communication should be open and direct. We will
meet biweekly, or as needed, with plan leadership
to review progress, schedule, and general project
health.
• Invoicing: We provide monthly invoices with
progress reports to support grant reporting needs.
• Schedule Management: Our team will work with
the City to prepare the hazard mitigation plan on
schedule.

TASK A4: CONDUCT A CAPABILITY AND CAPACITY

EVALUATION
Building on the Areas of Identified Improvements
deliverable described under Task B, we will evaluate
the City’s capabilities and capacities to advance
mitigation. We leverage FEMA guidance including the
Community Capability Assessment Worksheet to
gather information from Committee members,
community and City officials, and key interested
parties. This includes but is not limited to reviews in the following categories:
• Plans and regulatory documents such as the
General Plan and relevant ordinances such as
California SB 370 and SB 1000.
• Administrative and technical resources such as a
grant administrator, code enforcement officer, and
the manager of environmental remediation efforts
at the Permaco superfund site.
• Financial resources including the capital
improvement plan, grants, and fees/taxes.
• Education such as StormReady certification,
equity–centered outreach, and accessible climate
information.

Stantec aims to work in collaboration with the City to
develop a comprehensive understanding of past
performance, shortcomings, mitigation successes,
condition of physical assets, and potential risk to the community and infrastructure.

To propose comprehensive and integrated actionable
strategies, Stantec will compile and access
information including the following:
• 2020 Hazard Mitigation Plan for Los Angeles
County
• City of Maywood General Plan
• Available FEMA flood mapping data
TASK A DELIVERABLES:
• Biweekly PM meetings
• (Up to four) virtual Committee meetings
• One virtual kickoff meeting with PM team
• Interactive Web Map
• Capability and Capacity Worksheet
TASK B: HAZARD IDENTIFICATION PHASE
Our risk assessment approach for the City of
Maywood will evaluate current and projected natural
and human-caused hazards, focusing on hazards of
highest concern that threaten the City’s holistic
wellbeing. For example, we recognize that Maywood
faces significant environmental and air quality
concerns due to surrounding industrial uses. The risk
assessment will consider FEMA Community Lifelines
(e.g., critical facilities, infrastructure, and systems), the people served by the lifelines, and the many tangential relationships like land use, environmental, economic,
and social considerations.

TASK B1: IDENTIFYING IMPROVEMENTS
Our team will review potential areas for improvement
of the risk and vulnerability assessment with plan
leadership, including the following:
• Enhanced Climate Integration–Climate
vulnerability will be assessed for critical facilities
regarding hazard exposure, sensitivity, and
adaptive capacity.
• Sensitivity and Adaptive Capacity Analysis–Once
critical facility hazard exposure (i.e., how an asset
interacts with different hazards) is determined, our
team will identify asset sensitivities (e.g. factors
such as age and condition) and adaptive capacity

City of Maywood Local Hazardous Mitigation Plan | 26
(characteristics that impact assets/systems’ ability
to cope under climate stressors).
• Social Vulnerability–Descriptions of potential
impacts to specific populations (e.g. lack of vehicle
access, income, language isolation, crowded
housing, limited Internet access, racial and ethnic
minorities, etc.) from each hazard will be provided,
and when possible and relevant, socially vulnerable
populations will be mapped in relation to hazard
exposure.
• Equity–Impacts to equity will be considered for
each hazard. When possible, we will focus on risk
beyond building values. For example, while dollar
values will still be reported, our emphasis will be on
number of residential structures at risk instead of
value at risk.
• Community Lifelines–Critical facilities and assets
will be categorized into Community Lifelines to
align with FEMA grant funding requirements.
• Infrastructure–As available, value data for critical
infrastructure will be included in the vulnerability
assessment.

TASK B2: CONDUCTING THE ASSESSMENT
Step 1: Data Collection and Research
Our team will research historic, current, natural,
climate-related, and human-caused hazards using
publicly available data sources and information
gathered from City staff and collaborating partners.

Data regarding hazard events will be gathered from
community members, local data (e.g., insurance
claims, after action reports, USGS CoSMoS, locallydeveloped models), state agencies, and national sources (e.g. National Centers for Environmental
Information (NOAA)).

Climate data, such as direct projected changes in
temperature and precipitation and indirect impacts of
climate migration, will be sourced from local or
regional sources as well as national sources (e.g.,
National Climate Assessment, North American -
Coordinated Regional Climate Downscaling
Experiment) and other academic journals.

Stantec will use similar methods to collect and
evaluate data necessary to assess vulnerability,
including future projections like changes in
precipitation and heat. Our team will:
• Set up targeted interviews with City staff or
partners currently involved in resilience projects to
discuss data needs and make data requests.
• Lead collaboration with City staff to obtain data not publicly available that will inform vulnerability (e.g., dam inundation studies, infrastructure data).
• Obtain community demographic data from the U.S.

Census and Centers for Disease Control and
Prevention (CDC) Social Vulnerability Index areas,
and leverage local demographic data and studies
as available, especially regarding assessing risks to
equity and/or socially vulnerable populations.
• Gather data on previous occurrences, concerns,
and trends (e.g., climate migration, changes in
climatic conditions) from Committee meetings,
public meetings, targeted stakeholder interviews,
and the Capability and Capacity Assessment.

Step 2: Identify the Hazards
Natural, human-caused, and technological hazards
that may impact the City of Maywood will be included
and assessed. We will review and update the current
list of hazards by referencing Los Angeles County’s
existing plan and the State Hazard Mitigation Plan.

Stantec will engage Committee members to identify
additional hazards that have the potential to
contribute to inequities within the community. The
final list of hazards will be approved by the Committee at the kickoff meeting. The list will also be shared with the public during the Community kickoff and refined
as necessary.

DEVELOP

AN OVERALL

SUMMARY OF

VULNERABILITY
DATA

COLLECTION

AND RESEARCH

IDENTIFY THE

HAZARDS

PROFILE THE

HAZARDS
ASSESS

VULNERABILITY

AND IMPACTS
5 - S T E P R I S K A N D V U L N E R A B I L I T Y A S S E S S M E N T M E T H O D O L O G Y 1 2 3 4 5

City of Maywood Local Hazardous Mitigation Plan | 27
Step 3: Profile the Hazards
We will develop profiles by leveraging the latest hazard data, collected using the process detailed in Step 1.

Hazard profiles include a description of each hazard,
geographic location, previous occurrences, annual
probability, magnitude, and loss information. Current
and future hazard magnitudes and probabilities will be
included to address climate impacts and other data
sources. Hazard profiles will align with FEMA priorities around equity.

As data allows, Stantec will develop Geographic
Information Systems (GIS) maps depicting current
and future hazard risk and vulnerability to enhance
readability and risk communication. Stantec
anticipates including local-level mapping such as
neighborhood-level vulnerability hot spots, fenceline
population areas, or other community-defined areas.

TASK B DELIVERABLES:
» Draft risk assessment
» One In-person Committee workshop
» One Public open house meeting
» Critical facility inventory and analysis
» Spatial data developed in conjunction with the risk
assessment
TASK C: RISK ASSESSMENT
The Stantec team is well-versed in risk and
vulnerability assessments that lead to actionable
results. All our hazard mitigation risk assessments
have passed state and federal compliance reviews
and are tailored to client needs.

In Louisville, we incorporated a social vulnerability
index to help first responders proactively engage with
the community. In Maui, we presented results at the
community level to better reflect micro-climates and
social vulnerability considerations for these areas.

Most importantly, we recognize that the City seeks a
risk assessment that helps identify projects and
characterize existing projects within the context of the hazard mitigation framework.

TASK C1: VULNERABILITY ASSESSMENT
Step 4: Assess Vulnerability and Impacts
The vulnerability assessment brings together previous
hazard risk information and information regarding
future climate conditions with available asset data,
such as those within FEMA-designated Community
Lifelines. This assessment includes:
• Exposure of buildings (current and potential future
development), parcels, infrastructure, and the
population regarding each hazard.
• Description of potential building, infrastructure, life safety, public health, environmental, and economic
impacts of each hazard on the planning area.
• Description of changing climate impacts on future
vulnerability to each hazard, as applicable.
• If warranted, Stantec will perform a Level 2 HazusMH (structure-based) risk assessment for all identified critical facilities in the planning area to
identify potential impacts from flooding and
earthquakes. An overall community assessment
will also be performed using best available data. As
data permits, we will leverage building footprints
and tax parcel information for a vulnerability
assessment for all City structures.
• Climate vulnerability will be assessed for critical
facilities with respect to hazard exposure,
sensitivity, and adaptive capacity. The scale of this
assessment depends on the availability and detail
of building inventory data in a GIS compatible
format.

Example Flood Hazard Analysis in Tazewell County, VA

City of Maywood Local Hazardous Mitigation Plan | 28
Step 5: Develop an Overall Summary of Vulnerability
With an understanding of vulnerability, Stantec will
summarize the key issues identified throughout the
City with assistance from the Committee. We will
develop an overall summary of community
vulnerability to each hazard with climate and equity in mind, and consider qualitative impacts on life safety,
buildings, public health, critical facilities, and the
economy.

In addition, hazards will be ranked via a Hazard Priority Risk Index (PRI) based on several factors, such as:
• Potential communitywide impact
• Potential future
impacts due to
changing climate
conditions
• Potential equity
impacts
• Spatial reach
• Frequency of
occurrence
• Warning time
TASK C2: ENHANCED CRITICAL FACILITY

INVENTORY AND ANALYSIS
Critical facility data will be included as a table in the hazard mitigation plan and on a map to identify where
the critical facility data is located in relation to hazards with defined boundaries.

Critical facility data includes fire stations, police
stations, emergency operations centers (EOCs),
hospitals, schools, and other data as provided by the
City or as available in the California state inventory
database provided in HAZUS. Mapping of the critical
facilities will be completed in relation to the hazards.

TASK C3: HAZUS LEVEL 2 STRUCTURE-SPECIFIC

ANALYSIS
Hazus-MH Level 2 analysis is the addition of data to
provide a more accurate assessment of flood and
earthquake risk. This enhanced process will include:
• Developing multi-frequency depth grids (10%-, 20%-,
1%-,0.2%- annual chance flood, where frequencies
are available) for selected study areas.
• Performing the vulnerability analysis using HazusMH Level 2 (structure-based assessment) to assist in the risk assessment for flooding in the area of
developed depth grids. As data permits, Stantec will
leverage tax parcel information for a structurespecific vulnerability assessment within the area of created depth grids.
• Completing an earthquake analysis using the latest
version of Hazus. Outputs include loss estimates
and loss of function for buildings and critical
facilities in Maywood.

TASK C DELIVERABLES
• Draft risk assessment
• One in-person Committee workshop
• One public open house meeting
• Hazus Level 2 results – loss estimates for flood
and earthquake
• Critical facility inventory and analysis
• Spatial data developed in conjunction with the risk
assessment
Rating Qualitative
Descriptor Description of Impact
0 No effect • No to minor impacts to mission, level of service, or budgets 1 Insignificant • Impacts are primarily cosmetic and temporary • Impact can be managed with existing resources
2 Minor
• Impacts primarily to operations, minor damage to physical assets • Impacts can be managed with existing resources
• Level of service impacts include minor service disruptions 3 Moderate
• Impacts are measurable to operations, including physical asset damage • Impacts require existing resources to be realigned
• Level of service impacts include minor service disruptions 4 Major
• Impacts to operations are severe with significant damage to physical assets • Impacts may require outside funding to supplement existing resources • Level of service impacts include significant disruptions 5 Catastrophic
• Impacts to both operations and assets, requires asset rebuild/replacement • Impacts require identifications of new dedicated funding • Level of service impacts are severe, reduced to minimum or non-existent Example risk assessment scoring and rating methodologies.

City of Maywood Local Hazardous Mitigation Plan | 29
TASK D: MITIGATION PLAN

STRATEGY
The mitigation strategy is the crescendo of the
planning process, bringing together the activities
completed throughout the planning process–
interviews, Committee and stakeholder input,
identified capabilities and needs, and results from the risk assessment–to recommend tailored risk
reductions activities.

We recognize that the City of Maywood seeks an
actionable plan that results in increasing the public
safety of the community. We will work with the
Committee, other City officials, and alongside our
specialists in mitigation to develop a focused plan,
with prioritized actions linked to implementation
strategies and funding sources.

TASK D1: REVIEW AND REFINE PLAN GOALS
The plan goals will be discussed at the orientation
meeting with the plan leadership team. Stantec will
then draft goals to present to the Committee at the
kickoff meeting. The goals will again be reviewed
following completion of the risk assessment.

TASK D2: REVIEW POSSIBLE ACTIVITIES
Stantec will review a comprehensive range of activities to develop an ongoing, integrated resilience strategy
appropriate to City capabilities including gray, blue,
and green projects, as well as non-structural
measures such as policy.

We will look for opportunities to enhance or expand
ongoing mitigation projects, such as Maywood
Riverfront Park renovations. We will provide examples
of mitigation projects and resources and work with
the Committee and interested parties.

We will do this with our project specialists (e.g.,
benefit-cost estimators, funding specialists, technical specialists/ engineers) at the table so we can quickly
weigh in on feasibility and possible funding.

TASK D3: DEVELOP ACTIONS
Our team brings a unique process to developing and
prioritizing actions quickly and consistently using
three primary measures: relevancy, resiliency, and cost and time.

These categories are estimated (via spreadsheet)
using a weighting system and can be tailored to the
City of Maywood’s priorities like sustainability, public safety, equity, or alignment to other City needs.

An example from the resiliency prioritization section is shown below. This tool has been used successfully
with multiple clients and resilience plans such as the
City of Tallahassee. Ultimately, Stantec will provide the City with a list of recommended and prioritized
solutions to proceed into detailed design and
construction.

Prioritization Metric Weight Scoring Criteria Score Points 1 Feasibility 20%
5 – Funding identified, easily implemented within five years 3 – Funding identified, implemented with moderate complexity/delays 1 – Funding identified, implementation is complex and faces certain delays for implementation
0 – Not feasible, no funding identified and/or not able to be implemented 3 60
2 Climate
Resilience 20%
5 – Very high (action provides multiple benefits for climate resilience, including greenhouse gas or adaptive measures)
3 – High (action provides at least one benefit for climate resilience) 1 – Moderate (action provides limited benefits for climate resilience) 0 – Low (action does not provide benefits for climate resilience) 1 20
3 Risk Reduction/
Benefits 10%
5 – Very high (significant losses avoided and/or significant benefits with consideration to economic, social, and environmental factors)
3 – High (numerous losses avoided and/or numerous benefits) 1 – Moderate (some losses avoided, some benefits)
0 – Low (no losses avoided, no public benefits)
3 30
4 Hazard of
Greatest
Concern
10%
5 – Action addresses one or more hazards identified for the public as of greatest concern
3 – Action addresses one or more hazards identified for the public as of lesser concern 1 – Action addresses one or more hazards identified for the public as of least concern 5 50
Snippet of the Resiliency Section of the Prioritization Tool

City of Maywood Local Hazardous Mitigation Plan | 30
Each action will be detailed with input from
Committee and City stakeholders representatives to
support implementation. Information for each action
will include:
• Description of actions
• Responsible party
• Time frame
• Benefit-cost review
• Funding sources
• Co-benefits
• Measure of success
• Alignment to City
priorities

TASK D DELIVERABLES
• In-person Committee and public open house
meetings
• Mitigation action plan
2023 TAZEWELL COUNTY FLOOD RESILIENCE PLAN 7-21
7 flood rIsk reductIon actIon Plan | #4 EMERGENCY COMMUNICATIONS SYSTEM • BRIC
• HOMELAND SECURITY GRANT PROGRAM
• EMERGENCY MANAGEMENT

PERFORMANCE GRANTS
• SECTION 165 OF THE WATER RESOURCES
DEVELOPMENT ACT OF 2020

DEVELOP SYSTEM SYSTEM PROCUREMENT

REQUIREMENTS AND USE
CASES

STAKEHOLDER AND

PUBLIC ENGAGEMENT

IDENTIFY

COMMUNICATION NEEDS
Issue a Request for Proposals
(RFP) utilizing the system
requirements and use
cases. Applicants should
demonstrate that the system
can meet the requirements
and integrate with the
County’s systems. The
County should evaluate the
systems and select the one
that best meets the County’s
needs.

Develop and document
system requirements
needed by the County
and potential use cases
for deployment. The
requirements and use cases
should be used to evaluate
potential vendors.

The County should meet
with stakeholders such as
emergency services and the
public to understand needs
for the communication
system. The County should
gain an understanding of
the communication methods
most utilized by residents
such as cellphones, land
lines, radio, news channels,
or social media.

Based on previous
experiences, the County
should identify features
needed by the system.

The County may request
information from vendors to
identify potential features
of different systems. A
consultant may be hired
to assist with the action to
supplement County staff.

STEP 1
STEP 2
STEP 3
STEP 4
1 2 3 4
6-12 MONTHS
1 - 3 MONTHS
ESTIMATED TIME TO COMPLETE:

ESTIMATED TIME TO COMPLETE:

ESTIMATED COST:

KEY: $10,000 1 WEEK
POTENTIAL FUNDING SOURCES:
$50,000 - $ 75,000
(Continued on next page)
ESTIMATED COST:

DEPENDENT ON SELECTED

SOLUTION
Selection of the First Four Steps From an Action in the Final Tazewell County Investment Plan TASK E: PLAN DRAFTING
TASK E1: PLAN DOCUMENTATION AND

DEVELOPMENT
We begin crafting the deliverable document at the
onset of the planning process, which we use to create
a concise, reader-friendly, and actionable hazard
mitigation plan. This plan will be organized,
aesthetically pleasing, and technically sound.

When the draft plan is complete, we will conduct
independent and quality reviews prior to release, as
part of project management procedures.

TASK E2: DEVELOP PLAN MAINTENANCE

PROCEDURES
We will work with the City to determine what
resources are in place to jump start success and link
projects to funding and other strategic initiatives for implementation. Additionally, procedures for
monitoring the plan and evaluating its success will be
determined in alignment with FEMA requirements.

TASK E3: ONGOING HAZARD MITIGATION

SUPPORT
Following plan adoption, Stantec can complete the
following as an optional task: facilitate the yearly
Committee meeting, update the mitigation strategy
spreadsheet, and update the hazard occurrences
annually. We can coordinate with the City to identify
grant resources to align funding for this work.

To support ongoing hazard mitigation planning,
Stantec can assist with funding strategies and grant
applications. We regularly support disaster recovery,
water resource, and flood mitigation grant
applications for FEMA and the US Department of
Housing and Urban Development, among others.

Many funding sources require a match.

Stantec can identify matching fund sources including
in-kind contributions, partnerships, and new revenue
sources such as flood mitigation districts, stormwater
utilities, and property assessment.

City of Maywood Local Hazardous Mitigation Plan | 31
TASK E DELIVERABLES:
• Plan maintenance procedures updated in HMP
• Facilitate yearly Committee meeting
• Updated mitigation strategies spreadsheet
• Update risk assessment with any hazard
occurrences
TASK F: PLAN ADOPTION AND APPROVAL
TASK F1: DELIVER DRAFT PLAN
In addition to a technically sound, on-time, and ontarget plan, our team will deliver a plan that is aesthetically pleasing and easy to navigate.

TASK F2: COMPLETE THE PLAN REVIEW TOOL
Per typical Stantec procedures, the final draft
document will undergo an independent and technical
review prior to release. Stantec will also complete the Local Mitigation Plan Review Tool (Appendix A of
FEMA’s “Local Mitigation Plan Review Guide”) to verify
all 44 CFR 201.6 regulations have been met.

TASK F3: COMMITTEE AND PUBLIC REVIEW
Stantec will then release the plan to the City. While the Committee and public review can be done
simultaneously, to further expedite the planning
process, we recommend the Committee review the
draft plan first, given adequate timing in our planning process schedule. Typically, at least two weeks are
provided for the review.

We will assist with language to advertise the plan on
social media and posting. We will also support
comment collection to be reviewed with the plan
leadership team.

TASK F4: SUBMIT PLAN FOR COMPLIANCE
REVIEW
Following a review by the Committee, public, and
interested parties, Stantec will submit the City of
Maywood Hazardous Mitigation Plan to the California
Division of Emergency Management for a compliance
review.

Stantec will address any required revision so that the
plan can be advanced to FEMA Region 9 for a final
compliance review. All required revisions from the
State or FEMA reviews will be resolved by our team to
reach FEMA Approvable Pending Adoption (APA)
status.

TASK F5: PLAN ADOPTION AND DELIVERY
Upon reaching APA Status, Stantec will assist the City
every step of the way until the plan is adopted by all
participating communities. Once adopted, Stantec will
deliver finalized electronic copies (including PDF and
editable Microsoft Word files) and all GIS data to the
City upon adoption.

TASK F DELIVERABLES:
• One in-person Council adoption meeting
• One virtual final plan review meeting
• Draft hazard mitigation plan
• Final approved hazard mitigation plan
• Completed plan review tool
TASK G: PUBLIC OUTREACH, MEETINGS AND

HEARINGS
TASK G1 : DEVELOP A COMMUNITY

ENGAGEMENT PROGRAM
Our team understands the importance of, and believes
in, an approach that centers on community. Our
extensive experience facilitating community
engagement has given us insight into the best and
most authentic ways to complete plans that are
responsive to community voice.

Our team can deliver meetings and materials in
multiple languages when needed and is adept at
implementing surveys, sharing information, and
promoting participation in public meetings and on
virtual platforms.

To best integrate hazard mitigation engagement in a
sustainable way, we recommend leveraging ongoing,
long-term efforts. A community-driven approach led
by East Yard Communities for Environmental Justice
is integral to the project’s ability to respond to the large breadth and diversity of experiences in Maywood.

City of Maywood Local Hazardous Mitigation Plan | 32
We recognize the diverse nature of our public and
interested party audiences and will plan our efforts
accordingly. For example, we crafted a hybrid virtual
and in-person engagement strategy for the Buchanan
County, Virginia Flood Resilience Plan to honor the
diversity of residents’ professional and personal lives, recognizing that we needed to provide options to
support effective community participation.

Similarly, during the recent Maywood Focused General
Plan Update, our team utilized a variety of approaches
to reach Maywood residents and stakeholders. We
can build upon that experience and the connections
we’ve built to hit the ground running on engagement
for this project.

We gained valuable insight about engaging the
Maywood community during the General Plan
Update and will continue to utilize the successful
strategies combined with other engagement best
practices.

Our approach to trust-building will utilize EYCEJ’s long history of supporting social and environmental justice
efforts and conducting culturally competent outreach
and education throughout Maywood.

Stantec’s in-house, bilingual translation experts can
translate public engagement materials to support
equitable outreach to diverse communities. If needed,
Stantec has existing partnerships with real-time
interpretation services for public meetings that can be subcontracted. If the City has a preferred vendor for
these services, we can initiate those connections for
deployment in our engagement efforts.

Our community engagement approach is scalable and
flexible. We recommend involving the public
throughout the planning process via public meetings
and online engagement tools.

Photos of Stantec-led engagement activities in the
Maywood community for the General Plan Update

City of Maywood Local Hazardous Mitigation Plan | 33
TASK G2: COORDINATIONS WITH HAZARD

MITIGATION PLAN STEERING COMMITTEE
Our team suggests close collaboration with the
Hazard Mitigation Plan Steering Committee to ensure
it is comprised of community contacts involved in
community outreach and engagement.

The engagement team would meet with the Steering
Committee throughout the mitigation planning
process to monitor public engagement and make
improvements and adjustments, as needed, to the
public engagement as well as communicate findings
from engagement activities to inform the plan.

TASK G3: ENGAGEMENT TOOLS
The COVID-19 pandemic changed how we do public
engagement, challenging us to develop a wider variety
of tools to effectively engage communities.

Based on the working group’s recommendations, we
may prioritize in-person, virtual, or hybrid events; local newspapers; community radio stations; social media;
paper and digital surveys; and direct mail as
communications channels.

Additionally, the technology and tools available to us
make reaching a wider audience easier than ever and
will be guided by current practices of the City of
Maywood.

For the City of Maywood Local Hazard Mitigation Plan,
we recommend a combination of in-person events
supplemented with online platforms. We’re flexible to
the outreach needs of your community and your tried
and true mechanisms for engaging interested parties
and the public.

While details will be worked out in the engagement
plan, we recommend a combination of strategies. To
boost engagement, we recommend using existing City
websites, media contacts, and social media accounts
to promote the project and route participants to the
project landing page.

We propose the following engagement activities:

Community Events: The team will convene up to two
public meetings (one in-person and one virtual) and
tabling events focused on specific elements on the
planning process (kickoff, risk assessment results,
mitigation review, and draft plan review).

Key to successful outreach is arranging for
accommodations that promote widespread
participation, whether it is scheduling meetings at a
range of times, using accessible locations, or
providing in-person resources such as food, supplies,
and childcare.

EYCEJ’s long history of working in Maywood has
shown that on-the-ground interaction with residents
and leveraging resources for the community are the
most effective tools for meaningful engagement.

