CITYOF MENDOTA
ooCantaloupe Center Of The World"
ROLANDO CASTRO
Mayor
JESUS MENDOZA
Mayor Pro Tem
JOSE ALONSO
JOSEPH R. RIOFRIO
OSCAR ROSALES
AGENDA
MENDOTA CITY COUNCIL
Regular City Council Meeting
CITY COUNCIL CHAMBERS
643 QUINCE STREET
January 25,2022
6:00 PM
CRISTIAN GONZALEZ
City Manager
JOHN KINSEY
City Attorney
The Mendota City Council welcomes you to its meetings, which are scheduled for the 2nd and 4th Tuesday of every month. Your interest and participation are encouraged and appreciated. Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda. Please turn your cell phones on vibrate/off while in the council chambers.
Any public writings distributed by the City of Mendota to at least a majority of the City Council regarding any item on this regular meeting agenda will be made available at the front counter at City Hall, located at 643 Quince Street Mendota, CA 93640, during normal business hours, 8 AM - 5 PM. ln compliance with the Americans with Disabilities Act, individuals requiring special assistance to participate at this meeting please contact the City Clerk at (559) 655-3291 or (559) 577-7692. Notification of at least forty-eight hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to the meeting.
Si necesita servicios de interpretaci6n para participar en esta reuni6n, comuniquese con la Secretaria de la Ciudad al (559) 655-3291 o (559) 577-7692 entre las 8 a.m. y las 5 p.m. De lunes a viernes. La notificaci6n de al menos veinticuatro horas antes de la reuni6n permitir5 al personal adoptar las disposiciones necesarias para garantizar su participaci6n en la reuni6n.
Pursuant to Government Code section 54953, subdivision (eXlXB), the City Council's January 25, 2022, meeting wil! only be accessible remotely to promote social distancing in light of the ongoing state COVID-I9 pandemic emergency per the recommendations of the Centers for Disease Control and Prevention (CDC), California State Public Health Officer, and Fresno County Public Health Officer.
Due to COVID-I9, public in-person participation at this meeting is not permitted at this time. To participate in this meeting via Zoom, please use the following information:
Dial-in number: 1(669) 900-6833 Meeting lD: 481 456 459 Password: 93640 httos ://zoom.us/i/481 456459?pwd=S1 ZEc0WaXRRTFo6c293cHMvQlAl dz09
CALL TO ORDER
ROLL CALL
FLAG SALUTE
INVOCATION
FINALIZE THE AGENDA
1. Adjustments to Agenda
2. Adoption of final Agenda
City Council Agenda 1 January 25,2022
643 0uince Street Mendota, Calilornia 93640
Telephone: (559) 655-3291 Fresno Line: (559) 266-6456 Fax: (559) 655-4064 TDD/[TY 866-735-2919 (English) TDD/[TY 866-833-4703 (Spanish) ci. mendota.Ga.us
The City ol Mendota is an equal opportunity prouider and employer il
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1 CITIZENS' ORAL AND WRITTEN PRESENTATIONS
At this time, members of the public may address the City Council on any matter not listed on the agenda involving matters within the jurisdiction of the City Council. Please complete a 'request to speak' form and limit your comments to THREE (3) MINUTES. Please give the completed form to the City Clerk prior to the start of the meeting. All speakers shall observe proper decorum. The Mendota Municipal Code prohibits the use of boisterous, slanderous, or profane language. All speakers must step to the podium and state their names and addresses for the record. Please watch the time.
APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING
1. Minutes of the regular City Council meeting of January 11,2022. 2 Notice of waiving of the reading of all resolutions and/or ordinances introduced and/or adopted under this agenda.
CONSENT CALENDAR
Matters listed under the Consent Calendar are considered to be routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. lf discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.
JANUARY 5, 2022 THROUGH JANUARY 14,2022
WARRANT LIST CHECK NOS. 51275 THROUGH 51332
TOTAL FOR COUNCIL APPROVAI- = $618,677.18
Proposed adoption of Resolution No. 22-05, approving the application for grant funds from the Recreational Trails Program.
Proposed adoption of Resolution No. 22-06, proclaiming a continued local emergency, ratifying the proclamation of a state of emergency by the Governor on March 4, 2020, and authorizing remote teleconference meetings of the City of Mendota's legislative bodies for a period of thirty days pursuant to the Brown Act.
BUSINESS
1. Council discussion and consideration of the City Hall/Police Station project. a. Receive report from City Manager Gonzalez
b. lnquiies from Council to staff
c. Mayor Castro opens floor to receive any comment from the public d. Council provides direction to staff on how to proceed
DEPARTMENT REPORTS AND INFORMATIONAL ITEMS
Animal Control, Code Enforcement, and Police Department a) Monthly Reports
2. City Attorney
a) Update
City Council Agenda
2. 3.
1 2 January 25,2022
2 3. City Manager
MAYOR AND COUNCIL REPORTS AND INFORMATIONAL ITEMS
1. Council Member(s)
2. Mayor
CLOSED SESSION
1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to subdivision (b) of Government Code section 54957 Title: City Manager
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Ongoing litigation pursuantto paragraph (1) of subdivision (d) of Government Code section 54956.9 (one case).
City of Mendota v. Evelyn Kramer, et al., Fresno County Superior Court, Case No. 21 CECG02410.
ADJOURNMENT
CERTIFICATION OF POSTING
l, Celeste Cabrera-Garcta, City Clerk of the City of Mendota, do hereby declare that the foregoing agenda for the Mendota City Council Regular Meeting of January 25,2022, was posted on the outside bulletin board located at City Hall, 643 Quince Street, on Friday, January 21 ,2022 at 5:00 p.m
Celeste rera-G
City Council Agenda 3 January 25,2022
Minutes of City Council Meeting 1 January 11, 2022
MINUTES OF MENDOTA
REGULAR CITY COUNCIL MEETING
Regular Meeting January 11, 2022
Meeting called to order by Mayor Castro at 6:04 p.m.
Roll Call
Council Members Present: Mayor Rolando Castro, Mayor Pro Tem Jesus Mendoza and Councilor Joseph Riofrio
Council Members Absent: Councilor Jose Alonso and Oscar Rosales Flag salute led by Johan Reijnders with Townsend Public Affairs Invocation led by Police Chaplain Robert Salinas
FINALIZE THE AGENDA
1. Adjustments to Agenda.
2. Adoption of final Agenda.
A motion was made by Councilor Riofrio to adopt the agenda, seconded by Mayor Pro Tem Mendoza; unanimously approved (3 ayes, absent: Alonso and Rosales).
CITIZENS ORAL AND WRITTEN PRESENTATIONS
None offered.
APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING
1. Minutes of the regular City Council meeting of December 14, 2021.
2. Notice of waiving of the reading of all resolutions and/or ordinances introduced and/or adopted under this agenda.
Minutes of City Council Meeting 2 January 11, 2022
A motion was made by Councilor Riofrio to approve items 1 and 2, seconded by Mayor Pro Tem Mendoza; unanimously approved (3 ayes, absent: Alonso and Rosales).
CONSENT CALENDAR
1. DECEMBER 8, 2021 THROUGH DECEMBER 30, 2021
WARRANT LIST CHECK NOS. 51177 THROUGH 51274
TOTAL FOR COUNCIL APPROVAL = $1,105,330.80
2. Proposed approval of Proclamation No. 22-01, recognizing January 23-January 29, 2022 as School Choice Week.
3. Proposed adoption of Resolution No. 22-01, approving an amendment to the agreement with the Superior Court of California, County of Fresno for the provision of Available Court Connection and Electronic Support Services.
4. Proposed adoption of Resolution No. 22-02, authorizing the City Manager to execute a contract with Provost & Pritchard Consulting Group for surveying and engineering services for the 2022 Local Street Reconstruction Project.
5. Proposed adoption of Resolution No. 22-03, authorizing the City Manager to execute a contract with Provost & Pritchard Consulting Group for the design and construction support services for the Backwash Reclaim Tank and Pump Station at the Water Treatment Plant.
6. Proposed adoption of Resolution No. 22-04, approving a contract with Townsend Public Affairs, Inc. for consultant services.
A motion was made by Councilor Riofrio to approve items 1 through 6 of the Consent Calendar, seconded by Mayor Pro Tem Mendoza; unanimously approved (3 ayes, absent: Alonso and Rosales).
