Maywood City Council
July 24, 2024

AGENDA

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, JULY 24, 2024 AT 5:30 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL

CALL TO ORDER

ROLL CALL
II. CITY OFFICIALS
MAYOR
Eddie De La Riva

MAYOR PRO TEM
Mayra Aguiluz

COUNCIL MEMBERS
Jessica Torres
Frank Garcia
Heber Marquez

CITY CLERK
Brian E. Juarez

CITY TREASURER
Mary Mariscal

CITY MANAGER
Jennifer E. Vasquez

CITY ATTORNEY
Roxanne Diaz
III. MEETING PROCEDURES
THIS MEETING WILL BE HELD IN PERSON.

THE MEETING WILL BE AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/86712670745 AND VIA THE CITY'S FACEBOOK PAGE.

Public Participation Options:

1. In-Person: Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA

2. Before the Meeting: Public comment will be accepted for the record in advance by 4:00 p.m. the day of the meeting by email to
[email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562-5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (323) 562- 5714 within 72 hours of the meeting.

IV. CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATOR; GOVERNMENT CODE SECTION 54956.8.; PROPERTY: 5901 ATLANTIC BOULEVARD, MAYWOOD (APN 6313-013-030); AGENCY NEGOTIATOR: JENNIFER VASQUEZ, CITY MANAGER, STEVE FOWLER,

DIRECTOR OF BUILDING AND PLANNING, AND TYLER KELLEHER, ASSISTANT PROJECT MANAGER, EPIC LAND SOLUTIONS, INC.; NEGOTIATING PARTY: J&MGC, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY.; UNDER NEGOTIATION: PRICE AND

TERMS OF PAYMENT
CONFERENCE WITH REAL PROPERTY NEGOTIATOR; GOVERNMENT CODE SECTION 54956.8.; PROPERTY: 4501 SLAUSON AVENUE, MAYWOOD (APN 6313-010-001 AND 6313-010-002).; AGENCY NEGOTIATOR: JENNIFER VASQUEZ, CITY MANAGER, STEVE

FOWLER, DIRECTOR OF BUILDING AND PLANNING, AND TYLER KELLEHER, ASSISTANT PROJECT MANAGER, EPIC LAND SOLUTIONS, INC.; NEGOTIATING PARTY:

EL POLLO LOCO INC., A DELAWARE CORPORATION.; UNDER NEGOTIATION: PRICE

AND TERMS OF PAYMENT
CONFERENCE WITH REAL PROPERTY NEGOTIATOR; GOVERNMENT CODE SECTION 54956.8.; PROPERTY: 4457 AND 4487 SLAUSON AVENUE, MAYWOOD (APNS 6313-015- 033 AND 6313-015-030).; AGENCY NEGOTIATOR: JENNIFER VASQUEZ, CITY

MANAGER, STEVE FOWLER, DIRECTOR OF BUILDING AND PLANNING, AND TYLER KELLEHER, ASSISTANT PROJECT MANAGER, EPIC LAND SOLUTIONS, INC.; NEGOTIATING PARTY: MAYWOOD VILLAGE CENTER LLC, A DELAWARE LIMITED LIABILITY COMPANY.; UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT CONFERENCE WITH REAL PROPERTY NEGOTIATOR; GOVERNMENT CODE SECTION 54956.8.; PROPERTY: 5900 AND 5906 ATLANTIC BOULEVARD, MAYWOOD (APNS 6313- 011-036 AND 6313-011-028).; AGENCY NEGOTIATOR: JENNIFER VASQUEZ, CITY

MANAGER, STEVE FOWLER, DIRECTOR OF BUILDING AND PLANNING, AND TYLER KELLEHER, ASSISTANT PROJECT MANAGER, EPIC LAND SOLUTIONS, INC.; NEGOTIATING PARTY: TONY Y. KIM, JOUNG-SUN KIM, YONG-TAI KIM AND SOON-AI KIM.; UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT
V. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS

VI. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

VII. PRESENTATIONS
DECLARING JULY AS "PARKS MAKE LIFE BETTER MONTH" IN THE CITY OF MAYWOOD LOS ANGELES COUNTY SHERIFF'S DEPARTMENT: CITY UPDATE
VIII. PUBLIC HEARING

1. A PUBLIC HEARING TO CONSIDER AND APPROVE RESOLUTION NO. 6369 OF

THE CITY COUNCIL OF THE CITY OF MAYWOOD ADOPTING THE FISCAL YEAR 2024-2025 CAPITAL IMPROVEMENTS PROGRAM TOTAL $23,045,534 IX. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate discussion or action.

2. MINUTES OF THE MAY 22, SPECIAL CITY COUNCIL MEETING

3. MINUTES OF THE JUNE 26, 2024, REGULAR CITY COUNCIL MEETING

4. REVENUE REPORT JUNE 2024

5. MONTHLY CASH AND INVESTMENT REPORT TO THE CITY COUNCIL JUNE 2024

6. CONSIDERATION OF ADOPTING RESOLUTION NO. 6370 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE

MAYWOOD COMMUNITY REDEVELOPMENT AGENCY APPROVING THE

WARRANTS FOR PAYMENT

7. CONSIDERATION OF ADOPTING RESOLUTION NO. 6371 APPROVING AN UPDATED COMPREHENSIVE SALARY SCHEDULE FOR FISCAL YEAR 2024-25 IN ACCORDANCE WITH TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AND THE CALIFORNIA EMPLOYEES RETIREMENT SYSTEM ("CALPERS")

8. CONSIDERATION OF ADOPTING RESOLUTION NO. 6372 AMENDING THE

COMMUNITY BENEFIT FUND GUIDELINES AND PROCEDURES

9. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES

AGREEMENT WITH ENVIRONMENTAL SCIENCE ASSOCIATES (PLANNING)

AND INSTITUTE FOR LOCAL GOVERNMENT (COMMUNITY OUTREACH) FOR PHASE 2 OF THE CLIMATE ACTION, ADAPTATION, AND RESILIENCE PLAN

10. AUTHORIZE CITY STAFF TO ADVERTISE A REQUEST FOR PROPOSALS (RFP)

FOR THE CITYWIDE TREE MAINTENANCE AND EMERGENCY RESPONSE

SERVICES CONTRACT

11. ACCEPTANCE OF SIDEWALK REHABILITATION PROJECT FY 2023-2024 (CDBG)
X. DISCUSSION/ACTION ITEMS

12. DISCUSS AND PROVIDE DIRECTION REGARDING PARK USAGE FEES AND

ADOPTING RULES AND REGULATIONS FOR FIELD RESERVATIONS AT

DODGERS DREAMFIELD AT MAYWOOD PARK

13. DISCUSS AND PROVIDE DIRECTION REGARDING THE FULL COST ANALYSIS

OF THE RENTAL REGISTRATION FEES AND PENALTIES
XI. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on a non- agenda item you may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

XII. ADJOURNMENT - The next Regular Meeting of the Maywood City Council is scheduled for Wednesday, August 28, 2024, at 5:30 p.m. in the City Council Chambers.

PUBLIC ACCESS TO MEETING AGENDA AND AGENDA PACKETS
I, _______________________________, City Clerk or Deputy City Clerk, hereby certify that this agenda was duly posted by law at 4319 E.

Slauson Avenue, Maywood, CA 90270 and the City Website. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the Maywood City Hall, 4319 E. Slauson Avenue, Maywood CA 90270.

If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to rising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting. In compliance with the ADA, if you need special assistance for the meeting, call (323) 562-5723 within 72 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.

Declaring July as
“Parks Make Life Better Month”
in the City of Maywood

PROCLAMATION
City of Maywood
WHEREAS, Parks and Recreation promotes physical, emotional, and mental health and wellness through organized and selfdirected fitness, play, and activity; and WHEREAS, Parks and Recreation supports the economic vitality of communities by partnering with local businesses and non-profits, and offering events for resident’s engagement; and WHEREAS, Parks and Recreation creates memorable experiences through youth sports and enrichment activities, teen centers and programs, senior activity centers, adult fitness, and enrichment programs, free community events, and beyond; and
WHEREAS, Residents and visitors of Maywood value parks and amenities available for access to safe outdoor spaces for children and adults to play and be active; and
WHEREAS, Parks and Recreation supports human development and endless learning opportunities that foster social, intellectual, physical, and emotional growth in people of all ages and abilities; and WHEREAS, Parks and Recreation strengthens community identity by providing facilities and services that reflect and celebrate community character, heritage, culture, history, aesthetics, and landscape; and WHEREAS, Parks and Recreation facilitates community problem and issue resolution by providing safe spaces to come together peacefully and serving as key points of service, helping our communities heal both physically and emotionally; and WHEREAS, The California Park & Recreation Society has released a statewide public awareness campaign, “Parks Make Life Better!®” to inform citizens of the many benefits of utilizing parks, facilities, programs, and services.

NOW, THEREFORE, BE IT RESOLVED, I, Eddie De La Riva, Mayor of the City of Maywood, on behalf of the City Council, do hereby proclaim July as “Parks Make Life Better!®” Month, and in doing so, ask that residents use and enjoy our City parks, open spaces, facilities, and take advantage of the City’s recreational opportunities.

Eddie De La Riva
Mayor
Mayra Aguiluz
Mayor Pro Tem
Frank Garcia
Council Member
Heber Marquez
Council Member
Jessica Torres
Council Member
July 24, 2024

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 1.

DATE: July 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR

RAUL HERRERA, SENIOR ACCOUNTANT
SUBJECT: A PUBLIC HEARING TO CONSIDER AND APPROVE RESOLUTION NO. 6369 OF

THE CITY COUNCIL OF THE CITY OF MAYWOOD ADOPTING THE FISCAL YEAR 2024-2025 CAPITAL IMPROVEMENTS PROGRAM TOTAL $23,045,534 RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 6369 adopting the fiscal year 2024-2025 Capital Improvements Program that was budgeted in the various City Funds totaling $23,045,534.

BACKGROUND:

The City's Capital Improvements Program was presented at the budget study session on May 22, 2024. After the study session, the City Manager, Department Director, Division Supervisors and Finance staff met for a final review on the Capital Improvements Program.

DISCUSSION:

Following the final review, adjustments were made, and such adjustments are explained further in the summaries below. Once approved by City Council, the Capital Improvements Program will be incorporated with the comprehensive booklet for the Fiscal Year 2024-2025 Adopted Budget. Below is the breakdown of the Capital Improvements Program by fund type. It should be noted that, except for the Local Fiscal Recovery Fund (273), all capital improvement projects are funded through grants and the allocation is from the Special Revenue Funds.

Local Fiscal Recovery Fund (273)
For FY 2024-2025, the Local Fiscal Recovery Fund (273) is programmed to appropriate $1.339 million in Capital Improvement Projects. Since the budget study session on May 22, 2024, two (2) projects have been revised. The YMCA Resilency Center Project of $(500,000) is temporarily removed until grant approval is confirmed and the City Window Replacement Project is increased by $20,000 per contract cost. Below is the detailed list of the projects that are funded by the Local Fiscal Recovery Fund(273). Also, see Attachment 2 for a complete list of all Capital Improvement Projects.

Local Fiscal Recovery Fund: Capital
Improvement Projects
Amount
Teen Resource Center Project $ 114,000
City Yard Fence Replacement 200,000
City Hall Painting Project 100,000
Marquee Sign Replacement Project 155,000
City Hall Window Replacement Project 270,000
52nd Place Sewer Replacement Project 500,000
Total $1,339,000
Special Revenue Funds
For FY 2024-2025, Special Revenue Funds are programmed to appropriate $21.707 million. These projects are related to streets and parks rehabilitation and improvements, and the Teen Center building. Below is the total of the Capital Improvement projects by fund. A detailed listing of all capital improvement projects is included in Attachment 2.

Special Revenue Fund Capital Improvement
Projects Amount
Gas Tax Fund (212) $ 180,000
SB1 Fund (216) 620,000
Prop C Fund (222) 240,000
Measure R Fund (224) 468,732
Measure M Fund (225) 1,075,500
LACMTA Fund (227) 274,678
CDBG Fund (243) 397,654
Grants Fund (261) 17,904,947
Measure A Park Grant
Fund (272)
445,023
Sewer Fund (412) 100,000
Total $21,706,534
Last, Government Code Section 65103 requires the planning agency of the City (the Planning Commission) to annually review the proposed Capital Improvement program to determine its consistency with the City’s General Plan 2020. At their meeting of May 21, 2024, the Planning Commission made such finding.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The City Council is asked to adopt the proposed appropriation FY 2024-25 Capital Improvements Program for all funds totaling $23,045,534.

The fiscal impact of the proposed appropriations FY 2024-2025 Capital Improvements Program for all funds are summarized in Attachment 2 to Resolution No. 6369.

ATTACHMENT(S)

1. Attachment 1: Resolution No. 6369 FY 2024-25 Capital Improvements Program

2. Attachment 2: FY 2024-25 Capital Improvements Program

RESOLUTION NO. 6369

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF MAYWOOD ADOPTING
THE FISCAL YEAR 2024-2025 CAPITAL

IMPROVEMENTS PROGRAM
WHEREAS, the City Manager and the Finance Staff have prepared and submitted to the City Council the proposed City’s Capital Improvements Program budget for Fiscal Year 2024-2025 (FY24-25), which commences July 1, 2024, and ends on June 30, 2025; and
WHEREAS, on May 22, 2024, the City Council conducted budget study session to provide an opportunity to the public to comment on the proposed Capital Improvements Program budget for FY 24-25; and
WHEREAS, the City Council has reviewed the proposed FY24-25 Capital Improvements Program budget; and
WHEREAS, the City Council has determined it necessary for efficient management of the City to appropriate certain Capital Improvements Projects in various Special Revenue Funds and Local Fiscal Recovery Fund.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

Section 1.The Fiscal Year 2024-2025 Capital Improvements Program Budget is described in Attachment 2, to the Staff Report of July 24, 2024 (collectively "Capital Improvements Program Attachments"). The Capital Improvements Program Budget Attachments are hereby incorporated in full as if set forth herein.

Section 2.The City Council hereby adopts the 2024-2025 Capital Improvements Program Budget as described and, in the amounts, set forth in Budget Attachments. The Local Fiscal Recovery Fund (273)’s Capital Improvement Projects’ Appropriation for Fiscal Year 2024-2025 shall not exceed $1,339,000, and the Fiscal Year 2024-2025 Special Revenue Funds’ Capital Improvement Projects’ Appropriation shall not exceed $21,706,534. The total Capital Improvement Projects appropriation for combined all City funds total $23,045,534.

Section 3. The City Clerk shall certify the adoption of this resolution and shall keep a copy of this resolution and the Capital Improvements Program Budget Attachment as the Fiscal Year 2024-2025 Capital Improvements Program budget on file, and effective as of July 24, 2024.

PASSED, APPROVED AND ADOPTED THIS 24th day of July, 2024. _________________________
Eddie De La Riva, Mayor
ATTEST:
_______________________
Brian E. Juarez, City Clerk
APPROVED AS TO FORM:
_______________________
Roxanne Diaz, City Attorney
I, Brian E. Juarez, City Clerk of the City of Maywood, do hereby certify that the foregoing Resolution No. 6369 was adopted at a regular meeting of the City Council of the City of Maywood held on the 24th day of July, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________
Brian E. Juarez, City Clerk

City of Maywood Attachment 2
FY 2024-25: Capital Improvement Program
Type Project # Project Name Project Status
Carry
Over/ New/
Complete
Total CIP
Costs
FY2024/25*
CIP
Expenditures
at Ending at FY
2023 / 24
Proposed CIP
Projects
FY 2024/25

GAS TAX
Fund 212
SB 1
Fund 216
PROP C
Fund 222
Measure R
Fund 224
Measure M
Fund 225
LACMTA
Fund 227
CDBG Fund
243
Grants Fund
261
Measure A
Park Grant
Fund 272
Sewer Fund
412
Local Fiscal
Recovery
Fund 273
Total
Allocation
Streets 6201
Slauson Ave and Atlantic Blvd
Congestion Relief Design Carry Over $ 8,500,000 $ 397,000 $ 8,103,000 $ - $ - $ - $ - $ 1,020,500 $ - $ - $ 7,082,500 $ - $ - $ - $ 8,103,000 Streets 6223
Sidewalk Rehabilitation Project FY
2024/2025 Construction New 97,654 97,654 97,654 97,654
Streets 6221 Sidewalk Rehabilitation Project FY
2023/2024 Construction Carry Over 114,627 14,627 100,000 100,000 100,000 Streets 6119
Randolph Bike Facility Improvement
(From District Blvd to LA River) (ATP
Cycle 6) Design Planning New 200,000 200,000 55,000 145,000 200,000 Streets 6224
Pavement Rehabilitation Project FY
2024/2025 on Various Streets Construction New 1,500,000 1,500,000 620,000 240,000 365,322 274,678 1,500,000 Streets 6214
Pavement Marking and Striping
Program Planning Carry Over 225,077 45,077 180,000 180,000 180,000 Streets 6116
Highway Safety Improvements Cycle
11 Design Carry Over 1,576,100 54,200 1,521,900 103,410 1,418,490 1,521,900 Sewers 6105
52nd Place Sewer Replacement
Project Planning Carry Over 1,600,000 1,600,000 1,000,000 100,000 500,000 1,600,000 Parks 6304
Park Improvements Project FY
2024/2025 CDBG Planning New 200,000 200,000 200,000 200,000 Parks
6305 Playground Improvements at
Maywood Park Construction Carry Over 333,665 372 333,293 333,293 333,293 Parks 6117 Riverfront Park Renovations Construction Carry Over 6,845,419 396 6,845,023 6,400,000 445,023 6,845,023 New
Building 6103
Teen/Resource Center (4801
Slauson Avenue) Planning Carry Over 150,000 36,000 114,000 114,000 114,000 New
Building 6103
Teen/Resource Center (4801
Slauson Avenue)-Rendon CA State
Park Grant Design New 750,000 750,000 750,000 750,000
Facilities 6107 City Hall Painting Construction New 100,000 100,000 100,000 100,000 Facilities 6106 City Hall Window Replacement Construction Carry Over 270,000 270,000 270,000 270,000 Facilities 6121 Marquee Sign Replacement Construction Carry Over 155,000 155,000 155,000 155,000 Facilities 6122 City Yard Fence Replacement Design New 200,000 200,000 200,000 200,000 Parks 6310 Baseball Field Improvement Construction Carry Over 800,000 24,336 775,664 775,664 775,664 Total Capital Projects $ 547,672 22,817,542 $ 23,045,534 $ 180,000 $ 620,000 $ 240,000 $ 468,732 $ 1,075,500 $ 274,678 $ 397,654 $ 17,904,947 $ 445,023 $ 100,000 $ 1,339,000 $ 23,045,534 $ *Original Costs are estimates from various fiscal years due to projects carried over through fiscal years Funding Sources

MEETING MINUTES

SPECIAL MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, MAY 22, 2024 AT 6:00 PM
Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
Mayor De La Riva concurrently the called regular and special meeting order at approximately 6:01 p.m.

II. CITY OFFICIALS
MAYOR
Eddie De La Riva (present)

MAYOR PRO TEM
Mayra Aguiluz (present)

COUNCIL MEMBERS
Jessica Torres (present)
Frank Garcia (present)
Heber Marquez (present)

CITY CLERK
Brian E. Juarez (present)

CITY TREASURER
Mary Mariscal (virtual)

CITY MANAGER
Jennifer E. Vasquez (present)

CITY ATTORNEY
Roxanne Diaz (present)
III. MEETING PROCEDURES
THIS MEETING WAS HELD IN PERSON.

THE MEETING WAS AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/81970260730 AND VIA THE CITY'S FACEBOOK PAGE.

IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
City Council provided their comments.

V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) No public participation.

VI. CONSENT CALENDAR
Mayor De La Riva motion to approve item 1 in the Special Meeting Agenda, and second by Council Member Marquez. AYES: Garcia, Marquez, Torres, Aguiluz, and De La Riva.

Motion passed 5-0.

1. ACCEPTANCE OF WORK, FILING NOTICE OF COMPLETION, AND RELEASE RETENTION FUNDS TO HARDY & HARPER, INC. FOR THE PAVEMENT REHABILITATION PROGRAM FY 2022-2023 PROJECT
VII. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) The following individuals provided public comment:

1. Pastor Francisco Duarte

2. David Perez
VIII. ADJOURNMENT - Mayor De La Riva adjourned the City Council meeting at approximately 6:45 p.m. in honor and memory of Bogdan Sfatcu to next Regular Meeting of the Maywood City Council is scheduled for June 26, 2024, at 5:30 p.m. in the City Council Chambers.

MEETING MINUTES

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, JUNE 26, 2024 AT 5:30 PM
Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
Mayor De La Riva called the meeting to order at approximately 5:33 p.m.

II. CITY OFFICIALS
MAYOR
Eddie De La Riva (present)

MAYOR PRO TEM
Mayra Aguiluz (present)

COUNCIL MEMBERS
Jessica Torres (present)
Frank Garcia (present)
Heber Marquez (present)

CITY CLERK
Brian E. Juarez (absent)

CITY TREASURER
Mary Mariscal (absent)

CITY MANAGER
Jennifer E. Vasquez (present)

CITY ATTORNEY
Roxanne Diaz (present)
III. MEETING PROCEDURES
THIS MEETING WAS HELD IN PERSON.

THE MEETING WAS AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/87090855811 AND VIA THE CITY'S FACEBOOK PAGE.

IV. CLOSED SESSION
Mayor De La Riva called on the City Attorney to provide a report. City Attorney Diaz provided no reportable action.

CONFERENCE WITH LEGAL COUNSEL; EXISTING LITIGATION; GOVERNMENT CODE SECTION 54956.9 (D)(1): COMMERCIAL WASTE SERVICES, INC. V. CITY OF MAYWOOD, LOS ANGELES SUPERIOR COURT CASE NO. 21STCV21097
V. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
The City Council provided their comments.

VI. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) No public participation.

VII. PRESENTATIONS
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT: CITY UPDATE
Special Assignment Deputy Santacruz provided an update on the May 2024 crime statistics. She also invited the City Council and community to the National Night Out Event on Thursday, August 8, from 5 p.m. to 7 p.m.

VIII. PUBLIC HEARING

1. PUBLIC HEARING TO CONSIDER RESOLUTION NO. 6367 APPROVING THE

ANNUAL SEWER REPORT AND LEVY OF THE ANNUAL SEWER SERVICE CHARGE FOR FISCAL YEAR 2024-25 AND ORDERING THE ANNUAL SEWER

SERVICE CHARGE TO BE COLLECTED ON THE COUNTY OF LOS ANGELES TAX ROLL
Mayor De La Riva opened the public hearing and City Manager Jennifer Vasquez provided a report. Council provided their comments.

Mayor De La Riva opened public comment for this item. David Perez provided a public comment. Mayor De La Riva closed the public hearing.

Mayor De La Riva motion to approve the item with a second by Mayor Pro Tem Aguiluz. AYES: De La Riva, Aguiluz, Garcia, Marquez, Torres. Motion passed 5-0.

2. PUBLIC HEARING TO CONSIDER RESOLUTION NO. 6368 APPROVING THE FINAL ENGINEER’S REPORT, CONFIRMING THE DIAGRAM AND

ASSESSMENTS, AND ORDERING LEVY AND COLLECTION OF ASSESSMENTS

WITHIN THE STREET LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2024-25 PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE

STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA
Mayor De La Riva opened the public hearing and City Manager Jennifer Vasquez provided a report. Council provided their comments.

Mayor De La Riva opened public comment for this item. There was no public comment. Mayor De La Riva closed the public hearing. Council Member Garcia motioned to approve the item with a second by Council Member Marquez. AYES: De La Riva, Aguiluz, Garcia, Marquez, Torres. Motion passed 5-0.

IX. CONSENT CALENDAR
Mayor De La Riva motion to approve consent calendar items 3-21 (with a revision to Item 13 in a form approved by the CM and CA and a renegotiated amount not to exceed $66,000 for the project) and a second by Council Member Marquez. AYES: De La Riva, Aguiluz, Garcia, Marquez, Torres. Motion passed 5-0.

3. MINUTES OF THE NOVEMBER 28, 2023, ADJOURNED CITY COUNCIL MEETING

4. MINUTES OF THE MAY 8, 2024, ADJOURNED CITY COUNCIL MEETING

5. MINUTES OF THE MAY 22, 2024, ADJOURNED CITY COUNCIL MEETING

6. MINUTES OF THE MAY 22, 2024, REGULAR CITY COUNCIL MEETING

7. REVENUE REPORT MAY 2024

8. MONTHLY CASH AND INVESTMENT REPORT TO THE CITY COUNCIL MAY 2024

9. CONSIDERATION OF ADOPTING RESOLUTION NO. 6363 OF THE CITY COUNCIL OF

THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR PAYMENT

10. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT FOR

CARNIVAL GAME SERVICES FOR THE CENTENNIAL CELEBRATION WITH CM AMUSEMENTS & PRODUCTION INC., IN AN AMOUNT NOT-TO-EXCEED $46,000.00

11. CONSIDERATION OF ADOPTING RESOLUTION NO. 6360 ADOPTING THE CITY'S

ANNUAL INVESTMENT POLICY

12. CONSIDERATION OF RESOLUTION NO. 6361 ESTABLISHING AN APPROPRIATION

LIMIT PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION FOR FISCAL YEAR 2024-2025 FOR THE CITY OF MAYWOOD

13. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT FOR

THE LOCAL HAZARDOUS MITIGATION PLAN (LHMP) WITH STANTEC CONSULTING SERVICES, IN A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $75,609.00

14. CONSIDERATION OF APPROVING RESOLUTION NO. 6364 OF THE CITY COUNCIL OF

THE CITY OF MAYWOOD APPROVING THE ALLOCATION AND RE-ALLOCATION OF

PERMANENT LOCAL HOUSING ALLOCATION PROGRAM FUNDS AND AUTHORIZING

THE MAYOR OR HIS DESIGNEE TO EXECUTE THE CONTRACT FOR FUNDING

15. CONSIDERATION APPROVAL OF LCA1 SHELTER BED AGREEMENT RENEWAL WITH THE CITY OF BELL AT THE SALVATION ARMY BELL SHELTER FOR FY 2024-2025

16. CONSIDERATION OF AWARD OF CONSTRUCTION CONTRACT TO ENL BUILDING SERVICE, INC. FOR CITY HALL WINDOW REPLACEMENT PROJECT FOR A TOTAL AMOUNT OF $214,150.00

17. CONSIDERATION OF APPROVING AN AMENDMENT FOR GRANT WRITING SERVICES WITH CALIFORNIA CONSULTING INC. FOR AN ADDITIONAL YEAR FOR AN AMOUNT NOT-TO-EXCEED $44,700.00

18. CONSIDERATION OF AWARD OF CONTRACT WITH JMG SECURITY SYSTEMS INC.

FOR AN ALARM SYSTEM MONITORING, VIDEO SURVEILLANCE SYSTEM, AND A

CARD READER ENTRY SYSTEM FOR THE PUBLIC WORKS CITY MAINTENANCE YARD FACILITY AND ALLOCATE $42,502.00 FROM THE LOCAL FISCAL RECOVERY FUND

FOR THE INSTALLATION OF THE NEW SYSTEM

19. CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH IDS GROUP, INC. PR FOR THE MAYWOOD TEEN CENTER IMPROVEMENT PROJECT At 4801 EAST SLAUSON AVENUE

20. ACCEPTANCE OF CITY OF MAYWOOD BEAUTIFICATION PROJECT (CLEAN CALIFORNIA GRANT CYCLE 1)

21. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH BUREAU VERITAS FOR

THE MAYWOOD ADA SELF EVALUATION AND TRANSITION PLAN
X. DISCUSSION/ACTION ITEMS

22. CITY COUNCIL APPOINTMENT OF A MEMBER TO THE MAYWOOD PLANNING

COMMISSION
Mayor De La Riva and City Council called on the candidates that attended the meeting and allowed for a brief introduction and they answered questions. After a discussion, Mayor De La Riva motioned to approve the new term to Raul Rodriguez for the vacant seat within the Planning Commission with a second by Council Member Marquez. AYES: De La Riva, Aguiluz, Garcia, Marquez, Torres. Motion passed 5-0.

23. CONSIDERATION OF APPROVAL FOR ISSUANCE OF A SPECIAL EVENT PERMIT TO IGLESIA BOTANIA, LOCATED AT 5000 SLAUSON AVENUE (SPEAKER ANTHONY RENDON RIVERFRONT PARK) FOR A TOY GIVEAWAY

DRIVE AND CONDITIONS OF APPROVAL AS RECOMMENDED IN THIS REPORT City Manager Jennifer Vasquez presented the item. Building and Planning Director Steve Fowler provided a brief presentation. City Council provided their comments. Mayor De La Riva Motioned to approve this item with a second by Mayor Pro Tem Aguiluz. AYES: De La Riva, Aguiluz, Garcia, Marquez, Torres. Motion passed 5-0.

24. CONSIDERATION TO APPROVE RESOLUTION NO. 6359, ADOPTING THE FISCAL YEAR 2024-2025 OPERATING BUDGET FOR THE CITY OF MAYWOOD City Manager Jennifer Vasquez presented the item. Finance Director Rimo Hanson provided a presentation. City Council provided their comments.

Council Member Marquez motioned to approved this item with a second by Council Member Torres. AYES: De La Riva, Aguiluz, Garcia, Marquez, Torres.

Motion passed 5-0.

25. CONSIDERATION OF APPROVING RESOLUTION NO. 6362, FIXING THE

AMOUNT OF REVENUE FROM A PROPERTY TAX LEVY APPROVED BY THE

VOTERS OF THE CITY OF MAYWOOD FOR THE PUBLIC EMPLOYEES

RETIREMENT SYSTEM (PERS) AT THE SAME RATE OF SUCH TAXES AS LAST YEAR AND LEVYING SUCH TAXES FOR THE FISCAL YEAR BEGINNING JULY 1, 2024
City Manager Jennifer Vasquez presented the item. Finance Director Rimo Hanson provided a brief presentation. City Council provided their comments.

Mayor Pro Tem Aguiluz motioned to approve this item with a second by Council Member Garcia. AYES: De La Riva, Aguiluz, Garcia, Marquez, Torres.

Motion passed 5-0.

26. DISCUSS AND PROVIDE DIRECTION REGARDING THE FUNDING LIMITS

UNDER THE CITY'S COMMUNITY BENEFIT FUND FOR LOS ANGELES UNIFIED

SCHOOL DISTRICT SCHOOLS THAT SERVE THE CITY OF MAYWOOD

COMMUNITY
City Manager Jennifer Vasquez presented the item. City Council provided their comments and direction. Item will be brought back at a future City Council meeting with a revised policy.

27. CONSIDERATION OF APPROVAL OF RESOLUTION NO. 6365 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD APPROVING A FIVE-YEAR MUNICIPAL

LAW ENFORCEMENT SERVICES AGREEMENT WITH THE COUNTY OF LOS

ANGELES FOR PUBLIC SERVICES PROVIDED BY THE LOS ANGELES COUNTY SHERIFF’S DEPARTMENT AND AUTHORIZING THE CITY MANAGER TO PROCURE SERVICES OF THE LOS ANGELES COUNTY SHERIFF’S
DEPARTMENT UP TO AN AMOUNT AUTHORIZED IN THE CITY’S OPERATING

BUDGET FOR THE PERIOD OF JULY 1, 2024, THROUGH JUNE 30, 2029 City Manager Jennifer Vasquez presented the item. City Council provided their comments. Council Member Garcia motioned to approve this item with a second by Mayor Pro Tem Aguiluz. AYES: De La Riva, Aguiluz, Garcia, Marquez, Torres. Motion passed 5-0.

28. CONSIDERATION OF SETTING A PUBLIC HEARING FOR JULY 24, 2024,

LEADING TO THE ADOPTION OF A RESOLUTION AUTHORIZING DELIQUENT

RUBBISH COLLECTION CHARGES TO BE PLACED AS LIENS ON REAL

PROPERTY IN THE CITY OF MAYWOOD
City Manager Jennifer Vasquez presented the item. City Council provided their comments. Mayor De La Riva motioned to approve this item with a second by Council Member Garcia. AYES: De La Riva, Aguiluz, Garcia, Marquez, Torres. Motion passed 5-0.

