Maywood City Council
April 22, 2026

AGENDA

REGULAR MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, APRIL 22, 2026 AT 6:00 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL

CALL TO ORDER

ROLL CALL
II. CITY OFFICIALS
MAYOR
Heber Marquez

MAYOR PRO TEM
Jaime Flores

COUNCIL MEMBERS
Mayra Aguiluz
Eddie De La Riva
Frank Garcia

CITY CLERK
Jennifer E. Vasquez

CITY TREASURER
Jennifer E. Vasquez

CITY MANAGER
Jennifer E. Vasquez

CITY ATTORNEY
Roxanne Diaz
III. MEETING PROCEDURES
THIS MEETING WILL BE HELD IN PERSON.

THE MEETING WILL BE AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/85882021265 AND VIA THE CITY'S FACEBOOK PAGE.

Public Participation Options:

1. In-Person: Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA

2. Before the Meeting: Public comment will be accepted for the record in advance by 4:30 p.m. the day of the meeting by email to [email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562- 5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (323) 562- 5714 within 72 hours of the meeting.

IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS
V. PUBLIC PARTICIPATION (Agenda Items Only; Time allotted: 3 minutes) Speakers wishing to address the City Council on an item on the agenda may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

VI. PRESENTATIONS
GATEWAY CITIES COUNCIL OF GOVERNMENTS PRESENTS MAYWOOD WITH THE 2025

GATEWAY CITIES ENERGY ACTION GOLD AWARD
CITY OF MAYWOOD 5K RUN/WALK LOGO CONTEST WINNER PRESENTATION

SELA CULTURAL CENTER PROJECT UPDATE
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT: CITY UPDATE
VII. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request specific items to be removed from the Consent Calendar for separate discussion or action.

1. MINUTES FOR THE MARCH 25, 2026, ADJOURNED CITY COUNCIL MEETING

2. CONSIDERATION OF ADOPTING RESOLUTION NO. 6456 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE

MAYWOOD COMMUNITY REDEVELOPMENT AGENCY APPROVING THE

WARRANTS FOR PAYMENT

3. MONTHLY CASH AND INVESTMENT REPORT MARCH 2026

4. REVENUE REPORT MARCH 2026

5. CONSIDERATION OF ADOPTING RESOLUTION NO. 6457 AUTHORIZING THE

DESTRUCTION OF OBSOLETE CITY RECORDS

6. ACCEPTANCE OF 52ND STREET/ 52ND PLACE SEWER IMPROVEMENT PROJECT, CITY PROJECT NO. 6105 AND ALLOCATION OF THE REMAINING

REIMBURSABLE FEDERAL EPA GRANT FUNDS, IN THE AMOUNT OF
$118,842.74

7. AUTHORIZATION TO ISSUE REQUEST FOR PROPOSALS (RFP) FOR STRATEGIC

PLANNING CONSULTING SERVICES

8. AUTHORIZATION TO ISSUE REQUEST FOR PROPOSALS FOR PERMANENT

LOCAL HOUSING ALLOCATION (PLHA) RESIDENTIAL REHABILITATION

PROGRAM ADMINISTRATION SERVICES

9. CONSIDERATION OF INTRODUCTION AND FIRST READING OF ORDINANCE NO. 26-01, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD AMENDING PENALTY PROVISIONS FOR VARIOUS VIOLATIONS OF

THE MAYWOOD MUNICIPAL CODE

10. CONSIDERATION OF AWARD OF CONSTRUCTION CONTRACT TO ONYX PAVING COMPANY, INC. FOR FY 25/26 PAVEMENT REHABILITATION PROGRAM IN THE AMOUNT OF $2,968,000.00
VIII. DISCUSSION/ACTION ITEMS

11. CITY COUNCIL APPOINTMENT OF TWO MEMBERS TO THE MAYWOOD

PLANNING COMMISSION

12. DISCUSSION REGARDING FUNDING OPTIONS FOR THE TEEN TECH CENTER

PROJECT

13. PROVIDE INPUT ON CITY-INITIATED ZONING CODE TEXT AMENDMENT:

PARKING FLEXIBILITY FOR LEGALLY NON-CONFORMING COMMERCIAL AND

INDUSTRIAL PARCELS AND CONSIDERATION OF RESIDENTIAL PROTECTION

MEASURES

14. DISCUSSION AND DIRECTION REGARDING THE NAME OF THE MAYWOOD

CESAR CHAVEZ LIBRARY

15. CONSIDERATION OF APPROVING A FUNDING PARTNER ADDENDUM TO THE COMMUNITY PARTNER AGREEMENT WITH KABOOM! AND AUTHORIZATION

OF THE RELEASE OF A NOTICE INVITING BIDS FOR SITE PREPARATION

SERVICES FOR THE PIXLEY PARK PLAYSPACE PROJECT

16. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 6458 APPROVING A

BUDGET APPROPRIATION FOR THE OPEN STREETS EVENT SCHEDULED FOR JUNE 20, 2026 IN THE AMOUNT OF $58,550
IX. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) Speakers wishing to address the City Council on a non- agenda item you may use the instructions provided in section III. MEETING PROCEDURES beginning on page 1 of this agenda.

X. ADJOURNMENT - (In Memory of Former Mayor and City Council Member, Mayor Thomas H. Engle) The next Study Session of the Maywood City Council is scheduled for May 27, 2026, at 5:00 p.m., with the Regular Meeting following at 6:00 p.m. in the City Council Chambers.

PUBLIC ACCESS TO MEETING AGENDA AND AGENDA PACKETS
I, _______________________________, City Clerk / Deputy City Clerk, hereby certify that this agenda was duly posted by law at 4319 E.

Slauson Avenue, Maywood, CA 90270 and the City Website. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the Maywood City Hall, 4319 E. Slauson Avenue, Maywood CA 90270.

If you challenge in court any discussion or action taken concerning an item on this Agenda, you may be limited to rising only those issues you or someone else raised during the meeting or in written correspondence delivered to the City at or prior to the City's consideration of the item at the meeting. In compliance with the ADA, if you need special assistance for the meeting, call (323) 562-5714 within 72 hours prior to the meeting so the City can make reasonable arrangements to ensure accessibility.

March Crime Statistics
City of Maywood / LASD
Mar‘26
0 0
3 1
0 0
2 13
2 3
7 1
Crimes Against a Person
Homicide
Sexual Assault
Aggravated Assault
Crimes Against Property
Robbery (Armed)
Robbery (Other)
Burglary (Residential)
Burglary (Other)
Grand Theft
Theft from Vehicle
Petty Theft
Auto Theft
Arson
Feb‘26
0 2
5 0
4 0
3 8
1 3
4 0
(Feb26-Mar‘26)
No Change
Month-to-Month Change
5 -2
No Change
-2
1 -4
-1
1 No Change
3 1

March Crime Statistics
City of Maywood / LASD
Mar’ 25
0 4
1 0
4 0
4 9
5 8
8 1
Mar‘26
0 0
3 1
0 0
2 13
2 3
7 1
(Mar25-Mar26)
-5
Crimes Against a Person
Homicide
Sexual Assault
Aggravated Assault
Crimes Against Property
Robbery (Armed)
Robbery (Other)
Burglary (Residential)
Burglary (Other)
Grand Theft
Theft from Vehicle
Petty Theft
Auto Theft
Arson
Year-to-Year Change
-3
2 No Change
-2
4 -1
No Change
-4
1 -4
No Change

City of Maywood Crime Trend
City of Maywood Crime Trends in the categories of:

Robbery (Weapon and Strong-Arm), Burglary
(Commercial), Grand Theft, GTA, Vehicle Burglary, Petty Theft, and Sex Felony.

Most Freq. RDs: RD 0250 - 15, RD 0251 - 2.

Source: LARCIS Master Query
04/08/2026

City of Maywood Crime Trend
City of Maywood Crime Trends in the categories of:

Robbery (Weapon and Strong-Arm), Burglary
(Commercial), Grand Theft, GTA, Vehicle Burglary, Petty Theft, and Sex Felony.

Most Freq. RDs: RD 0250 - 10, RD 0251 - 6.

Source: LARCIS Master Query
04/08/2026

MEETING MINUTES

ADJOURNED MEETING OF THE MAYWOOD CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE MAYWOOD COMMUNITY

REDEVELOPMENT AGENCY
WEDNESDAY, MARCH 25, 2026 AT 6:00 PM

Maywood City Council Chambers
4319 E. Slauson Avenue, Maywood, CA 90270
www.cityofmaywood.com
I. CALL TO ORDER/ROLL CALL
The meeting was called to order at approximately 6:01 p.m. by Mayor Marquez.

Deputy City Clerk Leon performed roll call:

Councilmember Mayra Aguiluz (present)
Councilmember Frank Garcia (present)
Councilmember Eddie De La Riva (present)
Mayor Pro Tem Jaime Flores (present)
Mayor Heber Marquez (present)
II. CITY OFFICIALS
MAYOR
Heber Marquez

MAYOR PRO TEM
Jaime Flores

COUNCIL MEMBERS
Mayra Aguiluz
Eddie De La Riva
Frank Garcia

CITY CLERK
Jennifer E. Vasquez (present)

CITY TREASURER
Jennifer E. Vasquez (present)

CITY MANAGER
Jennifer E. Vasquez (present)

CITY ATTORNEY
Roxanne Diaz (present)
STAFF
Rimo Hanson, Finance Director (present)
Daisy Guerrero, Deputy Director of Building & Planning (present) John Thorthon, Community Services Supervisor (present)

III. MEETING PROCEDURES
THIS MEETING WILL BE HELD IN PERSON.

THE MEETING WILL BE AVAILABLE FOR VIEWING VIA ZOOM:
https://us02web.zoom.us/j/81479613815 AND VIA THE CITY'S FACEBOOK PAGE.

Public Participation Options:

1. In-Person: Council Chambers located at 4319 E. Slauson Avenue, Maywood, CA

2. Before the Meeting: Public comment will be accepted for the record in advance by 4:30 p.m. the day of the meeting by email to [email protected]; or if you are unable to email, please call the City Clerk's Office at (323) 562- 5714. Your comment will be made part of the written record but will NOT be read verbally at the meeting.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (323) 562- 5714 within 72 hours of the meeting.

IV. MAYOR, COUNCILMEMBERS AND STAFF COMMENTS

Comments were provided by members of the City Council and staff.

V. PUBLIC PARTICIPATION (Agenda Items Only; Time allotted: 3 minutes) The following individuals provided public comments on agenda items:

1. David Perez
VI. PRESENTATIONS
CITY OF MAYWOOD YOUTH COMMISSION SURVEY " THE POWER OF YOUTH VOICES" The presentation was provided by Eliud Gonzalez, Chair, Roy Hernandez, Vice Chair, and Community Services Supervisor John Thornton regarding the Maywood Youth Commission Survey.

LOS ANGELES COUNTY FIRE DEPARTMENT PROGRAMS AND SERVICES UPDATE

PRESENTATION BY ASSISTANT FIRE CHIEF PAUL STUMP
The presentation was provided by Assistant Fire Chief Paul Stump and Community Services Liaison Herlinda E. Chico regarding Fire Department programs and services.

LOS ANGELES COUNTY SHERIFF'S DEPARTMENT: CITY UPDATE

Special Assignment Deputy Peña provided a brief monthly presentation on the City’s crime statistics and updates.

VII. PUBLIC HEARING

1. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 6452 TO

ADOPT THE INITIAL STUDY AND MITIGATED NEGATIVE DECLARATION AND

MITIGATION MONITORING AND REPORTING PROGRAM FOR THE CLIMATE

ACTION, ADAPTATION, AND RESILIENCE PLAN AND ADOPTION OF THE

CLIMATE ACTION, ADAPTATION, AND RESILIENCE PLAN
Jeff Caton, P.E., LEED AP, of Environmental Science Associates (ESA), provided a presentation on the Climate Action, Adaptation, and Resilience Plan. Mayor Marquez opened the public hearing. One public comment was received from David Perez. City Council provided their comments. Mayor Marquez closed the public hearing.

MOTION: It was moved by Mayor Marquez, seconded by Council Member De La Riva, to adopt Resolution No. 6452 adopting the Initial Study and Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Climate Action, Adaptation, and Resilience Plan and adopting the Climate Action, Adaptation, and Resilience Plan.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

2. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO.
6453 ACCEPTING AND ADOPTING THE URBAN FOREST MANAGEMENT

PLAN AND MAKING A FINDING OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINE 15061(B)(3)
Claire Robinson, Amigos de los Rios (ADLR), founder, and Sarah Pando, California Climate Action Corps Fellow, provided a presentation on the Urban Forest Management Plan. Mayor Marquez opened the public hearing.

The following individuals provided public comments:

1. Penelope

2. Gianella

3. Marlene

4. David Perez

5. Fatima Cardenas

6. Soad

7. Zuniga

8. Jacqueline

9. Fatima Gonzalez

10. Evangelina Quiroz

11.Elizabeth Vega

12. Aaliyah Ornelas

City Council provided their comments. Mayor Marquez closed the public hearing.

MOTION: It was moved by Council Member De La Riva, seconded by Council Member Garcia, to adopt Resolution No. 6453 accepting and adopting the Urban Forest Management Plan and making a finding of exemption under the California Environmental Quality Act (CEQA) Guideline 15061(b)(3).

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

3. PUBLIC HEARING, SECOND READING, AND ADOPTION OF ORDINANCE NO. 25-06, AN ORDINANCE OF THE CITY OF MAYWOOD, CALIFORNIA ADOPTING BY REFERENCE THE 2025 CALIFORNIA BUILDING CODE; THE 2025 CALIFORNIA RESIDENTIAL CODE; THE 2025 CALIFORNIA ELECTRICAL CODE; THE 2025 CALIFORNIA MECHANICAL CODE; THE 2025 CALIFORNIA PLUMBING CODE; THE 2025 CALIFORNIA ENERGY CODE; THE 2025 CALIFORNIA FIRE CODE; THE 2025 CALIFORNIA GREEN BUILDING STANDARDS CODE; THE 2025 CALIFORNIA HISTORICAL BUILDING CODE; THE 2025 CALIFORNIA EXISTING BUILDING CODE; THE 2025 CALIFORNIA REFERENCED STANDARDS CODE; THE 2025 CALIFORNIA ADMINISTRATIVE CODE; THE 1997 UNIFORM HOUSING CODE; THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS; AND THE 2024 INTERNATIONAL PROPERTY MAINTENANCE CODE, INCLUDING CERTAIN AMENDMENTS; AMENDING TITLE 8 OF THE MAYWOOD MUNICIPAL CODE; FINDING THE

ACTION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO THE COMMON SENSE EXEMPTION OF CEQA
GUIDELINES SECTION 15061(b)(3)
City Attorney Diaz presented the report. Mayor Marquez opened the public hearing. One public comment was received from David Perez. City Council provided their comments. Mayor Marquez closed the public hearing.

MOTION: It was moved by Council Member Garcia, seconded by Council Member De La Riva, to adopt Ordinance No. 25-06 adopting by reference the 2025 California Building Standards Codes, related codes and amendments, amending Title 8 of the Maywood Municipal Code, and finding the action exempt from CEQA pursuant to Guidelines Section 15061(b)(3).

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

VIII. CONSENT CALENDAR
Item No. 9 was pulled from the Consent Calendar by Council Member De La Riva for discussion.

MOTION: It was moved by Mayor Marquez, seconded by Council Member Garcia, to adopt Consent Calendar Items 4 through 8 and item 10 through 14.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

4. MINUTES FOR THE FEBRUARY 25, 2026, ADJOURNED CITY COUNCIL

MEETING

5. CONSIDERATION OF ADOPTING RESOLUTION NO. 6454 OF THE CITY

COUNCIL OF THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE

MAYWOOD COMMUNITY REDEVELOPMENT AGENCY APPROVING THE

WARRANTS FOR PAYMENT

6. MONTHLY CASH AND INVESTMENT REPORT FEBRUARY 2026

7. REVENUE REPORT FEBRUARY 2026

8. AUTHORIZATION TO ADVERTISE AND APPROVAL OF REQUEST FOR

PROPOSAL FOR THE CONSULTING SERVICES FOR THE PREPARATION OF

A NEW COMPREHENSIVE ZONING CODE

9. CONSIDERATION OF AWARD FOR JANITORIAL SERVICES AGREEMENT FOR

CITY PARKS AND CITY FACILITIES TO COASTAL BUILDING SERVICES FOR A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $324,185 OVER THE THREEYEAR INITIAL TERM AND APPROPRIATE $7,701 FROM THE GENERAL FUND

TO COVER THE SERVICES THROUGH THE REMAINDER OF THE FISCAL YEAR
Item No. 9 was pulled for discussion by Council Member De La Riva. City Council provided comments.

MOTION: It was moved by Council Member Garcia, seconded by Mayor Pro Tem Flores, to approve the award for janitorial services agreement for City parks and City facilities to Coastal Building Services for a total contract amount not-to-exceed $324,185 over the three-year initial term and appropriate $7,701 from the General Fund to cover the services through the remainder of the fiscal year.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, De La Riva, Garcia.

10. AUTHORIZATION TO ADVERTISE AND APPROVAL OF REQUEST FOR

PROPOSALS (RFP) FOR LANDSCAPE MAINTENANCE SERVICES FOR

MAYWOOD PARK BASEBALL FIELD

11. CONSIDERATION OF APPROVAL FOR ISSUANCE OF A SPECIAL EVENT PERMIT TO ST. ROSE OF LIMA SCHOOL LOCATED AT 4422 E. 60TH STREET

FOR AN ANNUAL FUNDRAISER AND DIRECTION REGARDING CONDITIONS

OF APPROVAL AS RECOMMENDED IN THE STAFF REPORT

12. CONSIDERATION OF APPROVAL OF AMENDMENT NO. 1 TO THE

PROFESSIONAL SERVICES AGREEMENT WITH AVANT-GARDE AND
APPROPRIATION IN THE AMOUNT OF $26,090

13. 2025 GENERAL PLAN AND HOUSING ELEMENT ANNUAL PROGRESS

REPORTS

14. REQUEST TO ADOPT RESOLUTION NO. 6455 APPROVING THE

ASSIGNMENT OF THE RIGHT-OF-WAY USE AGREEMENT BETWEEN THE

CITY AND CROWN CASTLE NG WEST, LLC, IN CONNECTION WITH ITS SALE

TO A THIRD PARTY
IX. DISCUSSION/ACTION ITEMS

15. CONSIDERATION OF APPROVING RECREATION PROGRAMMING FOR

MAYWOOD RESIDENTS AT THE SOUTHEAST RIO VISTA YMCA (YMCA), IN THE AMOUNT OF $80,000 FOR FY 2026/2027
Prior to consideration of Item No. 15, Mayor Pro Tem Flores recused himself due to a potential conflict of interest and did not participate in the discussion or vote.

Community Services Supervisor John Thornton presented the report. City Council provided comments.

MOTION: It was moved by Council Member Garcia, seconded by Council Member De La Riva, to approve recreation programming for Maywood residents at the Southeast Rio Vista YMCA in the amount of $80,000 for FY 2026/2027.

Motion Passed [4-0].

AYES: Marquez, Aguiluz, Garcia, De La Riva.

16. CONSIDERATION OF APPROVING THE ELECTRIC VEHICLE CHARGER

CONCEPTUAL DESIGN AND PARTICIPATION IN SOUTHERN CALIFORNIA

EDISON CHARGER READY PROGRAM
City Manager Vasquez presented the report. City Council provided comments.

MOTION: It was moved by Council Member Aguiluz, seconded by Council Member Garcia, to approve the Electric Vehicle Charger Conceptual Design and participation in the Southern California Edison Charger Ready Program.

Motion Passed [5-0].

AYES: Marquez, Flores, Aguiluz, Garcia, De La Riva.

X. PUBLIC PARTICIPATION (Non-Agenda Items; Time allotted: 3 minutes) The following individuals provided public comments on non-agenda items:

1. David Perez

2. Ofelia Juarez

3. Garmain

4. Maria Ascencio

5. Edith Rodriguez

6. Amador Ceja

7. Mrs. Lemus

8. Edwin Carpio

9. Salma Franco
XI. ADJOURNMENT
The meeting adjourned at approximately 8:53 p.m. to the next Regular Meeting of the Maywood City Council, Wednesday, April 22, 2026, at 6:00 in the City Council Chambers.

Attest by: __________________________ Approved by: _________________________ Deputy City Clerk, Miguel Leon Mayor, Heber Marquez

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 2.

DATE: April 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6456 OF THE CITY COUNCIL OF

THE CITY OF MAYWOOD AND SUCCESSOR AGENCY TO THE MAYWOOD

COMMUNITY REDEVELOPMENT AGENCY APPROVING THE WARRANTS FOR

PAYMENT
RECOMMENDATION:

Staff recommends that the City Council receive, approve, and file the warrant ACH registers and payroll wire transfers dated 3/11/2026 through 4/9/2026 and adopt Resolution No. 6456 approving the Warrants for Payment.

BACKGROUND:

Staff provides warrant registers and wire transfers to City Council as part of Management Controls. The City utilizes resolutions for approving warrants for payment to comply with Section 3-2.06 of the Municipal Code regarding Warrants for Payments. Exhibit A entitled Summary of Warrants and Wire Transfers/ Automated Clearing House (ACH) Transactions serves as a Management Control for complying with Section 3-2.06. Exhibit B entitled Detail of Warrants serves as evidence of Internal Controls utilized by City Finance staff that support these Management Controls for payments made by the City. These controls are carried out through the submission of all required documents supporting the invoices submitted for payment. Prior to payment, the Finance staff reviews all disbursement documents to ensure that they meet the approval requirements and adequate support documentation.

DISCUSSION:

A - PAYMENT APPROVAL - Pursuant to paragraph 37202 of the California Government Code, demands (called Warrant Demand) against the City for payment shall be audited and thereafter submitted to the City Council for approval or rejection prior to payment, either separately or in a register of audited demands and shall have attached thereto affirmation of the City Treasurer and City Finance Director certifying the accuracy of the demands and the availability of funds for payment. This is accomplished using:

A1 - Warrants Registers or checks certified or approved by the City Treasurer and Finance Director as conforming to authorized expenditures set forth in the City Council's adopted City Budget.

A1.1 Prepayment - pre-paying allows the City to take advantage of allowable prompt payment discounts and make payments on due dates of invoices. This involves the issuance of checks prior to final warrant approval.

Automated Clearing House (ACH) transactions are made using a network that electronically moves money between the City's bank accounts to a payee's bank account. This is reflected in the Summary Warrants for Payment and Wire Transfers/ACH Transactions as Accounts Payable prepaid warrants for payment. Wire Transfer is a method of electronic funds transfer from the City of Maywood to one person or organization

(payrolls and fees for electronic transfers).