Our team is committed to exploring availability of
resources and other methods that bring together
community members, public staff, and local leaders to
share insight about household and business
preparedness and awareness of personal mitigation
techniques, identify areas where people are
particularly vulnerable, and get feedback on potential
mitigation strategies.

Outreach methods will reflect priority topics for the
community, including industrial contamination and
brownfields, goods movement, extreme temperatures,
power outages, and drinking water quality. EYCEJ will
lead community workshops or tabling at existing
community events including the annual Earth Day
event or events held by the City. This engagement will
provide information to residents about hazard
mitigation and the City’s planning efforts.

Following each community meeting, the team will
convene the Hazard Mitigation Plan Steering
Committee to review key insight and incorporate
findings into the plan.

Stantec engages communities where they are,
leveraging existing community events to exchange
information and resources.

Community outreach meetings offer a space to
provide progress updates, hear feedback, and share
ongoing developments between community
members and the project team.

City of Maywood Local Hazardous Mitigation Plan | 34
Surveys : In close collaboration with the City, Stantec will draft, finalize, and distribute a community survey on social media, e-newsletters, City websites, and at
community events to measure feedback to inform the
plan. Stantec will submit periodic findings reports
summarizing trends and key takeaways, or provide
reports developed in response to ad hoc requests
related to specific topics of concern. The work can be
scaled according to City preferences and result in the
following items for the City to have and manage:
• A paper survey usable in-person with community
members, in English and Spanish
• A modified version of the survey usable via Internetconnected phone, tablet, or computer, in English and Spanish
• A simple dataset to house raw response data
• Findings reports for all results and specific queries Online Platform: An example of a user-friendly tool for the project landing page is Social Pinpoint. Our team
used this platform for the Red River Gorge Regional
Tourism Strategy and Lexington Sustainable Growth
Study, among other projects.

Social Pinpoint’s built-in tools include a survey, forum, and interactive map. The interactive map is a useful
tool for gathering hazard occurrence data from the
public and interested parties. The Social Pinpoint page can also act as a landing page for the project.

From Social Pinpoint, we can redirect visitors to other platforms with more specific functions such as Miro
or 3D Vista. Our team recommends Miro for
interactive, charrette-type meetings that can be
ongoing or restricted to a specific time window. 3D
Vista is a virtual open house platform. This tool
simulates an open house event with multiple stations
where visitors can get more information and provide
input and feedback.

Interactive Web Map: A key component of online
engagement for Maywood’s plan will be an interactive
map where anyone can enter information related to
risk, exposure, and mitigation project ideas. This map
will be essential whether we utilize a platform such as Social Pinpoint or use a simpler landing page. We will
provide a map interface that allows users to drop
points and enter a description of their concern, which
could be a vulnerable building, at-risk population, or an area that experiences hazard events. This data will be
incorporated into the risk assessment and projects in
the mitigation strategy workshop.

Press Releases: Stantec will work with City staff to
develop up to four text-based press releases and
social media posts at key points in the planning
process, such as the project kickoff, public workshops, draft plan review, and plan adoption. These releases
can be made public via multiple channels including
social media and City websites. While we have a wide
range of engagement tools, we can adapt or simplify
the approach in coordination with the City of
Maywood.

TASK G DELIVERABLES:
• Up to two community meetings or tabling events
• Event materials (e.g., agendas, meeting summaries,
other event materials, etc.)
• Paper and online community surveys in English and
Spanish, survey results, and finding reports
• Online platform
• Interactive web map
• Up to four draft and final press releases
Virtual open house on 3D Vista facilitates feedback
Community engagement for regional coordination of
the Safe, Clean Water Program in LA County

City of Maywood Local Hazardous Mitigation Plan | 35
Additional Information

COMMITTED TO SUSTAINABILITY AND DIVERSITY
Stantec’s corporate sustainability performance has
been recognized by independent parties for years, and
in late 2020, Corporate Knights named Stantec the
most sustainable company in North America and the
fifth most sustainable in the world—the only
engineering and design firm in the top 100. This builds on other rankings including:

Stantec’s commitment doesn’t stop at awards. We
also set a 1.5°C science-based emissions reduction
target, aiming to be net-zero by 2030. Stantec
continues to be a premium supporter of the UN Global
Compact and are partners in driving change.

We also believe in the value of the UN Sustainable
Development Goals and are publicly disclosing
financials associated with our core goals.

We believe our commitment to climate change goes
hand-in-hand with a commitment to diversity. That’s
why we’re continuously ranked as a top firm for
diversity. We recognize sustainability and diversity are important to Maywood. We share these values with
you, and we’ll bring them to the planning process.

ADVANCING EQUITABLE ACTION
Stantec incorporates equitable action into the projects and communities we serve. We’ve led innovative
equity-centric projects like:
• Re-strategizing Boston Public Works’ capital
spending program to incorporate an equity lens on
the investment strategy to not only help the most
people, but also people of the most need, which
qualified the City as a 2018 Bloomberg Mayor’s
Challenge finalist.
• Facilitating a highly interactive environmental
justice outreach strategy for the I-526
transportation mega project in Charleston, SC that
broke down engagement barriers like childcare,
transportation, and meeting timing constraints by
establishing a community office within walking
distance to the project.
• Devising a mechanism to measure municipal
resilience gains with a focus area on equity and
priority population inclusion in partnership with the
Barr Foundation.
• #1 Most Sustainable Corporation in North
America (2023 Corporate Knights Global 100)
• Ranked Among Top 1% in the World on
Sustainable Performance (2023 Corporate
Knights Global 100)
• Quality Scores of “1”in the Environmental (E),
Sustainability (S), and Governance (G)
categories and Prime status in the ESG
Corporate Rating (Institutional Shareholder
Services, ISS)–1 is the highest possible score
for ESG
• A- Score for Sustainability for Four Consecutive
Years (CDP)–Stantec is the only engineering and
design firm to be rated a Climate Leader with an
A- score by CDP for the past four years
• Low ESG Risk Rating (Sustainalytics)–top-ofclass rating in the engineering and design space I-526 Low Country Corridor, Charleston, SC

Communities are fundamental. Whether
around the corner or across the globe,
they provide a foundation, a sense of
place and of belonging. That’s why at
Stantec, we always design with
community in mind.

We care about the communities we
serve—because they’re our
communities too. This allows us to
assess what’s needed and connect our
expertise, to appreciate nuances and
envision what’s never been considered,
to bring together diverse perspectives
so we can collaborate toward a shared
success.

We’re designers, engineers, scientists,
and project managers, innovating
together at the intersection of
community, creativity, and client
relationships. Balancing these priorities
results in projects that advance the
quality of life in communities across
the globe.

Stantec trades on the TSX and the
NYSE under the symbol STN. Visit us at
stantec.com or find us on social media.

Exhibit B
Compensation

City of
Maywood, CA
Local Hazardous
Mitigation Plan
Cost Proposal
May 3, 2024

Cost Proposal
TASK/
PHASE
NO.

TASK DESCRIPTIONS
TOTAL
LABOR
HOURS
FEE

PIC PM SR PLANNER PLANNER JR PLANNER CLIMATE

SCIENTIST

FUNDING

SPECIALIST STANTEC SUBCONSULTANT
$272 $169 $192 $160 $146 $205 $263 HOURS FEE HOURS FEE
A PLANNING PROCESS 2 24 4 24 4 58 $9,790 58 $9,790
B HAZARD IDENTIFICATION PHASE 12 4 44 8 68 $11,002 68 $11,002 C RISK ASSESSMENT 18 2 50 8 12 90 $15,053 90 $15,053
D MITIGATION STRATEGY 2 16 2 28 12 2 62 $10,389 62 $10,389 E PLAN DRAFTING 16 2 16 8 42 $6,815 42 $6,815
F PLAN ADOPTION AND APPROVAL 8 4 8 20 $3,160 20 $3,160

G PUBLIC OUTREACH, MEETINGS,
AND HEARINGS 30 30 $4,800 96 $9,600 126 $14,400
EXPENSE $5,000
TOTAL COST 4 94 14 196 48 12 2 370 $61,009 96 $9,600 466 $75,609

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 14.

DATE: June 26, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: JENNIFER VASQUEZ, CITY MANAGER
SUBJECT: CONSIDERATION OF APPROVING RESOLUTION NO. 6364 OF THE CITY COUNCIL OF THE CITY OF MAYWOOD APPROVING THE ALLOCATION AND REALLOCATION OF PERMANENT LOCAL HOUSING ALLOCATION PROGRAM FUNDS

AND AUTHORIZING THE MAYOR OR HIS DESIGNEE TO EXECUTE THE

CONTRACT FOR FUNDING
RECOMMENDATION:

Staff recommends that the City Council consider adopting Resolution No. 6364 to 1) approve an allocation of $201,957.00 in Year 4 Permanent Local Housing Allocation Program Funds (PLHA) for the Shelter Beds within the Salvation Army Bell Shelter Program and PLHA Residential Rehabilitation Program; 2) approve a reallocation of $402,944.00 in Year 3 Permanent Local Housing Allocation Program Funds (PLHA) for the Shelter Beds within the Salvation Army Bell Shelter Program, PLHA Rental Assistance Program, and PLHA Residential Rehabilitation Program; and 3) authorizing the Mayor, or his designee, to execute a contract for funding.

BACKGROUND:

The City is a participating city of the Los Angeles County Development Authority (LACDA) as such LACDA implements CDBG activities for the City. In 2020, LACDA applied for a grant from the California Department of Housing and Community Development’s (HCD) Permanent Local Housing Allocation (PLHA) Program. PLHA is an SB 2 funded program that provides an ongoing permanent source of funding through State Property Transfer Fees to increase affordable housing stock in California. Cities that are partners of the County through the Urban County Cooperation Agreement will be able to access the allocations for the PLHA housing program through the LACDA.

Approval of the City’s proposed PLHA-funded programs has been delayed due to various circumstances. First, the LACDA was unable to receive a standard agreement from the State which significantly delayed moving forward with completing the eligibility reviews to assess the proposed activities, determine that all the conditions for funding and program/regulatory requirements have been met, and the amount of funds designated for a specific activity can be expended by the State's deadline. Furthermore, LACDA’s review of projects did not begin until the County received the HCD letter approving the City’s adopted 6th Cycle (2021- 2029) Housing Element.

The LACDA has informed the City that time extensions for the delayed start of PLHA activities will be granted on an annual basis. Notification for submission of the time extension requests will be forwarded to cities ahead of the ending period for each funding cycle.

In April, 2024, LACDA notified cities that the State HCD released the Notice of Funding Availability (NOFA) for the PLHA Year 4 program. The City will receive an allocation of $201,957.00 to use for PLHA eligible activities with completion by December 31, 2026. Cities have been invited to begin planning for the PLHA Year 4 projects and submit approved City Council Resolutions for participation in the Year 4 program. Funding availability is significantly lower than previous years due to the reduced number of real estate transactions in 2022.

City of Maywood PLHA Program Update
PLHA Year 2
Currently, the LACDA is processing the approval of the City’s proposed activities allocated with PLHA Year 2 funds (combined allocation total for Year 1 and 2 made available through the Year 2 PLHA funding pool) in the amount of $655,794.00. The PLHA Year 2 proposed program activities have been approved for the Shelter Beds within the Salvation Army Bell Shelter Program ($70,794.00) and PLHA Rental Assistance Program ($585,000.00). The City’s Reimbursable Contract for PLHA Year 2 is being finalized.

PLHA Year 3
LACDA’s review and approval of the proposed PLHA Year 3 funding in the amount of $402,944.00 is ongoing.

The PLHA Year 3 proposed project activities are the Shelter Beds Program ($70,944.00) and PLHA Rental Assistance Program ($332,000.00). Staff is recommending that $150,000.00 is re-allocated from the two (2) programs for the PLHA Residential Rehabilitation Program.

A PLHA Residential Rehabilitation Program was initially proposed for PLHA Year 3 funding. The proposal for implementation of a Residential Rehabilitation Program was withdrawn by the City when LACDA notified cities of the State’s Prevailing Wage compliance requirements for residential rehabilitation activities. State Labor requirement provisions indicate that construction work on a residential rehabilitation activity is subject to Prevailing Wage.

As a result, in October 2023, PLHA Year 3 funding proposals were only submitted for the Shelter Beds within the Salvation Army Bell Shelter Program and PLHA Rental Assistance Program due to the additional conditions and efforts required by local general contractors performing residential rehabilitation work.

Subsequently, LACDA requested clarification and guidance from the State HCD and California State Department of Industrial Relations (DIR) on compliance with the State Prevailing Wage.

The LACDA has updated cities indicating that the residential rehabilitation of private single-family residential properties funded by the PLHA program is not subject to State prevailing wage requirements. The LACDA is currently preparing a notification for the official waiver of the Prevailing Wage on the PLHA-funded residential rehabilitation activities.

DISCUSSION:

PLHA Year 3 Funding Reallocation The previously approved PLHA Year 3 allocation provides funding for the Shelter Beds within the Salvation Army Bell Shelter Program and PLHA Rental Assistance Program. Funding from the two (2) programs will be re-allocated to provide $150,000.00 for a PLHA Residential Rehabilitation Program. The re-allocation of PLHA Year 3 monies will leave sufficient funding to implement and not impact on the other two (2) programs.

Shelter Beds within the Salvation Army Bell Shelter Program This program will address the impact of homelessness by securing access to shelter beds for the unhoused in the City of Maywood. The program has been developed in collaboration with other participating cities within the Southeast Los Angeles subregion to offer access to shelter beds. Four (4) shelter beds at the Salvation Army Bell Shelter will be made available to the unhoused from the City. PLHA funds will pay for the shared cost of the shelter beds, and City costs for personnel and PLHA program administration/reporting.

PLHA Combined Year 2 No Change in Funding Total $70,794.00 PLHA Year 3 Funding $70,944.00
Re-allocate $35,000.000 to Residential Rehabilitation <$35,000.00> Revised PLHA Year 3 Funding Total $35,944.00
PLHA Rental Assistance Program
The Rental Assistance grants are rental payments and/or utility payments made on behalf of an income-eligible household up to a minimum of six (6) months and a maximum of twelve (12) months. The goal of this program is designed for the preservation of affordable rental housing in the City. Additionally, the PLHA funds will pay for personnel, non-personnel, rental assistance, utility costs, operating costs, and PLHA program administration/reporting.

PLHA Combined Year 2 No Change in Funding Total $585,000.00 PLHA Year 3 Funding $332,000.00
Re-allocate $115,000.00 to Residential Rehabilitation <$115,000.00> Revised PLHA Year 3 Funding Total $217,000.00
Both the Shelter Beds within the Salvation Army Bell Shelter Program and PLHA Rental Assistance Program meet the PLHA eligibility criteria for Activity No. 6 as follows:

Eligible Activity No. 6 - Assisting persons who are experiencing or at risk of homelessness, including, but not limited to, providing rapid rehousing, rental assistance, supportive/ease management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency centers, and new construction rehabilitation, and preservation of permanent and transitional programs using PLHA funds.

PLHA Residential Rehabilitation Program
The PLHA Residential Rehabilitation Program will provide funding for grants to low- and moderate-income homeowners for the rehabilitation of owner-occupied dwelling units. Funding will be available for necessary and eligible home improvements as well as to mitigate building and safety code deficiencies and violations.

The single-family residential homeowners who qualify for this program can receive a maximum grant of $30,000. Program guidelines for the administration and implementation of the Residential Rehabilitation Program will be developed for City Council consideration and approval. PLHA funds will be used for personnel, non-personnel, program administration, and rehabilitation construction costs.

PLHA Year 3 Funding $150,000.00
The PLHA Residential Rehabilitation Program meets the PLHA eligibility criteria for Activity No. 2 as follows:

Eligible Activity No. 2. - The predevelopment, development, acquisition, rehabilitation, and preservation of affordable rental and ownership housing, including Accessory Dwelling Units (ADUs), that meets the needs of a growing workforce earning up to 120-percent of AMI, or 150-percent of AMI in high-cost areas.

PLHA Year 4 Funding
LACDA has released information on the allocation of PLHA Year 4 funding to cities that qualify and wish to utilize the funds for current or new eligible projects and/or programs. To receive the Year 4 funding, cities must have a State-approved Housing Element. It is anticipated that Year 4 funding will be available by 2025. These funds must be expended by the PLHA Year 4 deadline on December 31, 2026.

The City’s PLHA Year 4 allocation is $201,957.00. It is proposed that Year 4 funds be allocated for continuation of the Shelter within the Salvation Army Bell Shelter Program and PLHA Residential Rehabilitation Program as follows:

Shelter Beds within the Salvation Army Bell Shelter Program PLHA Residential Rehabilitation Program
PLHA Year 4 Funding $165,907.00
PLHA Year 4 Funding $36,050.00
LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The PLHA Program does not impact the City’s General Fund Budget. The $402,944.00 in PLHA Year 3 funds will be allocated in the FY 2024-2025 City Budget, and the $201,957.00 will be allocated in the FY 2025-2026 City Budget.

ATTACHMENT(S)

1. Resolution No. 6364 PHLA Participation

2. PHLA Bulletin No. 24-0004 - 2022 PLHA YEAR 4 ALLOCATIONS AND ATTACHMENTS

RESOLUTION NO. 6364

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD APPROVING PARTICIPATION IN THE LOS

ANGELES URBAN COUNTY PERMANENT LOCAL

HOUSING ALLOCATION PROGRAM BY AUTHORIZING

THE MAYOR, OR HIS DESIGNEE, TO SIGN A

REIMBURSABLE CONTRACT WITH THE LOS ANGELES

COUNTY DEVELOPMENT AUTHORITY (LACDA) ACTING

ON BEHALF OF THE COUNTY
WHEREAS, the City of Maywood desires to participate in the Los Angeles Urban County Permanent Local Housing Allocation (PLHA) Program; and WHEREAS, the City Council previously adopted Resolution No.6325 on October 25, 2023 approving the allocation of $655,794.00 in PLHA Year 2 PLHA funds (a combination of previous Year 1 and Year 2 amounts) and the allocation of $402,944.00 in PLHA Year 3 funds; and
WHEREAS, the Los Angeles County Development Authority (LACDA) notified the City of the PLHA Year 4 allocation of $201,957.00 to be expended by December 31, 2026; and
WHEREAS, the City authorizes the execution of a Reimbursable Contract(s) with the County of Los Angeles in order to receive said PLHA funds.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The recitals set forth above are true and correct and incorporated herein as if set forth in full.

SECTION 2. The City Council approves the reallocation of PLHA Year 3 funds in the amount of $402,944.00 to include:

Shelter Beds within the
Salvation Army Bell Shelter
Program
PLHA Year 3 Funding $35,944.00
PLHA Rental Assistance
Program
PLHA Year 3 Funding $217,000.00
PLHA Residential
Rehabilitation Program
PLHA Year 3 Funding $150,000.00
PLHA Year 3 TOTAL $402,944.00

SECTION 3. The City Council approves the new allocation of PLHA Year 4 funds in the amount of $201,957.00 to include:

Shelter Beds within the
Salvation Army Bell Shelter
Program
PLHA Year 4 Funding $36,050.00
PLHA Residential Rehabilitation
Program PLHA Year 4 Funding $165,907.00
PLHA Year 4 TOTAL $201,957.00
SECTION 4. The City Council authorizes the Mayor, or his designee, to execute a contract with the County of Los Angeles in order to fund and receive the PLHA funds and also authorizes the City Manager to execute any and all other documents necessary for participation in the Los Angeles Urban County PLHA Program on behalf of the City of Maywood.

SECTION 5. The City Council authorizes the City Manager to adjust the PLHA program budget as necessary to take into account any changes to eligibility of activities, program implementation, and amounts to be expended by the PLHA Program deadlines.

SECTION 6. This Resolution shall be effective immediately upon its passage and approval.

SECTION 7. The City Clerk shall certify to the passage and adoption of this Resolution and shall enter it into the book of original resolutions.

PASSED, APPROVED, AND ADOPTED this 26TH day of June 2024.

Eddie De La Riva, Mayor
[ADDITIONAL SIGNATURES ON THE FOLLOWING PAGES]

ATTEST:

Brian E. Juarez, City Clerk
APPROVED AS TO FORM:

Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Brian E. Juarez, City Clerk of the City of Maywood, do hereby certify that the foregoing Resolution No. 6364 was adopted at a regular meeting of the City Council of the City of Maywood held on the 26th day of June 2024 by the following votes:

AYES:

NOES:

ABSTAIN:

ABSENT:

Brian E. Juarez, City Clerk

TO: PARTICIPATING CITIES
The purpose of this bulletin is to provide our Participating Cities (Cities) an update on the Permanent Local Housing Allocation Program (PLHA) funding for Year 4.

The State of California Department of Housing and Community Development released the NOFA for Year 4 in December 2023 and announced that the County of Los Angeles (County) will receive an allocation of $9,451,755.00. Funding has experienced a significant change from previous years due to the real estate transactions in 2022. Cities who have a State-approved Housing Element are invited to follow the instructions below to program their PLHA Year 4 allocation to implement eligible affordable housing programs. Cities can continue to fund existing projects using funding from multiple years.

Attachment A provides the new PLHA Year 4 allocation amounts available to Cities that qualify and wish to utilize these funds for current or new eligible activities. To receive PLHA Year 4 funding, Cities with a State-approved Housing Element who wish to use their available allocation for PLHA Eligible Activities, must submit a Letter of Intent and proposed Exhibit A form to opt-in and receive funding. If applicable, the Letter of Intent must include concise details of the proposed Activity and Sub-Activity and describe how the City will spend the funds by December 31, 2026.

Please consider the complexity of the project being proposed, available resources, and whether the funding amount can be expended by the expenditure deadline. Because the shared allocation limits the amount of funding available to each jurisdiction, PLHA may not be the best funding source for all eligible activities. If you intend to make a change to an existing project that will reallocate funding by 10% or more, LACDA cannot guarantee a timely reimbursement and you may experience a delay in funding. If a city does not submit a Letter of Intent, the available allocation will be retained by the County and reallocated to Countywide program(s).

Community Development Division – Grants Management Unit (CDD-GMU) Putting Dollar$ into Action
NUMBER: PLHA-24-0004 2022 PROGRAM ALLOCATIONS, YEAR 4 FOR THE

PERMANENT LOCAL HOUSING ALLOCATION (PLHA)

PROGRAM FOR URBAN COUNTY PARTICIPATING CITIES
DATE: April 1, 2024 PAGE 1 OF 2

To All Participating Agencies
April 1, 2024
Page Two
Please adhere to the following deadlines to receive funding:

1. April 15, 2024 - The Letter of Intent must be completed and submitted to the LACDA (Attachment E).

2. April 30, 2024 - Proposed Exhibit A form must be submitted (Attachment C); and

3. May 31, 2024 - City Council approval resolution must be submitted (Attachment D).

Please be aware that the County cannot issue PLHA funding to Cities until all conditions for funding and program/regulatory requirements have been met and LACDA receives an executed agreement for PLHA Year 4 funds from the State. It is also important to note that certain activity costs for projects receiving PLHA funding are eligible for reimbursement as long as the expenses are incurred no more than 12-months prior to execution of Standard Agreement between the State and the County.

Should you need assistance in this matter or have any questions related to the PLHA program, you may contact JoAnn Eros-Delgado, Contract Management Supervisor at (626) 586-1749 or [email protected] or Jenny Salazar, PLHA Specialist, at (626) 586-1633 or [email protected].