PUBLIC HEARING
1. Council discussion and consideration of Ordinance No. 21-19, amending Chapter
8.16 of Title 8 of the Mendota Municipal Code regarding refuse collection requirements pursuant to Senate Bill 1383.
Mayor Castro introduced the item and City Attorney Kinsey provided the report.
Discussion was held on the item.
At 6:09 p.m. Mayor Castro opened the hearing to the public and, hearing no one present willing to comment, closed it in that same minute.
Discussion was held on the item.
Minutes of City Council Meeting 3 January 11, 2022
A motion was made by Councilor Riofrio to waive the second reading and adopt Ordinance No. 21-19, seconded by Mayor Pro Tem Mendoza; unanimously approved (3 ayes, absent: Alonso and Rosales).
DEPARTMENT REPORTS AND INFORMATIONAL ITEMS
1. Animal Control, Code Enforcement, and Police Department a) Monthly Reports
Chief of Police Smith provided the report for the Code Enforcement Department including a personnel update and monthly statistics.
Discussion was held on how the officers address violations; whether the officers are able to issue parking related citations; and issues with unlicensed businesses.
Chief Smith provided the report for the Animal Control Department including monthly statistics; and improvements that have been made to the dog pound.
Discussion was held on the care for the dogs that are captured; and the possibility of expanding the dog pound.
Chief Smith provided the report for the Police Department including monthly statistics and crime trends.
Discussion was held on the monthly statistics; the possibility of having police checkpoints in the future; issues with speeding; officers patrolling throughout the City; department personnel; and catalytic converters being stolen.
2. Finance Director
a) Grant Update
Finance Director Banda provided an update on various grant projects, and the status of various grant applications.
Discussion was held on the various projects and grant applications.
3. City Engineer
a) Update
City Engineer Osborn provided his report including the status of various engineering projects, planning projects, grant applications, and development projects.
Discussion was held on the automated meter reading project; the construction of the youth soccer field; the condition of various aspects of the baseball fields; and the possibility of opening Cervantes Street to traffic.
Minutes of City Council Meeting 4 January 11, 2022
4. City Attorney
a) Update
Nothing to report.
5. City Manager
City Manager Gonzalez reported on the 80th anniversary of the City’s incorporation; the status of the City Hall/Police Station project; the status of the Belmont Estates project and potential school project; the closure of Taco Bell; and the potential development of a gas station on Belmont Avenue.
Discussion was held on ways to celebrate the 80th anniversary of the City’s incorporation; on the City Hall/Police Station project; the status of the Star Super Market location; the status of the Daniel Porras Youth Soccer Field; and the usage of the Danny Trejo Soccer Field.
MAYOR AND COUNCIL REPORTS AND INFORMATIONAL ITEMS
1. Council Member(s)
Councilor Riofrio reported on the upcoming fireworks show; the rental business licenses; and commented on employees who worked during the holidays.
Discussion was held on the rental business licenses.
Mayor Pro Tem Mendoza thanked the staff for their work; and wished everyone a Happy New Year.
2. Mayor
Mayor Castro wished everyone a Happy New Year; reported on ongoing impacts of COVID-19; inquired about the possibility of holding virtual meetings; and discussed ways to celebrate the 80th anniversary of the City’s incorporation.
Johan Reijnders (Townsend Public Affairs) – introduced himself and shared information about the firm.
Discussion was held on acquiring grants for the City.
Minutes of City Council Meeting 5 January 11, 2022
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Ongoing litigation pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9 (one case).
City of Mendota v. Evelyn Kramer, et al., Fresno County Superior Court, Case No. 21CECG02410
At 7:36 p.m. the Council moved into closed.
At 8:28 p.m. the Council reconvened in open session and City Attorney Kinsey stated that in regard to item 1 of the Closed Session, there was no reportable action.
ADJOURNMENT
With no more business to be brought before the Council, a motion for adjournment was made at 8:28 p.m. by Councilor Riofrio, seconded by Mayor Pro Tem Mendoza; unanimously approved (3 ayes, absent: Alonso and Rosales). _______________________________
Rolando Castro, Mayor
ATTEST:
_______________________________
Celeste Cabrera-Garcia, City Clerk
CITY OF MENDOTA
CASH DISBURSEMENTS
1/5/2022-1/14/2022
CK# 51275 - 51332
Date Check # Check Amount Vendor Department Description 1/5/2022 51275 $ 112,785.00 CITY OF MENDOTA PAYROLL GENERAL PAYROLL TRANSFER 12/20/2021 - 1/2/2022
1/7/2022 51276 $ 989.82 ADT SECURITY SERVICES GENERAL-WATER-SEWER SECURITY SERVICES-12/12/21-2/12/2022 CITY HALL, DMV, &
WORKFORCE BUILDING
1/7/2022 51277 $ 525.10 AGRI VALLEY IRRIGATION, INC. SEWER DISCHARGE PLUMBING-NEW PUMP (4) ADAPTER (2) FLANGE
1/7/2022 51278 $ 66.00 ALTA LANGUAGE SERVICES, INC. GENERAL LISTENING & SPEAKING TEST (A. ROTH) (PD)
1/7/2022 51279 $ 1,592.77 AUTOMATED OFFICE SYSTEMS GENERAL-WATER-SEWER COPIER MAINTENANCE CONTRACT FOR CITY HALL & PD 12/1/21- 12/31/21
1/7/2022 51280 $ 1,195.35 AT&T MOBILITY GENERAL
POLICE DEPARTMENT PHONE SERVICES 11/12/21-12/11/21
1/7/2022 51281 $ 289.00 CITY AUTO GLASS WATER
(1) BACK WINDSHIELD 2015 FORD F-250
1/7/2022 51282 $ 120.26 COLONIAL LIFE GENERAL
LIFE INSURANCE PREMIUM DECEMBER 2021
1/7/2022 51283 $ 483.37 COMCAST BUSINESS GENERAL
FRESNO SHERIFF TO MENDOTA PD CIRCUIT DECEMBER 2021
1/7/2022 51284 $ 212.56 COOK'S COMMUNICATIONS GENERAL
REPLACEMENT SPOTLIGHT HANDLE (UNIT#-M84 PD), RADIO ISSUES (UNIT# M82 PD)
1/7/2022 51285 $ 532.00 DEPARTMENT OF JUSTICE GENERAL
(7) FINGERPRINT APPS & PEACE OFFICER NOVEMBER 2021 (PD), (5) BLOOD ALCOHOL NOVEMBER 2021 (PD)
1/7/2022 51286 $ 13,505.63 FIREBAUGH POLICE GENERAL-WATER-CFD FUND POLICE DISPATCH SERVICES FOR JANUARY 2022
1/7/2022 51287 $ 143.68 FRESNO COUNTY SHERIFF GENERAL
RMS JMS ACCESS FEE FOR NOVEMBER 2021 (PD)
1/7/2022 51288 $ 504.00 FRESNO MOBILE RADIO INC. GENERAL (36) RADIO FOR DECEMBER 2021 (PD)
1/7/2022 51289 $ 1,591.09 GUTHRIE PETROLEUM INC GENERAL-WATER-SEWER (16.305) UNLEADED GAS (PD), (400) MEROPA 22
1/7/2022 51290 $ 6,604.50 IMAGINE COURT REPORTING GENERAL COURT REPORTER'S APPEARANCE 11/29/21, 11/30/21, 12/1/21 1/7/2022 51291 $ 7,195.09 MODESTO INDUSTRIAL ELECTRICAL SEWER EVAPORATOR MOTOR-BALDOR F2108305730, AERATOR MOTOR
REPLACEMENT-20HP 4P TEFC MOTOR
1/7/2022 51292 $ 1,414.31 KOPPEL & GRUBER CFD FUND-LLMD CFD NO.206-1 (POLICE & FIRE) ADMIN. OCT-DEC 2021, L&LM DISTRICT NO. 2019-1 ADMIN. OCTOBER-DECEMBER 2021
1/7/2022 51293 $ 296,941.75 MUNICIPAL MAINTENANCE EQUIPMENT STREETS-SEWER SCHWARZE S-M6TE VIN# 1FVACXFC3NHNA5058 STREET SWEEPER
1/7/2022 51294 $ 965.99 NORTHSTAR CHEMICAL WATER
(430) GALLON SODIUM HYPOCHLORITE (WTP)
1/7/2022 51295 $ 77.14 AT&T GENERAL-WATER-SEWER
FINAL BILLING FOR 559-266-6456
1/7/2022 51296 $ 1,904.00 ERNEST PACKING SOLUTIONS GENERAL-WATER-SEWER JANITORIAL SUPPLIES-(5) BATH TISSUE (3) CAN LINER
1/7/2022 51297 $ 29.95 SEBASTIAN GENERAL
SECURITY SERVICES FOR DEC 21-JAN 22 (PD)
1/7/2022 51298 $ 14,671.00 STATE WATER RESOURCES WATER
WATER SYSTEM ANNUAL FEES 7/1/21-6/30/22
1/7/2022 51299 $ 3,773.21 BANKCARD CENTER GENERAL-WATER-SEWER CREDIT CARD EXPENSES 11/24/21-12/23/21 (2) CHEWY DOG FOOD, (4) CELL PHONE POUCHES PW & PU, ANNUAL CANVA MEM.
