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Bid Number: RFP 112124 Vendor Name: Konica Minolta Business Solutions U.S.A., Inc.
Bid Number: RFP 112124 Vendor Name: Konica Minolta Business Solutions U.S.A., Inc. 89 Warranty program Yes
No
Konica Minolta offers our Customer One
Guarantee- "It Works or It Walks"
We are so confident in the quality of our products
that we guarantee your Konica Minolta MFP will
(1) meet factory specifications and (2) be
compatible with your network, or we'll replace it
with an equivalent model:
• First two years: replacement will be a brandnew MFP
• After two years: replacement may be new or
refurbished
• Plus, Konica Minolta will also provide a
$1,000 credit towards your next Konica Minolta
MFP as a way to say "we're sorry for the
inconvenience"
*
Please see attached copy of our Customer One
Guarantee.
3rd Party Products - significant failure must be
determined by an onsite, Konica Minolta Service
representative. The Customer One Guarantee does
not apply to these Products.
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - Table 6 Pricing.zip - Thursday November 21, 2024 09:19:16 Financial Strength and Stability - Table 2A Financial Viability and Marketplace Success.zip - Wednesday November 20, 2024 16:52:32
Marketing Plan/Samples - Table 4 Marketing Plan.zip - Wednesday November 20, 2024 17:30:49 WMBE/MBE/SBE or Related Certificates (optional)
Standard Transaction Document Samples - Table 6 Standard Transaction Document Samples.zip - Thursday November 21, 2024 11:32:33
Requested Exceptions - Table 9 Exceptions to Terms, Conditions, or Specifications Form.zip - Thursday November 21, 2024 09:13:57
Upload Additional Document - Table 5A Value-Added Attributes.zip - Wednesday November 20, 2024 17:53:27
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Bid Number: RFP 112124 Vendor Name: Konica Minolta Business Solutions U.S.A., Inc.
May 14, 2026
City of Maywood
The current lease of your Xerox B7035 and B8170 printers (Serial No. 2DA804857 and B8170 HHZ761667) is due to expire on 9/30/2026. Below is an overview of both your current contracts and the next steps.
Lease Contract with PEAC Solutions 471-411-658-
003
Your equipment lease was signed with Xerox Financial Services, which is now operating as PEAC Solutions. The 60-month lease began at installation on 9/30/21 and ends on 9/30/26. Formal notice of intent is required between April 30, 2026 and July 30, 2026. You are now in the window where your letter of intent should be sent to PEAC Solutions.
In your letter of intent, be sure to include the following information: Lease Contract Number, Equipment Serial Number(s), and your intention (purchase and retain equipment or return equipment).
This notification will need to be sent to [email protected].
Once it has been submitted and the final payment has been received, return instructions will be issued to you or you can request a buyout to purchase. It is your responsibility to return the equipment to the designated location. If desired, we can obtain a quote for you from our carrier.
Service + Supplies Contract with QDoxs
Should you choose to purchase and retain your equipment after the lease ends, there are no additional steps needed regarding your service and supplies agreement, it will continue as normal.
Should you choose to return your equipment, please let us know and we will cancel your service and supplies agreement as of the date you return the equipment to the leasing company. Your service and supply agreement at end of term requires 30 days notice of cancellation..
Please send the formal notice of your decision to cancel to your QDoxs Account Manager, Tara Smith, and please include our Controller, Diane Hackett at [email protected].
Acknowledgment
We appreciate our business relationship. Please acknowledge receipt of these important details with your signature below.
Print Name and Title
Signature Date
April 29, 2026
Re: Account Number: 471-4110658-003
Buyout Type: Buyout
MAYWOOD, CITY OF,
In response to your request, please be advised that the buyout ofthe above referenced lease agreement is $5,858.84. This figure is valid through 05/29/2026. The breakdown of the buyout amount is as follows.
Receivable Balance $ 2,698.22Residual $ 2,640.13
Sales Tax $ 520.49
Late Charges $ 0.00
Property Tax $ 0.00Insurance $ 0.00
Other Lease Charges $ 0.00
Total Buyout $ 5,858.84
[Serial Numbers:[ 2DA804857, HHZ761667
If you wish to buyout the lease, please send a check for the buyout figure prior to the expiration date to the following address
PO Box 13604
Philadelphia, PA, 19101-3604
Should you have any questions, or if we can be of further assistance, please call 888-236-2409.
Very truly yours,
Customer Service Department
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 11.
DATE: May 27, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: JERRY GOMEZ, PUBLIC WORKS SUPERINTENDENT
SUBJECT: CONSIDERATION OF AWARD OF CONTRACT FOR MAINTENANCE SERVICES FOR
MAYWOOD PARK (DODGER DREAM FIELD) BASEBALL FIELD IN A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $232,800.00 FOR THREE YEARS (3) TO
MARIPOSA LANDSCAPES, INC
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to award a Maintenance Services Agreement for Maywood Park Baseball Field for three-year term with two one-year optional extension in the form approved by the City Attorney.
BACKGROUND:
On April 26, 2023, the City entered into an agreement with the contractor Revueltas Landscape, Inc. for Landscape Services at Maywood Park Dodger Dream Baseball Field. The agreement consists of three-year term. The three-year term of the agreement expired on April 26, 2026. The City has decided to go out to bid for landscape services.
DISCUSSION:
On March 26, 2026, City staff released the Request for Proposals (RFP) for Maintenance Services for Maywood Park Baseball Field. A total of two landscape service contractors submitted bids. The following proposals were submitted:
Greenfield Landscaping & Maintenance, Inc. Yearly Price – $93,600.00 Mariposa Landscapes, Inc. Yearly Price – $72,600.00
Upon review of proposals, staff recommends moving forward with Mariposa Landscape, Inc. Mariposa Landscape, Inc. met and completed the criteria’s set in the Request for Proposal (RFP). Mariposa Landscape, Inc. provided its organization information, references, approach of work, and licenses, Class C61 (Tree Maintenance), C27 (Landscape Services), C49 (Tree and Palm), and C31 (Traffic Control).
Mariposa Landscape, Inc. has a track record of working for more than 70 California and Arizona municipalities.
Mariposa Landscape, Inc. currently employs over 1000 skilled professionals and has earned 100 industry awards. Mariposa Landscape, Inc. is experienced in landscape maintenance and fully capable of servicing the Dodger Dream Field.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
This service will be paid for from the General Fund. An additional $5000 contingency per year is recommended to be budgeted for additional services and emergency services as needed by the City.
The proposed amount with the contingency per year will be $77,600.00 the first year, $77,600.00 for the second year, and $77,600.00 the third year. The total budget for these services is not to exceed the amount of $232,800.00 over the three-year initial term.
ATTACHMENT(S)
1. RFP for Maintenance Services for Maywood Park Baseball Field
2. Mariposas Landscape - Maywood Sportsfield RFP
3. Mariposas Landscape - City of Maywood - Cost File
4. Maintenance Services Agreement - Mariposas Landscape
City of Maywood
Request for Proposals
for
Maintenance Services for Maywood Park Baseball
Field
PROPOSALS MUST BE RECEIVED NO LATER THAN 3:00 PM,
April 16, 2026, AND SHALL BE SUBMITTED IN SEARCHABLE
PDF FORMAT ON THE CITY’S PORTAL ON PLANETBIDS AT
THE FOLLOWING WEBSITE:
https://pbsystem.planetbids.com/portal/64496/portal-home Date of Issuance: March 26, 2026
Attention: Jerry Gomez, Public Works Superintendent
TABLE OF CONTENTS
I. PURPOSE…………………………………………………………………….1
II. BACKGROUND………………………………………………………………1
III. GENERAL REQUIREMENTS…………………………………………...….1
IV. SCOPE OF WORK…………………………….………………………...…..4
V. SCHEDULE………………………………………………………………..9-10
VI. QUESTIONS ………………………………………………………………10
VII. SUBMITTAL PROCEDURES……………………………………………...10
VIII. SUBMITTAL FORMAT……………………………………………………..10
IX. AGREEMENT FOR MAINTENANCE SERVICES…..…………………..12
X. GENERAL ADMINISTRATIVE INFORMATION…………………………12
XI. SUBMITTAL DUE DATE…………………………………………………...13
XII. SELECTION PROCESS……………………………………………………13
XIII. AUTHORITY TO WITHDRAW……………………………………………..14
XIV. AWARD OF CONTRACT…………………………………………………..14
XV. ATTACHMENTS…………………………………………………………….14
1 I. PURPOSE
The City of Maywood is seeking proposals from qualified vendors to provide athletic field maintenance services covering the Maywood Park Dodger Dream Field. The City desires to enter into an Agreement for three (3) years, with two (2) optional one-year extensions.
All interested vendors shall demonstrate that they have sufficient, readily available resources in the form of trained personnel, support services, equipment, and financial resources to carry out the work without delay or shortcomings.
The City of Maywood will not be liable for costs incurred by the Contractor’s incidentals for the preparation of proposals or other responses associated with the proposals, if required. All work and/or performed services will be subject to prevailing wage and related requirements.
Responses must conform to the requirements of this Request for Proposal (RFP).
The City reserves the right to waive any irregularity, informality, or error in any proposal or in the RFP process or reject any proposal which does not comply to this RFP. Modifications to the RFP, including but not limited to the scope of work and services, can be made only by written addendum issued by the City. The successful proposer will be required to enter into an Agreement for Contract Services with the City (Attachment "1"). By submitting a proposal, the proposer agrees to all of the terms of the RFP and Agreement.
II. BACKGROUND
The City of Maywood is issuing this Request for Proposals (RFP) for athletic field maintenance services of the City’s Baseball Field, know as the Dodger Dream Field, located at Maywood Park 4801 58th Street. The Dodger Dream Field was established in 2022.
III. GENERAL REQUIREMENTS
Vendors wishing to have their bid proposals considered for this project shall submit a statement of firm's qualifications applicable to this project, including the following as a minimum:
1. Experience. The selected vendor by here in after referred to as “Contractor,” should have extensive knowledge of athletic field maintenance.
2. Appropriate Licenses or Certifications. The individual or Contractor must obtain all required City of Maywood licenses and shall hold a valid State of California Contractor’s License (C-27) at the time of proposal submittal
3. Insurance. The following are the legal and insurance requirements of the City of Maywood for the selected Contractor:
2 a) Time for Compliance. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.
b) Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors. Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
1. Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.
2. Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California.
Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease. The policies of insurance shall be issued by an insurer admitted in the State of California and with a rating of at least B+;VII in the latest edition of Best’s insurance Guide.
4. Familiarity with Work. All respondents are advised to become familiar with all conditions, instructions and specifications of this RFP. By submitting a proposal, Respondent represents that it has thoroughly examined and become familiar with the work required under this RFP and that Bidder has conducted
3 such additional investigation as it deems necessary and convenient (i.e. visiting the locations), that Respondent is capable of providing the equipment, goods and services necessary to furnish athletic field maintenance in a manner that meets the City’s objectives in this RFP. Once the contract has been made, a failure to have read the conditions or conduct any investigations of the properties shall not be cause to alter the contract or for Respondent to request additional compensation.
The City of Maywood hereby notifies all firms that it will affirmatively insure that in any contract entered into pursuant to this invitation, the City will not discriminate against any firm on the grounds of race, color, sex, or national origin in consideration for the award. All persons responding to this invitation shall be aware that their proposals are deemed public records and may be subject to disclosure upon request. The City reserves the right to reject any or all proposals, to waive any informality or irregularity in any proposal received, and to be the sole judge of the merits of the proposals received.
The City shall select an Contractor based on a combination of factors, such as:
responsiveness and comprehensiveness of the Proposer with respect to this Request for Proposals (RFP); technical background and experience; the number and nature of exceptions taken to the agreement (Attachment 1); previous work performed for other public agencies; information obtained from references; and cost, in addition, the following factors will be considered:
a. Completeness of the proposal and ability of the Proposer to comply with the mandatory requirements proposed under this RFP.
b. Whether the Contractor has the financial resources and facilities to perform or provide the required services promptly, or within the time specified without delay or interference.
c. Experience implementing similar programs and projects. d. Recommendations from prior clients and record of performance on previous contracts or services.
e. Cost reasonableness
f. The City is not liable for any expenses incurred by any proposer prior to issuing the contract.
g. The submittal should be typed and as brief as possible while adequately describing the qualifications of the Contractor.
h. Proposals are to be submitted into the Planetbids website portal https://pbsystem.planetbids.com/portal/64496portal-home. Only one proposal per Contractor will be considered.
i. All work product generated by the Agreement will be owned by the City.
4 IV. SCOPE OF WORK
EXPERIENCE
The Contractor shall have at a minimum five (5) years' experience in athletic field services.
The scope of work consists of athletic field maintenance and emergency response service at the Dodger Dream Field, Maywood Park Baseball Field.
The work consists of turf maintenance, mowing, edging, blowing, irrigation system operation and maintenance, infield raking, leveling areas, regularly infield rebuilding, weeding, pressure washing, maintenance of batting cages and parkways, trash pickup and disposal, pesticide application, pruning of trees, shrubs and ground cover, and fertilization of turf, shrubs and trees.
Locations:
Maywood Park (4801 E. 58th Street)
SECTION A-IRRIGATION SYSTEM
A-1. Our intent is to have the water used to irrigate the areas included in this contract managed by the Contractor. A fulltime Irrigator, with knowledge of system operation and repair is required for each “Service Level” of this bid. Maintenance of all areas for proper moisture levels based on the turf at different times of the year. All irrigation system maintenance shall be performed to insure plant health and vigor. a. The entire irrigation system to include all components from connection at the meters to the sprinklers shall be maintained in an operational state at all times. Contractor is required to notify City of major component failures within twenty-four (24) hours of occurrence.
b. Contractual irrigation systems inspections, adjustments and repairs shall include valves, electrical circuiting to valves, filter and filter screen cleaning main line maintenance, lateral line maintenance, sprinkler head height, nozzle spray pattern, nozzle cleaning and replacement, flush valve repair, cleaning and replacement. c. The contractor shall maintain a log of current sprinkler station times. A copy of the log shall be given to the Public Works Superintendent after routine inspection. The log shall include, but is not limited to:
1. Controller location
2. Scheduled days to run
5 3. Start times
4. Station location
5. Each station’s run time
6. End time
7. Contractor’s employee initial and date
d. Non-contractual irrigation repairs shall be approved first by the City. All billings to the City shall be accompanied with an itemized invoice describing labor hours at the contract rate, materials costs with copies of material invoices from the suppliers(s), the location, date and time of the repair, and a work description of the repair. Each repair shall be billed separately.
e. All irrigation systems shall be tested, adjusted, and cleaned as often as necessary to guarantee proper moisture levels at all times. A schedule shall be submitted at the start of the contract showing the location, day of week and time of day that each system will be tested. Any changes shall be submitted for approval prior to enactment. Contractor will be responsible for damages and costs due to under-watering and over-watering.
Irrigation systems are to be adjusted as often as necessary to assure:
1. Adequate coverage of all landscape areas
2. Prevent excessive runoff and/or erosion.
3. Prevent watering of all non-vegetative areas
f. The contractor shall maintain a reasonable inventory of commonly required repair parts on the service vehicle(s) in order to facilitate prompt irrigation system repairs. g. All malfunctioning controllers, quick couplers, automatic valves and sprinkler heads must be repaired within eight (8) hours following identification and verbal notification to the City's Public Works Superintendent of the cost for the repair. All replacements shall be with the original type and model materials unless a substitute is approved by the Public Works Superintendent.
h. Contractor employees shall Report and flag all water leaks and/or system malfunctions to the irrigator for immediate repair within 24-hours. i. Washout from irrigation failure issues onto sidewalks, pavement and/or into rightof-way shall be addressed in conjunction with repairs to the irrigation. Erosion and/or damages to the landscape shall be similarly addressed in conjunction with the repair.
6 SECTION B-TURF MAINTENANCE
B-1. Weekly:
Mow Outfield and foul ground turf. 1 time per week.
Edge and weed perimeter. 2 times per week.
Water blast perimeter. 2 times per week.
B-2. Quarterly:
Fertilize all turf areas. 4 times a year.
B-3. Annually:
Aerate all turf to depth of 2-inches.
Outfield turf overseed with annual Hybrid Bermuda grass seed.
SECTION C-INFIELD MAINTENANCE
C-1. Weekly:
Scarify infield traction area. 1 time per week.
Backfill and level infield traction area. 1 time per week.
Heavy water infield traction area. 1 time per week.
Drag infield traction area. 3 times per week and/or before every game.
C-2. Bi-weekly:
Spray all traction areas using Round-up.
C-3. Semi-annual:
Float the infield traction area with grading equipment.
C-4. Laser grade traction area.
Add 50 tons of infield mix.
SECTION D-MOUND AND BATTER’S BOX MAINTENANCE
D-1. Weekly:
Repair all holes with mound/batter’s box clay. 3 times per week.
SECTION F-WEED ABATEMENT
F-1. All areas are to be kept in a weed free condition at all times. Chemical control for any unwanted vegetation may be applied on an as-needed basis. Weeds growing in areas covered in this contract must be controlled with herbicides. Pre-emergent may be applied as needed. All chemical applications shall be done by a licensed applicator in accordance with all applicable Federal, State, and County laws and regulations.
7 SECTION G-INSECT, PEST, AND RODENT CONTROL
G-1. For safety reasons, decomposed granite pathways, picnic areas, hardscape, and turf areas shall be inspected for the presence of insects, pests and rodents. The elimination of mounding and holes generated by insects, pests and rodents shall be included in the scope of services.
SECTION H-HARDSCAPE AND PATHWAY MAINTENANCE
H-1. Hardscape/pathway maintenance is defined to include the maintenance of any pathway, or concrete surface under the care of the Contractor to include the removal and disposal of dirt, mud, trash and debris and the maintenance of proper grades.
H-2. Hardscape shall be maintained so as to be free of debris.
H-3. At no time shall any irrigation apparatus under the care of the Contractor be adjusted to spray upon, or flood, any hardscape element or pathway.
H-4. Decomposed granite and dirt pathways shall be maintained to be free of debris, ruts and depressions.
H-5. Pathways eroded by rain shall be restored and graded within one business day of the conclusion of inclement weather, after notified by the Public Works Superintendent.
Contractor shall use displaced materials in the restoration of eroded pathways.
H-6. The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
H-7. The Contractor shall report, in writing, any condition that presents a trip hazard to Pedestrians on any hardscape element under the care of the Contractor to the Public Work Superintendent.
SECTION I-TRASH PICK-UP AND TRASH CAN MAINTENANCE
I-1. Contractor shall remove trash, debris, animal feces, and dead plant material from parkways, field, dugouts, turf areas, hardscapes, pathways, batting cage, tot-lots, gutters, and retention areas by Level of Service frequency.
I-2. Trash receptacles shall be emptied and relined by Level of Service frequency. Trash receptacle cover lids shall be wiped clean in conjunction with the servicing.
8 SECTION J-AMENITY CARE
J-1. Bleachers, tables and bench amenities within common areas must be cleaned of soiling from spills, food, dirt and grime. Hardscape surfaces associating with amenities shall be similarly cleaned and pressured washed.
J-4. Inspect fencing and gates for damages and or vandalism and report findings to the Public Works Superintendent.
