Agenda packet — McFarland City Council, May 22, 2025 (part 2 of 2)

W. Kern Ave. from 3rd St. to 5th St. – STPL 5343 (021) Page 61 of 66 GROUP 4: Asphalt raker, lute person, ironer, asphalt dump person, and asphalt spreader boxes (all types); Concrete core cutter (walls, floors or ceilings), grinder or sander; Concrete saw person, cutting walls or flat work, scoring old or new concrete; Cribber, shorer, lagging, sheeting and trench bracing, hand-guided lagging hammer; Head rock slinger; Laborer, asphalt- rubber distributor boot person; Laser beam in connection with laborers' work; Oversize concrete vibrator operator, 70 lbs. and over; Pipelayer performing all services in the laying and installation of pipe from the point of receiving pipe in the ditch until completion of operation, including any and all forms of tubular material, whether pipe, metallic or non-metallic, conduit and any other stationary type of tubular device used for the conveying of any substance or element, whether water, sewage, solid gas, air, or other product whatsoever and without regard to the nature of material from which the tubular material is fabricated; No-joint pipe and stripping of same; Prefabricated manhole installer; Sandblaster (nozzle person), water blasting, Porta Shot-Blast
GROUP 5: Blaster powder, all work of loading holes, placing and blasting of all powder and explosives of whatever type, regardless of method used for such loading and placing; Driller: All power drills, excluding jackhammer, whether core, diamond, wagon, track, multiple unit, and any and all other types of mechanical drills without regard to the form of motive power; Toxic waste removal

TUNNEL LABORER CLASSIFICATIONS
GROUP 1: Batch plant laborer; Changehouse person; Dump person; Dump person (outside); Swamper (brake person and switch person on tunnel work); Tunnel materials handling person; Nipper; Pot tender, using mastic or other materials (for example, but not by way of limitation, shotcrete, etc.)
GROUP 2: Chucktender, cabletender; Loading and unloading agitator cars; Vibrator person, jack hammer, pneumatic tools (except driller); Bull gang mucker, track person; Concrete crew, including rodder and spreader; GROUP 3: Blaster, driller, powder person; Chemical grout jet person; Cherry picker person; Grout gun person; Grout mixer person; Grout pump person; Jackleg miner; Jumbo person; Kemper and other pneumatic concrete placer operator; Miner, tunnel (hand or machine); Nozzle person; Operating of troweling and/or grouting machines; Powder person (primer house); Primer person; Sandblaster; Shotcrete person; Steel form raiser and setter; Timber person, retimber person, wood or steel; Tunnel Concrete finisher GROUP 4: Diamond driller; Sandblaster; Shaft and raise work ---------------------------------------------------------------- LABO0783-004 07/01/2024

INYO AND MONO COUNTIES
Rates Fringes
Brick Tender.....................$ 41.53 22.54
---------------------------------------------------------------- LABO1184-001 07/01/2024
Rates Fringes
Laborers: (HORIZONTAL DIRECTIONAL DRILLING)
(1) Drilling Crew Laborer...$ 45.34 20.06
(2) Vehicle Operator/Hauler.$ 45.51 20.06
(3) Horizontal Directional
Drill Operator..............$ 47.36 20.06
(4) Electronic Tracking
Locator.....................$ 49.36 20.06
Laborers: (STRIPING/SLURRY SEAL)
GROUP 1.....................$ 46.65 23.17
GROUP 2.....................$ 47.95 23.17
GROUP 3.....................$ 49.96 23.17
GROUP 4.....................$ 51.70 23.17

LABORERS - STRIPING CLASSIFICATIONS
GROUP 1: Protective coating, pavement sealing, including repair and filling of cracks by any method on any surface in parking lots, game courts and playgrounds; carstops; operation of all related machinery and equipment; equipment repair technician GROUP 2: Traffic surface abrasive blaster; pot tender - removal of all traffic lines and markings by any method (sandblasting, waterblasting, grinding, etc.) and preparation of surface for coatings. Traffic control person: controlling and directing traffic through both conventional and moving lane closures; operation of all related machinery and equipment GROUP 3: Traffic delineating device applicator: Layout and application of pavement markers, delineating signs, rumble and traffic bars, adhesives, guide markers, other traffic delineating devices including traffic control. This category includes all traffic related surface

Page 108 of 205 ends

W. Kern Ave. from 3rd St. to 5th St. – STPL 5343 (021) Page 62 of 66 preparation (sandblasting, waterblasting, grinding) as part of the application process. Traffic protective delineating system installer:
removes, relocates, installs, permanently affixed roadside and parking delineation barricades, fencing, cable anchor, guard rail, reference signs, monument markers; operation of all related machinery and equipment; power broom sweeper GROUP 4: Striper: layout and application of traffic stripes and markings; hot thermo plastic; tape traffic stripes and markings, including traffic control; operation of all related machinery and equipment ---------------------------------------------------------------- PAIN0036-009 09/01/2024
Rates Fringes
DRYWALL FINISHER/TAPER...........$ 45.20 26.82
---------------------------------------------------------------- PAIN0036-021 07/01/2023
Rates Fringes
Painters: (Including Lead
Abatement)
(1) Journeyman Painter......$ 34.08 18.50
(2) Repaint.................$ 26.40 17.02
(4) All other work..........$ 34.08 18.50
(5) Industrial..............$ 41.42 19.04
REPAINT of any previously painted structure. Exceptions: work involving the aerospace industry, breweries, commercial recreational facilities, hotels which operate commercial establishments as part of hotel service, and sports facilities.

HIGH IRON & STEEL:

Aerial towers, towers, radio towers, smoke stacks, flag poles (any flag poles that can be finished from the ground with a ladder excluded), elevated water towers, steeples and domes in their entirety and any other extremely high and hazardous work, cooning steel, bos'n chair, or other similar devices, painting in other high hazardous work shall be classified as high iron & steel ---------------------------------------------------------------- PAIN0169-002 01/01/2023
Rates Fringes
GLAZIER..........................$ 44.33 28.88
---------------------------------------------------------------- PAIN1247-001 01/01/2025
Rates Fringes
SOFT FLOOR LAYER.................$ 45.15 19.43
---------------------------------------------------------------- PLAS0200-007 08/03/2022
Rates Fringes
PLASTERER........................$ 47.37 19.64
U.S. MARINE CORPS-PICKLE MEADOW & MOUNTAIN WARFARE TRAINING CENTER: $3.00 additional per hour. ---------------------------------------------------------------- PLAS0500-002 07/01/2023
Rates Fringes
CEMENT MASON/CONCRETE FINISHER...$ 44.00 27.11
---------------------------------------------------------------- PLUM0345-001 09/01/2023
Rates Fringes

PLUMBER
Landscape/Irrigation Fitter.$ 40.20 25.90
Sewer & Storm Drain Work....$ 44.29 23.28
---------------------------------------------------------------- PLUM0460-002 09/01/2024

Page 109 of 205 ends

W. Kern Ave. from 3rd St. to 5th St. – STPL 5343 (021) Page 63 of 66 Rates Fringes
PLUMBER (Plumber, Pipefitter,
Steamfitter, Refrigeration)......$ 59.48 26.61
China Lake, Marine Warfare
Training Center.............$ 69.98 26.61
Edwards Air Force Base......$ 66.48 26.61
FOOTNOTE: Work from a swinging scaffold, swinging basket, spider or from a bosun chair: 10% above the regular rate of pay for that day.
---------------------------------------------------------------- ROOF0027-001 09/01/2024
Rates Fringes
ROOFER...........................$ 45.76 16.86
FOOTNOTE: Work with pitch, pitch base of pitch impregnated products or any material containing coal tar pitch, on any building old or new, where both asphalt and pitchers are used in the application of a built-up roof or tear off: $2.00 per hour additional. ---------------------------------------------------------------- SFCA0669-007 01/01/2025
Rates Fringes
SPRINKLER FITTER.................$ 47.45 28.50
---------------------------------------------------------------- SHEE0105-003 01/01/2025
LOS ANGELES (South of a straight line drawn between Gorman and Big Pines) and Catalina Island, INYO, KERN (Northeast part, East of Hwy 395), MONO ORANGE, RIVERSIDE, AND SAN BERNARDINO COUNTIES Rates Fringes

SHEET METAL WORKER
(1) Commercial - New
Construction and Remodel
work........................$ 59.31 30.43
(2) Industrial work
including air pollution
control systems, noise
abatement, hand rails,
guard rails, excluding
aritechtural sheet metal
work, excluding A-C,
heating, ventilating
systems for human comfort...$ 56.95 30.04
---------------------------------------------------------------- SHEE0105-004 07/01/2023
KERN (Excluding portion East of Hwy 395) & LOS ANGELES (North of a straight line drawn between Gorman and Big Pines including Cities of Lancaster and Palmdale) COUNTIES
Rates Fringes
SHEET METAL WORKER...............$ 45.98 29.24
---------------------------------------------------------------- TEAM0011-002 07/01/2024
Rates Fringes

TRUCK DRIVER
GROUP 1....................$ 39.59 34.34
GROUP 2....................$ 39.74 34.34
GROUP 3....................$ 39.87 34.34
GROUP 4....................$ 40.06 34.34
GROUP 5....................$ 40.09 34.34

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W. Kern Ave. from 3rd St. to 5th St. – STPL 5343 (021) Page 64 of 66 GROUP 6....................$ 40.12 34.34
GROUP 7....................$ 40.37 34.34
GROUP 8....................$ 40.62 34.34
GROUP 9....................$ 40.82 34.34
GROUP 10....................$ 41.12 34.34
GROUP 11....................$ 41.62 34.34
GROUP 12....................$ 42.05 34.34
WORK ON ALL MILITARY BASES:

PREMIUM PAY: $3.00 per hour additional.
[29 palms Marine Base, Camp Roberts, China Lake, Edwards AFB, El Centro Naval Facility, Fort Irwin, Marine Corps Logistics Base at Nebo & Yermo, Mountain Warfare Training Center, Bridgeport, Point Arguello, Point Conception, Vandenberg AFB]

TRUCK DRIVERS CLASSIFICATIONS
GROUP 1: Truck driver
GROUP 2: Driver of vehicle or combination of vehicles - 2 axles; Traffic control pilot car excluding moving heavy equipment permit load; Truck mounted broom
GROUP 3: Driver of vehicle or combination of vehicles - 3 axles; Boot person; Cement mason distribution truck; Fuel truck driver; Water truck - 2 axle; Dump truck, less than 16 yds. water level; Erosion control driver GROUP 4: Driver of transit mix truck, under 3 yds.; Dumpcrete truck, less than 6-1/2 yds. water level GROUP 5: Water truck, 3 or more axles; Truck greaser and tire person ($0.50 additional for tire person); Pipeline and utility working truck driver, including winch truck and plastic fusion, limited to pipeline and utility work; Slurry truck driver GROUP 6: Transit mix truck, 3 yds. or more; Dumpcrete truck, 6-1/2 yds. water level and over; Vehicle or combination of vehicles - 4 or more axles; Oil spreader truck; Dump truck, 16 yds. to 25 yds. water level GROUP 7: A Frame, Swedish crane or similar; Forklift driver; Ross carrier driver GROUP 8: Dump truck, 25 yds. to 49 yds. water level; Truck repair person; Water pull - single engine; Welder GROUP 9: Truck repair person/welder; Low bed driver, 9 axles or over GROUP 10: Dump truck - 50 yds. or more water level; Water pull - single engine with attachment GROUP 11: Water pull - twin engine; Water pull - twin engine with attachments; Winch truck driver - $1.25 additional when operating winch or similar special attachments
GROUP 12: Boom Truck 17K and above
---------------------------------------------------------------- WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. ================================================================ Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the DavisBacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at https://www.dol.gov/agencies/whd/government-contracts.

Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (iii)). ---------------------------------------------------------------- The body of each wage determination lists the classifications and wage rates that have been found to be prevailing for the type(s) of construction and geographic area covered by the wage determination. The classifications are listed in alphabetical order under rate identifiers indicating whether the particular rate is a union rate (current union negotiated rate), a survey rate, a weighted union average rate, a state adopted rate, or a supplemental classification rate.

Page 111 of 205 ends

W. Kern Ave. from 3rd St. to 5th St. – STPL 5343 (021) Page 65 of 66 Union Rate Identifiers
A four-letter identifier beginning with characters other than ""SU"", ""UAVG"", ?SA?, or ?SC? denotes that a union rate was prevailing for that classification in the survey. Example: PLUM0198-005 07/01/2024. PLUM is an identifier of the union whose collectively bargained rate prevailed in the survey for this classification, which in this example would be Plumbers. 0198 indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. The date, 07/01/2024 in the example, is the effective date of the most current negotiated rate.

Union prevailing wage rates are updated to reflect all changes over time that are reported to WHD in the rates in the collective bargaining agreement (CBA) governing the classification.

Union Average Rate Identifiers
The UAVG identifier indicates that no single rate prevailed for those classifications, but that 100% of the data reported for the classifications reflected union rates. EXAMPLE: UAVG-OH-0010 01/01/2024. UAVG indicates that the rate is a weighted union average rate. OH indicates the State of Ohio. The next number, 0010 in the example, is an internal number used in producing the wage determination. The date, 01/01/2024 in the example, indicates the date the wage determination was updated to reflect the most current union average rate.

A UAVG rate will be updated once a year, usually in January, to reflect a weighted average of the current rates in the collective bargaining agreements on which the rate is based.

Survey Rate Identifiers
The ""SU"" identifier indicates that either a single non-union rate prevailed (as defined in 29 CFR 1.2) for this classification in the survey or that the rate was derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As a weighted average rate includes all rates reported in the survey, it may include both union and non-union rates. Example: SUFL2022-007 6/27/2024. SU indicates the rate is a single non-union prevailing rate or a weighted average of survey data for that classification. FL indicates the State of Florida. 2022 is the year of the survey on which these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. The date, 6/27/2024 in the example, indicates the survey completion date for the classifications and rates under that identifier. ?SU? wage rates typically remain in effect until a new survey is conducted. However, the Wage and Hour Division (WHD) has the discretion to update such rates under 29 CFR 1.6(c)(1).

