01135.0006/985047.5
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b. Should any discharge, leakage, spillage, emission, or pollution of any type occur upon or from the Property (collectively referred to as “Discharge”) as a result of Licensee’ use of the Property, Licensee shall indemnify, hold harmless and defend Licensor against all liability arising from any injuries to any person and damage to property, including without limitation, employees and property of Licensee related thereto, and all related expenses, investigators’ fees, and litigation expenses, resulting in whole or in part from any such Discharge. The remediation and indemnification obligations contained in this Section 6 shall survive the termination of this License.
7. CONDITIONS AND RESTRICTIONS. The use of the Property by Licensee under this License is subject to the following conditions and restrictions:
a. Licensee hereby accept the Property subject to all conditions, covenants and restrictions of record, and all applicable zoning, municipal, county and state laws, ordinances, regulations and any changes thereto, governing the use and occupancy of the Property. Licensee shall not obtain or cause to be issued any permit, zone change or other entitlement that will be binding upon Licensor or the Property. b. Licensee shall use reasonable care and caution against damage or destruction to the Property. Licensee shall not use the Property for any unlawful purpose, maintain any nuisance, or use the Property in any way that creates a hazard to persons or property.
c. Licensee shall not construct any fences, structures or improvements on the Property.
d. Any and all damage to the Property resulting from Licensee’s use of the Property to conduct the Site Investigation activities must be promptly repaired by Licensee, at their sole cost and expense, to return such Property to a safe and satisfactory condition as directed by, and to the satisfaction of the Licensor. If Licensee fails to make such repairs, Licensor has the option, upon fifteen (15) days’ prior written notice to Licensee, to perform or cause to be performed all reasonable and necessary work on behalf of Licensee.
Licensor may charge Licensee for the actual, justifiable and documented costs incurred by Licensor. Upon receipt of a written demand for payment by Licensor with supporting documentation of costs, Licensee must promptly reimburse Licensor for those reasonable costs.
e. Licensee shall keep the Property free from all liens, taxes and assessments resulting from or caused by Licensee’ use of the Property, and Licensee shall reimburse Licensor and necessary to protect its title against any such lien, tax or assessment. f. Licensee shall not interfere in any manner with the use or operation of any signboards now or hereafter placed on the Property or with any property uses in connection with such signboards (such as, by way of example and not in limitation, roadways providing access to such signboards).
g. Licensee shall comply with all governmental laws, ordinances, rules, regulations and orders relating to Licensee’s use of the Property and under this License.
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8. TAXABLE INTEREST. This License is not intended to create any interest in real property. If it is determined, by a governmental agency duly authorized to make such decision, this License creates any taxable interest, including, but not limited to, a possessory interest, then Licensee shall be solely responsible to pay such taxes to the extent such taxes are required by law to be paid.
9. INSURANCE. The Licensee shall maintain, at their sole cost and expense, in a form and content satisfactory to Licensee, during the entire term of this License including any extension thereof, the following policies of insurance for the benefit of all elected and appointed officers, employees and agents of Licensor:
a. General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $2,000,000 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. b. Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Licensee’ against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Company in the course of carrying out the work or services contemplated in this License.
c. Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile.
d. Subcontractors. Licensee shall require their consultants or contractors maintain insurance in accordance with its qualified vendor requirements. If applicable, Licensee shall require its consultants to maintain professional liability insurance appropriate to the Licensees’ profession and containing limits of liability of no less than $1,000,000 each claim and $2,000,000 in the aggregate, if consultant is doing work on the Property on behalf of Licensee.
10. GENERAL INSURANCE REQUIREMENTS.
All of the above policies of insurance may be met by a combination of primary and excess or umbrella insurance. The general liability and automobile liability policies shall be primary insurance and shall name the Licensor, its elected and appointed officers, employees and agents (collectively, “Insured Parties”) as additional insureds and any insurance maintained by any Insured Parties may apply in excess of, and not contribute with Licensee’s insurance. The insurer for all of the above policies shall be required to waive all rights of subrogation and contribution it may have against the Insured Parties and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.
01135.0006/985047.5
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All of said policies of insurance shall provide that the insurer shall provide thirty (30) days’ prior written notice of cancellation for any reason other than non-payment of premium in which a ten (10) days’ notice shall apply to the Licensor. In the event any of said policies of insurance are cancelled, the Licensee shall, prior to the cancellation date, submit new evidence of insurance in conformance to the Licensor.
No work or services under this License shall commence until the Licensee have provided the Licensor with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the Licensor, which reasonable approval may not be withheld, delayed, or conditioned. Licensor reserves the right to inspect at the Licensee’s most proximate place of business complete, copies of and endorsements to all required insurance policies at any time. Any failure of the Licensee to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to Licensor.
All certificates shall name the Licensor as additional insured (providing the appropriate endorsement) on the policies as required above, except for workers compensation and automobile.
The Insured Parties are to be covered as additional insureds and the coverage shall contain no special limitations on the scope of protection afforded to Insured Parties Licensee’ insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
Any deductibles or self-insured retentions must be declared to Licensor by being listed on the certificate of insurance. Licensee agree that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Licensee may be held responsible for the payment of damages to any persons or property resulting from the Licensee’ activities or the activities of any person or persons for which the Licensee are otherwise responsible nor shall it limit the Licensee indemnification liabilities as provided herein.
Insurance required by this License shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the Licensor (“Risk Manager”) due to unique circumstances. If this License continues for more than three (3) years duration, or in the event the Risk Manager determines that the work or services to be performed under this License creates an increased or decreased risk of loss to the City, the Licensee agree that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager.
11. DEFAULT. In the event of a breach by Licensee of any of the terms of this License that continues beyond ten (10) business days after written notice from Licensor of such breach, all rights of Licensee hereunder shall cease and terminate, and in addition to all other rights Licensor may have at law or in equity Licensor may re-enter the Property and take possession thereof without notice, and may also cancel and terminate this License; and
01135.0006/985047.5
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upon any such cancellation, all rights of Licensee in and to the Property shall cease and terminate.
12. RULES AND REGULATIONS. Upon not less than three (3) business days prior written notice to Licensee, Licensor shall have the right to:
a. Establish and enforce reasonable rules and regulations concerning the management, use, and operation of the Property; and b. Close temporarily any portion of the Property for Licensor’s required purposes, provided that such closures do not materially and adversely affect Licensee’ use of the Property; and
c. Permit third party placement of advertising signs on the Property, and construct, maintain and operate new and existing facilities (including, without limitation, trackage, fences, communication facilities, roadways and utilities) upon, over, across or under the Property, and to grant to others such rights; and d. Disapprove a person or entity retained by Licensee to access the Property for the Site Investigation activities.
13. SECURITY MEASURES. Licensee hereby acknowledges that Licensor is not obligated to provide any security measures, and Licensor shall not be liable for any defects or negligence in the implementation of any security measures that Licensor may, in fact, provide.
14. WAIVER. The waiver by Licensor of any breach of Licensee hereunder, or the failure on the part of Licensor to enforce any right it may have hereunder, shall not constitute a waiver of any other or subsequent, similar, or different breaches, or a waiver of Licensor’s power to enforce such rights.
15. ASSIGNMENT. This License is personal to Licensee. Licensee agree not to assign, sell, transfer, encumber, pledge or otherwise hypothecate any part of the License or Property or Licensee’ interest herein to any entity without the prior written consent of Licensor, which consent may be withheld in Licensor’s sole and absolute discretion. Any purported assignment by Licensee of this License shall be void ab initio and a basis for immediate termination of this License. In the event that Licensor shall provide its prior written consent to an assignment by Licensee, any such assignment shall not relieve Licensee of its obligations under this License.
16. ATTORNEYS’ FEES. If any party named herein brings an action to enforce the terms hereof or to declare its rights hereunder, the prevailing party in any such action, on trial and appeal, shall be entitled to recover its costs and reasonable attorneys’ fees.
17. NOTICE. All notices, consents, requests, demands, approvals, waivers, and other communications desired or required to be given hereunder (referred to collectively as “Notice(s)”) shall be in writing and signed by the party so giving the Notice, and shall be effectively given or served: (i) on the date of personal service upon the party to whom it is directed; or (ii) on the date the Notice is received or rejected provided it is sent
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U.S. first class registered or certified mail, postage prepaid, return receipt requested; or (iii) on the date the Notice is delivered by a nationally recognized courier service to the address of the party to whom it is directed provided it is sent postage prepaid to the address of the party to whom it is directed. The addresses of the parties are:
To Licensor: CITY OF BELL
6330 Pine Ave.
Bell, California 90201
Attn: Michael L. Antwine II, City Manager
To Licensee: CITY OF MAYWOOD
4319 E. Slauson Ave.
Maywood, California 90270
Attn: Jennifer Vasquez, City Manager
The parties may, from time to time, change its address by giving written notice thereof in the manner outlined above.
18. GOVERNING LAW. This License shall be interpreted, enforced and governed by the laws of the State of California.
19. AMENDMENTS. No provisions of this License may be amended or modified except by an agreement in writing executed by both parties hereto.
20. SEVERABILITY. In the event that any one or more of the provisions contained in this License shall for any reason be held by a court of competent jurisdiction to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision hereof, and the remainder of the provisions of this License shall continue in full force and effect without impairment.
21. SOLE AGREEMENT. This License (i) constitutes the entire agreement of the parties hereto relating to the use, operation and maintenance of the Property and (ii) shall supersede prospectively from the date it is entered into any and all prior written or oral negotiations or agreements of the parties relating to the Property.
22. NO RECORDING. This License or a memorandum of license shall not be recorded in the Official Records of Los Angeles County.
23. CONSENTS OF PARTIES. Any requirements under this License that Licensee obtain consents or approvals of Licensor are in addition to and not in lieu of any requirements of law that Licensee obtain approvals or permits. {Signature page follows}
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IN WITNESS WHEREOF, each of the parties has caused its authorized representative to execute duplicate original counterparts of this License. “Licensor”:
CITY OF BELL
By:_______________________________
Michael L. Antwine II, City Manager
“Licensee”:
CITY OF MAYWOOD
By:________________________________
Jennifer Vasquez, City Manager
ATTEST:
____________________________
Angela Bustamante
City Clerk
ATTEST:
__________________________________
Daisy Guerrero
Deputy City Clerk
APPROVED AS TO FORM:
Aleshire & Wynder, LLP
David J. Aleshire
City Attorney
APPROVED AS TO FORM:
___________________________________
Roxanne Diaz
City Attorney
01135.0006/985047.5
EXHIBIT “A”
Depiction of the Property
The property consists of Randolph Street along the Railroad Right of Way depicted below.
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016 Revised: 7/7/2022 HOA.103558285.1
AGREEMENT NO. TAP1003
NOTICE TO PROCEED: 1003-1
PROJECT NAME: Randolph Avenue Beautification Project
EFFECTIVE DATE: May 10, 2023
Your application for Technical Assistance Program (TAP) funds for the above TAP Project has been approved by the Los Angeles County Regional Park and Open Space District (RPOSD) subject to the terms and conditions of Agreement No. TAP1003, dated May 10, 2023. This Notice to Proceed (NTP) covers the work listed in the attached Bid from City Fabrick “Consultant” (“Work”). The Work shall be performed in accordance with the enclosed scope of work, timeline, and budget (Attachment 1).
TAP services shall be completed within 24 months of this signed notice, May 10, 2025, for a not-to-exceed fee of Two Hundred and Eighty-Four Thousand, Two Hundred and Eighty dollars ($284,280), inclusive of related reimbursable expenses. Any funds exceeding these fees are not reimbursable by RPOSD.
Please ensure that “Agreement No. TAP1003” appears on your invoices when billing RPOSD. Services provided will be reimbursed as of effective date of NTP. No expenses are reimbursable post expiration date of NTP, May 10, 2025.
If you have any questions regarding this NTP, please contact Susan Castro-Valenzuela at (626) 588-5044 or [email protected]. Please coordinate with Karmina Lopez at [email protected] to initiate work on this NTP.
Sincerely,
Susan Castro-Valenzuela
Technical Assistance Program
Enclosures
ADDRESS
425 E. FOURTH STREET, SUITE E.
LONG BEACH, CA 90802
PHONE NUMBER
562.901.2128
PRIME CONTACT
BRIAN ULASZEWSKI
PRINCIPAL & EXECUTIVE DIRECTOR
EMAIL ADDRESS
[email protected]
BRIAN
ULASZEWSKI
PRINCIPAL & EXECUTIVE DIRECTOR
X
RANDOLPH AVENUE
BEAUTIFICATION
PROJECT
PROPOSAL FOR PROFESSIONAL SERVICES
Technical Assistance Program
Attachment 1
January 11, 2023
Shirley Quinones
City Clerk’s Office
City of Maywood
4319 Slauson Avenue
Maywood, CA 90270
R E: Re q u e s t f o r Pr o p o s a l (R FP) R a n d o l p h Ave n u e Beautification Project
Dear Shirley,
On behalf of City Fabrick, we thank you for this opportunity to present to the City of Cudahy our proposal to provide Technical Assistance related to the Randolph Avenue Beautification Project. You will find our team of industry-leading, local landscape architects, designers, planners, engineers, and professionals would provide the City and community a holistic partnership that would most benefit the mission of the
Community Services Department.
Our collective team has decades of experience successfully supporting community organizations and public agencies
in the planning, design, outreach, and engagement related to developing new parks in Southern California. City Fabrick has collaborated with local agencies as on-call consultants providing a range of support for creating new parks and expanding park networks, park improvements, transportation, and streetscapes, trails, sustainable stormwater facilities, and other landscapes.
City Fabrick is based locally in Long Beach and are strategically focused on supporting the Gateway Cities, providing technical and creative capacity to local government, nonprofit
organizations, and community groups. We are currently
collaborating with multiple cities within the area on communityserving projects and are supporting the Gateway Cities Council of Governments on policy and community engagement work.
City Fabrick has extensive experience planning and design parks, and mobility infrastructure along the Lower Los Angeles River, and have established partnerships to support executing park development within the area.
Please find enclosed our project understanding and alignment, scope of work, deliverables, schedule, and budge breakdown as requested in the request for proposals and associated addendums. We have read and take not exception to the
standard professional service agreement included with the RFP Our proposal includes a base scope of work and deliverables that meets the requested services from the Request for Bids as well as a menu of additional services that City Fabrick can provide the City of Maywood within the budget allocation, providing a strong foundation to develop the Randolph Avenue Beautification Project. Should you have questions, please feel free to reach out to contact Brian Ulaszewski at 562.901.2128 or [email protected].
Sincerely,
Brian Ulaszewski, LEED AP
Principal + Executive Director
Mina Emamifar Roades, ASLA
Director of Landscape Architecture
CITY OF MAYWOOD RFP A
Table of
Contents
Cover
Letter
A
04 28
36 Experience and
Qualifications
Approach
and Services
Fee
Proposal
Experience +
Qualifications
CITY OF MAYWOOD RFP 5
Executive
Summary
City Fabrick is a full-service professional design and planning studio grounded in the mission of restoring, reshaping, and empowering communities through collaborative public interest design, planning, and policy development.
City Fabrick’s landscape design work spans mobility
and streetscape projects, design and planning new and
existing parks, park improvements, affordable housing,
and community facilities. We have assembled a team
of consultants who collectively are prepared to deliver engagement, landscape architecture, engineering, and other support services to the City of Maywood for advancing the Randolph Avenue Beautification project.
Collectively our team has worked on many relevant projects that encompass the wide range of landscape design and
planning projects relevant to the City of Maywood Request for Proposals. City Fabrick and team have worked on dozens of relevant projects with a majority of this consultant team collaborating on current projects ranging from park design and planning to streetscape and mobility projects, to thousand plus unit master plans. City Fabrick would serve as the Project Manager for all projects, with the range of consultants able to participate as and when necessary for designing and delivering the project.
Following in this section – as requested, is a matrix of relevant projects delivered or currently in process by City Fabrick and the project team, an organizational chart with roles, expertise, and primary contracts, and firm introductions for the entire consultant team.
CITY OF MAYWOOD RFP 6
Organizational
Chart
Brian Ulaszewski
Principal, Executive Director
Mina Emamifar Roades, ASLA
Director of Landscape Architecture
562.901.2128
425 East 4th Street, Unit E
Long Beach, CA 90802
Derek C. Burnham
Principal
562.354.1430
[email protected]
130 Pine Avenue, Suite 200, Long Beach,
CA, United States, California
Jose Hernandez, PE, QSD/P
Senior Project Manager
949.428.1500
[email protected]
3737 Birch St, Suite 250,
Newport Beach, Ca, 92660
Michael Givens, PhD, PE, GE, PG
Associate Engineer
949.450.2100
[email protected]
32 Mauchly, Suite B
Irvine, California 92618
Project Management, Community Engagement,
Landscape Architecture, and Urban Design and
Planning, Environmental Review
City Fabrick
Surveying, Mapping, Utility
Coordination, Civil and
Structural Engineering
Ardurra
Hydrology and Hydraulics,
Geotechnical Engineering
Group Delta
Entitlements,
Environmental Review,
and Real Estate Advisory
Burnham Development
CITY OF MAYWOOD RFP 7
City Fabrick
Qualifications
City Fabrick is a nonprofit design studio
reshaping, restoring, and empowering communities
through collaborative public-interest design, planning, policy development, and advocacy.
Based in Long Beach, City Fabrick engages communities in Southeast Los Angeles County across a range of matters
related to improve residents’ quality of life and outcomes.
City Fabrick is an independent organization that works
beyond the conventional client-consultant framework,
having the capacity to collaborate with community partners on mission-related work as well as collaborate to initiate positive change communities. City Fabrick’s involvement with this initiative provides the following community benefits that align with our mission:
Great Parks and Places
By increasing park acreage and access for a park poor
community
Thriving Neighborhoods
by providing more public recreational opportunities
for residents to promote physical, mental, and
emotional health.
Resilient Communities
By expanding urban forestry, habitat, and permeable
area to make the community more resilient to climate
change while mitigating pollution impacts
Moving People
By creating a mile-long active transportation
trail, connecting residents to multiple schools and
community amenities
City Fabrick is a Long Beach nonprofit organization that collaborates with partners on community enhancing projects and initiatives taking a variety of roles that best ensure success for all those in involved. Our unique structure
CITY OF MAYWOOD RFP 8
provides the capacity to be a consultant, collaborator, grantee, or part of a coalition of partners. City Fabrick’s work includes but is not limited housing, parks and open space, transportation, climate resiliency, cultural development and providing technical and creative capacity planning, communications, and engagement, graphic, building,
landscape, interior, and urban design services.
City Fabrick has significant experience working in the
Gateway Cities area working with community partners
and a multitude of local agencies and nonprofit partners on a range planning, community visioning, and engagement processes including multiple park planning and design
projects, affordable housing, community development,
streetscape, neighborhood beautification, and public art.
City Fabrick is currently providing landscape architecture services for a proposed senior housing and community center development in nearby Cudahy a mile from Randolph Avenue, engagement and communications support to the Gateway
Cities Council of Governments, and designing a new park in North Long Beach by repurposing residual public right-ofway adjacent to the Los Angeles River.
CITY OF MAYWOOD RFP 9
Brian
Ulaszewski
EXECUTIVE DIRECTOR /
PRINCIPAL
Mina
Emamifar
Roades
DIRECTOR OF
LANDSCAPE DESIGN
Brian Ulaszewski has over two decades of experience working in the design and planning field on work spanning tactical interventions like pop-up plazas and parklets to building and landscape projects to regional-scale planning and state policy. Brian has extensive experience working with local governments, developers, affordable housing providers, and nonprofit organizations on a wide variety projects ranging graphic, environmental, building, landscape and urban design. He has also returned to teach within the Landscape Architecture and Urbanism Department at the University of South California, School of Architecture. Brian is a recognized leader in city building, having been recognized by the American Planning Association.
Mina Emamifar Roades brings her passion and creativity in landscape architecture to her work creating spaces that enrich the lives of people. Mina brings over fourteen years of experience as a Landscape Architect to City Fabrick, as well as her knowledge as a Long Beach resident. She obtained her Bachelor’s degree in Architecture from USC where she took courses in Landscape Architecture and found interest in receiving a Master’s degree in Landscape Architecture at North Carolina State University College of Design. Her experience living and working on the east coast has given her expertise in the diverse plant material and different ecosystems of the area. Moving back to Southern California, Mina grew an appreciation for the unique opportunity to design with drought tolerant planting and natives, believing that our native species and adapted natives can create rich and lush environments that embrace our culture.
Alex
Jung
DIRECTOR OF
URBAN DESIGN + PLANNING
Alexander Jung brings to his work at City Fabrick a unique perspective working on urban design and planning projects in the public, private, academic, and nonprofit sectors. With over five years of experience, Alexander has proven to be an effective project manager, designer, and community facilitator in his involvement with several award-winning projects throughout Southern California. The range of projects Alexander has worked on include visioning and designing multimodal streetscapes, parks and open spaces, First/Last Mile connectivity plans, pedestrian and bicycle networks, and Transit Oriented Districts. Recently arriving to Long Beach, he has already worked on several plans and projects throughout the city.
City Fabrick
Team
LEED AP
American Society of Landscape Architects
American Institute of Certified Planners
CITY OF MAYWOOD RFP 10
Angelica
Meza
SENIOR
DESIGNER
Christopher Lacsina
DESIGNER
Wanxing Lin
DESIGNER
A native to Southern California, Angelica attended Orange Coast College after high school. There she found her passion and went on to graduate from California State University, Long Beach with a Bachelor of Fine Arts degree in Graphic Design.
Through the graphic design program, she was able to explore new cities and learn from various cultures from around the world, which have proven useful in her position at City Fabrick. Her previous experiences have allowed her to understand and collaborate with the many different clients and projects that pass through City Fabrick with great care, attention, and empathy. When spending her leisure time, she continues to learn about and support the local community by visiting various destinations like Long Beach Creamery and The Merchant.
Christopher Lacsina (he/him) is a landscape designer and public health researcher from Hawai’i with an interest in building health equity through design. He received his Master of Public Health at the University of Hawai’i and worked as a research assistant for the Hawai’i Public Health Institute (HIPHI). As a researcher he has experience in community engagement, capacity building, and evaluation in the areas of active transportation, food insecurity, and access to healthy foods. He received his Master of Landscape Architecture from the University of British Columbia. The range of projects that Christopher has worked on include open space design, community outreach and advocacy, community engagement, and park vision planning.
Wanxing Lin (she/her) is a creative individual who specializes in landscape and urban design. She recently completed her Master of Landscape Architecture + Urbanism at the University of Southern California, along with her year long professional practice at eLandscript Studio and RELM Studio. Before joining City Fabrick, she worked as a program associate with the Sustainable SITES Initiative at U.S. Green Building Council, which equipped her with a multidisciplinary background in planning, policy, and advocacy. As a SITES AP, her experience also includes urban Low Impact Development System Research and Storm Water Best Management Practices design development. She looks forward to continuing to support a diverse array of project types and scales in design and planning practice, prioritizing community-led design, meaningful, high-performance outdoor spaces.
Certifications
SITES AP, US Green Building Council
CITY OF MAYWOOD RFP 11
Ardurra Group
Qualifications
We are a growing assembly of experts, engineers, and
design professionals delivering a unique balance of experience and innovation.
With 1,200+employees in 70 offices across the country,
Ardurra is ranked 114 in Engineering News-Record’s Top 500.
We focus on seven key service areas including: public works/ civil planning, design and construction management, water/ wastewater planning design and construction management, traffic and environmental, site and land development,
emergency management, structural engineering, and survey.
In our local offices we also provide plan review and plan check, code compliance enforcement, and grant administration. The majority of our work is from public agencies. We not only have the specific related experience needed for this project, but an intimate understanding of the objectives and challenges you experience delivering projects.
Responsiveness – We are there when you need us!
We not only intend to meet the City’s expectations—
we intend to exceed them. With our offices throughout
California, the Ardurra team provides unparalleled
responsiveness. Close geographic proximity to the City makes us ideally suited to serve the City and ensures availability for meetings at the City’s office and in the field as needed.
Demonstrated Technical Ability
Ardurra provides full-spectrum services to assist our clients from preliminary planning through project completion.
From our substantial experience in the planning, design, and management of public infrastructure undertakings,
we understand that projects today are driven by a
balance of economic, environmental, social, and political factors. We believe in working in partnership with our
clients to meet these challenges. We offer our clients
an unmatched commitment to responsiveness, quality,
and exceptional professional opportunities to our staff.
Public Outreach
Ardurra offers a local community relations team that is very familiar with Southern California municipalities. Our professionals apply strategic, specialized communication methods that have been honed for decades to minimize
issues that can arise from public opposition or controversy.
Clients know that a dedicated, disciplined community
relations team can help achieve a smooth implementation and even greater public support by project completion.
CITY OF MAYWOOD RFP 12
Jose
Hernandez,
PE,QSD/P
SENIOR
PROJECT MANAGER
Joe
Buckner,
PE, PLS, QSD
PROJECT
ENGINEER
Jose Hernandez, PE, QSD/P began his successful career as an intern for Caltrans District 12 while completing his undergraduate degree at California State University of Pomona in Pomona, CA. Jose has most recently served as senior project manager for a private consulting firm responsible for overseeing projects of varying size and complexity through design, permitting and construction. He has provided his expertise to clients including the Port of Long Beach, the City of Long Beach and the Cities of Rialto, Santa Clarita, Ontario, and Palmdale. Jose’s accomplished projects have won ASCE Project of the Year for Airports and Ports and for Urban and Land Development.
Joe Buckner, PE, PLS, QSD has more than 30 years of experience in the planning and design of streets, highways, and freeways, highways and arterial streets, right-ofway engineering, grading, sewer, water and storm drains. As project engineer, Joe has been responsible for the preparation of street rehabilitation plans and drainage improvements for numerous cities throughout Los Angeles and Orange Counties.
Joe has substantial experience with engineering of public works improvements, CAD drafting and preparing survey and right-of-way legal mapping. Most recently Joe has served as project engineer for the following Long Beach projects: Seaside Way Storm Drain, Atlantic Avenue Bulbouts, Santa Fe Avenue Rehabilitation, Alamitos Avenue Rehabilitation, 6th Street Bus Stop Relocation and Spring Street.
Ardurra
Team
Registration
2005/PE/Civil Engineering/CA #68384
Certifications
California Certified QSD/QSP: No. 024024
Registration
1989/PE/CA #45531; 1995/PLS/CA #7206; QSP/QSD
CITY OF MAYWOOD RFP 13
Project
Engineer
PROJECT
ENGINEER
Miguel Hurtado, PE, is a design engineer with significant civil engineering experience.
