Maywood City Council
November 19, 2024

AGENDA

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
TUESDAY, NOVEMBER 19, 2024 AT 5:30 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL

CALL TO ORDER

ROLL CALL
II. CITY OFFICIALS
MAYOR
Eddie De La Riva

MAYOR PRO TEM
Mayra Aguiluz

COUNCIL MEMBERS
Jessica Torres
Frank Garcia
Heber Marquez

CITY CLERK
Brian E. Juarez

CITY TREASURER
Mary Mariscal

CITY MANAGER
Jennifer E. Vasquez

CITY ATTORNEY
Roxanne Diaz
III. MEETING PROCEDURES
THIS MEETING WILL BE HELD IN PERSON.

THE MEETING WILL BE AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/89475112776 AND VIA THE CITY'S FACEBOOK PAGE.

Public Participation Options:

1. In-Person: Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA

2. Before the Meeting: Public comment will be accepted for the record in advance

by 4:00 p.m. the day of the meeting by email to
[email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562-5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (323) 562- 5714 within 72 hours of the meeting.

IV. CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS, GOVERNMENT CODE SECTION 54956.8; 5102 DISTRICT AVENUE AND 5110 DISTRICT AVENUE (SUCCESSOR AGENCY TO FORMER MAYWOOD COMMUNITY DEVELOPMENT COMMISSION); SUCCESSOR AGENCY NEGOTIATOR: JENNIFER VASQUEZ, CITY MANAGER; NEGOTIATING PARTIES:

CESAR CHAVEZ FOUNDATION AND WPH HOLDINGS, LLC; UNDER NEGOTIATION: PRICE

AND TERMS OF PAYMENT

CONFERENCE WITH LEGAL COUNSEL, ANTICIPATED LITIGATION, INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(4): NUMBER OF POTENTIAL CASES: 2
CONFERENCE WITH REAL PROPERTY NEGOTIATOR; GOVERNMENT CODE SECTION 54956.8.; PROPERTY: 5900 AND 5906 ATLANTIC BOULEVARD, MAYWOOD (APNS 6313- 011-036 AND 6313-011-028).; AGENCY NEGOTIATOR: JENNIFER VASQUEZ, CITY

MANAGER AND TYLER KELLEHER, ASSISTANT PROJECT MANAGER, EPIC LAND SOLUTIONS, INC.; NEGOTIATING PARTY: TONY Y. KIM, JOUNG-SUN KIM, YONG-TAI KIM AND SOON-AI KIM.; UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT V. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
VI. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

VII. PRESENTATIONS
CITY OF MAYWOOD AWARDED THE 2024 BEACON SPOTLIGHT AWARD

RECOGNITION OF THE HALLOWEEN HOME DECORATING CONTEST WINNERS LOS ANGELES COUNTY SHERIFF'S DEPARTMENT: CITY UPDATE

VIII. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate discussion or action.

1. MINUTES OF THE OCTOBER 23, 2024, REGULAR CITY COUNCIL MEETING

2. MINUTES OF THE OCTOBER 23, 2024, SPECIAL CITY COUNCIL MEETING

3. REVENUE REPORT OCTOBER 2024

4. MONTHLY CASH AND INVESTMENT REPORT TO THE CITY COUNCIL OCTOBER 2024

5. CONSIDERATION OF ADOPTING RESOLUTION NO. 6390 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE

MAYWOOD COMMUNITY REDEVELOPMENT AGENCY APPROVING THE

WARRANTS FOR PAYMENT

6. CONSIDERATION OF ADOPTING RESOLUTION NO. 6391 OF THE CITY OF

MAYWOOD CITY COUNCIL TO APPROVE A WAIVER OF A FILM PERMIT APPLICATION FEE FOR A STUDENT FILM PRODUCTION LOCATED AT 5824 HELIOTROPE AVENUE IN THE AMOUNT OF $450.00 FOR THE CALIFORNIA

STATE UNIVERISTY OF NORTHRIDGE FILM STUDENTS (CSUN MIKE CURB

COLLEGE OF ARTS, MEDIA, AND COMMUNICATION)

7. CONSIDERATION TO APPROVE THE THIRD AMENDMENT TO THE

AGREEMENT BETWEEN THE CITY AND THE GATEWAY WATER MANAGEMENT AUTHORITY IN A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $94,417.26 FOR FISCAL YEAR 2024/25 THROUGH FISCAL YEAR 2026/27

8. CONSIDERATION OF ACCEPTING THE PERMANENT LOCAL HOUSING ALLOCATION YEAR 3 – SHELTER BEDS PROGRAM GRANT FUNDS FROM THE

LOS ANGELES COUNTY DEVELOPMENT AUTHORITY AND APPROVE THE

CONTRACT FOR SAID FUNDING

9. CONSIDERATION OF GRANT ACCEPTANCE FROM THE OFFICE OF TRAFFIC

SAFETY (OTS) FOR THE MAYWOOD DISTRACTED DRIVING PREVENTION AND

EDUCATION PROGRAM
IX. DISCUSSION/ACTION ITEMS

10. CONSIDERATION OF THE PROPOSED CITY EVENTS AND PROGRAMMING SCHEDULE FOR CALENDAR YEAR 2025

11. CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND

APPLICATION FROM CSU FULLERTON/CREAL/CSUF PHILANTHROPIC FOUNDATION IN THE AMOUNT OF $15,000 FOR COLLEGE SCHOLARSHIPS

THAT WILL BE AWARDED AT THE MAYWOOD EDUCATION FAIR, AND SUPPLIES\ PRIZES\GIVEAWAYS TO BE USED AT THE MAYWOOD EDUCATION FAIR

12. CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND

APPLICATION FROM MAYWOOD CENTER FOR ENRICHED STUDIES (MACES) IN THE AMOUNT OF $15,000 TO SUPPORT THE MACES MUSIC PROGRAM,

THE ACADEMIC READING AND MATHEMATICS INCENTIVE PROGRAM AND TO

COVER FIELD FEES FOR SOFTBALL AND BASEBALL TEAMS

13. CONSIDERATION OF THE RENEWAL OF A COMMERCIAL CANNABIS MICROBUSINESS LICENSE FOR CHRON MAYWOOD, LLC.

14. DISCUSSION AND DIRECTION REGARDING THE FILLING OF THE CITY CLERK

AND CITY TREASURER POSITIONS PURSUANT TO GOVERNMENT CODE SECTION 36512 CAUSED BY NO CANDIDATES IN THE RECENT ELECTION X. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on a non- agenda item you may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

XI. ADJOURNMENT - The next Regular Meeting of the Maywood City Council is scheduled for Tuesday, December 17, 2024, at 6:00 p.m. in the City Council Chambers.

PUBLIC ACCESS TO MEETING AGENDA AND AGENDA PACKETS
I, _______________________________, City Clerk or Deputy City Clerk, hereby certify that this agenda was duly posted by law at 4319 E.

Slauson Avenue, Maywood, CA 90270 and the City Website. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the Maywood City Hall, 4319 E. Slauson Avenue, Maywood CA 90270.

If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to rising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting. In compliance with the ADA, if you need special assistance for the meeting, call (323) 562-5723 within 72 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.

Halloween Home
Decorating
Contest Winners!!
Halloween Home
Decorating
Contest Winners!!
2024
City of Maywood

House #2

House #3

House #7

Thank you, Maywood
Residents, for participating
in the annual Halloween
Home Decorating COntest.

Thank you, Maywood
Residents, for participating
in the annual Halloween
Home Decorating COntest.

MEETING MINUTES

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, OCTOBER 23, 2024 AT 5:30 PM
Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
Mayor Eddie De La Riva called the meeting to order at approximately 5:33 p.m. and went into recess for the closed session item.

II. CITY OFFICIALS
MAYOR
Eddie De La Riva (Present)

MAYOR PRO TEM
Mayra Aguiluz (Present)

COUNCIL MEMBERS
Jessica Torres (Present)
Frank Garcia (Present)
Heber Marquez (Present)

CITY CLERK
Brian E. Juarez (Present)

CITY TREASURER
Mary Mariscal (Absent)

CITY MANAGER
Jennifer E. Vasquez (Present)

CITY ATTORNEY
Roxanne Diaz (Present)
III. MEETING PROCEDURES
THIS MEETING WAS HELD IN PERSON.

THE MEETING WAS MADE AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/85958432354 AND VIA THE CITY'S FACEBOOK PAGE.

IV. CLOSED SESSION – Upon the City Council’s return, Mayor De La Riva concurrently called the Special City Council Meeting at approximately 6:00 p.m. The City Attorney announced

that Council Member Torres recused herself from participating in this closed session item due to her living within 500 feet of the property in discussion. There was no further reportable action on this item.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS, GOVERNMENT CODE SECTION 54956.8; 5102 DISTRICT AVENUE AND 5110 DISTRICT AVENUE (SUCCESSOR AGENCY TO FORMER MAYWOOD COMMUNITY DEVELOPMENT COMMISSION); SUCCESSOR AGENCY NEGOTIATOR: JENNIFER VASQUEZ, CITY MANAGER AND STEVE FOWLER, DIRECTOR OF BUILDING AND PLANNING; NEGOTIATING PARTIES: CESAR CHAVEZ FOUNDATION AND WPH HOLDINGS, LLC; UNDER NEGOTIATION: PRICE AND TERMS OF

PAYMENT
V. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
The City Council provided their comments.

VI. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) The following individuals provided public comment:

1. Angel Sotelo

2. Victor Gonzalez
VII. PRESENTATIONS

RECOGNITION OF NATIONAL PRINCIPALS APPRECIATION MONTH
Mayor De La Riva recognized the month October as National Principals Appreciation Month. He then called on Principal Duran and Principal Jaureguito to the dais to be recognized.

CITY OF MAYWOOD FISCAL YEAR 2022-23 AUDIT REPORT BY VAN LANT & FANKHANEL, LLP
City Manager Vasquez introduced the City’s Auditor, Brett Van Lant, who proceeded to provide the City Council with a presentation on the City’s audit. The City Council provided questions and received responses.

DEPARTMENT OF TOXIC SUBSTANCES CONTROL: CITY UPDATE
Stephen Haviri, Chief for the Exide Residential Project and Dr. Mehi Bettanhar, Assistant Deputy Director from DTSC provided the City Council with an update on the clean-up in the City. Information on upcoming right-of-way clean-ups were also provided. The City Council provided questions and they were provided with responses.

LOS ANGELES COUNTY SHERIFF'S DEPARTMENT: CITY UPDATE

Special Assignment Deputy SantaCruz provided a crime statistic and overall City update.

RECOGNITION OF BREAST CANCER AWARENESS MONTH
Mayor De La Riva recognized the month of October as breast cancer awareness month.

VIII. CONSENT CALENDAR – Council Member Marquez motioned to approve consent items 1 through 11 and there was a second by Council Member Garcia. AYES: De La Riva, Aguiluz, Garcia, Marquez, and Torres on items 1 – 10, and she abstained from voting on item 11 since she lives within 500 feet of this project. Motions passed 5-0 on items 1-10 and 4-0 on item 11.

1. MINUTES OF THE JULY 24, 2024, REGULAR CITY COUNCIL MEETING

2. MINUTES OF THE SEPTEMBER 24, 2024, REGULAR CITY COUNCIL MEETING

3. MINUTES OF THE SEPTEMBER 26, 2024, SPECIAL CITY COUNCIL MEETING

4. MINUTES OF THE OCTOBER 10, 2024, SPECIAL CITY COUNCIL MEETING

5. REVENUE REPORT SEPTEMBER 2024

6. MONTHLY CASH AND INVESTMENT REPORT TO THE CITY COUNCIL SEPTEMBER 2024

7. CONSIDERATION OF ADOPTING RESOLUTION NO. 6388 OF THE CITY COUNCIL

OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD

COMMUNITY REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR

PAYMENT

8. CONSIDERATION OF APPROVAL OF A POSSESSION AND USE AGREEMENT WITH EL POLLO LOCO, INC., A DELAWARE CORPORATION, AUTHORIZING CITY

TO POSSESS AND USE CERTAIN REAL PROPERTY INTERESTS FOR PUBLIC

PURPOSES IN CONNECTION WITH THE SLAUSON AVENUE AND ATLANTIC

BOULEVARD CONGESTION RELIEF IMPROVEMENTS PROJECT (ASSESSOR PARCEL NUMBERS 6313-010-001, 6313-010-002, 6313-010-003 & 6313- 010-030)

9. CONSIDERATION OF AWARD OF A MAINTENANCE SERVICES FOR

LANDSCAPED AREAS OF PUBLIC FACILITIES AND STREET MEDIANS AGREEMENT WITH REVUELTAS LANDSCAPE INC. IN A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $409,662.00

10. CONSIDERATION OF AWARD OF A CITYWIDE TREE MAINTENANCE AND

EMERGENCY RESPONSE SERVICES AGREEMENT WITH WEST COAST

ARBORIST, INC. IN A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $176,145.93

11. ACCEPTANCE OF BUILDING DEMOLITION LOCATED AT 5110 DISTRICT

BOULEVARD PROJECT
IX. DISCUSSION/ACTION ITEMS

12. CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND

APPLICATION FROM SOUTHEAST RIO VISTA YMCA IN THE AMOUNT OF $10,000.00 FOR FINANCIAL SUPPORT OF FOURTEEN LOW INCOME

MAYWOOD TEENS TO PARTICIPATE IN THE YOUTH AND GOVERNMENT

PROGRAM
Council Member Marquez provided a comment on this item. Council Member De La Riva motioned to approve this item and there was a second by Council Member Garcia. Mayor Pro Tem Aguiluz and Council Member Marquez abstained from voting on this item since they’re both advisors in this program.

The City Attorney noted that there was no legal cause for the abstentions.

AYES: De La Riva, Garcia, Torres. Motion passed 3-0.

13. CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND APPLICATION FROM CHESTER W. NIMITZ MIDDLE SCHOOL IN THE AMOUNT OF $10,000.00 TO SUPPORT STUDENT AND STAFF RECOGNITION INITIATIVES

THROUGH INCENTIVES AND FOSTER A POSITIVE SCHOOL ENVIRONMENT Mayor De La Riva provided a comment on this item. Mayor De La Riva motioned to approve this item and there was a second by Council Member Garcia. AYES: De La Riva, Aguiluz, Garcia, Marquez, Torres. Motion passed 5-

0. 14. CONSIDERATION OF RESOLUTION NO. 6389 TO AMEND THE CITY'S

CLASSIFICATION PLAN TO ESTABLISH TWO LEVELS WITHIN THE
PROFESSIONAL PLANNING SERIES: ASSISTANT PLANNER (ENTRY-LEVEL) AND

ASSOCIATE PLANNER (JOURNEY-LEVEL), ADOPT THE CORRESPONDING SALARY RANGE FOR THE JOURNEY-LEVEL POSITION FROM $76,212.00 TO $97,268.00
Mayor De La Riva provided a comment on this item. Mayor De La Riva motioned to approve this item and there was a second by Council Member Torres. AYES: De La Riva, Aguiluz, Garcia, Marquez, Torres. Motion passed 5-

0. X. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) No public participation.

XI. ADJOURNMENT – Mayor De La Riva adjourned the Council Meeting in honor of Yesenia Gomez and Fernando Valenzuela at approximately 6:43 p.m. to the next Regular Meeting of the Maywood City Council is scheduled for Tuesday, November 19, 2024, at 5:30 p.m. in the City Council Chambers.

MEETING MINUTES

SPECIAL MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, OCTOBER 23, 2024 AT 6:00 PM
Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
Mayor De La Riva called this meeting to order at approximately 6:00 p.m.

II. CITY OFFICIALS
MAYOR
Eddie De La Riva (Present)

MAYOR PRO TEM
Mayra Aguiluz (Present)

COUNCIL MEMBERS
Jessica Torres (Present)
Frank Garcia (Present)
Heber Marquez (Present)

CITY CLERK
Brian E. Juarez (Present)

CITY TREASURER
Mary Mariscal (Absent)

CITY MANAGER
Jennifer E. Vasquez (Present)

CITY ATTORNEY
Roxanne Diaz (Present)
III. MEETING PROCEDURES
THIS MEETING WAS HELD IN PERSON.

THE MEETING WAS MADE AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/85958432354 AND VIA THE CITY'S FACEBOOK PAGE.

IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
City Council provided their comments.

V. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes)

The following individuals provided public comment:

1. Angel Sotelo

2. Victor Gonzalez
VI. PRESENTATIONS

SPEAKER ANTHONY RENDON RIVERFRONT PARK DESIGN DEVELOPMENT UPDATE City Manager Vasquez introduce Jaime Yamashita from SALT and Adriana Garcia Project Manager from the Los Angeles Neighborhood Land Trust team to provide the City Council with a design development update on Speaker Anthony Rendon Riverfront Park. City Council provided their comments and questions and requested the presentation to be provided to the City Council via email for further feedback.

VII. ADJOURNMENT – Mayor De La Riva adjourned the Council Meeting in honor of Yesenia Gomez and Fernando Valenzuela at approximately 6:43 p.m. to the next Regular Meeting of the Maywood City Council is scheduled for Tuesday, November 19, 2024, at 5:30 p.m. in the City Council Chambers.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 3.

DATE: November 19, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR

RAUL HERRERA, SENIOR ACCOUNTANT
SUBJECT: REVENUE REPORT OCTOBER 2024
RECOMMENDATION:

Staff recommends that the City Council receive and file the Revenue Report for the months of July - October 2024.

BACKGROUND:

In an effort to maintain transparency, the City’s Finance Department prepares a monthly Revenue Report for the City Council’s review.

DISCUSSION:

General Fund revenues are not received evenly throughout the fiscal year. During the first half of the fiscal year, there is always an issue of timing difference whereby cash receipts do not align with the projected budget forecast, but during the second half of the year the cash receipts begin to align with the projected budget. See attachment 1 and 2 for revenue details comparison between July – October 2023 and July – October 2024 and explanations in the "Comments" column.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact with this action.

ATTACHMENT(S)

1. July 2024 - October 2024 City of Maywood FY 2024-2025 General Fund

2. July 2024 - October 2024 City of Maywood FY 2024-2025 Special Revenue Fund

Acct # Account Description
Adopted
Budget FY
2024-25
July -
October
2023
July -
October
2024 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) (C divided by A)
Taxes:
4203/4302 Franchise & Collectors Fee $ 570,000 $ 99 $ - $ (99) 0.00% Received Quarterly.

Various Property Taxes 814,022 15,375 41,992 26,617 5.16% Major payments receive in December
and March.
4211 Utility Users Tax 1,400,000 316,055 345,393 29,338 24.67% Received in the following month. 4206 Transfer Tax 16,000 4,093 8,131 4,038 50.82% Based on activities. 4202 Transient Occupancy Tax (TOT) 105,000 9,482 8,973 (509) 8.55% Received Quarterly. 4212 Cannabis Sales Tax 1,750,000 6,988 60,600 53,612 3.46% Received Quarterly. 4201 Sales and Use Tax (Retail Sales Tax) 2,335,201 376,022 335,986 (40,036) 14.39% Received in the following month.

Taxes Total $ 6,990,223 $ 728,113 $ 801,074 $ 72,961 11.46% Licenses & Permits:
4301 Compliance Program Fee $ 45,000 $ - $ - $ - 0.00% Payment received in March annually.

Various
Plumbing, Electrical &
Conditional/Land Used Permits 13,600 5,597 4,601 (995) 33.83% Permits fluctuate based on activities. 4305 Public Works Permit Fees 150,000 37,512 39,997 2,485 26.66% Fees fluctuate based on activities.

Various Other Fees & Permits 24,154 7,960 9,485 1,524 39.27% Fees fluctuate based on activities. 4320 Occupancy Permits 600 597 1,165 568 194.23% Fees fluctuate based on activities. 4313 Building Permits 50,000 15,732 25,231 9,499 50.46% Fees fluctuate based on activities. 4307 Commercial Cannabis Renewal Fees 74,250 14,850 - (14,850) 0.00% Five business licenses: one due in
December and four due in April.
4322 Parking Permits 63,000 9,705 10,360 655 16.44% Parking Permits issued during Sept. 4311 Apartment License 20,000 191 320 129 1.60%
Majority of payments are received in
January-March.
4205 Business License Tax 240,000 6,711 16,147 9,436 6.73% Majority of payments are received in
January-March.
4110 Vehicle License Fees Excess 31,000 - - - 0.00% State Allocation. 4107
Motor Vehicle License Fee (VLF) in
lieu 3,639,513 - - - 0.00%
City receives two payments per year:

January and May.

Licenses and Permits Total $ 4,351,117 $ 98,855 $ 107,305 $ 8,450 2.47% Year-To-Date Revenue Report-General Fund
FY 2024-2025
As of Obtober 31, 2024

Acct # Account Description
Adopted
Budget FY
2024-25
July -
October
2023
July -
October
2024 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) (C divided by A)
Year-To-Date Revenue Report-General Fund
FY 2024-2025
As of Obtober 31, 2024
4704 Plan Check Fees 58,000 12,919 18,406 5,486 31.73% Fees fluctuate based on activities. 4702 Rents & Concessions 23,800 7,939 7,939 - 33.36% Monthly payments. $ 81,800 $ 20,858 $ 26,344 $ 5,486 32.21%
Fines and Forfeitures:
4401 Penalties: Apt & Bus License $ 9,000 $ 1,501 $ 3,166 $ 1,665 35.17% Penalties generally occurr after
February.
4404
Southeast Municipal Court (SEMC)/
Court Collections 220,000 58,661 59,763 1,103 27.17% Monthly Payments. 4403 Citations: Administrative 5,000 1,700 100 (1,600) 2.00% Code Enforcement Citations fluctuate
based on activities.
4402 Citations: Parking 412,000 88,339 89,369 1,030 21.69% Fees fluctuate based on activities.

Payments are received two months
after the citations are paid to third
party.
$ 646,000 $ 150,201 $ 152,398 $ 2,197 23.59%
Leases and Concessions:
4501 Leased Property Rental Income $ 61,400 $ 19,669 $ 17,554 $ (2,115) 28.59% Payments received monthly. $ 61,400 $ 19,669 $ 17,554 $ (2,115) 28.59%
Miscellaneous:
4817 Good Corporate Citizen Program $ 20,000 $ - $ - $ - 0.00% Payment received in March. 4803 Interest Income 475,000 140,744 187,468 46,724 39.47% Internal allocations are done quarterly.

Various Miscellaneous Revenue 72,900 1,488 111,280 109,792 152.65% Budgeted based on prior year's actual. 4800 Transfer In -General 495,705 - - - 0.00% Internal allocations are done annually.

Charges for Services:

Charges for Services Total
Fines and Forfeitures Total
Leases and Concessions Total

Acct # Account Description
Adopted
Budget FY
2024-25
July -
October
2023
July -
October
2024 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) (C divided by A)
Year-To-Date Revenue Report-General Fund
FY 2024-2025
As of Obtober 31, 2024
Miscellaneous Revenue Total $ 1,063,605 $ 142,232 $ 298,748 $ 156,516 28.09% 4830 Retiree Pension Levy $ 1,300,000 $ - $ 9,396 $ 9,396 0.72% Payment starts in November.

Retiree Pension Levy Total $ 1,300,000 $ - $ 9,396 $ 9,396 0.72% General Fund Revenue Total $ 14,494,145 $ 1,159,928 $ 1,412,819 $ 252,891 9.75% Retiree Pension Levy:

Fund Fund Description
Adopted
Budget
FY 2024-25
July -
October 2023
July -
October 2024
Variance
% YTD Revenue
Received to
Adopted Budget Comments
A B C =(C-B) (A divided by C)
212 Gas Tax Fund $ 721,127 $249,059 $200,926 (48,133) 27.86% Received monthly. 214 Transportation Development Act (TDA) Bikeway 25,213 - - - 0.00% Reimbursement based on actual
expenditures.
216 SB-1 Road Maintenance Rehabilitation Act Fund 643,264 106,136 114,204 8,067 17.75% Received monthly. 221 Proposition A Transit Fund 690,396 225,922 215,306 (10,616) 31.19% Received monthly. 222 Proposition C Transit Fund 582,762 189,108 179,718 (9,390) 30.84% Received monthly. 223 Air Quality Management District (AQMD) Fund 35,300 - - - 0.00% Received quarterly. 224 Measure R Transit Fund 429,999 140,462 133,930 (6,532) 31.15% Received monthly. 225 Measure M Transit Fund 498,766 158,001 151,698 (6,303) 30.41% Received monthly. 232
Supplemental Law Enforcement Services Fund (SLESF)
Grant 100,000 21,430 15,820 (5,610) 15.82% Received monthly. 243 Community Development Block Grant (CDBG) 625,365 6,998 22,524 15,526 3.60% Reimbursement based on actual
expenditures.
251 Street Lighting Fund 174,520 7,547 - (7,547) 0.00% Payments start in November. 261 Federal / State / County Grants 18,732,814 91,600 485,456 393,856 2.59% Reimbursement based on actual
expenditures.
272 Measure A Park Fund 784,903 - - - 0.00%
Reimbursement based on actual
expenditures.
280 Measure W Safe Clean Water Program Fund 198,061 - - - 0.00% Payment received by December. 412 Sewer Enterprise Fund 326,000 - - - 0.00% Payment starts in November. 501 PLHA Fund (Permanent Local Housing Allocation) 655,794 - - - 0.00% Reimbursement based on actual
expenditures.