XI. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Public comment provided by:

1. David Perez

2. Heather Willson
XII. ADJOURNMENT – Mayor De La Riva adjourned the meeting at approximately 7:28 p.m. to the next Regular Meeting of the Maywood City Council scheduled for Wednesday, July 24, 2024, at 5:30 p.m. in the City Council Chambers.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 4.

DATE: July 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RAUL HERRERA, SENIOR ACCOUNTANT

RIMO HANSON, FINANCE DIRECTOR
SUBJECT: REVENUE REPORT JUNE 2024
RECOMMENDATION:

Staff recommends that the City Council receive and file the Revenue Report from July 2023 - June 2024.

BACKGROUND:

In an effort to maintain transparency, the City’s Finance Department prepares a monthly Revenue Report for the City Council’s review.

DISCUSSION:

The total revenue received from July 2023 - June 2024 totaled $19,360,312.04, which is lower than the same period last year. This is primarily due to the fact that the City received its second one-time installment in the amount of $3,226,257 from the American Rescue Plan Act of 2021 (ARPA) in July 2022. In addition, we have encountered a drop in the issuance of building and public works permits and in the collections of cannabis sales tax. Nevertheless, there is a 1.15% increase in General Fund Revenue Totals.

The attached analysis compares prior YTD and current YTD Revenue.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact with this action.

ATTACHMENT(S)

1. July 2023 - June 2024 - City of Maywood FY 2023-2024

FUND / REVENUE TYPE A - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
C - Current YTD
versus Prior YTD $
Difference
D - Current YTD Prior
YTD % Difference
E - Adopted Budget FY
2023-24
F - % of FY 2023-2024
YTD Revenue
Received
(B minus A) (B divided by A minus 1) (B divided by F)
GENERAL FUND TAXES: A tax is a compulsory monetary contribution to the City’s revenue, assessed and imposed by the City on the activities, Taxes: expenditure, income, occupation, privilege, property, etc., of individuals and organizations.

Franchise & Collectors Fee $489,311.25 $526,748.41 $37,437.16 7.65% $555,000.00 94.91% Property Taxes $755,243.56 $770,311.11 $15,067.55 2.00% $720,000.00 106.99% 4211 - Utility Users Tax $1,342,460.05 $1,331,284.66 ($11,175.39) -0.83% $1,200,000.00 110.94% 4206 - Real Estate Transfer Tax $15,375.55 $13,714.27 ($1,661.28) -10.80% $28,000.00 48.98% 4202 - Hotel / Motel Room Transient
Occupancy Tax (TOT) $77,753.88 $78,642.00 $888.12 1.14% $77,250.00 101.80% 4212 - Cannabis Sales Tax $1,695,131.59 $1,248,495.27 ($446,636.32) -26.35% $1,750,000.00 71.34% 4201 - Sales and Use Tax Revenue $2,018,667.68 $1,985,777.26 ($32,890.42) -1.63% $2,400,000.00 82.74% Taxes Totals $6,393,943.56 $5,954,972.98 ($438,970.58) -6.87% $6,730,250.00 88.48% GENERAL FUND FEES: A fee is a charge imposed on an individual for a service that the person chooses to receive. A fee may not exceed the estimated reasonable cost of providing the particular service or product for which the fee is charged, plus overhead. Fees are charged for specific services, and fee revenue may fund only those services and related expenses. LICENSES Licenses & Permits: and PERMITS are types of fees allowing for the operation within the City. 4301 - Compliance Program Fee $45,000.00 $45,000.00 $0.00 0.00% $45,000.00 100.00% Residential & Building Permits $23,841.50 $15,156.70 ($8,684.80) -36.43% $21,500.00 70.50% 4305 - Public Works Permit Fees $206,958.40 $114,604.50 ($92,353.90) -44.62% $190,000.00 60.32% Other Fees & Permits $19,741.52 $28,401.84 $8,660.32 43.87% $18,000.00 157.79% 4320 - Occupancy Permits $4,124.20 $2,987.00 ($1,137.20) -27.57% $6,000.00 49.78% 4313 - Building Permits $94,603.36 $57,138.13 ($37,465.23) -39.60% $80,000.00 71.42% 4307 - Commercial Cannabis Renewal Fees $89,100.00 $74,250.00 ($14,850.00) -16.67% $74,250.00 100.00% 4322 - Parking Permits $59,917.00 $61,715.00 $1,798.00 3.00% $60,000.00 102.86% 4311 - Apartment License $16,095.87 $20,402.17 $4,306.30 26.75% $16,000.00 127.51% 4205 - Business License Tax $235,248.27 $254,532.32 $19,284.05 8.20% $220,000.00 115.70% 4110 - Vehicle License Fees Excess $25,763.76 $31,047.06 $5,283.30 20.51% $0.00 0.00% 4107 - Motor Vehicle License Fee (VLF) in lieu
Property Tax Payment $3,363,110.00 $3,540,038.00 $176,928.00 5.26% $3,464,000.00 102.20% Licenses and Permits Totals $4,183,503.88 $4,245,272.72 $61,768.84 1.48% $4,194,750.00 101.20%

GENERAL FUND CHARGES FOR SERVICES: Charges to cover administrative costs for the provision of services. Charges for Services:
4701 - Waste Management Assessment $368.22 $0.00 ($368.22) 0.00% $0.00 0.00% 4704 - Plan Check Fees $54,564.44 $78,975.22 $24,410.78 44.74% $50,000.00 157.95% 4702 - Rents & Concessions $23,814.00 $23,814.00 $0.00 0.00% $23,814.00 100.00% Charges for Services Totals $78,746.66 $102,789.22 $24,042.56 30.53% $73,814.00 139.25% GENERAL FUND FINES AND FORFEITURES: Penalties imposed by the City in the form of money or goods for a violation of an ordinance, law, regulation Fines and Forfeitures: or rule.
4401 - Penalties: Apt & Bus License $10,638.35 $16,896.13 $6,257.78 58.82% $5,700.00 296.42% 4404 - Southeast Municipal Court (SEMC) -
Court Collections $174,778.96 $238,160.45 $63,381.49 36.26% $180,000.00 132.31% 4403 - Citations: Administrative $4,800.00 $3,100.00 ($1,700.00) -35.42% $6,000.00 51.67% 4402 - Citations: Parking $408,017.78 $401,346.37 ($6,671.41) -1.64% $412,000.00 97.41% Fines and Forfeitures Totals $598,235.09 $659,502.95 $61,267.86 10.24% $603,700.00 109.24% GENERAL FUND LEASES AND CONCESSIONS: A rent or lease or payment for the use of a the City's property. Leases and Concessions:
4501 - Leased Property Rental Income $53,466.80 $59,005.96 $5,539.16 10.36% $59,005.00 100.00% Leases and Concessions Totals $53,466.80 $59,005.96 $5,539.16 10.36% $59,005.00 100.00% GENERAL FUND MISCELLANEOUS: A General Fund revenue not covered in another revenue category. Miscellaneous:
4817 - Good Corporate Citizen Program $20,000.00 $20,000.00 $0.00 0.00% $20,000.00 100.00% 4803 - Interest Income $168,511.91 $463,719.82 $295,207.91 175.19% $93,000.00 498.62% 4809 - Miscellaneous Revenue $55,967.55 $132,800.22 $76,832.67 137.28% $48,000.00 276.67% 4804 -Other (Recycle + ABx1 Reimbursement) $6,527.00 $0.00 ($6,527.00) 0.00% $7,000.00 0.00% Miscellaneous Revenue Totals $251,006.46 $616,520.04 $365,513.58 145.62% $168,000.00 366.98% GENERAL FUND RETIREE PENSION LEVY: An amount of revenue from the property tax levy approved by the voters for the purpose of paying the cost to Retiree Pension Levy: the City of the Public Employees Retirement System (PERS). 4830 - Retiree Pension Levy $1,279,179.34 $1,348,113.34 $68,934.00 5.39% $1,300,000.00 103.70% Retiree Pension Levy Totals $1,279,179.34 $1,348,113.34 $68,934.00 5.39% $1,300,000.00 103.70% General Fund Revenue Totals $12,838,081.79 $12,986,177.21 $148,095.42 1.15% $13,129,519.00 98.91% FUND / REVENUE TYPE A - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
C - Current YTD
versus Prior YTD $
Difference
D - Current YTD Prior
YTD % Difference
E - Adopted Budget FY
2023-24
F - % of FY 2023-2024
YTD Revenue
Received
(B minus A) (B divided by A minus 1) (B divided by F)

SPECIAL REVENUE FUND SPECIAL REVENUE FUND: Collections of revenues in special funds that must be used for the established purposes of the funds to provide an extra level of accountability and transparency. 212 - Gas Tax - 2103, 2105, 2107, 2106,
2107.5 Fund $580,477.30 $642,073.69 $61,596.39 10.61% $620,323.00 103.51% 214 - Transportation Development Act (TDA)
Bikeway $0.00 $0.00 $0.00 0.00% $29,037.00 0.00%
221 - Proposition A Transit Fund $727,483.53 $658,205.72 ($69,277.81) -9.52% $717,151.00 91.78% 222 - Proposition C Transit Fund $608,014.86 $507,101.31 ($100,913.55) -16.60% $594,858.00 85.25% 224 - Measure R Transit Fund $452,424.99 $409,399.62 ($43,025.37) -9.51% $446,144.00 91.76% 225 - Measure M Transit Fund $511,783.54 $437,347.92 ($74,435.62) -14.54% $505,629.00 86.50% 227 - LACMTA Fund $274,678.00 $0.00 ($274,678.00) 0.00% $0.00 0.00% 216 - SB-1 Road Maintenance Rehabilitation
Act Fund $462,655.35 $476,867.69 $14,212.34 3.07% $535,751.00 89.01% 243 - Community Development Block Grant
(CDBG) $304,704.00 $318,311.00 $13,607.00 4.47% $356,826.00 89.21% 223 - Air Quality Management District (AQMD)
Fund $24,479.97 $24,759.15 $279.18 1.14% $34,700.00 71.35% 232 - Supplemental Law Enforcement Services
Fund (SLESF) Grant $165,271.25 $100,000.00 ($65,271.25) -39.49% $159,900.00 62.54% 251 - Street Lighting Fund $168,351.85 $170,812.54 $2,460.69 1.46% $174,520.00 97.88% 611 - Redevelopment "Successor" Agency
Fund $1,237,208.00 $1,237,515.00 $307.00 0.02% $0.00 0.00% 412 - Sewer Enterprise Fund $281,431.56 $366,887.21 $85,455.65 30.36% $298,633.00 122.86% 261 - Federal / State / County Grants $251,175.69 $850,126.41 $598,950.72 238.46% $0.00 0.00% 273 - Local Fiscal Recovery Fund $3,226,257.00 $0.00 ($3,226,257.00) 0.00% $0.00 0.00% 280 - Measure W Safe Clean Water Program
Fund $352,921.21 $174,727.57 ($178,193.64) -50.49% $177,031.00 98.70% Special Revenue Totals $9,629,318.10 $6,374,134.83 ($3,255,183.27) -33.80% $4,650,503.00 137.06% Total Revenues $22,467,399.89 $19,360,312.04 ($3,107,087.85) -13.83% $17,780,022.00 108.89% FUND / REVENUE TYPE A - Prior Fiscal Year to
Date Revenue
B - Current Fiscal
Year to Date Revenue
C - Current YTD
versus Prior YTD $
Difference
D - Current YTD Prior
YTD % Difference
E - Adopted Budget FY
2023-24
F - % of FY 2023-2024
YTD Revenue
Received
(B minus A) (B divided by A minus 1) (B divided by F)

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 5.

DATE: July 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RAUL HERRERA, SENIOR ACCOUNTANT

RIMO HANSON, FINANCE DIRECTOR
SUBJECT: MONTHLY CASH AND INVESTMENT REPORT TO THE CITY COUNCIL JUNE 2024 RECOMMENDATION:

Staff recommends that the City Council receive and file the attached cash and investment report for June 2024.

BACKGROUND:

In accordance with the City of Maywood’s Adopted Investment Policy (Resolution No. 6360 dated 6/26/2024) and to provide information to the City Council, the City’s Finance Department prepares a Monthly Cash and Investment Report for the City Council’s review. The report will show the City’s cash position at the month's end as well as investments.

DISCUSSION:

The cash and investment balances are across all funds of the City and include restricted, unrestricted, and budgeted amounts. These balances do not represent the available balance for spending as most are either restricted or have already been appropriated for in the City budget. The purpose of this report is to show the cash and investment balances as reported on a date only and does not represent the City’s available fund balance. The investment program provides sufficient liquidity to meet six months of estimated expenditures. All investments are in compliance with California state code 503600 and the City of Maywood Investment Policy.

The City maintains cash in a General Account, investments in the Local Agency Investment Fund (LAIF), investments in the California Employers' Retiree Benefit Trust (CERBT) a Section 115 trust fund dedicated to prefunding other Post-Employment Benefits (OPEB), and investments in the California Employers' Pension Prefunding Trust (CEPPT). The attached report shows the cash and investments as of June 30, 2024.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact involved with approving this report.

ATTACHMENT(S)

1. June 2024 Cash and Investment Report

City of Maywood, California
Cash and Investments Report
As of June 30, 2024
Description Type Ending Balance as
of 6/30/2024
A - Non-Investment Cash Accounts
A1 - US Bank - June 2024 Cash $5,668,339.06
A2 - Total Cash Accounts $5,668,339.06
B - Investment Accounts
B1 - Local Agency Investment Fund (LAIF)
Pooled Money
Investment Account
(PMIA)
$15,631,761.41
B2 - California Public Employees' Retirement System (CalPERS) California Employers' Retiree Benefit Trust (CERBT) Calculated Report Results as of June 30, 2024
Title 26 - U.S.C. 115
- Income of States,
Municipalities, etc.,
Trusts
$1,052,915.05
B3 - California Public Employees' Retirement System (CalPERS) California Employers' Pension Prefunding Trust (CEPPT) Calculated Report Results as of June 30, 2024
Title 26 - U.S.C. 115
- Income of States,
Municipalities, etc.,
Trusts
$990,043.85
B4 - Total Investment Accounts $17,674,720.31
C - Total Cash and Investments $23,343,059.37

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 6.

DATE: July 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: LUZ MARIA, ACCOUNTING SPECIALIST

RIMO HANSON, FINANCE DIRECTOR
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6370 OF THE CITY COUNCIL

OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD

COMMUNITY REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR

PAYMENT
RECOMMENDATION:

Staff recommends that the City Council receive, approve and file the warrant and ACH registers and wire transfers dated 06/15/2024 through 07/17/2024, and net payrolls dated 06/19/2024 through 07/03/2024 and adopt Resolution No. 6370 approving Warrants for Payment.

BACKGROUND:

Staff provides warrant registers and wire transfers to City Council as part of Management Controls. The City utilizes resolutions for approving warrants for payment to comply with Section 3-2.06 of the Municipal Code regarding Warrants for Payments. Exhibit A entitled Summary of Warrants and Wire Transfers/ Automated Clearing House (ACH) Transactions serves as a Management Control for complying with Section 3-2.06.

Exhibit B entitled Detail of Warrants serves as evidence of Internal Controls utilized by City Finance staff that support these Management Controls for payments made by the City. These controls are carried out through the submission of all required documents supporting the invoices submitted for payment. Prior to payment, the Finance staff reviews - as an Internal Control that supports the Management Control - all disbursement documents to ensure that they meet the approval requirements.

DISCUSSION:

A - PAYMENT APPROVAL - Pursuant to paragraph 37202 of the California Government Code, demands (called Warrant Demand) against the City for payment shall be audited and thereafter submitted to the City Council for approval or rejection prior to payment, either separately or in a register of audited demands and shall have attached thereto affirmation of the City Treasurer and City Finance Director certifying the accuracy of the demands and the availability of funds for payment. This is accomplishedusing:

A1 - Warrants Registers or checks certified or approved by the City Treasurer and Finance Director as conforming to authorized expenditures set forth in the City Council adopted City Budget.

A1.1 Prepayments – pre-paying allows the City to take advantage of allowable prompt payment discounts and make payments on due dates of invoices. This involves the issuance of checks prior to final warrant approval.

Automated Clearing House (ACH) transactions are made using a network that electronically moves money

between the City’s bank accounts to a payee’s bank account. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable prepaid warrants for payment. Wire Transfer is a method of electronic funds transfer from the City of Maywood to one person or organization (payrolls and fees for electronic transfers).

A1.2 Regular Payment – To avoid late fees for payments made beyond due dates of invoices, checks are prepared prior to final warrant approval by the City Council. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable regular warrants for payment. After City Council approval, the checks are signed and distributed.

B - DOCUMENTATION – The City uses a Management Control by producing a summary document (Exhibit ASummary Warrants for Payment and Wire Transfers/ACH transactions) that represents the cash disbursements required and the City uses an Internal Control by producing a detailed document (Exhibit B – Detail Warrants for Payment) that details information about each check issued for Prepaids and or to-be-paid for Regular Payments. These “disbursements” are accounted for in the FY2023-24 budget.

B1 – SUMMARY WARRANTS FOR PAYMENT AND WIRE TRANSFERS/ACH TRANSACTIONS provide an accounting of the Accounts Payable Registers, wire transfers (method of electronic funds transfer from the City of Maywood to one person or organization), and Automated Clearing House (ACH)transactions.

B2 – DETAIL WARRANTS FOR PAYMENTS provides the detailed information of approved payments made to the City's vendors and contractors by check number, identification of prepaid, date of warrant, vendor name, check amount, transaction description, and fund source. Wire transfers also enable the City to send electronic funds to the bank accounts of the City's vendors and contractors. The warrant registers, wire transfers, and net payrolls reflect the financial obligations of the City for the above-referenced dates.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total disbursements for Warrant /ACH Registers and Wire Transfers are $2,149,428.36 for the period of 06/16/24 to 07/17/24. This amount is comprised of Warrant Registers of $1,416,328.71 ACH registers of $597,721.37 and Payroll Wire Transfers of $135,378.28
F.Y. 23-24 Impact:Summary of the Warrant/ACH
Registers disbursements by Fund.

Current F.Y. Budget:2023/2024
Fund Impacted:

Fund Amount
100- General Fund $1,288,334.06
212-Gas Tax Fund $59,535.26
216-SB-1 Road Maint. Reha. Act Fund $175,180.06
221-Proposition A Fund $38,254.13
222-Proposition C Fund $1,039.27
224-Measure R Fund $5,121.11
225- Measure M Fund $10,574.76
243-CDBG Fund $18,336.38
251-Street Lighting Fund $12,846.79
261-Grants Fund $340,349.26
Budget adjustment requested:

272-Measure A Parks Fund $345.00
273-Local Fiscal Fund $19,783.43
280-Measure W Fund $12,877.00
412-Sewer Enterprise Fund $25,138.28
611-Successor Agency Fund $6,335.29
Total $2,014,050.08
Source of funds:Various Funds Updated Account Budget:Not applicable
Account Number:Various General Ledger Accounts For fiscal year: 2023/2024

ATTACHMENT(S)

1. Resolution No.6370 Approving the Warrants for Register 7-24-24

2. Exhibit A Summary Warrant Demand 7.24.24

3. Exhibit B Warrant Register Detail 7.24.24

RESOLUTION NO. 6370

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, CALIFORNIA, AND SUCCESSOR AGENCY TO

THE MAYWOOD COMMUNITY REDEVELOPMENT AGENCY

APPROVING THE WARRANTS FOR PAYMENT
WHEREAS, the following listed demands have been reviewed by the Director of Finance, and
WHEREAS , the Director of Finance has certified to the accuracy and availability of funds for payment thereof, and
WHEREAS, the register of audited demands is hereby submitted to the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency for approval.

NOW, THEREFORE, BE IT RESOLVED, that the listed Warrants and Wire Transfers/Automated Clearing House (ACH) Transactions for $2,149,428.36 are hereby ratified:
• Exhibit A – Summary of Warrants and Wire Transfers/ACH Transactions • Exhibit B – Detail of Warrants
PASSED, APPROVED AND ADOPTED THIS 24th day of July 2024. __________________________
Eddie De La Riva, Mayor

ATTEST: APPROVED AS TO FORM:
___________________________ __________________________
Brian E. Juarez, City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MAYWOOD
I, Brian E. Juarez, City Clerk of the City of Maywood, County of Los Angeles, State of California, do hereby certify that the foregoing Resolution, being Resolution No.6370, was duly passed, approved by not less than three members of the City Council of the City of Maywood, signed by the Mayor of said City, and attested by the City Clerk, all at a regular meeting of the City Council held on the 24th day of July, 2024, that it was duly posted and that the same was passed and adopted by the following vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
___________________________
Brian E. Juarez, City Clerk

Wednesday, July 24, 2024
Accounts Payable Amount
$0.00
$ 680,969.73
$ 735,358.98
$ 597,721.37
Sub-total $ 2,014,050.08
Wire Transfers/ACH Transactions
06/19/24 Payroll Pay Period 6/2/2024 - 6/15/2024 $ 67,368.60 07/03/24 Payroll Pay Period 6/16/2024 - 6/29/2024 $ 67,564.67 Sub-total $ 135,378.28
Total Demands $ 2,149,428.36
Accounts Payable regular warrants for payment: ACH No. ACH-159 - ACH-174 City of Maywood
Summary Warrants for Payment and Wire Transfers/ACH Transactions Council Meeting Date
Accounts Payable prepaid warrants for payment: Checks No. 092254 - 092317 Accounts Payable regular warrants for payment: Checks No. 092318 - 092361 Accounts Payable void warrants for payment: Checks No. 092312

City of Maywood
Check/Voucher Register - Warrant Register LM
From 7/1/2024 Through 7/17/2024
Check No. Prepaids (P) Date Name Check Amount Description Fund Title Fund # 092254 P 6/28/2024 Superb Engineering Inc. 90,489.51 Clean California - Beautification Project Grants Fund 261 092255 P 7/3/2024 AFSCME District Council 36 605.57 AFSCME Membership Dues General Fund 100 092256 P 7/3/2024 Amazon Capital Services 111.67 Community Benifit Fund- MaCES General Fund 100 7/3/2024 Amazon Capital Services 2,032.90
Community Benifit Fund-Fishburn Elem.-
Chromebook General Fund 100
7/3/2024 Amazon Capital Services 18.60 Community Event and Office Supplies General Fund 100 7/3/2024 Amazon Capital Services 316.45
Community Event- Outdoor Events (Mayor's Play
Ball) General Fund 100
7/3/2024 Amazon Capital Services 54.70 Community Events-Supplies- MaCES General Fund 100 7/3/2024 Amazon Capital Services 651.95 Recreation Supplies Youth Sport Program General Fund 100 092257 P 7/3/2024 American Marker 242.55 Youth Commission Supplies General Fund 100 092258 P 7/3/2024 Angel Villegas 989.86
Retiree Medical Reimbursement Angel V. July
2024 General Fund 100
092259 P 7/3/2024 AT & T Long Distance 45.73
Emergency Long Distance Phone Serv.- May
2024 General Fund 100
092260 P 7/3/2024 AT&T U-verse 107.00 Internet Services 6/19/24- 7/18/24 General Fund 100 092261 P 7/3/2024 Base Hill Inc. 6,172.97
City of Maywood Janitorial Services - Base Hill,
Inc. June 2 General Fund 100
7/3/2024 Base Hill Inc. 6,172.97
City of Maywood Janitorial Services - Base Hill,
Inc. May 20 General Fund 100
092262 P 7/3/2024 Belinda Murillo 50.00
Belinda Murillo-Stipend Youth Commissioner 6-
12-24 General Fund 100
092263 P 7/3/2024 Brent Talmo 989.86
Retiree Medical Reimbursement Brent T. July
2024 General Fund 100
092264 P 7/3/2024 Brian E. Juarez 300.00 City Clerk Stipend- Brian J. July-24 General Fund 100 092265 P 7/3/2024 Bruce Leflar 1,207.90
Retiree Medical Reimbursement Bruce L. July
2024 General Fund 100
092266 P 7/3/2024 Burke, Williams & Sorensen, LLP 2,000.00 Legal and Professional Services April 2024 General Fund 100 092267 P 7/3/2024 Christine M. Locher 291.15
Retiree Medical Reimbursement Christine Locher
July 2024 General Fund 100
092268 P 7/3/2024 CM Amusement 23,000.00
Centennial Celebration(9/7/24) - Carnival Rides
& Game Booth General Fund 100
092269 P 7/3/2024 County of L.A. Dept. of Animal Control 8,449.62 Animal Control for April 2024 General Fund 100 7/3/2024 County of L.A. Dept. of Animal Control 9,235.82 Animal Control for May 2024 General Fund 100 092272 P 7/3/2024 Crosstown Electrical & Data Inc. 221.39 Atlantic & Slauson Ave. 4-30-24 General Fund 100 7/3/2024 Crosstown Electrical & Data Inc. 368.98 Slauson Ave. 4/8/24 General Fund 100 7/3/2024 Crosstown Electrical & Data Inc. 295.18 54th Street 4/2/24 Gas Tax Fund 212 Date: 7/17/2024 10:04:07 AM Page: 1

City of Maywood
Check/Voucher Register - Warrant Register LM
From 7/1/2024 Through 7/17/2024
Check No. Prepaids (P) Date Name Check Amount Description Fund Title Fund # 7/3/2024 Crosstown Electrical & Data Inc. 7,698.38 5515 Atlantic Ave. 4-9-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 451.26 6058 Alamo 4/16/24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 766.09 Alamo & 60 St. 4-10-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 836.44 Atlantic Ave. & 55 St. 4-1-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 516.27 Atlantic Ave. & 57 St. 4-26-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 466.37 Atlantic Ave. & 60 St. 4-26-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 221.39 Atlantic Ave. & 61 St. 4-26-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 349.70 Atlantic Ave. & King Ave. 4-26-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 390.99 Atlantic Ave. & Slauson Ave. 4-2-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 635.27 Atlantic Ave. & Slauson Ave. 4-29-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 473.09 Slauson & Everett Ave. 4-26-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 878.89 Slauson Ave. & Alamo Ave. 4-1-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 190.04 Slauson Ave. & Alamo Ave. 4-2-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 516.57 Slauson Ave. & Alamo Ave. 4-4-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 435.63 Slauson Ave. & Alamo Ave. 4/25/24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 325.50 Slauson Ave. & Corona Ave. 4-29-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 1,190.18 Slauson Ave. & Heliotrope Ave. 4/24/24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 192.41 Slauson Ave. & Loma Vista Ave. 4-2-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 600.79 Slauson Ave. & Loma Vista Ave. 4/29/24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 471.88 Slauson Ave. & Mayflower Ave. 4-2-24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 1,507.93 Slauson Ave. & Mayflower Ave. 4/12/24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 392.20 Slauson Ave. & Mayflower Ave. 4/26/24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 548.28 Slauson Ave. & Maywood Ave. 4/25/24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 1,025.56 Slauson Ave. & Pine Ave. 4/29/24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 168.81 Slauson Ave. & Woodlawn Ave. 4/25/24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 295.18 Slauson Ave. (Heliotrope Elementary) 4/19/24 Gas Tax Fund 212 7/3/2024 Crosstown Electrical & Data Inc. 1,624.18 Slauson Avenue & Alamo Avenue 4-8-24 Gas Tax Fund 212 Date: 7/17/2024 10:04:07 AM Page: 2

City of Maywood
Check/Voucher Register - Warrant Register LM
From 7/1/2024 Through 7/17/2024
Check No. Prepaids (P) Date Name Check Amount Description Fund Title Fund # 7/3/2024 Crosstown Electrical & Data Inc. 2,057.40 City's Street Preventive Maintenance- May 2024 Street Lighting Fund 251 092273 P 7/3/2024 Daily Journal Corporation 435.00
Maywood Public Hearing Notice - Delinquent
Rubbish General Fund 100
7/3/2024 Daily Journal Corporation 295.00
Notice of Public Hearing To Adopt Annual City of
Maywood General Fund 100
7/3/2024 Daily Journal Corporation 720.00
Notice of Public Hearing To Approve The Report
Prepare General Fund 100
092274 P 7/3/2024 Daisy Guerrero 76.75
Reimbursement D.G.- Court Filing Fees Teen
Center Local Fiscal Recovery Fund 273
092275 P 7/3/2024 Deluxe 1,145.62 Office Supplies- Deposit Bags General Fund 100 092276 P 7/3/2024 Diana Cho & Associates 4,268.00 CDBG Code Enforcement Consulting - April 2024 CDBG 243 7/3/2024 Diana Cho & Associates 1,496.00
CDBG Code Enforcement Consulting - March
2024 CDBG 243
7/3/2024 Diana Cho & Associates 440.00
Consulting Services Sidewalk Rehabilitation
Project Apr-24 CDBG 243
7/3/2024 Diana Cho & Associates 352.00
Consulting Services Sidewalk Rehabilitation
Project Mar-24 CDBG 243
092277 P 7/3/2024 Diana Joana Arechiga 4,300.00
Community Benefit Fund -Fishburn Elementary
School Murals - General Fund 100
092278 P 7/3/2024 Edward Ahrens 1,573.82
Retiree Medical Reimbursement Edward A. July
2024 General Fund 100
092279 P 7/3/2024 Eliud James Gonzalez 50.00
Eliud J. Gonzalez-Stipend Youth Commissioner 6-
12-24 General Fund 100
092280 P 7/3/2024
Foster & Foster Consulting Actuaries,
Inc. 11,950.00 Services GASB and OPEB 6/30/2023 General Fund 100 092281 P 7/3/2024 GovernmentJobs.com Inc. dba NeoGov 1,252.60 Subscription fee for GovernmentJobs.com
08/08/2024-08/07/202 General Fund 100
092282 P 7/3/2024 Hardy & Harper, Inc. 171,509.06
Pavement Rehabilitation Program FY 22-23-Ret
Release
SB-1 Road Maint. Reha. Act
Fund 216
092283 P 7/3/2024 Heber Marquez 518.03 Reimburst H.M. for NALEO Conferences General Fund 100 092284 P 7/3/2024 Hinderliter de Llamas & Assoc. 1,284.95 Contract Services-Sales Tax April-June 2024 General Fund 100 092285 P 7/3/2024 Innovative Fence Inc. 5,483.00
Installtion of cage around backflow device at
Maywood Park General Fund 100
092286 P 7/3/2024 Jaylene Grace Martinez 50.00
Jaylene Martinez-Stipend Youth Commissioner 6-
12-24 General Fund 100
092287 P 7/3/2024 Just Printing 202.57 Glass door decals General Fund 100 092288 P 7/3/2024
Gregory Kiley dba Kiley & Associates
LLC 3,900.00
Federal Legislative Advocacy Consultant 5-16-24
to 6-14-24 General Fund 100
092289 P 7/3/2024 Kimley-Horn and Associates Inc. 4,556.99 HSIP Cycle 11 Traffic Signal Improvements May
2024 Measure R Transit Fund 224
Date: 7/17/2024 10:04:07 AM Page: 3

City of Maywood
Check/Voucher Register - Warrant Register LM
From 7/1/2024 Through 7/17/2024
Check No. Prepaids (P) Date Name Check Amount Description Fund Title Fund # 092290 P 7/3/2024 Los Angeles County Public Works 716.72 May 2024 - Sewer SR #271138 52nd Place Point
Repairs Sewer Enterprise Fund 412
7/3/2024 Los Angeles County Public Works 23,663.56
SR #270942 Maintenance of Sanitary SewerJan2024 - Mar2024 Sewer Enterprise Fund 412 092291 P 7/3/2024 LEAGUE OF CALIFORNIA CITIES 1,081.50 Membership Dues for Calendar FY 2024-2025 General Fund 100 092292 P 7/3/2024 Los Angeles Neighborhood Land Trust 102,874.51 Maywood Parks Project- Planning and Design Grants Fund 261 092293 P 7/3/2024 Magaly Juliet Guzman 50.00
Magaly Guzman-Stipend Youth Commissioner 6-
12-24 General Fund 100
092294 P 7/3/2024 Mary Mariscal 50.00 Treasurer Stipend- Mary M.July-24 General Fund 100 092295 P 7/3/2024 Mayra Aguiluz 580.75 Reimbursement- NALEO Conf. M.A. 6/17/24 General Fund 100 092296 P 7/3/2024 Mellissa Hernandez 48.00 Refund for a Citation #177144660- M.H. General Fund 100 092297 P 7/3/2024 Metro Transit Services 37,911.12
Public Transport. & Dail-A-Ride Service May
2024 Proposition A Transit Fund 221
092298 P 7/3/2024 Miguel Leon 28.90 Mileage Reimbursement M.L. 6/11/24 General Fund 100 7/3/2024 Miguel Leon 6.00 Parking Reimbursement M.L. 6/11/24 General Fund 100 092299 P 7/3/2024 North Star Landcare 5,755.75
Landscape Services for the City of Maywood
April 2024 General Fund 100
7/3/2024 North Star Landcare 5,755.75
Landscape Services for the City of Maywood
May 2024 General Fund 100
092300 P 7/3/2024 Ok Printing Design & Digital Print 2,550.00 Newsletter Printing- Jul/Aug/Sep 2024 General Fund 100 7/3/2024 Ok Printing Design & Digital Print 188.00
Univision Broadcast Event - Poster Board and
Banner General Fund 100
092301 P 7/3/2024 Phoenix Group Information Systems 1,783.28 May 2024 Permit Processing Fee General Fund 100 7/3/2024 Phoenix Group Information Systems 156.06 May2024 Citation Admin. Processing Fee General Fund 100 092302 P 7/3/2024 Revenue & Cost Specialists, LLC 2,999.41 Rent Stabilization Program and Dodgers
Dreamfield Rental Com Local Fiscal Recovery Fund 273
092303 P 7/3/2024 Revueltas Landscape Inc 4,500.00
Dodger Dream Field Maintenance for the month
of April 2024 General Fund 100
092304 P 7/3/2024 Robert Leach 1,005.00
Retiree Medical Reimbursement Robert L.July
2024 General Fund 100
092305 P 7/3/2024 Ronald Lindsey 1,422.62
Retiree Medical Reimbursement Ronald L. July
2024 General Fund 100
092306 P 7/3/2024 Roy Alexande Hernandez 50.00
Roy Hernandez-Stipend Youth Commissioner 6-
12-24 General Fund 100
092307 P 7/3/2024 Sparkletts Drinking Water Corp 159.87 City Hall Drinking Water for Staff Bill June 2024 General Fund 100 092308 P 7/3/2024 Staples Business Advantage 408.03 Office Supplies General Fund 100 092309 P 7/3/2024 Quadient Finance USA Inc. 300.00
Acct# 7900044081189551 Postage Usage
06/06/24-06/11/24 General Fund 100
Date: 7/17/2024 10:04:07 AM Page: 4

City of Maywood
Check/Voucher Register - Warrant Register LM
From 7/1/2024 Through 7/17/2024
Check No. Prepaids (P) Date Name Check Amount Description Fund Title Fund # 092312 VOID 7/3/2024 Transtech Engineers Inc 0.00
20846 Maywood City Engineering Services- April
2024 General Fund 100
092313 P 7/3/2024 Uziel Jimenez Santamaria 1,150.00
Univision Event - Centennial Event T-shirt print -
100 General Fund 100
092314 P 7/3/2024 Vortex Industries, LLC. 972.50 Building Repairs Iron Gate General Fund 100 92317 P 7/8/2024 Transtech Engineers Inc 1,148.00
20846 Maywood City Engineering Services- April
2024 General Fund 100
7/8/2024 Transtech Engineers Inc 7,399.00
20919 May PW Encroachment Permit Insp. Serv.

