Agenda — McFarland City Council, June 22, 2023 (part 2 of 2)

RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND APPROVING THE CITY’S ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR 2023-24 AND 2023-28 CAPITAL IMPROVEMENT PROGRAM
WHEREAS, the City Manager has submitted the 2023-24 Preliminary Budget and 2023-28 Capital Improvement Program (CIP) to the City Council for its review and consideration in accordance with the strategic goals and policies established by the City Council, and in accordance with Section 2.16.120 of the Municipal Code; and
WHEREAS, the 2023-24 Budget is based upon extensive City Council review and discussion after two budget workshops and hearings; and
WHEREAS, the City of McFarland has complied with all provisions of Article XIIIB, as amended, in determining the appropriations limit for the Fiscal Year 2023-24.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of McFarland that it hereby finds and determines as follows:
1) The 2023-24 Operating Budget and 2023-28 Capital Improvement Program are herby adopted as presented in the Preliminary Budget and CIP, with modifications approved by the City Council on June 22, 2023.

PASSED AND ADOPTED at a special meeting of the City Council of the City of McFarland on the 22nd day of June 2023 by the following vote:

AYES: ____________________
NOES:

ABSTAIN:

ABSENT: _______
ATTEST:

Francisca Alvarado, City Clerk
CITY OF MCFARLAND:
262

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Saul Ayon, Mayor
I, _________________________, City Clerk of the City of McFarland, California, DO HEREBY CERTIFY that the foregoing resolution is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of McFarland on the date and by the vote indicated herein.

Francisca Alvarado, City Clerk
263

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RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND

APPROVING AND ADOPTING THE ANNUAL APPROPRIATIONS LMIT FOR THE FISCAL YEAR 2023-24
WHEREAS, the voters of California on November 6, 1979, added Article XIIIB to the State Constitution placing various limitations on the appropriations of the state and local governments; and WHEREAS, Article XIIIB provides that the appropriations limit for Fiscal Year 2023-24 is to be calculated by adjusting the base year appropriations of Fiscal Year 1978-1979 for changes in the per capita cost-of-living and population; and
WHEREAS, the City of McFarland has complied with all provisions of Article XIIIB, as amended, in determining the appropriations limit for the Fiscal Year 2023-24; and WHEREAS, pursuant to California Government Code Section 7910, the documentation provided by the Finance Director upon which the determination and establishment of this resolution is based and is on file with and available for public inspection in the office of the City Clerk for fifteen (15) days prior to the date of adoption of this resolution.

WHEREAS, the appropriation limit of $19,441,456 exceeds the proceeds from taxes, estimated in the amount of approximately $3,399,704 for FY23-24. Therefore, the City of McFarland shall be in compliance with the provisions of Article XIII B of the Constitution of the State of California WHEREAS, documentation used in the determination of the appropriations was made available 15 days prior to the adoption of this resolution by the City Council and is available to the public upon request at the City Manager’s Office, City Hall, 401 W. Kern Avenue, McFarland, CA 93250.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of McFarland that the Appropriations Limit for Fiscal Year 2023-24 is $19,441,456.

PASSED AND ADOPTED at a special meeting of the City Council of the City of McFarland on the 22nd day of June 2023 by the following vote:

AYES: ____________________
NOES:

ABSTAIN:

ABSENT: _______
ATTEST:

264

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Francisca Alvarado, City Clerk
CITY OF MCFARLAND:

Francisca Alvarado, City Clerk
265
FISCAL YEAR 2023-24
BUDGET HIGHLIGHTSJUNE 22, 2023
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AGENDA
Key Budget
Principles
Changes Since Last
Budget Review
General Fund &
Enterprise Funds
Financial Condition
Overviews
General Fund &
Enterprise Funds
Summaries
Capital Projects Staffing Questions?
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KEY BUDGET PRINCIPLES
Fiscally Responsible and BalancedPreserves Essential Services • Neighborly and Safe Community• Sustainable Infrastructure• Efficient and Effective Government Reflects Council’s Priorities
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CHANGES SINCE LAST BUDGET REVIEW
Elimination of Grant Writing Services Contract – Savings of $54,000 to the General Fund Elimination of Deputy Public Works Director Position –Savings of $61,600 to Gas Tax Fund, $24,600 to Water Fund, $36.900 to Sewer Fund Increase to Police Department Personnel Costs –$30,000 Increase to the General Fund 4 of 21

GENERAL FUND FINANCIAL CONDITION

OVERVIEW
• Below Target of 35%
Projected Unassigned Fund Balance at 7% of Operating Expenditures • American Rescue Plan Act (ARPA) Funds to Offset Rising Fire Services and Public Safety Costs for Fiscal Years 2022-23 & 2023-24
Short Term Solution
• Measure M & O Revenues• Future Commercial, Residential and Industrial Development• Review of Organizational Structure Long Term Solution
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ENTERPRISE FUNDS FINANCIAL CONDITION OVERVIEW
• Above Target of 35%• Below levels necessary to fund long-term capital needs Projected Sewer Unrestricted Fund Balance at 47% of Operating Expenditures • Above Target of 35%• Below levels necessary to fund long-term capital needs Projected Water Unrestricted Fund Balance at 36% of Operating Expenditures • State Revolving Fund Grant – Minimal impact on utility rates• Long-Term Financing – Significant impact on utility rates Options to Fund Long-Term Capital Needs
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GENERAL FUND

SUMMARY
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8 of 21
9 of 21

ENTERPRISE FUNDS

SUMMARIES
10 of 21
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CAPITAL PROJECTS
12 of 21
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FY2022-23 GENERAL FUND CARRYOVER CAPITAL PROJECTS
14 of 21
FY2023-24 GENERAL FUND CAPITAL PROJECTS
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FY2022-23 ENTERPRISE FUNDS CARRYOVER CAPITAL PROJECTS
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FY2023-24 ENTERPRISE FUNDS CAPITAL PROJECTS
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STAFFING
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VACANT POSITIONS - AUTHORIZED
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NO NEW STAFFING REQUESTS
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QUESTIONS?
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RESOLUTION NO. 2023-0077

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of McFarland that it hereby finds and determines as follows:
1) The 2023-24 Operating Budget and 2023-28 Capital Improvement Program are hereby adopted as presented in the Preliminary Budget and CIP, with modifications approved by the City Council on June 22, 2023.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on the 22 day of June, 2023 by the following vote:

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I, Francisca Alvarado, City Clerk of the City of McFarland, California, DO HEREBY CERTIFY that the foregoing resolution is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of McFarland on the date and by the vote indicated herein. _____________________________
Francisca Alvarado, City Clerk
1 | Page
TO: Honorable Mayor and City Council Members
FROM: Kenny Williams, City Manager
Florentine Ortiz, Public Works Director
DATE: June 22, 2023
SUBJECT: Report, discuss, and possible approval of a resolution approving the Zero- Emission Bus Innovative Clean Transit Plan (ICTP) for the City’s transit operations and authorize the City Manager to submit the ICTP to the California Air Resource Board (CARB)
SUMMARY:

In an effort to reduce greenhouse gas emissions and improve air quality, CARB has established the Innovative Clean Transit (ICT) Regulation. This regulation requires all public transit agencies to gradually transition to a 100% Zero-Emission Bus (ZEB) fleet by 2040. To achieve this goal, transit agencies must develop and submit an ICTP to CARB, outlining their plans for transitioning to a ZEB fleet, including the procurement of zero-emission buses, infrastructure development, and workforce training. The City of McFarland engaged Willdan Energy Solutions in conjunction with city staff to develop the ICPT. The plan is complete, a copy of which was supplied to each council member and a presentation of the plans content will to delivered by Willdan at the June 22, 2023 City Council Meeting.

FINANCIAL IMPACT:

No financial impact is anticipated by approving and submitting the ICTP to CARB.

RECOMMENDATION:

Staff recommends the city council approve the attached resolution No. 2023-0079 , approving the Zero-Emission Bus ICPT and authorize the city manager or their designee to submit same to CARB by the required deadline.

ATTACHMENTS:

Resolution 2023-0079.

City of McFarland ICTP.

CITY OF MCFARLAND

STAFF REPORT
RESOLUTION NO. 2023-0079

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND

APPROVING THE COMPLETION OF THE ZERO-EMISSION BUS INNOVATIVE

CLEAN TRANSIT PLAN BY WILLDAN ENERGY SOLUTIONS AND AUTHORIZING

STAFF TO SUBMIT THE PLAN TO THE CALIFORNIA AIR RESOURCES BOARD WHEREAS, the California Air Resources Board (CARB) has established the Innovative Clean Transit (ICT) Regulation requiring all public transit agencies to gradually transition to a 100% zero-emission bus (ZEB) fleet by 2040; and
WHEREAS, the City of McFarland has worked in conjunction with Willdan Energy Solutions, leveraging their extensive experience, to develop the Innovative Clean Transit Plan (ICTP) to ensure compliance with CARB's ZEB fleet transition mandate; and WHEREAS, Willdan Energy Solutions has completed the ICTP, thereby enabling the City of McFarland to make strides towards becoming a sustainable, zero-emission city; and WHEREAS, the City Council finds it to be in the best interest of the City to approve the completed Zero-Emission Bus ICTP and to authorize City staff to submit this plan to CARB.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of McFarland herby finds and determines as follows:

Section 1. The City Council hereby approves the completion of the Zero-Emission Bus ICTP by Willdan Energy Solutions, as attached hereto as Exhibit A.

Section 2. The City Manager, or their designee, is hereby authorized and directed to submit the completed Zero-Emission Bus ICTP to CARB by the required deadline of July 1, 2023.

Section 3. The City Clerk is directed to certify the adoption of this Resolution.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on the 22 day of June, 2023 by the following vote:

TABLE OF CONTENTS
Section A: Transit Agency Information .........................................................................................................2 Section B: Rollout Plan General Information................................................................................................2 Section C: Technology Portfolio....................................................................................................................3 Route Analysis...........................................................................................................................................3 Section D: Current Bus Fleet Composition and Future Bus Purchases.........................................................4 Section E: Facilities and Infrastructure Modifications..................................................................................5 Section F: Providing Service in Disadvantaged Communities.......................................................................6 Section G: Workforce Training......................................................................................................................6 Section H: Potential Funding Sources...........................................................................................................7 Section I: Startup and Scale Up Challenges ................................................................................................11 Appendices....................................................................................................................................................1 Appendix A – City Council Resolution...........................................................................................................2 Appendix B – Existing Chargers at 100 Industrial St (Planned location of new fleet charger) .....................3 Appendix C – Transit Site Map......................................................................................................................4 Appendix D– Transit Site Revised Plan .........................................................................................................1 McFarland ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
2 Section A: Transit Agency Information
McFarland City Transit (McFarland Transit) is a public transportation service provided for the City of McFarland, in the San Joaquin Valley in Kern County, California. The City is located just north of Bakersfield on the CA-99 highway McFarland Transit operates within the San Joaquin Valley Air Pollution Control District (SJVAPCD).

McFarland Transit provides public transit services in a 3 square mile area. Currently, the fleet does not contain any battery electric buses, but McFarland is excited for the opportunity to transition its fleet away from traditional gaspowered vehicles to all-electric ones in accordance with Innovative Clean Transit (ICT) regulations.

Administrative oversight of the McFarland Transit system and maintenance of the fleet is provided by the Public Works Department, while day-to-day operation is performed by City Staff.

McFarland Transit operates a fleet of 2 in-service and spare buses and vans of varying sizes for local Dial-A-Ride services. Although CARB ICT rollout plan guidance pertains only to buses with a minimum GVWR of 14,000, this ICT rollout submission will include plans for all of McFarland Transit’s vehicles as electrification is being undertaken on a fleet level, not just for the agency’s largest bus. Currently, the City has a cutaway bus with a GVWR exceeding 14,000, but plans to downsize this cutaway in its next replacement to a smaller passenger van. All Dial-A-Ride (DAR) vehicles are equipped with wheelchair lifts or ramps and are ADA compliant.

McFarland has a population of about 14,161 people (Census Bureau, April 2020), which serves as the core service population.

This ICT plan is not being submitted as part of a Joint Group. For additional information on the Rollout Plan please contact Florentine Ortiz:

Florentine Ortiz
Public Works Director
City of McFarland
401 W Kern Ave, McFarland, CA 93250
Office: 661-792-3629, Email: [email protected]
Section B: Rollout Plan General Information
This Rollout Plan has been prepared in compliance with California Air Resource Board’s (CARB) ICT regulation, which requires small transit agencies to start purchasing zero-emission transit buses in 2026 and must purchase only zero-emission transit buses starting in 2029. ICT requires transit agencies to have a fully zero-emission fleet by 2040.

McFarland anticipates operating a 100% zero emission fleet by 2026, 14 years ahead of the 2040 ICT deadline. All new buses purchased starting in FY 2026 are expected to be battery electric buses (BEBs). Existing gasoline vehicles have a typical operating life of 4-7 years depending on the body type, with the newest buses being planned for purchase in 2026. McFarland plans to replace its current fleet with electric vehicles. McFarland Transit does not expect to have any early retirements of conventional buses to achieve a 100% zero emission fleet by 2040.

This Rollout Plan was approved by McFarland City Council on June 22nd, 2023, and a copy of Council approval is included in the Appendix.

McFarland ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
3 This rollout plan was completed with the assistance of a consultant, Willdan Energy Solutions (Willdan). For additional information on the Rollout Plan please contact Florentine Ortiz, whose contact info is listed in Section A.

Section C: Technology Portfolio
Willdan completed a detailed route analysis of McFarland Transit’s existing DAR. After evaluating several different vehicle options McFarland has decided to move forward with using a mix of battery electric shuttlebuses and minivans for their transit fleet. The following vehicles were evaluated as representative EV proxies for McFarland Transit’s fleet, though the final make and model purchased by McFarland Transit may differ as technology continues to improve or if fleet necessities shift over time:
▪ (1) Lightning ZEV3 for DAR services and paratransit operations. At the time modelling was completed, the Lightning ZEV3’s maximum battery capacity was 120 kWh and maximum range of 200 miles. This is expected to meet typical route needs.
▪ (1) Rivian R1S for DAR operations. This vehicle has a maximum battery capacity was 105 kWh and maximum range of 316 miles. It is expected to meet DAR route requirements.