A1.2 Regular Payment- To avoid late fees for payments made beyond due dates of invoices, checks are prepared prior to final warrant approval by the City Council. This is reflected in the Summary Warrants for Payment and Wire Transfers/AcH Transactions as Accounts Payable regular warrants for payment. After City Council approval, the checks are signed and distributed.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total disbursements for Warrant Registers are $498,563.34 for the period from 3/11/2026 to 4/9/2026. This amount consists of Warrant Registers of $240,250.71, ACH registers of $99,509.55 and Payroll Wire Transfers of $158,803.08

ATTACHMENT(S)

1. Resolution No.6456 Approving the Warrants for Register 4.22.26

2. Exhibit A Summary Warrant Demand 4.22.26

3. Exhibit B Warrant Register Detail 4.22.2026

RESOLUTION NO. 6456

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

MAYWOOD, CALIFORNIA, AND SUCCESSOR AGENCY TO

THE MAYWOOD COMMUNITY REDEVELOPMENT AGENCY

APPROVING THE WARRANTS FOR PAYMENT
WHEREAS, the following listed demands have been reviewed by the Director of Finance, and
WHEREAS , the Director of Finance has certified to the accuracy and availability of funds for payment thereof, and
WHEREAS, the register of audited demands is hereby submitted to the City Council of the City of Maywood and Successor Agency to the Maywood Community Redevelopment Agency for approval.

NOW, THEREFORE, BE IT RESOLVED, that the listed Warrants and Wire Transfers/Automated Clearing House (ACH) Transactions for $498,563.34 are hereby ratified:
• Exhibit A – Summary of Warrants and Wire Transfers/ACH Transactions • Exhibit B – Detail of Warrants
PASSED, APPROVED AND ADOPTED THIS 22
nd day of April 2026.
__________________________
Heber Marquez, Mayor

ATTEST: APPROVED AS TO FORM:
___________________________ __________________________
Miguel Leon, Deputy City Clerk Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MAYWOOD
I, Miguel Leon, Deputy City Clerk of the City of Maywood, County of Los Angeles, State of California, do hereby certify that the foregoing Resolution, being Resolution No.6456, was duly passed, approved by not less than three members of the City Council of the City of Maywood, signed by the Mayor of said City, and attested by the Deputy City Clerk, all at a regular meeting of the City Council held on the 22
nd day of April, 2026, that it was duly posted and that the same was passed and adopted by the following vote, to wit:

AYES:

NAYES:

ABSENT:

ABSTAINED:
___________________________
Miguel Leon, Deputy City Clerk

Wednesday, April 22, 2026
Accounts Payable Amount
$ -
240,250.71
99,509.55
Sub-total $ 339,760.26
Payroll /Wire Transfer
03/26/26 Payroll Pay Period 3/8/2026 - 3/21/2026 $ 79,390.07 04/09/26 Payroll Pay Period 3/22/2026 - 4/4/2026 79,413.01 Sub-total $ 158,803.08
Total Demands $ 498,563.34
Accounts Payable ACH warrants for payment: ACH No. 571 - 589 City of Maywood
Summary Warrants for Payment and Wire Transfers/ACH Transactions Council Meeting Date
Accounts Payable prepaid warrants for payment: Checks No. 094580 - 094645 Accounts Payable void warrants for payment: Checks No. 094579 (Print Error)

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094579 VOID 3/26/2026 N/A 0.00 Printing Error N/A N/A
094580 P 3/26/2026 ACC Business 833.58 Internet Svcs 2/11/26-3/10/26 General Fund 100 094581 P 3/26/2026 AT&T U-verse 107.00 CY Internet Svcs 3/19/26-4/18/26 General Fund 100 094582 P 3/26/2026 PC Inc. 690.00
Baseball Field Improv Proj - Final
Retention 3/24/26 Grant Fund
261
094583 P 3/26/2026 PEAC Solutions 590.46 Copier Lease 2/28/26-3/29/26 General Fund 100 094584 P 3/26/2026 Quadient Finance USA Inc. 800.00 Postage Usage 2/11/26-3/11/26 General Fund 100 094585 P 3/26/2026
U.S. Bank Corporate Payment
System 8,884.79 Cred Crd- 3/16/26 stmt General Fund
100
094586 P 3/26/2026 UniFirst Corporation 90.34 Building Mat Svcs 3/12/26 General Fund 100 3/26/2026 UniFirst Corporation 90.34 Building Mat Svcs 3/19/26 General Fund 100 094587 P 3/26/2026 Los Angeles County Clerk 3,068.75
Notice of Determination - CAARP
Proj 3/25/26 General Fund
100
094588 P 4/6/2026 Abila 485.95
Main & Support Subscription Mar
2026 General Fund
100
094589 P 4/6/2026 Avant Garde, Inc. 642.75
52nd Street 52nd Place Sewer
Impr Proj Jan 2026 Grant Fund
261
094590 P 4/6/2026 AFSCME District Council 36 1,163.87 AFSCME Dues - February 2026 General Fund 100 094591 P 4/6/2026 Amazon Capital Services 41.04 CH- Various Supplies 1/12/26 General Fund 100 4/6/2026 Amazon Capital Services 57.42 CH- Various Supplies 1/29/26 General Fund 100 4/6/2026 Amazon Capital Services 57.33
CS Dept - Measuring Wheel
3/24/26 General Fund
100
4/6/2026 Amazon Capital Services 8.99
CS Dept - Recreation Supplies
3/28/26 General Fund
100
4/6/2026 Amazon Capital Services 20.40
CS Dept- Recreation Supplies
3/18/26 General Fund
100
094592 P 4/6/2026
Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc. 525.00
Enhanced Security Alignment
3/31/26 General Fund
100
4/6/2026
Modern IT, Inc. dba Advanced
Microcomputing Concepts, Inc. 2,975.00
Infrastructure Simplification
2/28/26 General Fund
100
094593 P 4/6/2026 Angelina Martinez 50.00
Planning Commissioner Stipend
3/17/26 General Fund
100
094594 P 4/6/2026 AT&T 31.90
Emergency Elevator Phone Svcs
2/10/26-3/9/26 General Fund
100
4/6/2026 AT&T 31.91
Emergency Elevator Phone Svcs
Mar 2026 General Fund
100
094595 P 4/6/2026 Base Hill Inc. 6,172.67 Janitorial Svcs Mar 2026 General Fund 100 094596 P 4/6/2026
Benefit Coordinators Corporation
(BCC) 1,727.27
Dental & Vision Benefits April
2026 General Fund
100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 4/6/2026
Benefit Coordinators Corporation
(BCC) 244.51
Dental & Vision Benefits April
2026 Gas Tax Fund
212
4/6/2026
Benefit Coordinators Corporation
(BCC) 14.15
Dental & Vision Benefits April
2026 Prop A Fund
221
4/6/2026
Benefit Coordinators Corporation
(BCC) 32.26
Dental & Vision Benefits April
2026 Prop C Fund
222
4/6/2026
Benefit Coordinators Corporation
(BCC) 23.65
Dental & Vision Benefits April
2026 Measure R Fund
224
4/6/2026
Benefit Coordinators Corporation
(BCC) 103.20
Dental & Vision Benefits April
2026 Measure M Fund
225
4/6/2026
Benefit Coordinators Corporation
(BCC) 19.12
Dental & Vision Benefits April
2026 CDBG
243
4/6/2026
Benefit Coordinators Corporation
(BCC) 6.45
Dental & Vision Benefits April
2026 Street Lighting Fund
251
4/6/2026
Benefit Coordinators Corporation
(BCC) 15.48
Dental & Vision Benefits April
2026
Permanent Local Housing
Allocation
501
4/6/2026
Benefit Coordinators Corporation
(BCC) 20.91
Dental & Vision Benefits April
2026 Successor Agency Fund
611
094597 P 4/6/2026 Brent Talmo 1,005.00 Retiree Medical Reimb Apr2026 General Fund 100 094598 P 4/6/2026 Bruce Leflar 957.46 Retiree Medical Reimb Apr2026 General Fund 100 094599 P 4/6/2026 California Consulting Inc. 3,900.00 Grant Writing Svcs Mar 2026 General Fund 100 094600 P 4/6/2026 Certified Information Management 303.00 Secure Document Destruction
Svcs 1/1/26 General Fund
100
094601 P 4/6/2026 Christine M. Locher 503.50 Retiree Medical Reimb Apr-2026 General Fund 100 094602 P 4/6/2026
Occupational Health Centers of
CA 244.00
Pre-Employment Physical 2/24/26 -
2/25/26 General Fund
100
094603 P 4/6/2026 Crosstown Electrical & Data Inc. 75.50 Slauson Ave & Mayflower Ave
(camera removal) 2/24/26 General Fund
100
4/6/2026 Crosstown Electrical & Data Inc. 302.00 5910 Alamo St 2/2/26 Gas Tax Fund 212 4/6/2026 Crosstown Electrical & Data Inc. 720.00 Atlantic Blvd & 55th St 2/27/26 Gas Tax Fund 212 4/6/2026 Crosstown Electrical & Data Inc. 54.00 Atlantic Blvd & Randolph St 2/4/26 Gas Tax Fund 212
4/6/2026 Crosstown Electrical & Data Inc. 1,077.67
Slauson Ave & Everett Ave
2/25/26 Gas Tax Fund
212
4/6/2026 Crosstown Electrical & Data Inc. 755.00
Slauson Ave & Everett Ave
2/26/26 Gas Tax Fund
212
4/6/2026 Crosstown Electrical & Data Inc. 197.93
Slauson Ave & Heliotrope Ave
2/11/26 Gas Tax Fund
212

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 4/6/2026 Crosstown Electrical & Data Inc. 75.50
Slauson Ave & Heliotrope Ave
2/24/26 Gas Tax Fund
212
4/6/2026 Crosstown Electrical & Data Inc. 256.79
Slauson Ave & Woodlawn Ave
2/11/26 Gas Tax Fund
212
4/6/2026 Crosstown Electrical & Data Inc. 1,432.41
Slauson Ave & Woodlawn Ave
2/24/26 Gas Tax Fund
212
4/6/2026 Crosstown Electrical & Data Inc. 1,125.00 Street Preventive Maint Feb 2026 Street Lighting Fund 251 094604 P 4/6/2026 Daily Journal Corporation 1,460.00 Ordinance Publication 3/12/26 General Fund 100 094605 P 4/6/2026 Stickers & Banners LA Inc. 144.05
CS Dept - Sponsorship Banners
3/25/26 General Fund
100
094606 P 4/6/2026 Dave and Frank Automotive 513.20
Tires/Alignment VIN#42171
3/17/26 General Fund
100
094607 P 4/6/2026 Diego Jimenez 50.00
Planning Commissioner Stipend
3/17/26 General Fund
100
094608 P 4/6/2026
Environmental Science
Associates 0.11
Climate Action Adaptation &
Resilience Plan Dec 2025 General Fund
100
4/6/2026
Environmental Science
Associates 11,815.15
Climate Action Adaptation &
Resilience Plan Feb 2026 General Fund
100
094609 P 4/6/2026 Gilbert Livas 1,080.00
Planning & Economic
Development Svcs Mar 2026 General Fund
100
4/6/2026 Gilbert Livas 1,557.86
Planning & Economic Devt Svcs
Feb 2026 General Fund
100
4/6/2026 Gilbert Livas 1,743.04
Planning & Economic Devt Svcs
Jan 2026 General Fund
100
094610 P 4/6/2026 GOGov, Inc. dba GOGovApps 1,000.00
Annual Voice & Text Credits
4/1/26-3/31/27 General Fund
100
094611 P 4/6/2026 Graffiti Protective Coatings Inc. 9,588.00 Citywide Graffiti Removal Feb
2026 General Fund
100
4/6/2026 Graffiti Protective Coatings Inc. 7,896.00
Citywide Graffiti Removal Feb
2026 Gas Tax Fund
212
4/6/2026 Graffiti Protective Coatings Inc. 5,232.93
Graffiti Bus Shelter Maint Mar
2026 Prop C Fund
222
094612 P 4/6/2026
HD Supply formerly Home Depot
Pro 26.30
PW Dept - Renown Black
Dispenser 3/1/26 General Fund
100
4/6/2026
HD Supply formerly Home Depot
Pro 238.09
PW Dept - Various Supplies
3/23/26 General Fund
100
4/6/2026
HD Supply formerly Home Depot
Pro 78.32
PW Dept - Various Supplies
4/1/26 General Fund
100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094613 P 4/6/2026 HdL Software LLC 3,449.06
Business License Processing
Svcs Feb 2026 General Fund
100
094614 P 4/6/2026 Helio & Herminia Torres 19,500.00
Rental Assistance Program May
2026- Aug 2027
Permanent Local Housing
Allocation
501
094615 P 4/6/2026 Myers & Sons Hi-Way Safety Inc. 284.09 PW Dept - Signs 3/20/26 General Fund 100 4/6/2026 Myers & Sons Hi-Way Safety Inc. 2,066.43 PW Dept - Street Signs 3/24/26 Gas Tax Fund 212 094616 P 4/6/2026 Innovative Fence Inc. 314.90
Fence Rental 5110 District 3/9/26-
4/9/26 General Fund
100
4/6/2026 Innovative Fence Inc. 689.00
Fence Rental 5110 District
(Corner Lot) 2/9/26 to 3/9/26 - 3 General Fund
100
094617 P 4/6/2026
Gregory Kiley dba Kiley &
Associates LLC 3,900.00
Federal Legislative Advocacy
Svcs 2/16/26-3/15/26 General Fund
100
094618 P 4/6/2026 Kimley-Horn and Associates Inc. 819.43 HSIP Cycle 11 Traffic Signal
Improv Feb 2026 Measure R Fund
224
094619 P 4/6/2026 L.B. Johnson Hardware #1 34.83 PW Dept - Fasteners 3/25/26 General Fund 100 4/6/2026 L.B. Johnson Hardware #1 39.50 PW Dept - Hand Tool 3/25/26 General Fund 100 4/6/2026 L.B. Johnson Hardware #1 30.70 PW Dept - Paint Rollers 3/24/26 General Fund 100 4/6/2026 L.B. Johnson Hardware #1 51.54
PW Dept - Various Supplies
3/19/26 General Fund
100
4/6/2026 L.B. Johnson Hardware #1 54.84
PW Dept - Various Supplies
3/24/26 General Fund
100
4/6/2026 L.B. Johnson Hardware #1 37.28
PW Dept -Various Supplies
3/16/26 General Fund
100
094620 P 4/6/2026 Laura Ahrens 807.05 Retiree Medical Reimb Apr2026 General Fund 100 094621 P 4/6/2026
Los Angeles Unified School
District 2,873.68
Comm Benefit Fund- Irvine FC
Field Rental Apr-May 2026 General Fund
100
094622 P 4/6/2026 Tri-City Mutual Water Company 48.60 5000 Slauson Ave Mar 2026 General Fund 100 4/6/2026 Tri-City Mutual Water Company 2,652.00 5950 Walker Ave Mar 2026 General Fund 100 094623 P 4/6/2026
Monjaras & Wismeyer Group,
Inc. 2,280.00
Employee Accommodation
Meeting 10/24/25-11/21/25 General Fund
100
4/6/2026
Monjaras & Wismeyer Group,
Inc. 1,080.00
Employee Accommodation
Meeting 11/22/25-12/12/25 General Fund
100
094624 P 4/6/2026
Nationwide Environmental
Services 7,537.00 Street Sweeping Svcs Apr 2026 Gas Tax Fund 212
094625 P 4/6/2026 Ok Printing Design & Digital Print 2,687.32 Newsletters April - June 2026 General Fund 100 094626 P 4/6/2026 BlueTriton Brands, Inc. 41.97
PW Dept - Drinking Water
2/25/26-3/24/26 General Fund
100
094627 P 4/6/2026 QDoxs 53.83 Xerox Copier 3/5/26-4/4/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 094628 P 4/6/2026 Quadient Leasing USA, Inc. 972.48
Postage Meter Lease 4/22/26-
7/21/26 General Fund
100
094629 P 4/6/2026 RACAIA Inc. 35,263.80
A&E Svcs - Public Facilities ADA
Improv Proj 2/13/26-3/13/26 General Fund
100
094630 P 4/6/2026 Raul Rodriguez 50.00
Planning Commissioner Stipend
3/17/26 General Fund
100
094631 P 4/6/2026 Revueltas Landscape Inc 4,500.00
Dodgers Landscape Maint Mar
2026 General Fund
100
4/6/2026 Revueltas Landscape Inc 6,020.00 Landscaping Svcs Mar 2026 General Fund 100 4/6/2026 Revueltas Landscape Inc 4,325.00 Landscaping Svcs Mar 2026 Gas Tax Fund 212 094632 P 4/6/2026 Robert Leach 1,005.00 Retiree Medical Reimb Apr2026 General Fund 100 094633 P 4/6/2026 Ron's Maintenance Inc 5,340.00
Storm Drain Maintenance Mar2026 Measure W Fund
280
094634 P 4/6/2026 Ronald Lindsey 1,935.31 Retiree Medical Reimb Apr2026 General Fund 100 094635 P 4/6/2026 Ruben Iniguez 19,440.00
Rental Assistance Program May
2026- Jul 2027
Permanent Local Housing
Allocation
501
094636 P 4/6/2026
Stantec Planning & Landscape
Architecture 685.00
Slauson Ave & Atlantic Blvd Cong
Relief Improv 1/2/26 Grant Fund
261
4/6/2026
Stantec Planning & Landscape
Architecture 8,974.50
Slauson Ave & Atlantic Blvd Cong
Relief Improv Nov 2025 Grant Fund
261
094637 P 4/6/2026 Staples Business Advantage 133.96 BP Dept - HP Toner 3/14/26 General Fund 100 4/6/2026 Staples Business Advantage 618.55 CH - Various Supplies 2/28/26 General Fund 100 4/6/2026 Staples Business Advantage 317.25 CH - Various Supplies 3/28/26 General Fund 100 094638 P 4/6/2026 T-MOBILE 636.67 Cell Phone Svcs 2/21/26-3/20/26 General Fund 100 094639 P 4/6/2026 UniFirst Corporation 90.34 Building Mat Svcs 3/26/26 General Fund 100 094640 P 4/6/2026 United Pumping Service Inc. 2,320.00 Waste Disposal Svcs 3/18/26 General Fund 100 094641 P 4/6/2026 Varsity Brands, Inc. 353.62
CS Dept - Dodger Dream Field
Supplies 3/23/26 General Fund
100
094642 P 4/6/2026 Vernon City of 23.88 Slauson/Downey 1/15/26-2/12/26 General Fund 100 094643 P 4/6/2026 West Coast Arborists, Inc 5,238.00
Tree Maintenance Svcs 2/16/26-
2/28/26 Gas Tax Fund
212
094644 P 4/6/2026 Willdan Engineering 5,400.00 Code Enforcement Svcs Feb 2026 General Fund 100
094645 P 4/6/2026
Young Men's Christian
Association of Metropolitan LA 240.00
CS Dept-YMCA Southeast Rio
Vista Basketball Prog 3/18/26 General Fund
100
ACH-571 3/11/2026
California Public Employees'
Retirement System 32,818.51 Health Contribution Mar 2026 General Fund 100
3/11/2026
California Public Employees'
Retirement System 5,042.21 Health Contribution Mar 2026 Gas Tax Fund 212

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # 3/11/2026
California Public Employees'
Retirement System 368.24 Health Contribution Mar 2026 Prop A Fund 221
3/11/2026
California Public Employees'
Retirement System 925.92 Health Contribution Mar 2026 Prop C Fund 222
3/11/2026
California Public Employees'
Retirement System 642.89 Health Contribution Mar 2026 Measure R Fund 224
3/11/2026
California Public Employees'
Retirement System 2,011.52 Health Contribution Mar 2026 Measure M Fund 225
3/11/2026
California Public Employees'
Retirement System 532.98 Health Contribution Mar 2026 CDBG 243
3/11/2026
California Public Employees'
Retirement System 186.14 Health Contribution Mar 2026 Street Lighting Fund 251
3/11/2026
California Public Employees'
Retirement System 348.86 Health Contribution Mar 2026
Permanent Local Housing
Allocation
501
3/11/2026
California Public Employees'
Retirement System 662.27 Health Contribution Mar 2026 Successor Agency Fund 611
ACH-572 3/12/2026
California Joint Powers Insurance
Authority 22,355.58 CJPIA Mar2026 General Fund
100
ACH-573 3/13/2026 US Bank Fees 130.00 Analysis Svc Charges Mar 2026 General Fund 100 ACH-574 3/17/2026 Colonial Life 27.44 Colonial Life Feb 2025 General Fund 100 ACH-575 3/18/2026 Southern California Edison 983.04
Maywood / Slauson Atlantic
Corridor Improvements Grant Fund
261
ACH-576 3/18/2026
American Family Life Assurance
Company of Columbus (AFLAC) 478.22 Aflac payment Feb 2025 General Fund 100
ACH-577 3/18/2026 Southern California Edison 263.68
5916 King Ave/5913 Mayflower
Ave 2/9/2026-3/10/2026 Gas Tax Fund
212
ACH-578 3/18/2026 Southern California Edison 1,105.14
4805 E 58th St 2/10/2026-
3/11/2026 General Fund
100
ACH-579 3/18/2026 Southern California Edison 8,465.30 Everett Ave 2/1/26-2/28/26 Gas Tax Fund 212 ACH-580 3/18/2026 Southern California Edison 2,980.58 Various Locations Feb 2026 General Fund 100 3/18/2026 Southern California Edison 2,700.31 Various Locations Feb 2026 Gas Tax Fund 212 3/18/2026 Southern California Edison 10,606.34 Various Locations Feb 2026 Street Lighting Fund 251 ACH-581 3/20/2026 Southern California Edison 83.56
5317 Atlantic Ave PED 2/17/2026-
3/17/2026 Gas Tax Fund
212
ACH-582 3/27/2026 Automatic Data Processing 606.74 Payroll Fees Mar 2026 General Fund 100 ACH-583 3/30/2026 The Gas Company 15.78 4319 Slauson Ave 2/6/26-3/10/26 General Fund 100 ACH-584 3/30/2026 The Gas Company 34.07 4317 Slauson Ave 2/6/26-3/10/26 General Fund 100 ACH-585 3/30/2026 The Gas Company 24.25 4323 Slauson Ave 2/6/26-3/10/26 General Fund 100

Check NO. Prepaid (P) Date Vendor Name Check Amount Transaction Description Fund Title Fund # ACH-586 3/31/2026
State Compensation Insurance
Fund 4,415.00
Workers Comp Insurance - Mar
2026 General Fund
100
ACH-587 4/1/2026 US Bank Fees 25.00
Bank Merchant Fees- Rental
Registry Credit Card Mar 2026 General Fund
100
ACH-588 4/1/2026 US Bank Fees 35.15
Bank Merchant Fees - Rental
Registry Checks Mar 2026 General Fund
100
ACH-589 4/1/2026 US Bank Fees 634.83
Bank Merchant Fees - Front
Counter Mar 2026 General Fund
100
Total ACH and Warrant Registers 339,760.26
3/26/2026 Payroll Transfer 79,390.07
Payroll Pay Period 3/8/2026 -
3/21/2026
4/9/2026 Payroll Transfer 79,413.01
Payroll Pay Period 3/22/2026 -
4/4/2026
Total ACH, Warrant Registers and Payroll Transfer 498,563.34

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 3.