April 2024 General Fund 100
7/8/2024 Transtech Engineers Inc 6,244.00
20919 May PW Encroachment Permit Insp. Serv.

February 2024 General Fund 100
7/8/2024 Transtech Engineers Inc 240.00 210109 May 3750 E 58th PW FM PC-April 2024 General Fund 100 7/8/2024 Transtech Engineers Inc 246.00 210150 May Encroachment Permit- April 2024 General Fund 100 7/8/2024 Transtech Engineers Inc 1,091.75 220534 May ATP Cycle 6 Randoplh- April 2024 General Fund 100 7/8/2024 Transtech Engineers Inc 99.00
230687 MAY I-710 Task Force Investment PlanApril 2024 General Fund 100 7/8/2024 Transtech Engineers Inc 404.00
230901 MAY LS 4010-4020 Slauson PC- April
2024 General Fund 100
7/8/2024 Transtech Engineers Inc 198.00
231011 May First/Last Mile for Eastside Transit
Corridor Pha General Fund 100
7/8/2024 Transtech Engineers Inc 2,189.00 231449 May ADA Master Plan-April 2024 General Fund 100 7/8/2024 Transtech Engineers Inc 4,278.00 240108 May Public Works Yard- April 2024 General Fund 100 7/8/2024 Transtech Engineers Inc 532.00
240352 May SB1 RMRA FY24-25 ResolutionApril 2024 General Fund 100 7/8/2024 Transtech Engineers Inc 76.00
201040 May TRF Heliotrope Ave. at 60th St.

Traffic Calming R Gas Tax Fund 212
7/8/2024 Transtech Engineers Inc 656.00 201047 May TSSP-April 2024 Gas Tax Fund 212 7/8/2024 Transtech Engineers Inc 82.00
240044 May TRF 58th from Atlantic to King -April
2024 Gas Tax Fund 212
7/8/2024 Transtech Engineers Inc 82.00
240045 May TRF 57th from King to Mayflower
Speed Humps -Apri Gas Tax Fund 212
7/8/2024 Transtech Engineers Inc 82.00
240046 May TRF King from Slauson to 57th
Speed Humps-April 2 Gas Tax Fund 212
7/8/2024 Transtech Engineers Inc 164.00
240405 May TRF Heliotrope Elementary School
Community Meetin Gas Tax Fund 212
7/8/2024 Transtech Engineers Inc 3,671.00
230834 May FY22-23 Pavement Rehabilitation
CMCI-April 2024
SB-1 Road Maint. Reha. Act
Fund 216
7/8/2024 Transtech Engineers Inc 930.00 231281 May Sidewalk-Curb Ramp April 2024 CDBG 243 Date: 7/17/2024 10:04:07 AM Page: 5

City of Maywood
Check/Voucher Register - Warrant Register LM
From 7/1/2024 Through 7/17/2024
Check No. Prepaids (P) Date Name Check Amount Description Fund Title Fund # 7/8/2024 Transtech Engineers Inc 1,426.00 231281 May Sidewalk-Curb Ramp March 2024 CDBG 243 7/8/2024 Transtech Engineers Inc 5,725.00
20901 May CIP Slauson Ave. Corridor IMP-April
2024 Grants Fund 261
7/8/2024 Transtech Engineers Inc 5,954.00
210065 May Baseball Field Improvements- April
2024 Grants Fund 261
7/8/2024 Transtech Engineers Inc 5,464.25
211287 May ATP CYC 5 Coordination and Bike
Master-April 2024 Grants Fund 261
7/8/2024 Transtech Engineers Inc 495.00
220072 May Street And Median Improv. At
Slauson- Atlantic-Ap Grants Fund 261
7/8/2024 Transtech Engineers Inc 594.00
220072 May Street And Median Improv. At
Slauson- Atlantic-Ma Grants Fund 261
7/8/2024 Transtech Engineers Inc 891.00
230434 May HSIP Cycle 11 Improvements PE
Phase-April 2024 Grants Fund 261
7/8/2024 Transtech Engineers Inc 93.00
230628 May Clean California Grant Design
Phase- April 2024 Grants Fund 261
7/8/2024 Transtech Engineers Inc 2,718.00 240095 May ATP Cycle 7 Support- April 2024 Grants Fund 261 7/8/2024 Transtech Engineers Inc 1,453.00 240122 May Maywood Park Project- April 2024 Grants Fund 261 7/8/2024 Transtech Engineers Inc 24,871.00 240147 May CCC1 City-April 2024 Grants Fund 261 7/8/2024 Transtech Engineers Inc 3,720.00
231284 May City Window Replacement ProjectApril 2024 Local Fiscal Recovery Fund 273 7/8/2024 Transtech Engineers Inc 1,635.00
240011 May Teen Center 4801 E Slauson Ave.-
April 2024 Local Fiscal Recovery Fund 273
7/8/2024 Transtech Engineers Inc 3,685.00
240030 May Marqee Sign Replacement ProjectAprill 2024 Local Fiscal Recovery Fund 273 7/8/2024 Transtech Engineers Inc 164.00
210314 May Sewer Charge Assessment DistrictApril 2024 Sewer Enterprise Fund 412 7/8/2024 Transtech Engineers Inc 594.00
210795 May Sewer Improv. 52nd St and other
locations-April 2 Sewer Enterprise Fund 412
092318 7/17/2024 A-A Backflow Testing 470.00
Backflow device repairs - YMCA Dodger Dream
Field Maywood Pa General Fund 100
092319 7/17/2024 ACC Business 824.22 Internet Services From 5/11/24-6/10/24 General Fund 100 092320 7/17/2024 Amazon Capital Services 117.17 Building Supplies General Fund 100 7/17/2024 Amazon Capital Services 9.70
Grinder Flange Angle Wrench Metal Lock Nut Fit
for Power Too General Fund 100
7/17/2024 Amazon Capital Services 152.19 Toner Cartridges for Printer General Fund 100 092321 7/17/2024 AT&T 29.12 Emergency Elevator Phone Service - June 2024 General Fund 100 092322 7/17/2024 AT & T Long Distance 48.40
Emergency Long Distance Phone Service - June
2024 General Fund 100
092323 7/17/2024 Auto Accessories Emergency Lights 950.00 Remove Light Bar from 103 and install it onto 101 General Fund 100 Date: 7/17/2024 10:04:07 AM Page: 6

City of Maywood
Check/Voucher Register - Warrant Register LM
From 7/1/2024 Through 7/17/2024
Check No. Prepaids (P) Date Name Check Amount Description Fund Title Fund # 092324 7/17/2024 BELL'S GLASS 286.23 Bell Glass replaced the damaged glass dooor General Fund 100 092325 7/17/2024 California Consulting Inc. 3,725.00 Grant Writing Services - July 2024 General Fund 100 092326 7/17/2024 Celestial Air Conditioning Co. Inc. 450.36 Repair conduit connection for AC units at Sheriff
Station General Fund 100
092327 7/17/2024 Charter Communications Holdings, LLC 628.63 Internet and Phone Services July 2024 General Fund 100 092328 7/17/2024 City Fabrick 345.00
Randolph Beautification Project - Technical
Assistance Progr Measure A Parks Fund 272
092329 7/17/2024 CoreLogic Solutions LLC. 150.00 Property Finder Service June 2024 General Fund 100 092330 7/17/2024 Crosstown Electrical & Data Inc. 590.36 City Hall - 5-13-24 General Fund 100 7/17/2024 Crosstown Electrical & Data Inc. 627.33 City Hall - 5-22-24 General Fund 100 7/17/2024 Crosstown Electrical & Data Inc. 1,402.90 Riverfront Park 5-30-24 General Fund 100 7/17/2024 Crosstown Electrical & Data Inc. 134.44 Atlantic Ave. & 55 St. 5-13-24 Gas Tax Fund 212 7/17/2024 Crosstown Electrical & Data Inc. 295.18 Atlantic Ave. & 57 St. 5-30-24 Gas Tax Fund 212 7/17/2024 Crosstown Electrical & Data Inc. 331.93 Atlantic Ave. & Slauson Ave. 5-14-24 Gas Tax Fund 212 7/17/2024 Crosstown Electrical & Data Inc. 610.81 Atlantic Blvd. & 60th Street 5-14-24 Gas Tax Fund 212 7/17/2024 Crosstown Electrical & Data Inc. 644.44 Atlantic Blvd. & 61th Street 5-14-24 Gas Tax Fund 212 7/17/2024 Crosstown Electrical & Data Inc. 818.35 Slauson Ave. & Heliotrope Ave. 5-30-24 Gas Tax Fund 212 7/17/2024 Crosstown Electrical & Data Inc. 516.27 Slauson Ave. & Mayflower Ave. 5-13-24 Gas Tax Fund 212 7/17/2024 Crosstown Electrical & Data Inc. 442.77 Slauson Ave. & Pine Ave. 5-2-24 Gas Tax Fund 212 092331 7/17/2024 Diana Cho & Associates 2,244.00
CDBG Code Enforcement Consulting - June
2024 CDBG 243
7/17/2024 Diana Cho & Associates 396.00
Consulting Services Sidewalk Rehabilitation
Project June 202 CDBG 243
092332 7/17/2024 George Hills Company 595.20 City Claims/ Adjuster -May 2024 General Fund 100 092333 7/17/2024 Graffiti Protective Coatings 8,922.40 Citywide Graffiti Removal- May 2024 General Fund 100 7/17/2024 Graffiti Protective Coatings 9,077.60 Citywide Graffiti Removal- May 2024 Gas Tax Fund 212 092334 7/17/2024 HD Supply formerly Home Depot Pro 10.45 Building Supplies General Fund 100 092335 7/17/2024 Myers & Sons Hi-Way Safety Inc. 267.58 200 Drive Rivets for street signs Gas Tax Fund 212 7/17/2024 Myers & Sons Hi-Way Safety Inc. 8,341.78 280 Street Sweeping Signs and Hardware Gas Tax Fund 212 7/17/2024 Myers & Sons Hi-Way Safety Inc. 231.26 Brackets/ Bolts/ Washer Gas Tax Fund 212 7/17/2024 Myers & Sons Hi-Way Safety Inc. 453.92
Remainder of The Brackets, Bolts and Washers
for Street Sign Gas Tax Fund 212
092336 7/17/2024
Gregory Kiley dba Kiley & Associates
LLC 3,900.00
Federal Legislative Advocacy Consultant 4-15-24
to 5-15-24 General Fund 100
Date: 7/17/2024 10:04:07 AM Page: 7

City of Maywood
Check/Voucher Register - Warrant Register LM
From 7/1/2024 Through 7/17/2024
Check No. Prepaids (P) Date Name Check Amount Description Fund Title Fund # 092337 7/17/2024 L.B. Johnson Hardware #1 9.37 Drinks for Crew General Fund 100 7/17/2024 L.B. Johnson Hardware #1 56.90 Extra Bags of Cement General Fund 100 7/17/2024 L.B. Johnson Hardware #1 10.93 Extra Wheels for The Grinder Hand Power Tool General Fund 100 7/17/2024 L.B. Johnson Hardware #1 19.69 Fuel for Chainsaw General Fund 100 7/17/2024 L.B. Johnson Hardware #1 68.93
Gloves,Batteries,Tape Measure and Cleaner
Solution General Fund 100
7/17/2024 L.B. Johnson Hardware #1 152.12 Loppers, Epoxy, Paint, Paint Rollers General Fund 100 7/17/2024 L.B. Johnson Hardware #1 135.67 PW Items General Fund 100 7/17/2024 L.B. Johnson Hardware #1 132.81 Sprayer,Cement,Drinks,Blades for Tools General Fund 100 7/17/2024 L.B. Johnson Hardware #1 15.31 Yellow Paint for Medians Gas Tax Fund 212 092338 7/17/2024 Maywood Mutual Water No.1 189.09 3530 E Slauson Ave 4/19/24-6/20/24 General Fund 100 7/17/2024 Maywood Mutual Water No.1 368.53 3630 E Slauson Ave 4/19/24-6/20/24 General Fund 100 7/17/2024 Maywood Mutual Water No.1 363.93 3728 E Slauson Ave 4/19/24-6/20/24 General Fund 100 7/17/2024 Maywood Mutual Water No.1 129.72 4400 E Slauson Ave 4/19/24-6/20/24 General Fund 100 7/17/2024 Maywood Mutual Water No.1 83.27 5921 Atlantic Ave 4/19/24-6/20/24 General Fund 100 7/17/2024 Maywood Mutual Water No.1 97.07 5961 Atlantic Ave 4/19/24-6/20/24 General Fund 100 7/17/2024 Maywood Mutual Water No.1 327.12 6027 Atlantic Ave 4/18/24-6/18/24 General Fund 100 7/17/2024 Maywood Mutual Water No.1 336.32 6135 Atlantic Ave 4/18/24-6/18/24 General Fund 100 092339 7/17/2024 Maywood Mutual Water Co. No.2 163.00 3626 E 56th St/Pixley Pk 5/1/24-07/1/24 General Fund 100 7/17/2024 Maywood Mutual Water Co. No.2 41.50 4323 E Slauson Ave 5/1/24-07/1/24 General Fund 100 7/17/2024 Maywood Mutual Water Co. No.2 103.27 5313 Pine Ave 5/1/24-07/1/24 General Fund 100 7/17/2024 Maywood Mutual Water Co. No.2 13.20 5515 Maywood Ave 5/1/24-07/1/24 General Fund 100 7/17/2024 Maywood Mutual Water Co. No.2 271.90 City Hall 4319 E Slauson Ave 5/1/24-07/1/24 General Fund 100 092340 7/17/2024 Tri-City Mutual Water Company 504.00 4618 Slauson Ave 04/24/2024-06/21/2024 General Fund 100 7/17/2024 Tri-City Mutual Water Company 692.00 4800 Slauson Ave June 2024 General Fund 100 7/17/2024 Tri-City Mutual Water Company 280.25 5000 Slauson Ave June 2024 General Fund 100 7/17/2024 Tri-City Mutual Water Company 4,737.00 5950 Walker Ave June 2024 General Fund 100 7/17/2024 Tri-City Mutual Water Company 2,338.00 E. 58th St. 4/25/24-6/25/24 General Fund 100 092341 7/17/2024 Nationwide Environmental Services 7,537.00 Street Sweeping Services for June 2024 Measure W Safe Clean
Water Program Fund 280
092342 7/17/2024 North Star Landcare 5,755.75
Landscape Services for the City of Maywood
June 2024 General Fund 100
092343 7/17/2024 Perez Plumbing 355.00 Repair The Utlet Plug on The Sheriff Building General Fund 100 7/17/2024 Perez Plumbing 195.00
Repalced a Leaking Pipe in The Men's Restroom
- City Hall General Fund 100
092344 7/17/2024 Phoenix Group Information Systems 10,581.93 January 2024 Citation Processing Fee General Fund 100 Date: 7/17/2024 10:04:07 AM Page: 8

City of Maywood
Check/Voucher Register - Warrant Register LM
From 7/1/2024 Through 7/17/2024
Check No. Prepaids (P) Date Name Check Amount Description Fund Title Fund # 7/17/2024 Phoenix Group Information Systems 6,821.18 March 2024 Citation Processing Fee General Fund 100 7/17/2024 Phoenix Group Information Systems 5,037.96 May 2024 Citation Processing Fee General Fund 100 092345 7/17/2024 QDoxs 140.04 Copier Base Charge for July 2024 General Fund 100 092346 7/17/2024 Quadient Leasing USA, Inc. 970.63 Postage Meter Lease 7/22/24 to 10/21/24 General Fund 100 092347 7/17/2024 Ron's Maintenance Inc 5,340.00 Catch Basin/ Storm Drain Maintenance Measure W Safe Clean
Water Program Fund 280
092348 7/17/2024 Richards Watson & Gershon 18,122.50 Professionall Services-0015 April 2024 Grants Fund 261 092349 7/17/2024 Sherriff's Dept County of Los Angeles 472,458.28 LA County Sheriff's Patrol Maywood- May 2024 General Fund 100 092350 7/17/2024 Southern California Edison 2,594.31
Acct.#700405141156 Various Locations -June
2024 General Fund 100
7/17/2024 Southern California Edison 161.08
700608908147 5916 King Ave/5913 Mayflower
Ave- 5/8/24-6/7/24 Gas Tax Fund 212
7/17/2024 Southern California Edison 69.22
700631564216 5317 Atlantic Ave PED 5/15/24-
6/14/24 Gas Tax Fund 212
7/17/2024 Southern California Edison 3,298.60
Acct.#700405141156 Various Locations -June
2024 Gas Tax Fund 212
7/17/2024 Southern California Edison 10,681.95
Acct.#700405141156 Various Locations -June
2024 Street Lighting Fund 251
092351 7/17/2024 SR Window Tint Inc. 180.00 Tint City Hall Glass Door General Fund 100 092352 7/17/2024
Stantec Planning & Landscape
Architecture 1,665.00
Slauson Ave and Atlantic Blvd Congestion Relief
Improvement Measure M Transit Fund 225
7/17/2024
Stantec Planning & Landscape
Architecture 7,743.45
Slauson Ave and Atlantic Blvd Congestion Relief
Improvements Measure M Transit Fund 225
7/17/2024
Stantec Planning & Landscape
Architecture 22,842.40
Slauson Ave and Atlantic Blvd Congestion Relief
Improvement Grants Fund 261
7/17/2024
Stantec Planning & Landscape
Architecture 7,797.09
Slauson Ave and Atlantic Blvd Congestion Relief
Improvements Grants Fund 261
092353 7/17/2024 The Gas Company 28.88 4317 Slauson Ave 06/05/24-07/05/24 General Fund 100 7/17/2024 The Gas Company 21.04 4319 Slauson Ave 06/05/24-07/05/24 General Fund 100 7/17/2024 The Gas Company 22.51 Library 4323 Slauson Ave 06/05/24-07/05/24 General Fund 100 092354 7/17/2024 Tierra West Advisors, Inc 996.00 5102 & 5110 District Blvd. Brokerage May 2024 Redevelopment Successor
Agency Fund 611
092357 7/17/2024 Transtech Engineers Inc 328.00
20846 Maywood City Engineering Services - May
2024 General Fund 100
7/17/2024 Transtech Engineers Inc 8,176.00
20919 May PW Encroachment Permit Inspection
Services - May 2 General Fund 100
7/17/2024 Transtech Engineers Inc 38.00
210005 May CIP Management Services Master
JN - May 2024 General Fund 100
7/17/2024 Transtech Engineers Inc 936.00 210150 May Encroachment Permits - May 2024 General Fund 100 Date: 7/17/2024 10:04:07 AM Page: 9

City of Maywood
Check/Voucher Register - Warrant Register LM
From 7/1/2024 Through 7/17/2024
Check No. Prepaids (P) Date Name Check Amount Description Fund Title Fund # 7/17/2024 Transtech Engineers Inc 481.25
220534 May ATP Cycle 6 Randolph Bike
Pedestrian Improvements General Fund 100
7/17/2024 Transtech Engineers Inc 99.00 230515 May Next Gen Signal Priority - May 2024 General Fund 100 7/17/2024 Transtech Engineers Inc 1,785.00
231449 May ADA Master Plan Update - May
2024 General Fund 100
7/17/2024 Transtech Engineers Inc 198.00 240098 May Arterials ITS - May 2024 General Fund 100 7/17/2024 Transtech Engineers Inc 228.00
240352 May SB1 RMRA FY24-25 Resolution -
May 2024 General Fund 100
7/17/2024 Transtech Engineers Inc 1,674.00
240422 May Park Improvements Project FY24-25
CDBG - May 2024 General Fund 100
7/17/2024 Transtech Engineers Inc 697.00
201040 May TRF Heliotrope Ave at 60th ST
Traffic Calming Rev Gas Tax Fund 212
7/17/2024 Transtech Engineers Inc 246.00
240044 May TRF 58th From Atlantic to King -
May 2024 Gas Tax Fund 212
7/17/2024 Transtech Engineers Inc 3,778.00
240405 May TRF Heliotrope Elementary School
Community Meetin Gas Tax Fund 212
7/17/2024 Transtech Engineers Inc 380.00
240461 May TRF 61ST at Prospect Ave Stop
Request - May 2024 Gas Tax Fund 212
7/17/2024 Transtech Engineers Inc 82.00
240512 May Tre Heliotrope Ele Traffic Calming -
May 2024 Gas Tax Fund 212
7/17/2024 Transtech Engineers Inc 3,547.00
240392 May Sidewalk-Curb Ramp ADA IMP
CDBG FY23-24 CMCI - Ma CDBG 243
7/17/2024 Transtech Engineers Inc 1,628.00
20901 May CIP Slauson Ave Corridor IMP - May
2024 Grants Fund 261
7/17/2024 Transtech Engineers Inc 4,816.00
210065 May Baseball Field Improvements - May
2024 Grants Fund 261
7/17/2024 Transtech Engineers Inc 242.00
211287 May ATP CYC 5 Coordination and Bike
Master Plan Devel Grants Fund 261
7/17/2024 Transtech Engineers Inc 1,287.00
230434 May HSIP Cycle 11 Improvements PE
Phase - May 2024 Grants Fund 261
7/17/2024 Transtech Engineers Inc 484.00
230628 May Clean California grant Design
Phase - May 2024 Grants Fund 261
7/17/2024 Transtech Engineers Inc 2,340.00 240095 May ATP Cycle 7 Support - May 2024 Grants Fund 261 7/17/2024 Transtech Engineers Inc 297.00
240122 May Maywood Park Playground
Improvements Project - Ma Grants Fund 261
7/17/2024 Transtech Engineers Inc 38,871.00
240147 May CCC1 City Beautification Project
CMCI - May 2024 Grants Fund 261
7/17/2024 Transtech Engineers Inc 4,712.00
231284 May City Hall Window Replacement
Project - May 2024 Local Fiscal Recovery Fund 273
Date: 7/17/2024 10:04:07 AM Page: 10

City of Maywood
Check/Voucher Register - Warrant Register LM
From 7/1/2024 Through 7/17/2024
Check No. Prepaids (P) Date Name Check Amount Description Fund Title Fund # 7/17/2024 Transtech Engineers Inc 297.00
240030 May Marquee Sign Replacement Project -
May 2024 Local Fiscal Recovery Fund 273
7/17/2024 Transtech Engineers Inc 1,937.00
231444 May Demo Project 5110 District Blvd -
May 2024
Redevelopment Successor
Agency Fund 611
7/17/2024 Transtech Engineers Inc 2,568.00
240216 May 5110 District Blvd Demo Project
CMCI- May 2024
Redevelopment Successor
Agency Fund 611
092358 7/17/2024 ULINE INC. 272.77 Supplies Dog Waste Bags General Fund 100 092359 7/17/2024 Vernon City of 33.22
ACCT. #414 Slauson/Downey 04/02/2024-
05/02/2024 General Fund 100
092360 7/17/2024 Vortex Industries, LLC. 50.60 Building Repairs Iron Gate General Fund 100 092361 7/17/2024 Zumar Industries Inc. 751.45 Street Name Signs Gas Tax Fund 212 ACH-159 6/14/2024 US Bank Fees 200.00 Analysis Service Charges for June 2024 General Fund 100 ACH-160 6/21/2024 Automatic Data Processing 549.16 June 2024 ADP Payroll Fees General Fund 100 ACH-161 6/21/2024
California Joint Powers Insurance
Authority 22,355.58 CJPIA June 2024 General Fund 100
ACH-162 6/25/2024
California Public Employees' Retirement
System 214.50 1959 Survivor Billing General Fund 100
ACH-163 6/25/2024
California Public Employees' Retirement
System 547.25 1959 Survivor Billing General Fund 100
ACH-164 6/20/2024
American Family Life Assurance
Company of Columbus (AFLAC) 158.88 Aflac payment May 2024 General Fund 100 ACH-166 6/24/2024
California Public Employees' Retirement
System 8,626.13 CalPERS Contribution 5/19/2024-6/1/2024 General Fund 100 6/24/2024
California Public Employees' Retirement
System 611.99 CalPERS Contribution 5/19/2024-6/1/2024 Gas Tax Fund 212 6/24/2024
California Public Employees' Retirement
System 83.39 CalPERS Contribution 5/19/2024-6/1/2024 Proposition A Transit Fund 221 6/24/2024
California Public Employees' Retirement
System 266.54 CalPERS Contribution 5/19/2024-6/1/2024 Proposition C Transit Fund 222 6/24/2024
California Public Employees' Retirement
System 128.84 CalPERS Contribution 5/19/2024-6/1/2024 Measure R Transit Fund 224 6/24/2024
California Public Employees' Retirement
System 192.83 CalPERS Contribution 5/19/2024-6/1/2024 Measure M Transit Fund 225 6/24/2024
California Public Employees' Retirement
System 684.42 CalPERS Contribution 5/19/2024-6/1/2024 CDBG 243 6/24/2024
California Public Employees' Retirement
System 408.20 CalPERS Contribution 5/19/2024-6/1/2024 Local Fiscal Recovery Fund 273 6/24/2024
California Public Employees' Retirement
System 321.15 CalPERS Contribution 5/19/2024-6/1/2024
Redevelopment Successor
Agency Fund 611
ACH-167 7/2/2024
California Public Employees' Retirement
System 28,726.33 CalPERS Health Contribution July 2024 General Fund 100 7/2/2024
California Public Employees' Retirement
System 2,671.82 CalPERS Health Contribution July 2024 Gas Tax Fund 212 7/2/2024
California Public Employees' Retirement
System 259.62 CalPERS Health Contribution July 2024 Proposition A Transit Fund 221 7/2/2024
California Public Employees' Retirement
System 772.73 CalPERS Health Contribution July 2024 Proposition C Transit Fund 222 7/2/2024
California Public Employees' Retirement
System 435.28 CalPERS Health Contribution July 2024 Measure R Transit Fund 224 Date: 7/17/2024 10:04:07 AM Page: 11

City of Maywood
Check/Voucher Register - Warrant Register LM
From 7/1/2024 Through 7/17/2024
Check No. Prepaids (P) Date Name Check Amount Description Fund Title Fund # 7/2/2024
California Public Employees' Retirement
System 973.48 CalPERS Health Contribution July 2024 Measure M Transit Fund 225 7/2/2024
California Public Employees' Retirement
System 2,552.96 CalPERS Health Contribution July 2024 CDBG 243 7/2/2024
California Public Employees' Retirement
System 107.44 CalPERS Health Contribution July 2024 Street Lighting Fund 251 7/2/2024
California Public Employees' Retirement
System 2,250.07 CalPERS Health Contribution July 2024 Local Fiscal Recovery Fund 273 7/2/2024
California Public Employees' Retirement
System 513.14 CalPERS Health Contribution July 2024
Redevelopment Successor
Agency Fund 611
ACH-168 7/1/2024 US Bank Fees 670.86 Bank Merchant Fees General Fund 100 ACH-169 7/2/2024 State Compensation Insurance Fund 5,329.87 Policy #9143213 Workers Compensation
Insurance - June 2024 General Fund 100
ACH-170 7/3/2024
California Joint Powers Insurance
Authority 22,355.58 CJPIA July 2024 General Fund 100
ACH-171 7/5/2024 8x8 Inc. 466.13 Monthly Telephone Service - June 2024 General Fund 100 ACH-172 7/12/2024 Keena & Associates 30,000.00 7/1/24-7/1/25 Broker Fee P & L Broker Fee General Fund 100 7/12/2024 Keena & Associates 50,955.00
7/1/24-7/1/25 Premium Commercial Automobile
Liability Policy General Fund 100
7/12/2024 Keena & Associates 9,983.70 7/1/24-7/1/25 Premium Cyber Liability General Fund 100 7/12/2024 Keena & Associates 125,095.50
7/1/24-7/1/25 Premium Property Coverage, State
Tax, Stamping General Fund 100
7/12/2024 Keena & Associates 270,258.00 7/7/24-7/7/25 Member Contribution 2024/2025 General Fund 100 ACH-173 7/12/2024 0.00
ACH-174 7/16/2024 Signature Resolution, LLC 7,995.00 Legal Services General Fund 100 Report Total 2,014,050.08
Date: 7/17/2024 10:04:07 AM Page: 12

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 7.

DATE: July 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: NANCY RODRIGUEZ, HR/RISK MANAGER
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6371 APPROVING AN UPDATED COMPREHENSIVE SALARY SCHEDULE FOR FISCAL YEAR 2024-25 IN ACCORDANCE WITH TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AND THE CALIFORNIA EMPLOYEES RETIREMENT SYSTEM ("CALPERS")
RECOMMENDATION:

Staff recommends that the City Council adopt a Resolution approving and adopting a Comprehensive Salary Schedule for Fiscal Year (FY) 2024-25 in accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Employees Retirement System.