Sincerely,
LINDA JENKINS, Director
Community Development Division
Community Development Division – Grants Management Unit (CDD-GMU) Putting Dollar$ into Action
Linda Jenkins (Apr 1, 2024 15:32 PDT) Linda Jenkins

pages 1 of 2

ATTACHMENT A
Permanent Local Housing Allocation 2022 Total Urban County Entitlement $9,451,755 Redistricting Population Counts Less Administration (5%) ($472,588) Round 4 Total 2022-2023 to be Allocated $8,979,167
Population Poverty Overcrwding
City 2020 2020 2020 Factor Allocation
AGOURA HILLS 21,048 798 84 0.004225596 $37,942
ARCADIA 57,180 4,784 743 0.018586347 $166,890
AVALON 3,873 415 133 0.001750789 $15,721
AZUSA 48,801 6,073 1,653 0.023627161 $212,152
BELL 34,644 7,441 2,262 0.027056320 $242,943
BELL GARDENS 41,770 11,005 2,925 0.037379286 $335,635
BEVERLY HILLS 33,709 2,998 467 0.011416855 $102,514
CALABASAS 23,762 2,110 163 0.007417324 $66,601
CLAREMONT 35,462 1,521 153 0.007513354 $67,464
COMMERCE 13,412 2,068 551 0.007645583 $68,651
COVINA 48,710 4,417 1,443 0.019556588 $175,602
CUDAHY 23,606 6,513 1,453 0.020951076 $188,123
CULVER CITY 38,913 2,382 688 0.011609730 $104,246
DIAMOND BAR 55,904 3,696 724 0.016224415 $145,682
DUARTE 21,399 1,972 556 0.008360926 $75,074
EL SEGUNDO 16,575 834 118 0.003929255 $35,281
HAWAIIAN GARDENS 14,212 2,782 851 0.010274501 $92,256
HERMOSA BEACH 19,147 803 195 0.004443213 $39,896
HIDDEN HILLS 2,156 165 15 0.000620884 $5,575
IRWINDALE 1,365 115 39 0.000525328 $4,717
LA CANADA-FLINTRIDGE 20,078 664 39 0.003684468 $33,083
LA HABRA HEIGHTS 5,305 104 32 0.000913139 $8,199
LA MIRADA 48,286 2,309 1,263 0.014671267 $131,736
LA PUENTE 39,705 4,932 1,468 0.019668708 $176,609
LA VERNE 32,134 2,572 324 0.009862996 $88,561
LAWNDALE 32,533 3,889 1,543 0.017098129 $153,527
LOMITA 20,212 2,602 385 0.008829422 $79,281
MALIBU 12,961 1,297 43 0.004158768 $37,342
MANHATTAN BEACH 35,064 1,114 122 0.006547411 $58,790
MAYWOOD 27,127 5,484 2,298 0.022491713 $201,957
MONROVIA 37,488 3,301 760 0.013538887 $121,568
RANCHO PALOS VERDES 42,333 1,511 396 0.009169113 $82,331 ROLLING HILLS ESTS 7,279 194 21 0.001270181 $11,405
SAN DIMAS 33,874 2,433 366 0.009937575 $89,231
SAN FERNANDO 24,244 2,252 1,017 0.010965432 $98,460
SAN GABRIEL 39,899 4,643 1,349 0.018672693 $167,665
SAN MARINO 13,028 925 150 0.003837386 $34,457
SANTA FE SPRINGS 18,131 2,184 673 0.008857323 $79,531
SIERRA MADRE 10,829 667 43 0.002679876 $24,063
SIGNAL HILL 11,430 1,465 309 0.005324117 $47,806
SOUTH EL MONTE 20,693 4,433 1,062 0.015048759 $135,125
SOUTH PASADENA 25,478 1,734 496 0.008117279 $72,886
TEMPLE CITY 36,161 3,560 842 0.014212469 $127,616
WALNUT 29,764 1,976 242 0.008113872 $72,856
WEST HOLLYWOOD 35,506 4,106 395 0.013532996 $121,515
WESTLAKE VILLAGE 8,110 371 7 0.001657389 $14,882
TOTAL PARTICIPATING CITIES 1,223,296 123,616 30,860 0.495975899 $4,453,451 GMU/GPPA/GPA/Allocations/PLHA Formula Allocations FY 2022 March 2024- Round 4

pages 2 of 2

ATTACHMENT A
Permanent Local Housing Allocation 2022 Total Urban County Entitlement $9,451,755 Redistricting Population Counts Less Administration (5%) ($472,588) Round 4 Total 2022-2023 to be Allocated $8,979,167

ATTACHMENT B: PLHA ELIGIBLE ACTIVITIES
 Multifamily Rental Housing
 Acquisition  Predevelopment  Development
 Rehabilitation  Preservation  Operating Subsidies
The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, or rental housing that is Affordable to extremely low-, very low-, low-, or Moderate-income households (up to 120 percent of Area Median Income (AMI), or 150 percent of AMI in High-cost areas, see appendix B for a list of High-cost areas, including necessary Operating subsidies).
 Affordable Rental, Ownership, and ADU Housing
 Acquisition  Predevelopment  Development
 Rehabilitation  Preservation
The predevelopment, development, acquisition, rehabilitation, and preservation of Affordable rental and ownership housing, including Accessory dwelling units (ADUs), that meets the needs of a growing workforce earning up to 120 percent of AMI, or 150 percent of AMI in highcost areas. ADUs shall be available for occupancy for a term of no less than 30 days.  Matching Funds to Regional Housing Trust Funds
Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund pursuant to subdivision (d) of HSC Section 34176.
 Housing for Homeless
 Rapid Rehousing  Rental Assistance  Supportive Case Management  Operating Costs for Navigating Centers  Capital Costs for Navigation Centers  Operating Costs for Emergency Shelters  New Construction  Rehabilitation  Preservation
Assisting persons who are experiencing or At risk of homelessness, including, but not limited to, providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing. (A) This Activity may include subawards to Administrative Entities as defined in HSC Section 50490(a)(1-3) that were awarded CESH program or HEAP funds for rental assistance to continue assistance to these households. (B) Applicants must provide rapid rehousing, rental assistance, navigation centers, emergency shelter, and transitional housing activities in a manner consistent with the Housing First practices described in 25 CCR, Section 8409, subdivision (b)(1)-(6) and in compliance with WIC Section 8255(b)(8). An Applicant allocated funds for the new construction, rehabilitation, and preservation of Permanent supportive housing shall incorporate the core Department of Housing and Community Development 13 2019 PLHA Final Guidelines components of Housing First, as provided in WIC Section 8255, subdivision (b).

 Accessibility Modifications for Owner-Occupied Housing Accessibility modifications in Lower-income Owner-occupied housing.

NOTE: This PLHA Activity will now be funded under Affordable Rental, Ownership, and ADU Housing/Rehabilitation
 Homeownership Opportunities Assistance
Homeownership opportunities, including, but not limited to, down payment assistance.

GOALS:

Estimated Number of Accomplishments
Performance Indicators: Units or Households

ATTACHMENT C
Letter of Intent Sample
Date
Ms/Mr.

Title
Community Development Division
Los Angeles County Development Authority
700 W. Main Street
Alhambra, CA 91801
Subject: Letter of Intent
Dear Ms/Mr.:

The City of is planning to allocate $600,000 in Permanent Local Housing Allocation (PLHA) Program Year 2022 funds for the following project(s):
• Residential Rehabilitation Program - $100,000
To provide funding for City staff and to provide grants and deferred loans to low- and moderate-income homeowners. The single-family residential homeowners of up to 4 units who qualify for this program can receive a maximum grant of $25,000 for single-unit properties or a grant of up to $60,000 for properties of up to 4 units for eligible improvements.
• Homebuyers Assistance Program - $300,000
To provide and use PLHA funds to pay for staff or consultants to administer the program.

The Homebuyers Assistance Program (HAP) loan provides a second mortgage loan for first-time homebuyers with an assistance amount of up to $85,000, or 20% of the purchase prices, whichever is less.
• Purchase and Rehabilitation of Residential Properties Program — $134,720 To provide and use PLHA funds to pay staff or consultants to administer the program.

Assist developers and property owners in rehabilitating residential properties to make them available for sale or rent to low or moderate-income residents. PLHA funds will provide up to $50,000 per unit for rehabilitation to bring a unit up to Building Code and make it available for sale or rent to low or moderate-income families. PLHA funds will be used to leverage private funds to make units available for sale or rental.

Please contact me at (000) 5……. ext. 2623 and/or by email via if any additional information is needed.

Community Development Director

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ATTACHMENT C

PERMANENT LOCAL HOUSING ALLOCATION PROGRAM EXHIBIT A INPUT FORM

1. ACTIVITY:
(a) Project Title:
(b) Beginning Date: Ending:

2. OPERATING AGENCY:
(a) Agency Name:
(b) Agency Address:
(c) Contact Information:

Name:

Title:

Telephone Number:

E-mail Address:

3. PROJECT ADMINISTRATION:

4. CONTRACTED SERVICES/SUBRECIPIENTS: (Describe duties to be performed.)

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5. ACTIVITY ELIGIBILITY SUMMARY: Select Activity and Sub-Activity:
 Multifamily Rental Housing
 Acquisition  Predevelopment  Development
 Rehabilitation  Preservation  Operating Subsidies
 Affordable Rental, Ownership, and ADU Housing
 Acquisition  Predevelopment  Development
 Rehabilitation  Preservation
 Matching Funds to Regional Housing Trust Funds
 Housing for Homeless
 Rapid Rehousing  Rental Assistance  Supportive Case Management  Operating Costs for Navigating Centers  Capital Costs for Navigation Centers  Operating Costs for Emergency Shelters  New Construction  Rehabilitation  Preservation
 Homeownership Opportunities Assistance
(b) Estimated Number of Accomplishments:
(c) Performance Indicator:
 Units
 Households

6. ACTIVITY SUMMARY:
(a) Provide a detailed description of the activity to be implemented within the overall project. The summary should provide sufficient detail (who, what, when, where) to permit a clear understanding of the nature, beneficiaries, and eligibility of the activity.
(b) Will this project involve construction expenses of $1,000 or more?  Yes  No

7. ACTIVITY SERVICE AREA INFORMATION:
(a) Service Area (Select the method by which you will define your service area):
 Citywide  Countywide  Districtwide
 Other - Please describe, i.e. San Gabriel Valley, Unincorporated South Whittier (b) Site Address/Type/Census Tract:

Site Address Type (Choose one only.) Census
Tract(s)

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 Construction Site
 Service Facility
 Construction Site
 Service Facility
 Construction Site
 Service Facility
 Construction Site
 Service Facility
 Construction Site
 Service Facility

8. ACTIVITY BUDGET SUMMARY: (The Operating Agency understands that no expenditures may be incurred before the contract has been fully executed.)
Budget by Cost Category Total
Personnel $
Non-Personnel $
Capital Outlays $
Administration $
TOTAL: $

9. ACTIVITY LEVERAGED FUNDING SOURCES:

Source Amount Source Amount
$ $
$ $
$ $
$ TOTAL: $

10. IMPLEMENTATION SCHEDULE: (For predevelopment, construction, acquisition, rehabilitation, or preservation activities only.)
Milestone Target Date (MonthDay-Year)Comments
Phase 1:

Phase 2:

Phase 3:

Phase 4:

Phase 5:

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Phase 6:

Phase 7: Construction Completed
Phase 8: Post Construction/Labor
File Review

11. COMMENTS: If necessary, attach any additional information which you believe will assist in evaluating your project’s eligibility.

EXHIBIT A INPUT FORM INSTRUCTIONS
(1) ACTIVITY
(a) Project Title:

Each project is given an activity title that gives a clear indication of the overall nature of the activity (e.g., “Walnut Park Division Project - First District”). Do not exceed 60 characters. (b) Funding Period:

Each activity must be given a funding period. For each Program Year, no projects may start, or incur costs, earlier than the contract execution date and no later than 90-days prior to the Program Year deadline. Except for certain predevelopment costs, any costs incurred outside of the contract term must be disallowed. (2) OPERATING AGENCY
(a) Agency Name: Identify the Operating Agency of the proposed activity described in this Exhibit A Input Form. (b) Agency Address: Identify the Agency's mailing address. (c) Contact Information
▪ Contact Name: Identify the name of the Division's contact person. This contact person should be able to answer questions related to the project and the related contract that may develop from this Exhibit A Input Form. This person could be the Grants Manager, Division Budget Analyst, or Project Manager. ▪ Title: Identify the title of the contact person.
▪ Telephone Number: Identify the area code and telephone number of the contact person. ▪ E-mail Address: Identify the contact person’s e-mail address. (3) PROJECT ADMINISTRATION
Identify the entity administering the project. Include the name(s) and title(s) of the project manager(s), and the address and phone number for the Agency administering the project, if other than a LACDA Project Manager. (4) CONTRACTED SERVICES/SUBRECIPIENTS
List the name(s) of the individuals, firms, or subrecipients providing contracted services as part of the project.

Describe the duties to be performed under the contract or agreement, and indicate whether the individual, firm or agency has already been selected.
▪ Contracted services include legal counsel, bookkeeping, construction, as well as architectural and engineering services and must be obtained through a procurement process. ▪ Subrecipient agencies include public or private non-profit entities providing services such as youth or senior programs.
(5) ACTIVITY ELIGIBILITY SUMMARY
(a) Select Activity and Sub-Activity: Indicate proposed project activity and budget. You may select more than one activity for each funding year.
(b) Expected Accomplishments:

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Based on the the performance indicator, provide the specific accomplishments your Agency expects to achieve by the end of the contract period using PLHA funds only. Remember that the selection of the correct performance indicator at the inception of a project is very important because it identifies the nature of the activity to be undertaken. The Performance Indicator that is selected is then used as a tool to measure the performance of a funded project. The goal may include the number of households assisted housing units made available because of this funding. (c) Performance Indicator:

Identify the performance indicator that most correctly corresponds to the activity. The performance indicator may include number of units or households assisted.
(6) ACTIVITY SUMMARY:
(a) Detailed Description: Provide a detailed description of the activity to be implemented within the overall project.

The summary should provide sufficient detail (who, what, when, where) to permit a clear understanding of the nature, beneficiaries, and eligibility of the activity.

The description must clearly describe what PLHA funds will pay for and indicate whether a subrecipient, consultant, or staff will undertake the implementation of the activity. Please include a line-item level listing of proposed expenditures.

For example, "Funds will be used for travel, space costs, consultant services", etc. For equipment purchases exceeding $300 per unit, please specify the equipment to be purchased (e.g., a copier, facsimile machine, computer, etc.). Also, include proposed accomplishments for leveraged funding (e.g., Other specific public funds, Tax Credits, Bond Fees, Other Private, etc.).
(b) Will this project involve construction expenses of $1,000 or more?  Yes  No (7) ACTIVITY SERVICE AREA INFORMATION
(a) Service Area: Identify the service area for the proposed project. Please note that we will utilize Census 2000 data as found in Map Locator.
(b) Site Address/Type/Census Tracts: Indicate the address of the site(s). Indicate if it is a construction or a service facility. Indicate what census tract(s) it is in (if construction) or the census tracts it serves (if a facility). (8) ACTIVITY BUDGET SUMMARY
Budget: Indicate budgeted amounts by Cost Category: Personnel, Non-Personnel, Capital Outlays, and Administration.

In developing your construction activity (if applicable), consider whether State prevailing wage requirements apply to the activity. In general, State prevailing wage applies to construction projects with expenses of $1,000 or more.

Please complete an Exhibit A form for each Activity and Sub-Activity. It will be considered on a project-by project basis if these may be combined into a single project that will be completed during the same contract term using the same Program Year funding.
(9) ACTIVITY LEVERAGED FUNDING SOURCES
Indicate the type and amount of leveraged funds to be used for this activity. Please note that PLHA funds are not to be included in this Section. Leveraged funds are project funds in addition to PLHA funds. (10) IMPLEMENTATION SCHEDULE
For activities that involve housing development and facility projects only, provide target dates (month-date-year) that correspond to identified milestones with regard to the completion of the activity. Activity schedule should correspond with the Expenditure deadlines assigned to each funding Year. (11) COMMENTS: Please provide any additional comments which you believe will assist LACDA staff in evaluating this project's eligibility.

ATTACHMENT D- SAMPLE
RESOLUTION NO.________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ________________ APPROVING

PARTICIPATION IN THE LOS ANGELES URBAN COUNTY PERMANENT LOCAL HOUSING ALLOCATION

PROGRAM BY AUTHORIZING THE MAYOR, OR HIS/HER DESIGNEE, TO SIGN A REIMBURSABLE

CONTRACT WITH THE LOS ANGELES COUNTY DEVELOPMENT AUTHORITY (LACDA) ACTING ON BEHALF OF THE COUNTY.

WHEREAS, the City of __________________ desires to participate in the Los Angeles Urban County Permanent Local Housing Allocation (PLHA) Program; and
WHEREAS, the city authorizes the execution of a Reimbursable Contract with the County of Los Angeles in order to receive said PLHA funds;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF _________ AS FOLLOWS:

SECTION 1. The City Council authorizes the Mayor, or his/her designee, to execute any and all documents necessary for participation in the Los Angeles Urban County PLHA Program on behalf of the City of ______________.

PASSED, APPROVED, AND ADOPTED this (date) day of __________ 2022. ______________________________
(name), Mayor
ATTEST:
_____________________________
(NAME), City Clerk
I, ______________, City Clerk of the City of ___________, do hereby certify that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of ___________ held on the (date) day of _______, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
(name), City Clerk
K:\CDBG COMMON\PLHA\PLHA \sample resolution for a city.docx

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 15.

DATE: June 26, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION APPROVAL OF LCA1 SHELTER BED AGREEMENT RENEWAL WITH THE CITY OF BELL AT THE SALVATION ARMY BELL SHELTER FOR FY 2024- 2025
RECOMMENDATION:

It is recommended that the City Council approve the form of the renewal of the Reimbursement Agreement with the City of Bell, with the understanding that the final term length and cost will be determined and incorporated into the final agreement, contingent upon the actual parties involved and subject to final approval by the City Attorney and the City Manager.

BACKGROUND:

The City of Maywood is an active participant in the regional continuum of care (CoC) system, which provides shelter beds for all of Los Angeles County through the Los Angeles Homeless Services Authority's (LAHSA) Coordinated Entry System (CES). To secure a shelter bed and associated services like drug and alcohol counseling, healthcare, mental health support, employment services, benefits advocacy, and assistance with permanent housing, the collective Homeless Services Liaison for Bell, Commerce, Cudahy, and Maywood must seek aid and receive an assigned bed from the County's Coordinated Entry System (CES). If there are no available beds in the County CES system, unhoused individuals are unable to receive these services or shelter. The CoC system currently faces a high demand for shelter beds that exceeds the existing inventory, as many cities do not provide shelter beds within their city limits.

The Salvation Army Bell Shelter, located adjacent to the City of Bell, receives unhoused residents from the regional CoC system. This shelter is one of the largest in the nation and provides a significant portion of the region’s shelter beds. The Salvation Army Bell Shelter complex offers a variety of supportive services and housing options. The shelter beds at this facility are just one segment of the critical regional resources provided by the Salvation Army within the City of Bell. The shelter beds are financed by contracts with entities like LAHSA, the Veterans Administration, and the Los Angeles County Department of Mental Health (DMH).

These agreements provide the majority of the Salvation Army Bell Shelter's operating funds. The shelter could not function without these contracts.

Maywood, along with several neighboring cities (Bell, Commerce, and Cudahy), receive shared homeless liaison services to connect the homeless population with county resources. Despite this outreach and LA-HOP services, the city still needs immediate temporary housing. It is imperative to note that Maywood does not have a separate contract for shelter beds at Bell Shelter. However, in March 2022 and May 2023, the City approved two reimbursement agreements for shelter beds within the Salvation Army Bell Shelter, collaborating with the City of Bell as partners in the LCA1 pilot program for shelter beds.

Under these agreements, thirty-six crisis housing beds have been allocated, with ten percent reserved as public safety priority beds for emergency use by all LCA1 members. The remaining ninety percent, which amounts to thirty-two beds, are allocated as four general inventory beds for each LCA1 member. The LCA1 Shelter Bed Pilot Program began its services with the first client intake on July 13, 2022. Before the adoption of the program, the only option for providing services to unhoused individuals was to rely on the overburdened Continuum of Care (CoC) system, which restricted the city's ability to address local homelessness issues directly.

DISCUSSION:

The LCA1 cities and unincorporated areas—Bell, Bell Gardens, Commerce, Cudahy, East Los Angeles, Huntington Park, Maywood, South Gate, Vernon, and Walnut Park—surrounding the Salvation Army Bell Shelter face a disproportionate impact from homelessness. Unhoused individuals transported to the Salvation Army Bell Shelter in the greater Los Angeles County region may not successfully transition to permanent housing for various reasons. They may not utilize the mental health or drug and alcohol treatment services provided at the shelter, or they may refuse to follow the rules necessary for a safe and orderly living environment. Consequently, despite the best efforts of the Salvation Army Bell Shelter staff, these individuals may contribute to an increased unhoused population in the LCA1 cities, the surrounding unincorporated communities, and the adjacent Los Angeles River channel. Therefore, improved subregional coordination among the affected Southeast Los Angeles (SELA) area LCA1 communities, Los Angeles County Supervisorial District 1 (Hilda Solis), the Salvation Army Bell Shelter, the Gateway Cities Council of Governments (Gateway COG), and existing regional agencies and nonprofit service providers is necessary to address homelessness effectively and improve the quality of life in the SELA subregion.

The Gateway COG had previously provided Measure H Innovation funding in 2020-2021 for the City of Bell to be the lead agency in hiring a shared Homeless Services Liaison for the cities of Bell, Commerce, Cudahy, and Maywood to cooperatively address the disparate homelessness impact in the area. The work of the shared Homeless Services Liaison, based in the City of Bell Community Services Department, has been critical in addressing issues within the four participating communities. However, without an additional inventory of shelter beds to supplement the Continuum of Care (CoC) system, the immediate challenges in the four-city area remain difficult to address.

The City of Bell applied for and received $500,000 in Measure H Innovation Funds from the Gateway COG to support this pilot program through June 30, 2024. The Gateway COG has indicated that the City of Bell’s application to receive $520,000 (an additional $20,000 to supplement the new rates of beds for 2024-2025) in Measure H Innovation Grant Funding to cover the cost of continuing this pilot program through June 30, 2025, is a regional priority. The Gateway COG has also indicated that the continuation of funding for the shared Homeless Services Liaison is a priority.

As part of the LCA1 Shelter Bed Pilot Program, thirty-six (36) shelter beds have been provided (either lowbarrier beds or bridge beds, depending on the level of service required by the unhoused individual(s)) to the participating cities to address the unique impacts of homelessness in the SELA area around the Salvation Army Bell Shelter, in addition to the services provided by the CoC System.

The City of Bell has proposed extending the Shelter Bed Pilot Program, and the Salvation Army has agreed to operate under the same terms and conditions until June 30, 2025. To ensure all LCA1 cities agree to participate in the Shelter Bed Pilot Program under the same terms and conditions, the City of Bell is coordinating with LCA1 cities and seeking approval from the Gateway COG for Measure H funding and the Homeless Liaison position through June 30, 2025.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The LCA1 Shelter Bed Pilot Program will not impact the City's General Fund. For Fiscal Year 2024/2025, the

City will allocate PHLA funds to cover the cost of the shelter beds. The maximum estimated cost to the City for this agreement is $31,086.25, for a term starting on July 1, 2024, and ending on June 30, 2025 (365 days).

The final cost to the City is determined based on $520,000 in Measure H Innovation Grant Funds reimbursed from the Gateway Cities Council of Governments, and the approval of the Reimbursement Agreement by the LCA1 cities of Bell Gardens, Commerce, Cudahy, Huntington Park, South Gate, and Vernon to share the remaining costs equally.

F.Y. 24-25 Impact: $31,086.25 Current F.Y. Budget: N/A
Fund Impacted: Grant Special Revenue Budget adjustment requested: N/A Source of funds: PHLA Funds Updated Account Budget: N/A Account Number: 501-410-6115 For fiscal year: 24/25 remainder of funds to be utilized

ATTACHMENT(S)

1. Reimbursement Agreement for Shelter Beds within Salvation Army 2024

2. City of Bell First Amendment 7.1.2024.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 16.

DATE: June 26, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: OKAN DEMIRCI, CITY ENGINEER
SUBJECT: CONSIDERATION OF AWARD OF CONSTRUCTION CONTRACT TO ENL BUILDING SERVICE, INC. FOR CITY HALL WINDOW REPLACEMENT PROJECT FOR A TOTAL AMOUNT OF $214,150.00
RECOMMENDATION:

Staff recommends that the City Council approve the plans and specifications for the City Hall Window Replacement Project; and award a Contract to ENL Building Service, Inc. for City Hall Window Replacement Project for a total amount of $214,150.00, and authorize the City Manager to execute the contract in a form approved by the City Attorney.

BACKGROUND:

The Project includes the replacement of all damaged window framing or sills, windows at the City Hall, Rear Storage Facility, 2 windows at the Sheriff's Sub-Station, and the Additive Alternate A option of the “Old Jail Cell” Storage Facility, and other relevant work at City Hall located at 4319 E. Slauson Avenue, Maywood, CA as more specifically described in the Contract Documents. The proposed improvements will be completed within 40 working days.

On April 19, 2024, staff advertised Notice Inviting Bids (NIB) in the local newspaper in conformance with City of Maywood Municipal Code Section 3-7.04. Bids were due on May 14, 2024, at 2:00 p.m.

DISCUSSION:

On May 14, 2024, at 2:00 p.m., a total of two (2) bids were received as shown below:

Contractor Name
(from low to high cost)
Base Bid Amount Additive Alternate Bid
Amount
Total Bid Amount
(Base Bid +
Additive Alternate)
ENL Building Service, Inc. $197,650.00 $16,500.00 $214,150.00 Ambit Construction & Design, Inc. The bid submitted by Ambit Construction & Design, Inc. provided a bid bond in the amount of 5% of total bid amount. Per Public Contract Code Section 20483, the required Bid Bond is 10%, therefore, this bid is deemed non-responsive.

The bid submitted by Ambit Construction & Design Inc. provided a bid bond at 5% of the total bid amount. The

California Public Contract Code, Section 20171 requires that the bid security (bid bond) shall be in an amount equal to at least 10 percent of the amount bid. A bid shall not be considered unless one of the forms of bidder’s security is enclosed with it, therefore, this bid is deemed non-responsive.

Staff conducted a bid analysis for the apparent 1nd low bidder, ENL Building Service, Inc., and verified CA contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references. Accordingly, staff has determined that ENL Building Service, Inc. is the lowest responsive bidder. The City's contract engineer has reviewed the design plans and specifications for the project and in his opinion the project plans and specifications and reasonable and meet professional standards. Therefore, it is also recommended that the City Council approve the project's final plans and specifications, which are on file in the City.