EMERGENCY CALLS
1. The Contractor shall have the capability to receive and to respond immediately to calls of an emergency nature during normal working hours and during hours outside of normal working hours. Calls of an emergency nature received by the City shall be referred to the Contractor for immediate disposition.
2. Contractor shall respond to emergency calls within two (2) hours from the time of notification.
3. Contractor must designate a person within his company who will respond to emergency calls 24 hours a day.
4. Contractor shall submit telephone number to the City that can be used to obtain emergency service on a 24- hour basis. The Contractor’s name and telephone number will also be listed with the Los Angeles County Sheriff.
5. Upon arriving at an emergency situation, it shall be the responsibility of the Contractor to eliminate all unsafe conditions which would adversely affect the health, safety, or welfare of the public.
6. Failure to respond within two (2) hours of attempt to contact may result in a $500.00 penalty per incident. Failure to respond to an emergency at any level will subject the Contractor to any primary or secondary cost arising from said emergency and may result in termination of contract.
HAZARDOUS CONDITIONS
The Contractor shall maintain all work sites free of hazards to persons and/or property resulting from his operations. Any hazardous condition noted by the Contractor, which is not a result of his operations, shall be reported immediately to the City.
SOUND CONTROL REQUIREMENTS
The Contractor shall comply with all local sound control and noise level rules, regulations, and ordinances which apply to any work performed pursuant to the contract. No equipment or tools shall start work before 7:00 am. Each internal combustion engine used for any purpose on the job shall be equipped with a muffler of a type recommended by the manufacturer of such equipment.
9 VEHICLE USE
Contractor is allowed to drive on walkways to facilitate maintenance. At all times, Contractor shall employ extreme caution and courtesy to the public when operating equipment or vehicles in City parks. Vehicles that leak oil or other liquids are banned from accessing park property. At no time shall the Contractor drive trucks on park turf unless authorized by the City. Damage created by Contractor’s vehicles shall be
PUBLIC RELATIONS
Contractor and his employees are required to maintain good public relations at all times.
All work shall be conducted in a manner which causes the least possible interference or annoyance to the public.
INVOICES
Contractor shall be required to submit invoices via U.S. Postal Service, and email on a monthly basis. The invoice must reflect activity in a bi-weekly breakdown, i.e. 1st - 15th, 15th - end of month. Invoice format shall include but not be limited to a list of what operations took place, the materialsusedandlabortime. Failure to submit invoices in this format may result in non-payment until these requirements are met.
REQUESTS FOR CLARIFICATION
If any bidder, prior to submitting their bid should find any discrepancies and/or omissions from the specifications or other contract documents, or if they should be in doubt as to the true meaning of any part thereof, they shall at once make a written request to the Public Works Superintendent for corrections, clarification, or interpretation of the points in question. The person submitting such request shall be responsible for its prompt delivery by April 2, 2026.
In the event that the Public Works Superintendent receives a request and it should be found that certain essential information is not clearly and fully set forth, or if the City discovers errors, omissions, or points requiring clarification in these documents, an addendum will be posted on Planetbids. The City will not be responsible for any instructions, explanations, or interpretations of the documents presented to bidders in any manner other than written addendum.
V. SCHEDULE DEADLINES
Release of Requests for Proposals March 26, 2026
Submittal of Questions April 2,, 2026 by 3:00pm
Response to Questions April 7, 2026 by 3:00pm
Proposal Due Date April 16, 2026 by 3:00pm
10 Proposal Review/Evaluation Week of April 20, 2026
Optional Interview (if required) Week of April 27, 2026 Tentative City Council award May 27, 2026
Tentative Start date June 1, 2026
* These dates are anticipated and may change.
VI. QUESTIONS
All inquiries regarding this request must be submitted to PlanetBids. City will post responses to questions on PlanetBids.
VII. SUBMITTAL PROCEDURES
Submittals shall comply with all conditions, requirements and specifications contained herein, with any departure rendering the proposal non-responsive and may serve as grounds for rejection of the proposal at the City’s sole discretion. The submittal shall contain the name of this RFP.
Proposals shall be submitted in searchable PDF format on the City’s portal on PlanetBids at the following website: https://pbsystem.planetbids.com/portal/64496/portal-home VIII. SUBMITTAL FORMAT
All Respondents must submit qualifications according to the specifications set forth below. Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Respondent’s demonstrated capability to perform work of this type.
Proposals shall be valid for a minimum of 90 days following submission. EMPHASIS SHOULD BE ON COMPLETENESS AND CLARITY OF CONTENT. The City reserves the right to request additional information that, in the City’s opinion, is necessary to ensure that the Proposer’s competence, qualified employees, business organization and financial resources are adequate for the performance of the services under this RFP.
A. WORK PROPOSAL
1. Cover Letter
a. Provide a cover letter including the Respondent’s name, address and telephone number of the contact person(s) who is authorized to submit the proposal on behalf of the Respondent. The cover letter shall include a brief general statement of intent to perform the services and correspondent that all elements of the RFP have been reviewed and understood. The letter should include a brief description of the Respondent’s Respondent. The letter should be signed by an individual who can bind the Respondent contractually.
11 b. There shall be one person from the Respondent identified in the proposal who shall be the Respondent’s designated representative and who is responsible for the services listed in "Section IV - Scope of Services" of this RFP (“Point of Contact”).
c. If applicable, Respondent shall acknowledge receipt of any addendum to the RFP.
2. Table of Contents
a. Include a table of content identifying the contents of the proposal in a format consistent with the proposal requirements and format set forth herein.
3. Experience and Qualifications
a. Describe your firm, including your area of specialization; number of employees; prior experience performing similar services; current workload; current financial environments, etc.
b. Describe how you adjust maintenance practices for seasonal changes and your approach to turf management.
c. Describe your firm’s or employees’ experience working for or with municipal governments.
d. Describe how you typically communicate with City staff regarding your status. Please provide any report format you currently use to keep City staff informed about the field maintenance status and reporting issues. e. Provide the names and backgrounds of the individuals who will be providing the actual services to the City. Include their prior experience providing athletic field maintenance services to municipalities and/or their previous experience working with municipalities.
f. Provide the total annual cost to perform the athletic field maintenance services described in the Proposal Form herein. This shall be the total amount payable to the Service Provider by the City. The total amount shall be divided by twelve (12) and invoiced and paid monthly. g. Provide any additional information you believe will be helpful to assist in the review of your proposal. Include any attachments, exhibits, or reports which you feel will help us to gain a better understanding of your firm’s ability to provide this service to the City of Maywood.
B. COST PROPOSAL
1. Detailed Cost Proposal
a. Respondent shall submit a detailed cost proposal that shall include all tasks required to perform the Scope of Services. The cost proposal shall indicate how the City will be charged for services (i.e. unit, hourly or flat rate basis as appropriate) for the term of the contract. Costs should include all services and materials, if any, needed to perform the Scope of Services. b. As it relates to the services under this RFP, if Respondent is proposing to provide the services on an hourly basis, the cost proposal shall identify the hourly rate for the personnel needed to complete the Scope of Services.
12 c. In addition, Respondent shall also submit the rates/compensation for any “additional services” that Respondent can provide.
IX. AGREEMENT FOR MAINTENANCE SERVICES
The City of Maywood’s Agreement for Maintenance Services (Attachment 1) is included for review and comment. The Respondent’s submission of a proposal indicates Respondent’s compliance of such terms, unless the proposal indicates that compliance is not possible. Proposed revisions should be addressed in the cover letter; however, the City maintains discretion to accept or reject the Respondent’s request for revisions. The City reserves the right to make any revisions to the proposed maintenance services agreement.
X. GENERAL ADMINISTRATIVE INFORMATION
All respondents are advised to become familiar with all conditions, instructions and specifications of this RFP. By submitting a proposal, Respondent represents that it has thoroughly examined and become familiar with the work required under this RFP and that the Respondent has conducted such additional investigation as it deems necessary and convenient (i.e. visiting the locations), that Respondent is capable of providing the equipment, goods and services necessary to furnish landscape maintenance in a manner that meets the City’s objectives in this RFP. Once the contract has been made, a failure to have read the conditions or conduct any investigations of the properties shall not be cause to alter the contract or for Respondent to request additional compensation.
Each Respondent understands and agrees that the City, its departments, its officers, employees or agents are not responsible for:
• Any costs incurred by a Respondent in the preparation, delivery or presentation of a proposal.
• Any costs incurred by a Respondent in meeting the criteria as a result of making or submitting a proposal or subsequently in entering into a formal agreement with the City; and
• Any errors, inaccuracies or misstatements related to the information or data supplied to any contractor by the City. The use of such information or data provided by the City, its officers, employees, or agents is intended to be used at the sole discretion and risk of the Respondent in the preparation of a proposal pursuant to this Request for Proposals only.
The selected Respondent shall comply with any and all Federal and State laws applicable to the services. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned and such proposals, after the agreement is awarded, are subject to the California Public Records Act.
The City reserves the right to accept, reject, modify, or cancel in whole or in part, this RFP. The City reserves the right to accept or reject any or all proposals, negotiate modifications to proposals that it deems acceptable, to request and consider additional information from any proposer, and to waive irregularities and technical defects in the
13 proposal process, all in its sole discretion. The City has no obligation, express or implied, to make an award.
The City may reject proposals from Respondents who cannot satisfactorily provide the experience and qualifications required by this RFP and/or provides the scope of services required herein. The City reserves the right to seek new proposals when it determines that it is in the best interest to do so.
XI. SUBMITTAL DUE DATE
The submittal package must be received prior to the submittal date specified in "Section V - Schedule" of this RFP.
XII. SELECTION PROCESS
All proposals timely received shall be reviewed to verify that the proposal meets the minimum requirements and qualifications. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the maintenance services agreement, may be eliminated from further consideration at the discretion of the City. Proposals will be reviewed and evaluated by an evaluation committee comprised of City of Maywood personnel.
The City will be the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP. The City’s final selection will not be dictated on any single factor or criteria including price. The City reserves the right to award the contract(s) in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion, notwithstanding the criteria set forth herein, including negotiating with one or more of the Respondents for the same services.
City will evaluate the proposals provided in response to this RFP based on the following criteria:
1. The City will evaluate Respondents based on meeting all of the City’s requirements and who offers the most advantageous combination of cost and high quality service. In addition to cost, however, the City will consider the quality of services proposed, the financial qualification of, and the work experience of the proposer in determining the best value to the City.
2. Other criteria shall include, but not be limited to:
a. Quality and completeness of proposal
b. Qualifications and experience of proposer, including experience and qualifications of key personnel and staff
c. Similar experience and expertise in the type of work required, with the City or with other public agencies
d. Demonstrated understanding of the scope of services requested as well as capacity of respondent
e. References
f. Financial stability of proposer
g. Cost to the City
14 h. Oral interviews, if applicable.
i. Any other factors determined by the City to be relevant to the performance of these services.
XIII. AUTHORITY TO WITHDRAW
The City of Maywood reserves the right to withdraw this Request for Proposals without prior notice. The City of Maywood makes no representation that any agreement will be awarded to any Respondent as a result of having responded to this request. All proposals submitted to the City of Maywood in response to this RFP shall become the property of the City and will not be returned.
XIV. AWARD OF CONTRACT
Based on the outcome of the evaluation committee’s evaluation of the proposals, a recommendation will be submitted to the City Council for consideration of award. An award of a contract occurs when the contract is approved by the Maywood City Council. Selection of a respondent with whom the City enters into contract negotiations with or a recommendation of an award by the evaluation committee or any other party, does not constitute an award of a contract. The contract shall be in accordance with the attached Agreement.
XV. ATTACHMENTS
Attachment 1. Maintenance Services Agreement
15 ATTACHMENT 1
Maintenance Services Agreement
16 CITY OF MAYWOOD
MAINTENANCE SERVICES AGREEMENT
THIS MAINTENANCE SERVICES AGREEMENT (“Agreement”) is made and entered into as of ________ __, 20__ (“Effective Date”), by and between the CITY OF MAYWOOD, a California municipal corporation (“City”) and
________________________________________, a ________________ ____________ (“Contractor”). Contractor’s license number is _______________ (______________) [specify license type]; Contractor’s DIR registration number is _______________.
In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:
1. Scope of Services. Contractor shall perform the work and provide all labor, materials, equipment and services in a good and workmanlike manner for the project identified as ______________________________ (“Project”), as described in this Agreement, the Scope of Work attached hereto as Exhibit A, and incorporated herein by this reference, and Contractor’s Proposal dated _______________________, 20__, a copy of which is attached hereto as Exhibit B and incorporated herein by this reference (“Services”). In the event of any conflict between the terms of this Agreement and the incorporated documents, the terms of this Agreement shall control.
2. Extra Work. Extra work, when ordered in writing by the City Manager or her designee and accepted by Contractor, shall be paid for in accordance with the terms of the written work order. Payment for extra work will be made at the unit price or lump sum previously agreed upon in writing between Contractor and the City. All extra work shall be adjusted daily upon the report sheet furnished by Contractor, prepared by the City, and signed by both parties; and the daily report shall be considered thereafter the true records of extra work done.
3. Term. The term of this Agreement shall be from the Effective Date through ______________, 20__, unless sooner terminated pursuant to Section 13 of this Agreement or extended. Additionally, there shall be two one-year options to renew the Agreement with the mutual written consent of both parties.
4. Time of Performance.
A. Contractor will not perform any work under this Agreement until:
1) Contractor furnishes proof of insurance as required under Section 14 of this Agreement; and
2) City gives Contractor a written notice to proceed.
B. Should Contractor begin work in advance of receiving written authorization to proceed, any such professional services are at Contractor’s own risk.
17 5. Time. Time is of the essence in this Agreement.
6. Force Majeure. Neither City nor Contractor shall be responsible for delays in performance under this Agreement due to causes beyond its control, including but not limited to acts of God, acts of public enemies, acts of the government, fires, floods or other casualty, epidemics, earthquakes, labor stoppages or slowdowns, freight embargoes, unusually severe weather, and supplier delays due to such causes.
Neither economic nor market conditions nor the financial condition of either party shall be considered a cause to excuse delay pursuant to this Section. Each party shall notify the other promptly in writing of each such excusable delay, its cause and its expected delay, and shall upon request update such notice.
7. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement, Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable).
8. In consideration of the Services rendered hereunder, City shall pay Contractor a fee not to exceed __________________ Dollars ($__,000.00) per month, in accordance with the prices as submitted in Exhibit B. In no event shall the total compensation paid Contractor exceed __________________ Dollars ($__,000.00). City shall not pay Contractor for any services not specified in the Services, unless the City authorizes such services in writing as set forth in this Agreement.
9. Payments.
A. Invoices. Contractor shall submit to City an invoice on a monthly basis for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Contractor in writing within ten business days of receipt of any disputed invoice amounts.
B. Payments. City shall make payments of all undisputed invoice amounts within 30 calendar days after receipt or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor.
10. Taxes. Contractor shall calculate payment for all sales, unemployment, and other taxes imposed by local, State of California and federal law. These payments are included in the total amounts in Exhibit B.
18 11. Audit. City or its representative shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its billings to City as a condition precedent to any payment to Contractor. Contractor will promptly furnish documents requested by City. Additionally, Contractor shall be subject to State Auditor examination and audit at the request of City or as part of any audit of City, for a period of three years after final payment under this Agreement.
12. Records and Inspections. Contractor shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment under this Agreement.
13. Unresolved Disputes. In the event of any dispute or controversy with City over any matter whatsoever, Contractor shall not cause any delay or cessation in or of work, but shall proceed with the performance of the work in dispute. Maywood Municipal Code Chapter 3 of Title 3 (“Claims and Demands”) shall govern the procedures of the claim process, and these provisions are incorporated herein by this reference.
14. Termination. This Agreement may be terminated by City at any time with or without cause and without penalty upon 30 days’ written notice. In the event of termination without fault of Contractor, City shall pay Contractor for all Services satisfactorily rendered prior to date of termination, and such payment shall be in full satisfaction of all Services rendered hereunder. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation.
15. Indemnification, Hold Harmless, and Duty to Defend.
A. Indemnities.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, subcontractors, materialmen,
19 contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by judicial decision or by the agreement of the parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees.
Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2.
3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by court decision or by the agreement of the parties.
B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any
20 insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.
D. Survival of Terms. Contractor’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.
16. Insurance Requirements.
A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $2,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Contractor shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under subparagraph A.1) of this Section. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Contractor has no employees while performing Services under this Agreement, a workers’ compensation policy is not required, but Contractor shall execute a declaration that it has no employees.
B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.
C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming City, its elected and appointed officials, officers, employees, agents and volunteers as additional insureds.
D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City,
21 its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.
E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Contractor and Contractor’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.
F Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.
G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Contractor shall, within two business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.
H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.
Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.
I Evidence of Insurance. Prior to the performance of Services under this Agreement, Contractor shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Contractor may provide complete, certified copies of all required insurance policies to City.
Contractor shall maintain current endorsements on file with City’s Risk Manager.
Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Contractor shall furnish such proof at least two weeks prior to the expiration of the coverages.
J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 13 of this Agreement.
22 K. Subcontractor Insurance Requirements. Contractor shall require each of its subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.
17. Antitrust Claims. Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the California Business and Professions Code) arising from purchases of goods, services, or materials pursuant to this Agreement.
This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.
18. Familiarity with Work.
A. By executing this Agreement, Contractor represents that it has 1) Thoroughly investigated and considered the scope of Services to be performed;
2) Carefully considered how the Services should be performed; and 3) Understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.
B. If Services involve work upon any site, Contractor warrants that it has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the Services hereunder. Should Contractor discover any latent or unknown conditions that may materially affect the performance of the Services, Contractor will immediately inform City of such fact and will not proceed except at Contractor’s own risk until written instructions are received from City.
19. Independent Contractor. Contractor is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as herein set forth; and Contractor is free to dispose of all portions of its time and activities which it is not obligated to devote to City in such a manner and to such persons, firms, or corporations as Contractor wishes except as expressly provided in this Agreement. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City, bind City in any manner, or otherwise act on behalf of City as an agent. Contractor shall not, at any time or in any manner, represent that it or any of its agents, servants or employees, are in any manner agents, servants or employees of City.
20. Workers’ Compensation Insurance. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
23 “I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
21. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any individual, employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Contractor understands and agrees that it is bound by and will comply with the nondiscrimination mandates of all state statutes and local ordinances and regulations.
22. Debarred, Suspended or Ineligible Contractors. Contractor shall not be debarred throughout the duration of this Agreement. Contractor shall not perform work with debarred subcontractors pursuant to California Labor Code Section 1777.1 or 1777.7.
23. Mutual Cooperation.
A. City’s Cooperation. City shall provide Contractor with all pertinent data, documents and other requested information as is reasonably available for Contractor’s performance of the Services required under this Agreement.
B. Contractor’s Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance of Services rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.
24. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs pursuant to this Agreement.
25. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.
26. Payment Bond: REQUIRED – or – NOT REQUIRED
Contractor shall obtain a payment bond in an amount that is not less than the total compensation amount of this Agreement, and nothing in this Agreement shall be read to excuse this requirement. The required form entitled Payment Bond (Labor and Materials) is attached hereto as Exhibit D and incorporated herein by this reference.