State Adopted Rate Identifiers
The ""SA"" identifier indicates that the classifications and prevailing wage rates set by a state (or local) government were adopted under 29 C.F.R 1.3(g)-(h). Example: SAME2023-007 01/03/2024. SA reflects that the rates are state adopted. ME refers to the State of Maine. 2023 is the year during which the state completed the survey on which the listed classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. The date, 01/03/2024 in the example, reflects the date on which the classifications and rates under the ?SA? identifier took effect under state law in the state from which the rates were adopted. -----------------------------------------------------------

WAGE DETERMINATION APPEALS PROCESS
1) Has there been an initial decision in the matter? This can be:
a) a survey underlying a wage determination
b) an existing published wage determination
c) an initial WHD letter setting forth a position on a wage determination matter d) an initial conformance (additional classification and rate) determination On survey related matters, initial contact, including requests for summaries of surveys, should be directed to the WHD Branch of Wage Surveys. Requests can be submitted via email to [email protected] or by mail to:

Branch of Wage Surveys
Wage and Hour Division
U.S. Department of Labor
200 Constitution Avenue, N.W.

Washington, DC 20210
Regarding any other wage determination matter such as conformance decisions, requests for initial decisions should be directed to the WHD Branch of Construction Wage Determinations. Requests can be submitted via email to [email protected] or by mail to:

Branch of Construction Wage Determinations
Wage and Hour Division

Page 112 of 205 ends

W. Kern Ave. from 3rd St. to 5th St. – STPL 5343 (021) Page 66 of 66 U.S. Department of Labor
200 Constitution Avenue, N.W.

Washington, DC 20210
2) If an initial decision has been issued, then any interested party (those affected by the action) that disagrees with the decision can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Requests for review and reconsideration can be submitted via email to [email protected] or by mail to:

Wage and Hour Administrator
U.S. Department of Labor
200 Constitution Avenue, N.W.

Washington, DC 20210
The request should be accompanied by a full statement of the interested party's position and any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to:

Administrative Review Board
U.S. Department of Labor
200 Constitution Avenue, N.W.

Washington, DC 20210.
================================================================ END OF GENERAL DECISION"

Page 113 of 205 ends

City of McFarland
City Council Meeting

STAFF REPORT
Agenda Item No. 3.

Section: CONSENT AGENDA
Meeting Date: May 22, 2025
TO: Honorable Mayor and Council Members
FROM: Diego Viramontes, City Manager
Yerlys Hernandez , Public Works Director
SUBJECT: Approval of Resolution No. 2025-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND APPROVING THE PURCHASE OF A 2026 FORD F-650 PB LOADER PATCH TRUCK IN THE AMOUNT OF $273,974.68 SUMMARY:

The acquisition of a Patch truck is a critical step toward enhancing the efficiency and reliability of city street maintenance operations. Currently the city operates a small patch trailer with a capacity of only 1.5 cubic yards of asphalt. The current trailer also only has a 10 gallon emulsion tank that requires it to be refilled frequently. Due to its small capacity, staff becomes less efficient by having to make frequent trips back to the yard to refill materials and charge batteries, reducing productivity.

The Patch truck proposed has a larger capacity asphalt container of 3 cubic yards, doubling the capacity of our current operations and a 85 gallon emulsion tank which will require less trips to refill material and reduced down time. The Patch truck also has a feature which allows the material to be heated up slowly overnight to be ready to start as soon as staff arrives in the morning. The Patch truck also has a lift platform to store the compactor plate, a generator and jack hammer, and a hose reel with a high pressure blower to clean out potholes. This all in one Patch truck will increase efficiency for repairing large or small potholes and road imperfections.

As our city continues to annex land, there are more streets that will be under the Public Works Jurisdiction, the patch truck will allow staff to keep up with the increased demand of work. It will allow crews to stay in the field longer, get more work done in less time, and improve street safety for both drivers and pedestrians. This investment will increase efficiency, reduce downtime, and better serve our community.

The City Council has already approved funding for this purchase in the fiscal year 2024-2025 budget, with support from Congressman Valadao’s allocated funds.

To comply with the City’s purchasing policies, a request for a Sourcewell contract quote was issued on February 10, 2025, for the procurement of the new patch truck, as the total cost exceeds $35,000. City staff have actively engaged local vendors to solicit a Sourcewell bid, ensuring that we are securing the best value for the city.

The bids received were as follows, per vehicle:

Page 114 of 205 ends

• PB Loader: $277,811.21
• Haaker: $302,894.33
• STEPP MFG: $332,498.50
FINANCIAL IMPACT:

Capital improvement fund/Street Department with a total of $277,811.21 for the purchase of a patch truck. There will be no financial impact to the General Fund as this Patch Truck will be solely funded through the Grant received by Congressman David Valadao.

RECOMMENDATION:

The PB Loader bid is the most competitive, meeting both the cost requirements and the specifications requested. The selection of PB Loader ensures the city is securing the best value for this important purchase, in alignment with budgetary constraints and operational needs.

Staff recommends proceeding with the Sourcewell award contract to PB Loader for the procurement of the 2026 Ford F-650 patch truck, in accordance with the City’s purchasing policies and guidelines, using funds from the CIP project allocated funds for fiscal year 24-25.

ATTACHMENTS:

1. PB Loader quote

2. Haaker Quote

3. Stepp MFG Quote

4. Patch Truck Picture 1

5. Patch Truck Picture 2

6. Patch Truck Picture 3

7. Patch Truck Picture 4

Page 115 of 205 ends

RESOLUTION NO. 2025-53

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND APPROVING THE PURCHASE OF A 2026 FORD F-650 PB LOADER PATCH TRUCK IN THE AMOUNT OF $273,974.68
WHEREAS, a request for a Sourcewell contract quote was issued on February 10, 2025, for the procurement of the new patch truck; and
WHEREAS, PB Loader presented the most competitive bid, meeting both the cost requirements and the specifications requested; and
WHEREAS, the City will proceed with the Sourcewell award contract to PB Loader for the purchase of a 2026 Ford F-650 Patch Truck for the amount of $277,811.21; and WHEREAS, funding for this purchase in the fiscal year 2024-2025 budget has already been approved by the City Council with support from Congressman Valadao’s allocated funds; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of McFarland that it hereby finds and determines as follows:

1. The foregoing recitals are true and correct and incorporated herein as if set forth in full.

2. The City Council of the City of McFarland approves the purchase of a 2026 Ford F-650 Patch Truck for the amount of 277,811.21 to comply with the Sourcewell contract quote.

3. The City Clerk shall certify to the passage and adoption of this resolution.

4. This resolution is effective immediately.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on May 22, 2025 by the following vote:

Aye Nae Abstain Absent
Saul Ayon
Ricardo Cano
Anita Gonzalez
María T. Pérez
Martin Gutierrez

Page 116 of 205 ends

CITY OF MCFARLAND
____________________________
Saul Ayon, Mayor
ATTEST:
_____________________________
Erika De La Cruz, City Clerk
I, _________________________, City Clerk of the City of McFarland, California, DO HEREBY CERTIFY that the foregoing resolution is a true and accurate copy of the Resolution passed and adopted by the City Council of the City of McFarland on the date and by the vote indicated herein.

APPROVED AS TO FORM:
_____________________________
Nathan Hodges, City Attorney

Page 117 of 205 ends

TERMS Net 30

FOB FRESNO
MFG PRODUCT ARO See Below
INSTALL AROT See Below
QUOTE DATE 5/16/2025
SOURCEWELL MEMBER ID# 113031

CITY OF MCFARLAND, CA
QTY PART NO. DESCRIPTION PRICE EXTENSION
PB LOADER CONTRACT NO. SOURCEWELL CONTRACT - LISTED PRICES QUOTATION NO. 12060.R5

EMULSION SYSTEM

PATCHER
1 51618-00 MODEL BC-3 ASPHALT PATCHER (3 CUBIC YARD CAPACITY) EQUIPPED WITH RADIANT

HEATER, THERMOSTATICALLY CONTROLLED LPG BURNER, HYDRAULIC TOP LIDS AND DOORS, KEVLAR CHAIN CONVEYOR, HAND TORCH, SHOVEL APRON, 25 GAL. LPG

TANK, INSTALLATION AND PAINT BLACK
$90,076.00 $90,076.00
1 BH-100-15 PB MODEL BH-100-15 EMULSION SPRAY UNIT HEATED BY TRUCK COOLING SYSTEM, Y STRAINER, FILL BASKET, HYDRAULICALLY POWERED, 15 GAL. SOLVENT TANK, 85 GAL.

EMULSION, WAND WITH 25' HOSE, 10 GAL. WASTE TANK, THERMOMETER,

AUXILIARY ELECTRIC HEAT SYSTEM, INSTALLATION AND PAINT BLACK $13,910.00 $13,910.00

EMULSION SYSTEM OPTIONS
1 55320-35 BOLT-ON CLEANOUT PANEL (BH & PS SYSTEMS ONLY) $1,522.00 $1,522.00 1 MODS-EC 12V ELECTRIC COMPRESSOR $2,381.00 $2,381.00

PATCHER OPTIONS
1 7703-00 FAN OIL COOLER $1,132.00 $1,132.00

COMPACTION TOOLS
1 50640-00 COMPACTOR LIFT PLATFORM - HYDRAULIC $3,683.00 $3,683.00 1 7100-31 COMPACTOR PLATE - WACKER WP1550AW HONDA $3,461.00 $3,461.00 1 130-08 8 GAL POLY WATER TANK W/ 10' HOSE & SPIGOT $437.00 $437.00

HOSE REELS
1 5438-00 HOSE REEL - 1/2" X 25' FOR EMULSION $616.00 $616.00 1 5437-00t HOSE REEL - 3/8" X 25' FOR TORCH $548.00 $548.00 1 5437-00s HOSE REEL - 3/8" X 25' FOR SOLVENT $548.00 $548.00 1 5437-00a HOSE REEL - 3/8" X 25' FOR AIR $548.00 $548.00 1 5399-00h HOSE REEL - DUAL 1/2" X 25' FOR HYD HAMMER $1,748.00 $1,748.00

CHASSIS
2026 F-650 GAS REGULAR CAB (F6A) CHASSIS, 7.3L V-8 VALVE CONTROL 335HP $105,832.65 ENGINE, TORQSHIFT 6-SPEED TRANSMISSION W/ PTO PROVISION, TAPER LEAF FRONT SPRING SUSPENSION, 50 GALLON STEEL FUEL TANK, HYDRAULIC DISC BRAKES,

STEEL WHEELS, CAB PAINTED WHITE
1 FORD F-650 $105,832.65

HEATING
1 50555-00 LPG TANK 35 GAL - IN LIEU OF 25GAL. $1,757.00 $1,757.00 1 50630-01 ELECTRIC OVERNIGHT HEATING SYSTEM - 240 VAC 6K 40AMP $3,468.00 $3,468.00 1 7065-00 25' POWER CABLE 240 VOLT $636.00 $636.00
WANDS
1 50584-00 AIR BLOW GUN W/ 25' HOSE (REQ COMPRESSOR OPTION OR TRUCK AIR) $1,914.00 $1,914.00 1 50560-00 SOLVENT PUMP & WAND WITH 25FT HOSE $1,580.00 $1,580.00

SPOIL BINS
1 MODS-70 REAR SPOILS BIN $2,857.00 $2,857.00

WORK PLATFORMS
1 MODS-51 20" WORK PLATFORM/CATWALK WITH HAND RAILS AND LADDERS $3,746.00 $3,746.00

CONTROLS
1 50635-00 CAB CONTROLS (TOP LIDS) AIR TOGGLE $757.00 $757.00

STORAGE
1 5999-00 LOCKABLE SIDE TOOL BASKET $2,053.00 $2,053.00 2 2001-10a HOLDER - SPRING ASPHALT LUTE - STAINLESS STEEL $162.00 $324.00

HAMMER SYSTEMS
1 50480-00 HYDRAULIC TOOL CIRCUIT W/ FLOW METER, PSI GAUGE AND FAN OIL COOLER $3,192.00 $3,192.00 1 7020-11 HYDRAULIC HAMMER BR-67 W/ ASPHALT CUTTER AND TAMPER PAD $4,670.00 $4,670.00 1 7021-00 LOCKABLE HAMMER HANGER $382.00 $382.00

DISCHARGE SYSTEMS
PIVOTAL ASPHALT CHUTE - BC SHOVELING APRON IS INCLUDED WITH PATCHER BOX $1,402.00

PRICING ABOVE ON TOP
1 50553-00 $1,402.00

WARNING SYSTEMS
2 695-51A STROBE - WHELEN 500V 5V1A LED (SET OF TWO) $1,860.00 $3,720.00 WORKLIGHT - ECCO 4" SQUARE LED - MOUNT AT REAR TOP CORNERS - FACING $531.00

FRONT REAR
2 695-047 $1,062.00
1 695-063 BEACON - WHELEN L31HAF LED $1,330.00 $1,330.00 1 695-064 BRANCH GUARD FOR WHELEN L31HAF $234.00 $234.00 1 7807-00 TRAFFIC ADVISOR - WHELEN TA45B72, 8 LIGHT 700 SERIES HEADS LED , 72" LG $3,422.00 $3,422.00 1 MODS-38 ECCO K7000B BACKUP CAMERA SYSTEM (MONITOR + 1 CAM) $1,106.00 $1,106.00

SAFETY ACCESSORIES
1 7302-00 FRAME MNT CONE HOLDER (MALE) $369.00 $369.00
1 7999-20 FIRE EXTINGUISHER 10# $355.00 $355.00

MARKET RATE ITEMS
1 CUSTOM PIPE STYLE TOOL HOLDER (HOLDER 4 TOOLS) $737.00 $737.00 1 55392-00 EMULSION AIR FLUSH OPTION $382.00 $382.00
PB Loader Corporation
5778 W. Barstow * Fresno, California 93722-5024 * Telephone (559) 277-7370 * Fax (559) 277-7375 Toll Free 800-350-8521 * Web www.pbloader.com

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TERMS Net 30

FOB FRESNO
MFG PRODUCT ARO See Below
INSTALL AROT See Below
QUOTE DATE 5/16/2025
SOURCEWELL MEMBER ID# 113031

CITY OF MCFARLAND, CA
QTY PART NO. DESCRIPTION PRICE EXTENSION
PB LOADER CONTRACT NO. SOURCEWELL CONTRACT - LISTED PRICES QUOTATION NO. 12060.R5
$266,778.65
$1,119.00
$1,150.00
$22,101.56
($13,338.00)
$277,811.21
$277,811.21
SOURCEWELL LISTED TOTAL:

MARKET RATE ITEMS TOTAL PRICE:

ESTIMATED FREIGHT TO CUSTOMER:

8.25% SALES TAX:

5.00% Customer Discount % or $$
GRAND TOTAL FOR 1 UNITS:

GRAND TOTAL:
1) LEAD TIME SUBJECT TO CHANGE AT TIME OF ORDER.
2) PB LOADER REQUIRES A 110" CAB TO AXLE LENGTH, REQUIREMENT MUST TO BE MUTUALLY AGREED UPON WITH PB LOADER PRIOR TO ORDERING THE CHASSIS. AS PB LOADER WILL NOT BE RESPONSIBLE FOR FRAME CHANGES DUE TO INSUFFICIENT CHASSIS FRAME SPACE. 3) DELIVERY DATE FOR CHASSIS TO PB LOADER MUST BE MUTUALLY AGREED UPON. 4) CHASSIS REQUIRES PTO AND AUXILIARY SWITCHES IN DASH. 5) AVAILABLE OPTION TO UPGRADE FROM A BC-3 TO AC-3 AT NO COST. 6) BC SHOVELING APRON INCLUDED IN PATCHER BOX PRICE, PIVOTAL ASPHALT CHUTE SEPARATELY. 7) 10% DISCOUNTED SOURCEWELL LISTED ITEMS, ADDITIONAL 5% CUSTOMER DISCOUNT, FREIGHT TO CUSTOMER, CHASSIS AND SALES TAX INCLUDED IN FINAL PRICING ABOVE.