Route Analysis
Table 1 summarizes the DAR paratransit route analysis results from the aforementioned OEMs. Based on current market availability, McFarland Transit intends to purchase a mix of Lightning ZEV3 and Rivian R1S’ with between 105-125kWh model battery to meet all route requirements. The DAR service operates Monday through Friday from 8am to 4:30pm. On average 2 paratransit buses are deployed each day. Paratransit buses travel between 30 and 35 miles per day on average, which is used as the minimum range threshold for an electric paratransit vehicle to be viable. Average mileage and kWh usage is shown for all vehicles when they are in operation. The maximum mileages used in this analysis are based off manufacturer quotes and will have different values in real-world scenarios. For instance, these values may change with temperature, humidity, and other environmental factors. Battery life is dependent on how efficiently the vehicle is charged, and charging losses can occur whilst refueling (due to temperature, heat dissipation, etc.). These factors are accounted for in our analysis. For the purposes of the analysis a bus should consume no more than 80% of its stated available kWh to be viable without an on-route charger.

Assuming vehicles start with 100% state of charge (SOC) the viability threshold is set at 20%.

Table 1 – Summary of Existing Route Results
EV Manufacturer EV
Model
Route
Type
Daily
Average
Mileage
(mil/day)
Efficiency
(kWh/mi)
Battery
Capacity
(kWh)
Daily Energy
Required
(kWh/day)
Final State of
Charge
Rivian R1S DAR 34.46 0.37 105 12.6 88%
Lightning eMotors ZEV3 DAR 30.13 .66 120 20.4 83%
In summary, McFarland Transit expects all vehicles to meet the daily average mileage requirements without on route charging. The fleet will require Level 2 charging for it’s DAR vehicles.

McFarland ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
4 Section D: Current Bus Fleet Composition and Future Bus Purchases McFarland Transit operates a fleet of 2 in-service and spare buses and vans of varying sizes for local Dial-A-Ride services.

Table 2 – Individual Bus Information of Current Fleet
Vehicle ID Make Use Type Model Year Fuel Type Bus Type
V1 Toyota
Sienna DAR Paratransit 2016 Gasoline Minivan
V2 Ford
F450 DAR Paratransit 2016 Gasoline Cutaway Bus
All bus purchases beginning in 2026 and beyond will be battery electric ZEB purchases. ZEVs will charge exclusively using plug-in charging at 100 E Industrial. On-route charging is not expected to be needed. The following tables outline the phase in plan of the battery electric fleet. McFarland Transit is not planning to convert any existing conventional buses in service to zero-emission buses or retire vehicles before the end of their expected useful life.

Cost estimates are based on quotes from vehicle manufacturers.

Table 3 - Future Bus Purchases
Year Total Bus
Purchases
ZEB
Purchases
%
ZEB ZEB Bus Types ZEB Fuel Type
Total
Conventional
Purchases
% ICE
Type of
Conventional
Bus
Fuel Type of
Conventional
Bus
2023 0 0 0% 0%
2024 0 0 0% 0%
2025 0 0 0% 0%
2026 2 2 100% 1 Minivan, 1
Passenger Van Electricity 0 0%
2027 0 0 0 0%
2028 0 0 0 0%
2029 0 0 0 0%
2030 2 2 100%
1 Minivan, 1
Passenger Van Electricity 0 0%
2031 0 0 0 0%
2032 0 0 0 0%
2033 0 0 0 0%
2034 2 2 100% 1 Minivan, 1
Passenger Van Electricity 0 0%
2035 0 0 0 0%
2036 0 0 0 0%
2037 0 0 0 0%
2038 2 2 100% 1 Minivan, 1
Passenger Van Electricity 0 0%
2039 0 0 0 0%
2040 0 0 0 0%
Table 4 - Range and Estimated Costs of Future ZEBs
Timeline Number
of ZEBs Bus Type Required ZEB Range (miles) Estimated Cost (Per Vehicle) 2023 0
2024 0
2025 0
2026 2
1 Minivan, 1
Passenger Van
Minivan – 35 miles
Passenger Van – 30 miles
Minivan - $90,295
Passenger Van - $203,742
2027 0
McFarland ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
5 Timeline Number
of ZEBs Bus Type Required ZEB Range (miles) Estimated Cost (Per Vehicle) 2028 0
2029 0
2030 2
1 Minivan, 1
Passenger Van
Minivan – 35 miles
Passenger Van – 30 miles
Minivan - $109,754
Passenger Van - $247,650
2031 0
2032 0
2033 0
2034 2
1 Minivan, 1
Passenger Van
Minivan – 35 miles
Passenger Van – 30 miles
Minivan - $133,406
Passenger Van - $301,020
2035 0
2036 0
2037 0
2038 2
1 Minivan, 1
Passenger Van
Minivan – 35 miles
Passenger Van – 30 miles
Minivan - $162,156
Passenger Van - $365,891
2039 0
2040 0
Section E: Facilities and Infrastructure Modifications
Vehicles are currently housed and fueled at City Hall, 401 W Kern Ave, McFarland, CA 93250. As the fleet is electrified, McFarland Transit plans to move the vehicles to a City owned lot at 100 Industrial St, McFarland, 93250. There are 5 already existing ChargePoint chargers at 100 Industrial St (3 Level 2, 2 Level 3 chargers), and McFarland Transit is planning to install an additional Level 2 19.2 kW dual port charger to charge the transit fleet.

McFarland Transit’s maintenance facility is not expected to require significant upgrades to service the electric vehicles.

Table 5 contains a summary of the facility improvements needed to support a fleet of 1 electric vehicles.

Table 5 - Facilities Information and Construction Timeline Facility Name Address Main Function Type of Infrastructure Service Capacity Needs
Upgrade
Estimated
Construction
timeline
Parking Lot
100 Industrial
St, McFarland,
93250
House &
Charge
Vehicles
Install 1 Level 2 charger 1 19.2 kW dual port L2 Yes 1 year Maintenance
Facility
Vehicle
Maintenance
N/A N/A No N/A
McFarland Transit will use one dual-port 19.2kW Level 2 charging station to charge the transit fleet. The 19.2kW charger has two dispensers that can charge two buses simultaneously. DAR buses will be charged primarily overnight. The final charging solution provides a dedicated charging port for each vehicle to ensure every bus can be recharged each day. The existing ChargePoint chargers at 100 Industrial St will serve as a backup if the primary fleet Level 2 charger needs maintenance.

The additional charger would be placed in the same lot at 100 Industrial St, next to the existing ChargePoint chargers, see Appendix B. It is not expected that electrical infrastructure upgrades will be required to support the estimated 26 kW of maximum new load from the Level 2 charger. McFarland Transit intends to apply to PG&E’s EV Fleet program to reduce behind the meter the electrical infrastructure costs.

McFarland ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
6 Section F: Providing Service in Disadvantaged Communities McFarland Transit’s primary service territory includes Disadvantaged Communities as listed in the latest version (4.0) of the CalEnviroScreen. Dial-A-Ride trips pass through and terminate in disadvantaged communities, particularly census tracts 6029004702, 6029004701, and 6029004604. McFarland Transit’s vehicle electrification will improve air quality and reduce noise pollution in these communities. Battery electric buses have no tailpipe emissions, resulting in decreased emissions of criteria air pollutants including nitrogen oxides (NOx), sulfur dioxides (SOx), volatile organic compounds (VOCs), and Particulate matter (PM). Battery electric buses also do not emit any tailpipe greenhouse gases.

Timeline
(year)
Number
of ZEBs Disadvantaged Community Census Tract
2023 0 6029004702, 6029004701, 6029004604
2024 0 Same as above
2025 0
2026 2
2027 2
2028 2
2029 2
2030 2
2031 2
2032 2
2033 2
2034 2
2035 2
2036 2
2037 2
2038 2
2039 2
2040 2
Section G: Workforce Training
McFarland Transit intends to work with battery electric bus manufacturers to include training as part of the initial vehicle and charger purchases. This will include both operator training for drivers and maintenance training for service technicians. Once an OEM is engaged, a preliminary training schedule will be drafted. The training schedule will identify the training name, description, audience (by personnel designation), provider, course length, and any other salient information. Additional refresher training will be completed on an as-needed basis. The following table includes a sample of the training options McFarland Transit may implement as it electrifies its transit fleet.

Table 7 - Sample Training Program
Training Description Trainees Provider Hours
General HV Safety
Awareness
General BEB electrical
safety
Bus operator trainers,
maintenance technicians, staff
OEM / 3rd
Party 16
Operator Bus
Training
Orientation and driver
training Bus operator trainers OEM 16-24
Table 6. Service in Disadvantaged Communities
McFarland ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
7 First Responder
Training
Training on emergency
response for BEBs
Bus operators, McFarland first
responder representatives,
Maintenance
OEM / 3rd
Party 1-4
EVSE Training Maintenance and
operation of EVSE
City electricians, helpers/
maintainers
OEM / 3rd
party
4-20
HV Electrical
Systems
Lockout/Tagout, HV PPE,
Contact Release, Fall
Protection, Energy
Storage System (ESS),
Battery Electric
Propulsion System
Maintenance HV technicians OEM 16
Bus Systems
Training Maintenance training Maintenance technicians OEM 32-48 First Aid Basic first aid training Maintenance HV technicians 3 rd Party 1-4
OEM Maintenance OEM Maintenance Maintenance specialties OEM 32-48 HVAC System System training Maintenance specialties HVAC / OEM Varies
Telematics /
Diagnostic Tools Vehicle diagnostics Maintenance specialties Information Technology OEM Varies Structural
Composites Body repair training Maintenance specialties OEM Varies Section H: Potential Funding Sources
Transitioning to a zero-emission fleet will be more capital intensive than continuing with a gasoline fleet given that BEBs have a higher upfront cost than gasoline buses, new electrical infrastructure and chargers will be needed to power the BEB fleet, and the maintenance facility will need to be upgraded to service BEBs.

To date, McFarland Transit has used primarily FTA and Transportation Development Act (TDA) standard annual non-competitive funds to purchase new buses, including both discretionary and formula 5339b funds. McFarland Transit plans to leverage HVIP and apply for other funding to reduce the incremental capital cost of BEBs when possible. The following table outlines potential funding sources McFarland Transit may use to implement this Rollout plan.

Table 8 – Funding Sources for Fleet Electrification
Funding
Source
Funding
Type Name Purpose/Notes Typical Deadlines Funds Available Federal Competitive
Rebuilding American
Infrastructure with
Sustainability and
Equity, (RAISE)
Discretionary grant transportation infrastructure
program, effectively rebranding of BUILD, 80% federal
cost share, 20% local match required (unless applicant
is a DAC)
February 28th,
2023
$1.5B FY 2023
(min $5
million/max 45
million)
Federal Formula
Congestion Mitigation
and Air Quality
(CMAQ)
Funds projects that contribute to improved air quality
and mitigate congestion, allocated through MCTC, no
local match required Last call for projects was in 2019.

N/A
$500M+/yr
though FY 2026
statewide
allocation
Federal Formula
FTA Buses and Bus
Facilities Formula
Program 5339b
Replace, rehabilitate and purchase buses and related
equipment and to construct bus-related facilities. 80%
federal cost share, 20% local match required
April 13th, 2023 $375+M/yr
through FY 2026
Federal Competitive FTA Low-No Emission
Grant 5339c
Purchase or lease of zero emission and low-emission
transit buses as well as for the acquisition, construction or leasing of supporting facilities and equipment. 80%
federal cost share, 20% local match required
April 13th, 2023 $1.1B/yr through
FY 2026
McFarland ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
8 Funding
Source
Funding
Type Name Purpose/Notes Typical Deadlines Funds Available Federal Formula FTA Sections 5310,
5311, and 5307 Funds
5310: This program provides formula funding to states
for the purpose of assisting private nonprofit groups in meeting the transportation needs of older adults and
people with disabilities when the transportation service provided is unavailable, insufficient, or inappropriate to meeting these needs. Funds are apportioned based on
each state’s share of the population for these two
groups.
5311: The Formula Grants for Rural Areas program
provides capital, planning, and operating assistance to states to support public transportation in rural areas
with populations of less than 50,000, where many
residents often rely on public transit to reach their
destinations.
5307: The Urbanized Area Formula Funding program
(49 U.S.C. 5307) makes federal resources available to
urbanized areas and to governors for transit capital and operating assistance in urbanized areas and for
transportation-related planning.

N/A
$429M – 2023
National Funding
$797M – 2023
National Funding
$6,463M – 2023
National Funding
Federal Competitive
Innovative Leasing
Arrangements
Program
Highlights capital leasing procedures and requirements
for the leasing of ZEV components, particularly power
sources

TBD TBD
Federal Competitive
Capital Leasing
Certain Zero Emission
Vehicle Components
and Removable Power
Sources
Under the new program, grantees are eligible to
purchase a removable power source such as batteries
and fuel cells separately through a capital lease.

N/A
Used to expedite
the purchase of
small items that
are under the
simplified
acquisition
threshold of
$150,000
Federal Formula Inflation Reduction
Act (IRA)
Provides tax credits (which may be issued as direct
payments to tax-exempt entities) for zero emission
vehicles and infrastructure through 2032
N/A $1 Billion
Federal Formula Human Resources &
Training 5314-b
Possible application for new technology training on
BEV. Under this new program, FTA may make grants or
enter into contracts for human resource and workforce
development programs as they apply to public
transportation activities.

TBD
$4 million
allocated in
FY2020
Federal Competitive Joint Development
Joint development projects involve: Integrated
development of transit and non-transit improvements,
with transit projects physically or functionally related to commercial, residential, or mixed-use development.

Public and private investments that are coordinated
between transit agencies and developers to improve
land owned by a transit agency or related to a transit
improvement. Mutual benefit and shared cost among
all parties involved

N/A N/A
McFarland ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
9 Funding
Source
Funding
Type Name Purpose/Notes Typical Deadlines Funds Available Federal Competitive Areas of Persistent
Poverty Program
Applicants for the Areas of Persistent Poverty program
must be eligible recipients or sub-recipients under
section 5307, 5310, or 5311 of title 49, U.S. Code.

