Maywood City Council
October 22, 2025

AGENDA

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, OCTOBER 22, 2025 AT 5:30 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL

CALL TO ORDER

ROLL CALL
II. CITY OFFICIALS
MAYOR
Mayra Aguiluz

MAYOR PRO TEM
Heber Marquez

COUNCIL MEMBERS
Eddie De La Riva
Frank Garcia
Jaime Flores

CITY CLERK
Jennifer E. Vasquez

CITY TREASURER
Jennifer E. Vasquez

CITY MANAGER
Jennifer E. Vasquez

CITY ATTORNEY
Roxanne Diaz
III. MEETING PROCEDURES
THIS MEETING WILL BE HELD IN PERSON.

THE MEETING WILL BE AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/85621851613 AND VIA THE CITY'S FACEBOOK PAGE.

Public Participation Options:

1. In-Person: Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA

2. Before the Meeting: Public comment will be accepted for the record in advance by 4:00 p.m. the day of the meeting by email to [email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562- 5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (323) 562- 5714 within 72 hours of the meeting.

IV. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION-INITIATION OF LITIGATION; GOVERNMENT CODE SECTION 54956.9(D)(4); NUMBER OF POTENTIAL CASES: 1
CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION; GOVERNMENT CODE SECTION 54956.9(D)(1); CITY OF MAYWOOD V. VIRAMONTES, LOS ANGELES COUNTY SUPERIOR COURT CASE NO. 24NWCV01322
CONFERENCE WITH LABOR NEGOTIATOR, GOVERNMENT CODE SECTION 54957.6: CITY NEGOTIATOR:JENNIFER VASQUEZ, CITY MANAGER; EMPLOYEE ORGANIZATIONS:

AFSCME DISTRICT COUNCIL 36, LOCAL 4319, MAYWOOD EMPLOYEES ASSOCIATION CONFERENCE WITH LABOR NEGOTIATOR – CALIFORNIA GOVERNMENT CODE SECTION 54957.6 – CITY NEGOTIATOR: CITY MANAGER, UNREPRESENTED EMPLOYEES:

DIRECTOR OF FINANCE, DEPUTY DIRECTOR OF BUILDING AND PLANNING, HUMAN

RESOURCES/RISK MANAGER, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER V. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
VI. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

VII. PRESENTATIONS

1. LOS ANGELES UNIFIED SCHOOL DISTRICT PRESENTATION AND COMMUNITY

PARTNERSHIP UPDATE

2. LOS ANGELES COUNTY SHERIFF'S DEPARTMENT: CITY UPDATE

VIII. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate discussion or action.

3. MINUTES FOR THE SEPTEMBER 24, 2025, REGULAR CITY COUNCIL

MEETING

4. MONTHLY CASH AND INVESTMENT REPORT SEPTEMBER 2025

5. REVENUE REPORT SEPTEMBER 2025

6. CONSIDERATION OF ADOPTING RESOLUTION NO. 6434 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE

MAYWOOD COMMUNITY REDEVELOPMENT AGENCY APPROVING THE

WARRANTS FOR PAYMENT

7. CONSIDERATION OF ADOPTING RESOLUTION NO. 6435 AUTHORIZING THE

DESTRUCTION OF OBSOLETE CITY RECORDS

8. CONSIDERATION OF THE APPROVAL OF A RIGHT-OF-WAY USE AGREEMENT

BETWEEN THE CITY OF MAYWOOD AND THE GATEWAY CITIES COUNCIL OF

GOVERNMENTS FOR THE INSTALLATION, OPERATION, AND MAINTENANCE

OF THE GATEWAY CITIES REGIONAL FIBER OPTIC NETWORK (GCRFON)

9. ADOPTION OF A SIX-YEAR UPDATE TO THE CITY OF MAYWOOD'S SEWER

SYSTEM MANAGEMENT PLAN
IX. DISCUSSION/ACTION ITEMS

10. CONSIDERATION OF A MAYWOOD COMMUNITY FIRST SPONSORSHIP

PROGRAM, AND THE ASSOCIATED POLICIES AND GUIDELINES
X. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on a non- agenda item you may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

XI. ADJOURNMENT - The next Regular Meeting of the Maywood City Council is November 19, 2025, at 6:00 p.m. in the City Council Chambers.

PUBLIC ACCESS TO MEETING AGENDA AND AGENDA PACKETS
I, _______________________________, City Clerk / Deputy City Clerk, hereby certify that this agenda was duly posted by law at 4319 E.

Slauson Avenue, Maywood, CA 90270 and the City Website. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the Maywood City Hall, 4319 E. Slauson Avenue, Maywood CA 90270.

If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to rising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting. In compliance with the ADA, if you need special assistance for the meeting, call (323) 562-5723 within 72 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.

September Crime Statistics
City of Maywood / LASD
Sept‘25
0 0
5 1
3 1
0 5
2 5
10 0
Crimes Against a Person
Homicide
Sexual Assault
Aggravated Assault
Crimes Against Property
Robbery (Armed)
Robbery (Other)
Burglary (Residential)
Burglary (Other)
Grand Theft
Theft from Vehicle
Petty Theft
Auto Theft
Arson
Aug‘25
0 0
8 1
1 2
1 5
2 5
7 0
(Aug’25-Sept‘25)
No Change
-3
No Change
Month-to-Month Change
No Change
No Change
No Change
2 -1
No Change
3 No Change
-1

September Crime Statistics
City of Maywood / LASD
Sept‘24
0 0
14 1
5 2
6 14
6 10
16 0
Sept‘25
0 0
5 1
3 1
0 5
2 5
10 0
(Sept‘24-Sept‘25)
No Change
No Change
-9
-2
-9
-4
-5
-6
Crimes Against a Person
Homicide
Sexual Assault
Aggravated Assault
Crimes Against Property
Robbery (Armed)
Robbery (Other)
Burglary (Residential)
Burglary (Other)
Grand Theft
Theft from Vehicle
Petty Theft
Auto Theft
Arson
Year-to-Year Change
No Change
No Change
-6
-1

MEETING MINUTES

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, SEPTEMBER 24, 2025 AT 5:30 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
Mayor Aguiluz called the meeting to order at 5:30 P.M. Deputy City Clerk Miguel Leon conducted roll call. Present: Mayor Aguiluz, Mayor Pro Tem Marquez, Council Member De La Riva, Council Member Garcia, Council Member Flores.

II. CITY OFFICIALS
MAYOR
Mayra Aguiluz (Present)

MAYOR PRO TEM
Heber Marquez (Present)

COUNCIL MEMBERS
Eddie De La Riva (Present)
Frank Garcia (Present)
Jaime Flores (Present)

CITY CLERK
Jennifer E. Vasquez (Present)

CITY TREASURER
Jennifer E. Vasquez (Present)

CITY MANAGER
Jennifer E. Vasquez (Present)

CITY ATTORNEY
Roxanne Diaz (Present)
STAFF PRESENT:

Daisy Guerrero, Deputy Director of Building and Planning (Present) Rimo Hanson, Director of Finance (Present)
III. MEETING PROCEDURES
THIS MEETING WILL BE HELD IN PERSON.

THE MEETING WILL BE AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/85621851613 AND VIA THE CITY'S FACEBOOK PAGE.

Public Participation Options:

1. In-Person: Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA

2. Before the Meeting: Public comment will be accepted for the record in advance by 4:00 p.m. the day of the meeting by email to
[email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562-5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (323) 562- 5714 within 72 hours of the meeting.

IV. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION; GOVERNMENT CODE SECTION 54956.9(D)(1); CITY OF MAYWOOD V. MAYWOOD VILLAGE CENTER, LLC, LOS ANGELES COUNTY SUPERIOR COURT CASE NO. 24NWCV03641
CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION; GOVERNMENT CODE SECTION 54956.9(D)(1); IN RE: NATIONAL PRESCRIPTION OPIATE LITIGATION, UNITED

STATES DISTRICT COURT (NORTHERN DISTRICT OF OHIO, EASTERN DIVISION) CASE NO. 1:17-MD-2804
CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION; GOVERNMENT CODE SECTION 54956.9(D)(1); IN RE: PURDUE PHARMA L.P., ET AL., DEBTORS (CHAPTER 11), UNITED STATES BANKRUPTCY COURT SOUTHERN DISTRICT OF NEW YORK, CASE NO. 19-23649 (SHL)
CONFERENCE WITH LABOR NEGOTIATOR, GOVERNMENT CODE SECTION 54957.6:

CITY NEGOTIATOR: JENNIFER VASQUEZ, CITY MANAGER; EMPLOYEE ORGANIZATIONS:

AFSCME DISTRICT COUNCIL 36, LOCAL 4319, MAYWOOD EMPLOYEES ASSOCIATION City Attorney Diaz announced the Closed Session items at 5:31 p.m.

The City Council recessed into Closed Session prior to the regular meeting to discuss Items 1 through 3 (Conference with Legal Counsel). The City Council reconvened into open session at 6:03 p.m.

City Attorney Diaz stated that the City Council met to discuss Closed Session Items 1 through 3 and that Item 4 would be discussed at the conclusion of the regular meeting.

Regarding Item 1, City Attorney Diaz announced that there was no reportable action.

The City Attorney stated for Items 2 and 3, related to the opioid cases, the City Council voted 5-0 to authorization participation in the settlement of both cases.

At the conclusion of the regular meeting, the City Council adjourned at 6:37 p.m. to Closed Session to discuss Item 4. Any reportable action related to this item will be reported at the next regular City Council meeting on October 22, 2025.

V. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
Comments were provided by members of the City Council.

VI. PUBLIC PARTICIPATION (Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

The following individuals provided public comments on agenda items:

1. David Perez
VII. PRESENTATIONS
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT: CITY UPDATE
City Manager Vasquez provided a brief presentation on crime statistics and public safety updates on behalf of the Sheriff’s Department.

VIII. CONSENT CALENDAR
Council Member Garcia motioned to approve Consent Calendar Items 1 through 4, seconded by Mayor Pro Tem Marquez. Motion passed by the following vote:

Ayes: Mayor Aguiluz, Mayor Pro Tem Marquez, Council Members De La Riva, Flores, and Garcia.

Noes: None.

Absent: None.

Council Member Garcia requested to pull Item 5 for clarification regarding sanitary practices at previous events. Deputy Director Guerrero clarified that prior to any permits being issued, a health inspection will be required, and applicable public health standards must be met.

Motion to approve the remainder of the Consent Calendar by Mayor Aguiluz, seconded by Council Member Garcia. Motion passed by the following vote:

Ayes: Mayor Aguiluz, Mayor Pro Tem Marquez, Council Members De La Riva, Flores, and Garcia.

Noes: None.

Absent: None.

1. MINUTES FOR THE AUGUST 27, 2025, REGULAR CITY COUNCIL MEETING

2. MONTHLY CASH AND INVESTMENT REPORT AUGUST 2025

3. REVENUE REPORT AUGUST 2025

4. CONSIDERATION OF ADOPTING RESOLUTION NO. 6433 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE

MAYWOOD COMMUNITY REDEVELOPMENT AGENCY APPROVING THE

WARRANTS FOR PAYMENT

5. CONSIDERATION OF APPROVAL FOR ISSUANCE OF A SPECIAL EVENT PERMIT TO ST. ROSE OF LIMA LOCATED AT 4422 60TH STREET FOR AN

ANNUAL FALL FESTIVAL AND DIRECTION REGARDING CONDITIONS OF

APPROVAL
IX. DISCUSSION/ACTION ITEMS

6. DISCUSSION REGARDING THE STATEMENT OF WORK FOR THE MELLON

FOUNDATION PHASE TWO SLEEPY LAGOON MEMORIAL AT SPEAKER

ANTHONY RENDON RIVERFRONT PARK
Adriana Garcia from the Los Angeles Neighborhood Land Trust provided a presentation on the Mellon Foundation planning grant, including community engagement efforts and scope of work.

No formal action was taken. The City Council provided the following direction:

1. Land Trust to include one Council Member and one staff member in the Sleepy Lagoon Memorial planning process.

2. Land Trust to ensure the City of Maywood has representation at meetings with CBOs regarding the Sleepy Lagoon Memorial project.

3. Land Trust to focus on mobilizing more Maywood residents for workshops and presentations related to the Sleepy Lagoon Memorial.

4. Land Trust to present the governance framework report to the community before formal adoption.

X. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on a non- agenda item you may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

The following individuals provided public comments on agenda items:

1. David Perez
XI. ADJOURNMENT - The meeting was adjourned at 6:37 p.m. The next Regular Meeting of the Maywood City Council is October 22, 2025, at 6:00 p.m. in the City Council Chambers.

Attest by: __________________________ Approved by: _________________________ Deputy City Clerk, Miguel Leon Mayor, Mayra Aguiluz

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 4.

DATE: October 22, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: MONTHLY CASH AND INVESTMENT REPORT SEPTEMBER 2025 RECOMMENDATION:

Staff recommends that the City Council receive and file the attached cash and investment report for September 2025.

BACKGROUND:

In accordance with the City of Maywood's Adopted Investment Policy and to provide information to the City Council, the City's Finance Department prepares a Monthly Cash and Investment Report for the City Council's review.

DISCUSSION:

The cash and investment balances are across all funds of the City. The purpose of this report is to show the cash and investment balances at the end of the month. The investments are in compliance with California State code 503600 and the City of Maywood Investment Policy.

The City maintains cash in a General Account, Investments in the Local Agency Investment Fund (LAIF), investments in the California Employers' Retiree Benefit Trust (CERBT), a Section 115 trust fund dedicated to prefunding other Post-Employment Benefits (OPEB), and investments in the California Employers' Pension Prefunding Trust (CEPPT). The attached report shows the cash and investments balances as of September 30, 2025.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact involved with approving this report.

ATTACHMENT(S)

1. September 2025 Cash and Investment Report

Description Type Ending Balance as of
9/30/2025
A - Non-Investment Cash Accounts
US Bank - Corporate Checking Cash $ 2,119,592.99
Total Cash Accounts $ 2,119,592.99
B - Investment Accounts
Local Agency Investment Fund (LAIF) Pooled Money Investment Account (PMIA) $ 16,539,195.20
California Public Employees' Retirement System (CalPERS) California Employers' Retiree Benefit Trust (CERBT) Title 26 - U.S.C. 115 - Income of States, Municipalities, etc., Trusts
$ 1,220,683.49
California Public Employees' Retirement System (CalPERS) California Employers' Pension Prefunding Trust (CEPPT) Title 26 - U.S.C. 115 - Income of States, Municipalities, etc., Trusts
$ 1,112,193.54
Total Investment Accounts $ 18,872,072.23
Total Cash and Investments $ 20,991,665.22
City of Maywood, California
Cash and Investments Report
As of September 30, 2025

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 5.

DATE: October 22, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: REVENUE REPORT SEPTEMBER 2025
RECOMMENDATION:

Staff recommends that the City Council receive and file the Revenue Report for the months of July–September 2025.

BACKGROUND:

In an effort to maintain transparency, the City's Finance Department prepares a monthly Revenue Report for the City's Council's review.

DISCUSSION:

General Fund revenues are not received evenly throughout the fiscal year. During the first half of the fiscal year, there is always an issue of timing difference whereby cash receipts do not align with the projected budget forecast, but during the second half of the year the cash receipts gradually begin to align with the projected budget. See attachment 1 and 2 for revenue details comparison between July–September 2024 and July–September 2025 and explanations in the "Comments" column.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact with this action.

ATTACHMENT(S)

1. July - September 2025 City of Maywood FY 2025-2026 - General Fund

2. July - September 2025 City of Maywood FY 2025-2026 - Special Revenue

Acct # Account Description
Adopted
Budget
FY 2025-26
July 2024 -
September
2024
July 2025 -
September
2025
Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Taxes:

Various Property Taxes $ 793,230 $ 34,467 $ 20,454 $ (14,013) 2.58% Major payments receive in December and
March.
4203/4302 Franchise & Collectors Fee 604,000 - - - 0.00% Received Quarterly. 4211 Utility Users Tax 1,500,000 223,057 207,095 (15,962) 13.81% Received in the following month. 4206 Transfer Tax 16,000 7,021 3,698 (3,323) 23.11% Based on activities. 4202 Transient Occupancy Tax (TOT) 83,000 - - - 0.00% Received Quarterly. 4212 Cannabis Sales Tax 1,650,000 - - 0.00% Received Quarterly. 4213 Cannabis Sales Tax - Installment Pmts - - 31,822 31,822 0.00% 4201 Sales and Use Tax (Retail Sales Tax) 2,240,720 147,669 123,611 (24,058) 5.52% Received in the following month.

Taxes Total 6,886,950 412,214 386,680 (11,521) 5.61%
Licenses & Permits:
4301 Compliance Program Fee 47,810 - - - 0.00% Payment is generally received in March.

Various
Plumbing, Electrical & Conditional/Land
Used Permits 13,220 3,220 3,177 (43) 24.03% Permits fluctuate based on activities. 4305 Public Works Permit Fees 100,000 27,261 91,911 64,650 91.91% Fees fluctuate based on activities.

Various Other Fees & Permits 25,694 5,095 6,058 963 23.58% Fees fluctuate based on activities. 4320 Occupancy Permits 1,200 568 - (568) 0.00% Fees fluctuate based on activities. 4313 Building Permits 70,000 15,490 33,392 17,902 47.70% Fees fluctuate based on activities. 4751 Rental Registry Program Fees 60,000 - 11,511 11,511 19.19% The City started collecting the fees in January
2025.
4753 Rental Registry Program - Late Fees - - 5,756 5,756 0.00% 4307 Commercial Cannabis Renewal Fees 74,250 - - - 0.00% Five business licenses: one due in December
and four due in April.
4322 Parking Permits 65,000 7,970 5,030 (2,940) 7.74% Parking Permits issued during Sept. 4311 Apartment License 22,000 75 474 399 2.15%
Majority of payments are received in JanuaryMarch.
4205 Business License Tax 267,000 7,055 12,141 5,086 4.55% Majority of payments are received in JanuaryMarch.
4110 Vehicle License Fees Excess 30,600 - - - 0.00% State Allocation.

Year-To-Date Revenue Report-General Fund
FY 2025-2026
As of September 30, 2025

Acct # Account Description
Adopted
Budget
FY 2025-26
July 2024 -
September
2024
July 2025 -
September
2025
Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Year-To-Date Revenue Report-General Fund
FY 2025-2026
As of September 30, 2025
4107 Motor Vehicle License Fee (VLF) in lieu 3,783,840 - - - 0.00% City receives two payments per year: January
and May.

Licenses and Permits Total 4,560,614 66,734 169,450 102,716 3.72% 4704 Plan Check Fees 65,000 11,698 11,289 (409) 17.37% Fees fluctuate based on activities. 4702 Rents & Concessions 25,005 5,954 6,252 298 25.00% Monthly payments. 90,005 17,652 17,541 (111) 19.49%
Fines and Forfeitures:
4401 Penalties: Apartment & Business Lic 13,000 1,199 3,399 2,200 26.15% Penalties generally occurr after February. 4404
Southeast Municipal Court (SEMC)/
Court Collections 240,000 40,216 31,537 (8,679) 13.14% Monthly Payments. 4403 Citations: Administrative 5,000 100 1,000 900 20.00% Code Enforcement Citations fluctuate based
on activities.
4402 Citations: Parking 450,000 45,301 36,346 (8,955) 8.08% Fees fluctuate based on activities. Payments
are received two months after the citations
708,000 86,816 72,282 (14,534) 10.21%
Leases and Concessions:
4501 Leased Property Rental Income 59,880 12,564 12,640 76 21.11% Payments received monthly. 59,880 12,564 12,640 76 21.11%
Miscellaneous:
4817 Good Corporate Citizen Program 21,000 - - - 0.00% Payment is generally received in March. 4803 Interest Income 550,000 - - 0.00% Internal allocations are done quarterly. 4821 Other Interest Income 8,950 - 2,089 2,089 23.34%
4809 Miscellaneous Revenue 10,000 920 50,483 49,563 504.83% Amount received varies from year to year. 4814 Refunds & Overpayments-Reimb 10,000 - 7,154 7,154 71.54% Amount received varies from year to year. 4816 Rebates & Insurance Claims Pymts 2,000 - - - 0.00% Amount received varies from year to year. 4819 Donations 20,000 56,500 4,300 (52,200) 21.50% Amount received varies from year to year.

Various County/State/Federal Grants - - - - 0.00% Reimbursement based on actual expenditures. 4850 Parks & Rec Revenues 2,600 - - - 0.00%
4800 Transfer In -General 552,000 131,953 - (131,953) 0.00% Generally, transfers are processed at yearend. The $131,953 was a transfer from Successor’s Agency for City’s admin costs.

Miscellaneous Revenue Total 1,176,550 189,373 64,026 (125,347) 5.44% Charges for Services Total
Fines and Forfeitures Total
Leases and Concessions Total
Charges for Services:

Acct # Account Description
Adopted
Budget
FY 2025-26
July 2024 -
September
2024
July 2025 -
September
2025
Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Year-To-Date Revenue Report-General Fund
FY 2025-2026
As of September 30, 2025
4830 Retiree Pension Levy 1,300,000 9,396 9,266 (130) 0.71% Majority of payments are received in January
& June.

Retiree Pension Levy Total 1,300,000 9,396.00 9,266.00 (130.00) 0.71% General Fund Revenue Total $ 14,781,999 $ 794,749 $ 731,885 $ (48,851) 4.95% Pension/Retirement Fund:

Fund # Fund Description
Adopted
Budget
FY 2025-26
July 2024 -
September
2024
July 2025 -
September
2025
Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(A/C)
212 Gas Tax Fund $ 749,414 $ 133,666 $ 124,107 $ (9,559) 16.56% Received monthly. 214 Transportation Development Act (TDA) Bikeway 100,026 - - - 0.00% Reimbursement based on actual expenditures. 216 SB-1 Road Maintenance Rehabilitation Act Fund 657,040 56,749 55,571 (1,178) 8.46% Received monthly. 221 Proposition A Transit Fund 632,687 164,301 166,812 2,511 26.37% Received monthly. 222 Proposition C Transit Fund 541,131 137,127 138,813 1,686 25.65% Received monthly. 223 Air Quality Management District (AQMD) Fund 32,500 - - - 0.00% Received quarterly. 224 Measure R Transit Fund 413,474 102,201 103,748 1,547 25.09% Received monthly. 225 Measure M Transit Fund 470,937 115,625 117,664 2,039 24.99% Received monthly. 227 LACMTA - Exchange STP-L for Metro Fund 75,014
232
Supplemental Law Enforcement Services Fund (SLESF)
Grant 175,000 - - - 0.00% Received monthly.
243 Community Development Block Grant (CDBG) 632,388 6,795 - (6,795) 0.00% Reimbursement based on actual expenditures. 251 Street Lighting Fund 204,520 - - - 0.00% Payments start in November. 261 Federal / State / County Grants 18,894,412 787 - (787) 0.00% Reimbursement based on actual expenditures. 272 Measure A Park Fund 634,746 - - - 0.00% Reimbursement based on actual expenditures. 280 Measure W Safe Clean Water Program Fund 175,000 - - - 0.00% Payment Received in August. 412 Sewer Enterprise Fund - - - - 0.00% Payment Starts in November. 501 PLHA Fund (Permanent Local Housing Allocation) 267,788 - - - 0.00% Reimbursement based on actual expenditures. 611 Redevelopment Successor Agency Fund - 320 - (320) 0.00% Special Revenue Funds Total $ 24,656,077 $ 717,571 $ 706,715 $ (10,856) 2.87% Year-To-Date Revenue Report-Special Revenue Funds
FY 2025-2026
As of September 30, 2025

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 6.

DATE: October 22, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6434 OF THE CITY COUNCIL

OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD

COMMUNITY REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR

PAYMENT
RECOMMENDATION:

Staff recommends that the City Council receive, approve, and file the warrant ACH registers and payroll wire transfers dated 9/9/2025 through 10/10/2025 and adopt Resolution NO. 6434 approving the Warrants for Payment.

BACKGROUND:

Staff provides warrant registers and wire transfers to City Council as part of Management Controls. The City utilizes resolutions for approving warrants for payment to comply with Section 3-2.06 of the Municipal Code regarding Warrants for Payments. Exhibit A entitled Summary of Warrants and Wire Transfers/ Automated Clearing House (ACH) Transactions serves as a Management Control for complying with Section 3-2.06. Exhibit B entitled Detail of Warrants serves as evidence of Internal Controls utilized by City Finance staff that support these Management Controls for payments made by the City. These controls are carried out through the submission of all required documents supporting the invoices submitted for payment. Prior to payment, the Finance staff reviews all disbursement documents to ensure that they meet the approval requirements and adequate support documentation.

DISCUSSION:

A - PAYMENT APPROVAL - Pursuant to paragraph 37202 of the California Government Code, demands (called Warrant Demand) against the City for payment shall be audited and thereafter submitted to the City Council for approval or rejection prior to payment, either separately or in a register of audited demands and shall have attached thereto affirmation of the City Treasurer and City Finance Director certifying the accuracy of the demands and the availability of funds for payment. This is accomplished using:

A1 - Warrants Registers or checks certified or approved by the City Treasurer and Finance Director as conforming to authorized expenditures set forth in the City Council's adopted City Budget.

A1.1 Prepayment - pre-paying allows the City to take advantage of allowable prompt payment discounts and make payments on due dates of invoices. This involves the issuance of checks prior to final warrant approval.

Automated Clearing House (ACH) transactions are made using a network that electronically moves money between the City's bank accounts to a payee's bank account. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable prepaid warrants for payment. Wire

Transfer is a method of electronic funds transfer from the City of Maywood to one person or organization (payrolls and fees for electronic transfers).

A1.2 Regular Payment- To avoid late fees for payments made beyond due dates of invoices, checks are prepared prior to final warrant approval by the City Council. This is reflected in the Summary Warrants for Payment and Wire Transfers/AcH Transactions as Accounts Payable regular warrants for payment. After City Council approval, the checks are signed and distributed.

B - DOCUMENTATION - The City uses a Management Control by producing a summary document (Exhibit ASummary Warrants for Payment and Wire Transfers/ACH transactions) that represents the cash disbursements required and the City uses an Internal Control by producing a detailed document (Exhibit BDetail Warrants for Payment) that details information about each check issued for Prepaid and or to-be-paid for Regular Payments. These "disbursements" are accounted for in the FY 2024-25 and FY 2025-26 budget.

B1- SUMMARY WARRANTS FOR PAYMENT and WIRE TRANSFERS/ACH TRANSACTIONS provide an accounting of the Accounts Payable Registers, wire transfers (method of electronic funds transfer from the City of Maywood to one person or organization), and Automated Clearing House (ACH) transactions.

B2 - DETAIL WARRANTS FOR PAYMENTS provides the detailed information of approved payments made to the City's vendors and contractors by check number, identification of prepaid, date of warrant, vendor name, check amount, transaction description, and fund source. Wire transfers also enable the City to send electronic funds to the bank accounts of the City's vendors and contractors. The warrant registers, wire transfers, and net payrolls reflect the financial obligations of the City for the above-referenced dates.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total disbursements for Warrant Registers are $1,434,560.89 for the period from 9/9/2025 to 10/10/2025.

This amount consists of Warrant Registers of $1,235,337.51, ACH registers of $71,119.52 and Payroll Wire Transfers of $128,103.86.

ATTACHMENT(S)

1. Resolution No.6434 Approving the Warrants for Register 10.22.25

2. Exhibit A Summary Warrant Demand 10.22.25

3. Exhibit B Warrant Register Detail 10.22.2025

RESOLUTION NO. 6434

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, CALIFORNIA, AND SUCCESSOR AGENCY TO

THE MAYWOOD COMMUNITY REDEVELOPMENT AGENCY

APPROVING THE WARRANTS FOR PAYMENT
WHEREAS, the following listed demands have been reviewed by the Director of Finance, and
WHEREAS , the Director of Finance has certified to the accuracy and availability of funds for payment thereof, and
WHEREAS, the register of audited demands is hereby submitted to the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency for approval.