BACKGROUND:

The attached Resolution is being brought to the City Council for adoption to meet the California Public Employees’ Retirement System (“CalPERS”) financial reporting requirements. The City of Maywood belongs to CalPERS, an agency that manages pension and health benefits for more than two million California public employees, retirees, and their families.

DISCUSSION:

The current salary schedule was approved by the City Council on January 25, 2023. Since that time, updates to the pay schedules for FY 2024-25 were approved individually by the City Council as follows:
• AFSCME Bargaining Unit: The pay schedule reflects a cost-of-living adjustment effective July 1, 2024, as approved by the City Council on December 14, 2022 (Resolution 6277). • Unrepresented Employees: Deputy City Clerk/Assistant to the City Manager, Director of Finance, Director of Building and Planning and Human Resources/Risk Manager. The pay schedule reflects the base pay increases effective May 23, 2024, as approved by the City Council on May 22, 2024 (Resolution 6358). Additionally, pay schedules reflect a cost-of-living adjustment effective July 1, 2024, which mirrors that of the bargaining unit.
• City Council. On February 28, 2024, the City Council adopted an Ordinance (Ordinance No. 24-01) in accordance to Government Code Section 36516, as amended by SB 329. This adjustment will not take effect until the start of terms for new or re-elected City Council members following the November 2024 general municipal election.
• City Manager. The City Manager’s salary schedule was amended in accordance with Resolution No. 6321.
• Part-Time/Hourly: The State of California has enacted legislation that will increase the minimum wage

to $18 per hour by January 1, 2025. To comply with these minimum wage orders, there are two salary schedules reflecting these updates. The pay schedules reflect the pay increases effective January 1, 2024, and January 1, 2025.

LEGAL REVIEW:

This item has been reviewed by the City Attorney.

FISCAL IMPACT:

There is no fiscal impact. All changes have been previously approved and incorporated into the Adopted FY 2024-25 Operating Budget.

ATTACHMENT(S)

1. Resolution No. 6371 - Updated Comprehensive Salary Schedule FY 2024-2025

2. Exhibit A - Salary Schedule FY 2024-25

RESOLUTION NO. 6371

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD APPROVING AND ADOPTING AN UPDATED

COMPREHENSIVE SALARY SCHEDULE FOR FISCAL
YEAR 2024-25 IN ACCORDANCE WITH TITLE 2 OF THE
CALIFORNIA CODE OF REGULATIONS SECTION 570.5
AND THE CALIFORNIA EMPLOYEES’ RETIREMENT
SYSTEM ("CALPERS")
WHEREAS, on December 14, 2022, the City Council adopted a Memorandum of Understanding between the City of Maywood and the AFSCME, District Council 36, Local 4319 Unit (Resolution No. 6277); and
WHEREAS, on May 22, 2024, the City Council adopted an Updating Salary Schedule and Amending the Compensation Classification Plan Resolution for the Unrepresented employees: Deputy City Clerk/Assistant to the City Manager, Director of Building and Planning, Director of Finance and Human Resources/Risk Manager (Resolution No. 6358); and
WHEREAS, on January 25, 2023, the City Council adopted a Wage and Benefit Package Resolution for the Full-Time Unrepresented Exempt employees (Resolution No. 6283); and
WHEREAS, on February 28, 2024, the City Council adopted an Ordinance for the update of the monthly salary for City Council members. This adjustment will not take effect until the start of terms for new or re-elected City Council members following the November 2024 general municipal election (Ordinance No. 24-01); and WHEREAS, the City Manager received a salary increase and cost of living adjustment as approved by the City Council on September 27, 2023 (Resolution 6321); and
WHEREAS, to comply with the minimum wage orders in California and assist lowwage earners with the high cost of living, salary schedule reflect the updates; and WHEREAS, the salary schedule proposed for adoption was previously approved by the City Council using its practice of adopting a salary schedule for each employee group; and
WHEREAS, based on CalPERS interpretation, each time there is a modification to the salary schedule for one employee group, the Council must approve and adopt a new salary schedule in its entirety.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1. The recitals set forth above are true and correct and incorporated herein as if set forth in full.

Section 2. The City Council herby establishes, approves, and adopts the salary schedules attached hereto as Exhibit A for Fiscal Year 2024-25.

Section 3. The City Clerk shall certify the passage and adoption of this Resolution and shall enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 24th day of July 2024.

Eduardo De La Riva, Mayor
ATTEST:

Brian E. Juarez, City Clerk
APPROVED AS TO FORM:

Roxanne Diaz, City Attorney

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF MAYWOOD )
I, Brian E. Juarez, City Clerk of the City of Maywood, do hereby certify that the foregoing Resolution No. 6371 was adopted at a regular meeting of the City Council of the City of Maywood held on the 24th day of July 2024 by the following votes:

AYES:

NOES:

ABSTAIN:

ABSENT:

Brian E. Juarez, City Clerk

“Exhibit A”

COMPREHENSIVE PAY SCHEDULE

City of Maywood
Classifications and Comprehensive Pay Schedule
Executive, Management, Confidential, Hourly and Elected Officials Fiscal Year: 2024-2025
Effective July 1, 2024
Resolution No. 6371
Exhibit A

POSITION TITLE POSITION TITLE
Mayor Annual Mayor Annual
Monthly Monthly
Mayor Pro Tem Annual Mayor Pro Tem Annual
Monthly Monthly
Councilmembers Annual Councilmembers Annual
Monthly Monthly
City Clerk Annual City Clerk Annual
Monthly Monthly
City Treasurer Annual City Treasurer Annual
Monthly Monthly

POSITION TITLE
Accounting Specialist I Annual
Monthly
Hourly
Accounting Specialist II Annual
Monthly
Hourly
Administrative Analyst Annual
Monthly
Hourly
Administrative Assistance Annual
Monthly
Hourly
Assistant Planner Annual
Monthly
Hourly
Building Inspection/Code
Compliance Supervisor
Annual
Monthly
Hourly
City Manager Annual
Monthly
Hourly
Code Compliance Officer I Annual
Monthly
Hourly
Community Development Analyst Annual
Monthly
Hourly
Community Services Liaison Annual
Monthly
Hourly
Community Services Supervisor Annual
Monthly
Hourly
Customer Service Rep I Annual
Monthly
Hourly
STEP F
$ 70,669.00
$ 5,889.08
$ 33.98
$ 76,558.00
$ 6,379.83
$ 36.81
$ 88,336.00
$ 7,361.33
$ 42.47
$ 64,781.00
$ 5,398.42
$ 31.14
$ 74,290.00
$ 6,190.83
$ 35.72
$ 88,336.00
$ 7,361.33
$ 42.47
$ 83,389.00
$ 6,949.08
$ 40.09
$ 124,860.00
$ 10,405.00
$ 60.03
$ 70,669.00
$ 5,889.08
$ 33.98
$ 58,891.00
$ 4,907.58
$ 28.31
$ 97,967.00
$ 8,163.92
$ 47.10
$ 7,775.17
AFSCME 76,759.00 $ 80,597.00 $ 84,627.00 $ 88,859.00 $
$ 50,872.00 48,450.00 $ 53,416.00 $ 56,087.00 $
$ 4,451.33 4,239.33 $ 4,673.92 $
$ 34.94 33.28 $ 36.69 $ 38.52 $ 40.45 $
$ 38.75 36.90 $ 40.69 $ 42.72 $ 44.86 $
$ 6,716.42 6,396.58 $ 7,052.25 $ 7,404.92 $
AFSCME 55,371.00 $ 58,140.00 $ 61,047.00 $
$ 93,302.00
$ 23.29 22.18 $ 24.46 $ 25.68 $ 26.96 $
$ 3,845.25
AFSCME 46,143.00 $
$ 4,037.50
$ 32.36 30.82 $
$ 4,845.00 4,614.25 $ 5,087.25 $ 5,341.58 $ 5,608.67 $
$ 29.38 27.98 $ 30.85 $ 32.40 $ 34.02 $
$ 67,304.00 64,099.00 $
$ 27.95 26.62 $ 29.35 $
$ 5,093.25 4,850.67 $ 5,347.92 $ 5,615.25 $ 5,896.08 $
$ 6,056.25 5,767.83 $ 6,359.00 $ 6,677.00 $ 7,010.83 $
AFSCME 69,214.00 $ 72,675.00 $ 76,308.00 $ 80,124.00 $ 84,130.00 $ $ 17,749.59
Appointed 212,995.12 $
AFSCME 58,208.00 $ 61,119.00 $ 64,175.00 $ 67,383.00 $ 70,753.00 $ $ 102.40
$ 29.66 28.25 $
$ 49.39 47.03 $ 51.86 $ 54.45 $ 57.17 $
$ 8,560.25 8,152.58 $ 8,988.25 $ 9,437.67 $ 9,909.50 $
AFSCME 97,831.00 $ 102,723.00 $ 107,859.00 $ 113,252.00 $ 118,914.00 $ $ 7,010.83 6,677.00 $
$ 32.98 31.41 $ 34.63 $ 36.36 $ 38.18 $
$ 5,717.00 5,444.75 $ 6,002.83 $ 6,303.00 $ 6,618.17 $
AFSCME 65,337.00 $ 68,604.00 $ 72,034.00 $ 75,636.00 $ 79,418.00 $ $ 25.62 24.40 $ 26.90 $
$ 72,913.00 69,441.00 $
$ 4,441.25 4,229.75 $ 4,663.33 $ 4,896.50 $ 5,141.33 $
AFSCME 50,757.00 $ 53,295.00 $ 55,960.00 $ 58,758.00 $ 61,696.00 $ $ 34.94 33.28 $ 36.69 $ 38.52 $ 40.45 $
$ 6,056.25 5,767.83 $ 6,359.00 $
Type Stipend
Provisions of Ordinance No. 24-01 | New Salary Updates * $ 27.95 26.62 $ 29.35 $ 30.82 $ 32.36 $
$ 4,845.00 4,614.25 $ 5,087.25 $ 5,341.58 $ 5,608.67 $
AFSCME 55,371.00 $ 58,140.00 $ 61,047.00 $ 64,099.00 $ 67,304.00 $

BARGAINING UNIT STEP A STEP B
$ 555.83
Elected 6,669.96 $
Current
Type Stipend
Elected 6,669.96 $
$ 555.83
Elected $ 3,600.00
$ 950.00
Elected $ 3,600.00
$ 555.83
Elected 6,669.96 $
$ 50.00 $ 50.00
$ 300.00
Elected $ 600.00
$ 300.00
Elected $ 600.00
Elected $ 11,400.00
$ 950.00
Elected $ 11,400.00
$ 950.00
Elected $ 11,400.00

STEP D STEP E
AFSCME 69,214.00 $ 72,675.00 $ 76,308.00 $ 80,124.00 $ 84,130.00 $ $ 30.28 28.84 $ 31.80 $ 33.39 $ 35.05 $
$ 5,248.75 4,998.75 $ 5,511.17 $ 5,786.75 $ 6,076.08 $
AFSCME 59,985.00 $ 62,985.00 $ 66,134.00 $
*The Monthly Base Stipend will be adjusted following the general municipal election scheduled for November 2024, as per Ordinance No. 24-01, which was passed, approved, and adopted on February 28, 2024.

STEP C

City of Maywood
Classifications and Comprehensive Pay Schedule
Executive, Management, Confidential, Hourly and Elected Officials Fiscal Year: 2024-2025
Effective July 1, 2024
Resolution No. 6371
Exhibit A

POSITION TITLE
Customer Service Rep II Annual
Monthly
Hourly
Deputy City Clerk/ Assistant to the
City Manager
Annual
Monthly
Hourly
Director of Building and Planning Annual
Monthly
Hourly
Director of Finance Annual
Monthly
Hourly
Executive Assistant Annual
Monthly
Hourly
Finance Specialist Annual
Monthly
Hourly
Housing Specialist Annual
Monthly
Hourly
Human Resources/ Risk Manager Annual
Monthly
Hourly
Parking Enforcement Officer I Annual
Monthly
Hourly
Parking Enforcement Officer II Annual
Monthly
Hourly
Public Works Coordinator Annual
Monthly
Hourly
Public Works Maintenance Worker Annual
Monthly
Hourly
Public Works Lead Maintenance
Worker
Annual
Monthly
Hourly
Public Works Superintendent Annual
Monthly
Hourly
Secretary of Building and Planning Annual
Monthly
Hourly
Senior Accountant* Annual
Monthly
Hourly
Senior Parking Enforcement
Officer
Annual
Monthly
Hourly
AFSCME $ 58,891.00
$ 4,037.50 3,845.25 $ 4,239.33 $ 4,451.33 $ 4,673.92 $ 4,907.58 $ $ 48,450.00 46,143.00 $ 50,872.00 $ 53,416.00 $
$ 191,736.00
$ 92.18
$ 193,054.00
$ 33.71
$ 33.98
$ 13,145.17 12,519.17 $ 13,802.42 $ 14,492.50 $ 15,217.17 $ 15,978.00 $ $ 56.84
$ 112,593.00 107,231.00 $ 118,223.00 $
$ 24.46 23.29 $ 25.68 $ 26.96 $
AFSCME
AFSCME
AFSCME
AFSCME
AFSCME
$ 26.96 $ 28.31 $ 29.73
$ 4,037.50 $ 4,239.33 $ 4,451.33 $ 4,673.92 $ 4,907.58 $ 5,153.00 $ 38.52 $ 40.45 $ 42.47
$ 48,450.00 $ 50,872.00 $ 53,416.00 $ 56,087.00 $ 58,891.00 $ 61,836.00 $ 33.28 $ 34.94 $ 36.69
$ 80,124.00 $ 84,130.00 $ 88,337.00
$ 36.81
$ 69,214.00
AFSCME
$ 48,450.00 46,143.00 $ 50,872.00 $
$ 23.29 22.18 $ 24.46 $
$ 5,767.83
$ 23.29 $ 24.46 $ 25.68
$ 6,056.25 $ 6,359.08
AFSCME
$ 28.84
$ 5,511.17 5,248.75 $ 5,786.75 $ 6,076.08 $ 6,379.83 $
$ 6,677.00 $ 7,010.83 $ 7,361.42
$ 4,998.75
$ 56,087.00 53,416.00 $ 58,891.00 $
$ 4,037.50 3,845.25 $ 4,239.33 $ 4,451.33 $ 4,673.92 $ 4,907.58 $ $ 26.96 25.68 $ 28.31 $
$ 69,214.00 $ 72,675.00 $ 76,309.00
$ 31.80 30.28 $ 33.39 $ 35.05 $
$ 40.45 38.52 $ 42.47 $
$ 6,056.25 5,767.83 $ 6,359.00 $ 6,677.00 $ 7,010.83 $ 7,361.33 $ $ 34.94 33.28 $ 36.69 $
$ 76,308.00 72,675.00 $ 80,124.00 $ 84,130.00 $ 88,336.00 $ $ 17.09 16.28 $ 17.95 $ 18.85 $ 19.79 $ 20.78 $
$ 40.45 38.52 $ 42.47 $
$ 35,555.52 33,862.40 $ 37,333.30 $ 39,199.96 $ 41,159.96 $ 43,217.96 $ $ 33.28
$ 7,361.33
$ 72,675.00 69,214.00 $ 76,308.00 $ 80,124.00 $ 84,130.00 $ $ 56,087.00
$ 3,430.00 3,266.66 $ 3,601.50 $
$ 23.29 22.18 $ 24.46 $ 25.68 $
AFSCME $ 39,199.96 37,333.30 $ 41,159.96 $ 43,217.96 $
$ 28.31 26.96 $
$ 72,913.00 69,441.00 $ 76,558.00 $
$ 36.69 34.94 $
$ 2,962.96 2,821.87 $ 3,111.11 $
$ 62,985.00 59,985.00 $ 66,134.00 $
$ 6,056.25 5,767.83 $ 6,359.00 $ 6,677.00 $ 7,010.83 $
$ 117,139.00 111,561.00 $ 122,996.00 $ 129,146.00 $
$ 5,889.08
AFSCME
$ 88,336.00
MGMT 101,189.00 $ 106,248.00 $
$ 17.09 16.28 $ 17.95 $ 18.85 $ 19.79 $ 20.78 $
$ 2,962.96 2,821.87 $ 3,111.11 $ 3,266.66 $ 3,430.00 $ 3,601.50 $ $ 35,555.52 33,862.40 $
$ 27.95 26.62 $ 29.35 $ 30.82 $ 32.36 $
$ 70,669.00
$ 4,614.25
$ 10,762.17
$ 51.08 48.65 $ 53.64 $ 56.32 $ 59.13 $ 62.09 $
$ 8,854.00 8,432.42 $ 9,296.75 $ 9,761.58 $ 10,249.67 $ $ 81,427.00
$ 5,582.50 5,316.67 $ 5,861.67 $ 6,154.75 $ 6,462.42 $ 6,785.58 $ AFSCME 63,800.00 $ 66,990.00 $ 70,340.00 $ 73,857.00 $ 77,549.00 $ $ 16,087.83
$ 72.72 $ 92.81
$ 13,235.58 12,605.33 $ 13,897.33 $ 14,592.17 $ 15,321.75 $ $ 70,108.00
$ 4,806.50 4,689.25 $ 5,046.83 $ 5,299.17 $ 5,564.17 $ 5,842.33 $ AFSCME 56,271.00 $ 57,678.00 $ 60,562.00 $ 63,590.00 $ 66,770.00 $ $ 55,371.00 $ 61,047.00 58,140.00 $ 64,099.00 $ 67,304.00 $ EXEC 151,264.00 $
$ 51.55 49.10 $ 54.13 $
EXEC 150,230.00 $ 157,742.00 $ 165,629.00 $
$ 166,768.00 158,827.00 $ 175,106.00 $
$ 79.63 75.84 $ 83.61 $ 87.79 $
$ 183,861.00
$ 182,606.00 173,910.00 $
$ 46.76
$ 8,510.42 8,105.17 $ 8,935.92 $
$ 28.31
$ 72.23
$ 59.68
$ 9,851.92 9,382.75 $
$ 29.73
$ 124,134.00
$ 10,344.50
MGMT 97,262.00 $ 102,125.00 $
$ 80.18 76.36 $ 84.19 $ 88.39 $
$ 5,087.25 4,845.00 $ 5,341.58 $ 5,608.67 $
$ 27.73 27.05 $ 29.12 $ 30.57 $ 32.10 $
$ 32.21 30.67 $ 33.82 $ 35.51 $ 37.28 $ 39.15 $

BARGAINING UNIT STEP A STEP B STEP C STEP D STEP E STEP F AFSCME 48,450.00 $ 50,872.00 $ 53,416.00 $ 56,087.00 $ 58,891.00 $ 61,836.00 $ $ 4,239.33 4,037.50 $ 4,451.33 $ 4,673.92 $ 4,907.58 $ 5,153.00 $

City of Maywood
Classifications and Comprehensive Pay Schedule
Executive, Management, Confidential, Hourly and Elected Officials Fiscal Year: 2024-2025
Effective July 1, 2024
Resolution No. 6371
Exhibit A

PT POSITION TITLE
Annual
Hourly
Annual
Hourly
Annual
Hourly
Annual
Hourly

PT POSITION TITLE
Annual
Hourly
Annual
Hourly
Annual
Hourly
Annual
Hourly

BARGAINING UNIT STEP A STEP B STEP C STEP D
City of Maywood | Part -Time Employees | Hourly Salary Ranges Effective January 1, 2024
City of Maywood | Part -Time Employees | Hourly Salary Ranges Effective January 1, 2025
Public Works Maintenance Worker
(1000 hours)
n/a
Parking Enforcement Officer
(1000 hours)
n/a
Community Service Officer
(1000 hours)
n/a
Recreational Leader
(1000 hours)
n/a
$ 16.28 $ 17.09 $ 17.95 $ 18.85 $ 19.79 $ 20.78
$ 16.28 $ 17.09 $ 17.95 $ 18.85 $ 19.79 $ 20.78
$ 16,280.00 $ 17,094.00 $ 17,948.70
Recreational Leader
(1000 hours)
n/a $ 18,000.00 $ 18,900.00 $ 19,845.00 $ 20,837.25 $ 21,879.11 $ 22,973.07 $ 18.00 $ 18.90 $ 19.85 $ 20.84 $ 21.88 $ 22.97
Community Service Officer
(1000 hours)
n/a $ 18,000.00 $ 18,900.00 $ 19,845.00 $ 20,837.25 $ 21,879.11 $ 22,973.07 $ 18.00 $ 18.90 $ 19.85 $ 20.84 $ 21.88 $ 22.97
Parking Enforcement Officer
(1000 hours)
n/a $ 18,000.00 $ 18,900.00 $ 19,845.00 $ 20,837.25 $ 21,879.11 $ 22,973.07 $ 18.00 $ 18.90 $ 19.85 $ 20.84 $ 21.88 $ 22.97

BARGAINING UNIT STEP A STEP B STEP C STEP D STEP E STEP F Public Works Maintenance Worker
(1000 hours)
n/a $ 18,000.00 $ 18,900.00 $ 19,845.00 $ 20,837.25 $ 21,879.11 $ 22,973.07 $ 18.00 $ 18.90 $ 19.85 $ 20.84 $ 21.88 $ 22.97
$ 18,846.14 $ 19,788.44 $ 20,777.86
$ 16.28 $ 17.09 $ 17.95 $ 18.85 $ 19.79 $ 20.78
$ 16,280.00 $ 17,094.00 $ 17,948.70 $ 18,846.14 $ 19,788.44 $ 20,777.86 $ 16.28 $ 17.09 $ 17.95 $ 18.85 $ 19.79 $ 20.78
$ 16,280.00 $ 17,094.00 $ 17,948.70 $ 18,846.14 $ 19,788.44 $ 20,777.86 $ 16,280.00 $ 17,094.00 $ 17,948.70 $ 18,846.14 $ 19,788.44 $ 20,777.86

STEP E STEP F

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 8.

DATE: July 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6372 AMENDING THE

COMMUNITY BENEFIT FUND GUIDELINES AND PROCEDURES
RECOMMENDATION:

Staff recommends that City Council adopt Resolution No. 6372 to amend the Community Benefit Fund Guidelines and Procedures and allow staff to revise the allocation limits to a maximum allocation of $15,000.

BACKGROUND:

On February 27, 2019, the City Council approved Resolution No. 6015 adopting the Community Benefit Fund Guidelines and Procedures (“Guidelines”). The purpose of approving this policy was to provide guidelines and procedures for the distribution of public funds, which, in turn, would help fund community programs and educational activities conducted by “Eligible Organizations” as defined in the Guidelines, with a maximum amount per grant awarded set not to exceed $5,000.

On August 26, 2020, the City Council approved Resolution No. 6138 amending the allocation limits to allow awards of up to an amount not to exceed $10,000. This increase was a result of the pandemic impacting our local schools and community programs. The increased amount helped provide monetary assistance to eligible organizations because of issues caused by the pandemic.

On May 22, 2024, Mayor Eddie De La Riva expressed upcoming budgetary constraints within Maywood’s local schools and requested staff bring back an item for the City Council to discuss and consider increasing the current amount of $10,000 to be increased to an amount not to exceed $15,000.

DISCUSSION:

On June 26, 2024, City Council reached a consensus and directed staff to revise the Community Benefit Fund Guidelines and Procedures and increase the amount for eligible organizations to be increased to $15,000.

Therefore, staff recommends that the City Council approve Resolution No. 6372 to amend the Guidelines and allow for eligible organizations to be awarded for an amount not to exceed $15,000.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

At the beginning of Fiscal Year 2024-25 the Community Benefit Budget is allocated $75,000.

ATTACHMENT(S)

1. Resolution No. 6372 Amending the Grant Amount in the Community Benefit Fund and Updating the Guidelines and Procedures

RESOLUTION NO. 6372

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF MAYWOOD ADOPTING THE AMENDED

COMMUNITY BENEFIT FUND GUIDELINES AND

PROCEDURES
WHEREAS, the City Council adopted Resolution No. 6015 on February 27, 2019, to establish the Community Benefit Fund Guidelines and Procedures (“Guidelines”) establishing guidelines and a process for the implementation of the Community Benefit Fund program;
WHEREAS, the City Council adopted Resolution No. 6138 amending the allocation limits in the Guidelines to $10,000 to align with City Council action related to the COVID-19 pandemic;
WHEREAS, the City Council amends Resolution No. 6138 to set a new allocation limit amount for Eligible Organizations as defined in the Guidelines and be increased to an amount not to exceed $15,000.

NOW, THEREFORE, the City Council of the City of Maywood, California, does hereby resolve, determine, and order as follows:

Section 1. The above recitals are true and correct and incorporated herein as if set forth in full.

Section 2. The “City of Maywood Community Benefit Fund Guidelines and Procedures” dated July 24, 2024, attached to this Resolution as Exhibit A is hereby adopted.

Section 3. This Resolution shall be effective immediately upon its passage and approval.

Section 4. The City Clerk shall certify to the passage and adoption of this Resolution and shall enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 24th day of July 2024. _________________________
Eddie De La Riva, Mayor
ATTEST:
___________________________
Brian E. Juarez, City Clerk

APPROVED AS TO FORM:
___________________________
Roxanne Diaz, City Attorney
I, Brian E. Juarez, City Clerk of the City of Maywood, do hereby certify that the foregoing Resolution No. 6372 was adopted at a regular meeting of the City Council of the City of Maywood held on the 24th day of July, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________
Brian E. Juarez, City Clerk

EXHIBIT A

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
1 Rev. 7/2024
I. BACKGROUND
The City of Maywood has established a “Community Benefit Fund” to support community based programs and activities.

II. PURPOSE
The purpose of this policy is to provide guidelines and procedures for the distribution of public funds, which will in turn fun community programs, activities and educational activities conduct by Eligible Organizations that meet the requirements and guidelines set forth by the City Council in this policy.

III. ELIGIBILITY AND POLICY
A. Eligible Organizations. The requesting organization must be: (1) a non-profit agency as defined by the Internal revenue Service (IRS) with a tax exempt status of 501(c)(3) and is in good standing in the State of California based in the City or provides programs or services to residents of the City; a school or school-based/affiliated organization located in the City; or other City-based organization such as athletic organizations or community groups (collectively called “Eligible Organizations”); (2) must be in existence prior to submittal of an application; and (3) must have a record of successfully providing the type of service, activity or program for which funding is requested.

B. Eligible Services and Activities. To apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include but are not limited to educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. Grants will be awarded in maximum amounts of no more than $15,000.

C. Restrictions and Ineligible Organizations.

1. Grants shall not be used for religious activities or political campaigning purposes or activities.

2. A non-profit entity, a school or school-based/affiliated organization or other City-based organizations such as athletic organizations or community groups that have

2 Rev. 7/2024

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
as a member of their board or executive leadership a City employee, a City elected or appointed official or members of their family, are not eligible to apply for a Community Benefit Fund grant. Family members include spouse or domestic partner, child, parent, grandparent, grandchild, cousin, aunt, uncle, sibling, niece, nephew, parent-inlaw,brother-in-law or sister-in-law, as well as all step relationships.

D. City Projects. This policy does not preclude the City from undertaking and funding projects on its own initiative that would be a benefit to the community.

IV. APPLICATION PROCEDURES
A. Submittal of an Application. Applicants must use the Community Benefit Fund application form. Forms are available on the City website at www.cityofmaywood.org and at Maywood City Hall at 4319 E. Slauson Avenue, Maywood, CA 90270.

Applications may be requested by email at [email protected] B. Application Deadline. The City Council will have quarterly application cycles available to consider requests contingent upon monies being available under the program. The application cycles and deadlines are as follows:

Application Cycle
Quarter 1: July 1 - September 30 June 1
Quarter 2: October 1 - December 31 September 1
Quarter 3: January 1 - March 30 December 1
Quarter 4: April 1 - June 30 March 1
Application Deadline
The application must be submitted by 5:00 p.m. on the applicable deadline date addressed to: City of Maywood, Attention: Community Benefit Fund via City Manager’s Office, 4319 E. Slauson Avenue, Maywood, CA 90270.

C. General Information.

1. Applicants may apply for funds during any application cycle.

Notwithstanding, funds must be requested and spent during the same fiscal year in which the award was approved by the City Council.

2. Organizations may submit only one application per fiscal year.

3. Funding to an Eligible Organization will not constitute a precedent for contributions in subsequent fiscal years.

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
3 Rev. 7/2024
V. EVALUATION OF APPLICATION AND SELECTION PROCESS
A. Review of Applications. Following the application deadline, City Staff will review the applications. Applicants may be contacted if further information is requested, to answer questions, clarify their application, etc. All applications will be evaluated to ensure that the applicant is an “Eligible Organization” and that purpose for which the grant is sought is consistent with this policy. Applications and recommendations of Staff, if any, will be presented to the City Council during a regular scheduled City Council meeting for the Council’s consideration and approval.

B. City Council Action. The City Council will take final action on award of all grants and maintains the discretion to fund in whole or in part any request or not to fund any or all requests during the Application Cycle. Alternatively, the City Council may hold-over any application into the next Application Cycle. In the case of multiple applications that are competing for limited available funds, consideration may be given to applications based on the following criteria: (i) the number of residents who are expected to benefit, participate in or be positively impacted by the program; (ii) the performance of the applicant in prior years, including demonstrated fiscal responsibility and compliance with applicable requirements; (iv) the amount of funding previously award to the applicant or the program or event in prior years; and (v) the total amount of funding requested as a proportion of the total available funds for the applicable fiscal year.

VI. POST AWARD REQUIREMENTS
A. Agreement. All Eligible Organizations elected to receive funds will be required to sign and execute an agreement with the City of Maywood.

B. Reporting. Eligible Organizations must complete a report, within 45 days of fund expenditure, describing the use of the grant and amount expended, the number of participants in the event or program, copies of any publicity of the event or program, and a narrative regarding the benefit to the City of Maywood. The City reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. Failure to submit this required report will make the Eligible Organization ineligible for allocation of future funds until the required report is submitted. These reports will be reviewed and taken into account for evaluating subsequent funding proposals from that entity.

C. Request for Funds. The Eligible Organization receiving the funds is responsible for submitting a funds request to the City’s Finance Director and shall allow the City up to 30 days to process the request. If a third-party vendor is the recipient of the funds (i.e. bus company used for field trip), then the request shall include the information regarding that vendor including their Tax Identification Number and the check shall be made payable to that vendor. If the grant is to be used to purchase tangible goods or services, the City has the discretion to purchase the goods or services directly and

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
4 Rev. 7/2024
pass-through the goods or services to the Eligible Organization rather than provide the funding.

D. Return of Funds to the City. Unexpended funds must be returned to the City at the end of the fiscal year. Funds must also be returned to the City if the City determines that the applicant has not performed in accordance with the approved application listing the use of the funds.

E. Failure to Abide by Policy. The failure of an Eligible Organization to abide by this Policy will result in the Eligible Organization being denied for funding in the future.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 9.

DATE: July 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT

WITH ENVIRONMENTAL SCIENCE ASSOCIATES (PLANNING) AND INSTITUTE FOR LOCAL GOVERNMENT (COMMUNITY OUTREACH) FOR PHASE 2 OF THE CLIMATE

ACTION, ADAPTATION, AND RESILIENCE PLAN
RECOMMENDATION:

Staff recommends that the City Council:

1. Approve a Professional Services Agreement with Environmental Science Associates (ESA) to Provide Planning Services for Phase 2 of the Climate Action, Adaptation, and Resilience Plan (CAARP) in the amount of $150,000.00;

2. Approve a Professional Services Agreement with the Institute for Local Government (ILG) to Provide Community Outreach Services for Phase 2 of the Climate Action, Adaptation, and Resilience Plan (CAARP) in the amount of $50,000.00; and,

3. Authorize the City Manager to execute the agreement in a form approved by the City Attorney.

BACKGROUND:

The Climate Action, Adaptation, and Resilience Plan (CAARP) is a strategic initiative addressing climaterelated challenges through comprehensive planning, adaptation measures, and community engagement. The plan focuses on reducing greenhouse gas emissions, particularly from on-road transportation, and aims to create a sustainable and resilient community. Strategies include electrifying transportation, improving energy efficiency, reducing vehicle miles traveled, striving for zero waste, and conserving water. Vulnerability assessments identify at-risk populations and critical infrastructure, with adaptation strategies targeting vulnerable groups and enhancing community resilience.