27. Contractor’s Representations. Contractor represents, covenants and agrees that: a) Contractor is licensed, qualified, and capable of furnishing the labor, materials,
24 and expertise necessary to perform the Services in accordance with the terms and conditions set forth in this Agreement; b) there are no obligations, commitments, or impediments of any kind that will limit or prevent its full performance under this Agreement; c) there is no litigation pending against Contractor, and Contractor is not the subject of any criminal investigation or proceeding; and d) to Contractor’s actual knowledge, neither Contractor nor its personnel have been convicted of a felony.
28. Warranty.
Contractor warrants that the work, including equipment and materials, shall conform to professional standards of care and practice in effect at the time the work is performed. Work shall be of the highest quality, and be free from all faults, defects, or errors. Whenever required by the specifications of the RFP, the Contractor warrants that all equipment and materials provided shall be new. All equipment and materials provided by the Contractor shall be merchantable and fit for the purpose intended.
Contractor shall warrant all labor and materials for a period of one (1) year from completion of work. The Contractor shall correct such fault, defect, or error, at no additional cost to the City. If Contractor fails to correct the problem under the warranty within a reasonable time, the City may elect to have the work performed by someone else. Contractor shall refund to the City, the charge paid to another contractor, which is attributable to such portions of the faulty, defective or incorrect work. Contractor shall be liable for secondary, incidental, or consequential damages of any nature resulting from any work performed under this Agreement.
29. Conflicts of Interest. Contractor agrees not to accept any employment or representation during the term of this Agreement or within 12 months after completion of the Services under this Agreement which is or may likely make Contractor “financially interested,” as provided in Government Code Sections 1090 and 87100, in any decisions made by City on any matter in connection with which Contractor has been retained pursuant to this Agreement.
30. Third Party Claims. City shall have the discretion and full authority to compromise or otherwise settle any claim relating to this Agreement at any time. City shall timely notify Contractor of the receipt of any third-party claim relating to this Agreement. City shall be entitled to recover its reasonable costs incurred in providing this notice.
31. Non-Assignability; Subcontracting. Contractor shall not assign or transfer any interest in this Agreement nor any part thereof, whether by assignment or novation, without City’s prior written consent. Any purported assignment without written consent shall be null, void, and of no effect; and Contractor shall hold harmless, defend and indemnify City and its officers, officials, employees, agents and representatives with respect to any claim, demand or action arising from or relating to any unauthorized assignment.
25 32. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the parties to this Agreement and no other person or entity may have or acquire a right by virtue of this Agreement.
33. Non-Appropriation of Funds. Payments to be made to Contractor by City for Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Contractor’s Services beyond the current fiscal year, this Agreement shall cover payment for Contractor’s Services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
34. Applicable Law. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California, excluding California’s choice of law rules. Venue for any such action relating to this Agreement shall be in the Los Angeles County Superior Court.
35. Attorneys’ Fees. If any legal action or other proceeding, including action for declaratory relief, is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement, the prevailing party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to any other relief to which the party may be entitled.
36. Titles. The titles used in this Agreement are for convenience only and shall in no way define, limit or describe the scope or intent of this Agreement or any part of it.
37. Time is of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.
38. Incorporation by Reference. All Exhibits attached hereto are incorporated herein by reference. The documents, payment and performance bonds, City insurance requirements, together with this written Agreement (and all Exhibits, documents and laws referenced therein), shall constitute the entire agreement between the parties as to the subject matter of this Agreement. In the event of any conflict between this Agreement and any Exhibit hereto, the provisions of this Agreement shall control.
39. Entire Agreement. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement.
26 40. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted this Agreement or who drafted that portion of this Agreement.
41. Non-waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.
42. Notice. Except as otherwise required by law, any notice or other communication authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor’s or City’s regular business hours or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses listed below, or at such other address as one party may notify the other:
To City:
City Manager
City of Maywood
4319 Slauson Avenue
Maywood, CA 90270
To Contractor:
_________________
_________________
_________________
_________________
43. Counterparts. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.
44. Corporate Authority. The persons executing this Agreement on behalf of Contractor warrant and represent that they have the authority to execute this Agreement on behalf of Contractor and have the authority to bind Contractor to the performance of its obligations hereunder.
45. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
27 [SIGNATURE PAGE FOLLOWS]
IN WITNESS WHEREOF, the parties hereto have executed the within Agreement the day and year first above written.
CITY OF MAYWOOD:
By: ____________________________
Heber Marquez, Mayor
ATTEST:
By: ___________________________
Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:
By: ___________________________
Roxanne Diaz, City Attorney
CONTRACTOR:
___________________________________
By:________________________________
Printed Name:_______________________
Title:______________________________
28
50-ton
RESPONSE TO: RFP for Maintenance Services for
Maywood Park Baseball Field
April 16th, 2026
3 Safety Teamwork Quality Integrity
Table of Contents
About Us ...................................................................................................................... 4 Qualifications & Experience ........................................................................................... 8 Municipal/Public Agency Experience ............................................................................ 15 Understanding of Scope & Approach ............................................................................ 16 References ................................................................................................................. 34 Financial Stability ....................................................................................................... 35 Cost Proposal/Price Sheet ........................................................................................... 36
4 Safety Teamwork Quality Integrity
About Us
Quick Facts
The following provides a complete overview of Mariposa Landscapes, Inc., highlighting our relevant information, areas of expertise, and operational capabilities:
Company Mariposa Landscapes, Inc.
Founded 1981
Address 6232 Santos Diaz St, Irwindale,
CA 91702
Telephone (626) 960-0196
Corporation # C1469653
Employer ID 368-4752-1
Insurance
$1M Workers Compensation
$10M General Liability
Licensing and Certifications
California Contractor License 592268
C27, A, D49/C61, C31
Certified Arborists on staff
Certified Tree Workers on staff
Tree Work – Line Clearance
Certified/Instructor
Certified Water Auditor
Certified Backflow Inspectors
Licensed Pest Control Company/Pest
Control Advisor
Certified Pest Control Applicators on
staff
Mariposa Landscapes, Inc. has been
shaping Southern California and
Arizona’s outdoor spaces since 1981.
What started in Rosemead as a small
operation has grown into a leading name
in the industry, with over 1,000 skilled
professionals—including Certified
Arborists, Irrigators, and Landscape
Technicians. Licensed in both California
and Arizona, we offer $100 million in
bonding and carry extensive insurance
coverage for total client confidence.
With nearly 45 years of experience, we specialize in Construction, Maintenance, and Tree Care. Our work has earned over 100 industry awards and reflects a longstanding commitment to quality, safety, and innovation.
5 Safety Teamwork Quality Integrity
Why Choose Mariposa
Award Winning
Excellence
We’ve earned over 100 industry
recognitions for our landscape work,
reflecting our commitment to quality
and innovation. These awards highlight
our ability to consistently deliver
standout, high-performing projects. Our
reputation for excellence sets us apart
and reinforces trust with every client.
Comprehensive
Knowledge & Expertise
Our team brings decades of experience
across diverse project types, from public
parks and commercial centers to
complex restorations. We understand
the unique demands of each setting and
adapt accordingly. No matter the scale or
scope, we have the skills and resources to
deliver exceptional results.
Sustainability
Leadership
We prioritize eco-friendly practices,
including drought-resistant planting,
smart irrigation, and sustainable
materials. Our goal is to reduce
environmental impact while enhancing
long-term landscape value. Clients
benefit from greener, lowermaintenance spaces that align with modern environmental standards.
Client Centered
Approach
We tailor every project to the unique
needs and vision of our clients. Our team
listens first, communicates clearly, and
follows through with precision. By
building strong partnerships, we
consistently exceed expectations and
deliver lasting satisfaction.
6 Safety Teamwork Quality Integrity
Core Values
Service Areas
Irwindale, CA
Santa Ana, CA
Fontana, CA
Chino, CA
Gardena, CA
Somis, CA
Bermuda Dunes, CA
Oceanside, CA
Glendale, AZ
Phoenix, AZ
Safety
Our top priority—we are committed to maintaining
safe worksites and take full responsibility for always
ensuring a secure environment.
Teamwork
We foster a supportive, collaborative environment
by valuing team input, communicating effectively,
and following through to achieve positive results.
Quality
We are committed to delivering prompt, high-quality
service and workmanship that exceeds expectations
and provides exceptional value to our clients.
Integrity
We prioritize open communication, mutual respect,
and trust to build strong, confident relationships
within our team and with our clients.
7 Safety Teamwork Quality Integrity
Our Services
Mariposa offers a full spectrum of landscaping services, blending expertise, innovation, and sustainability to meet each client's unique needs. Below is an overview of our capabilities.
Landscape
Maintenance
Turf Management
Irrigation Management
Integrated Pest Management
Seasonal Planting & Enhancements
Athletic Turf Maintenance
Parking Lot Sweeping
Color Design
Clean-up and Debris Removal
Tree
Management
Tree Trimming & Pruning
On-site Diagnosis
Hazardous Tree Removal
Long-term Tree Care
Stump Grinding & Disposal
GIS Tree Mapping & Asset Management
Tree Disease & Pest Treatment
Tree Planting
Landscape
Construction
Site Preparation & Grading
Native Plant Restoration
Playground Construction
Irrigation Systems Installation
Park Construction
Tree, Shrub & Ground Cover Planting
Park Construction
Athletic Field Construction
Drainage System Setup
8 Safety Teamwork Quality Integrity
Qualifications & Experience
Corporate Organization and Experience
Mariposa Landscapes prides itself on a dynamic and experienced leadership team that drives operational efficiency and client satisfaction. Our organizational structure ensures streamlined communication and smooth project execution across all divisions, from operations to sales and maintenance. Below is our detailed organizational chart, followed by individual profiles of key leadership members, each presented in a concise and easy-to-reference format.
Leadership Profiles
Terry Noriega – President
Experience & Credentials
Terry has over 45 years of experience in landscaping, spanning installation, maintenance, and leadership. His relentless pursuit of knowledge and certification has shaped Mariposa's corporate culture.
B.S. in Ornamental Horticulture: California State Polytechnic University, Pomona
California Contractors Licenses: C-27, A, C61/D49, C-31 Pest Control Advisor (6 Cat.) Qualified Pest Control Applicator (7 Cat.) Certified Landscape Technician in Ornamental and Turf Maintenance ISA Certified Arborist (WE-1182A)
Arizona Contractor’s License (ROC178088 K-21)
Pest Control Business License (8246)
9 Safety Teamwork Quality Integrity
Antonio Valenzuela – VP Operations
Experience & Credentials
Antonio has over 30 years of experience in landscape maintenance and irrigation. Rising from an Irrigation Technician to overseeing Mariposa’s operations, he ensures the efficient execution of projects across all divisions.
His expertise reinforces Mariposa’s commitment to sustainability and operational excellence.
• Certified Landscape Technician in Ornamental and Turf Maintenance • Pest Control Qualified Applicator (3 Categories)
• Certified Landscape Professional
• Backflow Certification – Los Angeles County
• Landscape Water Auditor – Cal Poly SLO
Larry Rudd – VP Sales & Marketing
Experience & Credentials
With over 45 years of experience in landscape installation, maintenance, and estimating, Larry has played a key role in Mariposa’s business development.
From laborer to VP, he has refined sales strategies and implemented profittracking systems that drive growth. He also contributes to the industry as an educator and certified professional across multiple disciplines. B.S. in Business Management – University of Phoenix
Certified Landscape Technician
Water Efficient Landscaper (WaterSense Certified)
Arizona Certified Landscape Professional
American Green Zone Alliance – Electric Equipment Certification Red Cross CPR Safety Trained
Associate Instructor – Cal Poly Pomona, Cal State Fullerton Dennis Jones – Tree Care Regional Divisional Manager
Experience & Credentials
With over 20 years in the landscape industry, Dennis specializes in arbor care and tree asset management. He leads Mariposa’s tree division and GISbased tree mapping projects, ensuring safe and efficient urban forestry management.
B.S. in Urban Forestry – Cal Poly San Luis Obispo
ISA Certified Arborist (WE-5700A)
SA Qualified Tree Risk Assessment
TCIA Certified Tree Safety Professional (843)
Qualified Applicator License – Categories B, C & F
Wildlife Protector Certification
Notary Public
10 Safety Teamwork Quality Integrity
Luis Valenzuela – Landscape Division Manager
Experience & Credentials
Luis has over 25 years of experience in landscape and construction operations. Rising through the ranks at Mariposa, he now manages the maintenance division, ensuring high-quality service and operational efficiency. His expertise in irrigation, arboriculture, and business leadership plays a key role in the company’s success.
• Qualified Applicator License – Category B
• Certified Landscape Technician – Irrigation
• ISA Certified Arborist (WE-8713A)
• Certification in Effective Business Leadership & Development – PDC/GCC Alex Del Valle – Risk Control Manager
Experience & Credentials
Alex has over 13 years of experience in risk management and workplace safety. Since joining Mariposa, he has implemented training programs that have significantly improved safety metrics. His expertise ensures compliance and enhances overall workplace security.
• OSHA 30 Certified
• Certified Forklift Instructor
• Certified AHA CPR and First Aid Trainer
Rich Jensen – Project Manager, Landscape Construction
Experience & Credentials
With over 30 years of experience in public works, commercial, and residential landscaping, Rich manages projects with a focus on safety, quality, and efficiency. He ensures successful project execution while upholding the highest industry standards.
• Qualified Applicator License – Category B
• Certified Landscape Technician – Ornamental Maintenance, Turf Maintenance
• Certified Arborist (WE-10222A)
11 Safety Teamwork Quality Integrity
Maintenance Division Organization & Experience
Mariposa Landscapes' Maintenance Division is led by a team of highly experienced professionals who ensure that every project is executed with precision, efficiency, and environmental responsibility. Our Area Managers bring decades of expertise in landscape maintenance, irrigation systems, and arbor care, providing leadership that upholds the company’s reputation for excellence. Below are the profiles of our key maintenance personnel.
Area Manager Profile
Craig Johnson – Area Manager Gardena
Experience & Credentials
Craig Johnson brings over 40 years of experience in HOA and commercial landscape maintenance. His ability to manage large-scale operations with a customer-first approach ensures that clients receive the highest level of service. His extensive irrigation certifications enable him to implement cutting-edge water management solutions.
Cal Poly Pomona – Ornamental Horticulture
CPR Safety Trained
Certified OSHA 8 & 10
Certified in Basic WeatherTRAK System Introduction
Certified in OptiFlow Installation and Programming
WeatherTRAK Communication Training Completion
Certified in OptiFlow Training – Level 2 OptiFlow Site Assessment
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Service Location
Serviced by Mariposa Landscapes Inc. – Gardena Branch
Located 16 miles from your site!
Our Gardena location is strategically positioned to serve your project with responsiveness, efficiency, and trusted expertise. Backed by over 45 years of experience, our team delivers high-quality landscape maintenance for commercial and municipal clients throughout Southern California. Our licensed professionals ensure consistent results, supported by proactive communication and a dedicated account manager to guarantee your satisfaction.
Branch Information Primary Contact
1650 W 130th St,
Gardena, CA 90249
Craig Johnson, Area Manager
Phone: (714) 686-3560
Email: [email protected]
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Employee Training
At Mariposa Landscapes, we believe our employees are the foundation of our success. To ensure every team member is prepared, supported, and empowered, we provide comprehensive training from day one and throughout their career with us.
New Employee
Orientation
Every new hire meets with HR for a structured orientation before starting work. To ensure accessibility, all orientation materials and courses are offered in multiple languages. Orientation typically lasts 4–5 hours.
During this session, all aspects of employment are reviewed, employees receive the Mariposa Employee Handbook, and complete required state courses including:
California Sexual Harassment Training
Workplace Safety Training
Field Training Following orientation, employees receive uniforms and begin hands-on field training led by experienced foremen. Initial field training runs approximately two weeks, with an additional two weeks of guided supervision to reinforce skills. Training includes:
Basic worksite safety practices
Equipment use (blower, hedge trimmer, string trimmer, mowers, etc.)
Advanced equipment (tractors, specialty tools) as needed per job Skill & Certification
Programs
Each branch maintains dedicated training stations that simulate testing environments, ensuring employees are well-prepared for certification exams. Mariposa offers employees opportunities to earn professional certifications, often covering exam fees. These may include:
Qualified Applicator License (QAL)
Certified Landscape Technician (CLT)
ISA Arborist Certification
Irrigation Certifications
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Safety
At Mariposa Landscapes, safety is more than a requirement—it’s our highest priority. We are committed to providing a safe work environment through thorough training, proper protective equipment, and continuous oversight. Our safety program is designed to protect our employees, clients, and the communities we serve.
Training & Development
Safety Training
Safety training begins on day one. Within the first three days of employment, every new hire receives structured orientation covering:
Workplace safety fundamentals
Equipment operation and maintenance
Chemical and supply handling
Use and care of protective gear
Training is delivered in both classroom and field settings, and materials are available in multiple languages to ensure full understanding. After orientation, employees continue with supervised field training led by experienced foremen and supervisors.
Ongoing Training
Weekly safety meetings to review seasonal hazards, sitespecific risks, and updated protocols Bi-monthly extended sessions focused on new equipment, chemicals, and best practices
Quarterly certifications and refreshers such as CPR/First Aid, pesticide and herbicide handling, irrigation, and equipment operation
Specialized Training
Specialty equipment (tractors, aerators, dethatchers) Weed and plant identification
Public interaction and customer service
Working near or on water (streams, lakes, docks)
Elevated or vehicle-based work (boom trucks, lifts, boats, etc.)
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Municipal/Public Agency Experience
This is only a small sample of our municipal landscape maintenance experience. This represents the jobs that are within a geographic area near the City of Maywood. Our complete list is much larger. We specialize in public works landscape maintenance and have continued that for over 40 years.
Current Clients – Job Name Customer
Eastern Municipal Water District Eastern Municipal Water District George W. Potrero Canyon City of Los Angeles
Venice Canals City of Los Angeles
City of Santa Monica - Citwide 2024 City of Santa Monica City of Signal Hill Citywide LS Maintenance City of Signal Hill City of Carson Medians South City of Carson
LACOBH - Marina Del Rey County of LA - Dept. of Beaches and Harbors LACO LA Area Facilities County of Los Angeles
City of Lawndale - LS Maintenance City of Lawndale
LACO ISD Region 1 (GAR) County of Los Angeles
LACO ISD Region 3 (GAR) County of Los Angeles
City of Southgate - 2024 City of Southgate
City of Sierra Madre City of Sierra Madre
Mow Services East LACO Area County of Los Angeles
City of Irwindale City of Irwindale
City of Baldwin Park - LS Maintenance City of Baldwin Park LACO Foothill Area Parks County of Los Angeles
Bonelli Park Mowing County of Los Angeles
Monterey Park Medians - 2019 City of Monterey Park
LACOPW Medians - Montebello County of Los Angeles
City of Duarte - Citywide 2023 City of Duarte
Monterey Park - Water Sites - 2022 City of Monterey Park City of Pico Rivera City of Pico Rivera
City of Artesia - Medians, Fountains Facilities City of Artesia La Habra Heights - LS Maintenance City of La Habra Heights City of Glendora - Citywide 2022 City of Glendora
CDCR 233 N. Second Covina State of California
LACO ISD Region 3 (IRW) County of Los Angeles
LACO Belvedere Area Parks County of Los Angeles
City of Azusa - Citywide 2022 City of Azusa
LACOPW Channel Maintenance (MLI) County of Los Angeles
City of Arcadia - Citywide 2023 City of Arcadia
City of Monrovia Citywide 2022 City of Monrovia
Industry Business Center Slopes City of Industry
LACO Arboretum - Arcadia County of Los Angeles
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Understanding of Scope & Approach
Mariposa Landscapes, Inc. has thoroughly reviewed the City of Maywood’s RFP for Maintenance Services for the Maywood Park Baseball Field (Dodger Dream Field), including Attachment 1 (Maintenance Services Agreement) and all forty (40) questions and answers released in Q&A Set 1 on April 7, 2026. Our team has conducted site visits to the Dodger Dream Field at 4801 E. 58th Street and evaluated the field conditions, existing infrastructure, seasonal usage patterns, and logistical requirements that will shape day-to-day service delivery.