NOW, THEREFORE, BE IT RESOLVED, that the listed Warrants and Wire Transfers/Automated Clearing House (ACH) Transactions for $1,434,560.89 are hereby ratified:
• Exhibit A – Summary of Warrants and Wire Transfers/ACH Transactions • Exhibit B – Detail of Warrants
PASSED, APPROVED AND ADOPTED THIS 22
th day of October 2025.
__________________________
Mayra Aguiluz, Mayor

ATTEST: APPROVED AS TO FORM:
___________________________ __________________________
Miguel Leon, Deputy City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MAYWOOD
I, Miguel Leon, Deputy City Clerk of the City of Maywood, County of Los Angeles, State of California, do hereby certify that the foregoing Resolution, being Resolution No.6434, was duly passed, approved by not less than three members of the City Council of the City of Maywood, signed by the Mayor of said City, and attested by the Deputy City Clerk, all at a regular meeting of the City Council held on the 22
th day of October, 2025, that it was duly posted and that the same was passed and adopted by the following vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
___________________________
Miguel Leon, Deputy City Clerk

Wednesday, October 22, 2025
Accounts Payable Amount
$ (77,150.00)
1,312,487.51
71,119.52
Sub-total $ 1,306,457.03
Payroll /Wire Transfer
09/25/25 Payroll Pay Period 9/7/2025 - 9/20/2025 62,498.38 10/09/25 Payroll Pay Period 9/21/2025 - 10/4/2025 65,605.48 Sub-total $ 128,103.86
Total Demands $ 1,434,560.89
Accounts Payable ACH warrants for payment: ACH No. 429 - 445 City of Maywood
Summary Warrants for Payment and Wire Transfers/ACH Transactions Council Meeting Date
Accounts Payable prepaid warrants for payment: Checks No. 093822 - 093917 Accounts Payable void warrants for payment: 093823

Check NO. Prepaid
(P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 093822 P 9/17/2025 Juan Carlos Montoya 18,850.00
Rental Assistance Program Oct
2025 - Oct 2026
Permanent Local
Housing Allocation 501
093823 9/30/2025 Impact Teen Drivers Fund 21,165.00
Distracted Driving Prevention &
Education Program General Fund 100
9/30/2025 Impact Teen Drivers Fund 56,000.00
Distracted Driving Prevention &
Education Program Grants Fund 261
VOID 9/30/2025 Impact Teen Drivers Fund (21,165.00)
Distracted Driving Prevention &
Education Program General Fund 100
VOID 9/30/2025 Impact Teen Drivers Fund (56,000.00)
Distracted Driving Prevention &
Education Program Grants Fund 261
093824 P 9/30/2025 Impact Teen Drivers Fund 21,165.00
Distracted Driving Prevention &
Education Program General Fund 100
9/30/2025 Impact Teen Drivers Fund 56,000.00
Distracted Driving Prevention &
Education Program Grants Fund 261
093825 P 9/30/2025 Tierra West Advisors, Inc 663.75 Consultant Svcs Apr 2025 General Fund 100 9/30/2025 Tierra West Advisors, Inc 2,035.00 Consultant Svcs Jun 2025 General Fund 100 093826 P 10/1/2025 ACC Business 833.58 Internet Svcs 8/11/25 - 9/10/25 General Fund 100 093827 P 10/1/2025 Alin Party Supply CO 297.08
CS Dept - Halloween Decorations
9/26/25 General Fund 100
093828 P 10/1/2025 Alta Environmental 210.35 Professional Svcs Aug 2025 Measure W Fund 280 093829 P 10/1/2025 Amazon Capital Services (16.07) CH-(Credit) Batteries 8/13/25 General Fund 100 10/1/2025 Amazon Capital Services 54.82
CS Dept - Event Megaphone
9/17/25 General Fund 100
10/1/2025 Amazon Capital Services 148.94 CS Dept - Various Supplies 9/25/25 General Fund 100 10/1/2025 Amazon Capital Services 250.39 CS Dept. - Various Supplies 9/9/25 General Fund 100 10/1/2025 Amazon Capital Services 19.65 HR Dept- Folder Divider 9/8/25 General Fund 100 10/1/2025 Amazon Capital Services 71.33 PW Dept - High Lift Jack 9/24/25 General Fund 100 093830 P 10/1/2025 AT&T U-verse 107.00 CY Internet Svcs 9/19/25-10/18/25 General Fund 100 093831 P 10/1/2025
Benefit Coordinators Corporation
(BCC) 1,111.62 Dental & Vision Benefits Sept 2025 General Fund 100 10/1/2025
Benefit Coordinators Corporation
(BCC) 386.41 Dental & Vision Benefits Sept 2025 Gas Tax Fund 212 10/1/2025
Benefit Coordinators Corporation
(BCC) 8.02 Dental & Vision Benefits Sept 2025 Proposition A Fund 221

Check NO. Prepaid
(P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 10/1/2025
Benefit Coordinators Corporation
(BCC) 32.26 Dental & Vision Benefits Sept 2025 Proposition C Fund 222 10/1/2025
Benefit Coordinators Corporation
(BCC) 23.65 Dental & Vision Benefits Sept 2025 Measure R Fund 224 10/1/2025
Benefit Coordinators Corporation
(BCC) 180.60 Dental & Vision Benefits Sept 2025 Measure M Fund 225 10/1/2025
Benefit Coordinators Corporation
(BCC) 19.12 Dental & Vision Benefits Sept 2025 CDBG 243 10/1/2025
Benefit Coordinators Corporation
(BCC) 6.45 Dental & Vision Benefits Sept 2025 Street Lighting Fund 251 10/1/2025
Benefit Coordinators Corporation
(BCC) 30.96 Dental & Vision Benefits Sept 2025
Permanent Local
Housing Allocation 501
10/1/2025
Benefit Coordinators Corporation
(BCC) 20.91 Dental & Vision Benefits Sept 2025
Successor Agency
Fund 611
093832 P 10/1/2025 BPR Consulting Group LLC 25,381.71 Professional Svcs Jul 2025 General Fund 100 093833 P 10/1/2025 Brent Talmo 1,005.00 Retiree Medical Reimb Oct 2025 General Fund 100 093834 P 10/1/2025 Bruce Leflar 887.86 Retiree Medical Reimb Oct 2025 General Fund 100 093835 P 10/1/2025 Burke, Williams & Sorensen, LLP 2,106.50 Legal & Professional Svcs Aug 2025 General Fund 100 093836 P 10/1/2025 California Consulting Inc. 3,900.00 Grant Writing Svcs Sept 2025 General Fund 100 093837 P 10/1/2025 Cat Specialties Inc. 497.10
Council/Housing/PW/CS Dept-Shirts
8/28/25 General Fund 100
093838 P 10/1/2025 CEM Construction Corp 19,950.00
52nd St/52nd Pl Sewer
Improvement Project Aug 2025 Grants Fund 261
093839 P 10/1/2025 Christine M. Locher 426.70 Retiree Medical Reimb Oct 2025 General Fund 100 093840 P 10/1/2025 Occupational Health Centers of CA 118.00 Pre-Employment Physical 9/12/25 General Fund 100 093841 P 10/1/2025 CoreLogic Solutions LLC. 150.00 Property Finder Svcs Aug 2025 General Fund 100 093842 P 10/1/2025 Crosstown Electrical & Data Inc. 151.00 4301 55th St. 8/8/25 Gas Tax Fund 212 10/1/2025 Crosstown Electrical & Data Inc. 248.81 Maywood Ave & 53rd St 8/19/25 Gas Tax Fund 212 10/1/2025 Crosstown Electrical & Data Inc. 151.00
Slauson Ave & Loma Vista Ave
8/11/25 Gas Tax Fund 212
10/1/2025 Crosstown Electrical & Data Inc. 151.00
Slauson Ave & Maywood Ave
8/11/25 Gas Tax Fund 212
10/1/2025 Crosstown Electrical & Data Inc. 302.00
Slauson Ave & Woodlawn Ave
8/11/25 Gas Tax Fund 212
10/1/2025 Crosstown Electrical & Data Inc. 1,125.00 Street Preventive Maint Aug 2025 Street Lighting Fund 251

Check NO. Prepaid
(P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 093843 P 10/1/2025 Dapeer, Rosenblit & Litvak, LLP 1,009.34 Municipal Code Enforcement
Professional Svcs Aug 2025 General Fund 100
093844 P 10/1/2025 Dewey Pest Control 162.50 Pest Control Svcs Sept 2025 General Fund 100 093845 P 10/1/2025 Diana Cho & Associates 396.00
Consulting Svcs Park Impv Proj
FY24-25 Aug 2025 CDBG 243
10/1/2025 Diana Cho & Associates 396.00
Consulting Svcs Park Impv Proj
FY24-25 Jul 2025 CDBG 243
093846 P 10/1/2025 Environmental Science Associates 6,252.00 Climate Action Adaptation &
Resilience Plan (CAARP) Jul 2025 General Fund 100
10/1/2025 Environmental Science Associates 13,416.58
Climate Action Adaptation &
Resilience Plan (CAARP) Jul 2025 Grants Fund 261
093847 P 10/1/2025 George Hills Company 549.70 City Claims/Adjuster Aug 2025 General Fund 100 093848 P 10/1/2025 Graffiti Protective Coatings Inc. 18,000.00 Citywide Graffiti Removal Aug 2025 CDBG 243 10/1/2025 Graffiti Protective Coatings Inc. 18,000.00 Citywide Graffiti Removal Jul 2025 CDBG 243 093849 P 10/1/2025 HD Supply formerly Home Depot Pro 309.31 CS Dept. - Storage Shelves - 9/9/25 General Fund 100 10/1/2025 HD Supply formerly Home Depot Pro 226.51 PW Dept- Various Supplies 9/9/25 General Fund 100 10/1/2025 HD Supply formerly Home Depot Pro 259.66
PW/CS Dept- Various Supplies
9/19/25 General Fund 100
10/1/2025 HD Supply formerly Home Depot Pro 408.81 PW Dept- Various Supplies 9/15/25 Gas Tax Fund 212 093850 P 10/1/2025 HdL Software LLC 3,131.37
Business License Processing Svcs
Aug 2025 General Fund 100
093851 P 10/1/2025 Myers & Sons Hi-Way Safety Inc. 174.69 PW Dept - Glass Beads 8/20/25 Gas Tax Fund 212 093852 P 10/1/2025 Innovative Fence Inc. 314.90
Fence Rental - 5110 District Blvd
9/9/25-10/9/25 General Fund 100
093853 P 10/1/2025 Jesus Magana 400.00
CS Dept - DJ/Sound Trunk-ORTreat 9/13/25 General Fund 100 093854 P 10/1/2025 JMG Security System 484.00
CH-Security Access Control Svcs
9/10/25 General Fund 100
093855 P 10/1/2025
Gregory Kiley dba Kiley & Associates
LLC 3,900.00
Federal Legislative Advocacy Srvs
8/15/25-9/14/25 General Fund 100
093856 P 10/1/2025 L.B. Johnson Hardware #1 30.71
PW Dept - Cleaner Simple Green
9/26/25 General Fund 100
10/1/2025 L.B. Johnson Hardware #1 19.74 PW Dept - Grommet kit 9/10/25 General Fund 100 10/1/2025 L.B. Johnson Hardware #1 38.34 PW Dept - Keys 9/9/25 General Fund 100

Check NO. Prepaid
(P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 10/1/2025 L.B. Johnson Hardware #1 59.24 PW Dept - Various Supplies 9/17/25 General Fund 100 10/1/2025 L.B. Johnson Hardware #1 84.45 PW Dept - Various Supplies 9/19/25 General Fund 100 10/1/2025 L.B. Johnson Hardware #1 186.56 PW Dept - Wheel Barrow 9/26/25 General Fund 100 10/1/2025 L.B. Johnson Hardware #1 18.65 PW Dept - Zip Ties 9/24/25 General Fund 100 10/1/2025 L.B. Johnson Hardware #1 85.54 PW Dept - Cement 9/15/25 Gas Tax Fund 212 10/1/2025 L.B. Johnson Hardware #1 503.92 PW Dept - Various Supplies 9/19/25 Gas Tax Fund 212 093857 P 10/1/2025 Laura Ahrens 768.52 Retiree Medical Reimb Oct 2025 General Fund 100 093858 P 10/1/2025 LGP Equipment Rentals 791.65 PW Dept - Boom Lift Rental 9/22/25 General Fund 100 093859 P 10/1/2025 Maywood Car Wash 339.77 Car Wash/Gas Aug 2025 General Fund 100 093860 P 10/1/2025 Nationwide Environmental Services 7,537.00 Street Sweeping Svcs Aug 2025 Gas Tax Fund 212 093861 10/1/2025 Ok Printing Design & Digital Print 2,550.00 CS Dept- City Newsletter 9/13/25 General Fund 100 093862 P 10/1/2025 PEAC Solutions 590.46 Copier Lease 8/30/25-9/29/25 General Fund 100 093863 P 10/1/2025 Phoenix Group Information Systems 417.38 Admin Citations Processing Fee Jul
2025 General Fund 100
10/1/2025 Phoenix Group Information Systems 4,893.65 Citations Processing Fees Jul 2025 General Fund 100 093864 P 10/1/2025 BlueTriton Brands, Inc. 170.19
PW Dept Drinking Water 8/25/25-
9/24/25 General Fund 100
093865 P 10/1/2025
DBA Promotional Design Group;
Creative Inflatables 1,533.89 CS Dept - 10X10 Canopy 9/19/25 General Fund 100 093866 P 10/1/2025 QDoxs 49.39 Xerox Copier 9/5/25-10/4/25 General Fund 100 093867 P 10/1/2025 Quadient Leasing USA, Inc. 972.48
Postage Meter Lease 10/22/25-
1/21/26 General Fund 100
093868 P 10/1/2025 Rael & Letson 2,100.00 GASB 68 FY24-25 General Fund 100 093869 P 10/1/2025 Roadline Products Inc. 1,926.73 PW Dept- Various Supplies 9/10/25 Gas Tax Fund 212 10/1/2025 Roadline Products Inc. 626.33 PW Dept- Various Supplies 9/9/25 Gas Tax Fund 212 093870 P 10/1/2025 Robert Leach 1,005.00 Retiree Medical Reimb Oct 2025 General Fund 100 093871 P 10/1/2025 Ronald Lindsey 1,690.43 Retiree Medical Reimb Oct 2025 General Fund 100 093872 P 10/1/2025 Richards Watson & Gershon 5,504.40 Legal Svcs-0001 Aug 2025 General Fund 100 10/1/2025 Richards Watson & Gershon 1,480.50 Legal Svcs-0010 Aug 2025 General Fund 100 10/1/2025 Richards Watson & Gershon 230.30 Legal Svcs-0013 Aug 2025 Grants Fund 261 10/1/2025 Richards Watson & Gershon 1,799.50 Legal Svcs-0015 Aug 2025 Grants Fund 261 10/1/2025 Richards Watson & Gershon 3,363.00 Legal Svcs-0016 Aug 2025 Grants Fund 261

Check NO. Prepaid
(P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 10/1/2025 Richards Watson & Gershon 8,083.00 Legal Svcs-0017 Aug 2025 Grants Fund 261 10/1/2025 Richards Watson & Gershon 5,362.50 Legal Svcs-0018 Aug 2025 Grants Fund 261 093873 P 10/1/2025
Southern California Association of
Governments 3,563.00 SCAG Membership Dues FY25-26 General Fund 100 093874 P 10/1/2025

SHERIFF'S DEPT COUNTY OF LOS
ANGELES 514,938.40
Municipal Law Enforcement Svcs
Aug 2025 General Fund 100
093875 P 10/1/2025 Southeast Rio Vista YMCA 41,036.00
YMCA - City Sponsorship Program
9/29/25 General Fund 100
093876 P 10/1/2025
Stantec Planning & Landscape
Architecture 9,641.14
Local Hazardous Mitigation Plan
May-Aug 2025 Grants Fund 261
093877 P 10/1/2025 Staples Business Advantage 232.58 CH-Copy Paper 9/20/25 General Fund 100 10/1/2025 Staples Business Advantage 406.85 CH-Various Supplies 9/20/25 General Fund 100 10/1/2025 Staples Business Advantage 33.22 CS Dept- Various Supplies 9/20/25 General Fund 100 093878 P 10/1/2025 T-MOBILE 626.52 Cell Phone Svcs 8/21/25-9/20/25 General Fund 100 093879 P 10/1/2025 Quadient Finance USA Inc. 350.00 Postage Usage 8/15/25-9/14/25 General Fund 100 093880 P 10/1/2025 Transtech Engineers Inc 4,324.50 CIP Management Svcs Aug 2025 General Fund 100 10/1/2025 Transtech Engineers Inc 594.00 CIP Management Svcs Jul 2025 General Fund 100 10/1/2025 Transtech Engineers Inc 20,159.00 General Engineering Svcs Aug 2025 General Fund 100 10/1/2025 Transtech Engineers Inc 25,810.00 General Engineering Svcs Jul 2025 General Fund 100 10/1/2025 Transtech Engineers Inc 3,538.75 General Engineering Svcs Aug 2025 Gas Tax Fund 212 10/1/2025 Transtech Engineers Inc 8,617.50 General Engineering Svcs Jul 2025 Gas Tax Fund 212 10/1/2025 Transtech Engineers Inc 7,202.00 CIP Management Svcs Aug 2025 SB-1 Fund 216 10/1/2025 Transtech Engineers Inc 20,716.50 CIP Management Svcs Jul 2025 SB-1 Fund 216 10/1/2025 Transtech Engineers Inc 2,754.00 CIP Management Svcs Jul 2025 CDBG 243 10/1/2025 Transtech Engineers Inc 59,359.25 CIP Management Svcs Aug 2025 Grants Fund 261 10/1/2025 Transtech Engineers Inc 23,241.50 CIP Management Svcs Jul 2025 Grants Fund 261 093881 P 10/1/2025 U.S. Bank Corporate Payment System 3,145.48 Cred Card- 9/15/25 stmt General Fund 100 093882 P 10/1/2025 ULINE INC. 1,499.72 PW Dept - Crowd Barrier 9/2/25 General Fund 100 093883 P 10/1/2025 UniFirst Corporation 82.96 Building Mat Svcs 8/15/25 General Fund 100 10/1/2025 UniFirst Corporation 82.96 Building Mat Svcs 9/12/25 General Fund 100 10/1/2025 UniFirst Corporation 82.96 Building Mat Svcs 9/19/25 General Fund 100 093884 P 10/1/2025 Vernon City of 23.88 Slauson/Downey 7/14/25-8/13/25 General Fund 100

Check NO. Prepaid
(P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 093885 P 10/1/2025 West Coast Arborists, Inc 19,225.00
Tree Maintenance Svcs 5/1/25-
5/15/25 General Fund 100
10/1/2025 West Coast Arborists, Inc 972.00
Tree Maintenance Svcs 2/16/25-
2/28/25 Gas Tax Fund 212
10/1/2025 West Coast Arborists, Inc 6,300.00
Tree Maintenance Svcs 5/1/25-
5/15/25 Gas Tax Fund 212
10/1/2025 West Coast Arborists, Inc 3,000.00
Tree Maintenance Svcs 5/16/25-
5/31/25 Gas Tax Fund 212
10/1/2025 West Coast Arborists, Inc 1,170.00
Tree Maintenance Svcs 8/16/25-
8/31/25 Gas Tax Fund 212
093886 P 10/1/2025 World Private Security Inc. 9,266.91 Crossing Guard Svcs Aug 2025 Gas Tax Fund 212 093887 P 10/2/2025 State Treasurer's Office 33,200.00
State Treasurer Condemnation
Fund Grants Fund 261
093888 P 10/7/2025 State of California 150.00 SOC Audit Letter FY24-25 General Fund 100 093889 P 10/10/2025 AFSCME District Council 36 493.93 Union Dues - Sept 2025 General Fund 100 093890 P 10/10/2025
Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc. 2,294.59 IT Software Subscriptions Oct 2025 General Fund 100 10/10/2025
Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc. 3,630.00 IT Svcs Oct 2025 General Fund 100 093891 P 10/10/2025 AT&T 31.41
Emergency Elevator Phone Svcs
Sept 2025 General Fund 100
093892 P 10/10/2025 Base Hill Inc. 6,172.97 Janitorial Svcs Sept 2025 General Fund 100 093893 P 10/10/2025
Benefit Coordinators Corporation
(BCC) 1,518.40 Dental & Vision Benefits Oct 2025 General Fund 100 10/10/2025
Benefit Coordinators Corporation
(BCC) 244.51 Dental & Vision Benefits Oct 2025 Gas Tax Fund 212 10/10/2025
Benefit Coordinators Corporation
(BCC) 8.02 Dental & Vision Benefits Oct 2025 Proposition A Fund 221 10/10/2025
Benefit Coordinators Corporation
(BCC) 32.26 Dental & Vision Benefits Oct 2025 Proposition C Fund 222 10/10/2025
Benefit Coordinators Corporation
(BCC) 23.65 Dental & Vision Benefits Oct 2025 Measure R Fund 224 10/10/2025
Benefit Coordinators Corporation
(BCC) 103.20 Dental & Vision Benefits Oct 2025 Measure M Fund 225 10/10/2025
Benefit Coordinators Corporation
(BCC) 19.12 Dental & Vision Benefits Oct 2025 CDBG 243

Check NO. Prepaid
(P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 10/10/2025
Benefit Coordinators Corporation
(BCC) 6.45 Dental & Vision Benefits Oct 2025 Street Lighting Fund 251 10/10/2025
Benefit Coordinators Corporation
(BCC) 15.48 Dental & Vision Benefits Oct 2025
Permanent Local
Housing Allocation 501
10/10/2025
Benefit Coordinators Corporation
(BCC) 20.91 Dental & Vision Benefits Oct 2025
Successor Agency
Fund 611
093894 P 10/10/2025 BPR Consulting Group LLC 17,035.32 Professional Svcs Aug 2025 General Fund 100 093895 P 10/10/2025 Brinks Inc. 328.70 Armored Truck Svcs Oct 2025 General Fund 100 10/10/2025 Brinks Inc. 121.48 Cash Handling Svcs Sept 2025 General Fund 100 093896 P 10/10/2025
Charter Communications Holdings,
LLC 638.99 CH Internet & Phone Svcs Oct 2025 General Fund 100 10/10/2025
Charter Communications Holdings,
LLC 325.00 CY Internet Svcs Oct 2025 General Fund 100
093897 P 10/10/2025 Crosstown Electrical & Data Inc. 151.00 Slauson Ave & Fishburn Ave
7/22/25 General Fund 100
10/10/2025 Crosstown Electrical & Data Inc. 399.82 59th & Heliotrope Circle 8/1/25 Gas Tax Fund 212 10/10/2025 Crosstown Electrical & Data Inc. 1,691.87 59th & Heliotrope Circle 8/5/25 Gas Tax Fund 212 10/10/2025 Crosstown Electrical & Data Inc. 159.83 6150 Woodward St 7/3/25 Gas Tax Fund 212 10/10/2025 Crosstown Electrical & Data Inc. 836.00 Atlantic Blvd & 60th St 8/10/25 Gas Tax Fund 212 10/10/2025 Crosstown Electrical & Data Inc. 226.50 Maywood Ave & 56th St 8/19/25 Gas Tax Fund 212 10/10/2025 Crosstown Electrical & Data Inc. 377.50 Maywood Ave 8/13/25 Gas Tax Fund 212 10/10/2025 Crosstown Electrical & Data Inc. 1,033.08 Maywood Ave 8/20/25 Gas Tax Fund 212 10/10/2025 Crosstown Electrical & Data Inc. 302.00 Slauson Ave & Alamo Ave 7/16/25 Gas Tax Fund 212 10/10/2025 Crosstown Electrical & Data Inc. 438.08
Slauson Ave & Carmelita Ave
8/29/25 Gas Tax Fund 212
10/10/2025 Crosstown Electrical & Data Inc. 1,366.42
Slauson Ave & Fishburn Ave
8/20/25 Gas Tax Fund 212
093898 P 10/10/2025 Dave and Frank Automotive 131.70 Vehicle Repair VIN# 08062 9/23/25 General Fund 100 093899 P 10/10/2025 Gilbert Livas 1,311.25
Planning and Economic
Development Svcs Sept 2025 General Fund 100
093900 P 10/10/2025 HdL Software LLC 1,259.89
Permits Software Quarterly Use Fee
6/01/25-8/31/25 General Fund 100
10/10/2025 HdL Software LLC 1,259.69
Permits Software Quarterly Use Fee
9/1/25-11/30/25 General Fund 100
093901 P 10/10/2025 Myers & Sons Hi-Way Safety Inc. 480.24 PW Dept - Drive Rivets 10/3/25 Gas Tax Fund 212

Check NO. Prepaid
(P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 093902 P 10/10/2025 Tanaka Farms LLC 555.00
CS Dept. - Halloween Pumpkins
10/3/25 General Fund 100
093903 P 10/10/2025 L.B. Johnson Hardware #1 65.81 PW Dept - Caution Tape 9/24/25 General Fund 100 10/10/2025 L.B. Johnson Hardware #1 74.61 PW Dept - Drain Cleaner 10/2/25 General Fund 100 10/10/2025 L.B. Johnson Hardware #1 44.95 PW Dept - Various Supplies 9/30/25 General Fund 100 10/10/2025 L.B. Johnson Hardware #1 4.38 PW Dept -Gloves 10/6/25 General Fund 100 10/10/2025 L.B. Johnson Hardware #1 622.18 PW Dept - Asphalt 9/11/25 Gas Tax Fund 212 10/10/2025 L.B. Johnson Hardware #1 691.32 PW Dept - Asphalt 9/11/25 Gas Tax Fund 212 093904 P 10/10/2025 Regional TAP Service Center 844.80 Metro TAP Cards Sept 2025 Proposition C Fund 222 093905 P 10/10/2025 Tri-City Mutual Water Company 48.60 5000 Slauson Ave Sept 2025 General Fund 100 10/10/2025 Tri-City Mutual Water Company 2,652.00 5950 Walker Ave Sept 2025 General Fund 100 093906 P 10/10/2025 Microix 2,236.25
Annual Software Maint Support
12/8/25-12/7/26 General Fund 100
093907 P 10/10/2025 Nancy Anzaldo 18,700.00
Rental Assistance Program Nov
2025- Sept 2026
Permanent Local
Housing Allocation 501
093908 P 10/10/2025 Perez Plumbing 1,850.00
Fountain Installation Benito Juarez
Park General Fund 100
10/10/2025 Perez Plumbing 275.00
Water Dispensing System
Replacement General Fund 100
10/10/2025 Perez Plumbing 375.00 Water Fountain Repairs General Fund 100 093909 P 10/10/2025 Phoenix Group Information Systems 7,572.47 Citations Processing Fees Aug 2025 General Fund 100 093910 P 10/10/2025 QDoxs 142.50 Copier Base Charge Oct 2025 General Fund 100 093911 P 10/10/2025 Revueltas Landscape Inc 6,020.00 Landscaping Svcs Sept 2025 General Fund 100 10/10/2025 Revueltas Landscape Inc 4,325.00 Landscaping Svcs Sept 2025 Gas Tax Fund 212 093912 P 10/10/2025 S&S Worldwide Inc 286.12 CS Dept - Halloween Crafts 9/25/25 General Fund 100 093913 P 10/10/2025

SHERIFF'S DEPT COUNTY OF LOS
ANGELES 6,639.16
Municipal Law Enforcement Svcs
Special Events 7/1/25-7/4/25 General Fund 100
10/10/2025

SHERIFF'S DEPT COUNTY OF LOS
ANGELES 1,962.76
Municipal Law Enforcement Svcs
Special Events 7/16/25 General Fund 100
093914 P 10/10/2025 Southeast Rio Vista YMCA 6,800.00 YMCA Charter Bus Fee 9/29/25 General Fund 100 093915 P 10/10/2025 Terra Compliance LLC 15,000.00
SB 1383 Subscription Oct 2025- Oct
2028 Grants Fund 261
093916 P 10/10/2025 Tierra West Advisors, Inc 1,046.67 Consultant Svcs Aug 2025 General Fund 100 093917 P 10/10/2025 Vanlen Cnsultants, Inc. 5,000.00 Randolph Corridor Survey 9/7/25 Measure M Fund 225

Check NO. Prepaid
(P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # ACH-429 9/9/2025
California Public Employees'
Retirement System 700.00 GASB-68 Reports & Schedule Fees General Fund 100 ACH-430 9/12/2025 Colonial Life 27.44 Colonial Life August 2025 General Fund 100 ACH-431 9/15/2025 Southern California Edison 8,101.21 Everett Ave 8/1/2025-8/31/2025 Gas Tax Fund 212 ACH-432 9/15/2025 Southern California Edison 481.27 Various Locations August 2025 General Fund 100 9/15/2025 Southern California Edison 2,534.36 Various Locations August 2025 Gas Tax Fund 212 9/15/2025 Southern California Edison 10,365.84 Various Locations August 2025 Street Lighting Fund 251 ACH-433 9/15/2025
California Joint Powers Insurance
Authority 22,355.58 CJPIA September 2025 General Fund 100 ACH-435 9/11/2025
California Public Employees'
Retirement System 7,786.37 Contribution 8/10/2025-8/23/2025 General Fund 100 9/11/2025
California Public Employees'
Retirement System 1,012.33 Contribution 8/10/2025-8/23/2025 Gas Tax Fund 212 9/11/2025
California Public Employees'
Retirement System 48.87 Contribution 8/10/2025-8/23/2025 Proposition A Fund 221 9/11/2025
California Public Employees'
Retirement System 310.80 Contribution 8/10/2025-8/23/2025 Proposition C Fund 222 9/11/2025
California Public Employees'
Retirement System 90.90 Contribution 8/10/2025-8/23/2025 Measure R Fund 224 9/11/2025
California Public Employees'
Retirement System 395.55 Contribution 8/10/2025-8/23/2025 Measure M Fund 225 9/11/2025
California Public Employees'
Retirement System 242.54 Contribution 8/10/2025-8/23/2025 CDBG 243 9/11/2025
California Public Employees'
Retirement System 146.74 Contribution 8/10/2025-8/23/2025 Permanent Local
Housing Allocation 501
9/11/2025
California Public Employees'
Retirement System 229.60 Contribution 8/10/2025-8/23/2025 Successor Agency
Fund 611
ACH-436 9/15/2025 US Bank Fees 120.00
Analysis Svc Charges September
2025 General Fund 100
ACH-437 9/17/2025
American Family Life Assurance
Company of Columbus (AFLAC) 438.38 Aflac payment August 2025 General Fund 100 ACH-438 9/22/2025 Southern California Edison 260.47
5916 King Ave/5913 Mayflower Ave
8/8/2025-9/8/2025 Gas Tax Fund 212
ACH-439 9/24/2025 Southern California Edison 3,655.56 4805 E 58th St 6/10/2025-9/9/2025 General Fund 100 ACH-440 9/26/2025 Automatic Data Processing 575.49 Payroll Fees Sept 2025 General Fund 100 ACH-441 9/26/2025 The Gas Company 23.97 4319 Slauson Ave 8/07/25-9/08/25 General Fund 100

Check NO. Prepaid
(P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # ACH-442 9/26/2025 The Gas Company 21.60 4317 Slauson Ave 8/07/25-9/08/25 General Fund 100 ACH-443 9/26/2025 The Gas Company 26.80 4323 Slauson Ave 8/07/25-9/8/25 General Fund 100 ACH-444 9/26/2025
California Public Employees'
Retirement System 8,598.08 Contribution 8/24/2025-9/6/2025 General Fund 100 9/26/2025
California Public Employees'
Retirement System 920.24 Contribution 8/24/2025-9/6/2025 Gas Tax Fund 212 9/26/2025
California Public Employees'
Retirement System 35.35 Contribution 8/24/2025-9/6/2025 Proposition A Fund 221 9/26/2025
California Public Employees'
Retirement System 287.16 Contribution 8/24/2025-9/6/2025 Proposition C Fund 222 9/26/2025
California Public Employees'
Retirement System 159.90 Contribution 8/24/2025-9/6/2025 Measure R Fund 224 9/26/2025
California Public Employees'
Retirement System 379.62 Contribution 8/24/2025-9/6/2025 Measure M Fund 225 9/26/2025
California Public Employees'
Retirement System 242.54 Contribution 8/24/2025-9/6/2025 CDBG 243 9/26/2025
California Public Employees'
Retirement System 82.53 Contribution 8/24/2025-9/6/2025 Street Lighting Fund 251 9/26/2025
California Public Employees'
Retirement System 139.05 Contribution 8/24/2025-9/6/2025 Permanent Local
Housing Allocation 501
9/26/2025
California Public Employees'
Retirement System 218.40 Contribution 8/24/2025-9/6/2025 Successor Agency
Fund 611
ACH-445 9/29/2025 Southern California Edison 104.98
5317 Atlantic Ave PED 8/15/2025-
9/15/2025 Gas Tax Fund 212
Total ACH and Warrant Registers 1,306,457.03
9/25/2025 Payroll Transfer 62,498.38
Payroll Pay Period 9/7/2025 -
9/20/2025
10/9/2025 Payroll Transfer 65,605.48
Payroll Pay Period 9/21/2025 -
10/4/2025
Total ACH, Warrant Registers and Payroll Transfer 1,434,560.89

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 7.