Miguel has been involved with pedestrian and streetscape enhancements in the City of Long Beach, roadway widening in the Cities of Anaheim, Santa Fe Springs and Whittier and served as design engineer for LA Metro’s I-605 Arterial Hotspots in the Cities of La Mirada and Santa Fe Springs that involved modification to raised medians, street widening and restriping. Miguel’s expertise also includes PS&E preparation for the rehabilitation and reconstruction of streets, including pavement recycling experience using FDR and CIR. Miguel is proficient in AutoCAD, Civil 3D, inRoads and ArcGIS and has an in-depth knowledge of Southern California plan and specification criteria and standards.
Registration
2017/PE/Civil Engineer/CA #88091
Andrea
Mosqueda, PE
DESIGN
ENGINEER
Andrea Mosqueda, PE has six years of experience in civil engineering. Andrea has solid experience participating in design and water resources projects. With a tenacity to learn and apply acquired skills, Andrea seeks to grow into a wellrounded civil engineer and contribute to the betterment of infrastructure in the communities she serves. Andrea is bilingual in English and Spanish and possesses skills in concept development, hydrology, hydraulics, watershed modeling, water quality monitoring, public speaking, and volunteer management. She is proficient in multiple engineering software programs including ArcGIS, AutoCAD Civil 3D, HEC-RAS, WMS, and XPSWMM.
Registration
2021/PE/Civil Engineering/CA #99376
Certifications
Environmental Sustainability Professional (ENV SP)/ID 30684
CITY OF MAYWOOD RFP 14
Group Delta
Qualifications
Group Delta Consultants, Inc. (Group Delta), established in 1986 as a California corporation, is a consulting engineering firm specializing in geotechnical engineering, environmental consulting, geology, materials testing, and construction inspection services.
The firm currently employs a staff of 94 and has five
offices throughout southern California located in
Torrance, Irvine, Anaheim, Ontario, and San Diego. Group Delta has extensive experience in providing services
for agencies and cities throughout California that has
included LA Metro, County of Los Angeles, and dozens
of municipal agencies across the region.
These projects have included roadway/highway
improvements and widenings, bridges, grade
separations, rail, buildings, and other public facilities.
They respond quickly to requests; anticipate
and solve potential problems early; and work
to minimize costs and maintain schedules. Their
experience in providing services for municipalities
and transportation projects combined with their
diverse expertise in hazardous waste and geotechnical
services gives their team the ability to provide a
unique and unparalleled benefit to all projects.
CITY OF MAYWOOD RFP 15
Curt
Scheyhing, GE
PRINCIPAL GEOTECHNICAL
ENGINEER
Michael
Givens, PhD,
PE, GE, PG
OFFICE MANAGER /
ASSOCIATE ENGINEER
Mr. Scheyhing has more than two decades of experience in project management, design review, directing field and laboratory investigations, performing engineering analysis and design, and preparing geotechnical studies and reports. He has played a key role in numerous Caltrans and local agency transportation projects in the counties of Riverside/San Bernardino (District 8), Orange (District 12), Los Angeles (District 7), and San Diego (District 11). Mr. Scheyhing is a technical expert in geotechnical engineering for roadways, bridges, and retaining structures in a variety of terrain ranging from liquefaction prone hydraulic fills to alluvial sites to soft and hard rock sites, and has prepared numerous Preliminary Foundation Reports (PFRs) and Foundation Reports (FRs) for walls and bridges as well as Materials Reports (MRs) and Geotechnical Design Reports (GDRs) for roadways, following applicable Caltrans standards. His analytical/design experience includes analysis of static and seismic slope stability of soil and rock slopes, design of spread footings, driven piles, and drilled piles for bridge and retaining wall foundations, geotechnical design of earth retaining structures including cast-in-place concrete walls, MSE walls, soil nail walls, retaining walls, sound walls and tieback walls, settlement analysis for foundations and earth fills, lightweight fills, liquefaction evaluation, and ground improvement including surcharge and stone columns.
Mr. Givens, PhD, PE, GE is Group Delta’s Irvine Office Manager and Associate Engineer. Dr. Givens brings over 15 years of experience in geotechnical and geological engineering. He has conducted project studies and formulated recommendations for various projects including slope stability, bridges, retaining walls, roads and parking lots, pipelines, sewer lines, storm drains, residential and commercial construction as well as litigation support. He’s also experienced in environmental consulting including environmental site assessments. Notable projects he’s worked on include the I-405 Improvements Project, Gerald Desmond Bridge Replacement, and the Crenshaw/LAX Transit Corridor
Group Delta
Team
Registration
Civil Engineer, California No. 59216Geotechnical Engineer, California No. 2766 Registration
Professional Engineer, California No. 81361
Geotechnical Engineer, California No. 3145
Professional Geologist, California No. 9284
CITY OF MAYWOOD RFP 16
Burnham Development
Qualifications
Bridging developer vision and land use possibilities through development advising, project development, due diligence, site selection, team assembly, project design, quality control, client advocacy, and navigating agency approvals.
Known for a depth of experience in government entitlement and project development processes, Burnham Planning &
Development helps developers both small and large approach implementation of development projects with full clarity and knowledge of local land use policies, entitlement and permitting processes. We bridge developer vision and land use possibilities for mutually beneficial outcomes for our clients and the community, with an emphasis on creating great places for people.
Started by Derek Burnham in 2013, Burnham Planning
& Development represents private-sector owners and
developers providing specific insight and technical expertise on a variety of planning, zoning, project development and real estate matters and is known for fostering strong relationships with key municipal leaders, government agency staff, local organizations and stakeholders necessary to effectively communicate client needs and facilitate development
projects through local government entitlement and building processes.
CITY OF MAYWOOD RFP 17
Derek
Burnham
PRINCIPAL
Ford
Do
VICE PRESIDENT
Derek Burnham has more than 20 years experience in the urban planning and real estate fields in both the public and private sector. Mr. Burnham started Burnham Planning & Development, an urban planning and real estate development firm, in October 2013. Burnham Planning & Development offers a wide range of services for real estate development projects, including site selection, property acquisition, due diligence, project management, entitlements, and permitting, for projects throughout Southern California.
Since 2013, Burnham Planning & Development has assisted in the approval of more than 1,000 residential units, facilitated the adaptive reuse of more than 100,000 square feet of commercial space, and provided services to more than 70 clients.
Prior to starting Burnham Planning & Development, Mr. Burnham served as the Planning Administrator for the City of Long Beach where he was involved in many high-profile projects and major policy efforts throughout Long Beach. Most notably, Mr. Burnham was one of the key staff members involved with the preparation of the award winning Downtown Plan and Program EIR. Mr. Burnham was also responsible for overseeing all Planning Bureau functions including development project review and permitting functions.
Mr. Burnham attended the USC Sol Price School of Public Policy where he received a Masters in Urban Planning with an Economic Development concentration. He also holds an undergraduate degree in Sociology from Carroll College in Montana.
Ford Do has been working in real estate for over 15 years. He started his career as a property manager for his family’s multi-family assets and has extensive experience in value-add projects, leasing, maintenance, and tenant relations.
Prior to joining Burnham Planning & Development as Vice President, Ford served on the acquisitions and project management teams for KB Home, a publicly traded homebuilding company. He worked on many residential projects. He has experience in underwriting, entitlement, land development, project management, and bond exoneration. He has participated in entitling and constructing more than 800 residential units.Projects he has worked on include: Elderberry at Portola Springs in Irvine (83 SFD units), Prado at Cadence Park in Irvine (87 attached condo units), Sage at Portola Springs in Irvine (125 attached condo units), Highmark at Ironridge in Lake Forest (83 SFD units), Lotus in Santa Ana (35 SFD units), and Euclid Place in Anaheim (39 attached and detached condo units).
Ford attended the Paul Merage Business School at the University of California, Irvine where he received a Masters in Business Administration (M.B.A) with a focus on Finance and Real Estate. He also holds an undergraduate degree in Business Economics from the University of California, Irvine.
Burnham Development
Team
CITY OF MAYWOOD RFP 18
Relevant
Projects Matrix
PROJECT TYPOLOGY LOCATION SCOPE
Drake/Chavez Park Connector Park Expansion Long Beach, CA Landscape Design + 51st Street Greenbelt New Park Long Beach, CA Landscape Design + West LA Veteran Community New Parks and Transportation Los Angeles, CA Planning + Design + One San Pedro New Parks and Transportation San Pedro, CA Planning + On-Call Services Parks and Transportation Pasadena, CA Civil Engineering + Villages at Cabrillo New Parks and Transportation Long Beach, CA Planning + Design + 14th Street Park Park Expansion Long Beach, CA Planning + Design + Hamilton Greenbelt New Park and Transportation Long Beach, CA Park Planning De Forest Park Vision Plan Existing Park and Transportation Long Beach, CA Park Planning Long Beach Boulevard Bus Island Transportation Long Beach, CA Landscape Design Cudahy Senior Housing Housing and Community Center Cudahy, CA Landscape Design Villa Vanowen Supportive Housing Los Angeles, CA Landscape Design Parks, Recreation, and Marine Plan Department Strategic Plan Long Beach, CA Planning Uptown Open Space Plan Park Network Long Beach, CA Planning Avalon Park Master Plan Park Network Avalon, CA Planning San Pedro Parklets Transportation and Placemaking San Pedro, CA Landscape Design Sound Garden Park Improvement Long Beach, CA Landscape Design Veteran Valor Plaza Park Improvement Long Beach, CA Landscape Design Jenni Rivera Playground Park Improvement Long Beach, CA Landscape Design Los Angeles County Parks
On-call Service Park Development Los Angeles, CA Park Planning + Engagement Avalon Canyon Fitness Trail Transportation Avalon, CA Landscape Design Spark Commons New Park Long Beach, CA Landscape Design
Santa Ana Urban Farm New Urban Farm Santa Ana, CA Landscape Design Gumbiner Park New Park and Transportation Long Beach, CA Planning + Design MLK Jr. Park Existing Park Long Beach, CA Park Planning MacArthur Park Existing Park Long Beach, CA Park Planning Scherer Park Existing Park Long Beach, CA Park Planning
CITY OF MAYWOOD RFP 19
51st Street
Park
This new park repurposes
unclaimed right-of-way
to create much needed
active open space for this
park poor community while
establishing formal access
to wetlands developed
Los Angeles River.
Unused surplus right-of-way sandwiched between Deforest Avenue and the recently completed Deforest Wetlands
provides an ideal canvas to create a scale park that enhances connectivity through the neighborhood, and adjacent
elementary school, artificial wetlands, and Los Angeles River regional bike path. The two-block long, one-acre
park leverages two dozen mature oak and sycamore trees
to provide the sense of a long-established park for this neighborhood.
The existing trees also provide a unique context for designing a youth-oriented, bicycle training course, complete with nearly twenty different street conditions for learning
to bike safely. The two ends of the park are anchored by pedestrian plazas, with play spaces and fitness installations in between. 51st Street Park is also designed with new green infrastructure including a bioswale running the length of the greenbelt, providing sustainable stormwater management
while separating the roadway from the park’s walking and bike paths.
Project coordination with the Water Replenishment District provides access to multiple testing wells located within the new park. Additional project coordination with the Water Department accommodates to existing water mains and
with the County Flood Control Authority to maintain access to their facilities along the Los Angeles River. The team also collaborated with the Public Works Department to
incorporate street improvements and ADA access upgrades between the neighborhood and new park.
City of Long Beach, Port of Long Beach
Landscape Architecture and Community Engagement
2022 - 2023
Client
Duties Performed
Project Timeline
CITY OF MAYWOOD RFP 20
Gumbiner
Park
This new park
will bring people
out of their homes
to experience new
activities such as
yoga, the arts,
and skateboarding.
This open space project realigns a complicated series of intersections to improve safety and pedestrian circulation while creating about an acre of public open space for a park-poor community in Central Long Beach. This involved consolidating the five intersections into three intersections while closing one block of roadway, which ultimately
removed the most dangerous intersection in the city while creating an urban park that has quickly become the hub of a half dozen surrounding cultural, religious and learning institutions.
City Fabrick developed the original concept for the street realignment and park, worked with city officials and
community stakeholder to develop the schematic park
design and program and worked with city officials to pursue funding. Additionally, City Fabrick led the photography of the newly built landscape of the park and its features, including amenities and surrounding buildings. Additionally, photos of buildings and landscape were captured of the
surrounding neighborhood to highlight important features in the surrounding community. This involved our team of designers and photographers with DSLR cameras and lenses to enter into the site and capture the landscape. These high quality photos where then sorted and adjusted using photo editing software to enhance their visual output. These photos were used by several media outlets and the City of Long Beach to showcase the newly formed park.
Partners
Duties Performed
Project Timeline
City of Long Beach, AECOM,and The California Endowment
Community Engagement, Conceptual Design
2015
CITY OF MAYWOOD RFP 21
Spark
Commons
Spark at Midtown, a mixed
use development, will
bring affordable apartments,
community-serving retail,
and a multi-faceted outdoor
park space to the
City of Long Beach.
The Spark at Midtown is a mixed-use affordable housing
community along the Long Beach Boulevard Transit corridor.
Nearly one hundred dwelling units consist of permanent
supportive housing, and family housing, serving the growing need in this diverse community. The units are oriented
around a pair of courtyards with bountiful common areas and amenities.
The ground floor is dedicated to a collection of nonprofit organizations curated to serve new residents above and
already living in the surrounding neighborhood. Future
partners include the YMCA of Greater Long Beach, the Long Beach Health and Human Services, a family health clinic, a teaching kitchen, and multiple social enterprises. As part of the Spark, the adjacent Rhea Street will be closed to traffic and converted into anew public open space, complete with a playground, outdoor fitness equipment, and a community garden.
Since the Spark’s inception, City Fabrick has collaborated with LINC Housing to develop the urban design, communications, and project program. City Fabrick continues to be involved through integration and implementation, working with
partners to design each of the unique street-level community space, and provide landscape design services for the public open space and streets cape, including accommodations for a future cycle track along Long Beach Boulevard.
The design process for these community integration elements included prototyping the plaza design and program partners for a day-long pop-up park, which influenced design and programming elements for the final project. The innovative outreach and engagement strategy was supported through
a grant funded by Enterprise Community Partners. Client Duties Performed
Project Timeline
LINC Housing, City of Long Beach, Enterprise Community
Partners, D33
Master Planning, Urban Design Community Engagement,
Architecture, Transportation, Planning
Completed in 2021
CITY OF MAYWOOD RFP 22
Los Angeles County
Parks On-call Service
City Fabrick provides on-call
landscape architecture, park
planning, and community
engagement services to the
Long Beach Parks, Recreation,
and Marine Department.
Included are a few park
improvement projects.
Veteran Valor Plaza is an extensive renovation, expansion, and enhancement of an existing monument in North Long
Beach’s Houghton Park dedicated to Veterans. Building
upon the original memorial and elevated Huey Helicopter a larger memorial walk and garden were constructed to tie the memorial to the street corner. An additional programming space and transit plaza were constructed at the corner with furniture, gateway signage, and electronic reader board creating a welcome entry into the regional park.
The Veteran Valor Plaza was developed in collaboration with the Long Beach Parks, Recreation and Marine Department, and the Long Beach office of Veteran Affairs. City Fabrick extensively engaged residents, local stakeholders, and the Veteran community as part of a complex discussion related to honoring local veterans. This included events, programming, and design of the Veterans Valor Plaza project, which City Fabrick also provided full landscape design services.
Jenni Rivera Park improvements include active programming, seating, and playground that activates the previously passive greenbelt that straddles Midtown Long Beach and the City of Signal Hill. The public greenbelt created from former Pacific Electric Streetcar right-of-way is an important community asset connecting a dozen local schools and parks.
While an essential public open space, the park lacked active programming and amenities, primarily used for its walking trails, biking, and connection to other neighborhoods.
The addition of the playground provided a much need
active space for children to play and families to gather.
City Fabrick worked with multiple City departments and
agencies to navigate a complex array of subsurface utilities and easements to locate and design the playground and
surrounding amenities to best serve the community. The
team worked with the Jenni Rivera Foundation to incorporate art installations along the greenbelt including a mural of the iconic musician.
Partners
Duties Performed
Project Timeline
City of Long Beach, Long Beach Community Foundation,
Conservation Corp of Long Beach, Jenni Rivera Foundation Landscape Architecture and Community Engagement
Ongoing
CITY OF MAYWOOD RFP 23
Sound Garden is an interactive sonic-art play installation developed in North Log Beach’s Houghton Park, adjacent
to the newly renovated community center. The playful art space includes a symphony of outdoor instruments and
sound-making equipment oriented around a conductor’s
platform. It’s location ties together two existing ageoriented playgrounds and the community center to create a central node of activity for the regional park.
City Fabrick worked with the Long Beach Community
Foundation to engage North Long Beach stakeholders
to determine the landscape for art development and
programming in the Uptown Business District. The Sound
Garden is intended to augment other improvements
in Houghton Park as designed in the Master Plan to
create a northern civic anchor to the business district, a counterweight to the Michelle Obama Library and Plaza.
Funded through the Knight Foundation donor advised
fund, City Fabrick provided community engagement and
full landscape design services for the Sound Garden.
CITY OF MAYWOOD RFP 24
DeForest Park
Vision Plan
With the high park demand,
the park serves the needs
of both local residents and
regional visitors by offering
sports courts, sports fields,
playground, community
center, equestrian trail, and
organized sports and youth
programs.
Tucked between the Los Angeles River and a largely
residential neighborhood, DeForest Park is truly a hidden gem for the North Long Beach community, which has nearly six times less park space than the rest of the city. With the high park demand, the park serves the needs of both local residents and regional visitors by offering sports courts, sports fields, playground, community center, equestrian trail, and organized sports and youth programs. Just south of 15-acre DeForest Park, the 34 acres of the DeForest Park Wetlands was restored and opened in 2018 for public use while retaining flood management control properties.
With Proposition 1 funding from the State, City Fabrick is partnering with Long Beach Parks, Recreation & Marine,
Conservation Corps of Long Beach, and Camp Fire Angeles Council to develop the DeForest Park Vision Plan, which will guide future investment in the park and wetlands area. The Plan involves a robust public outreach strategy that involves engaging community members throughout the decisionmaking process. Based on the community feedback, City Fabrick developed a conceptual design for the future park and policies to support its development, which was included into the Plan for the Parks and Recreation Commission and City Council adoption in 2020.
City Fabrick’s services included community engagement,
GIS mapping, environmental, land use, open space, parks, and trail planning, product outreach, graphic design, and many more.`
Client
Duties Performed
Project Timeline
Long Beach Parks, Recreation & Marine, Conservation
Corps of Long Beach, Camp Fire Angeles Council
Community Engagement, Urban Planning, Landscape
Design, Grant Writing
Completed in 2020
CITY OF MAYWOOD RFP 25
West LA Veterans
Campus Community Plan
The North Campus of the West
Los Angeles Veterans Affairs
campus will become a vibrant,
cohesive, and supportive
residential neighborhood for
homeless and at-risk Veterans
and their families.
The Department of Veterans Affairs Greater Los Angeles
Healthcare System, West Los Angeles Medical Campus houses both administrative and medical facilities, and is one of the largest healthcare facilities within the Department of Veterans Affairs. The approximately 388-acre campus is
located within an unincorporated island of the County of Los Angeles, while surrounded entirely by the City of Los Angeles. City Fabrick is leading the comprehensive design and planning for the redevelopment, as well as the extensive community engagement and communication associated
with the overall process. Existing vacant buildings are being renovated and new buildings are being constructed on
underutilized land parcels to create the Veteran-serving permanent supportive housing, services, and amenities.
The West Los Angeles North Campus Community Plan
envisions a Veteran-serving neighborhood that will provide a space for collective impact and collaboration between the West LA Veterans Collective, Veterans Affairs staff, local stakeholders, and Veteran community partners in
order to aggressively combat the homelessness crisis facing Veterans in Los Angeles County. The West Los Angeles
Veterans Collaborative is tasked with developing permanent supportive homes for up to 1,691 Veterans, but the plan incorporates previously approved Veteran-serving housing to be developed by partners, for a total of 2,000 residents.
The Plan also involves extensive engagement with Veterans, on-campus stakeholders, Veteran-serving groups, and local community groups to understand the unique needs that
are essential to best serve our Veterans. Through efforts to respond to COVID-19 conditions and continue engagement
efforts, creative online and in-person engagement strategies include the use of online surveys and Zoom meetings,
updated website engagement and development information, and postcard surveys sent via mail and left as a stand-alone option to ensure social distancing measures.
Partners
Duties Performed
Project Timeline
West Los Angeles Veterans Collective [Century Housing]
and the United States Dept. of Veterans Affairs
Land Use Planning, Urban Design, Community Engagement,
Transportation Planning, Landscape Design
2018 - Ongoing
CITY OF MAYWOOD RFP 26
One San Pedro
Community Plan
The revitalized
Rancho San Pedro will
be a mixed-use, mixedincome, multigenerational
village bridging Downtown,
Barton Hill, and the
waterfront.
The Housing Authority of the City of Los Angeles has engaged the development collective of The Richman Group, Century Housing, and National CORE to plan and redevelop the
Rancho San Pedro affordable housing community. City
Fabrick is leading the comprehensive design and planning for the redevelopment, as well as the extensive community engagement and communication associated with the
overall process. This effort is being coordinated with the community development plan being created for the larger area surrounding the Rancho San Pedro property.
Situated between Downtown San Pedro, Barton Hill
neighborhood, and the active waterfront, the Rancho
San Pedro community redevelopment plan is being
conceptualized as an opportunity to build physical, economic, emotional, and cultural connections to create One San Pedro.
The plan is being developed through extensive engagement with Rancho San Pedro residents and stakeholders from
the larger community, through resident involvement in
the People’s Planning School, interactive workshops and walking tours, and establishment of a local OSP office, designed by City Fabrick. The community planning effort is to be completed towards the beginning of 2020, and the associated Specific Plan to be drafted during the summer, with environmental review taking place throughout 2020.
City Fabrick’s services included community engagement, GIS mapping, environmental, land use, open space, and parks planning, product outreach, graphic design, and many more.
Partners
Duties Performed
Project Timeline
Housing Authority City of Los Angeles, The Richman Group, Century Housing, National CORE,
Master Planning, Urban Design Community Engagement,
Architecture, Transportation Planning , Landscape Design Ongoing
CITY OF MAYWOOD RFP 27
Client
References
NAME + TITLE
NAME + TITLE
NAME + TITLE
CONTACT INFO
CONTACT INFO
CONTACT INFO
PROJECT BUDGET + TIMELINE
PROJECT
PROJECT
BUDGET + TIMELINE
BUDGET + TIMELINE
CITY OF LONG BEACH – PARKS, RECREATION, AND MARINE DEPARTMENT
CENTURY HOUSING
CONSERVATION CORP OF LONG BEACH
Nancy Villaseñor
Parks Planning and
Partnership Manager
Brian D’ Andrea
Senior Vice President
Phil Hester
Board Secretary
(Project Coordinator)
562.570.3165
[email protected]
310.663.9802
[email protected]
714.402.4152
[email protected]
51st Street Park
West Los Angeles
Veteran Community
Deforest Park
$3,500,000
2022-23
$500,000,000 + for Plan
$5,000,000 for Mobility
Project
2019-22 planning –
construction current
$2,500,000 for
initial phases
2019-20 planning –
construction current
CITY OF MAYWOOD RFP 28
Approach to
Scope of Services
CITY OF MAYWOOD RFP 29
Approach to
Scope of Services
City Fabrick will work with the Maywood Community Services Department staff to develop and execute an engagement
plan, investigate site opportunities and constraints, develop conceptual design, and support the environmental review, entitlements, and real estate negotiations for the development of the Randolph Avenue Beautification Project.
The scope of work includes base tasks one through five and optional tasks six and/or seven as services that City Fabrick would be provided as requested by the City. The scope of work, deliverables, schedule, and fees and terms would be refined in collaboration with City staff.
City Fabrick is well equipped to manage complex projects requiring a range of skillsets and scales as we lead projects ranging from master planning large communities to
architectural projects with large consultant teams with interlacing organizational structures under our contact and directly with the client, to public facilities centered on landscape design. Our team as the ability to adapt to TASK 1: PROJECT MANAGEMENT
Months 1-12
different project scales and timelines with makeups tailored to the unique project parameters whether related to parks and open space, mobility and streetscapes, climate adaption and resiliency, and/or beautification.
Upon project kickoff, the team to define the project goals, parameters, and partners to clearly articulate amongst the various parties involved internally and externally. While subsequent phases will lead to refinements of these overarching considerations it is essential that they are recorded so any deviation is done so thoughtfully, understanding potential ramifications. Throughout, City Fabrick will reinforce consistent communications, schedules, and roles and responsibilities among the partners involved. This will include facilitating meetings with drafting agendas, facilitating, coordinating meeting notes, and tracking action items.
CITY OF MAYWOOD RFP 30
City Fabrick will coordinate information collection,
documentation, and file management related to the
project including those related to project delivery as well as regulatory and funding compliance. Additionally, City Fabrick will also manage the project schedule and process including investigation, community engagement, stakeholder coordination – including the railroad company, regulatory and environmental clearance, and conceptual engineering and design.
Deliverables include:
Refined scope of work for notice of proceed
Project process and schedule
Project team roster and communications chart
Kick-off meeting with agenda and notes
Regular coordination meetings with agenda and notes
Development and redevelopment within existing communities is often complex requiring a range of investigation, study, and multi-faceted engineering. City Fabrick will lead site design and landscape architecture – along with universal and sustainable design, while Ardurra and the consultant team provide initial engineering support to provide a cohesive account of the project parameters. This comprehensive project scope is augmented by high-level analysis of hydrology and hydraulics, geotechnical and site systems.
This discovery phase considers a wide range of social, physical, fiscal, and regulatory aspects of the project, as well as the surrounding context and community that it will impact.
The work includes physical analysis such as surveys, utility investigation, geotechnical analysis, geospatial mapping, and multiple site visits at different times and days to determine opportunities and constraints. Discovery also includes
reviewing historic and cultural conditions, literature review of relevant regulatory and planning documents, and engagement with the City, community, and partners. This comprehensive analysis lays a solid a foundation for future engagement, design, and execution can be built from.
A project survey will consist of boundary and topographic survey of the site limits established within the Request TASK 2A: SITE INVESTIGATION
Months 1-2
CITY OF MAYWOOD RFP 31
for Proposal including Randolph Avenue within the City of Maywood from Pine Avenue to Walker Street, though there could be an economy of scale to coordinate with adjacent jurisdictions to extend the project scope along the length of Randolph if an expanded project is every anticipated.
The survey shall include surface features including grade breaks, railroad tracks, curb/gutter, pavement, walls, fences, structures, and other observed features, surface utilities and utility markings present at the time of survey. With support from the City providing current title report, utility marking, and coordination prior to performing the site survey and the boundary survey and plotting of easements will be necessary for this project and are therefore included. Identifying easements will also be included as part of the survey to assure easements are quit claimed if necessary, eventually.