1/7/2022 51300 $ 194.85 TCM INVESTMENTS GENERAL
MPC3503 RENTAL PAYMENT - COPY MACHINE (PD)
1/7/2022 51301 $ 480.00 THE WATER CONNECTION WATER
TESTED (14) BACKFLOW WATER SERVICE (2) REPAIRS
1/7/2022 51302 $ 81.09 USA BLUEBOOK SEWER
(1) GENERAL PURPOSE WIDE MOUTH BOTTLE (WWTP)
1/7/2022 51303 $ 468.61 VULCAN MATERIALS COMPANY STREETS COLD MIX 3/8 ENVIRON FEE AGG & ASPHALT-STREET PATCHING
1/7/2022 51304 $ 47,438.23 WANGER JONES HELSLEY PC ATTORNEYS GENERAL-WATER-SEWER LEGAL SERVICES-GENERAL LEGAL SERVICES THRU 12/15/21, LEGAL SERVICES: C.ESQUEDA V CITY THRU 12/15/21
1/7/2022 51305 $ 66.96 WECO GENERAL-WATER-SEWER
(6) RENTAL ACETYLENE #4 OXYGEN D & K DEC 2021
1/7/2022 51306 $ 36.51 SANTOS M. REYES MENDOZA WATER
MQ CUSTOMER REFUND FOR REY0053
1/7/2022 51307 $ 150.00 MANUEL A. MARTINEZ WATER
MQ CUSTOMER REFUND FOR RIO0033
1/11/2022 51308 $ 1,669.58 COMCAST GENERAL-WATER-SEWER
CITYWIDE XFINITY PHONE & INTERNET SERVICES 1/6/22-2/5/22 1/11/2022 51309 $ 1,287.87 DARREL VINCENT FARMS WATER
AUTOMATIC GATE INSPECTION TROUBLE SHOOTING & REPAIR (BASS
AVE GATE)
CITY OF MENDOTA
CASH DISBURSEMENTS
1/5/2022-1/14/2022
CK# 51275 - 51332
1/11/2022 51310 $ 86.38 RENE PENA GENERAL
REIMBURSEMENT-(4) PEDIGREE DOG FOOD BAGS: DOG POUND
1/14/2022 51311 $ 5,507.50 ADMINISTRATIVE SOLUTIONS - FRESNO GENERAL MEDICAL CHECK RUN FOR 1/12/2022, 31-MONTHLY MEDICAL
ADMINISTRATION FEE- JANUARY 2022
1/14/2022 51312 $ 472.50 AGRI VALLEY IRRIGATION, INC. SEWER (25) SUCTION HOSE 6" FOR NEW TRASH PUMP WWTF
1/14/2022 51313 $ 39.52 AIRGAS USA, LLC WATER
RENT CYL IND SMALL CARBON DIOXIDE: DECEMBER 2022
1/14/2022 51314 $ 557.88 BOGIE'S PUMP SYSTEMS SEWER
(3) 50' FLOATS WITH THE WEIGHT CLOSED & (2) 50' OPEN
1/14/2022 51315 $ 2,095.31 BSK ASSOCIATES WATER-SEWER
BACTI-WEEKLY TREATMENT & DISTRIBUTION 12/28/21, WW WEEKLY GRAB SAMPLE 12/21/21, EPA PFAS TESTING-WWTP
1/14/2022 51316 $ 163.91 CORELOGIC INFORMATION GENERAL-WATER-SEWER REAL QUEST SERVICES FOR 12/1/2021-12/31/2021
1/14/2022 51317 $ 359.72 DATAMATIC, INC. WATER
MONTHLY SOFTWARE LICENCE & SERVICE MAINTENANCE FEEFEBRUARY 2022 1/14/2022 51318 $ 1,766.50 EINERSON'S PREPRESS GENERAL-WATER-SEWER UTILITY BILLS 8.5X11 DOUBLE SIDED PAPER, 12000 LEFT-HAND WINDOW #10 ENVELOPES
1/14/2022 51319 $ 999.83 US COMPUTER & NETWORK SERVICES GENERAL-WATER-SEWER (6) USCOMNER NOC SERVER OCT, NOV, DEC 2021 (15) ADOBE
ACROBAT READER SUB.
1/14/2022 51320 $ 1,500.00 GONZALEZ TRANSPORT, INC. SEWER
TRANSPORTED CONCRETE CULVERT FROM SOUTH SIDE TO NORTH
SIDE OF WWTP
1/14/2022 51321 $ 180.00 INSYARATH, KHAMPHOU GENERAL
POLICE DEPARTMENTS STATS FOR DECEMBER 2021
1/14/2022 51322 $ 226.00 KERWEST NEWSPAPER REFUSE
(8) NOTICE OF PUBLIC HEARING ORD. NO. 21-19 SB-1383
1/14/2022 51323 $ 110.13 METRO UNIFORM GENERAL
(1) CYRUS MTE BLK ICE (PD)
1/14/2022 51324 $ 57,033.80 MID VALLEY DISPOSAL, INC REFUSE SANITATION CONTRACT SERVICES - DECEMBER 2022
1/14/2022 51325 $ 90.00 NAVIA BENEFIT SOLUTIONS GENERAL (6) PARTICIPANT FEE FOR NOVEMBER & DECEMBER 2021
1/14/2022 51326 $ 983.62 PG&E GENERAL-STREETS
WATER DEPARTMENT UTILITES 12/8/21-1/5/22
1/14/2022 51327 $ 89.81 PLATT ELETRIC SUPPLY GENERAL
(2) SQD QOB250 2P- BREAKERS FOR DOG POUND
1/14/2022 51328 $ 21,085.53 PROVOST & PRITCHARD
GENERAL-WATER-SEWERSTREETS
NOVEMBER 2021 PROFESSIONAL SERVICES, ALLEY PAVING,
RAILROAD CORRIDOR CROSSING
1/14/2022 51329 $ 1,137.46 RAMON'S TIRE & AUTO SERVICE WATER-SEWER FORD F-250-(1) COOPER TIRE & INSTALL PKGE, 2007 FORD F-150 (1)COOPER TIRE & SERVICE TO HWY 180
1/14/2022 51330 $ 22.50 SAN JOAQUIN RIVER GROUNDWATER WATER GROUNDWATER SUSTAINABILITY-MOU EXPENSES NOVEMBER 2021
1/14/2022 51331 $ 3,676.54 SORENSEN MACHINE WORKS
GENERAL-WATER-SEWERSTREETS
MULTIPLE DEPARTMENT SUPPLIES FOR DECEMBER 2021, (1)
MEASURING TAPE, (1) PAINT & PAINT BRUSH
1/14/2022 51332 $ 506.47 USA BLUEBOOK WATER-SEWER
(1) CONDUCTIVITY SOLUTION 500ML & CHLORINE REAGENT, (1) FIRST MATE FLOTATION VEST (1) 60' LIFE RING ROPE
$ 618,677.18
1 AGENDA ITEM – STAFF REPORT
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: NANCY BANDA, FINANCE DIRECTOR
VIA: CRISTIAN GONZALEZ, CITY MANAGER
SUBJECT: APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE RECREATIONAL TRAILS
PROGRAM
DATE: JANUARY 25, 2022
ISSUE
Shall the City Council adopt Resolution No. 22-05, approving the application for grant funds from the Recreational Trails Program?