DATE: October 22, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6435 AUTHORIZING THE

DESTRUCTION OF OBSOLETE CITY RECORDS
RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No.6435 authorizing the destruction of obsolete records.

BACKGROUND:

State law allows public agencies to purge and destroy obsolete public records. The Government Code sets a two-year minimum as a starting point for retention of records. However, other laws and regulations impose longer retention periods for certain records.

Government Code Section 34090 et. seq. sets forth the process for permissibly destroying obsolete City records and provides that unless otherwise provided by law, “with the approval of the legislative body by resolution and the written consent of the City Attorney, the head of a City Department may destroy any City record, document, instrument, book or paper, under his charge, without making a copy thereof, after the same is no longer required.” However, Section 34090 does not permit destruction of: (a) records affecting the title to real property or liens thereon; (b) court records; (c) records required to be kept by statute; (d) records less than two years old; and (e) the minutes, ordinances, or resolutions of the legislative body or of a City board or commission. Other laws and regulations impose specific retention periods for certain records. If a public officer or employee does not have proper authorization, Government Code Sections 6200 and 6201 make it a crime to destroy a City record.

Unless a law specifically requires a particular type of document to be kept, the general rule is that a City record falls under the minimum two-year retention rule or a longer retention period as specified in a retention schedule if so adopted by the public entity.

DISCUSSION:

In 2009, the City Council adopted Resolution No. 5478 adopting a “Records Retention and Destruction Policy” (“Policy”) for the retention and destruction of City records. The Policy also includes a request form for the destruction of obsolete records and a record's retention schedule. The retention schedule is organized by categories of records with a retention period for each category. The following procedure is outlined in the policy:
• The Department Head completes and signs a request form, listing the date and description of

documents to be destroyed, and submits the form to the City Clerk. • The City Clerk's Office staff checks the documents listed on the form to confirm the documents are not required to be permanently retained and that the document has been retained for the legally required period of time. City Clerk also confirms the applicable reproduction of the documents is complete and that the documents must not be retained for any other reason, such as being relevant to a lawsuit in progress or reasonably anticipated.
• The City Clerk's Office staff submits the form to the City Attorney to review, sign, and return. • The City Clerk's Office staff submits the form and a resolution to the City Council for approval to destroy the documents.
• After City Council approval, the City Clerk's Office oversees the destruction, indicating method of destruction on the form and singing the form.
• The City Clerk's Office staff retains all original signed request forms for a minimum of two years. • The City Clerk's Office staff keeps a master log of all destroyed documents.

Staff have determined that the records set forth in Exhibit A of Resolution No. 6435 fall under the category of Election Ballots and Related Materials as described in the City’s Records Retention Policy and have exceeded the minimum 22-month retention period established by Elections Code Section 17301.

Staff has further determined that the records set forth in Exhibit B fall under the Finance/Fiscal Record's category of the City’s Records Retention Schedule, including Accounts Receivable, Accounts Payable, Banking and Treasury, and General Accounting Records. These records have exceeded their applicable retention periods as set forth in the City’s Records Retention Policy and are eligible for destruction pursuant to Government Code Section 34090 and Code of Civil Procedure 337 26 CFR 31.6001-1(e) (2); Sec. Of State Guidelines Recommendation.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The cost of shredding obsolete City records is included in the Office Materials and Supplies account within the General Fund, under the General Government department.

ATTACHMENT(S)

1. Record Retention Policy

2. Resolution No. 6435 Destruction of Obsolete Records

3. Exhibit A - Request for Destruction of Obsolete Records

EXHIBIT "A"

CITY OF MAYWOOD

RECORDS RETENTION AND DESTRUCTION POLICY
[See Attached:

Records Retention and Destruction Policy
(Pages 1 through 11)
Attachment "A" to Policy -Request for Destruction of Obsolete Records (sample form) (1 Page)
Attachment "B" to Policy -Records Retention Schedule
(Pages 1 through 3~
.All Dated 04-28-091
ORANGE~RMOIM55813.1

CITY OF MAYWOOD

RECORDS RETENTION AND DESTRUCTION POLICY

PURPOSE
The purpose of this Policy is to provide guidelines to staff regarding the retention and destruction of obsolete and unnecessary records of the City of Maywood ("City"); provide for the identification, maintenance, safeguarding and destruction of records in the normal course of business; ensure prompt and accurate retrieval of records; and ensure compliance with 1ega1 and regulatory requirements.

II AIITHnR17ATIt~N
Pursuant to Government Code section 34090, staff must receive approval from the City Council by resolution and written consent from the City Attorney before destroying any City records. ill. PROCEDURE
A.. The Department Head completes and signs a "Request for Destruction of Obsolete Records" form, listing the date and description of each document to be destroyed. A sample form is attached to this Policy as Attachment "A" and incorporated herein by reference, and the City Clerk or his or her designee shall have the authority to make all changes to this form which he or she deems necessary from time to time. The Department Head submits the form to the City Clerk.

B. The City Clerk checks the documents listed on the submitted form to confirm that each 'document is: (1) not required to be permanently retained, or (2) has been retained for the legally required period of time. The City Clerk also confirms that any applicable reproduction requirements (i.e., electronic imaging, etc.) for each ent are com lete. The City Clerk also verifies that the documents are not relevant to a lawsuit, administrative charge or roves iga ion, or si proceeding, which is in progress or which can reasonably be anticipated.

C;. ThP City Clerk suhmits the fnrrn t~ the ('ity Att~rnay, who reviews and signs the form and then returns the signed farm to the City Clerk.

D. After receiving the signed form, the City Clerk submits the form and a resolution to the City Council for approval to destroy the documents.

E. After the City Council approves destruction, the City Clerk oversees the destruction of the documents, indicates the method of destruction on the form and signs the form.

PAGE i OF 11

E. The City Clerk will retain all original signed forms requesting destruction of records for a minimum period of two (2J years.

F. The City Clerk will keep a maser !og of all destroyed documents which includes .the titles or brief descriptions or the documents that were destroyed, the method of destruction and the date of destruction.

IV. GENERAL GUIDEL,WES
A. Unless otherwise provided by law or this Policy, the obsolete and unnecessary records of the City are authorized to bs destroyed as provided by Government Code sections 34090 — 3409Q.7 and as -those sections may be added to and amended from time to time by the California legislature. However, the following cuiiciiiions apply to~all C;~ty records: (7) no record may be dPstrnyecf with~~it prior approval of the City Council and the City Attorney, and (2) no record may be destroyed if it is relevant to a lawsuit, administrative charge or investigation, ~r similar proceeding which is in progress or which can reasonably be anticipated.

B. The City Clerk shall be responsible for the administration of this Policy and shall assist all City personnel to comply with the provisions or' this Policy and with the Records Retention Schedule, set forth in Attachment "B" attached hereto ancJ incorporated herein by reference. The City Council shall approve all substantial changes to the Records Retention Schedule; provided, however, that the City Manager andlor City Attorney shall have ongoing authority, without further approval by the City Council, to make minor amendments from time fo time, in accordance with changes to State and federal laws and regulations which may affect retention periods for City records.

C. The following general guidelines apply to all City records:
pursuant to Government Code section 34090, the City shall not destroy any of the following records:
(a) Records affecting the title to real property or liens thereon. (b) Court records.
(r.) Records required to be kept ~y statutA.
(d) Records less thin two years old.
(e) The minutes, ordinances, or resolutions ~of-;he City or of a City board or commission.

2. The City Clerk may authorize the destruction ..of any duplicate records less than two (21 years old at any time, pwsua~f to the procedures listed in this Policy. (Gov. Code § 34097.7.)

3. Unless otherwise provided by State or ;ederal I~aw, the City may authorize the destruction of any original document wh+ch is more than fi~+ro (2) years PAGE 2 OF 1 I

old, with the approval of the City Council and written cflnsent from the City Attorney, without retaining a copy of the document as long as the retention and destruction of the document complies with the retention schedule as set forth in this Policy (Gov. Code § 34090.)

4. The City Clerk may authorize the destruction of City records upon complying with all of the requirements of Government Code section 34090.5, including having the records reproduced either: (i) electronically, (ii) recorded on optical disk, (iii) reproduced on film or other medium that is a trusted system and that does not permit additions, deletions, or changes to the original document, (iv) reproduced on film, optical disk, or other medium complying with standards. found in Government Code section 12168.7 for recording permanent and nonpermanent documents in electronic media, or (v) othenivise reproduced in the manner prescribed in Government Cade section 34090.5.

5. The records preserved pursuant to Government Code section 34090.5 shall be made as accessible for public reference as the original records were. A true copy of archival quality of'the film, optical disk, or any other medium reproductions shall be kept in a safe and separate place for security purposes. Any page of a record that cannot be reproduced on film with full legibility shall be permanently preserved in a manner that will afford easy reference.

6. The reproduction of an original record made in accordance with Government Code section 34090.5 shall be deemed to be an original record and a transcript, exemplification, or certified copy of such reproduction shall be deemed to a transcript, exemplification, or certified copy of the original.

7. In addition to the retention period required under this Policy, the City shall retain original administrative, legal, fiscal and/or historical records with continued value (i.e., records for long-term transactions andlor special projects) until all matters pertaining to such records are completely resolved or the time for appeals has expired.

A. Accounting Records
Accounting Records include, but rare not {invited to, the following:
(a) Source Documents
~ Invoices
e Warrants
• Vouchers
~ Requisitions/Purchase Orders (attached to invoices)
• Cash Receipts
~ Claims (attached to warrants in place of invoices}
~+ Bank Statements
~ Bank Deposits
PAca 3 0~ 11

• Checks
• Bilis
~ Various. accounting authorizations Taken from City Council meeting or City commission meeting minutes, resolutions or contracts. (b) Journals
• Cash Receipts
• Aceoun~ts Receivable or Payable Register
• Check or Warrant Register
• General Journal
s Payroll Journal
(c} Ledgers
s Expenditure
• Revenue
e Accounts Payable or Receivable hedger
• Assets; Depreciation
Warrants payable
o Construction
• General ledger
(d) Trial Balance
(e) Adjusting Entries
(f} Statements (Interim or Certified -Individual or All Fund) • Balance Sheet
r Analysis of Changes in Available Fund Balance
4 Cash Receipts and Disbursements
• Inventory of Fixed Assets (Purchasing)
(g) Closing Entries
(h) Reversing Entries
(j) Other
• Inventory Records (Purchasing)
o Capital Asset RecordE (Purchasing)
Depreciation ~eh~cJul~
• Cost Accounting Records

2. General ledgers must be kept a minimum of four (4) years after audited. (Code Civ. Proc. § 337.) The Secretary of State Local Government Records Management Guidelines recommends permanent retention.

3. In general, the City should retain original source documents that are ~~tailed in a register, journal, ledger or statement until audited plus four (.4) years. Certain source documents may be retained for a shorter period of time. Refer to the Records Retention Schedule for specific accounting documents.

PAGE 4 OF I 1

4. The City may destroy at any time rough drafts, notes, working papers {except audit), cards, listings, nonpermanent indices, and papers used for controlling work ortransitory files.

5. in addition to any required legal retention period, the City shall not authorize the destruction of any record subject to audit until it has been determined that the audit has been performed. (Gov. Code § 34090.) B. Lang-?errn Debt Records
The City C(erk shall retain the original records of proceedings for the authorization of long-term debt, bonds, warrants, loans, etc -after -- issuance or exec.~.~tion. Original retards may be micrafilme~ o. otherwise reproduced, as described in Government Code section 3409G.5. (Gov.

C~ciP, ~~ 34090, 34Q90.5.)

2. The City Clerk shall retain permanently the original records of the terms and conditions of bonds, including authorization, public hearing retards, prospectus, proposals, notices, transcripts, etc. Original records may be microfilmed or otherwise reproduced, as described in Government Code section 34090.5. (Gov. Code, §§ 34090, 34090.5.)

3. Upon such conditions as the City Treasurer may set, the City Clerk may destroy paid or canceled bonds, warrant certificates and interest coupons after finro years, upon approval of the City Administrator and written consent of the City Attorney. (Gov. Code, § 53921.) Unsold bonds may also be destroyed after two years and upon meeting the requirements of Government Code sections 4390Q, et seq,

4. Final bond documentation, including monthly statements o. transactiz~rs and other supporting documents must be reiained for 10 yeatis. (Codes Civ. Pro. § 337.5.)
C. City Records
shall retain on final records of the minutes of meetings of the City Council and City commissions indefinite y. ov. o e , subd. (e).)

2. The City shall rEtain original ordinancEs and r~solutiari~ i~icl~~iilifely. (Gov. Code § 34090, subd. (e).)
D. Statements and Reports Filed Pursuant to the Political Reform Act.

The City Clerk shall permanently retain original camaaign statements of the elected Mayor, City Council members, and Committees supporting such officeholders. Such statements may be imaged as described in Government Code section 34090.5 after iwo (2) years. (Gov. Code, § 81009, subds.(b), (g).}
PAGE J OF 1 I

2. The City Clerk shall retain original campaign statements of candidates NOT elected to Mayor or City~Councii and the Committees supporting such candidates for five (5) years. Such statements may be imaged as described in Government Code section 34090.5 after two (2j .years. (Gov. Code, §81009, subds. (b), (g).)

3. The City Clerk shall retain original campaign statements and reports for persons and committees other than Mayor and City Council for seven (7) years. (Gov. Code § 81009 (c), (e).)

4. The City Cierfc shall retain copies of statements or reports for four (4) years. The officer does not have to keep more than one copy of a statement or report. (Gov. Cade § 81009 (fj.)

5. T! ie City C(erk, as Fi(ing Officer, shall retain copies of tha ~ri~inc~l Statements of Economic Interests that are forwarded to the Fair Political Practices Commission for the Mayor, City Council, Planning Commission, City Manager, City Attorney, City Treasurer and all other City o#ficials who manage public investments, as defined by 2 Cai. Code of Regs § 18701(b), and are subject to the disclosure requirements of Government Code § 87200. City Clerk retains the copies for four (4) years, provided there are no requirements to keep more than one c~~y. Such copies may be imaged as described in Government Code section 34090.5 after two (2)years. (Gov. Code, §81009, subds. (~, (g}.)

6. The City Clerk, as Filing Officer, shall retain original Statements of Ecpnomic Interests for other City employees designated in the City's Conflict of Interest Code as defined in Government Code section 82019.

The City Clerk shall retain such originals for seven (7) years. Such statements may be microfilmed or otherwise_reproduced as described in Government Code section 34090.5 after two (2) years. (Gov. Code, X81009, subds. (fl, (g).)
E. Contracts
The City shall retain original contracts/agreements and any back-up materials for four (4) years after termination/completion of the contracts. (Code Civ. Proc. § 337.)
he (;ity Thal! retain original corifrac;tslay~ eeinents and any back-up materials with any person or entity who develops real property or furnishes the design, specifications, surveying, planning, supervision, testing, or observation of construction or improvement to real property for ten (10) years after substantial completion of the development or improvement. (code Civ. Proc. § 337.15.) F. Property Records.

The City shall retain original property records, such as title documents, indefinitely, or until the property is transferred or otherwise no longer awned by the City . (Gov. Cade § 34090.)
PnGs 6 oe 11

G. Payroll and Personnel Records.

Payroll and personnel records include, but are not limited ta, the following:
~ Accident reports, injury claims and scttlement~
~ Applications, changes or terminations of employees
~ Earnings records and summaries
~ Fidelity bonds
• Garnishments
e Injury frequency charts
~ 4nsurance records of employees
m JuE, ~~se:ri~tiu~►s
~ Medical histories
~ Retirements
• (ii~~e c:arcJs ur tiiri~ sl'~e~ts

2. The City shall retain p~r~onnel files for three (3} years after an individual's employment terminates. (29 CFR 1627.3.)
The. City shall retain medical records of employees who have been exposed to toxic substances or harmful physics{ agents for thirty (30) years beyuiid the length of employment. Such medical records sl-~all include records maintained by a physician, nurse, or other health care personnel or technician pertaining to exposure to hazardous substances. (8 Cal. Code Regs. § 3204 (d)(1)(A){B).)
For employees who are employed by the City for less than one year, the City does not need to retain the employee's medical records regarding exposure to hazardous substances ifi the City provides the employee with such records upon termination of employment. (Ibid.)
Rou~ine medical records such as first aid records for one-time treatment, observation of minor injuries, records relating to medical leave taken by employees, burns,splinters, etc., should be kept for the length of employment pies three (3) years. (Gov. Code §§ 12946, 34090; 29

4. The pity may destroy fidelity bonds two (2J years af~er termination anci rt~mishments three (3} years after'termination.

5. The City shall retain payroll records containing the name, address, date or' birth, sex, job classificafion, hours worked, and regular and overtime wages for each em.p{oyee for three (3) years beyond the length of employment. (29 CFR Part 516.5(a); Labor Code §§ T 174, 1197.5) The Secretary of State Local uovemment Records Management Guidelines recommEnds permanent;y retainirg payro{I registers listing labor costs by empbyee and program.

PACE 7 OF 1 1

6. The City shall retain basic time and earning cards or sheets on which are entered daily starting and stopping time of individual employees for two (2) years. (29 CFR Part 516.6(a)(1).)

7. The City shall retain employment applications and employment refierral records and files for two (2) years after such records or files are created. (Gov. Code § 12946; 29 CFR 1627.3.)

8. The City shall retain records regarding the race, sex, and national origin of each applicant and the job far which such applicant applied for rrva (2) years from the date of the making of the record or the date of the personnel action involved, whichever occurs la#er. The City may either retain the original documents used t~ identify applicants, or keep statistical summaries of the collected information. (2 CCR § 7287.0, subds. (b)(2), (c).)

9. The City shall retain any records pertaining fo env payments, loans, ~,rurriises ~r agreements by the City to any labor organization or representative of a labor organization for five (5) years. (29 USC § 436.) H. Construction and Engineering Records.

Tile Cifiy shall retain certain original construction records, such as bids, correspondence, and change orders, for four (4) years after project completion, unless the records pertain to a project which includes a guarantee or granf, in which event they shall be retained for the life of the guarantee or grant plus four (4) years.

2. The City shall retain during the life of the building an official copy of all building plans filed with the .City and for which the City issued a building permit. This retention requirement does not include any building. containing a financial institution or a public utility. (Health 8~ Saf. 'Code §§ 19850 — 19853.)

3. The City shall retain supporting documents on capital improvement projects, including bidders lists, specifications, reports, plans, work orders, schedules, etc., for ten (10) years after project completion. (Code Civ, Proc. § 337.15.) ExNusurelSafety Fdecords and Meteiial safety Data Sheets (MSnS).

The City shall retain employee exposure recarda and exposure assessment records for at least thirty (30) years. Such records should reveal the identity of the toxic substance or harmful physical agent and where and when such substance or agent was used. ($ CCR § 3204.)

2. The Cify may destroy the material safety -data sheet (MSDS) for a hazardous substance after the City stops using the hazardous substan:,e provided it keeps a record of the substance (chemical name if known).ar~ when and where it was used for thirty (3d) years (8 CCR § 3204(d)(1)(B)(2).)
PAGE 8 OF 1 I

.J. Video Monitoring, Telephone and-Radio Communications; Other Video and Audio Recordings
The City shall retain recordings of routine video monitoring (e.g., building security .taping systems) for at least one (1j year. After the one year retention period, the City may destroy the video recording pursuant to the procedure stated in this Policy. (Gov. 'Code § 34090.6.) if the recordings are evidence in any claim filed or pending litigation, they shall be preserved until the pending litigation is resolved.

2. Upon authorization of the City, recordings of telephone and radio communications maintained by the City may be destroyed after 100 bays pursuant to the procedure stated in this Policy. (Gov. Code § 34090.6.) ff the recordings are evidence in any claim filed or pending litigation, they shall be preserved until the pending litigation is resolved.

3. Video or digital recordings of City meetings, made at the direction of the City, mint be retained for at least 30 days after the meeting. (Gov. Code ~ 54953.5.)

4. If the City keeps another record, such as written minutes, of an event (other than City meetings) that is recorded on video tape or digitally recorded, the Cify must keep the video tape recording of the event for at least 9Q days after the occurrence of the event. After 90 days, the video tape may destroyed or erased, pursuant to the procedure stated in this.

Policy.. (Gov. Code § 34090.7.)
~. When an audio tape retarding of a meeting is made solely to facilitate the preparation of minutes for that meeting, the tape recording may be destroyed or erased after if is no longer required and after the minutes for that meeting have been approved. (Gov, Code § 34090; 64 Ops.Atty.Gen. 317.)
V. RECORDS RETENTION! SCHEDULE
" ~ ~ ~c as Attachment "B" and is
incorporated herein by reference.

Attachments:

Attachment "A" -Request for Destruction of Obsolete Records (sample form) (1 Page) Attachment "B" -Records Retention Schedule (Pages 1 through 41) PAGE 9 OF 11

ATTACHMENT "A"
REQUEST FOR DE5TRl1CTfON OF OBSOLETE RECORDS
[See Attached Form (1 Page)J
PAGE 10 OF 1 I

cITY of nrta~nnr000
To: City Clerk
From: Department Head
Subject: Request for Destruckion of Obsolete Records
1 am requesting approval to destroy the obsolete records lisfed below.

Department Head Date

DATE OF RECORD DESCRIPTION OF RECORD
(If acicfili~~~al s~ac;c is neEded to describe records, phase attach ada~tionai pages

APPROVED
City AttornEy Date
The obso{ete records described above (and on any attached pages) were approved by the Ciiy Council for destruction on:

Date: Resolution No.

The obsolete records described above (and on any attached pages) were destroyed under my ethod:
❑ Shredding ❑Burning ❑Other (spec me o
1 certify that ~ueh destruction meets the requirements of tho City's Records Retention and D~sliuc:lluii Pulic,y a~u1 all a~{~lical~le reyuii~itieril5 of ~t~tc Inc! fcclr;r~l law.

City Clerk Date of Records Destruction
ORANGE~RMOQ~55812.1

RESOLUTION NO. 6435

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MAYWOOD,

CALIFORNIA AUTHORIZING THE DESTRUCTION OF OBSOLUTE CITY

RECORDS
WHEREAS, Resolution 5778 sets forth the City of Maywood (“City”) adopted Records Retentions Policy in conformance with Government Code Section 34090 (“Policy”);
WHEREAS, the Policy sets forth the retention period for records of the City and authorizes the destruction of certain records and documents by a department head, with the approval of the legislative body by resolution and the written consent of the City Attorney; and
WHEREAS, the City Manager and Finance Director recommend that certain obsolete records identified on Exhibit A are no longer required or necessary; and WHEREAS, the City Attorney has given written consent for the destruction of the records herein set forth as Exhibit A;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS:

Section 1. The City Council hereby finds and determines that the records identified on Exhibit A are older than the applicable retention period set forth in the City’s Policy and are no longer needed or required to be kept by statute or law.

Section 2. The City Council hereby authorizes and directs the destruction of the records described on Exhibit A in accordance with the terms and conditions of the City’s Policy.

Section 3. This Resolution shall be effective immediately upon its passage and approval.

Section 4. The City Clerk shall certify to the passage and adoption of this Resolution and shall enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED THIS 22nd day of October 2025. _________________________
Mayra Aguiluz, Mayor

ATTEST:
___________________________
Jennifer E Vasquez, City Clerk
APPROVED AS TO FORM:
___________________________
Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MAYWOOD
I, Jennifer E Vasquez, City Clerk of the City of Maywood, do hereby certify that the foregoing Resolution No. 6435 was adopted at a regular meeting of the City Council of the City of Maywood held on the 22nd day of October, 2025 by the following vote:

AYES:

NAYES:

ABSENT:

ABSTAINED:
_______________________________
Jennifer E. Vasquez, City Clerk

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 8.

DATE: October 22, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: CONSIDERATION OF THE APPROVAL OF A RIGHT-OF-WAY USE AGREEMENT

BETWEEN THE CITY OF MAYWOOD AND THE GATEWAY CITIES COUNCIL OF

GOVERNMENTS FOR THE INSTALLATION, OPERATION, AND MAINTENANCE OF

THE GATEWAY CITIES REGIONAL FIBER OPTIC NETWORK (GCRFON) RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the Right-of-Way (ROW) Use Agreement between the City of Maywood and the Gateway Cities Council of Governments (GCCOG) for the installation, operation, and maintenance of the Gateway Cities Regional Fiber Optic Network (GCRFON), in the form negotiated, finalized and approved by the City Attorney and City Manager; and

2. Authorize the City Manager to execute the Agreement, and any other necessary documents to carry out the intent of this action, in a form approved by the City Attorney BACKGROUND:

The Gateway Cities Council of Governments (GCCOG) is leading the development of the Gateway Cities Regional Fiber Optic Network (GCRFON), a regional broadband infrastructure initiative aimed at connecting public agency facilities across Southeast Los Angeles County with high-speed fiber optic communications. This initiative will provide secure and reliable regional communications that support improved municipal operations, emergency preparedness, and digital access for local communities.

The GCCOG pursued a $46.1 million grant from the California Public Utilities Commission (CPUC) and entered into a Joint Build Agreement with the California Department of Technology (CDT) to design and construct the Gateway Cities Regional Fiber Optic Network (Network) for a total of $103 million, for the purpose of furthering digital equity and expanding connectivity, competition, affordability, and access in the Gateway region.

Private companies have traditionally been responsible for deploying the infrastructure required to provide Internet access to communities; however, they have not consistently invested in the infrastructure to deliver high-speed broadband via a fiber network. In an effort to satisfy this unserved need, local governments have actively analyzed the benefits of investing in fiber network infrastructures to facilitate broadband service.