We understand this contract covers athletic field maintenance and emergency response service exclusively for the Dodger Dream Field, including the field itself, bleachers, and batting cage (per Q&A 1.2 and 1.3). The surrounding park property, water tank facility, pre-school area, and YMCA building are excluded. The Dodger Dream Field was established in 2022 and has been maintained under a prior contract held by Revueltas Landscape Inc. at an annual price of $54,000 (per Q&A
1.8). That contract ran its full three-year term with two one-year renewal options (per Q&A 1.6 and 1.7), and no penalties, deductions, or liquidated damages were incurred (per Q&A 1.5).
The scope of work consists of turf maintenance, mowing, edging, blowing, irrigation system operation and maintenance, infield raking, leveling areas, regularly scheduled infield rebuilding, weeding, pressure washing, maintenance of the batting cage and parkways, trash pickup and disposal, pesticide application, pruning of trees, shrubs and ground cover, and fertilization of turf, shrubs, and trees. No prevailing wage applies to this contract (per Q&A 1.40), no bid bond, payment bond, or performance bond is required (per Q&A 1.29 and 1.37), and no on-site storage is available for materials or equipment (per Q&A 1.1 and 1.36).
The following sections present our scope-by-scope response to each RFP specification, our game day and seasonal coordination plan, our communication and reporting approach, and our emergency response protocol.
Scope-by-Scope Response
Section A: Irrigation System
The Dodger Dream Field is served by three (3) Rain Bird smart controllers equipped with flow sensors and master valves (per Q&A 1.24 and 1.25). The irrigation system is approximately three years old, reported as new with no current leaks or deficiencies (per Q&A 1.23). Mariposa will assign a qualified irrigator who will be available as needed to manage the system, maintain proper moisture levels, and perform repairs (per Q&A 1.22 and 1.34). The RFP’s reference to a “fulltime Irrigator” does not require a dedicated technician on site daily; rather, it requires a qualified individual available as needed (per Q&A 1.22). The single service level under this contract is the field itself (per Q&A 1.35).
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Our irrigation management approach includes:
System Oversight and Scheduling. At the start of the contract, we will submit a complete irrigation schedule to the Public Works Superintendent showing controller locations, scheduled run days, start times, station locations, individual station run times, end times, and the responsible employee’s name and date, as required by Section A-1(c) of the RFP. All schedule changes will be submitted for approval before implementation. Our irrigator will adjust run times seasonally to account for changing moisture demands across the turf, ensuring adequate coverage of all landscape areas while preventing excessive runoff, erosion, and watering of nonvegetative areas per Section A-1(e).
Inspections and Repairs. Contractual irrigation inspections, adjustments, and repairs will include valve maintenance, electrical circuiting to valves, filter and filter screen cleaning, main line maintenance, lateral line maintenance, sprinkler head height adjustment, nozzle spray pattern checks, nozzle cleaning and replacement, flush valve repair, and cleaning and replacement per Section A-1(b). All malfunctioning controllers, quick couplers, automatic valves, and sprinkler heads will be repaired within eight (8) hours following identification and verbal notification to the Public Works Superintendent per Section A-1(g). All replacements will match original type and model unless a substitute is approved. Our irrigator will report and flag all water leaks and system malfunctions for immediate repair within 24 hours per Section A-1(h).
Non-Contractual Repairs. Repairs outside the base scope will be pre-approved by the City before work begins. Each non-contractual repair will be invoiced separately with an itemized breakdown of labor hours at contract rate, material costs with supplier invoices, repair location, date and time, and a work description per Section A-1(d).
Parts Inventory. Our service vehicles will carry a reasonable inventory of commonly required irrigation repair parts (heads, nozzles, risers, valves, fittings) to facilitate prompt on-site repairs per Section A-1(f).
Washout and Erosion Response. Any irrigation failure causing washout onto sidewalks, pavement, or right-of-way will be addressed in conjunction with the irrigation repair. Erosion or damage to the landscape from such events will be similarly corrected per Section A-1(i).
Given the system’s current condition (new, three years old, no known deficiencies), we anticipate minimal non-contractual repair activity during the initial contract term. Our focus will be on preventive maintenance and seasonal optimization to preserve the system’s performance and extend its useful life.
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Section B: Turf Maintenance
The Dodger Dream Field turf program covers the outfield and foul ground turf. The City uses Hybrid Bermuda as the warm-season turf and overseeds with Winter Rye at a rate of 50 lbs per 5,000 square feet (per Q&A 1.20).
Weekly Services (B-1):
• Mow outfield and foul ground turf one (1) time per week • Edge and weed perimeter two (2) times per week
• Water blast perimeter two (2) times per week
Mowing heights, patterns, and frequency will be adjusted seasonally. During the active Bermuda growing season (late spring through early fall), we will maintain a consistent cut height appropriate for athletic play. During the Rye overseed period (fall through spring), we will adjust mowing height to support the cool-season turf without scalping the underlying Bermuda.
Quarterly Services (B-2):
• Fertilize all turf areas four (4) times per year
Our fertilization program will be timed to support both the Bermuda base and Rye overseed cycles. Applications will use professional-grade, slow-release fertilizers selected for the specific turf type and season. We will coordinate application timing to avoid conflicts with scheduled games and events.
Annual Services (B-3):
• Aerate all turf to a depth of 2 inches
• Overseed outfield turf with annual Hybrid Bermuda grass seed (warm season) and Winter Rye (cool season per Q&A 1.20)
Aeration will be scheduled during a period that allows adequate recovery time before peakseason play. Overseeding will be timed to coincide with optimal germination temperatures for each grass variety.
Section C: Infield Maintenance
The infield traction area is one of the most labor-intensive elements of this contract. The City’s field is actively booked 5 to 6 days per week during peak season (March through August), with LAUSD Maywood High School baseball and softball (March through May), the YMCA Dodgers
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Dream Team Program (April through August), and community events generating consistent wear on the infield skin.
Weekly Services (C-1):
• Scarify infield traction area one (1) time per week
• Backfill and level infield traction area one (1) time per week • Heavy water infield traction area one (1) time per week • Drag infield traction area a minimum of three (3) times per week and/or before games, as needed (per Q&A 1.16)
The City confirmed that dragging will be completed a minimum of three times per week and/or before games, as needed, and that game schedules and field use will be coordinated between Community Services and Public Works staff, with the schedule shared with the vendor to plan maintenance accordingly (per Q&A 1.16). Pre-game field preparation can generally be completed during normal business hours; for Saturday morning games, preparation may be completed Friday evening in advance (per Q&A 1.15).
Based on the April 2026 Dodger Dream Field Rental Schedule and the Field Reservation and Guideline document, we have calculated an estimated 155 dragging events per year across four seasonal periods: zero drags during the November through December off-season (field closed for maintenance), 27 drags during the January through February pre-season (contractual minimum with limited reservations), 117 drags during the March through August peak season (averaging 4 to 5 drags per week driven by LAUSD, YMCA, and community game schedules), and 24 drags during the September through October shoulder season (reduced programming, contractual minimum). Each dragging event requires approximately one-half day of labor, accounting for mobilization and travel to site, the dragging operation itself (scarifying, leveling, backfill of low spots, finish drag), post-drag inspection and cleanup, and demobilization and return travel, given that no on-site equipment storage is available (per Q&A 1.1 and 1.36).
Bi-Weekly Services (C-2):
• Spray all traction areas using Round-up (herbicide) to keep traction areas free of unwanted vegetation
Semi-Annual Services (C-3):
• Float the infield traction area with grading equipment, performed twice per year to maintain a consistent playing surface and proper drainage contour
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Annual Services (C-4):
• Laser grade traction area
• Add 50 tons of infield mix
The City confirmed this work is performed once a year (per Q&A 1.19). The last laser grading and infield mix addition were completed two years ago (per Q&A 1.27), meaning this work will be needed early in the contract term. The infield mix material is Brick Infield Mix, supplied by the contractor (per Q&A 1.18). We will source a standard baseball infield mix that drains well and does not become too hard or dusty, suitable for a high-use city field as described by the City (per Q&A 1.39).
Section D: Mound and Batter’s Box Maintenance
Weekly Services (D-1):
• Repair all holes with mound/batter’s box clay three (3) times per week The batter’s boxes and pitcher’s mound receive the heaviest use and wear on the field and will require frequent repair (per Q&A 1.39). The clay product currently in use is Brick Infield Mix (per Q&A 1.26). The City has specified that they are looking for a strong mound clay that packs well and holds its shape for the mound and batter’s boxes (per Q&A 1.39). This material is supplied at the contractor’s expense (per Q&A 1.17).
Our crew will perform mound and box repairs on the same service visits as infield dragging to maximize labor efficiency. Repair work includes removing loose and displaced material, wetting the area, packing fresh clay into all holes and divots, shaping to proper grade, and tamping to a firm, game-ready surface.
Section F: Weed Abatement
All areas within the contract boundary are to be kept in a weed-free condition at all times per Section F-1. Chemical control for unwanted vegetation will be applied on an as-needed basis.
Weeds growing in areas covered under this contract will be controlled with herbicides, and preemergent may be applied as needed. All chemical applications will be performed by a licensed applicator in accordance with all applicable Federal, State, and County laws and regulations.
The City confirmed there are no preferred chemical lists or “green” initiative restrictions beyond standard regulations (per Q&A 1.33). Mariposa holds Pest Control Advisor and Qualified Pest Control Applicator licenses across multiple categories, and all field-applied chemicals will be documented, applied per label rates, and tracked for regulatory compliance.
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Section G: Insect, Pest, and Rodent Control
Decomposed granite pathways, picnic areas, hardscape, and turf areas will be inspected for the presence of insects, pests, and rodents per Section G-1. Elimination of mounding and holes generated by insects, pests, and rodents is included in the scope of services. Our licensed applicators will use integrated pest management practices appropriate for a high-traffic public athletic facility, selecting treatment methods and products that are effective while minimizing risk to field users.
Section H: Hardscape and Pathway Maintenance
Hardscape and pathway maintenance covers all pathways, concrete surfaces, and decomposed granite areas under the contractor’s care per Section H-1. Our services will include:
• Removal and disposal of dirt, mud, trash, and debris, and maintenance of proper grades (H-1)
• Keeping all hardscape free of debris (H-2)
• Ensuring no irrigation apparatus sprays upon or floods any hardscape element or pathway (H-3)
• Maintaining decomposed granite and dirt pathways free of ruts and depressions (H-4) • Restoring pathways eroded by rain within one business day of notification by the Public Works Superintendent, using displaced materials in the restoration (H-5) • Displaying standardized warning signage when staging or working in areas subject to pedestrian or vehicular traffic (H-6)
• Reporting in writing any trip hazard condition on hardscape elements to the Public Works Superintendent (H-7)
Section I: Trash Pick-Up and Trash Can Maintenance
Trash, debris, animal feces, and dead plant material will be removed from parkways, field, dugouts, turf areas, hardscapes, pathways, batting cage, tot-lots, gutters, and retention areas per Section I-1. These services cover the field, bleacher area, and around the batting cage while servicing the field (per Q&A 1.21).
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Trash receptacles will be emptied and relined, and receptacle cover lids wiped clean in conjunction with each servicing per Section I-2.
Section J: Amenity Care
The City confirmed that Sections J-1 and J-4 represent the complete scope for amenity care (per Q&A 1.13); Sections J-2 and J-3 were not inadvertently omitted. • Bleachers, tables, and bench amenities within common areas will be cleaned of soiling from spills, food, dirt, and grime. Hardscape surfaces associated with amenities will be similarly cleaned and pressure washed (J-1).
• Fencing and gates will be inspected for damages and/or vandalism, with findings reported to the Public Works Superintendent (J-4).
Field Lining (Chalking)
Field lining is included within the scope of work; however, it is not required on a regular basis, as most user groups are responsible for chalking the field for their own games and activities (per Q&A 1.14). If needed, the City may request chalking support, but it is not expected as part of routine service at this time.
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Quality Control Program
At Mariposa Landscapes, quality control isn’t just a process—it’s part of our culture. Guided by the principle “Plan your work and work your plan,” our Quality Control Program ensures every project not only meets but exceeds expectations. By managing quality proactively and resolving issues quickly, we give client representatives—such as Public Works Inspectors or Property Managers—the confidence to focus on their higher priorities. The result: lasting partnerships and consistently high-quality outcomes.
Core Objectives
Our Quality Control Program is
anchored in four key goals:
Consistency
Deliver uniform, high-quality
results across every project and
service area.
Proactive Problem-Solving
Identify and resolve potential
issues before they become
disruptions.
Client Satisfaction
Build trust through
transparency, on-time delivery,
and clear communication.
Continuous Improvement
Refine processes using feedback
and data to raise performance
over time.
Technology That Enhances Quality
We leverage advanced tools to improve precision and efficiency. GIS Mapping Systems provide accurate inventories of trees, irrigation systems, and other landscape assets, enabling smarter resource allocation and better service outcomes.
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Work-in-Process Inspections
Account Managers perform both initial and
ongoing inspections to confirm that all tasks meet
established quality standards. Any deviations are
immediately documented and corrected to keep
projects on track.
Systematic Problem Resolution
When issues arise, they are quickly contained and
resolved through repair, replacement, or rework.
All completed corrections are re-inspected to
ensure the problem is fully resolved and does not
reoccur.
Management Monitoring
Supervisors provide an added layer of
accountability by monitoring operations and
ensuring strict adherence to quality plans. Their
oversight applies proven problem-solving methods
and process controls to maintain consistency.
Client Feedback Integration
Open and regular communication with clients
ensures expectations are clear, progress is
transparent, and feedback is continuously
integrated. This proactive approach builds trust
and drives ongoing improvement.
Implementation Process
A strong Quality Control Program, paired with
consistent reporting, is essential to the success of any service contract. Quality control ensures that work is
performed to the highest standard, reducing costly
errors and avoiding disruptions. Active reporting
keeps clients informed in real time, building
transparency and trust. Together, these practices
create accountability, strengthen client relationships, and ensure that every project not only meets but
exceeds expectations ultimately supporting both the
client’s goals and the long-term success of the
partnership.
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Game Day/Seasonal Coordination Approach
The Dodger Dream Field operates on a seasonal calendar that directly shapes our maintenance scheduling. Based on the field usage schedule provided in Q&A 1.38 and the Field Reservation and Guideline document, the following seasonal framework will govern our service delivery:
November through December (Off-Season / Field Closed). The field is closed for maintenance per the reservation guidelines. This window is when we will schedule major annual work items:
laser grading and 50-ton infield mix addition (Section C-4), deep aeration (Section B-3), and any deferred hardscape or amenity repairs. The off-season closure provides uninterrupted access for these intensive operations without conflict with field users.
Laser grading attachment
January through February (Pre-Season / Light Use). The field is open with limited reservations.
General field hours are Monday through Saturday, 9:00 AM to 9:00 PM, and Sunday, 9:00 AM to 4:00 PM. Maintenance during this period focuses on the contractual minimum of three (3) infield drags per week, turf establishment and recovery from overseeding, irrigation system checks ahead of the active season, and pre-season condition assessments. This is also the period for Winter Rye overseeding and early-season fertilization.
March through May (Peak Season / LAUSD Priority). LAUSD Maywood High School holds priority for baseball and softball programming. General field hours shift to Monday through Friday 9:00 AM to 11:00 AM and 3:00 PM to 9:00 PM, Saturday 9:00 AM to 4:00 PM, and Sunday 9:00 AM to 4:00 PM. The morning maintenance window (before 11:00 AM on weekdays) becomes the primary service window for dragging, mound repairs, and turf work. Dragging frequency increases to 4 to 5 times per week to accommodate game and practice schedules.
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April through August (Peak Season / Dodgers Dream Team Overlap). The YMCA Dodgers Dream Team Program runs concurrently. On days the high school is not using the field, the Dodgers Dream Team has priority. Field hours extend to Monday through Friday 9:00 AM to 9:00 PM, Saturday 3:00 PM to 9:00 PM, and Sunday 9:00 AM to 4:00 PM. Maintenance will be concentrated in morning hours before field activity begins, consistent with the City’s guidance that pre-game preparation can generally be completed during normal business hours (per Q&A 1.15).
August through October (Shoulder Season / Moderate Use). Field hours return to Monday through Saturday 9:00 AM to 9:00 PM and Sunday 9:00 AM to 4:00 PM. Dragging frequency returns to the contractual minimum of three (3) times per week. This period includes Bermuda turf recovery, fall fertilization, and preparation for winter overseeding.
Scheduling Coordination. Game schedules and field use will be coordinated between Community Services and Public Works staff, and the schedule will be shared with our team to plan maintenance accordingly (per Q&A 1.16). Our Account Manager will maintain direct contact with the Public Works Superintendent to receive updated game and event schedules on a weekly basis. For Saturday morning games, infield preparation will be completed Friday evening in advance (per Q&A 1.15). Our crew will arrive early on game days to complete dragging, mound/box repair, and trash pickup before the first scheduled activity.
The field is most active in the afternoons and evenings, especially March through August (per Q&A 1.38). The best maintenance windows are mornings before games and practices, Sundays (lighter use), and the full November through December maintenance period.
Communication Reporting Plan
Effective communication between Mariposa and City staff is essential for a contract that requires close coordination around game schedules, seasonal programming, and field conditions. The Dodger Dream Field is a high-use facility with overlapping user groups (LAUSD, YMCA Dodgers Dream Team, community organizations), and maintaining field quality at this level of activity depends on timely information exchange between the contractor and the Public Works Superintendent.
Our communication and reporting framework is designed to keep City staff fully informed with minimal administrative burden. The plan addresses five areas: routine service reporting, irrigation system documentation, out-of-scope issue reporting, monthly invoicing, and safety notifications.
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Designated Point of Contact
Mariposa will designate one person identified in this proposal as the Respondent’s representative who is responsible for the services listed in Section IV of the RFP (per Section VIII.A.1.b). This individual will serve as the City’s single Point of Contact for all day-to-day communication, scheduling coordination, service inquiries, and issue resolution. The Point of Contact will be reachable by phone and email during normal business hours, and will relay updated game schedules, special event notices, and field closure information to field crews in advance of each service visit. This point of contact will be Craig Johnson (listed on the cover letter).
In addition to the primary Point of Contact, our 24-hour emergency contact (detailed in the Emergency Response Plan) will be available outside of business hours for urgent matters.