According to the bid package, the award is based on Total Base Bid amount only. Total Additive Alternate Bid Amount will not be taken into account in determining the lowest responsible bidder. City may add bid items from the Additive Alternate Bid Schedule at the sole and complete discretion of the City as part of the performance of the contract. Total Base Bid amount from ENL Building Service, Inc. is $197,650, and the Additive Alternate Bid Amount is $16,500. The Total Bid Amount (Base Bid + Additive Alternate) is $214,150.

Staff recommends City Council award a contract to ENL Building Service, Inc. for a total amount of $214,150.00 and authorize the City Manager to execute the contract.

The proposed project is a project subject to CEQA. Staff has reviewed the proposed project and has determined that it is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15302:

Replacement or reconstruction; (c) Replacement or reconstruction of existing utility and/or facilities involving negligible or no expansion of capacity.

LEGAL REVIEW:

City Attorney has reviewed this report.

FISCAL IMPACT:

The total estimated project cost of $270,900 will be funded in the amount of $270,900 through the Local Fiscal Recovery Funds in the FY 2024-2025 Capital Improvement Program.

Construction Contract $214,150.00
Contingency Budget allowance for unforeseen conditions as necessary (15%) $32,122.50 Total Construction Budget $246,272.50
Construction management and inspection (10% of construction budget) $24,627.25 Project Total $270,900.00

ATTACHMENT(S)

1. Bid Analysis, City Hall Window Replacement Project

Quantity Unit Unit Price Total Price Unit Price Total Price 1 Remove existing windows and install new windows per specifications including labor, material, and all relevant work.
1 LS $197,650.00 $197,650.00 $197,650.00 $197,650.00 $197,650.00 $197,650.00 1 Remove existing windows and install new windows per specifications including labor, material, and all relevant work.
1 LS $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 $16,500.00 Apparent Low
Bidder 1
$197,650.00
$197,650.00
$0.00
$16,500.00
$214,150.00

0.00% $0.00
N/A
TOTAL $0.00

SUBCONTRACTORS

IS THE BIDDER QUALIFIED BASED ON REFERENCE PROJECTS
YES
The bid submitted by Ambit
Construction & Design, Inc.
provided a bid bond in the
amount of 5% of total bid
amount. Per Bid Package and
Public Contract Code Section
20170/20171: "Each Bid must be
accompanied by a cash deposit,
cashier’s check, certified check
or
Bidder’s Bond issued by a
Surety insurer, made payable to
the City and in an amount not
less
than ten percent (10%) of the
total Bid submitted." This bidder
did not provide the required
amount on the submitted bid
bond, therefore, this bid is
deemed non-responsive.

BID RANKING
SUBCONTRACTOR % AND AMOUNT SHOWN IN THE BID
DID THE BIDDER MEET MAX 49% SUB CONTRACTOR (MIN 51% WORK BY PRIME CONTRACTOR)

REQUIREMENT

TOTAL BASE BID AMOUNT INDICATED BY BIDDER
TOTAL BASE BID AMOUNT CALCULATED BASED ON UNIT PRICES (The award is based on Total Base Bid Amount only)

CALCULATION CORRECTIONS TO BASE BID AMOUNT SUBMITTED BY CONTRACTOR BASED ON

CALCULATED BID AMOUNT

TOTAL ADDITIVE ALTERNATE BID AMOUNT CALCULATED BASED ON UNIT PRICES TOTAL BASE BID + ADDITIVE ALTERNATE BID AMOUNT
ADDITIVE ALTERNATE BID SCHEDULE “A”

HIGHEST UNIT

BID PRICE

AVERAGE BID VALUES

LOWEST UNIT

BID PRICE

1. BID TABULATION
PROJECT NAME: CITY HALL WINDOW REPLACEMENT PROJECT
PROJECT NO: 6106
Bid Item and Description
Non-Responsive Bid
Submitted by
Ambit Construction & Design,
Inc.

Apparent Low Bidder 1
ENL Building Service, Inc.

BASE BID SCHEDULE

BID TABULATION
D:\Dropbox (Transtech Engineers)\JOBRECRD\2023\231284 MAY CITY HALL WINDOW REPLACEMENT PROJECT\WIP\08.BID OPENING\02.BID ANALYSIS\01 Draft\01.BID ANALYSIS_v4.xlsxBID TABULATION 1 of 4 Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 1 of 24

APPARENT LOW BID AMOUNT: $197,650.00

REVIEW RESULT BY DATE
Yes OD 5/15/24
Yes OD 5/15/24
Yes OD 5/15/24
Yes OD 5/15/24
$0.00 OD 5/15/24
51% OD 5/15/24
0% OD 5/15/24
Yes OD 5/15/24
49% OD 5/15/24
0% OD 5/15/24
Yes OD 5/15/24
PRIME CONTRACTOR LICENSE STATUS: 1013792 Active - 05/31/2026 OD 5/15/24 PRIME CONTRACTOR DIR REGISTRATION STATUS: 1000062127 Active - 6/30/2024 OD 5/15/24 SUB CONTRACTOR LICENSE STATUS: N/A N/A OD 5/15/24
SUB CONTRACTOR DIR REGISTRATION STATUS: N/A N/A OD 5/15/24 PRIME CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: Not in the list Not in the list OD 5/15/24 PRIME CONTRACTOR DEBARMENT STATUS FROM FEDERAL CONTRACTS: Not in the list Not in the list OD 5/15/24 SUB CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: N/A N/A OD 5/15/24 SUB CONTRACTOR DEBARMENT STATUS FROM FEDERAL CONTRACTS: N/A N/A OD 5/15/24 Yes OD 5/15/24

2. REVIEW OF APPARENT LOW BID
ENL Building Service, Inc.

PRIME CONTRACTOR % CALCULATED PER BID SUBMITTAL (THIS % MUST BE EQUAL OR MORE THAN ABOVE %):

BIDDER COMPLIES WITH MIN PRIME CONTRACTOR % REQUIREMENT:

MAX ALLOWABLE SUBCONTRACTOR PERCENT PER SPECIFICATIONS:

APPARENT LOW BID SUBMITTED BY:

ITEM REVIEWED/CHECKED
BID STAMPED AS RECEIVED PRIOR BID TIME:

BID BOND IN PROPER AMOUNT:

ADDENDA ACKNOWLEDGEMENT:

TOTAL BID PRICES CALCULATED CORRECTLY:

SUBCONTRACTOR AMOUNT:

MIN PRIME CONTRACTOR % REQUIREMENT FOR WORK PER SPECIFICATIONS:

REMARKS
Bid Due on 5/14/2024 2:00 PM (PDT) - Submitted 05/14/2024 11:27:41 AM Print-out from SAM Web Page attached (https://www.sam.gov/SAM/) Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html) No Sub-Contractors
Acknowledged Addendum no:1 5/3/2024
REFERENCE CHECK ACCEPTABLE:

Print-out from DIR Web Page attached (https://efiling.dir.ca.gov/PWCR/Search) SUB CONTRACTOR % CALCULATED PER BID SUBMITTAL (THIS % MUST BE EQUAL OR LESS THAN ABOVE %):

BIDDER COMPLIES WITH MAX. SUB CONTRACTOR % REQUIREMENT:

Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/) Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/) Print-out from DIR Web Page attached (https://efiling.dir.ca.gov/PWCR/Search) Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html) Print-out from SAM Web Page attached (https://www.sam.gov/SAM/) D:\Dropbox (Transtech Engineers)\JOBRECRD\2023\231284 MAY CITY HALL WINDOW REPLACEMENT PROJECT\WIP\08.BID OPENING\02.BID ANALYSIS\01 Draft\01.BID ANALYSIS_v4.xlsxREVIEW OF APPARENT LOW BID 2 of 4 Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 2 of 24

REFERENCE PROJECT OWNER AND REFERENCE
NAME

TELAMOUNTDATE COMPLETEDDID THE CONTRACTOR DO QUALITY WORKDID THE CONTRACTOR STAY ON SCHEDULEDID THE CONTRACTOR ASK FOR UNNECESSARY CHANGE ORDERSDID THE CONTRACTOR FILE CLAIMS AGAINST YOUWILL YOU HIRE THE CONTRACTOR AGAIN

REMARKS
P-Modular Floor Renovations - IFB 22-
30682-000
3102 E.Highland Ave.Patton, CA 92369
Ronald Thompson - California
Department of State Hospitals
909-742-
5448 $81,500.00 8/22/2023 YES YES NO NO YES OD 5/16/2024 "As Needed" Maintenance & Repair
Services- Agreement M76131-7100
15315 Texaco Ave. Paramount, CA
90723
Adrian Cortez - Employment
Development Department
316-946-
8774 $31,547.00 7/31/2024 YES YES NO NO YES OD 5/16/2024 South Gate Police Department Detectives
Bureau Remodel Project No.642-GEN
8560 California Ave., South Gate, CA
90280
Gladis Deras - City of South
Gate
323-563-
9576 $183,315.00 7/23/2023 YES YES NO NO YES OD 5/17/2024

3. REFERENCE CHECK OF APPARENT LOW BIDDER

REFERENCE CHECK FOR APPARENT LOW BIDDER

CHECKED BY
DATE
Answer "YES" if satisfied or "NO" if not satisfied

REFERENCE DATA FOR APPARENT LOW BIDDER
ENL Building Service, Inc.

D:\Dropbox (Transtech Engineers)\JOBRECRD\2023\231284 MAY CITY HALL WINDOW REPLACEMENT PROJECT\WIP\08.BID OPENING\02.BID ANALYSIS\01 Draft\01.BID ANALYSIS_v4.xlsxREF CHECK 3 of 4 Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 3 of 24

ENL Building Service, Inc.
$197,650.00

4. LOWEST RESPONSIBLE BID
LOWEST RESPONSIBLE BID SUBMITTED BY:

IN THE AMOUNT OF:

D:\Dropbox (Transtech Engineers)\JOBRECRD\2023\231284 MAY CITY HALL WINDOW REPLACEMENT PROJECT\WIP\08.BID OPENING\02.BID ANALYSIS\01 Draft\01.BID ANALYSIS_v4.xlsxLOWEST RESPONSIBLE BID 4 of 4 Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 4 of 24

Data current as of 5/21/2024 10:47:34 AM
Home | Online Services | License Details
Contractor's License Detail for License #
1013792
DISCLAIMER: A license status check provides information taken from the CSLB license database. Before relying on this information, you should be aware of the following limitations.

Business Information

E N L BUILDING SERVICE INC
2021 W COMMONWEALTH AVE STE D
FULLERTON, CA 92833
Business Phone Number:(213) 434-9646
Entity Corporation
Issue Date 05/03/2016
Expire Date 05/31/2026
License Status
This license is current and active.

All information below should be reviewed.

Classifications

B - GENERAL BUILDING
Bonding Information
Contractor's Bond
This license filed a Contractor's Bond with WESTERN SURETY COMPANY.

Bond Number: 67013113
Bond Amount: $25,000
Effective Date: 04/19/2024
Contractor's Bond History
Bond of Qualifying Individual
The qualifying individual MICHAEL CHULKUN CHUNG certified that he/she owns 10 percent or more of the voting stock/membership interest of this company; therefore, the Bond of Qualifying Individual is not required.

Effective Date: 05/03/2016
Workers' Compensation
This license has workers compensation insurance with the WESCO INSURANCE COMPANY Policy Number:WWC3669725
Effective Date: 09/25/2023
Expire Date: 09/25/2024
Workers' Compensation History
Other
CSLB complaint disclosure is restricted by law (B&P 7124.6) If this entity is subject to public complaint disclosure click on link that will appear below for more information. Click here for a definition of disclosable actions. 
 Only construction related civil judgments reported to CSLB are disclosed (B&P 7071.17).  Arbitrations are not listed unless the contractor fails to comply with the terms.  Due to workload, there may be relevant information that has not yet been entered into the board's license database.  Personnel listed on this license (current or disassociated) are listed on other licenses.

Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 5 of 24

Copyright © 2024 State of California
Back to Top Conditions of Use
Privacy Policy Accessibility
Accessibility Certification
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 6 of 24

Contractor Information
Legal Entity Name

ENL BUILDING SERVICE, INC
Legal Entity Type
Corporation
Status
Active
Registration Number
1000062127
Registration effective date
7/1/2023
Registration expiration date
6/30/2024
Mailing Address
2021 W COMMONWEALTH AVE STE D  FULLERTON 92833 …
Physical Address
2021 W COMMONWEALTH AVE STE D  FULLERTON 92833 …
Email Address
Trade Name/DBA
License Number(s)
CSLB:1013792
CSLB:1013792
Registration History
Legal Entity Information
Corporation Number:

President Name:

Eugene Lee
Vice President Name:

Michael Chung
Treasurer Name:

Secretary Name:

CEO Name:

Eugene Lee
Agent of Service Name:

Eugene Lee
Agent of Service Mailing Address:
2021 W Commonwealth Ave Suite D  Fullerton 92833 CA United States of America Workers Compensation
Effective Date    Expiration Date
11/5/2018 6/30/2019
7/1/2019 6/30/2020
7/1/2020 6/30/2021
7/1/2021 6/30/2022
7/1/2022 6/30/2023
7/1/2023 6/30/2024
Do you lease employees
through Professional
Employer Organization
(PEO)?:

No
5/21/24, 10:48 AM cadir.my.salesforce-sites.com/ContractorSearch/PrintRegDetails https://cadir.my.salesforce-sites.com/ContractorSearch/PrintRegDetails 1/2 Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 7 of 24

Please provide your
current workers
compensation insurance
information below:

PEO Information
PEO
Name
PEO
Phone
PEO
Email
Insured by Carrier
Policy Holder Name:ENL Building Service IncInsurance Carrier:

WESCO INSURANCE COMPANYPolicy Number:WWC3607825Inception date:9/25/2022 Expiration Date:9/25/2023
5/21/24, 10:48 AM cadir.my.salesforce-sites.com/ContractorSearch/PrintRegDetails https://cadir.my.salesforce-sites.com/ContractorSearch/PrintRegDetails 2/2 Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 8 of 24

DLSE Debarments
The following is a list of contractors barred from bidding on, accepting, or performing any public works contracts, either as a contractor or subcontractor. Please refer to the “Period of Debarment” for status of debarment period as noted below:

As part of your due diligence, we suggest that you also check:

Contractor status at the Contractors State License Board (CSLB) The Federal debarment list at the Excluded Parties List System Name of contractor Period of debarment
MICHAEL FLOORING, INC.;

BENNY MICHAEL
CSLB License Number: 874947
5/30/2023 through
5/30/2026
Decision SC 7278 
The debarment order is
currently stayed by order of
the Kern County Superior
Court
TOBO CONSTRUCTION, INC.;
JIMI WAN CHAE; MONICA SHIUN OH;

KYUNG JIN YOON,
CSLB License Number: 758012
5/10/2023 through
5/10/2026
Decision SC 7250 
G M Climate Control, Inc.

CSLB License Number: 967267
3/2/2023 through
9/2/2024
Decision 40-71536-603 

MINAKO AMERICA CORPORATION DBA
MINCO CONSTRUCTION;

AND REFAAT HILMAY MINA,
9/27/2021 through
9/26/2022
Decision LB 6333 


5/15/24, 11:20 AM Public Works
https://www.dir.ca.gov/dlse/debar.html 1/13
ENL Building Service, Inc. is not in list
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 9 of 24

CSLB License Number: 612429
GRFCO, INC. DBA ONSITE KRUSHING;
GARCIA JUAREZ CONSTRUCTION, INC.;
GEORGE ROBERT FROST; AND JAMES

CRAIG JACKSON
CSLB License Number: 291013 and 84801
5/21/2021 through
5/20/2024
Decision LB 6629 
ECS CONTRACTORS, INC. dba ECS
ELECTRIC, INC.; UMAR KHALID RANA, an
indvidual and CEO/RMO of ECS
CONTRACTORS, INC.; and KANWAL
SAJJAD RANA, an indvidual and RMO of
ECS CONTRACTORS, INC.

CSLB License Number: 975222
3/1/2020 through 3/1/2023
Decision LB 5590 
Avi Shechter, Individually
DBA Avi Shechter
CSLB Number: 908891 and 1018353
5/6/2019 through 5/5/2022
Decision LB 6328 
Patrick Kim, Individually
DBA Ritecon Plumbing
CSLB Number: 991018
8/21/2018 through
8/20/2019
Decision LB 6762 
Bighorn Construction, Inc.

CSLB Number: 597866
5/5/2018 through 5/4/2021
Decision LB 6658 
5/15/24, 11:20 AM Public Works
https://www.dir.ca.gov/dlse/debar.html 2/13
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 10 of 24

Doug Parks, Individually dba
Doug Parks and Son Plumbing
CSLB Number: 411825
10/11/2017 through
10/10/2019
Decision SC 5807 
Worthington Construction, Inc.;
Dale Worthington, an individual and
CEO/RMO of
Worthington Construction, Inc.; and,
Holi Jeanne Worthington, an individual and
Officer of
Worthington Construction
CSLB Number: 714836
6/15/2018 through
9/16/2019
Decision LB 5267 
RMV Construction, Inc., A California
Corporation; and Robert
Michael Vasil II a.k.a. Robert Michael Vasil
a.k.a.

Mike Vasil, an Individual and CEO/RMO
President of RMV
Construction, Inc.

CSLB Number: 892389
4/1/2017 through 8/18/2018
Decision LB 5266 
Gewargis Youkhanis Narso, an individual
dba
GEHVAC and Technologies, a sole
proprietorship,
And GEHVAC Co., a sole proprietorship
CSLB Number: 899312 and 1013848
2/1/2017 through 1/31/2020
Decision 40-48480-516 
5/15/24, 11:20 AM Public Works
https://www.dir.ca.gov/dlse/debar.html 3/13
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 11 of 24

Joseph Brothers Enterprise, Inc.; Ken
Joseph Individually and as CEO
CSLB Number: 849169
4/3/2018 through
10/3/2019
Decision SC 6390 
Dave Cook Concrete Construction, Inc.,
and David William Cook
34231 Camino Capistrano #102
Capistrano Beach, CA 92624-1189
CSLB Number: 461897
3/1/2017 through
2/29/2020
Decision LB 6207 
Bannaoun Engineers Constructors
Corporation; Omar Maloof, An Individual
P.O. Box 16599
Beverly Hills, CA 90209-2599
CSLB Number: 827829
05/12/17 through 05/11/20
Decision SC 5517 
Evans Roofing Co., Inc.
2020 South Yale Street
Santa Ana, CA 92706
CSLB Number: 610549
10/31/16 through 10/30/19
Decision LB 6270 
Guillermo Ibaibarriaga dba Sierra Nevada
Stucco and 2K Roofing
Sierra Nevada Stucco
P.O. Box 8472
Reno, NV 89502
CSLB Number: 915812
2K Roofing
820 Kuenzli Street
Reno, NV 89502
CSLB Number: 954551
05/14/17 through 05/13/20
Decision SC 6037 
5/15/24, 11:20 AM Public Works
https://www.dir.ca.gov/dlse/debar.html 4/13
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 12 of 24

Del Norte Construction, And Trinidad
Manuel Canales, an Individual
PO Box 5101
Oxnard, CA 93030
5020 Wooley Rd.

Oxnard, CA 93030
CSLB Number: #945723
6/01/16 through 5/31/17
Decision LB 5533 
Diversified Building & Electric Company,
Inc.
409 Tennant Station
Morgan Hill, CA 95037
Denis Andrew Maris, Individually and Doing
Business as Diversified Electric Company
CSLB Number: #765312
2/15/16 through 8/15/17
Decision SC 5714 
Fast Demolition, Inc.
601-C East Palomar Street #123
Chula Vista, CA 91911
CSLB Number: #792729
Rogelio Medina Vazquez., an individual and
in his capacity as Responsible Managing
Officer of FAST DEMOLITION, INC.
4/1/44 through 3/31/47
Decision LB5742 
4/1/41 through 3/31/44
Decision LB5665 
4/1/36 through 3/31/39
Decision LB5740 
4/1/33 through 3/31/37
Decision LB5651 
4/1/33 through 3/31/37
Decision LB5739 
4/1/24 through 3/31/27
Decision LB5741 
4/1/30 through 3/31/33
Decision LB5743 
5/15/24, 11:20 AM Public Works
https://www.dir.ca.gov/dlse/debar.html 5/13
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 13 of 24

4/1/27 through 3/31/30
Decision LB5666 
4/1/21 through 3/31/24
Decision LB5667 
4/1/18 through 3/31/21
Decision LB5668 
4/01/15 through 3/31/18
Decision LB5345 
Amerivet Plumbing, Inc.; Walter Edward
Jacob Kuhlmann III, Individually And dba
Amerivet Plumbing Services
CSLB Number: #969048 and #919761
8/6/15 through 8/5/18
Decision SC 5756 
Ultimate Inc., And, Enrique Vera, an
Individual
PO Box 571117
Tarzana, CA 91356-1117
CSLB Number: #949229
12/1/15 through 11/30/18
Decision LB 5655 &
LBS659 
Travioli Construction, Inc.

PO Box 231
Visalia, CA 93274
CSLB Number: #936832
9/11/15 through 3/10/17
Decision SC 5800 
Integrity Sheet Metal, Inc.
319 McArthur Way
Upland, CA 91786
CSLB #726770
William Ben Hicks, an individual;
Margaret Mary Hicks, an individual
2/01/15 through 1/31/18
Decision LB 5596 
L A Builders, Inc., a California Corporation
15635 Saticoy Street, #H
Van Nuys, CA 91406
2/01/15 through 1/31/18
Decision LB5 171 
5/15/24, 11:20 AM Public Works
https://www.dir.ca.gov/dlse/debar.html 6/13
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 14 of 24

CSLB #748591
Alon Gamliel, an individual
USA Wall Systems, Inc.
8309 Sunshine Lane
Riverside, CA 92508
CSLB #929610
Edward Eugene Brammer, an individual
and in his capacity as President/CEO/RMO
4/01/15 through 3/31/18
Decision LB 5323 
Daughter Construction
formerly dba Hy Carpentry Construction
15407 Thornlake Avenue
Norwalk, CA 90650
CSLB #979297
Sharon Jin Yoo, an individual;
Dae Hyun Yoo, an individual
and in his capacity as manager/supervisor
for Sharon Jin Yoo and in his capacity as
General Partner for HY Construction, a
General Partnership.
4/01/15 through 3/31/18
Decision LB 5466, LB5467,
LB5468 & LB5520 
RDA Construction, Inc.
1692 W. Bullard Ave.,
Fresno, CA 93711
CSLB# 383306
12/15/14 through 12/14/16
Decision 40-40508-522 &
44-40509-522 
Titan Electrical Construction, Inc.

Lucas Oliver Stickney, an individual
Jamie Noel Furr, an individual
630 Natoma Street
San Francisco, CA 94103
CSLB# 919516
11/3/14 through 11/2/17
Decision SC 5539 
5/15/24, 11:20 AM Public Works
https://www.dir.ca.gov/dlse/debar.html 7/13
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 15 of 24

Ramos Painting
Carlos Ray Ramos, an individual
P.O. Box 3871
Paso Robles, CA 93447
CSLB# 753575
11/3/14 through 11/2/15
Decision SC 5518 
Dick Emard Electric.
dba Emard Electric Luke Richard Emard, an
individual and RMO
5930 Key Court, Suite A
Loomis, CA 95650
CSLB# 794007
11/3/14 thorough 11/2/17
Decision SC 5521 
Nixon Electric
Gordon Fulton Nixon, an individual
5624 Faust Ave.

Woodland Hills, CA 91367
CSLB# 796802
8/1/14 through 7/31/17
Decision LB 4495 
Neris General Contractors, a California
Corporation
Efren Neri, an individual
Servando Neri, an individual
Rebeca Neri, an individual
Luis Abelardo Castro, an individual
6087 California Ave.

Long Beach, CA 90805
CSLB# 797967
2/28/14 through 2/27/17
Decision LB 4511, LB4512 &
LB4521 
Southland Construction
Reza Mohammedi, an individual
3943 Irvine Blvd., #405, Irvine, CA 92602
CSLB# 663784 (expired)
10/14/14 through 10/13/17
Decision SAC 5492 
National Drywall Corporation,
A Dissolved California Corporation
603 S. Milliken Avenue, Suite F
8/4/14 through 8/3/17
Decision SAC 5506 
5/15/24, 11:20 AM Public Works
https://www.dir.ca.gov/dlse/debar.html 8/13
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 16 of 24

Ontario, CA 91761
CSLB #834335
Miguel Contreras, an Individual and
Responsible Managing
Officer/CEO/President
Dora Maria Contreras, an Individual and
Agent/Officer of the Corporation
Tadros & Youssef Construction, Inc.

Kamel Shaker Tadros & Makram Youssef
Youssef, Individually
1221 E 8th Street, Unit A, Upland, CA 91786
CSLB# 698182 (expired)
5/10/14 through 5/9/17
Decision SAC 5308 
Serenity Fire Protection
417 S. Associated Road, Brea, CA 92821
CSLB# 902927
5/1/14 through 4/30/17
Decision LB 4202 
Don Kelly Construction , Inc.