Program supports projects that will improve transit
services or facilities in areas of persistent poverty
through planning, engineering, technical studies, or
financial plans for projects. 90% federal cost share, 10% local match.

March 10th,
2023 $20 million
State Formula
State Transportation
Improvement
Program (STIP)
Capital improvement program of transportation
projects TBD
$808 million
programming
capacity (2022-
23 through 2026-
27)
State Competitive Caltrans Sustainable
Communities
Provide funding to support regional sustainable
communities’ strategies, helping achieve State’s GHG
reductions targets
March 9th, 2023 $84 million
annually
State Competitive
Transit and Intercity
Rail Capital Program
(TIRCP)
Funds large, transformative projects that modernize
intercity, commuter, and urban transit systems to
significantly reduce GHG emissions
Cycle 6
applications due
Feb 10, 2023
$3.63 billion
annually
State Formula
Low Carbon Transit
Operations Program
(LCTOP)
Provides operating and capital assistance to transit
agencies to reduce greenhouse gas emissions with
priority on serving disadvantaged communities
March $48 million
annually
State Rebate CALeVIP 2.0
Provides rebates for charging stations. Generally
geared towards public, commercial, and workplace
charging. Exclusively for high-speed DCFC. First project, Golden State Priority Project, launching in 2023 with
rebates exclusively for DAC or low-income community
census tracts.

March 10, 2023
Golden State
Priority Project:
$10 million for
Central Region
Counties, %20
million for
Eastern Region
Counties
State Other Low Carbon Fuel
Standard Credit (LCFS)
Provides credits for the generation of low-carbon fuels, including electricity dispensed to electric vehicles.

Credits can be sold quarterly
Credits sold
quarterly
N/A as credits
are based on
market value
State Voucher HVIP
Point of sale vouchers for qualifying zero-emission
medium- and heavy-duty vehicles. Effective Jan 1,
2023, for FY22-23 funding, 70% of HVIP standard and
drayage set-aside funding will be reserved for private
fleets with 100 vehicles or fewer and public fleets. If more than $100 million remains in reserve on July 1,
2023, HVIP will release 30% of that funding for larger
fleets.

First come, first
serve, new
requests started
after March 30,
2022
$430M, detailed
breakdown here
Regional Formula
State Transit
Assistance Funds
(STAF)
Transit planning, transit operations and capital projects March 15th,
2023 Approx. $4 – 5
million annually
Regional Competitive
Carl Moyer Memorial
Air Quality Standards
Attainment Program
Focused on heavy-duty vehicles, it is also applicable for charging equipment, no cost share required for public
agencies. Existing equipment must be operational, and
emission reductions must be voluntary and cannot be
mandated or used to meet compliance requirements
before completion of the grant contract term.

Applications are
open, deadline
May 9, 2023
$100+ million
Regional Competitive PG&E’s EV Fleet
Program
To help organizations convert to electric vehicles in
their fleet operation
Rolling basis.

This program is
scheduled to
end by 2024
Total of $236
million
McFarland ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
10 Funding
Source
Funding
Type Name Purpose/Notes Typical Deadlines Funds Available Regional Competitive
SJVAPCD: Public
Benefit Grant Program
- New Alternative Fuel
Vehicle Purchase
The purpose of this program is to fund the purchase of
new electric, plug-in hybrid, or alternative fuel
vehicles for public agencies to promote clean air
alternative-fuel technologies and the use of low- or
zero-emission vehicles in public fleets
Rolling Basis
$20,000 per
vehicle, limit of
$100,000 per
agency per year
Regional Competitive
SJVAPCD: Public
Benefit Grant Program
– Alternative Fuel
Infrastructure
The San Joaquin Valley Air Pollution Control District
(District) is currently seeking proposals from public
agencies for alternative fuel infrastructure projects that have the potential to provide broad benefits to San
Joaquin Valley residents and to assist the District in
meeting its air quality goals.

Please contact the grants department for information.

Open
Federal Competitive
Federal Highway
Administration:

Charging and Fueling
Infrastructure
Discretionary Grant
$350 million to strategically develop EV charging
infrastructure (and other fuels) located on public roads or in other publicly accessible areas. $350 million for alternative fuel corridor (AFC) projects
Open
application,
deadline May
30th, 2023
$700 Million
total
Regional Competitive
Volkswagen
Mitigation Trust Fund
for Zero Emission
Transit and Shuttle
Buses
Provides funds to replace older, high-polluting transit, school, and shuttle buses with new battery-electric or
fuel-cell buses
Rolling Basis $3.25 million per
entity
State Formula Transportation
Development Act
TDA established two funding sources; the Local
Transportation Fund (LTF), and the State Transit
Assistance (STA) fund. Providing certain conditions are met, counties with a population under 500,000
(according to the 1970 federal census) may also use the LTF for local streets and roads, construction and
maintenance. The STA funding can only be used for
transportation planning and mass transportation
purposes.

State Formula State of Good Repair
(SGR)
Provide additional revenues for transit infrastructure
repair and service improvements. This investment in
public transit will be referred to as the State of Good Repair (SGR) Program. This program receives funding of
approximately $105 million annually. SGR funds are to
be made available for eligible transit maintenance,
rehabilitation and capital projects.

Begin
Expending SGR
Funding on July
1, 2023
$105 million
State Formula
Public Transportation
Modernization,
Improvement, and
Service Enhancement
Account (PTMISEA)
Funds may be used for transit rehabilitation, safety or modernization improvements, capital service
enhancements or expansions, new capital projects, bus
rapid transit improvements, or rolling stock (buses and rail cars) procurement, rehabilitation or replacement.
$3.6 billion over
10 years
McFarland ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
11 Funding
Source
Funding
Type Name Purpose/Notes Typical Deadlines Funds Available Federal Formula CARES Act
FTA is allocating $25 billion to recipients of urbanized area and rural area formula funds, with $22.7 billion to large and small urban areas and $2.2 billion to rural
areas. Funding will be provided at a 100-percent
federal share, with no local match required, and will be available to support capital, operating, and other
expenses generally eligible under those programs to
prevent, prepare for, and respond to COVID-19.

N/A $25 Billion
Section I: Startup and Scale Up Challenges
McFarland Transit may face several challenges in implementing zero-emission bus deployment, particularly with regards to charging infrastructure and funding. McFarland Transit may face long lead times for charging infrastructure due to supply issues, such as those related to switch gears. When McFarland Transit is ready to purchase electric vehicles, these purchases will be subject to market availability to meet their route requirements.

Higher capital costs for vehicles and high costs for infrastructure and chargers remain a financial barrier to BEBs.

McFarland is well positioned to handle this increased cost burden but certain funding sources remain highly competitive.

McFarland ICT
ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
A1
Appendices
McFarland ICT
ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
A2
Appendix A – City Council Resolution
McFarland ICT
ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
A3
Appendix B – Existing Chargers at 100 Industrial St (Planned location of new fleet charger)
McFarland ICT
ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
A4
Appendix C – Transit Site Map
McFarland ICT
ICT Rollout Plan
City of McFarland Transit ICT Rollout Plan
A1
Appendix D– Transit Site Revised Plan
BHT

PRELIMINARY FLOOR

PLAN/ ELEVATIONS
A-2
BHT
WITH 8d NAILS AT 6-6-12
O.C.-

PRELIMINARY FLOOR

PLAN/ ELEVATIONS
A-3
BHT
WITH 8d NAILS
AT 6-6-12 O.C.-
A

ROOF PLAN
WITH 8d NAILS AT 6-6-12
O.C.-

BUILDING SECTIONS
A-4
BHT
Business Confidential - Willdan
ICT Rollout Plan Adoption
City of McFarland
June 15th, 2023
Business Confidential - Willdan
CARB Innovative Clean Transit (ICT) and Fleet Overview
 Regulation passed in December 2018 that requires transit agencies to decarbonize their fleet.
 25% of new transit vehicle purchases must be Zero Emission Vehicles (ZEVs) 2026- 2028
 100% of new transit vehicle purchases must be ZEVs starting in 2029  Transit fleet must be 100% ZE by 2040
 City must submit Approved Rollout plan to CARB by July 1, 2023  Willdan prepared Rollout Plan for Council approval today  Recommended to use EV over Hydrogen given market availability and cost, and scale  City-owned transit fleet consist of 2 vehicles
 2 Dial A Ride (DAR)
 All vehicles are gasoline powered and past their expected useful life (EUL)  Vehicles operated, fueled, and maintained by City Staff at City Hall 2 ICT Rollout Plan
Business Confidential - Willdan
Vehicle Replacement Plan
3 ICT Rollout Plan
 Recommend to replace with EVs in 2026
 Allows market to continue to develop EV
technology
 Provides time to install EV infrastructure
 Transit fleet must be 100% zero emission by 2040
 Recommend to have one dual port Level 2 19.2 kW
charger
 Vehicles will be housed at 100 E Industrial
 Currently 5 chargers at the site, 3 Level 2 and 2 Level 3 DCFC
 Add one more Level 2
Year Vehicle
Purchases
ZEB Bus
Types
ZEB Fuel
Type
2023 0
2024 0
2025 0
2026 2 1 Minivan, 1
Passenger Van Electricity
2027 0
2028 0
2029 0
2030 2 1 Minivan, 1
Passenger Van Electricity
2031 0
2032 0
2033 0
2034 2 1 Minivan, 1
Passenger Van Electricity
2035 0
2036 0
2037 0
2038 2 1 Minivan, 1
Passenger Van Electricity
2039 0
2040 0
Business Confidential - Willdan
Funding Sources
 Federal Competitive Grant Sources, significant increase with 2021 Infrastructure Bill  FTA Bus & Bus Facilities – 80% federal cost share, $376M/year through 2026  FTA Lo-No – 80% federal cost share, new round is $1.1B/year through 2026  Willdan can support grant applications
 IRA
 Tax credit for vehicles and chargers – can be issued as direct payments starting in 2024
 State Sources
 HVIP – rebates for EVs at point of sale
 LCFS – credits to reduce cost of electricity
 Local sources
 PG&E’s EV Fleet program
 SJVAPCD: Public Benefit Grant Program
4 ICT Rollout Plan
Business Confidential - Willdan
Next Steps
5 Next Steps
 Council to approve ICT Rollout plan and submit to CARB by July 1, 2023  Identify and acquire funding for electric vehicles and chargers  Start design and acquisition for additional charger at 100 E Industrial Business Confidential - Willdan
Q&A
6 1 | Page

CITY OF MCFARLAND

MEMORANDUM
TO: Honorable Mayor and City Council Members
FROM: Kenny Williams, City Manager
Florentine Ortiz, Public Works Director
DATE: June 22, 2023
SUBJECT: Report, discuss, and possibly approve resolution No. 2023-0084 A resolution of the City Council of the City of McFarland approving the purchase of a Kubota Rugged Terrain Utility Vehicle (RTV).

SUMMARY: The McFarland Public Works Department has a need for an RTV for work around city storm water basins, roadways easements, water wells and streetscape areas. The 2022 – 2023 Annual operating budget included a line-item amount of $17,000 from the American Rescue Plan Act Appropriation for a Kubota (RTV). Three quotes were received as follows:

Berchtold Equipment Co. - $18,409.50
Hanford Equipment Co. - $18,522.73
Crown Rental - $18,950.75
While the lowest quote ($18,409.50) exceeds the line-item budget for the Kubota RTV ($17,000) by $1,409.50, the total American Rescue Plan Act Appropriation allocation to Public Works contains a surplus because one item, budgeted at $26,000 will not be purchased.

FINANCIAL IMPACT:

This purchase will reduce the surplus in the American Rescue Plan Act Appropriation by $1,409.50. As such it will have no impact on the annual operating budget.

RECOMMENDATION:

Staff recommends the city council discuss and possibly approve the purchase of a Kubota RTV.

ATTACHMENTS:

1. Kubota quotes received.

2. Resolution No. 2023-0084

RESOLUTION NO. 2023-0084

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND

APPROVING THE PURCHASE OF A KUBOTA RUGGED TERRAIN UTILITY VEHICLE FROM BERCHTOLD EQUIPMENT CO.

WHEREAS, the McFarland Public Works Department has identified a need for a Rugged Terrain Utility Vehicle (RTV) for use in city operations; WHEREAS, the purchase amount of $18,409.50 from Berchtold Equipment Co. exceeds the budgeted line-item of $17,000 but falls within the surplus from the total American Rescue Plan Act Appropriation allocation to Public Works, resulting in no impact on the annual operating budget;
WHEREAS, as per the City of McFarland Municipal Code, three quotes were obtained for this purchase, and Council approval is required as the purchase exceeds the City Manager's purchasing authority;
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of McFarland herby finds and determines as follows:

Section 1. The City Council hereby approves the purchase of a Kubota Rugged Terrain Utility Vehicle from Berchtold Equipment Co.

Section 2. The City Manager and Public Works Director are authorized to complete all necessary actions to facilitate this purchase.

Section 3. The City Clerk is directed to certify the adoption of this Resolution.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on the 22 day of June, 2023 by the following vote:

SUMMARY:

Kern COG has issued a call for projects for federal RSTP grant funds. RSTP funds can be used to improve federally classified streets which consist of major roads i.e. collectors and arterial streets.

Kern COG provides fair share funding for each local agency based on populations. McFarland’s fair share for this 2023 Call for Projects is $374,000; there is a minimum required local match of

11.47% of the total project cost.

City Staff has determined that the top candidate for this grant funding is W. Kern Ave. from 3rd St. to 5th St. The proposed project would consist of grinding the top 3 inches of roadway, removing the excess material, and repaving with 3 inches of hot mix asphalt, Also, included in the scope of work is striping, and adjustment of utilities to new grade. RSTP projects are required to upgrade all corners to ADA standards. The project will also retrofit curb ramps that are non-ADA compliant within the proposed project limits.

Kern COG policy requires that local agencies adopt a resolution assuring that the agency is willing and able to provide the local match and that the project will be delivered. The plan would be to request preliminary engineering in the fiscal year 24/25, and construction in fiscal year 25/26.