One of the benefits of investing in a broadband infrastructure is closing the digital divide and enhancing economic development by supplying high-speed Internet access to residents and businesses. Additionally, businesses that require extensive bandwidth for conducting business are able to capitalize on the community’s

infrastructure investment.

The City of Maywood, a participating member of the GCCOG, has been identified as one of the cities included in this multi-jurisdictional project. As a part of its membership in the GCCOG, the City has engaged in the development of the Network, which is being designed to deliver high-speed broadband to the city halls of participating cities and create an opportunity for greater broadband connectivity for residents and businesses in those cities.

DISCUSSION:

The Network is being designed to establish 885,444 feet of new fiber optic backbone cable throughout the Gateway region and interconnect with sections of the Statewide Middle Mile Backbone Network (MMBN).

Additionally, the Network is being designed to deliver quality scalable broadband to 4,254 unserved locations as determined by CPUC standards.

For Maywood, the network design in the attachment includes routes along the City’s public rights-of-way, which will be accessed using underground conduit or aerial lines placed on existing poles. While the final routing within Maywood may evolve, all infrastructure will remain within previously disturbed public rights-of-way.

The design in the attachment includes 489,046 feet of underground fiber and 184,402 feet of aerial fiber, an upsizing of an existing fiber plant. It will also utilize the existing partner fiber network. The underground routes for the fiber will be placed within existing rights-of-way while all aerial routes will be attached to pre-existing poles. The fiber routes will ensure redundancy and future capacity with the construction of new and existing conduits within previously disturbed rights-of-way within a 288 strand of fiber cable.

The attached Right-of-Way Use Agreement between the City and the GCCOG will allow the City to utilize the Network by granting the GCCOG access to and encroachment of the City’s rights-of-way in perpetuity for the purpose of installing, operating, and maintaining the Network. Exhibit A to the Agreement shows the current network design within the boundary of the City, and Exhibit B shows the current entire network design.

The Agreement will grant the City the right to use two (2) strands of dark fiber for municipal purposes (City Strands). The CGCOG will maintain the City Strands for the useful life of the asset. However, the City will be responsible for any required electronics, connections, improvements and equipment required to utilize the City Strands. The City will not have the right to transfer or assign the use of the City Strands.

The network design as depicted in Exhibits A and B of the Agreement may change due to factors unforeseen before and even during construction, which is common for a project of this magnitude. The GCCOG will work with City staff throughout the construction of the Network within the City’s boundaries and will provide to the City as-built maps within sixty (60) days of completion of construction and final inspections.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is a minimal fiscal impact on the General Fund. There is a request for fees to be waived for the right-ofway encroachment permit, which will include City staff/consultant time associated with permit review and inspection.

All project costs for design, installation, maintenance, and restoration within the City will be covered by the GCCOG through its grants.

However, if the City elects to activate and utilize its allocated two (2) dark fiber strands in the future, it will be responsible for any costs related to network electronics, installation, connections, or upgrades necessary to enable and maintain municipal use. These future costs are currently undefined and would be evaluated and

budgeted separately when activation is pursued.

ATTACHMENT(S)

1. GCRFON - Maywood ROW Agreement

1 RIGHT-OF-WAY USE AGREEMENT

BETWEEN THE CITY OF MAYWOOD

AND THE GATEWAY CITIES COUNCIL OF GOVERNMENTS

FOR THE GATEWAY CITIES REGIONAL FIBER OPTIC NETWORK
This Right-of-Way Use Agreement (“Agreement”) is made by and between the City of Maywood (“City”) and the Gateway Cities Council of Governments (“GCCOG”). City and GCCOG are each a “Party” and collectively known as the “Parties.”

RECITALS
A. GCCOG has entered into a Joint Build Agreement with the California Department of Technology (“CDT”) and has been awarded a grant by the California Public Utilities Commission (“CPUC”) to design and construct the Gateway Cities Regional Fiber Optic Network (“GCRFON”), for the purpose of furthering digital equity and expanding connectivity, competition, affordability, and access for its participating member cities.

B. City desires to participate in the GCRFON project and grant GCCOG the right to use certain portions of its public rights-of-way (“ROW”) for the purpose of installing, maintaining, and operating the GCRFON, as more fully set forth herein.

C. The City Council determines that participating in the GCRFON project serves the public interest, is beneficial for the broadband connectivity of City facilities, and creates an opportunity for greater broadband connectivity for its residents and businesses.

NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter contained, the Parties agree as follows:

1. GCCOG AUTHORIZATION TO ENCROACH UPON CITY PUBLIC RIGHTS-OF-WAY Authorization. City hereby grants GCCOG a license to encroach under, on, and along its ROW for the purpose of the installation through securing an encroachment permit(s) , maintenance, and operation of the GCRFON upon various portions of City ROW, as more specifically depicted in Exhibit A attached hereto and incorporated herein, as may be modified or changed in the final design subject to City’s approval. GCCOG shall be exempt from permit fees for the purpose of installing, maintaining, and/or operating the GCRFON. Term. This license is granted in perpetuity.

City’s Use of the GCRFON. City shall have the right to utilize two (2) strands of dark fiber, for non-commercial purposes, along the path preliminarily identified in Exhibit B attached hereto and incorporated herein, as may be modified or changed in the final design (“City Strands”). No rent or license fee shall be payable to GCCOG from City for City’s use of the City Strands. GCCOG, at no cost to City, shall maintain the City Strands for the useful life of the asset, and City shall provide at City’s cost, all electronics, connections, and other improvements and equipment needed to utilize the City Strands.

City shall not have the right to transfer or assign the use of the City Strands.

2 2. GCCOG’S RESPONSIBILITIES
A. Construction. GCCOG shall communicate and coordinate with City staff regarding the design and construction of the GCRFON. GCCOG shall provide to City staff completed engineering plans, traffic control plans, dates and schedules for construction activities, and other construction details as may arise. GCCOG shall provide City with asbuilt maps within sixty (60) days of completion of construction and final inspections.

B. Damage to Property. GCCOG shall assume all responsibility for all damage to property (including the GCRFON) that may arise from or be caused by GCCOG’s performance under this Agreement or by the performance of any other party which GCCOG directly or indirectly employs to perform under this Agreement. Any damage to any property or public right-of-way resulting from the installation, maintenance, and operation of the GCRFON by GCCOG shall be caused to be repaired by GCCOG at no expense to City and to the reasonable satisfaction of City.

C. Relocation. GCCOG shall remove or relocate, at City’s cost and/or expense, the GCRFON, or any part of it, if and when made necessary by either the installation, abandonment, change of grade, alignment or width of any street, sidewalk or other public facility or the construction, maintenance or operation of any City or other public agency underground or aboveground facilities (including, by way of example and not limitation, any sewer, storm drain, conduits, gas, water, electric or other utility systems or pipes), provided that City or other public agency is acting in its governmental capacity.

In the event all or any portion of any ROW occupied by GCRFON is needed by City or other public agency for a governmental purpose or in the event the existence of GCRFON or any part of it shall be considered detrimental to the public health, safety, welfare, or convenience or to governmental activities including, but not limited to, interference with City or other public agency construction projects, or is in conflict vertically and/or horizontally with any proposed City or other public agency installation, GCCOG shall remove and relocate GCCOG Fiber Network or the involved part of it, at no cost to the City to such other location or locations in the public rights-of-way as may be designated by City or other public agency. City or other public agency must provide written notice to GCCOG at least one hundred eighty (180) days in advance of the need for such removal or relocation.

D. Dig Alerts. GCCOG shall become a member of the Underground Service Alert of Southern California (“DigAlert”) and agrees to maintain and keep current its membership in DigAlert throughout the term of this Agreement, and to comply with applicable noticing and other requirements.

3. CITY RESPONSIBILITIES
To facilitate GCCOG’s buildout of the GCRFON with minimal disruption to the general public, City agrees, to the best of its ability during the construction period, to cooperate with GCCOG to coordinate the design and construction of the GCRFON, including, but

3 not limited to, traffic management and notices to residents and businesses. City shall designate a point-of-contact for communications with GCCOG for GCRFON-related activities. The City Manager or designee shall have the authority to issue any needed approvals on behalf of City regarding the GCRFON.

4. OTHER TERMS
A. Responsibility for Costs. Except as specified otherwise herein, each Party will be responsible for and bear its own costs and expenses incurred at any time in connection with the performance of its responsibilities under this Agreement.

B. Dispute Resolution.
i. If a dispute arises between the parties relating to this Agreement, the Parties agree to use the following procedure prior to resorting to judicial relief by a court of competent jurisdiction: A meeting shall be held promptly between the Parties, attended by individuals with decision-making authority regarding the dispute, to attempt in good faith to negotiate a resolution of the dispute. If, within thirty (30) days after such meeting, the Parties have not succeeded in negotiating a resolution of the dispute, they agree to submit the dispute to mediation in accordance with and pursuant to the rules of Judicial Arbitration and Mediation Services (“JAMS”), as amended or as augmented in this Agreement. Each Party shall pay their own costs of mediation. The Parties shall jointly appoint a mutually acceptable mediator, seeking assistance in such regard from the JAMS if they have been unable to agree upon such appointment within twenty (20) days from the conclusion of the negotiation period. The Parties agree to participate in good faith in the mediation and negotiations related thereto for a period of thirty (30) days. ii. If the Parties are not successful in resolving the dispute through mediation as described above, the Parties may pursue any remedy at law or in equity by a court of competent jurisdiction.
iii. Notwithstanding the provisions of this subsection, either Party shall be entitled to seek declaratory and injunctive relief in any court of competent jurisdiction to enforce the terms of this Agreement or to enjoin the other Party from an asserted breach thereof on a showing that the moving Party would otherwise suffer irreparable harm.

C. Indemnity and Defense.
i. GCCOG shall defend, indemnify, and hold City, its elected officials, officers, agents, employees, and volunteers, harmless from and against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of GCCOG, its officers, agents, or employees.

4 ii. City shall defend, indemnify and hold GCCOG, its officers, employees, and agents harmless from and against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of City, its officers, agents, employees.

D. Notices. All notices required or provided for under this Agreement shall be in writing, delivered in person or by certified mail, return receipt requested, addressed to the parties as indicated, below. Any notice so delivered shall be effective on the date of its delivery. Any party may change its address for notice by giving ten (10) days’ notice of such change in the manner provided for in this paragraph. Notices may be served as follows:

To City: City of Maywood
4319 E. Slauson Ave.

Maywood, CA 90270
Attention: City Manager
To GCCOG: Gateway Cities Council of Governments
16401 Paramount Blvd
Paramount, CA 90723
Attention: Executive Director
E. Applicable Law and Venue. This Agreement shall be governed by the laws of the State of California. Any dispute or controversy arising under or related in any way to this Agreement shall be adjudicated by a state court of competent jurisdiction located in Los Angeles County, California.

F. Prevailing Party. If any legal action is necessary to enforce any provision hereof or for damages by reason of an alleged breach of any provisions of this Agreement, the prevailing Party shall be entitled to receive from the losing party reasonable costs and expenses in such amount as the court or arbitrator may adjudge to be reasonable attorney's fees and costs incurred by the prevailing Party in such action or proceeding.

G. Assignment. GCCOG may sell, assign, transfer or lease any interest in those portions of the GCCOG Fiber Network within the City or assign or transfer any of its rights or obligations in this Agreement with prior written notice to City.

H. No Waiver. A waiver by either Party of any breach of any term, covenant or condition contained in this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained in this agreement, whether of the same or different character.

I. Severability. If any part of this Agreement is held invalid, the remaining

5 terms and conditions shall not be affected unless their enforcement under the circumstances would be unreasonable, inequitable, or otherwise frustrate the purposes of this Agreement.

J. Independent Contractor. The Parties are independent entities and are not to be, and shall not be, construed as joint venturers, partners, employer/employee, or agents one of the other, and neither shall have the power to bind or obligate the other except as set forth in this Agreement.

K. Construction. The Parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the Parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any Party by virtue of the authorship of any of the provisions of this Agreement.

L. Captions. The captions herein are for convenience and references only and are not a part of this Agreement and do not in any way limit, define or amplify the terms and provisions hereof.

M. Entire Agreement. This Agreement, including Exhibits A and B attached hereto, constitutes the entire agreement between the Parties and supersedes any previous oral or written agreements with respect to the subject of this Agreement. No amendment or modification to the Agreement shall be valid and binding unless in writing and signed by authorized representatives of the Parties.

N. Authority to Execute this Agreement. Each person executing this Agreement on behalf of a Party warrants and represents that they have the authority to execute this Agreement on behalf of that Party and the authority to bind that Party to the provisions of this Agreement.

O. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of such counterparts together shall constitute one and the same instrument.

IN WITNESS WHEREOF, the authorized representatives of the Parties have caused this Agreement to be executed as of the date of the last signature below. [SIGNATURE PAGE FOLLOWS]

6 CITY OF MAYWOOD
By: ___________________________
Mayra Aguiluz, Mayor
Date: ___________________________

GATEWAY CITIES COUNCIL OF GOVERNMENTS
By: ___________________________
Hector De La Torre,
Executive Director
Date: ___________________________

EXHIBIT A
City Route Design
Route Description Based on Current Design
Underground starts on the West side of the Randolph Street and Woodlawn Avenue intersection, running .12 miles North until reaching E 61st Street. Aerial picks up and continues for .32 miles until reaching the end of Woodlawn Avenue. Underground picks up at the end of Woodlawn Avenue for .01 miles, then continues West along E 58th Street for .14 miles. Once reaching Heliotrope Avenue, underground runs 25 feet North along the sidewalk then crosses under Heliotrope Avenue for .01 miles. Aerial picks up on the West side of Heliotrope Avenue and runs .13 miles until ending.

Beginning on E Slauson Avenue near Riverfront Park, underground runs 1.02 miles West along E Slauson Avenue, then cuts South .04 miles along Fishburn Avenue.

At the E Slauson Avenue and Pine Avenue intersection, underground runs .01 miles North on the West side Pine Avenue. Aerial picks up, diagonally running .02 miles across Pine Avenue. Aerial continues .44 miles North, along Pine Avenue, across E 52nd Street. For .12 miles aerial continues along E 52nd Street then diagonally crosses .02 miles before stopping.

EXHIBIT B
Gateway Cities Regional Fiber Optic Network Design

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 9.

DATE: October 22, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: JERRY GOMEZ, PUBLIC WORKS SUPERINTENDENT
SUBJECT: ADOPTION OF A SIX-YEAR UPDATE TO THE CITY OF MAYWOOD'S SEWER

SYSTEM MANAGEMENT PLAN
RECOMMENDATION:

It is recommended that the City Council adopt the Six-Year update for the City's Sewer System Management Plan.

BACKGROUND:

On December 6, 2022, the State Water Resources Control Board (SWRCB) adopted Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems, Water Quality Order No. 2022-0103- DWQ (Sanitary Sewer Systems WDR). The Sanitary Sewer Systems WDR requires public agencies that own and/or operate sanitary sewer systems to:
• Comply with Federal and State prohibitions of discharge of sewage to waters of the State, including Federal waters of the United States;
• Comply with specifications and notification, monitoring, reporting, and recordkeeping requirements; • Proactively operate and maintain resilient sanitary sewer systems to prevent spills • Eliminate discharges of sewage to waters of the State through effective implementation of a Sewer System Management Plan; and
• Monitor, track, and analyze spills for ongoing system-specific performance improvements.

The regulations were put in place to ensure that publicly owned sanitary sewer collection systems in the State of California with more than 1 mile of infrastructure are well managed, operated, and maintained to prevent or significantly minimize the occurrence of sanitary sewer overflows. Pursuant to the SWRCB' Sanitary Sewer Systems WDR, the city is required to present the SSMP to their governing board for readoption every 6 years following the date of its original approval or whenever there is a significant change in the document. The City Council’s adoption of the SSMP will satisfy the SWRCB’s recertification requirements.

DISCUSSION:

The Sewer System Management Plan (SSMP) was prepared by Los Angeles County Public Works in accordance with General Order WQ 2002-01030DWQ and customized to the specific needs of the City’s sanitary sewer system. The SSMP is the City's plan of action to reduce sanitary sewer overflows and maintain a reliable system. The goals are to facilitate sewer system management, operation, and maintenance to sustain the infrastructure, protect public health, protect the environment, and achieve compliance with all regulations.

The approval of the SSMP by the City Council is exempt from the California Environmental Quality Act, pursuant to California Code Regulations, Title 14, Section 15301, because it applies to existing sanitary sewer collection systems, and its implementation will result in the repair or replacement of existing systems involving negligible or no expansion of capacity consistent with sections 15301 and 15302.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact related to the recommended action; the cost for the plan preparation was included in the fiscal year's capital improvement plan.

The approval of the SSMP will result in regulatory compliance with Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems, WDR.

ATTACHMENT(S)

1. SSMP

Sewer System
Management Plan
2025 SSMP Update
Maywood / Los Angeles County Public
Works
Los Angeles, California
September 30, 2025

Sewer System Management Plan
Maywood /Los Angeles County Public Works
September 30, 2025 | i
Contents
1 Goal and Introduction..........................................................................................................................1

1.1 Regulatory Context ...................................................................................................................1

1.2 SSMP Goal and System Management Objectives....................................................................4

1.3 SSMP Update Schedule ...........................................................................................................5

1.4 Sewer System Asset Overview .................................................................................................8

1.4.1 Access to Up-to-Date Mapping ..................................................................................12

1.5 SSMP Overview ......................................................................................................................12 2 Organization......................................................................................................................................13

2.1 Overview .................................................................................................................................13

2.2 Authorized Representatives ....................................................................................................15

2.3 Positions Responsible for Implementing Specific SSMP Elements ........................................18

2.3.1 Positions Responsible................................................................................................18

2.3.2 Lines of Authority........................................................................................................19

2.4 Spill Reporting Chain of Communication ................................................................................21 3 Legal Authority ..................................................................................................................................23

3.1 Overview .................................................................................................................................23

3.2 Authority to Prevent Illicit Industrial Waste Discharges into the Collection System ................25

3.2.1 Prevention of Illicit Discharge of FOG ........................................................................25

3.2.2 Prevention of Illicit Discharge of Infiltration/Inflow......................................................25

3.3 Authority to Collaborate with Storm Sewer Agencies..............................................................26

3.4 Authority to Require Proper Design and Construction of Sewers ...........................................26

3.5 Authority to Ensure Access to Publicly Owned Portion of Lateral...........................................26

3.6 Limit the Authority to Discharge of FOG and other Debris......................................................26

3.7 Authority to Obtain Easement Accessibility Agreements When Applicable............................27 4 Operation and Maintenance Program ...............................................................................................28

4.1 Up-to-Date Map of the Collection System...............................................................................28

4.1.1 Procedures for Maintaining and Providing Access to Water Boards Staff .................28

4.1.2 Availability of Up-to-Date Mapping to Support Collection System Management ..............................................................................................................31

4.2 Preventive Maintenance Program...........................................................................................32

4.2.1 CCTV Inspection........................................................................................................32

4.2.2 Sewer Line and Manhole Visual Inspection ...............................................................33

4.2.3 Gas Trap Manholes and Siphons...............................................................................33

4.2.4 Drop Manholes...........................................................................................................33

4.2.5 Sewer Line Cleaning..................................................................................................33

4.2.6 Root Foaming.............................................................................................................33

4.2.7 Periodic Maintenance.................................................................................................33

4.2.8 Vermin and Odor Control ...........................................................................................33

4.2.9 Treatment Plants and Pumping Stations....................................................................34

4.3 Scheduling and Data Collection..............................................................................................34

4.4 Training ...................................................................................................................................34

4.5 Equipment Inventory ...............................................................................................................35

Sewer System Management Plan
Maywood /Los Angeles County Public Works
September 30, 2025 | ii
5 Design and Performance Provisions.................................................................................................37

5.1 Design and Construction Standards and Specifications .........................................................37

5.2 Procedures and Standards for Inspecting and Testing System Improvements ......................37 6 Spill Emergency Response Plan.......................................................................................................39

6.1.1 Pre-Planned Coordination with Other Agencies or Departments...............................39 7 Sewer Pipe Blockage Control Program.............................................................................................40

7.1 Program Overview ..................................................................................................................40

7.2 Implementation Plan and Schedule for Public Outreach.........................................................42

7.2.1 Summary of Outreach Activities.................................................................................42

7.2.2 Plan and Schedule of Events .....................................................................................43

7.3 Plan and Schedule for Disposal of FOG .................................................................................43

7.4 Authority to Prohibit FOG Discharges and Identify Measures to Prevent FOG Spills.............44

7.4.1 Authority .....................................................................................................................44

7.4.2 Preventative Measures ..............................................................................................44

7.5 FOG Program Requirements and Design Standards..............................................................44

7.5.1 Requirements to Install Grease Removal Devices.....................................................44

7.5.2 Design Standards for Grease Removal Devices........................................................46

7.5.3 Maintenance Requirements .......................................................................................46

7.5.4 Best Management Practices Requirements...............................................................47

7.5.5 The Pretreatment Guidelines for Restaurants and Food Service Operations provide guidelines and best management practices for selecting and installing pretreatment devices. These guidelines outline the installation requirements for grease interceptors and offer a list of alternative pretreatment devices that can be used in lieu of a grease interceptor.......................47

7.5.6 Record Keeping and Reporting Requirements ..........................................................48

7.5.7 Procedures.................................................................................................................49

7.6 Inspection and Enforcement Program.....................................................................................49

7.6.1 Authority to Inspect Grease Producing Facilities .......................................................49

7.6.2 Authority to Enforce....................................................................................................50

7.6.3 Resource Plan to Inspect and Enforce.......................................................................50

7.7 Maintenance Program to Address FOG Issues ......................................................................50

7.8 Implementation of Source Control Measures to Address FOG Issues ...................................50

7.8.1 Summary of Source Control Measures ......................................................................50

7.8.2 Summary of Source Control Program Enforcement...................................................51 8 System Evaluation, Capacity Assurance and Capital Improvements ...............................................52

8.1 System Evaluation and Condition Assessment.......................................................................52

8.1.1 Best Practices and New Technology .........................................................................52

8.1.2 Amount of System Condition Assessment.................................................................52

8.1.3 Inspection and Condition Assessment Prioritization ..................................................52

8.1.4 Inspection Methods ....................................................................................................53

8.1.5 Utilizing Observations for Condition Assessment ......................................................53

8.1.6 Inspection and Assessment Recordkeeping..............................................................54

8.1.7 Assessing Assets Vulnerable to Climate Change......................................................54

8.2 Capacity Assessment and Design Criteria..............................................................................55

8.2.1 Gravity Facilities.........................................................................................................55

8.2.2 Pressure Facilities......................................................................................................55

8.2.3 Infiltration and Inflow ..................................................................................................56

8.2.4 Erosive Forces in Canyons and Streams...................................................................56

8.2.5 Design Flow and Weather Events..............................................................................56

8.2.6 Capacity Assessment Data........................................................................................56

Sewer System Management Plan
Maywood /Los Angeles County Public Works
September 30, 2025 | iii

8.2.7 Capacity Enhancement Plan......................................................................................57

8.3 Prioritization of Corrective Actions ..........................................................................................57

8.4 Capital Improvement Plan.......................................................................................................57

8.4.1 Accumulative Capital Outlay Program .......................................................................58

8.4.2 Joint Coordination and Interagency Coordination......................................................58 9 Monitoring, Measurement and Program Modifications......................................................................59

9.1 Maintenance of Information to Prioritize SSMP Activities .......................................................59

9.2 Monitoring of Implementation and Effectiveness of the SSMP ...............................................61

9.3 Program Audits .......................................................................................................................61

9.4 Assessment of Preventative Maintenance Program ...............................................................61

9.5 Identification and Illustration of Spill trends.............................................................................61

9.6 Approach to Program Modifications and Plan Updates ..........................................................62 10 SSMP Program Audits ......................................................................................................................63

10.1 Schedule of Program Audits and Updates ..............................................................................63

10.2 SSMP Audit Process...............................................................................................................64

10.3 SSMP Audit Report.................................................................................................................64

10.4 Audit Implementation and Tracking of Results........................................................................64 11 Communication Program ..................................................................................................................66

11.1 Procedures to Communicate with Public for Spills and Discharges........................................66

11.2 Procedures for General Communication with Public on SSMP ..............................................66

11.3 Procedures to Communicate with Connecting Systems and Contract Agencies....................67 Tables
Table 1-1: Summary of General Order Requirements..................................................................................1 Table 1-2: LACPWs Sewer-Related Services to the 38 CSMD Cities1.........................................................3 Table 1-3: SSMP Audit and Update Schedule..............................................................................................5 Table 1-4: Planned SSMP Implementation Milestones Addressing Prevention of Sewer Spills...................7 Table 2-1: Collection Systems Operated, Maintained and Managed by Sewer Maintenance Division ..........................................................................................................................................16 Table 2-2: Positions Responsible for SSMP...............................................................................................18 Table 3-1: Summary of Legal Authorities Relating Legal Authority Element of General Order ..................24 Table 3-2: Summary of Legal Authorities Relating Sewer Pipe Blockage Control Program Element of General Order............................................................................................................................25 Table 4-1: Summary of Training Program...................................................................................................35 Table 4-2: List of Major Equipment.............................................................................................................36 Table 6-1: Spill Emergency Response Plan General Order Compliance ...................................................39 Table 7-1: Number of FSEs per City/Area..................................................................................................41 Table 8-1: ACO Program Contract List.......................................................................................................58 Table 9-1: Information Systems Relevant to SSMP Implementation and Monitoring.................................60 Table 10-1: SSMP Audit and Update Schedule..........................................................................................63

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Figures
Figure 1-1: City and CSMD Service Area Map...........................................................................................10 Figure 2-1: City and LACPWs Organizational Chart...................................................................................20 Figure 2-2a: SMD Organizational Chart......................................................................................................20 Figure 2-2b: City Organizational Chart .......................................................................................................20 Figure 2-3: Spill Reporting Chain of Communication – Normal Business Hours........................................22 Figure 2-4: Spill Reporting Chain of Communication – After Hours............................................................22 Figure 4-1: Sewer Network Map.................................................................................................................29 Figure 4-2: Sewer Plans Webpage.............................................................................................................30 Figure 4-3: Operations Map Overview Map................................................................................................31 Appendices
Appendix A1 - Governing Board Approval
Appendix A2 – State Water Resources Control Board - General Order for Sanitary Sewer Systems Appendix A3 – Asset Summary Per Collection System
Appendix B1 – List of Staff Responsible for Implementing Specific Elements of the SSMP Appendix B2 – City and Sewer Maintenance Division Staff Contact Sheet Appendix C – Not Used
Appendix D – LACPWs Field Operations Yard and Pump Station Map Appendix E – Not Used
Appendix F – Spill Emergency Response Plan
Appendix G – IDWP Conditions and Limitations
Appendix H – Not Used
Appendix I – Not Used
Appendix J – Not Used
Appendix K – Not Used

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Acronyms
Acronym Definition
ACO Accumulative Capital Outlay
BMP Best Management Practices
BSD Building and Safety Division
CCTV Closed Circuit Television
CAD Computer-Aided Design and Drafting
CALOSHA California Occupational Safety and Health Administration CAP Condition Assessment Program
CIP Capital Improvement Plan
CIPP Cured-In-Place Pipe
CIWQS California Integrated Water Quality System
CGRG Community and Government Relations Group
CS Collection System
CSMD Consolidated Sewer Maintenance District
CWEA California Water Environment Association
EPD Environmental Programs Division
FOG Fats, Oils and Grease
FSE Food Service Establishment
GI Grease Interceptor
GIS Geographic Information System
GRD Grease Removal Device
IBEW International Brotherhood of Electrical Workers
I/I Infiltration and Inflow
IWDP Industrial Waste Disposal Permit
LACO Los Angeles County Ordinance
LACPW Los Angeles County Public Works
LACSD Los Angeles County Sanitation Districts
LDD Land Development Division
LRO Legally Responsible Official
LVMWD Las Virgenes Municipal Water District
MMS Maintenance Management System
MSMD Marina Sewer Maintenance Division
NASSCO National Association of Sewer Service Companies
PACP Pipeline Assessment and Certification Program
PM Periodic Maintenance

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Acronym Definition
PMD III Project Management Division III
SCADA Supervisory Control and Data Acquisition System
SERP Spill Emergency Response Plan
SMD Sewer Maintenance Division
SSMP Sewer System Management Plan
SWRCB State Water Resources Control Board
WDR Wastewater Discharge Requirements

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1 Goal and Introduction

1.1 Regulatory Context
The City of Maywood along with Los Angeles County Public Works (LACPW) has prepared this updated Sewer System Management Plan (SSMP) pursuant to the State Water Resources Control Board (SWRCB) December 6, 2022, Statewide Sanitary Sewer Systems General Order 2022- 0103-DWQ (General Order). This SSMP provides a management plan for Los Angeles County Public Works (PW), which administers the following Sewer Maintenance Districts (Districts) in Los Angeles County responsible for operating and maintaining the collection systems:
• Consolidated Sewer Maintenance District (CSMD); and
• Marina Sewer Maintenance District (MSMD).