Special Revenue Funds Total $ 25,224,284 $ 1,196,263 $ 1,519,580 $ 323,318 6.02% Year-To-Date Revenue Report-Special Revenue Funds
FY 2024-2025
As of October 31, 2024

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 4.

DATE: November 19, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR

RAUL HERRERA, SENIOR ACCOUNTANT
SUBJECT: MONTHLY CASH AND INVESTMENT REPORT TO THE CITY COUNCIL OCTOBER 2024
RECOMMENDATION:

Staff recommends that the City Council receive and file the attached cash and investment report for October 2024.

BACKGROUND:

In accordance with the City of Maywood’s Adopted Investment Policy and to provide information to the City Council, the City’s Finance Department prepares a Monthly Cash and Investment Report for the City Council’s review. The report shows the City’s cash position at the month's end as well as investments.

DISCUSSION:

The cash and investment balances are across all funds of the City. The purpose of this report is to show the cash and investment balances at month end. The investment provides sufficient liquidity to meet six months of estimated expenditures. All investments are in compliance with California state code 503600 and the City of Maywood Investment Policy.

The City maintains cash in a General Account, investments in the Local Agency Investment Fund (LAIF), investments in the California Employers' Retiree Benefit Trust (CERBT) a Section 115 trust fund dedicated to prefunding other Post-Employment Benefits (OPEB), and investments in the California Employers' Pension Prefunding Trust (CEPPT). The attached report shows the cash and investments as of October 31, 2024.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact involved with approving this report.

ATTACHMENT(S)

1. October 2024 Cash and Investment Report

Description Type Ending Balance as of
10/31/2024
A - Non-Investment Cash Accounts
US Bank - Corporate Checking Cash $ 2,035,277.68
Total Cash Accounts $ 2,035,277.68
B - Investment Accounts
Local Agency Investment Fund (LAIF) Pooled Money Investment Account (PMIA)
$ 15,995,601.82
California Public Employees' Retirement System (CalPERS) California Employers' Retiree Benefit Trust (CERBT) Title 26 - U.S.C. 115 - Income of States, Municipalities, etc., Trusts
$ 1,100,230.04
California Public Employees' Retirement System (CalPERS) California Employers' Pension Prefunding Trust (CEPPT) Title 26 - U.S.C. 115 - Income of States, Municipalities, etc., Trusts
$ 1,025,738.82
Total Investment Accounts $ 18,121,570.68
Total Cash and Investments $ 20,156,848.36
City of Maywood, California
Cash and Investments Report
As of October 31, 2024

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 5.

DATE: November 19, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR

RAUL HERRERA, SENIOR ACCOUNTANT
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6390 OF THE CITY COUNCIL

OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD

COMMUNITY REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR

PAYMENT
RECOMMENDATION:

Staff recommends that the City Council receive, approve and file the warrant and ACH registers and payroll wire transfers dated 10/1/2024 through 11/12/2024, and adopt Resolution No. 6390 approving Warrants for Payment
BACKGROUND:

Staff provides warrant registers and wire transfers to City Council as part of Management Controls. The City utilizes resolutions for approving warrants for payment to comply with Section 3-2.06 of the Municipal Code regarding Warrants for Payments. Exhibit A entitled Summary of Warrants and Wire Transfers/ Automated Clearing House (ACH) Transactions serves as a Management Control for complying with Section 3-2.06.

Exhibit B entitled Detail of Warrants serves as evidence of Internal Controls utilized by City Finance staff that support these Management Controls for payments made by the City. These controls are carried out through the submission of all required documents supporting the invoices submitted for payment. Prior to payment, the Finance staff reviews - as an Internal Control that supports the Management Control - all disbursement documents to ensure that they meet the approval requirements DISCUSSION:

A - PAYMENT APPROVAL - Pursuant to paragraph 37202 of the California Government Code, demands (called Warrant Demand) against the City for payment shall be audited and thereafter submitted to the City Council for approval or rejection prior to payment, either separately or in a register of audited demands and shall have attached thereto affirmation of the City Treasurer and City Finance Director certifying the accuracy of the demands and the availability of funds for payment. This is accomplished using:

A1 - Warrants Registers or checks certified or approved by the City Treasurer and Finance Director as conforming to authorized expenditures set forth in the City Council adopted City Budget.

A1.1 Prepayments – pre-paying allows the City to take advantage of allowable prompt payment discounts and make payments on due dates of invoices. This involves the issuance of checks prior to final warrant approval.

Automated Clearing House (ACH) transactions are made using a network that electronically moves money

between the City’s bank accounts to a payee’s bank account. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable prepaid warrants for payment. Wire Transfer is a method of electronic funds transfer from the City of Maywood to one person or organization (payrolls and fees for electronic transfers).

A1.2 Regular Payment – To avoid late fees for payments made beyond due dates of invoices, checks are prepared prior to final warrant approval by the City Council. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable regular warrants for payment. After City Council approval, the checks are signed and distributed.

B - DOCUMENTATION – The City uses a Management Control by producing a summary document (Exhibit ASummary Warrants for Payment and Wire Transfers/ACH transactions) that represents the cash disbursements required and the City uses an Internal Control by producing a detailed document (Exhibit B – Detail Warrants for Payment) that details information about each check issued for Prepaids and or to-be-paid for Regular Payments. These “disbursements” are accounted for in the FY2024-25 budget.

B1 – SUMMARY WARRANTS FOR PAYMENT AND WIRE TRANSFERS/ACH TRANSACTIONS provide an accounting of the Accounts Payable Registers, wire transfers (method of electronic funds transfer from the City of Maywood to one person or organization), and Automated Clearing House (ACH)transactions.

B2 – DETAIL WARRANTS FOR PAYMENTS provides the detailed information of approved payments made to the City's vendors and contractors by check number, identification of prepaid, date of warrant, vendor name, check amount, transaction description, and fund source. Wire transfers also enable the City to send electronic funds to the bank accounts of the City's vendors and contractors. The warrant registers, wire transfers, and net payrolls reflect the financial obligations of the City for the above-referenced dates.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total disbursements for Warrant Registers are $1,386,662.22 for the period of 10/1/2024 to 11/12/2024.

This amount consists of Warrant Registers of $1,153,992.30 ACH registers of $99,626.60, and Payroll Wire Transfers of $133,043.32.

ATTACHMENT(S)

1. Resolution No.6390 Approving the Warrants for Register 11.19.24

2. Exhibit A Summary Warrant Demand 11.19.24

3. Exhibit B Warrant Register Detail 11.19.24

RESOLUTION NO. 6390

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, CALIFORNIA, AND SUCCESSOR AGENCY TO

THE MAYWOOD COMMUNITY REDEVELOPMENT AGENCY

APPROVING THE WARRANTS FOR PAYMENT
WHEREAS, the following listed demands have been reviewed by the Director of Finance, and
WHEREAS , the Director of Finance has certified to the accuracy and availability of funds for payment thereof, and
WHEREAS, the register of audited demands is hereby submitted to the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency for approval.

NOW, THEREFORE, BE IT RESOLVED, that the listed Warrants and Wire Transfers/Automated Clearing House (ACH) Transactions for $1,386,662.22 are hereby ratified:
• Exhibit A – Summary of Warrants and Wire Transfers/ACH Transactions • Exhibit B – Detail of Warrants
PASSED, APPROVED AND ADOPTED THIS 19h day of November 2024. __________________________
Eddie De La Riva, Mayor

ATTEST: APPROVED AS TO FORM:
___________________________ __________________________
Brian E. Juarez, City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MAYWOOD
I, Brian E. Juarez, City Clerk of the City of Maywood, County of Los Angeles, State of California, do hereby certify that the foregoing Resolution, being Resolution No.6390, was duly passed, approved by not less than three members of the City Council of the City of Maywood, signed by the Mayor of said City, and attested by the City Clerk, all at a regular meeting of the City Council held on the 19th day of November, 2024, that it was duly posted and that the same was passed and adopted by the following vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
___________________________
Brian E. Juarez, City Clerk

Wednesday, November 19, 2024
Accounts Payable Amount
$ -
$ 1,083,091.00
$ 70,901.30
$ 99,626.60
Sub-total $ 1,253,618.90
Payroll /Wire Transfer
10/24/24 Payroll Pay Period 10/6/2024 - 10/19/2024 $ 66,870.13 11/07/24 Payroll Pay Period 10/20/2024 - 11/2/2024 $ 66,173.19 Sub-total $ 133,043.32
Total Demands $ 1,386,662.22
Accounts Payable regular warrants for payment: ACH No. ACH-214 - ACH-229 City of Maywood
Summary Warrants for Payment and Wire Transfers/ACH Transactions Council Meeting Date
Accounts Payable prepaid warrants for payment: Checks No. 092598 - 092668, 092686, & 092692 Accounts Payable regular warrants for payment: Checks No. 092669 - 092685, 092687 - 092691, & 092693 Accounts Payable void warrants for payment: Checks No.

Check NO.

Prepaids
(P) Date Name Check Amount Description Fund Title Fund # 092694 P 10/17/2024 ACC Business 829.96 Internet Svcs From 8/11/24 -9/10/24 General Fund 100 092695 P 10/17/2024 American Marker 355.56 Centennial Shirts General Fund 100 092696 P 10/17/2024 AT&T 30.42 Emergency Elevator Phone Svcs Sept 2024 General Fund 100 092697 P 10/17/2024 AT&T U-verse 107.00 Internet Svcs 9/19/24- 10/18/24 General Fund 100 092698 P 10/17/2024 Brinks Inc. 297.34 Armored Truck Svcs Oct 2024 General Fund 100 10/17/2024 Brinks Inc. 137.11 Cash Handling Svcs Sept 2024 General Fund 100 092699 P 10/17/2024 Tri-City Mutual Water Company 92.25 5000 Slauson Ave Sept 2024 General Fund 100 10/17/2024 Tri-City Mutual Water Company 2,372.00 5950 Walker Ave Sept 2024 General Fund 100 092700 P 10/17/2024 Microix 2,236.25 Annual Software Maint and Support 12/8/24-12/7/25 General Fund 100 092701 P 10/17/2024 Plaza 5900 5,000.00 Reimbursement - Appraisal Fee 10/4/24 Grant Fund 261 092702 P 10/17/2024 QDoxs 144.73 Copier Base Charge Oct 2024 General Fund 100 092703 P 10/17/2024 Quadient Leasing USA, Inc. 970.63 Postage Meter Lease 10/22/24 to 1/21/25 General Fund 100 092704 P 10/17/2024 Southern California Edison 191.72 4805 58th St Sept 2024 General Fund 100 10/17/2024 Southern California Edison 5,118.72 Various Locations Sept 2024 General Fund 100 10/17/2024 Southern California Edison 8,137.25 Everett Ave Sept 2024 Gas Tax Fund 212 10/17/2024 Southern California Edison 2,662.42 Various Locations Sept 2024 Gas Tax Fund 212 10/17/2024 Southern California Edison 11,164.70 Various Locations Sept 2024 Street Lighting Fund 251 092705 P 10/17/2024 Sparkletts Drinking Water Corp 88.93 Water Delivery Svcs Oct 2024 General Fund 100 092706 P 10/17/2024 T-MOBILE 287.42 Cell Phone Svcs 8/21/24-9/20/24 General Fund 100 092707 P 10/17/2024 The Gas Company 37.14 4317 Slauson Ave 9/5/24-10/7/24 General Fund 100 10/17/2024 The Gas Company 22.24 4319 Slauson Ave City Hall 9/5/24 - 9/7/24 General Fund 100 10/17/2024 The Gas Company 23.80 4323 Slauson Ave 9/5/24 - 10/7/24 General Fund 100 092708 P 10/17/2024 U.S. Bank Corporate Payment System 7,758.83 Credit Card Statement 9/16/24 General Fund 100 10/17/2024 U.S. Bank Corporate Payment System 552.50 Credit Card Statement 9/16/24 Local Fiscal Recovery Fund
273
092709 P 10/29/2024 El Cafecito by Cakes B&G 775.00 Centennial Celebration - Food Svcs General Fund 100 092710 P 10/29/2024 State Treasurer's Office 246,000.00 State Treasurer Condemnation Fund Grant Fund 261 092711 P 11/7/2024 ACC Business 829.96 CH Internet Svcs 9/11/24 -10/10/24 General Fund 100 092712 P 11/7/2024 AFSCME District Council 36 600.50 AFSCME - Oct 2024 General Fund 100 092713 P 11/7/2024 Amazon Capital Services 16.82 Air Duster General Fund 100 11/7/2024 Amazon Capital Services 26.96 Building Dept - Phone Case General Fund 100 11/7/2024 Amazon Capital Services 316.24 CH various office supplies General Fund 100 11/7/2024 Amazon Capital Services 101.74 Finance Dept - Heater General Fund 100 11/7/2024 Amazon Capital Services 286.45 Trunk or Treat Event- Supplies 10/4/24 General Fund 100 092714 P 11/7/2024 Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc.
2,216.84 Fin Dept Microsoft Surface Laptop General Fund 100 11/7/2024 Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc.
218.75 iPad and Mobile Device MDM 10/3/24 General Fund 100 11/7/2024 Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc.
2,471.30 Monthly IT Software Subscription Oct 2024 General Fund 100 11/7/2024 Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc.
3,630.00 Monthly IT Svcs Oct 2024 General Fund 100
092715 P 11/7/2024 AT&T 30.42 Emergency Elevator Phone Svcs 9/10/24 - 10/9/24 General Fund 100 092716 P 11/7/2024 Base Hill Inc. 6,172.97 CH Janitorial Svcs Oct 2024 General Fund 100 092717 P 11/7/2024 Belinda Murillo 50.00 Youth Commissioner Stipend 10/9/24 General Fund 100 092718 P 11/7/2024 Benefit Coordinators Corporation (BCC) 1,670.16 Dental and Vision Benefits for Nov 2024 General Fund 100 11/7/2024 Benefit Coordinators Corporation (BCC) 225.42 Dental and Vision Benefits for Nov 2024 Gas Tax Fund 212

Check NO.

Prepaids
(P) Date Name Check Amount Description Fund Title Fund # 11/7/2024 Benefit Coordinators Corporation (BCC) 10.45 Dental and Vision Benefits Nov 2024 Proposition A Fund 221 11/7/2024 Benefit Coordinators Corporation (BCC) 33.16 Dental and Vision Benefits Nov 2024 Proposition C Fund 222 11/7/2024 Benefit Coordinators Corporation (BCC) 19.90 Dental and Vision Benefits Nov 2024 Measure R Fund 224 11/7/2024 Benefit Coordinators Corporation (BCC) 92.82 Dental and Vision Benefits Nov 2024 Measure M Fund 225 11/7/2024 Benefit Coordinators Corporation (BCC) 145.86 Dental and Vision Benefits Nov 2024 CDBG 243 11/7/2024 Benefit Coordinators Corporation (BCC) 6.63 Dental and Vision Benefits Nov 2024 Street Lighting Fund 251 11/7/2024 Benefit Coordinators Corporation (BCC) 132.60 Dental and Vision Benefits Nov 2024 Local Fiscal Recovery Fund
273
11/7/2024 Benefit Coordinators Corporation (BCC) 19.90 Dental and Vision Benefits Nov 2024 Successor Agency Fund 611 092719 P 11/7/2024 BPR Consulting Group LLC 12,855.87 Professional Svcs Sept 2024 General Fund 100 092720 P 11/7/2024 Brent Talmo 989.86 Retiree Medical Reimb Nov 2024 General Fund 100 092721 P 11/7/2024 Brian E. Juarez 300.00 City Clerk Stipend Nov 2024 General Fund 100 092722 P 11/7/2024 Bruce Leflar 1,207.90 Retiree Medical Reimb Nov 2024 General Fund 100 092723 P 11/7/2024 California Association of Code
Enforcement Officers
100.00 Membership Dues - Code Enforcement General Fund 100 092724 P 11/7/2024 California Consulting Inc. 3,725.00 Grant Writing Svcs Oct 2024 General Fund 100 092725 P 11/7/2024 California Building Standards Commission 39.60 CA Bldg Standards Fees Qtr Apr-June 2021 General Fund 100 11/7/2024 California Building Standards Commission 40.50 CA Bldg Standards Fees Qtr Apr-June 2023 General Fund 100 11/7/2024 California Building Standards Commission 55.80 CA Bldg Standards Fees Qtr Apr-June 2024 General Fund 100 11/7/2024 California Building Standards Commission 35.10 CA Bldg Standards Fees Qtr Jan-Mar 2021 General Fund 100 11/7/2024 California Building Standards Commission 37.80 CA Bldg Standards Fees Qtr Jan-Mar 2023 General Fund 100 11/7/2024 California Building Standards Commission 3.60 CA Bldg Standards Fees Qtr July-Sep 2021 General Fund 100 11/7/2024 California Building Standards Commission 19.80 CA Bldg Standards Fees Qtr July-Sep 2023 General Fund 100 11/7/2024 California Building Standards Commission 70.20 CA Bldg Standards Fees Qtr July-Sept 2024 General Fund 100 11/7/2024 California Building Standards Commission 19.80 CA Bldg Standards Fees Qtr Oct-Dec 2021 General Fund 100 11/7/2024 California Building Standards Commission 13.50 CA Bldg Standards Fees Qtr Oct-Dec 2023 General Fund 100 092726 P 11/7/2024 Charter Communications Holdings, LLC 630.85 CH Internet and Phone Svcs Oct 2024 General Fund 100 11/7/2024 Charter Communications Holdings, LLC 325.00 City Yard Internet and Phone Svcs Oct 2024 General Fund 100 092727 P 11/7/2024 Christine M. Locher 291.15 Retiree Medical Reimb Nov 2024 General Fund 100 092728 P 11/7/2024 CivicPlus LLC 1,039.67 Municode Svcs 9/13/24 General Fund 100 092729 P 11/7/2024 Claudia Zavala 30.15 Mileage Reimbursement General Fund 100 092730 P 11/7/2024 CoreLogic Solutions LLC. 150.00 Property Finder Svcs Sept 2024 General Fund 100 092731 P 11/7/2024 County of L.A. Dept. of Animal Control 20,225.44 Animal Control for Sept 2024 General Fund 100 092732 P 11/7/2024 Daily Journal Corporation 540.00 Notice Inviting Bids Slauson & Atlantic Congestion 10/17/24
General Fund 100
092733 P 11/7/2024 Daisy Guerrero 600.71 Centennial Event - Reimb Various Supplies 10/3/24 General Fund 100 092734 P 11/7/2024 Dapeer, Rosenblit & Litvak, LLP 1,032.26 Municipal Code Enforcement Prof Svcs Sept 2024 General Fund 100 092735 P 11/7/2024 Dewey Pest Control 7.50 Pest Control Svcs Oct 2024 General Fund 100

Check NO.

Prepaids
(P) Date Name Check Amount Description Fund Title Fund # 11/7/2024 Dewey Pest Control 9,326.00 Termite Fumigation: Teen Center Local Fiscal Recovery Fund
273
092736 P 11/7/2024 Diana Cho & Associates 2,684.00 Consulting Svcs Code Enforcement Sept 2024 CDBG 243 11/7/2024 Diana Cho & Associates 1,364.00 Consulting Svcs Sidewalk Rehabilitation Proj Sept 2024
CDBG 243
092737 P 11/7/2024 Downey Import Cars Inc. 190.00 City's Vehicle Maintenance VIN. 08062 General Fund 100 092738 P 11/7/2024 Edward Ahrens 1,573.82 Retiree Medical Reimb Nov 2024 General Fund 100 092739 P 11/7/2024 Eliud James Gonzalez 50.00 Youth Commissioner Stipend 10/9/24 General Fund 100 092740 P 11/7/2024 Gateway Cities Council of Governments 7,389.14 Slauson Ave Complete Street Study 10/23/24 Proposition C Fund 222 092741 P 11/7/2024 GOGov, Inc. dba GOGovApps 15,924.00 Citizen Request Mgmnt (CRM) & Subscrip 12/1/24 - 11/30/25
General Fund 100
092742 P 11/7/2024 Graffiti Protective Coatings 5,232.93 Graffiti Bus Shelter Maint Sept 2024 Proposition C Fund 222 11/7/2024 Graffiti Protective Coatings 18,000.00 Citywide Graffiti Removal Sept 2024 CDBG 243 092743 P 11/7/2024 HD Supply formerly Home Depot Pro 948.83 CH Facilities' Restroom Supplies General Fund 100 092744 P 11/7/2024 Hinderliter de Llamas & Assoc. 7,945.00 Cannabis Compliance Inspections Sept 2024 General Fund 100 092745 P 11/7/2024 Innovative Fence Inc. 391.35 Temporary Fence Rental - Maywood Park General Fund 100 11/7/2024 Innovative Fence Inc. 2,457.60 Temporary Fence Rental - Maywood Park Extra Panels
General Fund 100
092746 P 11/7/2024 Jaylene Grace Martinez 50.00 Youth Commissioner Stipend 10/9/24 General Fund 100 092747 P 11/7/2024 Jervis Family Trust dated August 4, 1992 19,600.00 Rental Assistance Program Oct 2024 to Nov 2025 Permanent Local Housing Allocation
501
092748 P 11/7/2024 Gregory Kiley dba Kiley & Associates LLC 3,900.00 Federal Legislative Advocacy Svcs 9/16/24 - 10/15/24 General Fund 100 092749 P 11/7/2024 L.B. Johnson Hardware #1 32.83 Centennial Event - Field Supplies General Fund 100 11/7/2024 L.B. Johnson Hardware #1 230.65 Centennial Event - Various Supplies General Fund 100 11/7/2024 L.B. Johnson Hardware #1 56.90 Cement Bags Gas Tax Fund 212 092750 P 11/7/2024 Leo Agredano 14,300.00 Rental Assistance Program Oct 2024 to Aug 2025 Permanent Local Housing Allocation
501
092751 P 11/7/2024 Little Mexico Restaurant Corp 450.00 Taste of Maywood - Food Vendor Local Fiscal Recovery Fund
273
092752 P 11/7/2024 Mary Mariscal 50.00 Treasurer Stipend Nov 2024 General Fund 100 092753 P 11/7/2024 Maywood Mutual Water No.1 124.68 Water Svcs 3530 E Slauson Ave 8/27/24 - 10/22/24 General Fund 100 11/7/2024 Maywood Mutual Water No.1 184.49 Water Svcs 3630 E Slauson Ave 8/27/24 - 10/22/24 General Fund 100 11/7/2024 Maywood Mutual Water No.1 184.49 Water Svcs 3728 E Slauson Ave 8/23/24 - 10/22/24 General Fund 100 11/7/2024 Maywood Mutual Water No.1 129.72 Water Svcs 4400 E Slauson Ave 8/27/24 - 10/22/24 General Fund 100 11/7/2024 Maywood Mutual Water No.1 97.07 Water Svcs 5921 Atlantic Ave 8/27/24 - 10/22/24 General Fund 100 11/7/2024 Maywood Mutual Water No.1 78.67 Water Svcs 5961 Atlantic Ave 8/27/24 - 10/22/24 General Fund 100 11/7/2024 Maywood Mutual Water No.1 179.89 Water Svcs 6027 Atlantic Ave 8/22/24 - 10/18/24 General Fund 100 11/7/2024 Maywood Mutual Water No.1 175.29 Water Svcs 6135 Atlantic Ave 8/22/24 - 10/18/24 General Fund 100 092754 P 11/7/2024 Maywood Mutual Water Co. No.2 163.00 Water Svcs 3626 E 56th/Pixley Pk 9/1/24 - 11/1/24 General Fund 100 11/7/2024 Maywood Mutual Water Co. No.2 291.70 Water Svcs 4319 E Slauson 9/1/24 - 11/1/24 General Fund 100 11/7/2024 Maywood Mutual Water Co. No.2 51.40 Water Svcs 4323 S Slauson Ave 9/1/24 -11/1/24 General Fund 100 11/7/2024 Maywood Mutual Water Co. No.2 127.30 Water Svcs 5313 Pine Ave 9/1/24 -11/1/24 General Fund 100 11/7/2024 Maywood Mutual Water Co. No.2 6.60 Water Svcs 5515 Maywood Ave 9/1/24 -11/1/24 General Fund 100 092755 P 11/7/2024 Tri-City Mutual Water Company 444.00 Water Svcs 4618 Slauson Ave 8/21/24 - 10/23/24 General Fund 100 11/7/2024 Tri-City Mutual Water Company 528.00 Water Svcs 4800 Slauson 08/20/24 - 10/24/24 General Fund 100 11/7/2024 Tri-City Mutual Water Company 244.00 Water Svcs 5316 Atlantic Ave 8/23/24 - 10/25/24 General Fund 100 11/7/2024 Tri-City Mutual Water Company 108.00 Water Svcs 5600 Heliotrope Ave 8/22/24 - 10/25/24 General Fund 100

Check NO.