RECOMMENDATION:

Staff recommends council Report, discuss and possibly approve of Resolution number 2023-00__ approving the filing of a Regional Surface Transportation (RSTP) application to Kern COG for the rehabilitation of W. Kern St. from 3rd St. to 5th St.

FISCAL IMPACT:

The estimated project cost including environmental, design, construction management, and construction is $542,556.00 with a Federal match of $374,000 and a local match of $168,556.

CITY OF MCFARLAND

STAFF REPORT
The local match will be from a combination of Transportation Development Act (TDA) funds and SB1 funds.

ATTACHMENTS:

1. Resolution No. 2023-0078

2. Site Map

3. Preliminary Cost Estimate
RESOLUTION NO. 2023- 0078

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
McFARLAND AUTHORIZING THE FILING OF AN APPLICATION FOR

REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP)

PROGRAM FUNDING AND COMMITTING THE NECESSARY LOCAL

MATCH AND STATING THE ASSURANCE TO COMPLETE THE
PROJECT.

WHEREAS, the City of McFarland is a municipal corporation duly created and existing pursuant to the Constitution and laws of the State of California; and WHEREAS, the City of McFarland (herein referred to as APPLICANT) is submitting an application to the Kern Council of Governments (Kern COG) for $374,000 in funding from the RSTP Program for the W. Kern Ave. Rehabilitation from 3rd St. to 5th St. (herein referred to as PROJECT); and
WHEREAS, the APPLICANT has the financial capacity to complete, operate, and maintain the project; and
WHEREAS, the APPLICANT will ensure that funds required from other sources will be reasonably expected to be available on the time frame needed to carry out the project; and WHEREAS, the APPLICANT is authorized to execute and file an application for funding the PROJECT under the Regional Surface Transportation Program (RSTP); and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of McFarland by adopting this resolution does hereby state that:

1. APPLICANT will provide ($168,556 minimum match amount) in local matching funds; and

2. APPLICANT understands that the RSTP funding for the project is fixed at the approved programmed amount, and that any cost increases must be funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost increases to be funded with additional RSTP funding; and

3. APPLICANT understands the funding deadlines associated with these funds and will comply with the program implementation procedures described in Chapter 2 of the Kern COG Project Delivery Policies and Procedures manual; and

4. PROJECT will be implemented as described in the complete application and in this resolution and, if approved, for the amount programmed in the Federal Transportation Improvement Program (FTIP); and

5. APPLICANT and the PROJECT will comply with the requirements as set forth in the program; and

6. APPLICANT authorizes its Executive Director, General Manager, or designee to execute and file an application with Kern COG for RSTP funding for the PROJECT as referenced in this resolution.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on the 22 day of June, 2023 by the following vote:

ITEM UNIT OF ESTIMATED PRICE TOTAL
NO. MEASURE QUANTITY PER UNIT PRICE
1 SITE DEMOLITION, HAUL-OFF EXCESS MATERIAL L.S. 1 41,000.00 $ 41,000.00 $ 2 COLD PLANE 3" EXISTING AC SURFACE S.F. 56,875 0.50 $ 28,438.00 $ 3 TYPE "A" HOT MIX ASPHALT TON 1,109 130.00 $ 144,170.00 $ 4 APPLY FOG SEAL ON NEW PAVEMENT L.S. 1 5,000.00 $ 5,000.00 $ 5 INSTALL CURB & GUTTER - MATCH EXISTING (INCLUDES

SAWCUT, LAYOUT, DEMOLITION OF EXISTING
IMPROVEMENTS, SCARIFY 12" NATIVE MATERIAL, GRADE,
& COMPACT TO 90%)
L.F. 50 100.00 $ 5,000.00 $
6 INSTALL ADA CURB RAMP (INCLUDES SAWCUT, LAYOUT,
DEMOLITION OF EXISTING IMPROVEMENTS, SCARIFY 12"
NATIVE MATERIAL, GRADE, & COMPACT TO 90%)
EA. 4 5,000.00 $ 20,000.00 $
7 INSTALL 8" THICK CONCRETE CROSS GUTTER/APRON
(INCLUDES SAWCUT, LAYOUT, DEMOLITION OF EXISTING

IMPROVEMENTS)
S.F. 1800 25.00 $ 45,000.00 $
8 CLASS 2 AGG. BASE COMPACTED TO 95% (UNDER XGUTTER) TON 136 80.00 $ 10,880.00 $ 9 INSTALL STOP MARKING EA. 2 500.00 $ 1,000.00 $
10 INSTALL YELLOW X-WALK L.F. 581 6.00 $ 3,486.00 $
11 INSTALL "YELLOW" THERMOPLASTIC PAVEMENT
MARKINGS (SLOW SCHOOL XING) S.F. 158 16.00 $ 2,528.00 $ 12 INSTALL 4" WHITE STRIPE - PARKING STALLS -
THERMOPLASTIC L.F. 3000 2.00 $ 6,000.00 $
13 INSTALL ADA PARKING STALL (STRIPING, MARKINGS,
SIGNAGE, WHEEL BUMPER) EA. 4 2,500.00 $ 10,000.00 $
14 FURNISH AND INSTALL SOLAR-POWERED FLASHING LED
STOP SIGN - R1-1 (36"X36") EA. 2 5,500.00 $ 11,000.00 $ 15 ADJUST SEWER MANHOLE TO NEW GRADES EA. 2 2,500.00 $ 5,000.00 $ 16 ADJUST WATER VALVE TO NEW GRADES EA. 1 1,865.00 $ 1,865.00 $ 17 ADJUST MONUMENTS TO NEW GRADES EA. 1 1,865.00 $ 1,865.00 $ 18 INSTALL YELLOW CENTER LINE (DETAIL 2) -
THERMOPLASTIC L.F. 200 4.00 $ 800.00 $
19 INSTALL YELLOW CENTER LINE (DETAIL 22) -
THERMOPLASTIC L.F. 685 6.00 $ 4,110.00 $
20 RELOCATE/ADJUST IRRIGATION SYSTEM - IN KIND L.F. 20 60.00 $ 1,200.00 $ 21 PREPARE AND IMPLEMENT EROSION CONTROL PLAN L.S. 1 3,000.00 $ 3,000.00 $ 22 TEMPORARY TRAFFIC CONTROL L.S. 1 30,000.00 $ 30,000.00 $ Construction Subtotal: 381,300.00 $
Updated: 06/12/23 Contingency (10%): 38,100.00 $
By: JMP Advertisement: 3,056.00 $
Construction Engineering: $ 62,900.00
CONSTRUCTION TOTAL: 485,356.00 $
Preliminary Engineering & Environmental: $ 57,200.00
Total Estimated Project Cost: 542,556.00 $
PE + Enviro CONST TOTAL
Total Funds- NEEDED: $ 485,356.00 57,200.00 $ 542,556.00 $ Federal Match - 2023 RSTP: $ 374,000.00 - $ 374,000.00 $ Local Match: $ 111,356.00 57,200.00 $ 168,556.00 $

PRELIMINARY ENGINEER'S ESTIMATE
2023 CALL FOR PROJECTS - FUNDING

ITEM DESCRIPTION

CITY OF MCFARLAND
2023 RSTP CALL FOR PROJECTS
W. KERN AVE. REHABILITATION FROM 3RD ST. TO 5TH ST.

T:\6-McFARLAND\DOC\2023 Projects\23603 - RSTP 2023 Call for Projects\2023 RSTP Application\2023 RSTP CALL FOR PROJECTS - W KERN AVE - 3rd to 5th - Engineer Estimate

KERN COUNCIL OF GOVERNMENTS
Regional Surface Transportation Program (RSTP)
2023 PROJECT APPLICATION
CITY OF McFARLAND – W. KERN AVE. REHABILITATION – SITE MAP 5th Street 3rd Street
W. KERN AVE. PROJECT SITE
TO: Honorable Mayor and City Council
FROM: Kenny Williams, City Manager
Florentine Ortiz, Public Works Director
DATE: June 22, 2023
SUBJECT: FY 2023-2024 Project List for Road Maintenance and Rehabilitation Account Revenues (RMRA) under SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
SUMMARY:

The passage of the Road Maintenance and Rehabilitation Act of 2017 (SB 1) created a new permanent funding source for road maintenance and rehabilitation projects for cities and counties. Each year, cities and counties must adopt via resolution a project list comprised of projects they would like to spend SB 1 funds on. These project lists must be submitted to the California Transportation Commission (CTC) by no later than July 1st, 2023, to be eligible for SB 1 funding for fiscal year 2023/2024.

City of McFarland local streets and roads projected revenues are estimate of $343,555 for Fiscal Year 2023-2024 from SB 1 funds (www.californiacityfinance.com, May 2023). Pursuant to SHC Section 2030(a), RMRA funds shall be prioritized for expenditure on basic road maintenance and rehabilitation projects and on critical safety projects. SHC Section 2030(b) (2) states that funds may also be used to satisfy a match requirement to obtain state or federal funds for projects.

Staff is recommending for FY 2023-24 the following list of newly proposed projects based on safety and road conditions to be funded in-part or solely with Road Maintenance and Rehabilitation Account revenues:
• West Kern Ave. Rehab from 3rd St. to 5th St: Road Maintenance and Rehabilitation, Estimated Useful Life minimum 10 years to 20 years maximum, Anticipated Year of Construction 2026.
• 3rd Street Rehab from W. Sherwood Ave. to W. Perkins Ave: Road Maintenance and Rehabilitation, Estimated Useful Life minimum 10 years to 20 years maximum, Anticipated Year of Construction 2026.
• Cliff Ave. Rehab from Mast Ave. to Frontage Rd: Road Maintenance and Rehabilitation, Estimated Useful Life minimum 10 years to 20 years maximum, Anticipated Year of Construction 2026.

CITY OF MCFARLAND

STAFF REPORT
The following previously proposed and adopted projects under Resolution No. 2022-0062, may also utilize Fiscal Year 2023-2024 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City of McFarland is reaffirming to the public and the State our intention to fund these projects with Road Maintenance and Rehabilitation Account revenues:
• Wiley Street from E. Sherwood Ave to Robertson Ave
• Ebell Street from Mast Ave to Woodruff Ave
• East Kern Ave from Industrial St. to San Pedro St
• San Juan Street from E. Sherwood Ave to E. Perkins Ave • Sherwood Ave Overpass from E. Sherwood Ave to W. Sherwood Ave • Perkins Ave Overpass from E. Perkins Ave to W. Perkins Ave • Elmo Hwy Overpass from E. Elmo Hwy to W. Elmo Hwy
RECOMMENDATION:

City staff recommends approval of RESOLUTION 2023-0080 ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-2024 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.

FISCAL IMPACT:

None
ATTACHMENTS:

1. Resolution 2023-0080

2. FY 23-24 Project Locations Map

3. FY 23-24 Preliminary Engineer’s Cost Estimate

RESOLUTION NO. 2023-0080

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-2024 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our city are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City of McFarland must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of McFarland, will receive an estimated $343,555 in RMRA funding in Fiscal Year 2023-2024 from SB 1; and
WHEREAS, this is the seventh year in which the City of McFarland is receiving SB1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City of McFarland has undergone a robust public process to ensure public input into our community’s transportation priorities; and
WHEREAS, the City of McFarland used a Pavement Management System to develop the SB 1 project list of local roads with a pavement condition index (PCI) of less than 55 PCI, to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment, and respond to public demands to rehabilitate residential streets; and
WHEREAS, the funding from SB 1 will help the City of McFarland maintain and rehabilitate the network of local roads infrastructure.

WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment and the City’s Pavement Management System (PMS) report found that many of City’s streets and roads are in an “at-risk/poor” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “71 PCI” condition or better, thus increasing safety and mobility; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive benefits, immediate enhancements of the neighborhoods, safety and quality of life to the citizens of McFarland.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of McFarland, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2023-2024 Road Maintenance and Rehabilitation Account revenues:
• West Kern Ave. Rehab from 3rd St. to 5th St
• 3rd Street Rehab from W. Sherwood Ave. to W. Perkins Ave • Cliff Ave. Rehab from Mast Ave. to Frontage Rd

3. The following previously proposed and adopted projects may also utilize Fiscal Year 2023-2024 Road Maintenance and Rehabilitation Account revenues in their delivery.

With the relisting of these projects in the adopted fiscal year resolution, the City of McFarland is reaffirming to the public and the State our intention to fund these projects with Road Maintenance and Rehabilitation Account revenues:
• Wiley Street from E. Sherwood Ave to Robertson Ave
• Ebell Street from Mast Ave to Woodruff Ave
• East Kern Ave from Industrial St. to San Pedro St
• San Juan Street from E. Sherwood Ave to E. Perkins Ave • Sherwood Ave Overpass from E. Sherwood Ave to W. Sherwood Ave • Perkins Ave Overpass from E. Perkins Ave to W. Perkins Ave • Elmo Hwy Overpass from E. Elmo Hwy to W. Elmo Hwy
PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on the 22 day of June, 2023 by the following vote:

SAWCUT, LAYOUT, DEMOLITION OF EXISTING
IMPROVEMENTS, SCARIFY 12" NATIVE MATERIAL, GRADE, &
COMPACT TO 90%)
L.F. 50 100.00 $ 5,000.00 $
6 INSTALL ADA CURB RAMP (INCLUDES SAWCUT, LAYOUT,
DEMOLITION OF EXISTING IMPROVEMENTS, SCARIFY 12"
NATIVE MATERIAL, GRADE, & COMPACT TO 90%)
EA. 4 5,000.00 $ 20,000.00 $
7 INSTALL 8" THICK CONCRETE CROSS GUTTER/APRON
(INCLUDES SAWCUT, LAYOUT, DEMOLITION OF EXISTING

PRELIMINARY ENGINEER'S ESTIMATE

ITEM DESCRIPTION

CITY OF MCFARLAND
SB1 - 23-24 PROJECTS
W. KERN AVE. REHABILITATION FROM 3RD ST. TO 5TH ST.