Don Kelly, Individual and Lisa Kelly,
Individual
171 Northview Ridge Lane, P.O. Box 10760,
Bozeman, MT 59719
3/25/14 through 3/24/17
Decision LB 4484 
Aldan, Inc.

P.O. Box 9428, Brea, CA 92822
CSLB #949229
2/28/14 through 2/27/17
Decision LB5175 
Russell/Thompson, Inc.

James Jean Russell & Valery Alena
Thompson, Individually
4684 Oak Glen Dr., Redding, CA 96001
10/31/13 through 10/31/16
Decision SC 5309 
5/15/24, 11:20 AM Public Works
https://www.dir.ca.gov/dlse/debar.html 9/13
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 17 of 24

CSLB# 915036 (revoked)
Ayodejia A. Ogundare, Individual
Dba Pacific Engineering Company
6310 Stewart Way, Bakersfield, CA 93308
CLSB#710322
5/15/2013 through
5/15/2014
Decision SAC 1039 
Wallcrete Industries, Inc.; Garit David
Wallace and Amber Anderson, Individuals
400 Kansas, Redlands, CA 92373
CSLB#834220
7/29/12 through 7/28/15
Decision SAC 5175 
FEI Enterprises, Inc
Gabriel Fedida, Individual
5749 Venice Blvd., Los Angeles,  CA 90019
CSLB#659252
6/14/12 through 6/13/15
Decision SC 5198 
Jeffrey Alan Mott and Michelle Mott,
individuals
Dda Integrity Landscape
3756 Independence Avenue
Sanger, CA 93637
CSLB#774222
3/29/12 through 3/28/15
Decision SC 5160 
Jensen Drywall & Stucco
Jeffrey E. Jensen
3714 Lynda Place
National City, CA 91950-8121
CSB # 664168 Exp. 2/18/11 (expired)
3/31/11 through 3/30/13
Decision SC 5095 
All West Construction, Inc.

Donald Kent Russell
495 N. Marks Ave.
3/31/11 through 3/30/13
Decision se 5013 
5/15/24, 11:20 AM Public Works
https://www.dir.ca.gov/dlse/debar.html 10/13
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 18 of 24

Fresno, CA 93706
CSB # 592321 Exp. 4/3/12 (suspended)
Country Builders, Inc.

Weldon Offill, individually
5915 Graham Ct.

Livermore, CA 94550
CSB # 699574 Exp. 11/30/12 (active)
3/1/11 through 2/28/14
Decision SC 5053 
Addendum SC 5053 
Sutter Foam & Coating, Inc.
909 A. George Washington
Yuba City, CA 95993
CSB # 732014 Exp. 1/31/09 (inactive)
David Alvin Trexler, an individual
909 A. George Washington
Yuba City, CA 95993
Kenneth A. Trexler, an individual
2603 Lago Lane
Marysville, CA 95901
7/1/10 through 6/30/13
Decision SAC 5012 
Soo Dong Kim, an individual,
dba Soo Kim Electric Company
16224 Ridgeview Lane
La Mirada, CA 90638
CSB # 568103 Exp. 8/1/09 (inactive)
Hyo Nam Jung, an individual,
dba Lucid Electric
18621 Well Street
Rowland Heights, CA 91748
CSB # 914692 Exp. 4/3/10
4/19/10 through 4/18/13
Decision SAC 1064 
Southwest Grading,
dba Southwest Grading Services, Inc.,
22031 Waite Street
Wildomar, CA  92595
3/18/10 through 3/17/13
Decision SAC 1058 
5/15/24, 11:20 AM Public Works
https://www.dir.ca.gov/dlse/debar.html 11/13
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 19 of 24

David Walter Cholewinski, an individual
22031 Waite Street
Wildomar, A 92595
29970 Technology Drive, Ste. 205
Murrieta, CA  92563
CSB #840416  Exp. 6/30/10
S.J. Cimino Electric, Inc., a California
corporation,
3267 Dutton Ave.

Santa Rosa, CA 95404
Salvatore Joseph Cimino, RMO, CEO and
President of S.J. Cimino Electric, Inc. and
sole owner of S.J. Cimino
Electric, an individual
5825 Heights Rd.

Santa Rosa, CA 95401
CSB #343802 Exp. 2/28/10
CSB #294141 Exp. 9/30/13 (inactive)
10/15/09 through 10/14/12
Decision SAC 1052 
Cedar Development Corporation
Serghon Gabriel Afram, individually
12477 Feather Dr
Mira Loma, CA 91752
CSB # 839898 Exp. 6/30/10 (suspended)
8/5/09 through 8/4/12
Decision SAC 1042 
All Floors Commercial and Residential
Flooring, Inc.

Salvador Elias Perea, individually
750 E. McGlincy Lane, #103
Campbell, CA 95008
CSB #430969 Exp. 7/31/09
5/14/09 through 5/13/12
Decision SAC 1040 
1-AMD Construction, Inc.

Alberto Mordoki, individually
Mirella Mordoki, individually
5300 Beach Blvd., Suite 110-416
3/16/09 through 3/15/12
Decision SAC1037 
5/15/24, 11:20 AM Public Works
https://www.dir.ca.gov/dlse/debar.html 12/13
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 20 of 24

Buena Park, CA 90621
CSB #787533, revoked
Updated: August 2023
5/15/24, 11:20 AM Public Works
https://www.dir.ca.gov/dlse/debar.html 13/13
Bid Analysis, City Hall Window Replacement Project, Project No: 6106 Document Control Page 21 of 24

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AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 17.

DATE: June 26, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: CONSIDERATION OF APPROVING AN AMENDMENT FOR GRANT WRITING SERVICES WITH CALIFORNIA CONSULTING INC. FOR AN ADDITIONAL YEAR FOR AN AMOUNT NOT-TO-EXCEED $44,700.00
RECOMMENDATION:

Staff recommends that the City Council approve an Amendment to the Grant Writing Services Agreement with California Consulting, Inc. to extend the term of the contract and increase the monthly compensation to $3,725 a month for the additional one-year term and enter into an agreement in a form approved by the City Attorney.

BACKGROUND:

The City of Maywood has contracted grant writing services from California Consulting, Inc. since 2017. During the contract period, California Consulting, Inc. successfully provided grant writing services and grant reporting assistance, and the City has been awarded from several governmental grant funding sources. During the fiscal year 2023-24 contract period, the City was awarded a total of $385,000 in grant funds. The City has been awarded over $7,489,000 over the entire length of the contract (see attachment 2, "Grants Funded"). The California Consulting, Inc. contract for services is scheduled to expire on June 30, 2024, and staff desires to extend the contract and continue to use their services.

DISCUSSION:

Staff works directly with a grant writer assigned to the City, David Marquez, who has been very accessible and knowledgeable of the City and the surrounding area. This has been very helpful and crucial in assisting staff work on support letters, brainstorming on projects for grant applications and with submitting grant applications with a short response time. If the contract is extended, Mr. Marquez, will continue to be assigned to the City of Maywood.

The last allocated increase for grant writing services was in 2022 from $3,250 to $3,500. This year, California Consulting Inc. is requesting that the monthly retainer rate be increased by $225.00 per month. If approved, the retainer rate will go from $3,500 to $3,725.00 monthly beginning on July 1, 2024, for a one-year term ending June 30, 2025.

In recent months, California Consulting Inc. assisted the City with submitting applications and community project funding requests totaling over $12,000,000, including requests to Senators Butler and Padilla and Congressman Garcia for the Sewer Infrastructure Project and the Teen Tech Center.

Because of California Consulting’s recent success, and with the City and the staff’s capacity to continue

pursuing outside funding on behalf of the City, staff is recommending that the City Council approve an amendment to the term of the contract.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total financial impact from the General Fund is $44,700.00 for the year term. The total expenditure of the contract is not to exceed $44,700 from July 2024 through June 2025 which is budgeted in the General Fund FY 2024-25.

ATTACHMENT(S)

1. Maywood - Contract Renewal Amendment Request

2. Grants Funded w California Consulting Inc.

3. Amendment to Agreement w California Consulting LLC FY 2024-2025

May 15, 2024
California Consulting Inc.
214 Main Street, Suite 102
El Segundo, CA 90245
City of Maywood
Jennifer Vasquez, City Manager
4319 E. Slauson Avenue
Maywood CA 90270
RE: Contract Renewal – Monthly Retainer Increase for Grant Writing Services Good Afternoon Ms. Vasquez,
Thank you for your consideration of the increase of $225.00 to the current monthly retainer of $3,500.00.

The new monthly retainer amount will be $3,725.00 effective July 1, 2024 Please let me know if you need additional information.

Thank you,
Dan Rodriguez
Director of Operations

Grants Funded w/ California Consulting Inc.

Funded During FY 2023-2024 = $385,000
Caltrans: Sustainable Transportation Planning Grant Program-Climate Adaptation Grant funds will support the implementation of a City-wide Climate Action Adaptation and Resilience Planning Project.

Amount: 200,000
California Energy Commission CalAPP/SolarApp
Grant funds will support the development of technology to improve the permit process for the installation of above ground commercial/residential solar panels.

Amount: $40,000
Funded
LA Metro-710 Task Force (Regional) - Pre-Investment Opportunity Application, Active Transportation: Randolph Street Bike and Pedestrian Facilities Improvement Project LA Metro will consider Active Transportation Applications within the 710 Corridor. The project goal is to construct an active transportation corridor along Randolph Street from the Los Angeles River Trail to Fishburn Ave.

Amount Requested: $1,375,475
Funded at $145,000 for first phase; implementation phase is pending Funded During FY 2016-2023 = $7,104,594
Caltrans: Highway Safety Improvement Program Cycle 11
Grant funds will support the 21 traffic signal upgrades and pedestrian safety improvements along the Slauson Ave and Atlantic Ave Corridor.

Amount: $1,576,100
Funded
Caltrans: Clean California Local Grant Program
The project scope of work targets multiple high priority areas of need. The project areas include beautification through greening and landscaping and infrastructure improvements to increase accessibility and safety for bicyclists and pedestrians at multiple segments of parkways/sidewalks, medians, and at 20 signal cabinets/utility boxes throughout the City. These improvements include at Carmelita Ave, between Fruitland Ave; Loma Vista and 52nd Street, King Ave, between Slauson and 59th Pl, and Mayflower, between Slauson and 59th Pl Amount: $1,388,940
Funded
Californians for All: Youth Employment Development Program The City, in partnership with Hub Cities, will implement the Maywood Youth Workforce Program.

This program will accelerate the City’s goal to establish a workforce development program, aligned with its economic development objectives, to build organizational capacity, leverage

Grants Funded w/ California Consulting Inc.
public and private resources. These activities will help prepare clients for the fast-changing 21st century economy.

Amount: $292,218
Funded
CalFire Urban and Community Forestry Program: Maywood Urban Forest Management and Tree Planting Project (2nd Rd Application)
Grant funds will support the implementation of an early tree planting project and the establishment of an Urban Forest Management Program.

Amount: $560,350
Funded
California Strategic Growth Council: Second Round of BOOST Program The program will finance capacity and technical assistance related activities to increase the City of Maywood’s ability to address Climate Change.

Amount: $50,000
Funded
CalOES/FEMA Local Hazard Mitigation Planning Grant (HMGP) Grant funds will help fund the development, and the eventual adoption of a FEMA approved Local Hazard Mitigation Plan.

Amount: $109,701
Funded
Community Project Grant Program-House Committee on Appropriations – Interior FY-2021 Subcommittee: Submitted through the Office of Congresswoman Lucille Roybal Grant funds will support the sewer system improvement at priority sites along Slauson Blvd and 52nd Street.

Amount: $2,000,000
Funded
Caltrans - Active Transportation Program Grant: Active Transportation Masterplan Grant funds will support the development of a City-Wide Active Transportation Masterplan. The Masterplan will include a Safer Routes to School Plan, Pedestrian Safety Plan, and Bicycle Master Plan
Amount: $263,000
Funded
Housing and Community Development: Local Early Allocation Planning Grant (LEAP) The City of Maywood will use funds from the Local Early Action Planning program to obtain the resources and technical assistance to prepare and adopt the planning documents necessary to accelerate local housing production and bring the City into compliance with various State legislation related to general plans and help meet its sixth cycle RHNA obligations. Specifically, the City will prioritize initiatives already in progress, including General Plan and Zoning Code

Grants Funded w/ California Consulting Inc.
amendments, accessory dwelling unit (ADU) pre-approved plans, and other amendments that reduce housing constraints and support residential development.

Amount: $150,000
Funded
Caltrans: Local Roadway Safety Planning Grant
The City of Maywood will develop a Local Roadway Safety Plan (LRSP), using a defined set of criteria, to identify and prioritize safety projects to submit for future HSIP funding consideration.

The City of Maywood will use three years of the most current crash data sourced from its own Department of Building and Planning and Engineering Department, the Los Angeles County Sherriff’s Department, and the UC Berkeley Transportation Injury Mapping (TIMS).

Amount: $82,000
Funded
State of California Housing and Community Development-SB 2 The City intends to utilize the SB 2 Planning Grants Program for the following planning goals and priorities:
1) With limited developable land and the amount of existing single-family homes, the City proposes to use SB 2 grant funding to fund the update of the zoning code and preparation of an ADU ordinance. The funds will also be used to develop a user-friendly guide and ADU prototype designs to distribute to property owners; 2) the City proposes to clean up existing zoning standards and guidelines to implement recent State legislation to prioritize and identify subjective guidelines that may need modification. Clarification of the standards guidelines will help facilitate development of housing; 3) to help facilitate housing on an identified infill site in the City of Maywood, the City will conduct environmental clearance that will help expedite the development review and permitting process.

Amount: $160,000
Funded
Los Angeles County Open Space District: Measure A, Operation and Maintenance Service Excess Funds Program
Program funds are available to agencies whose Excess Funds projects are complete, and the grants are closed.

Amount: $3,555
Funded
CalRecycle Tire Derived Product Grant
The City will use chip seal product to improve the playground surface at Riverfront Park.

Amount: $9,592
Funded
Cal Fire Urban & Community Forestry Program: 2016-17 “Urban Forest Expansion & Improvement" Grant (Final Round)

Grants Funded w/ California Consulting Inc.

Grant funding will support the replacement of all trees lost to disease and issues related to the most recent drought. Also, the Tree Replacement Project will help reduce GHG emissions and improve functionality of urban forests in the City of Maywood.

Amount: $211,020
Funded
LA County Open Space District/Prop A
The funding will support the installation of graffiti prevention landscaping, landscaping enhancement, and infrastructure improvements.

Note: This grant was previously awarded in 2009 but fell out of compliance. The work, performed in coordination with the LA County Open Space District County and the City of Maywood, was made to ensure eligibility and recover potential lost funding.

Amount: $234,000
Funded
AQMD-Mobile Source reduction Review Committee (MSRC): Local Government Partnership Grant
Area of Focus: EV Charging Station
Program funding will support the installation of 2 EV Charging stations.

Amount: $14,118
Funded
TOTAL FUNDING FOR FY 2017-2024 = $7,489,594

AMENDMENT TO THE GRANT WRITING SERVICES AGREEMENT
This Amendment to the Grant Writing Services Agreement is entered into as of June 26, 2024 (“Amendment”) and amends the agreement by and between the City of Maywood, a municipal corporation (“City”) and California Consulting, Inc. (“Consultant”) dated June 22, 2022 (“Agreement”).

RECITALS
A. City and Consultant entered into the Agreement for professional grant writing services.

B. City and Consultant desire to amend the term of the Agreement and the compensation.

NOW THEREFORE, it is mutually agreed by and between the City and Consultant as follows:

Section 1. Term of the Agreement. The term of the Agreement shall be extended until June 30, 2025.

Section 2. The compensation for the services provided to the City under the Agreement shall be increased to $3,725 monthly beginning on July 1, 2024, through the end of the term, June 30, 2025.

Section 3. Except as expressly modified by this Amendment, all other provisions of the Agreement shall remain in full force and effect. In the event of a conflict between the provisions of this Amendment and the provisions of the Agreement, the provisions of this Amendment shall control.

IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first above written:
_________________________
Eddie De La Riva, Mayor
[Additional signatures on the next page]

ATTEST:
___________________________
Brian E. Juarez City Clerk
APPROVED AS TO FORM:
___________________________
Roxanne Diaz, City Attorney

CALIFORNIA CONSULTING:

__________________________________
Steven Samuelian, Chief Executive Officer

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 18.

DATE: June 26, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: JERRY GOMEZ, PUBLIC WORKS SUPERINTENDENT
SUBJECT: CONSIDERATION OF AWARD OF CONTRACT WITH JMG SECURITY SYSTEMS INC. FOR AN ALARM SYSTEM MONITORING, VIDEO SURVEILLANCE SYSTEM,

AND A CARD READER ENTRY SYSTEM FOR THE PUBLIC WORKS CITY MAINTENANCE YARD FACILITY AND ALLOCATE $42,502.00 FROM THE LOCAL

FISCAL RECOVERY FUND FOR THE INSTALLATION OF THE NEW SYSTEM RECOMMENDATION:

Staff recommends that the City Council award a contract to JMG Security Systems Inc. for the Alarm System Monitoring, Video Surveillance System, and Card Reader Entry System for the Public Works City Maintenance Yard Facility in the amount of $42,502.00 and allocate the $42,502.00 from the Local Fiscal Recovery Fund and authorize the City Manager to enter into an agreement with JMG Security Systems Inc. in the form approved by the City Attorney.

BACKGROUND:

The City currently has a Video Surveillance System, and a Card Reader Entry System at City Hall and a Video Surveillance System at Maywood Park. The equipment for all these locations was installed and is currently maintained by JMG Security Systems Inc.

In preparation for permanently moving the Public Works staff back to the Public Works building, staff contacted three Security System companies with Alarm System Monitoring, Video Surveillance System and Card Reader Entry System capability and experience and received two responses. One from JMG Security Systems Inc. and the other from ADT Commercial.

DISCUSSION:

Upon review of proposals, staff recommends moving forward with JMG Security System Inc. JMG Security System Inc. has provided services to the City since 2017. The Video Surveillance System, and Card Reader Entry System provided by JMG Security System Inc. is familiar to City staff. The Video Surveillance System is inspected twice a week to make sure it is in good working condition. The Card Reader Entry System is inspected daily.

Additionally, the Video Surveillance System has proven to be valuable in solving criminal activity committed at Maywood Park. JMG Security System Inc. provides superior equipment and knowledgeable staff to perform all the routine and troubleshooting required work. City staff have been satisfied with the services provided by JMG Security System Inc. including the quality of work and responsiveness to maintenance needs.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

JMG Security System Inc. requires a deposit of $21,251.00 prior to commencement of installation and $21,251.00 upon completion of work for the total amount of $42,502.00 plus $87.00 per month for monitoring.

It is recommended that the funds be allocated from the Local Fiscal Recovery Fund.

ATTACHMENT(S)

1. JMG Agreement

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 19.

DATE: June 26, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MOHAMMAD MOSTAHKAMI, PE
SUBJECT: CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH IDS GROUP, INC. PR FOR THE MAYWOOD TEEN CENTER IMPROVEMENT PROJECT At 4801 EAST SLAUSON AVENUE
RECOMMENDATION:

Staff recommends that the City Council:

1. Approve a Professional Services Agreement with IDS Group, Inc. (IDS) to Provide Engineering Services for the Preparation of the plans and specifications and Engineer’s Estimate (PS&E) for the Maywood Teen Center Improvement Project (Project) in the amount of $303,100.00; and

2. Authorize the Mayor to execute the agreement in a form approved by the City Attorney; and

3. Authorize Transtech Engineer’s to provide project management services pursuant to their On-Call Consultant Services Agreement; and

4. Approve the delegation of authority to the City Manager to execute any amendment to the Agreement deemed necessary to the project fund.

BACKGROUND:

The 8,188 Square Feet City owned property located at 4801 Slauson Avenue has been vacant for some time and is now proposed for a new Teen Center, considering that the minimum space requirement of a Best Buy Teen Tech Center is 1,300 square‐feet (including a music studio and an inner‐office for staff) and the center must be located in a dedicated, separate area that can secure and safely house high‐end equipment.

In June 2023, IDS Group, through Transtech Consulting Engineers, the City’s Contract Consulting Engineer, commenced preparation of a concept plan for the new Teen Center. The concept plan reflecting Best Buy and City’s input was completed in December 2023. Based on the concept plan, the non-operational building will be renovated, remodeled, and repurposed for teen-focused uses and activities. The building façades will be renovated, and this renovation will include the installation of new energy-saving doors and windows. The existing monument sign will be updated to align with the Teen Center's use. The Teen Center will provide a venue for activities that focus on constructive community-building/socialization and active learning opportunities in the realms of technology, such as IT, 3D printing, etc. and healthy food and nutritional life skills. Outside the building, it will be improved with parking, outdoor gathering spaces, and new landscape plantings.

DISCUSSION:

On December 13, 2023, IDS made a presentation to the City Council on the concept plan for the Proposed Teen Center Improvement Project at 4801 Slauson Avenue and City Council authorized staff to advertise the Request for Proposals (RFP) for the preparation of design plans, specifications, and engineering estimate for the Project.

On December 27, 2023, the City issued the RFP with a due date of February 12, 2024. Twelve (12) firms submitted proposals: Albert Group, DNA Architecture + Design, dSantana Arquitectura, IDS Group, JGM, John G. Cataldo Architect, K+R Design, LOC Architects, NEO & Associates, RACAIA, SRK Architects, and SVA Architects. The proposals were evaluated based on established criteria including compliance with RFP requirements, proposal quality, project understanding, approach, methodology and responsiveness, flexibility, experience of assigned staff including prior experience of working relationships with key team members in past similar projects, and schedule efficiency. All firms submitted comprehensive proposals. The top three (3) firms were interviewed on March 29, 2024, and IDS received the highest ranking. The fee was negotiated with IDS with the final amount of $303,100.00.

Staff recommends approval of the attached Professional Services Agreement with IDS Group, Inc. (IDS) for $303,100.00 and authorization to the Mayor to execute the agreement in a form approved by the City Attorney and authorization to Transtech Engineer’s to provide project management services pursuant to their On-Call Consultant Services Agreement and approval of the delegation of authority to the City Manager to execute any amendment to the Agreement deemed necessary up to the project funds.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total estimated cost of the design phase, including 15% for contingencies and 10% for project management services, is $383,400, which will be covered by the State Parks and Recreation Specified Grant in the amount of $750,000 under State Contract No. C5056029 based on reimbursement. The $750,000 is budgeted in FY 2024-25, Grants fund 261.

ATTACHMENT(S)

1. Professional Services Agreement - IDS

Ver. 3/2020

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated June 27, 2024, (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and IDS Group, Inc. (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide Professional Engineering Services for the Preparation of the PS&E for the Maywood Teen Center Improvement Project.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Consultant’s Services.

Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be John Silber, AIA, (the “Consultant Representative”).

The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

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Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

Prevailing Wages. This Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code. Therefore, as to those services that are “public works”, Consultant shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit C hereto.

2. Term of Agreement. The term of this Agreement shall be from the Effective Date through May 1, 2025, unless sooner terminated as provided in Section 13 of this Agreement or extended.

3. Compensation.

Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, Three Hundred and Three Thousand One Hundred Dollars ($303,100.00), as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Consultant be paid more than $303,100.00, which includes expenses and services included in the Consultant Proposal (Exhibit A) during the term of this Agreement (“Maximum Compensation”).

Expenses. The City will not reimburse Consultant for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative

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shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

4. Method of Payment.

Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.

Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures.

City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Independent Contractor.

A. Consultant is an independent contractor and not an employee of the City.

All work or other Services provided pursuant to this Agreement shall be performed by Consultant or by Consultant’s employees or other personnel under Consultant’s supervision, and Consultant and all of Consultant’s personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City of Maywood business license. Consultant will determine the means, methods, and details by which Consultant’s personnel will perform the Services. Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the customary professional standards.

B. All of Consultant’s employees and other personnel performing any of the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control.

Consultant and Consultant’s personnel shall not supervise any of City’s employees; and City’s employees shall not supervise Consultant’s personnel. Consultant’s personnel

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shall not wear or display any City uniform, badge, identification number, or other information identifying such individual as an employee of City; and Consultant’s personnel shall not use any City e-mail address or City telephone number in the performance of any of the Services under this Agreement. Consultant shall acquire and maintain at its sole cost and expense such vehicles, equipment and supplies as Consultant’s personnel require to perform any of the Services required by this Agreement. Consultant shall perform all Services off of City premises at locations of Consultant’s choice, except as otherwise may from time to time be necessary in order for Consultant’s personnel to receive projects from City, review plans on file at City, pick up or deliver any work product related to Consultant’s performance of any Services under this Agreement, or as may be necessary to inspect or visit City locations and/or private property to perform such Services. City may make a computer available to Consultant from time to time for Consultant’s personnel to obtain information about or to check on the status of projects pertaining to the Services under this Agreement.