Prepaids
(P) Date Name Check Amount Description Fund Title Fund # 11/7/2024 Tri-City Mutual Water Company 2,372.00 Water Svcs 5950 Walker Ave Oct 2024 General Fund 100 11/7/2024 Tri-City Mutual Water Company 2,228.00 Water Svcs E. 58th St 8/22/24 - 10/25/24 General Fund 100 092756 P 11/7/2024 Miguel Leon 74.77 Mileage Reimbursement 10/16/24 - 10/18/24 General Fund 100 092757 P 11/7/2024 Nancy Rodriguez 1,286.41 CAJPIA Conference Parking Reimb & Lodging 10/8/24
General Fund 100
092758 P 11/7/2024 Nationwide Environmental Services 7,537.00 Street Sweeping Svcs Oct 2024 Measure W Fund 280 092759 P 11/7/2024 Property Health Inc. 6,830.00 Hazmat Abatement Proj Mgmt 5110 District Blvd AprJuly 2024Successor Agency Fund 611 092760 P 11/7/2024 County of LA Dept of Public Works 538.71 Sewer Maint Aug 2024 Sewer Enterprise Fund 412 092761 P 11/7/2024 QDoxs 44.90 Copier Base Charge Oct 2024 General Fund 100 092762 P 11/7/2024 RCK Investments, LLC 18,504.00 Rental Assistance Program Oct 2024 to Sept 2025 Permanent Local Housing Allocation
501
092763 P 11/7/2024 Roadline Products Inc. 1,662.75 Poles for Street Signs Gas Tax Fund 212 11/7/2024 Roadline Products Inc. 1,349.00 Red Paint for Street Curbs Gas Tax Fund 212 092764 P 11/7/2024 Robert Leach 1,005.00 Retiree Medical Reimb Nov 2024 General Fund 100 092765 P 11/7/2024 Ronald Lindsey 1,422.62 Retiree Medical Reimb Nov 2024 General Fund 100 092766 P 11/7/2024 Roy Alexande Hernandez 50.00 Youth Commissioner Stipend 10/9/24 General Fund 100 092767 P 11/7/2024 Richards Watson & Gershon 6,486.03 Legal Svcs-0001 Aug 2024 General Fund 100 11/7/2024 Richards Watson & Gershon 340.60 Legal Svcs-0010 Aug 2024 General Fund 100 11/7/2024 Richards Watson & Gershon 585.02 Legal Svcs-0012 Aug 2024 General Fund 100 092768 P 11/7/2024 SHERIFF'S DEPT COUNTY OF LOS

ANGELES
490,860.55 Municipal Law Enforcement Svcs Sept 2024 General Fund 100 11/7/2024 SHERIFF'S DEPT COUNTY OF LOS

ANGELES
5,426.28 Municipal Law Enforcement Svcs Special Events
7/1/24- 7/3/24
General Fund 100
11/7/2024 SHERIFF'S DEPT COUNTY OF LOS

ANGELES
1,098.68 Municipal Law Enforcement Svcs Special Events
8/8/24
General Fund 100
092769 P 11/7/2024 Stantec Planning & Landscape
Architecture
2,196.25 Slauson Ave and Atlantic Blvd Congestion Relief Improvements
Grant Fund 261
092770 P 11/7/2024 Staples Business Advantage 130.35 Bankers Box, Binders, Label Maker Tape General Fund 100 11/7/2024 Staples Business Advantage 301.79 CH Various Office Supplies General Fund 100 092771 P 11/7/2024 T-MOBILE 585.07 Cell Phone Svcs 9/21/24 - 10/20/24 General Fund 100 092772 P 11/7/2024 Tony Lai 18,900.00 Rental Assistance Program Oct 2024 to April 2025 Permanent Local Housing Allocation
501
092773 P 11/7/2024 Quadient Finance USA Inc. 449.00 Postage Usage 09/18/24-10/15/24 General Fund 100 092774 P 11/7/2024 Transtech Engineers Inc 6,836.50 240899 Planning Staff Serv Sub Avant-Garde - July 2024
General Fund 100
092775 P 11/7/2024 U.S. Bank Corporate Payment System 5,345.46 Credit Card 10/15/24 stmt General Fund 100 092776 P 11/7/2024 Vernon City of 24.29 Slauson/Downey 7/31/24 - 9/03/24 General Fund 100 092777 P 11/7/2024 World Private Security Inc. 1,584.03 Centennial Celebration - Security Added Hours General Fund 100 092778 P 11/7/2024 Xerox Financial Services 589.12 Copier Lease 9/30/24 - 10/29/24 General Fund 100 092779 11/8/2024 A-A Backflow Testing 760.00 Backflow Device Testing Oct 2024 Gas Tax Fund 212 092780 11/8/2024 Burke, Williams & Sorensen, LLP 1,152.80 Legal Svcs Sept 2024 General Fund 100 092781 11/8/2024 California Building Standards Commission 47.70 CA Bldg Standards Fees Qtr Apr-June 2022 General Fund 100 11/8/2024 California Building Standards Commission 82.80 CA Bldg Standards Fees Qtr Jan-Mar 2022 General Fund 100 11/8/2024 California Building Standards Commission 14.40 CA Bldg Standards Fees Qtr Jan-Mar 2024 General Fund 100

Check NO.

Prepaids
(P) Date Name Check Amount Description Fund Title Fund # 11/8/2024 California Building Standards Commission 31.05 CA Bldg Standards Fees Qtr July-Sep 2022 General Fund 100 11/8/2024 California Building Standards Commission 7.20 CA Bldg Standards Fees Qtr Oct-Dec 2022 General Fund 100 092782 11/8/2024 Crosstown Electrical & Data Inc. 6,715.35 Various Streets 9/4/24 General Fund 100 11/8/2024 Crosstown Electrical & Data Inc. 730.56 Slauson Ave & 55th St 9/13/24 Gas Tax Fund 212 11/8/2024 Crosstown Electrical & Data Inc. 141.02 Slauson Ave & Alamo Ave 9/13/24 Gas Tax Fund 212 11/8/2024 Crosstown Electrical & Data Inc. 331.93 Slauson Ave & Corona Ave 9/11/24 Gas Tax Fund 212 11/8/2024 Crosstown Electrical & Data Inc. 337.63 Slauson Ave & Corona Ave 9/12/24 Gas Tax Fund 212 11/8/2024 Crosstown Electrical & Data Inc. 381.29 Slauson Ave & Gifford Ave 9/11/24 Gas Tax Fund 212 11/8/2024 Crosstown Electrical & Data Inc. 147.59 Slauson Avenue & Maywood Avenue 9/25/24 Gas Tax Fund 212 092783 11/8/2024 Dave and Frank Automotive 30.00 Vehicle Repair VIN#08062 10/10/24 General Fund 100 092784 P 11/8/2024 Gary Olavarria 2,040.02 Centennial Event - Polo Shirts Embroidery General Fund 100 092785 P 11/8/2024 Gateway Cities Council of Governments 15,000.00 GWMA Membership FY 2024-2025 General Fund 100 11/8/2024 Gateway Cities Council of Governments 17,325.00 Membership FY24-25 General Fund 100 092786 11/8/2024 George Hills Company 372.70 City Claims/Adjuster Sept 2024 General Fund 100 092787 11/8/2024 HD Supply formerly Home Depot Pro 146.31 Building Maint Materials - Hand Soap General Fund 100 11/8/2024 HD Supply formerly Home Depot Pro 26.70 Building Maint Supplies - Plug Pipe General Fund 100 11/8/2024 HD Supply formerly Home Depot Pro 9.89 PW Dept - Tools General Fund 100 092788 11/8/2024 HDL Coren & Cone 2,636.97 Property Tax Svcs Oct - Dec 2024 General Fund 100 092789 11/8/2024 JMG Security System 565.00 CH Cameras Svcs Oct 2024 General Fund 100 092791 11/8/2024 L.B. Johnson Hardware #1 93.66 Building Maint Materials - Cleaning Products General Fund 100 11/8/2024 L.B. Johnson Hardware #1 82.20 Building Maint Materials - Various General Fund 100 11/8/2024 L.B. Johnson Hardware #1 28.45 Building Maint Supplies - Cleaning Product General Fund 100 11/8/2024 L.B. Johnson Hardware #1 81.00 Building Maint Supplies - Electrical Supplies General Fund 100 11/8/2024 L.B. Johnson Hardware #1 5.66 Building Maint Supplies - Clips & Knobs General Fund 100 11/8/2024 L.B. Johnson Hardware #1 37.39 Building Maint Supplies - Various General Fund 100 11/8/2024 L.B. Johnson Hardware #1 16.39 PW Dept - Grind Wheel General Fund 100 11/8/2024 L.B. Johnson Hardware #1 312.77 PW Dept - Various Supplies General Fund 100 11/8/2024 L.B. Johnson Hardware #1 8.75 PW Dept - Wasp and Hornet Spray General Fund 100 092792 11/8/2024 Lilia Garcia 48.00 Citation Refund General Fund 100 092793 P 11/8/2024 MainStreet Designs, Inc. 2,343.66 PW Dept - Banner Bracketing System General Fund 100 092794 11/8/2024 Municipal Waste Solutions, Inc. 2,280.00 MWS Solid Waste Consulting Sept 2024 Grant Fund 261 092795 11/8/2024 North Star Landcare 5,755.75 Tree Maint Svcs Oct 2024 General Fund 100 11/8/2024 North Star Landcare 4,075.50 Tree Maint Svcs Oct 2024 Gas Tax Fund 212 11/8/2024 North Star Landcare 492.00 Tree Maint Svcs Vinevale Ave Sept 2024 Gas Tax Fund 212 11/8/2024 North Star Landcare 1,050.00 Tree Removal Svcs Aug 2024 Gas Tax Fund 212 092796 11/8/2024 Ok Printing Design & Digital Print 2,550.00 Newsletter Oct - Dec 2024 - Printing General Fund 100 092797 11/8/2024 Public Agency Risk Management Assoc 300.00 PARMA Membership FY24-25 General Fund 100 092798 11/8/2024 Revueltas Landscape Inc 4,500.00 Dodger Dream Field Maint Aug 2024 General Fund 100 11/8/2024 Revueltas Landscape Inc 4,500.00 Dodger Dream Field Maint Oct 2024 General Fund 100 092799 11/8/2024 Richards Watson & Gershon 5,774.61 Legal Svcs-0001 Sept 2024 General Fund 100 092800 11/8/2024 Southeast Rio Vista YMCA 2,552.00 Community Event - Turkey Giveaway General Fund 100 092801 11/8/2024 Tierra West Advisors, Inc 2,465.00 Consultant Svcs 5102 & 5110 District Blvd Sept 2024 Successor Agency Fund 611 092802 11/8/2024 Transtech Engineers Inc 1,625.25 Clean California Grant Design Phase - July 2024 Grant Fund 261 092803 11/8/2024 ULINE INC. 273.03 PW - Dog Waste Bags General Fund 100 092804 P 11/12/2024 Aresolo, Inc. 2,690.96 State of the City - Food Svcs General Fund 100 ACH-214 10/1/2024 US Bank Fees 460.75 Bank Merchant Fees Oct 2024 General Fund 100

Check NO.

Prepaids
(P) Date Name Check Amount Description Fund Title Fund # ACH-215 10/2/2024 California Public Employees' Retirement System
28,046.50 CalPERS Health Contribution Oct 2024 General Fund 100 10/2/2024 California Public Employees' Retirement
System
4,021.86 CalPERS Health Contribution Oct 2024 Gas Tax Fund 212 10/2/2024 California Public Employees' Retirement
System
259.62 CalPERS Health Contribution Oct 2024 Proposition A Fund 221 10/2/2024 California Public Employees' Retirement
System
772.73 CalPERS Health Contribution Oct 2024 Proposition C Fund 222 10/2/2024 California Public Employees' Retirement
System
435.28 CalPERS Health Contribution Oct 2024 Measure R Fund 224 10/2/2024 California Public Employees' Retirement
System
1,648.50 CalPERS Health Contribution Oct 2024 Measure M Fund 225 10/2/2024 California Public Employees' Retirement
System
2,552.96 CalPERS Health Contribution Oct 2024 CDBG 243
10/2/2024 California Public Employees' Retirement
System
107.44 CalPERS Health Contribution Oct 2024 Street Lighting Fund 251 10/2/2024 California Public Employees' Retirement
System
2,250.07 CalPERS Health Contribution Oct 2024 Local Fiscal Recovery Fund
273
10/2/2024 California Public Employees' Retirement
System
513.14 CalPERS Health Contribution Oct 2024 Successor Agency Fund 611 ACH-216 10/2/2024 8x8 Inc. 466.13 Monthly Telephone Svcs Aug 2024 General Fund 100 ACH-217 10/3/2024 Keena & Associates 4,733.00 Premium Commercial Automobile FY 2024/2025 General Fund 100 ACH-218 10/3/2024 California Joint Powers Insurance
Authority
22,355.58 CJPIA Oct 2024 General Fund 100
ACH-219 10/1/2024 State Compensation Insurance Fund 4,123.33 Workers Compensation Insurance - Sept 2024 General Fund 100 ACH-220 10/15/2024 US Bank Fees 120.00 Analysis Svcs Charges for Oct 2024 General Fund 100 ACH-221 10/17/2024 American Family Life Assurance Company of Columbus (AFLAC)
158.88 Aflac Payment Sept 2024 General Fund 100
ACH-222 10/18/2024 California Public Employees' Retirement System
8,729.54 CalPERS Contribution 9/22/2024-10/05/2024 General Fund 100 10/18/2024 California Public Employees' Retirement
System
866.51 CalPERS Contribution 9/22/2024-10/05/2024 Gas Tax Fund 212 10/18/2024 California Public Employees' Retirement
System

89.30 CalPERS Contribution 9/22/2024-10/05/2024 Proposition A Fund 221 10/18/2024 California Public Employees' Retirement
System
312.91 CalPERS Contribution 9/22/2024-10/05/2024 Proposition C Fund 222 10/18/2024 California Public Employees' Retirement
System
130.57 CalPERS Contribution 9/22/2024-10/05/2024 Measure R Fund 224 10/18/2024 California Public Employees' Retirement
System
277.25 CalPERS Contribution 9/22/2024-10/05/2024 Measure M Fund 225 10/18/2024 California Public Employees' Retirement
System
726.04 CalPERS Contribution 9/22/2024-10/05/2024 CDBG 243 10/18/2024 California Public Employees' Retirement
System

22.92 CalPERS Contribution 9/22/2024-10/05/2024 Street Lighting Fund 251 10/18/2024 California Public Employees' Retirement
System
423.56 CalPERS Contribution 9/22/2024-10/05/2024 Local Fiscal Recovery Fund
273
10/18/2024 California Public Employees' Retirement
System
272.99 CalPERS Contribution 9/22/2024-10/05/2024 Successor Agency Fund 611 ACH-223 10/25/2024 Automatic Data Processing 559.90 ADP Payroll Fees October 2024 General Fund 100

Check NO.

Prepaids
(P) Date Name Check Amount Description Fund Title Fund # ACH-224 10/29/2024 State Compensation Insurance Fund 4,123.33 Workers Compensation Insurance Oct 2024 General Fund 100 ACH-225 10/30/2024 Colonial Life 90.12 Colonial Life Oct 2024 General Fund 100 ACH-226 11/1/2024 WELLS FARGO BANK N A 5,000.00 Maywood CDC Tax Alloc. Ref. 2017A1,A2,B 10/18/24 - 10/17/25
Successor Agency Fund 611
ACH-227 11/1/2024 US Bank Fees 777.76 Bank Merchant Fees Nov 2024 General Fund 100 ACH-228 11/4/2024 Keena & Associates 3,732.00 Automobile Insurance FY 2024/2025 General Fund 100 ACH-229 11/5/2024 8x8 Inc. 466.13 Monthly Telephone Svcs Oct 2024 General Fund 100 Total ACH and Warrant Registers 1,253,618.90
10/24/2024 Payroll Transfer 66,870.13 Payroll Pay Period 10/6/2024 - 10/19/2024 Various Funds 11/7/2024 Payroll Transfer 66,173.19 Payroll Pay Period 10/20/2024 - 11/2/2024 Various Funds Total ACH, Warrant Registers and Payroll Transfer 1,386,662.22

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 6.

DATE: November 19, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: STEVE FOWLER, DIRECTOR OF BUILDING AND PLANNING
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6391 OF THE CITY OF

MAYWOOD CITY COUNCIL TO APPROVE A WAIVER OF A FILM PERMIT APPLICATION FEE FOR A STUDENT FILM PRODUCTION LOCATED AT 5824 HELIOTROPE AVENUE IN THE AMOUNT OF $450.00 FOR THE CALIFORNIA STATE

UNIVERISTY OF NORTHRIDGE FILM STUDENTS (CSUN MIKE CURB COLLEGE OF

ARTS, MEDIA, AND COMMUNICATION)
RECOMMENDATION:

Staff recommends that the City Council consider adopting Resolution No. 6391 to approve a request for a waiver of the City’s film permit fee of $450.00 to allow the CSUN Mike Curb College of Arts, Media, and Communication film production to take place at 5824 Heliotrope Avenue.

BACKGROUND:

Applications for filming in the City of Maywood require a $450.00 fee according to the City’s Comprehensive Fee Schedule, to recover the time it takes to review the application and make sure the area(s) abutting the filming location are not impacted. The review process includes reviewing the filming location, parking for the crew members, indoor and outdoor filming, any impact on the public right of way, and if any city services are required to assist the production.

DISCUSSION:

The California State University of Northridge filming students found a location in the City of Maywood that fits their production needs and have submitted an application. The application is for three filming dates:
• Filming dates were scheduled for October 30, through November 2, 2024, with setup hours scheduled between 10:00 a.m. and 11:00 a.m. and clean up scheduled between 9:00 p.m. and 11:00 p.m. Filming occurred without any complaints or concerns communicated to the city.

All filming took place within the residential property located at 5824 Heliotrope Avenue. All the insurance requirements have been submitted along with the application.

The students have a limited budget and are unable to pay for the filming application. However, due to deadlines at school, they were unable to wait for the Council to consider this item, so they have consequently pledged to pay the fee if this application waiver is not granted. The City Council is the only governing body in the city able to waive fees. Based on the limited budget for this student film permit application, staff

recommends that the City Council consider the requested waiver of fees.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The City will not recover any expenses attributed to this permit if fees are waived in full as requested.

ATTACHMENT(S)

1. Resolution No. 6391 - Film Permit Fee Waiver

2. CSUN_Film Permit_Planning Application and Certificate of Liability Insurance

RESOLUTION NO. 6391

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, CALIFORNIA, APPROVING A WAIVER OF

FEES FOR A FILM PERMIT FOR CALIFORNIA STATE

UNIVERSITY, NORTHRIDGE FILM STUDENTS
WHEREAS, California State University, Northridge students (“Students”), desire to film a student film at 5824 Heliotrope Avenue;
WHEREAS, the Students have submitted a complete film permit application and have shown proof of insurance and meet all other requirements for obtaining a film permit; WHEREAS, the Students have represented that their student film has a limited budget and have requested a waiver of the City’s film permit fee in the amount of four hundred and fifty dollars ($450.00);
WHEREAS, waiving the film permit fee for this student film serves a valid public purpose by promoting and supporting a sense of community, local businesses and the arts in Maywood.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD

HEREBY FINDS, RESOLVES, DECLARES, DETERMINES AND ORDER AS FOLLOWS:

Section 1. The recitals set forth above are true and correct and incorporated herein as if set forth in full.

Section 2. The City Council waives the City’s film permit fee in the amount of four hundred and fifty dollars ($450.00) for the student film described above.

PASSED, APPROVED AND ADOPTED THIS 19th day of November, 2024.

Eddie De La Riva, Mayor
ATTEST: APPROVED AS TO FORM:

Brian E. Juarez, City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MAYWOOD
I, Brian E. Juarez, City Clerk of the City of Maywood, do hereby certify that the foregoing Resolution No. 6391, was adopted at a special meeting of the City Council of the City of Maywood held on the 19th day of November 2024 by the following vote:

AYES:

NAYES:

ABSENT:

ABSTAIN:

Brian E. Juarez, City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 7.

DATE: November 19, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: JERRY GOMEZ, PUBLIC WORKS SUPERINTENDENT
SUBJECT: CONSIDERATION TO APPROVE THE THIRD AMENDMENT TO THE AGREEMENT

BETWEEN THE CITY AND THE GATEWAY WATER MANAGEMENT AUTHORITY IN A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $94,417.26 FOR FISCAL YEAR 2024/25 THROUGH FISCAL YEAR 2026/27
RECOMMENDATION:

It is recommended that the City Council authorize the City Manager to approve the third amendment to the agreement between the City and the Gateway Water Management Authority (GWMA) in the form approved by the City Attorney.

BACKGROUND:

The original Memorandum of Understanding (MOU) between the Gateway Water Management Authority (GWMA) and the Los Angeles River Upper Reach 2 (LAR UR2) was executed in August of 2013 for the purpose of cooperatively supporting and undertaking preparation of the Watershed Management Plan (WMP) and the Coordinated Integrated Monitoring Program (CIMP) and additional services agreed to by the Watershed Group working through the LAR UR2 Watershed Committee and as approved by the GWMA. The original MOU did not include services related to the implementation of the WMP and CIMP and required monitoring.

The first amendment to the MOU, executed in December of 2014, amended the term of the original MOU and expired on December 31, 2019. Additionally, the first amendment to the MOU added implementation of the WMP and CIMP to the scope and provided a separate cost-share formula for the implementation of those plans, subject to annual budget approval.

In 2019, participants of the LAR UR2 Watershed Group expressed interest to continue the agreement through December 2024 in order to maintain their existing beneficial relationship and cooperatively implement the WMP and CIMP to comply with the Municipal Separate Storm and Sewer System Permit (MS4 Permit) requirements with the support of GWMA’s consultant, including the process of updating the WMP and CIMP through adaptive management. A second amendment to the MOU, amending the term of the agreement to expire on December 31, 2024, was approved by the GWMA Board in November 2019.

The participants have again contacted GWMA and expressed interest to continue this agreement through December 31, 2029. GWMA’s legal counsel has prepared the third amendment to the MOU to be issued to all GWMA members/non-members in the LAR UR2 Watershed Group to provide administrative and contractual services for the LAR UR2 participants.

Participating GWMA members and non-members will be invoiced for administrative fees on each payment to cover direct administrative costs. GWMA non-members will also be invoiced for administrative fees on each payment to cover indirect administrative costs. GWMA members will not be invoiced for indirect administrative costs as members already pay annual membership fees that pay for these costs.

DISCUSSION:

On September 10, 2024, staff was notified through email that the second amendment to the agreement between the Gateway Water Management Authority (GWMA) and the City of Maywood will soon expire. Staff received amendment number three to extend the term and updated the financial terms. On October 9, 2024, staff received the invoice for the Los Angeles River Upper Reach 2 (LAR UR2) Fiscal Year 2024-2025 cost share and GWMA direct Administrative fees in the amount of $28.741.85.

Staff recommends approving and accepting the third amendment to the agreement between the Gateway Water Management Authority (GWMA) and the City of Maywood. Staff recommends contributing to the Los Angeles River Upper Reach 2 (LAR UR2) Fiscal Year 2024-2025 cost share and GWMA direct Administration fees. The cost share and GWMA direct Administration fees for the third amendment to the agreement ends December 31, 2027.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

Fees and the approved administrative rates vary based on the Gateway Water Management Authority (GWMA) consultant CWE Engineering’s fees. Based on the current agreement, CWE Engineering's collective cities shared costs are as follows:

Fiscal Year 2024/25 $299,641
Fiscal Year 2025/26 $345,979
Fiscal Year 2026/27 $327,662
Therefore, based on the cost share formula, the City of Maywood share is as follows:

Fiscal Year 2024/25 (*Includes 5% GWMA admin fee) $28,741.85 Fiscal Year 2025/26 ($32,220 plus 5% GWMA admin fee) $33,831.04 Fiscal Year 2026/27 ($30,327.97 plus 5% GWMA admin fee) $31,844.37 Total Contract Amount Not-to Exceed $94,417.26
*$28,741.85 has been appropriately budgeted in Fund 280, Measure W for Fiscal Year 2024/25,.

ATTACHMENT(S)

1. Third Amendment to LAR UR2 MOU

2. FY 24-25 LAR UR2 Invoice

THIRD AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING

BETWEEN THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL

WATER MANAGEMENT JOINT POWERS AUTHORITY AND

THE CITIES OF BELL, BELL GARDENS, COMMERCE, CUDAHY, HUNTINGTON PARK,

MAYWOOD, VERNON, AND THE LOS ANGELES COUNTY FLOOD CONTROL

DISTRICT
TO
EXTEND THE MOU’S TERM IN ORDER TO UPDATE AND CONTINUE
IMPLEMENTING A WATERSHED MANAGEMENT PROGRAM (“WMP”) AND COORDINATED INTEGRATED MONITORING PROGRAM (“CIMP”) AS REQUIRED BY

THE REGIONAL WATER QUALITY CONTROL BOARD, LOS ANGELES REGION,

NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NDPES) PERMIT FOR MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) DISCHARGES WITHIN THE COASTAL WATERSHEDS OF LOS ANGELES AND VENTURA COUNTIES, ORDER NO.