Cursory geotechnical analysis will include review of readily available information regarding the geologic and geotechnical conditions at the proposed site along with any existing information provided by the City, a site visit will be performed to inspect the current condition of the site, and preparation of a high level geotechnical report detailing our findings and preliminary recommendations for the site to support the conceptual planning and schematic design. More robust geotechnical and Phase 1+2 environmental conditions analysis could be necessary at future stages.
Deliverables include:
ALTA survey
Desktop geotechnical study
Literature report
Site context mapping
Existing Conditions Imagery
Historic context report
Six (6) Geospatial Information Systems Maps
Walk audit and summary
Asset/challenge diagram(s)
Opportunities/constraints diagram(s)
Existing Conditions Summary Report
CITY OF MAYWOOD RFP 32
Development within existing communities is often complex requiring a range of investigation, study, and multi-faceted engineering. City Fabrick will lead site design and landscape architecture – along with universal and sustainable design, while Ardurra and the consultant team provide initial
engineering and entitlement support to provide a cohesive account of the project parameters. The proposed services include developing up to three initial design concepts and refining to one Conceptual design package that incorporates input from the City, relevant stakeholders, and residents of Maywood.
City Fabrick will prepare research, design, and presentation material for up to three project concepts to be used
throughout the research, community engagement, and
planning process. The intention of this phase is to gain community input throughout the community engagement
and coordination process to help clearly define the proposed project parameters. Upon completion the project be defined sufficiently to review for potential environmental impacts – or benefits, design considerations, and necessary regulatory approvals for the project to be considered ready suitable to seek funding through most sources. The design will also be sufficient to develop rough order of magnitude cost
estimations for construction and maintenance.
The Final Report will incorporate the elements developed through the various tasks providing an action-oriented
roadmap for developing the Randolph Avenue Beautification Project. It is intended to allow land use, policy, and
investment determinations to be made within a realistic framework that recognizes the resource limitations and
opportunity of open, underused land. The Report will
summarize the existing conditions, investigation, community voice, and finalized conceptual design. The report serves as a blueprint for community partners and civic leaders to be champions for implementation and stewardship of the
new community asset.
Deliverables include:
Three Initial Design Alternatives
Overall Map
Design Strategy Diagram
Two (2) Cross-sections
Projects large and small require analysis of the potential environmental impacts and benefits that could result through construction and implementation. While much of the focus is related to compliance with funding agencies and regulatory approval the process is also essential for determining
how the project can be refined or enhanced to result in restorative care for the community. This work would include preparation and coordination of Preliminary Environmental Studies (PES) for level of review, environmental clearance, and coordination necessary technical studies for CEQA/
NEPA compliance. This scope of work assumes that the
level of environmental review will be limited to Categorical Exemption.
Our project team is also well-equipped to support the City for submitting and obtaining encroachment permits related to county, state, and even federal rights of ways and facilities as required for landscape and park projects. City Fabrick is working to develop 51st Street Park, repurposing residual public right-of-way adjacent to Los Angeles County Flood Control facilities requiring coordination of easements, access, and utilities. City Fabrick is also working with county, state, TASK 2B: CONCEPTUAL DESIGN
TASK 3: ENVIRONMENTAL REVIEW + COMPLIANCE
Months 3-12
Months 6-12
Precedent Imagery
Three (3) Project Case Studies
Conceptual Design Deliverables include:
Overall Project Map
Four (4) Overall Design Strategy Diagrams
Two (2) Renderings
Eight (8) Focused Design Sections (two-block increments) Enlarged Landscape Plan
Two (2) Cross-sections
Three (3) Design Diagrams
Preliminary Civil Engineering Studies
Drainage
Water Quality
Earthwork
Cost Estimation – Construction and Maintenance
Project Conceptual Design Report
CITY OF MAYWOOD RFP 33
and federal agencies on a range of mobility, open space, and infrastructure projects for developing a supportive community on the West Los Angeles Veterans Affairs campus requiring negotiations and approvals through layers of
easements, leases, and access agreements.
Deliverables include:
Planning Permit Application and Coordination
CEQA (Categorical Exemption) Application and Coordination Rails to Trails projects often require complex negotiations between railroad companies, regional and state
transportation agencies, and local jurisdictions. Principals of Burnham Development have been involved with negotiations between local jurisdictions and transportation agencies to establish shared benefits from regional transportation assets.
They would support the City researching best practices
and negotiating with Union Pacific Railroad Company to
determine a mutually beneficial arrangement for repurposing all or portions of the right-of-way for community benefit.
This would include supporting Maywood’s application for a lease beautification application with the agency, and the selected reviewing the beautification lease agreement and providing recommendations for the City.
Deliverables include:
Case study report for Rail to Trail lease agreements with best practices
Memorandum for review and recommendation of lease
agreement
Four (4) Meetings related to lease agreement
City Fabrick possesses the expertise necessary to develop robust in-person and digital outreach strategies that are customized to each community we work in. City Fabrick
has over 10 years of experience successfully providing
community outreach and engagement for parks and open
TASK 4: REAL ESTATE ADVISORY
TASK 5: COMMUNITY ENGAGEMENT
Months 4-8
Months 3-10
CITY OF MAYWOOD RFP 34
space efforts throughout the Los Angeles region with various public partners. City Fabrick has successfully led community engagement efforts for over a dozen of open space projects and countless other types of urban planning related efforts with various jurisdictions each consisting of different target population types and unique financing plans. This includes our award-winning plans and designs for existing parks, new parks, and park improvements, park systems, and
park organizations, each emphasizing a community-based
approach to planning and design.
The community voice for this process will be built upon feedback, narratives, and information collected through previous engagement activities and efforts. Baseline
engagement for this process will take the form a general survey that will build quantifiable data about the future park user experience, needs, and desire. The survey will be available in hard copy and online – available in English and Spanish, will be provide essential information as well as initial contacts to follow-up when drawing participants for future workshops and focus groups.
Along with collecting the input from previous projects and planning efforts there will be at least three community workshops (including one virtual) distributed along Randolph Avenue – working with City staff and community partners to discuss needs, assets, opportunities, and challenges for establishing new public open space along this corridor. This scope will include meeting facilitation, creating workshop activities including role-playing, forced-choice, and shared learning. The workshop activities will be designed to be compatible with other meeting structures and potential
community events to expand participation beyond those
who might not typically attend a public workshop.
Completing the community engagement process will include a series of focus group meetings and stakeholder interviews to gather additional input, context, and support for the process, report, and park designs. The survey, workshop, and follow-up interviews and meetings will be staged
throughout the process to collect information and feedback at different stages of the research, planning, prioritization, and design – while also reporting back what was heard
and how it guides the project. The entirety of information, narrative, and feedback will be condensed into a community voice chapter of the final report while raw information will be cleaned and consolidated within an appendix section of the document.
CITY OF MAYWOOD RFP 35
Deliverables include:
Resident Survey – Online and Onsite
Online Survey Coordination
Physical Survey and Postcard
Survey Return Boxes
Three (3) Community Workshops
Outreach Material – fliers and social media
Slideshow Presentation
Workshop Facilitation
Workshop Activities/Games
Additional Engagement
Six (6) Stakeholder Interviews
Three (3) Focus Group Meetings
Community Voice Summary Report
Deliverables include:
Outreach Material – fliers and social media
Engagement Activities Material
Event Logistic Support
Deliverables include:
Six (6) Geospatial Information Systems Maps
Expanded Project Map
Four (4) Design Strategy Diagrams
Two (2) Renderings
Six (6) Meetings with City Partners
There is the opportunity to demonstrate the potential for Randolph Avenue to become a community asset through
temporary interventions, programs, or events as part
of the engagement process. City Fabrick is an industry
leader in the application of tactical urbanism as part of community development and engagement developing popup demonstration projects across the region associated with planning, design, and development. Optional Task 6 would be to organize an event or series of events and/or installations along Randolph Avenue to promote its future as a greenbelt.
This would be done in conjunction with the engagement
process to demonstrate, gain input, and test elements of the beautification project. This can include but would not be limited to pop-up engagement installations, a 2-mile fun run, temporary signage, and median cleanups. Along with demonstrating the possibilities and gaining input from the community the demonstration project(s) will build awareness and interest in the project, ultimately catalyzing community champions for its implementation and stewards for its
sustainability. In collaboration with the City and community partners, City Fabrick would develop the demonstration
project(s) and provide logistic capacity for execution of the project/event.
Randolph Avenue straddles between multiple cities which provides the opportunity to this to be an asset to residents beyond Maywood. As part of the initial design and site
investigation process would be an optimal opportunity to engage the Cities of Huntington Park and Bell to expand the scope and benefit of the Randolph Avenue beautification project and offer economy of scale for developing a larger and longer community asset. City Fabrick would develop
conceptual level presentation material, demonstrating
the potential benefits of an expanded Randolph Avenue
Beautification Project to present to neighboring jurisdictions, regional agencies, and potential funders.
TASK 6: DEMONSTRATION/ENGAGEMENT EVENT
TASK 7: MULTI-CITY DESIGN PITCH PRESENTATION
OPTIONAL
OPTIONAL
CITY OF MAYWOOD RFP 36
Cost
Proposal
CITY OF MAYWOOD RFP 37
Cost
Proposal
For the scope of work described in this proposal, the City of Maywood will pay City Fabrick a fixed fee of $269,280 [including a $12,000 allowance for reimbursable and printing expenses] in monthly installments based on percentage
of work complete.
TASK CITY FABRICK ARDURRA BURNHAM GROUP DELTA TOTAL
COST PROPOSAL
SUBTOTAL
TOTAL
1| Project Management
2B| Conceptual Design
2A | Site Investigation
3| Environmental Review
4| Real Estate Advisory
Optional: Demonstration/Engagement Event (direct and indirect) Direct (translation, printing, etc.)
5| Community Engagement
Optional: Multi-City Design Pitch Presentation
22,800
62,400
11,800
146,200
16,800
-
32,400
1,150
17,990
51,720
70,860
-
-
-
-
22,800
-
29,500
17,700
11,800
-
-
-
10,720
10,720
-
-
-
23,950
80,390
74,240
257,280
269,280
34,500
11,800
10-20,000
12,000
32,400
15,000
Printing and Copying will not include additional fees beyond direct cost.
Mileage will be charged at the current rate determined by the Internal Revenue Service.
City Fabrick retains translation services regularly for engagement work.
Venue rentals for engagement activities will be covered by the City, assuming use of public facilities.
Permit, plan check, and inspection fees will be covered by the City.
Incidental expenses will be presented to City staff before incurring costs.
DIRECT COST ASSUMPTIONS
BRIAN ULASZEWSKI
PRINCIPAL & EXECUTIVE DIRECTOR
562.901.2128
[email protected]
CITYFABRICK.ORG
THANK
YOU
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
PROPOSAL FOR PROFESSIONAL SERVICES
CITY OF MAYWOOD – COMMUNITY SERVICES
Rudolph Avenue Beautification – Landscape Architectural Services A. INTRODUCTION
City Fabrick is a nonprofit design studio reshaping, restoring, and empowering communities through collaborative public-interest design, planning, policy development, and advocacy. Based in Long Beach, City Fabrick engages communities in Southeast Los Angeles County across a range of matters related to improve residents’ quality of life and outcomes. City Fabrick is an independent organization that works beyond the conventional client-consultant framework, having the capacity to collaborate with community partners on mission-related work as well as collaborate to initiate positive change communities. City Fabrick’s involvement with this initiative provides the following community benefits that align with our mission:
• Great Parks and Places: by increasing park acreage and access for a park poor community.
• Thriving Neighborhoods: by providing more public recreational opportunities for residents to promote physical, mental, and emotional health. • Resilient Communities: by expanding urban forestry, habitat, and permeable area to make the community resilient to climate change while mitigating pollution impacts. • Moving People: by creating a mile-long active transportation trail, connecting residents to multiple schools and community amenities.
City Fabrick is a Long Beach nonprofit organization that collaborates with partners on community enhancing projects and initiatives taking a variety of roles that best ensure success for all those in involved. Our unique structure provides the capacity to be a consultant, collaborator, grantee, or part of a coalition. City Fabrick’s work includes but is not limited housing, parks and open space, transportation, climate resiliency, cultural development and providing technical and creative capacity planning, communications, and engagement, graphic, building, landscape, and urban design services.
City Fabrick has significant experience working in the Gateway Cities area working with community partners and a multitude of local agencies and nonprofit partners on a range planning, community visioning, and engagement processes including multiple park projects, affordable housing, community development, streetscape, neighborhood beautification, and public art. City Fabrick is currently providing landscape architecture services for a proposed senior housing and community center development in nearby Cudahy a mile from Randolph Avenue, engagement and communications support to the Gateway Cities Council of Governments, and designing a new park in North Long Beach by repurposing residual public right-of-way adjacent to the Los Angeles River.
REVISED
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
B. SCOPE OF SERVICES
City Fabrick will work with the Maywood Community Services Department staff to develop and execute an engagement plan, investigate site opportunities and constraints, develop conceptual design, and support the environmental review, entitlements, and real estate negotiations for the development of the Randolph Avenue Beautification Project.
The scope of work includes base tasks one through five and optional tasks six and/or seven as services that City Fabrick would be provided as requested by the City. The scope of work, deliverables, schedule, and fees and terms would be refined in collaboration with City staff.
Task 1: Project Management Months 1-12
City Fabrick is well equipped to manage complex projects requiring a range of skillsets and scales as we lead projects ranging from master planning large communities to architectural projects with large consultant teams with interlacing organizational structures under our contact and directly with the client, to public facilities centered on landscape design. Our team as the ability to adapt to different project scales and timelines with makeups tailored to the unique project parameters whether related to parks and open space, mobility and streetscapes, climate adaption and resiliency, and/or beautification.
Upon project kickoff, the team to define the project goals, parameters, and partners to clearly articulate amongst the various parties involved internally and externally. While subsequent phases will lead to refinements of these overarching considerations it is essential that they are recorded so any deviation is done so thoughtfully, understanding potential ramifications. Throughout, City Fabrick will reinforce consistent communications, schedules, and roles and responsibilities among the partners involved.
This will include facilitating meetings with drafting agendas, facilitating, coordinating meeting notes, and tracking action items.
City Fabrick will coordinate information collection, documentation, and file management related to the project including those related to project delivery as well as regulatory and funding compliance. Additionally, City Fabrick will also manage the project schedule and process including investigation, community engagement, stakeholder coordination – including the railroad company, regulatory and environmental clearance, and conceptual engineering and design.
Deliverables include:
Refined scope of work for notice of proceed
Project process and schedule
Project team roster and communications chart
Kick-off meeting with agenda and notes
Regular coordination meetings with agenda and notes
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
Task 2A: Site Investigation Months 1-2
Development and redevelopment within existing communities is often complex requiring a range of investigation, study, and multi-faceted engineering. City Fabrick will lead site design and landscape architecture – along with universal and sustainable design, while Ardurra and the consultant team provide initial engineering support to provide a cohesive account of the project parameters. This comprehensive project scope is augmented by high-level analysis of hydrology and hydraulics, geotechnical and site systems.
This discovery phase considers a wide range of social, physical, fiscal, and regulatory aspects of the project, as well as the surrounding context and community that it will impact. The work includes physical analysis such as surveys, utility investigation, geotechnical analysis, geospatial mapping, and multiple site visits at different times and days to determine opportunities and constraints. Discovery also includes reviewing historic and cultural conditions, literature review of relevant regulatory and planning documents, and engagement with the City, community, and partners. This comprehensive analysis lays a solid a foundation for future engagement, design, and execution can be built from.
A project survey will consist of boundary and topographic survey of the site limits established within the Request for Proposal including Randolph Avenue within the City of Maywood from Pine Avenue to Walker Street, though there could be an economy of scale to coordinate with adjacent jurisdictions to extend the project scope along the length of Randolph if an expanded project is every anticipated. The survey shall include surface features including grade breaks, railroad tracks, curb/gutter, pavement, walls, fences, structures, and other observed features, surface utilities and utility markings present at the time of survey. With support from the City providing current title report, utility marking, and coordination prior to performing the site survey and the boundary survey and plotting of easements will be necessary for this project and are therefore included. Identifying easements will also be included as part of the survey to assure easements are quit claimed if necessary, eventually.
Cursory geotechnical analysis will include review of readily available information regarding the geologic and geotechnical conditions at the proposed site along with any existing information provided by the City, a site visit will be performed to inspect the current condition of the site, and preparation of a high level geotechnical report detailing our findings and preliminary recommendations for the site to support the conceptual planning and schematic design. More robust geotechnical and Phase 1+2 environmental conditions analysis could be necessary at future stages.
Deliverables include:
ALTA survey
Desktop geotechnical study
Literature report
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
Site context mapping
Existing Conditions Imagery
Historic context report
Six (6) Geospatial Information Systems Maps
Walk audit and summary
Asset/challenge diagram(s)
Opportunities/constraints diagram(s)
Existing Conditions Summary Report
Task 2B: Conceptual Design Months 3-12
Development within existing communities is often complex requiring a range of investigation, study, and multi-faceted engineering. City Fabrick will lead site design and landscape architecture – along with universal and sustainable design, while Ardurra and the consultant team provide initial engineering and entitlement support to provide a cohesive account of the project parameters. The proposed services include developing up to three initial design concepts and refining to one Conceptual design package that incorporates input from from the City, relevant stakeholders, and residents of Maywood.
City Fabrick will prepare research, design, and presentation material for up to three project concepts to be used throughout the research, community engagement, and planning process. The intention of this phase is to gain community input throughout the community engagement and coordination process to help clearly define the proposed project parameters. Upon completion the project be defined sufficiently to review for potential environmental impacts – or benefits, design considerations, and necessary regulatory approvals for the project to be considered ready suitable to seek funding through most sources. The design will also be sufficient to develop rough order of magnitude cost estimations for construction and maintenance.
The Final Report will incorporate the elements developed through the various tasks providing an action-oriented roadmap for developing the Randolph Avenue Beautification Project. It is intended to allow land use, policy, and investment determinations to be made within a realistic framework that recognizes the resource limitations and opportunity of open, underused land. The Report will summarize the existing conditions, investigation, community voice, and finalized conceptual design. The report serves as a blueprint for community partners and civic leaders to be champions for implementation and stewardship of the new community asset.
Design Process Deliverables include:
Three Initial Design Alternatives
o Overall Map
o Design Strategy Diagram
o Two (2) Cross-sections
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
Precedent Imagery
Three (3) Project Case Studies
Conceptual Design Deliverables include:
Overall Project Map
Four (4) Overall Design Strategy Diagrams
Two (2) Renderings
Eight (8) Focused Design Sections (two-block increments) o Enlarged Landscape Plan
o Two (2) Cross-sections
o Three (3) Design Diagrams
Preliminary Civil Engineering Studies
o Drainage
o Water Quality
o Earthwork
Cost Estimation – Construction and Maintenance
Project Conceptual Design Report
Task 3: Environmental Review and Compliance Months 6-12 Projects large and small require analysis of the potential environmental impacts and benefits that could result through construction and implementation. While much of the focus is related to compliance with funding agencies and regulatory approval the process is also essential for determining how the project can be refined or enhanced to result in restorative care for the community. This work would include preparation and coordination of Preliminary Environmental Studies (PES) for level of review, environmental clearance, and coordination necessary technical studies for CEQA/NEPA compliance. This scope of work assumes that the level of environmental review will be limited to Categorical Exemption.
Our project team is also well-equipped to support the City for submitting and obtaining encroachment permits related to county, state, and even federal rights of ways and facilities as required for landscape and park projects. City Fabrick is working to develop 51st Street Park, repurposing residual public right-of-way adjacent to Los Angeles County Flood Control facilities requiring coordination of easements, access, and utilities. City Fabrick is also working with county, state, and federal agencies on a range of mobility, open space, and infrastructure projects for developing a supportive community on the West Los Angeles Veterans Affairs campus requiring negotiations and approvals through layers of easements, leases, and access agreements.
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
Deliverables include:
Planning Permit Application and Coordination
CEQA (Categorical Exemption) Application and Coordination Task 4: Real Estate Advisory Months 4-8
Rails to Trails projects often require complex negotiations between railroad companies, regional and state transportation agencies, and local jurisdictions. City Fabrick would support the City researching best practices and participating in meetings with Union Pacific Railroad Company to determine a mutually beneficial arrangement for repurposing all or portions of the right-of-way for community benefit. Optional Task 8:
Legal/Real Estate Technical Assistance – would be performed by the City’s contract legal counsel or by another entity with expertise in Railroad Real Estate.
Deliverables include:
Case study report for Rail to Trail lease agreements with best practices Four (4) Meetings related to lease agreement
Task 5: Community Engagement Months 3-10
City Fabrick possesses the expertise necessary to develop robust in-person and digital outreach strategies that are customized to each community we work in. City Fabrick has over 10 years of experience successfully providing community outreach and engagement for parks and open space efforts throughout the Los Angeles region with various public partners. City Fabrick has successfully led community engagement efforts for over a dozen of open space projects and countless other types of urban planning related efforts with various jurisdictions each consisting of different target population types and unique financing plans. This includes our award-winning plans and designs for existing parks, new parks, and park improvements, park systems, and park organizations, each emphasizing a community-based approach to planning and design.
The community voice for this process will be built upon feedback, narratives, and information collected through previous engagement activities and efforts. Baseline engagement for this process will take the form a general survey that will build quantifiable data about the future park user experience, needs, and desire. The survey will be available in hard copy and online – available in English and Spanish, will be provide essential information as well as initial contacts to follow-up when drawing participants for future workshops and focus groups.
Along with collecting the input from previous projects and planning efforts there will be at least three community workshops (including one virtual) distributed along Randolph Avenue – working with City staff and community partners to discuss needs, assets, opportunities, and challenges for establishing new public open space along this corridor.
This scope will include meeting facilitation, creating workshop activities including roleplaying, forced-choice, and shared learning. The workshop activities will be designed to
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
be compatible with other meeting structures and potential community events to expand participation beyond those who might not typically attend a public workshop.
Completing the community engagement process will include a series of focus group meetings and stakeholder interviews to gather additional input, context, and support for the process, report, and park designs. The survey, workshop, and follow-up interviews and meetings will be staged throughout the process to collect information and feedback at different stages of the research, planning, prioritization, and design – while also reporting back what was heard and how it guides the project. The entirety of information, narrative, and feedback will be condensed into a community voice chapter of the final report while raw information will be cleaned and consolidated within an appendix section of the document.
Deliverables include:
Resident Survey – Online and Onsite
o Online Survey Coordination
o Physical Survey and Postcard
o Survey Return Boxes
Three (3) Community Workshops
o Outreach Material – fliers and social media
o Slideshow Presentation
o Workshop Facilitation
o Workshop Activities/Games
Additional Engagement
o Six (6) Stakeholder Interviews
o Three (3) Focus Group Meetings
Community Voice Summary Report
Task 6: Demonstration/Engagement Event
There is the opportunity to demonstrate the potential for Randolph Avenue to become a community asset through temporary interventions, programs, or events as part of the engagement process. City Fabrick is an industry leader in the application of tactical urbanism as part of community development and engagement developing pop-up demonstration projects across the region associated with planning, design, and development. Optional Task 6 would be to organize an event or series of events and/or installations along Randolph Avenue to promote its future as a greenbelt.
This would be done in conjunction with the engagement process to demonstrate, gain input, and test elements of the beautification project. This can include but would not be limited to pop-up engagement installations, a 2-mile fun run, temporary signage, and median cleanups. Along with demonstrating the possibilities and gaining input from the community the demonstration project(s) will build awareness and interest in the project, ultimately catalyzing community champions for its implementation and stewards for its
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
sustainability. In collaboration with the City and community partners, City Fabrick would develop the demonstration project(s) and provide logistic capacity for execution of the project/event.
Deliverables could include:
Outreach Material – fliers and social media
Engagement Activities Material
Event Logistic Support
Task 7: Multi-City Design Pitch Presentation
Randolph Avenue straddles between multiple cities which provides the opportunity to this to be an asset to residents beyond Maywood. As part of the initial design and site investigation process would be an optimal opportunity to engage the Cities of Huntington Park and Bell to expand the scope and benefit of the Randolph Avenue beautification project and offer economy of scale for developing a larger and longer community asset. City Fabrick would develop conceptual level presentation material, demonstrating the potential benefits of an expanded Randolph Avenue Beautification Project to present to neighboring jurisdictions, regional agencies, and potential funders.
Deliverables include:
Six (6) Geospatial Information Systems Maps
Expanded Project Map
Four (4) Design Strategy Diagrams
Two (2) Renderings
Six (6) Meetings with City Partners
Task 8: Legal/Real Estate Technical Assistance (optional, hourly – as needed basis) The City’s contract legal counsel or by another entity with expertise in Railroad Real Estate (including Burnham Development if appropriate) would provide on-call support to the City negotiating with Union Pacific Railroad Company to determine a mutually beneficial arrangement for repurposing all or portions of the right-of-way for community benefit. This would include supporting Maywood’s application for a lease beautification application with the agency, and the selected reviewing the beautification lease agreement and providing recommendations for the City.
Deliverables include:
Case study report for Rail to Trail lease agreements with best practices Four (4) Meetings related to lease agreement
C. COST PROPOSAL
For the scope of work described in this proposal, the City of Maywood will pay City Fabrick a fixed fee of $259,280 [including a $12,000 allowance for reimbursable and printing expenses] in monthly installments based on percentage of work complete.
City Fabrick February 11, 2023
1444 EAST 4TH STREET I LONG BEACH, CALIFORNIA 90802
Task City Fabrick Ardurra Burnham Group Delta Total
1. Project Management 18,800 1,150 23,950
2A. Site Investigation 10,800 51,720 10,720 74,240
2B. Conceptual Design 57,400 17,990 80,390
3. Environmental Review 15,800 17,700 34,500
4. Real Estate Advisory 2,800 0 2,800
5. Community Engagement 27,400 32,400
6. Demonstration Event 5,000 5,000
7. Design Pitch Presentation 10,000 10,000
Subtotal 148,000 70,860 17,700 10,720 247,280
Direct (translation, printing, demonstration, etc.) 12,000 Total 259,280
8. Optional: Legal/Real Estate Technical Assistance (as-need, up to) 25,000 Direct Cost Assumptions:
• Printing and Copying will not include additional fees beyond direct cost. • Mileage will be charged at the rate determined by the Internal Revenue Service. • City Fabrick retains translation services regularly for engagement work. • Venue rentals for engagement activities will be covered by the City, assuming use of public facilities.
• Permit, plan check, and inspection fees will be covered by the City. • Incidental expenses will be presented to City staff before incurring costs.
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 9.
DATE: September 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES SUPERVISOR
SUBJECT: CONSIDERATION TO ADOPT RULES AND REGULATIONS FOR FIELD
RESERVATIONS AT DODGERS DREAMFIELD AT MAYWOOD PARK
RECOMMENDATION:
Staff recommends that the City Council review and approve the updated rules and regulations for the Dodger Dreamfield at Maywood Park.
