CITY OF MCFARLAND
MEMORANDUM
TO: THE HONORABLE MAYOR, AND MEMBERS OF THE CITY COUNCIL FROM: Kenny Williams Chief of Police / City Manager
DATE: August 25, 2022
SUBJECT: CITY OPERATIONAL STRUCTURE AD HOC COMMITTEE
RECOMMENDATION:
Staff recommends that the City Council approve Resolution No. 2022-0097establishing an Ad Hoc Committee to Review the City’s Operational Structures throughout all departments of the city and appoint two Council Members to serve on the committee.
BACKGROUND:
For many years now the city has worked without clearly defined processes and methods of operation. The City Manager has identified the lack of processes, and several months requested and received approval for a new policy and procedures manual for the city.
Based on this approval, the city has been working on the development of the policies and procedures. However, there are many departments within the city that need to be analyzed. This analysis would help focus the city’s efforts in the development of these policies and procedures.
This proposed Resolution would, if adopted, authorize the formation of an Ad Hoc Committee to investigate the needed process for each department and help the city put in place policy and procedures that best fit the needs of each department.
ANALYSIS:
The Proposed Committee would be tasked with a review of each City Department, to analyze the methods of operation including how the departments interact with each other as well as entities outside of the organization. After such review, the Committee would prepare recommendations regarding each of the Committee matters for the Full City Council to discuss and potentially act on.
Due to the numerous potential policy and procedures and multiple departments within the City, it will be more efficient for a committee to undertake the proposed review, instead of by the full Council. The full Council could be delayed by the quorum requirement.
Due to the various concerns for the efficiency and effectiveness of the City, it is important for the City to understand all the facts related to the City’s methods of operations. The AD Hoc Committee analysis will provide a concise and systematic method of developing policy and procedures that meet the needs of each department. This can only be accomplished by having a clear understanding of each department and how they operate.
FISCAL IMPACT:
This resolution does not involve budgetary impacts.
RESOLUTION NO. 2022-0097
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MCFARLAND, CALIFORNIA, ESTABLISHING A CITY
COUNCIL AD HOC COMMITTEE TO REVIEW CITY
DEPARTMENTS AND ANALYZE METHODS OF
OPERATIONS
WHEREAS, the City Council approved Resolution No. 2022-0097, to establish a City Council Ad Hoc Committee Called the Operational Methods Committee; and WHEREAS, the City Council wishes to establish an Ad Hoc committee to assist the Council with a review of city departments and analyze methods of operations;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCFARLAND as follows:
1. SECTION 1. Committee Established.
a. The following Ad Hoc Committee is hereby established:
i. Operational Methods Committee.
2. SECTION 2. General Powers and Duties.
a. The Committee shall have the general power and duty to render advice and make recommendations to the City Council regarding:
i. Reviewing each City Department
ii. Analyzing the methods of operation
b. The Committees shall have the power to request information from staff to assist the Committee in determining and understanding (1) City Departments, and (2) analyzing systems of operation.
c. The Committee shall make regular oral reports to the Council, in addition to any specific reports and recommendations requested by the City Council
3. SECTION 3. Meetings. The Committee shall meet at least monthly, at times and places to be determined by the Committee and shall hold additional meetings as it deems necessary to perform it functions.
4. SECTION 4. The Mayor of the City of McFarland shall appoint two City Council Members to serve on the Committee. Each appointee shall serve at the pleasure of the Mayor.
5. SECTION 5. The Committee shall not remain in existence for more than one calendar year after its formation unless specifically extended by resolution of the City Council.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on the 25th day of August, 2022 by the following vote:
AYE NO ABSENT ABSTAIN
Sally Tafoya
Maria T. Perez
Amador Ayon
Saul Ayon
Ricardo Cano
Sally Tafoya, Mayor
ATTEST:
Francisca Alvarado,
City Clerk