PB Loader Corporation
5778 W. Barstow * Fresno, California 93722-5024 * Telephone (559) 277-7370 * Fax (559) 277-7375 Toll Free 800-350-8521 * Web www.pbloader.com

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4490 SOUTH K STREET, TULARE, CALIFORNIA 93274
(559) 220-8987 ~ HAAKER.COM

BUDGETARY QUOTE
FEBRUARY 17, 2025
TO: CITY OF MCFARLAND ATTN: MR. ADAM CABRERA
401 W. KERN AVENUE (661) 869-5106
MCFARLAND, CA 93250 EMAIL: [email protected]

IN ACCORDANCE WITH YOUR REQUEST, WE ARE PLEASED TO SUBMIT THE FOLLOWING PROPOSAL FOR YOUR CONSIDERATION AND APPROVAL.

ONE (1) NEW POTHOLE PATCHING MACHINE TRUCK MOUNTED

4.25-CUBIC YARD CAPACITY, 30 GALLON HYDRAULIC TANK, MOUNTED ON A NEW FORD F-750, MODEL YEAR BASED ON AVAILABILITY. UNIT TO INCLUDE THE FOLLOWING:

STANDARD FEATURES INCLUDE:
 FORCE AMERICAN CAN BUS

CONTROLS AND HYDRAULIC
BLOCK
 CUSTOM MOUNTING TO

CAB/CHASSIS
 CHELSEA PTO - OR EQUIVALENT
 30 GAL HORIZONTAL PROPANE
TANK
 9 KW ELECTRIC HEATING SYSTEM
 1/EA 6" HARD FACED SCREW

CONVEYOR AUGER
 1/EA ANTI-BRIDGE BAR
 30" CHUTE
 30 GAL HYDRAULIC TANK
 10 GALLON RELEASE AGENT
TANK - 20' HOSE, HOSE REEL,

AND WAND
 10 GALLON WASTE TANK
 WAND STORAGE WITH DRIP CUP
- SUPPORTS 1/EA TACK WAND
AND 1/EA RELEASE AGENT WAND
 BACKUP CAMERA - WITH IN-CAB

SPEAKER FOR COMMUNICATION
 DOT COMPLIANT RED AND

AMBER CLEARANCE
REFLECTORS - 4/EA YELLOW
FRONT REFLECTORS, 4/EA RED
REFLECTORS IN REAR, 9/EA
CLEARANCE LIGHTS, 4/EA STOP,

TAIL, TURN LIGHTS
 6 CORNER SAFETY STROBE
LIGHTING - 2/EA FRONT CHASSIS
FENDER, 2/EA UNIT REAR
FENDERS, 2/EA REAR PANEL
 HYDRAULIC HOPPER DOORS W/

IN-CAB CONTROLS
 1 YEAR WARRANTY PARTS/LABOR

WARRANTY
ADDITIONAL FEATURES INCLUDE:
 HYDRAULICALLY OPERATED

SPOILS BIN - IF SINGLE BIN -

SPECIFICY LOCATION
 20 GAL RELEASE AGENT TANK &

HOPPER SPRAY BAR SYSTEM
 FRONT LIFT PLATFORM FOR
ROLLER/COMPACTORPASSENGER SIDE
 HYDRAULIC TOOL CIRCUIT WITH
REEL AND 25' HOSE
 DOUBLE-SIDED HYDRAULIC

RAIS/LOWER LED ARROW BOARD
 PROPANE HAND TORCH W/ 25'
HOSE
 8 GALLON WATER TANK WITH

HOSE & SPIGOT
 120 GALLON TACK TANK -
ELECTRIC HEAT CONTROL W/25'

HOSE & REEL
 BOMAG BW55E VIBRATORY
ROLLER
 STANLEY BR67 BREAKER WITH

ACCESSORIES
 FRONT WORK LIGHTS (EACH) -

SPECIFY QTY AND LOCATION
 REAR WORK LIGHTS (EACH) -

SPECIFY QTY AND LOCATION

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UNIT PRICE: .............................................................................................................$ 279,810.00 SALES TAX (8.250%).................................................................................................$ 23,084.33 TOTAL UNIT PRICE, FOB: McFARLAND, CA:.................................. $302,894.33

PARTS/LABOR EXTENDED WARRANTY 2ND YEAR................................................$ 3,910.00 PARTS/LABOR EXTENDED WARRANTY 3RD YEAR...............................................$ 7,475.00 PARTS/LABOR EXTENDED WARRANTY 4TH YEAR ............................................. $ 10,925.00 PARTS/LABOR EXTENDED WARRANTY 5TH YEAR.............................................. $ 13,225.00

THE PROPERTY HEREIN IS GUARANTEED BY MANUFACTURER'S WARRANTY ONLY AND SELLER MAKES NO

WARRANTY EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR OTHERWISE, OR OF FITNESS FOR ANY PARTICULAR PURPOSE, THAT EXTENDS BEYOND THE ABOVE DESCRIPTION OF THE EQUIPMENT.

NOTE: PRICE IS GOOD UNTIL 30 DAYS . COST INCREASES DUE TO THE ADDITION OF GOVERNMENT MANDATED

SAFETY OR ENVIRONMENTAL DEVICES INCURRED AFTER THE DATE OF THIS PROPOSAL, WILL BE CHARGED TO YOU AT OUR COST. PROOF OF SUCH COSTS, IF ANY, WILL BE DOCUMENTED.

TAXES: SALES TAX APPLICABLE AT TIME OF DELIVERY WILL BE SHOWN ON OUR INVOICE. FEDERAL EXCISE

TAXES, IF APPLICABLE, WILL REQUIRE PAYMENT UNLESS A PROPERLY EXECUTED EXEMPTION CERTIFICATE IS SUBMITTED.

DELIVERY: TO BE DETERMINED TERMS: NET TERMS OR APPROVED FINANCING

WE APPRECIATE THE OPPORTUNITY TO PRESENT THIS PROPOSAL AND LOOK FORWARD TO BEING OF FURTHER AND CONTINUED SERVICE.

HAAKER EQUIPMENT COMPANY ACCEPTED BY:

BY: George Lopez DATE:

GEORGE LOPEZ

SALES REPRESENTATIVE

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Stepp Manufacturing Co., Inc. 12325 River Road North Branch MN 55056 Ph: 651-674-4491 Fax: 651-674-4221 TO Adam Cabrera COMPANY City of McFarland
PHONE/FAX 661-792-3091 ADDRESS 401 W. Kern Ave
EMAIL [email protected] CITY/STATE/ZIP McFarland, CA 93250 END CUSTOMER: City of McFarland Contract

DATE FOB SALES REPRESENTATIVE
2/10/2025 300-360 DAYS ARO FACTORY DOUG JOHNSON
ITEM # DESCRIPTION QTY UNIT TOTAL LINE TOTAL
STPH-5.0 Stepp Truck Mounted Pothole Patcher 5.0 Cubic Yard (6.75 ton) 1 97,223.00 $97,223.00 Each base unit includes: Diesel Burner, Automatic Temperature Controls, Hydraulic Auger, Oil Jacket, PTO and hydraulic pump
Electric Overnight Heat 220V 6000W 1 8,523.00 $8,523.00 Flush Mounted Strobe Lights 1 1,032.00 $1,032.00
Whelen TA165SNFI LED Arrowboard 1 5,352.00 $5,352.00
Compactor Plate Carrier 1 2,569.00 $2,569.00
15 Gallon Plastic Water Tank 1 731.00 $731.00
Stainless Steel Tool Holder 4 184.00 $736.00
Slide Out Hopper Access Walkway 1 3,133.00 3,133.00
LP Hand Torch w/ 20# LP Bottle 1 1,203.00 1,203.00
Hose Reel for Hand Torch 1 1,207.00 1,207.00
Washdown System 1 1,097.00 1,097.00
Hose Reel for Washdown 1 822.00 822.00
Shovel Cleaning Compartment 1 1,069.00 1069.00
Spoils Bin 1 2,043.00 2043.00
Asphalt Anti-Bridging Mixer 1 3,884.00 3884.00
Swing Auger 1 11,172.00 11172.00
Camera System 1 2,078.00 2,078.00
Tack Tank w/ Oil Jacket, Auto Temp, Gravity Discharge 1 6,579.00 6,579.00 Pumping System for Tack Tank 1 6,768.00 6,768.00
Electric Overnight Heat for Tack Tank 220V 1500W 1 2,163.00 2,163.00 Hose Reel for Tack Hose (highly recommended) 1 1,088.00 1,088.00 Aluminum Wand 1 1,099.00 1,099.00
Power Beyond for Hydraulic Controls 1 4,031.00 4,031.00 Dual Hydraulic Hose Reel 1 3,133.00 3,133.00
Hydraulic Jack Hammer (requires Power Beyond)
Stanley BR67 w/ Cutterand Moil Point 1 4,888.00 4,888.00 Whelen Super LED Light Package 1 11,326.00 11,326.00
Options to Consider:

STPH-6.0 Cubic Yard (8 ton) 102,273.00
Hybrid Electric/ Diesel Heating system (includes 12K
Genset hyd drive, 6kW 220volt Electric Heaters
electric heaters, and diesel burner backup heat) 37,886.00 All Electric (includes 6kW 220volt Electric Heaters,
12K Genset hyd drive, removes diesel burner from
base unit) 36,195.00
Beacon Style Strobe Light 515.00
Arrowboard 2,132.00
10# Fire Extinguisher 535.00
SMV Sign 266.00
Hook Configuration (includes frame & Hydraulic
Manifold) 4,639.00
Hook Requires Customer Supplied PTO & Load
Sensing Hydraulic Pump
TRAILER Mounted 43,577.00
ABS Brakes 9,774.00
Spare Tire w/ Holder 765.00
Rotary Compressor 100 CFM 30,159.00
Hopper Cleaning System
Asphalt Swing Chute 6,072.00
360 View Camera 4,685.00
Wacker WP 1550 AW Plate Compactor w/ Wheel Kit 4,224.00 Compactor Plate Carrier Holddown 666.00
LED Truck Lights 693.00
Whelen Super LED Light Package less Front Mount
Strobes 8,680.00
TRUCK CHASIS OPTIONS:
2026 Freightliner M2 106 Tandem axle CARB 140,483.00 140,483.00 NOTE: CANNOT PROCESS ORDER UNTIL SPECIFIED Subtotal $325,432.00 PAINT: Highway orange % Dealer Discount $0.00
% Demo Discount $ -
% Multi-Unit Disc. $ -
All prices herein quoted are exclusive of sales, use, and other excise taxes. All such taxes, and any other taxes measured in whole or part, by gross receipts applicable to this transaction are to be borne by the purchaser. All export, import, and other duties, tariffs, and customs shall be paid for by the purchaser. If exemption is claimed by the purchaser from any of the foregoing, the purchaser shall furnish satisfactory proof of such exemption. *Please note: This quote is valid for 20 days from the above date.
0 % Tax $ -
$ -
Freight $7,066.50
Total Due $ 332,498.50
Total Due
Please remit back a signed copy to process the quote as an order to [email protected] STPH BROCHURE Special Instructions:

Ordered By Signature
Approved By Signature
INTERNAL USE ONLY:

Stepp Order # Down Payment
Date Ordered Credit Card Amount:

Delivery Date Card Number: Card Type
P. O. # On Terms
Ship Via Letter of Credit X
QUOTE STPH25-15
WWW .STEPPMFG.COM
[email protected] / VP Sales
[email protected] / Inside Sales Coordinator

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City of McFarland
City Council Meeting

STAFF REPORT
Agenda Item No. 4.

Section: CONSENT AGENDA
Meeting Date: May 22, 2025
TO: Honorable Mayor and Council Members
FROM: Diego Viramontes, City Manager
Erika De La Cruz, City Clerk
SUBJECT: Approval of Resolution No. 2025-54 A RESOLUTION OF THE CITY OF

MCFARLAND APPROVING THE WAIVER OF THE BUSINESS LICENSE FEE

FOR THE MCFARLAND LIONS CLUB FIREWORK STAND BASED ON
ORDIANCE SECTION 5.04.190 OF THE MCFARLAND MUNICIPAL CODE SUMMARY:

The McFarland Lions Club respectfully requests that the City Council consider waiving the $109.00 business license fee for their annual fireworks stand. This booth serves as the Club’s primary fundraiser for the year and is essential to supporting various community initiatives.