In addition, through service agreements, PW operates and maintains the collections systems for the Cities of Irwindale, West Hollywood, and Montebello.

This SSMP provides a management plan for Maywood, which is part of the CSMD.

Table 1-1 summarizes the General Order requirements addressed by this SSMP1. These requirements are defined by General Order specifications and associated General Order attachments. All agencies that own and operate collection systems greater than one mile in length must comply with these requirements.

Table 1-1: Summary of General Order Requirements
Specification Description Linkage to SSMP

5.2 SSMP
Development and
Implementation
Requires development and implementation of a SSMP
Entire SSMP

5.3 Certification of
SSMP and Plan
Updates
Requires City to certify and upload the SSMP to CIWQS
Entire SSMP

5.5 Six-Year SSMP
Update
Requires update of the SSMP every 6 years, at a
minimum. Requires governing board approval of SSMP.

Requires City to certify and upload SSMP to CIWQS.

Entire SSMP

5.6 System Resilience Requires LACPW to include and implement systemspecific procedures to proactively prioritize operations and maintenance, condition assessments and repair and
rehabilitation to address system resilience
D.4 Operations and
Maintenance
D.8 System Evaluation,
Capacity Assurance
and Capital Planning

5.10 System Capacity Requires City to maintain system capacity to convey dry weather and forecasted wet weather flows
D.8 System Evaluation,
Capacity Assurance
and Capital Planning
1 Summarized from the SWRCB Order No. 2022-0103-DWQ Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems

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Table 1-1: Summary of General Order Requirements
Specification Description Linkage to SSMP

5.19 Operation and
Maintenance
Requires City and LACPW to maintain in good working
order and operate as design any facilities, treatment or control systems design to contain and convey sewer.

D.4 Operations and
Maintenance
D.8 System Evaluation,
Capacity Assurance
and Capital Planning
This document serves as the 2025 update to the SSMP approved and adopted by the City Council at a public meeting. Appendix A1 includes documentation of approval by the Board. Appendix A2 includes the General Order.

The sewer-related services that the Districts provide vary from city to city depending on the service agreements. Table 1-2 summarizes the CSMD cities and the sewerrelated services currently provided by the LACPW to each of the cities. LACPW applied for coverage under the reissued General Order for facilities it owns, and the CSMD member cities applied for coverage under the reissued General Order for facilities they own. LACPW and the member cities own the sewer mainlines and the point of connection to the sewer mainlines, but do not own any portion of the sewer lateral beyond the sewer connection.

LACPW, as operator of the CSMD and MSMD, prepares and updates the SSMP for activities LACPW performs for managing, operating, and maintaining sewer systems including the Districts. The cities, as well as the other County departments serviced by CSMD, as owners of their respective systems, are responsible for preparing and updating an SSMP specific to the collection system owned by those entities. Some cities within the CSMD have either adopted the Los Angeles County Code or have established local ordinances or resolutions governing the performance of items stipulated in the General Order. Cities are responsible for implementing the legal authorities required by the General Order. Cities also are responsible for conducting capacity studies of their collection system when necessary and correcting identified hydraulic deficiencies. The CSMD performs functions required by the General Order related to the operation and maintenance of sanitary sewer systems.

A pdf copy of this SSMP is available on the internet at:

LACPW: https://dpw.lacounty.gov/sewer/ssmp.pdf
Maywood: https://cityofmaywood.com/DocumentCenter/View/365/SanitarySewer-Management-Plan-SSMP-PDF

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Table 1-2: LACDPW Sewer-Related Services to the 38 CSMD Cities1 City CSMD ACO
Program
Sewer
Maintenance
Agreement
Building
and Safety
Industrial
Waste
City
Engineers
Agoura Hills X X X
Artesia X X X X
Baldwin Park X X
Bellflower X X X
Bell Gardens X X X
Bradbury X X
Calabasas X X X
Carson X X X
Commerce X X X
Cudahy X X X
Diamond Bar X X X
Duarte X X X
Glendora X X
Hawaiian
Gardens
X X X
Hidden Hills X X
Industry X X X
Irwindale X X X
La Cañada
Flintridge

X X X X
La Habra Heights X X
Lakewood X X X X
La Mirada X X X X
Lawndale X X X X
Lomita X X X X
Maywood X X
Montebello X
Palos Verdes
Estates
X X
Paramount X X X
Pico Rivera X X X
Rancho Palos
Verdes
City/Central
X X X
Rolling Hills X X X

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Table 1-2: LACDPW Sewer-Related Services to the 38 CSMD Cities1 City CSMD ACO
Program
Sewer
Maintenance
Agreement
Building
and Safety
Industrial
Waste
City
Engineers
Rolling Hills
Estates
X X X
Rosemead X X X
San Dimas X X X
Santa Clarita X X X
Santa Fe Springs X X X
South El Monte X X
Temple City X X X X
Walnut X X X
Westlake Village X X X X
West Hollywood X X
TOTALS
1Through the General Services Agreement, a city can request LACPW resources upon specific request.

LACDPW currently provides at least some degree of service to all 88 cities in the County of Los Angeles.

1.2 SSMP Goal and System Management Objectives
The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the collection system. This will help reduce and prevent spills, as well as mitigate any spills that do occur. The City and LACPW has adopted and is dedicated to achieving the following collection system management objectives:
• Proper operation, maintenance, and management of the Districts’ sanitary sewer collection system facilities to reduce the frequency and severity of sewer spills and their potential impacts on public health, safety, and the environment.
• Prompt action when sewer spills occur to identify, contain, and remove the cause, promptly report the event to appropriate regulatory authorities, and ensure the public is adequately and timely notified.
• Document all sewer spills and system deficiencies and the remedial actions taken.
• Adequately train and equip the Districts’ sewer system operators, employees, contractors, responders, or other agents to address a sewer spill event.
• Maintain and repair the Districts’ sewer system to provide adequate capacity to convey base flows and peak flows while meeting or exceeding applicable regulations, laws, and generally accepted practices relative to sanitary sewer system operations and maintenance.

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This SSMP documents how the City and LACPWs collection system practices are integrated toward the achievement of the City’s and LACPWs objectives. The City’s and LACPW have identified the following actions to be taken under this SSMP to ensure the accomplishment of these goals:
• Conduct a planned and scheduled maintenance program that will minimize the risk and occurrence of sewer spills, in support of the SSMP goals. • When sewer spills do occur, respond to the reported site in a timely manner and undertake feasible remedial actions to contain the spill to minimize impacts, including stopping the flow from reaching the storm drain, if possible. • Stop the spill as soon as possible and limit public access to the spill area to prevent public contact with any wastewater contamination.
• Recover the spill to the extent feasible and return it to the sewer system and then clean up the contaminated area.
• Gather and compile all pertinent information regarding the spill event, investigate as necessary to determine probable cause, document findings, report to the appropriate regulatory agencies in a timely manner, and file the completed report.

1.3 SSMP Update Schedule
Pursuant to the General Order, CSMD conducts program monitoring and triennial audits of its SSMP, prepares SSMP updates, and implements planned activities to achieve Maywood and LACPW’s collection system program objectives. Maywood’s SSMP update was prepared upon completion of the most recent SSMP Program Audit, dated March 3, 2025, and LACPW’s SSMP update.

The schedule for auditing and updating this SSMP is provided in Table 1-3. Element 10 of the SSMP includes a longer-term schedule for SSMP audits and updates.

Table 1-3: SSMP Audit and Update Schedule
Activity Collection System Name SSMP Audit Due Date SSMP Update Due Date
CSMD – City Agoura Hills City 2/2/2025 8/2/2025
CSMD – City Artesia City 2/2/2025 8/2/2025
CSMD – City Baldwin Park City 2/2/2025 8/2/2025
CSMD – City Bell Gardens City 2/2/2025 8/2/2025
CSMD – City Bellflower City 2/2/2025 8/2/2025
CSMD – City Bradbury City 2/2/2026 8/2/2026
CSMD – City Calabasas City 2/2/2025 8/2/2025
CSMD – City Carson City 2/2/2025 8/2/2025
CSMD – City City of Industry 2/2/2026 8/2/2026

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Table 1-3: SSMP Audit and Update Schedule
Activity Collection System Name SSMP Audit Due Date SSMP Update Due Date
CSMD – City Commerce City 2/2/2025 8/2/2025
CSMD – City Cudahy City 2/2/2025 8/2/2025
CSMD – City Diamond Bar City 2/2/2025 8/2/2025
CSMD – City Duarte City 2/2/2025 8/2/2025
CSMD – City Glendora City 2/2/2025 8/2/2025
CSMD – City Hawaiian Gardens City 2/2/2025 8/2/2025
CSMD – City Hidden Hills City 2/2/2026 8/2/2026
CSMD – City La Cañada Flintridge City 2/2/2025 8/2/2025 CSMD – City La Habra Heights City 11/2/2025 5/2/2026
CSMD – City La Mirada City 2/2/2025 8/2/2025
CSMD – City Lakewood City 2/2/2025 8/2/2025
CSMD – City Lawndale City 2/2/2025 8/2/2025
CSMD – City Lomita City 2/2/2025 8/2/2025
CSMD – City Maywood City 2/2/2025 8/2/2025
CSMD – City Palos Verdes Estates City 2/2/2025 8/2/2025 CSMD – City Paramount City 2/2/2025 8/2/2025
CSMD – City Pico Rivera City 2/2/2025 8/2/2025
CSMD – City Rancho Palos Verdes City 2/2/2025 8/2/2025
CSMD – City Rancho Palos Verdes City 2/2/2026 8/2/2026
CSMD – City Rolling Hills Estates City 11/2/2025 5/2/2026 CSMD – City Rosemead City 2/2/2025 8/2/2025
CSMD – City San Dimas City 2/2/2025 8/2/2025
CSMD – City Santa Clarita City 11/2/2024 5/2/2025
CSMD – City Santa Fe Springs City 2/2/2025 8/2/2025
CSMD – City South El Monte City 2/2/2025 8/2/2025
CSMD – City Temple City 2/2/2025 8/2/2025
CSMD – City Walnut City 2/2/2025 8/2/2025
CSMD – City Westlake Village City 11/2/2025 5/2/2026
CSMD –
County Zone
Malibu Mesa Zone of the CSMD CS 11/2/2025 5/2/2026
CSMD –
County Zone
Trancas Zone of the CSMD CS 2/2/2026 8/2/2026
CSMD –
County Zone
Unincorporated County Area CSMD
South/County Sanitation District CS
11/2/2024 5/2/2025

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Table 1-3: SSMP Audit and Update Schedule
Activity Collection System Name SSMP Audit Due Date SSMP Update Due Date
CSMD –
County Zone
Unincorporated County Area CSMD
North/County Sanitation District CS
11/2/2025 5/2/2026
CSMD –
County Zone
Unincorporated County Area
CSMD/Las Virgenes Tapia CS
11/2/2025 5/2/2026
CSMD –
County Zone
Unincorporated County Area CSMDNW/County Sanitation District CS2/2/2025 8/2/2025 CSMD –
County Zone
Unincorporated County Area Lake
Hughes Zone of the CSMD CS
2/2/2026 8/2/2026
CSMD –
County Zone
Unincorporated County Area
Marina/Aneta Zone of the
CSMD/City Hyperion CS
2/2/2026 8/2/2026
SMA Montebello CS 2/2/2025 8/2/2025
SMA Irwindale City CS 2/2/2026 8/2/2026
SMA West Hollywood CS 2/2/2025 8/2/2025
LACPW plans to complete implementation of several significant initiatives addressing the prevention of sewer spills. Table 1-4 provides a schedule for incorporation of these activities into the Districts’ SSMP program implementation.

Table 1-4: Planned SSMP Implementation Milestones Addressing Prevention of Sewer Spills
Element Milestone Milestone Due
Date
Relevance to Spill Prevention
4 – Operations and
Maintenance
Program
Implementation of
Cityworks asset
management system
June 20261Improve tracking of system issues
and planning and scheduling of
maintenance activities
4 – Operations and
Maintenance
Program
Implementation of
GraniteNet cloudbased CCTV software2
November 2027 Improve sharing of condition
assessment data for streamline
decision-making and communication
Specification 5.7 –
Allocation of
Resources
Approval of sewer fee
increase
July 2025 Collect revenue needed to sustain
operations and maintenance service
delivery
8 – System
Evaluation
Initiate Condition
Assessment Program
for remaining pump
stations3
November 2027 Collect information to identify system
condition deficiencies
8 – System
Evaluation
Initiate next cycle of
Condition Assessment
Program for sewer
pipelines
July 20254 Collect information to identify system
condition deficiencies
1Currently anticipated, subject to change
2Software development began in May 2025 for the implementation of the GraniteNet Cloud-based CCTV Software 3Began with the Condition Assessment for pump stations for the City of Diamond Bar. Report was completed in June 2019
4New CCTV contract to begin in July 2025 and continue the 2nd phase of the Condition Assessment project

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1.4 Sewer System Asset Overview
Maywood’s Public Works Department manages the sanitary sewer collection system, which serves a population of approximately 23,824 residents and consists of 22.81 miles of sewer lines. The city's local sewers discharge into the Sanitation Districts of Los Angeles County facilities for conveyance, treatment, and disposal.

The City has one budgeted management position directly involved in sewer system responsibilities. The field operation and maintenance services are fulfilled by utilizing the services provided by LACPW.

These personnel, in collaboration with LACPW personnel, administer the City's sewer collection system operation, provide engineering evaluation of proposed and existing sewer facilities, administer preventive maintenance and sewer construction programs, and oversee the maintenance of sewer collection system facilities and related records and plans. Appendix A3 provides a summary of assets for all collection systems.

Other relevant information regarding the City’s collection systems and management program includes:
• Location: Collection systems are located in Los Angeles County. • Service Area Boundary:
•
•
•

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• a and 1-1b shows the geographic service area boundary in the City and Districts. • Community Served: Maywood covers 1.18 square miles including both residential and commercial areas.
• Data Management Systems: Districts use the following data management systems.
o Maximo: LACPW legacy Maintenance Management System (MMS) used for managing maintenance activities. Field crew activities are recorded in various forms such as service requests, cleaning reports, sewer maintenance daily reports, manhole adjustments, overflow report forms, etc., and are stored in the MMS. The LACPW is in the process of implementing Cityworks Maintenance Management System to schedule and track maintenance activities.
o Cityworks: LACPW is implementing Cityworks Maintenance Management System to schedule and track maintenance activities. The condition assessment schedule and eventually CCTV are planned to be added to Cityworks. Cityworks will be used to record what sections have been inspected, the schedule of activities, and whether work has been

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completed or not. It will also be used to schedule and track FOG source control inspections of industrial and commercial establishments. o HMS: LACPW utilizes the HMS database to maintain records of all sites and their locations under the FOG program. Inspectors document their findings and enter data into the HMS database, which automates the inspection process and is used to track and manage permit inspection and source control data.
o PowerBI: PowerBI is utilized to display spill trends and analysis, as well as city profiles, which include detailed information on manholes, pipes, pump stations, and properties. Additionally, Power BI is used to display productivity reports, detailing maintenance activities for each City. o CCTV Database: Wincan and GraniteNet are used to document inspection events, inspection observations and associated videos.

These systems serve as the repository for historical CCTV inspection data. LACPW is in the process of linking GraniteNet with Cityworks to maintain CCTV records.
o CADD: As-built plans of the Districts’ facilities are maintained by LACPW for unincorporated Los Angeles County areas and by each city within the CSMD for their own jurisdiction, with LACPW maintaining a copy for maintenance operations. Data gathered from the plans, such as system locations and alignment, pipe material, size, etc., are stored in the SMD’s Computer-Aided Design and Drafting (CADD) System and Geographical Information System (GIS).
o GIS: LACPW utilizes GIS to generate a mapping system that includes sewer features and map base layers such as aerial images, streets, parcels, and storm drain systems also available from other Divisions within LACPW, County Departments and other governmental agencies. o SCADA: Supervisory Control and Data Acquisition system used to collect and store pump station alarm and instrumentation data. o Microsoft Office: Various collection system programs are managed using Microsoft Office applications as an electronic database. Currently, Office is used to store the schedule for FOG program activities, but this will eventually be performed using Cityworks.
• Lateral Ownership and Operational Responsibilities: LACPW and city do not own any portion of the service lateral. Private service laterals are the responsibility of the property owner and must be maintained by the property owner. Operation and maintenance of the local main sewer lines are the responsibility of LACPW.

Regional trunk sewer lines are the responsibility of the publicly owned treatment works, such as the Los Angeles County Sanitation Districts (LACSD), for operation and maintenance.
• Breakdown of Service Connections: Maywood’s breakdown of services connections is roughly 88 percent residential, 8 percent commercial, 3 percent industrial and 1 percent are institutional, agricultural, recreational and miscellaneous use.

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• Unique Service Boundary Conditions and Challenges: The service area faces issues with conflicts involving local lines and jurisdictional determinations between agencies like the LACSD and the City of Los Angeles, impacting operations and maintenance.

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Figure 1-2a: La Cañada Flintridge’s Service Area Map
Figure 1-1a: Maywood’s Service Area Map

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Figure 1-3b: CSMD Service Area Map

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1.4.1 Access to Up-to-Date Mapping
LACPW provides public access to up-to-date sewer mapping through their website.

LA County Sanitary Sewer Network GIS Map:
• https://pw.lacounty.gov/smd/sewernetwork/
Operation Maps:
• https://dpw.lacounty.gov/sewer/Page_15

1.5 SSMP Overview
This SSMP complies with the General Order and meets the following General Order objectives:
a) Properly fund, manage, operate and maintain, with adequately trained staff and/or contractors possessing adequate knowledge, skills, and abilities as demonstrated through a validated certification program at all times, all parts of the collection system owned and/or operated by the discharger.
b) Provide adequate capacity to convey base flows and peak flows, including flows during wet weather events, to the minimum design criteria as defined in the discharger’s System Evaluation and Capacity Assurance Plan (a required component of the SSMP), for all parts of the collection system owned and/or operated by the discharger.
c) Take all feasible steps to stop and mitigate the impact of spills in the collection system owned and/or operated by the discharger.

The City together with LACPW achieves these objectives by implementing a comprehensive sewer infrastructure asset management program that is documented in the following 11 SSMP elements:

1. Goal and Introduction

2. Organization

3. Legal Authority

4. Operation and Maintenance Program

5. Design and Performance Provisions

6. Spill Emergency Response Plan

7. Sewer Pipe Blockage Control Program

8. System Evaluation, Capacity Assurance and Capital Improvements

9. Monitoring, Measurement, and Program Modifications

10. SSMP Program Audits

11. Communication Program
When appropriate, the SSMP references other program documentation for greater detail.

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2 Organization

2.1 Overview
LACPW are governed by the Board of Supervisors, who establish laws and approve all LACPWs contracts and agreements. LACPW is led by the Director, who sets policies and oversees their implementation. Supporting the Director are the Chief Deputy Director, Assistant Director, Deputy Director, and Assistant Deputy Director, who help manage daily operations and special projects.

The Sewer Maintenance Division has 213 budgeted positions. The distribution of the SMD personnel is depicted in the organizational chart presented in Section 2.3.2 of this chapter. These personnel provide engineering evaluations of proposed and existing sewer facilities, administer LACPWs sewer service charge ordinance, carry out annexation proceedings for new territories, form and dissolve service zones, maintain facility record plans, and administer preventive maintenance and sewer construction programs.

Key roles include the Principal Engineer and the Senior Civil Engineers, who manage engineering and field staff. There is a Senior Civil Engineer designated for office engineering and budget, field operations team for pump stations, and field operations team for the gravity system. The gravity system unit includes the Regional Sewer Maintenance Superintendent and Sewer Maintenance Supervisor, who assists the Senior Civil Engineer and oversee sewer maintenance activities, with field crews performing the actual maintenance work. For the pump station unit, the ElectroMechanic Supervisors and their teams handle pump station operations. Office Administrative and Clerical Assistants are part of all units and assist in the preparation of the SMD budget, Board letters, and other correspondence, and are responsible for the sewer service charge direct assessments.

Other divisions within the LACPW are currently and will continue to be responsible for carrying out some of the compliance actions called for by the WDRs for the LACPW. The key support divisions and their responsibilities are described below:
• Workforce Support Division: Responsible for procuring equipment, materials, and supplies needed for day-to-day operations and maintenance activities; printing and mailing public education outreach program materials. • Business Relations and Contracts Division: Responsible for procuring contract services for engineering, emergency sewer repair projects, and closed-circuit televising of sewer lines.
• Building and Safety Division (BSD): Responsible for issuing permits for sewer connections. May also enforce Plumbing Codes involving proper connections, maintenance of sewer house laterals, and preventing illegal discharges into public sewers upon City contract.

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• Sewer Maintenance Division (SMD): Responsible for administering the Districts including operation and maintenance of the sewer systems, repairs and rehabilitation, and providing regulatory compliance.
• Environmental Programs Division (EPD): Responsible for enforcing the Districts’ Fats, Oils, and Grease (FOG) program, including point source control, inspection of industrial waste and grease-generating facilities, investigation of illicit discharges of chemicals, debris, etc., into the public sewer, and conducting water quality monitoring for spills of 50,000 gallons or more to surface water. • Stormwater Maintenance Division: Assists the Districts’ crew in tracing, containing, and cleaning up spills that reach a storm drain system. • Emergency Management Group: Responsible for operating the Emergency Operation Center for the entire Department, including handling service calls, spills, and pump station malfunction calls for the Districts.
• Human Resources Division: Responsible for staffing the Districts and training personnel.
• Design Division: Responsible for developing design standards and criteria for capital improvements.
• Project Management Division III (PMD III): Responsible for providing project management services for the construction of capital improvements. • Land Development Division (LDD): Responsible for subdivision plan checks to ensure compliance with County standards for the construction of new sewer collection systems. Reviews sewer capacity studies for proposed lines and sets requirements to ensure adequate capacity in existing systems. • Survey/Mapping and Property Management Division: Responsible for processing access easement documents and procuring easements for public sewer facilities located on private properties. Also responsible for investigating spill-related claims and litigations against the SMD.

Maywood is governed by the City Council, who establishes policies, reviews, and accepts formal plans, sets overall city direction, authorizes funds for projects/plans/programs, general overview of upper management (City Manager and City Attorney), conducts public meetings and hearings, approves SSMP. The City’s attorney develops and approves legal documents, provides legal advice, conducts litigation, and attends public meetings. The City Manager is responsible for the day-to-day management and operation of the city under the direction of the City Council. Specifically, the City Manager establishes procedures, plans strategy, leads staff, allocates resources defined in the City budget, delegates responsibility, authorizes outside contractors to perform services, and serves as an overall public information officer. Supporting them are Director of Building and Planning, City Engineer, Public Works Superintendent, Maintenance Worker, and Office Assistant.

Their responsibilities include:

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• Director of Building and Planning – Reports to the City Manager and is responsible for Building and Planning for the city. Also supervises the Public Works contract, Code Enforcement and Office Administrative Staff.
• City Engineer – Responsible for the development and implementation of city design and construction standards. Quite often responsible for 3rd party plan check as well as construction and public works inspection. Provides engineering drawings, plans, and specifications for projects for the city. Also is responsible for developing or overseeing engineering studies such as hydraulic modeling, master planning, and CIP program development.
• Public Works Superintendent – Responsible for the management and operation of the City’s Public Works. Maintenance workers are contracted. Also responsible for the operation and maintenance activities of the sanitary sewer system, including direct supervision and scheduling of all maintenance crews, and regularly scheduling maintenance activities. Coordinates field operations and prepare and implements overflow emergency response plan, leads emergency response, investigates and reports SSOs and trains maintenance workers and field crews.

Currently contracted out.
• Maintenance Worker – Staff preventative maintenance activities, report condition of City assets, mobilize and respond to notification of stoppages and SSOs, and mobilize sewer-cleaning equipment and bypass pumping equipment. Currently contracted out.
• Office Assistant – Responsible for receiving maintenance calls and complaints and dispatching maintenance workers to perform emergency operations. Also responsible for initiating records within the agencies’ tracking system for SSOs and other related events.

The distribution of the City personnel is depicted in the organizational chart presented in Section 2.3.2 of this chapter.

2.2 Authorized Representatives
The Superintendent of Public Works for Maywood and the Assistant Deputy Director for SMD is responsible for the execution of the compliance actions required under the WDRs.

This includes, but is not limited to, signing and certification of all reports and correspondence as required under this order. The Principal Engineer and Senior Civil Engineers in the SMD may also perform these duties on behalf of the SMD’s Assistant Deputy Director or Superintendent of Public Works for Maywood.

The Sewer Maintenance Districts has following staff authorized to serve as Onsite Managers for the collection systems managed by LACPW:
• Andrew Ngumba, Assistant Deputy Director (Primary LRO for LACPW) • Alex Villarama, Principal Civil Engineer (Secondary LRO for LACPW) • Jeffrey Bouse, Senior Civil Engineer
• Voltaire Llana, Senior Civil Engineer

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• May Hong, Civil Engineer
• Eric Liu, Civil Engineer
Each of these staff members are authorized to act on behalf of each of LACPWs collection system to serve as Legally Responsible Officials for each of the collection systems listed in Table 2-1. District LROs coordinate to ensure one of the designated LROs is available for required reporting certification in CIWQS. In addition, each collection system in the County owned by a city also has at least one Legally Responsible Official from that City’s staff.

Maywood Legally Responsible Official:

Jerry Gomez, Superintendent of Public Works
Table 2-1: Collection Systems Operated, Maintained and Managed by Los Angeles County Public Works
WDID Type2 CIWQS WDID CIWQS Collection System Name
CSMD – City 4SSO11366 Agoura Hills City
CSMD – City 4SSO10364 Artesia City
CSMD – City 4SSO10366 Baldwin Park City
CSMD – City 4SSO10368 Bell Gardens City
CSMD – City 4SSO10369 Bellflower City
CSMD – City 4SSO10371 Bradbury City
CSMD – City 4SSO11447 Calabasas City
CSMD – City 4SSO10374 Carson City
CSMD – City 4SSO10394 City of Industry
CSMD – City 4SSO10377 Commerce City
CSMD – City 4SSO10380 Cudahy City
CSMD – City 4SSO10382 Diamond Bar City
CSMD – City 4SSO10384 Duarte City
CSMD – City 4SSO10389 Glendora City
CSMD – City 4SSO10390 Hawaiian Gardens City
CSMD – City 4SSO11439 Hidden Hills City
CSMD – City 4SSO10397 La Cañada Flintridge City
2 CSMD – Consolidated Sewer Maintenance District
MSMD – Marina Sewer Maintenance District
SMA – Sewer Maintenance Agreement

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Table 2-1: Collection Systems Operated, Maintained and Managed by Los Angeles County Public Works
WDID Type2 CIWQS WDID CIWQS Collection System Name
CSMD – City 4SSO10398 La Habra Heights City
CSMD – City 4SSO10399 La Mirada City
CSMD – City 4SSO10402 Lakewood City
CSMD – City 4SSO10403 Lawndale City
CSMD – City 4SSO10404 Lomita City
CSMD – City 4SSO10409 Maywood City
CSMD – City 4SSO10414 Palos Verdes Estates City
CSMD – City 4SSO10415 Paramount City
CSMD – City 4SSO10417 Pico Rivera City
CSMD – City 4SSO10420 Rancho Palos Verdes City
CSMD – City 4SSO18098 Rancho Palos Verdes City
CSMD – City 4SSO10423 Rolling Hills Estates City
CSMD – City 4SSO10424 Rosemead City
CSMD – City 4SSO10425 San Dimas City
CSMD – City 4SSO10429 Santa Clarita City
CSMD – City 4SSO10430 Santa Fe Springs City
CSMD – City 4SSO10434 South El Monte City
CSMD – City 4SSO10437 Temple City
CSMD – City 4SSO10441 Walnut City
CSMD – City 4SSO11407 Westlake Village City
CSMD – County Zone 4SSO10465 Malibu Mesa Zone of the CSMD CS CSMD – County Zone 4SSO10496 Trancas Zone of the CSMD CS CSMD – County Zone 4SSO11365 Unincorporated County Area CSMD South/County Sanitation District CS
CSMD – County Zone 4SSO11370 Unincorporated County Area CSMD North/County Sanitation District CS
CSMD – County Zone 4SSO11372 Unincorporated County Area CSMD/Las Virgenes Tapia CS

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Table 2-1: Collection Systems Operated, Maintained and Managed by Los Angeles County Public Works
WDID Type2 CIWQS WDID CIWQS Collection System Name
CSMD – County Zone 4SSO11374 Unincorporated County Area CSMD-NW/County Sanitation District CS
CSMD – County Zone 6SSO10459 Unincorporated County Area Lake Hughes Zone of the CSMD CS
CSMD – County Zone 4SSO11373 Unincorporated County Area Marina/Aneta Zone of the CSMD/City Hyperion CS
SMA 4SSO10411 Montebello CS
SMA 4SSO10396 Irwindale City CS
SMA 4SSO11368 West Hollywood CS

2.3 Positions Responsible for Implementing Specific SSMP Elements

2.3.1 Positions Responsible
A list of positions responsible for implementing specific SSMP elements is provided in Table 2-2. Additionally, Appendix B1 contains a list of staff responsible for implementing specific SSMP elements, including position, telephone number and email address.