C. Consultant shall be responsible for and pay all wages, salaries, benefits and other amounts due to Consultant’s personnel in connection with their performance of any Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: Social Security taxes, other retirement or pension benefits, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Notwithstanding any other agency, State, or federal policy, rule, regulation, statute or ordinance to the contrary, Consultant and any of its officers, employees, agents, and subcontractors providing any of the Services under this Agreement shall not become entitled to, and hereby waive any claims to, any wages, salaries, compensation, benefit or any incident of employment by City, including but not limited to, eligibility to enroll in, or reinstate to membership in, the California Public Employees Retirement System (“PERS”) as an employee of City, and entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

D. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s personnel practices. or to the extent arising from, caused by or relating to the violation of any of the provisions of this Section. In addition to all other remedies available under law, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement.

6. PERS Compliance and Indemnification

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A. General Requirements. The Parties acknowledge that City is a local agency member of PERS, and as such has certain pension reporting and contribution obligations to PERS on behalf of qualifying employees. Consultant agrees that, in providing its employees and any other personnel to City to perform any work or other Services under this Agreement, Consultant shall assure compliance with the Public Employees’ Retirement Law, commencing at Government Code § 20000, the regulations of PERS, and the Public Employees’ Pension Reform Act of 2013, as amended. Without limitation to the foregoing, Consultant shall assure compliance with regard to personnel who have active or inactive membership in PERS and to those who are retired annuitants and in performing this Agreement shall not assign or utilize any of its personnel in a manner that will cause City to be in violation of the applicable retirement laws and regulations.

B. Indemnification. Consultant shall defend (with legal counsel approved by City, whose approval shall not be unreasonably withheld), indemnify and hold harmless City, and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from (i) any and all liability, damages, claims, costs and expenses of any nature to the extent arising from, caused by, or relating to Consultant’s violation of any provisions of this Section 6; or (ii) in the event that Consultant or any employee, agent or subcontractor of Consultant providing Services under this Agreement claims or is determined by a court of competent jurisdiction and/or by PERS to be eligible for enrollment in PERS as an employee of the City. This duty of indemnification is in addition to Consultant’s duty to defend, indemnify and hold harmless as set forth in any other provision of this Agreement.

7. Information and Documents.

Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subconsultants shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.

Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City

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and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.

8. Conflicts of Interest. Consultant and its officers, employees, associates and subconsultants, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subconsultants shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.

9. Indemnification, Hold Harmless, and Duty to Defend.

Indemnity for Design Professional Services. To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, protect, indemnify, and hold harmless City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, and reimbursement of attorney’s fees and costs of defense (collectively “Liabilities”), whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to, in whole or in part, the negligence, recklessness or willful misconduct of Consultant, its officers, agents, servants, employees, subcontractors, material men, contractors or their

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officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of design professional services under this Agreement by a “design professional,” as the term is defined under California Civil Code Section 2782.8(c).

Other Indemnities.
i. Other than in the performance of design professional services, and to the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify the Indemnitees from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Claims”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by court decision or by the agreement of the Parties.

Consultant shall defend the Indemnitees in any action or actions filed in connection with any Claim with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by the Indemnitees in connection therewith. ii. Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph B.2). iii. Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s

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subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by court decision or by the agreement of the Parties.

Workers’ Compensation Acts not Limiting. Consultant’s obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, Claims, tax, assessment, penalty or interest asserted against City. a. Survival of Terms. The indemnification in this Section shall survive the expiration or termination of this Agreement.

10. Insurance.

Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:

Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.

Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall provide insurance in the amount required by California law.

Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for

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bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees.
󠇯 If this box is checked, Professional Liability/Errors and Omissions Insurance with minimum limits of $1,000,000.00 per claim and in aggregate.

Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or selfinsurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

Consultant’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subconsultants from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

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City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with City’s Risk Manager. Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.

Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 9 of this Agreement.

SubConsultant Insurance Requirements. Consultant shall require each of its subconsultants that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

11. Mutual Cooperation.

City’s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.

Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

12. Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to

-11- Ver. 3/2020
examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

13. Termination of Agreement.

Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least ten calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.

14. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

15. Default.

Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.

In addition to the right to terminate pursuant to Section 13, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default.

Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision

-12- Ver. 3/2020
of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

16. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during Consultant’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Consultant:

Attn: City Manager Att: Said Hilmy, PhD, SE, LEED AP
City of Maywood IDS Group, Inc.
4319 East Slauson Avenue 1 Peters Canyon Road, Suite 130, Maywood, California 90270 Irvine, CA 92606

17. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subconsultants and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

18. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

19. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

20. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be

-13- Ver. 3/2020
construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

21. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants and agents.

22. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.

23. Non-Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

24. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant’s proposal, the provisions of this Agreement shall control.

25. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written

-14- Ver. 3/2020
understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

26. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

27. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

28. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

29. Business Days. “Business days” means days Maywood City Hall is open for business.

30. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

31. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

32. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

33. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

-15- Ver. 3/2020

34. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]

-16- Ver. 3/2020
The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Eddie De La Riva
Mayor of the City of Maywood
ATTEST:

By:

Brian E. Juarez, City Clerk
APPROVED AS TO FORM:

By:

Roxanne Diaz, City Attorney
Consultant:

IDS Group, Inc.

By:

Name: ___________________
Title: ____________________

A-1

EXHIBIT A

SCOPE OF SERVICES

City of Maywood
Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Submitted by:
1 Peters Canyon Road, Suite 130, Irvine, CA 92606
T: 949.387.8500 F: 949.387.0800 www.idsgi.com
' Pl B ll
Request for Proposal
February 12, 2024
A- 2

1 Peters Canyon Road, Suite 130 Irvine, CA 92606 949.387.8500 www.idsgi.com February 12, 2024
Ms. Jennifer Vasquez
City Manager
City of Maywood
4319 Slauson Avenue
Maywood, CA 90270
Sent via PlanetBids
SUBJECT: Technical Proposal, A&E Services, Maywood Teen Center Improvement Project Dear Ms. Vasquez and Members of the City of Maywood SelecƟ on CommiƩ ee:

This year marks the 100th Anniversary of the City of Maywood, where residents will see a community revitalized to prepare for a beƩ er future. The City is making strides toward a resilient path forward for the next generaƟ on by off ering internships through the Maywood Youth Workforce Program (in partnership with the Hub CiƟ es Career Center) for local employment opportuniƟ es. In addiƟ on, City of Maywood Mayor Eddie De La Riva recently highlighted the Teen Center Improvement Project on Instagram. IDS Group, Inc. (IDS) had the honor of helping the City with the project's concept design. The IDS project design team desires to conƟ nue its rapport with the City of Maywood's stakeholders by developing an integrated design soluƟ on that honors its legacy and idenƟ ty.

IDS will approach this project with a design that evokes the City of Maywood character and perseverance while fi nding balance with the maintenance costs over the building's lifespan. The IDS team will include those involved in the concept design and the in-house engineering staff who will bring their best pracƟ ces in community services facility design. IDS' Principal Architect, Mr. John Silber, AIA, has over 30 years of experience and is a dedicated proponent of innovaƟ ve design, expansion, and maintenance for similar projects. Leading the IDS project team and subconsultant partners will be Ms.

Shelley, Sivak, RA, LEED AP. Ms. Sivak is an aƩ enƟ ve and proacƟ ve Architect who will help the City prioriƟ ze the necessary criƟ cal building systems and aestheƟ c enhancements within the grant-funded program. Ms. Sivak will guide the project team through the design phases and share progress with the City.

IDS makes the following statements:
• IDS takes no excepƟ ons to the RFP terms that outline the City of Maywood's Agreement for Professional Services (AƩ achment 1).
• The proposal is valid for at least ninety (90) days from the date addressed on the cover leƩ er. • Acknowledgment of Addendums 1, 2, 3, 4, and 5.

1. Cover Letter
A- 3

Ms. Jennifer Vasquez
February 12, 2024

IDS appreciates the opportunity to submit these qualifi caƟ ons to the City of Maywood regarding our architectural engineering experƟ se. If you have any quesƟ ons, please call Mr. John Silber, AIA, project point-of-contact. He can be reached at (949) 387-8500 ext. 154 or [email protected]. Mr. Said Hilmy, PhD, SE, LEED AP, Principal of IDS Group, hereby acknowledges that he will be the contract administrator for the City and will negoƟ ate and contractually bind the fi rm regarding maƩ ers related to this proposal. If you require further informaƟ on, please contact him at (949) 387-8500 ext. 116 or [email protected].

Sincerely,
IDS Group
John Silber, AIA Said Hilmy, Ph.D., SE, LEED AP
Principal Architect Principal-in-Charge / Contract Administrator Cc: Shelley Sivak, RA, LEED AP - IDS Project Manager
Silber AIA
A- 4

iii Technical Proposal, A&E Services
Maywood Teen Center Improvement Project

2. Table of Contents
A. Work Proposal

1. Cover Letter i

2. Table of Contents iii

3. Experience and Qualifications 1

4. Approach to Scope of Services 22

5. Schedule 35
B. Cost Proposal 36
A- 5

1 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Community Design for Over 60 Years
MulƟ -discipline Architecture-Engineering ConsulƟ ng Firm

3. Experience & Qualifications
IDS is a mulƟ -discipline architecture-engineering (A/E) consulƟ ng fi rm providing design soluƟ ons for community focused faciliƟ es that maximize value, effi ciency, and resiliency. “IDS” stands for Integrated Design Services, as our service delivery model. We bring a broad architectural and engineering understanding, inherent curiosity, and sound technical
experƟ se, and then apply these skills to each project’s unique set of circumstances.

With a staff of 80 located in offi ces throughout Southern California, IDS provides integrated design services through our in-house specialized divisions including architecture, landscape architecture civil, structural, mechanical, plumbing, and electrical engineering, and cost esƟ maƟ on services. Our fullarray of technical disciplines provides a seamless team as well as innovaƟ ve soluƟ ons to achieve project goals and objecƟ ves.

Business InformaƟ on
Company
Ownership IDS is a California CorporaƟ on
Offi ce
LocaƟ ons
IDS Group, Inc.

Corporate Offi ce
1 Peters Canyon Road, Suite 130
Irvine, California 92606
T: 949.387.8500
Los Angeles Offi ce
11835 W. Olympic Blvd., Suite 715 E
Los Angeles, CA 90064
T: 323.800.6500
Number of
Employees
80 A- 6

2 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Firm Qualifications
IDS Group, Inc. (IDS) is a mulƟ disciplinary architectural and engineering consulƟ ng fi rm with roots spanning over 60 years. With a staff of approximately 80 professionals, our integrated design team provides added value through our specialized divisions – architecture and structural, civil, mechanical, plumbing, and electrical engineering, as well as cost esƟ maƟ ng services, maximizing service effi ciency. IDS is commiƩ ed to project excellence, providing turnkey design soluƟ ons to the building and infrastructure industries.

IDS incorporates sustainable, energy-effi cient, and environmentally conscious designs as a signifi cant component of each project. We are recognized for our use of water-effi cient plant materials, recycled materials, and watereffi cient irrigaƟ on systems. IDS is a member of the Green Building Council, on design teams for LEED-cerƟfi ed building projects, and employs numerous full-Ɵ me LEED Accredited Professionals.

IDS is headquartered in Irvine, CA with offi ces in Los Angeles, Corona, and San Diego, ensuring local knowledge and providing our clients with quick response Ɵ me. As a mulƟ -disciplinary engineering and architectural fi rm, IDS has the pracƟ cal knowledge, insight, and resources to off er comprehensive services and specialized soluƟ ons to our clients.

In-House Engineering and Architectural Services
“IDS” stands for Integrated Design Services, as our service delivery model.

We bring a broad architectural and engineering understanding, inherent curiosity, and sound technical experƟ se, and then apply these skills to each project’s unique set of circumstances.

IDS’ In-House Technical Capabilities
Architecture
IDS’ architectural division provides design, planning, programming, project management, and renovaƟ on services to public and private clients throughout California. Our architectural services involve building assessments, alteraƟ ons, and modifi caƟ ons, accessibility studies, ADA compliance studies and design, ZNE, LEED, fi re and life safety assessment and design, code review, space planning, remodeling, repair of damaged and deteriorated structures, and expansions and addiƟ ons to exisƟ ng faciliƟ es.

Our architectural services involve building assessments, alteraƟ ons, and modifi caƟ ons, accessibility studies, ADA compliance studies and design, fi re and life safety assessment and design, code review, space planning, remodeling, repair of damaged and deteriorated structures, and expansions and addiƟ ons to exisƟ ng faciliƟ es. Project experience of IDS staff encompasses new construcƟ on, renovaƟ on, re-adaptaƟ on, and tenant improvements to a variety of building types.

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3 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Landscape Architecture
IDS has an award-winning and dedicated team that specializes in building healthy places for communiƟ es through the pracƟces of landscape architecture, community engagement and ecological restoraƟ on. The team focuses on the relaƟ onship between land and people because where we believe that a community is are only as healthy as our surroundings. Most of the team’s work lies in municipaliƟ es, counƟ es and other California agencies working closely with clients and stakeholder groups to design and build healthy communiƟ es and improve quality of life. The projects the IDS team designs:
• Draw from and respect the natural and cultural environment. • Interpret the histories of the land and people through materials and someƟ mes art and improve the natural ecological systems.
• Specialized experƟ se includes historic preservaƟ on, adapƟve re-use, cultural landscapes, cultural and natural history interpretaƟ on, ecological restoraƟ on, sustainable design, drought tolerant planƟ ng, low water irrigaƟ on systems, and context-integrated design.

Civil Engineering: IDS has an in-house team specialized civil engineering design, planning and enƟ tlement, surveying and mapping, construcƟ on survey, LEED, sustainable design, construcƟ on administraƟ on, and traffi c engineering services to public agencies, owners, and developers of retail, commercial, offi ce, industrial, insƟ tuƟ onal, and residenƟ al projects throughout the United States.

Mechanical and Plumbing Engineering:

The mechanical engineering division of IDS is comprised of experienced professional engineers (30+ years) and designers who are experts in the fi elds of heaƟ ng, venƟ laƟ ng, air condiƟ oning (HVAC), plumbing, piping, and fi re protecƟ on. Our services included the renovaƟ on and replacement of air condiƟ oning and mechanical/electrical systems for exisƟ ng buildings.

We provide site invesƟ gaƟ ons, calculaƟ ons, and analysis to determine the most appropriate and cost-eff ecƟ ve replacement systems. We have experƟ se in applying all applicable codes and guidelines, and rouƟ nely parƟ cipates in code commiƩ ees. Our project managers have completed feasibility studies, economic analysis, conceptual and detailed designs for the heaƟ ng, venƟ laƟ ng, air condiƟ oning (HVAC), plumbing and piping systems.

Electrical Engineering: The electrical engineering division of IDS (formerly DGM & Associates) was established in 1992. With extensive experience in the preparaƟ on of engineering studies and analyses, plan review, drawings, and specifi caƟ ons for new construcƟ on projects adhering to electrical code compliance, conducƟ ng electrical power consumpƟ on studies and fi eld invesƟ gaƟ ons, and providing construcƟ on cost esƟ mates, concept studies and reports, and post-construcƟ on support for electrical engineering projects.

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4 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Structural Engineering: Our structural engineering
division is a recognized leader in the design,
assessment, review, and retrofi t of buildings. The team is at the forefront of new building designs uƟ lizing
steel, concrete, and masonry. Services also include
the assessment and retrofi t of diff erent building types and sizes, the evaluaƟ on and repair of distressed
structures, peer and plan review, constructability
review, and forensic engineering. Our team has been
honored by the Structural Engineers AssociaƟ on of
Southern California (SEAOSC) with over twenty (20)
“Excellence in Structural Engineering” awards for
innovaƟ ve and outstanding design.

Cost EsƟ maƟ ng: Our in-house cost esƟ mator is
experienced in supporƟ ng both new construcƟ on and
complex renovaƟ on projects and possess extensive
knowledge of a variety of tenant improvement types.

UƟ lizing the latest in cost control methods, IDS
ensures clients’ projects are well planned and expertly executed. In the delivery of its cost services, IDS
provides reliable, accurate esƟ mates while meeƟ ng
its client’s most criƟ cal deadlines.

Experience with Value Engineering, Life Cycle Cost
Analysis, and Bid Alternate DesignaƟ on: By doing cost
esƟ maƟ ng in house IDS can idenƟ fy opportuniƟ es
for alternate bids that will provide fl exibility for our clients as they strike the balance between scope of
the construcƟ on and the cost of construcƟ on. The fi rst path to value engineering savings is constructability.

Our construcƟ on cost esƟ mator also provides an
internal constructability review, and this allows IDS to weed out designs that will later prove impracƟ cal to
build and hence more expensive to build. The second
path to value engineering is the search for alternates
that provide nearly equal performance at less iniƟ al
cost. When considering these iniƟ al cost saving IDS
provides a life cycle cost analysis of the alternaƟ ves so that our clients can make informed choices.

A recent example includes the City of Rancho
Santa Margarita Community Center. ConstrucƟ on
defects have permiƩ ed storm water to intrude into
and to damage the center. IDS reviewed documents
provided by the city, conducted a visual inspecƟ on
of the site, developed a move management plan,
and a “pros-and-cons” assessment for installaƟ on
of diff erent building systems. Our analysis included
a detailed baseline Architect’s EsƟ mate of Probable
ConstrucƟ on Cost (AEPCC). In the event that the
baseline AEPCC exceeded the construcƟ on budget
to a signifi cant degree IDS included an addiƟ onal
architectural services budget with the AEPCC so that
the city can make a decision regarding budget with “all the cards face up on the table.

Sustainable Engineering
The fi rm’s project approach begins with a complete
assessment of project requirements to achieve a LEED
cerƟfi caƟ on or provide a sustainable design without
cerƟfi caƟ on. To meet the project requirements
our team will invesƟ gate all sustainability opƟ ons
including photovoltaic solar system, commercial
and residenƟ al fuel cell systems, geothermal ground
source heat pump systems, low energy LED lighƟ ng
products, water conservaƟ on design soluƟ ons, day
lighƟ ng harvesƟ ng, low-fl ow plumbing fi xtures and
high SEER air condiƟ oning equipment.

Zero Net Energy (ZNE)
IDS’ professional mechanical, electrical, and plumbing
engineers are experienced in Net Zero Engineering.

Our team seeks ways to improve the effi ciency of
HVAC and electrical systems in buildings and apply
smart net-zero energy design and strategies.

County of Orange Brea Library
A- 9

5 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
ADA Access Compliance
Our expert ADA (Americans with DisabiliƟ es Act) team off ers detailed ADA facility surveys and preparaƟ on of TransiƟ onal Plans, plan reviews, training, and product consulƟ ng on a regular basis to healthcare faciliƟ es, large corporaƟ ons, and federal, state, and local government clients.

Knowledge of the Locality
IDS has provided architectural and engineering services on mulƟ ple projects within the County of Orange, County of Los Angeles County of Riverside, and the County of San Diego, and has established a paƩ ern of working successfully in the geographic area.

IDS Group is headquartered in Irvine, California with offi ces located in Los Angeles and San Diego. Though located in Orange County, IDS services projects throughout the State.

Bidding and ConstrucƟ on AdministraƟ on Support
IDS has signifi cant experience with providing pracƟ cal, cost eff ecƟ ve, fast/effi cient soluƟ ons and high-quality construcƟ on documents and drawings and signifi cant experience in construcƟ on support and on-site construcƟ on administraƟ on services for public projects.

Building InformaƟ on Modeling (BIM)
Building on decades of hands-on experience in Building InformaƟ on Modeling (BIM), IDS is commiƩ ed to creaƟ ng value for our clients through innovaƟ ve and fully integrated design soluƟ ons. IDS’ BIM plaƞ orm helps our mulƟ - discipline design and construcƟ on teams improve project effi ciency by opƟ mizing performance and responseƟ me of visualizaƟ ons and simulaƟ ons to create unprecedented data rich models.

Our clients are experiencing the benefi ts of BIM that extend long past the compleƟ on of a project - including improved constructability, beƩ er-performing buildings and more effi cient project delivery. They have also included ConstrucƟ on cost savings, Schedule compression and Energy reducƟ ons.

CalOpƟ ma A/E Tenant Improvements
Orange, CA
A- 10

6 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Project experience of IDS staff encompasses new
construcƟ on, renovaƟ on, re-adaptaƟ on, and tenant
improvements to a variety of building types, including:
• Commercial – offi ces, industrial and high tech
• RecreaƟ onal – park buildings, community
centers, gyms, and fi tness centers
• InsƟ tuƟ onal – hospitals and clinics, assisted
living and skilled nursing faciliƟ es
• Public – offi ces, community centers and
correcƟ onal faciliƟ es
• Service – retail, restaurants, snack bars and
cafes
• EducaƟ onal – K-12 schools and special needs
• Housing – reƟ rement, aff ordable and mulƟ ple
unit
• Airport/AviaƟ on – offi ces, concessions, retail
shops, and support faciliƟ es IDS has been
honored with numerous architectural awards,
some of which are shown below:
• San Diego project, Cedar Gateway Apartments,
2014 Global Awards for Excellence as well as
recognized for an "outstanding contribuƟ on in
design" by the AIA Orange County as part of the
chapter's 2012 Awards program and received an
"Honor Award" in the ResidenƟ al Design Award
Category.
• La Casita de las Mamas, Downey: Historical
Home RestoraƟ on Award, 1920’s CraŌ sman
House, Downey Historical Society
• Marisol Apartments, Oceanside: Paul Davidoff
Award, American Planning AssociaƟ on
• La Pensione Hotel, San Diego: American
InsƟ tute of Architects - California Council Honor
Award, American InsƟ tute of Architects – San
Diego Honor Award
• Malibu Studio Hotel, San Diego: American
InsƟ tute of Architects, San Diego CitaƟ on Award
• The Veltman AddiƟ on, Los Angeles: American
InsƟ tute of Architects, Los Angeles Chapter
Award
Fullerton Family Housing
County of Orange Yale Homeless Shelter
Santa Ana, CA
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7 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Working with Public EnƟƟ es
IDS is a reputable and well-established company with a proven and consistent backlog that assures conƟ nuity of the operaƟ on for the foreseen future. A large porƟ on of our work is from repeated clients, familiar with our combined staff and services.

We work with several large public agencies and private clients who conƟ nuously seek our assistance in engineering consulƟ ng services. We have been in operaƟ on providing MEP engineering since 1961 and architectural and engineering services for over 22 years, and we have worked on projects ranging upward to $8,000,000 in a single project fee and $200,000,000 in a single project construcƟ on cost.

IDS’ team bring experƟ se from professionals who understand the issues impacƟ ng local government and are well-versed in the nuances of tradiƟ onal public and alternaƟ ve capital delivery methods. AddiƟ onally, our experts understand that the future prosperity of municipaliƟ es and their consƟ tuencies will be shaped, in part, by leadership’s ability to demonstrate that high quality service can be provided in a cost-eff ecƟ ve manner.

Our clients’ partner with IDS because of our acutely aƩ uned focus on procurement, implementaƟ on and programming choices that can capture the full potenƟ al of new development projects that appeal to stakeholders.

IDS’ team has experience represenƟ ng and advising public agencies and supporƟ ng private bid teams on complex social infrastructure developments. With IDS, our clients receive the right complement of commercial, fi nancial and technical skills, from a group with a deep understanding of various policy implicaƟ ons.