Phase 1 of the CAARP was completed on September 15, 2023. This phase focused on the CAARP Assessment, which provides a roadmap for the community to accelerate GHG reductions and build the capacity of the City and assists its residents to prepare for and mitigate the impacts of climate change. Key activities included Initial Planning, Data Collection, GHG Emission Analysis, Reduction Targets, Vulnerability Assessments, and Priority Mitigation Strategies. Phase 2 will build on this foundation, emphasizing on detailed planning and extensive outreach. This phase seeks to identify transportation-related climate vulnerabilities, address reductions in greenhouse gas emissions, adopt resilience strategies, and set clean energy targets, along with economic and social goals.

In March 2023, staff pursued grant opportunities to finalize the CAARP. In September 2023, the City was

awarded a $177,060 Sustainable Transportation Planning Grant from the California Department of Transportation (Caltrans). This grant aims to develop climate plans that align with regional goals for reducing greenhouse gas emissions. The CAARP will address transportation-related climate vulnerabilities through strategies focused on transportation infrastructure and partnerships with Caltrans. Upon working diligently with Caltrans, the City received the Notice to Proceed with this grant on March 2024.

DISCUSSION:

On May 23, 2024, the City issued two individual Requests for Proposals (RFPs): one for Planning Services and the other for Community Outreach Services, with a due date of June 11, 2024. In response to the RFPs, three proposals were received: one for Planning Services and two for Community Outreach Services. The proposals were evaluated based on the following criteria: (1) Proposed Personnel; (2) Project Approach; (3) Project Controls; (4) Client References; and (5) Cost Proposal.

Summarized below are the proposed bid amounts:

Consultant Bid Amount
Environmental Science Associates (Planning--Recommended) $150,00.00 MIG, Inc. (Community Outreach Services) $145,935.00
Institute for Local Government (Community Outreach Services-- Recommended)
$50,000.00
Total Project Budget $200,000.00
Staff recommends the approval of the planning services proposal submitted by Environmental Science Associates (ESA), Inc., a recognized provider of Climate Change and Adaptation Services and the consultant that provided services during Phase 1.

The received two bids from MIG, Inc. (MIG) and the Institute for Local Government (ILG) for community outreach services. Upon review of these proposals, staff recommends ILG as the most responsive and qualified firm, as they provided the most comprehensive proposal while considering qualifications, staffing, proposed work plans, and budgets.

Staff recommends City Council to award a professional services agreement with ESA in the amount of $150,000 and the ILG in an amount of $50,000 for the development of Phase 2 of the Climate Action, Adaptation, and Resilience Plan and authorize the City Manager to execute the contract in a form approved by the City Attorney. This partnership will leverage ESA's expertise in environmental planning and ILG's outreach capabilities to ensure a comprehensive and community-driven approach to climate resilience.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The proposed professional services agreement with Environmental Science Associates (ESA) and the Institute for Local Government (ILG) will be funded by the California Department of Transportation (Caltrans) through the Sustainable Transportation Planning Grant - (Fund 261). The total grant budget allocated for this project is $177,060. However, this grant mandates a local match of $22,940, constituting 11.47% of the total project budget. The local cash match will be funded through an appropriation from the Local Fiscal Recovery Fund (Fund 273). This allocation will be adjusted during the FY 2024-25 mid-year budget review and will be utilized to cover administrative costs and other expenses associated with the implementation of the plan's tasks.

Consequently, the total budget for Phase 2 of the Climate Action, Adaptation, and Resilience Plan (CAARP) is $200,000, encompassing all planning, outreach, and administrative costs associated with this final project phase.

ATTACHMENT(S)

1. Environmental Science Associates (ESA) CAARP Proposal (Planning)

2. Environmental Science Associates (ESA) Cost Proposal (Planning)

3. MIG, Inc. (MIG) CAARP Proposal (Outreach)

4. MIG, Inc. (MIG) CAARP Cost Proposal (Outreach)

5. Institute for Local Government (ILG) Proposal (Outreach)

6. Professional Services Agreement: Environmental Science Associates (ESA)

7. Professional Services Agreement: Institute for Local Government (ILG)

City of Maywood
Climate Action, Adaptation, and
Resilience Plan, Phase 2 (Planning)
A. Work Proposal
PREPARED FOR:

City of Maywood
Miguel Leon,
4319 Slauson Avenue
Maywood, CA 90270
PREPARED BY:

Environmental Science Associates
Jeff Caton,PE, LEED AP
633 West 5th Street, Suite 830
Los Angeles, CA 90017
510.463.6743
June 11, 2024 Project Team Leader: Jeff Caton,PE, LEED AP Environmental Science Associates 510.463.6743 | [email protected] esassoc.com

633 West 5th Street, Suite 830
Los Angeles, CA 90017
213.599.4300 phone
213.599.4301 fax
esassoc.com
1 City of Maywood Climate Action, Adaptation, and Resilience Plan, Phase 2 (Planning) Environmental Science Associates June 11, 2024 esassoc.com
June 11, 2024
City of Maywood
Attention: Miguel Leon
4319 Slauson Avenue
Maywood, CA 90270
RE: Proposal to Prepare the City of Maywood’s Climate Action, Adaptation, and Resilience Plan, Phase 2 (Planning)
Dear Mr. Leon,
Climate change presents risks to nearly every aspect of a community’s social, environmental, and economic health.

Environmental Science Associates (ESA) is excited about the prospect of continuing to work with the City of Maywood (City) to develop your first-ever Climate Action, Adaptation, and Resilience Plan (CAARP), which will address these risks, increase community resilience, put practical priorities in place, and demonstrate how the City can do its fair share to reduce emissions of climate-warming greenhouse gases (GHGs).

At a time when urgent and strategic action is needed to combat the growing climate crisis, selecting the right partner for this project is paramount. ESA is a 100% employee-owned, multidisciplinary environmental consulting and planning firm that has been a leader in navigating the rapidly changing regulatory landscape since our founding in 1969. We have completed more than two dozen climate action plans (CAPs) for California cities, counties, and public agencies since 2008, including several in the Gateway Cities region. Through these efforts, we have mastered the strategic and technical challenges of developing a CAP that is feasible to implement, is demonstrably supported by the community, and is effective in achieving its goals. With 16 years of unmatched experience and award-winning success in this area, ESA will help the City create a CAARP that maps out a dynamic plan for addressing climate change, tailored to the local challenges and hazards, while also reflecting the unique community of Maywood.

ESA is uniquely positioned to spearhead this project, drawing not only from our overall depth of experience, but also from our familiarity with the challenges and planning issues faced by the City of Maywood. Our team can rapidly pick up from where we left off with Phase 1 (CAARP Assessment) to complete a plan that truly reflects the needs and priorities of the City . As you will see in our proposal, our multi-objective approach to the CAARP development is centered on the needs of the City’s most vulnerable communities and emphasizes equitable outcomes as the CAARP is implemented. Our proposed approach involves close collaboration with the City, its engagement team, and Advisory Committee, which will co-create implementation programs and build community support.

Our project manager Stephanie Cadena is a native of the Gateway Cities region and has managed climate and sustainability projects for the nearby cities of Vernon, Whittier, and Alhambra. She will lead the contract from ESA’s office in downtown Los Angeles, serving as the designated representative from ESA responsible for the services proposed under this project scope, and serve as the Point of Contact to the City of Maywood. Stephanie will be working in close coordination with project director Jeff Caton, PE, LEED AP, who has led the development of more than 15 CAPs for ESA, including recent plans for the cities of Paramount, Oxnard, and Manhattan Beach, as well as the Gateway Cities Climate Action Planning Framework and the Regional Climate Adaptation Framework for the Southern California Association of Governments. Strategic advisor Brian Schuster is a thought leader in GHG emissions policy and reduction strategies, including using CAPs for California Environmental Quality Act (CEQA) streamlining; he has led development of several high-profile CAPs, including the Los Angeles County 2045 CAP that is scheduled for adoption later this year.

2 City of Maywood Climate Action, Adaptation, and Resilience Plan, Phase 2 (Planning) Environmental Science Associates June 11, 2024 esassoc.com
Joining ESA on this project will be our frequent collaborator Fehr & Peers—the premier California firm working on the transportation aspects of CAPs and related environmental analyses. Fehr & Peers’ portfolio includes more than 50 CAPs, including more than a dozen in partnership with ESA.

To the best of our knowledge, ESA does not have any financial, business, or other relationship with the City that may have an impact upon the outcome of this Agreement and can comply with Government Code Section 1090. We accept the terms and conditions of the request for proposals, and provide our suggestions in Section 5: Proposed Materials and Services to address the request for review and proposed revisions as it relates to the City’s Agreement for Professional Services. We intend to perform the services described in the request for proposals (RFP) issued on May 23, 2024 and have reviewed and understood all elements of the RFP and the response to questions issued on June 7, 2024.

This proposal is signed by Ruta K. Thomas, who is a Senior Vice President of ESA, the Southern California Regional Director, and an authorized signatory for ESA.

By selecting the ESA team, the City of Maywood will gain a seasoned, creative, and responsive partner with a strong record of successfully completing similar projects for other Gateway Cities. We invite you to review our enclosed proposal to learn more about our approach to integrating GHG emissions reduction, community resilience, public health, and economic development as mutually supportive goals in plans, programs, and public communications.

Should you have any questions, please feel free to contact our project manager Stephanie Cadena at [email protected] or 206.204.6977, or project director Jeff Caton at [email protected]. Thank you for considering ESA.

Sincerely,
Ruta K. Thomas Jeff Caton, PE, LEED AP
Senior Vice President, Project Director
Southern California Regional Director
Authorized to Sign for ESA
SECTION 2
Table of Contents
Section 1: Cover Letter.................................................................................................................. 1 Section 2: Table of Contents .....................................................................................................2 Section 3: Experience and Qualifications..........................................................................3 Section 4: Approach to Scope of Services..................................................................... 11 Section 5: Proposed Materials and Services................................................................ 19 Section 6: Substitutions .............................................................................................................20 Cost Proposal (Separate PDF attachment)

3 City of Maywood Climate Action, Adaptation, and Resilience Plan, Phase 2 (Planning) Environmental Science Associates June 11, 2024 esassoc.com
SECTION 3
Experience and Qualifications
ESA Firm Profile
Founded in 1969, ESA is an environmental consulting and community planning firm with over 700 planners, scientists, technical specialists, and support staff who help our public- and private-sector clients solve their environmental and planning challenges by providing creative solutions that are scientifically based, technically sound, community-driven, and legally defensible. We are a state leader in consulting on climate change, adaptation, and resilience, and our firm also provides services in the areas of environmental analysis and documentation in compliance with the California Environmental Quality Act (CEQA), National Environmental Policy Act (NEPA), and other state, local, and federal regulations; community planning; air quality; biological resources; airport planning; cultural, tribal, and paleontological resources; fish and aquatic sciences; flood and stormwater management; historic resources and architectural history; noise and vibration; restoration; land management; and technology services.

We are a 100 percent, employee-owned, California-based SCorporation headquartered in San Francisco. We have 20 additional offices across the West Coast and Southeast, with locations in California (Los Angeles, San Diego, Irvine, Rancho Cucamonga, Thousand Oaks, Pasadena, Petaluma, Oakland,
Sacramento, San Jose; Oregon (Bend and Portland);
Washington State (Seattle) Florida (Tampa, Sarasota, Orlando, Boynton Beach, Pensacola) Georgia (Atlanta); and Alabama (Mobile). ESA is managed by our C-suite. Each region—
Southern California, Northern California, Northwest, and Southeast—is managed by regional directors who oversee
regional business groups and the practitioners and subject matter experts within them. Given the size of our organization, and in the interest of brevity, we have provided this simplified company organization chart (Figure 1).

ESA has the financial stability, capacity, and resources to successfully deliver this project. Our company has been in continuous operation since 1969 with a strong balance sheet and a steady backlog of work. ESA is not experiencing, nor does it anticipate, any situations that may impede our ability to complete the project (e.g., bankruptcy, pending litigation, planned office closures, impending merger).

ESA will serve as the primary consultant working directly with the City of Maywood. ESA has augmented its team with trusted teaming partner Fehr & Peers to provide expertise in transportation. Information on our subconsultant is provided below.

Figure 1. ESA Organization Chart

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Climate Change and Adaptation
ESA’s planners have pioneered the integration of climate action and resiliency into community planning through the coordinated preparation of strategic policy documents, climate and energy action plans, climate vulnerability assessments, and adaptation strategies. We assist clients with advancing climate solutions through planning, program development, implementation, and technical analysis that supports strategic decision making. Our approach to developing climate action and adaptation strategies emphasizes developing clear goals and objectives, crafting understandable and measurable performance indicators, and communicating successes.

ESA is recognized for developing multi-objective plans for climate change mitigation and resilience that integrate economic development, public health, and social equity. We have developed more than two dozen climate action plans (CAPs) for local governments and public agencies throughout California, and we have developed regional frameworks for climate action planning that cover dozens more jurisdictions. Through this experience, we have developed robust methods, metrics, and tools for evaluating the costs and benefits of GHG reduction and adaptation measures, for quantifying and tracking associated public health and resiliency benefits, and for monitoring the effectiveness of CAP implementation. We design and maintain user-friendly tools that facilitate data management, maximize the utility of available information, and provide insights regarding costs, social and economic co-benefits, and tradeoffs.

We partner with our clients to integrate robust community and stakeholder engagement into the planning process. We help clients understand the motivations and concerns of their stakeholders and integrate that knowledge into goals and programs for improving operational efficiencies, improving energy and resource management, preventing pollution, and increasing community resilience.

Subconsultant
For this project, we are joined by frequent teammate and collaborator Fehr & Peers, who will provide transportation expertise. ESA has worked with Fehr & Peers on more than a dozen CAPs and sustainability projects for nearby cities and counties, including the Los Angeles County 2045 CAP Update Environmental Impact Report, and the cities of Vernon and Oxnard, as well as the Gateway Cities CAP Framework, and the Environmental Protection Agency−funded Los Angeles and Orange County Cities Climate Pollution Reduction Grant project.  Fehr & Peers has been performing climate-related modeling and mitigation services for over 20 years and has worked on over 50 CAPs. The firm’s climate mitigation work balances the need to travel with GHG and emissions reduction goals for communities. Fehr & Peers’ adaptation work assists clients in imagining future alternatives that respond to a changing climate and long-term, community-identified mobility needs, and supports clients in planning for and responding to transportation system disruptions caused by climate change and other natural disasters, in order to keep people connected to the places they need to go.

Fehr & Peers has purposefully maintained a focus on transportation consulting, serving client needs including climate and resilience. As the transportation industry, the climate, and the world continually change and evolve, Fehr & Peers transforms and adapts its methods, planning, strategy, and thinking to provide exactly what clients need to improve their communities and proactively guide their futures. Changes in climate, legislation, technology, community values, and travel demands are ongoing, and they all impact how communities manage and approach transportation. Fehr & Peers’ specialty is finding solutions to new challenges in partnership with teammates, clients, and communities.

Our extensive knowledge of industry best practices and the rapidly changing regulatory environment, combined with our scientific and analytical capabilities, allows us to develop plans that clearly map the path from vision to reality.

5 City of Maywood Climate Action, Adaptation, and Resilience Plan, Phase 2 (Planning) Environmental Science Associates June 11, 2024 esassoc.com
References
A list of ESA’s recent references is provided below, including local government agencies where a similar service is or has been provided. The reference list includes names, titles, agencies, emails, telephone numbers, and associated projects.

The key ESA staff members assigned to the project, a brief description of the project, and the time period for the project is provided above in the project summaries section.

Melani Smith, AICP, Director of Regional Development, Gateway Cities Council of Governments Phone: (562) 663-6850 | Email: [email protected]
Project: Gateway Cities Climate Action Planning Framework Freddie Agyin, Director of Health & Environmental Control, City of Vernon Phone: (323) 583-8811 | Email: [email protected]
Project: City of Vernon Environmental Sustainability Action Plan (ESAP) Wendy Macias, Public Works Manager, City of Paramount (now Senior Project Manager with City of Pasadena) Phone: (626) 744-4577 | Email: [email protected] Project: City of Paramount Climate Action Plan
Connie Chung, AICP, Deputy Director, Los Angeles County Advance Planning Division Phone: (213) 893-7038 | Email: [email protected] Project: Los Angeles County 2045 Climate Action Plan and Program EIR Management and Key Personnel
ESA has selected a project team that has local understanding, technical expertise, and a history of successfully delivering climate action and adaptation plans to agencies throughout California, including Los Angeles County. ESA’s organization chart (Figure 2) depicts the dedicated project team for this effort. As noted in the cover letter, ESA’s Project Manager Stephanie Cadena will be the designated representative, responsible for the Scope of Services presented in this proposal and serving as the “Point of Contact” for the City. In addition, this project team will be supported by the full resources of ESA’s 700+ person staff, as needed. Should a member of the proposed project team be unable to fulfill their responsibilities, ESA’s Project Manager and Project Director will make teaming adjustments as necessary and communicate any changes in key staff to the City, to ensure the project is successfully delivered on time and within the approved budget. Summary biographies for the project team focusing on their climate action and adaptation expertise are provided below. Detailed resumes—including education, credentials, and project experience—for these staff can be provided upon request.

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Figure 2. CAARP Team Organization Chart
Project Team
Stephanie Cadena | Project Manager
Stephanie Cadena is an urban planner with 7 years’ experience working with local and regional agencies, stakeholders, and disadvantaged communities on climate action and adaptation planning, resiliency planning, and sustainability initiatives. She has experience collaborating with stakeholders and community organizations for regional initiatives relating to air quality, housing, energy, and urban greening. Stephanie has successfully managed the preparation of multiple climate action/adaptation plans, sustainability plans, and environmental justice projects in Southern California, including City of Maywood’s Climate Action, Adaptation, and Resilience Assessment (Phase 1); City of Vernon’s Environmental Sustainability Action Plan; City of Alhambra’s Comprehensive Environmental Sustainability Plan; City of Manhattan Beach’s Climate Action and Adaptation Plan; and City of Whittier’s GHG Inventory. Stephanie brings relevant experience with climate change and environmental justice regulation as it relates to both planning requirements and funding opportunities for disadvantaged communities. Prior to ESA, she worked with the Gateway Cities Council of Governments in Paramount on the regional Climate Action Planning Framework, as well as energy action plans, sustainability assessments, urban tree canopy assessments, and grant applications with Gateway cities. Stephanie is a native of the Gateway Cities region, having lived there her whole life, including in the cities of Maywood, Huntington Park, Cudahy, and Lynwood, and graduated from Maywood Academy High School in 2013. She not only understands the local communities’ goals and needs from a planning viewpoint, but also on a personal level. As project manager, Stephanie will be responsible for leading the project to successful completion within the agreed upon schedule and budget, through day-to-day management of project tasks and close coordination with the City and technical teams throughout the project. Stephanie will coordinate closely with project director Jeff Caton and strategic advisor Brian Schuster to ensure quality control of the CAARP.

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Jeff Caton, PE, LEED AP | Project Director
Jeff Caton has more than three decades of planning and project management experience, helping clients develop and manage their sustainability and climate change initiatives through strategy development, stakeholder engagement, benchmarking, performance measurement, and public communications. He has developed climate action plans (CAPs), sustainability master plans, climate adaptation plans, and all aspects of GHG emissions management. He is particularly adept at assessing environmental and sustainability performance and communicating that performance to stakeholders, as well as aligning sustainability goals with community values. Jeff led the development of CAPs for the Cities of Riverside, Manhattan Beach, Paramount, Oxnard, Richmond, Pleasanton, Ukiah, Hughson, Oakdale, and Delano, as well as regional CAP projects for the Gateway Cities Council of Governments in Los Angeles County and for the Western Riverside Council of Governments. He recently led development of a comprehensive regional climate adaptation planning framework for SCAG, and he is currently the project manager for the EPA-funded Inland Empire Regional CAP. As project director, Jeff will coordinate closely with Project Manager Stephanie Cadena to provide senior-level project oversight, strategic and technical direction, and quality assurance to help ensure overall client satisfaction with ESA’s performance.

Brian Schuster | Strategic Advisor, GHG Reduction Strategies & Emissions Quantification
Brian Schuster has more than 15 years of project management and technical air quality and GHG experience helping public and private agencies develop GHG inventories, GHG emissions modeling and evaluation tools, reduction measure implementation tracking tools, and health risk assessment screening tools. He has designed complex and comprehensive GHG inventories, climate action plans, and supporting tools that prioritize emissions reductions, public health, economic development, climate resiliency, and equity while reducing emissions and preparing communities for the impacts of climate change. He has developed, planned, and implanted implemented CAPs for public and private agencies throughout California, including for Los Angeles County, and has authored dozens of environmental impact reports in compliance with State CEQA guidelines. As strategic advisor, Brian will lend his expertise to GHG quantification methods, legal and regulatory issues, and development of GHG reduction strategies and forecasts, as well as any CEQA considerations that may arise as the City adopts the final CAARP.

Tim Witwer, LEED AP BD+C | Technical Lead, GHG Reduction Strategies & Emissions Quantification
Tim Witwer is experienced with performing air quality impact assessments, GHG analyses, and energy assessments to support planning and environmental review, including CEQA and NEPA documents.

He is proficient at using current air pollutant dispersion and emissions modeling programs and has a working knowledge of California’s energy and GHG regulations such as AB 32, Title 24, and Proposition 39. Additionally, Tim has an extensive sustainability repertoire that includes detailed energy auditing, contributing to solar feasibility studies, and corresponding with state agencies such as the California Energy Commission. As the GHG technical lead, Tim will manage ESA’s GHG emissions technical team and provide close technical direction and strategy throughout the project as it relates to GHG inventorying, emissions quantification, and forecasting.

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Vanessa Ramirez | Urban Planner, Climate Adaptation &
Community Engagement
Vanessa Ramirez is a community planner with 3 years of experience in environmental science, policy, and urban planning. Her interests include sustainable development, environmental justice, environmental planning, wildlife preservation, and community outreach. Vanessa has provided significant contributions in the preparation of vulnerability assessments and climate and adaptation strategies for the City of Vernon’s Environmental Sustainability Action Plan, City of Manhattan Beach’s Climate Action and Adaptation Plan, and City of Alhambra’s Comprehensive Environmental Sustainability Plan. Her work with ESA has centered on engagement with disadvantaged communities to address equity and justice in planning, especially for Environmental Justice Element updates for communities in Southern California. Vanessa will provide planning support for the City’s vulnerability assessment to local climate hazards, and development of adaptation and resilience strategies for the CAARP. She will also provide support for community engagement activities.

James Cobb | Climate Action Planner, GHG Reduction Strategies & Emissions Quantification
James Cobb has over 6 years of experience providing technical support in greenhouse gas (GHG) emissions and sustainability for both private and public sectors. His expertise includes conducting GHG inventories, market analysis, and building business cases for sustainability initiatives. James has facilitated emissions calculations for the combined Los Angeles and Orange County Climate Action Plan, the Port of Vancouver’s 2023 GHG Inventory Update, the Orange County Climate Action Plan, and AAA’s corporate inventory. He has also supported the development of CAP implementation tracking tools that measure GHG reductions and costs associated with reduction strategies. He excels in analyzing GHG inventories to inform impactful sustainability practices, contributing significantly to the development of successful climate action initiatives. James will provide technical support for development of the GHG emissions inventory update, GHG emission reduction targets, and climate action and adaptation strategies.

Miguel Núñez, AICP | Transportation Lead, Modeling & GHG Reduction Strategies
Miguel Núñez has over 17 years of experience in transportation planning, with areas of expertise in pedestrian and bicycle planning, complete streets, and multi-modal planning. Miguel managed Fehr & Peers’ efforts on the Cudahy General Plan, the Downey Bicycle Master Plan, the People St Evaluation effort, and the Huntington Park Complete Streets Plan, all focused on implementable improvements and strategies for enhancing mobility and safety for all road users. Through his experience working on projects with a multimodal emphasis, complex and controversial traffic impact studies, and numerous regional transportation plans, Miguel has helped a wide range of communities expand transport options for their stakeholders. He has managed pedestrian safety assessments throughout California and presents at industry conferences on emerging and innovative multimodal practices. Miguel will lead transportation modeling to support the GHG emissions inventories and development of transportation strategies for the CAARP, with focus on adaptation and resiliency for the City’s transportation systems.

Similar Experience and Expertise
ESA has prepared multiple climate action and adaptation plans for municipalities and public agencies throughout California. We have provided summaries of a selection of recent projects that are most relevant to the scope of work for Maywood, demonstrating proof of our success in developing climate action/adaptation and resiliency plans for other communities in the Gateway Cities region and beyond. In addition, these selected projects were staffed by many of the

9 City of Maywood Climate Action, Adaptation, and Resilience Plan, Phase 2 (Planning) Environmental Science Associates June 11, 2024 esassoc.com
key personnel proposed for this effort. Hyperlinks to the completed documents and dashboards are provided for the projects where they are publicly available.

City of Maywood CAARP Assessment (Phase 1)
ESA prepared the City of Maywood’s Phase 1 CAARP Assessment that provides a roadmap for the community to accelerate GHG reductions as well as build the capacity of the City and its residents to prepare for and mitigate the impacts of climate change. Recognizing the importance of environmental justice and equity to Maywood’s disadvantaged communities, the CAARP Assessment emphasizes the social, environmental, and economic benefits of reducing community GHG emissions and increasing resilience to climate change impacts. As a first phase towards a comprehensive CAARP document, the assessment has successfully positioned the City to access climate action funding and resources for subsequent planning and implementation, through a Caltrans Sustainability Planning grant award. The grant funding will enable the City to complete Phase 2 of the CAARP, expanding projects that provide co-benefits for extreme heat mitigation, urban forestry, active transportation, and other programmatic and infrastructure sustainability initiatives.

Client
City of Maywood
Key Staff
Cadena, Caton, Ramirez,
Witwer, Núñez
Time Period
2022 − 2023
View the City of Maywood
CAARP webpage
GCCOG CAP Framework
ESA led the team that developed a regional CAP Framework for the GCCOG so that member cities can efficiently prepare local CAPs. The CAP Framework helps individual communities advance their goals for economic development, public health, air quality, climate resiliency, equity, and job creation while reducing emissions and planning for the impacts of climate change. ESA prepared updated GHG inventories and forecasts for each of the 26 participating cities and developed a suite of tools and templates for setting GHG targets, selecting and prioritizing GHG reduction and adaptation measures, assembling a CAP document, and tracking its implementation. Fehr & Peers was an integral team member responsible for preparing an inventory of socioeconomic data and VMT estimates to understand transportation sector emissions, as well as helping cities understand the trajectory of their emissions and specific actions for achieving VMT and GHG goals. The CAP Framework establishes air quality, public health, economic development, and GHG reduction as synergistic planning goals, and aligns CAP strategies with emerging economic opportunities in renewable energy, energy efficiency, low-carbon transportation, and renewable materials.

Client
Gateway Cities Council of
Governments (GCCOG)
Key Staff
Cadena, Caton, Schuster,
Witwer, Núñez
Time Period
2017 − 2019
View the GCCOG CAP
Framework
City of Paramount Climate Action Plan
ESA led the development of the City of Paramount CAP, which provides a road map for reducing communitywide GHG emissions and preparing Paramount for the anticipated impacts of climate change on communities, infrastructure, and ecosystems. Recognizing Paramount’s extensive disadvantaged populations, the CAP strengthens the connections between climate protection, community resilience, air quality, public health, local economy, and social equity. The scope included updating the city’s GHG inventory, setting reduction targets, and developing a suite of measures for reducing emissions in the community and for increasing community resilience to climate change. A climate change vulnerability assessment evaluated the exposure of Paramount’s vulnerable populations and most important facilities to rising temperatures, rising seas, extreme weather events, and extreme droughts.

Client
City of Paramount
ESA Staff
Caton, Schuster, Witwer
Time Period
2020 − 2021
View the City of Paramount
CAP

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SCAG Regional Climate Adaptation Framework
ESA supported SCAG in preparing a comprehensive framework for climate adaption planning to help the region’s six counties and 191 cities plan and prepare for the impacts of sea-level rise, extreme heat, increasingly damaging wildfires, and other climate-related hazards. The framework analyzes the range of climate change impacts the region faces and outlines a general process of adaptation planning that can be applied by any agency, no matter where they fall across the spectrums of funding, available resources, knowledge of vulnerabilities, and planning sophistication. It provides a compendium of tools, maps, and best practices to advance adaptation planning with the best resources available. The framework helps local governments update their general plans and local coastal programs in compliance with SB 379 requirements, providing a comprehensive searchable database of adaptation strategies, actions, and model policies. ESA completed this project on time and within budget.

Client
Southern California
Association of
Governments (SCAG)
Key Staff
Caton
Time Period
2019 − 2020
View the Regional Climate
Adaptation Framework
County of Los Angeles CAP 2045
ESA is the lead consultant developing the Los Angeles County 2045 CAP and Program EIR.

The 2045 CAP provides the County with a road map for meeting the Paris Agreement goals and for achieving carbon neutrality for the unincorporated areas of the County. The 2045 CAP includes a broad range of strategies and actions to reduce GHG emissions from all major sectors including energy, industry, transportation, water, solid waste, agriculture, forestry, and other land uses. Fehr & Peers is a key partner on this project, leading VMT estimates as well as analysis of VMT and GHG effectiveness for transportation measures, including transportation demand management strategies and infrastructure investments to support active modes of travel. The 2045 CAP is focused on implementation and integrates housing, economics, and social equity considerations throughout. The project also includes a Program EIR that will ensure the 2045 CAP meets the requirements of a qualified GHG emission reduction plan per state CEQA Guidelines, and support streamlining CEQA review of future project-level documents within the County.

Client
County of Los Angeles
Key Staff
Cadena, Caton, Schuster,
Witwer, Núñez
Time Period
2021 − 2024
View the LA County 2045
CAP webpage
Los Angeles/Orange County CPRG Funded
Regional CAP
ESA is leading the Los Angeles and Orange County Regional CAP which includes a Priority CAP and Comprehensive CAP (Plans), and Status Report. The Plans will build from a foundation of state, regional, and local policies as well as a multitude of GHG inventories and CAPs developed by local public agencies throughout the region. The Plans will include quantified GHG reduction measures with performance metrics, a low-income and disadvantaged community benefits analysis, and a co-pollutant analysis. Fehr & Peers is a key partner and is leading VMT analysis and VMT reduction estimates for multiple transportation strategies. A key deliverable will be a cloud-based database of inventory, forecast, and reduction measure data, dashboards and visualizations, including basic analysis and reporting capabilities and other analytics accessible to all participating municipalities. These Plans will position participating jurisdictions to apply for implementation grant funding for GHG emission reduction measures.

Client
County of Los Angeles
Department of Regional
Planning
Key Staff
Cadena, Caton, Cobb,
Ramirez, Schuster, Witwer,
Núñez
Time Period
2023 − Ongoing

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SECTION 4
Approach to Scope of Services
Our approach to developing the City of Maywood CAARP is informed by over 15 years of working with local governments, businesses, and the broader community to incorporate social, environmental, and economic objectives into the climate action planning process. We use a science-based and community-driven process to derive realistic goals and policies that are supported by the community and reflect the City’s unique community and planning priorities. We want our clients to be successful in planning for climate change, and we strive to deliver a plan that provides sustained value for years to come.

The multi-objective CAARP will emphasize the multiple health and equity co-benefits that implementation of the plan will bring to City residents. For example, reducing vehicle miles traveled (VMT) by adding safe and accessible walking and bicycling infrastructure can increase physical activity, reduce air pollution, and lower injury collisions. These health cobenefits can produce an array of cascading benefits, including reducing chronic disease, lowering obesity levels, reducing respiratory diseases, increasing opportunities for social interaction, and improving mental health. Communicating the health and equity co-benefits of CAARP measures also provides a useful framework to discuss GHG reduction measures with constituents who are skeptical of the need to take action on climate change.