Proceeds from the fireworks stand directly fund important local events and programs, including the National Day of Prayer, the Easter Egg Hunt, Christmas Food Voucher distribution, McFarland High School scholarships, and other community projects.

FINANCIAL IMPACT:
$109.00 Less to the General Fund.

RECOMMENDATION:

City staff recommends the City Council waive the business license fee based on ordinance section 5.04.190 of the McFarland Municipal Code.

ATTACHMENTS:

1. McFarland, CA Code of Ordinances

2. McFarland Lion's Club_Redacted

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RESOLUTION NO. 2025-54

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND APPROVING

THE WAIVER OF THE BUSINESS LICENSE FEE FOR THE MCFARLAND LIONS CLUB FIREWORK STAND BASED ON ORDINANCE SECTION 5.04.190
WHEREAS, the McFarland Lions Club is a Non-Profit Organization dedicated to the advancement and promotion of the economic growth within the City of McFarland Business Community; and
WHEREAS, the McFarland Lions Club a Non-Profit within the city limits will host a Firework booth at Mi Rancho Market Parking Lot from noon July 1 to noon July 4th; and WHEREAS, the McFarland Lions Club firework sales profit will go towards McFarland High School Scholarships; and
WHEREAS, the McFarland Lions Club has requested approval of the city council to waive the business license fees based on the ordinance section 5.04.190 for their firework booth; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of McFarland that it hereby finds and determines as follows:

1. The foregoing recitals are true and correct and incorporated herein as if set forth in fill.

2. The waiver of the business license fee is in the best interest of the Community.

3. The City Council does hereby authorize the waiver of the fees ($109.00).

4. The City Clerk shall certify the passage and adoption of this resolution.

5. This resolution is effective immediately.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on May 22, 2025 by the following vote:

Aye Nae Abstain Absent
Saul Ayon
Ricardo Cano
Anita Gonzalez
María T. Pérez
Martin Gutierrez

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APPROVED AS TO FORM:
_____________________________
Nathan Hodges, City Attorney

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City of McFarland
City Council Meeting

STAFF REPORT
Agenda Item No. 5.

MCFARLAND APPROVING THE WAIVER OF THE BUSINESS LICENSE
FOR GRID ALTERNATIVES BASED ON ORDINANCE SECTION 5.04.190 OF

THE MUNICIPAL CODE
SUMMARY:

GRID Alternatives is a nonprofit organization dedicated to providing no-cost solar energy systems to low-income households through funding from the California Public Utilities Commission (CPUC).

In recognition of its nonprofit status and the valuable, no-cost services it provides to the community, GRID Alternatives respectfully requests that the City Council approve a waiver of the $84.00 business license fee.

FINANCIAL IMPACT:
$84.00 less to the General Fund.

RECOMMENDATION:

Staff recommends the City Council waive the business license fee based on ordinance section

5.04.190 of the McFarland Municipal Code.

ATTACHMENTS:

1. McFarland, CA Code of Ordinances

2. GRID Alternatives_Redacted

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RESOLUTION NO. 2025-55

A RESOLUTION OF THE CITY OF MCFARLAND APPROVING THE WAIVER OF THE

BUSINESS LICENSE FOR GRID ALTERNATIVES BASED ON ORDINANCE SECTION

5.04.190 OF THE MCFARLAND MUNICIPAL CODE
WHEREAS, GRID Alternatives is a recognized nonprofit organization committed to providing no-cost solar energy systems to low-income households across California; and WHEREAS, the organization utilizes funding from the California Public Utilities Commission (CPUC) to deliver clean, renewable energy to underserved communities, helping to reduce utility costs and promote environmental sustainability; and
WHEREAS, the organization provides these services at no cost to residents and does not generate profit from its operations; and
WHEREAS, GRID Alternatives has requested that the City Council waive the $84.00 business license fee in accordance with McFarland Municipal Code Section 5.04.190, which allows for such waivers for qualifying nonprofit organizations; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of McFarland that it hereby finds and determines as follows:

1. The foregoing recitals are true and correct and incorporated herein as if set forth in fill.

2. The waiver of the business license fee is in the best interest of the community.

3. The City Council does hereby authorize the waiver of the fees ($84.00).

4. The City Clerk shall certify the passage and adoption of this resolution.

5. This resolution is effective immediately.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on May 22, 2025 by the following vote:

Aye Nae Abstain Absent
Saul Ayon
Ricardo Cano
Anita Gonzalez
María T. Pérez

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Martin Gutierrez

APPROVED AS TO FORM:
_____________________________
Nathan Hodges, City Attorney

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City of McFarland
City Council Meeting

STAFF REPORT
Agenda Item No. 6.

Section: CONSENT AGENDA
Meeting Date: May 22, 2025
TO: Honorable Mayor and Council Members
FROM: Diego Viramontes, City Manager
Brian Knox, Chief of Police
SUBJECT: Approval of Resolution No. 2025-59 A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF MCFARLAND ACCEPTING A GRANT FROM THE KERN COUNCIL OF GOVERNMENTS FOR $2000.00 TO BE USED FOR THE

MCFARLAND BIKE RODEO SAFETY EVENT
SUMMARY:

The McFarland Police Department received a grant to host a Bike Rodeo and Safety Event from the Kern Council of Governments for $2000.00. Bike Rodeos are events that provide safety equipment and training for juvenile bike riders. Bike helmets and other equipment have been purchased in the amount of $2000.00.

FINANCIAL IMPACT:

There is no fiscal impact to the budget.

RECOMMENDATION:

Staff recommends the City Council approve the acceptance of the grant and reallocation of funds to a Police Department budget line item for $2000.00 from the general fund.

ATTACHMENTS:

1. TDA Article 3 Award letter McFarland 7 19 2024

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RESOLUTION NO. 2025-59

ACCEPTANCE OF A GRANT FROM THE KERN COUNCIL OF GOVERNMENTS FOR $2000.00 TO BE USED FOR THE MCFARLAND BIKE RODEO SAFETY EVENT.

WHEREAS, the City Council of the City of McFarland has approved a fiscal year budget for 2024/2025; and
WHEREAS, the McFarland Police Department received a grant in the amount of $2000.00 to host a Bike Rodeo and Safety Event; and
WHEREAS, the McFarland Police Department is requesting that the City Council approve the reallocation of these funds from the general fund to the McFarland Police Department budget and approve the spending of these funds to cover the cost of the Bike Safety Rodeo; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of McFarland that it hereby finds and determines as follows:

1. The foregoing recitals are true and correct and incorporated herein as if set forth in fill.

2. The McFarland Police Department received a grant in the amount of $2000/.00 to host a Bike Rodeo and Safety Event.

3. The City Manager is hereby authorized and directed to make a monetary budget amendment of $2000.00 to the general fund.

4. The McFarland Police Department is requesting that the City Council approve the reallocation of these funds from the general fund to the McFarland Police Department Budget and approve the spending of these funds to cover the cost of the Bike Rodeo and Safety Event.

5. The City of McFarland provides the city manager the authority to execute any documents necessary to carry out the purchase.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on May 22, 2025 by the following vote:

Aye Nae Abstain Absent
Saul Ayon
Ricardo Cano
Anita Gonzalez
María T. Pérez
Martin Gutierrez

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APPROVED AS TO FORM:
_____________________________
Nathan Hodges, City Attorney

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1 Kern Council of Governments
1401 19th Streets, Suite 300 Bakersfield CA 93301 661-635-2900 Facsimile 661-324-8215 TTY 661-832-7433 www.kerncog.org July 19, 2024
Mr. Timothy McGrath
City of McFarland Community Development
401 Kern Ave.

Mc Farland, CA 93250
Dear Mr. McGrath:

We are pleased to inform you that the City of McFarland has been awarded one (1) project through the Transportation Development Act Article 3 Program, administered by the Kern Council of Governments. The awards were made at the Council’s meeting of July 18,2024. The funding for the allocated projects is as follows:

1. Minute Order # 24-13: $2,000 to fund McFarland Bike Rodeo & Safety Event To claim these allocations, the Kern Council of Governments must be notified, in writing when requesting funding. The request must include substantiation of expenditure, such as construction contract, or a sales receipt. Funding may not be claimed more than thirty (30) days prior to project initiation. Please reference the corresponding Minute Order number for each project when submitting the request for payment.

Congratulations on being awarded funding in this very competitive program. Please contact me at your earliest convenience if I may be of any assistance in this or any other manner.

Sincerely,
Irene Enriquez
Irene Enriquez
Regional Planner
cc: Paul Saldana
Yerlys Hernandez

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City of McFarland
City Council Meeting

STAFF REPORT
Agenda Item No. 7.

Section: CONSENT AGENDA
Meeting Date: May 22, 2025
TO: Honorable Mayor and Council Members
FROM: Diego Viramontes, City Manager
Megan Snyder, Community Development Director
SUBJECT: Approval of Resolution No. 2025-61 A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF MCFARLAND AUTHORIZING STAFF TO APPOINT THE CITY’S FIRST MISS MCFARLAND REPRESENTATIVE TO PARTICIPATE IN THE 2026 MISS KERN COUNTY PAGEANT
SUMMARY:

The Miss Kern County Organization was established in 1918. We are proudly celebrating 107 years serving in the Kern County Community. The Miss Kern County program is a communitybased pageant serving Kern County with the pursuit of furthering the education of women in our community. Our mission is to encourage and elevate women in our community through personal growth by furthering the education of women in our community through Faith, Family, Education, Service, Philanthropy, & Community. This report presents an overview of the Miss Kern County organization and the notion of bringing Miss McFarland into the fold.

Pageants have become increasingly more popular, but it isn’t just about a beautiful face, it is an avenue for personal growth, community engagement and social causes. Hosting a pageant could offer a variety of benefits to the City of McFarland and bring new opportunities to the young women in our community. In the past, cities all around Kern County would have a “City Queen” that would represent their hometown in the upcoming Miss Kern County Pageant.

McFarland is one of the only local municipalities not yet represented in the 2026 Miss Kern County Pageant that will be held in March.

As a city queen, our representative will be working alongside her community helping with upcoming events, grand openings, ribbon cuttings, parades, etc. She will also be invited to represent her city at any of our community events all around Kern County leading up to the 2026 Miss Kern County pageant.

An appointment is to be made by the McFarland Events Committee comprised of city staff from all departments.

Appointment criteria will be:

1. Age (must be 17-23),

2. Grades/professional achievements

3. Character

4. Community Engagement overview,

5. Applicant agreement to participate in the Miss Kern County pageant in March 2026 (to

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include $300 entry)
Following appointment selection, crowning will take place at the next council meeting.

FINANCIAL IMPACT:

No Fiscal Impact
RECOMMENDATION:

As we continue to grow and shift to McFarland first leadership, staff feel this is an added opportunity to showcase our great community and the local heart of McFarland through Miss McFarland. It is our recommendation council approve the appointment criteria and appointment by the McFarland Events Committee for the first Miss McFarland and bring back to the city council plans to host a Miss McFarland Pageant in the future.

ATTACHMENTS:

1. IMG_6362

2. IMG_6355

3. IMG_6354

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RESOLUTION NO. 2025-61

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND AUTHORIZING STAFF TO APPOINT THE CITY’S FIRST MISS MCFARLAND REPRESENTATIVE TO PARTICIPATE IN THE 2026 MISS KERN COUNTY PAGEANT WHEREAS, the Miss Kern County Organization, established in 1918, has promoted the personal growth, education, and civic involvement of women throughout Kern County for over 107 years; and
WHEREAS, the Miss Kern County program encourages participants to embody values rooted in faith, family, education, service, philanthropy, and community, while providing a platform for leadership and representation; and
WHEREAS, historically, cities across Kern County have appointed a “City Queen” to represent their respective communities at the Miss Kern County Pageant, and the City of McFarland has not yet participated in this tradition; and
WHEREAS, the appointment of a Miss McFarland will offer new opportunities for young women in McFarland to engage in civic life, serve as a community ambassador, and represent the City at events such as parades, ribbon cuttings, and local celebrations throughout the region; and WHEREAS, the McFarland Events Committee, composed of representatives from various City departments, will be responsible for the selection process; and WHEREAS, following her appointment, Miss McFarland will be formally recognized and crowned at a City Council meeting, with plans to explore a future hosted Miss McFarland Pageant; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of McFarland that it hereby finds and determines as follows:

1. The City Council hereby authorizes City staff to implement the appointment of Miss McFarland through the McFarland Events Committee.

2. The appointment shall follow the criteria outlined herein and will include participation in the 2026 Miss Kern County Pageant.

3. The City Council supports further exploration of a future Miss McFarland Pageant to broaden engagement and opportunities for local youth.

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4. This action is determined to have no fiscal impact at this time.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on May 22, 2025 by the following vote:

Aye Nae Abstain Absent
Saul Ayon
Ricardo Cano
Anita Gonzalez
María T. Pérez
Martin Gutierrez

APPROVED AS TO FORM:
_____________________________
Nathan Hodges, City Attorney

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City of McFarland
City Council Meeting

STAFF REPORT
Agenda Item No. 8.

Section: CONSENT AGENDA
Meeting Date: May 22, 2025
TO: Honorable Mayor and Council Members
FROM: Diego Viramontes, City Manager
Megan Snyder, Community Development Director
Meliza Rosa, Grant Manager
SUBJECT: Approval and Adoption of Resolution No. 2025-57 AND AUTHORIZATION OF

THE CITY MANAGER TO EXECUTE THE SUBGRANTEE AGREEMENT

WITH SELF HELP ENTERPRISES FOR MANAGEMENT OF THE
PERMANENT LOCAL HOUSING ALLOCATION (PLHA) PROGRAM, 2020

ALLOCATION LOAN MANAGEMENT
SUMMARY:

The State of California, Department of Housing and Community Development issued a notice of funding under the PLHA program which would allow cities to apply for funding to address one or more eligible activities. The 2020 allocation activity is specifically geared to provide home buyer assistance. The specific focus is providing McFarland community members with homeownership opportunities, including, but not limited to, down payment assistance.