BACKGROUND
The “Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users” provides funds to the State of California for Grants to federal, state, local, and non-profit organizations to acquire, develop and/or maintain motorized and non-motorized trail projects.
The City of Mendota intends to submit an application to the State of California Department of Parks and Recreation for the Recreational Trails Program.
ANALYSIS
The Department of Parks and Recreation established procedures that require an Applicant to certify by resolution the approval of an Application(s) before submission to the State. The resolution should have the following:
1) Approves the filing of an application; and
2) Certifies that the Project is consistent with the Applicant’s general plan or the equivalent planning document; and
3) Certifies that said Applicant has or will have available prior to commencement of any work on the project, sufficient funds to operate and maintain the project; and 4) Certifies that the Applicant has reviewed, understands, and agrees to the General provisions contained in the Contract shown in the Procedural Guide; and 5) Appoints the designated position as agent to conduct all negotiations, execute and submit all documents and payment requests; and
6) Agrees to comply with all applicable federal, state, and local laws, ordinances, rules, regulations and guidelines.
The designated position will be the City Manager to execute all documents relating to this grant application.
FISCAL IMPACT
None.
2 RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 22-05, approving the application for grant funds from the Recreational Trails Program.
Attachment(s):
1. Procedural Guide for the federal Recreational Trails Program
2. Resolution No. 22-05
Procedural Guide
for the federal
RECREATIONAL TRAILS
PROGRAM
FINAL
June 4, 2007
Department of Transportation
Federal Highway Administration
California Division
State of California
The Resources Agency
Department of Parks and Recreation
“Enhancing Mobility Through Innovation,
Leadership, and Public Service.”
“Creating Community through
People, Parks, and Programs”
STATE OF CALIFORNIA
DEPARTMENT OF PARKS AND RECREATION
Department Mission
The mission of the California Department of Parks and Recreation is to provide for the health, inspiration, and education of the people of California by helping to preserve the state’s extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation.
Recreational Trails Program (RTP) Grant Administration
The RTP is a state-administered local assistance program of the U.S. Department of Transportation’s Federal Highway Administration (FHWA). Within the State of California, the Department of Parks and Recreation is authorized to administer the program. Nonmotorized RTP Projects are administered by the Office of Grants and Local Services (OGALS). Motorized Projects are administered by the Off-Highway Motor Vehicle Recreation Division (OHMVR).
For Non-Motorized Projects, send Applications and correspondence to:
(Physical Address)
Calif. Dept. of Parks and Recreation
Office of Grants and Local Services
1416 Ninth Street, Room 918
Sacramento, CA 95814
(Mailing Address)
Calif. Dept. of Parks and Recreation
Office of Grants and Local Services
P.O. Box 942896
Sacramento, CA 94296-0001
Phone: (916) 653-7423 Fax: (916) 653-6511
For Motorized Projects, send Applications and correspondence to:
(Physical Address)
Calif. Dept. of Parks and Recreation
Off-Highway Motor Vehicle Recreation
Division
1725 23rd Street, Suite 200
Sacramento, CA 95816-7100
(Mailing Address)
Calif. Dept. of Parks and Recreation
Off-Highway Motor Vehicle Recreation
Division
P.O. Box 942896
Sacramento, CA 94296-0001
Phone: (916) 324-1573 Fax: (916) 324-1610
Website: www.parks.ca.gov
Click on “Grants & Bond Acts” and
follow the links to the Recreational Trails Program.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
2 TABLE OF CONTENTS
I. RECREATIONAL TRAILS PROGRAM (RTP) DESCRIPTION................................. 5 Purpose and Funding ................................................................................................ 5 Definitions.................................................................................................................. 6 Applications ............................................................................................................. 11 Eligible Applicants ................................................................................................... 11 Projects on Private Land.......................................................................................... 11 Land Tenure Requirements ..................................................................................... 11 Land Tenure Requirements – Alternate Process..................................................... 12 Eligible Projects ....................................................................................................... 13 Ineligible Projects .................................................................................................... 14 Match Requirement ................................................................................................. 15 The Recreational Trails Program Process ............................................................... 16 Summary Of The Competitive Grant Process.......................................................... 17 II. STATE APPLICATION PROCESS ......................................................................... 19 Submitting Applications ........................................................................................... 19 Application Packet Requirements and Checklist ..................................................... 19 RECREATIONAL TRAILS PROGRAM APPLICATION Non-Motorized Project.... 23 RECREATIONAL TRAILS PROGRAM APPLICATION Motorized Project .......... 24 Project Proposal Instructions ................................................................................... 25 Project Proposal ...................................................................................................... 25 Resolution Instructions ............................................................................................ 34 RESOLUTION FORM.............................................................................................. 35 Cost Estimate Instructions ....................................................................................... 36 COST ESTIMATE FORM ........................................................................................ 37 ACQUISITION SCHEDULE FORM ......................................................................... 38 Eligible Costs Charts ............................................................................................... 39 Rules for Personnel and Employee Services........................................................... 42 California Environmental Quality Act (CEQA) Instructions....................................... 43 CEQA/NEPA COMPLIANCE CERTIFICATION FORM ........................................... 44 FEDERAL ENVIRONMENTAL CERTIFICATION FORM ........................................ 45 STATE HISTORIC PRESERVATION ACT MOU FORM......................................... 48 State Recommendation For Funding....................................................................... 50 III. FEDERAL APPLICATION REQUIREMENTS......................................................... 51 The National Environmental Policy Act (NEPA)....................................................... 51 The National Historic Preservation Act of 1966 (also known as Section 106) ......... 51 Transportation Improvement Program (TIP)............................................................ 51 For Acquisition Projects........................................................................................... 51 Federal Funding Authorization of RTP Projects....................................................... 51
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
3 IV. CONTRACT PROCESS.......................................................................................... 52 Contract Provisions Overview.................................................................................. 52 Sample Grant Contract............................................................................................ 53 Payee Data Form .................................................................................................... 59 V. GRANT PAYMENTS............................................................................................... 61 Grant Fund Availability Overview............................................................................. 61 Requirements for Non-Profit Agencies .................................................................... 63 ADVANCE PAYMENTS........................................................................................... 64 REIMBURSEMENT PAYMENTS ............................................................................ 69 FINAL PAYMENTS.................................................................................................. 71 Payment Request Form........................................................................................... 74 Grant Completion Packet......................................................................................... 76 PROJECT CERTIFICATION FORM........................................................................ 77 GRANT EXPENDITURE FORM .............................................................................. 78 FORCE LABOR COSTS SUMMARY FORM........................................................... 79 EQUIPMENT COSTS SUMMARY FORM ............................................................... 80 VI. PROPOSED PROJECT CHANGES ....................................................................... 81 Conversion .............................................................................................................. 81 Changes to Grant Scope ......................................................................................... 81 VII. ACCOUNTING AND AUDIT REQUIREMENTS...................................................... 82
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
4 I. RECREATIONAL TRAILS PROGRAM (RTP) DESCRIPTION
Purpose and Funding
The Recreational Trails Program (RTP) provides funds to the States to develop and maintain Recreational Trails and trail-related facilities for both non-motorized and motorized Recreational Trail uses. The Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) defines the program at the federal level. [See Title 23, United States Code, Section 206.] [For RTP apportionments, see Title 23, United States Code, Section 104(h).] State law further defines the program. [See California Public Resources Code 5072.8.]
In 2005, Congress reauthorized the RTP nationwide for $60 million in Federal Fiscal Year (FFY) 2005, $70 million in FFY 2006, $75 million in FFY 2007, $80 million in FFY 2008, and $85 million in FFY 2009. [For total national funding, see Public Law 109-59, Section 1101(a)(8).]
Seventy percent (70%) of the funds received by California will be available for nonmotorized Projects on a Competitive basis to cities, counties, Districts, state agencies, federal agencies and nonprofit organizations with management responsibilities over public lands.
• At least one-half of the funds for non-motorized trails will be available only to cities, counties, Districts and nonprofit organizations with management responsibilities over public lands.
Thirty percent (30%) of the funds will be available for motorized Projects on a Competitive basis to cities, counties, Districts, state agencies, federal agencies and nonprofit organizations with management responsibilities over public lands.