Table 2-2: Positions Responsible for SSMP
SSMP Element Responsible Org. Unit Responsible Position

1. Introduction and Goal Sewer Maintenance
Division/ Public Works
Division Manager and City’s
Superintendent

2. Organization Sewer Maintenance
Division/ Public Works
Division Manager and City’s
Superintendent

3. Legal Authorities Sewer Maintenance
Division/ Public Works
Division Manager and City’s
Superintendent

4. Operation and Maintenance Program - Pipelines Sewer Maintenance Division
Principal Civil Engineer,
Pipelines

4. Operation and Maintenance Program – Pump
Stations
Sewer Maintenance
Division
Senior Civil Engineer,
Treatment Plants and Pump
Stations

5. Design and Performance Provisions - Design Maywood: Public Works
City’s Superintendent

5. Design and Performance Provisions – Design -
Construction
Maywood: Public
Works
City’s Superintendent

6. Spill Emergency Response Plan Sewer Maintenance
Division
Principal Civil Engineer,
Pipelines

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2.3.2 Lines of Authority
Figure 2-1, Figure 2-2a, and Figure 2-2b includes an SSMP Program Implementation organization chart showing the lines of authority for the positions responsible for the management of the collection system and implementation of the SSMP. The contact information for the Sewer Maintenance Division staff and the City’s staff listed in Figure 2-2 can be found in Appendix B2.

Table 2-2: Positions Responsible for SSMP
SSMP Element Responsible Org. Unit Responsible Position

7. Sewer Pipe Blockage Control Program Environmental
Programs Division
Division Manager

8. System Evaluation, Capacity Assurance and Capital
Improvements – Condition Assessment and
Prioritization of Corrective Actions
Sewer Maintenance
Division
Senior Civil Engineer,
Technical Services

8. System Evaluation, Capacity Assurance and Capital
Improvements – Capacity Assurance
Maywood: Public
Works
City’s Superintendent

8. System Evaluation, Capacity Assurance and Capital
Improvements – Capital Improvement Plan
Maywood: Public
Works
City’s Superintendent

9. Monitoring, Measurement and Program
Modifications
Sewer Maintenance
Division/ Public Works
Division Manager and City’s
Superintendent

10. Internal Audit Sewer Maintenance
Division/ Public Works
Division Manager and City’s
Superintendent

11. Communication Program Sewer Maintenance
Division/ Public Works
Division Manager and City’s
Superintendent

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Figure 2-1a: LACPW Organizational Chart
Figure 2-2a: SMD Organizational Chart

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Figure 2-2b: City Organizational Chart

2.4 Spill Reporting Chain of Communication
LACPWs Spill Emergency Response Plan, described in Element 6 and included in Appendix F1, includes procedures for effective communication and reporting of spills from receipt of complaint, including the person responsible for reporting spills into the State Water Board’s CIWQS database. The Spill Emergency Response Plan includes a flowchart and notification table providing clear step-by-step procedures for communication and reporting. Figure 2-3 summarizes the spill reporting chain of communication during normal business hours. Normal Business hours are Monday through Friday from 6:30 a.m. to 5:00 p.m. Figure 2-4 summarizes the spill reporting chain of communication during afterhours.

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Figure 2-3: Spill Reporting Chain of Communication – Normal Business Hours *Normal Business hours are Monday through Friday from 6:30 a.m. to 5 p.m.

Figure 2-4: Spill Reporting Chain of Communication – After Hours *After Hours are any hours that are not Normal Business Hours.

County
Dispatch
• Receives Call
• Dispatches Field Crew
SMD Field
Crew
• Responds to Spill
• Documents Field Spill Report
SMD
Supervisor
or Supt
• Reviews Field Spill Report
CIWQS
Data
Submitter
• Request Additional Information from Field Staff, if needed • Enters Draft CIWQS Spill Report
CIWQS
LRO
• Review Draft CIWQS Spill Report
• Certifies Report
County
Dispatch
• Receives Call
• Dispatches Field Crew
On-Call
Supervisor
or Supt
• Investigates Spill
Standby
SMD Field
Crew
• Responds to Spill
• Documents Field Spill Report
SMD
Supervisor
or Supt
• Reviews Field Spill Report
CIWQS
Data
Submitter
• Request Additional Information from Field Staff, if needed • Enters Draft CIWQS Spill Report
CIWQS
LRO
• Review Draft CIWQS Spill Report
• Certifies Report

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3 Legal Authority

3.1 Overview
The City's legal authority to own and operate a sanitary sewer system is derived from its incorporation as a City. The City on August 23, 2023, granted the LACPW the consent and jurisdiction to annex portions of the City’s sewer system into the CSMD. By that action, the City has entrusted the management, operation, and maintenance of its local sanitary sewer system to the CSMD. The City, however, still maintains ownership of the sewer system.

The legal authorities for the specific areas stipulated in the General Order are covered in various sections of the City Municipal Codes (CMCs). The City has adopted the 2022 California Plumbing Code.
• Maywood Municipal Code -
https://library.municode.com/CA/Maywood/CODES/Municipal_Code?nodeId=MA YWOOD_CALIFORNIAMUCO
• Plumbing Code Chapter 6 -
https://library.municode.com/ca/maywood/codes/municipal_code?nodeId=TIT8 BURE_CH6PLCO
• Sewer System Protection Regulation Chapter 12 - Chapter 12 - SEWER SYSTEM PROTECTION REGULATION | Municipal Code | Maywood, CA | Municode Library
• Fats, Oils, and Grease Program Chapter 13 -
https://library.municode.com/ca/maywood/codes/municipal_code?nodeId=TIT6 SAHE_CH13FAOIGRPR
The Districts were formed pursuant to Chapter 4 of the State of California Health and Safety Code (Section H4870 – 8), with the County of Los Angeles Board of Supervisors acting as their governing body. By law, the Board of Supervisors may make and enforce all rules and regulations necessary for the administration of the Districts and for the cleaning, repair, construction, rehabilitation, renewal, replacement, operation, and maintenance of collection sewers within the Districts. Consistent with the law, several ordinances have been established by the Board of Supervisors to govern all aspects of the Districts' operations. The legal authorities for the specific areas stipulated in the WDRs are covered in various sections of the Los Angeles County Plumbing Code (LACO Plumbing Code) and Chapters 20.20, 20.24, 20.26, 20.32, 20.34, 20.36, and 20.40 of the Los Angeles County Code (LACO Code) Title 20 – Utilities, some of which are discussed below. Table 3-1 and Table 3-2 summarizes these authorities and relate them to elements of the SSMP that are impacted or utilize these authorities. Specific legal authorities are described in more detail in the elements that follow.

For the contracted cities that have service agreements with the Districts, the provision of services is dependent on the specific terms of the agreement. It is assumed that the legal authorities are extended to the Districts to provide services to these Cities.

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The LACO Code, LACO Plumbing Codes, standard plans, specifications, and other materials cited in this Section are filed at the office of the Director of Public Works and can be found online in the links below:
• Los Angeles County Code
(https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances) • Los Angeles County Plumbing Code
(https://library.municode.com/ca/los_angeles_county/codes/code_of_ordinances ?nodeId=TIT28PLCO)
Table 3-1: Summary of Legal Authorities Relating Legal Authority Element of General Order
Requirement Reference
Prevent illicit discharges into the wastewater
collection system
LACO 20.24.020 – Applicability of Division 2 provisions LACO 20.24.200 – Notification of uncontrolled discharges required
LACO 20.32.080 – Excessive discharge of sewage –
Conditional permit requirements
LACO 20.32.650 – Dumping of effluent - Conditions
LACO 20.36.010 – Discharge of offensive or damaging
substances prohibited
LACO 20.36.400 – Deposit of certain substances prohibited CPC 714.1 – Unlawful Practices
CPC 714.2 – Prohibited Water Discharge
Collaborate with storm sewer agencies to
coordinate emergency spill responses,
ensure access to storm sewer systems
during spill events, and prevent unintentional
cross connections of sanitary sewer
infrastructure to storm sewer infrastructure
The City is part of the Consolidated Sewer Maintenance
District, which is managed by LACPW. All City spills will flow to the City storm drainage system and then to the County flood control system. CSMD and the Flood Control District are both part of Los Angeles County Public Works and staff have direct contact with one another to coordinate and access additional resources and support, if needed
Require that sewers and connection be
properly designed and constructed
LACO 20.32.010 – Sewer construction permit required when – Period of validity
LACO 20.32.330 – New main sewer lines
LACO 20.32.340 – Water pollution control and sewage
pumping plants
LACO 20.32.350 – New house laterals
LACO 20.32.390 – Dedication of sewers
LACO 20.32.580 – Materials and construction – Conformity with standard specifications
LACO 20.30.590 – Inspection by county engineer
Ensure access for maintenance, inspection,
and/or repairs for portions of the service
lateral owned or maintained by the Agency
LACO 20.20.130 – House lateral
LACO 20.24.080 – Maintenance of sewer and laterals
The City does not own or maintain any portion of the house lateral. The house lateral is the part of the sewer piping within the street or right-of-way extending from the property or sewer right-of-way line to point of connection with the main-line sewer Enforce any violations of its sewer
ordinances, service agreements, and/or
other legally binding procedures
LACO 20.24.100 – Enforcement—County engineer powers
LACO 20.24.110 – Delegation of powers
LACO 20.24.160 – Violation – Penalty
LACO 20.24.170 – Continued violations
Obtain easement accessibility agreements
for locations requiring sewer system
operations and maintenance, as applicable
LACO 20.32.240 – Sewer easement processing fees
LACO 20.32.430 – Sewer easement requirements

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Table 3-1: Summary of Legal Authorities Relating Legal Authority Element of General Order
Requirement Reference
Table 3-2: Summary of Legal Authorities Relating Sewer Pipe Blockage Control Program Element of General Order
Requirement Reference
Requirements to install grease removal
devices (such as traps or interceptors)
LACO 20.36.560 – Installation – Required when
Design standards for the grease removal
devices
LACO 20.36.570 – Pretreatment – Standards and criteria
Maintenance requirements, BMP
requirements, record keeping and reporting
requirements for grease removal devices
LACO 20.36.610 – Operation and maintenance
Industrial Waste Permits – Authorities enable the inclusion of additional specific maintenance requirements on Industrial Waste Permits provided to food service establishments.

Authority to inspect grease producing
facilities
LACO 20.24.090 – Inspection to ascertain compliance—Access required—Acceptance of permit conditions
LACO 20.24.150 – Interference with inspectors prohibited when
LACO 20.36.620 – Inspection and testing
LACO 20.36.630 – Right of entry for inspection authorized when

3.2 Authority to Prevent Illicit Industrial Waste Discharges into the Collection System
The LACO Plumbing Code Title 28 (Sections 306.2, 714.2, and 1101.2) prohibits the unauthorized discharge of rain, surface, or subsurface water into the collection system.

The illegal dumping of offensive or damaging substances such as chemicals and debris, which are considered inflows, is prohibited by LACO Code, Section 20.36.010.

3.2.1 Prevention of Illicit Discharge of FOG
Section 20.36.400 of the LACO Code prohibits the discharge of Fats, Oils, and Grease and other substances that may, among other things, clog, obstruct, fill, or necessitate frequent repairs, cleaning out, or flushing of sewer facilities in the sewer system.

3.2.2 Prevention of Illicit Discharge of Infiltration/Inflow LACPW have an Inflow/Infiltration (I/I) control program as part of their ongoing sewer line cleaning and maintenance program, which includes closed-circuit television and other mechanisms to detect I/I. By ordinance, the Board of Supervisors has established a financial plan to ensure capital replacement or rehabilitation of sewer lines prone to I/I within the Consolidated Sewer Maintenance District (LACO Code, Section 20.40.045).

The Marina Sewer Maintenance District provides adequate funding to eliminate I/I sources in the mainline sewers and manholes.

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The LACO Code, Section 20.24.080, requires property owners to maintain their house laterals, including the elimination of cracks, tree roots, and other debris. A similar requirement is found in Section 101.3.2 of the LACO Plumbing Code Title 28.

3.3 Authority to Collaborate with Storm Sewer Agencies
Spills from the City collection systems flow into City storm drainage systems and Los Angeles County Flood Control drainage systems. When spills occur from collection systems in unincorporated areas, flow either goes directly into the County storm drain system or enters a local cities storm drain system, eventually discharging into the LA County Flood Control’s storm drain system. Los Angeles County Public Health requires all cities in the Districts to report sewer spills that reach a drainage system within 15 minutes of knowledge of the event. As a result, Los Angeles County Flood Control is notified and can provide support to provide information and access to County drainage system facilities, if needed. The Sewer Maintenance Division, being a sister division to Stormwater Maintenance Divisions that manages the Flood Control System, allows for direct collaboration, allowing for efficient management and resolution of spills and drainage issues.

With regards to preventing cross connections of sanitary sewer infrastructure to storm sewer infrastructure, cities are responsible for connections and either have their own permitting services or are under the services of the LACPWs Building and Safety Division (BSD). Unincorporated areas work directly with the BSD for permitting.

3.4 Authority to Require Proper Design and Construction of Sewers
The LACO Code Sections 20.32.330 and 20.32.340 require that the design of new mainline sewers and pumping plants, respectively, be in conformity with requirements of Part 3 of Chapter 20.32 of the LACO Code. Similarly, Section 20.32.350 of the LACO Code requires that the design of new house laterals conform to the requirements of Part 3, Chapter 20.32 of the LACO Code unless otherwise covered by the LACO Plumbing Code, Title 28. The construction of a collection sewer system, by law (LACO Code

20.32.580), is required to conform to all the requirements prescribed by Division 2 of the LACO Code, by the Standard Specifications for Public Works Construction (Green Book) and by the Special Provisions and Standard Plans, all on file in the office of the Director of Public Works (County Engineer). The inspection and construction of mainline sewers and pumping plants to ensure proper construction is covered under Section 20.32.590 of the LACO Code. The construction of house laterals is covered under the LACO Plumbing Code.

3.5 Authority to Ensure Access to Publicly Owned Portion of Lateral
The City and County do not own or maintain private lateral sewer lines. Property owners are responsible for proper installation, operation, and maintenance laterals (the pipe that connects from the building to the main) and clean-outs (which provide access to clean and

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repair the pipe from the building to the main). This includes laterals on the County-owned easement.

3.6 Limit the Authority to Discharge of FOG and other
Debris
The Director of Public Works under the LACO Plumbing Code, Title 28, has the legal authority to require the installation of grease interceptors at restaurants and other food establishments that generate grease. Section 20.36.560 of LACO Code also gives the Director of Public Works the authority to require the installation of treatment facilities, including grease interceptors, at any facility that generates FOG in the amount that will damage or increase the maintenance costs of the sewer collection system.

The LACO Code Section 20.24.090 gives the Director of Public Works the legal authority to inspect mainline sewers, sewage pumping plants, interceptors, etc., as often as he deems necessary, to ascertain whether such facilities are maintained and operated in accordance with the provisions of Division 2 of the LACO Code. Authority to Enforce Violations of Sewer Ordinances
Under Section 20.24.100 of the LACO Code, the Director of Public Works is empowered to enforce all of the requirements prescribed in Division 2 – Sanitary Sewers and Industrial Waste of the Code and in accordance with Section 20.24.110 may delegate this authority.

LACO Code Section 20.24.160 allows criminal penalties for any violations of the Sewer and Industrial Waste Ordinances.

3.7 Authority to Obtain Easement Accessibility Agreements When Applicable
Title 20, Division 2 of the LACO Code gives the LACPW the legal right to set requirements that allow unrestricted maintenance access to the public sewer infrastructure. This access is secured through the LACPW unwavering enforcement of the requirement for sewer easements around all public sewer appurtenances located in private properties. These easements are detailed by the designer on the sewer construction plans and are reviewed through the iterative plan check process. Plan checkers take special care to ensure that maintenance crews will have room for access and equipment usage for both routine maintenance and replacement or repair construction as necessary. Title 20 requires easements to be free of obstruction, and this is reiterated on all sewer plans that contain easements. The potential for conflict or restriction of access is reviewed exhaustively during plan check.

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4 Operation and Maintenance Program

4.1 Up-to-Date Map of the Collection System
LACPW gathers as-built plans and compiles into a central Document Management System, CADD System, and GIS system maintained by the Districts. For unincorporated areas, LACPW maintains the as-builts. For CSMD Cities, each City is responsible for maintaining as-built maps and the LACPW collects a copy for maintenance operations.

Data gathered from the plans, such as system locations and alignment, pipe material, size, etc., are stored in LACPWs Computer-Aided Design and Drafting System and Geographical Information System.

4.1.1 Procedures for Maintaining and Providing Access to Water Boards Staff
LACPW provides access to up-to-date maps of the sewer system via:
• Interactive GIS-maps
• Electronically available as-builts
• Printed and electronically available Map Books
GIS Maps
The interactive GIS-based map of the sewer system is available online on the LACPWs website:
• https://dpw.lacounty.gov/smd/sewernetwork/
Within GIS, the Districts maintains a mapping system as seen in Figure 4-1 that includes sewer features such as pipe or manhole location, diameter, material, flow direction, etc.

The system includes map base layers such as aerial images, streets, parcels, and storm drain systems also available from other Divisions within LACPW and other governmental agencies. The maps are regularly updated to reflect any changes in the system. Once Cityworks is implemented, valves will be included into the system map.

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Figure 4-1: CSMD Sewer Network Map
Sewer As-Builts
Sewer as-builts can be obtained from the City and/or LACPW. To retrieve the as-builts, LACPW has provided detailed instructions on how to locate the as-builts for a desired sewer line on the SMD webpage. Using the sewer network map to obtain the overlay operation map book, the map book lists the as-built sewer plan number that can be searched on LACPWs Land Record Site, see Figure 4-2.

The sewer as-builts are located on LACPWs Land Record site:
• https://pw.lacounty.gov/smpm/landrecords/SewerPlans.aspx

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Figure 4-2: Sewer Plans Webpage
Map Books
Printed system maps are stored in the Mapping and Annexation Unit of the SMD located at 1000 South Fremont Avenue, Alhambra, California. These maps are also distributed to the SMD’s field crew, for work scheduling and responding to emergencies, and to cities and other agencies. Individual map books can be found using the operation maps overview map as seen in Figure 4-3.

These map book pages are electronically available on the LACPWs website:
• https://dpw.lacounty.gov/sewer/Page_15

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Figure 4-3: Operations Map Overview Map

4.1.2 Availability of Up-to-Date Mapping to Support Collection System Management
LACPWs print map books for sewer maintenance crews to use in the field for locating sewer infrastructure. When discrepancies are identified in sewer mapping, crews note them on printed map pages or through GIS on a phone and forward them to SMD GIS resources for updates. Field crews have access to both paper maps and the GIS phone application, depending on their preference.

Cityworks will eventually be downloaded onto cell phones and new LACPWs tablets, allowing crews to access facility information in real-time and log operation and maintenance activities directly into the system.

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4.2 Preventive Maintenance Program
LACPWs maintenance services are provided from six maintenance yards strategically located within the County of Los Angeles for efficient management of maintenance activities including Spills and other emergencies. A map showing locations of the field maintenance yards and pump stations in Appendix D.

The cornerstone of LACPWs maintenance operation is the preventive maintenance program as described in LACPWs training guide maintained in each of the field maintenance yards. This program consists of regular inspection of the sewer system including manholes, pipes, siphons, pump stations, treatment plants, regular cleaning, repair, and related activities. This program is designed and carried out to detect and correct potential problems before they develop into major problems. The preventative maintenance program is implemented through the following key activities:
• CCTV Inspection
• Sewer Line and Manhole Visual Inspection
• Gas Trap Manholes and Siphons
• Drop Manholes
• Sewer Line Cleaning
• Root Foaming
• Periodic Maintenance
• Vermin and Odor Control
• Sewage Pump Stations
The Preventive Maintenance program utilizes LACPWs Sewer Maintenance Division Maintenance and Operations Manual, which describes these activities in detail. This manual is available on the SMD’s webpage:
• https://dpw.lacounty.gov/sewer/maintenanceandoperationmanual.pdf For each activity, the tasks and their frequency are determined periodically, while others are determined based on inspection findings and yard determinations. The descriptions of inspection and maintenance activities and the frequencies for each activity are detailed below.

4.2.1 CCTV Inspection
Closed-circuit television (CCTV) inspections of sewer pipes are conducted to investigate and diagnose issues. Factors such as maintenance history, past overflow records, sewer line locations, and age are used to determine which pipes will be televised.

Additionally, LACPW implements CCTV inspections at a programmatic level through the Condition Assessment Program. This program aims to perform CCTV inspections and structurally rate approximately 500 miles of sewer infrastructure each year. Inspections are prioritized based on the number of spills per 100 miles for each jurisdiction.

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4.2.2 Sewer Line and Manhole Visual Inspection
The interior and exterior of manholes are inspected twice a year for any structural defects, sewage flow condition, presence of vermin or rodents, deleterious industrial waste, odors, and any signs of unusual settlement around or evidence of debris within the manholes and along sewer alignments.

4.2.3 Gas Trap Manholes and Siphons
In the south area, gas traps are inspected and cleared of any stoppages or flow restrictions every 6 months. In other parts of the County, they are inspected and cleared of any blockages on a monthly basis. Siphons may differ in timeframe depending on the type of lines but are generally performed monthly.

4.2.4 Drop Manholes
These facilities are inspected and cleared of stoppages and flow restrictions on a variable frequency and are dependent on prior inspection. The inspection cycle of the drop manholes aligns with the manhole inspection cycle in Section 4.2.2.

4.2.5 Sewer Line Cleaning
Sewer lines are cleaned by hydro jet or rodding. Frequency of cleaning is based on inspection records. Sewer lines known to accumulate grease, garbage grinds, or sand are put on monthly, quarterly, or semi-annual cleaning schedule and those prone to root growth are periodically rodded or chemically treated.

4.2.6 Root Foaming
Root foaming is performed on main sewer lines based on root intrusion and need, usually associated with overflowing. The frequency of root foaming is initially 1 year, then increases to an 18-to-24-month frequency.

4.2.7 Periodic Maintenance
Periodic Maintenance (PMs) are sites that require higher-frequency cleanings due to maintenance issues. These "hot spots" are identified in the field during maintenance and inspections of sewer facilities and are often caused by debris, root intrusion, or other factors. Segments that experience spills are also added under periodic maintenance.

4.2.8 Vermin and Odor Control
When evidence of infestations is observed during an inspection or a service request or complaint is received, sewers and structures are dusted or baited. Sewers infested by insects are chemically treated.

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4.2.9 Treatment Plants and Pumping Stations
The majority of the LACPWs pump stations are equipped with SCADA/alarm systems and are inspected at least once a week. Pumps and motors are lubricated, control mechanisms and valves are checked and adjusted as necessary, and equipment is repaired or modified as required.

Treatment Plants are inspected daily to comply with permit-required sampling and testing and perform routine maintenance. The equipment is cleaned and calibrated, and mechanical components and process units are checked.

4.3 Scheduling and Data Collection
Historically, LACPW generated and tracked work orders using the Maximo maintenance management system. The LACPW is in the process of implementing Cityworks maintenance management system to schedule and track maintenance activities. The activities the field crew performs are recorded in various forms such as service requests, cleaning reports, sewer maintenance daily reports, manhole adjustments, overflow report forms, etc., and are stored in the maintenance management system. All the asset inventory documenting maintenance activities and data collected are transferred over to the Cityworks maintenance management system to aid in the electronic filing and tracking.

4.4 Training
LACPWs staff responsible for the operation and maintenance of the sewer collection system attend formalized training classes or seminars provided by agencies such as California Occupational Safety and Health Administration (CALOSHA), California Water Environment Association (CWEA), and International Brotherhood of Electrical Workers (IBEW). Through this training, staff are well-versed in the latest industry, the best practices for safely and efficiently performing their tasks. Training is required for new staff and when new procedures are introduced.

LACPW also utilizes informal training approaches, including tailgate meetings, monthly safety meetings, and apprenticeship training programs led by higher-level staff. New Legally Responsible Officials and staff responsible for submitting data are informally instructed by an internal reporting expert. Additionally, only companies with well-trained and experienced staff are considered for either emergency spill mitigation or sewer construction and rehabilitation work.

The Sewer Operations Superintendents manage field operations and maintenance activities and are responsible for making sure all collection system field employees receive training in emergency response, spill investigation, and spill reporting duties.

LACPW maintains records for all SERP-related training. The date, content, trainers, and attendees are recorded for all scheduled training courses.

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With regards to spill response training and spill volume estimation training, the field crews operate a large system with enough spill events to provide opportunities for senior crew members to provide live-drill training for new and less experienced staff.

When these events occur, new crew members are invited to observe until they can perform activities on their own. This on-the-job training involves shadowing experienced crew members and learning directly on site, rather than through drills.

To estimate spill volume, the LACPW uses three methods most regularly: eyeball, measure volume, duration and flowrate. The District Staff preparing the estimate employ the method most appropriate to the sewer spill in question and use the best information available.

Table 4-1: Summary of Training Program
Training Type Description Recurrence
General Order
Requirements
Review of General Order Requirements
performed throughout the year in morning
briefings at each yard.

Monthly – One element
discussed each month.

Spill Emergency
Response and Drills and
Spill Volume Estimation
Staff are trained in the field during live spill
events. Staff being trained observe
trained crew members perform activities to
learn and then perform the activities under
supervision to check the training was
received.

Performed as needed or at
least once annually.

CIWQS Reporting New Data Submitters are trained by
experienced in-house Data Submitters.

Staff also attend industry provided training
by CWEA and CASA and utilize training
videos from the State Water Board
website.

Performed as needed or at
least once annually.

4.5 Equipment Inventory
The maintenance crews are equipped with standard industry technologies including radio equipped trucks for easy communication, cellular phones, heavy and light construction equipment, vacuum trucks, pumps, generators, trucks equipped with closed-circuit television units for interior inspection of sewer lines, and various types of safety equipment.

Equipment is regularly checked, adjusted, repaired, or replaced as necessary. However, major fixed assets are replaced when they meet or exceed LACPW established fixed assets replacement criteria based on the age of the equipment, mileage, hours of use, repair history, etc.

Equipment categorized as Class 9 (less than ¼ ton) or lower is automatically replaced by the Fleet Management Group when it meets the replacement criteria. The request to replace equipment higher than Class 9 is made as part of LACPW annual budget. In addition to the above replacement criteria, an analysis and recommendation by trained staff of LACPW and approval by LACPWs administration is required to replace equipment higher than Class 9.

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Table 4-2: List of Major Equipment
Equipment Type Count
Inspection 22
Rodder 12
Vacuum 7
Compressor 2
Jetter 10
Pickup 25
Utility 4
Pump 6
Masonry 4
Dump 4
Construction 2
Sedan 1
Van/Passenger 2
Crane 2
2Axle 3
Stake 5
Tractor 2
TOTAL 113
These criteria, notwithstanding, a piece of equipment can also be replaced if its reliability or safety of operation becomes questionable. New and additional equipment is also acquired when fully justified based on increased workload, new activity, additional personnel, technological improvements, time and cost savings, employee or public safety requirements, etc. Each Collection System Yard maintains the spare equipment and parts needed by that yard to maintain the sewer pipelines and pump stations within the yard’s service area and each is responsible for ordering replacements.

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5 Design and Performance Provisions

5.1 Design and Construction Standards and Specifications The City requires that all sewers be designed in accordance with LACPWs standards. The LACPW has standard plans and specifications for the construction of sanitary sewers and appurtenances to ensure that sewer lines and connections are properly designed and constructed. The LACPW specifications by reference incorporate the:
• Standard Plans for Public Works Construction;
• Standard Specifications for Public Works Construction (“Green Book”); • Standard Plans Public Works 2000 Edition;
• Special Provisions; and
• Standard Drawings.

In addition, LACPW has other publications such as the Private Contract Sanitary Sewer Procedural Manual, Guidelines for the Design of Pump Stations, etc., to maintain consistency in the design of collection systems within the unincorporated County areas and CSMD member cities.

The City requires that these publications also be followed in the design of sewer systems within the City. To further ensure that sewer facilities are properly designed, the City requires construction drawings to be prepared by licensed engineers. The construction drawings are thoroughly reviewed by the City and SMDs engineers prior to approval for construction and inspection of the actual construction work. SMD review plans to ensure that appropriate maintenance standards are integrated into the design from a maintenance standpoint only.