T:\6-McFARLAND\DOC\2023 Projects\23600 - GEN ENGINEERING\SB1 23-24 PROJECTS\SB1 - FY 23-24 New Projects - COST ESTIMATE BHT Engineering, Inc. Job# 23600

ITEM UNIT OF ESTIMATED PRICE TOTAL
NO. MEASURE QUANTITY PER UNIT PRICE
1 SITE DEMOLITION, HAUL-OFF EXCESS MATERIAL L.S. 1 45,000.00 $ 45,000.00 $ 2 COLD PLANE 3" EXISTING AC SURFACE S.F. 93,600 0.50 $ 46,800.00 $ 3 HOT MIX ASPHALT TON 1,825 125.00 $ 228,125.00 $
4 APPLY FOG SEAL ON NEW PAVEMENT L.S. 1 7,000.00 $ 7,000.00 $ 5 INSTALL CURB & GUTTER - MATCH EXISTING (INCLUDES

SAWCUT, LAYOUT, DEMOLITION OF EXISTING
IMPROVEMENTS, SCARIFY 12" NATIVE MATERIAL,
GRADE, & COMPACT TO 90%)
L.F. 580 80.00 $ 46,400.00 $
6 INSTALL ADA CURB RAMP (INCLUDES SAWCUT, LAYOUT,
DEMOLITION OF EXISTING IMPROVEMENTS, SCARIFY 12"
NATIVE MATERIAL, GRADE, & COMPACT TO 90%)
EA. 16 4,500.00 $ 72,000.00 $
7 INSTALL 8" THICK CONCRETE ALLEY DRIVE APPROACH
(INCLUDES SAWCUT, LAYOUT, DEMOLITION OF

EXISTING IMPROVEMENTS)
S.F. 1120 30.00 $ 33,600.00 $
8 ADJUST SEWER MANHOLE TO NEW GRADES EA. 9 2,250.00 $ 20,250.00 $ 9 ADJUST WATER VALVE TO NEW GRADES EA. 11 1,800.00 $ 19,800.00 $ 10 ADJUST MONUMENTS TO NEW GRADES EA. 6 1,800.00 $ 10,800.00 $ 11 INSTALL STOP MARKING EA. 8 500.00 $ 4,000.00 $
12 INSTALL YELLOW X-WALK/ LIMIT LINE L.F. 334 6.00 $ 2,004.00 $ 13 FURNISH AND INSTALL SOLAR-POWERED FLASHING LED
STOP SIGN - R1-1 (36"X36") EA. 8 5,000.00 $ 40,000.00 $ 14 INSTALL YELLOW CENTER LINE (DETAIL 2) -
THERMOPLASTIC L.F. 600 4.00 $ 2,400.00 $
15 INSTALL YELLOW CENTER LINE (DETAIL 22) -
THERMOPLASTIC L.F. 1750 5.00 $ 8,750.00 $
16 RELOCATE/ADJUST IRRIGATION SYSTEM - IN KIND L.F. 50 60.00 $ 3,000.00 $ 17 PREPARE AND IMPLEMENT EROSION CONTROL PLAN L.S. 1 3,000.00 $ 3,000.00 $ 18 TEMPORARY TRAFFIC CONTROL L.S. 1 40,000.00 $ 40,000.00 $ Construction Subtotal: 632,900.00 $
Updated: 06/12/23 Contingency (10%): 63,300.00 $
By: JMP Advertisement: 3,000.00 $
Construction Engineering: $ 90,500.00
CONSTRUCTION TOTAL: 789,700.00 $
Preliminary Engineering & Environmental: $ 82,300.00
Total Estimated Project Cost: 872,000.00 $

ITEM DESCRIPTION

CITY OF MCFARLAND
SB1 - 23-24 PROJECTS
3RD STREET REHABILITATION FROM W. SHERWOOD AVE. TO W. PERKINS AVE.

PRELIMINARY ENGINEER'S ESTIMATE
T:\6-McFARLAND\DOC\2023 Projects\23600 - GEN ENGINEERING\SB1 23-24 PROJECTS\SB1 - FY 23-24 New Projects - COST ESTIMATE BHT Engineering, Inc. Job# 23600

ITEM UNIT OF ESTIMATED PRICE TOTAL
NO. MEASURE QUANTITY PER UNIT PRICE
1 SITE DEMOLITION, HAUL-OFF EXCESS MATERIAL L.S. 1 41,000.00 $ 41,000.00 $ 2 COLD PLANE 3" EXISTING AC SURFACE S.F. 54,400 0.50 $ 27,200.00 $ 3 HOT MIX ASPHALT TON 1,061 130.00 $ 137,930.00 $
4 APPLY FOG SEAL ON NEW PAVEMENT L.S. 1 5,000.00 $ 5,000.00 $ 5 INSTALL CURB & GUTTER - MATCH EXISTING (INCLUDES

SAWCUT, LAYOUT, DEMOLITION OF EXISTING
IMPROVEMENTS, SCARIFY 12" NATIVE MATERIAL,
GRADE, & COMPACT TO 90%)
L.F. 279 85.00 $ 23,715.00 $
6 INSTALL ADA CURB RAMP (INCLUDES SAWCUT, LAYOUT,
DEMOLITION OF EXISTING IMPROVEMENTS, SCARIFY 12"
NATIVE MATERIAL, GRADE, & COMPACT TO 90%)
EA. 6 5,000.00 $ 30,000.00 $
7 INSTALL 8" THICK CONCRETE APRON/X-GUTTER
(INCLUDES SAWCUT, LAYOUT, DEMOLITION OF

EXISTING IMPROVEMENTS)
S.F. 2142 30.00 $ 64,260.00 $
8 ADJUST SEWER MANHOLE TO NEW GRADES EA. 4 2,250.00 $ 9,000.00 $ 9 ADJUST WATER VALVE TO NEW GRADES EA. 5 1,800.00 $ 9,000.00 $ 10 ADJUST MONUMENTS TO NEW GRADES EA. 1 1,800.00 $ 1,800.00 $ 11 INSTALL STOP MARKING EA. 2 500.00 $ 1,000.00 $
12 INSTALL YELLOW X-WALK/ LIMIT LINE L.F. 60 6.00 $ 360.00 $ 13 FURNISH AND INSTALL SOLAR-POWERED FLASHING LED
STOP SIGN - R1-1 (36"X36") EA. 2 5,500.00 $ 11,000.00 $ 14 INSTALL YELLOW CENTER LINE (DETAIL 2) -
THERMOPLASTIC L.F. 200 4.00 $ 800.00 $
15 INSTALL YELLOW CENTER LINE (DETAIL 22) -
THERMOPLASTIC L.F. 1450 5.00 $ 7,250.00 $
16 RELOCATE/ADJUST IRRIGATION SYSTEM - IN KIND L.F. 50 60.00 $ 3,000.00 $ 17 PREPARE AND IMPLEMENT EROSION CONTROL PLAN L.S. 1 3,000.00 $ 3,000.00 $ 18 TEMPORARY TRAFFIC CONTROL L.S. 1 30,000.00 $ 30,000.00 $ Construction Subtotal: 405,300.00 $
Updated: 06/12/23 Contingency (10%): 40,500.00 $
By: JMP Advertisement: 3,000.00 $
Construction Engineering: $ 66,900.00
CONSTRUCTION TOTAL: 515,700.00 $
Preliminary Engineering & Environmental: $ 60,800.00
Total Estimated Project Cost: 576,500.00 $

ITEM DESCRIPTION

CITY OF MCFARLAND
SB1 - 23-24 PROJECTS
CLIFF AVENUE REHABILITATION FROM MAST AVE. TO FRONTAGE AVE.

PRELIMINARY ENGINEER'S ESTIMATE
T:\6-McFARLAND\DOC\2023 Projects\23600 - GEN ENGINEERING\SB1 23-24 PROJECTS\SB1 - FY 23-24 New Projects - COST ESTIMATE CITY OF McFARLAND – NEW SB1 23-24 PROJECTS – LOCATION MAP

CLIFF AVE
W. KERN AVE
3RD STREET

CITY OF MCFARLAND

STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Kenny Williams, City Manager
Serrena McCuan, Human Resources Director
DATE: June 22nd, 2023
SUBJECT: Report, Discuss, and Possible Approval of Resolution No. 2023- 0081 eliminating the two Deputy Public Works Director positions and replacing them with the position of Assistant Public Works Director.

SUMMARY:

In May of 2023 the city recognized a need for assistance with the management of the public works department and created two Deputy Public Works Director positions. The positions were identified as the Deputy Public Works Director (Water & Sewer) and the Deputy Public Works Director (Streets, Transit, Refuse & Facility Maintenance). After months of attempts to fill the positions, the city has been unsuccessful in finding candidates to fill the positions.

Based on a recommendation from Mayor Ayon staff believes the city would have more success in recruiting an Assistant Public Works Director. The Assistant Public Works Director position will help build redundancy and will provide additional oversight of the Public Works Department.

FINANCIAL IMPACT:

The financial impact to the general fund will be $74,784 – $96,648 (Contract) annually. Depending on the salary step in which the candidate accepts. If approved the position will be included in the next year’s budget.

RECOMMENDATION:

Staff recommends City Council discuss and possibly approve of Resolution No. 2023- eliminating the two Deputy Public Works Director positions and replacing them with the position of Assistant Public Works Director.

ATTACHMENT:

I. Assistant Public Works Director
II. Resolution No. 2023-0081

Page 1 of 2 ends

RESOLUTION NO. 2023-0081

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND

APPROVING AN ASSISTANT PUBLIC WORKS DIRECTOR, THE ATTACHED JOB DESCRIPTION, AND THE SALARY RANGE OF $74,784 - $ 96,648.

WHEREAS, the City Council of the City of McFarland has an approved budget for the 2023/2024 fiscal year budget; and
WHEREAS, the City Council believes it is necessary to create a permanent job description for the position of Assistant Public Works Director; and
WHEREAS, the City Council believes it is necessary to start the position at the following Annual Salary Range of $74,784 to $96,648; and
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of McFarland that it hereby finds and determines as follows:
1) The foregoing recitals are true and correct and incorporated herein as if set forth in full. 2) The job description and pay range has been approved in its entirety. 3) The City Manager has full approval to post the job description with pay range noted and initiate the recruitment.
4) An appropriation has been approved to fund the positions for the 2023-2024 fiscal year. 5) The City Clerk shall certify to the passage and adoption of this resolution. 6) This resolution is effective immediately.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on the 22 day of June, 2023 by the following vote:

AYE NO ABSENT ABSTAIN
Saul Ayon
Ricardo Cano
Amador Ayon
Maria T. Perez
Anita Gonzalez
ATTEST:
_________________________
Francisca Alvarado, City Clerk

Page 2 of 2 ends

CITY OF MCFARLAND:
____________________________________
Saul Ayon, Mayor
I, Francisca Alvarado, City Clerk of the City of McFarland, California, DO HEREBY CERTIFY that the foregoing resolution is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of McFarland on the date and by the vote indicated herein. _____________________________
Francisca Alvarado, City Clerk

City of McFarland
Assistant Public Works Director
Salary Range: $74,784 - $96,648 Annually (CONTRACT)
OPENING DATE:

CLOSING: Open Until Filled
POSITION SUMMARY:

The fundamental reason this classifica�on exists is to perform professional and administra�ve work of great complexity and sensi�vity in the planning, organizing, direc�ng, and coordina�ng of ac�vi�es of the Public Works Department; supervises technical staff and subordinate personnel in the planning and implementa�on of division func�ons including water opera�ons, wastewater opera�ons, storm drainage systems, fleet and equipment maintenance, streets, sidewalks, signs, traffic signals and street ligh�ng; and performs related work as required. This is accomplished in compliance with all applicable regulatory, opera�onal, procedural, and budget guidelines. Makes public presenta�ons and responds to public inquiries; provides policy guidance and maintains coopera�ve rela�onships with community groups, intergovernmental agencies and City staff and performs other work as required. Serve as Ac�ng Director of Public Works in the absence of the Director.

This single position class has division head responsibility for the overall administration of streets and sidewalk maintenance and repair, water utility operation, wastewater collection system maintenance and repair, fleet and equipment purchasing, maintenance and repair, and storm drain system maintenance and repair. Requirements include evening and weekend hours and response to emergency situations. This is a Fair Labor Standards Act (FLSA) Exempt position.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
o Manages the activities of the Streets, Wastewater, Transit, Refuse, and Water Divisions and Capital Improvement Projects from those divisions
o Plans, organizes, coordinates, and directs the work of the Streets, Wastewater, Transit, Refuse, and Water Divisions and oversees the work of the Capital Improvement Projects from those divisions o Develops and directs the implementation of goals, objectives, policies, procedures, and work standards
o Develops and implements management systems, procedures, and standards for program evaluation. o Directs the preparation of a variety of studies and reports relating to the current and long-range needs of the City Streets, Wastewater, Transit, Refuse and Water Divisions and develops specific proposals to meet them; provides technical assistance to staff o Plans and directs project management activities for a variety of Streets, Wastewater, Transit, Refuse and water activities, including the preparation of plans, estimates, schedules, and project monitoring. o Confers with developers and others to resolve issues relating to public improvement requirements for subdivisions
o Directs the preparation and administration of the division's budget o Directs the selection, supervision and work evaluation for division staff and provides for their training and professional development.
o Prepares or reviews reports for the Public Works Director; works closely with Council and other groups to explain or coordinate plans for proposed projects and to respond to their concerns o Coordinates the work of the division with that of other divisions o Monitors developments related to public works Streets, Wastewater, Transit, Refuse, and Water Divisions, evaluates their impact on City operations and implements policy and procedure improvements
o Ensures adherence to codes, applicable laws, regulations, and guidelines relating to Streets, Wastewater, Transit, Refuse and Water activities
o Administers capital improvement and division outlay budgets; prepares draft cooperative agreements with other agencies; reviews plans and proposals for their relationship with the City; administers policy as established by the City Council; and interacts extensively with the public o Supervises and participates in the preparation of special studies and reports o Assists in the evaluation, selection, and supervision of professional consultants o Reviews proposed private developments and assists in establishing conditions of approval o Assists in the supervision and review of improvement plans, maps, use permits, tentative maps, zone changes, specific plans, general plan amendments, and their associated environmental documentation
o Assists in the supervision of the Public Works permit functions for the Department, including the implementation, collection, and administration of Public Works fees o Assists in the Coordination of the Public Works development review activities with the Planning Department and other City departments and outside agencies o Assists in the Supervision of the bidding, construction management, and inspection of capital improvement projects
o Supervises the inspection of Public Works infrastructure installed in conjunction with new development.
o Participates in the preparation of Capital Improvement Program and budgets o May perform other work as assigned.