R4-2021-0105 (“MS4 PERMIT”)
This THIRD AMENDMENT to the memorandum of understanding (“MOU”) is made and entered into as of the date of the last signature set forth below, by and between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (“GWMA”), a California Joint Powers Authority, and the Cities of Bell, Bell Gardens, Commerce, Cudahy, Huntington Park, Maywood, Vernon (“Cities”), and the Los Angeles Flood Control District (“LACFCD”):

Recitals. This THIRD AMENDMENT is made with the respect to the following facts and purposes:

A. For the purposes of this Third Amendment, the term “Watershed Permittees” shall mean the Cities of Bell, Bell Gardens, Commerce, Cudahy, Huntington Park, Maywood, Vernon, and the Los Angeles County Flood Control District; and
B. The Watershed Permittees and GWMA are collectively referred to as the “PARTIES”; and
C. On August 19, 2013, the PARTIES entered into a Memorandum of Understanding for Administration and Cost Sharing to Prepare a Watershed Management Program (“WMP”) and Coordinated Integrated Monitoring Program (“CIMP”), collectively the “Plans,” as required by the Regional Water Quality Control Board, Los Angeles Region, National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System Permit, Order No. R4-2012-0175, as amended (“MOU”); and
D. The Watershed Permittees prepared and submitted the Plans to the Regional Board in compliance with certain elements of the MS4 Permit; and E. On November 17, 2014, the PARTIES entered into a First Amendment to the MOU to: (1) add implementation of the Plans to the scope and purpose of the MOU; and (2)

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provide a separate cost-share formula for the implementation of the Plans, subject to annual budget approval, in accordance with each PARTY’S cost share allocation; and F. The GWMA, on behalf of the Parties, has hired a consultant, CWE Engineering (“Consultant”), to implement the Plans for the benefit of the Parties; and G. On April 9, 2020, the PARTIES entered into a Second Amendment to the MOU in order to extend the MOU’s term to December 31, 2024; and H. On July 23, 2021, the Los Agngeles Regional Water Quality Control Board approved a new MS4 Permit, which continues the WMP and CIMP permit compliance options; and
I. The PARTIES wish to again extend the MOU’s term in order to maintain their existing beneficial relationship and cooperatively implement the Plans to comply with the MS4 Permit requirements with the support of GWMA’s Consultant, including the process of updating the WMP and CIMP through adaptive management, and to update the financial terms of the MOU.

Agreement. The PARTIES agree that the following provisions of the MOU shall be amended as follows:

1. The term “MS4 Permit” shall hereafter refer to the “National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges Within the Coastal Watersheds of Los Angeles and Ventura,” Los Angeles Regional Water Quality Control Board Order No. R4-2021-0105, NPDES Permit No. CAS004004.

2. Section 6 of the MOU entitled “Term” is hereby amended to read as follows:
“Section 6. Term. This MOU shall remain and continue in effect until December 31, 2027, unless sooner terminated as provided herein.”

3. Section 9 of the MOU entitled “Financial Terms” is hereby amended to read as follows:
“Section 9. Financial Terms.
a) Each Watershed Permittee shall pay its Proportional Costs as provided in Exhibit A for Consultant and any other related expenses to which the PARTIES may agree in writing.
b) Each Watershed Permittee shall also pay its proportional share of GWMA’s staff time for retaining Consultant and invoicing the Watershed Permittees, audit expenses and other overhead costs, including reasonable legal fees (“MOU Costs”) incurred by GWMA in the performance of its duties under this MOU.

The MOU Costs added by GWMA to each invoice submitted to each Watershed Permittee shall be a percentage based on the following formulas:

-3-
i. GWMA Members: If the Watershed Permittee is a GWMA Member, then the MOU Costs do not include the GWMA’s estimated indirect, overhead costs, which GWMA Members absorb as part of their annual membership dues. The rate charged to GWMA Members in order to recover the MOU Costs will range between zero percent (0%) and five percent (5%) of the Watershed Permittee’s Proportional Costs. On an annual basis the GWMA will evaluate the percentage rate charged to GWMA Members to ensure it adequately recovers the GWMA’s cost of performing its duties under this MOU. Based on this review, the GWMA Board will establish the rate charged to recover the MOU Costs for the next fiscal year. The GWMA will provide the Representative fifteen (15) days’ written notice prior to July 1st of the fiscal year in which a new rate will take effect.
ii. Non-GWMA Members. If the Watershed Permittee is not a GWMA Member (currently LACFCD), then the MOU Costs will also include the GWMA’s estimated indirect, overhead costs. In order to recover direct MOU Costs, the rate charged to Non-GWMA Members will range between five percent (5%) and ten percent (10%) of theWatershed Permittee’s Proportional Costs and the rate charged to recover indirect MOU Costs will range between two percent (2%) and five percent (5%) of the Watershed Permittee’s Proportional Costs.

On an annual basis the GWMA will evaluate the percentage rates charged to Non-GWMA Members to ensure they adequately recovers the GWMA’s cost of performing its duties under this MOU. Based on this review, the GWMA Board may increase or decrease the rates charged to recover the MOU Costs, including both direct and indirect costs, for the next fiscal year. The GWMA will provide the Representative fifteen (15) days’ written notice prior to July 1st of the fiscal year in which a new rate will take effect. c) GWMA shall submit an invoice to each Watershed Permittee reflecting each Watershed Permittee’s estimated Proportional Costs of the Consultant’s services through the following June 30th. Prior to releasing payment to Consultant, GWMA shall submit a copy of the Consultant’s invoices to the Representative for approval by the LAR UR 2 Sub Watershed Committee. The decision regarding whether to pay the invoice shall be communicated to the GWMA by the Representative.
d) Upon receiving an invoice from GWMA, each Watershed Permittee shall pay its Proportional Costs set forth in that invoice to the GWMA within forty-five days (45) days of receipt.
e) By March 15th of each year, the Representative shall submit to GWMA a recommended budget for the following fiscal year. GWMA shall consider the recommendation and adopt a budget by June 30th inclusive of the Representative’s recommendation. GWMA will send each Watershed Permittee no later than June 30th of each year an invoice representing the Watershed Permittee’s Proportional Costs of the adopted budget. GWMA shall not expend funds in excess of each

-4-
annual budgeted amount without prior notification to and approval by the Representative.
f) Each Watershed Permittee shall review its recommended Proportional Costs for the upcoming fiscal year in a timely manner for inclusion in its next budget cycle or exercise the withdrawal and termination clause as specified in Section 13.a of the MOU.
g) A Watershed Permittee will be delinquent if the invoiced payment is within the budgeted amounts or the amounts authorized by the Group and such invoiced payment is not received by the GWMA within forty-five (45) days after the GWMA first sent the invoice. The GWMA will follow the procedure listed below, or such other procedure that the Group directs to effectuate payment: 1) verbally contact the official of the Watershed Permittee with copies to each other Watershed Permittee to the person and at the address to which notices should be addressed pursuant to Section 14 of the MOU, and 2) submit a formal letter from the GWMA Executive Officer to the Watershed Permittee. If payment is not received within sixty (60) days following the due date, the GWMA may terminate the MOU unless the City Managers/Administrators of the Watershed Permittees in good standing inform the GWMA in writing that their respective Watershed Permittees agree to adjust their Proportional Cost allocations in accordance with the Cost Share Formula in Exhibit A. The terminated Watershed Permittee shall remain obligated to GWMA for its delinquent payments and any other obligations incurred prior to the date of termination.
h) GWMA shall suspend all work being performed by the Consultant if any Watershed Permittee has not paid its invoice within forty five (45) days after the GWMA first sent the invoice unless the City Managers/Administrators of the other Watershed Permittees inform the GWMA in writing that their respective Watershed Permittees will pay the delinquent Watershed Permittee’s costs once the MOU with the delinquent Watershed Permittee has been terminated. i) Any delinquent payments by a Watershed Permittee shall accrue compound interest at the then-current rate of interest in the Local Agency Investment Fund, calculated from the first date of delinquency until the payment is made. j) Funds remaining in the possession of the GWMA at the end of the term of this MOU, or at the termination of this MOU, whichever occurs earlier, shall be promptly returned to the then remaining Watershed Permittees in accordance with the Cost Share Formula in Exhibit A.
k) The PARTIES agree that if any other entity decides to cost share any element of the WMP or CIMP, GWMA will enter into a separate MOU with that entity and will reduce the Watershed Permittees’ future invoice amount(s) accordingly.”

-5-

4. Except for the changes specifically set forth herein, all other terms and conditions of the MOU, First Amendment, and Second Amendment shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:

DATE: _____________________ LOS ANGELES GATEWAY REGION

INTEGRATED REGIONAL WATER

MANAGEMENT JOINT POWERS AUTHORITY
_______________________________________
Adriana Figueroa
GWMA Chair

APPRVED AS TO FORM
_________________________________
Nicholas R. Ghirelli
Legal Counsel

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IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:

DATE: ____________________ CITY OF BELL
Mr. Michael L. Antwine II
City Manager
6330 Pine Avenue
Bell, CA 90201
______________________________________
Michael L. Antwine II, City Manager
ATTEST: APPROVED AS TO FORM:
____________________________ ______________________________________ ____________________________ ______________________________________ City Clerk City Attorney

-7-
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:

DATE: ____________________ CITY OF BELL GARDENS
Mr. Michael B. O'Kelly
City Manager
7100 Garfield Avenue
Bell Gardens, CA 90201
______________________________________
Michael B. O'Kelly, City Manager
ATTEST: APPROVED AS TO FORM:
____________________________ ______________________________________ ____________________________ ______________________________________ City Clerk City Attorney

-8-
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:

DATE: ____________________ CITY OF COMMERCE
____________________
City Manager
2535 Commerce Way
Commerce, CA 90040
_______________________________________
City Manager
ATTEST: APPROVED AS TO FORM:
____________________________ ______________________________________ ____________________________ ______________________________________ City Clerk City Attorney

-9-
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:

DATE: ____________________ CITY OF CUDAHY
Mr. Alfonso Noyola
City Manager
5220 Santa Ana Street
Cudahy, CA 90201
__________________________________________
Alfonso Noyola, City Manager
ATTEST: APPROVED AS TO FORM:
____________________________ ______________________________________ ____________________________ ______________________________________ City Clerk City Attorney

-10-
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:

DATE: ____________________ CITY OF HUNTINGTON PARK
Mr. Ricardo Reyes
City Manager
6550 Miles Avenue
Huntington Park, CA 90255
______________________________________
Ricardo Reyes, City Manager
ATTEST: APPROVED AS TO FORM:
____________________________ ______________________________________ ______________________ ______________________________________ City Clerk City Attorney

-11-
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:

DATE: ____________________ CITY OF MAYWOOD
Ms. Jennifer E. Vasquez
City Manager
4319 East Slauson Avenue
Maywood, CA 90270
______________________________________
Jennifer E. Vasquez, City Manager
ATTEST: APPROVED AS TO FORM:
____________________________ ______________________________________ ____________________________ ______________________________________ City Clerk City Attorney

-12-
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:

DATE: ____________________ CITY OF VERNON
Mr. Carlos R. Fandino
City Administrator
4305 Santa Fe Avenue
Vernon, CA 90058
__________________________________________
Carlos R. Fandino, City Administrator
ATTEST: APPROVED AS TO FORM:
____________________________ ______________________________________ ____________________________ ______________________________________ City Clerk City Attorney

-13-
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:

DATE: ____________________ LOS ANGELES COUNTY FLOOD

CONTROL DISTRICT
Mr. Mark Pestrella
Director
900 S. Fremont Avenue
Alhambra, CA 91803
__________________________________________
Mark Pestrella, Director
ATTEST: APPROVED AS TO FORM:
____________________________ ______________________________________ ____________________________ ______________________________________ County Clerk County Counsel

Adriana Figueroa (Paramount), Board Chair • Kelli Pickler (Lakewood), Vice-Chair • Thomas Bekele (Signal Hill), Secretary/Treasurer Proudly serving Gateway cities and agencies in Southeastern Los Angeles County Members: Artesia · Bell · Bell Gardens · Bellflower ·Central Basin Municipal Water District · Cerritos · Commerce · Compton · Cudahy · Downey · Hawaiian Gardens · Huntington Park · La Mirada · Lakewood · Long Beach · Long Beach Water Department · Lynwood · Maywood · Montebello · Norwalk · Paramount · Pico Rivera Port of Long Beach · Santa Fe Springs · Signal Hill ·South Gate · Vernon · Water Replenishment District of Southern California · Whittier With Technical Support From The Sanitation Districts Of Los Angeles County 16401 Paramount Boulevard
Paramount, CA 90723
562.663.6850 phone
562-634-8216 fax
www.gatewaywater.org
Los Angeles Gateway Region
Integrated Regional Water Management
Joint Powers Authority

INVOICE
Date: October 9, 2024
Invoice No: UR2-24-06
Payment is Due Upon Receipt
To: City of Maywood
Attn: Jerry Gomez
Los Angeles River Upper Reach 2
Fiscal Year 2024-2025
Administration and cost sharing to prepare and implement a Watershed Management Program and Coordinated Integrated Monitoring Program (CIMP) for the Los Angeles River Upper Reach 2 Watershed Group in accordance with the Memorandum of Understanding between Permittee and GWMA between Permittee and GWMA and subsequent amendments.

Cost Share $27,904.71
GWMA Direct Admin Fee (3.00%) $ 837.14
GWMA Indirect Admin Fee (0.00%) $ 0.00
TOTAL AMOUNT DUE $28,741.85
Make Checks Payable to:

GWMA
16401 Paramount Blvd.

Paramount, CA 90723

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 8.

DATE: November 19, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF ACCEPTING THE PERMANENT LOCAL HOUSING ALLOCATION YEAR 3 – SHELTER BEDS PROGRAM GRANT FUNDS FROM THE

LOS ANGELES COUNTY DEVELOPMENT AUTHORITY AND APPROVE THE

CONTRACT FOR SAID FUNDING
RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Accept the PLHA Year 3 grant funds from the Los Angeles County Development Authority (LACDA) in the amount of $70,944 for the Shelter Beds Program.

2. Approve the contract with LACDA and authorize the City Manager to execute all required agreements, amendments, and related documents necessary to receive and administer the PLHA Year 3 grant funds.

BACKGROUND:

The City continues its commitment to addressing homelessness and enhancing housing stability through participation in the Permanent Local Housing Allocation (PLHA) Program. Established under the State of California’s Building Homes and Jobs Act (SB 2), the PLHA provides ongoing financial support to local jurisdictions to fund housing-related projects and programs aimed at reducing homelessness, increasing housing availability, and improving quality of life for vulnerable populations.

In Fiscal Year 2022/23, the City initiated the Shelter Beds Program with PLHA funding to address the growing need for emergency housing services. The program offers temporary shelter beds to individuals experiencing homelessness, providing them with a safe and stable environment while they transition to permanent housing.

It also includes supportive services such as case management, job placement assistance, and connections to mental health resources.

The program has seen significant success, helping numerous individuals regain stability. With the Year 3 PLHA grant award of $70,944 from the Los Angeles County Development Authority (LACDA), the City aims to build upon this foundation and continue delivering critical services through June 30, 2026.

DISCUSSION:

The PLHA Year 3 grant will provide necessary funding for the Shelter Beds Program from October 9, 2024, to June 30, 2026. Before drawing from the new allocation, the City will use $9,319 in remaining Year 2 funds to

maximize efficiency and ensure compliance with grant requirements.

This contract allows the City to continue the implementation of the Shelter Beds Program, which provides essential housing support services. The Year 3 funding from LACDA will contribute to operational costs and services for the program's duration. The program’s objectives include offering immediate shelter, providing case management, employment support and connecting participants to long-term housing solutions.

The program operates on a reimbursement model, where LACDA reimburses the City for actual costs incurred.

This requires diligent tracking and reporting of expenditures to ensure compliance with the terms of the grant agreement. Before drawing from the Year 3 allocation, the City will utilize the remaining $9,319 from Year 2 funds. This approach ensures that all available funding is maximized and used efficiently. Additionally, the program’s performance will be regularly monitored to meet the reporting requirements set forth by LACDA and to evaluate its impact on reducing homelessness in the community.

The continuation of the Shelter Beds Program aligns with the City’s strategic objectives to enhance housing stability and foster a supportive environment for vulnerable populations. The program directly contributes to Maywood’s long-term goals of reducing homelessness, improving public health, and promoting community resilience.

Through the approval and implementation of the PLHA Year 3 funding, the City will continue to support and meet the housing needs of its residents, ensuring that those experiencing homelessness have access to vital services and a pathway to stable housing.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The Shelter Beds Program is fully funded through the PLHA grant, with no impact on the City’s General Fund.

The total contract amount for PLHA Year 3 is $70,944 and the remaining balance of $9,319 from Year 2 funding, totaling $80,263, which should be appropriated in Fund 501,PLHA. The funds will cover the costs associated with shelter services as outlined in the contract's approved budget. Any unspent funds will be returned to LACDA per contract requirements. Below is the budget adjustment that will bring the total budget amount to $80,263.

F.Y. 24-25 Impact: $45,413 Current F.Y. Budget: $34,850 Fund Impacted: 501 Budget adjustment requested: $45,413 Source of funds: PLHA Updated Account Budget: $80,263
Account Number: 6115 For fiscal year: FY2024-25

ATTACHMENT(S)

1. PLHA Year 3 Shelter Beds Program Reimbursable Contract

REIMBURSABLE CONTRACT

FOR THE

PERMANENT LOCAL HOUSING ALLOCATION PROGRAM

BETWEEN

THE COUNTY OF LOS ANGELES
AND A

PARTICIPATING CITY

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TOC-1

REIMBURSABLE CONTRACT FOR THE

PERMANENT LOCAL HOUSING ALLOCATION PROGRAM

BETWEEN THE COUNTY OF LOS ANGELES AND A PARTICIPATING CITY Recitals.............................................................................................................................................1 Contract............................................................................................................................................1 Contract Administration...................................................................................................................1 Purpose and Scope of Services........................................................................................................2 Time of Performance .......................................................................................................................2 Compensation and Method of Payment...........................................................................................2 Budget Section.................................................................................................................................3 Monitoring of Subrecipient..............................................................................................................3 Operating Agency’s Accounting Records .......................................................................................3 Operating Agency’s Audits and Monitoring of Project Files..........................................................3 Compliance with Laws ....................................................................................................................4 Lobbying Certifications...................................................................................................................7 Termination for Failure to Comply with County Lobbyist Requirements ......................................7 General Provisions and Requirements
- Confidentiality of Reports....................................................................................................7 - Contract Work Hours and Safety Standards Act; and Accident Prevention........................7 - Severability ..........................................................................................................................8 - Interpretation........................................................................................................................8 - Waivers................................................................................................................................8 - Required Reports for the Operating Agency, Program Review and Evaluation .................8 - Report and Records..............................................................................................................9 Financial Provisions and Requirements
- Accounting...........................................................................................................................9

TOC-2
- Expenditure Standards.........................................................................................................9 - Use of Funds........................................................................................................................9 - Disallowed Costs ...............................................................................................................10 - Audits.................................................................................................................................10 - Audit Exceptions................................................................................................................10 - Nonexpendable Property....................................................................................................10 - Purchase or Lease of Nonexpendable Property .................................................................11 - Revenue Disclosure Requirement......................................................................................11 - Joint Funding .....................................................................................................................12 - Reversion of Assets............................................................................................................12 - Fiscal Limitations...............................................................................................................12 - Financial Closeout Period..................................................................................................13 State, County Provisions, and Other Requirements
- Affirmative Action.............................................................................................................13 - Discrimination....................................................................................................................13 - Time of Performance Modifications..................................................................................13 - Housing Element Compliance ...........................................................................................14 - Pet Friendly Housing Act of 2017 .....................................................................................14 - Independent Contractor......................................................................................................14 - Employees of Operating Agency.......................................................................................14 - Assignment ........................................................................................................................15 - Subcontracting ...................................................................................................................15 - Amendments/Variations ....................................................................................................16 - Notices ...............................................................................................................................16 - Nepotism............................................................................................................................17 - Religious and Political Activities.......................................................................................17 - Certification Prohibiting Use of Excessive Force..............................................................17 - Drug-Free Workplace ........................................................................................................17 - County’s Quality Assurance Plan ......................................................................................19 - Insurance ............................................................................................................................19 - Failure to Procure Insurance ..............................................................................................19

TOC-3
- Indemnification..................................................................................................................19 - Termination for Improper Consideration (Gratuities) .......................................................19 - Termination for Cause .......................................................................................................20 - Termination for Convenience ............................................................................................21 - Conflict of Interest .............................................................................................................21 - Use of Recycled-Content Paper Products..........................................................................22 - Architectural Barriers Act and the Americans with Disabilities Act.................................22 - Construction/Rehabilitation Projects.................................................................................22 - Contractor Responsibility and Debarment.........................................................................22 - State Prevailing Wage Requirements.................................................................................24 - Operating Agency’s Warranty of Adherence to County’s Child Support Compliance Program............................................................................................25 - Termination for Breach of Warranty to Maintain Compliance with County’s Child Support Compliance Program ..................................................................26 - Post Most Wanted Delinquent Parents List .......................................................................26 - Operating Agency’s Acknowledgement of the County’s Commitment to the Safely Surrendered Baby Law .................................................................................26 - Notice To Employees Regarding Safely Surrendered Baby Law......................................26 - Photographs, Footage, and Other Media Materials ...........................................................26 - Operating Agency’s Warranty of Compliance with the County’s Defaulted Property Tax Reduction Program ......................................................................................27 - Termination for Breach of Warranty to Maintain Compliance with County’s Defaulted Property Tax Reduction Program......................................................27 - Compliance with County’s Zero Tolerance Human Trafficking.......................................27 - Energy Policy and Conservation Act.................................................................................28 Warranty of Authority....................................................................................................................28 Execution of Counterparts and Electronic Signatures...................................................................28 Entire Contract...............................................................................................................................28

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September 2023

REIMBURSABLE CONTRACT FOR THE

PERMANENT LOCAL HOUSING ALLOCATION PROGRAM

BETWEEN THE COUNTY OF LOS ANGELES AND A PARTICIPATING CITY CONTRACT NUMBER: 116206
THIS REIMBURSABLE CONTRACT (“Contract”) is made and entered into this 9th day of October 2024, by and between the County of Los Angeles, hereinafter called the "County," acting by and through the Los Angeles County Development Authority (“LACDA”), and the City of Maywood, hereinafter called the "Operating Agency." The LACDA and Operating Agency are collectively referred to as the “Parties” or individually “Party”.

WITNESSETH THAT:

WHEREAS, in 2017 the Governor signed the “Building Homes and Jobs Act (SB2, 2017), which established a $75 recording fee on certain real estate documents to increase the supply of affordable homes in California;
WHEREAS, Part 2 Chapter 2.5 of Division 31 of the Health and Safety Code commencing with Section 50470, Statues of 2017 (SB2, Atkins), created the Building Homes and Jobs Trust Fund and the Permanent Local Housing Allocation (“PLHA”) Program (“Program”);
WHEREAS, the LACDA, on behalf of the County has entered into a Standard Agreement with the State of California, Department of Housing and Community Development (“HCD”) that must meet all conditions for funding and required milestones to implement the PLHA Program; and
WHEREAS, the Operating Agency desires to participate in the PLHA Program and is qualified by reason of experience, preparation, organization, staffing, and facilities to provide the services and implement the eligible project described herein.

NOW, THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived therefrom, the Parties agree as follows:

1. CONTRACT. This Contract consists of this document and attachments:

EXHIBIT A, Project Description and Activity Budget, and EXHIBIT B, Insurance Requirements.

2. CONTRACT ADMINISTRATION. The LACDA, through its Executive Director or his/her designee, shall have full authority to act for the County in the administration of this contract consistent with the provisions contained herein.

Any and all references to the County shall refer to the LACDA acting in its capacity.

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3. PURPOSE AND SCOPE OF SERVICES. The purpose and principal goal of this program is to make funding available to eligible Local or Regional Housing Trust Fund, a public, joint public and private fund or charitable nonprofit organization described in Section 501(C)(3) of the IRS code, to receive specific revenue to address local or regional housing needs. The Operating Agency will perform all the services set forth in the EXHIBIT A, Project Description and Activity Budget.

4. TIME OF PERFORMANCE. The Operating Agency shall commence services no sooner than the date first written above and shall complete by June 30, 2026.

5. COMPENSATION AND METHOD OF PAYMENT. For satisfactory performance under this Contract, the County shall reimburse the Operating Agency an amount not to exceed Seventy Thousand Nine Hundred Forty-Four Dollars and Zero Cents ($70,944.00), which shall constitute full and complete payment hereunder for the implementation of the Program described in the EXHIBIT A. Said compensation will only be paid out of funds received from the State government under the PLHA Program for allowable costs actually incurred and paid by the Operating Agency for the expressed purposes specified.

The Parties understand and agree that such compensation, if any, shall be conditioned upon receipt of said PLHA Program funds by the County from the State government and shall not be a charge against any other funds of the County.

Further, such PLHA Program funds, if any, shall be paid only after submission and approval of the electronic payment request form. This payment request form must be submitted on a minimum of a monthly basis as specified and provided by the County. Said payment request shall give the total of said cash expenses paid during the monthly reporting period and shall also itemize the same in detail conforming to the budget required by Section 6, BUDGET SECTION, of this Contract. After timely receipt and approval of each payment request form, the County will draw a check in favor of the Operating Agency in the approved amount. After the expiration of the financial closeout period, those PLHA Program funds not paid under this Contract, if any, will be returned to the Operating Agency’s un-programmed funds.

The Operating Agency shall have no claim against the County for payment of any money or reimbursement, of any kind whatsoever, for any service provided by the Operating Agency after the expiration or other termination of this Contract.