BACKGROUND:
On July 24, 2024, the City Council directed staff to update the following items on the City’s Rules and Regulations Governing Use of the Dodger Dreamfield at Maywood Park Manual.
1. Update field rental hours and availability to show evening hours and Sunday hours.
2. Update group classification guidelines to match report.
3. Include late fees in the guidelines if the rental group goes over reservation.
DISCUSSION:
1. FIELD USAGE AVAILABILITY
Field availability is as follows:
• During the months of March to May, the field will be reserved for the LAUSD Maywood High School Baseball & Softball Team.
• During the months of April to August, the field will be reserved for the YMCA Dodgers Dreamteam Program.
• On months/days that the designated high schools are not using the field, the Dodgers Dreamteam Program will have priority.
• Nighttime fees will begin at sundown, adjusted based on the season.
Field Rental Hours
January-February Monday – Friday
Saturdays
Sundays
9AM – 9PM
9AM – 9PM
9AM – 4PM
March – May Monday – Friday
Saturdays
Sundays
9AM – 11AM
3PM – 9PM
9AM – 4PM
May - August Monday – Friday
Saturdays
Sundays
9AM – 9PM
3PM – 9PM
9AM – 4PM
August – October Monday – Friday
Saturdays
Sundays
9AM – 9PM
9AM – 9PM
9AM – 4PM
November-December Closed For Maintenance
2. GROUP CLASSIFICATION
a. Activities or programs conducted and/or sponsored or co-sponsored by the City of Maywood. b. Schools located within the City of Maywood.
c. Recognized groups that partnered with the City for the park renovation. d. Resident Youth Non-Profit Groups (60% residency)
e. Non-Profit Resident Adult Groups (60% residency)
f. Youth Resident Groups (60% residency)
g. Adult Resident Groups (60% residency)
h. All Other Groups
Eligibility determination for a team, group or organization will be determined by the Community Services Division.
3. GENERAL PROCEDURES & GUIDELINES & RULES
Applications & Reservations
a. To reserve the field, a Field Reservation Application must be completed and returned at least 4 weeks prior to the event and reservation will be issued only to responsible adults (Permittee, over age of 21) with the authority to represent the organization or team and who will be present at the field throughout the activity.
b. All matters concerning the reservation will be handled by the Permittee only and a staff member from the Community Services Division.
c. All Permittees' must possess a valid California Driver’s license or California Identification Card. Must provide updated contact information such as personal phone number and email anytime there is a change made. This is how the city will communicate with the user. d. Permittee interested in reserving multiple days can secure their bookings for a maximum of four (4) months in advance.
e. The Permittee group shall leave the field in a clean and orderly condition. Any concerns should be documented.;
f. The Permittee shall accept full responsibility for any damage to property or facility. g. The Permittee shall accept full responsibility for the conduct of those attending the event. h. A $20 fee will be applied for every 15 minutes that exceed your reservation time, following the 30- minute grace period. For example, if your reservation ends at 4 PM, all individuals must vacate the field, dugouts, bleachers, and surrounding areas within 30 minutes after the reservation ends. i. Nighttime fees will begin at sundown, adjusted based on the season.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There is no significant fiscal impact related to this action. Fees collected will assist with offsetting operation and staffing of the field and adjacent amenitities.
ATTACHMENT(S)
1. New FieldReservation&Guidelines 2024
2. Park Chart Fees 2024
3. Insurance Handout_Facility Permits
1 | Page
RULES AND REGULATIONS GOVERNING USE OF THE
DODGER DREAMFIELD AT MAYWOOD PARK
Dodger Dreamfield at Maywood Park
4801 E. 58th Street, Maywood, CA 90270
2 | Page
INTRODUCTION
The Community Services Division oversees field usage at the Dodger Dreamfield at Maywood Park. The field can be used for for a range of athletic, social, recreational activities and programs. The City is dedicated to ensuring fair and equitable distribution of this space.
Although demand often exceeds availability, the City strives to manage the field in a way that maximizes access for Maywood residents. All organizations requesting field use must adhere to the rules outlined in these policies.
GOALS
These policies aim to create a fair and equitable process for field use, prioritizing access for Maywood residents and community-based organizations. The City aims to support sports activities and promote health and wellness for all participants using its fields.
PURPOSE
The purpose of this policy is to establish regulations and processes to ensure the fair and equitable distribution of the Dodger Dreamfield, coordinate field space, preserve the field, prevent unsafe, unlawful, or unauthorized uses, and ensure financial accountability for any damage caused by field usage.
GROUP CLASSIFICATION
a. Activities or programs conducted and/or sponsored or co-sponsored by the City of Maywood.
b. Schools located within the City of Maywood.
c. Recognized groups that partnered with the City for the park renovation. d. Resident Youth Non-Profit Groups (60% residency)
e. Non-Profit Resident Adult Groups (60% residency)
f. Youth Resident Groups (60% residency)
g. Adult Resident Groups (60% residency)
h. All Other Groups
Eligibility determination for a team, group, or organization will be determined by Community Services Division.
3 | Page
FIELD USAGE AVAILABILITY
Field availability is as follows:
- During the months of March to May, the field will be reserved for LAUSD Maywood High School Baseball & Softball Teams.
- During the months of April to August the field will be reserved for YMCA Dodgers Dreamteam Program
- On months/days that the designated high schools are not using the field, the Dodgers Dreamteam Program will have priority.
- Nighttime fees will begin at sundown, adjusted based on the season.
Field Rental Hours
January-February Monday – Friday
Saturdays
Sundays
9AM – 9PM
9AM – 9PM
9AM – 4PM
March – May Monday – Friday
Saturdays
Sundays
9AM – 11AM
3PM – 9PM
9AM – 4PM
May - August Monday – Friday
Saturdays
Sundays
9AM – 9PM
3PM – 9PM
9AM – 4PM
August – October Monday – Friday
Saturdays
Sundays
9AM – 9PM
9AM – 9PM
9AM – 4PM
November-December Closed For Maintenance
4 | Page
GENERAL PROCEDURES & GUIDELINES & RULES
1. Applications & Reservations
a. To reserve the field a Field Reservation Application must be completed and returned at least 4 weeks prior to the event and reservations will be issued only to responsible adults (Permittee, over age of 21) with the authority to represent the organization or team and who will be present at the field throughout the activity. b. All matters concerning the reservation will be handled by the Permittee only and a staff member from the Community Services Division.
c. All Permittee’s must possess a valid California Driver’s license or California Identification Card. Must provide updated contact information such as personal phone number and email anytime there is a change made. This is how the city will communicate with the user.
d. Permittee interested in reserving multiple days can secure their bookings for a maximum of four (4) months in advance.
e. The Permittee group shall leave the field in a clean and orderly condition. Any concerns should be documented.
f. The Permittee shall accept full responsibility for any damage to property or facility. g. The Permittee shall accept full responsibility for the conduct of those attending the event.
h. A $20 fee will be applied for every 15 minutes that exceed your reservation time, following the 30-minute grace period. For example, if your reservation ends at 4 PM, all individuals must vacate the field, dugouts, bleachers, and surrounding areas within 30 minutes after the reservation ends.
i. Nighttime fees will begin at sundown, adjusted based on the season.
2. Cancellation or Schedule Adjustments
A cancellation is defined as when a permit is issued for the field, and the user group contacts the CITY to inform them that the permit for a specific day is no longer needed. a. Final arrangements or changes to the application must be made in person by the Permittee at least 2 weeks prior to the event date.
3. Rules & Regulations
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a. Confetti and sunflower seeds are prohibited in the field, as well as the bleacher/restroom area.
b. The Permittee may not rearrange any part of the field set-up. c. Violation by Permittee or group of any rules and regulations established by the City of Maywood may affect future field requests.
d. Activities for minors shall be supervised by the Permittee and they must be present during the entire time stipulated on the permit.
e. Consistent with the approved Ordinance No. 23-03, as amended on March 22, 2023, by the Maywood City Council, any violations, including damaging and removing park property, camping, and possessing, carrying, or consuming intoxicating liquor in a park, will be treated as a misdemeanor under Section 10-
3.01. Convictions for such violations may result in a fine not exceeding one thousand dollars ($1,000.00), imprisonment for a term not exceeding six (6) months, or both fine and imprisonment.
f. Individuals caught violating these policies will forfeit their deposit and may face potential suspension of any future reservations at the discretion of the City Manager.
g. Failure to observe the governing regulations may result in future applications being denied.
4. Field Maintenance
a. The field will undergo maintenance from November through December.
Maintenance dates may vary at the discretion of the City. b. Field lining/chalking must be completed during the reservation period. Additional time for chalking/lining can be purchased at an extra cost. Chalking/lining cannot be done the day before your reservation. Painting of the fields is prohibited. c. Prior permission is required for any posters, banners, and/or flyers attached to any part of the building or field area. Approval from the Division’s Supervisor is necessary before hanging or displaying banners/posters. d. Any equipment brought onto the premises must be removed by the permit group by the end of the reservation. All debris/trash must be collected from the facility, parking lots, facility curbsides, residential curbsides, and placed in trash cans or removed from the premises.
e. No permanent structures or equipment may be placed or erected on any City field/facility.
5. Insurance
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a. The Permittee must provide a certificate of liability insurance for $1,000,000. b. The Certificate must include the City of Maywood as an additional insured. c. The address for the City is: 4319 E. Slauson Ave, Maywood, CA 90270 d. An Endorsement Letter must accompany the insurance certificate and must include the City’s address and field address.
e. This certificate must be submitted upon approval of the application. Staff will notify the Permittee of the approval and provide a deadline of 3 days prior to the reservation to submit the certificate.
f. A sample of the Certificate is attached at the end of this package.
6. State Law
a. YOUTH PROGRAMS/VOLUNTEERS – In accordance with California State Law (Chapter 2.7. Community Youth Athletic Programs [18900-18900] organizations shall ensure that all volunteers in contact with minors have been screened and have passed a criminal background check.
b. HEALTH DEPARTMENT - Senate Bills 602 and 303 require food handlers to have a California Food Handler Card. For specific requirements for concession stands, please go to Section 6 (Concession Stands/Snack Bars).
7. Code of Conduct
a. The City of Maywood is committed to maintaining a positive and respectful environment in all park facilities, including athletic fields. We strive to uphold high standards by providing quality programs, services, and facilities. b. NO ALCOHOLIC BEVERAGES ALLOWED ON THE PREMISES, INCLUDING THE PARKING LOT. Consistent with the approved Ordinance No. 23-03, as amended on March 22, 2023, by the Maywood City Council, any violations, including damaging and removing park property, camping, and possessing, carrying, or consuming intoxicating liquor in a park, will be treated as a misdemeanor under Section 10-
3.01. Convictions for such violations may result in a fine not exceeding one thousand dollars ($1,000.00), imprisonment for a term not exceeding six (6) months, or both fine and imprisonment.
c. Individuals caught violating these policies will forfeit their deposit and may face potential suspension of any future reservations at the discretion of the City Manager.
d. Failure to observe the governing regulations may result in future applications being denied.
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e. City of Maywood parks and facilities are non-smoking facilities. This includes but is not limited to smoking tobacco in any form (flavored or unflavored), cigarettes, cigars, water pipe/bong, marijuana, vaping, hookah, or similar type items. f. The following are considered inappropriate behavior:
i. Damaging facility materials, equipment, supplies, and grounds. ii. Using disruptive language that disturbs other participants. iii. Violating facility policies and procedures regarding loitering, sales, or solicitation.
iv. Possession, sale, or use of controlled substances.
v. Committing vandalism or littering in City facilities or on the grounds. vi. Violating any federal, state, or City laws and ordinances. vii. Engaging in any behavior that a reasonable person would find unprofessional, disturbing, and/or harmful to their physical and mental health.
8. Inclement Weather/Field Closure
The City reserves the right to cancel or suspend field use permits in situations where there is a risk of injury to players or potential damage to field, including but not limited to rainfall, storms, or other adverse weather conditions.
When inclement weather occurs, the City will assess field conditions to ensure they are safe for play.
User groups may request a refund, credit, or reschedule when fields are deemed unplayable. Rescheduling is subject to the availability of field. Adjustments to fees will be made for any outstanding balances.
Permittee is encouraged to contact the Community Services Division at (323) 562-5722 or email [email protected]. City representative will also notify your user group if fields are closed for any reason.
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DEFINITION OF TERMS
For the purpose of this policy, below are the definitions or terms that are used within this policy:
a. Adult: A person aged 18 or older.
b. Adult Group: An organization serving participants ages 18 and over with a minimum of ten (10) participants.
c. Application: A formal request for the use of the field. An application that is submitted does not guarantee the use of a field.
d. City: The City of Maywood
e. Field or Space: Can be used interchangeably.
f. Grace period: A 30-minute window is provided after your reservation ends. For example, if your reservation ends at 4 PM, you have until 4:30 PM to clear the field before additional charges apply.
g. Non-operational period – During this time of the year the field is closed for maintenance.
h. Non-profit: A group or team not making a profit. Such a group or team must be recognized by the Internal Revenue Service (IRS) as a non-profit organization in good standing. A letter of good standing must be current and on file with the City at all times.
i. Organized group: A group or team that is defined by a team name, a team uniform, a manager, a coach(es), runs drills during practice, and/or keeps score when playing a game.
j. Permittee: refers to the individual or organization that holds or obtains a permit for the use of a particular facility, field, or space.
k. Recognized Group: Recognized Groups have formal agreements with the City and collaborate with the specified non-profit organizations. These organizations operate under an "Everyone Plays" philosophy, meaning registration is open and inclusive to all youth in the community and the City.
l. Reservation or Permit: This can be used interchangeably and is the permission given to a person, company, or organization to use the field. m. Resident: A person living within the City of Maywood. n. Resident Team: An organization or team comprised of not less than 60% residents. o. Percentage of Resident: This is determined by dividing the total number of participants from Maywood residents by the total number of participants in the qualifying organizations. For instance, Organization A has a total of 200
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participants, with 130 of them being Maywood residents. Therefore, 130 divided by 200 equals (=) 65% of participants are Maywood residents. p. Youth: A person aged 17 years or younger
q. Youth Group: An organization serving participants ages 17 and under with a minimum of ten (10) participants.
DODGER DREAMFIELD at MAYWOOD PARK
FIELD RESERVATION FEE CHART
*Nightly field usage will begin at sunset and will vary with the seasons RENTAL FEE’S PER HOUR
Field rental $35.00/hour (base set up included)
*Nighttime rate* $50.00/hour (base & lights included)
Field lights Included in Night Fee
Scoreboard $20.00 Per Hour
Staff fees $20.00 Per Hour
Field Prep (Dragging field & Chalking lines) $75.00 (optional) Batting Cages Included in Field Rental Fee
Security deposit $250.00
Event/Program Insurance
General liability insurance naming the City of Maywood as additional insured is required for all events, rentals or agreements with the City in an amount not less than$1,000,000 per occurrence, 2,000,000 general aggregate, for bodily injury, personal injury, and property damage.
CERTIFICATE OF INSURANCE IS DUE AT LEAST 30 DAYS PRIOR TO YOUR EVENT.
FAILURE TO SUBMIT WILL RESULT IN THE CANCELATION OF THE AGREEMENT. (The name of insured must match the name of the permit holder) Insurance Certificate must be emailed to
[email protected]
www.TheEventHelper.com
(855) 493-8368
https://www.bene-marc.com/
CALL US TODAY | 800-247-1734
YOU CAN ALSO CONSULT YOUR OWN PERSONAL
INSURANCE PROVIDER.
The City of Maywood does not endorse either of these insurance providers. They are simply available resourcesto provide the necessary liability insurance.
Insurance Company
name and address
Contract Holder name and address
(this must match contract with City of Maywood)
$1,000,000 minimum
coverage per occurrence
$2,000,000 minimum
coverage general
aggregate
Event Details - EVENT TYPE held on DATE at FACILITY NAME– CONTRACT HOLDER NAME ALL ENDORSEMENTS SHOULD BE ATTACHED TO THE CERTIFICATE.
City of Maywood named as additional insured – City of Maywood, 4319 E. Slauson Ave, Maywood, 90270 THIS DOCUMENT IS DUE AT LEAST 30 DAYS PRIOR TO YOUR EVENT (failure to submit will result in the cancelation of your permit) 2,000,000.00
City of Maywood *DO NOT LIST PARK ADDRESS OR
4319 E. Slauson PERMIT HOLDERINFORMATION*
Maywood, CA 90270
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 10.
DATE: September 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF APPROVING THE PURCHASE OF TWO ELECTRIC VEHICLES
FROM PENSKE CHEVROLET OF CERRITOS IN THE TOTAL AMOUNT NOT TO EXCEED $100,283,40 UTILIZING FUNDS THAT ARE UNDER ALLOCATED AB 2766 AND MAKE THE FINDINGS PURSUANT TO SECTION 3-4.13(E)
RECOMMENDATION:
Staff recommends that the City Council approve a Purchase Order for the purchase of two electric vehicles from Penske Chevrolet of Cerritos in the amount of $100,283.40 (taxes and documentation fees included), authorize the City Manager to execute the Purchase Order and facilitate the purchase, utilize the funds for the purchase of two electric vehicles from the Air Quality Management District (AQMD) Fund account #223, and make a finding that it is in the best interest of the City that informal bidding not be utilized for the purchase of the two electric vehicles pursuant to Maywood Municipal Code Section 3-4.13(e) BACKGROUND:
Since 1991, Assembly Bill 2766 (AB 2766) has been a key funding source for local governments to support projects to reduce motor vehicle emissions. This program aligns with the City’s ongoing efforts to enhance operational efficiency and reduce the environmental impact of our fleet, which is vital for providing essential public services such as community support, development, public works, and administrative functions.
On August 28, 2024, the City Council approved the allocation of $104,000 in AB 2766 funds for the purchase of two electric vehicles (EVs). This decision represents a significant investment in modernizing the City’s fleet with cleaner technology. The addition of these EVs will improve our capacity to deliver crucial municipal services while significantly lowering the environmental footprint of City operations.
DISCUSSION:
The City is a member and engages in cooperative purchasing through Sourcewell and BuyBoard, which are overseen by the National Joint Powers Alliance (NJPA) and the National Purchasing Cooperative Board of Directors. These agencies offer competitively awarded contracts, allowing member entities to procure products, equipment, and services under favorable terms that meet local requirements. This method is similar to "piggyback" procurement, where agencies benefit from existing contracts secured by other entities to achieve better pricing and terms than traditional open market processes might offer.
For the procurement of two new electric vehicles, staff solicited quotes from three cooperative purchasing vendors and one local dealership. Each quote was itemized, including all associated fees.
The quotes are summarized below:
Vendor Price Per
Vehicle
Total for Two
Vehicles
Additional Fees
Included
Penske Chevrolet of Cerritos $50,141.70 $100,283.40 Sale Tax and Doc Fee (delivery fee waived)
BuyBoard: Caldwell Country
Chevrolet
$51,840.00 $103,680.00 BuyBoard fee and delivery
fee
BuyBoard: TIPS USA Automobiles $55,395.00 $110,790.00 Delivery fee Sourcewell: National Auto Fleet
Group
$59,342.75 $118,768.50 Delivery fee, sale tax, and
tire fee
The City's purchasing ordinance requires either formal or informal bidding for purchases of more than $30,000 unless there is an exception, such as a piggyback procurement. In this case, the City engaged in soliciting bids under the piggyback procurement method, which is an exception to the City's bidding process. However, the City also solicited a bid from a local dealership, which is lower than those bids from BuyBoard or Sourcewell. Staff is recommending that the City prioritize purchasing the new electric vehicles from Penske Chevrolet of Cerritos, a local dealership, rather than through the cooperative purchasing agencies such as Sourcewell and BuyBoard. If the City Council agrees, Section 3-4.13(e) of the Maywood Municipal Code provides authority to the City to move forward with the recommended purchase if the City Council finds that it is in the best interest of the City that informal bidding not be utilized. Council concurrence is required by a 4/5th vote.
As stated above, the City received four (4) quotes. Penske Chevrolet of Cerritos provides the most competitive pricing, with a total of $100,283.40—over 18% or $18,408.10 less than the highest quotes from cooperative purchasing vendors. While cooperative purchasing options streamline procurement, they incur higher costs due to additional fees and extended lead time for vehicle delivery, with Sourcewell’s quote totaling $118,768.50 and BuyBoard’s quotes ranging from $103,680.00 to $110,790.00.
Staff recommends that the City Council make the findings and approve the Purchase Order with Penske Chevrolet of Cerritos in the amount not to exceed $100,283.40 and authorize the City Manager to execute the Purchase Order and facilitate the purchase.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There will be no fiscal impact on the General Fund. The approved budget of $104,000 includes funds specifically allocated for purchasing equipment for electric vehicles (EVs) under the Air Quality Management District (AQMD) Fund, account #223. The total expenditure for these vehicles will not exceed $100,283.40.
FY 24-25 Impact: $104,000.00 Current F.Y. Budget: $50,000.00 Fund Impacted:223 Budget adjustment requested: $104,000.00 Source of funds: Air Quality Management District
(AQMD)
Updated Account Budget: $154,000.00
Account Number: 9130 Vehicles Account For fiscal year: FY24-25
ATTACHMENT(S)
1. Penske Chevrolet of Cerritos Quote - 2024 Blazer EV eAWD 4dr LT
2. BuyBoard Quote Caldwell Country Chevrolet- 2024 Blazer EV eAWD 4dr LT
3. BuyBoard Quote TIPS USA Automobiles - 2024 Blazer EV eAWD 4dr LT
4. Sourcewell Quote ID 29268RL National Auto Fleet Group - 2024 Chevrolet Blazer EV eAWD 4dr LT
QUOTE# 001 CONTRACT PRICING WORKSHEET
End User: CITY OF MAYWOOD, CA Contractor: CALDWELL COUNTRY Contact Name: MIGUEL LEON CALDWELL COUNTRY
Email: [email protected] Prepared By: Averyt Knapp Phone #: 323-562-5747 Email: [email protected] Fax #: Phone #: 979-567-6116
Location City: MAYWOOD, CA 90270 Fax #: 979-567-4376
Date Prepared: JULY 29, 2024 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #724-23 Tax ID # 87-3266036
Product Description : 2025 CHEVROLET BLAZER EV 4DR eAWD 1MC26 A Base Price & Options: $50,640
B Fleet Quote Option:
Code Description Cost Code Description Cost
EV, 4LT PACKAGE
(REPLACES 2LT)
INCL
GM WARRANTY
5YR/100,000 MILES
POWERTRAIN @ N/C
INCL CALDWELL COUNTRY
PO BOX 27
CALDWELL, TEXAS 77836
PRICES VALID FOR 30
DAYS BUT SUBJECT TO
CHANGE DUE TO SUPPLY
CHAIN CHALLENGES
REVERIFY PRICING BEFORE
ISSUING PURCHASE ORDER.
COMMODITY SURCHARGES MAY
APPLY AFTER PO ISSUED
(QUOTE DOES NOT
INCLUDE CALIFORNIA
TT&L)
Subtotal B INCL
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc…) Subtotal D $1,000
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $51,640 Quantity Ordered 2
Subtotal E $103,280
F Non-Equipment Charges (Trade-In, Warranty, Etc…)
BUY BOARD FEE $400
G. Color of Vehicle: WHITE
H. Total Purchase Price (E+F) $103,680
Estimated Delivery Date: 120-150 DAYS APPX
Prepared by:
Phone:
Email:
Date:
A. $ 53,395.00
B. Factory Options
Code Bid Price Code Bid Price
WPN
$ -
$ -
C. Unpublished Options [not to exceed 25%] $= 0.0 %
Bid Price Bid Price
$ -
D. Floor Plan Interest (for in-stock and/or equipped vehicles): $ - E. Lot Insurance (for in-stock and/or equipped vehicles): $ - F. Contract Price Adjustment:
G. Additional Delivery Charge: 1648 miles $ 2,000.00
H. Subtotal: $ 55,395.00
I. Quantity Ordered 1 x H = $ 55,395.00
J. Trade in: $ -
K.
L. Total Purchase Price $ 55,395.00
409-895-3858
[email protected]
Description
Bid Item:
CHEVROLET BLAZER
Contact:
Description
Total of B. Published Options:
Published Option Discount (5%)
Email: [email protected]
JARROD RUNNELS
August 30, 2024
MIGUEL LEON
Product Description:
ADAPTIVE CRUISE
2024 CHEVROLET BLAZER EV AWD
Description
PRODUCT PRICING SUMMARY
A. Base Price:
ALL WHEEL DRIVE
TIPS USA 210907 AUTOMOBILES
VENDOR- 5426 LAKE COUNTRY CHEVROLET, 2152 N. WHEELER STREET JASPER, TX 75951 End User: CITY OF MAYWOOD, CA
CONV PKG
Total of C. Unpublished Options:
Options
One Unit
Contract Price $53,209.98
T24211 (400+miles)
Tax (10.2500 %) $5,454.02
Tire fee $8.75
Transportation $670.00
Total $59,342.75
Jesse Cooper Quoting Department
Account Manager Account Manager
Email: [email protected] [email protected] Office: (855) 289-6572 (855) 289-6572
Fax: (831) 480-8497
7/26/2024 Quote ID: 29268RL
Mr Miguel Leon
City of Maywood
4319 E Slauson
Maywood, California, 90270
Dear Miguel Leon,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.
One (1) New/Unused (2024 Chevrolet Blazer EV (1MC26) eAWD 4dr LT, T24211 (400+mile ) and delivered to your specified location, each for
- per the attached specifications.In stock unit subject to prior sale until receipt of a purchase order.
This vehicle(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
7/26/24, 4:17 PM Sell, service, and deliver letter
https://nationalautofleetgroup.com/OrderRequest/SSDPrint/29268?ws=true&se=true&ssdType=QuickQuote 2/11
Purchase Order Instructions & Resources
In order to finalize your purchase please submit this purchase packet to your governing body for a purchase order approval and submit your purchase order in the following way:
Email: [email protected]
Fax: (831) 480-8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
We will send a courtesy confirmation for your order and a W-9 if needed.