ABILITY TO: Plan, organize, administer and direct Street, Wastewater, Transit, Refuse, and Water programs; select, motivate and evaluate staff including professional, technical and clerical personnel; develop and implement goals, recommend policies and internal controls; analyze complex technical and administrative problems; and to make clear and concise technical reports, both written and oral; act as liaison to local, state and federal agencies, boards, etc.; establish and maintain cooperative working relationships with the news media, public, boards, agencies, City staff, etc.; make presentations to City Council.

SKILLED IN: Managing and directing the Streets, Wastewater, Transit, Refuse, and Water Divisions programs; Planning, organizing, directing, and coordinating a variety of functional specialties with overlapping work areas; Selecting, motivating and evaluating staff and providing for their training and professional development; Analyzing complex technical and administrative problems, evaluating alternative solutions and recommending or adopting effective courses of action; Developing and implementing goals, objectives, policies, procedures, work standards and internal controls; Preparing clear and concise reports, correspondence and other written materials; Exercising sound independent judgment within general policy guidelines; Establishing and maintaining effective working relationships with those contacted in the course of work.

MINIMUM QUALIFICATIONS: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Education: Equivalent to a bachelor's degree from an accredited college or university with major course work in public or business administration, management, civil engineering, construction management or a related field.

Or,
Experience: Four (4) years of increasingly responsible management experience in public works or utilities operations and maintenance or a related field.

KNOWLEDGE OF: Principles and practices of the Streets, Wastewater, Transit, Refuse, and Water functions; principles and practices of Street, Wastewater, Transit, Refuse and Water systems; principles, practices and equipment of modem office management; public administration principles and methods; program and budget development; principles of management and supervision of employees; principles of contract negotiation and administration relating to Streets, Wastewater, Transit, Refuse and Water systems; techniques and methods utilized in the Streets, Wastewater, Transit, Refuse and Water systems; computer applications related to work.

LICENSE OR CERTIFICATE- A California class C driver’s license is required. Possession of one of the following is highly desirable: Possession of a Grade IV Certification as a Wastewater Plant Operator from the California State Water Resources Control Board. Possession of a Grade IV Certification as a Water Treatment or Distribution Operator from the California Department of Health Services.

PHYSICAL REQUIREMENTS- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in compliance with Americans with Disabilities Act (ADA) requirements. On a case-by-case basis, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires the maintenance of physical conditioning necessary to operate motorized equipment and vehicles; Ability to work in a standard office environment, sit, stand, walk, kneel, crouch, squat, stoop, reach, crawl, twist, climb and lift 50 pounds; walk over uneven surfaces; exposure to outdoor elements and confined work spaces, electrical hazards, chemicals, dust and mechanical hazards associated with construction, maintenance and repair activities; manual and physical dexterity to operate phone, computer keyboard, and office equipment OTHER- Must complete an annual Statement of Economic Interest. Bilingual fluency in English and Spanish is desirable.

EDUCATION AND EXPERIENCE:

Any combination of experience and education that would be likely to provide the required knowledge, skills, and abilities could be qualifying, as determined by the City. A typical way to obtain the knowledge, skills, and abilities is:

Experience - Four years of progressively responsible professional experience in Streets, Wastewater, Transit, Refuse and Water systems, including both field and office work.

Education - Graduation from an accredited college or university with a bachelor's degree with major course work in public or business administration, management, civil engineering, construction management or a related field.

COMPENSATION AND BENEFITS:

The City of McFarland offers an excellent benefit package including:
• Comprehensive City paid medical, dental, and vision benefits for the employee and Dependents • Life insurance equal to 1-year base salary with a minimum of $50,000 • Retirement: Deferred Compensation 401(k) -
The City of McFarland contributes an additional 10% of an employee's pay each pay period into a 401 K plan, at no cost to the employee. The City is not a PERS (Public Employees Retirement System) Agency
• Supplemental life insurance (Optional)
• Deferred Compensation 457 Plan (Optional)
• Section 125 plan participation
• 12 days' vacation and 12 days sick pay accrued annually • 12 Days Holiday Pay
• 9/80 Work Schedule- every other Friday off

APPLICATION: To apply, please complete and application online at www.mcfarlandcity.org. Resumes will not be accepted in lieu of a City employment application.

EQUAL OPPORTUNITY EMPLOYER: The City of McFarland is an Equal Opportunity Employer. In accord ance with the Americans with Disabilities Act of 1990 (ADA), requests for special accommodations du ring any stage of the examination process should be made in advance to the Human Resources Depar tment

CITY OF MCFARLAND

STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Kenny Williams, City Manager
Paul Saldana, Community Development Director
DATE: June 22, 2023
SUBJECT: Accepting grant from the California Highway Patrol in the amount of $349,182.48 and authorizing execution of agreement with State.

SUMMARY:

On February 21, 2023 the City Council authorized staff to apply for funding from the California Highway Patrol under the Cannabis Tax Fund Grant Program (CTFGP). City staff prepared and submitted an application to provide funding for training and operation of DUI checkpoints and saturation patrols.

On June 7, 2023, the City received conditional approval of the grant from the CHP. To receive the grant, the CHP requires a resolution authorizing the City to receive the grant and execute the appropriate agreements. The recommended resolution provides the authority to the City Manager or designee to take such actions to receive grant funding.

RECOMMENDATION:

Staff recommends City Council discuss and possibly approve Resolution 2023-0075 authorizing the acceptance or and executing agreements to receive funding from the CHP Cannabis Tax Fund Grant Program.

ATTACHMENT:

I. Resolution No. 2023- 0075

Page 1 of 2 ends

RESOLUTION NO. 2023-0075

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND

AUTHORIZING THE ACCEPTANCE OF AND EXECUTING AGREEMENTS TO

RECEIVE FUNDING FROM THE CHP CANNABIS TAX FUND GRANT PROGRAM WHEREAS, on February 21, 2023, the City Council of the City of McFarland adopted Resolution No. 2023-0019 authorizing the grant application, acceptance, and execution for the California Highway Patrol (CHP) Cannabis Tax Fund Grant Program; and WHEREAS, on June 7, 2023, the City of McFarland was notified by the CHP that the City of McFarland was conditionally approved for a grant in the amount of $349,182.48; and WHEREAS, the City of McFarland has the legal authority and is authorized to enter into a funding agreement with the State of California; and
WHEREAS, the City of McFarland desires to accept the grant and execute agreements effectuating the grant.

THEREFORE, BE IT RESOLVED by the City Council of the City of McFarland as follows:

1. The City Manager or designee is authorized to accept the Cannabis Tax Fund Grant Program funding in the amount of $349,182.48.

2. The City Manager, or designee is hereby authorized and directed to execute the funding agreement with the California Highway Patrol and any amendments thereto.

3. The City Manager, or designee is hereby authorized and directed to submit any required documents, invoices, and reports required to obtain grant funding.

4. The foregoing recitals are true and correct and incorporated herein as if set forth in full.

5. The City Clerk shall certify the passage and adoption of this resolution.

6. This resolution is effective immediately.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on the 22 day of June, 2023 by the following vote:

AYE NO ABSENT ABSTAIN
Saul Ayon
Ricardo Cano
Amador Ayon
Maria T. Perez
Anita Gonzalez

Page 2 of 2 ends

ATTEST:
_________________________
Francisca Alvarado, City Clerk
CITY OF MCFARLAND:
____________________________________
Saul Ayon, Mayor
I, Francisca Alvarado, City Clerk of the City of McFarland, California, DO HEREBY CERTIFY that the foregoing resolution is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of McFarland on the date and by the vote indicated herein. _____________________________
Francisca Alvarado, City Clerk

CITY OF MCFARLAND

STAFF REPORT
TO: Honorable Mayor and Council Members
FROM: Kenny Williams, City Manager
DATE: June 22, 2023
SUBJECT: Report, Discuss, and Possible Approval of resolution No.2023-0083 A Resolution of the City Council of the City of McFarland approving funds from the City’s Community Grant Program to the McFarland Recreation Foundation for the independence day fireworks show scheduled for July, 3rd 2023.

SUMMARY:

In February 2023 the McFarland City Council created the community grants program to allow funding opportunities for the various groups, organizations, volunteers, who through events improve upon the cultural, social and economic well-being of the City.

The council also recognizes that citizens have the right to expect that tax dollars will be expended in a manner that is justifiable, fair and holds groups accessing public funds accountable for their spending. In that regard, municipal grant funding demonstrates Council's commitment to working with groups which provide these beneficial programs, services or projects to the community while at the same time recognizing the financial constraints impacting the City's ability to provide funding to these groups.

The Community Grants requests which can be considered by the city council require that the requests meet the criteria of providing a public service, or otherwise promote the health, safety or welfare of the community; and benefit the community. The Community Grant request must be approved by the majority of Council Members for the funds to be designated for the requesting entity.

On June 8, 2023 staff members received a request from the McFarland Recreation foundation for funding in the amount of $2500 for the independence day fireworks show to be held on July, 3rd 2023.

The McFarland Recreation foundation request for funding is to assist with funding the expense incurred with the cost of the fireworks that totals $18,500. The McFarland Recreation foundation indicated the independence day fireworks show is a patriotic show in the sky above the city of McFarland.

The requested amount of funds is $2500.

FINANCIAL IMPACT:

If the request is approved the impact to the Community Grant funds would be $2,500.

RECOMMENDATION:

Report, Discuss, and Possible Approval of resolution No.2023-0083 A Resolution of the City Council of the City of McFarland approving funds from the City’s Community Grant Program to the McFarland Recreation Foundation for the independence day fireworks show event in the amount of $2500.

ATTACHMENTS:

1. City of McFarland community grant application from the McFarland Recreation Foundation.

2. Resolution number 2023-0083
RESOLUTION NO. 2023-0083

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND

APPROVING FUNDS FROM THE CITYS COMMUNITY GRANTS PROGRAM TO THE MCFARLAND RECREATION FOUNDATION.

WHEREAS, The City Council recognizes the many benefits that various groups, organizations, volunteers, and events within the City of McFarland provide by promoting and improving upon the cultural, social and economic well-being of the City; and WHEREAS, Council also recognizes that citizens have the right to expect that tax dollars will be expended in a manner that is justifiable, fair and holds groups accessing public funds accountable for their spending; and
WHEREAS, in that regard, municipal grant funding demonstrates Council's commitment to working with groups which provide these beneficial programs, services or projects to the community while at the same time recognizing the financial constraints impacting the City's ability to provide funding to these groups; and
WHEREAS, The Community Grants requests which can be considered by the city council require that the requests meet the criteria of providing a public service, or otherwise promote the health, safety or welfare of the community; and benefit the community.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of McFarland that it hereby finds and determines as follows:

1. The foregoing recitals are true and correct and incorporated herein as if set forth in full.

2. The City of McFarland (“City”) desires to approve the following requests for funds for the McFarland Recreation Foundation for the Independence day show scheduled for July 3, 2023.

3. The City of McFarland acknowledges that in consideration of the funding requests the requesting organization, The McFarland Recreation Foundation, meets the criteria for the funding approval; and

4. The City of McFarland acknowledges that the funding requests meet the criteria of providing a public service, or otherwise promote the health, safety or welfare of the community; and benefit the community; and

5. The City Manager is hereby authorized and directed to proceed with the funding requests as indicated in the resolution, and.

6. The City Clerk shall certify to the passage and adoption of this resolution.

7. This resolution is effective immediately.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on the 22 day of June, 2023 by the following vote:

CITY OF MCFARLAND

STAFF REPORT
TO: Honorable Mayor and Council Members
FROM: Kenny Williams, City Manager
DATE: June 22, 2023
SUBJECT: Report, Discuss, and Possible Approval of resolution No.2023-0082 A Resolution of the City Council of the City of McFarland approving funds from the City’s general fund to lease a printer for city hall administration.

SUMMARY:

Currently the city has one large copier in the finance department. This printer provides printing services for most of the departments housed in city hall. Typically, the printer is used for large printing jobs such as the city council agendas and other documents associated with the functions of city government.

Because the printer in the finance department is shared amongst all departments it is extremely inefficient as multiple entities are competing for the use of the printer. Many times, staff tending to customers at the front counter must wait until a printing function is completed before they can service the customer.

To decrease the interruption of the workflow in finance, city administration has a small printer, without coping functionality, located in the administration hallway which allows for small printing jobs. Because this printer’s size and capability are limited, the city clerk, city manager, and human resource department are still forced to use the finance department for large print jobs and simple copies.

The most significant issue is the interruption of the finance departments workflow while the city clerk prints and prepares the city council agenda. This often precludes the use of the finance printer by others for a minimum of an hour, due to the size and number of copies printed. When someone inadvertently prints a document while the city clerk is preparing the agenda it often disrupts the production of the agenda by mixing the documents in with the agendas.

To make the finance department and city administration more efficient and effective staff believes the leasing of a printer for use by the city clerk, human resources, community development department and the city manager is necessary.

Staff conducted an analysis of the annual cost of the ink cartridges for the printers in the administration hallway and the city manager’s office and determined the cost is equivalent to the cost of leasing a printer. This printer would have the capability to provide an efficient method for the city clerk, city manager, community development department, and human resources departments to conduct their printing functions without effecting the finance department and the service they provide to the community.

Upon examination the city determined that the annual costs of supplying printer cartridges to the printers currently used by the city administration is approximately $2600 annually.

After obtaining the annual costs the city sought out lease options from Ultrex, a company the city currently is in contract with. The lease price for one printer to replace the one in the administrative hallway is $1200 annually. There is also a cost per copy of .06 cents for color and .0095 cents per black and white copy.