Should the Operating Agency receive any such payment, it shall immediately notify the County and shall immediately repay all such PLHA Program funds to the County. Payment by the County for services rendered after expiration and/or termination of this Contract shall not constitute a waiver of the County’s right to recover such payment from the Operating Agency. This provision shall survive the expiration or other termination of this Contract.

6. BUDGET SECTION. No more than the amounts and expenditure items specified in the EXHIBIT A, Project Description and Activity Budget, to this Contract,

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which is attached hereto and incorporated herein by reference in Section 3, PURPOSE AND SCOPE OF SERVICES, may be spent for the separate cost categories specified in the EXHIBIT A without written approval of the County.

7. MONITORING OF SUBRECIPIENT. The LACDA is responsible for monitoring the eligible activities of the Operating Agency for: program implementation, compliance with State and County financial requirements, including requirements and compliance with all other applicable regulations.

8. OPERATING AGENCY’S ACCOUNTING RECORDS. The Operating Agency shall establish, maintain, and produce accounting records for the County for each PLHA project, as follows:
a. The Operating Agency shall establish a separate ledger account for receipts and expenditures of PLHA Program funds and maintain expenditure details in accordance with the approved work plan, budget, and schedule. Separate bank accounts are not required.
b. The Operating Agency shall maintain documentation of its financial records for expenditures incurred during the course of the PLHA Activity in accordance with generally accepted accounting principles. Such records shall be kept for at least five (5) years after the close-out report is submitted to the LACDA, the County, and/or HCD.
c. The LACDA, the County, and/or HCD shall have the right to review, copy and request copies of any records and supporting documentation pertaining to the PLHA Program.

9. OPERATING AGENCY’S AUDITS AND MONITORING OF PROJECT
FILES. The Operating Agency shall maintain PLHA files pursuant to California Health and Safety Code ("HSC”) Section 50470(b)(2)(B)(ii)(lll) which, at a minimum should include the following information and reports as appropriate:
a. Project/Activity Description
b. Land/Site Information
c. Planning and Zoning History (as appropriate)
d. Records of Public Hearings and Public Comments
e. Relocation Needs (as appropriate)
f. Contracts, Loan and Grant Agreements
g. Environmental Records and Reports/Findings (as appropriate) h. Design/Engineering Reports and Plans (as appropriate)

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i. Description of Targeted Beneficiaries, servicesto be provided, household incomes, special needs
j. PLHA Activity costs, invoices, purchase orders, sources and use of funds for PLHA activities, terms, and conditions of financings, draws and all supporting documentation, change orders (as appropriate) k. Implementation/Activity Schedule
l. Procurement Policy used for PLHA Activities
In addition, the Operating Agency shall be responsible for monitoring Rental Housing Developments that received PLHA Program funds for the term of the loan, including, but not limited to, the Projects’ compliance with the occupancy and rent requirements set forth in the Regulatory Agreement, compliance with reserve requirements, and the compliance with habitability standards. The Operating Agency shall be responsible for monitoring Affordable OwnerOccupied Workforce Housing (AOWH) loans to assure that the homes remain Owner-occupied.

10. COMPLIANCE WITH LAWS. All Parties agree to be bound by all applicable federal, state, and local laws, ordinances, regulations, and directives as they pertain to the performance of this Contract. This Contract is subject to and incorporates the terms of the County Auditor-Controller Contract Accounting and Administration Handbook; and all amendments or successor laws, regulations, or guidelines thereto (hereinafter called the "Laws, Regulations and Guidelines").

The Operating Agency has and shall maintain, copies of the Laws, Regulations, and Guidelines. Furthermore, the Operating Agency acknowledges that it has read and understands the Laws, Regulations, and Guidelines.

The PLHA project(s) funded pursuant to this Contract is subject to the provisions and requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Sections 21000-21189) and the CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, Sections 15000-15287).

The Operating Agency shall be fully responsible for compliance with the provisions of CEQA.

The Operating Agency shall comply with all applicable administrative requirements. The Operating Agency shall carry out each activity in compliance with all applicable federal, state and local laws and all program requirements and regulations as prescribed by the State PLHA Program except that:
a. The Operating Agency does not assume the County’s environmental responsibilities described in the California Environmental Quality Act (CEQA) (Public Resources Code Sections 21000-21189) and the CEQA

September 2023
Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, Sections 15000-15287) and;
b. The Operating Agency does not assume the County's responsibility for initiating the review process.

The Operating Agency agrees to adhere to all applicable State of California property acquisition and relocation laws and regulations, including the California Relocation Assistance Law, Government Code 7260-7277 et seq., and California State Relocation Assistance and Real Property Acquisition Guidelines, Title 25 California Code of Regulations 6000 et seq.

The Operating Agency agrees to be bound by applicable federal, state, and local laws, regulations, and directives as they pertain to the performance of the Contract, including, but not limited to, Sections a-h below. a. The Operating Agency shall comply with Title VI of the Civil Rights Act of 1964 and 24 CFR Part I, which provides that no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. b. The Operating Agency shall comply with Title I of Section 109 of the Housing and Community Development Act of 1974 which states that no person in the United States shall, on the grounds of race, color, sex or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this Title. c. The Operating Agency shall comply with 24 CFR Part 6, which incorporates Section 504 of the Rehabilitation Act of 1973; 24 CFR Part 146; and 28 CFR Part 35, the Age Discrimination Act of 1975, which require that no person in the United States shall be excluded from participating in, denied the benefits of, or be subjected to discrimination under this Contract on the basis of age or with respect to an otherwise qualified disability.
d. The Operating Agency shall prohibit discrimination in State HCD-funded programs based upon sexual orientation or gender identity. The rule precludes owners and operators of HCD-assisted housing from inquiring about the sexual orientation or gender identity of an applicant or occupant. e. The Operating Agency shall ensure equal opportunity, in the award and performance of any contract, to all persons without regard to race, color, gender, sexual orientation, religion, national origin, ancestry, age, marital status, or disability.

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f. All PLHA projects or programs shall adhere to the accessibility requirements set forth in California Building Code Chapter 11A and 11B and the Americans with Disabilities Act (ADA), Title II. In addition, PLHA projects or programs shall adhere to either the Uniform Federal Accessibility Standards, 24 CFR Part 8, or HUD's modified version of the 2010 ADA Standards for Accessible Design (Alternative 2010 ADAS), HUD-2014-0042-0001, 79 F.R. 29671 (5/27/14) (commonly referred to as "the Alternative Standards" or "HUD Deeming Memo"). Accessible units shall, to the maximum extent feasible and subject to reasonable health and safety requirements, be distributed throughout the project and be available in a sufficient range of sizes and amenities consistent with 24 CFR Section

8.26. The Operating Agency shall adopt a written non-discrimination policy requiring that no person shall, on the grounds of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, familial status, source of income, disability, age, medical condition, genetic information, citizenship, primary language, immigration status (except where explicitly prohibited by federal law), arbitrary characteristics, and all other classes of individuals protected from discrimination under state or federal fair housing laws, individuals perceived to be a member of any of the preceding classes, or any individual or person associated with any of the preceding classes be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program or activity funded in whole or in part with PLHA Program funds.

The Operating Agency shall comply with the requirements contained in the ADA, the Fair Housing Amendments Act, the California Fair Employment and Housing Act, the Unruh Act, GC Section 11135, Section 504 of the Rehabilitation Act, and regulations promulgated pursuant to those statutes, including 24 CFR Part 100, 24 CFR Part 8, and 28 CFR Part 35, in all activities.
g. Should the Operating Agency require additional or replacement personnel after the effective date of this Contract, the Operating Agency shall give consideration for any such employment openings to participants in the County’s Department of Public Social Services’ Greater Avenues for Independence (GAIN) Program or General Relief Opportunity for Work (GROW) Program who meet the Contractor’s minimum qualifications for the open position. The Operating Agency shall contact the County’s GAIN Program at (877) 292-GAIN (4246) and the GROW Program at (866) 488-8482 for further information on the GAIN/GROW participants by job category.

September 2023
h. The Operating Agency and each County lobbyist or County lobbyist firm, as defined in Los Angeles County Code Chapter 2.160 (County Ordinance 93-0031), retained by the Operating Agency, shall fully comply with the requirements as set forth in said County Code Chapter.

11. LOBBYING CERTIFICATIONS. With regard to the certification for contracts, grants, loans, and Cooperative Agreements, the undersigned certify, to the best of their knowledge and belief, that:
a. The Operating Agency is familiar with the Los Angeles County Code Chapter 2.160 and assures the County that all persons acting on behalf of the Operating Agency will comply with the County Code.
b. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including sub-contracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.

12. TERMINATION FOR FAILURE TO COMPLY WITH COUNTY LOBBYIST REQUIREMENTS. Failure on the part of the Operating Agency and/or its Lobbyist(s) to fully comply with said County Lobbyist requirements shall constitute a material breach of the Contract upon which the County may immediately terminate this Contract, and the Operating Agency shall be liable for any and all damages incurred by the County as a result of such breach.

13. CONFIDENTIALITY OF REPORTS. The Operating Agency shall keep confidential all reports, information, and data received, prepared or assembled pursuant to performance hereunder. Such information shall not be made available to any person, firm, corporation, or entity without the prior written consent of the County.

14. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT; AND
ACCIDENT PREVENTION. The Operating Agency shall also comply with all applicable federal, state, and local laws governing safety, health, and sanitation.

The Operating Agency shall provide all safeguard safety devices and protective equipment and take any other needed actions, as its own responsibility, as reasonably necessary to protect the life and health of employees on the job, the safety of the public and personal, and real property in connection with the performance of this Contract.

15. SEVERABILITY. In the event that any provision herein contained is held to be invalid, void, or illegal by any court of competent jurisdiction, the same shall be

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deemed severable from the remainder of this Contract and shall in no way affect, impair, or invalidate any other provisions contained herein. If any such provision shall be deemed invalid due to its scope of breadth, such provision shall be deemed valid to the extent of the scope of breadth permitted by law.

16. INTERPRETATION. No provision of this Contract shall be interpreted for or against either party because that party or that party’s legal representative drafted such provision, but this Contract is to be construed as if both Parties drafted it hereto.

17. WAIVERS. No waiver by the County of any breach of any provision of this Contract shall constitute a waiver of any other breach or of such provision.

Failure of the County to enforce at any time, or from time to time, any provision of this Contract shall not be construed as a waiver thereof. The rights and remedies set forth in this Section 17 shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract.

18. REQUIRED REPORTS FOR THE OPERATING AGENCY, PROGRAM
REVIEW AND EVALUATION. The County will monitor, evaluate, and provide guidance to the Operating Agency in the performance of the PLHA Program.

Reviews will focus on the extent to which the planned PLHA Program has been implemented and measurable goals achieved, effectiveness of the program management, and impact of the program.

The Operating Agency must submit to the LACDA Quarterly Performance Reports, including required narratives, within 30 days of the end of each quarter for the term of the Contract.

The County may request additional information as needed to meet other applicable reporting or audit requirements.

The Operating Agency shall make available for inspection to authorized the LACDA, the County and/or HCD personnel and their agents, for a total of five (5) years from the expiration date of this Contract, all records, including financial, pertaining to its performance under this Contract, and allow said LACDA, County and/or HCD personnel and agents to inspect and monitor Operating Agency’s facilities and program operations, and interview Operating Agency staff and program participants, as required by the LACDA, the County and/or HCD.

The Operating Agency agrees to submit all data that are necessary for LACDA to complete an Annual Performance Report and monitor program accountability and progress in accordance with HCD requirements in the format and at the time designated by the LACDA, through its Executive Director or his/her designee.

Failure of the Operating Agency to comply with the requirements of this Section 18 shall constitute a material breach of the Contract upon which the LACDA,

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through its Executive Director, or his/her designee, may cancel, terminate, or suspend this Contract.

19. REPORTS AND RECORDS. The Operating Agency agrees to prepare and submit financial, program progress, monitoring, evaluation, or other reports required by the County and HCD, including, but limited to the above Section 8, OPERATING AGENCY’S ACCOUNTING RECORDS; Section 9, OPERATING AGENCY’S AUDITS AND MONITORING OF PROJECT FILES; and Section 18, REQUIRED REPORTS FOR THE OPERATING AGENCY, PROGRAM
REVIEW AND EVALUATION. The Operating Agency shall maintain and permit onsite inspections of such property, personnel, financial, and other records and accounts as are considered necessary by the County to assure proper accounting for all Contract funds during the term of this Contract and for a total of five (5) years thereafter. The Operating Agency will ensure that its employees, agents, City Council members, officers, and board members furnish such information which, in the judgment of County representatives, may be relevant to a question of compliance with contractual conditions, with County or HCD directives, or with the effectiveness, legality, and achievements of the program.

20. ACCOUNTING. The Operating Agency shall establish and maintain on a current basis an adequate accounting system in accordance with Generally Accepted Accounting Principles (“GAAP”) Standards, and the County Auditor-Controller Contract Accounting and Administration Handbook. Regardless of the Operating Agency’s method of accounting, expenses must be reported in accordance with Section 5, COMPENSATION AND METHOD OF PAYMENT; Section 8, OPERATING AGENCY’S ACCOUNTING RECORDS; and Section 32,
FINANCIAL CLOSEOUT PERIOD of this Contract.

21. EXPENDITURE STANDARDS. Expenditures made by the Operating Agency in the operation of this Contract shall be in strict compliance and conformity with the budget set forth in the EXHIBIT A, unless prior written approval for an exception is obtained from the LACDA, through its Executive Director, or his/her designee.

If PLHA Program funds are not being spent in a timely manner, the County reserves the right to make the final determination, in its sole discretion, as to the amount of reduction of the Operating Agency’s grant allocation, if any.

22. USE OF FUNDS. All PLHA Program funds approved under this Contract shall be used solely for costs approved as described in the EXHIBIT A, Project Description and Activity Budget, of this Contract. Contract PLHA Program funds shall not be used as a cash advance between contracts, as security to guarantee payments for any non-program obligations, or as loans for non-program activities.

Separate financial records shall be kept for such funding source(s) and program activities.

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23. DISALLOWED COSTS. If the Operating Agency has failed to return unexpended or spent PLHA Program funds for disallowed costs related to any contract it has with the County, the County may withhold and offset payments to be made to the Operating Agency under this Contract.

24. AUDITS. The Operating Agency shall make available for inspection and audit to authorized the LACDA, the County and/or HCD personnel and their agents, for a total of five (5) years from the expiration date of this Contract, and allow said LACDA, County and/or HCD personnel and agents to inspect and audit all of its books and records relating to the operating of each project or business activity which is funded in whole, or in part, with Federal or State grant monies, including the project(s) under this Contract.

Failure of the Operating Agency to comply with the requirements of this Section 24 shall constitute a material breach of this Contract upon which the LACDA, through its Executive Director, may cancel, terminate, or suspend this Contract.

25. AUDIT EXCEPTIONS. The Operating Agency agrees that in the event that the program established hereunder is subject to audit exceptions by appropriate audit agencies, it shall be responsible for complying with such exceptions and paying the County the full amount of the County's liability to the funding agency resulting from such audit exceptions.

26. NONEXPENDABLE PROPERTY. Nonexpendable property means leased or purchased tangible personal property, included, but not limited to a vehicle, office equipment, etc. having a useful life of more than one (1) year and an acquisition cost of $5,000 or more per unit. Nonexpendable property shall also include, but not limited to real property, and any interest in real property (including any mortgage or other encumbrance of real property).

Any utilization of funds derived from the sale or disposition of nonexpendable property must have prior approval of the County and otherwise comply with all applicable laws and regulations. In the event that the Contract is terminated, the County reserves the right to determine the final disposition of said nonexpendable property acquired for this project with PLHA Program funds, including funds derived therefrom. Said disposition may include taking possession of said nonexpendable property.

The Operating Agency shall maintain up-to-date inventory records, listing all non-expendable property with an acquisition cost of $5,000 or more that it has leased or purchased during the term of this Contract. The following items should be included in the list: description of property, serial or ID number, source of funds that purchased the item, owner of property, date of purchase, total cost, percentage of cost paid with PLHA Program funds, location, condition and use of property, date of disposal, sale price or method used to determine the current market value, name of the individual completing the inventory, and the date the

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inventory was taken or updated. The Operating Agency shall conduct a physical inventory of the nonexpendable property at least once a year, reconcile the inventory with its property records, and maintain these records for five (5) years after the termination or expiration of this Contract.

In the event there is a change of use or disposition of the property during the term of this Contract, except in the case of real property in excess of $25,000, if the market value of the property is over $5,000, the Operating Agency shall immediately pay to the County a pro-rata share of the current market value of the property, or proceeds from the sale. The pro-rata share shall be calculated by multiplying the current market value by the percentage of the purchase price paid with PLHA Program funds.

If there is a residual inventory of unused supplies, upon termination or completion of the project or termination or expiration of this Contract, with a current aggregate market value exceeding $5,000 and if the supplies are not needed for any other state sponsored program(s) or project(s), the Operating Agency shall immediately pay the County for its pro rata share of the current aggregate market value or proceeds from the sale calculated at the percentage of the purchase price paid with PLHA Program funds. The Operating Agency shall obtain prior approval of the County and otherwise comply with all applicable laws and regulations prior to utilizing the supplies for any other state sponsored program(s) or project(s).

27. PURCHASE OR LEASE OF NONEXPENDABLE PROPERTY. The Operating Agency may use its own documented procurement procedures which reflect applicable State and local laws and regulations.

The Operating Agency must purchase or lease from the lowest, responsive, and responsible bidder. Whenever possible, the Operating Agency must take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used. The Operating Agency shall properly identify and inventory all nonexpendable property purchased or leased for $5,000 or more, pursuant to the Contract. The Operating Agency shall provide said inventory to the LACDA upon request.

28. REVENUE DISCLOSURE REQUIREMENT. Upon request, the Operating Agency shall file with the County a written statement listing all revenue received, or expected to be received, by the Operating Agency from all funding sources applied for, or expected to be applied for, to offset, in whole or in part, any of the costs incurred by the Operating Agency in conducting current or prospective projects or business activities, including, but not necessarily limited to, the project or business activity which is the subject of this Contract. Such statement shall reflect the name and a description of such business activity, the dollar amount of funding provided, or to be provided, by each and every funding source for each such project or business activity, and the full name and address of each funding

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source. The Operating Agency shall make available for inspection and audit to the County's representatives, upon request, at any time during the duration of this Contract, and for a period of five (5) years thereafter, all of its books and records relating to the operation of each project or business activity which is funded in whole or in part with all funding sources including the project(s) funded under this Contract, whether or not such monies are received through the County. All such books and records shall be maintained by the Operating Agency at a location in Los Angeles County.

Failure of the Operating Agency to comply with the requirements of this Section 28 of this Contract shall constitute a material breach of this Contract upon which the County may immediately cancel, terminate, or suspend this Contract.

29. JOINT FUNDING. For projects in which there are sources of funds in addition to PLHA Program funds, the Operating Agency shall provide proof of such other funding upon request. The County shall not pay for any costs incurred by the Operating Agency, which are funded by other sources. All restrictions and/or requirements provided for in this Contract, relative to accounting, budgeting, and reporting, apply to the total project regardless of funding source. Separate financial records shall be kept for each funding source and program.

30. REVERSION OF ASSETS. Upon expiration or termination of this Contract, the Operating Agency shall immediately transfer to the County any remaining PLHA Program funds on hand at the time of expiration or termination and any accounts receivable attributable to the use of PLHA Program funds. Any real property under the Operating Agency's ownership or possession that was acquired or improved in whole or in part with PLHA Program funds in excess of $25,000 shall be disposed of in a manner, which results in the County being reimbursed in the amount of the current market value of the property less any portion thereof attributable to expenditures of non-PLHA Program funds for the acquisition of, or improvement to, the property.

31. FISCAL LIMITATIONS. The State of California, may, in the future, place programmatic or fiscal limitation(s) on PLHA Program funds. Accordingly, the County reserves the right, in its sole discretion, to revise this Contract in order to take into account actions and events affecting PLHA Program funding. In the event of a PLHA Program funding reduction by the State, the County may, in its sole discretion, reduce the compensation amount of this Contract in whole or in part, or may limit the rate of the Operating Agency's use of both its uncommitted and its unspent funds. The LACDA, through its Executive Director, or his/her designee, may act for the County in implementing and effecting such a reduction in the compensation amount of this Contract.

Where the LACDA, through its Executive Director, or his/her designee, has reasonable grounds to question the fiscal accountability, financial soundness, or compliance with this Contract of the Operating Agency, the LACDA, through its

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Executive Director, or his/her designee, may suspend this Contract for up to thirty (30) days, upon three (3) days’ notice to the Operating Agency pending an audit or other resolution of such questions. In no event, however, shall a revision made by the County affect expenditures and legally binding commitments made by the Operating Agency before it received notice of such revision, provided that such amounts have been committed in good faith and are otherwise allowable, that such commitments are consistent with the State cash withdrawal guidelines, and that PLHA Program funds are available to the County to satisfy such expenditures or legally binding commitments.

32. FINANCIAL CLOSEOUT PERIOD. The Operating Agency agrees to comply and complete all necessary financial closeout procedures required by the County and, within a period of not more than forty-five (45) calendar days from the expiration date of this Contract. This time period will be referred to as the financial closeout period. The County is not liable to provide reimbursement for any expenses or costs associated with this Contract after the expiration of the financial closeout period. After the expiration of the financial closeout period, those funds not paid to the Operating Agency under this Contract, if any, may be immediately reprogrammed by the Operating Agency into other eligible activities.

The County may request a final financial audit for activities performed under this Contract at the expiration of the financial closeout period.

33. AFFIRMATIVE ACTION. The Operating Agency shall make every effort to ensure that all projects funded wholly or in part by PLHA Program funds shall provide equal employment and career advancement opportunities for minorities and women. In addition, the Operating Agency shall make every effort to employ residents of the project area(s).

34. DISCRIMINATION. No person shall, on the grounds of race, gender, sexual orientation, creed, color, religion, national origin, age, or physical handicap, be excluded from participating in, be refused the benefits of, or otherwise be subjected to discrimination in any activities, programs, or employment supported by this Contract.

35. TIME OF PERFORMANCE MODIFICATIONS. The Executive Director, or his/her designee, may grant time of performance modifications to activities funded under this Contract when such modifications:
a. Are specifically requested by the Operating Agency;
b. Will not change the project goals or scope of services; c. Are in the best interests of the County and the Operating Agency in performing the scope of services under this Contract;
d. Do not alter the total amount of compensation under this Contract; and

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e. Are in writing prior to expenditures being made.

36. HOUSING ELEMENT COMPLIANCE. The Operating Agency must have a Housing Element that has been adopted by the Local government’s governing body by the application deadline and subsequently approved by HCD to be in substantial compliance with State Housing Element Law pursuant to Government Code Section 65585.

37. PET FRIENDLY HOUSING ACT OF 2017. Housing funded through the PLHA Program is subject to the Pet Friendly Housing Act of 2017 (HSC Section 50466).

The Operating Agency will be required to submit a signed and dated certification that residents of the PLHA Program-funded Housing development will be authorized to own or otherwise maintain one or more common household pets as required by HSC Section 50466. Pursuant to this statute, “common household pet” means a domesticated animal, such as a dog or cat, commonly kept in the home for pleasure rather than for commercial purposes.

38. INDEPENDENT CONTRACTOR. Both Parties hereto in the performance of this Contract will be acting in an independent capacity and not as agents, employees, partners, joint venture partners, or associates of one another. The employees or agents of one party shall not be deemed or construed to be the employees or agents of the other party for any purpose whatsoever, including workers' compensation liability. The Operating Agency shall bear the sole responsibility and liability for furnishing workers' compensation benefits to any person for injuries arising from or connected with services performed on behalf of the Operating Agency pursuant to this Contract.

39. EMPLOYEES OF OPERATING AGENCY. Workers’ Compensation: The Operating Agency understands and agrees that all persons furnishing services to the County pursuant to this Contract are, for the purposes of workers' compensation liability, employees solely of the Operating Agency. The Operating Agency shall bear sole responsibility and liability for providing workers' compensation benefits to any person for injuries arising from an accident connected with services provided to the County under this Contract.

Professional Conduct: The County does not and will not condone any acts, gestures, comments, or conduct from the Operating Agency’s employees, agents or subcontractors which may be construed as sexual harassment or any other type of activities or behavior that might be construed as harassment. The County will properly investigate all charges of harassment by residents, employees, or agents of the County against any and all Operating Agency's employees, agents, or subcontractors providing services for the County. The Operating Agency assumes all liability for the actions of the Operating Agency’s employees, agents, or subcontractors and is responsible for taking appropriate action after reports of harassment are received by the Operating Agency.

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40. ASSIGNMENT. The Operating Agency may not assign or subcontract any portion of this Contract without the express written consent of the County. Any attempt by the Operating Agency to assign or subcontract any performance of the terms of this Contract shall be null and void and shall constitute a material breach of this Contract, upon which the County may immediately terminate this Contract through the LACDA, through its Executive Director, or his/her designee.

41. SUBCONTRACTING. The requirements of this Contract may not be subcontracted by the Operating Agency without advance approval of the County.

Any attempt by the Operating Agency to subcontract without adherence to regulations as required by the County may be deemed a material breach of this Contract.