5.2 Procedures and Standards for Inspecting and Testing System Improvements
To further assure that sewer facilities are properly designed and constructed, the LACPW requires that sanitary sewer plans are designed by licensed engineers and provides thorough review of plans prior to approval for and conducting inspection of construction work. Each city within the CSMD has its own design and construction standards and requirements. Prior to accepting newly completed sewer system for maintenance, each city is responsible for assuring sewers are designed and constructed to standard. The following procedures are used to ensure compliance with LACPW standards for portions of the system designed and constructed in unincorporated areas:

The following procedures are used to ensure compliance with LACPW standards for portions of the system designed and constructed within the City:
• The City provides inspection by outsourcing to qualified consultants for the inspection of new sewer construction projects. The City requires that as-built plans of the completed projects be submitted prior to final approval for acceptance of sewer facilities for public use.

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• Within the City new sewers, as well as sewer lines rehabilitated by lining, be televised and the video reviewed by SMD’s personnel prior to the acceptance of the completed project.
• In compliance with LACPWs policy, the City requires that all new or rehabilitated pumping stations be inspected by experienced SMD Electro-Mechanics prior to acceptance for maintenance by the SMD.
• LACPWs inspectors are well trained in pipeline and pump station construction.

They attend training classes and educational seminars to stay familiar with advancements in the industry. The inspectors are also provided with adequate materials to perform their jobs, including the Standard Specification for Public Works Construction Inspection Manual, the Green Book, etc.

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6 Spill Emergency Response Plan
The LACPWs Spill Emergency Response Plan (SERP), included in Appendix F provides guidelines for LACPWs maintenance crew to follow in responding to, cleaning up, and reporting sewer spills that may occur within the Districts’ service area. The purpose of the SERP is to support an orderly and effective response to sewer spills that ensure all regulatory requirements are met. The LACPWs SERP comprehensively addresses notification, response, assessment, and recordkeeping requirements of the SWCRB General Order as summarized in Table 6-1.

Table 6-1: Spill Emergency Response Plan General Order Compliance Order Requirement SERP Section
Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
2, 3.4
Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State;
2, 3.4, 3.7
Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders;
4 Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
6 Address emergency system operations, traffic control and other necessary response activities;
3 Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;

3.4 Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;

3.4, 3.6
Remove sewage from the drainage conveyance system; 3.6
Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters;

3.6 Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;

3.6 Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; -
Conduct post-spill assessments of spill response activities; 3.8, 4.5 Document and report spill events as required in this General Order; and 4 Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.

6.1 6.1.1 Pre-Planned Coordination with Other Agencies or Departments
Member cities hold periodic meetings to review roles and responsibilities. For example, the role of the City is to support securing the site and initial containment before SMD field

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crews arrive. When appropriate, LACPW invites LACSD staff to discuss any jurisdictional inquiries or investigations of spills.

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7 Sewer Pipe Blockage Control Program

7.1 Program Overview
Analysis of sewer overflows over the last 3 years indicates an average of 88 percent of spills within the Districts collection system are linked to roots, debris, grease, pipe structural failure, and pump station failure either as a primary or secondary cause factor.

Between 2021 and 2024, an average of 30 percent of spills were linked to grease accumulation and 18 percent linked to debris accumulation. To prevent the build-up of Fats, Oils and Grease (FOG) that can cause blockages and restrictions in flow, the County has implemented a FOG program to prevent sewage overflows into the environment, as well as to reduce the discharge of FOG to the sewer system.

Maywood experienced 2 sewer overflows between 2021 through 2024, 1 spill caused by FOG and 1 spill caused by damage from others.

To prevent the build-up of FOG that can cause blockages and restrictions in flow, LACPW has implemented a FOG program to prevent sewage overflows into the environment, as well as to reduce the discharge of FOG to the sewer system.

The Environmental Programs Division (EPD) is responsible for performing Fats, Oils, and Grease source control inspections of food service establishments (FSEs). The EPD regulates industrial waste disposal for 36 cities by contract and all unincorporated areas.

The number of FSEs per City and within the unincorporated areas are listed in Table 7-1.

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Table 7-1a: Number of FSEs per City/Area
City/Area
Number of Food Service
Establishments
Unincorporated Area 1025
Lakewood 181
Artesia 118
Cerritos 144
Paramount 52
Bellflower 51
La Mirada 74
Hawaiian Gardens 21
Carson 169
Culver City 188
Rolling Hills Estate 20
Lawndale 46
Cudahy 12
Lomita 58
Rosemead 114
Duarte 53
Irwindale 39
Temple City 55
Commerce 102
Bell Gardens 91
La Cañada Flintridge 49
Beverly Hills 135
San Fernando 52
Westlake Village 50
Agoura Hills 65
West Hollywood 255
Calabasas 53
San Dimas 80
Walnut 52
Diamond Bar 75
Santa Clarita 376
Total 1324

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A list of cities that EPD supports with industrial waste disposal, including FOG source control inspections, can also be found on the Los Angeles County official website:
• https://cleanla.lacounty.gov/industrial-waste/#Jurisdictions For the other Cities that are not on this list, the City handles all their own FOG-related source control activities.

Maywood is responsible for performing Fats, Oils, and Grease source control inspections of food service establishments (FSEs) with the City’s boundary.

Table 7-2b: Number of FSEs per City/Area
City/Area
Number of Food Service
Establishments
Maywood 61
The EPD’s FOG program guidelines and procedures can be found on the Industrial Waste page on the LACPWs website:
• https://cleanla.lacounty.gov/industrial-waste/#Obtaining-Clearance The website provides FOG guidelines, standard drawings for grease pretreatment devices, permit forms, and details on EPD’s FOG program.

7.2 Implementation Plan and Schedule for Public Outreach

7.2.1 Summary of Outreach Activities
The LACPW conducts public outreach through various channels to educate the community about Fats, Oils, and Grease management:
• Community Events: LACPW participates in resource fairs, park events, and Earth Day- themed events, where staff distribute FOG brochures and answer questions from the community.
• Website Resources: The FOG page on LACPWs website provides a comprehensive list of FOG dos and don’ts:
https://pw.lacounty.gov/SMD/grease/Index.cfm
https://www.cityofmaywood.com/DocumentCenter/View/807/Residential-FOGBrochure_English?bidId= • Inspections: During inspections of FSEs, FOG inspectors provide educational materials on best management practices (BMPs) for grease traps and interceptors.

Newly permitted FSEs also receive BMP materials.

By engaging with the community and FSEs through these activities, LACPW aims to promote effective FOG management practices and prevent blockages in the sewer system.

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To complement LACPW efforts, the City will initiate its own Public Education Outreach Program. This will consist of including SSO- and FOG-related articles from the LACPW and other sources, such as the City's newsletters and webpage (https://cityofmaywood.com/), and by maintaining continuous communication with the LACPW, City residents, and other stakeholders on these and other issues. City personnel also disseminate information to residents during meetings or while conducting right-of-way lateral work inspections.

7.2.2 Plan and Schedule of Events
The schedule of outreach activities is based on opportunities for public engagement and the frequency of FSE inspections. When an opportunity arises for SMD to participate in a public event, the Community and Government Relations Group (CGRG) notifies them.

Many of these events occur annually and SMD tries to be involved if notified by the CGRG in time to coordinate. CGRG keeps track of all the events the LACPW participates in annually, providing a summary of events at the end of the year.

FSE Outreach is timed around FSE inspections. FSE owners are provided with educational material when FOG inspectors visit to inspect grease traps and interceptors and check for any violations.

7.3 Plan and Schedule for Disposal of FOG
For the disposal of grease and other pipe-blocking substances, FSE’s must obtain an Industrial Waste Disposal Permit from EPD that requires a schedule of frequent maintenance and documentation of maintenance and disposal of waste. Under the permit, grease traps are required to be maintained/pumped daily while grease traps/interceptors that can handle 750 gallons or greater require quarterly maintenance. FOG haulers have multiple options for grease disposal, including Baker Commodity in Vernon and designated disposal locations in Los Angeles and the County Sanitation Districts of Los Angeles County. These disposal sites are regulated and require a fee.

The solidified fats found in the City and LACPW collection system during cleaning operations are trapped, collected, and taken to the maintenance yard dump bins. Once the bins are full, these and other debris collected from the system are taken to the County Sanitation Districts of Los Angeles County facilities.

Maywood’s FOG program contributes to the reduction of SSOs through implementing the following FOG program requirements:
• All grease producing food service establishments (FSEs) are required to be inspected at least once annually
• Inspectors review FSE site conditions and practices to ensure the following best management practices (BMPs) are implemented:
o Food waste and grease must be disposed of properly, never dumped down a drain o All sinks and floor drains must have a screen mechanism to prevent the entry of solids into pipes
o All employees must be properly trained to prevent food/grease entry into the sanitary sewer system

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o If the facility has a grease barrel on site, the barrel must be properly stored under cover and on secondary containment to prevent exposure to precipitation and possible discharge of grease
o Spill kits should be available on site, if grease is ever spilled, it must be contained to prevent entry to any nearby drains
o If the facility uses a grease control device (grease trap or grease interceptor), they must ensure the device is serviced (pumping by grease hauler company to remove grease) at an adequate frequency (the device must contain less than 25% fats, oils, grease (FOG), and solids)
▪ Inspector will check servicing records and condition of the grease device, ensuring interior baffles and structures are intact
▪ If a device contains more than 25% FOG and solids, facility must have the device serviced as soon as possible and consider a more frequency servicing frequency

7.4 Authority to Prohibit FOG Discharges and Identify
Measures to Prevent FOG Spills

7.4.1 Authority
The City and LACPW legal authority to prevent illicit discharges into the sanitary sewer system and to limit the discharge of FOG and other debris that may cause blockages in the sewer lines is discussed in Chapter 3.

7.4.2 Preventative Measures
The LACPW utilize semiannual manhole inspection of all manholes and the scheduled and unscheduled sewer line cleaning and television inspection of the interior of sewer pipes to identify pipe segments experiencing heavy grease accumulation and in mitigating the problem. These legal mandates and maintenance practices are complemented by the LACPWs Public Education and Outreach Program discussed in Section 7.1 to minimize Spills and blockages caused by FOG.

7.5 FOG Program Requirements and Design Standards
A pretreatment system/device is required for any new and existing food service establishment or similar facility where FOG from food preparation is discharged into the sewer system in quantities that may cause blockages or interfere with sewage treatment or disposal. All pretreatment facilities, whether required by EPD or Maywood or installed voluntarily, shall be maintained and operated under a valid Industrial Waste Disposal Permit (IWDP) for the operating life of the facility.

FOG program requirements are outlined in the IDWP Conditions and Limitations (Appendix G1) and are supported by the Pretreatment Guidelines For Restaurants And Food Service Operations.

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7.5.1 Requirements to Install Grease Removal Devices
The LACPWs legal authorities to enforce the requirements stipulated in this section are discussed in Chapter 3. The Director of Public Works has enforcement authority for industrial waste permitting per Section 20.36.040 of the LACO Code and charged the EPD with permitting and inspecting more than 1,300 food service establishments that discharge into the sanitary sewer system in the unincorporated areas and 36 contract cities within the CSMD. New or remodeled FSEs and those under new ownership must also secure a permit from the Building and Safety Division (BSD). If there is a FOG-related problem associated with an industrial waste permit, LACPW will take enforcement action against the permittee, or where applicable, refer the problem to the contract city for enforcement action. The EPD requires that industrial waste generating facilities and any FSE with the potential to produce grease install a grease control device (GRD).

The LACPW does not issue permits or inspect domestic sewage disposal to the sanitary sewer system. However, the LACO Code prohibits the discharge of “any material, which may create a public nuisance, or menace to the public health or safety, or which may pollute underground or surface waters, or which may cause damage to any storm drain channel or public or private property” (Section 20.36.010). If during inspection of the sanitary sewer system LACPWs personnel determine that a FOGrelated problem exists and is traceable to a domestic sewage source of such character that is not satisfactory, under the LACO Code (section 20.20.100), pretreatment could be required or the discharge required to be eliminated. Domestic waste containing FOG can lead to spills, which are public nuisances and is a violation of California Health and Safety Code Division 5, Part 3, Chapter 6, Article 2, which can also be used to impose appropriate domestic sewage discharge requirements.

Maywood’s City Engineer has enforcement authority for industrial waste permitting per section 6-12.260 of City Municipal Code.

Maywood ordinance 6-12.260 requires a grease removal device for every commercial or industrial generator of grease. The city also requires that the business clean out the grease removal device. The log should be available for inspection every six months, at a minimum. The owner is responsible as delineated below:
• The owner of every newly constructed, remodeled, or converted commercial or industrial facility with one or more grease generating activities including food serve facilities with new or replacement kitchens, for which a building permit is issued, shall install or cause to be installed a grease interceptor for each grease generating activity, of a size equal to or greater than the minimum size meeting the definition of ‘grease removal device’ as set for in the Los Angeles Plumbing Code.
• The owner of every commercial or industrial generator of grease, including food service facilities, serviced by a sewer collection line found to have a grease blockage, a history of grease blockage, or accelerated line maintenance resulting from grease disposal shall or cause a grease removal device to be installed.

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• The owner of every commercial or industrial generator of grease, including food service facilities for which the installation of grease removal devices is not required, shall install or cause a grease removal device to be installed for each grease generating activity.
• All grease removal device(s) shall be installed on the premises where grease is used or generated and shall be sized in conformance with the Los Angeles County Plumbing Code. The contents of grease removal devices shall be removed periodically as necessary to prevent violations of this chapter. At a minimum, the contents shall be removed every six months. All grease removal devices shall be kept in good repair and shall be maintained in continuous operation. A record of all grease removal activities shall be maintained at the facility showing the date of removed content. The log shall be retained for a period of three years and shall be available for inspection by city inspectors upon request.

7.5.2 Design Standards for Grease Removal Devices
FSEs are required to size, design and construct grease traps and interceptors according to the LACO Plumbing Code. Additionally, they are required to be approved, installed, and operated in a manner to control discharges of FOG into the sanitary sewer system and to ensure that the facilities do not create nuisances, menaces to the public peace, health or safety hazards, or adverse impacts to the public sewer system, soil, underground, and/or surface waters.

The Industrial Waste online page on the County’s website provides standard drawings for grease pretreatment devices: https://cleanla.lacounty.gov/industrialwaste/#Obtaining- Clearance

7.5.3 Maintenance Requirements
The IWDP Conditions and Limitations have a minimum maintenance frequency condition and a requirement to maintain the GRD in proper working order. During inspections, inspectors physically examine the GRD. If a grease interceptor (GI) is used, FSEs are required to open and inspect it. If issues are identified, they are documented, and a job order is created. The FSE signs off on the order and receives a receipt. If cleaning records are not provided, or if the GI cannot be accessed, the FSE must clean it.

Permit conditions require:
• GIs to be cleaned at least once every three months
• FSEs with grease traps are required to perform daily maintenance The City of Maywood in accordance with the Municipal NPDES Permit, all food service establishments are inspected annually. Commercial and industrial sites must be inspected once each inspection round (once within a 2-year period). The inspections will be performed by NV5 who have been contracted by the City.

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7.5.4 Best Management Practices Requirements
"Best management practices (BMPs)" means activities, practices, facilities, and/or procedures that when implemented to their maximum efficiency will prevent or reduce pollutants in discharges. The implementation of good housekeeping practices requires BMP for all commercial and industrial facilities.

Owners and occupants of property within the City shall comply with the following requirements:

Septic waste. No person shall leave, deposit, discharge, dump, or otherwise expose any chemical or septic waste to precipitation in an area where discharge to City streets or storm drains system may or does occur.

Use of Water. Runoff of water used for irrigation purposes shall be minimized to the maximum extent practicable. The runoff of water from the permitted washing down of paved areas shall be minimized to the maximum extent practicable.

Storage of materials, machinery, and equipment. Machinery or equipment that is to be repaired or maintained in areas susceptible to or exposed to storm water, shall be placed in a manner so that leaks, spills and other maintenance-related pollutants are not discharged to the Municipal Separate Storm Water System.

Removal and disposal of debris from industrial or commercial motor vehicle parking lots.

Industrial/commercial motor vehicle parking lots with more than twenty-five (25) parking spaces that are located in areas potentially exposed to storm water shall be swept regularly or other equally effective measures shall be utilized to remove debris from such parking lots.

Food wastes. Food waste generated by non-residential food service and food distribution sources shall be properly disposed of and in a manner, so such waste is not discharged to the Municipal Separate Storm Water System.

Best management practices. Best management practices shall be used in areas exposed to storm water for the removal and lawful disposal of all fuels, chemicals, fuel and chemical wastes, animal wastes, garbage, batteries, or other materials which have potential adverse impacts on water quality.

7.5.5 The Pretreatment Guidelines for Restaurants and Food Service Operations provide guidelines and best
management practices for selecting and installing
pretreatment devices. These guidelines outline the
installation requirements for grease interceptors and
offer a list of alternative pretreatment devices that can be used in lieu of a grease interceptor.

During inspections, inspectors verify whether best management practices are being followed, such as maintaining proper documentation, using adequate devices, and employing appropriate disposal methods. In incorporated areas, inspectors distribute

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flyers outlining the dos and don’ts of fog management and request that these flyers be displayed at workstations for workers to see.

The City of Maywood will ensure proper Best Management Practices (BMPs) are in place to prevent spills or other types of potential pollutant runoff from entering the public rightof-way and storm drain inlets.

Fats, Oils, and Grease (FOG) Inspection for Food Service Establishments only, includes:
• Review kitchen sinks and floor drains are equipped with screens to prevent entry of solids.
• Spills kits are stocked and available
• All outdoor trash receptables and dumpsters are closed when not in active use and the surrounding areas are free of trash, debris, and spills. • Parking lots are free of excessive oil staining, trash, and debris. • Landscaped areas are free of trash and visible overspray from irrigation systems. • The last 12 months of employee training records are available for review. • The last 12 months of grease service records are available for review. This includes grease pick-up and/or cleaning of all grease control devices. • Testing the FOG levels of grease removal equipment (GRE) as needed – must be less than 25% to pass inspection.
• Area surrounding grease control device is free of FOG, leaks and/or spills. • Inspecting the GRE accessibility, condition, effectiveness and cleaning frequency adequacy.
• All outdoor grease barrels are stored under cover, on secondary containment The purpose of these inspections is to ensure and prevent kitchen FOG from entering the sanitary sewer system by using grease removal equipment (grease traps and grease interceptors) and implementing kitchen BMPs.

Because FOG is recognized as one of the primary contributors to sanitary sewer system clogs, backups, and overflows, annual inspections are conducted to help prevent potential issues within the City’s sanitary sewer system.

Fats, Oils, and Grease Program and Grease Traps/Interceptor Requirements:
https://www.cityofmaywood.com/DocumentCenter/View/89/Fats-Oils-and-Grease-FOGProgram-Brochure-English-PDF?bidId= Inspection authority is provided under City of Maywood Municipal Codes:

Title 6, Chapter 13: Fats, Oils, and Grease Program
Title 6, Chapter 9: Storm Water and Urban Runoff Pollution All violations and non-compliance items found during inspections are required to be mitigated prior to passing inspection. Compliance is mandatory.

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7.5.6 Record Keeping and Reporting Requirements
As a condition of the Industrial Waste Permit, FSEs must record the maintenance of grease trap/interceptors on a maintenance log report. The log records date of the service performed, types of services performed, and person/company providing service.

Additionally, for any liquid or solid industrial wastes transported from the site, FSEs must obtain and keep copies of receipts for grease trap/interceptor maintenance and pumping for at least 180 days.

The city of Maywood requires FSEs to provide 12 months of records requested and checked during the inspection. If unavailable, missing records will be cited as a corrective action in the inspection report and will be requested during follow up correspondence/inspection of facility.

The maintenance log report and receipts shall be made available to LACPW and the City (if applicable) upon request.

7.5.7 Procedures
The LACPW implements the following procedure to identify and manage sections of the system impacted by FOG blockages:
• Identification: Sections impacted by FOG blockages are identified through regular inspections conducted by cleaning crews, CCTV inspections, and reports of spills.
• Investigation: Once identified, these sections are thoroughly investigated to assess the extent of the blockages and determine the appropriate actions needed to address them.
• Maintenance: Based on the investigation findings, a periodic cleaning schedule is defined and implemented for each affected section to ensure ongoing maintenance and prevent future blockages.

7.6 Inspection and Enforcement Program

7.6.1 Authority to Inspect Grease Producing Facilities
As discussed in Chapter 3 of this document, Section 20.36.400 of the LACO Code provides legal authority to inspect FOG-producing facilities, prohibiting the discharge of substances that may obstruct or require frequent maintenance of the sewer system.

The source control inspection process follows standard workflow, including researching plans, preparing for the inspection, reviewing operations, and requesting GRD maintenance documentation. Inspectors may ask questions about waste oil management, changes in operations that affect the permit, and maintenance frequency. They also check for compliance with Best Management Practices such as ensuring BMP posters are visible in the kitchen. Inspectors document their findings and enter data into the HMS database.

When SMD encounters FOG issues in the collection system, whether from spills CCTV inspections, or sewer cleaning, the source of the problem is evaluated as either residential,

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commercial, or both. For residential spills, SMD may notify residents door-to-door, providing information on proper grease disposal practices. For recurring issues, the affected area is placed on a preventive maintenance schedule.

In the case of commercial spills, the incident is referred to EPD for investigation. EPD checks GRD maintenance and requires corrective actions when needed. If an FSE without a GRD is responsible for a spill, EPD mandates the installation of a GRD. If a GRD-equipped FSE causes a spill, more frequent maintenance may be required. All investigations are documented in the HMS database, and results are communicated to SMD as relevant.

For commercial spills in the City of Maywood, if the facility is not in compliance during the time of inspection, the deficiency will be noted as a ‘corrective action item’ within the inspection report and will include a compliance deadline for the facility to correct the deficiency. Corrective action items are expected to be completed prior to follow up inspections. NV5 does not issue IWD permits, authority to revoke a permit belongs to LACPW.

7.6.2 Authority to Enforce
The enforcement process for violations varies based on location. In unincorporated areas, inspectors issue a Notice of Violation or Order to Comply with a set deadline. Follow-up inspections verify compliance, and unresolved issues may be escalated to supervisors. In rare instances, compliance issues are referred to headquarters, possibly resulting in legal action with the District Attorney. In CSMD cities, violations are handled similarly, but escalation may involve the City’s Code Enforcement and, if necessary, the City Attorney.

LACPW has sufficient inspection and enforcement staffing to achieve an annual FSE inspection cycle and follow up on requirements and violations identified. LACPWs current funding allows for increases in permit and other services charges if necessary to hire additional staff.

To support its annual inspection cycle for FSEs, the City of Maywood contracts with a consulting firm NV5 for inspection and enforcement services. NV5 conducts follow-up on identified requirements and violations to ensure compliance.

7.7 Maintenance Program to Address FOG Issues
As described in Section 4, FOG prone sections of LACPWs collection system, referred to as “hot spots,” are identified during routine maintenance operations and investigation of stoppages and spills. These portions of the system found to have persistent FOG problems are put on monthly, quarterly, or semi-annual periodic cleaning schedule, depending on the magnitude of the problem. Furthermore, segments of the collection system with persistent FOG problems are referred to the EPD or City for additional investigation and enforcement actions.

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7.8 Implementation of Source Control Measures to Address FOG Issues

7.8.1 Summary of Source Control Measures
Pretreatment devices are used to remove grease from sewage to prevent the accumulation of FOG that can lead to blockages. The LACPW provides pretreatment guidelines to FSEs, offering guidance on how to adequately select, size, and install a pretreatment device based on the amount of grease produced. The maintenance of these devices is outlined in the IWDP to ensure proper operation and functionality. Under the IWDP, LACPW or City may require upgrades to grease interceptors if maintenance is inadequate or if the interceptor is too small to handle the waste stream.

7.8.2 Summary of Source Control Program Enforcement
The EPD or City conducts routine inspections of FSEs and inspects new establishments.

Investigations are also performed when spills occur. When SMD receives complaints and determines that FOG may have caused a spill or has the potential to cause a spill (e.g., grease accumulation), they reach out to the EPD or City for further investigation. Upon investigation, the EPD or City may make adjustments to the permit and treatment requirements to prevent such incidents and/or place the impacted area under periodic maintenance as described in Section 4.2.7. Under the Industrial Waste Discharge Permit (IWDP), LACPW or City may modify the permit and its conditions and limitations as necessary to ensure proper waste disposal.

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8 System Evaluation, Capacity Assurance and
Capital Improvements
The LACPW has implemented procedures for system evaluation, capacity assurance, investment prioritization, and capital improvement planning. This section documents the procedures and activities for:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of corrective actions; and
• Capital improvement planning.

8.1 System Evaluation and Condition Assessment

8.1.1 Best Practices and New Technology
LACPW uses CCTV as the primary tool for condition assessment of pipelines which is in accordance with industry standards for small diameter pipelines. Use of CCTV is the best practice for sewer pipeline condition assessment given the pipe size range (8-inch to 36- inch) the County owns and operates.

8.1.2 Amount of System Condition Assessment
Under the Condition Assessment Program (CAP), SMD plans to perform CCTV inspections at a rate of approximately 500 miles of sewer infrastructure each year starting in 2025. The complete cycle is scheduled to last a total of approximately 10 years, with the period between inspections dependent upon age and results from the last inspection.

Newer pipe segments found to be in good condition in the prior inspection will have a low priority in the next inspection cycle. SMD inspects all manholes twice a year.

8.1.3 Inspection and Condition Assessment Prioritization Historically, LACPWs CAP prioritized condition assessment projects based on jurisdiction/cities with ordering based on spill rate. The assessment prioritized sewer lines with the most potential for repair needs based on maintenance history, past overflow records, sewer line locations, and age. Based on the reissued General Order LACPW will incorporate additional factors into condition assessment prioritization. These include areas that:
• Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; • Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; • Are within the vicinity of receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List;

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The LACPW plans to develop and implement an approach to incorporate these factors into condition assessment prioritization by May 2027.

8.1.4 Inspection Methods
The LACPW uses CCTV inspection as the primary means for collecting visual observations of system conditions. This CCTV inspection program digitally records the condition of the pipe interior from manhole to manhole using a robotic camera tethered to a camera van.

While the video is being captured, a National Association of Sewer Service Companies (NASSCO) Pipeline Assessment and Certification Program (PACP) certified crew member views and logs events such as defects and observations using the standardized NASSCO PACP observation codes. With GraniteNet, the digital video inspections files are transferred via cloud enabling access to anyone with credentials and password access using a laptop or mobile device.

In addition to CCTV inspection, visual inspection is conducted on sewer facilities during sewer system maintenance activities. In the past, a field crew would document visual observations and system issues on a form to trigger follow up inspections and repair actions. With the implementation of Cityworks, field crews now provide these observations electronically using mobile devices for immediate communication to SMD Superintendents and Supervisors to trigger follow-on actions to address issues.

8.1.5 Utilizing Observations for Condition Assessment
The LACPW utilizes the NASSCO rating system to identify defects and observations using PACP observation codes. The City plans to continue using the NASSCO PACP condition rating for sewer pipelines and is planning to incorporate the MACP for manhole condition assessments. The LACPW prioritizes repairs of critical structural defects. These include NASSCO PACP Structural Grade 5 defects with potential for soil migration and undermining of pipe bedding leading to pipe movement and having potential for accelerated deterioration (i.e., pipe collapse, broken void visible, broken soil visible, hole void visible, hole soil visible, missing wall, and severe offsets impeding flow). These types of defects also have potential for leakage. Other less severe NASSCO PACP Structural Grade 5 and NASSCO PACP Structural Grade 4 defects are not prone to leakage due to collimation and sealing of the defects with sedimentation and biological growth.

Throughout Los Angeles County, historical rivers and creeks have been concrete-lined or replaced with storm drainage piping. The LACPW is not aware of any locations in the CSMD service area where there is potential for subsurface leakage reaching a water of the State.

The LACPW also performs visual inspections weekly at pump stations to verify the pumps are performing well, are properly maintained, and are in compliance with standards. If issues are identified, they are addressed via a corrective maintenance work order or elevated to be included in a project.

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8.1.6 Inspection and Assessment Recordkeeping
LACPW documents and recordkeeping of system evaluation and condition assessment inspections and activities have historically been maintained using WinCan software with videos stored on LACPW servers. LACPW recently transitioned to using GraniteNet, a cloud-based CCTV software, which will enable access to CCTV data and videos to anyone with password access and credentials from mobile devices or laptops connected to the internet.

In the past, when field crews conduct visual inspections during maintenance activities, system deficiencies requiring action were recorded as footnotes on forms for replacements, repairs, and issue identification. Once the Cityworks is implemented, field crews can use mobile devices to document these issues in the Cityworks Maintenance Management System to better manage and keep record of findings and address issues.