In the City of Maywood, the changing climate is expected to result in more extreme heat, worsening air pollution from regional wildfires and smoke increases, more intense storming and inland flooding, drought, and exacerbated conditions for vector-borne diseases. The Phase 1 CAARP Assessment developed by ESA describes many of these anticipated impacts and includes recommendations for climate strategies for building adaptation and increasing resilience. Our multi-objective approach to the CAARP will incorporate strategies to increase resiliency to the identified hazards, particularly where they serve the dual purpose of adaptation and GHG emissions reduction. Additionally, strategies that address the needs of vulnerable populations while also focusing on adaptation will be included, such as providing access to cooling centers, air filtration devices, and educational initiatives, which will strengthen community resilience against extreme weather and poor air quality.

ESA will collaborate with City staff and decision makers to develop a plan that is responsive to and reflective of the City’s unique setting and community. We will adhere to this principle throughout the project. Our approach will emphasize integration of sustainable solutions that enhance the City’s ability to reduce GHG emissions while accommodating future needs and impacts that affect the community. The pillars of our approach are described as follows:

Build from Local Plans and Regional Frameworks, and Align with Existing Initiatives
In developing the CAARP, we will build from the following regional climate action and adaptation planning efforts that have been led by ESA, including:
 City of Maywood Phase 1 CAARP Assessment, which provides a foundational climate profile for the City, including a hazard and community vulnerability assessment and community GHG emissions.
 Gateway Cities Council of Governments’ (GCCOG) CAP Framework, which provides all of the Gateway cities, including Maywood, with a 2010 baseline community GHG inventory (used to update Maywood’s GHG baseline in the Phase 1 CAARP Assessment), as well as regionally appropriate measures for GHG reduction, and a regional climate change vulnerability assessment.

ESA developed the Phase
1 CAARP Assessment,
Gateway Cities CAP
Framework and was a codeveloper of the SCAG
Regional Climate Adaptation Framework. These
plans are essential building blocks for the City of
Maywood’s CAARP.

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 Southern California Association of Governments (SCAG) Regional Climate Adaptation Framework, which provides data and tools for adaptation planning that are oriented to the climate risks and vulnerabilities faced by cities in the region.
 County of Los Angeles 2045 CAP, which includes a broad range of GHG reduction strategies and actions designed to be implemented throughout the County. For local jurisdictions, aligning with these efforts can be beneficial in terms of securing funding, building momentum, and making progress faster than what might otherwise be expected.

In addition, ESA will develop the CAARP to be consistent with local, regional, and state plans, such as the City’s General Plan Update, including the 6th Cycle 2021-29 Housing Element and 2024 Environmental Justice Element, Urban Forest Management Plan and Tree Planting Project, Caltrans Local Roadway Safety Plan and Active Transportation Masterplan, CalOES Local Hazard Mitigation Plan, Gateway Cities Strategic Transportation Plan, and SCAG Regional Transportation Plan and Sustainable Communities Strategy (RTP/SCS), as well as other relevant plans that the City has adopted. In addition, ESA is aware that the City’s Caltrans Sustainable Transportation Planning Grant provides a unique opportunity to enhance the City’s transportation infrastructure to one that is more resilient to future climate impacts, and that will provide equitable and quality services to residents for the long term. To help advance the goals of the City’s planning grant, ESA will assess the City’s transportation network, to identify strategies that will provide for more sustainable modes of travel, lower VMT and GHGs, and protect the City’s investments in key infrastructure as it relates to climate change.

A CAARP Centered on the Needs of Vulnerable Communities The impacts of climate change typically fall hardest on those who are historically overburdened and under-resourced.

ESA will build on past successes and innovative tools within the region to elevate community concerns and priorities and develop multi-benefit strategies that are grounded in science, equity, and inclusion. Our approach includes building on the Phase 1 vulnerability assessment to prepare City-specific and detailed adaptation and resilience strategies, tailored to the needs of Maywood’s population, and centering on the needs of those that are most vulnerable and have experienced historic disinvestment in programs for climate change. Maywood’s unique environmental factors underscore the need for a CAARP that caters to the needs and vulnerabilities of its residents. Collaborating closely with the City, the proposed approach involves key tasks for co-creating strategies that are reflective of the population, realworld experiences, and needs of community members, and connecting to wider goals for social, environmental, and economic benefits, including public health, environmental justice, local connections, and sustainability.

Create a CAP that is Relevant and Accessible to the Community ESA will collaborate closely with the City and its engagement team to ensure a successful, community-driven plan that is responsive to local priorities. The plan will be developed to present what is often perceived as a complex, dense topic in a straightforward, friendly manner, making the issues of climate change accessible though well-designed graphs, charts, and images, and language that presents technical concepts in ways that people can relate to in their day-to-day lives.

The Maywood CAARP will clearly explain why residents and businesses in Maywood should care about climate change, and how they can help the City reduce emissions and prepare for its impacts. The CAARP will enable the reader to “connect the dots” between science, regulations, policy, and local actions that are needed to reduce GHG emissions and to increase local resiliency to climate change. ESA’s broad experience working with cities on climate action has underscored our commitment for having meaningful public involvement and understanding of climate change topics, to drive feasible solutions across all sectors that are supported and celebrated by the community.

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Align with State Policies, Planning Priorities, and Funding Programs ESA’s approach is centered on helping clients align with local, regional, and statewide priorities for climate action, which has led to success with funding programs for subsequent planning and implementation work. The CAARP will be consistent with the state climate change goals and policies, as expressed in AB 32, SB 32, AB 1279, SB 375 and SB 379, and CARB’s 2022 Scoping Plan Update. ESA will assist the City in setting GHG reduction targets and emission reduction pathways that are aligned with statewide reduction targets as expressed in SB 32 (40 percent below 1990 levels by 2030) and AB 1279 (85 percent below 1990 levels as well as statewide carbon neutrality by 2045). The CAARP’s measures and actions will be thoughtfully integrated with state planning and funding efforts that link land use and transportation, and support transit-oriented development, and active transportation.

California Climate Investments is a statewide initiative that puts billions of Cap-andTrade dollars to work annually towards reducing GHG emissions. In addition, the State is allocating billions of dollars of investments through 2025 to build wildfire resiliency, address drought impacts and bolster water resilience, protect vulnerable communities from climate risks, advance the state’s zero emission vehicle goals, promote climate smart agriculture, and support the circular economy. These statewide efforts are designed to strengthen the economy and improve public health and the environment—particularly in disadvantaged communities. The CAARP will align with the state’s policies to direct funding towards projects that benefit disadvantaged and low-income communities, as stipulated by SB 535 and AB 550.

Grant funding proposals are typically scored on the extent to which the planning activities benefit disadvantaged communities and are consistent with the state’s planning priorities, including promoting infill development, encouraging location and resource-efficient new development, and promoting local economic development.

Scope of Work
This section tracks very closely to ESA’s proposed scope of work that was provided to the City of Maywood in February 2024, and addresses the tasks laid out in the project RFP. ESA proposes the following tasks for the CAARP development:

Task 1 – Existing Conditions
ESA will develop a new community-wide GHG inventory for the most recent calendar year (2023 or 2022), including transportation modeling and a revised trends assessment.

Model Vehicle Miles Traveled
ESA will work with subconsultant Fehr & Peers to model vehicle miles traveled (VMT) for the inventory update year and forecast years, which will form the basis for estimating on-road transportation emissions. Fehr & Peers will use the latest regional traffic model available from SCAG, known as the Activity-Based Travel Demand Model (ABM). Jurisdictions across Southern California are in the process of transitioning to SCAG’s ABM. This shift from the previous model, a trip-based model, marks a significant change in the state of the practice for regional travel demand modeling in Southern California.

Fehr & Peers will the SCAG ABM model to forecast business-as-usual (BAU) VMT out to the model’s horizon year of 2045.

For any year between the model’s baseline year of 2016 and horizon year of 2045, BAU VMT estimates will be linearly interpolated. For forecasting VMT past the 2045 horizon year or for backcasting prior to the model’s baseline year of 2016 (e.g., if adjustments are needed to the 2010 baseline inventory to achieve methodological consistency), VMT estimates will be linearly extrapolated. This scope assumes application of the model base land use and transportation network data within the SCAG Model are acceptable for the baseline and BAU horizon year, and the scope assumes that the socioeconomic data is reflective of the baseline conditions.

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Data Collection and Emissions Quantification
ESA plans to include the following sources in the inventory, aligning those in the 2010 and 2015 GHG inventories, and using the consistent methods for estimating emissions:
 On-road transportation
 Residential and Commercial/Industrial Electricity
 Residential and Commercial/Industrial Natural Gas
 Large Stationary Sources (Regulated by Cap-and-Trade)  Off-Road Equipment
 Solid Waste
 Wastewater Treatment
 Energy used for Water Conveyance
ESA will compile and analyze community data and undergo internal quality control and review to ensure that all activity data, calculation methodologies, and assumptions are transparent and consistent with those involved in the 2010 inventory. However, ESA will need the City’s cooperation in securing access to community energy data from Southern California Edison (SCE) and the Southern California Gas Company (SoCal Gas). It can typically take up to 3 months to secure energy data from public utilities due to data privacy laws and bureaucratic hurdles. In addition, the privacy laws sometimes prevent the utilities from being able to provide complete data for all accounts they service within a given jurisdiction, especially in the Industrial and/or Commercial customer sectors. If this situation is encountered, ESA will work with the City staff to develop the most accurate estimates possible given the data we have, to ensure that the 2010 inventory, 2015 inventory, and inventory update are comparable.

After the data collection process is complete, ESA will quantify emissions using methods consistent with current best practice for inventory development, including the U.S. Community Protocol for Accounting and Reporting of Greenhouse Gas Emissions (ICLEI 2019 Protocol), the Global Protocol for Community-Scale Greenhouse Gas Emission Inventories, and the Local Government Operations Protocol. Where appropriate, ESA will draw on methods from the California Air Resources Board, the South Coast Air Quality Management District, and other sources as applicable. ESA will compile inventory activity data in a manner that the same Excel workbook that was used to develop the 2010 inventory for the previous GCCOG project, which will allow the updated GHG emissions results to be compared against the 2010 baseline inventory and will also allow for the data to be accessible and revised in the future.

TASK 1 DELIVERABLES
• Current community-wide Greenhouse Gas Emissions Inventory and Forecast report (electronic format) that includes the 2010 baseline, 2015 inventory update, and the latest inventory update (2023 or 2022), along with revised BAU and Adjusted BAU forecasts.

Task 2 – Analysis
ESA will refine the Phase 1 CAARP Assessment forecasts, targets, and develop detailed GHG reduction measures that reflect the community’s input gathered during Phase 2. ESA will also refine the City’s vulnerability assessment and prepare detailed adaptation and resilience strategies.

Revise Forecasts and Targets, and Develop and Quantify Detailed GHG Reduction Measures
Building from the high-level work done in Phase 1 CAARP Assessment, ESA will use the updated inventory results from Task 1 to refine the previously developed GHG forecasts and targets, and then revise the GHG reduction measures to reflect stakeholder and community input, and to account for the updated GHG inventory and revised targets.

Additionally, ESA will interview key City staff and other stakeholders to revisit potential GHG reduction strategies and measures, and to guide the City in selecting reduction measures and performance goals needed to achieve the City’s GHG reduction target in the CAARP. Task 2 will also include developing implementing actions for each measure and performance metrics that the City can use to track CAARP implementation.

15 City of Maywood Climate Action, Adaptation, and Resilience Plan (CAARP) Environmental Science Associates June 11, 2024 esassoc.com
To complete Task 2, ESA will utilize the Gateway Cities CAP Framework’s toolkit where possible and customize performance goals to the City of Maywood. For GHG reduction measures not already included in the toolkit, ESA will quantify the GHG reductions in a separate spreadsheet. In developing the GHG reduction measures, ESA will also leverage the Gateway Cities CAP Framework’s GHG Reduction Measure Templates, which include descriptions of “best practice” local measures along with sample strategies and actions that local governments can employ to implement the measures. To guide in the selection and prioritization of measures, ESA will compile and organize the following information and then recommend a complete suite of fully described measures for inclusion in the City’s CAARP:
 GHG reduction potential (quantified)
 Community benefits
 Cost effectiveness and financial commitment
 Potential funding sources and other
implementation resources
 Suggested performance goals and tracking metrics
 Suggested implementation partners
 Examples of relevant best practices in the Gateway
Cities region and similar communities elsewhere in
California
 Tips for engaging the public
Additionally, Fehr & Peers will:
 Support the development of up to 3 future scenarios designed to reflect the City’s transportation and mobility priorities, new policy choices that are developed through this CAARP project (such as compliance with the Paris Climate Agreement), and/or to meet GHG emissions reduction goals. For each of these scenarios, Fehr & Peers will provide descriptions of potential VMT reduction pathways and strategies that the City can pursue.  Finalize and refine up to 3 transportation-related emission reduction measures (ERMs) to reduce GHG emissions for one selected future scenario and horizon year, focusing on fewer, higher-impact measures that will help achieve an accelerated pace of emissions reductions. These measures may include transportation demand management strategies, location-efficient development strategies, regional transportation/transit investment strategies, and/or strategies related to the accelerated adoption of zero emission vehicles.  Prepare a technical memorandum to summarize the methodologies, data sources, assumptions and results of the transportation-related GHG reduction measures.

Detailed Adaptation and Resilience Strategies
This task builds on the existing high-level vulnerability assessment completed by ESA for the City (Phase 1 CAARP Assessment), to provide more City-specific details useful in developing adaptation and resilience strategies. ESA will refine the assessment to identify vulnerable populations and community assets, evaluating their exposure, sensitivity, and adaptive capacity to climate change hazards such as heat waves, drought, stormwater flood, wildfire smoke, disease vectors, and habitat degradation. Consideration will be given to public health and economic impacts, including the loss of natural capital and ecosystem services. Additionally, ESA will develop a qualitative risk matrix based on probability, consequence, and criticality ratings for various functional asset categories, including:
 Community services, public facilities, emergency
services, and critical municipal operations
 Transportation infrastructure (roads, public transit
facilities, railways, marinas, and port facilities) and energy infrastructure
 Stormwater management infrastructure, flood
control, water supply, and related infrastructure
 Wastewater treatment and sewerage infrastructure
 Urban forests, ecosystems, parks, and related
recreational assets
 Public health
 Private property, including housing and
commercial real estate
 Solid waste/hazardous materials management

16 City of Maywood Climate Action, Adaptation, and Resilience Plan (CAARP) Environmental Science Associates June 11, 2024 esassoc.com
Using this information, ESA will prepare recommended strategies and actions to build capacity for community-wide resilience to climate change. ESA will integrate the City’s existing initiatives for energy resiliency, water conservation, and response capabilities into its review process. Following this, ESA will develop strategies to enhance resilience to projected climate change impacts, focusing on vulnerable communities, public health, transportation, and critical infrastructure. These strategies will include structural and nonstructural measures for safety, asset protection, ecosystem preservation, flood risk management, water quality, land-use planning, and social equity goals. ESA will also explore potential funding sources for implementing these strategies.

Fehr & Peers will support the development of the vulnerability assessment based on the risks that Maywood is projected to face and the interaction with transportation systems and ERMs. For example, we will consider heat-related health risks or the potential for flood-related transportation system risks, and describe the impact that those risks may have on the ongoing, uninterrupted function of transportation systems and access, as well as the impact those risks may have on the implementation of ERMs. Fehr & Peers will develop a matrix for mobility-related considerations associated with each identified climate risk, potential impacts to vulnerable populations, interactions with any ERMs, and potential adaptation strategies that could reduce the risks and impacts.

After developing initial adaptation and resilience strategies, ESA will collaborate with City staff to assess and prioritize them based on feasibility, effectiveness, cost, ability to fund, equity, and co-benefits. ESA will identify any gaps in the City’s current policy framework related to climate change adaptation and provide recommendations for updating policies in the General Plan, building code regulations, or other key frameworks. This effort will address potential hazards and vulnerabilities and ensure compliance with SB 379 and SB 1035 requirements for addressing climate hazards into future General Plan Safety Elements and Housing Elements.

Task 2 Deliverables:
• Draft and final memo of fully developed and quantified GHG reduction measures for the City’s CAARP (Word/PDF). • Fehr & Peers technical memo on methodologies, data sources, assumptions used to analyze transportation-related GHG reduction measures (Word/PDF).
• Draft and final Adaptation Strategies memo (Word/PDF) that includes the following:
— Summary of Community assets identified as at-risk from climate change — Specific strategies and policies the City can adopt to increase resilience of vulnerable communities and at-risk community assets under each functional category as outlined above. — Recommended updates to the City's existing General Plan policies (including the Safety Element) regarding energy resiliency, water conversation, and responses to sea level rise, fire, and flooding.

Task 3 – Public Outreach
ESA will assist City staff and the engagement team in conducting public outreach and engagement activities, including survey creation, focus groups, workshops, and feedback review, or similar activities determined in consultation with the City and the Engagement Team. This collaboration aims to ensure effective and inclusive outreach throughout the engagement process. Additionally, ESA will support the engagement team by providing necessary content for outreach materials, participating in focus groups and workshops, reviewing feedback, and incorporating community input into CAARP development.

TASK 3 DELIVERABLES
• Support content preparation for meetings (e.g., PowerPoint slides, survey questions) and virtual meeting attendance (up to 2).

17 City of Maywood Climate Action, Adaptation, and Resilience Plan (CAARP) Environmental Science Associates June 11, 2024 esassoc.com
Task 4 – Advisory Committee
ESA and Fehr and Peers will support City staff and the engagement team with Advisory Committee meetings, including materials development, participation in meetings, and having Advisory Committee input and feedback guide the development of the CAARP to best address community needs.

TASK 4 DELIVERABLES
• Support content preparation for meetings (e.g., PowerPoint slides) and virtual meeting attendance (up to 2).

Task 5 – Draft and Final Plan
ESA will design and develop a complete CAARP document that consolidates the components developed in all previous tasks, using accessible text along with well-designed graphs, charts and images to make the issues of climate change accessible to the residents and businesses in Maywood. The CAARP will be
designed to maximize the utility of information for City staff and the community. We will structure the CAARP to be easily navigable, and tailor our writing for the average reader (with detailed appendices for a more technically savvy audience). ESA will provide an Administrative Draft for City review and comment, a Public Draft for public review and comment, and a Final plan for adoption by City Council. Fehr & Peers will support document development with technical documentation for mobility analysis including narrative and graphics. The input received from community and stakeholder engagement activities will inform the adaptation and resilience strategies included in the CAARP, and ensure the CAARP is comprehensive and reflects community needs.

Following review of the Draft CAARP, ESA will collaborate with City staff to address any issues raised and make revisions as needed, preparing the Final CAARP for adoption by the City Council as an electronic document.

Task 5 Deliverables:
• Administrative and Public Draft CAARP (Microsoft Word/PDF). • Final CAARP (PDF).
• City Council presentation of Final CAARP.

Task 6 – Board Review/Approval
Following completion of the Final CAARP document, ESA’s Project Manager will attend a City Council meeting to support the CAARP’s review and approval. ESA will also provide support for development of the staff report and/or presentation.

TASK 6 DELIVERABLES
• ESA meeting attendance at City Council Meeting.

ESA proposes that the CAARP be organized as
follows:
• Executive Summary
• Introduction and Background
• Opportunities, Risks and Challenges
• GHG Emissions Inventories and Forecasts
• GHG Target(s) and Reduction Strategies
• Climate Change Vulnerabilities and Adaptation Strategies • Implementation and Monitoring
• Appendices

18 City of Maywood Climate Action, Adaptation, and Resilience Plan (CAARP) Environmental Science Associates June 11, 2024 esassoc.com
Task 7 – Project Administration (new task)
This task is included within our proposal to provide ongoing project administration and management to ensure success of the project, including meetings with the City and other project coordination.

ESA’s locally based Project Manager will coordinate with City staff to organize a kickoff meeting to initiate the project work; establish clear communication protocols; and discuss procedures, expectations, and other administrative items.

The kickoff meeting will also include review of the work plan approach, goals, and project schedule. Prior to the meeting, ESA will provide a meeting agenda and a detailed data request for the Existing Conditions deliverable (described in Task 1). Following the kickoff meeting, ESA will circulate meeting notes and a clear list of action items.

Additionally, ESA recognizes the importance of continuous coordination throughout the project's duration. This task therefore is also dedicated to streamlined internal coordination and efficient collaboration with City staff, regular monthly invoicing for transparency and accountability, and monthly check-ins with City staff and the City’s engagement team to ensure alignment and address any emerging challenges.

TASK 7 DELIVERABLES
• Project kickoff meeting (virtual) agenda and notes
• Updated workplan and schedule
• Regular monthly check-in meeting agendas and action items • Monthly invoices and progress reports
Project Timeline
ESA proposes a 13-month timeline for developing the CAARP, as illustrated in Figure 3 below. The proposed timeline assumes a project kickoff date in July 2024. If selected as the consultant for this project, ESA will coordinate with the City to refine the schedule to match the final approved scope, budget, and the City’s specific needs.

Figure 3. CAARP Timeline

19 City of Maywood Climate Action, Adaptation, and Resilience Plan (CAARP) Environmental Science Associates June 11, 2024 esassoc.com
SECTION 5
Proposed Materials and Services
In compliance with the RFP, ESA meets the City’s insurance requirements stated in the City’s Professional Services Agreement and can provide proof of insurance prior to the start of the project. In addition, ESA has identified sections of the Professional Services Agreement where we would like to recommend changes during contract negotiations.

Revise Section 6.C as follows:

6. INFORMATION AND DOCUMENTS.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission; provided, any modification or reuse by City of Data or other documents prepared by Consultant, except for the specific purpose intended hereunder, will be at City's sole risk and without liability or legal exposure to Consultant. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

Revise Section 8.A as follows:

8. INDEMNIFICATION, HOLD HARMLESS, AND DUTY TO DEFEND.

A. Indemnities.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Consultants in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct the acts or omissions of Consultant, its officers, agents, servants, employees, subconsultants, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, notwithstanding including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Except for claims arising out for the performance of professional services, Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel reasonably acceptable to of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. For claims arising out of the performance of professional services, Consultant has no duty to provide or to pay for an up-front defense, but Consultant shall reimburse those reasonable attorney’s

20 City of Maywood Climate Action, Adaptation, and Resilience Plan (CAARP) Environmental Science Associates June 11, 2024 esassoc.com
fees incurred by City to the extent caused by the negligence, recklessness, or willful misconduct of Consultant or its employees, agents or subcontractors.

SECTION 6
Substitutions
This proposal presents ESA’s approach to the RFP with all requested items.

City of Maywood
Climate Action, Adaptation, and
Resilience Plan, Phase 2 (Planning)
B. Cost Proposal
PREPARED FOR:

City of Maywood
Miguel Leon,
4319 Slauson Avenue
Maywood, CA 90270
PREPARED BY:

Environmental Science Associates
Jeff Caton,PE, LEED AP
633 West 5th Street, Suite 830
Los Angeles, CA 90017
510.463.6743
June 11, 2024 Project Team Leader: Jeff Caton,PE, LEED AP Environmental Science Associates 510.463.6743 | [email protected] esassoc.com

1 City of Maywood Climate Action, Adaptation, and Resilience Plan, Phase 2 (Planning) Environmental Science Associates B. Cost Proposal / June 11, 2024 esassoc.com
Cost Proposal
This document includes a detailed summary of ESA’s proposed project budget of $150,000, based on our proposed scope of work and the information presented in the RFP. This proposal matches the total budget estimate and scope of work previously submitted to the City of Maywood in February 2024. ESA is prepared to adjust the project budget, if needed, through scope negotiations with the City.

ESA services and charges are provided on an hourly basis, at the hourly rates for each personnel identified in the cost proposal below. Subconsultant services will be invoiced at cost. Unless otherwise agreed in writing, ESA will submit invoices on a monthly basis.

The following pages include:
• ESA Labor Detail and Expense Summary
• Attachment B: Subconsultant Costs

2 City of Maywood Climate Action, Adaptation, and Resilience Plan, Phase 2 (Planning) Environmental Science Associates B. Cost Proposal/ June 11, 2024 esassoc.com

3 City of Maywood Climate Action, Adaptation, and Resilience Plan, Phase 2 (Planning) Environmental Science Associates B. Cost Proposal/ June 11, 2024 esassoc.com

Climate Action, Adaptation, and
Resilience Plan
Phase 2 (Community Outreach)

CITY OF MAYWOOD
537 S. Raymond Avenue | Pasadena, CA 91105
(626) 744-9872 | www.migcom.com
In association with:

FM3
Work Proposal | June 11, 2024

PLANNING / DESIGN / COMMUNICATIONS / MANAGEMENT / TECHNOLOGY / SCIENCE 537 S. Raymond Avenue
Pasadena, CA 91105
(626) 744-9872
www.migcom.com

CALIFORNIA

BERKELEY, FULLERTON,

LOS ANGELES, PASADENA,

RIVERSIDE, SACRAMENTO,

SAN DIEGO, SAN JOSE,

AND SONOMA

COLORADO
DENVER

NEW YORK

BROOKLYN
OREGON

PORTLAND
TEXAS

SAN ANTONIO

WASHINGTON

SEATTLE
June 11, 2024
Miguel Leon, Administrative Analyst
City of Maywood
4319 Slauson Avenue
Maywood, CA 90270
RE: Proposal for City of Maywood Climate Action, Adaptation, and Resilience Plan Phase 2 (Community Outreach)
Dear Mr. Leon and Selection Committee Members:

The City of Maywood has taken a multilayered approach to address the anticipated challenges of climate change and is poised to effect transformative change through the successful development and implementation of a strategic and community-informed Climate Action, Adaptation, and Resilience Plan (CAARP).

With this in mind, MIG, Inc. (MIG), is pleased to submit our proposal to lead the community outreach and engagement for the CAARP. For more than four decades, MIG has provided planning, research, community engagement, and strategy support to a diverse array of partners. Our team of 260 professionals assists clients on projects that enhance community livability, support revitalization, and connect people with places. We are proud to have a long track record of successful working relationships with many cities, counties, and regions including the Southeast Los Angeles (SELA) communities.

To support the City for the development of the CAARP, MIG proposes an approach that provides community members with tools to solicit meaningful input; strengthens existing relationships between residents, local groups, City staff, and the Planning Team to support ongoing engagement; promotes context-sensitive solutions to address the anticipated issues resulting from climate change; and prioritizes policies, programs, and projects with emphases on benefits to disadvantaged communities.

Our multidisciplinary approach blends our community engagement and communications expertise with innovative technical capabilities in community and environmental planning, policy, and data-driven research and analysis. For the CAARP outreach and engagement, MIG has assembled a team of professionals, including public opinion research subconsultant FM3, who have deep knowledge of the SELA communities. We bring expertise and best practices that emphasize intentional, inclusive, and transparent community engagement. We believe community members’ time and contributions are valuable and should be respected in how engagement and participation are organized, conducted, and documented.

Participation and engagement should include providing the community with meaningful and accessible educational tools, resources, and information that are place-based, and collaboration should occur in the languages of engaged communities. In addition to technical expertise, our team brings lived experiences, cultural competency, and sensitivity to deliver a community engagement program that is tailored to the Maywood community.

MIG is extremely excited about potentially collaborating with the City and the community to establish a path toward realizing a healthier community through policy that responds to future environmental impacts. Please do not hesitate contact me by email at esmeraldag@ migcom.com or telephone at (626) 744-9872, ext. 3010, if you would like additional information or have any questions about our proposed approach.

Sincerely,
Esmeralda García
Principal

TABLE OF CONTENTS
Experience and Qualifications 3
Approach to Scope of Services 13
Proposed Materials and Services 20
Substitutions 20
Appendix – Resumes A.1
Cost Proposal under separate cover

City of Maywood | CAARP Phase 2 Community Outreach 3
Experience and Qualifications
About MIG
MIG improves, adapts, and creates organizations,
environments, and tools for human development. We
are a community of designers, planners, engineers,
scientists, and storytellers who engage people in
creative problem-solving and collective action. We
believe that the physical and social environment around us have a profound impact on our lives, and this belief shapes the principles that guide our work:
» Communities can plan their own futures.
» The world needs an ecological perspective.
» Great projects work for everyone.
» Elegant design inspires new thinking.
» Every project presents an opportunity to advance
racial and social equity.
» All work must be context driven.

MIG is at the forefront of innovation. We are leading
local, regional, and national planning and design
initiatives to ensure accessibility and equity; engage, educate, and empower people through participatory
processes; facilitate strategy development for social
change; create playful and inclusive communities;
reimagine streets and repurpose infrastructure;
revitalize cities and restore ecosystems; and promote
environmental stewardship by recognizing that
the health of the natural and built world is mutually
dependent.

We have especially strong expertise in the land use,
climate adaptation and resiliency, and transportation
arenas, working with federal, State, and local agency
partners, community members, and stakeholders
to develop agreement and a base of support for
proposed planning endeavors. Our ability to develop
and implement an informed and comprehensive
public outreach and community information
process is bolstered by superior graphic design and
communications capabilities.

AREAS OF EXPERTISE
» Community Outreach and Engagement
» Facilitation and Consensus Building
» Strategic Communications, Marketing, and
Public Relations
» Graphic Design and Multimedia
» Web Design, Tools, and Technology
» Strategic Planning and Organizational Development
» Diversity, Equity, and Inclusion
» Grant Writing
» Urban Design and Planning
» Visualization and GIS Analysis and Mapping
» Streets and Multimodal Mobility
» Landscape Architecture and Green Infrastructure
» Sustainability and Resiliency Planning
» Environmental Planning and Analysis

City of Maywood | CAARP Phase 2 Community Outreach 4
Award-winning Engagement and Communications
For over four decades, MIG has worked extensively
with public agencies and policymakers in Southern
California and throughout the United States to effectively communicate complex issues to key stakeholders,
businesses, and the public, enabling them to actively
participate in policy, planning, and design processes
and make informed decisions that impact every aspect
of their lives. The depth of our expertise encompasses
engagement in every form—in-person, written, visual,
and electronic—combined with exceptional skills in
facilitation and consensus building. The breadth of
our experience is unparalleled—from land use and
transportation to social services and public health to
environmental impacts and climate adaptation and
resiliency. We work at every scale from a single site
design to a statewide campaign. Our approach is based
on a thorough understanding of multiple objectives and
needs; equity, efficiency, and accuracy in information
gathering and sharing; and creativity and innovation in communications and collaboration.

Our clients are seeking to reach consensus regarding
the best approach for responding to issues and
concerns. MIG has highly skilled facilitators with a variety of tools that can help move a discussion that appears
to be polarized toward one where areas of common
agreement have been identified. Using electronic
polling, small group discussions, visualizations, and
many other techniques, MIG has helped communities
find common ground, shared values, and desired
outcomes that most people will support. MIG documents
these results in a manner that provides decision-making support to reduce backtracking and becomes an official
record of the proceedings.

MIG has an award-winning communications team that
produces attractive, compelling, and easy-to-understand materials to reach and engage the public. Our messaging and graphics are designed to be adaptable across a
wide variety of tools since we recognize that it can take up to three touchpoints to get a person’s attention. Our communications research conducted with the general
public reminds us that in this digital age, a colorful flyer may still be the method that best captures someone’s
attention. Concurrently, ever-growing smartphone
usage makes digital online or text-based notifications
essential. Surveys—whether research-based or a simple
poll on social media—are proven tools for attracting and engaging people. MIG has a robust team of talented
professionals who can create engaging materials such as fact sheets, reports, media releases, surveys, displays, maps, photo boards, and many other print and digital
tools. Our professional writers translate highly technical information into clear, jargon-free text that connects to people’s lives.

Engaging Diverse Community Members
MIG understands the interconnectedness of language
and culture, and how these elements influence the design of community engagement activities. Our team brings
a multidimensional awareness of cultural competency
at an individual, organizational, and systems level. We successfully engage ethnically and linguistically diverse groups using a tailored approach that employs a broad
range of proven facilitation techniques. We first identify the language needs of potential participants, and then
develop a program design that accommodates multiple
languages (e.g., simultaneous interpretation). As a result, language needs influence overall engagement strategies, MIG Team project staffing choices, and the facilitative process. Our attention to inclusion goes beyond language, addressing cultural preferences, traditions, and styles— along with the history of participation and relationship to government agencies.