If the Operating Agency desires to subcontract, the Operating Agency shall provide the following information promptly at the County’s request:
 A description of the work to be performed by the Subcontractor;  A draft copy of the proposed subcontract; and
 Other pertinent information and/or certifications requested by the County.

The Operating Agency shall indemnify and cause the subcontractor(s) to indemnify and hold the County harmless with respect to the activities of each and every subcontractor in the same manner and to the same degree as if such subcontractor(s) were the Operating Agency’s employees.

The Operating Agency shall remain fully responsible for all performances required of it under this Contract, including those that the Operating Agency has determined to subcontract, notwithstanding the County’s approval of the Operating Agency’s proposed subcontract.

The Operating Agency shall address administrative, contractual, or legal remedies for all contracts in instances where subcontractors violate or breach contract terms. The Operating Agency must provide sanctions and penalties as appropriate.

The County’s consent to subcontract shall not waive the County’s right to prior and continuing approval of any and all personnel, including subcontractor employees, providing services under this Contract. The Operating Agency is responsible to notify its subcontractors of this County right.

The LACDA, through its Executive Director, or his/her designee, is authorized to act for and on behalf of the County with respect to approval of any subcontract and subcontractor employees. After approval of the subcontract by the LACDA,

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the Operating Agency shall forward a fully executed subcontract to the County for their files.

The Operating Agency shall be solely liable and responsible for all payments or other compensation to all subcontractors and their officers, employees, agents, and successors in interest arising through services performed hereunder, notwithstanding the County’s consent to subcontract.

The Operating Agency shall obtain and maintain on-site certificates of insurance, which establish that the subcontractor maintains all the programs of insurance required by the County from each approved subcontractor. The County may request copies of the certificates and endorsements required herein at any time.

Failure by the Operating Agency to comply with the County’s request may be deemed by the County as a material breach of this Contract.

42. AMENDMENTS/VARIATIONS. This writing, with attachments, embodies the whole of the agreement of the Parties hereto. No oral agreement shall be binding upon the Parties unless expressly stated herein. Except as provided herein, any addition to or variation of the terms of this Contract shall not be valid unless made in the form of a written amendment of this Contract formally approved and executed by both Parties.

43. NOTICES. All notices shall be served in writing. The notices to the Operating Agency shall be sent to the following address:

City of Maywood
4319 E. Slauson Ave.

Maywood, CA 90270-2837
Notices, reports, and statements to the County shall be personally delivered or sent via First Class U.S. mail to the Executive Director, or his/her designee, at:

Los Angeles County Development Authority
Community Development Division – Grants Management Unit 700 W. Main Street
Alhambra, CA 91801
Each party shall promptly notify the other of any change in its mailing address.

44. NEPOTISM. The Operating Agency shall not hire nor permit the hiring of any person to fill a position funded through this Contract if a member of that person's immediate family is employed in an administrative capacity by the Operating Agency unless this action is approved by the Operating Agency’s governing body and waived by the County. For the purpose of this Section 44, the term "immediate family" means spouse, child, mother, father, brother, sister, brotherPage 91 of 164 September 2023
in-law, sister-in-law, father-in-law, mother-in-law, son-in-law, daughter-in-law, aunt, uncle, niece, nephew, stepparent and stepchild. The term "administrative capacity" means having selection, hiring, supervisory, or management responsibilities, including serving on the governing body of the Operating Agency.

45. RELIGIOUS AND POLITICAL ACTIVITIES. The Operating Agency agrees that PLHA Program funds under this Contract will be used exclusively for performance of the work required under this Contract, and that no PLHA Program funds made available under this Contract shall be used to promote religious or political activities. Further, the Operating Agency agrees that it will not perform, nor permit to be performed, any religious or political activities in connection with the performance of this Contract.

46. CERTIFICATION PROHIBITING USE OF EXCESSIVE FORCE. In accordance with Section 519 of Public Law 101-144, the undersigned certifies, to the best of the Operating Agency’s knowledge and belief that it has adopted and is enforcing:
a. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and b. A policy of enforcing applicable State and local laws against individuals physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction.

47. DRUG-FREE WORKPLACE. The Operating Agency agrees to provide a drugfree workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Operating Agency's workplace and specifying the actions that will be taken against employees for violation of such prohibition;
b. Establishing an ongoing drug-free awareness program to inform employees about –
i. The dangers of drug abuse in the workplace;
ii. The Operating Agency's policy of maintaining a drug-free workplace;

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iii. Any available drug counseling, rehabilitation, and employee assistance programs; and
iv. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
c. Making it a requirement that each employee, to be engaged in the performance of the grant, be given a copy of the statement required by Paragraph a. of this Section 47;
d. Notifying the employee in the statement required by Paragraph a. of this Section 47 that, as a condition of employment under the grant, the employee will –
i. Abide by the terms of the statement; and
ii. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five (5) calendar days after such conviction; e. Notifying the County in writing, within ten (10) calendar days after receiving notice under Sub-Paragraph d.(ii.) of this Section 47 from an employee or otherwise receiving actual notice of such conviction.

Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f. Taking one of the following actions, within 30 calendar days of receiving notice under Sub-Paragraph d.(ii.) of this Section 47, with respect to any employee who is so convicted –
i. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
ii. Requiring such an employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency; and
g. Making a good faith effort to continue to maintain a drug-free workplace through implementation of Paragraphs a-f of this Section 47.

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48. COUNTY’S QUALITY ASSURANCE PLAN. The County will evaluate the Operating Agency’s performance under this Contract on not less than an annual basis. Such evaluation will include assessing the Operating Agency’s compliance with all Contract terms and performance standards. The Operating Agency’s deficiencies, which the County determines are severe or continuing and that may place performance of the Contract in jeopardy, if not corrected, will be reported to the Board of Supervisors. The report will include improvement/corrective action measures taken by the County and the Operating Agency. If improvement does not occur consistent with the corrective measure, the County may terminate this Contract, or impose other penalties as specified in this Contract.

49. INSURANCE. The LACDA, acting as an agent of the County, authorizes the LACDA's Risk Manager to determine the requirements of the insurance policies to be procured and maintained by the Operating Agency with respect to its activities and obligations hereunder. Without limiting the Operating Agency's indemnification requirements as set forth in Section 51, INDEMNIFICATION below, the Operating Agency shall provide and maintain at its own expense during the term of this Contract, a program of insurance satisfactory to the LACDA's Risk Manager covering its operations hereunder, as specifically defined in EXHIBIT B to this Contract, a copy of which is attached hereto and incorporated herein by this reference.

50. FAILURE TO PROCURE INSURANCE. Failure on the part of the Operating Agency to procure or maintain required insurance, pursuant to EXHIBIT B shall constitute a material breach of the Contract under which the County may immediately suspend or terminate this Contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith. All monies so paid by the County shall be repaid by the Operating Agency to the County upon demand or the County may offset the cost of the premiums against any monies due to the Operating Agency from the County.

51. INDEMNIFICATION. The Operating Agency shall indemnify, defend and hold harmless the LACDA, the County, and its Special Districts, elected and appointed officers, employees, agents and volunteers (“LACDA Indemnitees”) from and against any and all liability, including but not limited to demands, claims, actions, fees, costs and expenses (including attorney and expert witness fees), arising from and/or relating to this Contract, except for such loss or damage arising from the sole negligence or willful misconduct of the LACDA Indemnitees.

52. TERMINATION FOR IMPROPER CONSIDERATION (GRATUITIES). The County may, by written notice to the Operating Agency, immediately terminate the right of the Operating Agency to proceed under this Contract if it is found that improper consideration, in any form, was offered or given by the Operating Agency, either directly or through an intermediary, to any County officer, employee, or agent with the intent of securing the Contract or securing favorable treatment with respect to the award, amendment, or extension of the Contract or

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the making of any determinations with respect to the Operating Agency’s performance pursuant to the Contract. In the event of such termination, the County shall be entitled to pursue the same remedies against the Operating Agency as it could pursue in the event of default by the Operating Agency.

The Operating Agency shall immediately report any attempt by the County officer or employee to solicit such improper consideration. The Report shall be made to the Executive Director of the LACDA or the County Auditor-Controller's Employee Fraud Hotline 800-544-6861.

53. TERMINATION FOR CAUSE. This Contract may be terminated by the County upon written notice to the Operating Agency for just cause (failure to perform satisfactorily) with no penalties incurred by the County upon termination or upon the occurrence of any of the following events in a, b, c, d, or e:
a. Should the Operating Agency fail to perform all or any portion of the work required to be performed hereunder in a timely manner or properly carry out the provisions of the Contract in their true intent and meaning, then in such case, notice thereof in writing will be served upon the Operating Agency, and should the Operating Agency neglect or refuse to provide a means for satisfactory compliance with this Contract and with the direction of the County within the time specified in such notice, the County shall have the power to suspend or terminate the operations of the Operating Agency in whole or in part;
b. Should the Operating Agency fail within five (5) days to perform in a satisfactory manner, in accordance with the provisions of the Contract, or if the work to be done under said Contract is abandoned for more than three (3) days by the Operating Agency; then notice of deficiency thereof in writing will be served upon the Operating Agency;
c. Should the Operating Agency fail to comply with the terms of said Contract within five (5) days, upon receipt of said written notice of deficiency, the Executive Director of the LACDA shall have the power to suspend or terminate the operations of the Operating Agency in whole or in part;
d. In the event that a petition of bankruptcy shall be filed by or against the Operating Agency; or
e. If, through any cause, the Operating Agency shall fail to fulfill, in a timely and proper manner, the obligations under this Contract, or if the Operating Agency shall violate any of the covenants, Contracts, or stipulations of this Contract, the County shall thereupon have the right to terminate this Contract by giving written notice to the Operating Agency of such

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termination and specifying the effective date thereof, at least five (5) days before the effective date of such termination. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Operating Agency or under this Contract shall, at the option of the County, become its property and the Operating Agency shall be entitled to receive just and equitable compensation for any work satisfactorily completed.

54. TERMINATION FOR CONVENIENCE. The County reserves the right to cancel this Contract for any reason at all upon thirty (30) days' prior written notice to the Operating Agency. In the event of such termination, the Operating Agency shall be entitled to a prorated portion paid for all satisfactory work unless such termination is made for cause, in which event, compensation if any, shall be adjusted in such a termination.

55. CONFLICT OF INTEREST. The Operating Agency, its agents and employees shall comply with all applicable State and County laws and regulations. The Operating Agency agrees to incorporate the language found in this Section 55 in contracts using PLHA Programs funds and subject to compliance with conflict of interest Federal, State and County laws.

The general rule shall be that no person described in the Persons Covered section below of this Section 55 who exercises, or has exercised any function or responsibilities with respect to PLHA activities, or who is in a position to participate in a decision-making process or gain inside information with regards to such activities, may obtain a financial interest or benefit from a PLHA assisted activity, or have a financial interest in any contract, subcontract, or agreement with respect to a PLHA assisted activity, or with respect to the proceeds of the PLHA assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for one year thereafter.

Persons Covered – The conflict of interest provisions of this Section 55 shall apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of the Operating Agency, or of any designated public agencies, or of any subrecipients that are receiving PLHA Program funds.

The Operating Agency represents, warrants, and agrees that to the best of its knowledge, it does not presently have, nor will it acquire during the term of this Contract, any interest direct or indirect, by contract, employment or otherwise, or as a partner, joint venture or shareholder (other than as a shareholder holding a one percent (1%) or less interest in publicly traded companies) or affiliate with any business or business entity that has entered into any contract, subcontract, or arrangement with the County or LACDA. Upon execution of this Contract and during its term, as appropriate, the Operating Agency shall disclose in writing to the County any other contract or employment during the term of this Contract by

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any other persons, business, or corporation in which employment will or may likely develop a conflict of interest between the County’s and/or LACDA’s interest and the interests of the third parties.

56. USE OF RECYCLED-CONTENT PAPER PRODUCTS. Consistent with the County Board of Supervisors’ policy to reduce the amount of solid waste deposited at the County landfills, the Operating Agency agrees to use recycledcontent paper to the maximum extent possible.

57. ARCHITECTURAL BARRIERS ACT AND THE AMERICANS WITH
DISABILITIES ACT. The Architectural Barriers Act of 1968 (42 U.S.C. 4151- 4157) requires certain federal and federally-funded buildings and other facilities to be designed, constructed, or altered in accordance with standards that insure accessibility to, and use by, physically handicapped people. A building or facility designed, constructed, or altered with funds allocated or reallocated under this part after December 11, 1995, and that meets the definition of residential structure as defined in 24 CFR Section 40.2 or the definition of building as defined in 41 CFR Part 101, is subject to the requirements of the Architectural Barriers Act of 1968 (42 U.S.C. 4151-4157) and shall comply with the Uniform Federal Accessibility Standards (Appendix A to 24 CFR Part 40 for residential structures and Appendix A to 41 CFR Parts 101-19 for general type buildings). The Americans with Disabilities Act (42 U.S.C. Section 12131; 47 U.S.C. Sections 155.201, 218 and 225) (ADA) provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodations, State and local government services, and telecommunications. It further provides that discrimination includes a failure to design and construct facilities for first occupancy after January 26, 1993 that are readily accessible to and usable by individuals with disabilities. Further, the ADA requires the removal of architectural barriers and communication barriers that are structural in nature in existing facilities, where such removal is readily achievable-that is, easily accomplishable and able to be carried out without much difficulty or expense.

58. CONSTRUCTION\REHABILITATION PROJECTS. The Operating Agency shall submit a request to the County, to conduct a Contract and Labor Compliance File Review within 10 days from completion of construction/rehabilitation activities.

59. CONTRACTOR RESPONSIBILITY AND DEBARMENT. A responsible contractor is a contractor, consultant, vendor, or operating agency who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity, and experience to satisfactorily perform the Contract. It is the policy of the LACDA, and the County to conduct business only with responsible contractors. a. The Contractor is hereby notified that if the County acquires information concerning the performance of a Contractor on any PLHA contract, which indicates that the Contractor is not responsible, the County may, in

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addition to other remedies provided in the Contract, debar the Contractor from bidding or proposing on, or being awarded, and/or performing work on County and LACDA contracts for a specified period of time, which generally will not exceed five (5) years, but may exceed five (5) years or be permanent if warranted by circumstances, and terminate any or all existing contracts the Contractor may have with the County and the LACDA.
b. The County may debar a contractor, consultant, or vendor, if the Board of Commissioners finds, in its discretion, that the contractor, consultant, or vendor has done any of the following: (1) violated any term of a contract with the LACDA or the County, or a nonprofit corporation created by the LACDA, or the County, (2) committed any act or omission which negatively reflects on the its quality, fitness, or capacity to perform and abide by a contract with the LACDA, or the County and any other public entity, or a nonprofit corporation created by the LACDA, or the County, or engaged in a pattern or practice which negatively reflects on same, (3) committed an act or offense which indicates a lack of business integrity or business honesty, or (4) made or submitted a false claim against the LACDA, the County, or any other public entity.
c. If there is evidence that a Contractor may be subject to debarment, the County will notify the Contractor in writing of the evidence, which is the basis for the proposed debarment and will advise the Contractor of the scheduled date for a debarment hearing before the Contractor Hearing Board.
d. The Contractor Hearing Board will conduct a hearing where evidence on the proposed debarment is presented. The Contractor and/or the Contractor’s representative shall be given an opportunity to submit evidence at that hearing. After the hearing, the Contractor Hearing Board shall prepare a tentative proposed decision, which shall contain a recommendation regarding whether the Contractor should be debarred, and, if so, the appropriate length of time of the debarment. The Contractor and the County shall be provided an opportunity to object to the tentative proposed decision prior to its presentation to the Board of Commissioners. e. After consideration of any objections, or if no objections are submitted, a record of the hearing, the proposed decision, and any other recommendation of the Contractor Hearing Board shall be presented to the Board of Commissioners. The Board of Commissioners shall have the right to modify, deny, or adopt the proposed decision and recommendation of the Hearing Board.
f. If a Contractor has been debarred for a period longer than five (5) years, that Contractor may, after the debarment has been in effect for at least five

September 2023
(5) years, submit a written request for review of the debarment determination to reduce the period of debarment or terminate the debarment. The County may, in its discretion, reduce the period of debarment or terminate the debarment if it finds that the Contractor has adequately demonstrated one or more of the following: (1) elimination of the grounds for which the debarment was imposed; (2) a bona fide change in ownership or management; (3) material evidence discovered after the debarment was imposed; or (4) any other reason that is in the best interest of the County.
g. The Contractor Hearing Board will consider a request for review of the debarment determination only where (1) the Contractor has been debarred for a period longer than five (5) years; (2) the debarment has been in effect for at least five (5) years; and (3) the request is in writing, states one or more of the ground for reduction of the debarment period or termination of the debarment, and includes supporting documentation. Upon receiving an appropriate request, the Contractor Hearing Board will provide notice of the hearing on the request. At the hearing, the Contractor Hearing Board shall conduct a hearing where evidence on the proposed reduction of the debarment period or termination of the debarment is presented.

This hearing shall be conducted and the request for review decided by the Contractor Hearing Board pursuant to the same procedures as for a debarment hearing.
h. The Contractor Hearing Board’s proposed decision shall contain a recommendation on the request to reduce the period of debarment or terminate the debarment. The Contractor Hearing Board shall present its proposed decision and recommendation to the Board of Commissioners.

The Board of Commissioners shall have the right to modify, deny, or adopt the proposed decision and recommendation of the Contractor Hearing Board.
i. These terms shall also apply to subcontractors and subconsultants of the County or LACDA contractors, consultants, vendors and operating agencies.

60. STATE PREVAILING WAGE REQUIREMENTS. This Contract is funded in whole or in part with public funds. The Operating Agency shall be responsible to ensure that the subcontractor complies with all labor requirements of the State of California, which are applicable to this Contract.

The subcontractor shall be responsible for complying with all labor requirements of the State of California prevailing wage laws, regulations, codes, etc., which are applicable to this Contract. They include, but are not limited to, the following:

California Labor Code Section 1770 et seq., which requires Contractors to pay their workers based on the prevailing wage rates established and issued by the

September 2023
Department of Industrial Relations (DIR), Division of Labor Statistics, these rates can be obtained on the website at www.dir.ca.gov or by contacting the LACDA, Labor Compliance Unit for the prevailing wage rates on file. The Operating Agency, and its subcontractor(s), shall also: (1) Pay not less than the prevailing wage to all workers, as defined in the California Code of Regulations (CCR) section 16000(a), and as set forth in Labor Code Sections 1771 and 1774; (2) Comply with the provisions of Labor Code Sections 1773.5, 1775, and 1777.5 regarding public works job sites; (3) Provide workers’ compensation coverage as set forth in Labor Code Section 1861; (4) Comply with Labor Code Sections 1778 and 1779 regarding receiving a portion of wages or acceptance fee; (5) Maintain and make available for inspection payroll records, as set forth in Labor Code Section 1776; (6) Pay workers overtime pay, as set forth in Labor Code Section 1815 or as provided in the collective bargaining agreement adopted by the DIR Director as set forth in CCR’s Section 16200; (7) Comply with Section 16101 of these regulations regarding discrimination; (8) Be subject to provisions of Labor Code Section 1777.7 which specifies the penalties imposed on a Contractor who willfully fails to comply with provisions of Section 1777.5; (9) Comply with those requirements as specified in Labor Code Sections 1810 and 1813; and (10) Comply with any other requirements imposed by the State.

61. OPERATING AGENCY’S WARRANTY OF ADHERENCE TO COUNTY’S CHILD SUPPORT COMPLIANCE PROGRAM. The Operating Agency
acknowledges that the County has established a goal of ensuring that all individuals who benefit financially from the County through contract are in compliance with their court-ordered child, family, and spousal support obligations in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers.

As required by the County’s Child Support Compliance Program (County Code Chapter 2.200) and without limiting the Operating Agency’s duty under this Contract to comply with all applicable provisions of the law, the Operating Agency warrants that it is now in compliance and shall during the term of this Contract maintain compliance with employment and wage reporting requirements as required by the Federal Social Security Act (42 USC Section 653a) and California Unemployment Insurance Code Section 1088.5, and shall implement all lawfully served Wage and Earnings Withholding Orders or District Attorney Notices of Wage and Earnings Assignment for Child or Spousal Support, pursuant to Code of Civil Procedure Section 706.031 and Family Code Section 5246(b).

62. TERMINATION FOR BREACH OF WARRANTY TO MAINTAIN
COMPLIANCE WITH COUNTY’S CHILD SUPPORT COMPLIANCE
PROGRAM. Failure of the Operating Agency to maintain compliance with the requirements set forth in Section 61, OPERATING AGENCY’S WARRANTY OF ADHERENCE TO COUNTY’S CHILD SUPPORT COMPLIANCE
PROGRAM, shall constitute a default by the Operating Agency under this Contract. Without limiting the rights and remedies available to the County under

September 2023
any other provision of this Contract, failure to cure such default within 90 days of notice by the Los Angeles County Child Support Services Department (CSSD) shall be grounds upon which the Executive Director, or his/her designee, may terminate this Contract pursuant to Section 53, TERMINATION FORCAUSE.

63. POST MOST WANTED DELINQUENT PARENTS LIST. The Operating Agency acknowledges that the County places a high priority on the enforcement of child support laws and the apprehension of child support evaders. The Operating Agency understands that it is the County’s policy to voluntarily post a list entitled L.A’sMost Wanted: Delinquent Parents poster in a prominent position at the Operating Agency’s place of business. The CSSD will supply the Operating Agency with the poster to be used.

64. OPERATING AGENCY’S ACKNOWLEDGMENT OF THE COUNTY’S
COMMITMENT TO THE SAFELY SURRENDERED BABY LAW. The
Operating Agency acknowledges that the County places a high priority on the implementation of the Safely Surrendered Baby Law. The Operating Agency understands that it is the County’s policy to encourage all County Contractors to voluntarily post the County’s “Safely Surrendered Baby Law” poster in a prominent position at the Operating Agency’s place of business. The Operating Agency will also encourage its Subcontractors, if any, to post this poster in a prominent position in the Subcontractor’s place of business. This poster is available at
https://lacounty.gov/wp-content/uploads/2022/02/BSS_Poster_English_18x24.pdf.

65. NOTICE TO EMPLOYEES REGARDING THE SAFELY SURRENDERED BABY LAW. The Operating Agency shall notify and provide to its employees, and shall require each subcontractor to notify and provide to its employees, a fact sheet regarding the Safely Surrendered Baby Law, its implementation in Los Angeles County, and where and how to safely surrender a baby. The fact sheet is available on the Internet at babysafela.org under the public information link for printing purposes.

66. PHOTOGRAPHS, FOOTAGE, AND OTHER MEDIA MATERIALS. The Operating Agency represents and warrants that all photographs, videos, DVD's, footage, magazines, and other media materials provided to the County are either public record or have been legally procured without invading the copyright, ownership, or privacy rights of any individual. Operating Agency further agrees to defend, hold harmless, and indemnify the County from any and all liability, as described in Section 51, INDEMNIFICATION, arising from or related to the County's use of said photographs, videos, DVD's, footage, magazines, and other media materials.

67. OPERATING AGENCY’S WARRANTY OF COMPLIANCE WITH THE
COUNTY'S DEFAULTED PROPERTY TAX REDUCTION PROGRAM. The
Operating Agency acknowledges that the LACDA has established a goal of

September 2023
ensuring that all individuals and businesses that benefit financially from the LACDA through contract are current in paying their personal and real property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers. Unless the Operating Agency qualifies for an exemption or exclusion, the Operating Agency warrants and certifies that to the best of its knowledge it is now in compliance, and during the term of this Contract will maintain compliance, with the County's Defaulted Tax Program, found at Los Angeles County Ordinance No. 2009-0026 and codified at Los Angeles County Code, Chapter 2.206.

68. TERMINATION FOR BREACH OF WARRANTY TO MAINTAIN

COMPLIANCE WITH THE COUNTY'S DEFAULTED PROPERTY TAX
REDUCTION PROGRAM. Failure of the Operating Agency to maintain compliance with the requirements set forth in Section 67, OPERATING

AGENCY'S WARRANTY OF COMPLIANCE WITH THE COUNTY'S
DEFAULTED PROPERTY TAX REDUCTION PROGRAM, shall constitute default under this Contract. Without limiting the rights and remedies available to the LACDA under any other provision of this Contract, failure of the Operating Agency to cure such default within ten (10) days of notice shall be grounds upon which LACDA may suspend or terminate this contract pursuant to the County's Defaulted Property Tax Reduction Program found at Los Angeles County Ordinance No. 2009-0026 and codified at Los Angeles County Code, Chapter

2.206.

69. COMPLIANCE WITH COUNTY’S ZERO TOLERANCE HUMAN
TRAFFICKING. Operating Agency acknowledges that the County has established a Zero Tolerance Trafficking Policy prohibiting the Operating Agency, or subcontractors approved under this contract from engaging in human trafficking.

If the Operating Agency, or a member (s) on the Operating Agency’s staff is convicted of a human trafficking offense, the County shall require that the Operating Agency, or member of the Operating Agency’s staff be removed immediately from performing services under this contract. The County will not be under any obligation to disclose confidential information regarding the offenses other than those required by law.