Staff believes the cost for the lease of the printer and the associated printing costs will be offset by the elimination of the cartridge expenses associated with the administration printer and the city mangers printer.

If approved, the printing of all agendas and other large copying projects conducted by city administration will be handled by the use of the new printer freeing up the finance printer for use by the finance department. Staff will then examine the use of the finance printer to determine the feasibility of downsizing that printer if the decrease in use warrants the downsizing of the printer.

FINANCIAL IMPACT:

If the request is approved the annual impact to the general fund will be zero as the cost will be offset by the elimination of purchasing the printer cartridges for the smaller printers.

RECOMMENDATION:

Report, Discuss, and Possible Approval of resolution No.2023-0082 A Resolution of the City Council of the City of McFarland approving funds from the City’s general fund to lease a printer for city hall administration.

ATTACHMENTS:

1. Ultrex printer agreement

2. Resolution nu 2023-0082
RESOLUTION NO. 2023-0082

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND

APPROVING FUNDS FROM THE CITYS GENERAL FUND TO LEASE A PRINTER WHEREAS, the City Council of the City of McFarland has approved a fiscal year budget for 2022/2023; and
WHEREAS, the City Council recognizes the current budget does not allocate fund for a second printer in city hall; and
WHEREAS, The City Council recognizes the printer in the finance department is shared amongst all departments and is inefficient as multiple entities are competing for the use of the printer.; and
WHEREAS, The City Council also recognizes that To make the finance department and city administration more efficient and effective staff believes the leasing of a printer for use by the city clerk, human resources, community development department and the city manager is necessary; and
WHEREAS The City Council recognizes that staff believes the cost for the lease of the printer and the associated printing costs will be offset by the elimination of the cartridge expenses associated with the administration printer and the city mangers printer. ; and
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of McFarland that it hereby finds and determines as follows:

1. The foregoing recitals are true and correct and incorporated herein as if set forth in full.

2. The City of McFarland (“City”) desires to approve the following requests for the lease of a second printer; and

3. The City of McFarland acknowledges that the approval of the lease will make the finance department and city administration more efficient and effective; and

4. The City Manager is hereby authorized and directed to proceed with the funding requests as indicated in the resolution, and.

5. The City Clerk shall certify to the passage and adoption of this resolution.

6. This resolution is effective immediately.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on the 22 day of June, 2023 by the following vote:

AYE NO ABSENT ABSTAIN
Saul Ayon
Ricardo Cano
Amador Ayon
Maria T. Perez
Anita Gonzalez
ATTEST:
_________________________
Francisca Alvarado, City Clerk
CITY OF MCFARLAND:
____________________________________
Saul Ayon, Mayor
I, Francisca Alvarado, City Clerk of the City of McFarland, California, DO HEREBY CERTIFY that the foregoing resolution is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of McFarland on the date and by the vote indicated herein. _____________________________
Francisca Alvarado, City Clerk
1400 Easton Drive, Suite 140, Bakersfield, CA 93309 . Bus.: (661) 322-2468 . Fax: (661) 322-2524 . www.ultrex.net ________________________________________________
May 24, 2023
City of McFarland
Administration
Bizhub C258r Digital Copier/Printer
Certified Remanufactured
Single Pass Document Feeder
11x17 Printing and Copying
Duplexing
Stapling Finisher
Color Printing
Color Scanning
Purchase Price
$5,400.00
Public Works
Bizhub 308r Digital Copier/Printer
Certified Remanufactured
Single Pass Document Feeder
11x17 Printing and Copying
Duplexing
Purchase Price
$3,800.00
1400 Easton Drive, Suite 140, Bakersfield, CA 93309 . Bus.: (661) 322-2468 . Fax: (661) 322-2524 . www.ultrex.net 60 Month Lease:
$189.00 per month
Maintenance
All parts, labor, toner, developer and drums are included at $.0095 per copy black and white and $.06 color. Paper not included.

Customer Ship To: Customer Bill To:

Name
Address
City
State
See Schedule A for Additional Equipment e Schedule A for Additional Equipment Sales Rep: Phone: Email:

Date Required:

Lease Return Lease Company Lease #
Make Model Serial # See Schedule B for Additional Equipment Price Sales Tax Total Due PO # COD Credit Card Term Other Payment Amount (plus tax) Freq. Mthly Qtrly Other Term:

Buy Out:

Federal Tax ID# (Required) Social Security Number
Signature Print Name Title Date
Accepted by Ultrex
Signature Print Name Title Date
Customer has read, understands and agrees to the Terms and Conditions as stated. This agreement is non-cancelable.

FMV $1
Customer Authorization
Purchase
Lease
Notes:

Delivery Details
New Remfg Preconfig Description
IT
Delivery
Meter
Equipment Ordere
Qty Make Model
Order Form
Contact Information
Name Phone Email Address
Primary
Delivery Location: Stairs Elevator Requires Certificate of Insurance for Delivery/Training Service: Yes No Zip
Name
Address
City
State Zip
Equipment Pick Up: Trade In Storage Disposal Other
Authorization/Acceptance
Payment Terms
rev.12/13/21
Net New Current Customer
FM Audit
Authorization To Release Credit : The undersigned authorizes and instructs any person, consumer reporting agency or banking institution to compile and furnish the above named business, credit grantor and/or supplier and/or their respective designee with any information it may have in response to an inquiry from the above name business, credit grantor and/or supplier and/or their respective designees. The undersigned further states that all of the above statements are true and complete and are made to the above name business, credit grantor and/or supplier and/or their respective designees to obtain a contract. All information is confidential.

Email Invoice
The Equipment has been received, put in use, is in good working order and is satisfactory and acceptable.

Signature Print Name Title Date
Number of Lease (PLUS) Applicable (EQUALS) Total Lease
Lease Payments Payment Sales Tax Payment
+ =
+ =
+ =
Term of Lease Payment Frequency: n Monthly n Quarterly n Other in Months End of Lease Option: n FMV n 10% n $1 n Other End of Lease Purchase Option shall be FMV unless another option is selected.

Security Deposit (PLUS) First Period Payment (PLUS) Other (EQUALS) Total Payment Enclosed + + =

PAYMENT

INFORMATION
Make Model Number Serial Number Quantity Description (Attach Separate Schedule A If Necessary)

1. Definitions: The words “you” and “your” refer to the customer named above, “we”, “us” or “our”(s)” refers to the Lessor of the equipment identified above (“Equipment”).

2. Lease: We hereby agree to lease to you, and you agree to lease from us, the Equipment. You authorize us to adjust the Lease Payments by not more than fifteen percent (15%) if the cost of the Equipment or taxes is more or less than the supplier’s estimate. You promise to pay us according to the payment schedule show above, in advance, beginning on the day the Equipment is delivered and thereafter until all amounts are paid. LEASE PAYMENTS MUST BE PAID EVEN IF THE EQUIPMENT IS DAMAGED, DESTROYED, STOLEN OR NO LONGER USABLE, AND ARE NOT SUBJECT TO SET-OFF’s, DEFENSE OR COUNTERCLAIM FOR ANY REASON WHATSOEVER. The Total Initial Payment is due upon your signing of the Lease. If any Lease payment is not paid by the due date, you agree to pay a late charge of seven percent (7%) for each payment, but in no event more than the maximum late charges allowed by law. You agree to pay $25.00 for each check returned unpaid. Once we accept the Lease, you MAY NOT CANCEL it at any time during the Lease term. The Lease automatically renews for consecutive twelve month periods unless you, at least 60 days before the end of the term, send us a written notice that you do not want to renew. Provided you are not in default, on 60 days written notice to us, you may purchase the Equipment at the end of the Lease term at the purchase option stated plus all applicable taxes. WE WILL HAVE

NO LIABILITIES TO YOU FOR LOST PROFITS OR OTHER CONSEQUENTIAL OR INCIDENTAL DAMAGES BASED UPON ANY WARRANTY OR STRICT LIABILITY OR OTHERWISE. At the end of the Lease or renewal period, you will return the Equipment in the same condition as received, less normal wear and tear, to a location designated by us within 25 days and continue to make Lease payments until the Equipment is returned. You agree to prepay all crating and delivery costs and to insure the Equipment being shipped for its full replacement value. You agree to pay a documentation fee of $75.00.

3. Delivery and Acceptance: You are responsible, at your own cost, to arrange for delivery and installation of the Equipment (unless such costs are included in the cost of the Equipment to us). Acceptance of the Equipment occurs upon delivery. When you receive the Equipment, you agree to inspect it and to verify by telephone or in writing such information as we may require.

4. Warranties: EQUIPMENT IS SOLD AS-IS, WHERE-IS, WITH NO EXPRESS OR IMPLIED WARRANTY OF ANY KIND INCLUDING WARRANTIES OF MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE. We transfer to you for the term of the Lease any warranties made by manufacturer or supplier to us.

YOU ALSO ACKNOWLEDGE THAT NO ONE IS AUTHORIZED TO WAIVE OR CHANGE ANY TERM, PROVISION OR CONDITION OF THIS LEASE AND EXCEPT FOR THE MANUFACTURER WARRANTIES, MAKE ANY REPRESENTATION OR WARRANTY ABOUT THIS LEASE OR THE EQUIPMENT. WE SHALL NOT BE LIABLE FOR SPECIAL, RESULTING, OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFIT OCCASIONED BY ANY BREACH OF WARRANTY OR REPRESENTATION OR RESULTING FROM THE USE OR PERFORMANCE OF THE EQUIPMENT. YOUR OBLIGATION TO PAY IN FULL ANY

AMOUNT DUE UNDER THE LEASE WILL NOT BE AFFECTED BY ANY DISPUTE, CLAIM, COUNTERCLAIM, DEFENSE OR OTHER RIGHT WHICH YOU MAY HAVE OR ASSERT AGAINST THE SUPPLIER OR THE EQUIPMENT MANUFACTURER.

5. Security Deposit: At our option, any security deposit made hereunder may be applied to any past due amount due hereunder. Upon notification you shall promptly restore the security deposit to its full amount as stated above. The security deposit is non-interest bearing. If you have complied with all of the conditions of the Lease, the security deposit shall be refunded to you after you have returned the Equipment to us.

6. Title: Unless you have a $1.00 purchase option, we will have title to the Equipment. If you have a $1.00 purchase option and/or the Lease is deemed to be security agreement, you grant us a security interest in the Equipment and all proceeds therefrom. Although the Equipment may become attached to real estate, it remains personal property and you agree not to permit a lien to be placed upon the Equipment or to remove the Equipment without our prior written consent. You also agree to allow us to inspect the Equipment at any time during normal business hours. You authorize us to file a copy of this Lease as a financing statement and appoint us as attorney-in-fact to execute and file, on your behalf, financing statements covering the collateral. You hereby waive any and all rights and remedies granted you by Section 2A-508-2A-522 of the Uniform Commercial Code.

7. Location of Equipment: You will keep and use the Equipment only at the address shown above. You agree that the Equipment will not be removed from this location unless you receive in writing permission in advance to move it.

All replacement parts and repairs will become our property.

8. Use of Equipment: You represent that the Equipment will be used for business purposes, and not for personal, family or household purposes.

9. Insurance: You will obtain property damage insurance covering the Equipment and its use during the term of this Lease and liability insurance acceptable to us. You further agree to have us named as sole loss payee and additional insured and provide proof of insurance upon request. If you do not provide proof of insurance within 10 days of our request, we have the right, but not the duty, to obtain such insurance covering the Equipment and its use, at your expense. You agree to pay all premiums and our fees for placing and maintaining such insurance, on which we make a profit . If damage or loss should occur you must promptly repair or replace the Equipment with like Equipment, in working order, that is acceptable to us and transfer clear title to such Equipment to us.

10. Taxes: You agree to pay when due, or reimburse us for, all taxes, fees and penalties, relating to use or ownership of the Equipment, levied or accessed by any state, federal or local government or agency, including any taxes paid up front.

We will file any required personal property tax, use tax, or other tax returns, unless we agree otherwise in writing. We may charge you a fee for administering property tax filings or for collecting any other taxes, assessments or fees and remitting them to the appropriate authorities. You will indemnify us on an after-tax basis against the loss of any tax benefits anticipated when we accept this Lease arising out or your acts or omissions.

11. Service Charge: The invoice generated for the payments under this Lease may include charges for the servicing of the Equipment. Such servicing charges stand alone and have no relation to the other terms and conditions of this Lease.

The inclusion of the service charges on the Lease invoice is at your request for a consolidated invoice. The terms and conditions of the service provided are per a separated agreement.

12. Assignment: YOU HAVE NO RIGHT TO SELL, TRANSFER, ASSIGN OR SUBLEASE ANY INTEREST YOU HAVE IN THIS LEASE OR THE EQUIPMENT. WE MAY, WITHOUT NOTICE, SELL TRANSFER OR ASSIGN OUR INTEREST IN THIS LEASE. THE EQUIPMENT OR ANY LEASE PAYMENTS OR OTHER SUMS DUE. YOU AGREE THAT IF WE DO SO, THE NEW LESSOR WILL HAVE THE SAME RIGHTS AND BENEFITS THAT WE NOW HAVE, BUT, WILL NOT HAVE TO PERFORM ANY OF OUR OBLIGATION. YOU AGREE THAT THE RIGHTS OF THE NEW LESSOR WILL NOT BE SUBJECT TO ANY CLAIMS, SET-OFFS, OR DEFENSES THAT YOU MAY HAVE AGAINST US. IF YOU ARE GIVEN NOTICE OF A NEW

LESSOR, YOU AGREE TO RESPOND TO ANY REQUESTS ABOUT THIS LEASE AND IF DIRECTED, TO PAY THE NEW LESSOR ALL RENT AND ALL AMOUNTS DUE UNDER THIS LEASE. In the event that we assign any of our obligations under this Lease, we shall remain primarily responsible to perform those obligations. You agree that any claim or defense you may have relating to those obligations must be asserted only against us and not any new Lessor.