Not less than 40 percent (40%) of the total funds received by the State will be allocated to trail Projects that provide for Diversified Trail Use. The Department will be responsible for compliance with this requirement.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
5 Definitions
Capitalized words and terms, other than the first word of each sentence, appear in these guidelines. These are defined in the Definition Section below. Unless otherwise stated, the terms used in this Procedural Guide shall have the following meanings:
AASHTO – American Association of State Highway and Transportation Officials.
Acquisition – to obtain fee title of real property, or a permanent easement which provides the recipient permanent rights to use the property for the purposes of the Project. Leases or rentals do not constitute Acquisition.
Advance – payment made to the Grantee prior to the Grantee paying for the activities for which the payment is made.
Applicant – eligible entities as defined by the Recreational Trails Program.
Application – the individual Application form and its required attachments for Grants pursuant to the Recreational Trails Program.
Authorized Representative – the designated position identified in the resolution (or in a letter [for state and federal agency Applicants]) as the agent to sign all required Grant documents including, but not limited to the Grant Contract, the Application form, payment requests, and Grant Completion Packet forms.
California Conservation Corps – the California Conservation Corps (CCC). A State program (Public Resources Code Section 14000) that hires 18-25 year-olds to assist various agencies in environmental natural resource projects while also providing participants with on-the-job training and educational opportunities (www.ccc.ca.gov).
Capital Improvement – Projects that utilize Grant funds and required Match for Acquisition or Development of land and/or facilities to improve the property’s public usage and access for park and recreation purposes.
Certified Conservation Corps – nonprofit organizations that are certified by the CCC as entities that provide environmental natural resource projects while also providing participants (not less than 16 years old) with educational opportunities CEQA – the California Environmental Quality Act as stated in the Public Resources Code Section 21000 et seq.; Title 14 California Code of Regulations Section 15000 et seq.
CEQA is a law establishing policies and procedures that require agencies to identify, disclose to decision makers and the public, and attempt to lessen significant impacts to environmental and Historical Resources that may occur as a result of the agency’s proposed Project. For more information refer to http://ceres.ca.gov/ceqa/.
Competitive – a process whereby Projects are ranked and selected based upon program specific criteria.
Contract – an agreement between the Department and the Grantee specifying the payment of funds by the Department for the performance of the Grant Scope within the Contract Performance Period by the Grantee.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
6 Contract Performance Period – the period of time that the Grant Scope Eligible Costs may be incurred, and the work described in the Grant Scope must be completed, billed and paid by the state. The Contract Performance Period begins when the Contract is approved by the Federal Highway Administration and ends on the date specified in the Contract.
Control Point – origin and destination locations on a trail and all minor and major opportunities and constraints on a proposed trail alignment which must be considered in aligning the trail. Such points could include opportunities such as scenic vistas and points of interest, and constraints such as sensitive habitat, unstable land forms, streams and bluffs.
Department – the California Department of Parks and Recreation. Also known as DPR.
Development – including, but not limited to, improvement, Rehabilitation, restoration, construction, reconstruction, enhancement, and/or protection of permanent or fixed features of the property.
Director – the Director of the California Department of Parks and Recreation.
District – means any District formed under the laws of the State of California that is authorized by statute or otherwise to manage and/or operate recreational and interpretive trails.
Diversified Use – the greatest number of compatible recreational purposes that may occur on the same trail or trail corridor at the same time. These activities may include bicycling, cross-country skiing, day hiking, equestrian activities, jogging or similar physical activities, trail biking, overnight and long-distance backpacking, snowmobiling, aquatic or water activity, and vehicle travel by motorcycle, four-wheel drive, or all-terrain off-road vehicles; or provide for innovative Recreational Trail corridor sharing to accommodate both motorized and non-motorized Recreational Trail use.
DPR – the California Department of Parks and Recreation. Also referred to in this guide as the “Department”.
Eligible Costs – allowable expenses incurred by the Grantee during the Contract Performance Period of an approved Contract.
Federal Access Board – the United States Access Board. The federal agency committed to accessible design and instrumental in developing accessibility guidelines.
Federal Land Manager – with respect to any federal lands, the secretary of the department, or the head of any other agency or instrumentality of the United States, having primary land management authority over such lands, or the official designee.
Fidelity Bond – an insurance policy that protects the nonprofit Grantee and the State in case of intentional loss of money or property due to employee theft, forgery, larceny, or embezzlement.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
7 FHWA – the Federal Highway Administration, United States Department of Transportation. The RTP is a state-administered local assistance program of the FHWA.
Force Account Labor – a Grantee’s own labor force and/or equipment.
Grant – funds made available to a Grantee for Eligible Costs during a Contract Performance Period.
Grantee – an entity that has a Contract for Grant funds.
Grant Completion Packet – the Project Certification Form, Grant Expenditure Form, the Force Labor Cost Summary Form, and Payment Request Form which demonstrate that the work described in the Grant Scope is complete, and that the final payment is requested.
Grant Scope – the description of the results from this Grant.
Historical Resource - includes, but is not limited to, any building, structure, site, area, place, artifact, or collection of artifacts that is historically or archaeologically significant in the cultural annals of California.
Indirect Costs – charges billed as a percentage of Project costs. Such costs are not eligible as Match or for reimbursement.
In-Kind – those funds and/or donations that are utilized on the Project, and which may include local or private funds, as well as materials and services. These funds and/or donations shall be eligible only as Match.
Maintenance – work within the existing trail alignment including activities such as clearing and brushing, slough and berm removal, water bar installation or cleaning, seal coating of paved trails, resealing treated aggregate, painting and similar items.
Maintenance is eligible for funding for motorized Projects only.
Manual Wheelchair – a device that is propelled by human power, designed for and used by a person with mobility impairment(s).
Match – contributions to the Project which may be monetary from any source, including funds from other federal and state local assistance programs; gifts of real property, equipment, and consumable supplies; volunteer services; free or reduced-cost use of land, or equipment; and bequests and income from wills, estates, and trusts. Required Match is subject to the same spending requirements as the Grant unless otherwise specified. RTP Grant funds can not be considered as Match.
Motorized Recreation – off-road trail recreation using any motorized vehicle, except for a Motorized Wheelchair. Activities include all-terrain vehicle riding, motorcycling, snowmobiling, use of off-road light trucks or other off-road motorized vehicles.
Motorized Wheelchair – a self-propelled wheeled device, designed solely for and used by a person with mobility impairment(s) for locomotion, that is both capable of and suitable for use in indoor Pedestrian areas.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
8 NEPA – the National Environmental Policy Act of 1969 which was enacted, in part, to promote efforts which will prevent or eliminate damage to the environment and biosphere. RTP Applicants must meet NEPA requirements for their Projects prior to receiving Grant funds.
OGALS – the Department’s Office of Grants and Local Services.
OHMVR – the Department’s Off-Highway Motor Vehicle Recreation Division.
Pedestrian – any person traveling by foot, and any person with mobility impairment(s) using a Manual Wheelchair or a Motorized Wheelchair.
Progress Status Report – a document issued by the Department that requires the Grantee to provide an update of Grant Scope expenditures incurred and activities undertaken during the Contract Performance Period.
Project – the work to be accomplished with Grant funds and required Match. (See Eligible Projects on page 13).
Project Officer – an employee of the Department, who acts as a liaison with the Applicants or Grantees and administers Grant funds, ensures compliance with guidelines and the Grant Contract.
Reconnaissance Notes – notes which reflect the evaluation or recordation of the trail alignment (or Trailside and/or Trailhead Facilities) to be developed or rehabilitated. The notes should provide a sequential list or description of key trail data points (as applicable to the Project) such as bridge locations and dimensions (length, height, width), tree locations, drainages, trail start, trail end, trail surface and general grades.
Recreational Trail – a thoroughfare or track across land or snow, used for recreational purposes, such as Pedestrian activities (including assistive mobility devices), skating or skateboarding, equestrian activities (including carriage driving), skiing, bicycling or motorized use described in the definition of Motorized Recreation.
Rehabilitation – work of a more significant nature than Maintenance. Activity generally involves work outside of the existing trail alignment, including at least some realignment, so that the new trail will be of a sustainable nature at the time of Project completion.
Rehabilitation also includes reconturing and obliterating portions of the old trail which will no longer be used. Rehabilitation is an eligible Development cost.
RTP – Recreational Trails Program.
Service Corps – the federal AmeriCorps, national service program. Administered by the California Service Corps, service corps provide environmental and educational services (not less than 16 years old).