Additional Resources
Learn how to track your vehicle: www.NAFGETA.com
Use the upfitter of your choice: www.NAFGpartner.com
Vehicle Status: [email protected]
General Inquiries: [email protected]
For general questions or assistance please contact our main office at:
1-855-289-6572
7/26/24, 4:17 PM Sell, service, and deliver letter
https://nationalautofleetgroup.com/OrderRequest/SSDPrint/29268?ws=true&se=true&ssdType=QuickQuote 3/11
Vehicle Configuration Options
EMISSIONS
Code Description
FE9 Emissions, Federal requirements
ENGINE
Code Description
EN0 Engine, none, (STD)
TRANSMISSION
Code Description
MF1 Transmission, none (electric drive unit), (STD)
PREFERRED EQUIPMENT GROUP
Code Description
2LT LT Preferred Equipment Group, includes standard equipment WHEELS
Code Description
RT9 Wheels, 19" (48.3 cm) machined-face aluminum, (STD) PAINT
Code Description
GJY Galaxy Gray Metallic
SEAT TYPE
Code Description
AR9 Seats, front bucket, (STD)
SEAT TRIM
Code Description
H9F Black, Evotex seat trim
CHARGING CORD
Code Description
PSC Dual Level Charge Cord, dual-mode, portable, (STD)
ADDITIONAL EQUIPMENT
Code Description
7/26/24, 4:17 PM Sell, service, and deliver letter
https://nationalautofleetgroup.com/OrderRequest/SSDPrint/29268?ws=true&se=true&ssdType=QuickQuote 4/11
ZFT
Comfort and Convenience Package, includes (A2X) driver 8-way power seat adjuster, (AL9) driver 2-way power lumbar seat adjuster, (A7J) front passenger 6-way power seat adjuster, (AT9) front passenger 2-way power lumbar seat adjuster, (KAG) heated driver and front passenger seats, (H9F) Black Evotex interior, (K7A) wireless phone charging, (N53) wrapped steering wheel, (KI3) heated steering wheel, (DD8) auto-dimming inside rearview mirror, (DMA) outside heated, power-adjustable, power-folding, driver-side auto-dimming mirrors, (TCP) AutoSense Power Liftgate, (V6K) satin aluminum finish roof rails, (CTT) Hitch Guidance, (PZ8) Hitch View and (V92) wiring trailering provisions.
WPN
Convenience and Driver Confidence Package, includes (KSG) Adaptive Cruise Control, (UKK) Rear Pedestrian Alert, (UOW) Side Bicyclist Alert, (UV2) HD Surround Vision, (UGN) Enhanced Automatic Emergency Braking, (CTB) Intersection Automatic Emergency Braking and (UVZ) Reverse Automatic Braking
V92 Trailering provisions, wiring
CTT Hitch Guidance
PZ8 Hitch View
CAJ Sunroof, power, dual panel, panoramic, sliding, with power sunshade V6K Roof rails, satin aluminum finish
DMA Mirrors, outside heated, power-adjustable, power-folding, driver-side auto-dimming TCP AutoSense Power Liftgate programmable, hands free
K7A Wireless Phone Charging
KAG Seats, heated driver and front passenger cushion and seatback A2X Seat adjuster, driver 8-way power
AL9 Seat adjuster, driver 2-way power lumbar
A7J Seat adjuster, front passenger 6-way power
AT9 Seat adjuster, front passenger 2-way power lumbar
N53 Steering wheel, wrapped
KI3 Steering wheel, heated
KSG Adaptive Cruise Control
DD8 Mirror, inside rearview auto-dimming
UGN Enhanced Automatic Emergency Braking
CTB Intersection Automatic Emergency Braking
UVZ Reverse Automatic Braking
UKK Rear Pedestrian Alert
UV2 HD Surround Vision
UOW Side Bicyclist Alert
R9V
Mobile Service Plus., MobileService+ is a suite of service conveniences for 3 years - Mobile Service, Pick-up & Delivery with loaner, Loaner with Drop off and One Touch Support. MobileService+ van will come to your home to perform select services or pick up your vehicle and return it once the service is completed at the dealership. Cost of part and labor are not included.
OPTION DISCOUNT
Code Description
___ Option/Package Discount
7/26/24, 4:17 PM Sell, service, and deliver letter
https://nationalautofleetgroup.com/OrderRequest/SSDPrint/29268?ws=true&se=true&ssdType=QuickQuote 5/11
2024 Chevrolet Blazer EV eAWD 4dr LT
CODE MSRP
1MC26 $48,800.00
FE9 $0.00
EN0 $0.00
MF1 $0.00
2LT $0.00
RT9 $0.00
GJY $0.00
AR9 $0.00
H9F INC
PSC $0.00
ZFT $2,295.00
WPN $1,225.00
V92 INC
CTT INC
PZ8 INC
CAJ $1,500.00
V6K INC
DMA INC
TCP INC
K7A INC
KAG INC
A2X INC
AL9 INC
A7J INC
AT9 INC
N53 INC
2024 Fleet/Non-Retail Chevrolet Blazer EV eAWD 4dr LT
WINDOW STICKER
MODEL
2024 Chevrolet Blazer EV eAWD 4dr LT
OPTIONS
Emissions, Federal requirements
Engine, none, (STD)
Transmission, none (electric drive unit), (STD)
LT Preferred Equipment Group, includes standard equipment Wheels, 19" (48.3 cm) machined-face aluminum, (STD)
Galaxy Gray Metallic
Seats, front bucket, (STD)
Black, Evotex seat trim
Dual Level Charge Cord, dual-mode, portable, (STD)
Comfort and Convenience Package, includes (A2X) driver 8-way power seat adjuster, (AL9) driver 2-way power lumbar seat adjuster, (A7J) front passenger 6-way power seat adjuster, (AT9) front passenger 2-way power lumbar seat adjuster, (KAG) heated driver and front passenger seats, (H9F) Black Evotex interior, (K7A) wireless phone charging, (N53) wrapped steering wheel, (KI3) heated steering wheel, (DD8) auto-dimming inside rearview mirror, (DMA) outside heated, poweradjustable, power-folding, driver-side auto-dimming mirrors, (TCP) AutoSense Power Liftgate, (V6K) satin aluminum finish roof rails, (CTT) Hitch Guidance, (PZ8) Hitch View and (V92) wiring trailering provisions.
Convenience and Driver Confidence Package, includes (KSG) Adaptive Cruise Control, (UKK) Rear Pedestrian Alert, (UOW) Side Bicyclist Alert, (UV2) HD Surround Vision, (UGN) Enhanced Automatic Emergency Braking, (CTB) Intersection Automatic Emergency Braking and (UVZ) Reverse Automatic Braking
Trailering provisions, wiring
Hitch Guidance
Hitch View
Sunroof, power, dual panel, panoramic, sliding, with power sunshade Roof rails, satin aluminum finish
Mirrors, outside heated, power-adjustable, power-folding, driver-side auto-dimming AutoSense Power Liftgate programmable, hands free
Wireless Phone Charging
Seats, heated driver and front passenger cushion and seatback Seat adjuster, driver 8-way power
Seat adjuster, driver 2-way power lumbar
Seat adjuster, front passenger 6-way power
Seat adjuster, front passenger 2-way power lumbar
Steering wheel, wrapped
7/26/24, 4:17 PM Sell, service, and deliver letter
https://nationalautofleetgroup.com/OrderRequest/SSDPrint/29268?ws=true&se=true&ssdType=QuickQuote 6/11
KI3 INC
KSG INC
DD8 INC
UGN INC
CTB INC
UVZ INC
UKK INC
UV2 INC
UOW INC
R9V $599.00
___ ($3,520.00)
$50,899.00
$0.00
$1,395.00
$52,294.00
Est City: N/A MPG
Est Highway: N/A MPG
Est Highway Cruising Range: N/A mi
Steering wheel, heated
Adaptive Cruise Control
Mirror, inside rearview auto-dimming
Enhanced Automatic Emergency Braking
Intersection Automatic Emergency Braking
Reverse Automatic Braking
Rear Pedestrian Alert
HD Surround Vision
Side Bicyclist Alert
Mobile Service Plus., MobileService+ is a suite of service conveniences for 3 years - Mobile Service, Pick-up & Delivery with loaner, Loaner with Drop off and One Touch Support.
MobileService+ van will come to your home to perform select services or pick up your vehicle and return it once the service is completed at the dealership. Cost of part and labor are not included.
Option/Package Discount
Please note selected options override standard equipment
SUBTOTAL
Advert/ Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
Notes
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Standard Equipment
MECHANICAL
Engine, none (STD)
Dual Level Charge Cord, dual-mode, portable 120-volt (1.4 kW) and 240-volt (7.7 kW) capability, swappable NEMA 5-15 and NEMA 14-50 plugs with SAE J1772 vehicle connection (STD) Transmission, none (electric drive unit) (STD)
EXTERIOR
Wheels, 19" (48.3 cm) machined-face aluminum with painted pockets (STD)
INTERIOR
Seats, front bucket (STD)
TIRES
Tires, 255/60R19 all-season blackwall includes (KTI) tire inflator kit
ADDITIONAL EQUIPMENT
Chevy Safety Assist includes Automatic Emergency Braking, (UKT) Front Pedestrian Braking, (UKM) Lane Keep Assist with Lane Departure Warning, (UEU) Forward Collision Alert and (TQ5) IntelliBeam Battery, Ultium Propulsion, 85 kWh Battery Rated Energy, 150 kW DC fast charging capable Battery, 12V/60AH, 680 ENCCA
AC Charging, 11.5 kW capable
Propulsion, electric two-motor all-wheel drive (eAWD)
Electronic Precision Shift
Emission system zero emission vehicle (ZEV)
GVWR, 6504 lbs. (2950 kg)
Suspension, Ride and Handling
Steering, power, non-variable ratio, electric
Brakes, 4-wheel antilock disc
Brake rotor, FNC
Brake lining, non-asbestos, organic
Tire, spare, none
Tire inflator kit (Included and only available with (QBX) 255/60R19 all-season blackwall tires.) Moldings, door upper, low gloss Black
Grille, body color
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Headlamp control, automatic on and off
Headlamps, LED
IntelliBeam, auto high beam
Mirror caps, body-color
Glass, acoustic, laminated windshield
Glass, rear, deep tint
Wipers, front intermittent
Wiper, rear intermittent
License plate front mounting package
Door handles, body-color
Recovery hook, front
Recovery hook, rear
Audio System, 17.7" diagonal advanced color LCD display with Google built-in compatibility (select service plan required, terms and limitations apply), including navigation capability, connected apps, personalized profiles for each driver's settings, Natural Voice Recognition Audio system feature, 6-speaker system
SiriusXM with 360L includes a trial subscription to the Platinum Plan. Experience more channels in the vehicle, a more personalized experience and easier navigation. (IMPORTANT: The SiriusXM trial package is not provided on vehicles that are ordered for Fleet Daily Rental ("FDR") use. Trial subscription subject to the SiriusXM Customer Agreement and privacy policy, visit siriusxm.com which includes full terms and how to cancel. All fees, content, features, and availability are subject to change.
Some features require GM connected vehicle services.)
5G Wi-Fi Hotspot capable (Terms and limitations apply. See onstar.com or dealer for details.) Bluetooth for phone connectivity to vehicle infotainment system Google Automotive Services capable
Antenna, roof-mounted shark fin
Seat trim, Evotex
Seat, rear 60/40-split, fold-flat
Headrest, rear center
Armrest, rear center
Floor mats, front, carpeted
Floor mats, rear, carpeted
Steering column, tilt and telescopic
Steering wheel controls, audio Driver Information Center and phone interface controls Compass display
Window, power, driver, express up and down
Window, power, front passenger with express down
Windows, power rear, express down
Remote Start, key fob
Remote Start, smartphone app
Remote panic alarm
Keyless Open
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Theft-deterrent system, immobilizer
Theft-deterrent system, unauthorized entry
USB ports, 2 type-C, located forward of cupholders
USB port, type-C, located within the center console armrest bin USB ports, 2 type-C, located on back of center console, charge-only Power outlet, 12-volt, located in center console compartment Air conditioning, single-zone automatic climate control Air filter, pollutant
Sensor, cabin humidity and windshield temperature
Vent, rear console, air
Defogger, rear-window electric
Glovebox
Driver Information Center, 11" diagonal display
Visors, driver and front passenger illuminated sliding vanity mirrors, covered Lighting, interior, front, courtesy and dual reading lights Lighting, interior, roof, rear courtesy and dual reading lights Map pocket, front passenger seatback
Door locks, power
Console, floor, with armrest
Cargo tie-downs
Rear Cross Traffic Braking
Front Pedestrian and Bicyclist Braking
StabiliTrak, stability control system
Traction control, electronic
Daytime Running Lamps
Airbags, frontal knee and seat-mounted side-impact for driver and front passenger, and roof-rail mounted head-curtain for outboard seating positions. Includes Passenger Sensing System for front passenger (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) OnStar and Chevrolet connected services capable (Terms and limitations apply. See onstar.com or dealer for details.)
Rear Park Assist
Forward Collision Alert
Following Distance Indicator
Lane Keep Assist with Lane Departure Warning
Blind Zone Steering Assist
LED Reflective Windshield Collision Alert
Safety Alert Seat
Seat belt indicators, driver, front passenger and rear passengers Seat belts, 3-point, all positions, includes front and rear seat belt pretensioners Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened; times out after 20 seconds and encourages seat belt use
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Teen Driver a configurable feature that lets you activate customizable vehicle settings associated with a key fob, to help encourage safe driving behavior. It can limit certain available vehicle features, and it prevents certain safety systems from being turned off. It includes the Buckle-to-Drive feature which prevents the driver from shifting from Park for up to 20 seconds if the driver's seat belt is not buckled.
An in-vehicle report card gives you information on driving habits and helps you to continue to coach your new driver
LATCH system (Lower Anchors and Tethers for CHildren), for child restraint seats Rear Seat Reminder
Door locks, rear child security
Tire Fill Alert
Tire Pressure Monitor System, auto learn
8 Years of OnStar Remote Access. The OnStar Remote Access Plan gives you simplified remote control of your properly equipped vehicle and unlocks a variety of great features in your myChevrolet mobile app. See dealer for details. (OnStar Remote Access Plan does not include emergency or security services. Fleet customers will get Fleet Remote Access through OnStar Vehicle Insights. See onstar.com for details and limitations. Available on select Apple and Android devices. Service availability, features and functionality vary by vehicle, device, and the plan you are enrolled in. Terms apply. Device data connection required.)
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AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 11.
DATE: September 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: STEVE FOWLER, DIRECTOR OF BUILDING AND PLANNING
SUBJECT: CONSIDERATION OF APPROVAL FOR ISSUANCE OF A SPECIAL EVENT PERMIT TO ST. ROSE OF LIMA SCHOOL LOCATED AT 4422 E. 60TH STREET FOR AN
ANNUAL FUNDRAISER AND DIRECTION REGARDING CONDITIONS OF APPROVAL
AS RECOMMENDED IN THE STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council find that the application for the special event permit for the annual fundraising event at St. Rose of Lima School located at 4422 E. 60th Street meets the criteria set forth in the Maywood Municipal Code (MMC) Section 5-15-04(j) and therefore approves the special event permit subject to the conditions of approval set forth in the agenda report.
BACKGROUND:
St. Rose of Lima School will be holding their annual fundraising event to assist with funding various school activities at the southside of the subject site (East of 60th Street between Pine and Clarkson Avenue). The event is open to the public, and they do not have an entrance fee. The fundraiser, held last year, contained similar attractions and rides. The City of Maywood did not receive any concerns or complaints from the surrounding neighborhood.
Section 5-15.02 of the MMC requires City Council approval of a permit for an organized assemblage of 75 or more persons at any public place, property, or facility which to gather for a common purpose under the direction or control of a person. The fundraiser typically has 4,000 attendees during the 3-day event. This year, the event anticipates 4,000 participants during the 4-day event.
DISCUSSION:
The school will be hosting a carnival with mechanical rides, stage performances, booth activities, and no onsite parking. St. Rose of Lima will be expecting an increase in participants, which will bring an increase in congestion during the event dates due to no-on-site parking. The event schedule is as follows:
• Event Set Up: Wednesday – Thursday, October 30 – October 31 • Event: Thursday, October 31 from 6 p.m. to 9 p.m.
• Event: Friday, November 1 from 6 p.m. to 11 p.m.
• Event: Saturday, November 2 from 8 a.m. to 11 p.m.
• Event: Sunday, November 3 from 8 a.m. to 10 p.m.
• Event takedown: Monday-Tuesday, November 4 – November 5 All event acitivities will be held within school grounds. The school will be hosting stalls to sell food and various carnival games. There will be no food preparation on-site, as all food will have been prepared prior to the event. The school will be providing additional sanitation facilities on the event grounds. The event will host up to five (5) carnival rides, while still providing first responder emergency access. The school has provided the required general liability insurance and name the City as an additional insured on the policy.
St. Rose of Lima School has not indicated on-site parking or security for the event grounds.
Staff has provided recommended conditions of approval for City Council's consideration:
• Must obtain all approvals and permits from Los Angeles County Fire Prevention and City of Maywood Building & Planning.
• The site must be in full compliance with the approved plan(s), including but not limited to the location of generators, booths, and stage.
• The amplified sound system is only to be used until 10 p.m., in accordance with the City of Maywood Municipal Code Noise Control Section: 5-23.07.
• The sale of alcoholic beverages on the subject property is prohibited at all times. • All Health Department approvals required for the sale and serving of food shall be obtained not less than two days prior to the start of the event.
• The carnival event area should be cordoned off from vehicle traffic. • Approved cable bridges shall be provided for electrical cables where subject to physical damage. • Generators and other internal combustion power sources shall be separated from tents or structures by no less than 20 feet and shall be isolated (e.g. protected by physical barriers such as fencing, enclosure, or other approved means) from contact with the public. • The Director of Building and Planning is authorized to impose any other conditions either prior or during the event to safeguard the public health, safety and welfare of the participants and/or community. In such case, the Director shall provide the applicant with the conditions in writing.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There will be no fiscal impact made to the City.
ATTACHMENT(S)
1. Special Event Permit Application
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 12.
DATE: September 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ROXANNE DIAZ, CITY ATTORNEY
SUBJECT: RECOMMENDED APPROVAL OF PURCHASE AND SALE AGREEMENT FOR THE
PURCHASE OF CERTAIN REAL PROPERTY INTERESTS FOR PUBLIC PURPOSES
IN CONNECTION WITH THE SLAUSON AVENUE AND ATLANTIC BOULEVARD
CONGESTION RELIEF IMPROVEMENTS PROJECT (J&MGC PARCEL, ASSESSOR PARCEL NUMBER 6313-013-030)
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve the attached Purchase and Sale Agreement and Joint Escrow Instructions Between J&MGC, LLC and the City of Maywood in Connection with the Slauson Avenue and Atlantic Boulevard Congestion Relief Improvements (Portions of APN 6313-013-030).
2. Authorize the City Manager to execute the Purchase and Sale Agreement in substantially the form attached and order that a copy of the final executed Purchase and Sale Agreement shall be placed on file in the Office of the City Clerk. Further, the City Manager (or the City Manager’s designee), is hereby authorized, on behalf of the City, to take all actions necessary and convenient to carry out and implement the Agreement, and to administer the City’s obligations, responsibilities and duties to be performed under the Agreement, including but not limited to, execution of the Certificates of Acceptance of Grant Deed and Grant of Temporary Construction Easement, escrow instructions and escrow documents, directions to the Finance Department to deposit with escrow the Purchase Price set forth in the Purchase and Sale Agreement and escrow-related costs, and other similar agreements and documents as contemplated by or described in said Agreement or as necessary and convenient to effectuate the transaction contemplated therein.
BACKGROUND:
The City needs to acquire certain real property interests from four larger parcels to construct the Slauson Avenue and Atlantic Boulevard Congestion Relief Improvements (Project). The City seeks to construct the Project to alleviate congestion, increase capacity, and improve traffic flow operation within the Slauson Avenue Corridor in the City of Maywood. The level of service at the intersection of Slauson Avenue and Atlantic Boulevard (“Slauson/Atlantic intersection”) is deficient due to heavy demand of eastbound left-turning vehicles traveling to the I-710 onramp on Atlantic. This results in negative impacts to Slauson Avenue. The City seeks to improve circulation at Slauson/Atlantic intersection by adding a second left turn lane on eastbound Slauson Avenue, a second left turn lane on northbound Atlantic Boulevard, and other improvements that upgrade traffic signals along Slauson Avenue to enhance pedestrian and traffic safety. Further, the County of Los Angeles Department of Public Works will also upgrade all signalized intersections along Slauson Avenue to synchronize
the traffic signals and include protected left turn phases to improve operations.
As part of the Project, the City will also close the mid-block median opening along Slauson Avenue to provide a longer eastbound dual left turn storage pocket and eliminate the conflicting left turn movements to and from the Food4Less commercial center. The City plans to reduce the width of the existing median islands along the east and west legs of Slauson Avenue and north leg of Atlantic Boulevard and remove the existing median along the south leg of Atlantic Boulevard of the intersection to accommodate the dual left turn lanes. The existing landscaping/trees, utilities and City entry monument signs within these median islands would be removed or relocated. In addition, the City plans to construct new curb returns at all four quadrants of the Slauson/Atlantic intersection. Further, the City plans to restripe lanes and the crosswalks to accommodate the new intersection geometries and lane configurations at the Slauson/Atlantic intersection.
DISCUSSION:
PURCHASE AND SALE AGREEMENT
The City Council has before it a Purchase and Sale Agreement and Joint Escrow Instructions Between J&MGC, LLC and the City of Maywood in Connection with the Slauson Avenue and Atlantic Boulevard Congestion Relief Improvements (Portions of APN 6313-013-030) (Purchase and Sale Agreement). Pursuant to the Purchase and Sale Agreement, the City is purchasing an approximate 99 square foot area in fee (Subject Fee Property) and an approximate 177 square foot temporary construction easement with a term of 12 months (TCE) on the property located at 5901 Atlantic Boulevard (APN 6313-013-030), which is owned by J&MGC, LLC, a California limited liability company. The Purchase Price for the Subject Fee Property and TCE is $32,900 (Thirty-Two Thousand Nine Hundred Dollars and no/100).
The transaction would be processed through an escrow with Commonwealth. The Purchase and Sale Agreement provides that the purchase price of $32,900 is an all-inclusive settlement and is the full and complete consideration and payment of just compensation for the fair market value of and fee interest and rights to the Subject Fee Property and authorization for the City to use the TCE to facilitate the construction of the Project under the terms of the Grant of Temporary Construction Easement attached as EXHIBIT “2” to the Purchase and Sale Agreement, severance damages, inverse condemnation, precondemnation damages, loss of business goodwill, attorneys’ fees, interest, appraisal costs, loss of rents, lost profits, and any other damages of every kind and nature suffered by Seller by reason of City’s acquisition of the Subject Fee Property and use of the TCE under the terms of the Grant of Temporary Construction Easement to facilitate the construction of the Project, and the construction of the Project for which City is acquiring the Subject Fee Property and acquiring the rights to use the TCE subject to the terms of the Grant of Temporary Construction Easement, and all costs and expenses whatever in connection therewith.
Under the Grant of Temporary Construction Easement, the 12-month term would commence 30 calendar days from the date the City or its authorized representative provides Owner with written notice of the City’s intent to commence its use of the TCE. It would terminate 12 months from the commencement date. The City is required to leave the TCE area in as close as possible to the condition in which the TCE existed at the commencement date.
ENVIRONMENTAL ANALYSIS
The environmental effects of the Project and the acquisition of the real property interests needed for the Project were studied and analyzed as an integral part of the Mitigated Negative Declaration (“MND”) prepared for the Project pursuant to the California Environmental Quality Act (“CEQA”), Public Resources Code Section 21000 et seq., and the CEQA Guidelines, 14 Cal. Code Regs. Section 15000 et seq. (“CEQA Guidelines”).
The City, as lead agency for the Project, prepared an initial study in accordance with the requirements of CEQA. Based on the findings of the IS, a MND, and a Mitigation Monitoring and Reporting Program (“MMRP”). The MND and MMRP concluded that the Project, with proposed mitigation measures, would not have a significant effect on the environment.
The IS, MND, and MMRP (collectively “Environmental Documents”) were released for a 30-day public comment period from February 21, 2024 until March 21, 2024 in accordance with the requirements of CEQA.
The Environmental Documents were also posted with the State Clearinghouse, Los Angeles County Clerk’s Office, and on the City’s website. The City received one comment letter on the Environmental Documents regarding the proposed Project from the California Department of Transportation (Caltrans). The City prepared
and provided a response to the comment letter. No additional CEQA correspondence was received during the public review period. The response to the comment is incorporated into the Final MND.
At its meeting on March 27, 2024, the City adopted Resolution No. 6342, A Resolution of the City Council of the City of Maywood California, Adopting a Mitigated Negative Declaration and a Mitigation Monitoring and Reporting Program Pursuant to the Environmental Quality Act for the Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project. In adopting Resolution No. 6342, the City Council found that all of the facts set forth in the Recitals to Resolution No. 6342 are true and correct, and incorporated said Recitals into the Resolution.
In adopting Resolution No. 6342, the City Council also found, in its independent judgment after considering all the evidence in the record of proceedings for the Project, including without limitation the MND and testimony, if any, presented at the public meeting, that: (i) the MND was prepared in compliance with CEQA; (ii) the Project will not result in a significant effect on the environment because the mitigation measures described in the MMRP are incorporated as part of the Project; and (iii) there is no substantial evidence supporting a fair argument that the Project would result in any significant environmental impacts that cannot be mitigated to a less than significant level through implementation of those mitigation measures identified in the MND and included in the MMRP. Accordingly, the City Council found that the Project will not cause a significant unmitigated environmental effect. Further, in adopting Resolution No. 6342, the City Council also found that the MMRP was prepared pursuant to the requirements of CEQA and that such program is designed to ensure compliance with the mitigation measures during Project implementation.
On August 19, 2024, City Staff reviewed Resolution No. 6342 and the Environmental Documents in connection with the City’s review of the proposed acquisition of the real property interests needed for the Project, including the Subject Property Interests, and determined that the Project and acquisition of the Subject Property Interest are consistent with the MND and MMRP. Pursuant to the criteria of Section 15162 of the CEQA Guidelines and Section 21166 of the Public Resources Code, City Staff concluded that no substantial changes have occurred in the Project, no substantial changes have occurred in the circumstances under with the Project is undertaken and the City has not obtained any new information of substantial importance that would require further environmental analysis. These environmental findings are the appropriate findings with respect to the proposed acquisition of the Subject Property Interests for the Project, including the Subject Fee Property and TCE.
LEGAL REVIEW:
The City Attorney drafted this report.
FISCAL IMPACT:
The Purchase Price for the Subject Fee Property and TCE is $32,900. City Staff does not anticipate escrow fees to exceed $20,000. This $32,900 will be paid from the City's current fiscal year (FY24-25) budget of $6.4M Measure R (Highway Program) grant for Slauson Ave and Atlantic Blvd Congestion Relief Improvement Project.
ATTACHMENT(S)
1. J&MGC Panel - Purchase and Sale Agreement executed by J&MGC - received 9.12.2024
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 13.