Routine Digital Service Reports
The City prefers digital platforms for routine reporting (per Q&A 1.30). Mariposa will provide a digital service report for each site visit documenting the following:
• Date and time of arrival and departure
• Crew members on site
• Services performed (dragging, mowing, edging, mound repair, trash pickup, etc.) • Materials applied, with quantities (fertilizer type and rate, herbicide product and volume, clay and infield mix tonnage)
• Irrigation system observations, adjustments made, and any repair work completed • Field condition notes (turf health, infield skin condition, drainage observations) • Photos when relevant (post-drag conditions, completed repairs, turf issues, pest activity)
Reports will be transmitted digitally to the Public Works Superintendent on a weekly summary basis, with individual visit reports available on request. This provides a running record of all work performed and supports the City’s ability to verify services against the monthly invoice.
Irrigation System Logs
Per Section A-1(c) of the RFP, the contractor is required to maintain a log of current sprinkler station times. A copy of this log will be provided to the Public Works Superintendent after each routine inspection. Each irrigation log will include:
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Log Field Description
Controller Location Identification of which of the three (3) Rain Bird controllers was inspected
Scheduled Run Days Days of the week each station is programmed to operate Start Times Programmed start time for each station
Station Location Physical location/zone served by each station Run Time per Station Duration in minutes for each station End Time Calculated completion time for each controller cycle Employee Initial and Date Contractor employee who performed the inspection, with date Any proposed changes to the irrigation schedule will be submitted to the Public Works Superintendent for approval before implementation, per Section A-1(e). All major component failures will be reported to the City within twenty-four (24) hours of occurrence.
Out-of-Scope Reporting via Connect Maywood App (GoGov)
The City indicated that vendors can report items outside of scope or repairs needed via the City’s Connect Maywood App, powered by GoGov (per Q&A 1.30). Mariposa will use this platform to report conditions that fall outside the maintenance contract but warrant the City’s attention, including:
• Vandalism to fencing, gates, bleachers, or field amenities beyond normal wear • Infrastructure damage (lighting, drainage structures, fencing) not caused by contractor operations
• Hazardous conditions not resulting from our operations, as required by the RFP’s Hazardous Conditions provision
• Unauthorized use of the field or evidence of after-hours activity that has caused damage • Any condition that presents a safety concern to the public Our field crews will be trained on the Connect Maywood App interface and will submit reports with photos and descriptions at the time of discovery, so that City staff receive real-time notification of issues requiring attention.
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Monthly Invoicing
Per the RFP’s Invoices provision, invoices will be submitted monthly via U.S. Postal Service and email. Each invoice will reflect activity in a bi-weekly breakdown (1st through 15th, and 16th through end of month) and will include:
• A list of what operations took place during each bi-weekly period • Materials used (type, quantity, and unit cost where applicable) • Labor time associated with each service category
• Any non-contractual irrigation repairs invoiced separately per Section A-1(d), with itemized labor hours at contract rate, material costs with copies of supplier invoices, repair location, date and time, and work description
• Emergency response billings invoiced at the hourly rate per Q&A 1.32, documented with notification time, arrival time, departure time, work performed, and materials used Mariposa understands that failure to submit invoices in this format may result in non-payment until these requirements are met.
Safety and Hazard Notifications
Certain conditions require immediate written or verbal notification to the City rather than inclusion in routine reporting. These include:
• Trip Hazards: Any trip hazard condition on any hardscape element under the contractor’s care will be reported in writing to the Public Works Superintendent per Section H-7.
• Hazardous Conditions: Any hazardous condition noted by the contractor that is not a result of contractor operations will be reported immediately to the City per the RFP’s Hazardous Conditions provision.
• Major Irrigation Failures: The City will be notified of major component failures within twenty-four (24) hours of occurrence per Section A-1(a). • Water Leaks and Malfunctions: All water leaks and/or system malfunctions will be reported and flagged to the irrigator for immediate repair within 24 hours per Section A1(h). • Emergency Events: Emergency situations will follow the notification and response protocol detailed in the Emergency Response Plan.
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Scheduling Coordination with City Staff
Game schedules and field use will be coordinated between Community Services and Public Works staff, and the schedule will be shared with Mariposa to plan maintenance accordingly (per Q&A
1.16). Our Point of Contact will:
• Maintain weekly contact with the Public Works Superintendent to receive updated game and event schedules
• Adjust crew deployment and service timing based on the seasonal field calendar (detailed in the Game Day / Seasonal Coordination Approach) • Coordinate with the City in advance of annual services (laser grading, aeration, overseeding) that require extended field access or temporary closure • Notify the City in advance of any chemical applications (herbicide, pre-emergent, fertilizer) that may affect field availability or require temporary access restrictions • Provide advance notice of any scheduling conflicts or service delays due to weather or equipment issues
This proactive coordination ensures that maintenance windows align with field availability and that no service visit conflicts with scheduled games, practices, or community events.
Emergency Response Plan
The RFP requires the contractor to have the capability to receive and respond immediately to calls of an emergency nature during normal working hours and during hours outside of normal working hours. Mariposa Landscapes, Inc. maintains a 24-hour emergency response capability across all of our municipal contracts and will apply the same protocol to the Dodger Dream Field.
Our emergency response plan is structured to meet or exceed every requirement in the RFP’s Emergency Calls section and addresses the $500 penalty provision directly. 24-Hour Emergency Contact
Mariposa will designate a named individual within the company who will respond to emergency calls 24 hours a day, as required by the RFP (Emergency Calls, item 3). A dedicated telephone number for 24-hour emergency service will be submitted to the City upon contract award. This contact information will also be listed with the Los Angeles County Sheriff, per item 4.
The designated emergency responder will be a Mariposa employee with decision-making authority, knowledge of the Dodger Dream Field site, and the ability to dispatch a crew or personally respond to the location. If the primary contact is unavailable, an alternate will be designated to ensure continuous coverage. Contact information will be updated immediately if any changes occur during the contract term.
31 Safety Teamwork Quality Integrity
Response Timeline and Penalty Acknowledgment
The following table summarizes the contractual response requirements and Mariposa’s commitments:
Requirement RFP Standard Mariposa Commitment
Initial Contact Within 2 hours of notification
(item 2)
Acknowledge call and confirm
response plan within 2 hours
Penalty for Non-Response $500 per incident (item 6) Acknowledged; protocol designed to prevent occurrence
Cost Liability Contractor bears primary and
secondary costs (item 6)
Acknowledged; immediate
response minimizes secondary
damage
Contract Risk Failure to respond may result in
termination (item 6)
Acknowledged; redundant
contact chain ensures
availability
On-Site Obligation Eliminate all unsafe conditions
affecting health, safety, or
welfare (item 5)
Responding crew will secure the
site and mitigate all hazards
We understand that failure to respond within two (2) hours of attempted contact may result in a $500.00 penalty per incident, that failure to respond to an emergency at any level will subject the contractor to any primary or secondary cost arising from the emergency, and that repeated non-response may result in termination of the contract. Our protocol is designed with redundant contacts specifically to prevent this outcome.
Emergency Response Protocol
When an emergency call is received, the following steps will be executed:
1. Call received by the designated 24-hour emergency contact. If the primary contact does not answer, the call routes to the alternate contact.
2. Within 30 minutes of notification, the emergency contact will acknowledge receipt of the call and gather initial information: nature of the emergency, location within the park, any known safety hazards, and the name and contact number of the reporting party.
3. Within 2 hours of notification, the emergency contact will have either arrived on site or confirmed a crew is en route. The City contact will be notified of the estimated arrival time.
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4. Upon arrival, the responding crew will assess the situation and immediately eliminate all unsafe conditions that adversely affect the health, safety, or welfare of the public, per item 5.
5. The crew will secure the area as needed (barricades, caution tape, signage) and perform temporary or permanent repairs depending on the nature of the emergency.
6. Before departing, the crew lead will contact the Public Works Superintendent (or afterhours City contact) to report the actions taken, current site condition, and any follow-up work required.
Calls received during normal working hours will be referred to the contractor for immediate disposition, as specified in the RFP. Calls received outside of normal working hours will follow the same protocol through the 24-hour emergency contact.
Types of Emergency Situations
Based on the RFP requirements and the City’s response to Q&A 1.31, the following are examples of situations that may generate emergency calls:
• Irrigation System Failures: Broken main lines, valve failures, or controller malfunctions causing flooding, washout, or water waste. Our irrigator is familiar with the three Rain Bird smart controllers on site and carries common repair parts on the service vehicle. • Field Damage: Storm damage, vandalism, or unauthorized vehicle access causing damage to the turf, infield skin, mound, or batting cage that renders the field unsafe or unplayable before a scheduled event.
• Fallen Trees or Limbs: Downed trees or large branches creating hazards on the field, pathways, bleacher area, or batting cage.
• Hardscape Hazards: Pathway collapse, DG washout, or trip hazards on hardscape surfaces that present immediate risk to public safety.
• Fence and Gate Damage: Structural damage to perimeter fencing or gates that compromises site security or public safety.
• Bleacher Damage: Structural damage or vandalism to bleachers that creates an unsafe seating condition.
The City identified emergencies, events, field fence repair, and bleacher repair as common additional/as-needed services (per Q&A 1.31). Our emergency responders are equipped and trained to address all of these conditions.
33 Safety Teamwork Quality Integrity
Emergency Call Billing
Emergency calls outside of normal working hours will be billed at an hourly rate, not folded into the base monthly fee (per Q&A 1.32). Each emergency response will be documented and invoiced separately with the following information:
• Date of the emergency call
• Time of notification (when the call was received)
• Time of arrival on site
• Time of departure from site
• Total labor hours (number of crew members multiplied by hours on site, plus travel time)
• Description of the emergency condition found
• Work performed and materials used
• Photos documenting the condition before and after response • Name of the City contact who reported the emergency or authorized the response Emergency billing rates are provided in the Cost Proposal section of this submittal. Materials used during emergency response will be billed at cost plus the markup specified in the Cost Proposal.
Post-Emergency Documentation
Within one (1) business day of each emergency response, Mariposa will provide the Public Works Superintendent with a written incident report summarizing:
• The nature and cause of the emergency (to the extent determinable) • The condition of the site upon arrival
• Actions taken to eliminate unsafe conditions and restore the site • Any temporary measures in place that require follow-up permanent repair • Recommended follow-up actions, if any, with estimated timeline and cost • Photographic documentation (before and after)
This documentation supports the City’s record-keeping requirements and provides a clear basis for the emergency billing invoice. If follow-up work is needed beyond the initial emergency response, it will be treated as a non-contractual repair and pre-approved by the City before proceeding, per Section A-1(d).
34 Safety Teamwork Quality Integrity
References
City of Duarte Term: 2023-2028
Landscape and Parks Maintenance Services
Landscape Maint. of parks, sports fields, medians and general landscape areas; irrigation maintenance, emergency repair, routine preventative maint., ongoing plant material inspection
$585,628 Per Yr.
City of Redlands Term: 2022 - 2025
Sports Field Maintenance
Field striping, field dragging, turf grass mowing, irrigtion maint. and repair, weed abatement, fertilization, verti-cutting, clean up, aerification, thatching, over-seeding, edging,
$308,631 Per Yr.
Shawn McIntosh, Parks Field Services
Coordinator
(909) 798-7508 [email protected]
City of Santa Monica Term: 2019 - Current
Landscape Maintenance at Designated City Sites
Landscape Maintenance of various areas, including parks and sports fields.
Duties include litter control, watering, weed abatement, detailing, shrubs, groundcover, plants, fertilization, mulching, pruning, turf. Maint., mowing, edging, cleaning and maint.. of picnic and play equipment, irrigation maintenance.
$2,358,749 Per Yr.
Jay Aguilar, Maintenance Supervisor (310) 458-2201
*2614
[email protected]
Laguna Beach Unified School District Term: 2023 - Current Grounds Maintenance Services
Landscape Maintenance of baseball fields, planter beds, slopes, mowing, edging, trimming, turf fertilization, groundcover, pruning, litter and debris removal, pest control, weed control, tree care, shrub care, and planting. $366,044 Per Yr.
Ryan Zajda, Director of Facilities &
Sustainability
(949) 497-7700
*5213
[email protected]
City of Lawndale Term: 2022-Current
Landscape Maintenance and Tree Trimming Services
Landscape Maintenance and Tree Trimming Services for Parks, Medians, Parkways and Facilities. Duties include routine mowing, trimming, fertilization, watering, hardscape management, Shrub/pruning, irrigation, ball-diamond maintenance at Janes Aadams, Roger Anderson & William Green ballfields. $2,748,380 Per Yr.
Johnny Calderon, Maintenance
Supervisor
(310) 901-3208 [email protected]
January 15, 2026
To whom it may concern:
This letter is written at the request of the management of Mariposa Landscapes, Inc. to provide high level guidance on the company’s net worth and credit status with JPMorgan Chase.
Based on the Audited Financial Statements for the fiscal year end of 9/30/2025, Mariposa Landscapes Inc. and companies have consistently maintained a net worth in the high 7 figures. Additionally, the company maintains a $5 million line of credit with JPMorgan Chase.
We have a high regard for the company and its management and have no concerns in continuing our existing relationship based on the information received to date.
Please let us know if you have any questions, thank you.
Warm regards,
Anahuac Alcantar
Vice President
JPMorgan Chase & Co. Middle Market Banking
300 S Grand Ave, Suite #320, Los Angeles, CA 90071
626-404-0034
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CITY OF MAYWOOD
MAINTENANCE SERVICES AGREEMENT
THIS MAINTENANCE SERVICES AGREEMENT (“Agreement”) is made and entered into as of June 1, 2026 (“Effective Date”), by and between the CITY OF MAYWOOD, a California municipal corporation (“City”) and Mariposa Landscapes, Inc., a California Corporation (“Contractor”). Contractor’s license number is 592268 (C27, Landscape Services), (C61, Tree Services), (D49, Tree and Palm), (C31, Traffic Control); Contractor’s DIR registration number is 1000005079.
In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:
1. Scope of Services. Contractor shall perform the work and provide all labor, materials, equipment and services in a good and workmanlike manner for the project identified as maintenance services for Maywood Park Baseball Filed, as described in this Agreement, the Scope of Work attached hereto as Exhibit A, and incorporated herein by this reference, and Contractor’s Proposal dated April 16, 2026, a copy of which is attached hereto as Exhibit B and incorporated herein by this reference (“Services”). In the event of any conflict between the terms of this Agreement and the incorporated documents, the terms of this Agreement shall control.
2. Extra Work. Extra work, when ordered in writing by the City Manager or her designee and accepted by Contractor, shall be paid for in accordance with the terms of the written work order. Payment for extra work will be made at the unit price or lump sum previously agreed upon in writing between Contractor and the City. All extra work shall be adjusted daily upon the report sheet furnished by Contractor, prepared by the City, and signed by both parties; and the daily report shall be considered thereafter the true records of extra work done.
3. Term. The term of this Agreement shall be from the Effective Date through June 1, 2029, unless sooner terminated pursuant to Section 13 of this Agreement or extended. Additionally, there shall be two one-year options to renew the Agreement with the mutual written consent of both parties.
4. Time of Performance.
A. Contractor will not perform any work under this Agreement until:
1) Contractor furnishes proof of insurance as required under Section 14 of this Agreement; and
2) City gives Contractor a written notice to proceed.
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B. Should Contractor begin work in advance of receiving written authorization to proceed, any such professional services are at Contractor’s own risk.
5. Time. Time is of the essence in this Agreement.
6. Force Majeure. Neither City nor Contractor shall be responsible for delays in performance under this Agreement due to causes beyond its control, including but not limited to acts of God, acts of public enemies, acts of the government, fires, floods or other casualty, epidemics, earthquakes, labor stoppages or slowdowns, freight embargoes, unusually severe weather, and supplier delays due to such causes.
Neither economic nor market conditions nor the financial condition of either party shall be considered a cause to excuse delay pursuant to this Section. Each party shall notify the other promptly in writing of each such excusable delay, its cause and its expected delay, and shall upon request update such notice.
7. Compensation. As full compensation for Scope of Services satisfactorily rendered, City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services required by this Agreement,Said Compensation shall constitute reimbursement of Consultant’s fee for the services as well as the actual cost of any staff time, other direct or indirect costs or fees, including the work of employees, consultants and subcontractors, equipment, materials, and supplies necessary to provide the service (including all labor, materials, delivery, tax, assembly, and installation, as applicable).
8. In consideration of the Services rendered hereunder, City shall pay Contractor a fee not to exceed Two Hundred Thrirty-Two Thousand Eight Hundred Dollars ($232,800.00) over the three (3) year term of this Agreement, in accordance with the prices as submitted in Exhibit B. In no event shall the total compensation paid Contractor exceed Seventy-Seven Thousand Six Hundred Dollars ($77,600.00) for initial year of the term (year one), Seventy-Seven Thousand Six Hundred Dollars ($77,600.00) for year two of the term, and Seventy-Seven Thousand Six Hundred Dollars ($77,600.00) for year three of the term. City shall not pay Contractor for any services not specified in the Services, unless the City authorizes such services in writing as set forth in this Agreement.
9. Payments.
A. Invoices. Contractor shall submit to City an invoice on a monthly basis for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Contractor in writing within ten business days of receipt of any disputed invoice amounts.
B. Payments. City shall make payments of all undisputed invoice amounts within 30 calendar days after receipt or within such other reasonable time dependent on the City’s warrant run procedures. City does not pay interest on past due amounts.
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City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Contractor.
10. Taxes. Contractor shall calculate payment for all sales, unemployment, and other taxes imposed by local, State of California and federal law. These payments are included in the total amounts in Exhibit B.
11. Audit. City or its representative shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its billings to City as a condition precedent to any payment to Contractor. Contractor will promptly furnish documents requested by City. Additionally, Contractor shall be subject to State Auditor examination and audit at the request of City or as part of any audit of City, for a period of three years after final payment under this Agreement.
12. Records and Inspections. Contractor shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment under this Agreement.
13. Unresolved Disputes. In the event of any dispute or controversy with City over any matter whatsoever, Contractor shall not cause any delay or cessation in or of work but shall proceed with the performance of the work in dispute. Maywood Municipal Code Chapter 3 of Title 3 (“Claims and Demands”) shall govern the procedures of the claim process, and these provisions are incorporated herein by this reference.
14. Termination. This Agreement may be terminated by City at any time with or without cause and without penalty upon 30 days’ written notice. In the event of termination without fault of Contractor, City shall pay Contractor for all Services satisfactorily rendered prior to date of termination, and such payment shall be in full satisfaction of all Services rendered hereunder. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation.
15. Indemnification, Hold Harmless, and Duty to Defend.
A. Indemnities.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses,
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liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by judicial decision or by the agreement of the parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees. Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2. 3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by court decision or by the agreement of the parties.
B. Workers’ Compensation Acts not Limiting. Contractor’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor
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expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.
C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.
D. Survival of Terms. Contractor’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.
16. Insurance Requirements.
A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $2,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $1,000,000.00 per project or location. If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $1,000,000.00 per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Contractor shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under subparagraph A.1) of this Section.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Contractor has no employees while performing Services under this Agreement, a workers’ compensation policy is not required, but Contractor shall execute a declaration that it has no employees.