DATE: April 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: MONTHLY CASH AND INVESTMENT REPORT MARCH 2026
RECOMMENDATION:

Staff recommends that the City Council receive and file the attached cash and investment report for March 2026.

BACKGROUND:

In accordance with the City of Maywood's Adopted Investment Policy and to provide information to the City Council, the City's Finance Department prepares a Monthly Cash and Investment Report for the City Council's review.

DISCUSSION:

The cash and investment balances are across all funds of the City. The purpose of this report is to show the cash and investment balances at the end of the month. The investments are in compliance with California State code 503600 and the City of Maywood Investment Policy.

The City maintains cash in a General Account, Investments in the Local Agency Investment Fund (LAIF), investments in the California Employers' Retiree Benefit Trust (CERBT), a Section 115 trust fund dedicated to prefunding other Post-Employment Benefits (OPEB), and investments in the California Employers' Pension Prefunding Trust (CEPPT). The attached report shows the cash and investments balances as of March 31, 2026.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact involved with approving this report.

ATTACHMENT(S)

1. March 2026 Cash and Investment Report

Description Type Ending Balance as of
3/31/2026
A - Non-Investment Cash Accounts
US Bank - Corporate Checking Cash $ 1,568,940.73
Total Cash Accounts $ 1,568,940.73
B - Investment Accounts
Local Agency Investment Fund (LAIF) Pooled Money Investment Account (PMIA) $ 16,896,656.17
California Public Employees' Retirement System (CalPERS) California Employers' Retiree Benefit Trust (CERBT) Title 26 - U.S.C. 115 - Income of States, Municipalities, etc., Trusts
$ 1,242,246.39
California Public Employees' Retirement System (CalPERS) California Employers' Pension Prefunding Trust (CEPPT) Title 26 - U.S.C. 115 - Income of States, Municipalities, etc., Trusts
$ 1,120,398.02
Total Investment Accounts $ 19,259,300.58
Total Cash and Investments $ 20,828,241.31
City of Maywood, California
Cash and Investments Report
As of March 31, 2026

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 4.

DATE: April 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: RIMO HANSON, FINANCE DIRECTOR
SUBJECT: REVENUE REPORT MARCH 2026
RECOMMENDATION:

Staff recommends that the City Council receive and file the Revenue Report for the months of July 2025–March 2026.

BACKGROUND:

In an effort to maintain transparency, the City's Finance Department prepares a monthly Revenue Report for the City's Council's review.

DISCUSSION:

General Fund revenues are not received evenly throughout the fiscal year. During the first half of the fiscal year, there is always an issue of timing difference whereby cash receipts do not align with the projected budget forecast, but during the second half of the year the cash receipts gradually begin to align with the projected budget. See attachment 1 and 2 for revenue details comparison between July 2024–March 2025 and July 2025–March 2026 and explanations in the "Comments" column.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

There is no fiscal impact with this action.

ATTACHMENT(S)

1. July 2025 - March 2026 City of Maywood FY 2025-2026 - General Fund

2. July 2025 - March 2026 City of Maywood FY 2025-2026 - Special Revenue

Acct # Account Description
Adopted
Budget
FY 2025-26
July 2024 -
March 2025
July 2025 -
March 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Taxes:

Various Property Taxes $ 793,230 $ 422,939 $ 436,329 $ 13,390 55.01% Major payments receive in December and
March.
4203/4302 Franchise & Collectors Fee 604,000 207,532 216,550 9,018 35.85% Received Quarterly. 4211 Utility Users Tax 1,500,000 1,032,944 1,020,929 (12,015) 68.06% Received in the following month. 4206 Transfer Tax 16,000 14,967 14,940 (27) 93.38% Based on activities. 4202 Transient Occupancy Tax (TOT) 83,000 52,759 49,727 (3,032) 59.91% Received Quarterly. 4212 Cannabis Sales Tax 1,650,000 548,445 628,931 80,486 38.12% Received Quarterly. 4213 Cannabis Sales Tax - Installment Pmts - - 144,413 144,413 0.00% This is a new account to account for
installment payments.
4201 Sales and Use Tax (Retail Sales Tax) 2,240,720 1,171,775 1,231,473 59,698 54.96% Received in the following month.

Taxes Total 6,886,950 3,451,361 3,743,292 291,931 54.35% Licenses & Permits:
4301 Compliance Program Fee 47,810 - - - 0.00% Payment is generally received in March.

Various
Plumbing, Electrical & Conditional/Land Used
Permits 13,220 11,951 15,933 3,982 120.52% Permits fluctuate based on activities. 4305 Public Works Permit Fees 100,000 117,339 130,495 13,156 130.50% Fees fluctuate based on activities.

Various Other Fees & Permits 25,694 20,815 26,965 6,150 104.95% Fees fluctuate based on activities. 4320 Occupancy Permits 1,200 1,165 - (1,165) 0.00% Fees fluctuate based on activities. 4313 Building Permits 70,000 54,341 73,354 19,013 104.79% Fees fluctuate based on activities. 4751 Rental Registry Program Fees 88,000 53,120 291,150 238,030 330.85% The City started collecting the fees in January
2025.
4753 Rental Registry Program - Late Fees 45,000 - 62,183 62,183 0.00% New revenue source beginning January 2025. 4307 Commercial Cannabis Renewal Fees 74,250 29,700 14,850 (14,850) 20.00% Five business licenses: one due in December
and four due in April.
4322 Parking Permits 65,000 55,642 53,782 (1,860) 82.74% Parking Permits issued during Sept. 4311 Apartment License 22,000 22,257 31,202 8,945 141.83% Majority of payments are received in JanuaryMarch.
4205 Business License Tax 267,000 251,869 270,108 18,239 101.16% Majority of payments are received in JanuaryMarch.
4110 Vehicle License Fees Excess 30,600 39,619 - (39,619) 0.00% State Allocation. Generally City receives two
payments: January and June.

Year-To-Date Revenue Report-General Fund
FY 2025-2026
As of March 31, 2026

Acct # Account Description
Adopted
Budget
FY 2025-26
July 2024 -
March 2025
July 2025 -
March 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Year-To-Date Revenue Report-General Fund
FY 2025-2026
As of March 31, 2026
4107 Motor Vehicle License Fee (VLF) in lieu 3,783,840 1,833,789 1,947,609 113,820 51.47% City receives two payments per year: January
and May.

Licenses and Permits Total 4,633,614 2,491,607 2,917,631 426,024 62.97% 4704 Plan Check Fees 55,000 48,399 28,564 (19,835) 51.93% Fees fluctuate based on activities. 4702 Rents & Concessions 25,005 18,165 18,754 589 75.00% Monthly payments. 4850 Parks & Rec Revenues 2,600 - 4,778 4,778 183.77%
Amount received depends on when the facility
rental occurred.
82,605 66,564 52,096 (14,468) 63.07%
Fines and Forfeitures:
4401 Penalties: Apartment & Business Lic 13,000 11,315 18,299 6,984 140.76% Penalties generally occurr after February. 4404
Southeast Municipal Court (SEMC)/ Court
Collections 210,000 157,831 119,670 (38,161) 56.99% Monthly Payments. 4403 Citations: Administrative 5,000 4,600 5,900 1,300 118.00% Code Enforcement Citations fluctuate based
on activities.
4402 Citations: Parking 400,000 278,202 265,371 (12,831) 66.34% Fees fluctuate based on activities. Payments
are received two months after the citations
628,000 451,948 409,240 (42,708) 65.17%
Leases and Concessions:
4501 Leased Property Rental Income 59,880 42,501 45,591 3,090 76.14% Payments received monthly. 59,880 42,501 45,591 3,090 76.14%
Miscellaneous:
4817 Good Corporate Citizen Program 21,000 - - - 0.00% Payment is generally received in March. 4803 Interest Income 550,000 308,821 291,327 (17,494) 52.97% Internal allocations are done quarterly. 4821 Other Interest Income 8,950 - 13,817 13,817 154.38% This is a new account to track interest other
than investment earning.
4809 Miscellaneous Revenue 52,000 9,190 58,074 48,884 111.68% Amount received varies from year to year. 4814 Refunds & Overpayments-Reimb 10,000 47,629 9,165 (38,464) 91.65% Amount received varies from year to year. 4816 Rebates & Insurance Claims Pymts 2,000 1,399 672 (727) 33.58% Amount received varies from year to year. 4819 Donations 20,000 73,352 26,300 (47,052) 131.50% Amount received varies from year to year.

Various County/State/Federal Grants 93,839 - 107,011 107,011 114.04% Reimbursement based on actual expenditures.

Charges for Services Total
Fines and Forfeitures Total
Leases and Concessions Total
Charges for Services:

Acct # Account Description
Adopted
Budget
FY 2025-26
July 2024 -
March 2025
July 2025 -
March 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(C/A)
Year-To-Date Revenue Report-General Fund
FY 2025-2026
As of March 31, 2026
4800 Transfer In -General 552,000 2,691,574 - (2,691,574) 0.00% Generally, transfers are processed at yearend. The total transfer of $2,691,574 is comprised of two components: $131,953 from
Successor Agency to cover the City’s admin
costs, and $2,559,621 from Local Fiscal
Recovery Fund to support public safety costs
and to complete the closeout of the fund at
12/31/24.

Miscellaneous Revenue Total 1,309,789 3,131,965 506,366 (2,625,599) 38.66% 4830 Retiree Pension Levy 1,300,000 627,402 703,130 75,728 54.09% Majority of payments are received in January
& June.

Retiree Pension Levy Total 1,300,000 627,402 703,130 75,728 54.09% General Fund Revenue Total $ 14,900,838 $ 10,263,348 $ 8,377,346 $ (1,886,002) 56.22% Pension/Retirement Fund:

Fund # Fund Description
Adopted
Budget
FY 2025-26
July 2024 -
March 2025
July 2025 -
March 2026 Variance
% YTD
Revenue
Received to
Adopted
Budget Comments
A B C =(C-B) =(A/C)
212 Gas Tax Fund $ 749,414 $ 506,936 $ 480,740 $ (26,196) 64.15% Received monthly. 214 Transportation Development Act (TDA) Bikeway 100,026 - - - 0.00% Reimbursement based on actual expenditures. 216 SB-1 Road Maintenance Rehabilitation Act Fund 657,040 399,642 398,642 (1,000) 60.67% Received monthly. 221 Proposition A Transit Fund 632,687 483,541 491,821 8,280 77.74% Received monthly. 222 Proposition C Transit Fund 541,131 410,377 415,757 5,380 76.83% Received monthly. 223 Air Quality Management District (AQMD) Fund 32,500 16,330 16,227 (103) 49.93% Received quarterly. 224 Measure R Transit Fund 413,474 313,692 318,160 4,468 76.95% Received monthly. 225 Measure M Transit Fund 470,937 353,533 358,431 4,898 76.11% Received monthly. 227 LACMTA - Exchange STP-L for Metro Fund 75,014 - - - 0.00% City expects to receive the exchange amount in
FY25-26.
232
Supplemental Law Enforcement Services Fund (SLESF)
Grant 175,000 194,664 201,537 6,873 115.16% Received monthly. 243 Community Development Block Grant (CDBG) 632,388 239,569 107,349 (132,220) 16.98% Reimbursement based on actual expenditures. 251 Street Lighting Fund 204,520 119,400 123,807 4,407 60.54% Payments start in November. 261 Federal / State / County Grants 18,894,412 586,815 133,401 (453,414) 0.71% Reimbursement based on actual expenditures. 272 Measure A Park Fund 634,746 - - - 0.00% Reimbursement based on actual expenditures. 280 Measure W Safe Clean Water Program Fund 175,000 - 174,304 174,304 99.60% Payment Received in August. 412 Sewer Enterprise Fund - 215,920 8,750 (207,170) 0.00% The City’s sewer system was annexed effective
July 1, 2025, and sewer assessments are now
collected by the County. The $8,750 receipt may
represent payments associated with prior billing
periods. City staff is currently reviewing this item
to gain a better understanding.
501 PLHA Fund (Permanent Local Housing Allocation) 267,788 234,873 233,188 (1,685) 87.08% Reimbursement based on actual expenditures. 611 Redevelopment Successor Agency Fund - 274,468 340,995 66,527 0.00% Special Revenue Funds Total $ 24,656,077 $ 4,349,760 $ 3,803,109 $ (546,651) 15.42% Year-To-Date Revenue Report-Special Revenue Funds
FY 2025-2026
As of March 31, 2026

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 5.

DATE: April 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6457 AUTHORIZING THE

DESTRUCTION OF OBSOLETE CITY RECORDS
RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 6457 authorizing the destruction of obsolete records.

BACKGROUND:

State law allows public agencies to purge and destroy obsolete public records. The Government Code sets a two-year minimum as a starting point for retention of records. However, other laws and regulations impose longer retention periods for certain records.

Government Code Section 34090 et. seq. sets forth the process for permissibly destroying obsolete City records and provides that, unless otherwise provided by law, “with the approval of the legislative body by resolution and the written consent of the City Attorney, the head of a City Department may destroy any City record, document, instrument, book or paper, under his charge, without making a copy thereof, after the same is no longer required.” However, Section 34090 does not permit destruction of: (a) records affecting the title to real property or liens thereon; (b) court records; (c) records required to be kept by statute; (d) records less than two years old; and (e) the minutes, ordinances, or resolutions of the legislative body or of a City board or commission. Other laws and regulations impose specific retention periods for certain records. If a public officer or employee does not have proper authorization, Government Code Sections 6200 and 6201 make it a crime to destroy a City record.

Unless a law specifically requires a particular type of document to be kept, the general rule is that a City record falls under the minimum two-year retention rule or a longer retention period as specified in a retention schedule if so adopted by the public entity.

DISCUSSION:

In 2009, the City Council adopted Resolution No. 5478 “Records Retention and Destruction Policy” (“Policy”) for the retention and destruction of City records. The Policy also includes a request form for the destruction of obsolete records and a record's retention schedule. The retention schedule is organized by categories of records with a retention period for each category. The following procedure is outlined in the policy:
• The Department Head completes and signs a request form, listing the date and description of documents to be destroyed, and submits the form to the City Clerk.

• The City Clerk's Office staff checks the documents listed on the form to confirm the documents are not required to be permanently retained and that the document has been retained for the legally required period of time. City Clerk also confirms the applicable reproduction of the documents is complete and that the documents must not be retained for any other reason, such as being relevant to a lawsuit in progress or reasonably anticipated.
• The City Clerk's Office staff submits the form to the City Attorney to review, sign, and return. • The City Clerk's Office staff submits the form and a resolution to the City Council for approval to destroy the documents.
• After City Council approval, the City Clerk's Office oversees the destruction, indicating method of destruction on the form and singing the form.
• The City Clerk's Office staff retains all original signed request forms for a minimum of two years. • The City Clerk's Office staff keeps a master log of all destroyed documents.

The records proposed for destruction under Resolution No. 6457 are obsolete records maintained by the Building and Planning Department, City Clerk’s Office, and Human Resources Department.

A summary of the record categories is provided below, and the complete inventory of records, including specific file descriptions, dates, and record series, is set forth in Exhibit A.

Department Category of Record Legal Authority Legal Retention Period Building & Planning
Department
Parking Citations Government Code (GC)
34090
Until settled/adjudicated + 2
years
City Clerk’s Office Election - Ballots and
Related Documents
Elections Code (EC) 17302,
17306, 17505
6 months
Human Resources
Department
Employee Files Government Code (GC)
12946; Government Code
(GC) 6254(c)
While current + 2 years
Human Resources
Department
Employee Information,
General
Government Code
(GC) 12946; 29 Code of
Regulations (CCR)1627.3;
Labor Code (LC) 1174
3 years
Human Resources
Department
Employee Information -
CEIR
2 California Code of
Regulations (CCR )7287(a);
2 California Code of
Regulations
(CCR) 7287(c)(2);
Government Code (GC)
12946
2 years
Human Resources
Department
Employee Information -
Applicant Identification
Records
2 Code of Regulations (CCR)
7287(b); 2 Code of
Regulations
(CCR) 7287(c)(2)
2 years
Human Resources
Department
Employee Reports Government Code (GC)
34090
2 years
Human Resources
Department
Employment Eligibility
Verification (I-9 Forms)
8 USC 1324a(b)(3); Pub.

Law 99-603
3 years after date of hire, or 1
year after termination,
whichever is later
Staff verified that these records are not subject to any permanent retention requirement, pending litigation, audit, claim, Public Records Act request, or other legal hold or preservation obligation. The records are eligible

for destruction pursuant to the authorities identified above and the City’s Records Retention Schedule.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The cost of shredding obsolete City records is included in the Office Materials and Supplies account within the General Fund, under the General Government department.

ATTACHMENT(S)

1. Record Retention Policy

2. Resolution No. 6457 Destruction of Obsolete Records

3. Exhibit A - Requests for Obsolete Records

EXHIBIT "A"

CITY OF MAYWOOD

RECORDS RETENTION AND DESTRUCTION POLICY
[See Attached:

Records Retention and Destruction Policy
(Pages 1 through 11)
Attachment "A" to Policy -Request for Destruction of Obsolete Records (sample form) (1 Page)
Attachment "B" to Policy -Records Retention Schedule
(Pages 1 through 3~
.All Dated 04-28-091
ORANGE~RMOIM55813.1

CITY OF MAYWOOD

RECORDS RETENTION AND DESTRUCTION POLICY

PURPOSE
The purpose of this Policy is to provide guidelines to staff regarding the retention and destruction of obsolete and unnecessary records of the City of Maywood ("City"); provide for the identification, maintenance, safeguarding and destruction of records in the normal course of business; ensure prompt and accurate retrieval of records; and ensure compliance with 1ega1 and regulatory requirements.

II AIITHnR17ATIt~N
Pursuant to Government Code section 34090, staff must receive approval from the City Council by resolution and written consent from the City Attorney before destroying any City records. ill. PROCEDURE
A.. The Department Head completes and signs a "Request for Destruction of Obsolete Records" form, listing the date and description of each document to be destroyed. A sample form is attached to this Policy as Attachment "A" and incorporated herein by reference, and the City Clerk or his or her designee shall have the authority to make all changes to this form which he or she deems necessary from time to time. The Department Head submits the form to the City Clerk.

B. The City Clerk checks the documents listed on the submitted form to confirm that each 'document is: (1) not required to be permanently retained, or (2) has been retained for the legally required period of time. The City Clerk also confirms that any applicable reproduction requirements (i.e., electronic imaging, etc.) for each ent are com lete. The City Clerk also verifies that the documents are not relevant to a lawsuit, administrative charge or roves iga ion, or si proceeding, which is in progress or which can reasonably be anticipated.

C;. ThP City Clerk suhmits the fnrrn t~ the ('ity Att~rnay, who reviews and signs the form and then returns the signed farm to the City Clerk.

D. After receiving the signed form, the City Clerk submits the form and a resolution to the City Council for approval to destroy the documents.

E. After the City Council approves destruction, the City Clerk oversees the destruction of the documents, indicates the method of destruction on the form and signs the form.

PAGE i OF 11

E. The City Clerk will retain all original signed forms requesting destruction of records for a minimum period of two (2J years.

F. The City Clerk will keep a maser !og of all destroyed documents which includes .the titles or brief descriptions or the documents that were destroyed, the method of destruction and the date of destruction.

IV. GENERAL GUIDEL,WES
A. Unless otherwise provided by law or this Policy, the obsolete and unnecessary records of the City are authorized to bs destroyed as provided by Government Code sections 34090 — 3409Q.7 and as -those sections may be added to and amended from time to time by the California legislature. However, the following cuiiciiiions apply to~all C;~ty records: (7) no record may be dPstrnyecf with~~it prior approval of the City Council and the City Attorney, and (2) no record may be destroyed if it is relevant to a lawsuit, administrative charge or investigation, ~r similar proceeding which is in progress or which can reasonably be anticipated.

B. The City Clerk shall be responsible for the administration of this Policy and shall assist all City personnel to comply with the provisions or' this Policy and with the Records Retention Schedule, set forth in Attachment "B" attached hereto ancJ incorporated herein by reference. The City Council shall approve all substantial changes to the Records Retention Schedule; provided, however, that the City Manager andlor City Attorney shall have ongoing authority, without further approval by the City Council, to make minor amendments from time fo time, in accordance with changes to State and federal laws and regulations which may affect retention periods for City records.

C. The following general guidelines apply to all City records:
pursuant to Government Code section 34090, the City shall not destroy any of the following records:
(a) Records affecting the title to real property or liens thereon. (b) Court records.
(r.) Records required to be kept ~y statutA.
(d) Records less thin two years old.
(e) The minutes, ordinances, or resolutions ~of-;he City or of a City board or commission.

2. The City Clerk may authorize the destruction ..of any duplicate records less than two (21 years old at any time, pwsua~f to the procedures listed in this Policy. (Gov. Code § 34097.7.)

3. Unless otherwise provided by State or ;ederal I~aw, the City may authorize the destruction of any original document wh+ch is more than fi~+ro (2) years PAGE 2 OF 1 I

old, with the approval of the City Council and written cflnsent from the City Attorney, without retaining a copy of the document as long as the retention and destruction of the document complies with the retention schedule as set forth in this Policy (Gov. Code § 34090.)

4. The City Clerk may authorize the destruction of City records upon complying with all of the requirements of Government Code section 34090.5, including having the records reproduced either: (i) electronically, (ii) recorded on optical disk, (iii) reproduced on film or other medium that is a trusted system and that does not permit additions, deletions, or changes to the original document, (iv) reproduced on film, optical disk, or other medium complying with standards. found in Government Code section 12168.7 for recording permanent and nonpermanent documents in electronic media, or (v) othenivise reproduced in the manner prescribed in Government Cade section 34090.5.