13. Default: Any of the following events or conditions will constitute your default of this agreement: (a) your failure to pay any rent or any sum due on the date due; (b) failure to observe, keep or perform any term, covenant or condition of this Lease, or any other agreement that is made with us; (c) if you or any guarantor dies, becomes insolvent, stops doing business as a concern; (d) you merge, consolidate, transfer all or substantially all of your assets or you make an assignment for the benefit of creditors or you undergo a substantial deterioration in your financial condition; or (e) if you or any guarantor shall file or have filed against you or your guarantor a petition for liquidation, reorganization, or adjustment of debt under federal or state bankruptcy or insolvency law.

14. Remedies: Upon occurrence of default, we may do any or all of the following after providing a written notice of default:
(a) demand immediate payment of any sums then due and owing under this Lease; plus (b) declare immediately due and payable, sue for and receive all remaining Lease payments to become due during the remainder of the term of this Lease, plus an amount equal to the purchase option stated above or if no purchase option is given, a reasonable estimate of the fair market value of like Equipment as of the originally scheduled end of the Lease term (“Residual”), with the remaining Lease payments and Residual discounted at 3% per annum, plus charge you interest at the rate per month of 1.5% on all amounts due as from the default date until paid ( but not exceeding the maximum rate permitted by law), all late fees and any other fees associated with the enforcement of our remedies including reasonable attorney’s fees and costs; (c) repossess the Equipment or require you to return the Equipment as provided in this Lease; (d) terminate any other agreements that we may have with you; and/or, (e) pursue any other legal remedy that we may have. If the Equipment is returned or repossessed, such return or repossession of the Equipment will not constitute a termination of this Lease unless we expressly notify you in writing. If the Equipment is returned or repossessed, we will sell or re-rent the Equipment at terms we determine, with or without notice to you, and apply the net proceeds (after deducting any related expenses) to your obligations with you remaining liable for any deficiency and with any excess being retained by us.

15.Indemnity: You assume the entire risk of loss, destruction of, or damage to the Equipment from any cause until the Equipment is returned to or purchased from Lessor, whichever comes first. You further assume the risk of liability arising from the possession of the Equipment and hold us harmless and defend us from all claims and liabilities arising from the possession or use of the Equipment. Your indemnity obligation will continue after the termination of the Lease.

16.Miscellaneous: The Lease is a Finance Lease as defined in Article 2A of the Uniform Commercial Code (“UCC”). Any provision of this Lease which is unenforceable in any jurisdiction shall be considered non-binding in that jurisdiction without invalidating the remaining provisions of the Lease and will not make that provision non-binding in any other jurisdiction. Notices must be given in writing and shall be effective when deposited in the U.S. mail addressed to the party as indicated above.

17. Choice of Law: This Lease has been made in and except for local filing requirements is governed and construed in accordance with the laws of the State of California or the state where our assignee has it principal offices and you agree that non-exclusive personal jurisdiction over you and subject jurisdiction over the Equipment shall be with the courts of the State of California or the state where our assignee has its principal offices. You waive trial by jury in any action against you.

18. Customer PO: You agree that any Purchase Orders issued to us covering this Equipment is issued for purposes of authorization and/or your internal use only and none of its terms and conditions shall modify the terms of this Agreement.

19. Entire Agreement: This Lease contains the entire agreement between you and us and no modification of this Lease shall be effective unless in writing and signed by the parties.

20. Faxed Signatures: You agree that a facsimile copy of the Lease and facsimile copies of all documents executed with the Lease with facsimile signatures may be treated as an original and will be admissible as evidence of the Lease.

EQUIPMENT

TERMS AND CONDITIONS
ACCEPTANCE
I unconditionally guaranty prompt payment of all the Lessee’s obligations under the Lease. The Lessor is not required to proceed against the Lessee or the Equipment or enforce other remedies before proceeding against me. I waive notice of acceptance and all other notices or demands of any kind to which I may be entitled. I consent to any extensions or modification granted to the Lessee and the release and/or compromise of any obligations of the Lessee or any other guarantors without releasing me from my obligations. This is a continuing guaranty and will remain in effect in the event of my death and may be enforced by or for the benefit of any assignee or successor of the Lessor. This guaranty is governed by and constituted in accordance with the laws of the State of California or the state where our assignee has its principal office and I consent to non-exclusive jurisdiction of any state or federal court in the State of California or the state where our assignee has its principal office and waive trial by jury.

Signature Print Name Date
You agree that this is a non-cancelable lease. The Equipment is: n NEW n USED Signature Date
Title Print Name
Legal Name of Corporation
Ultrex Management Services, LLC
Commencement Date Lease Number
Accepted By:

LESSEE

GUARANTY
Ultrex Management Services, LLC Lease Agreement (“Lease”) Full Legal Name Purchase Order Requisition Number Phone Number Billing Address City State Zip County Send Invoice to Attention of:

LESSEE
rev.12/13/21
Qty Make Model Description
Ship To Address City State Zip
Primary Contact Phone Email
Qty Make Model Description
Ship To Address City State Zip
Primary Contact Phone Email
Qty Make Model Description
Ship To Address City State Zip
Primary Contact Phone Email
Qty Make Model Description
Ship To Address City State Zip
Primary Contact Phone Email
Qty Make Model Description
Ship To Address City State Zip
Primary Contact Phone Email
Qty Make Model Description
Ship To Address City State Zip
Primary Contact Phone Email
Qty Make Model Description
Ship To Address City State Zip
Primary Contact Phone Email
Qty Make Model Description
Ship To Address City State Zip
Primary Contact Phone Email
Qty Make Model Description
Ship To Address City State Zip
Primary Contact Phone Email
Qty Make Model Description
Ship To Address City State Zip
Primary Contact Phone Email
Signature Print Name Title Date
Authorization/Acceptance
Customer Authorization
Schedule A
Customer Bill To:

Address
City
State Zip
rev.12/13/21
Lease Return Trade In Storage Disposal Lease Company Lease # Make Model Serial Number
Address City State Zip
Primary Contact Phone Email
Lease Return Trade In Storage Disposal Lease Company Lease # Make Model Serial Number
Address City State Zip
Primary Contact Phone Email
Lease Return Trade In Storage Disposal Lease Company Lease # Make Model Serial Number
Address City State Zip
Primary Contact Phone Email
Lease Return Trade In Storage Disposal Lease Company Lease # Make Model Serial Number
Address City State Zip
Primary Contact Phone Email
Lease Return Trade In Storage Disposal Lease Company Lease # Make Model Serial Number
Address City State Zip
Primary Contact Phone Email
Lease Return Trade In Storage Disposal Lease Company Lease # Make Model Serial Number
Address City State Zip
Primary Contact Phone Email
Lease Return Trade In Storage Disposal Lease Company Lease # Make Model Serial Number
Address City State Zip
Primary Contact Phone Email
Lease Return Trade In Storage Disposal Lease Company Lease # Make Model Serial Number
Address City State Zip
Primary Contact Phone Email
Signature Print Name Title Date
Schedule B Lease Returns / Equipment Pick-Up
Customer Bill To:

Address
City
State Zip
Authorization / Acceptance
Customer Authorization
rev.12/13/21
Primary Contact Meter Contact
Name: Name:

Phone: Phone:

Email: Email:
to
► This agreement assures that the equipment will be serviced by factory trained field technicians and includes all service, parts and supplies. ► Parts and Supplies - Ultrex uses only OEM and top quality supplies to service and supply your system.
► Free Loaner - Ultrex will provide a free loaner of equal or greater capability in the event that it cannot be repaired onsite.
► Call Ahead Program - A technician will call you within two business hours of receiving your service request. If the issue cannot be resolved by phone, you will be given an estimated time of arrival.

Signature Print Name Title Date
Accepted by Ultrex
Signature Print Name Title Date
Ultrex Guarantee
Authorization / Acceptance
Pricing does not include paper, staples, applicable taxes and freight charges.

Power requirements may include a dedicated line and receptacle as described on the Site Requirements Form.

Customer Authorization
Charge
Per Copy Rate Contracted Usage Base
ID # Model Serial Number Color B/W Color B/W
Prestige Maintenance Agreement
Start Date: Billing Cycle Base Allowance
Quarterly Monthly Annual
Installed Location: Customer Bill To:

Name
Address
City
State Zip
Name
Address
City
State Zip
Billing Cycle Usage
Quarterly Monthly Annual
rev.12/13/21
Customer Bill To:

Address
City
State Zip
Prestige Maintenance Agreement - Terms and Conditions

1. Description: This managed service contract will cover all unscheduled repairs upon request by customer during the hours of 8:00 AM to 5:00 PM., Monday thru Friday, on the equipment listed herein. Service outside of Ultrex normal working hours shall be provided on an “if available” basis and customer shall pay Ultrex it’s “after hours rate” then in effect.

2. Commencement: This is an annual contract, billed monthly, quarterly or annually in advance. The contract will commence upon delivery to customer. This contract qualifies for automatic renewal after 12 months from the contract start date, unless written notification of intent to cancel is received 30 days prior to the renewal date. See section 9 for cancellation details.

3. Charges: The minimum monthly payment and all other sums are due and payable to Ultrex. In return for payment, customer is entitled to produce copies and prints up to the allowance listed on the contract. Any copies or prints produced in excess of the allowance will be billed at the rate listed on the contract. The minimum monthly payment and excess copy rates are subject to an automatic annual increase. Supplies will be allocated based on manufacturer’s specified yields. We reserve the right to charge customers for excess supply usage. Loaner machines will be charged at the customer’s current per copy rate. Per copy charges based on single sided sheet of paper up to 8 1/2 x 14. Per copy/print charges for all Wide Format devices are based on a per square foot measurement on single sided sheet of paper.

4. The sales tax included on your contract invoice corresponds to the use of tangible personal property which includes toner usage.

Customer agrees to pay sales tax as required by the California Department of Fee and Tax Administration.

5. Meters: Customer is responsible for providing Ultrex a meter reading on all equipment under contract on the billing date. If customer fails to provide an accurate meter reading, customer agrees to accept estimated meters based on service history for billing purposes.

Ultrex may enable machines to automatically report meters and machine related information to better service our customers. It is the responsibility of the customer to ensure that the correct settings and/or defaults are set in the machine, print driver or applications when it relates to color copies/prints. Customers will be responsible for copies/prints produced based solely on the color (if applicable) and b/w meter readings as indicated by the machine.

6. Relocation: It is strongly recommended that our personnel prepare equipment prior to a move and reinstall equipment immediately following a move. Labor will be charged at our current hourly rates. If relocation is effected by the customer, Ultrex reserves the right to examine the machine at the new site. If repairs are required Ultrex will submit a quote for the repairs. If charges are approved by the customer, Service Contract will resume at the new site (after repairs). If not accepted by the customer, the Service Contract will be canceled effective immediately with not further obligation to either party.

7. Assignment: This agreement is non-transferable, non-assignable, non-refundable, and becomes void upon sale or transfer of the equipment. Ultrex may apply any unused portion of maintenance charges towards future purchases with Ultrex at its sole discretion.

8. Breach or Default: Ultrex may withhold service or terminate this agreement if the Customer fails to comply with any of the items and conditions of this agreement, or acquires a past due balance for services rendered and/or products sold of more than 30 days from date of invoice. Customer agrees to pay reasonable attorney fees and legal expenses incurred in exercising any of its rights and remedies upon breach of agreement. Ultrex reserves the right to terminate this agreement if the machine becomes obsolete and parts and/or supplies become unavailable. Service by anyone other than Ultrex, or use of parts or supplies from anyone other than Ultrex will void this agreement.

9. Cancellation: In the event of cancellation by the customer prior to the expiration date, Ultrex will bill and customer will be obligated to pay early termination charges equaling at least 50% of the remaining contract term based on the average dollar amount of the last 6 months of billing.

10.Items not included: A)Freight charges on toner B) relocation of equipment, C) coverage for non-OEM peripherals, D) 3rd party “compliance” firms hired by customer, E) damage caused by misuse or neglect, theft, vandalism, environmental conditions beyond manufacturers recommendation, power related issues, fire, water. Ultrex will not be responsible for direct, incidental, or consequential damages, including but not limited to damages arising out of the use of or performance of software, equipment, or any economic loss.

Free loaner program does not apply to wide format products.

11.Issues caused by customers computer hardware/software, including applications, are not covered under this agreement. Any changes, modifications, or upgrades to customers network, including applications and operating systems necessitating a call from a technician are not covered by this agreement and will be billed at our current hourly rate.

12.The terms of this agreement may not be altered or amended unless authorized in writing by an officer of Ultrex. All other agreements or commitments for service and supplies are rendered invalid with the approval of this agreement. This agreement shall be governed by the laws of the state of California.

Authorization / Acceptance
Signature Print Name Title Date
Accepted by Ultrex Business Systems
Signature Print Name Title Date
Customer Authorization
rev.12/13/21
Primary Contact:

Name Phone Email
Signature Print Name Title Date
Accepted by Ultrex Business Systems
Signature Print Name Title Date
Ultrex assumes no liability for the condition of the returned machine(s) and will not pay any charges associated with the repair or replacement of broken, damaged or missing parts. Ultrex assumes no liability for the overall condition of the returned equipment. Ultrexs’ only obligation is to return the equipment "as is" to the owner and make the remaining payments as specified above. It is the customer's responsibility to provide Ultrex with the return shipping instructions from their lease company. The customer will be responsible for any extra payments required due to lack of shipping instructions. Should the actual Total Months Stored exceed those indicated above, additional storage fees may apply.

Customer Authorization
Make Model Serial Number Accessories
Lease Return / Storage Agreement
Lease Return: Ultrex agrees to return the copier(s) listed below to the location designated by the owner of the equipment. Ultrex agrees to pay the associated shipping costs. Ultrex agrees to satisfy the remaining payments on the lease in an amount not to exceed that which is listed below under the Maximum Payment Amount .

Storage: Ultrex Business Systems agrees to store the copier(s) listed below until they are scheduled for return to the designated lease company. The customer is responsible for maintaining appropriate insurance on the copier(s) until returned to the lease company.

Lease
Expiration
Date
Customer Bill To:

Address
City
State Zip
Authorization / Acceptance
Lease Return/Storage Agreement
Maximum
Payment
Amount
Total
Months
Stored
rev.12/13/21

McFarland City CouncilJune 22, 2023

McFarland City Council
June 22, 2023