Assessing Assets Vulnerable to Climate Change
The District’s service area has sections of the system that are susceptible to climate change impacts from flooding, landslides, wildfires, and power disruptions that may cause service disruptions. LACPW plans to develop and implement procedures to identify and address system assets vulnerable to direct and indirect impacts of climate change by November 2027, including but not limited to:
• Sea level rise
• Flooding and/or erosion due to increased storm volumes, frequency, and/or intensity
• Wildfires
• Increased power disruptions
LACPW has an overarching Emergency Response Plan for addressing large-scale emergency events. These procedures provide comprehensive guidelines for personnel to effectively respond to various emergency situations including communication directives, preparatory assignments, and specific actions for different types of emergencies.

Specific Emergency Procedures related to climate change include:
• Earthquake Response Procedures
• Fire Response Procedures
• Storm Response Procedures
• Electrical Power and Telecommunication Outage
• Tsunami (Large Wave) and High Tide Procedures
• Sewage Leakage and Overflows
• Air Pollution Emergency Response Procedures
• Land Movement and Rockslide Response

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8.2 Capacity Assessment and Design Criteria

8.2.1 Gravity Facilities
The City is responsible for confirming that newly constructed pipelines are constructed with adequate hydraulic capacity. A study is required for each development to analyze the capacity of the existing system and will set forth mitigation requirements for developers to ensure adequate capacity sizing of proposed sewer lines to accommodate the current design and future base, peak, and wet weather flows.

CSMD member cities are responsible for capacity assurance within their jurisdictional boundaries.

A preliminary assessment determines whether a sewer area study is required, based on zoning and acreage to estimate the load. If the estimated load exceeds thresholds, a sewer area study is triggered. Sewer load calculations are lot-based, determined using parcel size and zoning type. A standard measure, such as cubic feet per second (cfs) per acre, is used, with flow rates varying by zoning type. This methodology results in sewer lines are designed to handle the specific load for each parcel. Increased densification due to new zoning or development to full capacity may necessitate resizing existing sewer pipes.

For all new projects impacting the capacity of the public sewer system, the LACPW requires the submission of a sewer area study. The capacity assessment assumes an ideal system with no illegal connections and uses a design criterion of ½-full pipe capacity as adequate for lines smaller than 15-inch in diameter, and ¾-full pipe for lines 15-inch and greater. Reports are submitted and reviewed through a plan check process.

The sewer area study procedure and support materials for the unincorporated areas of Los Angeles County can be found on the Land Development Division website:
• https://pw.lacounty.gov/ldd/lddservices/sewerAreaStudy/sewerAreaStudy.shtml The City is responsible for ensuring that the public sewer infrastructure is correctly designed, adequately sized, and easily maintained. LACPW provides a supporting role in reviewing all proposed sewer plans for new developments in the City to ensure that they conform to LACPWs design standards and to ensure that requirements for acceptability for maintenance are met.

The Director of Public Works/City Engineer or hired qualified private company provides thorough review of all sewer plans for proposed development projects in the City to ensure that (1) they are properly designed with sufficient capacity for current and future base, peak, and wet-weather flow demands; and (2) any impact of proposed project on existing sewer system is mitigated prior to being approved by the Director of Public Works/City Engineer. During construction, the projects are continuously inspected by the Director of Public Works/City Engineer or hired construction inspectors to ensure that sewer facilities are constructed in accordance with the approved plans and specifications.

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8.2.2 Pressure Facilities
Pump stations within the City and LACPW are designed for full buildout and include redundancy in controls and pumping systems. If developers seek to connect additional tracts, they must hire an engineer to evaluate the pump station’s capacity needs. Flow studies are conducted on a case-by-case basis through the permitting process. Sewer line flow measurements are performed to assess the capacity of lines suspected of being surcharged. These measurements are straightforward for established sewer systems, though more remote systems require additional permissions for access.

8.2.3 Infiltration and Inflow
The assessment of increased infiltration and inflow (I/I) is conducted in collaboration with LACSD. LACSD performs studies to identify sources of I/I into their system, which may include LACPWs collection systems, potentially triggering an assessment of LACPWs system. Mitigation strategies include sealing manholes and sewer lining, LACPW with LACSD providing the sealant and lining materials. Additionally, LACSD and LACPW develop a list of manholes affected by I/I. LACSD typically requests that manholes be sealed and peepholes corked. Sampling and analysis are performed as needed.

8.2.4 Erosive Forces in Canyons and Streams
The LACPW mitigates erosive forces for pipelines crossing or near rivers and streams by requiring these pipelines to be concrete encased. The methods of encasement are defined in LACPWs Design Standards Manual.

8.2.5 Design Flow and Weather Events
The system is designed according to LACPWs Design Standards to accommodate dry weather peak flow conditions and design storm and wet weather events. Approximately 91 percent of pipelines in CSMD system are 8-inch vitrified clay pipes and approximately 8 percent are 10-inch to 15-inch diameter. The City has approximately 85 percent of pipes that are 8-inch vitrified clay pipes and approximately 15 percent are 10-inch to 18-inch diameter. These pipelines collect flows from small sewer catchment areas and convey the flows to the nearest LACSD trunk sewers for conveyance to an LACSD treatment plant for treatment and disposal.

8.2.6 Capacity Assessment Data
When performing sewer capacity studies within the City’s boundary, developers can obtain reference data for the development of sewer studies and capacity assessments directly from the City. LACPWs Land Development Division (LDD) can assist upon request from the City.

When performing sewer capacity studies within the unincorporated areas of Los Angeles County, developers can obtain reference data for the development of sewer studies and capacity assessments on LDD’s website. The website provides guidance on the approval process, links to information such as as-builts and sewer locators, and examples of

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required documents. If contractors need additional information, they may reach out to LDD directly to request any additional materials.

The LDD collects, maintains, and archives all sewer studies and flow data performed, and can provide this information upon request. Additionally, LDD has access to and can provide information as needed from sewer pipeline condition assessments, system inspections, spill history, and other available data used to assess system deficiencies and identify necessary system repairs and rehabilitation.

There are no pump stations located within Maywood.

8.2.7 Capacity Enhancement Plan
The Sewer Collection System Capacity Enhancement Program is a combined effort between the City and LACPW. LACPWs Capacity Enhancement Plan focuses on managing infiltration and inflow (I/I) by requiring proper system design through plan checks, careful inspection during construction, and the use of appropriate pipe materials.

After installation, multiple strategies are employed to identify and eliminate I/I sources where feasible. Detection strategies include visual inspections, CCTV, and smoke and dye testing.
• If the sources are due to illicit connections such as sump pumps, roof drainage, surface water diversion into a manhole, etc., applicable laws are enforced to eliminate them.
• Significant structural issues like collapses, breaks, holes, or severe offsets are corrected through repair, replacement, or lining.
• Maintenance issues such as grease accumulation and debris are addressed through regular sewer line cleaning, and flow measurements are used to assess the capacity of sewer lines suspected of surcharging.

8.3 Prioritization of Corrective Actions
LACPW prioritizes corrective action based on:
• Likelihood of failure which is determined from findings of condition assessment (e.g., prioritizing NASSCO PACP rating, 4 and 5) and;
• Consequence of failure (e.g., proximity to water body, railroad, road type, and easement)
• Areas with multiple priority segments to factor in areas to be repaired at a time Based on the condition grading and observed defects, LACPW prioritizes sewer segments for remediation. NASSCO PACP Structural Grade 5 defects are significant structural deficiencies. Pipe segments with these defects are placed on a repair list with the highest priority focused on pipes with NASSCO PACP Structural Grade 5 defects prone to accelerated deterioration. Sewer repairs are also prioritized based on maintenance history, past overflow records, sewer line locations, and age as they contribute to the likelihood and severity of spills.

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8.4 Capital Improvement Plan
Responsibility for capital improvements varies based on the type of improvement required.

For new sewer installations, collection systems owned by the Cities receive funding from the City. New connections and capacity-related improvements in unincorporated areas are funded and constructed by the developers, including construction contracting (refer to Section 8.2). The County provides oversight throughout the design and construction of the capacity related improvements, including review and acceptance during permitting, design reviews, and construction. The Design Division is responsible for developing the design criteria for CIP projects, and Project Management Division III manages the development, design and construction. The Land Development Division manages the County Improvement Projects in unincorporated areas, including tracking budget, scope, and schedule.

The City manages their own CIP schedule, tracking budget, scope, design, and construction of new connections and capacity-related improvements within their boundary.

For rehabilitation and repair, the Districts manage and funds projects for both City systems and unincorporated areas. The Districts focuses on lining and emergency point repairs for damaged pipes to maintain operations and reduce the risk of sewer spills.

Most repairs are delivered through on-call contracts, including work on gravity mains, force mains, pump stations, and treatment plants. The Accumulative Capital Outlay Program (ACO) and special zones fund the repair and maintenance of SMD facilities.

8.4.1 Accumulative Capital Outlay Program
The Accumulative Capital Outlay (ACO) Program fund was established in 1987 as a mechanism to pay for sewer pipe replacements, relief sewer construction, and maintenance improvements to sewage pumping stations. The objectives of the fund are to establish a charge to be collected from each parcel of real property in the CSMD and utilize these monies for sewer line repair and rehabilitation projects (emergency or scheduled).

Additionally, some deteriorated lines are discovered during preventive maintenance of our sewer lines. These lines are either immediately repaired by force account, using emergency contractors, or added to the list of future ACO projects. Table 8-1 lists the contracts under the ACO program as of May 5, 2025.

All sewer pipe segments within the District’s service areas found to have significant structural deficiencies will continue to be repaired or rehabilitated under the ACO program.

Table 8-1: ACO Program Contract List
Projects Name Amount Start Date End Date
Fountain Springs Pump Station 1,214,199 Sept, 2026 Sept, 2028 San Dimas Pump Station 1,214,199 January, 2026 April, 2027

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On-Call As-Needed Contract 62,202,057 Est. July 2025 Est. July 2030

8.4.2 Joint Coordination and Interagency Coordination
The majority of collection system improvements are managed by Sewer Maintenance Division staff using resources from on-call contracts for planning, design, and construction. In some cases, projects are managed by PMD III. In either case, coordination between operation and maintenance staff, County engineering staff, consultants and contractors occurs throughout the planning, design and construction phases of project delivery. Project delivery incorporates coordination meetings and milestone deliverable reviews by all stakeholders.

Early in the project delivery process, impacted agencies and entities are identified to initiate communication and permitting to streamline project delivery. This includes communication and coordination with CSMD Cities if the work is being performed on their collection system. Another primary impacted agency is LACSD, since there are numerous connections between LACPWs collection systems and LACSD trunk sewers. LACPW also coordinate with the City of Los Angeles and Las Virgenes when necessary, when working in areas where their systems connect to LACPWs systems.

Other impacted entities can include Army Corps of Engineers, Department of Fish and Wildlife, railroads, schools, neighboring cities, or CSMD member cities. Collaboration helps align project planning, and resource allocation for engineering, design, and construction. Regular communication, data sharing, and joint meetings support the coordination of timelines, permitting, and infrastructure improvements while reducing conflicts across jurisdictions. All coordination of stakeholders and community engagement is managed by LDD staff.
9 Monitoring, Measurement and Program
Modifications

9.1 Maintenance of Information to Prioritize SSMP Activities Relevant information for prioritization of SSMP activities is collected in an array of information systems, databases, and spreadsheets.
• WinCan and GraniteNet are used to video and log events from CCTV inspection.

WinCan is the legacy repository. LACPW recently implemented GraniteNet and will be using GraniteNet for all future inspections.
• Historically, LACPW documented maintenance activities in the field using paper forms and work orders, and later entered into Maximo. LACPW is transitioning from Maximo to Cityworks for management of maintenance activities. The implementation of Cityworks will streamline data collection and improve asset management efficiency.
• FOG inspection activities are recorded on paper and stored in the HMS database.

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• Spill data is stored in the State Water Resources Control Board’s CIWQS database and SMD internal PowerBI database. Productivity reports documenting and summarizing the work performed per City can be generated by PowerBI. • Previous audits findings are documented in an Audit Progress Tracker updated by SMD staff.

Table 9-1: Information Systems Relevant to SSMP Implementation and Monitoring System Description of Primary Functions Related SSMP Activities Maximo Maintenance management system
for managing maintenance
activities. Field crew activities are
recorded in various forms and
stored in the MMS. LACPW is
transitioning to Cityworks
• Managing and recording work
orders and maintenance activities
Cityworks Maintenance management system
to schedule and track maintenance,
condition assessment and FOG
activities
• Used to plan, schedule, and track
work orders and activities for
maintenance
• Recording CCTV videos and
condition assessment findings
• Managing FOG source control
inspections
GIS Database Asset database of record, including
asset attribute information such as
material type, diameter.

Represents asset physical location
spatially
• Creating and maintaining maps of
sewer features and related
infrastructure
CADD Database Database of as-built plans of the
city’s facilities
• Storing and managing as-built
plans and system data
Productivity Report (Power BI) Maintains record of all spills that occur in the system. Display spill
trends and analysis
• Generating spill analysis reports
and figures
• Analyzing and displaying spill
trends
• Documenting and summarizing the
work performed per City
CCTV Log (database) Videos and log CCTV events,
serving as the repository for
historical CCTV inspection data
• Recording and maintaining CCTV
inspection data
Community Profiles (Power BI) city profiles with detailed information on population,
manholes, pipes, pump stations,
and properties
• Records detailed city profiles that
summarize the infrastructure within
each city
• Generating service area overview
and breakdown
Supervisory Control and Data
Acquisition (SCADA) system
Tracks pumping plants operating,
alarm, and instrumentation data
• Monitoring real-time performance of
pumping plants to trigger
maintenance action
• Collecting and storing pump station
data
HMS Database Maintain records of all sites and
locations under the FOG program.

Tracks permit, inspection,
investigations, and records source
control data
• Documenting past inspections and
investigations
• Records permit, and investigation
and inspection findings
• Creates notices for FSEs and
inspections schedules

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Table 9-1: Information Systems Relevant to SSMP Implementation and Monitoring System Description of Primary Functions Related SSMP Activities Microsoft Office Used to manage various collection
system programs as an electronic
database. Currently stores the
schedule for FOG program
activities, transitioning to Cityworks.
• Managing schedules and data for
FOG program activities
Audit Progress Tracker Spreadsheet listing past audit
findings used to document
corrective actions, task leads,
deadlines, and progress.
• Document audit findings and
corrective actions
• Tracking implementation to address
audit findings

9.2 Monitoring of Implementation and Effectiveness of the SSMP
The City and LACPW monitor the implementation and effectiveness of the SSMP through coordination of SMD staff and collection supervisors. The effectiveness of the program is primarily monitored and tracked by overall sewer overflow performance such as amount of sewer spills, spill response time, and reduction of repeated spills.

Monthly meetings between SMD Superintendents and Supervisors focus on discussing safety procedures, operational and personnel issues, and the status of spills. Additionally, productivity reports on Power BI are reviewed to track progress in meeting inspection and maintenance targets, which are set and monitored by the superintendents.

Collection supervisors meet bi-weekly to go over status and tracking of maintenance activities. These meetings serve as a forum to facilitate communication between SMD Management and SMD Superintendents and Supervisors.

9.3 Program Audits
Every three years, LACPW performs an internal audit of the SSMP and the SSMP program implementation. Every three years, the City will perform their own internal audit of the SSMP and the SSMP program implementation. The various LACPW and City’s divisions and positions responsible for SSMP implementation, as identified in Table 2-2a and 2-2b, are involved in the audit. Each element of the SSMP is reviewed for effectiveness towards reducing the frequency and/or mitigating the impacts of spills and for compliance with the General Order requirements. Corrective actions to address identified deficiencies are prioritized, scheduled and incorporated into division plans.

9.4 Assessment of Preventative Maintenance Program
LACPW assesses the success of its Preventative Maintenance Programs by monitoring spill trends and spill events to identify improvements in their operation. By keeping track of sewer blockages and overflow, LACPW can respond with the appropriate corrective measure and program adjustments.

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9.5 Identification and Illustration of Spill trends
Data acquisition, analysis, and management of sewer spills is supported by a dynamic information management system. Spill data is visualized in SMD’s PowerBI database which allows for the identification and tracking of spill trends. PowerBI can generate spill analysis reports and figures, illustrating these trends and providing the metrics needed to identify spill trends and evaluate the overall success of the SSMP program.

This system enables LACPW to review spill performance based on frequency (seasonal variations, year-over-year comparisons), location (known problem areas, system characteristics such as pipe material and installation timeline), and volume (totals reaching surface waters, average volumes, and changes over time, which can indicate the effectiveness of response times).

9.6 Approach to Program Modifications and Plan Updates
The City and LACPW update the SSMP every six years. The update consists of:
• Reviewing the existing SSMP language and updating any outdated information.

This includes updates to staff positions, names and organizational lines of authority that have changed, changes to system characteristics such as basin areas, etc. • Incorporation of the adopted and implemented recommendations from previous SSMP program audits.

Upon completion of the six-year SSMP update, the SSMP is provided to the Board of Supervisors by LACPW and to the City Council by City with a request for approval. Upon acceptance by the Board for LACPW SSMP update and City Council for the City’s SSMP update, the SSMP is uploaded to the State Water Board CIWQS database and certified.

SMD also posts the SSMP on the LACPW webpage and City also posts their SSMP on City’s webpage.

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10 SSMP Program Audits
LACPW and City audits the SSMP and program implementation to identify actions for improving how it manages, operates, and maintains the collection system. This process identifies the tasks and actions that are required to meet SSMP goals and defines and prioritizes them. Cities are responsible for either performing their own SSMP development and audits on their collection systems or requesting support from CSMD to complete their audit through a City Service Request.

10.1 Schedule of Program Audits and Updates
LACPW and City perform an internal audit of its SSMP every three years in accordance with General Order requirements. Every six years, LACPW and City updates and recertifies the SSMP. Table 10-1 shows the anticipated schedule for SSMP audits and updates for the next six years.

While the various unincorporated areas have different audit and update cycles, LACPW completes one SSMP audit report covering all collection systems in unincorporated County areas according to the Group 1 schedule. The audit and SSMP update prepared for Group 1 is utilized for all other collection systems in unincorporated County areas.

LACPW provide operation and maintenance services for the City’s sewer facilities; therefore, some components of the City’s audit and SSMP may be similar to LACPWs audit and SSMP update prepared in group 1.

Table 10-1: SSMP Audit and Update Schedule
Collection System Group Audit Due Audit Due Update Due
Unincorporated County Area CSMD South/County
Sanitation District CS
1 11/2/2027 11/2/2030 5/2/2031
Unincorporated County Area CSMD-NW/County
Sanitation District CS
2 2/2/2028 2/2/2031 8/2/2031
Malibu Mesa Zone of the CSMD CS 3 11/2/2028 11/2/2031 5/2/2032 Unincorporated County Area CSMD North/County
Sanitation District CS
3 11/2/2028 11/2/2031 5/2/2032
Unincorporated County Area CSMD/Las Virgenes
Tapia CS
3 11/2/2028 11/2/2031 5/2/2032
Unincorporated County Area Marina/Aneta Zone of
the CSMD/City Hyperion CS
3 11/2/2028 11/2/2031 5/2/2032
Trancas Zone of the CSMD CS 3 11/2/2028 11/2/2031 5/2/2032 Unincorporated County Area Lake Hughes Zone of
the CSMD CS
4 2/2/2029 2/2/2032 8/2/2032
Unincorporated County Area CSMD South/County
Sanitation District CS
4 2/2/2029 2/2/2032 8/2/2032

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Collection System Group Audit Due Audit Due Update Due
MAYWOOD, 4SSO10409 2 2/2/2028 2/2/2031 8/2/2031

10.2 SSMP Audit Process
The City’s Director of Public Works and SMD Division Manager assembles division staff and field crew personnel to perform an internal audit in accordance with the General Order requirements for Sewer System Management Plan Audits. Over the course of approximately three months, the audit team, including representatives from the divisions responsible for each SSMP section, conducts a series of in-person meetings to evaluate the effectiveness of each SSMP Part and Sub-part, identify any deficiencies, and make recommendations for improvements and updates. This process involves reviewing the program documentation in the Sewer System Management Plan, assessing current procedures and practices employed by staff, and discussing potential program modifications to enhance program effectiveness.

10.3 SSMP Audit Report
The findings from the SSMP audit are documented in an audit report. The audit report includes the following elements:
• Audit findings and recommended corrective actions;
• A statement that sewer system operators’ input on the audit findings has been considered; and
• A proposed schedule to address identified deficiencies Once the audit report is complete, a quality check review of the audit report is performed, with a focus on consistency and completeness. The final audit report is reviewed by the CSMD and City’s LRO before final acceptance. Audit reports and related materials are maintained in a hard copy and an electronic document tracking and management system.

Copies of the SSMP will be maintained in the SMD’s Alhambra Headquarters Office and all SMD Maintenance Yards and posted in the LACPWs internet site A copy of the city’s SSMP will be maintained by the city’s Superintendent of Public Works at 4319 E Slauson Avenue in the city of Maywood and posted on City’s webpage. The document shall also be made readily available to State Water Resources Control Board or Regional Water Quality Control Board representatives upon request, to all CMSD Cities, and to the operators of any collection system or treatment facility downstream of the LACPWs system.

10.4 Audit Implementation and Tracking of Results
The SSMP program audit recommended corrective actions are incorporated into the CIP development and budgeting process to provide the necessary resources to implement audit corrective actions and recommendations. Through that process, implementation progress is measured and reported on an ongoing basis to ensure timely completion of corrective actions. Deficiencies in meeting the schedule are identified or anticipated and mitigation measures developed and implemented to manage completion of the corrective

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actions from the audit. Each subsequent audit update begins with a review of the previous audit to determine if the corrective action remains relevant and, if so, to reiterate the program deficiency and recommended corrective action in the current SSMP audit report.

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11 Communication Program
LACPW employs a variety of means for communicating with the public and contract agencies on the development, implementation and update of the SSMP. The following sections describe LACPWs procedures for:
• Communicating with the public for spills and discharges resulting in closures of public areas, or that enter a source of drinking water. • Communicating with the public on the development, implementation, and update of its SSMP, including opportunities for public input to Plan implementation and updates.
• Owners/operators of systems that connect into the Enrollee’s system, including tributary systems, for system operation, maintenance, and capital improvementrelated activities.

11.1 Procedures to Communicate with Public for Spills and Discharges
LACPWs procedures for communication with the public for spills and discharges are included in the Spill Emergency Response Plan in Appendix F. Chapter 3 of these procedures provides instructions for communicating with the public when spills result in closure of public areas or enter a source of drinking water.

Within 15 minutes of receiving confirmation that a spill with the potential to reach a storm drain or public waterway has occurred, LACPWs Field Crew must contact Los Angeles County Department of Public Health through LACPWs Operator. The Department of Public Health will post and remove signage for waterways and beach closures as required and will not remove the signs until the effects of the spill have been mitigated. A public press release will be made of temporary closure due to a spill.

11.2 Procedures for General Communication with Public on SSMP
LACPW provides operation and maintenance services for the City’s collection system. The City also benefits from the educational and informational materials that LACPW provide to their service areas. The City provides the following information to the public on their webpage: https://cityofmaywood.com/486/Public-Works
https://cityofmaywood.com/DocumentCenter/View/365/Sanitary-Sewer-ManagementPlan-SSMP-PDF • Current SSMP
• LACPW website
• LACPW Help line for sewer related issues
• Director of Public Works phone number and email address for inquiries

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LACPW provides the public and residents in its service areas with educational and informational materials related to the sewer collection system and the sewer maintenance services the County provides. LACPW relies heavily on SMD’s webpage on the LACPWs webpage to provide the public with ample information regarding the SSMP and SSMP program implementation: https://dpw.lacounty.gov/smd/smd/index.cfm The following information is publicly accessible on the LACPWs webpage:
• Current SSMP
• SSMP Audit Report
• Interactive sewer mapping provides the public with a means to find the sewer map and sewer pipeline servicing their property
• Annual performance reports
• Condition assessment reports
• FOG best management practices
• Homeowner responsibilities
• Outreach Brochures (in multiple languages)
• Answers to frequently asked questions (in multiple languages) • LACPWs webpage provides a “Contact Us” link providing the public with a phone number for inquiries, an 800 number for emergencies and a mailing address for written inquiries.
• To report urgent problems, LACPWs webpage provides an emergency contact link:
o https://pw.lacounty.gov/Contact/#emergencyInfo
The public can provide feedback on the SSMP and the performance of the Districts using the online survey located on the LACPWs Webpage:
• https://ladpw.org/general/survey/index.cfm?pid=ISBQICAK

11.3 Procedures to Communicate with Connecting Systems
and Contract Agencies
LACPW is in constant communication with entities that are connected to the system for operations, maintenance, and spill response related activities including the City of Los Angeles, LACSD, and member cities. For all agencies, SMD communicates with the agency when capital improvement-related activities will impact each other's system. Email broadcasts are sent to member cities to provide updates and communicate deadlines such as audit due dates. The City of Los Angeles also exchange emails with LACPW monthly for billing and flow metering. LACPW maintains constant communication with LACSD, ensuring that at least one of the Districts’ staff serves as the main point of contact.

Additionally, SMD staff also will communicate directly with District staff when necessary for coordination.

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Appendix A1 - Governing Board Approval

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Appendix A2 – State Water Resources Control
Board - General Order for Sanitary Sewer
Systems

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Appendix A3 – Asset Summary Per Collection
System

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Appendix B1 – List of Staff Responsible for
Implementing Specific Elements of the SSMP

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Appendix B2 – City and Sewer Maintenance
Division Staff Contact Sheet

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Appendix C – Not Used
Reserved for future attachments associated with SSMP Element 3 – Legal Authorities.

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Appendix D – Field Operations Yard and Pump
Station Map

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Appendix E – Not Used
Reserved for future attachments associated with SSMP Element 5 – Design and Performance Provisions.

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Appendix F – Spill Emergency Response Plan

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Appendix G – IDWP Conditions and Limitations

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Appendix H – Not Used
Reserved for future attachments associated with SSMP Element 8 – System Evaluation, Capacity Assurance and Capital Improvements.

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Appendix I – Not Used
Reserved for future attachments associated with SSMP Element 9 – Monitoring, Measurement and Program Modifications.

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Appendix J – Not Used
Reserved for future attachments associated with SSMP Element 10 – Internal Audits.

Sewer System Management Plan
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Appendix K – Not Used
Reserved for future attachments associated with SSMP Element 11 – Communication Program.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 10.

DATE: October 22, 2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: JOHN THORNTON, COMMUNITY SERVICES SUPERVISOR
SUBJECT: CONSIDERATION OF A MAYWOOD COMMUNITY FIRST SPONSORSHIP

PROGRAM, AND THE ASSOCIATED POLICIES AND GUIDELINES
RECOMMENDATION:

Staff recommend that the City Council review and provide direction to staff regarding a Maywood Community First Sponsorship Program and its accompanying policies and guidelines.

BACKGROUND:

In an effort to increase community engagement and generate additional revenue to support citywide events and recreation programs, staff developed an Event Sponsorship Program that would allow businesses and organizations to become more involved with the City. As part of that outreach, several businesses expressed interest in not only sponsoring events but also in having a physical presence through signage or banners at City facilities. Based on this interest, staff created a separate Maywood Community First Sponsorship Program designed to encourage greater participation from businesses and organizations.

DISCUSSION:

To implement this initiative in a consistent and transparent manner, staff prepared the Maywood Community First Sponsorship Program Policies and Guidelines. This program provides an affordable marketing opportunity for local businesses while supporting City programming and beautifying our recreational spaces.

Marketing Opportunities:
1) Banners can be installed and displayed at Dodger Dreamfield at Maywood Park during the City’s active baseball season, from March through September. This location is heavily trafficked by families, residents, and visitors, making it an ideal venue for local business visibility.

Banner Options and Pricing: 4 ft x 6 ft banner – $350 or 5 ft x 7 ft banner – $450

2) The Maywood Today Newsletter is mailed out to more than 6,400 households in the community.

Businesses will have the chance to include their information in the newsletter by choosing one of two options:

Newsletter Options and Pricing:

Quarter Page Ad (4.25" × 5.5") – Quarterly $200/Annually $700

Half Page Ad (4.25" × 11") – Quarterly $350/Annually $1,200 Sponsors will have two design options:

• Provide their own completed banner and/or Ad design (subject to City approval) or • Select from pre-approved banner and/or Ad templates provided by the City

General Guidelines
Banners and/or Ads will be printed only after full payment is received. The City retains a portion of each sponsorship as net revenue to support programming.

These funds will be used to support community programming, including Recreation on the Go, Events, and other recreational activities.

All Maywood Community First Sponsorships are subject to the City’s content approval to ensure they reflect the values and goals of the Maywood community. Banners and/or Ads may not include political, religious, or inappropriate content, as outlined in the sponsorship guidelines.

Staff will oversee the installation, maintenance, and removal of banners at the end of the sponsorship period.

Businesses will have the opportunity to renew their sponsorship annually.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The costs for the printing, installation, and design coordination will be funded from account 6323 City Sponsored Program. This account will be reviewed during the mid-year budget process, taking place from January-February 2026.

ATTACHMENT(S)