5. The records preserved pursuant to Government Code section 34090.5 shall be made as accessible for public reference as the original records were. A true copy of archival quality of'the film, optical disk, or any other medium reproductions shall be kept in a safe and separate place for security purposes. Any page of a record that cannot be reproduced on film with full legibility shall be permanently preserved in a manner that will afford easy reference.

6. The reproduction of an original record made in accordance with Government Code section 34090.5 shall be deemed to be an original record and a transcript, exemplification, or certified copy of such reproduction shall be deemed to a transcript, exemplification, or certified copy of the original.

7. In addition to the retention period required under this Policy, the City shall retain original administrative, legal, fiscal and/or historical records with continued value (i.e., records for long-term transactions andlor special projects) until all matters pertaining to such records are completely resolved or the time for appeals has expired.

A. Accounting Records
Accounting Records include, but rare not {invited to, the following:
(a) Source Documents
~ Invoices
e Warrants
• Vouchers
~ Requisitions/Purchase Orders (attached to invoices)
• Cash Receipts
~ Claims (attached to warrants in place of invoices}
~+ Bank Statements
~ Bank Deposits
PAca 3 0~ 11

• Checks
• Bilis
~ Various. accounting authorizations Taken from City Council meeting or City commission meeting minutes, resolutions or contracts. (b) Journals
• Cash Receipts
• Aceoun~ts Receivable or Payable Register
• Check or Warrant Register
• General Journal
s Payroll Journal
(c} Ledgers
s Expenditure
• Revenue
e Accounts Payable or Receivable hedger
• Assets; Depreciation
Warrants payable
o Construction
• General ledger
(d) Trial Balance
(e) Adjusting Entries
(f} Statements (Interim or Certified -Individual or All Fund) • Balance Sheet
r Analysis of Changes in Available Fund Balance
4 Cash Receipts and Disbursements
• Inventory of Fixed Assets (Purchasing)
(g) Closing Entries
(h) Reversing Entries
(j) Other
• Inventory Records (Purchasing)
o Capital Asset RecordE (Purchasing)
Depreciation ~eh~cJul~
• Cost Accounting Records

2. General ledgers must be kept a minimum of four (4) years after audited. (Code Civ. Proc. § 337.) The Secretary of State Local Government Records Management Guidelines recommends permanent retention.

3. In general, the City should retain original source documents that are ~~tailed in a register, journal, ledger or statement until audited plus four (.4) years. Certain source documents may be retained for a shorter period of time. Refer to the Records Retention Schedule for specific accounting documents.

PAGE 4 OF I 1

4. The City may destroy at any time rough drafts, notes, working papers {except audit), cards, listings, nonpermanent indices, and papers used for controlling work ortransitory files.

5. in addition to any required legal retention period, the City shall not authorize the destruction of any record subject to audit until it has been determined that the audit has been performed. (Gov. Code § 34090.) B. Lang-?errn Debt Records
The City C(erk shall retain the original records of proceedings for the authorization of long-term debt, bonds, warrants, loans, etc -after -- issuance or exec.~.~tion. Original retards may be micrafilme~ o. otherwise reproduced, as described in Government Code section 3409G.5. (Gov.

C~ciP, ~~ 34090, 34Q90.5.)

2. The City Clerk shall retain permanently the original records of the terms and conditions of bonds, including authorization, public hearing retards, prospectus, proposals, notices, transcripts, etc. Original records may be microfilmed or otherwise reproduced, as described in Government Code section 34090.5. (Gov. Code, §§ 34090, 34090.5.)

3. Upon such conditions as the City Treasurer may set, the City Clerk may destroy paid or canceled bonds, warrant certificates and interest coupons after finro years, upon approval of the City Administrator and written consent of the City Attorney. (Gov. Code, § 53921.) Unsold bonds may also be destroyed after two years and upon meeting the requirements of Government Code sections 4390Q, et seq,

4. Final bond documentation, including monthly statements o. transactiz~rs and other supporting documents must be reiained for 10 yeatis. (Codes Civ. Pro. § 337.5.)
C. City Records
shall retain on final records of the minutes of meetings of the City Council and City commissions indefinite y. ov. o e , subd. (e).)

2. The City shall rEtain original ordinancEs and r~solutiari~ i~icl~~iilifely. (Gov. Code § 34090, subd. (e).)
D. Statements and Reports Filed Pursuant to the Political Reform Act.

The City Clerk shall permanently retain original camaaign statements of the elected Mayor, City Council members, and Committees supporting such officeholders. Such statements may be imaged as described in Government Code section 34090.5 after iwo (2) years. (Gov. Code, § 81009, subds.(b), (g).}
PAGE J OF 1 I

2. The City Clerk shall retain original campaign statements of candidates NOT elected to Mayor or City~Councii and the Committees supporting such candidates for five (5) years. Such statements may be imaged as described in Government Code section 34090.5 after two (2j .years. (Gov. Code, §81009, subds. (b), (g).)

3. The City Clerk shall retain original campaign statements and reports for persons and committees other than Mayor and City Council for seven (7) years. (Gov. Code § 81009 (c), (e).)

4. The City Cierfc shall retain copies of statements or reports for four (4) years. The officer does not have to keep more than one copy of a statement or report. (Gov. Cade § 81009 (fj.)

5. T! ie City C(erk, as Fi(ing Officer, shall retain copies of tha ~ri~inc~l Statements of Economic Interests that are forwarded to the Fair Political Practices Commission for the Mayor, City Council, Planning Commission, City Manager, City Attorney, City Treasurer and all other City o#ficials who manage public investments, as defined by 2 Cai. Code of Regs § 18701(b), and are subject to the disclosure requirements of Government Code § 87200. City Clerk retains the copies for four (4) years, provided there are no requirements to keep more than one c~~y. Such copies may be imaged as described in Government Code section 34090.5 after two (2)years. (Gov. Code, §81009, subds. (~, (g}.)

6. The City Clerk, as Filing Officer, shall retain original Statements of Ecpnomic Interests for other City employees designated in the City's Conflict of Interest Code as defined in Government Code section 82019.

The City Clerk shall retain such originals for seven (7) years. Such statements may be microfilmed or otherwise_reproduced as described in Government Code section 34090.5 after two (2) years. (Gov. Code, X81009, subds. (fl, (g).)
E. Contracts
The City shall retain original contracts/agreements and any back-up materials for four (4) years after termination/completion of the contracts. (Code Civ. Proc. § 337.)
he (;ity Thal! retain original corifrac;tslay~ eeinents and any back-up materials with any person or entity who develops real property or furnishes the design, specifications, surveying, planning, supervision, testing, or observation of construction or improvement to real property for ten (10) years after substantial completion of the development or improvement. (code Civ. Proc. § 337.15.) F. Property Records.

The City shall retain original property records, such as title documents, indefinitely, or until the property is transferred or otherwise no longer awned by the City . (Gov. Cade § 34090.)
PnGs 6 oe 11

G. Payroll and Personnel Records.

Payroll and personnel records include, but are not limited ta, the following:
~ Accident reports, injury claims and scttlement~
~ Applications, changes or terminations of employees
~ Earnings records and summaries
~ Fidelity bonds
• Garnishments
e Injury frequency charts
~ 4nsurance records of employees
m JuE, ~~se:ri~tiu~►s
~ Medical histories
~ Retirements
• (ii~~e c:arcJs ur tiiri~ sl'~e~ts

2. The City shall retain p~r~onnel files for three (3} years after an individual's employment terminates. (29 CFR 1627.3.)
The. City shall retain medical records of employees who have been exposed to toxic substances or harmful physics{ agents for thirty (30) years beyuiid the length of employment. Such medical records sl-~all include records maintained by a physician, nurse, or other health care personnel or technician pertaining to exposure to hazardous substances. (8 Cal. Code Regs. § 3204 (d)(1)(A){B).)
For employees who are employed by the City for less than one year, the City does not need to retain the employee's medical records regarding exposure to hazardous substances ifi the City provides the employee with such records upon termination of employment. (Ibid.)
Rou~ine medical records such as first aid records for one-time treatment, observation of minor injuries, records relating to medical leave taken by employees, burns,splinters, etc., should be kept for the length of employment pies three (3) years. (Gov. Code §§ 12946, 34090; 29

4. The pity may destroy fidelity bonds two (2J years af~er termination anci rt~mishments three (3} years after'termination.

5. The City shall retain payroll records containing the name, address, date or' birth, sex, job classificafion, hours worked, and regular and overtime wages for each em.p{oyee for three (3) years beyond the length of employment. (29 CFR Part 516.5(a); Labor Code §§ T 174, 1197.5) The Secretary of State Local uovemment Records Management Guidelines recommEnds permanent;y retainirg payro{I registers listing labor costs by empbyee and program.

PACE 7 OF 1 1

6. The City shall retain basic time and earning cards or sheets on which are entered daily starting and stopping time of individual employees for two (2) years. (29 CFR Part 516.6(a)(1).)

7. The City shall retain employment applications and employment refierral records and files for two (2) years after such records or files are created. (Gov. Code § 12946; 29 CFR 1627.3.)

8. The City shall retain records regarding the race, sex, and national origin of each applicant and the job far which such applicant applied for rrva (2) years from the date of the making of the record or the date of the personnel action involved, whichever occurs la#er. The City may either retain the original documents used t~ identify applicants, or keep statistical summaries of the collected information. (2 CCR § 7287.0, subds. (b)(2), (c).)

9. The City shall retain any records pertaining fo env payments, loans, ~,rurriises ~r agreements by the City to any labor organization or representative of a labor organization for five (5) years. (29 USC § 436.) H. Construction and Engineering Records.

Tile Cifiy shall retain certain original construction records, such as bids, correspondence, and change orders, for four (4) years after project completion, unless the records pertain to a project which includes a guarantee or granf, in which event they shall be retained for the life of the guarantee or grant plus four (4) years.

2. The City shall retain during the life of the building an official copy of all building plans filed with the .City and for which the City issued a building permit. This retention requirement does not include any building. containing a financial institution or a public utility. (Health 8~ Saf. 'Code §§ 19850 — 19853.)

3. The City shall retain supporting documents on capital improvement projects, including bidders lists, specifications, reports, plans, work orders, schedules, etc., for ten (10) years after project completion. (Code Civ, Proc. § 337.15.) ExNusurelSafety Fdecords and Meteiial safety Data Sheets (MSnS).

The City shall retain employee exposure recarda and exposure assessment records for at least thirty (30) years. Such records should reveal the identity of the toxic substance or harmful physical agent and where and when such substance or agent was used. ($ CCR § 3204.)

2. The Cify may destroy the material safety -data sheet (MSDS) for a hazardous substance after the City stops using the hazardous substan:,e provided it keeps a record of the substance (chemical name if known).ar~ when and where it was used for thirty (3d) years (8 CCR § 3204(d)(1)(B)(2).)
PAGE 8 OF 1 I

.J. Video Monitoring, Telephone and-Radio Communications; Other Video and Audio Recordings
The City shall retain recordings of routine video monitoring (e.g., building security .taping systems) for at least one (1j year. After the one year retention period, the City may destroy the video recording pursuant to the procedure stated in this Policy. (Gov. 'Code § 34090.6.) if the recordings are evidence in any claim filed or pending litigation, they shall be preserved until the pending litigation is resolved.

2. Upon authorization of the City, recordings of telephone and radio communications maintained by the City may be destroyed after 100 bays pursuant to the procedure stated in this Policy. (Gov. Code § 34090.6.) ff the recordings are evidence in any claim filed or pending litigation, they shall be preserved until the pending litigation is resolved.

3. Video or digital recordings of City meetings, made at the direction of the City, mint be retained for at least 30 days after the meeting. (Gov. Code ~ 54953.5.)

4. If the City keeps another record, such as written minutes, of an event (other than City meetings) that is recorded on video tape or digitally recorded, the Cify must keep the video tape recording of the event for at least 9Q days after the occurrence of the event. After 90 days, the video tape may destroyed or erased, pursuant to the procedure stated in this.

Policy.. (Gov. Code § 34090.7.)
~. When an audio tape retarding of a meeting is made solely to facilitate the preparation of minutes for that meeting, the tape recording may be destroyed or erased after if is no longer required and after the minutes for that meeting have been approved. (Gov, Code § 34090; 64 Ops.Atty.Gen. 317.)
V. RECORDS RETENTION! SCHEDULE
" ~ ~ ~c as Attachment "B" and is
incorporated herein by reference.

Attachments:

Attachment "A" -Request for Destruction of Obsolete Records (sample form) (1 Page) Attachment "B" -Records Retention Schedule (Pages 1 through 41) PAGE 9 OF 11

ATTACHMENT "A"
REQUEST FOR DE5TRl1CTfON OF OBSOLETE RECORDS
[See Attached Form (1 Page)J
PAGE 10 OF 1 I

cITY of nrta~nnr000
To: City Clerk
From: Department Head
Subject: Request for Destruckion of Obsolete Records
1 am requesting approval to destroy the obsolete records lisfed below.

Department Head Date

DATE OF RECORD DESCRIPTION OF RECORD
(If acicfili~~~al s~ac;c is neEded to describe records, phase attach ada~tionai pages

APPROVED
City AttornEy Date
The obso{ete records described above (and on any attached pages) were approved by the Ciiy Council for destruction on:

Date: Resolution No.

The obsolete records described above (and on any attached pages) were destroyed under my ethod:
❑ Shredding ❑Burning ❑Other (spec me o
1 certify that ~ueh destruction meets the requirements of tho City's Records Retention and D~sliuc:lluii Pulic,y a~u1 all a~{~lical~le reyuii~itieril5 of ~t~tc Inc! fcclr;r~l law.

City Clerk Date of Records Destruction
ORANGE~RMOQ~55812.1

RESOLUTION NO. 6457

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MAYWOOD,

CALIFORNIA AUTHORIZING THE DESTRUCTION OF OBSOLETE CITY

RECORDS
WHEREAS, Resolution 5478 sets forth the City of Maywood (“City”) adopted Records Retentions Policy in conformance with Government Code Section 34090 (“Policy”);
WHEREAS, the Policy sets forth the retention period for records of the City and authorizes the destruction of certain records and documents by a department head, with the approval of the legislative body by resolution and the written consent of the City Attorney; and
WHEREAS, the City Manager, Human Resource Manager, Deputy Director of Building and Planning recommend that certain obsolete records identified on Exhibit A are no longer required or necessary; and
WHEREAS, the City Attorney has given written consent for the destruction of the records herein set forth as Exhibit A;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS:

Section 1. The City Council hereby finds and determines that the records identified on Exhibit A are older than the applicable retention period set forth in the City’s Policy and are no longer needed or required to be kept by statute or law.

Section 2. The City Council hereby authorizes and directs the destruction of the records described on Exhibit A in accordance with the terms and conditions of the City’s Policy.

Section 3. This Resolution shall be effective immediately upon its passage and approval.

Section 4. The City Clerk shall certify to the passage and adoption of this Resolution and shall enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED THIS 22nd day of April.

Heber Marquez, Mayor

ATTEST:

Jennifer E. Vasquez, City Clerk
APPROVED AS TO FORM:

Roxanne Diaz, City Attorney

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF MAYWOOD
I, Jennifer E. Vasquez, City Clerk of the City of Maywood, do hereby certify that the foregoing Resolution No. 6457 was adopted at a regular meeting of the City Council of the City of Maywood held on the 22nd day of April, 2026 by the following vote:

AYES:

NAYES:

ABSENT:

ABSTAINED:

Jennifer E. Vasquez, City Clerk

REQUEST FOR DESTRUCTION OF OBSOLETE RECORDS
TO: MIGUEL LEON, DEPUTY CITY CLERK
FROM: NANCY RODRIGUEZ, HUMAN RESOURCES MANAGER,

DEPARTMENT HEAD
I am requesting approval to destroy the obsolete records listed below:

Date Type of Record Name Type ID Social Security DOB Address 11/29/2005 - 12/10/2013 Personnel File Aguirre, Felipe Council Member 101 359-46-0686 5/26/1952 4020 1/2 E Slauson Ave, CA 90270 Personnel File Records, I-9 Form, Benefits
Enrollment, Certificates, Letters, Memos, Wage
Salary
11/29/2005 - 12/10/2013 Treasurer Checks Aguirre, Felipe Council Member 101 359-46-0686 5/26/1952 4020 1/2 E Slauson Ave, CA 90270 Maywood Checks 07/31/2018 - 4/3/2020 Personnel File Alvarez, Carlos Council Member n/a 552-77-5375 8/22/1983 6147 Helitrope Ave #A Maywood, CA 90270 Personnel File; Benefits Enrollment, CalPERS Enrollment, Certificates
12/4/2007 Personnel File Bravo Ramirez, Patricia City Clerk 1093 565-97-0520 8/12/1985 6000 Mayflower Ave Maywood, CA 90270 Personnel File, Certificates, Personnel Action
Forms, Benefits Enrollment, Payroll Records,
Application of Employment, W-4 Form, I-9 Form
6/16/1982 - 02/16/2005 Personnel File Cota, Jim PT Recreation - Lifeguard 1880 563-57-2819 6/28/1961 2543 Gaspar Ave Commerce, CA 90040 Personnel Action Forms, W-4 Form, I- 9 Form, Application of Employment, Certificates
7/1/2008 Personnel File Covarrubias, Maria Cristina Clerk 1951 640-09-1349 7/24/1986 2835 California St, Walnut Park CA 90255 Personnel Action Forms, W-4 Form, I- 9 Form 12/5/2007 Personnel File Guardado, Veronica Council Member 2043 572-17-7485 6/18/1961 5125 E 60th Place Maywood, CA 90270 Pre-Employment Forms, Personnel Action
Forms, Benefits Enrollment, Wage and Salary,
Payroll Records, Certificates
8/10/2002 - 07/29/2004 Personnel File Hernandez, Richard G Custodian 3637 573-60-1899 9/13/1997 1509 S. Downey Rd Los Angeles, CA 90023 I-9 Form, W-4 Forms, Application of
Employment, EDD Forms, Personnel Action
Form
07/01/1999 - 10/30/2015 Personnel File Huerta, Victor Manuel PT Recreation 3689 556-13-3639 9/2/1960 6644 San Carlos St Paramount, CA 90723 I-9 Form, W-4 Forms, Application of
Employment, EDD Forms, Personnel Action
Form, Certificate from American Red Cross
12/29/2013 - 10/18/2015 Timesheets Huerta, Victor Manuel PT Recreation 3689 556-13-3639 9/2/1960 6644 San Carlos St Paramount, CA 90723 Timesheets from pay periods 12/29/2013 - 10/18/2015
3/11/2008 - 04/04/2013 Personnel File Leal, Daniel Lifeguard 4402 624-18-3358 2/18/1988 61270 King Ave Apt B Maywood, CA 90270 Personnel Action Form, Application of
Employment, Live Scan, W-4 Form, Payroll
(direct deposit), I-9 Form
12/26/2006 - 05/20/2009 Personnel File Ledesma, Karina PT Recreation 4435 615-96-6692 11/22/1988 4811 E 60th Pl Maywood, CA 90270 Personnel Action Form, Application of
Employment, Live Scan, W-4 Form, Payroll
(direct deposit), I-9 Form, Physical Exam

Request for destruction of obsolete records

(If additional space is needed, please attach additional pages) Date Type of Record Name Type ID Social Security DOB Address 4/4/2013 - 05/31/2013 Personnel File Lopez, Alberto Custodian n/a 613-64-5055 4/10/1993 3559 E 52nd St Maywood, CA 90270 Personnel Action Form, Application of
Employment, Live Scan, W-4 Form, Payroll
(direct deposit), I-9 Form
2/12/2011 - 02/01/2016 Personnel File Magana, Oscar Council Member 5245 556-69-1360 10/23/1981 4914 E 59th Pl Maywood, CA 90270 W-4 Form, Personnel Records , Certificates, I-9
Form, Benefits, CalPERS Enrollment, Payroll
Records, Direct Deposit, Personnel Action
Forms
1/9/2012 Personnel File Ramirez, Evelyn Intern n/a 603-62-3905 12/24/1992 4516 E 53rd Street Maywood, CA 90270 Application for Employment, W-4 Form 1/9/2012 Timesheets Ramirez, Evelyn Intern n/a 603-62-3905 12/24/1992 4516 E 53rd Street Maywood, CA 90270 Timecards from 1/1/2012 -1/14/201; 1/15/2012 - 1/28/2012; 1/15/2012 - 1/28/2012
5/27/2014 - 8/9/2015 Timesheets Ramirez, Jennipher Admin Assistant Intern n/a n/a n/a n/a Timesheets 5/27/2014 - 8/9/2015 6/20/2006 Personnel File Rizo, Ana R City Council 7853 545-83-4229 7/11/1980 3812 E 57th St Maywood, CA 90270 Personnel Records, I-9 Form, Wages, Certificates, Benefits Enrollment
12/6/2010 - 12/01/2011 Personnel File Robles, Mayra 7866 549-81-1360 1256 S Montebello, CA 90640 I-9 Form, W-4 Form, Personnel Action Form, EDD Forms
7/16/2008 - 6/30/2010 Personnel File Rubio, Gisela CDBG Coordinator 8132 546-63-1407 12/17/1978 8946 Evergreen Ave Apt A South Gate, CA 90280
Pre-Employment Forms, Personnel Action
Forms, Benefits Enrollment, Wage and Salary,
Payroll Records, Certificates
6/12/2006 - 06/30/2010 Personnel File Sandoval, Lizeth City Treasurer and Department Secretary 8655 565-83-7888 9/9/1981 3619 E 57th St Maywood, CA 90270 Personnel File, Pre-Employment Forms,
Physical Exam, Application for Employment,
EDD Forms, I-9 Form, Benefits, CalPERS
Enrollment, Payroll Records, Personnel Action
Forms, Performance Evaluation, W-4 Form
12/6/2004 Personnel File Saucedo, Steve M Parking Enforcement Officer 8674 548-61-5317 8/26/1964 4243 W 133 Hawthorne, CA 90250 Personnel File, Pre-Employment Forms,
Physical Exam, Application for Employment,
EDD Forms, I-9 Form, Benefits, CalPERS
Enrollment, Payroll Records, Personnel Action
Forms, Performance Evaluation, Payroll Checks
12/6/2004 Timesheets Saucedo, Steve M Parking Enforcement Officer 8674 548-61-5317 8/26/1964 4243 W 133 Hawthorne, CA 90250 12/29/2013 - 7/27/14 Timesheets 12/9/2009 Personnel File Varela, Edward Council Member 9220 573-17-5086 10/27/1968 4634 E 58th St Maywood, CA 90270 Employment Forms, Personnel Action Forms,
Payroll Forms (W-4 Form, Direct Deposit),
Wage/Salary,Benefits
2/15/2008 Personnel File Vilchis, Leonardo Planning Commisoner 9399 564-65-4553 8/4/1962 661 S Matthews Los Angeles, CA 90023 Certificates, I-9 Form, W-4 Form, Payroll Forms

Request for destruction of obsolete records

(If additional space is needed.Ip/ease attach additional pages) _{),, �
Department Head
Cfy�
\.\1.,sr'"Z.y Date
f L1�/__202v,
The obsolete records described above (and o� any attached pages) were approved by the city council for destruction on:

Date: 4/22/2026 ResolutiQn No. 6457
The obsolete records described above (and o� any attached pages) were destroyed under my supervision using the following method:

D Shredding □Burning
□Other (specify method):. _________________ _
I certify that such destruction meets the reqtements of the City's Records Retention and Destruction Policy and all applicable requirements of State and Federal Law.