In addiƟ on to various state agencies, such as the Department of General Services, AdministraƟ on Offi ce of the Courts, CalTrans, and California Department of CorrecƟ on and RehabilitaƟ on, below is a parƟ al list of various uƟ lity and governmental stakeholders IDS’ has recently worked with:

Governmental Buildings & Campuses
• City of La Palma City Civic Center HVAC Upgrades
• City of Azusa Light &Water Department Upgrades/RenovaƟ ons • City of Anaheim City Hall West Fire Alarm System Upgrade • City of Cerritos Swim Center Facility and OperaƟ ng Systems EvaluaƟ on • City of Irvine Electric Vehicle Charging StaƟ ons
• City of Irvine AutomaƟ c Transfer Switch EvaluaƟ on
• City of Santa Monica, numerous projects
• Over 25 other CiƟ es
Parks & RecreaƟ on
• City of Irvine Great Park Concession FaciliƟ es
• City of Commerce Veterans Memorial Park
• City of West Covina Lower Shadow Oak Park Prefabricated Restroom • Design Services for the Great Park Western Sector Restrooms, City of Irvine, CA • City of Glendora Finkbiner Park Restroom and Community Room Building, Glendora, CA • City of Rialto City-wide Park Improvements
• Town Square Park Amphitheater, City of Murrieta, CA
John Wayne Airport
Air Handler Replacement
Santa Ana, CA
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8 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
ConvenƟ on & MeeƟ ng Centers / InsƟ tuƟ on
• Arts District Building, Amazon ProperƟ es, Los Angeles, CA • Nixon PresidenƟ al Library and Museum
• Palos Verdes Library Annex Building
• Orange County Public Works El Toro Library ModernizaƟ on • Orange County Public Works Brea Library ModernizaƟ on UƟ lity Agencies
• Riverside Public UƟ liƟ es SubstaƟ on UƟ lity Storage Facility, Riverside, CA • Western Municipal Water District OperaƟ ons Center Building G, Riverside, CA • Inland Empire UƟ liƟ es Agency, New Chlorine InjecƟ on Facility Regional Recycling Water Plant, Rancho Cucamonga, CA
TransportaƟ on
• City of Norwalk TransportaƟ on Center
• Airport Improvement Program - Resident Engineering and Structural, Mechanical, and Electrical Engineering
• John Wayne Airport Airside New Concessions and Convenience Outlets, and OperaƟ ons Center • Los Angeles Metro (LA Metro) – 9 faciliƟ es
• Port of Long Beach – 6 projects
• Port of Los Angeles – 2 projects
ResidenƟ al / Housing
• Fullerton Family Housing, Citrea Aff ordable Housing
• The Aspire Aff ordable Student Housing, InnovaƟ ve Housing OpportuniƟ es • Orange County Public Works, Yale TransiƟ onal Center
• Orange County Public Works, Ventana Walk
EducaƟ on
• Los Angeles Unifi ed School District- Carson High School Gymnasium Building Cooling Retrofi t • Chino Valley Unifi ed School District Wide HVAC/Plumbing ModernizaƟ on • UCI Student Health II CondiƟ on Assessment and RecreaƟ on Center Kitchen RenovaƟ on A- 13

9 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Subconsultant Teaming Partners
Sagecrest Planning + Environmental
Sagecrest is a full-service planning and enƟ tlement services fi rm that assists developers and project applicants with managing environmental review processing, including but not limited to iniƟ al studies, exempƟ ons, negaƟ ve declaraƟ ons, miƟ gated negaƟ ve declaraƟ ons, environmental impact reports, associated technical studies, i.e., air quality, greenhouse gas emissions, biology, cultural resources, noise and traffi c impacts, miƟ gaƟ on and implementaƟ on measures, and all related noƟ ces and fi lings.

Sagecrest has been in business for over six years, however their management team has over 75 years of combined experience in a broad range of land use planning, development acƟ viƟ es, and California Environmental Quality Act (CEQA) compliance. The Sagecrest team not only has extensive experience as municipal agency staff but as environmental planners, which gives us insight into the interdisciplinary coordinaƟ on required to deliver the project that other private consulƟ ng fi rms may not have.

Because of their extensive experience and focus on providing planning staff to public agencies, Sagecrest is uniquely qualifi ed to deliver high-quality development services. We have assembled an excepƟ onal team of experienced planners. Our staff has professional planning experience in the public sector, giving them a unique and thorough understanding of the processes and the challenges faced by applicants to obtain City enƟ tlement approval. We employ highly qualifi ed and experienced professionals whose skills, qualifi caƟ ons and previous responsibiliƟ es are a strong match to the needs of our clients.

Guida Surveying, Inc. (Land Surveying)
Guida Surveying, Inc. (Guida) is a woman-owned land surveying and mapping fi rm that provides project-based and on-call services throughout California. Since 1995, Guida’s team of professional land surveyors, fi eld crews, and offi ce personnel have signifi cantly contributed to this region’s infrastructure growth. The fi rm off ers a depth of staffi ng resources which can provide fl exibility to accommodate working off hours, variable days, and locaƟ ons, if needed.

Relevant Project Experience with IDS
• City of Irvine Deanna Manning SoŌ ball Stadium
• City of San Bernardino Speicher Memorial Park
• City of Glendora Corporate Yard
Subconsultants
A- 14

10 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Subconsultant Teaming Partners (cont.)
Associated Soils Engineering, Inc. (Geotechnical Engineering) Associated Soils Engineering, Inc. (ASE), headquartered in Signal Hill, California, has been in business for over 45 years providing services to many municipaliƟ es, school districts, as well as private industry throughout Southern California. These faciliƟ es are considered among the best in Southern California providing tesƟ ng services for many compeƟ tors as well as for the in-house clients. ASE’s in-house laboratory has been accepted by the State of California Department of TransportaƟ on (Caltrans) and Division of State Architect (DSA) under the Laboratory EvaluaƟ on and Acceptance program (LEA 224), as well as AASHTO/CCRL and AMRL (Hot Mix Asphalt, Aggregate, Soil, & Portland Cement Concrete) and the City of Los Angeles. Associated Soils Engineering, Inc. has a commitment to provide Geotechnical Engineering and soils and materials tesƟ ng services with a high degree of professional excellence and profi ciency.

Relevant Project Experience with IDS
• Riverside County Sheriff Dept., Coroner Facility Parking Lot Improvements, Drainage, and Water Quality • City of Commerce - Veteran’s Memorial Park RecreaƟ onal Building • City of Glendora - Finkbiner Park Community Building and Prefabricated Restroom A- 15

11 Technical Proposal, A&E Services Maywood Teen Center Improvement Project

ARCHITECTURAL-ENGINEERING TEAM
Shelley Sivak, RA, LEED AP*Project Manager
Song Brandner, RA, LEED GA*Architect
Matthew Miller, AIA, NCARB
Architect
Juan AcunaJob Captain
Mahsa JavaherianProject Designer
Eduardo FabrosProject Designer
Daniel ParkProject Designer Dion Vasquez Job Captain Bradley Mansfield, RA Quality Control - Quality Assurance Faisal Dakhil, PE* Cost Estimator Adrian Anderson, PE*Lead Civil Engineer
Darren Smith, PE, BEAP*Lead Mechanical Engineer
Steven Collins, PE, LEED AP*Lead Electrical Engineer
Victor Mercado, PE, SE*Lead Structural Engineer
Joy Lyndes, PLA, FASLA
Lead Landscape Architect

IN-HOUSE ENGINEEERING SERVICES SUPPORT

STRUCTURAL ENGINEERING CIVIL ENGINEERING MECHANICAL/PLUMBING ENGINEERING ELECTRICAL ENGINEERING LANDSCAPE ARCHITECTURE Steve Uthoff, PE, SE
Ellen Wu, PhD, PE
C.K. Mak, PE
Ghazaleh, Laleh, PhD
Yali Ykeda
Jason Wetterich, PE
Harry Nguyen
Gill Iradukunda
Wen Zhang
Anthony Zanotti, PE
Andrew Bussey, PE
Ming (Mike) Lin, PE
Kevin Barnes
Ronaldo Magno
Bob Kramer
Michael Reed
Jesus Soriano
Stuart McKnight
Narges Ghazi
Kristin Gros, ASLA, LEED AP ND
Cisy Cao

SUBCONSULTANTS
*Key Staff
Proposed Staffing and Project Organization
Sagecrest Environmental + Planning
Environmental Permitting
Guida Surveying, Inc.

Land Surveying
Associated Soils Engineering, Inc.

Geotechnical Engineering
A- 16

12 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
John Silber, AIA
Principal Architect
Education
M Arch, Southern California Institute of Architecture
Professional Credential: Architect: California (#15573) Mr. Silber has been an active member of the architecture and urban design of Southern California for more than 30 years. His work has covered a broad range of urban projects, including a number in areas of special interest, such as the link public education creates between culture and economic vitality. He has mastered the interface between community design expectations, urban in-fill architecture and modern code standards for fire/life safety, energy, and accessibility.

Relevant Project Experience:
• County of Orange DPW Brea Library RenovaƟ ons | Brea, CA • County of Orange DPW El Toro Library RenovaƟ ons and Upgrades | Lake Forest, CA • County of Orange Dept. Public Works Los Alamitos-Rossmoor Library Space Planning and Architectural Improvements | Seal Beach, CA
• County of Orange Yale Homeless Shelter | Santa Ana, CA • City of Santa Ana - City Hall Offi ce Space Planning and Architectural Improvements | Santa Ana, CA Shelley Sivak, RA, LEED AP
Project Manager
Education
Master of Architecture, California State Polytechnic University, Pomona Professional Credential
Architect: CA #C33767; LEED Accredited Professional
Ms. Sivak is a forward-thinking architect who brings form to interior space and new life to both urban and suburban settings, to create a strong sense of place. She takes a holistic approach and considers key capacity to recognize the specific demands of a particular location and tailors the design process to be efficient and productive.

Relevant Project Experience:
• PlacenƟ a Library District Outdoor Library and Loading Dock Expansion | PlacenƟ a, CA • County of Orange Dept. Public Works El Toro Library Space Planning and Architectural Improvements | Lake Forest, CA
• County of Orange Dept. Public Works Brea Library Space Planning and Architectural Improvements | Brea, CA
• County of Orange Dept. Public Works Los Alamitos-Rossmoor Library Space Planning and Architectural Improvements | Seal Beach, CA
• City of Anaheim HaskeƩ Library Makerspace & Media Lab Tenant Improvements | Anaheim, CA Key Staff Resumes
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13 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Said Hilmy, PhD, PE, SE, LEED AP
Principal /Contract Administrator
Education: Doctorate, Structural Engineering, Cornell University Professional Credentials: Professional Structural Engineer: CA #S3680; Professional Civil Engineer: CA C43988; LEED AP
Dr. Hilmy has over 35 years of experience in structural engineering design and analysis and project management with strong experƟ se in the design and upgrade of steel, concrete, and wood structures. Mr. Hilmy provides organizaƟ onal leadership with a focus on quality control in the delivery of construcƟ on documents and excellent customer service.

Relevant Project Experience:
• County of Orange Dept. Public Works El Toro Library Space Planning and Architectural Improvements | Lake Forest, CA
• County of Orange Dept. Public Works Brea Library Space Planning and Architectural Improvements | Brea, CA
• County of Orange Dept. Public Works Los Alamitos-Rossmoor Library Space Planning and Architectural Improvements | Seal Beach, CA
• City of Anaheim HaskeƩ Library Makerspace & Media Lab Tenant Improvements | Anaheim, CA • PlacenƟ a Library District Outdoor Library and Loading Dock Expansion | PlacenƟ a, CA Victor Mercado, PE, SE
Lead Structural Engineer
Education: MS, Civil Engineering, University of California, Irvine Professional Credentials: Professional Structural Engineer, CA #S5020; Professional Civil Engineer, CA #C65325
Mr. Mercado possesses more than 20 years of experience in the design and analysis of buildings for both the private and public sectors. His area of experƟse includes structural design of steel structures, concrete frame or shear wall structures, masonry structures and Ɵ mber structures. In addiƟ on to his structural design experience, Victor has worked on numerous projects involving the seismic rehabilitaƟ on, and earthquake safety evaluaƟ on of exisƟ ng structures.

Relevant Project Experience:
• County of Orange Dept. Public Works El Toro Library Space Planning and Architectural Improvements | Lake Forest, CA
• County of Orange Dept. Public Works Brea Library Space Planning and Architectural Improvements | Brea, CA
• County of Orange, Yale Homeless Shelter | Santa Ana, CA • City of Carlsbad, Safety Center Seismic Retrofi t and RenovaƟ ons | Carlsbad, CA • PlacenƟ a Library District Outdoor Library and Loading Dock Expansion | PlacenƟ a, CA A- 18

14 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Steven Collins, PE, LEED AP
Lead Electrical Engineer
Education: MS, Electrical Engineering, Rensselaer Polytechnic Institute Professional Credentials: Professional Electrical Engineer: California #E22805; LEED Accredited Professional
Mr. Collins brings over 20 years of experience in Electrical Engineering for Building Systems and has expertise in municipal, education, commercial, and healthcare markets. His experience includes field investigation, design, and specifications for electrical service entrance equipment, standard and emergency distribution systems, lighting systems, controls, power-to-utilization equipment and devices, fire alarm systems, and telecommunication and low-voltage raceway systems.

Relevant Project Experience:
• City of Anaheim HaskeƩ Library Makerspace & Media Lab Tenant Improvements | Anaheim, CA • City of Newport Beach, Central Library Elevator, Fire Alarm and Security System ModernizaƟ on | Newport Beach, CA
• PlacenƟ a Library District Outdoor Library and Loading Dock Expansion | PlacenƟ a, CA • The Aerospace CorporaƟ on LighƟ ng Replacement | Los Angeles, CA • Orange County Sheriff ’s Department, Central Men’s Jail LighƟ ng Retrofi t | Orange, CA • City of Lancaster, El Dorado Park RevitalizaƟ on | Lancaster, CA • Department of Veteran’s AdministraƟ on, Air Handler Unit Replacement | Barstow, CA Faisal Dakhil
Cost EsƟ mator
Education:

MS, Civil Engineering, University of Southern California; BS, Civil Engineering, University of Southern California Mr. Dakhil has over 30 years of pre-construction, construction management, and estimating experience in a broad spectrum of projects ranging in value from $1 million to more than $250 million. Faisal has a long track record of successful jobs coming in under budget and on time, resulting in substantial client savings.

Relevant Project Experience:
• County of Orange Dept. Public Works Los Alamitos-Rossmoor Library Space Planning and Architectural Improvements | Seal Beach, CA
• County of Orange, Yale Homeless Shelter | Santa Ana, CA • City of Pasadena Public Works Building Seismic Retrofi t | Pasadena, CA • City of Lancaster, El Dorado Park RevitalizaƟ on | Lancaster, CA A- 19

15 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Joy Lyndes, PLA, FASLA
Lead Landscape Architect
Education: Master of Landscape Architecture, University of Arizona Professional Credentials: Professional Landscape Architect: California #C4183 Ms. Lyndes brings a broad range of municipal, local, and state agency expertise specializing in transportation and facilities planning, design, and construction oversight of complete streets, facilities programming, and smart growth. In addition, her practice focuses on health and well-being as one of the critical priorities of our community regeneration framework, fostering long-term health outcomes in our neighborhoods and public spaces. Her experience includes landscape programming, planning, design, construction documents, and construction administration for local, state, and federally funded projects.

Relevant Project Experience:
• County of Orange Dept. Public Works Los Alamitos-Rossmoor Library Space Planning and Architectural Improvements | Seal Beach, CA
• PlacenƟ a Library District Outdoor Library and Loading Dock Expansion | PlacenƟ a, CA • County of Orange, Yale Homeless Shelter | Santa Ana, CA • City of Lancaster, El Dorado Park RevitalizaƟ on | Lancaster, CA Bradley Mansfi eld, AIA
Quality Assurance-Quality Control
Education: MS, Structural Engineering, California Polytechnic University, Pomona Professional Credentials: Professional Structural Engineer, CA #S5186; Professional Civil Engineer, CA #C42855
Bradley is a licensed architect who takes the initiative to complete processes of coordinated project deliverables and management. He has over 30 years of design experience in California for community focused projects in adaptive reuse, historical buildings, education, senior living, and urban infill projects.

Relevant Project Experience:
• Riverside Community College Library RenovaƟ on* | Riverside, CA • City of Brea Senior Center RenovaƟ on* | Brea, CA
• Los Angeles Community College District, Districtwide HydraƟ on StaƟ on IniƟ aƟ ve • Rancho SanƟ ago Community College District, Peer Review Access Control | Santa Ana, CA *Project experience with another fi rm.

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16 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Adrian Anderson, PE
Lead Civil Engineer
Education: BS, Civil Engineering, CSU, Long Beach
Professional Credentials: Professional Civil Engineer: California #C6095 Mr. Anderson has over 25 years of experience and is well versed in managing public agency projects for street rehabilitation projects, street widening and new street/highway projects, drainage improvement projects, right of way projects, development project plan checks for various agencies, urban trail projects, and bike trails.

Relevant Project Experience:
• City of Laguna Beach, Pearl Street Pedestrian Safety Assessment | Laguna Beach, CA • City of Lancaster, El Dorado Park RevitalizaƟ on | Lancaster, CA • Riverside County Sheriff Dept., Coroner Facility Parking Lot Improvements, Drainage, and Water Quality | Perris, CA
• Los Angeles World Airports, Roadways, UƟ liƟ es & Enabling (RUE), Century Blvd & LAX Street RehabilitaƟ on Los Angeles, CA
• Topanga Canyon Charter School, Maintenance Vehicle & Pedestrian Access Way Design, Paving and Drainage Repairs | Topanga, CA
Darren Smith, PE, BEAP
Lead Mechanical/Plumbing Engineer
Education: BS, Mechanical Engineering Technology, California Polytechnic University, Pomona Professional Credentials: Professional Landscape Architect: California #M30841; ASHRAE (Building Energy Auditing Professional)
Darren Smith is a registered mechanical engineer with over 25 years of experience in design bid build and designbuild projects. As a design engineer or project manager, Darren’s role will be flexible for project task order assignments. With extensive experience in designing and managing numerous construction projects, Darren brings cross-communication at various levels of project ownership.

Relevant Project Experience:
• County of Orange Dept. Public Works Brea Library Space Planning and Architectural Improvements | Brea, CA
• County of Orange Dept. Public Works El Toro Library Space Planning and Architectural Improvements | Lake Forest, CA
• County of Orange, Yale Homeless Shelter | Santa Ana, CA • City of Laguna Beach, South Main Beach Restroom Design | Laguna Beach, CA • Los Angeles World Airports, Roadways, UƟ liƟ es & Enabling Projects, Paving & Street Design | Los Angeles, CA
A- 21

17 Technical Proposal, A&E Services Maywood Teen Center Improvement Project City of Maywood Teen Center | Maywood, CA
Client: City of MaywoodProject Dates: August 2023 - December 2023Contract Value: $20,000 Reference: Jennifer Vasquez City ManagerCity of MaywoodPhone: (323) 562-5700Email: [email protected] Scope
of Work
 Programming Facility Assessment Concept Design 2D and 3D Rendering Space Planning Cost EsƟ mate The IDS project team worked with the City of Maywood to convert an exisƟ ng vacant single-story property and transform it into a community resource center.

The City shared its project goals with IDS to determine space programming and on-site improvements for the Maywood Resource Center. The Resource Center design will be a fl exible and open fl oor plan to meet the City’s needs for community events and acƟ viƟ es. The City idenƟfi ed funding sources for the project, which allowed IDS to prepare the following: 1.) Space use program, 2.) Concept Design, 3.) Model Project Timeline, and 4.) Rough Order of Magnitude Project Cost EsƟ mate.

Project Highlights:1.) Programming interior spaces.2.) Concept design developed. a. AddiƟ onal design opƟ ons considered.
b. Floor and site plans, design imagery, and rendered 2D and 3D drawings.

3.) Concept design presentaƟ on to the City.

4.) Refi ned the City’s preferred design opƟ on.
a. Updated fl oor and site plans, design imagery, and rendered 2D and 3D drawings.
b. EsƟ mated project schedule and costs.

A- 22

18 Technical Proposal, A&E Services Maywood Teen Center Improvement Project Project Address: 1 Civic Center Circle, Brea, CA 92821 Year Completed: February 2023Client Contact ReferenceOrange County Public LibrariesSherry Toth, Assistant County Librarian714.566.3033, [email protected] InformaƟ on IDS teamed with the Orange County Public Libraries to transform the Brea Library by extracƟ ng its outdated 1980s interior and renovaƟ ng it into a harmonic revived community building that appeals to all ages. The design fl ow inspiraƟ on from the library entry point through the various spaces in the building comes from a poem by American modernist poet Wallace Stevens, ‘This Solitude of Cataracts.’ Cataracts are waterfalls, parts of a fl owing river that is never the same way twice. This idea forms the space’s use of acousƟ c baffl es that undulate above, guiding patrons through the diff erent points of interest and allowing patrons to pause in eddies for study or contemplaƟ on along the ebb and fl ow of the path through the library idenƟfi ed by the varied and textural paleƩ e of greens and grays.

The IDS team created separate nodes for teens’ and adults’ lounges to handle today’s technological devices—individuals and groups can reserve private meeƟ ng rooms with whiteboards and LED fl at panel displays. Public computer staƟ ons and areas for personal laptops or other smart devices have ready access to the library’s Wi-Fi. A dedicated children’s room has computer tables and comfortably sized seaƟ ng. Mobile book stacks allow fl exibility to accommodate children’s acƟ vity programs and story Ɵ me.

The IDS team of architects and engineers was also integral in the refresh of the recepƟ on area, large book stacks, storage, break room, staff restroom, program area, administraƟ on offi ces, and friends of library space. The County of Orange received a $9.8 million grant from the State of California library system’s Building Forward Library Infrastructure Program. This money will help revitalize other city library branches throughout Orange County.

Brea Library | Brea, CACounty of Orange Public Works Capital Improvement Division A- 23

19 Technical Proposal, A&E Services Maywood Teen Center Improvement Project Project Address: 24672 Raymond Way, Lake Forest, CA 92630 Year Completed: September 2021Client Contact ReferenceOrange County FaciliƟ es Design and ConstrucƟ on / A&E Project Management MaƩ Durbin, Senior Project Manager714.667.1626, MaƩ [email protected] Project InformaƟ on
IDS' architectural and engineering (A/E) scope of work encompassed design to modernizaƟ on and improvements to the library.

Based upon a County of Orange faciliƟ es condiƟ on assessment report, the IDS team addressed prioriƟ es from the document and determined the necessary work to complete. A/E repairs included building envelope, HVAC, electrical, communicaƟ ons, safety and security, and civil site improvements. These prioriƟ es provided a rapid return on investment, such as energy and equipment effi ciency, site improvements, and ADA compliance. IDS worked on a new furniture package for the project as part of the library's interior revitalizaƟ on.
“… please let the others who attended know we at OCCR much appreciate the due diligence that your staff has provided over the past few months. Shelley in particular has made herself available for conference calls, go-to-meetings, and site meetings when called upon so a big hand must be given to her. And Said thank you for doing the 50,000 flyover eye on the design through documentation.” OC Parks - OC Community Resources Project Manager
Tenant improvement to interior space consisting of interior finishes, lighting replacement, new casework, book stacks relocation, reconfiguration of public restrooms, back of house renovation, replace one set of exterior windows, replace 2 HVAC units, minor site work, and exterior paint. no square footage added. minor site work to address accessibility.Total building footage:13,940 SQFT El Toro Library | Lake Forest, CACounty of Orange Public Works Capital Improvement Division A- 24

20 Technical Proposal, A&E Services Maywood Teen Center Improvement Project Project Address: 12700 Montecito Road, Seal Beach, CA 90740 Year Completed:

Under ConstrucƟ on
Client Contact ReferenceOrange County Public Works / A&E Project ManagementMaƩ DeHart, Project Manager714.667.4972, MaƩ [email protected] InformaƟ on IDS provided architectural and engineering tenant improvements and upgrades to the exisƟ ng library building on the west side of Seal Beach Boulevard, on Montecito Drive in the City of Seal Beach.IDS Group, the County Library group, and Orange County Public Works teamed to create a design package that brings one of the County's older library buildings into modernizing the library as a community gathering space and technology hub. This project not only renovates the 10,489 square feet of exisƟ ng space that includes a special Friends of the Library area but also adds a 1,188 square feet community workspace. The name Los Alamitos means the liƩ le coƩ onwoods and calling on the lore of the Plains Indians.

IDS took the form of tree rings, and the stars within their branches released into the night sky. The historical lore set the tone for form generaƟ on, enabling the design team to re-imagine the fl oor plan. Overlapping tree rings and radial star paƩ erns guide the library's layout, allowing for views to open throughout the library that radiate at key operaƟ onal points throughout the building.

The library renovaƟ on adds comfortable lounge areas for visitors. There are quiet spaces for group and individual work and shared community spaces for computer use and reading. In addiƟ on to interior upgrades, IDS was responsible for coordinaƟ ng a new furniture package; renovaƟ ons include building envelope, HVAC, electrical, communicaƟ ons, safety and security, and civil site improvements.

Los Alamitos-Rossmoor Library | Seal Beach, CACounty of Orange Public Works Capital Improvement Division A- 25

21 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
References
County of Orange | Multiple Architectural and Engineering Projects IDS conƟ nues to provide architectural and engineering (A/E) on-call task order services to the County of Orange.

Various projects completed include the Yale Homeless Shelter, Master Planning for the El Toro Orange County Emergency Medical Services (OCEMS) Facility, and the Anita Drive Property CondiƟ on Assessment.

Contact: Mr. MaƩ hew Durbin, Sr. Project Manager
Phone: (714) 667-1626 | Email: maƩ [email protected] | Project Dates: 2019 - 2022 El Toro Library Contact Reference: Mr. Don Nguyen, Project Manager | Phone: (714) 380-7254 Brea Library Contact Reference: Ms. Sherry Toth, Assistant County Librarian | Phone: (714) 566-3033 City of Santa Ana Architectural Improvements
The IDS team is currently providing A/E services for the City of Santa Ana’s City Hall offi ce tenant improvements.

Project scope of work includes coordinaƟ on with City departments, phasing/move management, MEP system upgrades, uƟ lity coordinaƟ on, and site analysis.

Contact: Ms. Gabriela Lomeli, Project Manager
Phone: (714) 565-2692 | Email: [email protected] | Project Dates: 2020 - on-going City of Irvine Police Department Workspace Relocation & Tenant Improvements The project focused on the expansion of the exisƟ ng police department (Public Safety) within the mulƟ -story Civic Center. IDS provided architectural design services for tenant improvement for the proposed expansion and relocaƟ on of various departments.