Disqualification of any member of the Operating Agency’s staff pursuant to this Section 69 shall not relieve the Operating Agency of its obligation to complete all work in accordance with the terms and conditions of this Contract.

70. ENERGY POLICY AND CONSERVATIONACT. The Operating Agency must comply with mandatory standards and policies related to energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (Pub.L.94A 163, Stat.871).

September 2023

71. WARRANTY OF AUTHORITY. The undersigned signatory for the Operating Agency covenants, warrants, and guarantees that he/she is empowered and authorized to sign this Contract on behalf of the Operating Agency in accordance with the terms and conditions stated herein.

72. EXECUTION OF COUNTERPARTSAND ELECTRONIC SIGNATURES. This Contract may be executed in any number of counterparts, each of which shall be effective only upon delivery, and therefore shall be deemed an original, and all of which shall constitute one and the same document, for the same effect as if all Parties hereto had signed the same signature page.

The facsimile, email, or other electronically delivered signature of the Parties shall be deemed to constitute original signatures, and facsimile or electronic copies hereof shall be deemed to constitute duplicate originals.

73. ENTIRE CONTRACT. This Contract with attachments and any and all PLHA Bulletins, which the County may issue from time to time following the date of execution, constitute the entire understanding and agreement of the Parties.

IN WITNESS WHEREOF, the Board of Supervisors of the County of Los Angeles has caused this Contract to be subscribed by the Executive Director of the Los Angeles County Development Authority, and the Operating Agency has subscribed the same through its duly authorized officers, on the day, month and year first above written.

Operating Agency
By: By:

Title:

EMILIO SALAS, Executive Director
Los Angeles County Development Authority
APPROVED AS TO FORM: APPROVED AS TO PROGRAM:

EMILIO SALAS, Executive Director
Los Angeles County Development Authority
By:

BEHNAZ TASHAKORIAN
Principal Deputy County Counsel

By:

LINDA JENKINS, Director
Community Development Division
Los Angeles County Development Authority
DAWYN R. HARRISON
County Counsel

COUNTY OF LOS ANGELES
CityofMaywood

Los Angeles County Development Authority
County of Los Angeles
Project Description and Activity Budget
Contract No. Version

PROJECT
Title:

Project No: Organization
Name:

Type:

Funding Period: To:

LACDA Program Mgr: Jurisdiction:

Eligibility Summary
Funding Source:

HUD Code:

Eligibility Citation:

National Objective:

Nat. Objective Citation:

Est. Accomplishments: Performance Indicator:

Activity Summary
Project Administration
Jennifer Vasquez
City Manager
4319 E. Slauson Avenue, Maywood, CA 90270
Telephone: (323) 562-5722
Email: [email protected]
116206 0
PLH115-24
Year 3 Activity 6 Shelter Beds within
Salvation Army Bell Shelter
City of Maywood
Participating City
Maria Urzua
6/30/2026
PLHA
21R
000.000
OTH
570.208(d)
Rental Assistance
Maywood PLHA
Rental Assistance

OPERATING AGENCY
This program will address the impact of homelessness by securing access to shelter beds for the unhoused persons with incomes below 30% AMI, in the City of Maywood. The program has been developed in collaboration with seven (7) other participating cities within the Southeast Los Angeles subregion to offer access to shelter beds at the Salvation Army Bell Shelter located at 5600 Rickenbacker Rd, Bell, CA 90201.

Four (4) shelter beds per participating city and four (4) shared public safety shelter beds at the Salvation Army Bell Shelter will be made available to the unhoused from the City of Maywood.

The shelter beds will be made available for a single adult (age 18 or over) participant referred into a program of comprehensive homeless support services within the shelter.

Los Angeles County Development Authority Exhibit A
Project No: PLH115-24 Version: 0

Los Angeles County Development Authority Exhibit A
None.

Contracted Services/Subrecipients
The City of Bell is the lead agency for the Shelter Beds within the Salvation Army Bell Shelter Program. Additionally, the City of Bell will submit the monthly invoice it receives from the Salvation Army to the City of Maywood for its share of the cost of the shelter beds.

City of Bell
6330 Pine Avenue
Bell, CA 90201
Furthermorethe City of Maywood will use a Consultant to provide administrative services Special Conditions
None.

Program Management Mitigation Conditions
Environmental Mitigation Conditions
Four (4) shelter beds per participating city and four (4) shared public safety shelter beds at the Salvation Army Bell Shelter will be made available to the unhoused from the City of Maywood.

The shelter beds will be made available for a single adult (age 18 or over) participant referred into a program of comprehensive homeless support services within the shelter.

The Operating Agency agrees to comply and complete all necessary financial closeout procedures required by the County and, within a period of not more than forty-five (45) calendar days from the expiration date of this Contract. This time period will be referred to as the financial closeout period.

The County is not liable to provide reimbursement for any expenses or costs associated with this Contract after the expiration of the financial closeout period. After the expiration of the financial closeout period, those funds not paid to the Operating Agency under this Contract, if any, may be immediately reprogrammed by the Operating Agency into other eligible activities. The County may request a final financial audit for activities performed under this Contract at the expiration of the financial closeout period.

The Operating Agency shall maintain income documentation to ensure that the beneficiary meets the income requirements for the program.

The Operating Agency is responsible for monitoring the activities of subrecipients and housing developers including for program implementation, compliance with State and County financial requirements, and requirements and compliance with all other applicable regulations.

The Operating Agency shall confirm that each applicant counted toward the PLHA-funded activity’s actual accomplishments resides within the contract service area; thereby ensuring benefits to residents of the funding jurisdiction.

The Operating Agency must maintain adequate financial documentation to support the program expenditures reported in the PLHA Funding Request forms. The financial supporting documentation will include contracts for goods or services, evidence of procurement, lease or rental agreements, invoices, billing statements, cancelled checks, timecards signed by employee and supervisors, payroll registers, payroll tax records, bank statements, bank reconciliations, a detailed General Ledger that supports the costs charged to the PLHA program, and an approved cost allocation method for indirect costs charged. Failure to provide the necessary supporting documentation upon request will result in the disallowance of costs.

Project No: PLH115-24 Version: 0

Los Angeles County Development Authority Exhibit A
Funding Summary
Salvation Army to the City of Maywood for its share of the cost of the shelter beds.

City of Bell
6330 Pine Avenue
Bell, CA 90201
Furthermore, the City of Maywood will use a Consultant to provide administrative services including reporting, monitoring, and obtaining reimbursement of PLHA program funds.

Service Area
Cost Category Amount
Non-Personnel $70,944.00
Total $70,944.00
Region Population Low/Mod Pop
Maywood 28,340 21,315
Grand Total: 28,340 21,315 75.21% Low/Mod
Project No: PLH115-24 Version: 0

City Insurance Requirements

Revised 5/2019

EXHIBIT B

INSURANCE REQUIREMENTS
FOR

PARTICIPATING CITIES
City of Maywood
4319 E. Slauson Ave. Maywood CA 90270-2837
No funds will be advanced, reimbursed, or disbursed until all of the insurance requirements set forth herein have been met. There absolutely will be no reimbursement of costs for the default and cure periods.

Exceptions to the insurance requirements as set forth herein, will be granted only on a case by case basis. Prior to the Operating Agency receiving funds, the LACDA will review the activities of the Operating Agency. Those Operating Agencies whose activities present no meaningful exposure to the LACDA and/or the County (as determined solely by the LACDA’s Risk Management Administrator) may have certain insurance coverages waived by the LACDA’s Risk Management Administrator upon the written request of the Operating Agency and approval from the LACDA’s Risk Management Administrator.

The insurance policies are to contain and be endorsed to contain, the provisions set forth herein. All certificates of insurance and endorsements shall carry the following identifier: City of Maywood

1.0 Insurance
In order for the Operating Agency to meet its obligations and insure its continuance, the Los Angeles County Development Authority (“LACDA”), and the County of Los Angeles (“County”), herein collectively referred to as the “Public Agencies”, require that prior to the execution of this Contract, the Operating Agency must provide evidence that all insurance requirements have been met. Without limiting Operating Agency's indemnification of LACDA Indemnitees, and in the performance of this Contract and until all of its obligations pursuant to this Contract have been met, Operating Agency shall provide and maintain at its own expense insurance coverage satisfying the requirements specified in Section 9 this Contract. These minimum insurance coverage terms, types and limits (the “Required Insurance”) also are in addition to and separate from any other contractual obligation imposed upon Operating Agency pursuant to this Contract. The LACDA in no way warrants that the Required Insurance is sufficient to protect the Operating Agency for liabilities which may arise from or relate to this Contract.

1.1 Insurance Coverage

1.1.1 Commercial General Liability Insurance

City Insurance Requirements

Revised 5/2019
Providing scope of coverage equivalent to ISO policy form CG 00 01, naming The LACDA, its Special Districts, Elected Officials, Officers, Agents, Employees and Volunteers (collectively "LACDA and its Agents") as an additional insured, with limits of not less than:

General Aggregate: $2 million
Products/Completed Operations Aggregate: $2 million
Personal and Advertising Injury: $1 million
Each Occurrence: $1 million

1.1.2 Automobile Liability Insurance
Providing scope of coverage equivalent to ISO policy form CA 00 01 with limits of not less than $1 million for bodily injury and property damage, in combined or equivalent split limits, for each single accident. Insurance shall cover liability arising out of Operating Agency’s use of autos pursuant to this Contract, including owned, leased, hired, and/or non-owned autos, as each may be applicable.

1.1.3 Workers Compensation and Employers’ Liability
Insurance or qualified self-insurance satisfying statutory requirements, which includes Employers’ Liability coverage with limits of not less than $1 million per accident. If Operating Agency will provide leased employees, or, is an employee leasing or temporary staffing firm or a professional employer organization ("PEO"), coverage also shall include an Alternate Employer Endorsement (providing scope of coverage equivalent to ISO policy form WC 00 03 01 A) naming the LACDA as the Alternate Employer, and the endorsement form shall be modified to provide that LACDA will receive not less than thirty (30) days advance written notice of cancellation of this coverage provision. If applicable to Operating Agency’s operations, coverage also shall be arranged to satisfy the requirements of any federal workers or workmen’s compensation law or any federal occupational disease law.

1.2 Additional Unique Insurance Coverage

1.2.1 Sexual Misconduct Liability
Coverage is required when services in relation to this contract involve care or supervision of children, seniors and other vulnerable persons and insurance shall include covering for actual or alleged claims for sexual misconduct and/or molestation with limits of not less than $2 million per claim and $2 million aggregate, and claims for negligent employment, investigation, supervision, training or retention of, or failure to report to proper authorities, a person(s) who committed any act of abuse, molestation, harassment, mistreatment or maltreatment of a sexual nature.

City Insurance Requirements

Revised 5/2019

1.2.2 Professional Liability/Errors and Omissions
Insurance covering Operating Agency’s liability arising from or related to this Contract, with limits of not less than $2 million per claim and $2 million aggregate. Further, the Operating Agency understands and agrees it shall maintain such coverage for a period of not less than three (3) years following this Agreement’s expiration, termination or cancellation.

1.2.3 Property Coverage
Operating Agencies given exclusive use of LACDA owned or leased property shall carry property coverage at least as broad as that provided by the ISO special causes of loss (ISO policy form CP 10 30) form. The LACDA and its Agents shall be named as an Additional Insured and Loss Payee on Operating Agency’s insurance as its interests may appear. Automobiles and mobile equipment shall be insured for their actual cash value. Real property and all other personal property shall be insured for their full replacement value.

If the Operating Agency will have possession of, rent, lease, or be loaned LACDA owned real or nonexpendable personal property, the Operating Agency shall be required to insure the property for replacement cost under the Special Form Coverage. The LACDA shall be named on a Lenders Loss Payable Endorsement. Evidence of this shall be provided to the LACDA, prior to execution of this contract.

Coverage shall be maintained for the duration of this contract.

The “Basic Form” or “Special Form” property insurance as follows:

A. The “Special Form” perils property insurance coverage shall be provided for both Builders Risk (course of construction) and completed operational property. All builders risk insurance shall provide coverage against theft, vandalism, malicious mischief, collapse, false work, temporary buildings on site, theft and vandalism to construction materials, building materials in transit and debris removal including demolition occasioned by enforcement of any applicable building codes. The amount of the property coverage shall at all times meet or exceed the full replacement value of materials supplied or installed by others and all existing structures, improvements and fixtures on the Mortgaged Property. There shall not be a “co-insurance” clause and the Operating Agency agrees to waive any co-insurance clause to the full extent described in the insurance policy form. If a co-insurance waiver is not commercially available at reasonable rates, the LACDA may waive this requirement. Said insurance shall be maintained for the duration of this Contract. The LACDA shall be named as loss payees on such policy.

City Insurance Requirements

Revised 5/2019
B. If the “Special Form” is not available from the Operating Agency’s underwriters due to market conditions or unreasonable costs, or the LACDA determine the “Basic Form” is preferred, the “Basic Form” may be obtained in lieu of the “Special Form.” The “Basic Form” insurance coverage shall include, without limitation, insurance against the perils of fire and physical loss of damage including, without duplication of coverage, vandalism, malicious mischief and extended coverage. The amount of the property coverage shall at all times meet or exceed the actual cash value (“ACV”) of all existing structures, improvements and fixtures on the Property. Said insurance shall be maintained for the duration of this Contract. The LACDA shall be named as loss payees on such policy.

1.2.4 Crime Coverage
Including, but not limited to, coverage against loss of money, employee theft/forgery, securities, inventory or other property, with limits in amounts not less than indicated if the aggregate budgeted amount for the current fiscal year allotted for the operating agency is less than fifty thousand dollars ($50,000), the operating agency shall not be required to comply with this section c. if the aggregate budgeted amount for the current fiscal year allotted for the operating agency is greater than or equal to fifty thousand dollars ($50,000), then the operating agency shall be required to comply with the following requirements in this Section C:

The Operating Agency shall procure and maintain, at its sole cost and expense, a fidelity bond covering each employee of the Operating Agency, whether or not they are compensated. The fidelity bond may be either a primary commercial blanket bond or a blanket position bond written by an insurer licensed by the California Insurance Commissioner. The Operating Agency shall provide thirty (30) days’ notice to the LACDA prior to cancellation of the fidelity bond. The fidelity bond shall provide a minimum coverage equivalent to 50% of the cumulative Exhibit A project budget approved for the current fiscal year, not to exceed One Million Dollars ($1,000,000). If the Operating Agency experiences an increase in funding during the fiscal year, the crime coverage requirement will be reassessed and additional coverage may be required in the sole and absolute discretion of the LACDA. The Operating Agency shall maintain the fidelity bond for the duration of this contract. The fidelity bond may contain a provision for a deductible amount from any loss which, except for such deductible provision, would be recoverable from the insurer. A deductible provision shall not be in excess of ten percent (10%) of the required minimum bond coverage. Any deviation from this fidelity bond section shall require specific written approval by the LACDA. The LACDA reserves the right, at its sole and absolute discretion, to amend at any time the requirements contained in this section C.

1.3 THIS SECTION INTENTIONALLY LEFT BLANK

1.4 Certificate of Insurance Coverage:

1.4.1

City Insurance Requirements

Revised 5/2019
Certificate(s) of Insurance Coverage ("Certificate") satisfactory to LACDA, and a copy of an Additional Insured endorsement confirming LACDA and its Agents (defined below) has been given Insured status under the Operating Agency’s General Liability policy, shall be delivered to LACDA at the address shown below and provided prior to commencing services under this Contract.

1.4.2 Renewal Certificates shall be provided to LACDA not less than ten (10) days prior to Operating Agency’s policy expiration dates. The LACDA reserves the right to obtain complete, certified copies of any required Operating Agency and/or Sub-Contractor insurance policies at any time.

1.4.3 Certificates shall identify all required insurance coverage types and limits specified herein, reference this Contract by name or number, and be signed by an authorized representative of the insurer(s). The Insured party named on the Certificate shall match the name of the Operating Agency identified as the contracting party in this Contract.

1.4.4 Certificates shall provide the full name of each insurer providing coverage, its National Association of Insurance Commissioners ("NAIC") identification number, its financial rating, the amounts of any policy deductibles or self-insured retentions exceeding fifty thousand ($50,000.00) dollars, and list any LACDA required endorsement forms.

1.4.5 Neither the LACDA’s failure to obtain, nor the LACDA’s receipt of, or failure to object to a non-complying Certificate or endorsement, or any other insurance documentation or information provided by the Operating Agency, its insurance broker(s) and/or insurer(s), shall be construed as a waiver of any of the Required Insurance provisions.

1.4.6 Certificates and copies of any required endorsements shall be sent to:

Los Angeles County Development Authority
Contracting Division/Section
Contracting Division Address
Attention: Name and Title of Division Contact

1.5 Notices of Injury or Damage or Destruction
The Operating Agency also shall promptly report to LACDA any injury or property damage accident or incident, including any injury to an Operating Agency employee occurring on LACDA property, and any loss, disappearance, destruction, misuse, or theft of LACDA property, monies or securities entrusted to the Operating Agency. The Operating Agency also shall promptly notify LACDA of any third party claim or suit filed against the Operating Agency or any of its sub-contractors which arises from or relates to this Contract, and could result in the filing of a claim or lawsuit against the Operating Agency and/or LACDA.

1.6 Additional Insured Status and Scope of Coverage
The LACDA and its Agents shall be provided additional insured status under Operating Agency’s General Liability policy with respect to liability arising out of Operating Agency’s ongoing and completed operations performed on behalf of the LACDA.

City Insurance Requirements

Revised 5/2019
LACDA and its Agents additional insured status shall apply with respect to liability and defense of suits arising out of the Operating Agency’s acts or omissions, whether such liability is attributable to the Operating Agency or to the LACDA. The full policy limits and scope of protection also shall apply to the LACDA and its Agents as an additional insured, even if they exceed the LACDA’s minimum Required Insurance specifications herein. Use of an automatic additional insured endorsement form is acceptable providing it satisfies the Required Insurance provisions herein.

1.7 Cancellation of or Change to Maintain Insurance
Operating Agency shall provide LACDA with, or Operating Agency’s insurance policies shall contain a provision that LACDA shall receive, written notice of cancellation or any change in Required Insurance, including insurer, limits of coverage, term of coverage or policy period. The written notice shall be provided to LACDA at least ten (10) days in advance of cancellation for non-payment of premium and thirty (30) days in advance for any other cancellation or policy change. Failure to provide written notice of cancellation or any change in Required Insurance may constitute a material breach of the Contract, in the sole discretion of the LACDA, upon which the LACDA may suspend or terminate this Contract.

1.8 Failure to Maintain Insurance
Operating Agency 's failure to maintain or to provide acceptable evidence that it maintains the Required Insurance shall constitute a material breach of the Contract, upon which LACDA immediately may withhold payments due to Operating Agency, and/or suspend or terminate this Contract. LACDA, at its sole discretion, may obtain damages from Operating Agency resulting from said breach. Alternatively, the LACDA may purchase the Required Insurance, and without further notice to Operating Agency, deduct the premium cost from sums due to Operating Agency or pursue Operating Agency reimbursement.

1.9 Operating Agency’s Insurance Shall Be Primary
Operating Agency’s insurance policies, with respect to any claims related to this Contract, shall be primary with respect to all other sources of coverage available to Operating Agency. Any LACDA maintained insurance or self-insurance coverage shall be in excess of and not contribute to any Operating Agency coverage.

1.10 Insurance Specifics

1.10.1 Waivers of Subrogation
To the fullest extent permitted by law, the Operating Agency hereby waives its rights and its insurer(s)’ rights of recovery against LACDA under all the Required Insurance for any loss arising from or relating to this Contract. The Operating Agency shall require its insurers to execute any waiver of subrogation endorsements which may be necessary to effect such waiver.

1.10.2 Sub-Contractor Insurance Coverage Requirements
Operating Agency shall include all Sub-Contractors as insureds under Operating Agency’s own policies, or shall provide LACDA with each Sub-Contractor’s separate

City Insurance Requirements

Revised 5/2019
evidence of insurance coverage. Operating Agency shall be responsible for verifying that each Sub-Contractor complies with the Required Insurance provisions herein, and shall require that each Sub-Contractor name the LACDA and Operating Agency as additional insureds on the Sub-Contractor’s General Liability policy. Operating Agency shall obtain LACDA’s prior review and approval of any Sub-Contractor request for modification of the Required Insurance.

1.10.3 Deductibles and Self-Insured Retentions (SIRs)
Operating Agency’s policies shall not obligate the LACDA to pay any portion of any Operating Agency deductible or SIR. The LACDA retains the right to require Operating Agency to reduce or eliminate policy deductibles and SIRs as respects the LACDA, or to provide a bond guaranteeing Operating Agency’s payment of all deductibles and SIRs, including all related claims investigation, administration and defense expenses.

Such bond shall be executed by a corporate surety licensed to transact business in the State of California.

1.10.4 Claims Made Coverage
If any part of the Required Insurance is written on a claims made basis, any policy retroactive date shall precede the effective date of this Contract. Operating Agency understands and agrees it shall maintain such coverage for a period of not less than three (3) years following Contract expiration, termination or cancellation.

1.10.5 Application of Excess Liability Coverage
Operating Agency may use a combination of primary, and excess insurance policies which provide coverage as broad as (“follow form” over) the underlying primary policies, to satisfy the Required Insurance provisions.

1.10.6 Separation of Insureds
All liability policies shall provide cross-liability coverage as would be afforded by the standard ISO (Insurance Services Office, Inc.) separation of insureds provision with no insured versus insured exclusions or limitations.

1.10.7 Alternative Risk Financing Programs
The LACDA reserves the right to review, and then approve, Operating Agency use of self-insurance, risk retention groups, risk purchasing groups, pooling arrangements and captive insurance to satisfy the Required Insurance provisions. The LACDA and its Agents shall be designated as an Additional Covered Party under any approved program.

1.11 LACDA Review and Approval of Insurance Requirements The LACDA reserves the right to review and adjust the Required Insurance provisions, conditioned upon LACDA’s determination of changes in risk exposures.

The LACDA reserves the right, at its sole and absolute discretion, to amend at any time the provisions of this Exhibit B.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 9.

DATE: November 19, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, ADMINISTRATIVE ANALYST
SUBJECT: CONSIDERATION OF GRANT ACCEPTANCE FROM THE OFFICE OF TRAFFIC

SAFETY (OTS) FOR THE MAYWOOD DISTRACTED DRIVING PREVENTION AND

EDUCATION PROGRAM
RECOMMENDATION:

It is recommended that the City Council: 1) approve the acceptance of the $56,000 grant from the California Office of Traffic Safety (OTS) for the implementation of the Maywood Distracted Driving Prevention and Education Program for Fiscal Year 2024/25 and 2) authorize the City Manager to execute all necessary agreements and documents related to the grant.

BACKGROUND:

The California Office of Traffic Safety (OTS) administers several grant programs designed to improve roadway safety across the state. The City applied for and has been awarded a $56,000 grant for Fiscal Year 2024/25 to implement the Maywood Distracted Driving Prevention and Education Program. The primary objective of the grant is to enhance traffic safety by addressing distracted driving, which remains a significant factor in trafficrelated fatalities and injuries, particularly among young drivers.

This grant will support a collaborative, community-based program to educate residents, with a focus on youth and young adults, about the dangers of distracted driving. The grant period runs from October 1, 2024, to September 30, 2025, and will be managed by the City Manager’s Office. The program will include workshops, presentations, community outreach efforts, and social media campaigns aimed at reducing distracted driving incidents in the City.

DISCUSSION:

The Maywood Distracted Driving Prevention and Education Program has several key components designed to engage the community and raise awareness about the risks associated with distracted driving. The program will achieve its objectives through the following activities:
• Workshops and Presentations: Conducting targeted workshops and presentations at local schools, community centers, and events to educate residents about the dangers of distracted driving. • Peer-to-Peer Education and Community Outreach: Engaging local youth and young adults in peer-led educational initiatives, encouraging them to become ambassadors for safe driving practices. • Social Media Campaign: Utilizing digital platforms and social media to reach a broader audience with messages promoting distraction-free driving and traffic safety. • "Safe Driver Pledge" Campaign: Launching a public awareness campaign encouraging residents to

take a pledge to drive without distractions, helping to reinforce the community's commitment to traffic safety.

These activities align with the City's broader strategic goals of improving roadway safety and reducing trafficrelated fatalities. The effectiveness of the program will be evaluated through key performance metrics, including the number of educational events conducted, the level of community engagement achieved, and the extent to which residents commit to safer driving behaviors through the "Safe Driver Pledge." LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total grant award of $56,000 will be allocated for the program’s implementation. Since this is the first year the City is receiving this grant, the City will be recording its activities in the General Fund and therefore, an appropriation of $56,000 is required. These funds will be managed by the City Manager’s Office, with oversight provided by the Assistant to the City Manager and an Administrative Analyst, who will ensure proper execution of the program and compliance with all OTS reporting requirements. The grant funding will fully cover the cost of program implementation, and no additional City funds will be required for this program.

ATTACHMENT(S)

1. Office of Traffic and Safety Grant Agreement - DD25005

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State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
DD25005

1. GRANT TITLE
Maywood Distracted Driving Prevention and Education Program

2. NAME OF AGENCY 3. Grant Period
Maywood From:

To:
10/01/2024
09/30/2025 4. AGENCY UNIT TO ADMINISTER GRANT
Maywood City Manager’s Office

5. GRANT DESCRIPTION
The City of Maywood will implement a collaborative-based traffic safety education program, focusing on distracted driving, that will include workshops, presentations, community events, peer to peer education and social media campaigns targeting youth and young adults.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $56,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.