DATE: September 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: ROXANNE DIAZ, CITY ATTORNEY
SUBJECT: RECOMMENDED APPROVAL OF POSSESSION AND USE AGREEMENT
AUTHORIZING CITY TO POSSESS AND USE CERTAIN REAL PROPERTY
INTERESTS FOR PUBLIC PURPOSES IN CONNECTION WITH THE SLAUSON
AVENUE AND ATLANTIC BOULEVARD CONGESTION RELIEF IMPROVEMENTS PROJECT (KIM PARCEL, ASSESSOR PARCEL NUMBERS 6313-011-036 & 6313- 011-028)
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve the attached Possession and Use Agreement Slauson Avenue and Atlantic Boulevard Congestion Relief Improvements (Kim, APNs 6313-011-036 & 6313-011-028).
2. Authorize the City Manager to execute the Possession and Use Agreement in substantially the form attached and order that a copy of the final executed Possession and Use Agreement shall be placed on file in the Office of the City Clerk. Further, the City Manager (or the City Manager’s designee), is hereby authorized, on behalf of the City, to take all actions necessary and convenient to carry out and implement the Agreement, and to administer the City’s obligations, responsibilities and duties to be performed under the Agreement, including but not limited to, execution of any escrow instructions and escrow-related documents, directions to the Finance Department to deposit with escrow the Compensation Amount set forth in the Possession and Use Agreement and escrow-related costs, and other similar agreements and documents as contemplated by or described in said Agreement or as necessary and convenient to effectuate the transaction contemplated therein.
BACKGROUND:
The City needs to acquire certain real property interests from four larger parcels to construct the Slauson Avenue and Atlantic Boulevard Congestion Relief Improvements (“Project”). The City seeks to construct the Project to alleviate congestion, increase capacity, and improve traffic flow operation within the Slauson Avenue Corridor in the City of Maywood. The level of service at the intersection of Slauson Avenue and Atlantic Boulevard (“Slauson/Atlantic intersection”) is deficient due to heavy demand of eastbound left-turning vehicles traveling to the I-710 onramp on Atlantic. This results in negative impacts to Slauson Avenue. The City seeks to improve circulation at Slauson/Atlantic intersection by adding a second left turn lane on eastbound Slauson Avenue, a second left turn lane on northbound Atlantic Boulevard, and other improvements that upgrade traffic signals along Slauson Avenue to enhance pedestrian and traffic safety. Further, the County of Los Angeles Department of Public Works will also upgrade all signalized intersections along Slauson Avenue to synchronize
the traffic signals and include protected left turn phases to improve operations.
As part the Project, the City will also close the mid-block median opening along Slauson Avenue to provide a longer eastbound dual left turn storage pocket and eliminate the conflicting left turn movements to and from the Food4Less commercial center. The City plans to reduce the width of the existing median islands along the east and west legs of Slauson Avenue and north leg of Atlantic Boulevard and remove the existing median along the south leg of Atlantic Boulevard of the intersection to accommodate the dual left turn lanes. The existing landscaping/trees, utilities and City entry monument signs within these median islands would be removed or relocated. In addition, the City plans to construct new curb returns at all four quadrants of the Slauson/Atlantic Boulevard intersection. Further, the City plans to restripe lanes and the crosswalks to accommodate the new intersection geometries and lane configurations at the Slauson/Atlantic intersection.
DISCUSSION:
POSSESSION AND USE AGREEMENT
The City Council has before it a Possession and Use Agreement Slauson Avenue and Atlantic Boulevard Congestion Relief Improvements (Kim Parcel, APNs 6313-011-036 & 6313-011-028) (“Possession and Use Agreement”) Between Soon-Ai Kim, Tony Y. Kim and Joung-Sun Kim (“Owners”). Pursuant to the Possession and Use Agreement, Owners are authorizing the City to possess and use an approximate 93 square foot permanent easement (“Subject Easement”) and an approximate 2,092 square foot temporary construction easement with a term of 12 months (“TCE”) on the property located at 5900 and 5906 Atlantic Boulevard in the City of Maywood, and identified as Los Angeles County Tax Assessor’s Parcel Numbers 6313-011-036 & 6313-011-028 in connection with the Project.
The Possession and Use Agreement recognizes that the City obtained an independent appraisal of the Subject Easement and TCE and any improvements impacted by the Project that estimated the total just compensation was $101,100 based on a date of value of December 20, 2023. The City extended a written offer to purchase the Subject Easement and TCE for $101,100. As of the date of the Possession and Use Agreement, the Owners have not accepted the City’s offer. Owners, however, wish to authorize the City to possess and use the Subject Easement and TCE to commence construction of the Project.
The Possession and Use Agreement provides to the City, its contractors, agents, representatives, employees and all others reasonably deemed necessary by City, an irrevocable right to possession, use and occupancy of the Subject Easement and TCE, including but not limited to, the right to conduct any hazardous materials testing required by City; the right to remove and dispose of any and all improvements within the areas of the Subject Easement and TCE; and the right to construct the Project in the areas of the Easement and to use the TCE to facilitate the construction of the Project. In consideration for such grant of possession and use, the City will deposit in an escrow with Commonwealth Land Title the $101,100 (Compensation Amount) offered as the Purchase Price by the City based on an independent appraisal. The deposit is deemed equivalent to the deposit of probable condemnation in an eminent domain proceeding pursuant to Code of Civil Procedure Section 1255.010. Owners are authorized to withdraw the Compensation Amount and such withdrawal constitutes a waiver of all claims and defenses in any eminent domain proceeding for the acquisition of the Subject Property Interests, except for a claim for greater compensation, consistent with Code of Civil Procedure Section 1255.260.
Under the Possession and Use Agreement, the 12-month term would commence 30 calendar days from the date the City or its authorized representative provides Owner with written notice of the City’s intent to commence its use of the TCE. It would terminate 12 months from the commencement date. The City is required to leave the TCE area in as close as possible to the condition in which the TCE existed at the commencement date. The Possession and Use Agreement provides that the City will coordinate the construction of the driveway off of Atlantic Boulevard with Owners and keep one half of the driveway open at all times to minimize the impact of the Project on the Owners, occupants and tenants of the Property, including the Denny’s restaurant located adjacent to the TCE. The City’s contractor for the Project will complete the construction of the driveway along Atlantic Boulevard during night hours and during any period in which half of the driveway off of Atlantic Boulevard is closed, egress from the Property will be off Slauson Avenue. The City further agrees that any work conducted in the TCE area will comply with all applicable laws, statutes and regulations.. Under the Possession and Use Agreement, the City is required to maintain the TCE Area in good
condition, and agrees that said area will be broom-swept at the end of every day in which work has been performed as well as cleaned of all dust, debris, waste and construction material at the end of every week.
Owners acknowledge that the Compensation Amount includes the compensation included in the City’s offer, which may include compensation for the site improvements impacted by City’s use of the TCE area for the Project as determined by City’s independent appraiser or if it does not include such compensation for certain impacted site improvements, the City will replace any such impacted site improvements that are damaged in connection with the Project but not included in the compensation with material of like kind and quality. Such site improvements for which compensation was included in the City’s offer include a palm tree, various hedges, various low lying shrubs, grass, brick/masonry, ground covering, irrigation and a pylon/monument sign that will be removed. Owners will be responsible for replacing said site improvements for which compensation was included in City’s offer. City agrees that Owners may replace the pylon/monument sign impacted by the Project with a sign of the same dimensions, size and height as the original impacted sign.
The Possession and Use Agreement provides that the parties will continue to negotiate in good faith for the City’s purchase of the Subject Easement and TCE. If the parties are not successful in negotiating the purchase of said property interests, the City may adopt a resolution of necessity authorizing the condemnation of the Subject Easement and TCE. The Possession and Use Agreement provides that in any such eminent domain proceeding, the Owners will not challenge the right to take and the only issue will be the amount of just compensation.
ENVIRONMENTAL ANALYSIS
The environmental effects of the Project and the acquisition of the real property interests needed for the Project were studied and analyzed as an integral part of the Mitigated Negative Declaration (“MND”) prepared for the Project pursuant to the California Environmental Quality Act (“CEQA”), Public Resources Code Section 21000 et seq., and the CEQA Guidelines, 14 Cal. Code Regs. Section 15000 et seq. (“CEQA Guidelines”).
The City, as lead agency for the Project, prepared an initial study in accordance with the requirements of CEQA. Based on the findings of the IS, a MND, and a Mitigation Monitoring and Reporting Program (“MMRP”). The MND and MMRP concluded that the Project, with proposed mitigation measures, would not have a significant effect on the environment.
The IS, MND, and MMRP (collectively “Environmental Documents”) were released for a 30-day public comment period from February 21, 2024 until March 21, 2024 in accordance with the requirements of CEQA.
The Environmental Documents were also posted with the State Clearinghouse, Los Angeles County Clerk’s Office, and on the City’s website. The City received one comment letter on the Environmental Documents regarding the proposed Project from the California Department of Transportation (Caltrans). The City prepared and provided a response to the comment letter. No additional CEQA correspondence was received during the public review period. The response to the comment is incorporated into the Final MND.
At its meeting on March 27, 2024, the City adopted Resolution No. 6342, A Resolution of the City Council of the City of Maywood California, Adopting a Mitigated Negative Declaration and a Mitigation Monitoring and Reporting Program Pursuant to the Environmental Quality Act for the Slauson Avenue and Atlantic Boulevard Congestion Relief Improvement Project. In adopting Resolution No. 6342, the City Council found that all of the facts set forth in the Recitals to Resolution No. 6342 are true and correct, and incorporated said Recitals into the Resolution.
In adopting Resolution No. 6342, the City Council also found, in its independent judgment after considering all the evidence in the record of proceedings for the Project, including without limitation the MND and testimony, if any, presented at the public meeting, that: (i) the MND was prepared in compliance with CEQA; (ii) the Project will not result in a significant effect on the environment because the mitigation measures described in the MMRP are incorporated as part of the Project; and (iii) there is no substantial evidence supporting a fair argument that the Project would result in any significant environmental impacts that cannot be mitigated to a less than significant level through implementation of those mitigation measures identified in the MND and included in the MMRP. Accordingly, the City Council found that the Project will not cause a significant unmitigated environmental effect. Further, in adopting Resolution No. 6342, the City Council also found that the MMRP was prepared pursuant to the requirements of CEQA and that such program is designed to ensure compliance with the mitigation measures during Project implementation.
On August 19, 2024, City Staff reviewed Resolution No. 6342 and the Environmental Documents in connection with the City’s review of the proposed acquisition of the real property interests needed for the Project, including the Subject Property Interests, and determined that the Project and acquisition of the Subject Property Interests are consistent with the MND and MMRP. Pursuant to the criteria of Section 15162 of the CEQA Guidelines and Section 21166 of the Public Resources Code, City Staff concluded that no substantial changes have occurred in the Project, no substantial changes have occurred in the circumstances under with the Project is undertaken and the City has not obtained any new information of substantial importance that would require further environmental analysis. These environmental findings are the appropriate findings with respect to the proposed acquisition of the Subject Property Interests for the Project, including the Subject Easement and TCE.
LEGAL REVIEW:
The City Attorney drafted this report.
FISCAL IMPACT:
The Compensation Amount for the Subject Easement and TCE is $101,100. City Staff does not anticipate escrow fees to exceed $20,000. This $101,100 will be paid from the City's current fiscal year (FY24-25) budget of $6.4M Measure R (Highway Program) grant for Slauson Ave and Atlantic Blvd Congestion Relief Improvement Project.
ATTACHMENT(S)
1. Possession and Use Agreement - Kim Parcel (APNs 6313-011-036 -028) 9.13.2024 WITH EXHIBITS
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POSSESSION AND USE AGREEMENT
SLAUSON AVENUE AND ATLANTIC BOULEVARD
CONGESTION RELIEF IMPROVEMENTS
(KIM, APNS 6313-011-036 & 6313-011-028)
This POSSESSION AND USE AGREEMENT SLAUSON AVENUE AND ATLANTIC BOULEVARD CONGESTION RELIEF IMPROVEMENTS (KIM PARCEL, APNS 6313-011- 036 & 6313-011-028) (“Agreement”) is made and entered into by and between City of Maywood, a California municipal corporation (“CITY”), and Soon-Ai Kim, Tony Y. Kim and Joung-Sun Kim (collectively “OWNER”), with reference and respect to the “Recitals” set forth in paragraphs A through E below. CITY and OWNER are sometimes individually referred to herein as “Party” and collectively as “Parties”. The Parties hereto have executed this Agreement on the dates set forth below next to their respective signatures. This Agreement is effective when it is fully executed by the Parties (“Effective Date”). CITY may, but need not, confirm the Effective Date to OWNER as the later of the date indicated on the signature page below that (i) this Agreement has been approved as to form, executed and dated by CITY and (ii) OWNER has executed and dated this Agreement. OWNER hereby agrees that if OWNER has not dated this Agreement at the time OWNER delivers the same to CITY, then CITY may date the same as of the date of delivery, and/or receipt.
RECITALS
A. OWNER is the record owner of that certain real property located at 5900 and 5906 Atlantic Boulevard in the City of Maywood, and identified as Los Angeles County Tax Assessor’s Parcel Numbers 6313-011-036 & 6313-011-028 (“Property”).
B. On May 6, 2024, CITY made a written offer to OWNER pursuant to Government Code Section 7267.2 (“Offer”) to purchase certain property interests described in Recital C from the Property in connection with the proposed Slauson Avenue and Atlantic Boulevard Congestion Relief Improvements (“Project”). The Project will relieve congestion along the Slauson Avenue Corridor, increase capacity, and improve traffic flow operation. Planned improvements include widening the intersection and adding eastbound and northbound left-turn lanes.
C. The real property interests CITY seeks to acquire from the Property are described below and are referred to below collectively as “Subject Property Interests”:
(i) Permanent Easement. An approximate 93 square foot permanent easement described more particularly on EXHIBIT “A” and EXHIBIT “B” hereto (“Easement”) hereto, including any improvements thereon, for public use in connection with the construction of the Project, including right of way, public sidewalk, and related improvements. (ii) Temporary Construction Easement. An approximate 2,092 square foot temporary construction easement with a term of 12 months described more particularly on EXHIBIT “A-1” and EXHIBIT “B-1” (“TCE”) hereto to facilitate CITY’s construction of the Project.
D. CITY offered to purchase the Subject Property Interests for the sum of $101,100.00, which is the fair market value opinion of CITY’s appraiser based on a date of value of December
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20, 2023 (“appraisal”).
E. As of the date of this Agreement, the OWNER has not accepted CITY’s Offer to purchase the Subject Property Interests.
F. CITY has informed OWNER that any delay in the start of construction of the Project is contrary to public interest.
G. Accordingly, the Parties have agreed to enter into this Agreement to allow CITY to proceed with construction of the Project and to authorize CITY’s possession and use of the Subject Property Interests.
OPERATIVE PROVISIONS
Now, therefore, in consideration of CITY’s payment to OWNER as set forth in this Agreement and in consideration of the foregoing recitals and mutual promises, covenants and other conditions set forth herein, CITY and OWNER agree as follows;
1. RIGHT TO POSSESSION OF SUBJECT PROPERTY INTERESTS.
1.1 OWNER grants to CITY and its contractors, agents, representatives, employees and all others reasonably deemed necessary by CITY, the irrevocable right to possession, use and occupancy of the Subject Property Interests, including but not limited to, the right to conduct any hazardous materials testing required by CITY; the right to remove and dispose of any and all improvements within the areas of the Subject Property Interests; and the right to construct the Project in the areas of the Easement and to use the TCE to facilitate the construction of the Project.
1.2 CITY shall have the right to possess, occupy and use the Subject Property Interests fourteen (14) calendar days after it mails written notice to the OWNER of CITY’s intent to possess and use said property interests for the construction of the Project (“Commencement Date”). The 14th calendar day after CITY mails the written notice to the OWNER of the CITY’s intent to possess and use the Subject Property Interests is referred to below as the “Effective Date of Possession.” CITY anticipates that the construction of the Project will commence in the first quarter of 2025.
2. JUST COMPENSATION AND APPRAISAL. OWNER acknowledges that CITY extended to OWNER a written offer to purchase the Subject Property Interests for the sum of $101,100.00 (“Compensation Amount”), which is the total compensation set forth in CITY’s independent appraisal. The Parties agree that CITY’s deposit of the Compensation Amount into an escrow account pursuant to this Agreement shall be equivalent to a deposit and payment under California Code of Civil Procedure Section 1255.010 and that the basis for such deposit and payment, including but not limited to any appraisal, shall be governed by Code of Civil Procedure Section 1255.060. Accordingly, the Parties agree that the Compensation Amount may not be admissible as evidence in any trial on the issue of compensation and further agree that any appraiser who prepared CITY’s independent appraisal report or any statement concerning the deposit of the Compensation Amount into escrow may not be called to testify at any such trial on the issue of compensation unless the CITY designates said appraiser as its expert witness.
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3. DEPOSIT AND WITHDRAWAL OF JUST COMPENSATION IN ESCROW.
3.1 CITY agrees to open an escrow with Commonwealth Land Title (4400 MacArthur Blvd., Suite 800, Newport Beach, California 92660) (“Subject Escrow”) in connection with CITY’s proposed purchase of the Subject Property Interests within five (5) business days of the Effective Date of this Agreement. CITY will provide to OWNER the escrow number as soon as it is available. CITY shall deposit the Compensation Amount into the Subject Escrow within fifteen (15) business days of the Effective Date of this Agreement.
3.2 In consideration for OWNER’s irrevocable grant to CITY of possession and use of the Subject Property Interests, CITY will consent to the OWNER’s withdrawal and release of the Compensation Amount from the Subject Escrow as set forth in this Agreement. OWNER agrees to provide written notice to CITY when it requests the withdrawal of the Compensation Amount from the Subject Escrow. OWNER’s withdrawal from the Subject Escrow of any portion of the Compensation Amount shall constitute the OWNER’s waiver, by operation of law, of all claims and defenses in any eminent domain proceeding for the acquisition of the Subject Property Interests, except for a claim for greater compensation, consistent with Code of Civil Procedure Section 1255.260. The payment and withdrawal from the Subject Escrow of any portion of the Compensation Amount shall be credited to CITY in relation to the final compensation amount that CITY pays pursuant to any negotiated agreement or settlement between the Parties for CITY’s acquisition of the subject property interests, or stipulated judgment, award or verdict of just compensation in an eminent domain proceeding filed by CITY to acquire the Subject Property Interests.
4. LIENS AND ENCUMBRANCES. OWNER represents that title to the approximate 93 square foot Easement is free and clear of all liens and encumbrances or that OWNER will obtain proper releases from Parties that have an interest in said Easement area before OWNER withdraws any portion of the Compensation Amount from the Subject Escrow. If OWNER is not able to obtain such releases, OWNER will cooperate with CITY to obtain through Escrow proper releases from Parties that have an interest in the Easement.
4.1 Partial Reconveyance or Subordination of Deed(s) of Trust. OWNER agrees to obtain a partial reconveyance or subordination of deed(s) of trust from the beneficiary or beneficiaries of any deed(s) of trust recorded against the Property so that CITY’s interest in the approximate 93 square foot Easement is free and clear of any monetary encumbrances.
4.2 Consents to Possession and Use Agreement by Lessees of Property.
OWNER covenants and agrees that within fifteen (15) business days of the Effective Date of this Agreement, OWNER will either (i) warrant that pursuant to the terms of the leases between OWNER and lessees of the Property, the lessees have no interest in the Subject Property Interests or a right to compensation for said property interests and in such case OWNER will indemnify CITY up to the amount of Compensation Amount provided by the CITY pursuant to this Agreement, or (ii) obtain in writing a consent from the lessees of the Property to the CITY’s use and possession of the CITY’s Subject Property Interests in a form approved by CITY and deliver same to CITY.
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5. TEMPORARY CONSTRUCTION EASEMENT.
5.1 Term. CITY’s use of the approximate 2,092 square foot TCE will commence on the Effective Date of Possession as defined above in Operative Provision 1.b. The term of the TCE is for 12 months from the Effective Date of Possession. The TCE will expire on the earlier of (i) 12 months from the Effective Date of Possession, or (ii) the date on which CITY records a Notice of Termination of the TCE in the Official Records of the County of Los Angeles and provides written notice to OWNER of same if a Grant of Temporary Construction Easement was previously recorded against the Property by the Parties in the Official Records of the County of Los Angeles. Upon the expiration of the TCE as provided above, CITY agrees to take such actions as reasonably required to evidence and give effect to the extinguishment of the TCE and the relinquishment of CITY’s rights and interests in the TCE pursuant to this Agreement. In the event the CITY requires an extension of the TCE term, CITY and OWNER will execute an amendment to this Agreement upon mutually agreeable terms and conditions.
5.2 Improvements in Area of the Temporary Construction Easement. CITY agrees that any work done in the area comprising the approximate 2,092 square foot TCE to facilitate the construction of the Project will be strictly performed in said area and will be performed in a good and workmanlike manner. CITY and its contractors shall not be permitted to park any vehicles on any portions of the Property except for the area comprising the 2,092 square foot TCE that the City sees to use to facilitate the construction of the Project and the 93 square foot permanent easement that the City seeks to acquire from the Property. CITY agrees that it will coordinate the construction of the driveway off of Atlantic Boulevard with OWNER and keep one half of the driveway open at all times to minimize the impact of the Project on the Owner, occupants and tenants of the Property, including the Denny’s restaurant located adjacent to the TCE. CITY’s contractor for the Project will complete the construction of the driveway along Atlantic Boulevard during night hours and during any period in which half of the driveway off of Atlantic Boulevard is closed, egress from the Property will be off Slauson Avenue. CITY further agrees that any work conducted in the TCE area will comply with all applicable laws, statutes and regulations.. CITY shall maintain the TCE Area in good condition, and agrees that said area will be broom-swept at the end of every day in which work has been performed as well as cleaned of all dust, debris, waste and construction material at the end of every week. OWNER acknowledges that the Compensation Amount includes the compensation included in the CITY’s offer, which may include compensation for the site improvements impacted by CITY’s use of the TCE area for the Project as determined by CITY’s independent appraiser or if it does not include such compensation for certain impacted site improvements, the City will replace any such impacted site improvements that are damaged in connection with the Project but not included in the compensation with material of like kind and quality. Such site improvements for which compensation was included in the CITY’s offer include a palm tree, various hedges, various low lying shrubs, grass, brick/masonry, ground covering, irrigation and a pylon/monument sign that will be removed. OWNER will be responsible for replacing said site improvements for which compensation was included in CITY’s offer. CITY agrees that OWNER may replace the pylon/monument sign impacted by the Project with a sign of the same dimensions, size and height as the original impacted sign.
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6. INDEMNIFICATION & LIEN WAIVERS.
6.1 CITY, to the maximum extent allowed by law, will, and will cause its contractor for the Project, to indemnify, defend and hold OWNER harmless from and against any and all claims, liabilities, damages, losses, costs and expenses of any kind or nature whatsoever (including, without limitation, attorneys’ fees and expenses and court costs) suffered, incurred or sustained by OWNER arising out of, related to, or as a result of the use and possession of the Subject Property Interests for the construction of the Project by the CITY, its contractor, agents, representatives or employees.
6.2 Upon receipt of a written request from OWNER, CITY will provide OWNER with lien waivers following completion of the construction of the Project from each and every contractor, subcontractor, supplier, engineer, architect and surveyor who might have lien rights as a result of CITY’s use and possession of the Subject Property Interests. Such lien waivers will be in the form and substance reasonably satisfactory to OWNER and its counsel, if any. To the extent permitted by applicable law, CITY hereby indemnifies OWNER from and against any claims or demands for payment, or any liens or lien claims made against OWNER or the Property as a result of CITY’s use of the Subject Property Interests in connection with the Project.
7. SALE OR ASSIGNMENT OF EASEMENT AND/OR TCE. From and after the Effective Date, any sale, assignment, encumbrance or other transfer of all or any portion of the Subject Property Interests by OWNER shall be subject to this Agreement. OWNER agrees that any agreement to sell, assign, encumber or transfer all or any portion of the Subject Property Interests to a third-party will include that such sale, assignment, encumbrance or transfer is subject to this Agreement. OWNER agrees that it shall notify the CITY within fifteen (15) business days of any sale, assignment, encumbrance or transfer and confirm that OWNER has complied with this Operative Provision 7.
8. EMINENT DOMAIN.
8.1 The Parties acknowledge that CITY is authorized to acquire real property by eminent domain for a public use, including for public street and drainage purposed and all uses necessary or convenient thereto pursuant to the authority conferred upon CITY by Constitution Article 1, Section 19, Government Code Sections 37350, 37350.5, 37351, 40401, and 40404, and California Code of Civil Procedure Section 1230.010 et seq. (Eminent Domain Law), including but not limited to Sections 1240.010, 1240.020, 1240.110, 1240.120, 1240.320, 1240.330, 1240.510, 1240.610, 1240.650 and by other provisions of law. The Parties further acknowledge that the City Council, as the CITY’s governing body, has sole discretion to make the findings required by Code of Civil Procedure Section 1240.030 for the adoption of a resolution of necessity pursuant to the Eminent Domain Law. (Code of Civil Procedure Section 1245.220). If OWNER and the CITY do not reach a negotiated agreement for CITY’s purchase of the Subject Property Interests, CITY staff will recommend to the City Council that it consider the adoption of a resolution of necessity authorizing the initiation of eminent domain proceedings to acquire the Subject Property Interests in accordance with the Eminent Domain Law. Under the Eminent Domain Law, the City Council has the exclusive and sole discretion to adopt a resolution of necessity. The adoption of any such resolution of necessity would require CITY’s compliance with applicable law, including Government Code Section 7260, et seq. and the Eminent Domain Law.
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8.2 This Agreement is made with the understanding that CITY and OWNER will continue to negotiate in good faith to reach an agreement on CITY’s acquisition of the Subject Property Interests by negotiated acquisition. This Agreement shall continue in effect until either a negotiated agreement for the purchase of the Subject Property Interests is reached and said property interests are transferred to CITY through escrow or a Final Order of Condemnation under Code of Civil Procedure Section 1268.030 is entered by the court and recorded by CITY.
8.3 The Parties agree and acknowledge that in the event CITY and OWNER do not reach a negotiated settlement in connection with CITY’s acquisition of the Subject Property Interests within 180 days of the Effective Date of this Agreement, CITY may commence an eminent domain proceeding. OWNER reserves all of its rights regarding the payment of just compensation in any such eminent domain proceeding. OWNER, however, agrees not to object to CITY’s filing of any such eminent domain proceeding to acquire the Subject Property Interests by eminent domain. In any such proceeding, OWNER will not challenge CITY’s right to take or assert that CITY’s use of the Subject Property Interests for the construction of the Project is an unlawful taking. The OWNER agrees that the only issue in any such proceeding will be the amount of just compensation that CITY will pay for the Subject Property Interests, including, but not limited to any claims for cost-to-cure damages, severance damages, and the fair market value of the Subject Property Interests.