Deputy City Clerk Date

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 6.

DATE: April 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MOHAMMAD MOSTAHKAMI, PE
SUBJECT: ACCEPTANCE OF 52ND STREET/ 52ND PLACE SEWER IMPROVEMENT PROJECT, CITY PROJECT NO. 6105 AND ALLOCATION OF THE REMAINING REIMBURSABLE FEDERAL EPA GRANT FUNDS, IN THE AMOUNT OF $118,842.74
RECOMMENDATION:

Staff recommends that the City Council:

1. Accept the 52nd Street/ 52nd Place Sewer Improvement Project performed by CEM Construction Corporation as complete; and

2. Authorize the City Manager to file a project with the Notice of Completion with the County of Los Angeles Recorder’s Office; and

3. Authorize the City Manager to release the 5% retention payment to CEM Construction Corporation 35 days following the recording of the Notice of Completion pursuant to contract documents; and

4. Allocate the additional remaining reimbursable, unappropriated Federal EPA Grant Funds, in the amount of $118,842.74 to cover the total project cost
BACKGROUND:

On March 20, 2025, staff advertised Notice Inviting Bids (NIB) on the local newspaper in conformance with City of Maywood Municipal Code Section 3-7.04.

On May 6, 2025, at 2:00 PM, a total of five (5) bids were received. Staff conducted a bid analysis based on the base bid amounts for the apparent low bidder, CEM Construction Corporation, and verified their CA contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references. Based on the bid analysis, CEM Construction Corporation was found to be the lowest responsive and responsible bidder.

On June 25, 2025, the City Council awarded a construction contract for $696,567.00 to CEM Construction Corporation for the 52nd Street/ 52nd Place Sewer Improvement Project and authorized Transtech to perform construction management and inspection services.

DISCUSSION:

On August 27, CEM Construction Corporation commenced construction work for the 52nd Street/ 52nd Place Sewer Improvement Project. The project included the replacement of approximately 1,415 feet of existing 8-

inch sewer main and pavement rehabilitation of the existing Asphalt Concrete pavement on 52nd Street between Fishburn Avenue and 52nd Place and 52nd Place between 52nd Street and Cudahy Avenue, and other incidental and appurtenant work necessary for the proper construction of the project. All improvements have been completed satisfactorily, and in conformance with the approved project specifications. The total construction contract cost amounted to $790,621.83.

Staff recommends that City Council accept the project as complete, authorize filing a Notice of Completion, and release of retention payment pursuant to contract documents.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The final construction phase of this project, including the construction contract related change orders, construction management and inspection, material testing and labor compliance is estimated at $1,000,000, which will be covered by the awarded EPA Federal grant funds. Funds in the amount of $881,157.26 in Grants Fund 261 was originally allocated during the construction award. An additional $118,842.74 of the Federal EPA grant funds are needed to cover the total cost of the project. The following is the estimated project cost break down:

Contract amount $696,567.00
Total Change Orders $108,304.83
Final Construction Contract Cost $804,871.83
Estimated Construction Management and Inspection $164,578.17 Estimated Material Testing $17,695.00
Estimated Labor Compliance $12,855.00
Total Estimated Project cost $1,000,000.00

ATTACHMENT(S)

1. 1. Attachment No. 1, Notice of Completion – 52nd Street/ 52nd Place Sewer Improvement Project

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

CITY CLERK

CITY OF MAYWOOD
4319 E Slauson Ave
Maywood, CA 90270
Free recording requested per Gov’t Code 27383 Space above this line for Recorder’s use

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.

Notice is hereby given that:

1. The undersigned is owner and corporate officer of the owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the owner is: City of Maywood

3. The full address of the owner is: 4319 E Slauson Ave, Maywood, CA 90270

4. The nature of the interest or estate of the owner is: In Fee

5. The full names and full addresses of all persons, if any, who hold this with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES
NONE

6. The full names and fill addresses of the predecessors in interest of the undersigned. IF the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES
NONE

7. A work of improvement on the property hereinafter described was completed on January 21, 2026.

The work was: 52nd Street/ 52nd Place Sewer Improvement Project.

8. The name of the contract, if any, for such work of improvement was CEM Construction Corporation June 25, 2025
(IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT ‘NONE’) (DATE OF CONTRACT)

9. The property on which the work of improvement was completed is in Maywood, County of Los Angeles, State of California, and is described as follows: 52nd Street between Fishburn Avenue and 52nd Place and 52nd Place between 52nd Street and Cudahy Avenue.

10. The street address of the property is _______NONE__________________________________ (IF NO STREET ADDRESS HAS BEEN OFFICIALY ASSIGNED, INSERT ‘NONE’) Dated: _______________ _______________
(NAME)
____________________________________, City Manager
(SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR HIS AGENT)

VERIFICATION
I, the undersigned, say: I am the _______________________ of ______________________________, the declarant of the foregoing notice of completion; I have read said notice of completion and know the content thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on: ___________________, at _____________________________________________________________ (CITY) (STATE)
_____________________________________________________________________________________________ (PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.))

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 7.

DATE: April 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MIGUEL LEON, DEPUTY CITY CLERK/ASSISTANT TO THE CITY MANAGER SUBJECT: AUTHORIZATION TO ISSUE REQUEST FOR PROPOSALS (RFP) FOR STRATEGIC

PLANNING CONSULTING SERVICES
RECOMMENDATION:

It is recommended that the City Council authorize the City Manager to advertise the Request for Proposals (RFP) for Strategic Planning Consulting Services for the preparation of a Strategic Plan.

BACKGROUND:

The City continues to advance organizational improvements, strengthen municipal operations, enhance community services, and implement initiatives that support residents and businesses. In 2023, the City Council participated in a facilitated strategic planning workshop process led by the Institute for Local Government (ILG) that included discussion of organizational priorities, review of the City’s mission statement, development of a vision statement, and identification of strategic focus areas.

To build upon that prior work, staff has prepared a Request for Proposals (RFP) to solicit qualified consulting firms to assist the City in developing a formal Strategic Plan that establishes clear goals, measurable objectives, implementation strategies, and a framework for accountability.

DISCUSSION:

The proposed RFP seeks proposals from qualified firms with experience in strategic planning, organizational facilitation, public engagement, and municipal operations. The selected consultant would work collaboratively with the City Council, City staff, and the community to prepare a practical Strategic Plan that reflects current priorities, operational needs, and long-term goals.

The scope of services includes:
• Initial planning meetings with City leadership and staff; • Facilitation of workshops and community engagement activities; • Review and refinement of mission, vision, and strategic priorities; • Preparation of draft and final Strategic Plan documents; • Development of measurable goals, objectives, and implementation strategies; and • Final presentation of the Strategic Plan to the City Council.

The RFP proposes a competitive selection process through PlanetBids, with proposals due May 21, 2026, and

a tentative contract award to be presented to the City Council July 2026.

Approval of the RFP will allow staff to proceed with solicitation of proposals and return to the City Council with a recommendation for consultant selection and contract award.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

Funding for the consultant services is anticipated to be included within the City’s adopted budget Fiscal Year 2026-27 or future appropriations. The agreement resulting from the RFP process will be presented to the City Council for consideration of award and approval.

ATTACHMENT(S)

1. Request for Proposals (RFP) for Strategic Planning Consulting Services

1 REQUEST FOR PROPOSALS

FOR CITY OF MAYWOOD

STRATEGIC PLAN
PROPOSALS MUST BE RECEIVED NO LATER THAN 3:00 PM,
May 21, 2026, AND SHALL BE SUBMITTED IN SEARCHABLE
PDF FORMAT ON THE CITY’S PORTAL ON PLANETBIDS AT
THE FOLLOWING WEBSITE:
https://pbsystem.planetbids.com/portal/64496/portal-home Date of Issuance: April 23, 2026
Attn: Miguel Leon, Deputy City Clerk / Assistant to the City Manager

2 TABLE OF CONTENTS
I. PURPOSE..............................................................................................................1 II. BACKGROUND......................................................................................................1 III. GENERAL REQUIREMENTS ................................................................................1 IV. SCOPE OF SERVICES..........................................................................................1 V. SCHEDULE............................................................................................................5 VI. QUESTIONS ..........................................................................................................6 VII. SUBMITTAL PROCEDURES.................................................................................6 VIII. SUBMITTAL FORMAT...........................................................................................6 IX. AGREEMENT FOR PROFESSIONAL SERVICES................................................8 X. GENERAL ADMINISTRATIVE INFORMATION .....................................................8 XI. SUBMITTAL DUE DATE........................................................................................9 XII. SELECTION PROCESS ........................................................................................9 XIII. AUTHORITY TO WITHDRAW..............................................................................10 XIV. AWARD OF CONTRACT .....................................................................................10 XV. ATTACHMENTS...................................................................................................11

3 I. PURPOSE
The purpose of this Request for Proposals (“RFP”) is to solicit proposals from qualified consulting firms to assist the City of Maywood (“City”) in the preparation of a Citywide Strategic Plan. The City seeks to engage a qualified consultant to facilitate a collaborative planning process, assess current priorities, review and refine strategic direction, and prepare a practical Strategic Plan that will guide City decision-making, organizational priorities, and long-term planning efforts.

The City intends to award one professional services agreement on a not-to-exceed basis to the firm determined to be most qualified and in the best interest of the City.

II. BACKGROUND
The City of Maywood is a densely populated urban community located in Los Angeles County. Incorporated in 1924, the City encompasses approximately 1.8 square miles and serves a diverse residential and business community.

The City has made significant progress in recent years in strengthening municipal operations, enhancing community services, improving fiscal management, investing in infrastructure, and expanding partnerships that benefit residents and businesses.

In 2023, the City participated in a facilitated strategic planning workshop process that included discussion of organizational priorities, review of the City’s mission statement, development of a vision statement, and identification of strategic focus areas. The City now seeks to build upon that prior work through preparation of a formal Strategic Plan that establishes clear goals, measurable objectives, implementation strategies, and a framework for accountability.

The Strategic Plan should reflect the City’s current needs, community priorities, operational realities, and long-term aspirations while serving as a practical roadmap for City Council and staff.

GENERAL REQUIREMENTS
A. Respondents shall have at least five (5) years of consecutive experience in strategic planning, organizational facilitation, municipal operations, public engagement, or related services for local government agencies.

B. Respondents should have demonstrated success preparing strategic plans for cities, counties, special districts, or other public agencies.

C. The selected Consultant shall comply with all applicable federal, state, and local laws, ordinances, regulations, and professional standards.

D. Respondent shall comply with the insurance requirements set forth in the form professional services agreement.

E. The proposed project term shall be sufficient to complete all services described herein, unless extended by mutual written agreement of the parties.

4 III. SCOPE OF SERVICES
The City of Maywood is seeking a consultant qualified to provide the services described in the Scope of Services identified below. Modifications of the Scope of Services through negotiation and/or by written addendum will be made as part of the future Professional Services Agreement.

The selected Proposer agrees to provide the following services in accordance with industry standards and standards set by City needs.

1. REQUESTED SERVICES
Requested Services include, but are not limited to, the following:

A. Community Engagement Event(s) / Goal Setting Workshops

1. Plan community engagement event(s) to receive feedback from the community to help determine City priorities, services needed, and future direction.

2. Conduct initial planning meetings with the City Manager, City Council, and City staff to confirm project goals, expectations, schedule, available background materials, and desired outcomes.

3. Workshop agenda planning and review of existing mission and vision statements, and development of draft strategic priorities for the Strategic Plan.

4. Prepare agendas, presentation materials, discussion exercises, and facilitation tools for workshops and meetings.

5. Facilitate half-day workshops for City Council and staff.

6. Summarize workshop discussions, key themes, areas of consensus, and recommended next steps.

B. Strategic Plan Development

1. Prepare a draft Strategic Plan based on information gathered through initial planning meetings with the City Manager, City Council, and City staff; community engagement event(s); goal setting workshops; review of existing City documents; and other information provided by the City.

2. The Strategic Plan shall serve as a practical roadmap to guide the City’s future decision-making, organizational priorities, service delivery, budgeting considerations, and long-term planning efforts.

3. The draft Strategic Plan shall include, at minimum, a review of the existing mission and vision statements, confirmed or updated strategic priorities, goals, objectives, recommended actions, implementation strategies, performance measures, and a framework for monitoring progress and reporting results.

5 4. Recommendations shall be organized in a clear, measurable, and actionable format that can be implemented and tracked by the City over time.

5. Provide opportunities for City staff and City Council to review administrative draft materials and provide comments, revisions, and direction throughout the drafting process.

6. Revise the draft Strategic Plan based on feedback received from the City and prepare a final Strategic Plan for City Council consideration.

7. Final deliverables shall be professionally formatted and provided in editable electronic format and PDF format.

C. Final Presentation and Adoption

1. Present the draft and/or final Strategic Plan to the City Council at a public meeting, workshop, or study session, as requested by the City.

2. Incorporate final revisions requested by the City Council.

3. Provide final electronic copies in editable format and PDF format.

4. Provide recommendations for implementation tracking and future plan updates.

IV. SCHEDULE
Deadlines
Release of Requests for Proposals April 23, 2026
Submittal of Questions May 6, 2026, by 3:00 pm
Response to Questions May 13, 2026, by 5:00 pm
Proposal Due Date May 21, 2026, by 3:00 pm
Proposal Review/Evaluation Week of June 1, 2026
Optional Interview (if required) Week of June 8, 2026
Tentative City Council award June 2026
Tentative Start date July 2026
* These dates are anticipated and may change.

6 V. QUESTIONS
All inquiries regarding this request must be submitted to PlanetBids. City will post responses to questions on PlanetBids.

VI. SUBMITTAL PROCEDURES
Submittals shall comply with all conditions, requirements and specifications contained herein, with any departure rendering the proposal non-responsive and may serve as grounds for rejection of the proposal at the City’s sole discretion. The submittal shall contain the name of this RFP.

Proposals shall be submitted in searchable PDF format on the City’s portal on PlanetBids at the following website: https://pbsystem.planetbids.com/portal/64496/portal-home Please address the Proposals to:

City of Maywood
Attention: Miguel Leon
4319 Slauson Avenue
Maywood, CA 90270
Separate files shall be submitted for Technical and Cost Proposals. Submittals received after the specified date and time will be considered late and will not be considered for further evaluation.

VII. SUBMITTAL FORMAT
All Respondents must submit qualifications according to the specifications set forth below.

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Respondent’s demonstrated capability to perform work of this type.

Proposals shall be valid for a minimum of 90 days following submission. The proposal shall not exceed 20 pages. The City reserves the right to request additional information that, in the City’s opinion, is necessary to ensure that the Proposer’s competence, qualified employees, business organization and financial resources are adequate for the performance of the services under this RFP.

A. WORK PROPOSAL

1. Cover Letter
a. Provide a cover letter including the Respondent’s name, address, and telephone number of the contact person(s) who is authorized to submit the proposal on behalf of the

7 Respondent. The cover letter shall include a brief general statement of intent to perform the services and correspondent that all elements of the RFP have been reviewed and
understood. The letter should include a brief description of the Respondent’s Respondent. The letter should be signed by an individual who can bind the Respondent contractually.
b. There shall be one person from the Respondent identified in the proposal who shall be the Respondent’s designated
representative and who is responsible for the services listed in "Section IV - Scope of Services" of this RFP (“Point of Contact”).
c. If applicable, Respondent shall acknowledge receipt of any addendum to the RFP.

2. Table of Contents
a. Include a table of content identifying the contents of the proposal in a format consistent with the proposal requirements and format set forth herein.

3. Experience and Qualifications
a. Describe the Respondent, its size and organization, the number and location of offices, and general operational structure. Include a discussion demonstrating that the
Respondent has the resources, staffing capacity, and
experience available to provide services under this RFP. b. Provide a summary of Respondent’s qualifications,
experience, and background in strategic planning for public agencies.
c. Provide a summary of Respondents qualification and
experience in the Provide a summary of Respondent’s
qualifications, experience, and background in strategic planning for public agencies. At a minimum, Respondent
should have at least five (5) years of consecutive experience. d. Provide at least three references from municipal clients that received similar services from the Respondent. Include name of agency, contact name, title, telephone number, and email address.
e. Provide at least three examples of similar projects completed within the last five years. Include the name of organization, contact name, telephone number, and email address.
f. Demonstrate the qualifications of all personnel to be assigned to the City, including key personnel, by providing resumes and/or relative experience summaries describing their
education, credentials, licensing, training and related experience and their proposed roles for this contract.

8 4. Approach to Scope of Services
a. This section should set forth a comprehensive description of the approach to providing the Scope of Services and should clearly demonstrate an understanding of the City’s
requirements, the work to be done and the objectives to be accomplished.
b. Provide a description of the work plan for the services describing how each task under the Scope of Services will be accomplished. This may be used as an Exhibit for the Scope of Services to the agreement.
c. Provide any other information or tasks that Respondent believes necessary to complete the Scope of Services.
d. Include timeframe for completion of tasks, including milestone dates for primary deliverables, meetings, workshops, draft documents, and final Strategic Plan adoption.
e. The City prefers that the project be completed within six months of contract award.
f. Include discussion of where the project timeline may be delayed if assumptions are not met relative to project task completion or City review timeframes.

B. COST PROPOSAL

1. Detailed Cost Proposal
a. Respondent shall submit a detailed not-to-exceed cost proposal that shall include all tasks required to perform the Scope of Services.
b. The cost proposal shall indicate how the City will be charged for services (i.e. hourly, fixed fee, or flat rate basis as appropriate).
c. This includes a breakdown of personnel hours, hourly rates, reimbursable expenses, subcontractor costs (if any), and total project cost.
d. In addition, Respondent shall also submit the
rates/compensation for any additional services that
Respondent can provide.

VIII. AGREEMENT FOR PROFESSIONAL SERVICES
The City of Maywood’s Agreement for Professional Services (Attachment 2) is included for review and comment. The Respondent’s submission of a proposal indicates Respondent’s compliance of such terms, unless the proposal indicates that compliance is not possible. Proposed revisions should be addressed in the cover letter; however, the City maintains discretion to accept or reject the Respondent’s request for revisions. The City reserves the right to make any revisions to the proposed professional services agreement.

IX. GENERAL ADMINISTRATIVE INFORMATION

9 All respondents are advised to become familiar with all conditions, instructions, and specifications of this RFP. By submitting a proposal, Respondent represents that it has thoroughly examined and become familiar with the work required under this RFP and that the Respondent has conducted such additional investigation as it deems necessary and convenient (i.e. visiting the locations), that Respondent is capable of providing the equipment, materials and services necessary to furnish janitorial maintenance in a manner that meets the City’s objectives in this RFP. Once the contract has been made, a failure to have read the conditions or conduct any investigations of the properties shall not be cause to alter the contract or for Respondent to request additional compensation.

Each Respondent understands and agrees that the City, its departments, its officers, employees, or agents are not responsible for:
• Any costs incurred by a Respondent in the preparation, delivery, or presentation of a proposal.
• Any costs incurred by a Respondent in meeting the criteria as a result of making or submitting a proposal or subsequently in entering into a formal agreement with the City; and
• Any errors, inaccuracies or misstatements related to the information or data supplied to any contractor by the City. The use of such information or data provided by the City, its officers, employees, or agents is intended to be used at the sole discretion and risk of the Respondent in the preparation of a proposal pursuant to this Request for Proposals only.

The selected Respondent shall comply with any and all Federal and State laws applicable to the services. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned and such proposals, after the agreement is awarded, are subject to the California Public Records Act.

The City reserves the right to accept, reject, modify, or cancel in whole or in part, this RFP. The City reserves the right to accept or reject any or all proposals, negotiate modifications to proposals that it deems acceptable, to request and consider additional information from any proposer, and to waive irregularities and technical defects in the proposal process, all in its sole discretion. The City has no obligation, express or implied, to make an award.

The City may reject proposals from Respondents who cannot satisfactorily provide the experience and qualifications required by this RFP and/or provides the scope of services required herein. The City reserves the right to seek new proposals when it determines that it is in the best interest to do so.

X. SUBMITTAL DUE DATE
The submittal package must be received prior to the submittal date specified in "Section V - Schedule" of this RFP. Respondents mailing a proposal must allow sufficient delivery time to ensure timely receipt of the proposal by the date and time specified. Submittals arriving after the deadline will not be considered.

XI. SELECTION PROCESS

10 All proposals timely received shall be reviewed to verify that the proposal meets the minimum requirements and qualifications. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the professional services agreement, may be eliminated from further consideration at the discretion of the City. Proposals will be reviewed and evaluated by an evaluation committee.

The City will be the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP. The City’s final selection will not be dictated on any single factor or criteria including price. The City reserves the right to award the contract(s) in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion, notwithstanding the criteria set forth herein, including negotiating with one or more of the Respondents for the same services.

City will evaluate the proposals provided in response to this RFP based on the following criteria:

1. The City will evaluate Respondents based on meeting all of the City’s requirements and who offers the most advantageous combination of cost and high quality service. In addition to cost, however, the City will consider the quality of services proposed, and the work experience of the proposer in determining the best value to the City.

2. Other criteria shall include, but not be limited to:
a. Quality and completeness of proposal
b. Qualifications and experience of proposer, including experience and qualifications of key personnel and staff
c. Similar experience and expertise in the type of work required, with the City or with other public agencies
d. Demonstrated understanding of the scope of services requested as well as capacity of respondent
e. References
f. Cost to the City
g. Oral interviews
h. Any other factors determined by the City to be relevant to the performance of these services.

XII. AUTHORITY TO WITHDRAW
The City of Maywood reserves the right to withdraw this Request for Proposals without prior notice. The City of Maywood makes no representation that any agreement will be awarded to any Respondent as a result of having responded to this request. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned.

XIII. AWARD OF CONTRACT
Based on the outcome of the evaluation committee’s evaluation of the proposals, a recommendation will be submitted to the City Council for consideration of award. An

award of a contract occurs when the contract is approved by the Maywood City Council.