SHPO – State Historic Preservation Office. The entity responsible for reviewing and approving an Applicant’s Project to ensure compliance with the Historic Preservation Act requirement (also known as Section 106).
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
9 STIP – Statewide Transportation Improvement Program, a compilation of the Metropolitan Planning Organization TIPs plus a rural TIP that is developed by the California Department of Transportation for the rural portions of the State. Like the TIPs, the STIP must be financially constrained and the projects it contains must be consistent with the statewide and metropolitan plans, TIPs and processes.
TIP – Transportation Improvement Program, a financially constrained, short-range document that contains a priority list of projects to be carried out within a metropolitan planning area. Projects in the TIP must consistent with the metropolitan transportation plan. All federally funded projects within metropolitan planning areas must be part of a TIP to be implemented. In metropolitan planning areas, TIPs are developed and adopted by metropolitan planning organizations.
Total Project Cost – the amount of the required Match combined with the Grant request amount that is designated for the completion of a Project.
Trail Log/Inventory – a sequential listing of key trail data points and their location from the beginning to the end of the proposed or existing trail. The log should include notes indicating what the data points represent. Data points would include trail start and end points, all Control Points, stream/drainage crossings, areas needing reconstruction, Rehabilitation or realignment and all features requiring special construction techniques (such as retaining walls, causeways, addition of hardening agents, heavy brush or downfall, or other structures).
Trailside and Trailhead Facilities – Projects which provide trail components or associated facilities which serve the purpose and safe use of the recreational trail such as parking, restrooms, water, drainage, crossings, shelters and trail signs. Facilities supporting non-trail use will not be eligible except that a shared use facility could be funded proportionally to the extent it will be used by trail users.
UASFLA – Uniform Appraisal Standards for federal land Acquisitions.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
10 Applications
Applicants may apply for more than one Project. Each site shall be considered a Project.
Each Project must have its own Application. There may be some cases where a Project may include segments of the same trail where the work sites may be separated as part of a phasing of the trail construction. In these cases, the Applicant should contact their Project Officer to ascertain whether the construction work should be considered as one or more Projects for Application purposes.
Eligible Applicants
Cities, counties, Districts, state agencies, federal agencies, and nonprofit organizations with management responsibilities over public lands are eligible. • A nonprofit organization is deemed to have management responsibilities over public lands when a written agreement exists between the nonprofit organization and a public land management agency that identifies the nonprofit organization’s responsibilities over public lands to include planning, Development or construction, Acquisition, operations, or Maintenance of trails or trails related facilities. • Public lands may be in either public or private ownership. For the purposes of the RTP, private lands will be considered as public lands provided that the Applicant has land tenure and there is reasonable public access. Reasonable public access must be assured to in writing by the Applicant and be approved by DPR. See also “Projects on Private Land” and “Land Tenure Requirements” below.
Projects on Private Land
For Projects on private land, there must be a written legal easement or other written legally binding agreement that ensures public access to the Project. There must be an easement filed of record, which specifies the term of the land tenure agreement. See “Land Tenure Requirements” below.
Land Tenure Requirements
For Development Projects, Applicants must certify to the Department that they have adequate tenure to, and site control of, properties to be improved.
Adequate land tenure includes, but is not limited to:
• Ownership
• Lease
• Easement
• Or similar agreements where the Applicant has adequate site control Adequate site control is the power or authority to:
• Manage, direct, superintend, restrict, regulate, govern, administer, or oversee a plot of ground suitable or set apart for some specific recreational use.
For property owned in fee title, Applicants can include the recordation number(s) on the Application form or on a separate sheet attached to the Application form. Recordation numbers are found on the deed or may be obtained through the applicable county recorder’s office.
For property not owned in fee title, tenure must include a level of site control commensurate with the Development proposed in the Grant Scope section of the Application Form.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
11 For property not owned in fee title, the Department requires that the Grantee enter into an agreement for the length of time listed below. All less than fee title agreements must have a renewal clause. A lease or other agreement can be revocable only by mutual consent or for cause where the lessee fails to comply with the agreement. • All Grants greater than $100,000 require at least 20 years of land tenure and public recreation operation.
• All Grants up to and including $100,000 require at least 10 years of land tenure and public recreation operation.
Note: The term of the land tenure agreement begins on the Application due date, or when the final agreement is executed, whichever is more recent.
If the Project is selected for funding, the Grantee shall:
• Use the property only for purposes consistent with the law that allows the Grant and to make no other use, sale, or other disposition of the property, except as authorized pursuant to Public Resources Code 5072.8 (d).
Land Tenure Requirements – Alternate Process
When an Applicant does not have tenure at the time of Application, but intends to establish tenure via a lease that will be signed upon Grant award, the Applicant may choose to follow the alternate land tenure process by:
• Submitting a copy of the proposed lease or other agreement, as well as letters from the Applicant and the prospective landlord in which each commits to sign the proposed lease should the Application be successful. The proposed lease must meet the land tenure requirements listed previously and be reviewed and approved by the Department.
• Once the Department has recommended the Project and the FHWA has approved funding, the Applicant must submit a fully-executed lease which meets the land tenure requirements prior to Contract execution.
If the property is not owned in fee title, and the Applicant does not have an agreement for land tenure for the length of time listed above, alternate land tenure arrangements will be considered when the following conditions A and B are met:
A. The landlord provides a letter which;
a. Explains the landlord’s policy prohibiting long term land tenure agreements, b. Describes the long standing use of the property by the Applicant, and, c. States a clear commitment to continue to renew the lease in incremental periods to satisfy the 10 to 20 year land tenure requirement with the applicant absent any unforeseen circumstances.
B. The eligible applicant provides a letter from its authorized representative which; a. Agrees to renew the lease with the landlord in incremental periods to satisfy the 10 to 20 year land tenure requirement.
The Department expects the Grantee to fully comply with the Use of Facilities terms of the contract. If the landlord does not renew a lease, and the grantee cannot comply with the time period stated in the contract, the Department may hold the grantee in breach of contract.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
12 Eligible Projects*
Project eligibility differs between the non-motorized and motorized components of the RTP. See the chart below for more information.
Eligible Non-Motorized Projects Eligible Motorized Projects • Acquisition of easements and
fee simple title to property for
Recreational Trails or
Recreational Trail corridors.**
(Must involve a willing seller.)
• Acquisition of easements and fee simple
title to property for Recreational Trails or
Recreational Trail corridors.**
(Must involve a willing seller.)
• Development and Rehabilitation of
trails, Trailside and Trailhead
Facilities.
• Development and Rehabilitation of trails,
Trailside and Trailhead Facilities.
• Construction of new trails
(with the following restrictions
for new trails on federal lands):
o Permissible under other law;
o Necessary and
recommended by a
statewide comprehensive
outdoor recreation plan that
is required by the Land and
Water Conservation Fund
Act of 1965 (16 U.S.C. 4601
4 et seq.) and that is in
effect;
o Approved by each federal
agency having jurisdiction
over the affected lands.
• Construction of new trails
(with the restrictions noted at left.)
• Maintenance of existing trails.
• Purchase and lease of trail construction
and Maintenance equipment.
• Assessment of trail conditions for
accessibility and Maintenance.
• Development and dissemination of
publications and operation of educational
programs to promote safety and
environmental protection related to trails
(including supporting non-law enforcement
trail safety and trail use monitoring patrol
programs and providing trail-related
training).
(Limited to 5% of CA’s apportionment.)
*State law further defines eligible Projects. See Public Resource Code Section 5072.8. **All Acquisitions must comply with federal and state law; specifically, they must be done in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. § 4601 et seq., as amended. Regulations implementing this Act are found in 49 CFR Part 24. These regulations will be applied to evaluating the Acquisition of real property and any potential displacement activities. See http://www.fhwa.dot.gov/realestate/ua/index.htm
If funded, the Applicant, at its own expense, will be required to have an appraisal prepared conforming to Uniform Appraisal Standards for Federal Land Acquisitions (UASFLA). The appraisal must be reviewed by an independent review appraiser who must certify that the appraisal meets UASFLA standards. Both the appraisal and the review of the appraisal must be submitted to DPR prior to federal funding approval.
These standards may be found at http://www.usdoj.gov/enrd/land-ack/
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
13 Ineligible Projects
The following types of Projects are NOT eligible in either the motorized or non-motorized portions of the RTP (unless otherwise specified).