Subgrantee:

Self-Help Enterprises
Total Grant Amount to Subgrantee:
$174,618.00 for home buyer assistance and administrative costs Budget Breakdown:

PLHA 2020 Allocation
The program facilitation in years past has become a time-consuming endeavor for the public, and several city departments. In an effort to streamline operations and identify opportunities to improve efficiency, the city has moved to authorize a subgrantee. The subgrantee will assist in facilitating the loan documents, execution, annual updates, storage, and overall management of these loans on the city’s behalf. Self Help Enterprises has agreed to be in full compliance with grant terms and all reporting requirements in collaboration with city staff. The City’s Grant Manager will work in lock step with Self Help to ensure program oversight to include but not limited to check-ins, audits and grant reporting.

FINANCIAL IMPACT:

This is a previously budgeted item. There is a one time, $3,000 expense to the general fund via the grants budget. All other costs are covered by PLHA funds.

RECOMMENDATION:

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Staff recommends approval of Resolution 2025-57 and authorizing City Manager to execute the subgrantee agreement with Self Help Enterprises for management of the Permanent Local Housing Allocation (PLHA) Program, 2020 allocation loans.

ATTACHMENTS:

1. SubRecipient Agreement1

2. PLHA Homebuyer Education Plan

3. Sample Down Payment Assistance Written Agreement

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RESOLUTION NO. 2025-57

APPROVING THE AUTHORIZATION OF THE CITY MANAGER TO EXECUTE THE

SUBGRANTEE AGREEMENT WITH SELF-HELP ENTERPRISES FOR MANAGEMENT OF THE PERMANENT LOCAL HOUSING ALLOCATION (PLHA) PROGRAM, 2020

ALLOCATION LOAN MANAGEMENT
WHEREAS, City of McFarland City Council authorizes the City to utilize the services of SelfHelp Enterprises in the utilization and loan management of the PLHA 2020 allocation; WHEREAS, the subgrantee agreement authorizes Self Help to manage the PLHA 2020 allocation to be utilized as approved and intended for homebuyer assistance for McFarland community members;
WHEREAS, the City of McFarland City Council authorizes City Manager to execute the Subgrantee agreement; WHEREAS, the total subgrantee amount is in the total of $174,618.00 for homebuyer assistance and minimal administrative costs;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of McFarland that it hereby finds and determines as follows:

1. The approval of the subgrantee agreement between the City of McFarland and Self-Help Enterprises.

2. Self-Help will utilize the PLHA 2020 allocation funds for home buyer assistance and manage the loan program in its entirety.

3. The authorization of City Manager to execute the subgrantee agreement.

4. The total 2020 allocation is in the amount of $174,618.00 to be used for home buyer assistance and administrative costs.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on May 22, 2025 by the following vote:

Aye Nae Abstain Absent
Saul Ayon
Ricardo Cano
Anita Gonzalez

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María T. Pérez
Martin Gutierrez

APPROVED AS TO FORM:
_____________________________
Nathan Hodges, City Attorney

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CITY OF MCFARLAND

PLHA HOMEBUYER EDUCATION PLAN

INTRODUCTION
The State of California Department of Housing and Community Development has made grants available through the Permanent Local Housing Allocation (PLHA) Program to provide loans to firsttime homebuyers for downpayment assistance, loans to owner-occupants for home rehabilitation, and technical assistance for self-help housing programs.

The City of McFarland as the recipient of funding under the PLHA Program, contracts with Self-Help Enterprises (SHE) to ensure that specific guidelines are followed when providing homebuyer education. The City reserves the right to contract out said homebuyer education and counseling classes to a PLHA approved third-party agency per the guidelines provided in the PLHA Operations handbook. As the City's service provider, SHE offers participants the opportunity to utilize eHome America online education in cases where there are no live classes available or attending a live class presents a hardship.

TRAINING PROGRAM
All participants for whom home purchase is a goal are required to complete an education course either via eHome America or in-person. Additional support is available via one-on-one Homebuyer Coaching.

Upon completion of either coaching and education or education, each participant will receive a certificate of completion. A certificate of completion will also be provided to the down payment assistance processor before loan approval.

Homebuyer Education classes provided by SHE, a HUD certified Counseling agency, is responsible for arranging and administering in-person courses:

Educational courses will consist of two four-hour sessions or one eight-hour session. As often as feasible, industry experts such as loan officers, insurance agents, credit repair representatives, and bankers are included in the training.

Live course materials include:
 NeighborWorks America Realizing the Dream Workbook (English and Spanish copies available)  How to Live Green (English & Spanish)
 Twelve Ways to Lower Your Homeowners Insurance
Online course materials include:
 Glossary of terms
 Option for a separate Money Management course
REALIZING THE AMERICAN DREAM and eHome America CURRICULUM

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The first 3 sections deal with preparation for homeownership. The second three deal with financing, finding a home and sustaining homeownership.

1. Are you ready to buy a home?
a. Setting Financial Goals
b. How to determine if Homeownership is right for you
c. Assessing your current financial situation
d. Preparing for buying a home
e. How to determine how much you can afford to spend
f. How to determine if you are ready for homeownership

2. Managing your money
a. Assessing your cash flow situation
b. Money Habits and attitudes
c. How to maximize income and reduce spending
d. Saving
e. Spending Plans
f. When and how to get help

3. Understanding Credit
a. Credit reporting agencies, credit reports and credit scores b. Ways to improve your credit
c. Nontraditional credit
d. Ways to protect your credit
e. Your credit rights as consumer

4. Obtaining a mortgage loan
a. Mortgage payment and other costs of homeownership
b. How a lender decides whether to give you a mortgage loan c. Pre-approval
d. Lenders and mortgage products
e. Working with a lender
f. The loan approval process
g. Your rights as a borrower

5. Shopping for a Home
a. Shopping for a neighborhood
b. Type of homes and ownership
c. Locating the right house to meet your wants and needs d. Putting together an offer
e. Negotiating
f. What happens from contract to closing

6. Protecting your Investment – what happens after you purchase and how to maintain ownership a. Getting to know your home – discusses the common features and basic “need to know” items in a home.

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b. Home Safety
c. Savings energy and money
d. Preventative maintenance – This section discusses the importance of maintaining the interior and exterior of the home.
e. Remodeling and repairs
f. Community involvement – helps students gain an understanding of the responsibility to be a good neighbor and building a community.
g. Money management after homeownership – This section builds on the budgeting section from earlier. The importance of
h. Record keeping
i. Taxes
j. Insurance
k. Considerations for accessing equity, refinancing and prepaying your mortgage l. Understanding and avoiding foreclosure
Participants of the City's/County's PLHA Hombuyer Program, that wish to seek services for Homebuyer Education and/or Counseling from any other agency must first be approved by CalHome.

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SAMPLE CERTIFICATES:

Homebuyer Coaching & Education:

Online Education:

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EXHIBIT “G”

HOMEBUYER WRITTEN AGREEMENT
PLHA Loan Program
Homebuyer Agreement for Mortgage Assistance
NOTICE TO HOMEBUYER: This Agreement contains requirements you must fulfill in exchange for the state assistance you are receiving through the Permanent Local Housing Allocation program (PLHA Program). You should read each paragraph carefully and ask questions regarding any sections you do not fully understand. This Agreement will be enforced through a mortgage loan as set forth in Section 1 below.

You should be sure that you thoroughly understand these documents before you sign them.

This Agreement is entered into this ________, 2023 by and between ______________________, an individual (herein referred to as HOMEBUYER) and the City of ________, a municipal corporation (herein referred to as CITY), to provide low-income homebuyer mortgage assistance through funding made available to the CITY from the California Department of Housing and Community Development (HCD), PLHA Program. The PLHA Program assistance enables HOMEBUYER to purchase the residence located at __________________________, City Name, California. The house must remain HOMEBUYER’s principal place of residence during the entire period of time covered by this Agreement.

Section 1: Scope of Program
The CITY will loan the HOMEBUYER the sum of __________________________ (Loan), which was provided to the CITY through the HCD PLHA Program as a grant, thus reducing the sales price of the house to the HOMEBUYER by that same amount, and therefore representing a direct subsidy to the HOMEBUYER. The Loan will be protected by mortgage recorded on the property. The Promissory Note and Deed of Trust will be released once the period of affordability, as described in Section 2 below, has expired. At that time, if the HOMEBUYER has complied with the terms of this Agreement, no further sums will be due to the City.

Section 2: Affordability Period
The period of affordability for the house will be 30 years, based on the amount of the direct subsidy to the HOMEBUYER. During this thirty 30-year period of affordability, the HOMEBUYER must always maintain the house as his/her principal place of residence. The HOMEBUYER should be aware the period of affordability does not begin until the activity is shown a completed. Therefore, the 30-year period of affordability shall begin at the recordation of the Commencement of Affordability, which a conformed copy shall be provided to the HOMEBUYER. At the end of the 30-year period of affordability, the Agreement will expire, and the Promissory Note and Deed of Trust will be released.

Section 3. Loan and Interest Rate
The CITY will provide state PLHA Program funds in the form of a 30-year mortgage at 0% interest to the HOMEBUYER in the sum of ___________________ ($000.00).

The PLHA mortgage assistance in the form of a Promissory Note will be secured by a Deed of Trust recorded against the property. The HOMEBUYER understands and agrees that the

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Promissory Note secured by a Deed of Trust is made for the sole purpose of assisting the HOMEBUYER in the purchase of the HOMEBUYER's house as the principal place of residence.

Therefore, the HOMEBUYER understands and agrees that the Promissory Note secured by this Deed of Trust shall be immediately due and payable upon the earlier of: (1) any change in residency of the HOMEBUYER from the HOMEBUYER's house which is used as security for the Note described above, unless having obtained the written consent of the CITY; or (2) the sale or transfer, without the CITY's prior written consent, of all or any part of the property, or any interest in the property. A "sale or transfer" means the conveyance of the property or any right, title or interest therein; whether legal, beneficial or equitable; whether voluntary or involuntary; whether by outright sale, deed, installment sale contract, land contract, contract for deed, lease-option contract, or by sale, assignment, or transfer of any beneficial interest in or to any land trust holding title to the property, or by any other method of conveyance of land interest.

The CITY and the HOMEBUYER acknowledge and agree that this security instrument is second and subordinate in all respects to the liens, terms, covenants and conditions of the first Deed of Trust and shall not impair the rights of any institutional lender which is the maker of a loan secured by such first deed of trust, or such lender's assignee or successor in interest, to exercise its remedies under the deed of trust in the event of default by the HOMEBUYER.

These remedies include the right to foreclosure or exercise a power of sale or to accept a deed or assignment in lieu of foreclosure. The terms and provisions of the first Deed of Trust are paramount and controlling, and they supersede any other terms and provisions hereof in conflict therewith. In the event of a foreclosure or deed in lieu of foreclosure of the first Deed of Trust, any provisions herein or any provisions in any other collateral agreement restricting the use of the property to low-income households or otherwise restricting the HOMEBUYER's ability to sell the property shall have no further force or effect on subsequent owners or purchasers of the property. Any person, including his/her successors or assigns (other than the HOMEBUYER or a related entity of the HOMEBUYER), receiving title to the property through a foreclosure or deed in lieu of foreclosure of the first Deed of Trust shall receive title to the property free and clear from such restrictions.

In the event of a catastrophic occurrence that results in the property having to be sold, the portion of the existing second mortgage lien that results in the combined loan-to-value ratio being more than 100% of the value of the property will be released with no forgiveness of that portion of the debt, and the contemporaneous execution of an unsecured promissory note equal to the amount released from the second mortgage, and a modification agreement that reduces the secured debt of the existing second mortgage by the amount of the new unsecured promissory note.

Section 4. Use of PLHA Funds
The Loan provided to the HOMEBUYER was initially provided to the Developer as a construction loan for the construction of the house located at ____________________, City Name, California. Developer’s construction loan subsequently converted to a mortgage assistance loan at the transfer of the property title through escrow to the HOMEBUYER, thus representing a direct mortgage subsidy assistance to the HOMEBUYER.

Section 5. Principal Residence Requirement
This Agreement shall remain in force throughout the 30-year period of affordability so long as the house remains the principal residence of the HOMEBUYER. The house shall remain the HOMEBUYER’s principal place of residence for the entire 30-year period of affordability as

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evidence by the fully executed and recorded Declaration of Restrictions which contains the affordability covenants which shall run with the land and be recorded against the property.

Should the HOMBUYER not maintain the house as his/her principal place of residence, or rent or sell the residence to another party, the HOMEBUYER will be in default of this Agreement and will be required to repay any amount of the PLHA loan outstanding as of the date the house is no longer the principal place of residence of the HOMEBUYER.

Section 6. Recapture Agreement
The CITY requires that PLHA funds be recaptured if the house does not continue to be the HOMEBUYER’s principal residence or if all or any part of the property or any interest in it is sold, rented, conveyed, or transferred for the duration of the 30-year period of affordability. If the net proceeds are not sufficient to recapture the full PLHA loan amount plus enable the HOMEBUYER to recover the amount of the HOMEBUYER’s down payment and any capital improvement investment made by the HOMEBUYER since purchase, the CITY may share the net proceeds. The net proceeds are the sales price minus superior loan repayment (other than PLHA funds) and any closing costs.

In the event of foreclosure, the amount subject to recapture is based on the amount of net proceeds (if any) from the foreclosure sale. The net proceeds may be divided proportionally as set forth in the following mathematical formulas:

PLHA loan investment x Net
proceeds
= PLHA recaptured
PLHA loan + homeowner
investment
Homeowner investment x Net
proceeds
= amount to homeowner
PLHA loan +
homeowner investment
Section 7. Low-Income Homebuyer
The HOMEBUYER attests, and the CITY has verified, that the HOMEBUYER qualifies as a low-income individual or household as defined in the PLHA Program regulations and has a total income that does not exceed 80% of the Area Median Income for ______ County as defined by the California Department of Housing and Community Development (HCD).

Section 8. Appraised Value of Housing Determined to be Modest The CITY certifies that the property appraiser has appraised the value of the house located at __________________, City Name, California, that is subject of this Agreement is [$ FILL IN DOLLAR AMOUNT]. The CITY has verified that the purchase price of the house does not exceed 95% of the median purchase price of the area, as set forth in 24 CFR Part

92.254(a)(2)(iii).