Contact: Mr. Chris Brown, Sr. Project Manager
Phone: (949) 724-6937 | Email: chbrown@cityofi rvine.gov | Project Dates: 2019 - on-going County of Riverside Sheriff Department | Planning and A/E Improvement Projects Miscellaneous A/E services including planning and design services for mulƟ ple faciliƟ es for the County of Riverside Sheriff Department.

Contact: Mr. Ramon Tadrous, Director, Project Management Offi ce Phone: (951) 955-5951 | Email: rtadrous@riversidesheriff .org | Project Dates: 2021 - 2022 A- 26

22 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project

4. Approach to Scope of Services
Project Understanding
IDS will conƟ nue to work collaboraƟ vely with the City's vision for the Maywood Teen Center and implement the project needs addressed in the RFP. The following are the primary key elements to prepare the plans, specifi caƟ ons, and esƟ mates (PS&E) for the City of Maywood Teen Center Improvements project:

1. Interior Design Enhancements - Follow through on the iniƟal concept design of all interior spaces to produce a thoroughly detailed drawing and specifi caƟ on package with a comprehensive, coordinated renovaƟ on, remodeling, and repurposing of spaces, fi nishes, fi xtures, furniture, and equipment. The result will be a popular desƟ naƟ on for local teens focusing on community building and acƟ ve learning opportuniƟ es.

2. AdapƟve Reuse of an ExisƟ ng Commercial Building - Address the building HVAC systems, building envelope, electrical system, structural & seismic renovaƟ on, and upgrades to enhance overall building performance, energy effi ciency, and user comfort.

The City would benefi t from more funding resources to achieve a comprehensive renovaƟ on within a budgetary framework. The implementaƟ on deadline for the project improvements is January 2025.

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23 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project
Project Approach
IDS is the ideal architectural-engineering partner to work with the City to complete the Teen Center's design, documentaƟ on, and project delivery. The project team involved in the concept design and planning will conƟ nue to be involved throughout the project, working seamlessly with our engineers and construcƟ on specialists. The criƟ cal goals for the project are as follows:
• The review and further refi nement of the exisƟ ng concept design. • SelecƟ ng appropriate systems for improved building effi ciencies and operaƟ ons. • A resilient design refl ecƟ ng the City of Maywood youth community.

IDS' concept design for the Maywood Teen Center explored the potenƟ al of an exisƟ ng building with opportuniƟ es to transform it into a valuable space for teen-focused acƟ viƟ es. A revitalized City of Maywood Teen Center becomes a lifeline for the community's youth to engage with other teens and learn new life skills in an inclusive social environment.

Priority seƫ ng is necessary for this project. IDS' Principal Architect, John Silber, AIA, and his project team, led by Project Manager Shelley Sivak, RA, LEED AP, will proacƟ vely engage the city stakeholders and the construcƟ on manager. UƟ lizing an integrated architectural-engineering (A/E) approach with local project team members, IDS will work closely with the City's ConstrucƟ on Manager.

In response to the City’s request and the requirements of the project IDS will furnish both basic and supplemental design services as follows:

Basic Design Services for the City of Maywood Teen Center Architecture and Structural, Mechanical (HVAC/plumbing), and Electrical Engineering.

Supplemental Design Services and Additional Required Consultation Site Survey, Preliminary Geotechnical InvesƟ gaƟon, CEQA consulƟ ng, Civil Engineering and Landscape Architecture for site improvements, Structural Seismic Analysis and Design Engineering for Seismic Retrofi t, AutomaƟ c Fire Sprinkler Design, FF&E Specifi caƟ on, and Low Voltage/Audio Visual/Security Design.

Consistent with the RFP including addenda IDS will provide our services through the duraƟ on of the project as follows.

Refi ne the concept design into complete Plans, Specifi caƟ ons, and EsƟ mate ready for bidding. Include presentaƟ on materials for meeƟ ngs, monthly progress meeƟ ngs with City staff and two (2) City Council meeƟ ng presentaƟ ons.

1. Design Development (DD)
IDS will prepare and submit an iniƟal DD package for the City to review. The final DD submiƩ al package will incorporate City comments.

Deliverables
• IniƟ al Design Development opƟ ons.
• Final Design Development exhibits.
• Create an updated cost esƟ mate.
• BOD amendments, if any, should the project scope require revision.

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24 Technical Proposal, A&E Services
Maywood Teen Center Improvement Project

2. ConstrucƟ on Documents (CD) to 100% PS&E Documents Including Permit Ready to Issue Plans IDS will prepare and submit construcƟ on documents with progress submiƩ als for City review. IDS will submit plans for plan check review and complete the plan check process to "permit ready to issue" status.

Deliverables
• 50% ConstrucƟ on Documents (Plans and SpecificaƟ ons). • 100% ConstrucƟ on Documents.
• CD Drawings with “permit ready to issue” status.

3. Furniture Design and Procurement
IDS will provide a design to enable the City to negoƟ ate Furniture Design and Procurement. Upon compleƟ on of installaƟ on, IDS will aƩ end a job walk to confirm the completeness of installed furniture, fi xtures, and equipment (FF&E) items with the dealer.

Deliverables
• The Needs Assessment, Design and DocumentaƟ on PreparaƟ on, and Procurement Process as outlined in the RFP.
• FF&E punch list.

Provide Bid and ConstrucƟ on AdministraƟ on support.

4. Bid Phase Services
Provide necessary support during the bid phase; including:
• AƩ end pre-bid meeƟ ng (1 assumed).
• Respond to bidder’s quesƟ ons.
• Review bid costs/schedule of values of 3 low bidders and inform City if the costs are in line with esƟ mates.

5. ConstrucƟ on AdministraƟ on
During the construcƟ on administraƟ on phase, IDS will perform the services listed in RFP; include:
• Providing support to City’s ConstrucƟ on Manager to answer quesƟ ons and clarifying items which relate to the PS&E package prepared by the consultant.
• When requested, reviewing and approving shop drawings to be submiƩ ed by the contractor as per the PS&E package.
• When requested, aƩ end monthly construcƟ on meeƟ ngs with the City’s ConstrucƟ on Manager, contractor, and other involved parƟ es.
• When requested, review contractor change order requests, and provide necessary informaƟ on to the City’s ConstrucƟ on Manager as they relate to the consultant’s design. • When requested, aƩ ending ConducƟ ng project walk-throughs, and assisƟ ng in preparaƟ on of punch list(s).

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25 Technical Proposal, A&E Services Maywood Teen Center Improvement Project STORAGE 3

KITCHEN
ELECT

ROOF ACCESS
MECH

SOCIALIZING
STORAGE 1
STORAGE 2

RECEPTION
OFFICE
NO

PARKING

CAR VAN

CABINETS/

PRINTER

LEARNING

EXHIBITION CENTER

SKYLIGHT
GENDER

TV/MONITOR

READING
ROOM

COMPUTER LEARNING SPACE
402 SQ.FT.
190 SQ.FT.
953 SQ.FT.
1002 SQ.FT.
110 SQ.FT.
80 SQ.FT.
328 SQ.FT.
326 SQ.FT.
24 GENDER OFFICE

DUMPSTER ENCLOSURE
115 SQ.FT.

SOUND BOOTH

WELCOME & CIH SIGN

ENGINEERING
ROOM

LOGO SIGN

PROJECT GALLERY
LOUNGE

WORKSTATIONS

CAMERASTATION

PRINTERS/MODEL/CNC - LOW COUNTER - ROLLING CARTS

B/W GREEN SCREEN - MT'D

WHITE CYC WALL BEYOND

WORKSTATIONS

MAKER SPACE

COMMUNITY
GATHER

WORLD MAP
CHECK IN IPAD 1642 SQ.FT. BEST BUY TECH CENTER
LOBBY
1235 SQ.FT.
185 SQ.FT.
140 SQ.FT.

READING
ROOM 2
ENTRY
124 SQ.FT.

TV/MONITOR

TV/MONITOR
T.
.
140 SQ.FT.

READING
ROOM 2

RENOVATION & REPURPOSING

OUTDOOR IMPROVEMENT & ACCESS TO PUBLIC

EGRESS & ADJACENT SIDEWALK AREAS
N

NEW PARKING LOT ARRANGEMENT

SCHOOL YMCA

MAYWOOD

TEEN CENTER
METRO 108

BUS STOP

BUS STOP

ACCESS TO PUBLIC

DUMPSTER ENCLOSURE
x Improvement of existing parking lot, parking stallsx Egress & adjacent sidewalk areasx Public transportation (shuttle) & access to schoolx New dumpster enclosure Maywood Teen Center Design Vision The following pages are IDS' vision to renovate and repurpose the City of Maywood Teen Center. IDS highlights the following areas for the improvement project:
• Outdoor improvement and access to the public• Facade enhancement / improvements • Landscaping • Interiors • Structural / Seismic Assessment• Electrical Systems• Mechanical and Plumbing Systems• Civil Engineering Design A- 30

26 Technical Proposal, A&E Services Maywood Teen Center Improvement Project IDS

ARCHITECTURAL & ENGINEERING SERVICES FOR MAYWOOD TEEN CENTER GROUP

MAYWOOD TEEN CENTER
4801 SLAUSON AVENUE, MAYWOOD, CA 90270

RENOVATION & REPURPOSING

FACADE ENHANCEMENT/ IMPROVEMENTS

FACADE IDEAS - LASER CUT METAL SHEET SCREEN

LASER CUT METAL SHEET SCREEN

MAYWOOD TEEN CENTER MONUMENT SIGN

METAL SCREEN FACADE IDEAS

EXISTING BUILDING
x New energy-saving doors & windowsx Laser cut metal panelsx Maywood Teen Center monument sign A- 31

27 Technical Proposal, A&E Services Maywood Teen Center Improvement Project ELECT

READING
ROOM
1002 SQ.FT.
110 SQ FT
80 SQ.FT.
328 SQ.FT.

DUMPSTER ENCLOSURE
IDS

ARCHITECTURAL & ENGINEERING SERVICES FOR MAYWOOD TEEN CENTER GROUP

MAYWOOD TEEN CENTER
4801 SLAUSON AVENUE, MAYWOOD, CA 90270

RENOVATION & REPURPOSING

LASER CUT METAL PANELS

HESPERALOE

TALL MURAL WALL

VERBENA DE LA MINA

AMPHITHEATER SEATING

OUTDOOR & CANOPY IDEAS
N

LANDSCAPE IDEAS

SWEET BAY LAUREL

OUTDOOR & CANOPY IDEAS
x Planting & irrigation designx Hardscapex Landscape furniturex Lasercut metal panels (with nature inspiration design) to cover the neighbors view A- 32

28 Technical Proposal, A&E Services Maywood Teen Center Improvement Project LOBBY
STORAGE 3

KITCHEN
ELECT

ROOF ACCESS
MECH

SOCIALIZING
STORAGE 1
STORAGE 2

RECEPTION
OFFICE
NO

PARKING

CAR VAN

CABINETS/

PRINTER

LEARNING

EXHIBITION CENTER

SKYLIGHT

TV/MONITOR

READING
ROOM 1

COMPUTER LEARNING SPACE
402 SQ.FT.
190 SQ.FT.
953 SQ.FT.
1002 SQ.FT.
110 SQ.FT.
80 SQ.FT.
328 SQ.FT.
326 SQ.FT.
1235 SQ.FT.
185 SQ.FT.
24 OFFICE

DUMPSTER ENCLOSURE
115 SQ.FT.

CHECK IN IPAD

SOUND BOOTH
LOUNGE
CAMERA

STATION

PROJECT GALLERY

B/W GREEN SCREEN - MT'D

WHITE CYC WALL BEYOND

WORKSTATIONS

WORKSTATIONS

WORLD MAPWELCOME & CIH SIGN

PROJECT GALLERY

PRINTERS/MODEL/CNC - LOW COUNTER - ROLLING CARTS

ENGINEERING
ROOM

COMMUNITY GATHER

MAKER SPACE

LOGO SIGN
1642 SQ.FT.

BEST BUY

TECH CENTER

TV/MONITOR
140 SQ.FT.

READING
ROOM 2
ENTRY
124 SQ.FT.

TV/MONITOR
IDS

ARCHITECTURAL & ENGINEERING SERVICES FOR MAYWOOD TEEN CENTER GROUP

MAYWOOD TEEN CENTER
4801 SLAUSON AVENUE, MAYWOOD, CA 90270

RENOVATION & REPURPOSING

STRUCTURAL ACOUSTIC ROOF DECK SKYLIGHT & SOLAR ROOF SYSTEM

COOKING CLASS

KITCHEN LEARNING EXHIBITION CENTER STUDY ROOM / CONFERENCE ROOM

TECH CENTER & LEARNING SPACE SOCIALIZING

INTERIOR IDEAS
N
x Conduct surveys & investigationsx Community-building/socialization learning technology such as IT, 3d printing & nutritional life skills.x Upgrade of the building ( Structural, Seismic, Mechanical, Electrical, Plumbing, HVAC, Solar, New roofing, Fire sprinkler, Utilities, Code compliant.)x Title 24 requirements (6" furred wall for insulation)x Circulation through the buildingx Coordination with agencies (serving utilities) A- 33

29 Technical Proposal, A&E Services Maywood Teen Center Improvement Project IDS

ARCHITECTURAL & ENGINEERING SERVICES FOR MAYWOOD TEEN CENTER GROUP

MAYWOOD TEEN CENTER
4801 SLAUSON AVENUE, MAYWOOD, CA 90270

RENOVATION & REPURPOSING
Wall anchorage system:
x Provide wall anchors to develop out-of-plane anchorage loads into the roof diaphragm.x Strengthen existing concrete walls panels where existing non-compliant openings occur.x Strengthen exterior concrete walls at all new openings with steel strong-backs.

Roof diaphragm strengthening:
x Provide sub-diaphragms with continuous chords around the entire roof perimeter to distribute anchorage forces into roof diaphragm.x Provide continuity ties at roof diaphragm.x Strengthen existing wall ledger connections.x Provide additional nailing at roof diaphragm.x Provide new openings at roof diaphragm for new skylights.x Strengthen existing gravity framing to support mep and fire protection systems.x Remove existing rooftop equipment platforms at all demolished equipment and infill existing roof penetrations.x Provide new wood rooftop equipment platforms at all equipment. provide new framed duct openings at existing 2x4 framing.

Foundations:
x Strengthen existing wall foundations and spread footings by enlarging the footings at deficient foundations.x Provide new concrete slab on grade at all depressed floor areas.x Provide slab repair details at trench locations for underground utilities.

Non-structural :
x Provide support, anchorage, and seismic bracing of all non-structural architectural components.x Provide support, anchorage, and seismic bracing of all mep systems.

Exclusion:
x A data collection program consisting of materials testing and condition assessment is not included. if required, the scope of the program will be developed in collaboration with the requirement of the authority having jurisdiction.

STRUCTURAL /SEISMIC ASSESSMENT
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30 Technical Proposal, A&E Services Maywood Teen Center Improvement Project IDS

ARCHITECTURAL & ENGINEERING SERVICES FOR MAYWOOD TEEN CENTER GROUP

MAYWOOD TEEN CENTER
4801 SLAUSON AVENUE, MAYWOOD, CA 90270

RENOVATION & REPURPOSING

1. Remove the existing rooftop HVAC unit.

2. Provide new rooftop packaged gas/electric heating /cooling units.3. New gas heating / electric cooling HVAC units will be selected to serve the distinct operating areas:
x Best buy technical center.x Socializing.x Teaching kitchen.x Learning exhibition center and computer learning.x Office / back-of-house..

4. New HVAC units will be located on the roof to optimize structural framing requirements and screened from neighboring sight lines and for fall protection. new roof hatch and ladder will be provided for safe maintenance access.

5. Exhaust will be provided for:
x Residential style kitchen hoodx Printers / modeling / CNCx Restrooms

6. Dedicated cooling-only units will be provided for it rooms

MECHANICAL SYSTEMS

PLUMBING SYSTEMS

1. The existing water service will be upgraded to serve the new restroom layout and coordinated with the local water department.

2. A new storage type gas water heater will be provided to serve the proposed restrooms, janitor sink, break room sink and residential style kitchen sink.

3. Based on the previous tenant floor plan, it is assumed that the existing sewer connection is 4” size and is adequate to support the proposed architectural plan.

4. The existing gas service will serve the new HVAC and water heating requirements and will be coordinated with the local gas company. the gas meter will need to be relocated away from the walkway path of travel.

5. The existing roof drainage appears to be adequate (no evidence of ponding) and will be retained as is.

6. Fire alarm and fire sprinkler design is included in this proposal A- 35

31 Technical Proposal, A&E Services Maywood Teen Center Improvement Project IDS

ARCHITECTURAL & ENGINEERING SERVICES FOR MAYWOOD TEEN CENTER GROUP

MAYWOOD TEEN CENTER
4801 SLAUSON AVENUE, MAYWOOD, CA 90270

RENOVATION & REPURPOSING

ELECTRICAL SYSTEM
IDS electrical engineers will work in conjunction with the architects, interior designers, mechanical, plumbing engineers, and city of Maywood staff and stakeholders to achieve the most optimum cost-effective solutions to modernize the Teen Center. our engineers will be part of a proactive approach in all aspects of the design and construction document development process.

A thorough electrical design analysis with supporting calculations along with a complete site investigation assessment of the existing conditions will guide the direction of any proposed electrical system improvements. For any reason, the project should require a utility system upgrade, our electrical engineers will meet and coordinate directly with the utility company.

In collaboration with the architects, interior designers, and stakeholders, an electrical plan will be developed to determine general and critical power requirements, general and specialty lighting systems. Complete illumination photometric studies will be performed for every condition including mandatory code required life safety illumination upgrades. Our engineers work very closely with the mechanical and plumbing engineers to facilitate necessary power and control requirements for general and critical building systems. Any standby power requirements will be reviewed, addressed, and determined early on and our approach will be to completely evaluate existing conditions to remain along with proposed new improvements with a thorough energy code assessment at the initial design phases of the project.

The fire, security, and life safety systems will be analyzed and assessed to determine the most appropriate and necessary upgrades to modernize the facility. Audio/visual systems will discussed, reviewed, and implemented into the design allowing for a modern Teen Center.

Our engineers will utilize manufacturer representatives to determine the projects electrical basis of equipment design and specifications to assist with providing valuable equipment sizing, dimensions, and quotations in the development of construction documents and probable construction costs. Final project plans and specifications will be the instrument for obtaining the team's and city examiners' final approval.

Our construction administration support assures that the project engineer reviews all contractor proposals and assures the design and project specification are aligned to provide a successful engineered and installed solution.

1. Electrical power distribution
a. IDS will specify a new electrical utility service and electrical distribution system for the building, including new metering switchboard and associated distribution and branch circuit panelboards to serve the power requirements for the building and site renovation. IDS will coordinate the new utility service with the local service provider including the preparation of an electrical site plan, utility load letter, utility field coordination meeting(s), and additional coordination efforts to meet the utility company requirements for a new electrical service to the building. b. IDS will specify a new grounding electrode system and intersystem bonding bus bar for the building to meet the new electrical service requirements. c. IDS will specify general convenience power and branch circuit requirements to serve all areas of the building renovation including but not limited to classrooms, conference areas, open office areas, reading rooms, restrooms, and corridors.
d. IDS will specify requirements for switched receptacles in office and conference room locations to meet California Title 24 energy code requirements. the switched receptacles will be controlled automatically through a local room occupancy sensor.
e. IDS will specify power and branch circuit requirements for building infrastructure systems including but not limited to HVAC, plumbing, kitchen, audio/visual, information technology, fire alarm and security systems. the designs will include requirements for local equipment disconnect switches and/or starters, wiring devices for cord connected equipment, local general convenience power, and/or grounding requirements.
f. IDS will specify power and branch circuit requirements for office and/or owner-furnished equipment requirements. g. IDS to specify rough-in requirements for Tel/com, audio visual and security system device locations. h. IDS to provide details to indicate typical raceway and equipment support requirements.

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32 Technical Proposal, A&E Services Maywood Teen Center Improvement Project IDS

ARCHITECTURAL & ENGINEERING SERVICES FOR MAYWOOD TEEN CENTER GROUP

MAYWOOD TEEN CENTER
4801 SLAUSON AVENUE, MAYWOOD, CA 90270

RENOVATION & REPURPOSING

ELECTRICAL SYSTEM

2. Electrical lighting
a. IDS will specify lighting and lighting control requirements for all interior areas of the building renovation. the new lighting and lighting controls will be designed to comply with the current edition of California's Title 24 energy code. the lighting and lighting controls to be specified will include led lighting, 0-10v dimming controls, occupancy sensors, and daylighting harvesting photocells,and demand response where required by the energy code. b. IDS will specify lighting and lighting control requirements for all exterior areas of the building. The new lighting and lighting controls will be designed to comply with the current edition of California's Title 24 energy code. the lighting and lighting controls to be specified will include led exterior lighting, 0-10v dimming controls, motion sensors, and astronomic time clock controls. c. IDS will specify emergency egress lighting requirements to meet building life safety requirements. the new emergency lighting will include emergency drivers integral to the general lighting fixtures, emergency exit signs with integral emergency batteries, and emergency lighting units at each exterior egress door to provide proper illumination away from the building. d. IDS will prepare normal and emergency lighting photometric studies to confirm the lighting specifications for both interior and exterior lighting designs. e. IDS will provide details to indicate typical fixture support requirements.

3. Electrical plans and specifications:
a. IDS will prepare plans and specifications with sufficient detail for permit approval. b. IDS will prepare book specifications to provide product, installation, identification and testing requirements for wiring, raceway, grounding, support, device and equipment associated with the electrical design.

4. Fire alarm
a. IDS and their subcontractor(s) will prepare plans and specifications for a new fire alarm control system for the building. The plans and specifications will be prepared with sufficient detail to obtain a permit and approval by the local fire marshal. b. The plans will include floor plans indicating locations of all required fire alarm panel(s), remote annunciator panel(s), notification appliance circuit panels, initiation, and notification appliances to meet NFPA 72 Fire Alarm requirements.
c. The initiation devices will include but not limited to manual pull stations at building egress door locations, as well as smoke and/or heat detectors for locations required by code. in addition, the fire alarm system will monitor the sprinkler and/or fire protection systems installed by other trades, as well as monitor smoke detection for HVAC equipment rated greater than 2000cfm to provide required equipment automatic shutdown.
d. The notification appliances will include sprinkler bells, horn/strobe and strobe devices located in all public areas of the building and installed to comply with NFPA 72 and ADA requirements. e. The fire alarm plans will also include device schedules, conduit and wiring schedules, voltage drop calculation schedules, battery calculation schedules, riser diagram, device addresses, strobe candela settings, and device and equipment installation and/or connection details. f. The fire alarm specifications will include product, installation, and testing requirements associated with the fire alarm system. A booklet of equipment and device cut sheets will be submitted as part of the review package.

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33 Technical Proposal, A&E Services Maywood Teen Center Improvement Project IDS

ARCHITECTURAL & ENGINEERING SERVICES FOR MAYWOOD TEEN CENTER GROUP

MAYWOOD TEEN CENTER
4801 SLAUSON AVENUE, MAYWOOD, CA 90270

RENOVATION & REPURPOSING

ELECTRICAL SYSTEM

5. Information Technology
a. IDS and their subcontractor(s) will prepare plans and specifications detailing the information technology equipment and devices for the building renovation. The plans will include Tel/com device locations, wiring, termination devices, and wiring raceway and/or support requirements. b. The plans will also include IDF infrastructure requirements, connection requirements to local area network(s), device and wire labeling details, and equipment support details. c. Specifications will be prepared to provide detailed information for equipment, cables, raceway, devices, wire, wire termination, device and wire identification, and testing requirements.

6. Security system
a. IDS and their subconsultants will coordinate with the owner to determine extent of building access control and intrusion detection required, and prepare a ROM detailing the estimated costs of the proposed design prior to finalizing plans and specifications. b. IDS and their subconsultants will prepare plans and specifications detailing the security system equipment and devices for the building renovation. The plans will include door access control and building intrusion detection device locations, wiring, termination devices, and wiring raceway and/or support requirements. c. The plans will also include security system head end equipment requirements, connection requirements to local area network(s), device and wire labeling details, and equipment support details.d. Specifications will be prepared to provide detailed information for equipment, cables, raceway, devices, wire, wire termination, device and wire identification, and testing requirements.

7. Audio video technology
e. IDS and their subconconsultants will coordinate with the owner to determine extent of audio visual technology required, and prepare a ROM detailing the estimated costs of the proposed design prior to finalizing plans and specifications.
f. IDS and their subconsultants will prepare plans and specifications detailing the audio visual technology equipment and devices for the building renovation. the plans will include AV device locations, wiring, termination devices, and wiring raceway and/or support requirements. g. The plans will also include AV head end equipment requirements, connection requirements to local area network(s), device and wire labeling details, and equipment support details. h. Specifications will be prepared to provide detailed information for equipment, cables, raceway, devices, wire, wire termination, device and wire identification, and testing requirements.

A- 38