City of Maywood | CAARP Phase 2 Community Outreach 5
Equity in Action
At MIG, we work with people and systems to break down
the profound inequities that persist and to address the symptoms and root causes of the problem. Our goal is
impact: transformative change that creates equitable
outcomes in the communities where we live, work, and
gather. We launched the “MIG Equity Studio” in 2018 to
advance cross-discipline approaches and solutions to
accelerate progress towards equity of opportunity, and
to infuse equity across all MIG service areas. This is a commitment to internal change and to advancing equity,
justice, and inclusion in our work with communities and clients. Our implementation of the MIG Action Plan for
Racial Equity, Inclusion, and Justice is underway with
participation from all MIG service groups.

Working with CBOs
MIG is successfully partnering with CBOs in many
projects focused on environmental justice (EJ)
communities related to air pollution, climate adaptation, parks and recreation access, active transportation, and community planning. This includes our current effort
with the San Diego County Air Pollution Control District (APCD), which involved formal agreements with five
CBOs in each County supervisorial district to: a.) advise APCD in developing principles, goals, and methods that
are responsive to EJ communities for its 2022–2025
Public Participation Plan, and b.) convene targeted EJ
community members from specific backgrounds and
demographics to participate in workshops with the
project team to identify topics of concern and their
priority communication and engagement methods. MIG
has built the internal infrastructure to establish CBO
agreements to provide stipends and compensation
in support of connecting communities with decisionmaking on numerous projects including those with the Los Angeles County Chief Sustainability Office and
Department of Parks and Recreation.

Outreach to Underrepresented Communities
MIG’s work with local and regional agencies has helped
develop proven approaches to ensuring meaningful
participation from all sectors of society, specifically residents from minority, low-income, and limited Englishproficient communities. Additionally, MIG assisted RCTC with an Environmental Justice Analysis and Outreach
Study. We also worked with Los Angeles County Metro
on the I-710 Livability Initiative to address EJ issues faced by the communities along the I-710 corridor. Our
engagement work along the I-710 corridor and the Los
Angeles River has allowed us to develop deep working
relationships with many environmental organizations and public health advocates.

FIRM OVERVIEW
Size and Organization: 260+ employees
Number and Location of Offices: 14 offices; Berkeley,
Fullerton, Los Angeles, Pasadena, Riverside, Sacramento, San Diego, San José, Sonoma, CA; Denver, CO; Brooklyn,
NY; Portland, OR; San Antonio, TX; Seattle, WA
Operational Structure: CA Corporation
Management and Key Personnel for Public Outreach
Services: Esmeralda García and Alfonso Ramirez
Our Subconsultant
FM3 RESEARCH
Fairbank, Maslin, Maullin, Metz & Associates (FM3
Research or FM3) has been conducting public policyoriented opinion research since 1981 on issues of major economic and social concern. A California-based
company, the research FM3 conducts goes far beyond
simply documenting the knowledge, views, and behaviors
of various populations. Their work produces actionable
data that provides a strategic roadmap for policy makers to inform community outreach and communication efforts.

City of Maywood | CAARP Phase 2 Community Outreach 6
Each of the research projects FM3 does is led by one
of six partners, all of whom are nationally respected
authorities on public opinion research. Their clients
have direct access to not only the partner, but also
several other key staff members with advanced degrees
in public policy, research methods, and/or extensive
experience working in state and local government. FM3
utilizes a variety of research tools designed to address each client’s unique circumstances. Some of these tools are quantitative, such as surveys; some are qualitative, such as focus groups; and others fall somewhere in
between. In any given year, FM3 conducts more than
300 surveys and 160 focus groups, in addition to
providing ongoing consulting for key clients.

FM3 recently conducted both focus groups and survey
research for the City of San Diego Environmental
Services Department. The Department sought to
assess perceptions of the City’s organic waste
recycling program, including awareness of the program,
levels of participation, mechanisms for participation,
and challenges and opportunities for expanding
participation. FM3’s research helped the Department
develop an understanding of the most convincing
ways to get people to participate in the program—an
important piece of the puzzle as the City sought to lower its greenhouse gas emissions and bolster residents’
capacity and willingness to change their behavior and
support the City in its efforts to effectively adapt to and mitigate the adverse impacts of climate change. For the City of West Hollywood, FM3 conducted focus groups
and survey research that explored residents’ knowledge
of and opinions on a variety of issues specific to the
City—such as housing and homelessness, cost of living,
various transportation-related issues, growth and
development, public safety, and more—as well as their
visions for the future of West Hollywood. Through this
work, FM3 has provided the City with invaluable data to inform updates to its strategic plan.

Available Resources

STABILITY AND FINANCIAL STRENGTH
MIG has no debt and has current assets 3.6 times
over current liabilities. MIG’s financial statements are prepared annually and reviewed by Calegari & Morris
Certified Public Accountants. We can provide these
statements if requested.

EQUIPMENT AND TECHNOLOGY
MIG brings a full range of low- and high-tech equipment and software to support the CAARP’s community
outreach. Our resources and technical proficiency have
contributed to great success in our outreach efforts. We are also able to apply these resources to hybrid activities that combine in-person and online participation in the
same event. MIG’s resources include:

Video-Conferencing and Virtual Meetings: MIG
regularly uses Zoom, GotoMeeting, Webex, Teams, and
other platforms requested by our clients to conduct
virtual meetings. MIG also has video editing capabilities to provide quality recordings of these activities. MIG
has supported state and national meetings with several
thousand participants. In one large-scale meeting, MIG
hosted 10 concurrent separate Zooms to allow unlimited
participants in a break-out room. MIG provided Zoom
and facilitation training, Zoom hosting, and technical
support for these efforts.

AV Equipment: MIG has laptops, tablets, projectors,
video cameras, sound systems, and speakers to meet
the most frequently needed audio-visual needs of
meetings at no extra cost to the project.

Easels and Flipcharts: MIG can provide lightweight
easels for display boards and sturdy hard-back flip
charts to support small group discussions and open
houses. We also bring full meeting supplies such as
markers, tape, dots, extension cords, cups and trays for refreshments, and other logistical support items.

Digital Whiteboards: MIG regularly integrates the use
of digital whiteboards (Mural) into meeting designs to
create interaction and transparency in notetaking. MIG
is also proficient in using equivalent tools in Microsoft Teams, Google, and other platforms.

City of Maywood | CAARP Phase 2 Community Outreach 7
Electronic Polling Equipment: MIG owns the Turning
Point electronic polling system and can provide the
software and responders to serve a meeting with up to
400 participants. This allows full participation by all in attendance.

PollEverywhere and Mentimeter: MIG has subscriptions
to access these two web-based polling systems. MIG
can also provide a Wifi hotspot at the meeting for any
participants who have limited web-connectivity from their devices and limited capacity from their data plans.

Social Media and Analytics: Tools such as Twitter,
Facebook, blogs, Instagram, and LinkedIn are powerful
channels to engage audiences, build relationships, and
deliver messages to a broad spectrum of individuals. MIG pairs traditional media and marketing tools with social media to enhance and enliven all of our efforts and take full advantage of a client’s established user base. The MIG Team is also proficient in using the analytics for these tools to track and measure performance.

Web Design and Application Development: MIG works
with clients to create web environments that engage,
inform, and stimulate the visitor, and reflect our client’s goals in a creative way. We have extensive experience
in all aspects of web design including: site architecture, navigation design, and user profiling; low-income,
low-education, and disabled accessibility; and interactive design and web animation. We specialize in providing
customized web application and infrastructure design,
development, and support services. MIG has the
skills and experience necessary to help clients clearly identify and document their software requirements;
configure, integrate, and customize web software and
infrastructure; and train and support users. Our in-house team has worked together for over 15 years and includes professional web software, database, and network
engineers; system analysts; and award-winning and
innovative multimedia interface designers.

LABOR AND CAPACITY
MIG project teams are assembled based on staff
expertise and capacity. The proposed MIG staff are
committed for the duration of the project, and their
current workload will not impact their availability to
successfully complete this assignment.

All MIG projects and staff capacity are monitored
and scheduled in coordination with existing project
workloads. Weekly in-house Management Team
meetings ensure a high level of communication
between project leaders and the efficient allocation of personnel and other firm resources. With more than 260
professionals on staff, MIG has the personnel resources to accommodate new projects regularly and to respond
to unexpected assignments.

Relevant Experience and References
MIG’s key relevant experience providing public outreach services in the last five years are demonstrated through the project examples and references highlighted on the
following pages.

LOWER LOS ANGELES RIVER REVITALIZATION
The Lower Los Angeles River covers 21 miles extending
from the City of Vernon south to the outlet near the
City of Long Beach. The river spans approximately
15 cities and unincorporated communities, most of
which are culturally diverse and significantly low socioeconomic status. In 2015, Governor Jerry Brown signed Assembly Bill 530, authorizing the creation of a local, 40-member “Working Group” of diverse interests and
community representatives to develop a Lower LA River
Revitalization Plan (LLARRP). The LLARRP addresses the
unique and diverse needs of the river corridor and its
communities, and has started a conversation about how
the entire 51-mile river can be managed collaboratively.

City of Maywood | CAARP Phase 2 Community Outreach 8
MIG designed and conducted a two-year communitydriven process to develop the LLARRP under the direction of the Working Group. The process tackled
a wide range of topics including: river-oriented
development, community economics, health equity,
water quality, stormwater, flood control, natural habitat, open space, recreation, active transportation, and more.

Overall, in reflecting on the process outcomes, the
project sponsors and participating community leaders
realized that corridor-based plans (in this case, a flood control facility) that traverse multiple jurisdictions can be multi-layered in addressing corridor-wide needs, yet still flexible to support localized needs within specific communities. Additionally, participatory processes can
be designed and implemented to reach the full range of
communities, cultures, and interests through a strategic and iterative process.

Since the Working Group unanimously recommended
the State adopt the LLARRP on February 1, 2018, local
and regional partners have been collaborating to
realize the opportunities prioritized by the community.

MIG is currently working with the San Gabriel and
Lower Los Angeles Rivers and Mountains Conservancy
to pave the path forward and identify restoration
and revitalization projects along the Lower LA River
corridor. In partnership with local community groups
including SELA Collaborative and UCLA, the MIG Team
has initiated research to assess existing barriers and
inequitable outcomes for residents in the corridor.

Community engagement will inform projects that
revitalize and prioritize benefits to the residents of the corridor communities. The projects build from the values, goals, and guiding principles in the LLARRP and the
Stabilization Toolkit.

PROJECT DETAILS
Location: Los Angeles County, CA
Client: Department of Public Works, Los Angeles County, and the San Gabriel and Lower Los Angeles Rivers and
Mountain Conservancy
Reference: Melissa Bahmanpour, Project Development
Manager; San Gabriel and Lower Los Angeles RMC;
(323) 494-6497; [email protected]

LA COUNTY AND LA CITY URBAN FOREST

MANAGEMENT PLANS ENGAGEMENT
The Los Angeles County Chief Sustainability Office and
City of Los Angeles Board of Public Works Office of
Forest Management are partnering to develop Urban
Forest Management Plans for the County and City of
Los Angeles that will include strategies to develop
equitable, healthy, and climate-resilient tree canopies across Los Angeles. Through this partnership, the
County and City successfully secured grant funding
from CAL FIRE and other sources to create a robust,
equitable community engagement process to guide
the development of a shared and unified vision for the
regional urban forest.

The process consisted of several types of engagement
activities and touchpoints. A series of community expert workshops brought members of community-based
organizations together to share their communities’
experiences and shape the activities and focus of
upcoming community engagement work. The project
team reached out to community organizations that
attended these workshops as well as others—ensuring
there was broad geographic representation—to partner
and collaborate on outreach and engagement in their
communities.

City of Maywood | CAARP Phase 2 Community Outreach 9
Key outreach outcomes included:
» 21 Community Partners involved
» 4,193+ community members reached during 232
outreach events
» 149,987+ people reached through communications
» 834 participants at 52 neighborhood workshops
» 2,489 Community Questionnaire responses received

PROJECT DETAILS
Location: Los Angeles, CA
Client: County of Los Angeles and City of Los Angeles
Reference: Rebecca Ferdman, Sustainability Policy
Director; Los Angeles County Chief Sustainability Office; (213) 974-1172; [email protected]
CLIMATE ACTION PLAN LOTERÍA
Before developing its first Climate Action and Adaptation Plan (CAAP), the City of Half Moon Bay enlisted
MIG’s assistance in engaging socially vulnerable
communities in the CAAP and its formal planning
process. MIG created a bilingual Climate Action Lotería game that builds awareness and gathers input from
underrepresented community members. A traditional
Mexican card game, Lotería is like bingo, but instead of matching letters and numbers, players match images.

MIG designed the game pieces including gameboards
featuring 12 different images; 35 image cards depicting a specific climate change topic with descriptions and
definitions; and 12 game markers. Given the technical
terms associated with climate change, MIG simplified the language so topics and concepts were more accessible
to both English and Spanish speakers.

MIG worked with Ayudando Latinos A Soñar—a
Latino-centered nonprofit and CBO—and the Senior
Coastsiders to organize and facilitate focus groups with the game as a catalyst for education and dialogue.

MIG also helped the City develop a pop-up gallery and
swag gifts with the game’s images for use at community
events. The images were also featured in social media.

From this preliminary outreach, the City gained new
strategies and content to educate residents; CBO and
community recommendations for conducting inclusive,
nuanced engagement; and new ways to gather valuable
input from English- and Spanish-speaking residents. The City also obtained specific input on climate hazards and infrastructure of greatest concern and their intersection with social vulnerabilities. City staff considered this input before formalizing the CAAP’s content, structure, and
process.

PROJECT DETAILS
Location: Half Moon Bay, CA
Client: City of Half Moon Bay
Reference: Veronika Vostinak, Sustainability Analyst;
City of Half Moon Bay; (650) 726-9389;
[email protected]
TABLETA 1
— CLIMATE ACTION —
LOTERÍA
DISEÑO, IMAGENES, Y MARCAS REGISTRADAS HECHAS POR MIG, INC.

City of Maywood | CAARP Phase 2 Community Outreach 10

LOS ANGELES COUNTY DEPARTMENT OF

PARKS AND RECREATION PARKS NEEDS
ASSESSMENT PLUS (PNA+)
In March 2019, the Board of Supervisors passed a
motion directing the Los Angeles County Department
of Parks and Recreation (DPR) to complete a “Regional
Recreation, Beaches, Rural Areas, and Open Space
Needs Assessment.” Consistent with the Board motion,
the 2022 PNA+ builds upon and updates the 2016
Countywide Parks Needs Assessment (PNA) with data,
analyses, and metrics tailored to regional and rural
parks and open spaces; identifies gaps, opportunities,
and priority areas based upon a comprehensive
process of data collection analyses, and community
engagement and outreach; uses metrics, data, and
analyses to guide future planning and resource
allocation; and recommends approaches and strategies
for multijurisdictional coordination, collaboration, and partnerships.

The 2022 PNA+ reveals that in addition to the park
needs identified in the PNA, the county also has unmet
needs with respect to environmental conservation and
restoration, regional recreation, and rural recreation.

The PNA+ identifies priority areas for environmental
conservation and restoration that form the basis of a
30x30 strategy for Los Angeles County. The 30x30
initiative is a commitment to conserve at least 30
percent of lands and waters by 2030. The PNA+
strategy reimagines conservation to include both
traditional efforts that involve the acquisition and
protection of natural lands, as well as the restoration of degraded lands, such as brownfields, landfills, and
oil fields, especially in communities of color where
vulnerable populations and environmental burdens are
concentrated. People of color account for 84% of the
population living in priority areas for restoration, i.e., those areas with highest environmental burdens.

The PNA+ also identifies priority areas for regional and rural recreation using various indicators of population vulnerability and other factors such as access to regional and rural recreation sites via different modes of travel, the availability of such facilities, and the amenities they offer. Many of the most vulnerable areas identified in the 2022 PNA+ are also the Very High and High park need
areas in the 2016 PNA.

Development of the PNA+ involved extensive public
engagement and outreach done with the support and
assistance of more than 20 CBO partners. To keep
the public engaged and informed, MIG worked with
DPR to regularly update the Parks Needs Assessment
website, post on social media (Twitter, Facebook, and
Instagram) for the project, and collaborate with CBOs
on outdoor outreach events and distribution of paper
surveys. Thousands of residents completed surveys and
participated in workshops and other events.

PROJECT DETAILS
Location: Los Angeles County, CA
Client: Department of Parks and Recreation Planning,
Los Angeles County
Reference: Clement Lau, DPPD, FAICP, Sustainability
Policy Advisor; Los Angeles County Chief Sustainability Office; (213) 974-1172; [email protected]
4 POPULATION VULNERABILITY
Population vulnerability is a focus of the PNA+ analysis to more broadly look COMPOSITE POPULATION VULNERABILITY at equity beyond population density to ensure that everyone has access to our beaches and lakes, open spaces and natural areas, regional parks, trails, and parks and recreational facilities in rural areas, regardless of race, social class, gender, disability status, or other characteristics.

While some areas of the County experience a single dimension of population vulnerability, in census tracts where multiple dimensions overlap, residents face compounding challenges. In these areas, multi-faceted approaches to reducing the barriers and increasing the benefits of access to parks and open space are critical to positively influencing the health and well-being of residents. In Los Angeles County, nearly 1.2 million people reside in areas that are experiencing a moderate or high level of vulnerability for all four of the dimensions identified in this analysis.

Map source: California Healthy Places Index (HPI) , 2021; 2021 RRE Inventory Note: See Technical Appendix for methodology, individual indicators, and additional sources.

Social Barriers
Dimension:

Health
Vulnerability
Dimension:
» Reduced Life Expectancy at Birth
» High Pollution Levels
Transportation
Barriers Dimension:

Environmental
Vulnerability
Dimension:

Dimensions
of Population
Vulnerability
Prevalence of:
» Young Children
» Elderly
» Non-English
Speaking Residents
» Single Parent Households
» Limited Park Access
» Limited Tree Canopy
» High % of Impervious Surface
» High Excessive Heat Days
» High Urban Heat Island Index Score
» Limited Active Commuting
» Limited Automobile Access
» Limited Public Transit Access
» High Traffic Density
» High Pedestrian Injuries
» Poverty
» Unemployment
» MajorityMinority
Population

LOS ANGELES COUNTYWIDE COMPREHENSIVE

PARKS AND RECREATION NEEDS ASSESSMENT PLUS
(PNA+)
Los Angeles County
Department of Parks and Recreation
Adopted by the Los Angeles County Board of Supervisors on December 6, 2022

City of Maywood | CAARP Phase 2 Community Outreach 11

ADDITIONAL COMMUNITY OUTREACH

AND ENGAGEMENT RELEVANT

PROJECTS
Outreach Issues Relevant Components
SustainabilityEquity, Environmental Justice, and Healthy CommunitiesEnvironmental ImpactsLand UsePlacemaking and Urban DesignEconomic DevelopmentHousingMobility and Active TransportationOutreach Program/StrategyStrategic Communications and CollateralTraining and EducationCommunity MeetingsCommunity Events, Intercepts, and Pop-upsFacilitationDiverse Groups Broadway Manchester Streetscape Equity
Project, Los Angeles, CA ● ● ● ● ● ● ● ● ● ● ● ●
Great Streets Corridors, Challenge and
Vision Zero Evaluation, Los Angeles, CA ● ● ● ● ● ● ● ● ● ● ● Historic Whittier Boulevard Specific Plan
and StoryMaps Application, Pico Rivera, CA ● ● ● ● ● ● ● ● ● ● ● ● ● ● Cudahy Focused General Plan Community
Engagement and Green Infrastructure and
Open Space Planning, Cudahy, CA
● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
Our Pasadena General Plan Implementation/
Specific Plans Update Community
Engagement Program, Pasadena, CA
● ● ● ● ● ● ● ● ● ● ● ● ● ●
OurLA2040 General Plan Communications,
Los Angeles, CA ● ● ● ● ● ● ● ● ●
Metro I-710 Corridor Project EIR/EIS
Community Outreach and Engagement,
Los Angeles County, CA
● ● ● ● ● ● ● ● ● ● ● ●
Los Angeles Vision Zero Campaign,
Los Angeles, CA ● ● ● ● ● ● ● ● ●
Caltrans On-Call Planning Public
Engagement, Statewide, CA ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Commerce General Plan and Zoning Code
Update Engagement Program,
Commerce, CA
● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
Compton General Plan Community
Engagement, Compton, CA ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
Downtown Hawthorne Revitalization
Community Engagement, Hawthorne, CA ● ● ● ● ● ● ● ● ● ● ● ● ● ● Charlotte Center City 2020 Vision Plan;
2040 Comprehensive Plan; and North Tryon
Visioning Plan Community Engagement,
Charlotte, NC
● ● ● ● ● ● ● ● ● ● ● ● ● ●
San Antonio Tomorrow Comprehensive
Plan; and Neighborhood Area Plans; and
Community Engagement, San Antonio, TX
● ● ● ● ● ● ● ● ● ● ● ● ● ●

City of Maywood | CAARP Phase 2 Community Outreach 12
Key Personnel
MIG is proud to present an experienced and highly
qualified team to provide outreach and engagement
services for the Maywood CAARP Phase 2 Community
Outreach. Our team members have been selected for
their strong expertise in their fields of work as well as for their passion for this project.

PROJECT MANAGEMENT
With over 25 years of experience in outreach and
communications for diverse groups, Principal and
Outreach Specialist Esmeralda García will serve as the
Managing Principal, providing overall project direction, oversight, and quality control, as well as serving as the primary contact for the City and planning team.

Esmeralda will be supported by well-qualified community outreach and engagement, communications, graphic
design, data analysis, and survey and opinion research
professionals identified below and in the team
organization chart.

Key technical support includes:
» Engagement and Project Associates Alfonso Ramirez,
Sara Perez Rojas, and José Guadalupe Gutiérrez;
» Data Analyst Stephanie Lane Pavón;
» Strategic Communications and Graphic Designer
Danyel Cisneros; and
» Survey Research Specialist Richard Bernard, PhD, of
FM3 Research
Esmeralda García
Managing Principal

MIG PROJECT

MANAGEMENT

COMMUNITY

OUTREACH AND

ENGAGEMENT

ENGAGEMENT
Alfonso Ramirez
Sara Perez Rojas
José Guadalupe
Gutiérrez

GRAPHIC DESIGN
Danyel Cisneros

DATA RESEARCH

AND ANALYSIS

DATA AND

DEMOGRAPHICS
Stephanie Lane
Pavón
SURVEY
Richard Bernard
FM3

RESUMES
Detailed resumes, including qualifications and relevant experience, for all proposed members of the MIG Team
are provided in the Appendix.

TEAM ORGANIZATIONAL CHART

City of Maywood | CAARP Phase 2 Community Outreach 13
Project Understanding and Approach
Incorporated in 1924, the City of Maywood was originally established as a small residential community. Like many of its surrounding Southeast Los Angeles communities
in the cities of Bell, Cudahy, Huntington Park, and
Commerce, Maywood grew in population, which was
largely attributed to the development of automobile
manufacturing plants, including Chrysler and Ford,
located in the City of Commerce. Throughout the
mid-20th century, Maywood experienced significant
demographic shifts. In the 1940s and 1950s, the City
saw an influx of African American families, drawn by
employment opportunities in the manufacturing industry, as well as the increase in availability of affordable
housing. The late-20th century saw a rapid growth,
particularly for Latino/Hispanic populations. Today,
Maywood is predominantly Latino, with over 96% of its
residents belonging to this demographic. Additionally,
Maywood stands as one of the most densely populated
cities in both Los Angeles County and California, with
a population density of 21,449 people per square mile,
according to the 2020 Census—considerably higher than
the City of Los Angeles’ 8,304 people per square mile,
despite being the most populous city in California.

Maywood’s industrial past and dense population have
left a legacy of environmental challenges. The City’s
proximity to major transportation corridors, namely the I-710, and industrial facilities have led to elevated levels of air pollution, impacting the health and well-being of Approach to Scope of Services
its residents. Limited green spaces and the prevalence
of impervious surfaces exacerbate urban heat
island effects, further emphasizing the community’s
vulnerability to climate change. Additionally, concerns over soil and water contamination from historical
industrial activities have raised questions about
environmental justice and the equitable distribution of environmental burdens and benefits.

According to CalEnviroScreen 4.0, initiated by the
California Office of Environmental Health Hazard
Assessment to identify communities disproportionately
burdened by pollution, Maywood is ranked in the
85–95th percentile across all eight of its census tracts, indicating residents face some of the highest pollution burdens in the State. This ranking is based on various
factors, including exposure to air pollution, water
pollution, pesticides, traffic density, and the presence of hazardous waste sites.

The California Healthy Places Index (HPI) is another tool that measures community well-being across various
factors, and provides insights into Maywood. The City
scores poorly in the “Clean Environment” domain of the
HPI, which reflects its high pollution burden. However, Maywood scores relatively well in other domains like
“Social & Economic” and “Transportation & Housing,”
highlighting the City’s strong sense of community and
access to essential services.

City of Maywood | CAARP Phase 2 Community Outreach 14
Together, these indices paint a complex picture of
Maywood. While the city faces significant environmental challenges, it also exhibits resilience and strength in other areas. Understanding these factors is crucial for developing effective strategies to improve the health
and well-being of Maywood residents.

This interplay of environmental burdens and community
resilience forms the backdrop against which Maywood
confronts the escalating threats of climate change.

The City’s existing vulnerabilities, as highlighted by
CalEnviroScreen and the HPI, amplify the potential
impacts of rising temperatures, extreme weather events, and deteriorating air quality.

Currently, the City is faced with a variety of climate
change-induced challenges, that are not only specific
to Maywood, but also confront many other cities
across Los Angeles County. These include growing
concerns of excessive heat as the city experiences an
increasing number of extreme heat days, which are
further exacerbated by the urban heat island effect due to limited green space and trees, and a prevalence of
heat-absorbing surfaces. This poses significant health
risks to vulnerable populations, including children, the elderly, and those with pre-existing conditions.

Maywood’s proximity to major freeways and industrial
facilities exposes its residents to high levels of air
pollution, that is worsened with warmer temperatures
and stagnant air conditions; in many cases leading to an increase in respiratory illnesses and other health issues.

On the opposite spectrum of excessive heat is the
increase in frequency and intensity of weather events
such as heavy rain. These events can easily overwhelm
the City’s aging storm water infrastructure and residents living in areas susceptible to flooding, resulting in
economic and health implications.

Maywood has taken a multifaceted approach to address
the anticipated challenges of climate change. The City
has invested in both technological and communitybased solutions to reduce its carbon footprint and create a more sustainable environment. Key initiatives include adopting a Property Assessed Clean Energy financing
program to encourage energy-efficient upgrades in
homes and businesses, partnering with organizations
to develop electric vehicle charging infrastructure, and obtaining grants to create safer and more accessible
routes for cyclists and pedestrians. The City also
prioritizes affordable public transportation for seniors and individuals with disabilities, and actively participates in the Eco Rapid Transit project to further enhance
sustainable transportation options.

Recognizing the importance of green spaces, Maywood
has secured grant funding to plant and maintain
hundreds of trees, enhancing air quality and mitigating the urban heat island effect. The City’s commitment to
community engagement is evident in its collaboration
with local organizations and schools to educate
residents about the importance of urban forestry and
environmental stewardship.

The implementation of a strategic and communityinformed CAARP can be transformative for Maywood.

By prioritizing green infrastructure, sustainable
development, and community engagement, this Plan can
directly address the City’s unique challenges. Investing in cleaner energy sources, improving air quality, and
implementing flood mitigation strategies will not only
safeguard the health and well-being of its residents, but also create economic opportunities and enhance the
overall quality of life in Maywood. A well-implemented
CAARP will ensure a more resilient, sustainable, and
equitable future for the City and its residents.

The approach to the community outreach process will
include:
» Methods to inform and educate the community
about the process to develop the CAARP and their
role in the process
» Creative tools to engage residents and businesses
in conversations to elicit their ideas and priorities
about strategies to improve health and quality of life
» Flexibility with the design and implementation of
activities to ensure the engagement is far reaching
and accessible
» Participation and collaboration that occur in the
community’s preferred language and in spaces
and places that are frequented and trusted by the
community
The engagement will be intentional, inclusive, and
transparent in respecting lived experiences. MIG will
leverage previous and current successful City efforts to demonstrate to the community a unified and thoughtful
planning effort. The following Work Plan describes the
proposed scope of services that supports our approach.

City of Maywood | CAARP Phase 2 Community Outreach 15
Work Plan
TASK 1: PROJECT MANAGEMENT AND

COORDINATION

1.1 Kick-off Meeting
The MIG Managing Principal and a Project Associate
will meet with the City Team (City staff and the CAARP
Planning Team) in a two-hour meeting to initiate the
project and discuss the desired outcomes, project
goals, background materials, and previous community
engagement efforts, including groups involved in Phase
1 activities. During this meeting, the group will also
review and confirm communication protocols, work
product review, approval process, and schedule. MIG will develop an agenda and associated handouts, facilitate
the meeting, and create a summary with a list of action items. MIG will develop a draft schedule that includes
targets and milestones for community engagement
activities.

1.2 Project Management Meetings, Project
Management, and Coordination
This task includes monthly 90-minute meetings with the
City Team to discuss strategy, work products, community engagement activities, and schedule. The MIG Managing
Principal will attend and facilitate 11 team meetings
and will be supported by additional MIG staff when
specific expertise is required. These meetings could
be scheduled in coordination with the management
meetings with the CAARP Planning Team. This also
includes bi-weekly half-hour videoconference calls and
other ongoing communication including email. MIG
will schedule each Zoom meeting and create agendas,
materials, and meeting summaries with action items.

This task also assumes time for schedule management
and invoicing, project management, coordination, and
other related documentation to ensure meeting grant
requirements.

Deliverables
» In-person Project Kick-off Meeting (1)
» Draft Community Engagement Schedule (PDF and
Word)
» Virtual Project Management Meetings (11) and
Conference Calls (36)
» Meeting Agendas and Notes (PDF)
TASK 2 EDUCATIONAL AND INFORMATIONAL

MATERIALS

2.1 Educational and Informational Materials
To ensure community members are meaningfully
engaged in the planning process, it is essential to have a shared understanding of the foundational elements
required to inform future planning and decision-making.

MIG will design an approach to a set of materials that
create opportunities for community members to learn
about the importance of the essential components that
will be included in the CAARP.

Planning policy, concepts, terminology, and associated
diagrams and maps can be challenging to digest
for most community members. The educational
and informational materials approach will make
recommendations for translating highly technical and
abstract information into an accessible format. This could include highly visual infographics using few words, larger graphics, strategic methods to ensure user accessibility, and a format that breaks components into modules.

People not typically engaged in the planning process,
including low-income families, youth, seniors, renters, transit riders, small businesses, and monolingual,
non-English speakers, can have barriers to participation and lived experiences and cultural expectations that
have not been considered. The educational and
informational materials will be designed to be easily
accessible with content that is place-based, contextual, and relevant to the diversity of the community.

City of Maywood | CAARP Phase 2 Community Outreach 16
Based on the feedback provided from the Interviews/
Focus Groups (Task 3.1) and the City Team, MIG will
develop a suite of materials that can be used across
all of the community engagement activities. This could
include a one-page fact sheet, palm cards series with
information about the topics related to the CAARP
(heat island effect, pollution, flooding, drought, carbon absorption, etc.), posters, and/or branded informational giveaways. The latter could include stickers or relevant and usable objects that reinforce the importance of the CAARP goals and objectives. All informational materials will be designed and produced in English and Spanish.

Deliverables
» Draft and Final Materials Approach (PDF and Word)
» Fact Sheet (1) (PDF)
» Palm Cards (set of 5) (PDF)
» Posters (2) (PDF)
» Giveaway (1)
TASK 3: PUBLIC OUTREACH

3.1 Community Interviews/Focus Groups
One-on-one in-person interviews and focus groups will
be held early in the process with community members
to confirm and inform the community engagement
approach and develop materials to ensure meaningful
engagement. Seven 45-minute interviews will be held
with representatives from community groups, advocates,
business leaders, parent groups, youth groups, faithbased groups, educational organizations, SELA regional collaborators and partners, and others.