Section 9. Insurance Requirement
The HOMEBUYER must at all times during the duration of the Agreement maintain a valid and current insurance policy on the house for the current appraised or assessed value of the house.

Failure to maintain a valid and current insurance policy will be considered a breach of this Agreement, and the CITY will have the right to foreclose on its mortgage lien if necessary to protect the PLHA loan program.

Section 10. Property Standards

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Pursuant to the PLHA Program rules, the property located at __________________ City Name, California must meet all State and local housing quality standard and CITY code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Conditions Standards.

HOMEBUYER
_____________________________________ ______________________ ______________________, an individual Date
(Attach notary certificate of acknowledgment)
CITY OF ________,
A California municipal corporation
By:

Name:

Title: City Manager
(Attach notary certificate of acknowledgment)
APPROVED AS TO FORM:

Name:

City Attorney
By: _______________________________
Name:

Title:

ATTEST:

City Clerk
By:

Name:

Title: Deputy City Clerk

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City of McFarland
City Council Meeting

STAFF REPORT
Agenda Item No. 9.

Section: CONSENT AGENDA
Meeting Date: May 22, 2025
TO: Honorable Mayor and Council Members
FROM: Yerlys Hernandez , Public Works Director
Megan Snyder, Community Development Director
SUBJECT: Approval of Resolution No. 2025-58 A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF MCFARLAND APPROVING THE AGREEMENT WITH

ULTREX FOR THE RENTAL OF A DIGITAL COPIER PRINTER AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A 60 MONTH LEASE SUMMARY:

The City's Public Works Department and Community Development Department currently share a printer that is located in the Public Works office. Due to the amount of printing that both departments do, the Printer is in constant need of having ink being refilled. Since the City purchases the ink at retail price, the city is not getting the best pricing available to wholesale printing companies. Because of this, other departments in the City have utilized the services of Ultrex which provides many cost effective printing solutions. Ultrex maintains, troubleshoots, and refills ink for their leased printing units. Moving towards the leasing of the Ultrex Printer will not only reduce the cost of printing and reduce staff time of purchasing and refilling ink, it will also ensure the printer is always running in top shape when needed.

FINANCIAL IMPACT:

The Financial impact will be $119.00 per month and $0.08 per black copy and $0.054 for color copies which will be distributed among the Public Works and Community Development budgets. Adequate funds are available to offset this cost.

RECOMMENDATION:

Based on the outlined benefits, Staff recommends the City Council to move forward with the Lease with Ultrex for the printer, and authorizing the City Manager to enter into a 60month lease for printing services.

ATTACHMENTS:

1. City of McFarland c250ir revised 4-21-25

2. bizhub_C250i_Datasheet

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RESOLUTION NO. 2025-58

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND APPROVING

THE AGREEMENT WITH ULTREX FOR THE RENTAL OF A DIGITAL COPIER, PRINTER AND SCANNER AND AUTHORIZING THE CITY MANAGER TO EXECUTEA 60 MONTH LEASE.

WHEREAS, the City's Public Works Department and Community Development Department share a printer
WHEREAS, the City's Public Works Department and Community Development Department's printing quantities, require constant ink refill
WHEREAS, the City's pays retail price for ink purchases that are not cost effective WHEREAS, Wholesale printing companies have better pricing on their Ink and maintain their printers
WHEREAS, The city will benefit in the long run of these reduced prices on ink and utilize less staff hours troubleshooting printers.

WHEREAS, it is necessary to authorize the City Manager to enter into a 60 month lease agreement with Ultrex for printing services.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of McFarland that it hereby finds and determines as follows:

1. The foregoing recitals are true and correct and incorporated herein as if set forth in full

2. The City Council hereby approves the acceptance of the quote for Ultrex in the amount of $119.00 per month

3. The City Council hereby authorizes the City Manager to enter into a 60 month agreement for printing services.

4. The City Clerk shall certify the passage and adoption of this resolution.

5. This resolution is effective immediately.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on May

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22, 2025 by the following vote:

Aye Nae Abstain Absent
Saul Ayon
Ricardo Cano
Anita Gonzalez
María T. Pérez
Martin Gutierrez

APPROVED AS TO FORM:
_____________________________
Nathan Hodges, City Attorney

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1400 Easton Drive, Suite 140, Bakersfield, CA 93309 . Bus.: (661) 322-2468 . Fax: (661) 322-2524 . www.ultrex.net ________________________________________________
April 21, 2025
City of McFarland
Bizhub C250ir Digital Copier/Printer
DF-714 Dual Scan Document Feeder
11x17 Printing and Copying
Unlimited Duplexing
Color Printing
Color Scanning
Faxing
60 Month Lease:
$119.00 per month
Maintenance
All parts, labor, toner, developer and drums are included at $.008 per copy black and white and $.054 for color. Paper and staples not included.

Prices do not include tax.

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bizhub
i-SERIES IS

SMARTER

WORKING

RETHINK IT

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2 bizhub C250i Datasheet

OPTIONS

FINISHING FUNCTIONALITIES

CUSTOMER BENEFITS
Sustainability
Effi cient printer fl eet management, including automatic consumables delivery, pro-active
maintenance and remote setup
Intuitive operability
Operate the bizhub like a
smartphone or tablet with fully
customized user interface
Application ecosystem
Enhanced effi ciency thanks to
Konica Minolta’s extensive
applications portfolio
Security
Secure network integration,
data encryption,
SSD overwrite, and advanced
user authentication
Mobile connectivity
Print anytime from anywhere
with Konica Minolta´s innovative mobile technologies
Productivity
Reliability, high-speed scanning
and printing, combined with
powerful fi nishing functions
Corner
stapling
Two-point
stapling
Two-hole
punching
Three-hole
punching
Duplex Combined
mixplex/
mixmedia
Half-fold Banner
printing
Sheet
insertion,
report
Letter-fold Offset
sorting
Booklet
47”
LEGEND
Mandatory option
Option
This option can only
be installed with the
respective option
above it
PDF enhancements
LK-102v3
OCR text recognition
LK-105v4
Barcode fonts
LK-106
Unicode fonts
LK-107
Document converter pack
LK-110v2
OCR A and B fonts
LK-108
ThinPrint® client
LK-111
1 ENHANCED FEATURES
Antivirus
LK-116
1 Universal tray
PC-116
2 Universal tray
PC-216
Large capacity tray
PC-416
Copier desk
DK-516
OR
OR
OR
Banner tray
MK-730
4 MEDIA INPUT
Large Capacity tray
LU-302
1 2
3 4
5 MEDIA OUTPUT
Inner Finisher
FS-533
Punch kit
PK-519
Staple finisher
FS-536
Relay unit
RU-513
Staple/booklet finisher
FS-536SD
Relay unit
RU-513
Punch kit
PK-520
OR
OR OR
5 Job Separator
JS-506
Document feeder
DF-632
Document feeder
DF-714
Original cover
OC-511
OR
OR
Fiery controller
IC-420
Interface kit
VI-516
Interface board
UK-115
3 OTHERS
Working table
WT-506
10-Key pad
KP-102
Security kit
SC-509
Wireless LAN
UK-221
Keyboard holder
KH-102
Keyboard
External Keyboard
2 CONNECTIVITY
Fax board
FK-514 x2
Biometric authentication
AU-102
ID Card Reader
AU-205H
Mount kit
MK-735
OR
USB I/F kit
EK-608
USB I/F kit
EK-609
OR
Mount kit
MK-742
Fax board
FK-515

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3 bizhub C250i Datasheet

DESCRIPTIONS

SYSTEM SPECIFICATIONS
Panel size/resolution 10.1" / 1024 x 600
System memory (standard/max) 8 GB
Solid State Drive 256 GB (standard)
Interface 10/100/1,000-Base-T Ethernet; USB 2.0;
Wi-Fi 802.11 b/g/n (optional)
Network protocols TCP/IP (IPv4/IPv6); SMB; LPD; IPP; SNMP; HTTP(S); AppleTalk; Bonjour
Automatic document feeder (optional) Up to 100 originals; A6–A3; 35–163 gsm; RADF or Dual scan ADF available
Paper input capacity (standard/max) 1,150 sheets / 6,650 sheets Paper tray input (standard) 1x 500 sheets; 3.5" x 8.5" to 11" x 17"; custom sizes; 52–256 gsm 1x 500 sheets; 5.5" x 8.5" to 12" x 18"; custom sizes; 52–256 gsm Paper tray input (optional) 2x 500 sheets; 5.5" x 8.5" to 11" x 17"; 52–256 gsm 1x 2,500 sheets; 8.5" x 11"; custom sizes; 52–256 gsm
Large capacity tray (optional) 1x 3,000 sheets; 8.5" x 11"; custom sizes; 52–256 gsm Manual bypass 150 sheets; 3.5" x 8.5" to 12" x 18"; Custom sizes; Banner; 60–300 gsm
Automatic duplexing 5.5" x 8.5" to 12" x 18"; 52–256 gsm Finishing modes (optional) Offset; Group; Sort; Staple; Punch; Half-fold; Letter-fold; Booklet Output capacity (standard) Max. 250 sheets
Output Capacity (optional) Max. 3,300 sheets
Stapling Max. 50 sheets or 48 sheets + 2 cover sheets (up to 209 gsm) Letter fold Max. 3 sheets
Letter fold capacity Max. 30 sheets; unlimited (without tray) Booklet Max. 20 sheets or 19 sheets + 1 cover sheet (up to 209 gsm) Booklet output capacity Max. 100 booklets; unlimited (without tray) Copy/print volume (monthly) Max.¹ 130,000 pages
Toner lifetime Black up to 28,000 pages
CMY up to 28,000 pages
Imaging unit lifetime Black up to 225,000/1,000,000 pages (drum/developer) CMY up to 105,000/1,000,000 pages (drum/developer)
Power consumption 110–120 V / 50/60 Hz; Less than 1.50 kW System dimension (W x D x H) 24.2" x 27" x 31" (without options) System weight Approx. 187 lbs. (without options)

PRINTER SPECIFICATIONS (STANDARD)
Print resolution 1,800 (equivalent) x 600 dpi; 1200 x 1200 dpi Print Speed letter (mono/color) Up to 25/25 ppm
Page description language PCL 6 (XL3.0); PCL 5c; PostScript 3 (CPSI 3016); XPS Operating System Windows 7 (32/64); Windows 8/8.1 (32/64); Windows 10 (32/64); Windows Server 2008 (32/64); Windows Server 2008 R2;
Windows Server 2012; Windows Server 2012 R2;
Windows Server 2016; Windows Server 2019;
Macintosh OS X 10.10 or later; Unix; Linux; Citrix
Printer fonts 80 PCL Latin; 137 PostScript 3 Emulation Latin Mobile printing AirPrint (iOS); Mopria (Android);
Konica Minolta Mobile Print (iOS/Android/Windows 10 Mobile); Mobile Authentication and Pairing (iOS/Android)
Optional: Google Cloud Print; WiFi Direct

PRINTER SPECIFICATIONS (OPTIONAL)
Print controller Embedded Fiery IC-420
Controller CPU AMD GX-424CC @ 2.4 GHz
Memory/HDD 2 GB / 500 GB
Page description language Adobe PostScript 3 (CPSI 3020); PCL 6; PCL 5c

TECHNICAL SPECIFICATIONS

ENHANCED FEATURES
LK-102v3 PDF enhancements PDF/A (1b); PDF encryption; digital signature LK-105v4 OCR text recognition Searchable PDF and PPTX
LK-106 Barcode fonts Supports native barcode printing
LK-107 Unicode fonts Supports native Unicode printing
LK-108 OCR A and B fonts Supports native OCR A and B font printing LK-110v2 Document converter pack Generates various file formats incl. DOCX; XLSX and PDF/A LK-111 ThinPrint® Client Print data compression for reduced network impact LK-116 Antivirus Bitdefender® Antivirus provides real time scanning of all input/output data

CONNECTIVITY
FK-514 Fax board Super G3 fax, digital fax functionality FK-515 Fax board Super G3 fax, digital fax functionality, lines 3 & 4 support MK-742 Installation kit for FK-515
UK-221 Wireless LAN Wireless LAN and wireless LAN Access Point Mode EK-608 USB I/F kit USB keyboard connection
EK-609 USB I/F kit USB keyboard connection; Bluetooth
IC-420 Fiery controller Professional color print controller VI-516 Interface kit for IC-420 Fiery controller interface card UK-115 Interface board for IC-420 Fiery controller interface board AU-102 Biometric authentication Finger vein scanner
AU-205H card reader Various ID card technologies
MK-735 Mount kit Installation kit for ID card reader
OTHERS
DF-632 Document feeder Reversing automatic document feeder, capacity 100 originals DF-714 Document feeder Dualscan automatic document feeder, capacity 100 originals OC-511 Original cover Cover instead of ADF
WT-506 Working table Authentication device placement
KP-102 10-Key pad For use instead of touchscreen
SC-509 Security kit Copy guard function (2 kits required for Dualscan ADF) KH-102 Keyboard holder To place USB keyboard
External Keyboard Keyboard for alpha numeric data entry

MEDIA INPUT
PC-116 1 Universal tray 500 sheets, 5.5” x 8.5” to 11” x 17”, 52-256 gsm PC-216 2 Universal tray 2x 500 sheets, 5.5” x 8.5” to 11” x 17”, 52-256 gsm PC-416 Large capacity tray 2,500 sheets, 8.5” x 11”, 52-256 gsm LU-302 Large capacity tray 3,000 sheets, 8.5” x 11”, 52-256 gsm MK-730 Banner tray Multipage banner feeding
DK-516 Copier desk Provides storage space for print media and other materials

MEDIA OUTPUT
FS-533 Inner finisher 50-sheet stapling, 500 sheets max. output PK-519 Punch kit for FS-533 2/3 hole punching, autoswitching FS-536 Staple finisher 50-sheet stapling, 3,300 sheets max. output FS-536SD Booklet finisher 50-sheet staple finisher; 20-sheet booklet finisher; 2,300 sheets max. output
PK-520 Punch kit for FS-536(SD) 2/3 hole punching; autoswitching RU-513 Relay unit For FS-536(SD)/FS-537(SD) installation, (Max. 100 sheets output capacity)
JS-506 Job separator Separation of fax output; etc.