8.4 If CITY fails to file an eminent domain proceeding within 360 days of the Effective Date of the Agreement and the Parties have not reached a negotiated agreement for the CITY’s purchase of the Subject Property Interests, then OWNER shall be entitled to file an inverse condemnation proceeding. CITY agrees that in any such inverse condemnation proceeding under this Operative Provision 8.4, the only issue shall be the amount of just compensation owed by CITY to OWNER and CITY shall not challenge liability. This provision, however, does not impact CITY’s rights on the issue of liability for precondemnation damages or to dispute OWNER’s entitlement to such damages in any such inverse condemnation proceeding.
9. DATE OF VALUATION. The Parties agree that in any eminent domain proceeding filed by CITY to acquire the Subject Property Interests, the date of valuation for determining the amount of just compensation for the Subject Property Interests will be the date on which CITY files the Complaint in Eminent Domain.
10. INTEREST. If CITY files an eminent domain proceeding to acquire the Subject Property Interests, any compensation awarded in an eminent domain proceeding shall draw interest as prescribed by California Code of Civil Procedure Section 1268.310, et seq. The OWNER would be entitled to receive interest on any sum received as just compensation whether pursuant to this Agreement, a subsequent settlement or court judgment, beginning on the Effective Date of Possession described above in Operative Provision 1.2. and ending on the earliest of the dates as provided in Code of Civil Procedure Section 1268.320. The Parties, agree and acknowledge, however, that the interest on any portion of the Compensation Amount that is withdrawn by OWNER will end on the date on which OWNER withdraws such portion of the Compensation Amount from the Subject Escrow because OWNER is entitled to use said funds on the date of withdrawal. Interest shall accrue on the Compensation Amount from the date of deposit to the date of withdrawal as prescribed by California Code of Civil Procedure Section 1268.310, et seq.
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11. MEMORANDUM OF POSSESSION AND USE. The Parties agree that CITY is authorized to record in the Official Records of the County of Los Angeles a Memorandum of Possession and Use Agreement in a form mutually acceptable to the Parties.
12. NOTICES AND DEMANDS. All notices or other communications required or permitted between the Parties hereunder shall be in writing, and shall be (i) personally delivered, (ii) sent by United States registered or certified mail, postage prepaid, return receipt requested, (iii) sent by facsimile transmission with confirmation of receipt, or (iv) sent by nationally recognized overnight courier service (e.g., Federal Express or United Parcel Service), addressed to the Party to whom the notice is given at the address(es) provided below, subject to the right of any Party to designate a different address for itself by notice similarly given. Any notice so given by registered or certified United States mail shall be deemed to have been given on the third business day after the same is deposited in the United States mail. Any notice not so given by registered or certified mail, such as notices delivered by personal delivery, facsimile transmission or courier service, shall be deemed given upon receipt, rejection or refusal of the same by the Party to whom the notice is given. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice or other communication sent.
To CITY: City of Maywood
4319 E Slauson Avenue
Maywood, CA 90270
Copy to: Richards, Watson & Gershon
Attn.: Roxanne Diaz
350 S. Grand Avenue, 37th Floor
Los Angeles, California 90071
Telephone: 213.626.8484
Electronic Mail: [email protected]
To OWNER: Tony Y. Kim and Joung-Sun Kim
Soon-Ai Kim
_____________________
_____________________
Telephone: ____________________
Electronic mail: ________________
13. MISCELLANEOUS.
13.1 Counterparts; Copies. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. Except as required for recordation, the Parties shall accept copies of signatures, including, without limitation, electronically transmitted (for example, by e-mail, facsimile, PDF or otherwise) signatures.
13.2 Captions. Any captions to, or headings of, the articles, sections, subsections, paragraphs, or subparagraphs or other provisions of this Agreement are solely for the convenience of the Parties, are not a part of this Agreement, and shall not be used for the
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interpretation or determination of the validity of this Agreement or any provision of this Agreement.
13.3 Exhibits. The Exhibits attached to this Agreement are hereby incorporated into this Agreement by this reference.
13.4 Governing Law; Venue. This Agreement shall be construed in accordance with the laws of the State of California. Any and all legal actions brought to enforce or interpret the terms and provisions of this Agreement shall be commenced exclusively in the Superior Court of the County of Los Angeles.
13.5 Successors and Assigns. This Agreement, and any right or obligation herein and therein, shall inure to the benefit of the successors and assigns of the Parties.
13.6 Ratification. This Agreement is subject to the approval and ratification by the Buyer’s governing body or its delegated representative.
13.7 Severability. If any term or provision of this Agreement shall be held invalid or unenforceable, the remainder of this Agreement shall not be affected.
13.8 Construction. This Agreement will be liberally construed to effectuate the intention of the Parties with respect to the transaction(s) described herein. In determining the meaning of, or resolving any ambiguity with respect to, any word, phrase or provision of this Agreement, neither this Agreement nor any uncertainty or ambiguity herein will be construed or resolved against either Party (including the Party primarily responsible for drafting and preparation of this Agreement), under any rule of construction or otherwise, it being expressly understood and agreed that the Parties have participated equally or have had equal opportunity to participate in the drafting thereof.
[SIGNATURES ON NEXT PAGE]
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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date(s) set forth below next to their respective signatures.
CITY:
City of Maywood
Date:_________________________ By:______________________________ Jennifer Vasquez, City Manager
Attest:
_________________________________
City Clerk
APPROVED AS TO FORM:
Roxanne M. Diaz, City Attorney
OWNER:
Tony Y. Kim and Joung-Sun Kim
Soon-Ai Kim
Date:_________________________ By:______________________________ Tony Y. Kim
Date: _________________________ By:______________________________ Joung-Sun Kim
Date: _________________________ By:______________________________ Soon-Ai Kim
EXHIBIT “A”
LEGAL DESCRIPTION OF PERMANENT RIGHT-OF-WAY EASEMENT
EXHIBIT “A”
LEGAL DESCRIPTION
PAGE 1 OF 2
RIGHT-OF-WAY EASEMENT
LOT 1363, TRACT NO. 3648, M.B. 40/60-61
THAT CERTAIN PARCEL OF LAND SITUATED IN THE CITY OF MAYWOOD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, BEING THAT PORTION OF LOT 1363 OF TRACT NO. 3648 AS SHOWN ON A MAP FILED IN BOOK 40, PAGES 60 AND 61 OF MAPS
IN THE OFFICE OF THE COUNTY RECORDER OF SAID LOS ANGELES COUNTY, DESCRIBED AS FOLLOWS:
COMMENCING AT THE INTERSECTION OF THE CENTERLINE OF ATLANTIC
BOULEVARD WITH THE CENTERLINE OF SLAUSON AVENUE AS SHOWN ON PARCEL MAP NO. 15932, FILED IN BOOK 174, PAGES 3 AND 4 OF PARCEL MAPS IN SAID OFFICE OF THE COUNTY RECORDER;
THENCE ALONG SAID CENTERLINE OF ATLANTIC BOULEVARD
SOUTH 07°25’58” WEST 88.24 FEET;
THENCE LEAVING SAID CENTERLINE, AT A RIGHT ANGLE, SOUTH 82°34’02” EAST
45.00 FEET TO A POINT ON THE EASTERLY RIGHT-OF-WAY LINE OF ATLANTIC BOULEVARD AS DESCRIBED IN A DOCUMENT RECORDED SEPTEMBER 17, 1925 IN BOOK 5361, PAGE 102 OF OFFICIAL RECORDS IN SAID OFFICE OF THE COUNTY
RECORDER, SAID POINT BEING THE TRUE POINT OF BEGINNING, SAID POINT ALSO
BEING THE BEGINNING OF A NON-TANGENT CURVE, CONCAVE SOUTHEASTERLY AND HAVING A RADIUS OF 70.00 FEET, A RADIAL LINE OF SAID CURVE TO SAID POINT BEARS NORTH 82°33’46” WEST;
THENCE ALONG SAID CURVE NORTHEASTERLY 35.00 FEET THROUGH A CENTRAL ANGLE OF 28°38’54” TO A POINT ON THE SOUTHERLY RIGHT-OF-WAY LINE OF SLAUSON AVENUE AS DESCRIBED IN SAID DOCUMENT RECORDED SEPTEMBER 17, 1925 IN BOOK 5361, PAGE 102 OF OFFICIAL RECORDS;
THENCE NON-TANGENT FROM SAID CURVE, ALONG SAID SOUTHERLY RIGHT-OFWAY LINE NORTH 82°54’32” WEST 8.57 FEET TO SAID EASTERLY RIGHT-OF-WAY LINE OF ATLANTIC BOULEVARD;
THENCE ALONG SAID EASTERLY RIGHT-OF-WAY LINE SOUTH 07°25’58” WEST 33.51 FEET TO THE TRUE POINT OF BEGINNING.
CONTAINING 93 SQUARE FEET, MORE OR LESS;
SUBJECT TO ALL COVENANTS, CONDITIONS, RESTRICTIONS, RESERVATIONS, RIGHTS, RIGHTS-OF-WAY, EASEMENTS AND OTHER MATTERS OF RECORD, IF ANY.
EXHIBIT “A”
LEGAL DESCRIPTION
PAGE 2 OF 2
EXHIBIT “B” ATTACHED AND BY THIS REFERENCE MADE A PART HEREOF. ___________________________________11/30/2023__
GREGORY C. SEBOURN, P.L.S. 8395 DATE
STANTEC
38 TECHNOLOGY DRIVE, SUITE 200
IRVINE, CA 92618-5312
PN 2042639600
EXHIBIT “B”
DEPICTION OF PERMANENT RIGHT-OF-WAY EASEMENT
CONTAINING: 93 SQ. FT. ±
Right-of-Way Easement
Lot 1363, Tract No. 3648,
M.B. 40/60-61
PN 2042639600
EXHIBIT "B"
PLAT
EXHIBIT TO ACCOMPANY
LEGAL DESCRIPTION
Date: 11/30/2023 Sheet 1 of 1
Stantec Consulting Services Inc.
38 Technology Drive, Suite 200
Irvine, CA 92618-5312
(949) 923-6000
www.stantec.com
EXHIBIT “A-1”
LEGAL DESCRIPTION OF TEMPORARY CONSTRUCTION EASEMENT
EXHIBIT “A”
LEGAL DESCRIPTION
PAGE 1 OF 2
TEMPORARY CONSTRUCTION EASEMENT
LOTS 1363 & 1372, TRACT NO. 3648, M.B. 40/60-61
THAT CERTAIN PARCEL OF LAND SITUATED IN THE CITY OF MAYWOOD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, BEING THOSE PORTIONS OF LOT 1363 AND LOT 1372 OF TRACT NO. 3648 AS SHOWN ON A MAP FILED IN BOOK 40, PAGES 60 AND 61 OF MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID LOS ANGELES COUNTY, DESCRIBED AS FOLLOWS:
COMMENCING AT THE INTERSECTION OF THE CENTERLINE OF ATLANTIC
BOULEVARD WITH THE CENTERLINE OF SLAUSON AVENUE AS SHOWN ON PARCEL MAP NO. 15932, FILED IN BOOK 174, PAGES 3 AND 4 OF PARCEL MAPS IN SAID OFFICE OF THE COUNTY RECORDER;
THENCE ALONG SAID CENTERLINE OF ATLANTIC BOULEVARD
SOUTH 07°25’58” WEST 88.24 FEET;
THENCE LEAVING SAID CENTERLINE, AT A RIGHT ANGLE, SOUTH 82°34’02” EAST
45.00 FEET TO A POINT ON THE EASTERLY RIGHT-OF-WAY LINE OF ATLANTIC BOULEVARD AS DESCRIBED IN A DOCUMENT RECORDED SEPTEMBER 17, 1925 IN BOOK 5361, PAGE 102 OF OFFICIAL RECORDS IN SAID OFFICE OF THE COUNTY
RECORDER, SAID POINT BEING THE TRUE POINT OF BEGINNING, SAID POINT ALSO
BEING THE BEGINNING OF A NON-TANGENT CURVE, CONCAVE SOUTHEASTERLY AND HAVING A RADIUS OF 70.00 FEET, A RADIAL LINE OF SAID CURVE TO SAID POINT BEARS NORTH 82°33’46” WEST;
THENCE ALONG SAID CURVE NORTHEASTERLY 35.00 FEET THROUGH A CENTRAL ANGLE OF 28°38’54” TO A POINT ON THE SOUTHERLY RIGHT-OF-WAY LINE OF SLAUSON AVENUE AS DESCRIBED IN SAID DOCUMENT RECORDED SEPTEMBER 17, 1925 IN BOOK 5361, PAGE 102 OF OFFICIAL RECORDS;
THENCE NON-TANGENT FROM SAID CURVE, ALONG SAID SOUTHERLY RIGHT-OFWAY LINE SOUTH 82°54’32” EAST 13.94 FEET; THENCE LEAVING SAID SOUTHERLY RIGHT-OF-WAY LINE SOUTH 07°05’28” WEST
5.00 FEET;
THENCE NORTH 82°54’32” WEST 4.00 FEET;
THENCE SOUTH 07°05’28” WEST 10.00 FEET;
THENCE NORTH 82°54’32” WEST 10.89 FEET TO THE BEGINNING OF A NON-TANGENT CURVE, CONCAVE SOUTHEASTERLY AND HAVING A RADIUS OF 65.00 FEET, A RADIAL LINE OF SAID CURVE TO SAID POINT BEARS NORTH 65°58’36” WEST, SAID
EXHIBIT “A”
LEGAL DESCRIPTION
PAGE 2 OF 3
CURVE BEING CONCENTRIC WITH AND 5.00 FEET SOUTHEASTERLY FROM FIRST SAID CURVE HAVING A RADIUS OF 70.00 FEET, THE SOUTHERLY TERMINUS OF SAID CONCENTRIC CURVE BEING TANGENT TO A LINE PARALLEL WITH AND 5.00 FEET EASTERLY FROM SAID EASTERLY RIGHT-OF-WAY LINE OF ATLANTIC BOULEVARD; THENCE ALONG SAID CONCENTRIC CURVE SOUTHWESTERLY 18.82 FEET THROUGH A CENTRAL ANGLE OF 16°35’26” TO A POINT OF TANGENCY WITH SAID PARALLEL LINE;
THENCE ALONG SAID PARALLEL LINE SOUTH 07°05’28” WEST 44.22 FEET; THENCE SOUTH 82°34’02” EAST 7.91 FEET;
THENCE SOUTH 07°05’28” WEST 4.50 FEET;
THENCE NORTH 82°34’02” WEST 2.00 FEET;
THENCE SOUTH 07°05’28” WEST 1.00 FEET;
THENCE SOUTH 82°34’02” EAST 19.09 FEET;
THENCE SOUTH 07°05’28” WEST 30.50 FEET;
THENCE NORTH 82°34’02” WEST 20.00 FEET;
THENCE SOUTH 07°05’28” WEST 34.00 FEET;
THENCE NORTH 82°34’02” WEST 14.00 FEET TO SAID EASTERLY RIGHT-OF-WAY LINE OF ATLANTIC BOULEVARD;
THENCE ALONG SAID EASTERLY RIGHT-OF-WAY LINE NORTH 07°25’58” EAST 112.22 FEET TO THE TRUE POINT OF BEGINNING.
CONTAINING 2092 SQUARE FEET, MORE OR LESS;
EXHIBIT “A”
LEGAL DESCRIPTION
PAGE 3 OF 3
SUBJECT TO ALL COVENANTS, CONDITIONS, RESTRICTIONS, RESERVATIONS, RIGHTS, RIGHTS-OF-WAY, EASEMENTS AND OTHER MATTERS OF RECORD, IF ANY.
EXHIBIT “B” ATTACHED AND BY THIS REFERENCE MADE A PART HEREOF. ___________________________________11/30/2023__
GREGORY C. SEBOURN, P.L.S. 8395 DATE
STANTEC
38 TECHNOLOGY DRIVE, SUITE 200
IRVINE, CA 92618-5312
PN 2042639600
1/24/2028 Page 281 of 310
EXHIBIT “B-1”
DEPICTION OF TEMPORARY CONSTRUCTION EASEMENT
CONTAINING: 2092 SQ. FT. ±
Temporary Construction
Easement
Lots 1363 & 1372,
Tract No. 3648,
M.B. 40/60-61
PN 2042639600
EXHIBIT "B"
PLAT
EXHIBIT TO ACCOMPANY
LEGAL DESCRIPTION
Date: 01/23/2024 Sheet 1 of 2
Stantec Consulting Services Inc.
38 Technology Drive, Suite 200
Irvine, CA 92618-5312
(949) 923-6000
www.stantec.com
CONTAINING: 2092 SQ. FT. ±
Temporary Construction
Easement
Lots 1363 & 1372,
Tract No. 3648,
M.B. 40/60-61
PN 2042639600
EXHIBIT "B"
PLAT
EXHIBIT TO ACCOMPANY
LEGAL DESCRIPTION
Date: 01/23/2024 Sheet 2 of 2
Stantec Consulting Services Inc.
38 Technology Drive, Suite 200
Irvine, CA 92618-5312
(949) 923-6000
www.stantec.com
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 14.
DATE: September 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: CLAUDIA ZAVALA, COMMUNITY SERVICES SUPERVISOR
SUBJECT: CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND
APPLICATION FROM MAYWOOD ACADEMY HIGH SCHOOL MARCHING BAND IN THE AMOUNT OF $7,000.00
RECOMMENDATION:
Staff recommends that the City Council approve the Community Benefit Fund Application from Maywood Academy High School Marching Band in the amount of $7,000.00.
BACKGROUND:
The Application is dated July 24, 2024, and was received by email from the applicant. The City of Maywood has established a “Community Based Fund” to support community-based programs and activities. Applicant eligibility is determined by the City’s Community Benefit Fund Guidelines and Procedures (“Guidelines”) for the distribution of funds to eligible organizations that provide community-based programs, community activities and educational activities.
Community Benefit Funds Approved by City Council for Maywood Academy High School Marching Band:
• Fiscal Year 2023/2024: The City Council approved $7,000 to support bus transportation to various events, equipment repair, parade entry fees, and special guest instructors. • Fiscal Year 2022/2023: The City Council approved $7,000 for bus transportation, instrument repairs, parade entry fees, and guest music instructors.
• Fiscal Year 2021/2022: The City Council approved $5,000 for transportation to events and equipment purchases and repairs.
• Fiscal Year 2020/2021: The City Council approved $600 to provide bus transportation for the 4th of July Celebration parade.
The City's funding has enabled the Maywood Academy Marching Band to participate in various competitions outside their community. One of the band's most notable achievements was performing at the Chinese New Year Parade in San Francisco, recognized as the tenth-largest parade in the world. At this prestigious event, the band proudly represented the City of Maywood, showcasing their talent, dedication, and community spirit.
This remarkable accomplishment not only highlights the band's commitment to musical excellence but also underscores their pride in representing Maywood on such a prominent stage. The City's support has had a lasting impact, expanding these young musicians' horizons and bringing recognition to our community.
DISCUSSION:
The applicant, Maywood Academy High School Marching Band, is requesting funds to cover bus transportation to various events, competition fees, equipment repairs, uniform cleaning, hotel accommodations, color guard equipment, and staff overtime hours.
Qualification Review
Per the grant guidelines, to apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include, but are not limited to, educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. In addition, per the Grant guidelines, grants will be awarded in a maximum amount of no more than $15,000.00.
The applicant, Maywood Academy High School Marching Band, has been in existence since 2019 and serves students in grades 9–12 at a school located within the City. The program meets all grant requirements and is eligible for funding.
Maywood Academy High School Marching Band is eligible as it offers cultural and educational activities through music. The program provides Maywood students the opportunity to perform outside their community, gain valuable performance experience, and interact with individuals from other areas in Los Angeles and Southern California, helping to prepare students for college and enhancing their overall quality of life.
Accordingly, based on the documentation provided by the applicant in support of their application, staff recommends that the City Council approve their request.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
The City's budget includes $75,000 in the Community Benefit Fund for fiscal year 2024/2025. To date, no funds have been expended from this account. Therefore, there is an adequate budget available, and no additional budget appropriation is needed.
F.Y. 24-25 Impact: $7,000.00 Current F.Y. Budget: $75,000 Fund Impacted: 100-General Fund Budget adjustment requested: $0 Source of funds: 302 - Community Services Updated Account Budget:
Account Number: 6301 - Community Benefit Fund For fiscal year: 2024/2025
ATTACHMENT(S)
1. MA_Marching_Band_CBF_24_25
2. CBF Guidelines&Procedures_Revised_July_2024
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND
GUIDELINES AND PROCEDURES
1 Rev. 7/2024
I. BACKGROUND
The City of Maywood has established a “Community Benefit Fund” to support community based programs and activities.
II. PURPOSE
The purpose of this policy is to provide guidelines and procedures for the distribution of public funds, which will in turn fun community programs, activities and educational activities conduct by Eligible Organizations that meet the requirements and guidelines set forth by the City Council in this policy.
III. ELIGIBILITY AND POLICY
A. Eligible Organizations. The requesting organization must be: (1) a non-profit agency as defined by the Internal revenue Service (IRS) with a tax exempt status of 501(c)(3) and is in good standing in the State of California based in the City or provides programs or services to residents of the City; a school or school-based/affiliated organization located in the City; or other City-based organization such as athletic organizations or community groups (collectively called “Eligible Organizations”); (2) must be in existence prior to submittal of an application; and (3) must have a record of successfully providing the type of service, activity or program for which funding is requested.
B. Eligible Services and Activities. To apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include but are not limited to educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. Grants will be awarded in maximum amounts of no more than $15,000.
C. Restrictions and Ineligible Organizations.
1. Grants shall not be used for religious activities or political campaigning purposes or activities.
2. A non-profit entity, a school or school-based/affiliated organization or other City-based organizations such as athletic organizations or community groups that have
2 Rev. 7/2024
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND
GUIDELINES AND PROCEDURES
as a member of their board or executive leadership a City employee, a City elected or appointed official or members of their family, are not eligible to apply for a Community Benefit Fund grant. Family members include spouse or domestic partner, child, parent, grandparent, grandchild, cousin, aunt, uncle, sibling, niece, nephew, parent-inlaw,brother-in-law or sister-in-law, as well as all step relationships.
D. City Projects. This policy does not preclude the City from undertaking and funding projects on its own initiative that would be a benefit to the community.
IV. APPLICATION PROCEDURES
A. Submittal of an Application. Applicants must use the Community Benefit Fund application form. Forms are available on the City website at www.cityofmaywood.org and at Maywood City Hall at 4319 E. Slauson Avenue, Maywood, CA 90270.
Applications may be requested by email at [email protected] B. Application Deadline. The City Council will have quarterly application cycles available to consider requests contingent upon monies being available under the program. The application cycles and deadlines are as follows:
Application Cycle
Quarter 1: July 1 - September 30 June 1
Quarter 2: October 1 - December 31 September 1
Quarter 3: January 1 - March 30 December 1
Quarter 4: April 1 - June 30 March 1
Application Deadline
The application must be submitted by 5:00 p.m. on the applicable deadline date addressed to: City of Maywood, Attention: Community Benefit Fund via City Manager’s Office, 4319 E. Slauson Avenue, Maywood, CA 90270.
C. General Information.
1. Applicants may apply for funds during any application cycle.
Notwithstanding, funds must be requested and spent during the same fiscal year in which the award was approved by the City Council.
2. Organizations may submit only one application per fiscal year.
3. Funding to an Eligible Organization will not constitute a precedent for contributions in subsequent fiscal years.
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND
GUIDELINES AND PROCEDURES
3 Rev. 7/2024
V. EVALUATION OF APPLICATION AND SELECTION PROCESS
A. Review of Applications. Following the application deadline, City Staff will review the applications. Applicants may be contacted if further information is requested, to answer questions, clarify their application, etc. All applications will be evaluated to ensure that the applicant is an “Eligible Organization” and that purpose for which the grant is sought is consistent with this policy. Applications and recommendations of Staff, if any, will be presented to the City Council during a regular scheduled City Council meeting for the Council’s consideration and approval.
B. City Council Action. The City Council will take final action on award of all grants and maintains the discretion to fund in whole or in part any request or not to fund any or all requests during the Application Cycle. Alternatively, the City Council may hold-over any application into the next Application Cycle. In the case of multiple applications that are competing for limited available funds, consideration may be given to applications based on the following criteria: (i) the number of residents who are expected to benefit, participate in or be positively impacted by the program; (ii) the performance of the applicant in prior years, including demonstrated fiscal responsibility and compliance with applicable requirements; (iv) the amount of funding previously award to the applicant or the program or event in prior years; and (v) the total amount of funding requested as a proportion of the total available funds for the applicable fiscal year.
VI. POST AWARD REQUIREMENTS
A. Agreement. All Eligible Organizations elected to receive funds will be required to sign and execute an agreement with the City of Maywood.
B. Reporting. Eligible Organizations must complete a report, within 45 days of fund expenditure, describing the use of the grant and amount expended, the number of participants in the event or program, copies of any publicity of the event or program, and a narrative regarding the benefit to the City of Maywood. The City reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. Failure to submit this required report will make the Eligible Organization ineligible for allocation of future funds until the required report is submitted. These reports will be reviewed and taken into account for evaluating subsequent funding proposals from that entity.
C. Request for Funds. The Eligible Organization receiving the funds is responsible for submitting a funds request to the City’s Finance Director and shall allow the City up to 30 days to process the request. If a third-party vendor is the recipient of the funds (i.e. bus company used for field trip), then the request shall include the information regarding that vendor including their Tax Identification Number and the check shall be made payable to that vendor. If the grant is to be used to purchase tangible goods or services, the City has the discretion to purchase the goods or services directly and
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND
GUIDELINES AND PROCEDURES
4 Rev. 7/2024
pass-through the goods or services to the Eligible Organization rather than provide the funding.
D. Return of Funds to the City. Unexpended funds must be returned to the City at the end of the fiscal year. Funds must also be returned to the City if the City determines that the applicant has not performed in accordance with the approved application listing the use of the funds.
E. Failure to Abide by Policy. The failure of an Eligible Organization to abide by this Policy will result in the Eligible Organization being denied for funding in the future.
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 15.
DATE: September 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CLAUDIA ZAVALA, COMMUNITY SERVICES SUPERVISOR
BY: JENNIFER VASQUEZ, CITY MANAGER
SUBJECT: CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND APPLICATION FROM SOUTHEAST RIO VISTA YMCA IN THE AMOUNT OF $10,000 RECOMMENDATION:
Staff recommends that the City Council discuss and provide direction to staff regarding the Community Benefit Fund Application from Southeast Rio Vista YMCA for the amount of $10,000.
BACKGROUND:
The Application is dated July 12, 2024, and was received by email from the applicant. The City of Maywood has established a “Community Based Fund” to support community-based programs and activities. Applicant eligibility is determined by the City’s Community Benefit Fund Guidelines and Procedures (“Guidelines”) for the distribution of funds to eligible organizations that provide community-based programs, community activities and educational activities.