Selection of a respondent with whom the City enters into contract negotiations with or a recommendation of an award by the evaluation committee or any other party, does not constitute an award of a contract. The contract shall be in accordance with the attached Agreement.

XIV. ATTACHMENTS
Attachment 1. Professional Services Agreement

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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is dated (“Effective Date”) and is between the City of Maywood, a California municipal corporation (“City”) and (“Contractor”). City and Contractor are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of Contractor as an independent Contractor to perform .

B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Contractor and Contractor desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Contractor’s Services.

A. Scope of Services. Contractor shall perform the services described in the Scope of Services (the “Services”), attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Contractor Representative shall be (the “Contractor
Representative”). The Contractor Representative shall directly manage Contractor’s Services under this Agreement. Contractor shall not change the Contractor Representative without City’s prior written consent.

C. Time for Performance. Contractor shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Contractor shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

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E. Personnel. Contractor has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Contractor or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

F. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. Term of Agreement. The term of this Agreement shall be from the Effective Date through _________________, unless sooner terminated as provided in Section 12 of this Agreement or extended.

3. Compensation.

A. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Contractor, and Contractor agrees to accept in full satisfaction for the services required by this Agreement, , as more particularly described in Exhibit B (“Compensation”). Said Compensation shall constitute reimbursement of Contractor’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, Contractors and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable). In no event shall the Contractor be paid more than $ , which includes expenses and additional services (if any) during the term of this Agreement (“Maximum Compensation”).

B. Expenses. The City will not reimburse Contractor for any expenses, unless expenses are agreed upon in advance in writing by both parties and/or set forth in Exhibit B.

C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Contractor Representative authorize such services in writing prior to Contractor’s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

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4. Method of Payment.

A. Invoices. Contractor shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Contractor in writing within ten Business days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor. Notwithstanding the preceding sentence, if Contractor is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

C. Audit of Records. Contractor shall make all records, invoices, time cards, cost control sheets and other records maintained by Contractor in connection with this Agreement available during Contractor’s regular working hours to City for review and audit by City.

5. Independent Contractor. Contractor is, and shall at all times remain as to City, a wholly independent Contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.

6. Information and Documents.

A. Contractor covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Contractor, its officers, employees, agents, or Subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary,” provided Contractor gives City notice of such court order or subpoena.

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B. Contractor shall promptly notify City should Contractor, its officers, employees, agents or Subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Contractor as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Contractor’s permission. Contractor may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Contractor.

D. Contractor’s covenants under this Section shall survive the expiration or termination of this Agreement.

7. Conflicts of Interest. Contractor and its officers, employees, associates and Subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Contractor’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor may perform similar Services for other clients, but Contractor and its officers, employees, associates and Subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or Subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Contractor shall incorporate a clause substantially similar to this Section into any subcontract that Contractor executes in connection with the performance of this Agreement.

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8. Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnities.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent Contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, Subcontractors, materialmen, Contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees. Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2).
3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every Subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s Subcontractor, its officers, agents, servants,

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employees, Subcontractors, materialmen, Contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s Subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Contractor’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. Insurance.

A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $1,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Contractor shall provide insurance in the amount required by California law.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Contractor has no employees while performing

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Services under this Agreement, workers’ compensation policy is not required, but Contractor shall execute a declaration that it has no employees.

B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.

C. Additional Insured. The general liability policy shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Contractor and Contractor’s employees, agents or Subcontractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Contractor shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.

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Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Contractor shall furnish City’s Risk Manager or such other official designed by the City Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager. Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Contractor shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 8 of this Agreement.

K. Subcontractor Insurance Requirements. Contractor shall require each of its Subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

10. Mutual Cooperation.

A. City’s Cooperation. City shall provide Contractor with all pertinent Data, documents and other requested information as is reasonably available for Contractor’s proper performance of the Services required under this Agreement.

B. Contractor’s Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance of Services rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.

11. Records and Inspections. Contractor shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

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12. Termination of Agreement.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least ten calendar days before the termination is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Contractor, City shall pay Contractor based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Contractor be entitled to receive more than the amount that would be paid to Contractor for the full performance of the Services required by this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation.

13. Force Majeure. Contractor shall not be liable for any failure to perform its obligations under this Agreement if Contractor presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Contractor’s reasonable control and not due to any act by Contractor.

14. Default.

A. Contractor’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Contractor with written notice of the default. Contractor shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Contractor fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

15. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by

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courier service during Contractor’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Contractor:

Attn: City Manager
City of Maywood
4319 East Slauson Avenue
Maywood, California 90270

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, Subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Contractor will take affirmative action to ensure that Subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

17. Prohibition of Assignment and Delegation. Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this Agreement shall not release Contractor from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

18. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

19. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or

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right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

20. Final Payment Acceptance Constitutes Release. The acceptance by Contractor of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Contractor for anything done, furnished or relating to Contractor’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Contractor, its employees, Subcontractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Contractor, its employees, Subcontractors and agents.

21. Corrections. In addition to the above indemnification obligations, Contractor shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Contractor’s report or plans. Should Contractor fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Contractor. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Contractor under this Agreement up to the amount of the cost of correction.

22. Non-Appropriation of Funds. Payments to be made to Contractor by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Contractor’s services beyond the current fiscal year, this Agreement shall cover payment for Contractor’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Contractor’s proposal, the provisions of this Agreement shall control.

24. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty

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except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

25. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

26. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

27. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

28. Business Days. “Business days” means days Maywood City Hall is open for business.

29. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Maywood.

30. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

31. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

33. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf

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of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.
[SIGNATURE PAGE FOLLOWS]

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The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Maywood,
a California municipal corporation
By:

Mayra Aguiluz
Mayor of the City of Maywood
ATTEST:

By:

Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:

By:

Roxanne Diaz, City Attorney
Contractor:

By:

Name:

Title:

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EXHIBIT A

SCOPE OF SERVICES

EXHIBIT B

COMPENSATION

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 8.

DATE: April 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: DAISY GUERRERO, DEPUTY DIRECTOR OF BUILDING AND PLANNING SUBJECT: AUTHORIZATION TO ISSUE REQUEST FOR PROPOSALS FOR PERMANENT

LOCAL HOUSING ALLOCATION (PLHA) RESIDENTIAL REHABILITATION PROGRAM

ADMINISTRATION SERVICES
RECOMMENDATION:

City staff recommends that the City Council authorize the issuance of a Request for Proposals (“RFP”) for professional consulting services to administer the City’s Permanent Local Housing Allocation (“PLHA”) Residential Rehabilitation Program.

BACKGROUND:

The State of California Permanent Local Housing Allocation (“PLHA”) Program provides formula-based funding to local jurisdictions to support housing-related activities, including housing preservation and rehabilitation programs. The City of Maywood receives PLHA funding through the Los Angeles County Development Authority (“LACDA”) for eligible housing-related activities.

To implement the City’s planned Residential Rehabilitation Program, staff seeks authorization to issue a Request for Proposals (“RFP”) for qualified professional consulting firms with demonstrated experience administering residential rehabilitation programs funded through PLHA, HUD, CDBG, HOME, or similar housing rehabilitation funding sources
DISCUSSION:

The City has $307,762 in available PLHA funding for the implementation of a Residential Rehabilitation Program, inclusive of administrative/personnel and direct rehabilitation loan funding. These funds are currently available for expenditure and may be deployed upon establishment of the program and retention of qualified program administration support.

Given the technical, regulatory, underwriting, environmental review, contractor procurement, loan servicing coordination, and compliance monitoring requirements associated with administering a housing rehabilitation program, staff recommends retaining a qualified consultant with specialized expertise in residential rehabilitation program administration.

The proposed RFP will solicit proposals from firms capable of providing full-service administration of the City’s PLHA Residential Rehabilitation Program, including but not limited to:
• Applicant intake and eligibility review;

• Income verification and underwriting;
• Property inspections and work write-ups;
• Contractor bid solicitation and procurement support;
• Environmental/historical review coordination;
• Construction monitoring and inspection;
• Loan document preparation and processing;
• Train current housing staff on the intake process;
• Program compliance and reporting; and
• General program administration consistent with PLHA and LACDA requirements.

Issuance of the RFP at this time will allow staff to competitively solicit qualified firms and return to City Council with a recommended consultant and professional services agreement for formal award at a future meeting.

There is no immediate fiscal impact associated with issuance of the RFP. Consultant services resulting from the RFP process will be funded through the $307,762 in PLHA funds, subject to future City Council approval of a professional services agreement.

LEGAL REVIEW:

City Attorney has reviewed this report.

FISCAL IMPACT:

There is no immediate fiscal impact associated with issuance of the Request for Proposals. Upon future award of a professional services agreement, consultant and eligible personnel/administrative costs associated with implementation of the Residential Rehabilitation Program will be funded through the City’s available $307,762 in PLHA funds, of which up to 20% or $61,552 may be utilized for eligible program administration, personnel, and consultant costs in accordance with PLHA requirements. The remaining funds will be reserved for direct residential rehabilitation assistance to qualifying program participants.

ATTACHMENT(S)

1. Request for Proposals for PLHA Rehabilitation Program Services

City of Maywood
Request for Proposals
For
Permanent Local Housing Allocation (PLHA)
Residential Rehabilitation Program Services
Date of Issuance: April 23, 2026

RESPONSES MUST BE RECEIVED NO LATER THAN
5:00 PM, May 22, 2026
City of Maywood
Housing Division
4319 E. Slauson Avenue
Maywood, CA 90270

1 TABLE OF CONTENTS
I. PURPOSE............................................................................................................ 1 II. BACKGROUND.................................................................................................... 1 3 III. GENERAL REQUIREMENTS............................................................................... 3 IV. SCOPE OF SERVICES........................................................................................ 3 V. SCHEDULE.......................................................................................................... 4 VI. LIST OF INTERESTED PROPOSERS................................................................. 4 VII. QUESTIONS ........................................................................................................ 4 VIII. SUBMITTAL PROCEDURES ............................................................................... 4 IX. SUBMITTAL FORMAT ......................................................................................... 5 X. AGREEMENT FOR PROFESSIONAL SERVICES .............................................. 7 XI. GENERAL ADMINISTRATIVE INFORMATION ................................................... 7 XII. SUBMITTAL DUE DATE ...................................................................................... 8 XIII. SELECTION PROCESS....................................................................................... 8 XIV. AUTHORITY TO WITHDRAW.............................................................................. 9 XV. AWARD OF CONTRACT ..................................................................................... 9 XVI. ATTACHMENTS................................................................................................. .10

1 I. PURPOSE
The City of Maywood is requesting proposals from qualified firms to assist with the initial implementation of a Residential Rehabilitation Program funded through the Permanent Local Housing Allocation (PLHA), and to provide training for the City’s in-house team to manage the administration and operations of the proposed program. Upon completion of successful training of the City's housing program team, the firm may continue to provide technical assistance on an on-going and/or as needed basis.

The City wishes to obtain a qualified consulting firm under a Professional Services Agreement. The City will award no more than one contract on a not-toexceed basis. The individuals or firm that is selected will be required to assign a representative to the City, who would be responsible for the requested services.

II. BACKGROUND
The City will launch a Residential Rehabilitation Program to provide financial assistance to eligible low- and moderate-income homeowners to address health and safety issues, correct code violations, and preserve the City’s housing stock. The Residential Rehabilitation Program will provide funding for deferred loans at 0% interest and/or lowinterest forgivable loans to low- and moderate-income homeowners earning up to 150 percent of AMI. The single-family residential homeowners who qualify for this program can receive a maximum of $20,000.

The program is funded through the Permanent Local Housing Allocation (PLHA) administered by the Los Angeles County Development Authority (LACDA). LACDA applied for a grant from the California Department of Housing and Community Development’s (HCD) Permanent Local Housing Allocation (PLHA) Program in 2020.

The City has allocated $307,762 to support this program from PLHA Year 4 funds in the amount of $201,957 and PLHA Year 5 funds in the amount of $105,805.

The City will be using PLHA funds to fund the services of the selected firm, and all applicable Federal, State, and local regulations relative to the expenditures of such funds shall be adhered to.

The City assumes no responsibility for any costs incurred by a proposer in the preparation and/or presentation of a proposal in response to this request. To be considered, proposals shall be submitted to the City and completed in the manner and form indicated herein, showing the proposed price clearly and legibly. Proposals presented otherwise may not be considered. Proposals must be signed by the individual or an officer of the respondent authorized to bind the individual/firm to its provisions. All proposals,

2 associated costs and agreements shall be considered valid and binding for a period of ninety (90) days after the proposal due date. All proposals submitted in response to this RFP shall become the property of the City of Maywood upon its receipt by the City and will not be returned.

Each proposal so submitted, must be filed prior to the time, and at the place, designated in the cover page. A proposal so presented, however, may be withdrawn by the proposer, provided the request therefore is made in writing, is signed by the proposer or his authorized representative, and is filed prior to the time fixed for the final filing of proposals.

The withdrawal of a proposal does not prejudice the right of the proposer to file a new proposal, provided there is sufficient time to do so.

Proposers must satisfy themselves by personal examination of the proposed work and by such other means as they prefer as to the actual conditions and requirements of the work, and shall not at any time after submission of the proposal, dispute, complain, or assert that there was any misunderstanding in regard to the nature or scope of work to be done.

The City reserves the right to accept or reject any and all proposals received and reserves the right to waive technicalities where such action best serves the interests of the City.

The City reserves the right to waive discrepancies, informalities and irregularities in the proposal process or to request additional information from any or all of the respondents for the purpose of ascertaining the most qualified individual/firm for the services requested. The City also reserves the right to withdraw this Request for Proposal without prior notice. The City makes no representation that any agreement will be awarded to any respondents as a result of having responded to this request and may decline to award an agreement at its sole discretion. The City is not liable for any pre-contractual expenses incurred by any proposer or successful proposer.

3 III. GENERAL REQUIREMENTS
A. Respondents shall have demonstrated experience in implementing PLHA funded residential rehabilitation programs and in working with LACDA.

B. The proposed term of the contract under this RFP shall be for at least one (1) year at the discretion of the City and upon availability and completion of PLHA funding, expected completion is June 30, 2027.

C. Respondent shall comply with the insurance requirements set forth in the form professional services agreement.

IV. SCOPE OF SERVICES
A. The selected Respondent shall provide the following scope of services as follows:

General Description of Scope of Work
Services to be provided under this proposal include, but not necessarily limited to, the following

1. Preparing and/or finalizing PLHA Residential Rehabilitation program forms with City’s program specialists for the required client applications, project checklists, Promissory Notes, Deeds of Trust, and any related residential rehabilitation loan program documentation in compliance with the LACDA and State HCD requirements.

2. Assisting and training City’s program specialists to:
a. Conduct preliminary interviews with homeowners to determine eligibility status and desired improvements for dwelling unit.
b. Obtain and vet all required supporting documentation including income verification and grant deed.
c. Conduct property inspections and estimate costs for rehabilitation work. d. Prepare and complete all applicable PLHA and LACDA documents for Residential Rehabilitation activities.
e. Procure asbestos and lead based paint testing, abatement, and clearance requirements if necessary.
f. Prepare loan documents.
g. Prepare specifications and bid documents, and reviewing bids received with the homeowners.
h. Obtain contractor clearance through the State Contractor’s License Board. i. Prepare award proposals for review by the City’s Screening Committee. j. Award contracts after approval by Screening Committee, prepare and execute documents for the loans.
k. Ensure that the following forms are completed, executed and/or recorded: Promissory Notes, Notices of Right to Cancel, Deeds of Trust, Requests for Notice(s), Truth in Lending Disclosures, and any other forms and documents required by the City. l. Conduct preconstruction conferences to review all projected work with homeowners and the contractors.
m. Conduct progress inspections to make certain that work is proceeding in a timely manner and to authorize progress payments.
n. Execute notices of completion upon final inspection certifying that rehabilitations have been completed in accordance with contract specifications.

V. SCHEDULE Deadlines
Release of Requests for Proposals April 23, 2026
Submittal of Questions May 7, 2026
Responses to Questions May 14, 2026
Proposal Due Date May 22, 2026 by 5:00 pm
Proposal Review/Evaluation Week of May 25, 2026
Optional Interview (if required) *Week of June 8, 2026
Tentative award of contract June 24, 2026
Tentative Start date July 1, 2026
* These dates are anticipated and may change.

VI. QUESTIONS
All questions regarding this RFP must be submitted to PlanetBids. City will post responses to questions on PlanetBids.

LIST OF INTERESTED PROPOSERS
The full content of the RFP is available through the City website at https:// pbsystem.planetbids.com/portal/64496/portal-home. If addendums are necessary, they will be posted onto the previously mentioned websites as well. All Respondents who wish to receive updates about this RFP, including project updates, addenda, changes, or responses to written inquiries, are encouraged to join the “List of Interested Proposers.”
VII. SUBMITTAL PROCEDURES
Submittals shall comply with all conditions, requirements and specifications contained herein, with any departure rendering the proposal non-responsive and may serve as grounds for rejection of the proposal at the City’s sole discretion. The submittal shall contain the name of this RFP. Proposals shall be submitted in searchable PDF format on the City’s portal on PlanetBids at the following website: https://pbsystem.planetbids.com/portal/64496/portal-hoe 4m o. Acquire lien releases from contractors and subcontractors, obtain homeowner’s authorization for final payment, execute close-outs of rehabilitation work, and ensure that permanent files contain complete documentation required for County, LACDA, and State HCD monitoring and audit purposes.

3. Develop the Continued Owner-Occupancy Certification for the loan recipient to attest that the property remains as their principal residence. Additionally, work with the City to develop a process for the City to collect the self-certifications from loan recipients on an annual basis.

4. Develop the PLHA Loan Portfolio Status Report for use by the City’s program specialists and Finance Department as required by the LACDA.

5. Provide training for staff and on-going technical assistance for the City program team as needed.

5 All proposal submittals shall be submitted via PlanetBids no later than May 22, 2026 at 5:00 p.m. addressed as follows:

City of Maywood | Housing Division
4319 Slauson Avenue
Maywood, CA 90270
Separate files shall be submitted for Technical and Cost Proposals. Submittals received after the specified date and time will be late and will not be considered for further evaluation.

VIII. SUBMITTAL FORMAT
All Respondents must submit qualifications according to the specifications set forth below. Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Respondent’s demonstrated capability to perform work of this type. Proposals shall be valid for a minimum of 120 days following submission.

The City reserves the right to request additional information that, in the City’s opinion, is necessary to ensure that the Proposer’s competence, qualified employees, business organization and financial resources are adequate for the performance of the services under this RFP.

A. WORK PROPOSAL

1. Cover Letter
a. Provide a cover letter including the Respondent’s name, address and telephone number of the contact person(s) who is authorized to submit the proposal on behalf of the
Respondent. The cover letter shall include a brief general statement of intent to perform the services and correspondent that all elements of the RFP have been reviewed and
understood. The letter should be signed by an individual who can bind the Respondent contractually.
b. There shall be one person from the Respondent identified in the proposal who shall be the Respondent’s designated
representative and who is responsible for the services listed in "Section IV - Scope of Services" of this RFP (“Point of Contact”).
c. If applicable, Respondent shall acknowledge receipt of any addendum to the RFP.

2. Table of Contents

6 a. Include a table of content identifying the contents of the proposal in a format consistent with the proposal
requirements and format set forth herein.

3. Experience and Qualifications
a. Proposers must be thoroughly competent and capable of satisfactorily performing the work covered by the proposal. A description of the firm's related work experience should be indicated, particularly residential rehabilitation experience in dealing with the Los Angeles County Development
Authority (LACDA), experience with PLHA projects and
activities, and LACDA and State HCD program
requirements. Provide references of at least three (3) recent and/or current clients for whom the proposer’s firm has provided and/or is providing services, of a similar nature.

Each reference shall include agency or organization
name, contact person, title, telephone number, and
summary of services performed (NOTE: the City of
Maywood shall presume that the firm has no objection to the City contacting the listed clients to review the firm’s current and/or past performance and determine client satisfaction). b. Describe the Respondent, its size and organization, the number and location of offices, and general operational structure, as well as its management and key personnel.

Include a discussion demonstrating that the Respondent has the resources (financial, equipment, labor and capacity) available to provide services under this RFP from the first day at the start of the work.
c. At a minimum, Respondent should have at least five (5) years of consecutive experience.
d. Provide at least three references that received similar services from your Respondent at a minimum over the last five years. Include name of organization, contact name, telephone number and email address.
e. Demonstrate the qualifications of all personnel to be assigned to the City, including key personnel, by providing resumes and/or relative experience summaries describing their
education, credentials, licensing, training and related experience and their proposed roles for this contract.
f. Provide an organization chart of the proposed team, including a contingency plan should a member of the proposed team be unable to fulfill their responsibilities.

4. Approach to Scope of Services
a. This section should set forth a comprehensive description of the approach to providing the Scope of Services and should clearly demonstrate an understanding of the City’s

7 requirements, the work to be done and the objectives to be accomplished.
b. Provide a description of the work plan for the services describing how each task under the Scope of Services will be accomplished. This may be used as an Exhibit for the Scope of Services to the agreement.
c. Provide any other information or tasks that Respondent believes necessary to complete the Scope of Services.
d. Describe the management and staffing configuration to be used to complete the Scope of Work. Resumes of proposed project personnel must be included. The proposal must
indicate a staff representative to act as Project Manager, who will have primary responsibility for this entire project.

B. COST PROPOSAL

1. Detailed Cost Proposal
a. Respondent shall submit a detailed cost proposal that shall include all tasks required to perform the Scope of Services.

The cost proposal shall indicate how the City will be charged for services (i.e., unit, hourly or flat rate basis as appropriate) for the term of the contract, including any extensions. Costs should include all services and materials if any, needed to perform the Scope of Services.
b. As it relates to the services under this RFP, if Respondent is proposing to provide the services on an hourly basis, the cost proposal shall identify the hourly rate for the personnel needed to complete the Scope of Services.
c. In addition, Respondent shall also submit the
rates/compensation for any “additional services” that
Respondent can provide.

IX. AGREEMENT FOR PROFESSIONAL SERVICES
The City of Maywood’s Agreement for Professional Services (Attachment 1) is included for review and comment. The Respondent’s submission of a proposal indicates Respondent’s compliance of such terms, unless the proposal indicates that compliance is not possible. Proposed revisions should be addressed in the cover letter, however, the City maintains discretion to accept or reject the Respondent’s request for revisions. The City reserves the right to make any revisions to the proposed professional services agreement.