B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide or such other rating as approved by the City Manager. Self insurance shall not be considered to comply with the insurance requirements under this Section.
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C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming City, its elected and appointed officials, officers, employees, agents and volunteers as additional insureds.
D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.
E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Contractor and Contractor’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.
F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.
G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Contractor shall, within two business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.
H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.
Contractor shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Contractor.
I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Contractor shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval.
Contractor may provide complete, certified copies of all required insurance policies to City. Contractor shall maintain current endorsements on file with City’s Risk Manager.
Contractor shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies
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providing at least the same coverage. Contractor shall furnish such proof at least two weeks prior to the expiration of the coverages.
J. Indemnity Requirements not Limiting. Procurement of insurance by Contractor shall not be construed as a limitation of Contractor’s liability or as full performance of Contractor’s duty to indemnify City under Section 13 of this Agreement.
K. Subcontractor Insurance Requirements. Contractor shall require each of its subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.
17. Antitrust Claims. Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the California Business and Professions Code) arising from purchases of goods, services, or materials pursuant to this Agreement.
This assignment shall be made and become effective at the time City tenders final payment to Contractor without further acknowledgment by the parties.
18. Familiarity with Work.
A. By executing this Agreement, Contractor represents that it has 1) Thoroughly investigated and considered the scope of Services to be performed;
2) Carefully considered how the Services should be performed; and 3) Understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.
B. If Services involve work upon any site, Contractor warrants that it has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the Services hereunder. Should Contractor discover any latent or unknown conditions that may materially affect the performance of the Services, Contractor will immediately inform City of such fact and will not proceed except at Contractor’s own risk until written instructions are received from City.
19. Independent Contractor. Contractor is and shall at all times remain, as to City, a wholly independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as herein set forth; and Contractor is free to dispose of all portions of its time and activities which it is not obligated to devote to City in such a manner and to such persons, firms, or corporations as Contractor wishes except as expressly provided in this Agreement. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City, bind City in any manner, or otherwise act on behalf of City as an agent. Contractor shall not, at any time or in any manner, represent that it or any of its agents, servants or employees, are in any manner agents, servants or employees of City.
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20. Prevailing Wages. City and Contractor acknowledge that this project is a public work to which prevailing wages apply. Contractor shall comply in all respects with all applicable provisions of the California Labor Code, including those set forth in Exhibit C, attached hereto and incorporated herein by this reference.
21. Workers’ Compensation Insurance. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
22. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any individual, employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Contractor understands and agrees that it is bound by and will comply with the nondiscrimination mandates of all state statutes and local ordinances and regulations.
23. Debarred, Suspended or Ineligible Contractors. Contractor shall not be debarred throughout the duration of this Agreement. Contractor shall not perform work with debarred subcontractors pursuant to California Labor Code Section 1777.1 or 1777.7.
24. Mutual Cooperation.
A. City’s Cooperation. City shall provide Contractor with all pertinent data, documents and other requested information as is reasonably available for Contractor’s performance of the Services required under this Agreement.
B. Contractor’s Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance of Services rendered under this Agreement, Contractor shall render any reasonable assistance that City requires.
25. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs pursuant to this Agreement.
26. Permits and Licenses. Contractor shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.
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27. Payment Bond: REQUIRED – or – NOT REQUIRED
Contractor shall obtain a payment bond in an amount that is not less than the total compensation amount of this Agreement, and nothing in this Agreement shall be read to excuse this requirement. The required form entitled Payment Bond (Labor and Materials) is attached hereto as Exhibit D and incorporated herein by this reference.
28. Contractor’s Representations. Contractor represents, covenants and agrees that: a) Contractor is licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary to perform the Services in accordance with the terms and conditions set forth in this Agreement; b) there are no obligations, commitments, or impediments of any kind that will limit or prevent its full performance under this Agreement; c) there is no litigation pending against Contractor, and Contractor is not the subject of any criminal investigation or proceeding; and d) to Contractor’s actual knowledge, neither Contractor nor its personnel have been convicted of a felony.
29. Warranty.
Contractor warrants that the work, including equipment and materials, shall conform to professional standards of care and practice in effect at the time the work is performed. Work shall be of the highest quality, and be free from all faults, defects, or errors. Whenever required by the specifications of the RFP, the Contractor warrants that all equipment and materials provided shall be new. All equipment and materials provided by the Contractor shall be merchantable and fit for the purpose intended.
Contractor shall warrant all labor and materials for a period of one (1) year from completion of work. The Contractor shall correct such fault, defect, or error, at no additional cost to the City. If Contractor fails to correct the problem under the warranty within a reasonable time, the City may elect to have the work performed by someone else. Contractor shall refund to the City, the charge paid to another contractor, which is attributable to such portions of the faulty, defective or incorrect work. Contractor shall be liable for secondary, incidental, or consequential damages of any nature resulting from any work performed under this Agreement.
30. Conflicts of Interest. Contractor agrees not to accept any employment or representation during the term of this Agreement or within 12 months after completion of the Services under this Agreement which is or may likely make Contractor “financially interested,” as provided in Government Code Sections 1090 and 87100, in any decisions made by City on any matter in connection with which Contractor has been retained pursuant to this Agreement.
31. Third Party Claims. City shall have the discretion and full authority to compromise or otherwise settle any claim relating to this Agreement at any time. City shall timely notify Contractor of the receipt of any third-party claim relating to this Agreement. City shall be entitled to recover its reasonable costs incurred in providing this notice.
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32. Non-Assignability; Subcontracting. Contractor shall not assign or transfer any interest in this Agreement nor any part thereof, whether by assignment or novation, without City’s prior written consent. Any purported assignment without written consent shall be null, void, and of no effect; and Contractor shall hold harmless, defend and indemnify City and its officers, officials, employees, agents and representatives with respect to any claim, demand or action arising from or relating to any unauthorized assignment.
33. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the parties to this Agreement and no other person or entity may have or acquire a right by virtue of this Agreement.
34. Non-Appropriation of Funds. Payments to be made to Contractor by City for Services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Contractor’s Services beyond the current fiscal year, this Agreement shall cover payment for Contractor’s Services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
35. Applicable Law. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California, excluding California’s choice of law rules. Venue for any such action relating to this Agreement shall be in the Los Angeles County Superior Court.
36. Attorneys’ Fees. If any legal action or other proceeding, including action for declaratory relief, is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement, the prevailing party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to any other relief to which the party may be entitled.
37. Titles. The titles used in this Agreement are for convenience only and shall in no way define, limit or describe the scope or intent of this Agreement or any part of it.
38. Time is of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.
39. Incorporation by Reference. All Exhibits attached hereto are incorporated herein by reference. The documents, payment and performance bonds, City insurance requirements, together with this written Agreement (and all Exhibits, documents and laws referenced therein), shall constitute the entire agreement between the parties as to the subject matter of this Agreement. In the event of any conflict between this Agreement and any Exhibit hereto, the provisions of this Agreement shall control.
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40. Entire Agreement. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Contractor. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement.
41. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted this Agreement or who drafted that portion of this Agreement.
42. Non-waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.
43. Notice. Except as otherwise required by law, any notice or other communication authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor’s or City’s regular business hours or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses listed below, or at such other address as one party may notify the other:
To City:
City Manager
City of Maywood
4319 Slauson Avenue
Maywood, CA 90270
To Contractor:
Mariposa Landscapes, Inc.
Terry Noriega, President
6232 Santos Diaz Street
Irwindale CA 91702
44. Counterparts. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.
45. Corporate Authority. The persons executing this Agreement on behalf of Contractor warrant and represent that they have the authority to execute this Agreement
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on behalf of Contractor and have the authority to bind Contractor to the performance of its obligations hereunder.
46. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. [SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, the parties hereto have executed the within Agreement the day and year first above written.
CITY OF MAYWOOD:
By: _____________________________
Heber Marquez, Mayor
ATTEST:
By: _____________________________
Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:
By: _____________________________
Roxanne Diaz, City Attorney
CONTRACTOR: MARIPOAS
LANDSCAPES, INC.
___________________________________
By:________________________________
Printed Name:_______________________
Title:______________________________
Exhibit A
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EXHIBIT A
Scope of Work
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EXHIBIT A
I. SCOPE OF WORK
EXPERIENCE
The Contractor shall have at a minimum five (5) years' experience in athletic field services.
The scope of work consists of athletic field maintenance and emergency response service at the Dodger Dream Field, Maywood Park Baseball Field.
The work consists of turf maintenance, mowing, edging, blowing, irrigation system operation and maintenance, infield raking, leveling areas, regularly infield rebuilding, weeding, pressure washing, maintenance of batting cages and parkways, trash pickup and disposal, pesticide application, pruning of trees, shrubs and ground cover, and fertilization of turf, shrubs and trees.
Locations:
Maywood Park (4801 E. 58th Street)
SECTION A-IRRIGATION SYSTEM
A-1. Our intent is to have the water used to irrigate the areas included in this contract managed by the Contractor. A fulltime Irrigator, with knowledge of system operation and repair is required for each “Service Level” of this bid. Maintenance of all areas for proper moisture levels based on the turf at different times of the year. All irrigation system maintenance shall be performed to insure plant health and vigor. a. The entire irrigation system to include all components from connection at the meters to the sprinklers shall be maintained in an operational state at all times.
Contractor is required to notify City of major component failures within twenty-four (24) hours of occurrence.
b. Contractual irrigation systems inspections, adjustments and repairs shall include valves, electrical circuiting to valves, filter and filter screen cleaning main line maintenance, lateral line maintenance, sprinkler head height, nozzle spray pattern, nozzle cleaning and replacement, flush valve repair, cleaning and replacement. c. The contractor shall maintain a log of current sprinkler station times. A copy of the log shall be given to the Public Works Superintendent after routine inspection. The log shall include, but is not limited to:
1. Controller location
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2. Scheduled days to run
3. Start times
4. Station location
5. Each station’s run time
6. End time
7. Contractor’s employee initial and date
d. Non-contractual irrigation repairs shall be approved first by the City. All billings to the City shall be accompanied with an itemized invoice describing labor hours at the contract rate, materials costs with copies of material invoices from the suppliers(s), the location, date and time of the repair, and a work description of the repair. Each repair shall be billed separately.
e. All irrigation systems shall be tested, adjusted, and cleaned as often as necessary to guarantee proper moisture levels at all times. A schedule shall be submitted at the start of the contract showing the location, day of week and time of day that each system will be tested. Any changes shall be submitted for approval prior to enactment.
Contractor will be responsible for damages and costs due to under-watering and overwatering. Irrigation systems are to be adjusted as often as necessary to assure:
1. Adequate coverage of all landscape areas
2. Prevent excessive runoff and/or erosion.
3. Prevent watering of all non-vegetative areas
f. The contractor shall maintain a reasonable inventory of commonly required repair parts on the service vehicle(s) in order to facilitate prompt irrigation system repairs. g. All malfunctioning controllers, quick couplers, automatic valves and sprinkler heads must be repaired within eight (8) hours following identification and verbal notification to the City's Public Works Superintendent of the cost for the repair. All replacements shall be with the original type and model materials unless a substitute is approved by the Public Works Superintendent.
h. Contractor employees shall Report and flag all water leaks and/or system malfunctions to the irrigator for immediate repair within 24-hours. i. Washout from irrigation failure issues onto sidewalks, pavement and/or into rightof-way shall be addressed in conjunction with repairs to the irrigation. Erosion and/or damages to the landscape shall be similarly addressed in conjunction with the repair.
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SECTION B-TURF MAINTENANCE
B-1. Weekly:
Mow Outfield and foul ground turf. 1 time per week.
Edge and weed perimeter. 2 times per week.
Water blast perimeter. 2 times per week.
B-2. Quarterly:
Fertilize all turf areas. 4 times a year.
B-3. Annually:
Aerate all turf to depth of 2-inches.
Outfield turf overseed with annual Hybrid Bermuda grass seed.
SECTION C-INFIELD MAINTENANCE
C-1. Weekly:
Scarify infield traction area. 1 time per week.
Backfill and level infield traction area. 1 time per week.
Heavy water infield traction area. 1 time per week.
Drag infield traction area. 3 times per week and/or before every game.
C-2. Bi-weekly:
Spray all traction areas using Round-up.
C-3. Semi-annual:
Float the infield traction area with grading equipment.
C-4. Laser grade traction area.
Add 50 tons of infield mix.
SECTION D-MOUND AND BATTER’S BOX MAINTENANCE
D-1. Weekly:
Repair all holes with mound/batter’s box clay. 3 times per week.
SECTION F-WEED ABATEMENT
F-1. All areas are to be kept in a weed free condition at all times. Chemical control for any unwanted vegetation may be applied on an as-needed basis. Weeds growing in areas covered in this contract must be controlled with herbicides. Pre-emergent may be applied as needed. All chemical applications shall be done by a licensed applicator in accordance with all applicable Federal, State, and County laws and regulations.
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SECTION G-INSECT, PEST, AND RODENT CONTROL
G-1. For safety reasons, decomposed granite pathways, picnic areas, hardscape, and turf areas shall be inspected for the presence of insects, pests and rodents. The elimination of mounding and holes generated by insects, pests and rodents shall be included in the scope of services.
SECTION H-HARDSCAPE AND PATHWAY MAINTENANCE
H-1. Hardscape/pathway maintenance is defined to include the maintenance of any pathway, or concrete surface under the care of the Contractor to include the removal and disposal of dirt, mud, trash and debris and the maintenance of proper grades.
H-2. Hardscape shall be maintained so as to be free of debris.
H-3. At no time shall any irrigation apparatus under the care of the Contractor be adjusted to spray upon, or flood, any hardscape element or pathway.
H-4. Decomposed granite and dirt pathways shall be maintained to be free of debris, ruts and depressions.
H-5. Pathways eroded by rain shall be restored and graded within one business day of the conclusion of inclement weather, after notified by the Public Works Superintendent. Contractor shall use displaced materials in the restoration of eroded pathways.
H-6. The Contractor shall display standardized warning signage when staging or working in any area that is subject to pedestrian or vehicular traffic.
H-7. The Contractor shall report, in writing, any condition that presents a trip hazard to Pedestrians on any hardscape element under the care of the Contractor to the Public Work Superintendent.
SECTION I-TRASH PICK-UP AND TRASH CAN MAINTENANCE
I-1. Contractor shall remove trash, debris, animal feces, and dead plant material from parkways, field, dugouts, turf areas, hardscapes, pathways, batting cage, tot-lots, gutters, and retention areas by Level of Service frequency.
I-2. Trash receptacles shall be emptied and relined by Level of Service frequency.
Trash receptacle cover lids shall be wiped clean in conjunction with the servicing.
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SECTION J-AMENITY CARE
J-1. Bleachers, tables and bench amenities within common areas must be cleaned of soiling from spills, food, dirt and grime. Hardscape surfaces associating with amenities shall be similarly cleaned and pressured washed.
J-4. Inspect fencing and gates for damages and or vandalism and report findings to the Public Works Superintendent.
Exhibit B
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EXHIBIT B
Contractor’s Proposal
Exhibit C
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EXHIBIT C
Terms for Compliance with California Labor Law Requirements
1. Contractor acknowledges that the project as defined in this Agreement between Contractor and City, to which this Agreement to Comply with California Labor Law Requirements is attached and incorporated by reference, is a “public work” as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter 1”), and that this Agreement is subject to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the rules and regulations established by the Director of Industrial Relations (“DIR”) implementing such statutes.
Contractor shall perform all work on the project as a public work. Contractor shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.
2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.
3. Contractor shall be registered with the Department of Industrial Relations in accordance with California Labor Code Section 1725.5, and has provided proof of registration to City prior to the effective date of this Agreement. Contractor shall not perform work with any subcontractor that is not registered with DIR pursuant to Section 1725.5. Contractor and subcontractors shall maintain their registration with the DIR in effect throughout the duration of this Agreement. If Contractor or any subcontractor cease to be registered with DIR at any time during the duration of the project, Contractor shall immediately notify City.
4. Pursuant to Labor Code Section 1771.4, Contractor’s Services are subject to compliance monitoring and enforcement by DIR. Contractor shall post job site notices, as prescribed by DIR regulations.
5. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request.
Contractor acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Contractor shall post such rates at each job site covered by this Agreement.
6. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200.00) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor.
Exhibit C
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7. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the City of the location of the records.
8. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code title 8, section 200 et seq. concerning the employment of apprentices on public works projects.
Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
9. Contractor acknowledges that eight hours labor constitutes a legal day’s work.
Contractor shall comply with and be bound by Labor Code Section 1810. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25.00) for each worker employed in the performance of this Agreement by Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one-half times the basic rate of pay.
10. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
11. For every subcontractor who will perform work on the project, Contractor shall be responsible for such subcontractor’s compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Contractor shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Contractor shall be
Exhibit C
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required to take all actions necessary to enforce such contractual provisions and ensure subcontractor’s compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages.
Contractor shall diligently take corrective action to halt or rectify any failure.
12. To the maximum extent permitted by law, Contractor shall indemnify, hold harmless and defend (at Contractor’s expense with counsel reasonably acceptable to the City) the City, its officials, officers, employees, agents and independent contractors serving in the role of City officials, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Contractor, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys’ fees, and other related costs and expenses. All duties of Contractor under this Section shall survive termination of the Agreement.
Exhibit D
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EXHIBIT D
PAYMENT BOND
(LABOR AND MATERIALS)
Bond No. __________
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS the City of Maywood (“City”), State of California, has awarded to ____________________ (“Principal”) a contract (the “Contract”) for ______________________________.
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the work, to file a good and sufficient payment bond with the City to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.
NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of ___________________ ($___________), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this work or labor, that the surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.
Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1741, and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2, if the condition of this Bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.
Exhibit D
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The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or the specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration, or addition.
IN WITNESS WHEREOF, two identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.
Dated:
“Principal”
By:
Its:
“Surety”
By:
Its:
(Seal) (Seal)
Note: This Bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. IF CONTRACTOR IS A PARTNERSHIP, ALL PARTNERS MUST EXECUTE BOND. DATE OF BOND MUST NOT BE PRIOR TO DATE OF CONTRACT. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.
12501-0001\2330593v1.doc
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 12.
DATE: May 27, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: MOHAMMAD MOSTAHKAMI, PE
SUBJECT: CONSIDERATION OF AGREEMENT WITH METRO ON ACCEPTANCE OF
PROPOSITION C FUNDS
RECOMMENDATION:
It is recommended that City Council approve the Fulfillment Agreement No. 9200000000FUL15 between the City of Maywood and the Los Angeles County Metropolitan Transportation Authority (Metro) for the acceptance of $75,014 in Proposition C Fulfillment Funds; and authorize the City Manager to execute the Agreement and any related documents
BACKGROUND:
The Surface Transportation Program-Local (STP-L) was a federal funding program through which the Los Angeles County Metropolitan Transportation Authority (Metro) historically apportioned approximately $31 million annually to agencies in Los Angeles County based on population. In 2021 and 2022, the federal government issued a Corrective Action to Caltrans and the Southern California Association of Governments (SCAG), finding that the population-based allocation of STP-L funds was out of compliance with Surface Transportation Block Grant (STBG) requirements. Effective July 1, 2023, this Corrective Action took effect on the Federal Transportation Improvement Program (FTIP), preventing agencies from programming and accessing their unprogrammed STP-L balance.