1. Acquisition which involves condemnation (eminent domain) of any kind of interest in property or Projects without documentation of a willing seller.
2. Projects which use the value of condemned land toward the RTP match requirement.
3. Construction of any recreational trail on National Forest System land for any motorized use unless the land:
(a) has been designated for uses other than wilderness by an approved forest land and resource management plan or has been released to uses other than wilderness by an Act of Congress; and,
(b) the construction is otherwise consistent with the management direction in the approved forest land and resource management plan.
4. Construction of any recreational trail on Bureau of Land Management (BLM) land for any motorized use unless the land:
(a) has been designated for uses other than wilderness by an approved BLM resource management plan or has been released to uses other than wilderness by an Act of Congress; and,
(b) the construction is otherwise consistent with the management direction in the approved management plan.
5. Upgrading, expanding or otherwise facilitating motorized use or access to trails predominantly used by non-motorized trail users, and on which, as of May 1, 1991 motorized use is either prohibited or has not occurred.
6. Projects involving highway construction.
7. Improvements to roads and/or bridges generally accessible by low clearance passenger vehicles (regular passenger cars).
8. Paths and shoulders or sidewalks adjacent to public roads and streets unless the shoulders or sidewalks are necessary to complete a trail link.
9. Projects that are solely for trail planning. Eligible planning and non-construction costs are allowed if they are part of a trail Maintenance (motorized Projects only), trail facility and/or trail construction Project.
10. Combination Projects (i.e. Acquisition and Development).
11. Development Projects without land tenure.
12. Projects that are required as a mitigation measure as a condition for a permit or other entitlement.
13. Projects that do not comply with accessibility guidelines and regulations.
14. Projects that do not have public access.
15. Projects that are not consistent with the Applicant’s general plan or the equivalent planning document.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
14 Match Requirement
The RTP Match amount is based on the cost of the total RTP Project. The maximum amount of RTP funds allowed for each Project is 88%. The Applicant is responsible for providing a Match amount that is a minimum of 12%.
Eligible Match Sources
• State funds, including state Grant funds.
• Local funds, including general funds
and bond funds.
• Private funds.
• Donated materials and services.
• Value of donated land (for Acquisition
Projects only).
• Other Federal funds*.
Rules Regarding Match
• Match can only be spent on Eligible
Costs consistent with the Grant Scope.
• Indirect costs cannot be used as Match.
• The Grant and the required Match
amounts combined cannot pay for more
than 25% of non-construction costs of
the total RTP Project.
• The Match must be committed at the
time of Application.
* Federal funds can not exceed 95% of Total Project Costs.
At least 5% of Total Project Costs must come from a non-federal source.
Non-federal applicants may donate funds, materials, services or a new right of way. • Items or services donated by a non-federal Applicant shall be credited to the non-federal share.
Federal applicants may donate funds, materials or services for the Project. • Items or services donated by a federal Applicant shall be credited to the federal share.
Important Amounts to Know
Grant Request Amount
(Cannot exceed 88% of Total Project Cost)
$ ______________________
+
Required Match Amount
(Must be a minimum of 12% of Total Project Cost)
$ ______________________
=
Total RTP Project Cost
(Grant + Required Match = RTP Project)
$ ______________________
Note: The Applicant is not required to submit a list of Indirect Costs or additional funding sources and amounts that are beyond the required Match. However, all cost documentation should be retained for audit purposes. (See page 82).
How to Calculate Grant Amount and Match Amount Based on the cost of the total Project.
Multiply total cost of the Project by .88 to obtain the maximum Grant amount.
Multiply total cost of the Project by .12 to obtain the minimum Match amount.
Example:
Cost of total Project is $120,000
Multiply by .88 = $105,600. This is the maximum Grant amount.
Cost of the total Project is $120,000
Multiply by .12 = $14,400. This is the minimum Match amount.
Maximum and Minimum Grant Request Amounts
In the RTP, there are no maximum or minimum Grant amounts that can be requested, provided that the Grant request amount does not exceed 88% of the Total Project cost.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
15 The Recreational Trails Program Process
DPR announces
that it is
accepting RTP
Applications.
Applicants submit
Applications to
OGALS or OHMVR
by the first work
day in October.
DPR completes
review and decides
which Projects to
recommend for
funding.
START
DPR notifies
Applicants and
FHWA of
recommended
Projects.
FHWA
authorizes
the Project
and
sends
letter
to DPR.
DPR forwards
all documents to
FHWA for
approval and
funding
authorization.
DPR works with Applicant and outside entities to
ensure Project meets the
federal requirements.
Once
applicant
submits
Historic
Resource
information,
DPR submits
it to SHPO for
Section 106
review and
approval.
Applicant
submits
additional
NEPA
environmental
documentation
to DPR, as
needed.
Final
TIP/STIP
approval is
obtained
and
listing is
verified.
For Acquisition
Projects,
Applicants must
obtain an
appraisal which
conforms to
UASFLA
standards.
DPR
notifies
Applicant
of
federal
approval.
END
= Shaded boxes refer to the federal Application
portion of the RTP process.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
DPR
administers
RTP Project
as outlined in
the
procedural
guide.
DPR
sends
Grant
contract
to
Grantee.
16 Summary Of The Competitive Grant Process
How to Apply for a Grant(s)
1. The Applicant submits an Application(s) to identify how the Grant funds would be spent if recommended for funding. (See page 19, Application Checklist.) Note that Applicants are expected to submit completed Applications by the first work day in October.
2. The Applicant may submit multiple Applications under the RTP. To do this, the Applicant must submit an individual Application for each Project site. (See page 11, Applications.)
3. The Department will review the Application materials. The Department will then send a letter to the Applicant acknowledging receipt of the Application. The letter will indicate whether the Application is complete or requires additional information or clarification concerning any Application documents except for responses to the Project proposal.
State Review and Recommendation
4. The Competitive Applications will be evaluated by the Department based on eligibility and the Project proposal criteria. All Applicants will receive a letter regarding the outcome of the State’s review and recommendation.
Federal Requirements
5. After the Department recommends a Project, it works with the Applicant to meet the additional federal requirements. (See page 51.) Once these requirements are met, the Department forwards the Project to the Federal Highway Administration (FHWA) for review, approval and funding authorization.
How to Obtain a Contract
6. After the Project receives federal approval, the Department will send a Contract to the Grantee’s Authorized Representative for signature. (See page 53 for a sample Contract and to review the Contract provisions.)
7. The Grantee returns the signed Contract to the Department.
8. The Department returns a fully executed Contract to the Grantee.
9. A Contract must be fully executed within the time frame established by the associated federal appropriation and state budget.
How to Request Grant Payments
10. After the Contract is fully executed, the Grantee may request advance and/or reimbursement payments for the Project (see page 69).
a. A Nonprofit Grantee shall submit a Fidelity Bond before a payment request can be processed.
11. The Grantee completes the Grant Scope and submits the Grant Completion Packet to the Project Officer (see page 76).
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
17 12. The Department verifies that the Grant Scope was completed by conducting a final on-site Project inspection for Projects which involve Development. For other Project types, see page 71.
13. The Department processes the final payment request.
During the Project
14. Commencing approximately six months after approval of the Contract and continuing every six months during the course of the Grant until a Grant Completion Packet is received, DPR will send a Progress Status Report form to the Grantee. The Grantee must complete, sign and return these Progress Status Reports within 30 days of receiving them. Payment requests for Grant funds will not be processed if there are overdue Progress Status Reports. (See page 62 for a sample of this form).
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
18 II. STATE APPLICATION PROCESS
Submitting Applications
• Applicants for non-motorized Projects are required to submit one unbound, original hard-copy of the Application packet.
• Applicants for motorized Projects are required to submit one unbound, original hardcopy of the Application packet, and, one electronic version on a computer CD in .pdf format.
• Each Application must include a Table of Contents with the remaining documents in the order listed on the Application Requirements Packet and Checklist. All pages shall be numbered (handwritten numbers are acceptable).
NOTE: An Applicant may submit an Application for more than one Project.
Each Project must have its own Application.
Each location must be submitted as a separate Project.
Letters of Support
Applicants may include letters of support with the Project Application or submit them anytime prior to the State’s announcement of recommendations for funding. Letters of support from the Legislature or other entities should be directed to the Applicant. Letters of support are not considered part of the scoring process and are not required.