X. GENERAL ADMINISTRATIVE INFORMATION
All respondents are advised to become familiar with all conditions, instructions and specifications of this RFP. By submitting a proposal, Respondent represents that it has thoroughly examined and become familiar with the work required under this RFP and that the Respondent has conducted such additional investigation as it deems necessary and

8 convenient (i.e., visiting the locations), that Respondent is capable of providing the equipment, goods and services necessary to furnish landscape maintenance in a manner that meets the City’s objectives in this RFP. Once the contract has been made, a failure to have read the conditions or conduct any investigations of the properties shall not be cause to alter the contract or for Respondent to request additional compensation.

Each Respondent understands and agrees that the City, its departments, its officers, employees or agents are not responsible for:
• Any costs incurred by a Respondent in the preparation, delivery or presentation of a proposal.
• Any costs incurred by a Respondent in meeting the criteria as a result of making or submitting a proposal or subsequently in entering into a formal agreement with the City; and
• Any errors, inaccuracies or misstatements related to the information or data supplied to any contractor by the City. The use of such information or data provided by the City, its officers, employees or agents is intended to be used at the sole discretion and risk of the Respondent in the preparation of a proposal pursuant to this Request for Proposals only.

The selected Respondent shall comply with any and all Federal and State laws applicable to the services. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned and such proposals, after the agreement is awarded, are subject to the California Public Records Act.

The City reserves the right to accept, reject, modify or cancel in whole or in part, this RFP.

The City reserves the right to accept or reject any or all proposals, negotiate modifications to proposals that it deems acceptable, to request and consider additional information from any proposer, and to waive irregularities and technical defects in the proposal process, all in its sole discretion. The City has no obligation, express or implied, to make an award.

The City may reject proposals from Respondents who cannot satisfactorily provide the experience and qualifications required by this RFP and/or provides the scope of services required herein. The City reserves the right to seek new proposals when it determines that it is in the best interest to do so.

XI. SUBMITTAL DUE DATE
The submittal package must be received prior to the submittal date specified in "Section V - Schedule" of this RFP. Respondents mailing a proposal must allow sufficient delivery time to ensure timely receipt of the proposal by the date and time specified. Submittals arriving after the deadline will not be considered.

XII. SELECTION PROCESS
All proposals timely received shall be reviewed to verify that the proposal meets the minimum requirements and qualifications. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the professional services agreement, may be eliminated from further

9 consideration at the discretion of the City. Proposals will be reviewed and evaluated by an evaluation committee comprised of City of Maywood personnel.

The City will be the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP. The City’s final selection will not be dictated on any single factor or criteria including price. The City reserves the right to award the contract(s) in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion, notwithstanding the criteria set forth herein, including negotiating with one or more of the Respondents for the same services.

City will evaluate the proposals provided in response to this RFP based on the following criteria:

1. The City will evaluate Respondents based on meeting all of the City’s requirements and who offers the most advantageous combination of cost and high quality service. In addition to cost, however, the City will consider the quality of services proposed, the financial qualification of, and the work experience of the proposer in determining the best value to the City.

2. Other criteria shall include, but not be limited to:
a. Quality and completeness of proposal
b. Qualifications and experience of proposer, including experience and qualifications of key personnel and staff
c. Similar experience and expertise in the type of work required, with the City or with other public agencies
d. Demonstrated understanding of the scope of services requested as well as capacity of respondent
e. References
f. Financial stability of proposer
g. Cost to the City
h. Oral interviews, if applicable.
i. Any other factors determined by the City to be relevant to the performance of these services.

XIII. AUTHORITY TO WITHDRAW
The City of Maywood reserves the right to withdraw this Request for Proposals without prior notice. The City of Maywood makes no representation that any agreement will be awarded to any Respondent as a result of having responded to this request. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned.

XIV. AWARD OF CONTRACT
Based on the outcome of the evaluation committee’s evaluation of the proposals, a recommendation will be submitted to the City Council for consideration of award. An award of a contract occurs when the contract is approved by the Maywood City Council.

10 Selection of a respondent with whom the City enters into contract negotiations with or a recommendation of an award by the evaluation committee or any other party, does not constitute an award of a contract. The contract shall be in accordance with the attached Agreement.

XV. ATTACHMENTS
Attachment 1. Form Professional Services Agreement

ATTACHMENT 1
Form Professional Services Agreement

ATTACHMENT 1
Form Professional Services Agreement

1 CITY OF MAYWOOD

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this _ _ day of ____________, 2026 by and between the City of Maywood, a municipal organization organized under the laws of the State of California with its principal place of business at 4319 East Slauson Avenue, Maywood, California 90270 (“City”) and _________________________ with its principal place of business at __________________________________________. (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing Permanent Local Housing Allocation (PLHA) Residential Rehabilitation Program Services to public clients, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such services for the PLHA Residential Rehabilitation Program, (“Project”) as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the PLHA Residential Rehabilitation Program Services for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from July 1, 2026 to June 30, 2028, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. Additionally, there shall be three (3) one-year options to renew the Agreement for FY 2028-2029, FY 2029-2030, and FY 2030-2031 with the mutual written consent of both parties.

2 3.2 Responsibilities of Consultant.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “A” attached hereto and incorporated herein by reference.

Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: ______________.

3.2.5 City’s Representative. The City hereby designates Jennifer Vasquez, City Manager, or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other thafn the City’s Representative or his or her designee.

3 3.2.6 Consultant’s Representative. Consultant hereby designates, or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, contractors and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

4 3.2.10 Insurance.

3.2.10.1 Time for Compliance. Consultant shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.

3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subcontractors.

Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:

Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease.

3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-contractors to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall be endorsed to include contractual liability.

3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insured with respect to the Work or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in

5 connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers.

3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers.

3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.

3.2.10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City.

6 3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.12 Water Quality Management and Compliance.

3.2.12.1 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Project or the Services including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); the City’s ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the State.

3.2.12.2 Liability for Non-compliance. Failure to comply with the laws, regulations and policies described in paragraph 3.2.12.1 is a violation of law that may subject Consultant or City to penalties, fines, or additional regulatory requirements. Consultant hereby agrees to indemnify, hold harmless and defend (with counsel selected by the City) City, its officers, agents and employees from and against any and all fines, penalties, claims or other regulatory requirements imposed as a result of Consultant’s non-compliance with the laws, regulations and policies described in paragraph 3.2.12.1, unless such non-compliance is the result of the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers.

3.2.12.3 Training. In addition to the standard of care requirements set forth in paragraph 3.2.8, Consultant warrants that all employees and subcontractors shall have

7 sufficient skill and experience to perform the Services assigned to them without impacting water quality in violation of the laws, regulations and policies described in paragraph 3.2.12.1.

Consultant further warrants that it, its employees and subcontractors will receive adequate training, as determined by City, regarding the requirements of the laws, regulations and policies described in paragraph 3.2.12.1 as they may relate to the Services provided under this Agreement. Upon request, City will provide Consultant with a list of training programs that meet the requirements of this paragraph.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”B” attached hereto and incorporated herein by reference. The total compensation shall not exceed __________________________________ dollars. ($__________) without written approval of the City Council. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within thirty (30) days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City and based upon the approved rates of Los Angeles County Auditor-Controller.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the project site. Consultant shall defend, indemnify and hold

8 the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.3.6 Benefits. Consultant will not be eligible for any paid benefits for federal, social security, state workers’ compensation, unemployment insurance, professional insurance, medical/dental, or fringe benefits offered to others by the City.

3.4 Accounting Records.

3.4.1 Maintenance and Inspection. Consultant shall maintain complete, accurate and clearly identifiable records with respect to all costs and expenses incurred under this Agreement. Consultant shall maintain all such records and make them accessible for audit or examination for a period of five (5) years after final payments are issued and other pending matters are closed. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of five (5) years from the date of final payment under this Agreement.

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. This Agreement, or any part thereof, may be terminated by mutual consent of the Parties in writing or by either Party upon thirty (30) days written notice and delivery by certified mail or by personal delivery. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. City may terminate this Agreement, or any part thereof, without cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

9 Consultant:

City:

City of Maywood
4319 E. Slauson Avenue
Maywood, CA 90270
Attn: Jennifer Vasquez, City Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant.

Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has

10 become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.5 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.

3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, contractors and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Consultants shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents or volunteers.

3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County.

3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.10 City’s Right to Employ Other Consultant. City reserves right to employ other consultants in connection with this Project.

11 3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

12 3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.5.23 PERS Eligibility Indemnity. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

3.6 Subcontracting.

3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

13 3.7 Conflicts of Interest.

3.7.1. Disclosure and Compliance. Consultant agrees that any conflict or potential conflict of interest shall be full disclosed prior to execution of contract and Consultant shall comply with all applicable federal, sate and county laws and regulations governing conflict of interest in accordance with 24 CFR Part 84 Sec. 84.42.

3.8 Political Activity/Lobbying Certification.

3.8.1. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any agency or member of Congress in connection with the awarding of any federal contract, grant, or loan, intended to influence legislation, administrative rule-making or the election of candidates for public office during time compensated for under representation that such activity is being performed as a part of the contract responsibility.

3.9 County Lobby Certification.

3.9.1. It is understood that each person/entity/firm who applies for a Los Angeles County Development Authority contract, and as part of that process, shall certify that they are familiar with the requirements of the Los Angeles County Code Chapter 2.160, (Los Angeles County Ordinance 93-0031) and; that all persons/entity/firms acting on behalf of the above named firm have and will comply with the County Code, and; that any person/entity/firm who seeks a contract with the Los Angeles County Development Authority shall be disqualified there from and denied the contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist employer or any other person or entity acting on behalf of the above named firm fails to comply with the provisions of the County Code.

4. Federal and County Contract Provisions

4.1 Equal Employment Opportunity: During the performance of this Agreement, the Consultant agrees as follows The Consultant will not discriminate against any employee or applicant for employment because of age, race, creed, sex, color or national origin. The Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their age, race, creed, sex color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; rates of pay of other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this nondiscrimination clause.

14 4.2 The Consultant will, in all solicitation of advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, sex or national origin.

4.3 The Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement so that such provisions will be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials.

4.4 The Consultant will comply with all provisions of Executive Order 11246 of September 24, 1965 and of the rules, regulations, and relevant orders of Secretary of Labor.

4.5 The Consultant will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the CITY and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

4.6 In the event of the Consultant’s non-compliance with the equal opportunity clauses of the Agreement or with any such rules, regulations or orders, this Agreement may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

4.7 The Consultant will include the provisions of paragraphs (a) through (f) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Consultant will take such action with respect to any subcontract or purchase order as the CITY may direct as a means of enforcing such provisions including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such directions by the CITY, the Consultant may request the United States to enter into such litigation to protect the interests of the United States.

5.0 Non-Discrimination.

5.1 Executive Order 11246. During the performance of this Agreement, Consultant agrees not to discriminate against any employee or applicant for employment because of race, religion, sex, color, or national origin. Consultant will take affirmative action to ensure

15 that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color, or national origin. Such action shall include, but not limited to, the following: employment upgrading, demotion or transfer: recruitment or recruitment advertising: layoff or termination: rates of pay or other forms of compensation: and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by Consultant setting forth the provisions of this nondiscrimination clause.

5.2 Civil Rights Act of 1964. Title VI of the Civil Rights Act of 1964 provides that no person shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Both Parties agree to abide by this provision of the Civil Rights Act in carrying out this Agreement.

5.3 Age Discrimination. The prohibition against discrimination on the basis of age under The Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual, as provided in Section 504 of the Rehabilitation Act of 1973, shall also apply to this Agreement.

5.4 Housing and Community Development. Section 109, Title I of the Housing and Community Development Act of 1974, provides that no person shall, on the ground race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this Title.

6.0 Section 3 Requirements.

6.1 Low-Income Opportunities. Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 et. Seq., requires that to the greatest extent feasible, opportunities for training and employment be given to lower-income residents of the project area and contracts for work in connection with the project be awarded to business concerns, which are located in, or owned in substantial part, by persons residing in the area of the project.

7.0 Consultant’s Warranty of Compliance with County’s Defaulted Property Tax Reduction Program

16 7.1 Consultant acknowledges that the County has established a goal of ensuring that all individuals and businesses that benefit financially from the County through contract are current in paying their personal and real property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers. Unless the Consultant for an exemption or exclusion, the Consultant warrants and certifies that to the best of its knowledge it is now in compliance, and during the term of this Contract will maintain compliance, with the County’s Defaulted Tax Program, found at Los Angeles County Ordinance No. 2009-0026 and codified at Los Angeles County Code, Chapter 2.206.

Failure of the Consultant to maintain compliance with the requirements set forth in the County Ordinance shall constitute default under this Agreement. Without limiting the rights and remedies available to the CITY under any other provision of this Agreement, failure of the Consultant to cure such default within ten (10) days of notice shall be grounds upon which the CITY may suspend or terminate this Agreement pursuant to the County's Defaulted Property Tax Reduction Program found at County Ordinance No. 2009-0026 and codified at County Code Chapter 2.206. Additionally, failure of the Consultant to comply with the provisions of the County Ordinance may prevent the Consultant from being awarded a new contract by the City.

8.0 Other PLHA Requirements.

8.1 Consultant agrees to abide by all applicable California State laws and regulations applicable to projects involving PLHA funding. [Signatures on Next Page]

17 CITY OF MAYWOOD [INSERT NAME OF CONSULTANT]
By: By: ______________________________
Heber Marquez, Mayor
Attest:

Miguel Leon, Deputy City Clerk
Approved as to Form:
______________________________
Roxanne Diaz, City Attorney

EXHIBIT “A”

SCOPE AND SCHEDULE OF SERVICES

EXHIBIT “B”

COMPENSATION

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 9.

DATE: April 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROXANNE DIAZ, CITY ATTORNEY
BY: JENNIFER VASQUEZ, CITY MANAGER
SUBJECT: CONSIDERATION OF INTRODUCTION AND FIRST READING OF ORDINANCE NO. 26-01, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MAYWOOD

AMENDING PENALTY PROVISIONS FOR VARIOUS VIOLATIONS OF THE

MAYWOOD MUNICIPAL CODE
RECOMMENDATION:

Staff recommends that the City Council introduce Ordinance No. 26-01, an ordinance of the City Council of the City of Maywood Amending Penalty Provisions for Various Violations of the Maywood Municipal Code by title only and waive full reading of Ordinance No. 26-01 in its entirety.

BACKGROUND:

California Government Code Section 36900(a) provides that every violation of a city ordinance is a misdemeanor unless by ordinance it is made an infraction. In 2023, the City adopted Ordinance No. 23-03 to amend certain penalty provisions of the Maywood Municipal Code to provide the City with greater ability to deter violations of the Code and to sanction persons who do commit violations of the Maywood Municipal Code. The City Prosecutor, who works with City Staff on code enforcement matters, is recommending that the City make several clarifications and amendments to strengthen the City's ability to impose fines and penalties on those persons who violate the Municipal Code and to clean-up inconsistencies in our Code.

DISCUSSION:

The proposed ordinance in Section 1 makes several revisions to the general penalty provisions of the Municipal Code to make clear that it is a violation not only to violate or fail to comply with any provision of the Municipal Code but also any ordinance of the City or rule or regulation adopted pursuant to an ordinance or any approval or permit issued under the Code. Further, there are clarifications as to when a violation is not a misdemeanor. In Section 2, the public nuisance provision has been updated. In the remaining Sections 3 through 9, revisions were made for clarity and internal consistency to provide the City with the most flexibility in terms of enforcement. Attachment 1 provides a redline of the proposed revisions and Attachment 2 is the clean final version of Ordinance No. 26-01.

LEGAL REVIEW:

The City Prosecutor drafted Ordinance 26-01 and the City Attorney has drafted this report.

FISCAL IMPACT:

There is no significant fiscal impact related to this item at this time.

ATTACHMENT(S)

1. Attachment 1 - Final Ordinance 26-01 Penalties Ordinance

2. Attachment 2 - Legislative Digest of Ordinance 26-01 Penalties

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ORDINANCE NO. 26-01

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MAYWOOD

AMENDING PENALTY PROVISIONS FOR VARIOUS VIOLATIONS OF THE

MAYWOOD MUNICIPAL CODE
WHEREAS, California Government Code Section 36900(a) provides that every violation of a city ordinance is a misdemeanor unless by ordinance it is made an infraction;
WHEREAS, on April 26, 2023, the City Council of the City of Maywood adopted Ordinance No. 23-03, which, in part, amended penalty provisions of the Maywood Municipal Code to provide greater ability to the City to deter violations of the Maywood Municipal Code and to sanction persons who do commit violations of the Maywood Municipal Code;
WHEREAS, infraction violations, like traffic tickets, are punishable only by a fine, and a defendant is often able to avoid appearing before a judge by paying the requisite fine;
WHEREAS, misdemeanor violations are punishable by a fine, imprisonment in jail, or both fine and jail, and persons charged and/or convicted of misdemeanor violations are subject to court supervision in the form of “diversion” or “probation” and can be ordered to address recurring behavioral issues and/or to correct any ongoing or continuing violation; and, WHEREAS, the City Council of the City of Maywood desires to further clarify the penalties for violations of the Maywood Municipal Code

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
MAYWOOD DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Section 1-2.01.A (“Misdemeanors, Infractions, and Civil Penalty”) of Chapter 2 (“Penalty Provisions”) of Title 1 (“General Provisions”) of the Maywood Municipal Code is hereby amended to read as follows:
“1-2.01 – Misdemeanors, Infractions, and Civil Penalty
A. No person shall violate or fail to comply with any
provision or requirement of this Code, any ordinance of the City, any rule or regulation promulgated pursuant to any ordinance or provision of this Code, or any approval or permit issued pursuant to this Code.

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Any person who shall violate or fail to comply with any provision or requirement of this Code, any ordinance of the City, any rule or regulation promulgated pursuant to any ordinance or provision of this Code, or a condition of any approval or permit issued pursuant to this Code, shall be guilty of a misdemeanor, unless:
1) Such a violation or failure is designated as an
infraction by this Code, any ordinance of the City, or any applicable State or Federal law;
2) The City Attorney or City Prosecutor files a
complaint charging the offense as an infraction;
3) After the filing of a misdemeanor complaint, the
Court, upon motion of the people, reduces the offense to an infraction, and the defendant does not object to having the case proceed as an infraction; or,
4) Such a violation or failure is prosecuted as a
civil administrative action pursuant to pursuant to Title 6, Chapter 4, Section 6-4.30 of this Code.”
Section 2. Section 1-2.01.B (“Misdemeanors, Infractions, and Civil Penalty”) of Chapter 2 (“Penalty Provisions”) of Title 1 (“General Provisions”) of the Maywood Municipal Code is hereby amended to read as follows:
“B. Public Nuisance. In addition to the penalties provided by this Section, Any violation of any provision of this Code, any ordinance of the City, any rule or regulation promulgated pursuant to any ordinance or provision of this Code, or any approval or permit issued pursuant to this Code, shall be deemed a public nuisance and may be summarily abated by the City by any and all means (civil, administrative, and/or equitable) as provided by law or in equity. All remedies provided herein shall be cumulative and not exclusive.” Section 3. Section 3-1.102(b) (“License: Required”) of Article 1 (“General Provisions”) of Chapter 1 (“Business Licensing”) of Title 3 (“Finance”) of this Code is hereby amended to read as follows:
“(b) Any person violating any of the provisions of the herein title or knowingly or intentionally misrepresenting to any officer or employee of the city any material fact in procuring or any license or permit provided for in this Code shall be deemed guilty of an misdemeanor, punishable in accordance with the provisions of Section 1-2.01 of this Code. Any person failing to comply with this Article shall continue to be responsible for the payment of any license fees, interest, and/or penalties due the City All remedies

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prescribed herein shall be cumulative, and the use of one or more remedies by the city shall not bar the use of any other remedy for the purpose of enforcing the provisions of this Code.”
Section 4. Section 4-8.11 (“Violations”) of Chapter 8 (“Alarm Systems”) of Title 4 (“Public Safety”) of this Code is hereby amended to read as follows:
“(a) In addition to any other penalty authorized by law, any alarm installed or maintained in violation of this chapter is declared to be a public nuisance and may be abated as provided by law.”
Section 5. Section 5-25.04(b) (“Enforcement – Penalty for Violation”) of Chapter 25 (“Sales of Personal Property in Residential Zones”) of Title 5 (“Public Welfare, Morals, and Conduct”) of this Code is hereby amended to read as follows:
“(b) Penalty for violation
(1) In addition to any other penalty authorized by law, violators shall also forfeit any permit issued under this chapter and the right to seek a permit hereunder for one (1) year from the date of the violation.”
Section 6. Section 5-42.03 (“Enforcement”) of Chapter 42 (“Smoking Prohibited in Parks and Recreation Areas”) of Title 5 (“Public Welfare, Morals, and Conduct”) of this Code is hereby amended to read as follows:
“(a) Punishment under this Chapter shall not preclude
punishment pursuant to Health and Safety Code Section 13002, Penal Code Section 374.4 or any other law proscribing the act of littering. Nothing in this Chapter shall preclude any person, corporation or governmental entity from seeking any other remedies, penalties or procedures provided by law whether civil or criminal.”
Section 7. Section 6-10.07 (“Enforcement”) of Chapter 10 (“Urban Storm Water Mitigation, Management, and Discharge”) of Title 6 (“Sanitation and Health”) of this Code is hereby amended to read as follows:
“(a) Whenever necessary to make an inspection to enforce any of the provisions of this chapter or whenever an authorized

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enforcement officer has reasonable cause to believe that there exists in any building or upon any premises any condition which constitutes a violation of the provisions of this chapter, the officer may, upon consent or upon obtaining an inspection warrant, enter such building or premises at all reasonable times to inspect the same or perform any duty imposed upon the officer by this chapter.
(b) Routine or area inspections shall be based upon such reasonable selection process as may be deemed necessary to carry out the objectives of this chapter, including but not limited to, random sampling and/or sampling in areas with evidence of storm water contamination, discharges of non-storm water into the City's storm drain system, discharges which are not pursuant to an NPDES permit or similar factors.
(c) For the first failure to comply with any provision of this chapter, the City Manager, or his or her designee, may issue to the person believed to be the violator, a written notice, which includes the following:
(1) A statement specifying the violation committed;
(2) A specified time period within which the affected person shall correct the failure or file a written notice disputing the notice of violation;
(3) A statement of the penalty for continued noncompliance (d) Each failure to comply with any provision of this chapter following written notice issued pursuant to subsection (c) of this section, shall constitute a misdemeanor punishable as provided in Section 1-2.04 of the Maywood Municipal Code. Each day during which a person fails to comply with the provisions of this chapter following written notice shall constitute a separate offense.
(e) A violation of any provision of this chapter is declared a public nuisance, and the City Attorney is authorized to abate such violation by means of a civil action.
(f) The penalties and remedies established by this section shall become accumulative.”