To remedy this situation and fulfill the obligations to agencies that had accrued unprogrammed STP-L balances, Metro’s Board of Directors, at its April 24, 2025 meeting, approved the use of Proposition C funds to fulfill unprogrammed STP-L balances for eligible agencies. The City of Maywood has an unprogrammed federal STP-L balance of $75,014, which, through an agreement with Metro, enables the City to use Metro Proposition C funds instead.
DISCUSSION:
The attached Fulfillment Agreement (Agreement No. 9200000000FUL15) provides the City with $75,014 in Proposition C Fulfillment Funds to be applied toward an eligible transportation project. Per the Agreement, eligible project activities must have occurred on or after the April 24, 2025, Metro Board approval date. The City has designated these funds for use on the City's Annual Pavement Rehabilitation Project, which involves pavement rehabilitation on various eligible streets throughout the City.
It is recommended that City Council approve the Fulfillment Agreement with Metro for the acceptance of $75,014 in Proposition C Fulfillment Funds and authorize the City Manager to execute the Agreement.
LEGAL REVIEW:
The City Attorney has reviewed this report.
FISCAL IMPACT:
Approval of this Agreement will result in the City receiving $75,014 in Metro Proposition C Fulfillment Funds.
These funds will be applied toward the City’s Annual Pavement Rehabilitation Project and have been appropriately budgeted for FY 2026–27 as currently the City is preparing for Fiscal Year 2026-27 budget.
ATTACHMENT(S)
1. Attachment 1 – Metro Proposition C Fulfillment Agreement
Agreement Number 9200000000FUL15
1 FULFILLMENT AGREEMENT FOR UNPROGRAMMED SURFACE
TRANSPORTATION PROGRAM-LOCAL (STP-L)
This Fulfillment Agreement of Proposition C Funds ("AGREEMENT"), is made and entered into as of February 1, 2026, by and between the City of Maywood ("CITY") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").
RECITALS:
LACMTA had historically apportioned, on an annual basis, $31 million of Federal Surface Transportation Block Grant (STBG) funds to agencies in Los Angeles County based on population through the STP-L funding program.
WHEREAS, in 2021 and 2022, the federal government issued a Corrective Action to Caltrans and the Southern California Association of Governments (SCAG), respectively, finding that the practice of allocating STP-L by population was out of compliance with STBG requirements; and WHEREAS, on July 1, 2023, the Corrective Action took effect on the Federal Transportation Improvement Program (FTIP) and prevented agencies from programming and accessing their unprogrammed STP-L balance through the FTIP; and
WHEREAS, the LACMTA Board of Directors at its April 24, 2025, meeting approved using Proposition C funds to fulfill $75,014 of unprogrammed STP-L balance for the City of Maywood; and
WHEREAS, eligible project activities must occur on or after the LACMTA Board of Directors April 24, 2025, approval date; and
NOW THEREFORE, in consideration of the mutual benefits to be derived by CITY and LACMTA, and of the promises contained herein, it is hereby agreed as follows:
AGREEMENT:
1. LACMTA hereby provides a fulfillment of $75,014
to the City of Maywood for use on eligible project(s), to be determined by LACMTA. This assignment shall be automatically effective upon full execution of this AGREEMENT without the necessity of the execution, delivery or recording of any further instrument whatsoever. Notwithstanding the foregoing, at LACMTA's request, CITY shall execute and deliver such documents and instruments as may be required to evidence such assignment of the Funds.
2. CITY must complete and submit an Automated Clearing House (ACH) form (Attachment A) through LACMTA's website to allow LACMTA to make disbursements electronically. Disbursements via ACH will be made at no cost to CITY. If electronic disbursements are not the preferred method of disbursement, CITY may request an
Agreement Number 9200000000FUL15
2 exception in writing.
3. CITY shall expend the Funds on eligible project(s), consistent with the Statement of Work, Schedule and Budget provided in Attachment B.
4. For the purposes of this AGREEMENT, the term "Eligible Project" shall mean the transportation activities described in the Proposition C Guidelines.
5. CITY must use the LACMTA Funds in the most cost-effective manner. If CITY intends to use a consultant or contractor to implement all or part of the Eligible Project, LACMTA requires that such activities be procured in accordance with CITY's contracting procedures and be consistent with State law as appropriate. CITY will also use the LACMTA Funds in the most cost-effective manner when the LACMTA Funds are used to pay "in-house" staff time. CITY staff or consultants with project oversight roles may not award work to companies in which they have a financial or personal interest. This effective use of funds provision will be verified by LACMTA through on-going project monitoring and through any LACMTA interim and final audits.
6. CITY shall submit Quarterly Progress and Expenditure Reports (Attachment C) to LACMTA that cover all activities related to the project, including deliverables, milestones, and costs incurred. The reports are due to LACMTA one month after the close of each quarter on October 31, January 31, April 30, and July 31. In cases where there are no activities to report, or problems causing delays, clear explanation, including actions to remedy the situation, must be provided.
7. LACMTA, and/or its designee, shall have the right to conduct audits of CITY's use of the LACMTA Funds, as deemed appropriate, such as financial and compliance audits; interim audits; pre-award audits, performance audits, and final audits. CITY agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Principles (GAAP). CITY's records shall include, without limitation, any supporting evidence deemed necessary by LACMTA to substantiate CITY's use of LACMTA Funds. These records must be retained by CITY for five years following CITY's last use of the LACMTA Funds. CITY shall reimburse LACMTA for any expenditure not in compliance with the Scope of Work and/or not in compliance with other terms and conditions of this AGREEMENT. The eligibility of costs for CITY's own expenditures submitted to LACMTA for the Eligible Project shall be in compliance with Office of Management and Budget (OMB) Circular A-87 (relocated to Title 2 in the Code of Federal Regulations, Subtitle A, Chapter II, part 225). The eligibility of costs for CITY's contractors, consultants, and suppliers expenditures submitted to LACMTA through CITY's Quarterly Progress and Expenditure Reports shall be in compliance with OMB Circular A-87 (as relocated) or Federal Acquisition Regulation (FAR) Subpart 31 (whichever is applicable). Findings of the LACMTA audit are final.
When LACMTA audit findings require CITY to return monies to LACMTA, CITY agrees to return the monies within thirty (30) days after the final audit is sent to CITY.
8. The terms of this AGREEMENT shall commence on the date that this AGREEMENT
Agreement Number 9200000000FUL15
3 is fully executed and shall terminate once CITY has expended all the LACMTA Funds and all LACMTA audit and reporting requirements have been satisfied.
9. CITY shall fully indemnify, defend and hold LACMTA and its officers, agents, and employees harmless from and against any liability and expenses, including, without limitation, defend costs, any costs or liability on account of bodily injury, death or personal injury of any person, or for damages of any nature whatsoever arising out of (i) a breach of CITY's obligations under this AGREEMENT; or (ii) any act or omission of CITY or its officers, agents, employees, contractors, or subcontractors in the use of the LACMTA Funds.
10. LACMTA shall fully indemnify, defend and hold CITY and its officers, agents, and employees harmless from and against any liability and expenses, including, without limitation, defend costs, any costs or liability on account of bodily injury, death or personal injury of any person, or for damages to or loss of risk of property, any environmental obligations, any legal fees and any claims for damages of any nature whatsoever arising out of (i) a breach of LACMTA's obligations under this AGREEMENT; or (ii) any act or omission of LACMTA or its officers, agents, employees, contractors, or subcontractors in the use of CITY's Funds.
11. This AGREEMENT may be amended or modified only by mutual written consent of LACMTA and CITY.
12. Any correspondence, communication, or contact concerning this AGREEMENT shall be directed to the following:
CITY OF MAYWOOD
Mohammad Mostahkami
Senior Engineer
4319 E. Slauson Avenue
Maywood, CA 90270
Email: [email protected]
LACMTA
Mercedes Meneses
Principal Transportation Planner
Countywide Planning and Development
One Gateway Plaza (Mail Stop: 99-23-3)
Los Angeles, California 90012-2952
Email: [email protected]
13. This AGREEMENT shall be interpreted and governed by the laws of the State of California.
14. This AGREEMENT constitutes the entire understanding between the parties with respect to the subject matter herein.
Agreement Number 9200000000FUL15
4 IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by their respective officers as of the date stated below.
LOS ANGELES COUNTY CITY OF MAYWOOD
METROPOLITAN TRANSPORTATION
AUTHORITY
By: By:
Stephanie Wiggins Jennifer E. Vasquez
Chief Executive Officer City Manager
APPROVED AS TO FORM: APPROVED AS TO FORM:
Dawyn R. Harrison Roxanne Diaz
County Counsel City Attorney
By: By:
Deputy City Attorney
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Agreement Number 9200000000FUL15
Attachment A
AUTOMATED CLEARING HOUSE (ACH) PAYMENT AUTHORIZATION
Agreement Number 9200000000FUL15
Attachment A
AUTOMATED CLEARING HOUSE (ACH) PAYMENT AUTHORIZATION
Agreement Number 9200000000FUL15
Attachment A
AUTOMATED CLEARING HOUSE (ACH) PAYMENT AUTHORIZATION
Agreement No. 9200000000FUL15
Attachment B
STATEMENT OF WORK
Project Title: Annual Pavement Rehabilitation
Project Description: Citywide Pavement Rehabilitation on Transit Routes.
Project Schedule:
Advertise January 2026
Award Contract March 2026
Start Construction May 2026
Complete Construction Sept 2026
Project Funding:
Metro Prop C (Fulfillment
Funds)
$75,014
Measure M Local Return $300,000
Measure R Local Return $790,000
TDA Fund $95,000
SB1 Fund $826,892
Total Project Cost: $2,086,906
Project Map:
Agreement No. 9200000000FUL15
Aachment C
QUARTERLY PROGRESS REPORT
Project Title:
Report Date:
Submied by:
Submied for Fiscal Year:
Quarter: Jul-Sep ☐ Oct-Dec ☐ Jan-Mar ☐ Apr-Jun ☐
Project Budget:
Fulfillment Amount:
1. Project-to-Date Expenditure
% of Project Budget Expended to Date:
% of Project Compleon:
2. Milestones
Descripon Start Date End Date
Environmental Clearance
Design Bid & Award
Design
Right-of-Way
Construcon Bid & Award
Construcon
3. List tasks or milestones accomplished and progress made this quarter.
4. If project is delayed, describe reasons for delay.
AGENDA REPORT
CITY OF MAYWOOD
AGENDA ITEM NO. 13.
DATE: May 27, 2026
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JENNIFER VASQUEZ, CITY MANAGER
BY: OKAN DEMIRCI, CITY ENGINEER
SUBJECT: CONSIDERATION OF ADOPTING RESOLUTION NO. 6464 APPROVING FISCAL YEAR 2026-2027 STREET REHABILITATION PROJECT LIST UNDER THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB1)
RECOMMENDATION:
Staff recommends that City Council adopt Resolution No. 6464 approving a list of projects for Fiscal Year 2026-2027 funded by SB 1: The Road Repair and Accountability Act of 2017.
BACKGROUND:
On April 28, 2017, the Governor signed Senate Bill (SB) 1 (Beal, Chapter 5, Statute 2017), which is known as the Road Repair and Accountability Act of 2017 to address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system. SB1 increases per gallon fuel excise taxes; increases diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years. A percentage of the RMRA funding is apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code (SHC) Section 2032 (h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and road systems.
Road Maintenance and Rehabilitation Account (RMRA), SB 1 Beall The Road Repair and Accountability Act of 2017 (SB1 Beall) is a significant new investment in California's transportation systems of about $5.2 billion per year. The Act increases per gallon fuel excise taxes, diesel fuel sales taxes and vehicle registration taxes, stabilizes the problematic price-based fuel tax rates and provides for inflationary adjustments to rates in future years. The Act will more than double local streets and road funds allocated through the Highway Users Tax Account, allocating funds from new taxes through a new "Road Maintenance and Rehabilitation Account (RMRA). Pursuant to Streets and Highways Code Section 2030, RMRA local streets and roads allocations must be used for projects "that include, but are not limited to," the following:
• Road maintenance and rehabilitation
• Safety projects
• Railroad grade separations
• Traffic control devices
• Complete street components, "including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and storm-water capture projects in conjunction with any other allowable project."
Maintenance of Effort: RMRA
The Road Repair and Accountability Act contains a local agency maintenance of effort (MOE) requirement that applies to funds allocated through the RMRA. The Act states that the MOE requirement is to ensure that these new road funds do not supplant existing levels of city and county general revenue spending on streets and roads. The MOE for the receipt of RMRA funds state that a city or county must maintain general fund spending for street, road, and highway purposes at no less than the average of three years. In making this calculation an agency may exclude one-time funds. A city or county that fails to comply in a particular year may make it up with additional expenditures in the following year. The Act provides that the State Controller may perform audits to ensure compliance with these MOE rules. If the State Controller determines that a city or county has not met its MOE, the agency will be required to reimburse the state for the funds it received during that fiscal year. However, a city or county that fails to comply in a particular fiscal year may expend during that fiscal year and the following fiscal year a total amount that is sufficient to comply. Any funds withheld or returned as a result of a failure to comply will be reapportioned to the other counties and cities whose expenditures are in compliance.
Spending Plans and Reports: RMRA
The Road Repair and Accountability Act stipulates that, prior to receiving RMRA funds in a fiscal year, a city or county must submit to the California Transportation Commission (CTC) a project list pursuant to an adopted budget. The list must include for each project: description, location, schedule, useful life. [Streets and Highways Code Sec 2034(a)] The Road Repair and Accountability Act also requires that a city or county submit to the CTC an annual report of project completion in order to receive RMRA funds. The report must include descriptions of all projects for which RMRA funds were expended including: description, location, funds expended, completion date, estimated useful life of the project.
DISCUSSION:
The state of California imposes per‐gallon excise taxes on gasoline and diesel fuel, sales taxes on gasoline and diesel fuel, and registration taxes on motor vehicles with allocation dedicated to transportation purposes.
These allocations flow through the Highway Users Tax Account (HUTA). Cities and counties receive revenue from the motor vehicle fuel taxes imposed pursuant to Revenue and Taxation Code Section 7360(a) and (b) through the Highway User Tax accounting under the following formulas as outlined in the Streets and Highways code.
The City of Maywood allocation for FY 2026/27 is estimated to be $705,055.
The City’s required local Maintenance of Effort (MOE) amount is estimated to be $98,083.
The following list of newly proposed projects will be funded in part or solely with Fiscal Year 2026-27 Road Maintenance and Rehabilitation Account revenues:
• N/A
The following previously proposed and adopted project will utilize Fiscal Year 2026-27 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:
• FY 2025-26 Pavement Rehabilitation Project: Roadway rehabilitation, including asphalt coldmill & overlay and slurry seal on streets identified in the City’s Pavement Management System. Streets include select segments of 52nd Pl, 53rd St, 58th St, 60th St, 60th Pl, Corona Ave, Fishburn Ave, Prospect Ave, Vinevale Ave, Woodlawn Ave
LEGAL REVIEW:
FISCAL IMPACT:
The City is currently preparing the FY 2026–27 budget and has budgeted $705,055 in SB1 Road Maintenance and Rehabilitation Account allocations, along with $98,083 for the pavement rehabilitation project.
ATTACHMENT(S)
1. Attachment No. 1 – Resolution No. 6464 Approval of SB1 Streets FY 26-27
2. Maywood PMP Final Report
RESOLUTION NO. 6464
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MAYWOOD, CALIFORNIA, APPROVING A LIST OF
PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB
1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF
2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $705,055 in RMRA funding in Fiscal Year 2026-27 from SB 1; and
WHEREAS, SB 1 funding will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City used a Pavement Management System (StreetSaver) to develop the SB 1 project list to ensure revenues are being used on the most high-priority and costeffective projects that also meet the communities priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate the following streets listed below throughout the City this year; and WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in a “good” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a better condition; and
- 2 -
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
THE CITY COUNCIL OF THE CITY OF MAYWOOD HEREBY RESOLVES AS FOLLOWS:
Section 1. The foregoing recitals are true and correct.
Section 2. The following list of newly proposed projects will be funded in-part or solely with fiscal year 2026-27 Road Maintenance and Rehabilitation Account revenues:
N/A
Section 3. The previously proposed and adopted projects may utilize fiscal year 2026-27 Road Maintenance and Rehabilitation Account revenues in their delivery.
With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:
Project Title: FY 2025-26 Pavement Rehabilitation Project Project Description: Roadway rehabilitation including asphalt coldmill & overlay and slurry seal at streets identified on City’s Pavement Management System.
Project Location: 52nd Pl, 53rd St, 58th St, 60th St, 60th Pl, Corona Ave, Fishburn Ave, Prospect Ave, Vinevale Ave, Woodlawn Ave
Estimated Project Schedule: Start (08/2025)– Completion (08/2026) Estimated Project Useful Life: 7-15 years
- 3 -
PASSED, APPROVED AND ADOPTED THIS 27th day of May 2026. _________________________
Heber Marquez, Mayor
ATTEST:
___________________________
Miguel Leon, Deputy City Clerk
APPROVED AS TO FORM:
___________________________
Roxanne Diaz, City Attorney
- 4 -
STATE OF CALIFORNIA
I, Miguel Leon, Deputy City Clerk of the City of Maywood, do hereby certify that the foregoing Resolution No. 6464 was adopted at a regular meeting of the City Council of the City of Maywood held on the 27th day of May, 2026 by the following vote:
AYES:
NAYES:
ABSENT:
ABSTAINED:
____________________________________
Miguel Leon, Deputy City Clerk
City of Maywood
4319 E Slauson Ave
Maywood, CA 90270
Pavement Management Program Update 2021
Final Report
NCE Project No. 1176.01.30
Feb 2022
Fountain Valley, CA
17050 Bushard St Suite 200
Fountain Valley, CA 92708
Final Report
Pavement Management Program Update 2021
City of Maywood
Feb 2022
Prepared for:
City of Maywood
4319 E Slauson Ave
Maywood, CA 90270
Prepared by:
Sharlan Montgomery Dunn, Ph.D., P.E.
Project Engineer
Lisa K. Senn
Senior Project Manager
NCE
17050 Bushard St Suite 200
Fountain Valley, CA 92708
(714) 848-8897
NCE Project No. 1176.01.30
This Page Intentionally Left Blank
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
EXECUTIVE SUMMARY CITY OF MAYWOOD
FINAL REPORT FEB 2022
ES-1
Executive Summary
In 2021, the City of Maywood (City) selected Nichols Consulting Engineers, Chtd. (NCE) to update their pavement management program (PMP). This report summarizes the results of that update, and its purpose is to help educate policy makers about the current condition of the pavement network and the impact of various funding scenarios on future network condition.
The City’s pavement network consists of 26.8 centerline miles of streets, which represents a substantial investment of approximately $64.2 million. In 2021 NCE collected pavement condition data throughout the network using Metropolitan Transportation Commission (MTC) modified ASTM survey procedures. The survey data were entered into the StreetSaver® database, which the City uses as a PMP decision-support tool.