Community Benefit Funds Approved by City Council for the Southeast Rio Vista YMCA:
Fiscal Year 2023/2024: City Council approved $10,000 to send 12 low-income Maywood families to camp.
The cost per family was $645, which included all meals.
Fiscal Year 2022/2023: City Council approved $10,000 for three Grab n' Go events:
- Back-to-School (500 backpacks)
- Turkey Giveaway (250–300 frozen turkeys)
- Toy Giveaway (500 toys)
Fiscal Year 2021/2022: City Council approved $10,000 for three special events:
- Trunk-or-Treat (pumpkins and candy)
- Turkey Giveaway (frozen turkeys)
- Toy Giveaway (toys for 400 youth)
Fiscal Year 2020/2021: City Council approved $10,000 to support staffing for basic needs provisions, including Senior Food Deliveries, Distance Learning Center, and Grab & Go meal distributions for Maywood youth and families.
This year, the Southeast Rio Vista YMCA is requesting City funding for the Youth & Government program. This would be the first time the City supports this initiative.
DISCUSSION:
In 2023, the Youth & Government program registered a total of nineteen (19) teens, with twelve (12) from Maywood and seven (7) from outside the city.
On Thursday, September 12, 2024, an informational meeting was held, with fourteen (14) participants in attendance, all of whom were Maywood residents. Of those, six (6) have already registered for the program.
The applicant, Southeast Rio Vista YMCA is seeking financial support to allow fourteen (14) low-income Maywood teens to participate in the Youth & Government program for free. Below is the proposed distribution of funds:
- Cost per participant: $2,000.00
- YMCA subsidy: $1285.71 per participant
- City subsidy: $714.29 per participant
These funds will cover most program expenses, including uniforms, weekly meetings (with food provided), two trips to Camp Roberts, and one trip to Sacramento. All three trips will include training, transportation, lodging, and meals.
Qualification Review
Per the grant guidelines, to apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include, but are not limited to, educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. In addition, per the Grant guidelines, grants will be awarded in a maximum amount of no more than $15,000.00.
According to the application, the Southeast Rio Vista YMCA, established in 1882 and located within the City, serves Maywood residents by offering a variety of programs, including education, dance, recreation, sports, senior services, youth programs, and health services. The programming meets all grant requirements and is eligible for funding.
The Southeast Rio Vista YMCA is eligible for support due to its educational programs, specifically the Youth & Government program. This program empowers underserved and underrepresented Maywood teens, especially those facing financial challenges, by ensuring their participation regardless of their ability to pay. Youth & Government is an extracurricular activity aimed at transforming young people into informed, engaged, and responsible citizens, fostering future leaders, and promoting a more inclusive and vibrant democracy.
Accordingly, based on the documentation provided by the applicant in support of their application, staff recommends that the City Council approve their request.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
F.Y. 24-25 Impact: $10,000.00 Current F.Y. Budget: $75,000 Fund Impacted: 100 - General Fund Budget adjustment requested: $0 Source of funds: 302 - Community Services Updated Account Budget:
Account Number: 6301 - Community Benefit Fund For fiscal year: 2024/2025
ATTACHMENT(S)
1. YMCA_CBF_APP_24_25
2. Southeast-Rio Vista YMCA YG Budget thru 2024
3. Southeast-Rio Vista YMCA Operating Budget for FY 2023
4. Y&G flyer2024
5. CBF Guidelines&Procedures_Revised_July_2024
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND APPLICATION
Please Type/Print Information
(attach additional pages as needed)
Application Funding Cycle
Q1: July 1 – September 30
Q2: October 1- December 31
Q3: January 1 - March 30
Q4: April 1 - June 30
DateofApplication:
Amount Requested: _
Organization Name: Phone Number:
Street Address: Fax Number:
City,State, Zip: Federal EIN:
Contact Person:
Contact Email Address:
July 12, 2024
$10,000.00
X
Southeast Rio Vista YMCA 323.588.2256
4801 E. 58th Street
Maywood CA. 90270
Gerry Salcedo
[email protected]
95-1644052
Provide a detailed description of your organization. For example, are you a school, school- based or affiliated entity, youth program, community based organization, etc. The mission of the Southeast-Rio Vista YMCA, in conjunction with the YMCA of Metropolitan Los Angeles, is dedicated to nurturing the potential of every individual, promoting healthy living, and fostering a sense of social responsibility. Our vision is a community where all people, especially low-income and underserved youth, are encouraged to develop their fullest potential in spirit, mind, and body. At the Southeast-Rio Vista YMCA, we are committed to offering programs and services tailored to meet the unique needs of our local community. Recognizing the diverse nature of our area, we strive to be an inclusive organization that is a microcosm of our broader society. Our programs are designed to empower youth, improve health, and strengthen community bonds. We aim to be a leading voice for youth development, healthy living, and social responsibility in the Southeast-Rio Vista area.
Does your organization have non-profit status with the Internal Revenue Service? Yes x No (If yes, attach documentation)
How long has this organization been in existence (provide date)? 139 years – since 1882 Is the organization located/based in Maywood or does it provide programs or services to Maywood residents? Yes x No If yes, please explain. The Southeast-Rio Vista YMCA (SERV Y) is one of the YMCA’s Cradle to Career Success branches in the core of urban LA County where communities are among the most in need of health, fitness, and community programs for youth, families, and seniors. The SERV Y provides quality, yearround sports and fitness programming for youth, including those who could not otherwise access any; wellness programming to families who often lack access to nutrition education and safe, free play space; a variety of senior programs, including health and wellness activities, volunteer opportunities, and even meal support; services to immigrant populations via its New American Welcome Center (NAWC); and, more.
Describe how the requested funds will be used? Attach a proposed budget.
Our purpose is simple: to engage all undeserved and underrepresented teens in our service are in our remarkable Youth & Government (“Y&G”) civic education and engagement youth development program. Our focus is on teens suffering from the impacts of financial insecurity, especially those facing housing crises or lack of essential quality-of-life services, such as access to healthy food and a safe environment in which to thrive. We seek to include all interested students within our shared neighborhoods to participate in this life-changing program regardless of their ability to pay for enrollment. Middle-school teens will join our Model United Nations initiative, while high-school youth take part in our Model Legislature and Court program. Over 50 years have passed since the 26th Amendment lowered the voting age to 18, yet the promise of this visionary change remains unfulfilled. Many young adults, especially from marginalized communities, are not introduced to the democratic process until they turn 18, often too late to foster a genuine interest or belief in their ability to effect change. This is further exacerbated by the fact that a significant number of California teens reside in “civic deserts,” areas devoid of opportunities for meaningful civic engagement. The result? A generation of potential changemakers feeling disconnected from the very processes that shape their futures.The Youth & Government program, a state-wide initiative of the YMCA dating back to the late 1930s, offers teens a unique opportunity to engage in a youth-led democratic process, allowing them to create bills, advocate for policy changes, and develop campaigns that benefit their communities. While the program aims to develop young men and women into knowledgeable and active citizens determining the future of our democracy, there exists a significant underrepresentation of delegates from low-income communities of color, particularly from Southeast Los Angeles. Financial barriers often prevent these teens from participating, leading to an imbalance in representation. This underrepresentation can lead to a skewed representation in the program. As a result, the democratic process within the Youth & Government program is at risk of being dominated by the perspectives and interests of one demographic, primarily from white, affluent communities. This imbalance not only limits comprehensive civic education but also hinders the potential for a truly inclusive democratic process. Given that many areas within Southeast Los Angeles are considered "civic deserts," the need for representation and civic engagement is even more critical. In essence, the YMCA’s Youth & Government program is not just an extracurricular activity; it's a transformative journey that molds young individuals into informed, active, and responsible citizens. By addressing the disparities in civic education and participation, Y&G is not only shaping the leaders of tomorrow but also ensuring a more inclusive, representative, and vibrant democracy
Date: Signature:
Print Name and Title:
Date Received Eligibility Verified Date Approved Date Denied Amount Awarded
Revised 3.30.22
If yes, identify the use of funds, total amount, and fiscal year x
The Southeast-Rio Vista YMCA received support from the City of Maywood to support with COVID-19 relief efforts for City of Maywood community members through a $20,000 grant in 2020, and a $10,000 grant in 2021 and 2022. In 2023 $10,000 for Family Camp.
Is a member of your organization's board or executive leadership a City employee, an elected or appointed City official, or a family member of a City employee or elected or appointed City official? Yes No X x If yes, please explain.
By my signature below, I hereby certify, under penalty of perjury, that I am qualified to sign for and bind the named organization and that the information contained within and submitted with this application is complete, true and accurate. I have received a copy of the Community Benefit Fund Guidelines and Procedures and agree to abide by its provisions. If awarded funding, anagreement will berequired to beexecuted.
July 12, 2023 Gerry Salcedo
Gerry Salcedo, Executive Director
Youth & Government is an immersive YMCA educational initiative designed for teens. It aims to foster an understanding of governmental processes and civic responsibility.
Participants engage in activities like legislative simulations, public speaking, and leadership workshops. They learn about politics, law, and public policy, enhancing their critical thinking and communication skills. The program culminates in a model government event, where students enact roles in a simulated government, promoting civic engagement and community involvement. Y&G is instrumental in developing future leaders who are well-versed in the nuances of governance and public service.
The funds from Maywood Community Fund will significantly bolster our civic engagement capacity, amplifying our efforts to foster a more informed, active, and diverse generation of civic leaders in LA County. Firstly, the grant will directly address the financial barriers that have hindered participation from low-income Southeast Los Angeles (SELA) teens in the Youth & Government (Y&G) program. By providing scholarships and subsidies, we can ensure that every interested teen, irrespective of their financial background, can access this trans formative civic education experience. This not only increases the number of youth engaged in civic activities but also ensures that the voices of underrepresented communities are included in civic dialogues. Secondly, the grant will enable us to expand our voter education, registration, and activation campaign, "Y We Vote." By incorporating voter education into the Y&G curriculum and hosting community registration drives, we are directly increasing the civic participation of our youth and their surrounding communities. This initiative will ensure that our delegates are not only educated about the democratic process but are also empowered to actively participate in it.
Lastly, the grant will enhance our outreach and training programs. With additional resources, we can organize more public speaking workshops, leadership training sessions, and community activism events. These activities are instrumental in building the confidence and skills of our youth, preparing them to take on leadership roles in their communities.
What is the anticipated time-frame to provide the proposed program, service, event activity or goods and the expenditure of the requested funds? The Youth and Government program runs from August 2024 and ends in March of 2025.
Describe the organization's efforts in obtaining funding from other sources? The Southeast-Rio Vista Y’s revenue consists of Contributions (10%), subsidies from the YMCA of Metropolitan Los Angeles to underwrite the branch’s financial aid to members and participants who cannot afford program fees (18%), Government Grants (23%), and Earned Revenue (including membership and participation fees for select programs (49%). Among other Southeast-Rio Vista Y efforts to grow and diversify current and future revenue needs are an annual appeal effort that has grown in success, a Gala event, a local government grants effort, a growing and revenue-generating preschool program, and the expansion of popular programs that generate fee-for-service revenue.
How will the requested funds have a benefit to Maywood residents? The "Y&G" program has benefits which have positive and uplifting results for the participants, their families and surrounding communities as well. This is best exemplified by the experience of three of our Y&G high-school delegates, who were selected as Student Interns for the Maywood City Council.
This type of “hands-on” engagement allows Y&G participants to have a keener grasp on the socio-economic realities of the area - and guides them to create positive change for all community members. Y&G offers a safe, peer-driven and memorable foundation for healthy behaviors and actions, while concurrently offering an alternative to potentially dangerous or destructive activities. Highlights of these positive outcomes for both participants and the SELA are include but are not limited to the following: Increased Civic Engagement and Educational Success: a staggering 96% of Y&G alumni register to vote, with 86% actively participating in recent elections. The program's influence extends to higher education and community involvement, with 88% of participants earning a bachelor's degree and many serving on volunteer boards. Holistic Youth Development: Y&G offers SELA teens a “wraparound” platform for healthy development – from public speaking and critical writing workshops to leadership training. In addition, every participant has access the Y services like food distribution, tutoring, access to safe, secure high-speed internet, digital devices, safe recreational facilities, and more to provide mind-body-spirit support and improve positive health outcomes during their participation.
Proven Skills Development: Over its 75-year tenure in the California YMCA, Y&G has empowered more than 100,000 teens across the state, instilling in them civic knowledge, awareness, and action. The program's immersive experience allows participants to understand the legislative process, identify community issues, and equip themselves with tools for change.
How will the requested funds enhance the quality of life or the delivery of services for Maywood residents? This type of “hands-on” engagement allows Y&G participants to have a keener grasp on the socio-economic realities of the area - and guides them to create positive change for all community members. Y&G offers a safe, peer-driven and memorable foundation for healthy behaviors and actions, while concurrently offering an alternative to potentially dangerous or destructive activities. Highlights of these positive outcomes for both participants and the SELA are include but are not limited to the following: Increased Civic Engagement and Educational Success: a staggering 96% of Y&G alumni register to vote, with 86% actively participating in recent elections. The program's influence extends to higher education and community involvement, with 88% of participants earning a bachelor's degree and many serving on volunteer boards. Holistic Youth Development: Y&G offers SELA teens a “wrap-around” platform for healthy development – from public speaking and critical writing workshops to leadership training. In addition, every participant has access the Y services like food distribution, tutoring, access to safe, secure high-speed internet, digital devices, safe recreational facilities, and more to provide mind-body-spirit support and improve positive health outcomes during their participation.
How will the requested funds provide educational opportunities for Maywood residents or students? Over the past decade, the Southeast-Rio Vista Y has placed a special focus on supporting the most under-resourced neighborhoods, where community members in Maywood are in profound need of access to affordable programs and services, and where more than half of all members depend on scholarships to cover program fees. Due to the location of this Y in a historically disinvested community, Maywood residents have had relatively limited access to private individuals and/or businesses who are able to invest significantly in their capacity. The program's influence extends to higher education and community involvement, with 88% of participants earning a bachelor's degree and many serving on volunteer boards. Holistic Youth Development: Y&G offers SELA teens a “wrap-around” platform for healthy development – from public speaking and critical writing workshops to leadership training. In addition, every participant has access the Y services like food distribution, tutoring, access to safe, secure high-speed internet, digital devices, safe recreational facilities, and more to provide mind-body-spirit support and improve positive health outcomes during their participation.
Has your organization previously received funding from the City of Maywood? Yes X No
Mode Account
Entity 10-810-0552 - Y&G - Model Legislature/Court
Year FY2024
Period End DEC
Scenario BUDGET
Format 9. MULTI YEAR
2019 ACTUAL 2020 ACTUAL 2021 ACTUAL 2022 ACTUAL 2023 ACTUAL 2024 BUDGET 2024 FORECAST T5000 Government Grants 0 0 0 65,000 80,000 0 0
T5300 Program Service Fees 6,908 9,581 0 6,910 23,695 4,065 0 T4000 Revenue 6,908 9,581 0 71,910 103,695 4,065 0
T6100 Salaries & Wages 4,164 0 19,958 37,367 49,355 33,911 0 T6200 Employee Benefits 416 0 3,337 5,498 8,481 3,504 0 T6300 Payroll Taxes 589 0 2,190 4,367 5,537 3,990 0
T6400 Professional/Contract Fees 0 0 0 0 7,600 0 0
T6500 Supplies 2,276 1,269 3,244 4,793 5,150 5,285 0
T6600 Postage & Shipping 9 0 0 0 0 0 0
T6801 Telephone 0 0 0 156 269 0 0
T6809 Building & Utilities 0 0 3,800 0 3,000 0 0
T6900 Equipment 311 0 0 0 0 0 0
T7200 Vehicle & Employee Travel 18,548 19,056 5,484 2,597 7,907 9,130 0 T7300 Training Conference & Meeting 11,763 12,565 1,705 0 1,381 1,130 0 T7500 Dues 41 0 0 0 0 0 0
T6010 Expenses - Non Provisions & Transfers 38,118 32,890 39,716 54,779 88,679 56,950 0 NET1 Net Before Prov & Trfs & Other -31,210 -23,309 -39,716 17,131 15,016 -52,885 0 T8800 Intra Transfers 0 0 1,300 0 0 0 0
T6000 Expenses 38,118 32,890 41,016 54,779 88,679 56,950 0 Net Surplus/(Deficit) -31,210 -23,309 -41,016 17,131 15,016 -52,885 0 Description
Southeast-Rio Vista YMCA Operating Budget for FY 2023
Brooke Drew
Chief Justice
Briana Alagba
Secretary of State
Itzak Salazar
Youth Governor
Delegate Leadership
77th Model Legislature & Court
It [MLC] is great practice
and insight into our actual
state legislature and has
been a great way to connect
with other delegates across
California on topics we feel
passionately about.
-Sol Jordan, Da Vinci Science
Y&G helped
me find my voice.
-Bodhi Brunings, Central Coast-Salinas Valley
Since 1948, California YMCA Youth & Government has
provided high school youth throughout California an
unmatched hands-on learning experience based on
California’s legislature, courts, and critical aspects of civic engagement.
The program allows teen participants to collaborate
with peers, make new friends, and build skills such as
critical thinking, public speaking, persuasive writing, and research through weekly local delegation
meetings and two multi-day in-person events.
@delegationserv_
CALIFORNIA YMCA
Youth & Government
Model Legislature & Court (MLC)
I really liked all of
the people and the
encouragement to
speak without any
judgment.
-Sarah Weaver, Diablo Valley
November 8-11, 2024 at San Miguel, CA
February 14-17, 2025 at Sacramento, CA
Save the Dates
Contact your local Y to become a Y&G delegate and learn more about youth and teen programs!
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND
GUIDELINES AND PROCEDURES
1 Rev. 7/2024
I. BACKGROUND
The City of Maywood has established a “Community Benefit Fund” to support community based programs and activities.
II. PURPOSE
The purpose of this policy is to provide guidelines and procedures for the distribution of public funds, which will in turn fun community programs, activities and educational activities conduct by Eligible Organizations that meet the requirements and guidelines set forth by the City Council in this policy.
III. ELIGIBILITY AND POLICY
A. Eligible Organizations. The requesting organization must be: (1) a non-profit agency as defined by the Internal revenue Service (IRS) with a tax exempt status of 501(c)(3) and is in good standing in the State of California based in the City or provides programs or services to residents of the City; a school or school-based/affiliated organization located in the City; or other City-based organization such as athletic organizations or community groups (collectively called “Eligible Organizations”); (2) must be in existence prior to submittal of an application; and (3) must have a record of successfully providing the type of service, activity or program for which funding is requested.
B. Eligible Services and Activities. To apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include but are not limited to educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. Grants will be awarded in maximum amounts of no more than $15,000.
C. Restrictions and Ineligible Organizations.
1. Grants shall not be used for religious activities or political campaigning purposes or activities.
2. A non-profit entity, a school or school-based/affiliated organization or other City-based organizations such as athletic organizations or community groups that have
2 Rev. 7/2024
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND
GUIDELINES AND PROCEDURES
as a member of their board or executive leadership a City employee, a City elected or appointed official or members of their family, are not eligible to apply for a Community Benefit Fund grant. Family members include spouse or domestic partner, child, parent, grandparent, grandchild, cousin, aunt, uncle, sibling, niece, nephew, parent-inlaw,brother-in-law or sister-in-law, as well as all step relationships.
D. City Projects. This policy does not preclude the City from undertaking and funding projects on its own initiative that would be a benefit to the community.
IV. APPLICATION PROCEDURES
A. Submittal of an Application. Applicants must use the Community Benefit Fund application form. Forms are available on the City website at www.cityofmaywood.org and at Maywood City Hall at 4319 E. Slauson Avenue, Maywood, CA 90270.
Applications may be requested by email at [email protected] B. Application Deadline. The City Council will have quarterly application cycles available to consider requests contingent upon monies being available under the program. The application cycles and deadlines are as follows:
Application Cycle
Quarter 1: July 1 - September 30 June 1
Quarter 2: October 1 - December 31 September 1
Quarter 3: January 1 - March 30 December 1
Quarter 4: April 1 - June 30 March 1
Application Deadline
The application must be submitted by 5:00 p.m. on the applicable deadline date addressed to: City of Maywood, Attention: Community Benefit Fund via City Manager’s Office, 4319 E. Slauson Avenue, Maywood, CA 90270.
C. General Information.
1. Applicants may apply for funds during any application cycle.
Notwithstanding, funds must be requested and spent during the same fiscal year in which the award was approved by the City Council.
2. Organizations may submit only one application per fiscal year.
3. Funding to an Eligible Organization will not constitute a precedent for contributions in subsequent fiscal years.
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND
GUIDELINES AND PROCEDURES
3 Rev. 7/2024
V. EVALUATION OF APPLICATION AND SELECTION PROCESS
A. Review of Applications. Following the application deadline, City Staff will review the applications. Applicants may be contacted if further information is requested, to answer questions, clarify their application, etc. All applications will be evaluated to ensure that the applicant is an “Eligible Organization” and that purpose for which the grant is sought is consistent with this policy. Applications and recommendations of Staff, if any, will be presented to the City Council during a regular scheduled City Council meeting for the Council’s consideration and approval.
B. City Council Action. The City Council will take final action on award of all grants and maintains the discretion to fund in whole or in part any request or not to fund any or all requests during the Application Cycle. Alternatively, the City Council may hold-over any application into the next Application Cycle. In the case of multiple applications that are competing for limited available funds, consideration may be given to applications based on the following criteria: (i) the number of residents who are expected to benefit, participate in or be positively impacted by the program; (ii) the performance of the applicant in prior years, including demonstrated fiscal responsibility and compliance with applicable requirements; (iv) the amount of funding previously award to the applicant or the program or event in prior years; and (v) the total amount of funding requested as a proportion of the total available funds for the applicable fiscal year.
VI. POST AWARD REQUIREMENTS
A. Agreement. All Eligible Organizations elected to receive funds will be required to sign and execute an agreement with the City of Maywood.
B. Reporting. Eligible Organizations must complete a report, within 45 days of fund expenditure, describing the use of the grant and amount expended, the number of participants in the event or program, copies of any publicity of the event or program, and a narrative regarding the benefit to the City of Maywood. The City reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. Failure to submit this required report will make the Eligible Organization ineligible for allocation of future funds until the required report is submitted. These reports will be reviewed and taken into account for evaluating subsequent funding proposals from that entity.
C. Request for Funds. The Eligible Organization receiving the funds is responsible for submitting a funds request to the City’s Finance Director and shall allow the City up to 30 days to process the request. If a third-party vendor is the recipient of the funds (i.e. bus company used for field trip), then the request shall include the information regarding that vendor including their Tax Identification Number and the check shall be made payable to that vendor. If the grant is to be used to purchase tangible goods or services, the City has the discretion to purchase the goods or services directly and
CITY OF MAYWOOD
COMMUNITY BENEFIT FUND
GUIDELINES AND PROCEDURES
4 Rev. 7/2024
pass-through the goods or services to the Eligible Organization rather than provide the funding.
D. Return of Funds to the City. Unexpended funds must be returned to the City at the end of the fiscal year. Funds must also be returned to the City if the City determines that the applicant has not performed in accordance with the approved application listing the use of the funds.
E. Failure to Abide by Policy. The failure of an Eligible Organization to abide by this Policy will result in the Eligible Organization being denied for funding in the future.
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 16.
DATE: September 24, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: STEVE FOWLER, DIRECTOR OF BUILDING AND PLANNING
SUBJECT: CONSIDERATION OF APPROVAL FOR ISSUANCE OF A SPECIAL EVENT PERMIT TO BELL CHAMBER OF COMMERCE LOCATED AT 4801 E. 58TH STREET FOR A
FUNDRAISER AND DIRECTION REGARDING CONDITIONS OF APPROVAL AS
RECOMMENDED IN THE STAFF REPORT
RECOMMENDATION:
Staff recommends that the City Council find that the application for the special event permit for the fundraising event at Southeast Rio Vista YMCA located at 4801 E. 58th Street meets the criteria set forth in the Maywood Municipal Code (MMC) Section 5-15-04(j) and therefore approves the special even permit subject to the conditions of approval set forth in the agenda report.
BACKGROUND:
The Bell Chamber of Commerce will be holding a fundraising event to assist the YMCA with funding various activities. The event will take place in the parking lot adjacent to the pool facilities and Heliotrope Avenue. The event is open to the public, and they do not have an entrance fee. The fundraiser attractions include fresh produce and boutique vendors, two food trucks and DJ music.
Section 5-15.02 of the MMC requires City Council approval of a permit for an organized assemblage of 75 or more persons at any public place, property, or facility which to gather for a common purpose under the direction or control of a person. The fundraiser is anticipating to have approximately 200 attendees during the event.
DISCUSSION:
The Chamber of Commerce will be hosting an event with booth activities, food trucks, DJ music and no on-site parking. The event is proposed to take place on Friday, October 25, 2024. • Event Set Up: Friday, October 25, from 12 p.m. to 2 p.m. • Event: Friday, October 25, from 3 p.m. to 8 p.m.
• Event Takedown: Friday, October 25, from 8 p.m. to 9 p.m.
All events will be held within the grounds of the YMCA. The chamber of commerce event will have vendors offering produce and boutique items. There will be two food trucks preparing food on-site. The sanitation facilities for the event will be provided by the YMCA on the event grounds. The chamber of commerce will provide the required general liability insurance and name the City as an additional insured on the policy.
The chamber of commerce has not indicated on-site parking or security for the event grounds. Staff has provided recommended conditions of approval as follows:
• Provide a site plan indicating the size and location of all tents, tarps, and stages for possible permitting issuance.
• Must obtain all approvals and permits from Los Angeles County Public Health and City of Maywood Building & Planning.
• The site must be in full compliance with the approved plan(s), including but not limited to the location of any generators and booths.
• The amplified sound system is only to be used until 10 p.m., in accordance with the City of Maywood Municipal Code Noise Control Section: 5-23.07.
• Must obtain written inspection and approval from appropriate agencies. • The sale of alcoholic beverages on the subject property is prohibited at all times. • All Health Department approvals required for the sale and serving of food shall be obtained not less than two days prior to the start of the event.
• The event area should be cordoned off from vehicle traffic. • Approved cable bridges shall be provided for electrical cables where subject to physical damage. • Generators and other internal combustion power sources shall be separated from tents or structures by no less than 20 feet and shall be isolated (e.g. protected by physical barriers such as fencing, enclosure, or other approved means) from contact with the public. • Provide the required liability insurance in the amounts approved by the City’s Risk Manager and name the City an additional insured. Submit evidence of coverage prior to the event. • The Director of Building and Planning is authorized to impose any other conditions either prior or during the event to safeguard the public health, safety and welfare of the participants and/or community. In such case, the Director shall provide the applicant with the conditions in writing.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
There is no fiscal impact with this action.
ATTACHMENT(S)
1. Special Event App for YMCA Oct 2024