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4 bizhub C250i Datasheet

SCANNER SPECIFICATIONS
Scan speed (mono/color) Up to 100/100 ipm in simplex
Up to 200/200 ipm in duplex
Scan modes Scan-to-eMail (Scan-to-Me); Scan-to-SMB (Scan-to-Home); Scan-to-FTP; Scan-to-Box; Scan-to-USB; Scan-to-WebDAV;
Scan-to-URL; TWAIN scan
File formats JPEG; TIFF; PDF; Compact PDF; Encrypted PDF; XPS; Compact XPS; PPTX
Optional: Searchable PDF; PDF/A 1a and 1b;
Searchable DOCX/PPTX/XLSX
Scan destinations 2,100 (single + group); LDAP support

COPIER SPECIFICATIONS
Imaging technology Laser
Toner technology Simitri® HD polymerized toner
Copy/print speed letter (mono/color) Up to 25/25 ppm
Copy/print speed letter (mono/color) Up to 12/12 ppm
Autoduplex Speed 11x17 (mono/color) Up to 25/25 ppm
1st copy out time letter 5.2/6.9 sec.

Warm-up time Approx. 12 sec. in mono; 13 sec. in color² Copy resolution 600 x 600 dpi
Gradation 256 gradations
Multicopy 1–9,999
Original format 3.5" x 8.5" to 11" x 17"; Custom sizes
Magnification 25–400% in 0.1% steps; Auto-zooming

FAX SPECIFICATIONS
Fax standard Super G3 (optional)
Fax transmission Analog; i-Fax; Color i-Fax; IP-Fax
Fax resolution Up to 600 x 600 dpi
Fax compression MH; MR; MMR; JBIG
Fax modem Up to 33.6 Kbps
Fax destinations 2,100 (single + group)

USER BOX SPECIFICATIONS
Storable documents Up to 3,000 documents or 10,000 pages Type of user boxes Public; Personal (with password or authentication); Group (with authentication)
Type of system boxes Secure print; Encrypted PDF print; Fax receipt; Fax polling

SYSTEM FEATURES
Security Functions (standard) ISO 15408 HCD-PP Common Criteria (in evalutation); IP filtering and port blocking; SSL2; SSL3 and TLS1.0/1.1/1.2/1.3 network communication; IPsec support; IEEE 802.1x support;
User authentication; Authentication log; Secure print; Kerberos; Solid state drive overwrite (8 standard types); SSD data encryption (AES 256); Memory data auto deletion; Confidential fax receipt; Print user data encryption
Security Functions (optional) Antivirus realtime scanning (Bitdefender®); Copy protection (Copy Guard, Password Copy)
Accounting (standard) Up to 1,000 user accounts; Active Directory support (user name + password + e-mail + smb folder); User function access definition Accounting Functions (optional) Biometric authentication (finger vein scanner); ID card authentication (ID card reader);
Authentication by mobile device (Android/iOS)
Software Net Care Device Manager; Data Administrator; Box Operator; Web Connection; Print Status Notifier; Driver Packaging Utility; Log Management Utility
¹ Maximum monthly copy/print volume supported under standard vendor supplied service. Defines the upper end of the expected customer volume for the device. Customers should consider multiple machines if average monthly volume approaches duty cycle on a continual basis. ² Warm-up time may vary depending on the operating environment and usage. – All specifications refer to letter-size paper of 80 gsm weight. – The support and availability of the listed specifications and functionalities varies depending on operating systems, applications and network protocols as well as network and system configurations. – The stated life expectancy of each consumable is based on specific operating conditions such as page coverage for a particular page size (6% coverage of letter). The actual life of each consumable will vary depending on use and other printing variables including page coverage, page size, media type, continuous or intermittent printing, ambient temperature and humidity. – Some of the product illustrations contain optional accessories. – Specifications and accessories are based on the information available at the time of printing and are subject to change without notice.
– Konica Minolta does not warrant that any specifications mentioned will be error-free. – All brand and product names may be registered trademarks or trademarks of their respective holders and are hereby acknowledged.

Item #: C250iSS
05/19-I
PARTNERSHIP.

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Page 195 of 205 ends

City of McFarland
City Council Meeting

STAFF REPORT
Agenda Item No. 10.

OF THE CITY OF MCFARLAND, CALIFORNIA, AUTHORIZING THE CITY

MANAGER TO EXECUTE AN AGREEMENT WITH PYRO SPECTACULARS, INC. FOR THE 2025 INDEPENDENCE DAY FIREWORKS DISPLAY
SUMMARY:

The McFarland Independence Day Celebration and Fireworks Show will be a family-friendly community event, with a focus on creating a patriotic atmosphere. The event will feature live entertainment, food vendors, games, and culminate in a spectacular fireworks show at night.

The goal of the McFarland City Council is to create opportunities to make lasting family memories and give back to the community. We are hosting the first city Independence Day event on Thursday, July 3, 2025.

It is the collective goal of the council, city staff and community to create opportunities to bring families, community members, and visitors of all ages together to make lasting memories in our great city. The event aims to foster community spirit and celebrate the nation’s independence.

Pyro Spectaculars, Inc. have provided the most cost effective, thorough and complete fireworks show proposal.

FINANCIAL IMPACT:

The total financial impact of the fireworks show is $21,000.00 to the general fund to cover initial costs. Staff anticipates continued community support to offset this cost in the general fund.

RECOMMENDATION:

Staff recommends the approval of the Pyro Spectaculars, Inc. agreement.

ATTACHMENTS:

1. McFarland, City of_Proposal_7-3-25_A

2. McFarland, City of_Agreement_7-2-25_A MIG Signed

Page 196 of 205 ends

RESOLUTION NO. 2025-60

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCFARLAND, CALIFORNIA,

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH PYRO SPECTACULARS, INC. FOR THE 2025 INDEPENDENCE DAY FIREWORKS DISPLAY WHEREAS, the City of McFarland is committed to fostering civic pride, community engagement, and the celebration of national holidays through inclusive and family-friendly public events; and
WHEREAS, the City Council has identified the 2025 McFarland Independence Day Celebration and Fireworks Show, scheduled for July 3, 2025, as an important community event intended to bring residents and visitors together in honor of the nation’s independence; and WHEREAS, Pyro Spectaculars, Inc. has submitted a proposal to provide a professionally produced fireworks display on July 3, 2025, which includes all pyrotechnic equipment, trained technicians, insurance, and necessary preproduction services; and WHEREAS, staff has reviewed the proposal and determined that Pyro Spectaculars, Inc. offers the most cost-effective and complete option to ensure a safe and high-quality fireworks production; and WHEREAS, the total cost of the production is $21,000.00, to be funded from the City’s General Fund, with ongoing efforts to secure community support to help offset the cost; and WHEREAS, the City Council desires to authorize the City Manager to enter into a formal agreement with Pyro Spectaculars, Inc. to secure fireworks services for the 2025 event.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of McFarland that it hereby finds and determines as follows:

1. The City Council hereby approves the fireworks display proposal and agreement with Pyro Spectaculars, Inc. for the July 3, 2025 Independence Day Celebration, in the amount of $21,000.00.

2. The City Council authorizes the City Manager to execute the agreement and any related documents necessary to carry out the terms and conditions of the agreement, subject to final review by the City Attorney.

3. This resolution shall take effect immediately upon its adoption.

Page 197 of 205 ends

PASSED AND ADOPTED at a regular meeting of the City Council of the City of McFarland on May 22, 2025 by the following vote:

Aye Nae Abstain Absent
Saul Ayon
Ricardo Cano
Anita Gonzalez
María T. Pérez
Martin Gutierrez

APPROVED AS TO FORM:
_____________________________
Nathan Hodges, City Attorney

Page 198 of 205 ends

City of McFarland
July 3, 2025 and July 3, 2025
2025 Pyrotechnics Proposal

Page 199 of 205 ends

May 19, 2025
City of McFarland
Megan Snyder
401 W Kern Ave.

McFarland, CA 92350
Subject: Proposal for your event on July 3, 2025, PROGRAM A for $21,000.00.

Pyrotechnics/Theatrical:

☐Close Proximity ✔Display Fireworks ☐Firecrackers
Special Effects: ☐Spark Machines ☐Flames ☐CO2 Cryo Jets ☐Confetti/Streamers ☐Lights ☐Foggers
Drones: ☐ Light Animations ☐ Accents
Dear Megan Snyder,
Pyro Spectaculars, Inc. is delighted to present our proposal for the full-service custom-designed PROGRAM A for the production of your upcoming event. We are confident that our production capabilities and crew experience will result in the display of an unforgettable experience for your audience.

Enclosed you will find three important documents that outline our PROGRAM A proposal in detail:

1. Product Synopsis - Proposal: Provides the specifications of the devices and products to be used in your event.

2. Production Agreement: Presents the terms and conditions for the production of your event, including engagements, duties, and payment dates and amounts.

3. Scope of Work: Outlines the responsibilities and services to be provided by both Pyro Spectaculars, Inc. and City of McFarland that will be necessary for the execution of the production of your event, along with insurance limits and requirements.

To secure your program, return the fully executed Production Agreement to our office by the PRICE FIRM date, May 30, 2025. Please note that program availability, pricing, and show date may be subject to change if these are not timely received.

If you have any questions, or wish to discuss your program in detail, please do not hesitate to contact me or your dedicated Customer Service Representative, Jacky Becerril, at (909) 355-8120, extension 234.

Sincerely,
Pyro Spectaculars, Inc.

Jennifer Waite
Jennifer Waite, Show Producer
(JB)
Pyro Spectaculars, Inc.

P.O. Box 2329, Rialto, CA 92377 • Phone: (909) 355- 8120 • Fax: (909) 355-9813

Page 200 of 205 ends

Pyrotechnics Proposal
City of McFarland
PROGRAM A – July 3, 2025
$21,000.00
Main Body - Aerial Shells
Description Quantity
 3" Souza Designer Selections 130
 4" Souza Designer Selections 140
 5" Souza Designer Selections 60
Total of Main Body - Aerial Shells 330
Grand Finale
Description Quantity
 3" Souza Designer Bombardment Shells 50
 4" Souza Designer Bombardment Shells 30
 5" Souza Designer Bombardment Shells 18
Total of Grand Finale 98
Grand Total 428
Product descriptions are for specification of product quality, classification, and value.

Final product selections will be based on availability, suitability, and overall artistic style.

Page 201 of 205 ends

Pyro Spectaculars, Inc. City of McFarland
P.O. Box 2329 Program A
Rialto, CA 92377 July 3, 2025
Tel: 909-355-8120 :::: Fax: 909-355-9813 Page 1 of 4
PSI V-2021-2

PRODUCTION AGREEMENT
This agreement ("Agreement") is made this day of , 2025 by and between Pyro Spectaculars, Inc., a California corporation, hereinafter referred to as (“PYRO”), and City of McFarland, hereinafter referred to as (“CLIENT”). PYRO and CLIENT are sometimes referred to as “Party” or collectively as “Parties” herein.

1. Engagement - CLIENT hereby engages PYRO to provide to CLIENT one fireworks production (“Production”), and PYRO accepts such engagement upon all of the promises, terms and conditions hereinafter set forth. The Production shall be substantially as outlined in Program “A”, attached hereto and incorporated herein by this reference.

1.1 PYRO Duties – PYRO shall provide all pyrotechnic equipment, trained pyrotechnicians, shipping, pyrotechnic products, application for specific pyrotechnic permits (the cost of which, including standby fees, shall be paid by CLIENT) relating to the Production, insurance covering the Production and the other things on its part to be performed, including preproduction services, all as more specifically set forth below in this Agreement and in the Scope of Work (“Scope of Work”), attached hereto, incorporated herein by this reference, and made a part of this Agreement as though set forth fully herein.

1.2 CLIENT Duties – CLIENT shall provide to PYRO a suitable site (“Site”) for the Production, security for the Site as set forth in Paragraph 6 hereof, access to the Site, any permission necessary to utilize the Site for the Production, and the other things on its part to be performed as more specifically set forth below in this Agreement and in the Scope of Work. All Site arrangements are subject to PYRO’s reasonable approval as to pyrotechnic safety, suitability, and security. All other conditions of the Site shall be the responsibility of CLIENT, including, but not limited to, access, use, control, parking and general safety with respect to the public, CLIENT personnel and other contractors.

2. Time and Place - The Production shall take place on July 3, 2025, at approximately 9:15 PM, at City Property on Mast and Cliff open field, West of Golden State Annex, near 611 Frontage Road, McFarland, CA, Site.

3. Fees, Interest, and Expenses -

3.1 Fee - CLIENT agrees to pay PYRO a fee of $21,000.00 USD (TWENTY-ONE THOUSAND DOLLARS) ("Fee") for the Production.

CLIENT shall pay to PYRO an initial payment (“Initial Payment”) equal to 50 % of the Production Fee $10,500.00 USD (TEN THOUSAND FIVE HUNDRED DOLLARS) plus estimated permit and standby fees, and other regulatory costs approximated at $1,195.00 OR an amount to be determined, for a total of $11,695.00, upon the execution of this Agreement by both parties but no later than June 6, 2025. The Initial Payment is a partial payment toward the preproduction services and costs set forth in the Scope of Work (“Preproduction Services and Costs”.) The balance of the Fee shall be paid no later than July 1, 2025. CLIENT authorizes PYRO to receive and verify credit and financial information concerning CLIENT from any agency, person or entity including but not limited to credit reporting agencies. The “PRICE FIRM” date, the date by which the executed Agreement must be delivered to Pyro, is set forth in paragraph 20.

3.2 Interest - In the event that the Fee is not paid in a timely manner, CLIENT will be responsible for the payment of 1.5% interest per month or 18% annually on the unpaid balance. If litigation arises out of this Agreement, the prevailing party shall be entitled to reasonable costs incurred in connection with the litigation, including, but not limited to attorneys’ fees.

3.3 Expenses – PYRO shall pay all normal expenses directly related to the Production including freight, insurance as outlined, pyrotechnic products, pyrotechnic equipment, experienced pyrotechnic personnel to set up and discharge the pyrotechnics and those additional items as outlined as PYRO’s responsibility in the Scope of Work. CLIENT shall pay all costs related to the Production not supplied by PYRO including, but not limited to, those items outlined as CLIENT’s responsibility in this Agreement and Scope of Work.