Participants will be determined in consultation with
the City Team following the kick-off meeting, and it is envisioned that the partners and groups engaged in the
Phase 1 process, will be included in the list of potential interviewees. MIG will develop a set of interview
questions for review and approval by the City Team.

The MIG Team will conduct interviews over a two-day
period. A summary of key themes will be developed,
and all feedback will be used to provide direction for the community engagement activities, survey methodology,
and approach to developing the CAARP educational
materials. MIG will schedule the interviews.

3.2 Community Engagement Activities
MIG proposes a series of community engagement
activities to inform the Maywood community about
the importance of topics associated with the CAARP,
process to develop the CAARP, opportunities to provide
input, and recommendations that will be included in the CAARP.

The MIG Team, in partnership with community leaders,
partners, and organizations, will engage with the
Maywood community in three rounds. The first will be to introduce the process to develop the CAARP and learn
more about community members’ concerns and level of
understanding related to topics associated with those
relevant to the CAARP. The second round of activities
will focus on gathering feedback that will inform the
policy and program recommendations that will be
considered in the CAARP. The third and final phase will provide an overview of the contents of the CAARP and
demonstrate to the Maywood community how their input
was incorporated into the plan.

The activities will be tailored for each round and will respond to the Maywood community culture, existing
activities, and timing of other City events taking place over the course of the community engagement. This
approach provides great flexibility while ensuring we are reaching out to the entire community.

MIG will create a draft approach to the activities for the City Team to review. MIG will revise the approach based on one set of consolidated comments and provide
the final approach. In addition to the educational and
informational materials, MIG will create an agenda for
those activities that require one and interactive input tools. MIG will produce a summary of each activity that describes the activity, input collected, metrics, and
participant demographics.

City of Maywood | CAARP Phase 2 Community Outreach 17
MIG proposes our bilingual team staff these activities
and events. This includes fluent Spanish-speaking
professionals who are well versed in planning and
experienced with culturally appropriate and relevant
facilitation and dialogue with community members. MIG
will partner with local organizations and community
leaders to build capacity to implement the community
engagement activities. The following are the proposed
menu of activities.

Neighborhood Visits. Conduct one-on-one connections
with community members in their trusted places
and spaces. The MIG Team will use the educational
and informational materials, and input tools to share
information about the planning process and gather
the appropriate level of input over the three rounds
of engagement. This assumes completing one or a
combination of the activities described below over a
two-day period.
» Neighborhood and business canvassing
» Door-to-door conversations
» Living room coffee and chats
» Bus stop walks
» Pedestrian hub visits (commercial areas, etc.)
Tabling and Community Events. MIG and community
partners will leverage opportunities to meet with
community members where they are engaged in daily
activities or services. The outreach teams will table at recognized and trusted spaces in the community and
community events. The educational and informational
materials, and input materials will be used to engage
with community members during the three rounds
of community engagement. Potential location and
venues include supermarkets and other retail, library,
and community events (Connecting Our Community,
Neighborhood Watch, Southeast Rio Vista YMCA, food
bank, etc.).

Workshops. The MIG Team will design workshops
that will be adapted to take place in partnership with
organizations that are hosting activities for Maywood
community members. This will leverage opportunities to
meet with residents in trusted places where they already gather. MIG will reach out to groups who have standing
meetings and convenings and schedule a time to join
these groups and share information and gather feedback
for the CAARP. Presentations will be adapted to reflect the groups’ style of facilitation and format. This could be informal and conversational for smaller resident groups to more structured for groups such as the Neighborhood
Watch. Potential venues and groups could include.
» Community-based organizations
» Neighborhood Watch
» Parent groups
» Student / Youth groups
» Business organizations
» Residents Groups
» Environmental Justice Organizations
» Advocacy Groups
This option also includes planning one workshop
that would be primarily hosted by the City Team. The
MIG Team will partner with community groups and
organizations to publicize and promote the workshops.

3.3 Community Survey
MIG will develop a survey to gather feedback from
the community about their priorities and needs about
topics related the CAARP. The online questionnaire
will be tablet, computer, and smartphone friendly.

MIG will develop a survey methodology informed by
a collaborative discussion with the City Team and
feedback gathered from the Interviews/Focus Groups
(Task 3.1) and initial tabling events.

City of Maywood | CAARP Phase 2 Community Outreach 18
MIG will provide a final methodology based on one
set of consolidated comments and edits from the City
Team. MIG will use the final methodology to design the
English-language version of the digital survey. Once
approved by the City Team, MIG will design the Spanishlanguage version of the survey. MIG will host the survey for four weeks and create a link and QR code for the
City to use for web posting and distribution over social media accounts. MIG will also design a flyer (Task 3.5) to promote the survey. MIG will design a paper version
of the survey in English and Spanish. This will be made available at public facilities and shared with community organizations and partners to expand the reach. MIG
will have paper copies of the survey at the Community
Engagement Activities (Task 3.2). At its completion,
MIG will summarize key findings and incorporate these
into the Community Input Summary (Task 3.2) and the
CAARP.

3.4 Community Input Summary
All community engagement activities will be summarized
and documented in the community input summary.

MIG will include a meta summary of key and emerging
themes across all activities and findings from the
survey. Supporting information and specific input from
the activities will be organized in an appendix. The
community input summary will also contain photos
from the community engagement events and narrative
describing the methods used to promote the community
engagement efforts. As themes and findings emerge
from the first two rounds of community engagement,
MIG will share and review the individual summaries from the activities with the City Team to discuss how these
will be integrated into the policy recommendations
included in the CAARP. The final Community Input
Summary could be integrated into the appendices and
supporting documents of the CAARP.

3.5 Outreach and Communication
The outreach efforts will include extending the widest
reach to Maywood community members to ensure
meaningful engagement in the process. Outreach
materials and communication will be designed to reach
residents including families, youth, seniors, business
owners, neighborhood leaders, environmental justice
groups, advocacy groups, and community-based
organizations.

The community engagement effort will include a
variety of methods to ensure we reach these groups.

MIG will design and share promotional materials with
community groups and leaders to get the word out about
the importance of the CAARP and the opportunities
for the community to provide input into the Plan. The
MIG Team will use existing City communication tools
to inform the public about the community workshops
and opportunities for public involvement, including the survey. This will include posting on the City’s website and social media platforms and placing hard copies of
workshop flyers and survey announcements at public
facilities and partner facilities including the City Hall, library, YMCA, local businesses, and others. The MIG
Team will use information gathered from the Interviews/ Focus Groups (Task 3.1) to develop a distribution list
of community leaders and groups to inform them of
upcoming workshops and opportunities to participate.

Informational and communications materials will be
designed for print and adapted to digital formats for
disseminating across the outlets described above.

Materials include the following:
» Flyers; Dates, times, location, and purpose of
upcoming workshops
» Social Media Posts; Short messages announcing
workshop, and survey for posting on City social media
platforms
» Maywood Website; Short messages announcing
upcoming workshops and CAARP milestones


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The San Gabriel Valley Greenway Network

CONNECTING COMMUNITIES
About the Greenway
The San Gabriel Valley Greenway Network (SGV Greenway)
Plan will help transform the channels of the San Gabriel River watershed into a world-class greenway—connecting
communities and improving access to open space and
recreation along the Rio Hondo.

The Plan includes several projects with over 138 miles of bike paths and open space to improving overall connectivity, recreation, and environmental health for residents in San Gabriel Valley.

Implementation
The SGV Greenway Plan will introduce several recommended types of projects based upon land and watershed access and community preferences. As an implementation plan, the SGV Greenway Plan will identify reaches with the most regional benefit and will include a list of shovel-ready projects that meet specific criteria. Although this plan will not provide access to specific funding sources for implementation, it will help set up reaches for future consideration with supportive analysis. Additional areas and other less-ready segments will also be identified for communities that want to develop a future greenway project.

CONNECT TO EXISTING GREENWAYS and bike lanes, and
build upon previous and existing projects.

Key goals
INCREASE ACTIVE TRANSPORTATION options to help
reduce daily vehicle miles traveled (VMT).

IMPROVE RECREATION AND MOBILITY opportunities for all
abilities.

EXPAND ENVIRONMENTAL BENEFITS through added
green spaces that improve stormwater capture.

BOLSTER EQUITY by improving safe access to
recreation, jobs, schools, and shopping.

Your ideas!
Scan the QR code below to take our online mapping survey by May 31, 2022, where you can explore the SGV Greenway as it exists today and provide ideas on how to improve it for the future. Your feedback will help inform the SGV Greenway Plan!
Visit : bit.ly/SGVGreenway6
Learn more! For more information please visit the website at SGVGreenway.org. To contact someone about technical
matters or additional planning issues please email:
[email protected]
了解更多 如需更多信息，请访问 SGVGreenway.org. 网站。要就
技术问题或其他规划问题联系相关人员，请发送电子邮件
至：[email protected]
Obtenga más información Para obtener más información, visite el sitio web SGVGreenway.org. Para comunicarse con una persona por
cuestiones técnicas u otros problemas de planificación, envíe un correo electrónico a: [email protected]

City of Maywood | CAARP Phase 2 Community Outreach 19
All materials will be developed in English and Spanish.

Deliverables
» Interview / Focus Group List (PDF and Word)
» Draft and Final Interview Questions (PDF and Word)
» Interviews / Focus Groups (7)
» Interview / Focus Group Summary of Findings (PDF
and Word)
» Neighborhood Visits (8)
» Tabling and Community Events (5)
» Workshops (2)
» Summaries of Activity and Themes (4) (PDF and Word)
» Draft and Final Community Input Summary (PDF and
Word)
» Draft and Final Survey Methodology (PDF and Word)
» Online Survey (English and Spanish)
» Paper Survey (English and Spanish) (PDF)
» Project Collateral Materials (Flyers, Social Media
Posts, Website content) (PDF)
TASK 4: ADVISORY COMMITTEE

4.1 Advisory Committee Facilitation
MIG specializes in meeting management and facilitation
techniques that help participants think conceptually and work collaboratively toward a common purpose. MIG will
serve as the moderator and neutral third-party facilitator to help achieve meeting goals for the CAARP Advisory
Committee. MIG will facilitate six Advisory Committee
meetings to ensure meaningful involvement of the
members in the development of the CAARP. The MIG
approach will achieve the following objectives:
» Ensure participants are familiar with each other,
including individual expertise and expectations;
» Make sure that the agenda and purpose for the
facilitated session are clear;
» Establish ground rules and process to reach
consensus;
» Review materials needed as background to inform the
discussion;
» Encourage group participation; and
» Reach closure to the satisfaction of the group.

The public develops a natural and understandable level
of anxiety about things that are uncertain and unknown, especially complex and technical planning projects. Easily understood and accurate information will be necessary to present and translate the project, making it easy for the nontechnical Advisory Committee members to understand
the benefits and implications associated with proposed
policy, and program recommendations. All information
materials will be designed to educate participants
regarding parameters, investment requirements,
environmental benefits, and implementation processes
related to the CAARP.

MIG will use graphic recording techniques to help the
group stay focused, engaged, and moving forward—
significantly reducing the problems common to groups
that do not have facilitation, such as dominance of
personalities, “backtracking,” and unresolved differences.

Committee comments and questions will be recorded
in text and illustrations on a large wall-sized paper
(wallgraphics) that will help to establish the group’s
memory of both the flow and the content of discussions.

In our experience, this method of meeting facilitation
encourages interaction and cooperative participation, and leads to group consensus because the participants are
able to visualize their ideas and build upon each other’s comments. The wallgraphics are used to aid decisionmaking during meetings, and produce written reports of group discussions.

For each meeting, MIG will develop an agenda and create informational and presentation materials. Following each meeting, MIG will draft a summary that includes the key points from the discussion, committee decisions and
agreements, follow up and requests for additional data to inform the Committee, and a copy of the wallgraphic notes.

Prior to the first Advisory Committee meeting, MIG will develop a proposed schedule of meetings and associated
agenda topics. This will be created in consultation with the City Team. The schedule will include resources and
data that will be required to ensure a productive and
successfully facilitated discussion. This could include data from the CAARP Planning Team and technical
experts to present and address questions. MIG will create an Advisory Committee Organizing Framework that
articulates the Committee composition, purpose, charge, objectives, and process for integrating their feedback into the CAARP.

City of Maywood | CAARP Phase 2 Community Outreach 20
The City will identify and coordinate logistics for the venue where all Advisory Committee meetings will be
hosted.

Deliverables
» Meeting Agendas and Informational Materials (PDF);
Presentation Materials (PowerPoint)
» Advisory Committee Meetings (6)
» Meeting Summaries and Wallgraphic Notes (PDF)

OPTIONAL TASK

5.0 Dual Mode, Randomized Sample Survey
FM3 recommends conducting a 15-minute dual-mode
(telephone and online) survey to gather community
input on various aspects of the CAARP. This survey will be conducted among a randomized sample of adult
residents within Maywood to ensure that the survey
results are generalizable to the overall population.

Given the modest size of the City’s adult population,
FM3 will do its best to obtain up to 300 interviews. If FM3 receives fewer than 300 completes, costs will
be prorated to reflect the actual number of interviews
completed; any interviews beyond 300 will come at no
additional cost to the City. The margin of error (at the 95% confidence level) for a sample size of 300 is ±5.7%.

All interviews will be offered in both English and Spanish.

FM3 recommends utilizing three different contact
methods (telephone calls, emails, and text messages)
to provide an array of ways for potential respondents
to participate in the survey. Providing multiple forms
of contact will help engage historically disadvantaged
communities that may not have adequate broadband
access and/or access to computers or smart phones.

Additionally, different demographic groups often have
varying communication preferences—some may be more
likely to answer a phone call than open an email or text message, and vice versa.

Deliverables
» 15-minute, dual-mode survey of 300 residents,
including questionnaire design; sample acquisition
and preparation; Spanish translation; programming;
email and text invitations; survey hosting; bilingual
interviewing; data entry and analysis; and reporting
Proposed Materials and
Services
Availability
Availability of the proposed MIG staff is provided in the table below. Our team members are committed for the
duration of the project, and their current workload will not impact their availability to successfully complete
this assignment. As discussed in the Experience
and Qualifications section, MIG has the available
professional, material, and personnel resources required for this project.

TEAM MEMBER PERCENTAGE OF

AVAILABILITY
Managing Principal 15%
Project Associate 40%
Data Analyst 20%
Strategic Communications/
Graphic Designer 20%
Survey/Research Specialist 20%
Substitutions
MIG is experienced and equipped to provide the
requested items listed in the Request for Proposals.

Our proposal includes an approach that can be adapted
and tailored to the budget that the City has allocated to develop the CAARP. We understand the City Team will
have to carefully balance needs to deliver a complete
CAARP and a meaningful community engagement
program. To support Maywood with this, MIG has
proposed a robust community engagement effort with
outreach and engagement activities that can be adapted
and scaled to the City’s allocated budget. Further, MIG proposes a community survey in our base Work Plan and
an optional one that would be conducted by our survey
research partner (FM3) using a randomized sample of
adult Maywood residents.

City of Maywood | CAARP Phase 2 Community Outreach A.1
Appendix – Resumes
Esmeralda García
MANAGING PRINCIPAL | MIG
Esmeralda García is a community planning and public outreach expert whose projects often tackle complex social and economic issues associated with public services and infrastructure, transportation, housing, and urban planning and design. Through her early volunteer work, she was exposed to community organizing and governance, which sparked her passion for collaborative engagement and inclusive decision-making. Esmeralda is widely recognized for her ability to reach and connect with communities of diverse backgrounds and cultures—many of whom are under-served and often go unheard. She combines her extensive experience in facilitation and strategic planning with her broad knowledge of planning and communications to bring people together to identify and resolve problems. With her fluency in Spanish and English, she is uniquely positioned to articulate challenges, opportunities, and goals for both clients and constituents. Whether it’s a freeway corridor impacting tens of thousands of residents and businesses or a neighborhood park serving a hundred families, she is dedicated to forging understanding and cooperation to find implementable solutions that improve the lives of everyone.

Esmeralda is also a Co-Director of our Equity Studio.

SELECTED PROJECT EXPERIENCE
» LA County and LA City Urban Forest Management Plans Engagement, Los Angeles County, CA
» Lower Los Angeles River Restoration and Revitalization Projects Community Engagement, Los Angeles County, CA
» Los Angeles County Department of Parks and Recreation Parks Needs Assessment Plus (PNA+), Los Angeles County, CA
» Gateway Cities Sustainable Communities Strategy, Los Angeles, CA » Los Angeles Great Streets Corridors Urban Design and Outreach Service, Los Angeles, CA
» Los Angeles Housing Element, Los Angeles, CA
» Metro I-710 Major Corridor Study and Corridor Project EIR/EIS, Los Angeles County, CA
» Broadway/Manchester Equity Project, Los Angeles, CA
» Long Beach Economic Partnership Strategic Plan, Long Beach, CA » Pasadena General Plan Implementation—Specific Plans Update Community Engagement Program, Pasadena, CA
» OurLA2040 General Plan Communications Strategy, Los Angeles, CA » Commerce Green Zones Working Group and Action Plan, Commerce, CA » Commerce General Plan, Zoning Ordinance, and EIR, Commerce, CA » Engage MoVal Outreach Toolkit, Moreno Valley, CA

EDUCATION
» BA, Art History, California State
University, Los Angeles

CERTIFICATIONS
» Equitable Community Change,
Cornell University

PROFESSIONAL AFFILIATIONS
» American Planning
Association (APA)
AWARDS
» Large Jurisdiction
Implementation Award:

Los Angeles Vision Zero
Action Plan, California Chapter,
APA, 2018
» Promotion of Good
Environmental Stewardship
Award: Commerce Green
Zones Action Plan,
South Coast Air Quality
Management District, 2016

City of Maywood | CAARP Phase 2 Community Outreach A.2

EDUCATION
» BA, Urban Studies, University
of California, Irvine
» BA, Social Ecology, University
of California, Irvine
Alfonso Ramirez
PROJECT ASSOCIATE | MIG
Alfonso Ramirez supports public engagement work, contributing his Spanish language skills and adept abilities in online engagement platforms.

He is passionate about work that helps advance equity in disadvantaged communities. Alfonso believes in creating spaces that are sustainable, where communities can interact with their environment in ways that promote social welfare and economic viability. He enjoys community engagement and ensuring that diverse groups of planners, community members, and stakeholders be involved in every step of the planning process. He is knowledgeable in ArcMap and GIS and uses these tools to present data to the public in a graphic, easy-to-understand manner. This empowers community members and encourages them to become actively involved in their communities and local politics.

SELECTED PROJECT EXPERIENCE
» Lower Los Angeles River Restoration and Revitalization Projects Community Engagement, Los Angeles County, CA
» Los Angeles County Department of Parks and Recreation Parks Needs Assessment Plus (PNA+), Los Angeles County, CA
» Compton 2040 General Plan, Compton, CA
» Pasadena Housing Element Community Engagement, Pasadena, CA » San Gabriel Valley Greenway Network Strategic Implementation Plan, San Gabriel Valley, CA
» Contra Costa County ABAG – Affirmatively Furthering Fair Housing Collaborative Technical Report, Contra Costa County, CA » Santa Fe Springs Environmental Justice Workshop, Santa Fe Springs, CA » Paramount Housing and Environmental Justice Elements, Paramount, CA » Redwood City Environmental Justice Element, Redwood City, CA » Garden Grove Housing Element, Garden Grove, CA
» Monrovia Environmental Justice Element, Monrovia, CA
» Whittier Housing Element, Whittier, CA
» Santa Ana Parks, Facilities, Trails, and Open Space Master Plan, Santa Ana, CA

City of Maywood | CAARP Phase 2 Community Outreach A.3

EDUCATION
» BA, Geography/Environmental
Studies, University of
California, Los Angeles
» Minor in Urban and Regional
Studies and GIS and
Technology, University of
California, Los Angeles
» Minor in Geographic
Information Systems and
Technology, University of
California, Los Angeles
Sara Perez Rojas
PROJECT ASSOCIATE | MIG
Sara Perez Rojas is a project associate dedicated to amplifying community members’ voices. She has supported numerous community engagement programs for multi-disciplinary projects across Southern California. Sara has successfully designed and implemented survey instruments to elicit community input over digital platforms and in paper format. She has created and managed complex databases of community-based organizations to optimize partnerships with communities. With her experience and knowledge of GIS, Sara has effectively aided the visualization of data that she has adapted and applied to the production of community engagement materials and documents using Adobe InDesign. Sara utilizes her fluency in Spanish to connect and communicate with Spanish-speaking communities. Her passions and interests lie in equity, housing, transportation, social justice, and urban forestry. She aims to ensure public outreach materials that are easy to comprehend and access.

SELECTED PROJECT EXPERIENCE
» LA County and LA City Urban Forest Management Plans Engagement, Los Angeles County, CA
» Pasadena Safe Speed Campaign, Pasadena, CA
» Covina Active Streets, Covina, CA
» Broadway-Manchester Active Transportation (ATP) Equity Project, Los Angeles, CA
» Pasadena Housing Element Community Engagement, Pasadena, CA » San Gabriel Valley Greenway Network Strategic Implementation Plan, San Gabriel Valley, CA
» Los Angeles County Department of Parks and Recreation Parks Needs Assessment Plus (PNA+), Los Angeles County, CA
» Compton 2040 General Plan, Compton, CA
» Echo Park Facility Assessment Community Surveys and Facilitation, Echo Park, CA
» State Street Master Plan, Santa Barbara, CA
» Santa Barbara County Housing Element Update,
Santa Barbara/Santa Maria, CA
» College of the Canyons Educational Facilities Master Plan, Santa Clarita, CA

City of Maywood | CAARP Phase 2 Community Outreach A.4
José Guadalupe Gutiérrez
PROJECT ASSOCIATE | MIG
José Gutiérrez brings over a decade of experience in planning and designing parks and green spaces. His focus on improving public spaces for underrepresented communities has led to the successful stewardship of greenspace projects across Los Angeles County. José’s ability to facilitate communication with local communities for feedback is a testament to his commitment to inclusive design. His dedication to park equity is a cornerstone of his professional journey, and he has been instrumental in creating and implementing authentic, culturally competent community engagement plans.

José’s work ensures that working communities of color have access to quality parks and open spaces, reflecting his unwavering commitment to social responsibility and community empowerment. As a landscape designer, he works on parks and recreation planning, urban forestry, ecological restoration, and green schoolyards. His work focuses on research, community engagement, concept design, and construction document development. Before his tenure at MIG, José played a pivotal role at the Los Angeles Neighborhood Land Trust. His responsibilities included managing community gardens, organizing residents to design new parks, and leading efforts to pass funding legislation at various levels of government. His work was instrumental in addressing park inequities in low-income communities of color, and he continues to strive for cross-racial and cross-cultural solidarity among community residents to combat social and environmental injustice.

SELECTED PROJECT EXPERIENCE
» LA County and LA City Urban Forest Management Plans Engagement, Los Angeles County, CA
» Los Angeles County Department of Parks and Recreation Parks Needs Assessment Plus (PNA+), Los Angeles County, CA
» State Street Master Plan, Santa Barbara, CA
» Downey Strategic Plan, Downey, CA
» Earvin “Magic” Johnson Park, Willowbrook, CA
» Fairview Park Master Plan, Costa Mesa, CA
» Bakersfield Recreation and Parks Master Plan, Bakersfield, CA » Lakewood Parks, Recreation, and Community Services Master Plan, Lakewood, CA
» ELOP School Greening Programs, Los Angeles, CA
» 49th Street Elementary School, Los Angeles, CA
» Irving STEAM Magnet Middle School, Los Angeles, CA
» Bicentennial Park, Hawthorne, CA*
» Ricardo Lara Linear Park, Lynwood, CA*
» Zela Davis Park, Hawthorne, CA*
* Project completed prior to joining MIG

EDUCATION
» MLA, California State
Polytechnic University,
Pomona
» BA, History, Whittier College

PROFESSIONAL AFFILIATIONS
» Los Angeles Neighborhood
Land Trust
» LA Community Garden
Council, ex-board member
AWARDS
» LAF Honor Scholarship for
Inclusive Community Design:
2nd Place, 2020
» ASLA Student Merit Award,
2020–2021
» Switzer Environmental
Fellowship, 2019

City of Maywood | CAARP Phase 2 Community Outreach A.5
Stephanie Lane Pavón
DATA ANALYST | MIG
Stephanie Lane Pavón is a creative, collaborative, and detail-oriented planner, analyst, and advocate, dedicated to participatory planning work that builds more equitable and resilient communities. She specializes in synthesizing and visualizing data into the themes and narratives that help to frame MIG’s facilitation of community college, park equity, transit, and other public organizations’ strategic and master plans. Stephanie has more than 15 years of experience doing field-based research and outreach, as well as project coordination, policy advocacy, strategic planning, and leadership development.

She uses her organizing, research, and advocacy experience to build local leadership capacity, engage community members in policy decisions, focus projects and outcomes on equity and justice, and expand access to living wage work opportunities.

In past work, Stephanie led a research project looking at the economic impacts and racial equity outcomes of investment in marginalized communities, including access to supermarkets, naturally occurring affordable housing, and supporting small businesses to build community wealth. She also managed a national campaign to engage fast food workers and consumers about health and safety at restaurants, leading to safety improvements at stores in 20 cities across the country.

SELECTED PROJECT EXPERIENCE
» LA County and LA City Urban Forest Management Plans Engagement, Los Angeles County, CA
» Lower Los Angeles River Community Restoration and Revitalization Project, San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy, Los Angeles County, CA
» Regional and Rural Edition of the Parks Needs Assessment (PNA+) and Implementation Plan, Los Angeles County, CA
» City Council District 7, Community Visioning Workshops, Los Angeles, CA » San Gabriel Valley Greenway Implementation Plan, Los Angeles County, CA » Hollywood Burbank Airport Replacement Terminal Design Charrettes Facilitation, Burbank, CA
» County Flood Management Plan Update, Los Angeles County, CA » City of Downey Strategic Plan, Downey, CA
» Downey 2021–2029 Housing Element Update, Downey, CA
» Omnitrans Strategic Planning Consulting Services, San Bernardino, CA » California Transit Association Strategic Plan, Sacramento, CA

EDUCATION
» MA, Urban and Regional
Planning, University of
California, Los Angeles
» BA, Anthropology, cum laude,
University of Chicago

CERTIFICATIONS
» Certificate in Sustainability:

Greening the Urban Economy,
Lund University

City of Maywood | CAARP Phase 2 Community Outreach A.6
Danyel Cisneros
STRATEGIC COMMUNICATIONS/ GRAPHIC DESIGNER | MIG
Danyel Cisneros is part of MIG’s Creative Team, where he develops brand identities, creative templates, original illustrations, and logos. He has been active in conceptualizing, planning, and executing creative campaigns in collaboration with many colleagues throughout MIG. Prior to joining MIG, Danyel was a graphic designer and marketing specialist for the San Diego International Airport. He created collateral material for internal and external purposes, helped rebrand the airport, and designed advertising and other necessary deliverables for various marketing campaigns.

SELECTED PROJECT EXPERIENCE
» Bilingual Climate Action and Adaptation Plan Outreach Assistance, Half Moon Bay, CA
» City of San Diego Spaces as Places/Climate Resiliency Comprehensive Design Manuals, San Diego, CA
» Vernon Rebranding and Strategic Communications Services, Vernon, CA » City of Pasadena, Marketing “Organics Recycling Program,” Pasadena, CA » City of Pasadena General Plan Implementation Outreach and Communications, Pasadena, CA
» Burbank Airport Replacement Terminal Charrettes, Burbank, CA » Complete Communities, City of San Diego Planning Department, San Diego, CA
» H2OC Stormwater, Public Education, Media, Brand Development, and Outreach, Orange County, CA
» First 5 San Diego Commission, Branding and Marketing, San Diego, CA » Community Resource Center, Branding and Marketing, San Diego, CA » Project Clean Water, Branding and Marketing, San Diego County Stormwater, San Diego, CA
» San Diego Quality Preschool Initiative, Branding and Marketing, San Diego County Office of Education, San Diego, CA
» First 5 San Diego Outreach 2019–2020, San Diego, CA
» First 5 San Diego Outreach 2020–2021, San Diego, CA
» San Diego County Aging and Independence, San Diego County, CA » La Mesa Strategic Marketing and Community Engagement Services, La Mesa, CA
» OCTA State Route 55 North Project Strategic Communications, Orange County, CA

EDUCATION
» BA, Fine Arts, San Diego
State University

City of Maywood | CAARP Phase 2 Community Outreach A.7

EDUCATION
» PhD, Sociology, UCLA
» MA, McGill University
» Honors BA, York University

PROFESSIONAL AFFILIATIONS
» Former Transportation
Commissioner, City of
West Hollywood
Richard Bernard, PhD
SURVEY RESEARCH SPECIALIST/PARTNER | FM3 RESEARCH
Dr. Richard Bernard is one of California’s foremost public opinion researchers on issues related to public agencies, their services, and the funding they need to provide those services. Richard provides strategic advice for a diverse set of clients including cities, counties, special districts, K-12 and community college districts, nonprofits, businesses, and labor unions. He has been the lead researcher on projects examining resident satisfaction with local government services, as well as branding and marketing public agencies, nonprofit organizations, and development projects. Richard’s municipal clients for such topics as strategic planning, budget priorities, resident satisfaction, finance measure feasibility, and more have included the cities of Agoura Hills, Alhambra, Bellflower, Burbank, Calabasas, Camarillo, Cathedral City, Coronado, Costa Mesa, Diamond Bar, Duarte, Elk Grove, Fresno, Folsom, Goleta, Grover Beach, Hawaiian Gardens, Hemet, Hermosa Beach, Huntington Beach, La Cañada Flintridge, La Mesa, Lakewood, Livermore, Lomita, Long Beach, Los Angeles, Montebello, Montclair, Monterey Park, Moreno Valley, Morro Bay, Norwalk, Ontario, Palo Alto, Palmdale, Palm Springs, Palo Alto, Paramount, Pasadena, Pomona, Rancho Palos Verdes, Rancho Santa Margarita, Riverside, San Clemente, San Diego, San Gabriel, San Juan Capistrano, San Luis Obispo, Santa Monica, Santa Paula, South El Monte, Torrance, Taft, Tehachapi, Ventura, Vista, Walnut, West Hollywood, Wildomar, and Whittier, among many others.

His research findings have helped craft messages, identify messengers, and provide actionable recommendations to aid clients in shifting populations’ awareness and behavior towards being better environmental stewards of their area. These substantive issues have included organic waste recycling (City of San Diego); home energy efficiency (Los Angeles County); interest in purchasing/leasing electric vehicles and expanding electric vehicle charging infrastructure (C40 Cities); ocean acidification (Ocean Conservancy); water conservation (Irvine Ranch Water District, among others); support for the protection of open space and natural areas (Trust for Public Land); and public support for funding to address and reverse the impacts of climate change (Resources Law Group, among others). Richard is also currently working with UCLA on a quantitative and qualitative research project that examines what messages and incentives would encourage renters in underrepresented communities (determined by Census tracts that score low on a statewide index based on environmental, health, and socioeconomic information) to lobby for and participate in efforts to change their gas-powered appliances to electric appliances to reduce their respective carbon emissions.

Notably, Richard’s research has contributed to the passage of the largest-ever local transportation sales tax measure (Los Angeles County Measure M), the largest-ever local park and open space property tax measure (Los Angeles County Measure A), and the largest-ever local stormwater infrastructure funding measure (Los Angeles County Measure W) in U.S. history. These three initiatives illustrate his successful efforts to integrate important environmental and health messaging related to improving the quality of our air, land, and water. Additionally, these successful projects show his experience in examining how to use awareness (or lack thereof) about an issue, messages, and messengers to persuade individuals to take steps to maintain, upgrade, or achieve an outcome that would benefit both themselves and their community.

Climate Action, Adaptation, and
Resilience Plan
Phase 2 (Community Outreach)

CITY OF MAYWOOD
537 S. Raymond Avenue | Pasadena, CA 91105
(626) 744-9872 | www.migcom.com
In association with:

FM3
Cost Proposal | June 11, 2024