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Section 8. Section 8-16.01 (“Temporary Structures, Canopies and Similar Uses”) of Chapter 16 (“Temporary Structures and Canopies”) of Title 8 (“Building Regulations”) of this Code is hereby amended to read as follows:
“Temporary structures as defined by Section 2020.200 of the Zoning Ordinance are not permitted in any zoning land use designation where visible from the public right-of-way except pursuant to this section. The definition of temporary structure shall also include any structure which is covered by a tarpaulin, or a tarpaulin which is suspended by any means which is used for shelter purposes.

Professionally manufactured appropriately sized canopies and tarpaulin covers designed for shelter of vehicles or outdoor activities and used in the manner for which they were designed, may be maintained on a long-term basis in driveways and approved parking areas of front yards, side yards and rear yards for the cover of vehicles, so long as they are properly maintained in safe condition, do not become deteriorated, and do not protrude into the front yard setback area from the front of the building structure by more than three (3′) feet.

Except as provided above, temporary structures visible from the public right-of-way such as canopies or tarpaulin covers, shall not be utilized for longer than forty-eight (48) consecutive hours, once a month in any calendar year on any lot within the City.

Violation of this section may be enforced by any means legally available to the City, including as set forth in Chapter 2 (“Penalty Provisions”) of Title 1 (“General Provisions”) of this Code, as that Chapter may be amended from time to time.”
Section 9. The following sections and subsections are hereby repealed and deleted in their entirety:
(a) Section 5-22.05 (“Littering – Violation: Infraction”); and, (b) Section 5-30.02 (“Consumption of Alcoholic Beverages – Violation:

Infraction”).

SECTION 10: Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The

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City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional.

SECTION 11: Effective Date. This Ordinance shall go into effect and be in full force and operation from and after thirty (30) days after passage and adoption.

SECTION 12: Certification and Publication. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published or posted in the manner prescribed by law.

PASSED, APPROVED, AND ADOPTED this 20th day of May, 2026.

HEBER MARQUEZ, Mayor
ATTEST:

MIGUEL LEON, Deputy City Clerk
I, Miguel Leon, Deputy City Clerk of the City of Maywood, hereby certifies that Ordinance No. 26-01 was duly passed, approved, and adopted by the City Council of the City of Maywood at a regular meeting held the 20th day of May, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

MIGUEL LEON, Deputy City Clerk

LEGISLATIVE DIGEST OF MUNICIPAL CODE REVISIONS
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ORDINANCE NO. 26-01

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MAYWOOD

AMENDING PENALTY PROVISIONS FOR VARIOUS VIOLATIONS OF THE

MAYWOOD MUNICIPAL CODE
WHEREAS, California Government Code Section 36900(a) provides that every violation of a city ordinance is a misdemeanor unless by ordinance it is made an infraction;
WHEREAS, on April 26, 2023, the City Council of the City of Maywood adopted Ordinance No. 23-03, which, in part, amended penalty provisions of the Maywood Municipal Code to provide greater ability to the City to deter violations of the Maywood Municipal Code and to sanction persons who do commit violations of the Maywood Municipal Code;
WHEREAS, infraction violations, like traffic tickets, are punishable only by a fine, and a defendant is often able to avoid appearing before a judge by paying the requisite fine;
WHEREAS, misdemeanor violations are punishable by a fine, imprisonment in jail, or both fine and jail, and persons charged and/or convicted of misdemeanor violations are subject to court supervision in the form of “diversion” or “probation” and can be ordered to address recurring behavioral issues and/or to correct any ongoing or continuing violation; and, WHEREAS, the City Council of the City of Maywood desires to further clarify the penalties for violations of the Maywood Municipal Code

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MAYWOOD DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Section 1-2.01.A (“Misdemeanors, Infractions, and Civil Penalty”) of Chapter 2 (“Penalty Provisions”) of Title 1 (“General Provisions”) of the Maywood Municipal Code is hereby amended to read as follows:
1-2.01 – Misdemeanors, Infractions, and Civil Penalty
A. No person shall violate or fail to comply with any
provision or requirement of this Code, any ordinance of the City, any rule or regulation promulgated pursuant to any ordinance or

LEGISLATIVE DIGEST OF MUNICIPAL CODE REVISIONS
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provision of this Code, or any approval or permit issued pursuant to this Code.

Any person who shall violate or fail to comply with any provision or requirement of this Code, any ordinance of the City, any rule or regulation promulgated pursuant to any ordinance or provision of this Code, or a condition of any approval or permit issued pursuant to this Code, shall be guilty of a misdemeanor, unless:
1) sSuch a violation or failure is designated as an
infraction by this Code, any ordinance of the City, or any applicable State or Federal law;
2) The City Attorney or City Prosecutor files a
complaint charging the offense as an infraction;
3) After the filing of a misdemeanor complaint, the
Court, upon motion of the people, reduces the offense to an infraction, and the defendant does not object to having the case proceed as an infraction; or,
4) or is subsequently prosecuted as an infraction,
in which case such person is guilty of an infraction; or 2) sSuch a violation or failure is prosecuted as a civil administrative action pursuant to pursuant to Title 6, Chapter 4, Section 6-4.30 of this Code.

Section 2. Section 1-2.01.B (“Misdemeanors, Infractions, and Civil Penalty”) of Chapter 2 (“Penalty Provisions”) of Title 1 (“General Provisions”) of the Maywood Municipal Code is hereby amended to read as follows:

B. Public Nuisance. In addition to the penalties provided by this Section, Aany violation of any provision of this Code, any ordinance of the City, any rule or regulation promulgated pursuant to any ordinance or provision of this Code, or any approval or permit issued pursuant to this Code, shall be deemed a public nuisance and may be summarily abated by the City by any and all means (civil, administrative, and/or equitable) as provided by law or in equity. All remedies provided herein shall be cumulative and not exclusive. may be prosecuted as a misdemeanor, as an infraction, or as a civil administrative action in the discretion of the city attorney or prosecutor.

Section 3. Section 3-1.102(b) (“License: Required”) of Article 1 (“General Provisions”) of Chapter 1 (“Business Licensing”) of Title 3 (“Finance”) of this Code is hereby amended to read as follows:

LEGISLATIVE DIGEST OF MUNICIPAL CODE REVISIONS
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(b) Any person violating any of the provisions of the herein title or knowingly or intentionally misrepresenting to any officer or employee of the city any material fact in procuring or any license or permit provided for in this Code shall be deemed guilty of an infraction misdemeanor, punishable in accordance with the provisions of Section 1-2.01 of this Code. Any person failing to comply with this Article shall continue to be responsible for the payment of any license fees, interest, and/or penalties due the City All remedies prescribed herein shall be cumulative, and the use of one or more remedies by the city shall not bar the use of any other remedy for the purpose of enforcing the provisions of this Code.

Section 4. Section 4-8.11 (“Violations”) of Chapter 8 (“Alarm Systems”) of Title 4 (“Public Safety”) of this Code is hereby amended to read as follows:
(a) Any person violating the provisions of this chapter, excluding Sections 4-8.02 (e) and 4-8.05 hereof, shall be guilty of an infraction punishable by a fine of One Hundred and No/100th ($100.00) Dollars. (ab) In addition to any other penalty authorized by law, Aany alarm installed or maintained in violation of this chapter is declared to be a public nuisance and may be abated as provided by law.

Section 5. Section 5-25.04(b) (“Enforcement – Penalty for Violation”) of Chapter 25 (“Sales of Personal Property in Residential Zones”) of Title 5 (“Public Welfare, Morals, and Conduct”) of this Code is hereby amended to read as follows:
(b) Penalty for violation
(1) Any person violation any of the provisions of this
subsection is guilty of an infraction.
(2) Any person convicted of an infraction under the
provisions of this subsection is punishable upon a first offense by a fine of not more than twenty-five and
no/100ths ($25.00) dollars, and for a second conviction within a period of one (1) year by a fine of not more than fifty and no/100ths ($50.00) dollars, and for a third or any subsequent conviction within a period of one (1) year by a fine of not more than one hundred and no/100ths
($100.00) dollars.

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(13) In addition to any other penalty authorized by law, Vviolators will shall also forfeit any permit issued under this chapter and the right to seek a permit hereunder for one (1) year from the date of the violation.

Section 6. Section 5-42.03 (“Enforcement”) of Chapter 42 (“Smoking Prohibited in Parks and Recreation Areas”) of Title 5 (“Public Welfare, Morals, and Conduct”) of this Code is hereby amended to read as follows:
(a) Each separate violation of this chapter is an infraction punishable by:
(1) A fine not to exceed One Hundred and no/100ths
($100.00) dollars for the first violation.
(2) A fine not to exceed Two Hundred and no/100ths
($200.00) dollars for the second violation of this chapter within one (1) year.
(3) A fine not to exceed Five Hundred Fifty and
no/100ths ($500.00) dollars for each additional violation of this chapter within one (1) year.
(ab) Punishment under this section Chapter shall not preclude punishment pursuant to Health and Safety Code Section 13002, Penal Code Section 374.4 or any other law proscribing the act of littering. Nothing in this section Chapter shall preclude any person, corporation or governmental entity from seeking any other remedies, penalties or procedures provided by law whether civil or criminal.

Section 7. Section 6-10.07 (“Enforcement”) of Chapter 10 (“Urban Storm Water Mitigation, Management, and Discharge”) of Title 6 (“Sanitation and Health”) of this Code is hereby amended to read as follows:
(a) Whenever necessary to make an inspection to enforce any of the provisions of this chapter or whenever an authorized enforcement officer has reasonable cause to believe that there exists in any building or upon any premises any condition which constitutes a violation of the provisions of this chapter, the officer may, upon consent or upon obtaining an inspection warrant, enter such building or premises at all reasonable times to inspect the same or perform any duty imposed upon the officer by this chapter.

LEGISLATIVE DIGEST OF MUNICIPAL CODE REVISIONS
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(b) Routine or area inspections shall be based upon such reasonable selection process as may be deemed necessary to carry out the objectives of this chapter, including but not limited to, random sampling and/or sampling in areas with evidence of storm water contamination, discharges of nonstorm water into the City's storm drain system, discharges which are not pursuant to an NPDES permit or similar factors. (c) For the first failure to comply with any provision of this chapter, the City Manager, or his or her designee, shall may issue to the person believed to be the violator, a written notice, which includes the following:
(1)A statement specifying the violation committed;
(2)A specified time period within which the affected person shall correct the failure or file a written notice disputing the notice of violation;
(3)A statement of the penalty for continued noncompliance (d) Each subsequent failure to comply with any provision of this chapter following written notice issued pursuant to subsection (c) of this section, shall constitute an infraction misdemeanor punishable as provided in Section 1-2.04 of the Maywood Municipal Code. Each day during which a person fails to comply with the provisions of this chapter following written notice shall constitute a separate offense.
(e) A violation of any provision of this chapter is declared a public nuisance, and the City Attorney is authorized to abate such violation by means of a civil action.
(f) The penalties and remedies established by this section shall become accumulative.

Section 8. Section 8-16.01 (“Temporary Structures, Canopies and Similar Uses”) of Chapter 16 (“Temporary Structures and Canopies”) of Title 8 (“Building Regulations”) of this Code is hereby amended to read as follows:

Temporary structures as defined by Section 2020.200 of the Zoning Ordinance are not permitted in any zoning land use designation where visible from the public right-of-way except pursuant to this section. The definition of temporary structure shall also include any structure which is covered by a tarpaulin,

LEGISLATIVE DIGEST OF MUNICIPAL CODE REVISIONS
-6-
or a tarpaulin which is suspended by any means which is used for shelter purposes.

Professionally manufactured appropriately sized canopies and tarpaulin covers designed for shelter of vehicles or outdoor activities and used in the manner for which they were designed, may be maintained on a long-term basis in driveways and approved parking areas of front yards, side yards and rear yards for the cover of vehicles, so long as they are properly maintained in safe condition, do not become deteriorated, and do not protrude into the front yard setback area from the front of the building structure by more than three (3′) feet.

Except as provided above, temporary structures visible from the public right-of-way such as canopies or tarpaulin covers, shall not be utilized for longer than forty-eight (48) consecutive hours, once a month in any calendar year on any lot within the City.

Violation of this section may be enforced by any means legally available to the City, including as set forth in Chapter 2 (“Penalty Provisions”) of Title 1 (“General Provisions”) of this Code, as that Chapter may be amended from time to time citation as an administrative violation or an infraction.

Section 9. The following sections and subsections are hereby repealed and deleted in their entirety:
(a) Section 5-22.05 (“Littering – Violation: Infraction”); and, (b) Section 5-30.02 (“Consumption of Alcoholic Beverages – Violation:

Infraction”).

SECTION 10: Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional.

LEGISLATIVE DIGEST OF MUNICIPAL CODE REVISIONS
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SECTION 11: Effective Date. This Ordinance shall go into effect and be in full force and operation from and after thirty (30) days after passage and adoption.

SECTION 12: Certification and Publication. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published or posted in the manner prescribed by law.

AGENDA REPORT

CITY OF MAYWOOD
AGENDA ITEM NO. 10.

DATE: April 22, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: OKAN DEMIRCI, CITY ENGINEER
SUBJECT: CONSIDERATION OF AWARD OF CONSTRUCTION CONTRACT TO ONYX PAVING COMPANY, INC. FOR FY 25/26 PAVEMENT REHABILITATION PROGRAM IN THE AMOUNT OF $2,968,000.00
RECOMMENDATION:

It is recommended that the City Council approve and award a contract to Onyx Paving Company, Inc. for the FY 25/26 Pavement Rehabilitation Program Project for a total amount of $2,968,000.00, appropriate $157,000 from Proposition A Fund 221 and $789,280 from Measure M Fund 225, and Construction Management and Inspection Services by Transtech Engineers, Inc. pursuant to their On-Call Professional Consulting Services Agreements.

BACKGROUND:

The project includes asphalt concrete resurfacing (cold mill and overlay), asphalt slurry seal, concrete curb ramp, curb and gutter, sidewalk replacement at various locations, installation of banner poles, bus shelter infrastructure, storm drain connector pipe screen (CPS), signage, striping and pavement markings, and related work. The proposed improvements will be completed within 180 working days, including long lead time material procurement (banner poles). The project location map is shown on Attachment No. 3.

On March 26, 2026, staff advertised Notice Inviting Bids (NIB) on the local newspaper in conformance with City of Maywood Municipal Code Section 3-7.04. Bids were due on April 15, 2026, at 11:00 AM.

DISCUSSION:

On April 15, 2026, at 11:00 AM, a total of seven (7) bids were received as shown below:

Contractor Name (from
low to high cost)
Base Bid Total Additive Alternate
Bid Total
Base Bid + Additive
Alternate Bid Total
Onyx Paving Company $2,111,000.00 $857,000,00 $2,968,000.00 All American Asphalt $2,198,092.05 $849,000.00 $3,047,092.05 Gentry Brothers, Inc. $2,247,915.00 $809,000.00 $3,056,915.00 Hardy & Harper, Inc. $2,285,000.00 $1,140,000.00 $3,425,000.00 Excel Paving Company $2,534,542.00 $545,000.00 $3,079,542.00

Sequel Contractors $2,539,040.00 $606,000.00 $3,145,040.00 Axiom Group $2,616,822.00 $1,202,400.00 $3,819,222.00
The award decision is based on the base bid schedule total. The base bid schedule scope includes asphalt concrete resurfacing (cold mill and overlay), asphalt slurry seal, curb and gutter, sidewalk replacement at various locations, bus shelter infrastructure, storm drain connector pipe screen (CPS), signage, striping and pavement markings, and related work. The total base bid amount on the apparent 1st low bid submitted by Onyx Paving Company, Inc. is $2,111,000.00.

The project bid package also includes additive alternate bid schedule. The additive alternate bid schedule scope includes construction of 40 concrete curb ramps, installation of 15 banner poles, and related work.

According to the contract documents, the City may add bid items from the additive alternate bid schedule at the sole and complete discretion of the City as part of the performance of the contract. The total additive alternate bid amount on the apparent 1st low bid submitted by Onyx Paving Company, Inc. is $857,000.00. The total base bid and additive alternate bid total amount equals to $2,986,000.00.

Staff conducted a bid analysis for the apparent 1st low bidder, Onyx Paving Company, Inc., and verified CA contractor’s licensing, Department of Industrial Relations (DIR) registration, state and federal debarment files, and references. Based on the bid analysis, Onyx Paving Company, Inc. was found to be the lowest responsive bidder.

Staff recommends City Council award a contract to Onyx Paving Company, Inc. for a total amount of $2,968,000.00 and authorize the City Manager to execute the contract.

The proposed project is a project subject to CEQA. Staff has reviewed the proposed project and has determined that it is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15302:

Replacement or reconstruction; (c) Replacement or reconstruction of existing utility and/or facilities involving negligible or no expansion of capacity.

LEGAL REVIEW:

The City Attorney has reviewed this report.

FISCAL IMPACT:

The total estimated project cost of $3,766,280.00 will be funded as follows:

General Fund 100 $98,094
TDA Article III Fund 214 $95,000
SB 1 Fund 216 $826,892
PROP C Fund 222 $595,000
Measure R Fund 224 $790,000
Measure M Fund 225 $1,089,280
LACMTA Fund 227 $75,014
Measure W Fund 280 $40,000
Prop A Fund 221 (Citywide Bus Shelters) $157,000
Total Project Funds $3,766,280.00
Below is the project cost breakdown:

Construction Contract $2,968,000.00
Contingency Budget allowance for unforeseen conditions as necessary (10%) $296,800.00 Total Construction Budget $3,264,800.00
Design Engineering (Preparation of PS&E) $175,000.00
Construction management, inspection, materials testing/inspection $326,480.00 Total Project Budget $3,766,280.00
Of the total project cost of $3,766,280, $2,820,000 has already been budgeted across the various funds noted above in FY2025-26. The remaining $946,280 will require additional appropriations, consisting of $157,000 from Proposition A Fund 221 and $789,280 from Measure M Fund 225.

ATTACHMENT(S)

1. Attachment 1, Agreement

2. Attachment 2, Bid

3. Attachment 3, Project Location Map

Attachment No. 1 – Agreement with Onyx Paving Company, Inc

CONTRACT C-1

CONTRACT

CITY OF MAYWOOD CONTRACT FOR
FY 25/26 PAVEMENT REHABILITATION PROGRAM
THIS CONTRACT (“Contract”) is made and entered this April 22, 2026 (“Effective Date”), by and between the CITY OF MAYWOOD, a California municipal corporation (“City”) and Onyx Paving Company, Inc, a California Corporation (“Contractor”). Contractor’s California State Contractor’s license number is 630360; Class A, C12. Contractor’s DIR registration number is 1000004798.

In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Contract Documents. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid (including documentation accompanying the Bid and any postBid documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. The Contract Documents are attached hereto and incorporated herein by reference.

2. Scope of Services. Contractor shall perform the Work in a good and workmanlike manner for the project identified as FY 25/26 Pavement Rehabilitation Program (“Project”), as described in this Contract and in the Contract Documents.

3. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor a not to exceed amount of Two Million Nine Hundred Sixty Eight Thousand dollars ($2,968,000.00) in accordance with the prices as submitted in the Bid.

4. Incorporation by Reference. All of the following documents are attached hereto and incorporated herein by this reference: Workers’ Compensation Certificate of Insurance, Additional Insured Endorsement (Comprehensive General Liability), Additional Insured Endorsement (Automobile Liability), and Additional Insured Endorsement (Excess Liability).

5. Antitrust Claims. In entering into this Contract, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. § 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.

6. Prevailing Wages. City and Contractor acknowledge that the Project is a public work to which prevailing wages apply.

7. Workers’ Compensation. Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of Labor Code Section 1861, by signing this Contract, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the

CONTRACT C-2
provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”

8. Titles. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.

9. Authority. Any person executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

10. Entire Agreement. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties that expressly refers to this Contract.

11. Counterparts. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.

IN WITNESS WHEREOF, the parties hereto have executed the Contract the day and year first above written.

CITY OF MAYWOOD
By:

Mayor
ATTEST: APPROVED AS TO FORM:

By: By:

City Clerk City Attorney
Dated:
(“CONTRACTOR”)
By:

By:

PAYMENT BOND (LABOR AND MATERIALS) LMB-1
Bond No. __________

PAYMENT BOND
(LABOR AND MATERIALS)
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Maywood (“City”), State of California, has awarded to

(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

FY 25/26 PAVEMENT REHABILITATION PROGRAM
(Project name)
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient payment Bond with the City to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.

NOW, THEREFORE, we, the undersigned Principal, and

(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of

Dollars ($ ), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.

Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

PAYMENT BOND (LABOR AND MATERIALS) LMB-2
The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or the Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration, or addition.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Principal”

By:

Its
By:

Its
(Seal)
“Surety”

By:

Its
By:

Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

PERFORMANCE BOND PB-1
Bond No. __________

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Maywood (“City”), has awarded to

(“Principal”)
(Name and address of Contractor)
a contract (the “Contract”) for the Work described as follows:

FY 25/26 PAVEMENT REHABILITATION PROGRAM
(Project name)
WHEREAS, Principal is required under the terms of the Contract to furnish a Bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and

,
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of

Dollars ($ ), this amount being not less than the
total Contract Price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the Contract and any alteration thereof made as therein provided, on the Principal’s part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Surety hereby waives any statute of limitations as it applies to an action on this Bond.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or of the Work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations under this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Work or to the specifications. Surety hereby waives the provisions of California

PERFORMANCE BOND PB-2
Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this Bond and has all rights of a party hereto.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated:
“Principal”

By:

Its
By:

Its
(Seal)
“Surety”

By:

Its
By:

Its
(Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-1
WORKERS’ COMPENSATION

CERTIFICATE OF INSURANCE
WHEREAS, the City of Maywood (“City”) has required certain insurance to be provided by:

NOW THEREFORE, the undersigned insurance company does hereby certify that it has issued the policy or policies described below to the following named insureds and that the same are in force at this time:

1. This certificate is issued to:

City of Maywood
City Hall
_______________________________
______________, California ________
The insureds under such policy or policies are:

2. Workers’ Compensation Policy or Policies in a form approved by the Insurance Commissioner of California covering all operations of the named insureds as follows:

Policy Number Effective Date Expiration Date

By:

Its Authorized Representative

INSURANCE CERTIFICATES AND ENDORSEMENTS INS-2

ADDITIONAL INSURED ENDORSEMENT

COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”):

Name and address of insurance company (“Company”):

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured:

Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The City of Maywood (“City”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company’s liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company’s limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to City, by certified mail, return receipt requested, not less than thirty (30) Days before the effective date thereof. In the event of Company’s failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.