4. Proprietary Rights - PYRO represents and warrants that it owns all copyrights, including performance rights, to this Production, except that PYRO does not own CLIENT-owned material or third-party-owned material that has been included in the Production, and as to such CLIENT-owned and third-partyowned material, CLIENT assumes full responsibility therefore. CLIENT agrees that PYRO shall retain ownership of, and all copyrights and other rights to, the Production, except that PYRO shall not acquire or retain any ownership or other rights in or to CLIENT-owned material and third-party-owned material and shall not be responsible in any way for such material. If applicable, CLIENT consents to the use of CLIENT-owned material and represents that it has or will obtain any permission from appropriate third parties sufficient to authorize public exhibition of any such material in connection with this Production. PYRO reserves the ownership rights in its trade names that are used in or are a product of the Production. Any reproduction by sound, video or other duplication or recording process without the express written permission of PYRO is prohibited.

5. Safety - PYRO and CLIENT shall each comply with applicable federal, state and local laws and regulations and employ safety programs and measures consistent with recognized applicable industry standards and practices. At all times before and during the Production, it shall be within PYRO's sole discretion to determine whether or not the Production may be safely discharged or continued. It shall not constitute a breach of this Agreement by PYRO for fireworks to fail or malfunction, or for PYRO to determine that the Production cannot be discharged or continued as a result of any conditions or circumstances affecting safety beyond the reasonable control of PYRO.

6. Security - CLIENT shall provide adequate security personnel, barricades, and Police Department services as may be necessary to preclude individuals other than those authorized by PYRO from entering an area to be designated by PYRO as the area for the set-up and discharge of the Production, including a fallout area satisfactory to PYRO where the pyrotechnics may safely rise and any debris may safely fall. PYRO shall have no responsibility for monitoring or controlling CLIENT’s other contractors, providers or volunteers; the public; areas to which the public or contractors have access; or any other public or contractor facilities associated with the Production.

7. Cleanup - PYRO shall be responsible for the removal of all equipment provided by PYRO and clean up of any live pyrotechnic debris made necessary by PYRO. CLIENT shall be responsible for any other clean up which may be required of the Production or set-up, discharge and fallout areas including any environmental clean-up.

Page 202 of 205 ends

Pyro Spectaculars, Inc. City of McFarland
P.O. Box 2329 Program A
Rialto, CA 92377 July 3, 2025
Tel: 909-355-8120 :::: Fax: 909-355-9813 Page 2 of 4
PSI V-2021-2

8. Permits - PYRO agrees to apply for permits for the firing of pyrotechnics only from the Kern County Fire Department, FAA, and USCG, if required. CLIENT shall be responsible for any fees associated with these permits including standby fees. CLIENT shall be responsible for obtaining any other necessary permits, paying associated fees, and making other appropriate arrangements for Police Departments, other Fire Departments, road closures, event/activity or land use permits or any permission or permit required by any Local, Regional, State or Federal Government.

9. Insurance - PYRO shall at all times during the performance of services herein ensure that the following insurance is maintained in connection with PYRO’s performance of this Agreement: (1) commercial general liability insurance, including products, completed operations, and contractual liability under this Agreement; (2) automobile liability insurance, (3) workers’ compensation insurance and employer liability insurance. Such insurance is to protect CLIENT from claims for bodily injury, including death, personal injury, and from claims of property damage, which may arise from PYRO’s performance of this Agreement, only. The types and amounts of coverage shall be as set forth in the Scope of Work. Such insurance shall not include claims which arise from CLIENT’s negligence or willful conduct or from failure of CLIENT to perform its obligations under this Agreement, coverage for which shall be provided by CLIENT.

The coverage of these policies shall be subject to reasonable inspection by CLIENT. Certificates of Insurance evidencing the required general liability coverage shall be furnished to CLIENT prior to the rendering of services hereunder and shall include that the following are named as additionally insured: CLIENT; Sponsors, Landowners, Barge Owners, if any; and Permitting Authorities, with respect to the operations of PYRO at the Production. Pyrotechnic subcontractors or providers, if any, not covered under policies of insurance required hereby, shall secure, maintain and provide their own insurance coverage with respect to their respective operations and services.

10. Indemnification - PYRO represents and warrants that it is capable of furnishing the necessary experience, personnel, equipment, materials, providers, and expertise to produce the Production in a safe and professional manner. Notwithstanding anything in this Agreement to the contrary, PYRO shall indemnify, hold harmless, and defend CLIENT and the additional insureds from and against any and all claims, actions, damages, liabilities and expenses, including but not limited to, attorney and other professional fees and court costs, in connection with the loss of life, personal injury, and/or damage to property, arising from or out of the Production and the presentation thereof to the extent such are occasioned by any act or omission of PYRO, their officers, agents, contractors, providers, or employees. CLIENT shall indemnify, hold harmless, and defend PYRO from and against any and all claims, actions, damages, liability and expenses, including but not limited to, attorney and other professional fees and court costs in connection with the loss of life, personal injury, and/or damage to property, arising from or out of the Production and the presentation thereof to the extent such are occasioned by any act or omission of CLIENT, its officers, agents, contractors, providers, or employees. In no event shall either party be liable for the consequential damages of the other party.

11. Limitation of Damages for Ordinary Breach - Except in the case of bodily injury and property damage as provided in the insurance and indemnification provisions of Paragraphs 9 and 10, above, in the event CLIENT claims that PYRO has breached this Agreement or was otherwise negligent in performing the Production provided for herein, CLIENT shall not be entitled to claim or recover monetary damages from PYRO beyond the amount CLIENT has paid to PYRO under this Agreement, and shall not be entitled to claim or recover any consequential damages from PYRO including, without limitation, damages for loss of income, business or profits.

12. Force Majeure - CLIENT agrees to assume the risks of weather, strike, civil unrest, terrorism, military action, governmental action, and any other causes beyond the control of PYRO which may prevent the Production from being safely discharged on the scheduled date, which may cause the cancellation of any event for which CLIENT has purchased the Production, or which may affect or damage such portion of the exhibits as must be placed and exposed a necessary time before the Production. If, for any such reason, PYRO is not reasonably able to safely discharge the Production on the scheduled date, or at the scheduled time, or should any event for which CLIENT has purchased the Production be canceled as a result of such causes, CLIENT may (i) reschedule the Production and pay PYRO such sums as provided in Paragraph 13, or (ii) cancel the Production and pay PYRO such sums as provided in Paragraph 14, based upon when the Production is canceled.

13. Rescheduling Of Event - If CLIENT elects to reschedule the Production, PYRO shall be paid the original Fee plus all additional expenses made necessary by rescheduling plus a 15% service fee on such additional expenses. Said expenses will be invoiced separately and payment will be due in full within 5 days of receipt. CLIENT and PYRO shall agree upon the rescheduled date taking into consideration availability of permits, materials, equipment, transportation and labor. The Production shall be rescheduled for a date not more than 90 Days subsequent to the date first set for the Production. The Production shall not be rescheduled to a date, or for an event, that historically has involved a fireworks production. The Production shall not be rescheduled between June 15th and July 15th unless the original date was July 4th of that same year, or between December 15th and January 15th unless the original date was December 31st of the earlier year unless PYRO agrees that such rescheduling will not adversely affect normal business operations during those periods.

14. Right To Cancel – CLIENT shall have the option to unilaterally cancel the Production prior to the scheduled date. If CLIENT exercises this option, CLIENT agrees to pay to PYRO, as liquidated damages, the following percentages of the Fee as set forth in Paragraph 3.1. 1) 50% if cancellation occurs 30 or more days prior to the scheduled date, 2) 75% if cancellation occurs 15 to 29 days prior to the scheduled date, 3) 100% thereafter. In the event CLIENT cancels the Production, it will be impractical or extremely difficult to fix actual amount of PYRO’s damages. The foregoing represents a reasonable estimate of the damages PYRO will suffer if CLIENT cancels the Production.

15. No Joint Venture - It is agreed, nothing in this Agreement or in PYRO’s performance of the Production shall be construed as forming a partnership or joint venture between CLIENT and PYRO. PYRO shall be and is an independent contractor with CLIENT and not an employee of CLIENT. The Parties hereto shall be severally responsible for their own separate debts and obligations and neither Party shall be held responsible for any agreements or obligations not expressly provided for herein.

16. Applicable Law - This Agreement and the rights and obligations of the Parties hereunder shall be construed in accordance with the laws of California.

It is further agreed that the Central Judicial District of San Bernardino County, California, shall be proper venue for any such action. In the event that the scope of the Production is reduced by authorities having jurisdiction or by either Party for safety concerns, the full dollar amounts outlined in this Agreement are enforceable.

17. Notices - Any Notice to the Parties permitted or required under this Agreement may be given by mailing such Notice in the United States Mail, postage prepaid, first class, addressed as follows: PYRO – Pyro Spectaculars, Inc., P.O. Box 2329, Rialto, California, 92377, or for overnight delivery to 3196 N.

Locust Avenue, Rialto, California 92377. CLIENT – City of McFarland, 401 W. Kern Ave., McFarland, CA 92350.

Page 203 of 205 ends

Pyro Spectaculars, Inc. City of McFarland
P.O. Box 2329 Program A
Rialto, CA 92377 July 3, 2025
Tel: 909-355-8120 :::: Fax: 909-355-9813 Page 3 of 4
PSI V-2021-2

18. Modification of Terms – All terms of the Agreement are in writing and may only be modified by written agreement of both Parties hereto. Both Parties acknowledge they have received a copy of said written Agreement and agree to be bound by said terms of written Agreement only.

19. Severability – If there is more than one CLIENT, they shall be jointly and severally responsible to perform CLIENT’s obligations under this Agreement. This Agreement shall become effective after it is executed and accepted by CLIENT and after it is executed and accepted by PYRO at PYRO’s offices in Rialto, California. This Agreement may be executed in several counterparts, including faxed and emailed copies, each one of which shall be deemed an original against the Party executing same. This Agreement shall be binding upon the Parties hereto and upon their heirs, successors, executors, administrators and assigns.

20. Price Firm – If any changes or alterations are made by CLIENT to this Agreement or if this Agreement is not executed by CLIENT and delivered to PYRO on or before the PRICE FIRM date shown below, or if the Initial Payment is not paid on or before the due date, then the price, date, and scope of the Production are subject to review and acceptance by PYRO for a period of 15 days following delivery to PYRO of the executed Agreement. In the event it is not accepted by PYRO, PYRO shall give CLIENT written notice, and this Agreement shall be void.

PRICE FIRM through May 30, 2025
EXECUTED AGREEMENT MUST BE DELIVERED TO PYRO BY THIS DATE.

See PRICE FIRM conditions, paragraph 20, above.

EXECUTED as of the date first written above:

PYRO SPECTACULARS, INC. City of McFarland
By: By:

Its: Vice President Its:

Date:

Print Name
Date:

SHOW PRODUCER: Jennifer Waite
5/19/25

Page 204 of 205 ends

Pyro Spectaculars, Inc. City of McFarland
P.O. Box 2329 Program A
Rialto, CA 92377 July 3, 2025
Tel: 909-355-8120 :::: Fax: 909-355-9813 Page 4 of 4
PSI V-2021-2

SCOPE OF WORK
PYRO SPECTACULARS, INC. (“PYRO”)
and
City of McFarland
(“CLIENT”)
Pyro shall provide the following goods and services to CLIENT:
• One Pyro Spectaculars, Inc., Production on July 3, 2025, at approximately 9:15 PM at City Property on Mast and Cliff open field, West of Golden State Annex, near 611 Frontage Road, McFarland, CA. • All pyrotechnic equipment, trained pyrotechnicians, shipping, and pyrotechnic product. • Preproduction Services and Costs for the Production, including advance acquisition of materials and products; design, engineering, programming, handling, staging, storage, and maintenance of products, props, and systems; preparation of drawings, diagrams, listings, schedules, inventory controls, choreography, and computer code; picking, packing, labeling, staging, and loading of equipment, materials, and systems; transportation, and logistics and crew scheduling and support; explosive storage magazines with legally mandated distances, surfaces, security, housekeeping, and access controls; and necessary and appropriate vehicles, including legally mandated insurance, including MCS90 explosives transportation coverage, parking, security, and maintenance. • Application for specific pyrotechnic permits relating to the Production. • Insurance covering the preproduction and Production as set forth in the Agreement with the following limits:

CLIENT shall provide to PYRO the following goods and services:
• All on-site labor costs, if any, not provided or performed by PYRO personnel including, but not limited to, local union requirements, all Site security, Police and Fire Dept. standby personnel, stagehands, electricians, audio and fire control monitors, carpenters, plumbers, clean-up crew. All these additional personnel and services shall be fully insured and the sole responsibility of CLIENT.
• Coordination and any applicable non-pyrotechnic permitting with the local, state or federal government that may hold authority within the Production.
• Costs of all permits required for the presentation of the Production and the event as a whole. • Provision of a Safety Zone in accordance with applicable standards and all requirements of the authorities having jurisdiction throughout the entire time that the pyrotechnics are at the Site or the load site (if different) on the date of the Production and all setup and load-out dates, including water security to keep unauthorized people, boats, etc. from entering the Safety Zone. • General Services including, but not limited to, Site and audience security, fencing, adequate work light, dumpster accessibility, a secure office for PYRO personnel within the venue, secure parking for PYRO vehicles, access to washrooms, tents, equipment storage, hazmat storage, electrical power, fire suppression equipment, access to worksites, necessary credentialing, etc., will be required as necessary.

Insurance Requirements Limits
Commercial General Liability $1,000,000.00 Combined Single Limit- Each Occurrence (Bodily Injury & Property Damage)
Business Auto LiabilityOwned, Non-Owned and Hired Autos$5,000,000.00 Combined Single Limit- Each Occurrence (Bodily Injury & Property Damage)
Workers’ Compensation Statutory
Employer Liability $1,000,000 Per Occurrence

Page 205 of 205 ends

McFarland City CouncilMay 22, 2025

McFarland City Council
May 22, 2025