These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Miguel Leon
Administrative Analyst
[email protected]
(310) 977-8298
4319 East Slauson Avenue
Maywood, CA 90270
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Jennifer E. Vasquez
City Manager
[email protected]
(323) 562-5700
4319 East Slauson Avenue
Maywood, CA 90270
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Rimo Hanson
Finance Director
[email protected]
(323) 562-5707
4319 East Slauson Avenue
Maywood, CA 90270
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)

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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $56,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$56,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $56,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

KXFCWDEC53C5
4319 E Slauson Avenue
Maywood, CA 90270
Maywood
90270-2837
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
DD25005

1. PROBLEM STATEMENT
Maywood is one of the densest cities in California (U.S. Census 2020), with a poverty rate of 20%, nearly double the state average (U.S. Census). Also, it is historically among the most disadvantaged communities in Los Angeles County, therefore lacking the resources to sustain investment in traffic safety programs and opportunities to redress systemic inequities in traffic safety, especially during periods of large population growth.

The city’s proximity to high employment areas is both a benefit and a concern due to high traffic volume and the high-volume traffic corridors proximity to densely populated residential neighborhoods. Maywood is bisected by several high-volume arterial roads, Slauson Ave and Atlantic Blvd. Both arterials accommodate traffic moving in and out of the City of Los Angeles and the nearby commercial and manufacturing communities of Vernon and the City of Commerce.

Additionally, Maywood Academy High School and the Maywood Center for Enriched Studies are situated alongside the major traffic corridors of Atlantic Blvd and Slauson Blvd. Overall, this situation has created an environment where vulnerable populations, especially youth, are at a heightened risk for motor vehicle crashes whether behind the wheel, as a passenger, or as pedestrian attempting to maneuver across wide and busy roads.

Recent data highlights the critical nature of this issue: from 2014 to 2019, 18.2% of traffic crashes in Maywood involved pedestrians, compared to 9.2% in Los Angeles County overall during the same period (tims.berkeley.edu/tools/query/summary/Maywood). Additionally, 6 fatalities and 248 injuries were reported during the same time period. The proximity of major traffic arteries, such as Atlantic Boulevard and Slauson Avenue, to densely populated neighborhoods and recently constructed schools has intensified these risks, leading to increased congestion and a dangerous environment for young pedestrians and drivers.

Distracted driving, particularly among teens, is a significant contributor to these safety issues. National studies indicate that adolescents are more likely to engage in high-risk behaviors, such as texting while driving, due to inexperience and peer pressure. In fact, 39% of high school students reported texting while driving in the past month. This trend is particularly alarming in a community like Maywood, where educational resources and road safety programs are limited. Based on feedback from Maywood’s Youth Commission, most prospective young drivers in the area rely on informal training from relatives or friends, rather than formal driver education programs. While some individuals may have the advantage of structured driver education, many in Maywood lack access to these resources. Schools in the area do not provide formal driver education, leaving youth underprepared and vulnerable to high-risk driving behaviors, such as distracted driving.

This gap in structured training contributes to an increased likelihood of crashes among inexperienced drivers, underscoring the need for a community-focused distracted driving prevention program.

Recent data from the Los Angeles County Sheriff's Department, East Los Angeles Station, indicates that from 2016 to 2021, there were 99 documented traffic crashes in Maywood, with 13 resulting in injuries.

Inattention was identified as a major contributing factor in many of these incidents, further emphasizing the need for a targeted intervention against distracted driving. This issue is particularly acute among adolescents, where national data aligns with local patterns indicating high-risk behaviors such as texting while driving.

The need for a targeted distracted driving prevention program is evident. By implementing a comprehensive approach that includes education, outreach, and community engagement, this program will directly address the rising incidents of distracted driving and their impact on young drivers.

Without this proactive intervention, the dangers associated with distracted driving will persist, leading to more crashes and injuries in a community already grappling with significant socio-economic challenges.

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2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

B. Objectives: Target Number

1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Identify grant funded, straight time personnel. Include any vacancies or staff changes that have occurred. For any vacancies, include the status of filling the vacancy.
4 3. Execute subcontracts referenced in the budget. Prior to finalizing the subcontract, grantee should work with the OTS to ensure all costs in the sub contract are allowable. Upon execution of subcontract, upload a copy of the subcontract and request a revision to the grant budget to add new budget line items for associated costs under contractual services. If not yet executed, provide ETA. 2 4. Conduct 4 distracted driving prevention workshops that will focus on educating students and the community on the risks and consequences of distracted driving. 4 5. Conduct 5 peer-to-peer education events aimed at reaching 500 students. 5

6. Host 4 community events focused on educating residents about the dangers of distracted driving and promoting safe driving practices. 4 7. Implement a distracted driving social media campaign to engage at least 2,000 residents with monthly posts on traffic safety, highlighting the risks of distracted driving.
12 8. Partner with businesses, organizations, and community members to develop a "Safe Driver Pledge" campaign, with at least 300 residents, businesses, and/or community members committing to promote the distraction-free driving practices within the community.
300

3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  Develop operational plans to implement the “best practice” strategies outlined in the objectives section.
 All training needed to implement the program should be conducted in the first quarter.  All grant related purchases needed to implement the program should be made in the first quarter.

Media Requirements
 Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
 Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would

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be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Send all Powerpoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
 The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.  Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
 If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS grant coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
 Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
 Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
 Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.  Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs.

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 Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.  For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website.  Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
 Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
 Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
 Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
DD25005

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
402DD-25 20.600 State and Community Highway
Safety
$56,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
Assistant to the City Manager 402DD-25 $49.10 80 $3,928.00 Administrative Analyst 402DD-25 $36.69 80 $2,935.00
Overtime
$0.00
Category Sub-Total $6,863.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $0.00
C. CONTRACTUAL SERVICES
Distracted Driving Personnel 402DD-25 $20,000.00 1 $20,000.00 >Educational Trainer and Outreach
Coordinator
402DD-25 $0.00 0 $0.00
>Education Assistant 402DD-25 $0.00 0 $0.00
Distracted Driving Education 402DD-25 $27,800.00 1 $27,800.00 Category Sub-Total $47,800.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
Office Supplies 402DD-25 $1,337.00 1 $1,337.00
Category Sub-Total $1,337.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $56,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
DD25005

BUDGET NARRATIVE

PERSONNEL COSTS
Assistant to the City Manager - Oversees strategic initiatives focused on increasing community awareness about the dangers of distracted driving. Coordinates efforts with Administrative Analysts to ensure alignment with grant objectives. The Assistant will oversee outreach strategies and initiatives, fostering active community engagement. Additionally, the Assistant will manage relationships with contractors and agency partners to ensure compliance with all regulations and the effective execution of activities. Engaging community stakeholders will be a priority, as the Assistant aims to build partnerships that enhance traffic safety initiatives, promoting a comprehensive approach to grant implementation.

Administrative Analyst - Responsible for comprehensive grant administration and compliance monitoring.

Duties include managing daily operations, coordinating with agency partners, and tracking project progress.

They will supervise project timelines and budget management, ensuring that all grant documentation is accurate and that reporting requirements are met in a timely manner. Will oversee the drafting of Requests for Proposals (RFPs) for contractual services, facilitate agreements, and manage all aspects related to the bid process, ensuring transparency and accountability throughout.

TRAVEL EXPENSES
-

CONTRACTUAL SERVICES
Distracted Driving Personnel - Prior to finalizing the subcontract, Maywood City Manager's Office should work with the OTS to ensure all costs in the subcontract are allowable. Upon execution of subcontract, a revision request and copy of the contract is required in order to include the associated costs of the contract in the OTS Grant so claiming to the grant can occur.
>Educational Trainer and Outreach Coordinator - Responsible for planning and execution of workshops, securing necessary approvals for educational materials, and managing social media campaigns aimed at raising awareness about distracted driving. Serves a crucial role in creating impactful outreach initiatives that engage the community effectively.

Prior to finalizing the subcontract, Maywood City Manager's Office should work with the OTS to ensure all costs in the subcontract are allowable. Upon execution of subcontract, a revision request and copy of the contract is required in order to include the associated costs of the contract in the OTS Grant so claiming to the grant can occur.
>Education Assistant - Provides essential support for all grant-funded activities, including logistical arrangements for events, the development of engaging social media content, and the facilitation of on-site presentations and workshops.

Prior to finalizing the subcontract, Maywood City Manager's Office should work with the OTS to ensure all costs in the subcontract are allowable. Upon execution of subcontract, a revision request and copy of the contract is required in order to include the associated costs of the contract in the OTS Grant so claiming to the grant can occur.

Distracted Driving Education - Maywood City Manager's Office will seek a contractor to assist with fulfilling the goals and objectives of this grant. Cost can include coordination of grant activities, media campaigns, content creation, and subscription costs. Prior to finalizing the subcontract, Maywood City Manager's Office should work with the OTS to ensure all costs in the subcontract are allowable. Upon execution of subcontract, a revision request and copy of the contract is required in order to include the associated costs of the contract in the OTS Grant so claiming to the grant can occur.

EQUIPMENT
-

OTHER DIRECT COSTS
Office Supplies - Used for standard office supplies to support grant related activities, grant monitoring and reporting. Costs may include paper, toner, ink cartridges, CDs/DVDs, flash drives, and desk top supplies such as pens, pencils, binders, folders, flip charts, easels, and clips. Excludes office furnishings and fixtures

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such as but not limited to the following: desk, chair, table, shelving, coat rack, credenza, book, filing cabinet, floor covering, office planter, storage cabinet, portable partition, picture, wall clock, draperies and hardware, and fixed lighting/lamp. Additional items may be purchased if approved by OTS.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Salaries may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and (b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements.

Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the expense of the grantee agency.

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
DD25005
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);  The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
 Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);  Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;  Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and LowIncome Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
 Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
 Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and  Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).

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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.” The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

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By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

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2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or

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otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
(https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—

PRIMARY TIER COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or

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otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—

LOWER TIER COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

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DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving companyowned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 10.

DATE: November 19, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CLAUDIA ZAVALA, COMMUNITY SERVICES SUPERVISOR
BY: JENNIFER VASQUEZ, CITY MANAGER
SUBJECT: CONSIDERATION OF THE PROPOSED CITY EVENTS AND PROGRAMMING SCHEDULE FOR CALENDAR YEAR 2025
RECOMMENDATION:

Staff recommends that the City Council review and provide direction to staff on City events and programming schedule for calendar year 2025.

BACKGROUND:

Special events and programs are an important part of a community’s life, and municipalities often play a central role in facilitating those experiences. The City strives to host community events and programs that engage residents and foster a sense of togetherness. The following is a list of events, with the corresponding date and expenses/future budget and donations, for the current fiscal year and calendar year:

Maywood Get Healthy
Date: April 27, 2024 | Actual: $2,810 | Donation: No donations This event provides residents with the chance to engage with various organizations focused on promoting health and fitness.

Community Gathering at Pixley Park
Date: Thursday, May 9, 2024 | Actual: $878
As part of the city's initiative to upgrade its pocket parks, staff hosted a community event at Pixley Park to gather feedback on desired improvements. Parents and children participated in activities, and surveys were distributed to gauge community interest in features like new playground equipment and additional shading.

Mayor's Play Ball
Date: June 22, 2024 | Actual: $395 | Donation: free clinic for kids Last year, the City collaborated with the YMCA to host a clinic during the Dodger Dreamteam opening day ceremonies. This clinic provided children with the chance to learn the fundamentals of baseball.

Fundamentals of Soccer & Basketball (8 weeks)Date: Mondays & Wednesdays, June 17 – July 31, 2024 | Actual: $651
The Community Services Division offered soccer classes at Riverfront Park and basketball at Pixley Park. Each program ran for eight weeks with one class per week, accommodating 10 participants per session. These programs were free for Maywood residents. The purchase of equipment was the primary contribution to this year's budget.

Summer Movie Night
Date: July 18, 2024 | Actual: $400

This year, Summer Movie Night was held at Pixley Park, whereas last year's event took place at the YMCA. The Community Services Division is planning to continue rotating movie nights at various City parks for future events.

Teen Civilian Academy ProgramDate:

July 16, 23, 30, 2024 | Actual: $184
In partnership with the East LA Sheriff's Department, this program educated teens interested in law enforcement.

Ten teens participated in the three-week class, which was free of charge and open only to Maywood residents.

National Night Out
Date: August 8, 2024| Actual: $206 | Donation: backpacks, The Habit food truck, churros and ice cream National Night Out was held at Speaker Anthony Rendon Riverfront Park, where the City collaborated with the East LA Sheriff's Department to provide a safe and welcoming environment for the community to meet local law enforcement personnel and explore their equipment and vehicles.

Taste of Maywood
Date: August 22, 2024| Actual: $3,623
The City is dedicated to supporting local businesses and promoting community involvement. As part of this commitment, the Taste of Maywood event was held to highlight the wide variety of culinary options available in our city. The event featured participation from seven local businesses and drew over 100 residents.

Centennial Celebration
Date: September 7, 2024| Actual: $192,780 | Donation: $105,200 The City celebrated its Centennial at Dodger Dreamfield with carnival rides, games, face painting and live performances. All activities were free for the community.

Halloween Home Decorating Contest
Date: October 1-14, 2024 | Donation: gift cards
Each year, residents compete for the best Halloween-decorated home. Voting is conducted on social media, and the community selects the winners.

Trunk-or-Treat
Date: October 24, 2024 | Actual: $1,758 | Donation: $500, and candy bags/boxes This year, about 2000 community members attended the event, with organizations distributing candy from decorated car trunks and tables set up within City Hall.

Turkey Giveaway
Date: November 19, 2024 | Donation: $5,000 in gift cards & $2,552 for the purchase of turkeys This year, the City will partner with the YMCA to distribute 300 turkeys to Maywood families. Staff is working with local elementary schools to identify families in need, with each school receiving 25 applications to distribute. The additional frozen turkeys will be given out to community members that signed up through Civic Rec.

Tree Lighting Ceremony
Date: December 6, 2024 | Budget: $6,500 | Donations: $4,800 Each year, the City hosts a Tree Lighting Ceremony to kick off the holiday season. The event features a variety of performances, from the YMCA, high school marching bands and folklorico dance group. The City will sponsor hot chocolate, a Christmas card activity and Santa who will make an appearance to help light the tree and take pictures with children. Additionally, this year, the YMCA will be organizing a Holiday Boutique for the event.

Holiday Home Decorating Contest
Date: December 1-14 | Budget: $300.00 | Donation: gift cards for winners Each year, residents compete for the best holiday-decorated home. Voting is conducted on social media, and the community selects the winners.

Toy Giveaway
Date: December 16, 2024 | Budget: $3,600 | Donation: Toys, crafts, snacks The City is partnering with the YMCA and Maywood elementary schools to identify families in need, with each school receiving 25 applications to distribute. This year, the YMCA will host Santa’s Workshop, featuring games, crafts, and more, giving children an opportunity to enjoy the holiday season.

DISCUSSION:

The City of Maywood has a tradition of hosting events and programs that bring residents together. Over the past four years, the Community Services Division has organized popular city-wide events like Trunk-or-Treat, the Turkey and Toy Giveaway, and the Tree Lighting, all of which have grown significantly.

Each year, the Community Services Division reviews these events and activities for the next calendar year. Staff has reviewed the events and programs and has drafted an event calendar for 2025. This schedule aims to maintain existing events while introducing new opportunities to engage residents.

Below is the schedule of events for calendar year 2025, including event dates, times and locations.

MAY 2025
Dodgers Academy/Mayor's Play
Ball
Saturday, May 17 10:00 AM-12:00
PM
Maywood Park
JUNE 2025
Maywood Get Healthy Saturday, June 21 9:00 AM Riverfront Park Fundamentals of Soccer &
Basketball
Mondays & Wednesday
June 9 – July 30
4:30-5:30 PM Pixley Park & Riverfront
Park
JULY 2025
Movies at the Park Thursday, July 10 7:30 PM Pixley Park Teen Civilian Academy Program July 2025 (tentative) 5:00 PM City Hall AUGUST 2025
National Night Out Thursday, August 7 5:00 -7:00 PM Riverfront Park SEPTEMBER 2025
Taste of Maywood Thursday, September 18 4:30-6:00 PM YMCA OCTOBER 2025
Trunk-or-Treat Thursday, October 30 5:00 PM City Hall Parking Lot NOVEMBER 2025
Turkey Giveaway Thursday, November 20 4:30-6:30 PM City Hall DECEMBER 2025
Tree Lighting Ceremony Friday, December 5 6:00 – 8:00 PM City Hall Parking Lot Toy Giveaway Tuesday, December 16 4:30-6:30 PM City Hall Looking ahead to calendar year 2025, staff is seeking Council direction on the event and program calendar to ensure alignment with community needs and priorities.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact associated with this item. Expenditures will be considered at a future city Council meeting.

ATTACHMENT(S)

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 11.

DATE: November 19, 2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CLAUDIA ZAVALA, COMMUNITY SERVICES SUPERVISOR
BY: JENNIFER VASQUEZ, CITY MANAGER
SUBJECT: CONSIDERATION OF APPROVING THE COMMUNITY BENEFIT FUND

APPLICATION FROM CSU FULLERTON/CREAL/CSUF PHILANTHROPIC FOUNDATION IN THE AMOUNT OF $15,000 FOR COLLEGE SCHOLARSHIPS THAT WILL BE AWARDED AT THE MAYWOOD EDUCATION FAIR, AND SUPPLIES\ PRIZES\GIVEAWAYS TO BE USED AT THE MAYWOOD EDUCATION FAIR RECOMMENDATION:

Staff recommends that the City Council approve the Community Benefit Fund Application from CSU Fullerton/CREAL Philanthropic Foundation in the amount of $15,000.

BACKGROUND:

The Application is dated August 8, 2024, and was received by email from the applicant. The City of Maywood has established a “Community Based Fund” to support community-based programs and activities. Applicant eligibility is determined by the City’s Community Benefit Fund Guidelines and Procedures (“Guidelines”) for the distribution of funds to eligible organizations that provide community-based programs, community activities and educational activities.

Over the past four years, the Foundation has been the recipient of a Community Benefit Grant from the City. In the previous year, the foundation granted scholarships to 39 graduating high school seniors. Among these, 33 students were presented with $1,000 each, while six students received $500, making a combined total of 39 deserving awardees. The City‘s grant was allocated exclusively towards these scholarships. Notably, a significant portion of these scholarships, specifically 20 out of the 39, were awarded to students that reside in Maywood.

Community Benefit Funds Approved by City Council for CSU Fullerton/CREAL/CSUF Philantropic Foundation - Maywood Education Fair:
• Fiscal Year 2023/2024: The City Council approved $10,000,allocating $8,000 for college scholarships for high school seniors and $2,000 for prizes, gifts, giveaways, and food for community members during the Education Fair.
• Fiscal Year 2022/2023: The City Council approved $10,000, allocating $8,000 for college scholarships for high school seniors and $2,000 for prizes, gifts, giveaways, and food for community members during the Education Fair.

• Fiscal Year 2021/2022: The City Council approved $10,000, allocating $8,000 for college scholarships for high school seniors and $2,000 for prizes, gifts, giveaways, and food for community members during the Education Fair.
• Fiscal Year 2020/2021: The City Council approved $10,000, allocating $8,000 for college scholarships for high school seniors and $2,000 for prizes, gifts, giveaways, and food for community members during the Education Fair.

DISCUSSION:

The applicant, CSU Fullerton/CREAL Philanthropic Foundation, is requesting funds to provide college scholarships to Maywood senior students and support the Maywood Education Fair. The funds will be allocated as follows:
• Twelve (12) scholarships of $1,000 each will be awarded to eligible students through a competitive process.
• The remaining $3,000 will be used to purchase supplies, prizes, and giveaways for community members attending the Maywood Education Fair.

Qualification Review
Per the grant guidelines, to apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include, but are not limited to, educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. In addition, per the Grant guidelines, grants will be awarded in a maximum amount of no more than $15,000.

The CSU Fullerton/CREAL Philanthropic Foundation, established in 2009, serves Maywood students by providing college scholarships. The Foundation is eligible for funding as it supports educational activities through its Maywood Education Fair. These scholarships have been instrumental in helping Maywood and the Southeast cities of Los Angeles foster a college-going culture. Over the past seven years, this initiative has led to a tenfold increase in community participation. Students report significant benefits from the resources provided, and parent/guardian involvement has increased, furthering their understanding of their role in their children's academic success.

Accordingly, based on the documentation provided by the applicant in support of their application, staff recommends that the City Council approve their request.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The City's budget includes $75,000 in the Community Benefit Fund for fiscal year 2024/2025. To date,$27,000 has been approved by Council. There are two items on this Council meeting for $15,000 each and if both items are approved, the remaining available balance will be $18,000. Therefore, no additional appropriation is required.

F.Y. 24-25 Impact: $15,000 Current F.Y. Budget: $75,000 Fund Impacted: 100 - General Fund Budget adjustment requested: $0

Source of funds: 302 - Community Services Remaining Budget: $18,000 Account Number: 6301 - Community Benefit Fund For fiscal year: 2024/2025

ATTACHMENT(S)

1. CSFullerton_CREAL_application 2024_2025

2. CSFPF_IRS_Determination_Letter

3. CBF Guidelines&Procedures_Revised_July_2024

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND APPLICATION
Please Type/Print Information
(attach additional pages as needed)
Date : _____
Application Funding Cycle Application Due Date
Q1: July 1 – September 30 June 1
Q2: October 1- December 31 September 1
Q3: January 1 - March 30 December 1
Q4: April 1 - June 30 March 1
Amount Requested: _________________
Organization Name: Phone Number:

Street Address: Fax Number:

City,State, Zip: Federal EIN:

Contact Person:

Contact Email Address:

Provide a detailed description of your organization. For example, are you a school, school• based or affiliated entity, youth program, community based organization, etc.

Does your organization have non-profit status with theInternal Revenue Service? Yes No (If yes,attach documentation)
How long has this organization been in existence (provide date)? Is the organization located/based in Maywood or does it provide programs or services to Maywood residents? Yes No If yes, please explain.

Describe how the requested funds will be used? Attach a proposed budget.

What is the anticipated time-frame to provide the proposed program, service, event activity or goods and the expenditure of the requested funds?
Describe the organization's efforts in obtaining funding from other sources? How will the requested funds have a benefit to Maywood residents? How will the requested funds enhance the quality of life or the delivery of services for Maywood residents?
How will the requested funds provide educational opportunities for Maywood residents or students?
Has your organization previously received funding from the City of Maywood? Yes No If yes, identify the use of the funds, total amount, and fiscal year in which the funds were received.

Is a member of your organization's board or executive leadership a City employee, an elected or appointed City official, or a family member of a City employee or elected or appointed City official? Yes No If yes, please explain.

By my signature below, I hereby certify, under penalty of perjury, that I am qualified to sign for and bind the named organization and that the information contained within and submitted with this application is complete, true and accurate. I have received a copy of the Community Benefit Fund Guidelines and Procedures and agree to abide by its provisions. If awarded funding, an agreement will be required to be executed.

Date: Signature:

Print Name and Title:

Date Received Eligibility Verified Date Approved Date Denied Amount Awarded
Revised 9.28.22

CITY OF MAYWOOD

COMMUNITY BENEFIT FUND

GUIDELINES AND PROCEDURES
1 Rev. 7/2024
I. BACKGROUND
The City of Maywood has established a “Community Benefit Fund” to support community based programs and activities.

II. PURPOSE
The purpose of this policy is to provide guidelines and procedures for the distribution of public funds, which will in turn fun community programs, activities and educational activities conduct by Eligible Organizations that meet the requirements and guidelines set forth by the City Council in this policy.

III. ELIGIBILITY AND POLICY
A. Eligible Organizations. The requesting organization must be: (1) a non-profit agency as defined by the Internal revenue Service (IRS) with a tax exempt status of 501(c)(3) and is in good standing in the State of California based in the City or provides programs or services to residents of the City; a school or school-based/affiliated organization located in the City; or other City-based organization such as athletic organizations or community groups (collectively called “Eligible Organizations”); (2) must be in existence prior to submittal of an application; and (3) must have a record of successfully providing the type of service, activity or program for which funding is requested.

B. Eligible Services and Activities. To apply for a grant under the City Community Benefit Fund, the Eligible Organization must provide a program, service, activity, event or other similar activities that have a benefit to the residents of the City of Maywood or the specified target group within the City by: (i) enhancing the quality of life or the delivery of services in the City; or (ii) providing educational opportunities for the residents or students of the City. Categories of services and activities eligible for grants include but are not limited to educational programs, cultural activities (i.e. music, art, dance, recreation), youth athletics, civic projects, health and safety programs, services sponsored by Maywood community organizations and public services (i.e. senior services, youth programs, health services). If the request relates to a community event, the event must be advertised and open to the public. Grants will be awarded in maximum amounts of no more than $15,000.

C. Restrictions and Ineligible Organizations.

1. Grants shall not be used for religious activities or political campaigning purposes or activities.

2. A non-profit entity, a school or school-based/affiliated organization or other City-based organizations such as athletic organizations or community groups that have