Overall, the City’s pavement network is currently in “Good” condition with an average pavement condition index (PCI) of 75. Approximately 62.0 percent of the network is in “Good” condition with only 1.1 percent is in “Poor” or “Failed” condition.
The budget needs analysis indicated that the City needs to spend $9.9 million over the next ten years to bring the street network to a condition that can be maintained with on-going preventive maintenance in the most cost-effective way. Two alternative budget scenarios were performed to illustrate the impacts of different funding levels. The following table lists each scenario with its corresponding tenyear budget, and PCI and deferred maintenance at the end of the analysis period.
Scenario Description
10-Year
Used Budget
($M)
2031
PCI
2031 Deferred
Maintenance ($M)
1 Available Funding of
$1M/Yr 10.0 82 0.7
2 Available Funding of
$1.5M/Yr 10.2 82 0.0
NCE recommends that the City pursue Scenario 2, which will eliminate the deferred maintenance by 2029 and stabilize the network PCI in the low 80s. This scenario will increase the portion of the network in “Good” condition and requires a total of $10.2 million over the next ten years.
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
TABLE OF CONTENTS CITY OF MAYWOOD
FINAL REPORT FEB 2022
i
Table of Contents
1 Introduction and Background ............................................................ 1 2 Network Summary ............................................................................. 2 3 Pavement Condition ........................................................................... 3 4 Maintenance and Rehabilitation Strategies ........................................ 6 5 Budget Analyses ................................................................................ 7
5.1 Budget Needs Analysis ..................................................................... 8
5.2 Scenario 1: Available Funding of $1M/Yr (Total Used $10M/10 Yrs) ......... 9
5.3 Scenario 2: Available Funding of $1.5M/Yr (Total Used $10.2M/10 Yrs) .. 10
5.4 Scenario Comparisons .................................................................... 11 6 Conclusion and Recommendations ................................................... 14 List of Figures
Figure 1. Examples of Streets with Different PCIs ............................................. 3 Figure 2. Network Condition Breakdown by Functional Classification .................... 4 Figure 3. Comparison of Network PCI to Statewide Average ............................... 5 Figure 4. Costs of Maintaining Pavements Over Time ......................................... 6 Figure 5. PCI vs Deferred Maintenance for Scenario 1 ....................................... 9 Figure 6. PCI vs Deferred Maintenance for Scenario 2 ..................................... 10 Figure 7. Comparison of Annual PCI by Scenario ............................................ 11 Figure 8. Comparison of Annual Deferred Maintenance by Scenario ................... 12 Figure 9. Comparison of Pavement Condition Breakdown by Scenario ................ 13
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
TABLE OF CONTENTS CITY OF MAYWOOD
FINAL REPORT FEB 2022
ii
List of Tables
Table 1. Network Summary Statistics ............................................................. 2 Table 2. Pavement Condition Breakdown by Functional Class .............................. 5 Table 3. Summary Results for Budget Needs Analysis ........................................ 8 Table 4. Summary Results for Scenario 1 ........................................................ 9 Table 5. Summary Results for Scenario 2 ...................................................... 10 List of Appendices
Appendix A
Section Description Inventory
Appendix B
Maintenance and Rehabilitation Decision Tree
Appendix C
Budget Needs Analysis Results
Appendix D
Budget Scenario Results
Appendix E
Pavement Condition Maps
Appendix F
Sections Selected for Treatment – Scenario 2
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
INTRODUCTION AND BACKGROUND CITY OF MAYWOOD
FINAL REPORT FEB 2022
1 1 Introduction and Background
In 2021, the City of Maywood (City) selected Nichols Consulting Engineers, Chtd. (NCE) to update their pavement management program (PMP).
In general, PMPs are “designed to provide objective information and useful data for analysis so that… managers can make more consistent, cost effective, and defensible decisions related to the preservation of a pavement network.1” To update the City’s PMP, NCE performed condition surveys using Metropolitan Transportation Commission (MTC) modified2 ASTM D64333 survey procedures.
Surveys did not include non-pavement issues such as traffic, safety and road hazards, geometric issues, shoulders, sidewalks, curb and gutters, drainage issues, or immediate maintenance needs.
After inspection, all survey data were entered into the City’s StreetSaver® database and pavement condition index (PCI) calculations were performed. NCE then met with City staff and reviewed and updated the maintenance and rehabilitation (M&R) strategies and treatments. NCE also updated the treatment unit costs based on recent bid tabs from the City and other neighboring jurisdictions.
A budget needs analysis was performed for a ten-year analysis period with an annual inflation rate of 3 percent. This analysis identified M&R recommendations for each pavement section and determined the total M&R budget needs for the analysis period. Finally, two budget scenarios were analyzed for the street network.
This report answers the following questions for the City:
What does the City’s pavement network include?
What is the current condition of the pavement network? What are the City’s current M&R strategies?
How much funding is required to perform all needed M&R treatments over the next 10 years?
What effect will the City’s existing funding have on the network condition and deferred maintenance?
What effect will other funding levels have on the network condition and deferred maintenance?
1 AASHTO “Guidelines for Pavement Management Systems”. American Association of State Highway and Transportation Officials, Washington, DC, July 1990. 2 PCI Distress Identification Manuals (AC 4th Edition, PCC 3rd Edition), Metropolitan Transportation Commission, San Francisco, CA March 2016.
3 ASTM D6433-18 Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys, ASTM International, West Conshohocken, PA, 2018, www.astm.org.
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
NETWORK SUMMARY CITY OF MAYWOOD
FINAL REPORT FEB 2022
2 2 Network Summary
The City is responsible for maintaining approximately 26.8 centerline miles of streets (136 pavement sections). The network is predominantly composed of asphalt concrete (AC) pavement with four composite (AC over PCC) sections and ten portland cement concrete (PCC) sections. Table 1 summarizes the street network by functional classification.
Table 1. Network Summary Statistics
Functional
Class
Number of
Sections
Centerline
Miles Lane Miles Network Area(%)
Arterials 63 7.3 20.0 35.3
Collectors 13 3.3 6.5 11.3
Residential 60 16.2 32.3 53.4
Total 136 26.8 58.8 100.0
The street network replacement cost is estimated to be approximately $64.2 million. This can be viewed as the value of the pavement network and is the amount needed to fund a reconstruction of the entire paved network. It does not include related infrastructure assets such as sidewalks, signals, markings, signs, or storm drains.
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
PAVEMENT CONDITION CITY OF MAYWOOD
FINAL REPORT FEB 2022
3 3 Pavement Condition
Pavement condition is typically quantified using the pavement condition index (PCI), which ranges from 100 (best) to 0 (worst). Pavement condition is affected by the environment, traffic loads and volumes, construction materials, and age. Figure 1 shows photos of streets with varying PCIs.
The PCI scale is divided into four general condition categories. Pavements in “Good” condition have a PCI above 70, pavements in “Fair” condition have a PCI between 50 and 69, pavements in “Poor” condition have a PCI between 25 and 49, and finally pavements in “Failed” condition have a PCI below 25.
Figure 1. Examples of Streets with Different PCIs
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
PAVEMENT CONDITION CITY OF MAYWOOD
FINAL REPORT FEB 2022
4 A list of all sections in the network along with their attributes, including the PCI at the time of last inspection, is provided in Appendix A. For convenience, two versions are provided – one sorted alphabetically by street name and the other sorted by descending PCI.
The current average PCI for the City’s network is 75. This value is an areaweighted calculation performed in StreetSaver® and is based on the condition survey performed in 2021. Figure 2 breaks down the current network PCI by functional classification. As shown, the collectors have the highest condition with a PCI of 85 while residentials have the lowest condition with a PCI of 70. The average PCI for all functional classifications is within the “Good” condition category.
Figure 2. Network Condition Breakdown by Functional Classification Figure 3 shows the City’s network PCI compared to several neighboring agencies.
As shown, the City has one of the highest average network PCI’s in Los Angeles County. For reference, the statewide average PCI from the 2020 California Statewide Local Streets and Roads Needs Assessment is also shown in Figure 3.
The City’s network PCI is nearly ten points above the statewide average.
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
PAVEMENT CONDITION CITY OF MAYWOOD
FINAL REPORT FEB 2022
5 Figure 3. Comparison of Network PCI to Statewide Average Table 2 summarizes the pavement network by condition category and functional classification. Approximately two-thirds of the City’s streets are in “Good” condition, with approximately one-third in “Fair” condition and only 1.1 percent in “Poor” or “Failed” condition.
Table 2. Pavement Condition Breakdown by Functional Class Condition
Category PCI Range Arterial (%)
Collector
(%)
Residential
(%)
Entire
Network (%)
Good 70-100 25.6 10.3 25.2 62.0
Fair 50-69 8.7 1.0 27.2 36.9
Poor 25-49 0.0 0.0 1.0 1.0
Failed <25 0.1 0.0 0.0 0.1
Total - 35.3 11.3 53.4 100.0
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
MAINTENANCE AND REHABILITATION STRATEGIES CITY OF MAYWOOD FINAL REPORT FEB 2022
6 4 Maintenance and Rehabilitation Strategies
The City’s current M&R strategies include preventive treatments. In general, crack seal with slurry seal will be applied to pavements in “Good” condition; a surface seal (slurry or microsurfacing) or a hot mix asphalt (HMA) overlay will be performed on pavements in “Fair” condition, a thicker HMA overlay will be performed on pavement in “Poor” condition; and pavement reconstruction will be performed when pavements are in “Failed” condition. The City’s M&R strategies are formalized into a decision tree4 (presented in Appendix B), which is instrumental in performing the budget needs analysis and budget scenarios.
Experience and research have shown that it costs much less to maintain pavement in good condition than to repair pavement that has already failed. As shown in Figure 4, by allowing pavements to deteriorate, streets that once cost $4.75/square yard (SY) to seal may soon cost $41.00/SY to overlay, or $131.00/SY to reconstruct. In other words, delaying repairs can significantly increase M&R costs.
Note that microsurfacing can be placed on approximately 22 times as many lane miles as those requiring reconstruction.
Figure 4. Costs of Maintaining Pavements Over Time
4 Note: The StreetSaver® “Maintenance and Rehabilitation Decision Tree” divides the “Fair” condition category to separate pavements with primarily non-load-related distresses (e.g., longitudinal cracking) from those with load-related distresses (e.g., fatigue cracking).
Good
Fair
Poor
Failed
40% 75% 90%
Crack Seal w/Slurry Seal
$4.75/SY
Surface Seal or Mill w/HMA Overlay
$6.75 - 30.00/SY
Mill w/HMA Overlay
$24.00 – 41.00/SY
Reconstruction
$79.00-131.00/SY
Percent of Pavement Life Pavement Condition Category
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
BUDGET ANALYSES CITY OF MAYWOOD
FINAL REPORT FEB 2022
7 5 Budget Analyses
Based on the principle that it costs less to maintain streets in good condition than it does to repair those that have failed, cost-effective PMPs employ strategies that eliminate the deferred maintenance5 and then maintain the network with on-going preventive maintenance. Such strategies bring the network condition to an optimal PCI that can be maintained over time.
The first step in developing such a cost-effective strategy is to determine the total maintenance budget needs of the network. The next step is to conduct alternative budget scenario analyses. In consultation with the City, two funding scenarios were selected for analysis and performed using StreetSaver®:
Scenario 1: Available Funding $1M/Yr – This scenario assumes the City will have up to $1 million per year to spend on pavement M&R over the next 10 years.
Scenario 2: Available Funding $1.5M/Yr – This scenario assumes the City will have up to $1.5 million per year to spend on pavement M&R for the next 10 years.
The budget needs analysis and budget scenarios are presented in the following sections. The detailed results of the budget needs analysis are provided in Appendix C. The detailed results of the budget scenarios are provided in Appendix D.
Additionally, maps illustrating the current pavement condition and the projected 2031 pavement condition for each scenario are provided in Appendix E. 5 Deferred maintenance is M&R not performed due to insufficient funding.
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
BUDGET ANALYSES CITY OF MAYWOOD
FINAL REPORT FEB 2022
8 5.1 BUDGET NEEDS ANALYSIS
The total budget needs for the network represents the cost associated with performing M&R treatments at the optimal time – optimal meaning the PCI is maximized and the cost is minimized – over the analysis period. This was done by performing a budget needs analysis in StreetSaver® with an inflation rate of 3 percent for an analysis period of ten years.
The results of the budget needs analysis are presented in Table 3. The total budget needs for the City for the next ten years is estimated to be $9.9 million. Of the total budget needs, approximately $1.0 million (10.1 percent) is devoted to preventive maintenance, while the rest is allocated for more costly rehabilitation and reconstruction treatments.
Table 3. Summary Results for Budget Needs Analysis
Year 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Budget
Needs
($M)
3.4 1.7 1.1 0.6 0.5 0.7 0.2 0.5 0.9 0.3 9.9
Treated
PCI 85 86 86 85 84 85 83 83 82 81 NA
Untreated
PCI 75 73 71 69 67 65 63 61 58 56 NA
If the City follows this ideal, cost-effective strategy, the average network PCI will immediately increase as a large amount of deferred maintenance is addressed in the first year, and then stabilize in the low-80s. This type of budget, that addresses all the deferred maintenance in the first year, is known as front-loaded.
Alternatively, if no maintenance is performed over the next ten years, the PCI will drop to 56. The detailed results of the budget needs analysis are provided in Appendix C.
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
BUDGET ANALYSES CITY OF MAYWOOD
FINAL REPORT FEB 2022
9 5.2 SCENARIO 1: AVAILABLE FUNDING OF $1M/YR (TOTAL USED $10M/10 YRS) This scenario assumes the City will have up to $1 million per year available for pavement M&R for the next ten years. As shown in Table 4 and Figure 5 the network PCI will increase to 82 by the end of the analysis period. Additionally, by 2031, 93.9 percent of the network will be in “Good” condition with no pavement in “Poor” or “Failed condition. The deferred maintenance will decrease to $0.7 million by 2031.
Table 4. Summary Results for Scenario 1
Year 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Budget
($M) NA 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 10.0
Deferred
Maintenance
($M)
3.4 4.1 4.6 4.4 3.8 3.2 2.5 1.7 1.5 1.5 0.7 NA
Treated
PCI 75 78 78 78 79 79 80 81 82 82 82 NA
Figure 5. PCI vs Deferred Maintenance for Scenario 1
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
BUDGET ANALYSES CITY OF MAYWOOD
FINAL REPORT FEB 2022
10 5.3 SCENARIO 2: AVAILABLE FUNDING OF $1.5M/YR (TOTAL USED $10.2M/10 YRS) This scenario assumes the City will have up to $1.5 million to dedicate to pavement M&R each year for the next ten years. As shown in Table 5 and Figure 6, this funding level will eliminate the deferred maintenance by 2029 and stabilize the network PCI in the low 80s. Additionally, by 2031, 98.7 percent of the in network will be in “Good” condition. Since the deferred maintenance will be eliminated before the end of the analysis period, the last few years will not use the total funds available resulting in a total 10-year budget use of only $10.2 million. A list and maps of sections selected for treatment are provided in Appendix F.
Table 5. Summary Results for Scenario 2
Year 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Budget
($M) NA 1.5 1.5 1.5 1.5 0.9 0.7 0.6 0.8 0.9 0.3 10.2
Deferred
Maintenance
($M)
3.4 3.6 3.5 2.9 1.7 1.2 0.6 0.2 0.0 0.0 0.0 NA
Treated
PCI 75 79 81 82 84 84 84 84 84 83 82 NA
Figure 6. PCI vs Deferred Maintenance for Scenario 2
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
BUDGET ANALYSES CITY OF MAYWOOD
FINAL REPORT FEB 2022
11 Although Scenario 2 eliminates the deferred maintenance similar to the budget needs analysis, the Scenario 2 budget is not front-loaded resulting in a more gradual increase in PCI and more gradual decrease in deferred maintenance. Since it is always more cost-effective in the long run to address deferred maintenance sooner rather than later the total budget for Scenario 2 is higher (although just slightly) than for the budget needs analysis.
5.4 SCENARIO COMPARISONS
Figure 7 graphically compares the annual changes in PCI for each of the scenarios.
Although the PCI will increase to 82 by 2031 for both scenarios, the PCI will increase more gradually for Scenario 1 than for Scenario 2.
Figure 7. Comparison of Annual PCI by Scenario
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
BUDGET ANALYSES CITY OF MAYWOOD
FINAL REPORT FEB 2022
12 Figure 8 illustrates the changes in deferred maintenance over time for each scenario. For Scenario 1, the deferred maintenance will increase in the first few years and then decrease to $0.7 million by 2031. In Scenario 2, the deferred maintenance will increase slightly and then decrease to elimination in 2029.
Figure 8. Comparison of Annual Deferred Maintenance by Scenario
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
BUDGET ANALYSES CITY OF MAYWOOD
FINAL REPORT FEB 2022
13 Figure 9 illustrates the percent change in pavement condition for each scenario. As noted earlier, currently, approximately two-thirds of the network is in “Good” condition, with another third in “Fair” condition and only 1.1 percent in “Poor” or “Failed” condition. For Scenario 1, the portion of the network in “Good” condition will increase to 93.9 percent. For Scenario 2, the portion of the network in “Good” condition will increase to 98.7 percent with 1.3 percent in “Fair” condition.
Figure 9. Comparison of Pavement Condition Breakdown by Scenario
PAVEMENT MANAGEMENT PROGRAM UPDATE 2021
CONCLUSION AND RECOMMENDATIONS CITY OF MAYWOOD
FINAL REPORT FEB 2022
14 6 Conclusion and Recommendations
In summary, the City of Maywood has a substantial investment of $64.2 million in the pavement network. Overall, the City’s streets are in “Good” condition with a 2021 network PCI of 75. Approximately 62.0 percent of the street network is in “Good” condition and 1.1 percent is in “Poor” or “Failed” condition.
The analyses indicate that the City needs to spend approximately $9.9 million on maintenance and rehabilitation over the next ten years to optimally repair all pavement sections, thus bringing the network into a condition that can be maintained with on-going preventive maintenance. In the long run, this strategy will save the City money by preventing future pavement deterioration to levels requiring rehabilitation or reconstruction.
Based on the data collected and the scenarios analyzed and presented in this report, NCE offers the following recommendations.
Funding - Since both scenarios have very similar total budgets and very similar effects on deferred maintenance and PCI, NCE recommends the City do all it can to front load funding over the next few years. Such a strategy will minimize the total 10-year budget required to eliminate the network deferred maintenance and result in a higher, stabilized network PCI sooner rather than later.
Should the City require additional funding to accomplish this goal, NCE recommends the following potential funding sources:
Federal Funding Sources
o Regional Surface Transportation Program (RSTP)
o Surface Transportation Program (STP)
o Congestion Mitigation and Air Quality Improvement Program (CMAQ) o Community Development Block Grants (CDBG)
o Highway Safety Improvement Program (HSIP)
o Federal Emergency Management Agency (FEMA)
State Funding Sources
o Active Transportation Program (ATP), which now includes the Bicycle Transportation Account (BTA) and Safe Routes to Schools (SR2S) o State Transportation Improvement Program (STIP)
o AB 2766 (vehicle surcharge)
o Vehicle License Fees (VLF)
o CalRecycle grants
o State Water Resource Control Board
o Transportation Development Act (TDA)
o Traffic Safety Fund