Application Packet Requirements and Checklist
The Project Application shall consist of one copy of each of the items listed on the checklist (below). The items must be included in the order they appear on the checklist.
If an item is not applicable to the Project, Applicants shall respond with “NA” and a brief explanation as to why.
1. Application Form. (See pages 23, 24). The Application form must be completed and signed by the Applicant’s Authorized Representative.
In the Grant Scope section of the Application form, identify the items of work to be completed with RTP funds and the required Match. Include the trail length in linear feet or miles. Do not include items of work that will not be funded by RTP funds and the required Match amount. Do not include the merits of the Project. (Merits of the Project should be included in the Project Proposal.) The Grant Scope should be detailed enough to identify each Project element to be accomplished by the Grant and be consistent with the cost estimate, CEQA document(s) and site plan. The Grant Scope statement should only include a description of the Project. The Project will be justified in the responses to the criteria.
NOTE: The level of detail in the Grant Scope, CEQA document(s) and cost estimate and the Grant Expenditure Form (submitted for payments) should be the same as it is in the site plan so that a reviewer of these documents will be able to identify the same items on all of the above documents.
For example, if the site plan shows a trail, parking area, and restroom, then these items should appear in the Grant Scope, cost estimate (with an estimate for each), the Grant Expenditure Form and be clearly encompassed by the CEQA document(s).
However, it is not necessary to include the linear feet of PVC pipe, for example, nor the number of parking stalls, but if there is a parking lot, it should be listed in all of the above documents.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
19 2. Site Plan. (For Development Projects.)
• For Projects involving Development of trails, Trailside and/or Trailhead Facilities, provide a drawing or depiction indicating what improvements the Grantee will make, where the improvements will be and the approximate square footage of any buildings that are part of the Grant Scope. • The plan should also indicate access points to the site as described in response to Criterion #7 on page 29.
3. Topographic Map.
(For Development Projects.)
• Depict the Project on a topographic map (Applicant to specify scale) that is detailed enough to identify the Project elements as described in the Grant Scope and include all parcels (owned or leased) that are part of the Project site. • As applicable, depict the Project in relation to surrounding resources, such as creeks, wetlands, existing trails and/or archeological sites. • For paved trails, a U.S. Geological Survey map may be submitted in lieu of a topographic map.
OR
(For Acquisition Projects).
Submit a topographic map (Applicant to specify scale) with parcels to be acquired shown and an indication of where the proposed trail will be located on the parcels.
4. Trail Log/Inventory or Reconnaissance Notes. (For Development Projects.) For unpaved trails, submit a detailed Trail Log/Inventory.
OR
For paved trails, Trailside and Trailhead Facilities, submit field Reconnaissance Notes. If preliminary plans are available, they may be submitted in lieu of Reconnaissance Notes. (For more information, see the “Definitions” section.)
5. Design Standards. (For Development Projects.)
• Specify the name of the design standards that will be used to design the Project, such as AASHTO, National Park Service, California State Parks, U.S. Forest Service, or others as applicable, and,
• Submit one or more (as applicable) representative samples (conceptual-type drawings) of the designed standards named for the proposed Project. (More information regarding accessibility standards can be obtained from the Federal Access Board. Class I bicycle trails must be built to AASHTO standards.)
6. Cost Estimate. Provide details on Project costs. The Project Cost Estimate Form is on page 37; please refer to the Eligible Costs Charts (starting on page 39) when formulating a cost estimate. List required Match funds and the amount of RTP funds to be used on the Grant Project (include In-Kind values).
7. Project Location Map. Provide a map (city or county) with enough detail to allow a person unfamiliar with the area to locate the Project. Include physical address and cross street names, as applicable.
8. Photos of the Project site. Include major Control Points, as needed.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
20 9. Land Ownership
(For Acquisition Projects)
Acquisition Schedule, Parcel Map, Willing Seller Letter. Provide an Acquisition schedule outlining the acreage and parcel number(s) to be acquired, estimated Acquisition date and estimated value of each parcel to be acquired. (See sample on page 38.) If applicable, include the estimated cost of relocation. Land or interests in land acquired with RTP funds shall be acquired from a willing seller.
Provide a letter from the seller(s) which indicates a willingness to sell or other documentation that the property is for sale. All Acquisitions shall be in perpetuity.
Condemnation is not allowed.
OR
(For Development Projects)
Land Tenure. If property is owned in fee title, provide the recordation number(s) from the deed. If property is not owned in fee title, provide documentation (lease, easement, agreement, etc.) verifying that the land tenure requirement has been met. (See page 11).
10. California Environmental Quality Act (CEQA). The Applicant is required to comply with CEQA at the time of Application. The Applicant should check with its local city or county planning agency for more information on how to complete CEQA.
An Applicant may demonstrate compliance with CEQA by providing an original copy of the CEQA/NEPA Compliance Certification Form (see page 44) and either:
• a copy of the Notice of Exemption,
• a copy of the Notice of Determination or
• other documentation of CEQA Project approval by the Lead Agency as appropriate.
CEQA documentation must be consistent with the Grant Scope.
11. Authorizing Resolution (or Agency Letter). (See page 35 for the Resolution form.) For cities, counties, Districts and non-profit organizations, the Resolution must be submitted with the Application.
• For federal and state agency Applicants: in lieu of a resolution, submit a letter as described on page 34.
12. Project Summary. Provide a summary (one-page maximum) that explains the Project. Describe Project components in addition to enhancements to be made to the Project site. The summary will not be scored.
13. Project Proposal. Provide a written proposal which answers each question or responds to each statement in the Project Proposal portion of the Procedural Guide as it pertains to your Project (see page 25).
• Limit the Project Proposal to no more than 15 pages, 8 ½” x 11” paper, single-sided, double-spaced, with 12-point font.
Attachments do not count as part of the 15 pages.
14. Leases or Agreements. Provide a list of all other leases, agreements, memoranda of understanding, etc., affecting Project lands or the operation and Maintenance thereof, excluding those relevant to land tenure (if applicable).
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
21 15. Required Regulatory Permits (if applicable). Provide a list of existing and additional required permits, the status of each, and indicate when permit approval is expected. Examples include:
• State Lands Commission
• San Francisco Bay Conservation and Development Commission • Corps of Engineers
16. Nonprofit Requirements. If the Applicant is a nonprofit organization, please provide the following:
• Articles of incorporation
• Mission statement
• Most recent annual report and budget
• Verification of 501(C)(3) status
• Verification of Fidelity Bond (prior to funds being paid) (See page 63 ). • Payee Data Record (See page 59).
17. Signed SHPO Memorandum of Understanding. (See page 48).
Note, if a Project is recommended for funding by the State (see page 50), DPR will then forward the signed SHPO Memorandum of Understanding to the SHPO on the Applicant’s behalf.
For Non-Motorized Projects, submit Applications and correspondence to:
(Physical Address)
Calif. Dept. of Parks and Recreation
Office of Grants and Local Services
1416 Ninth Street, Room 918
Sacramento, CA 95814
(Mailing Address)
Calif. Dept. of Parks and Recreation
Office of Grants and Local Services
P.O. Box 942896
Sacramento, CA 94296-0001
Phone: (916) 653-7423 Fax: (916) 653-6511
For Motorized Projects, submit Applications and correspondence to:
(Physical Address)
Calif. Dept. of Parks and Recreation
Off-Highway Motor Vehicle
Recreation Division
1725 23rd Street, Suite 200
Sacramento, CA 95816-7100
(Mailing Address)
Calif. Dept. of Parks and Recreation
Off-Highway Motor Vehicle
Recreation Division
P.O. Box 942896
Sacramento, CA 94296-0001
Phone: (916) 324-1573 Fax: (916) 324-1610
Website: www.parks.ca.gov
Click on “Grants & Bond Acts” and
follow the links to the Recreational Trails Program.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
22 COUNTY NEAREST CITY
State of California – The Resources Agency
DEPARTMENT OF PARKS AND RECREATION
RECREATIONAL TRAILS PROGRAM APPLICATION Non-Motorized Project (Each site shall be considered a Project. Each Project must have its own Application.)
PROJECT NAME
Grant Request Amount $_______________________
PROJECT TYPE Non-Motorized Project (Check 1 box only)
Acquisition □ Development □
Required Match Amount $
TOTAL PROJECT COST $
______________________
_______________________
APPLICANT (Agency name, address, and zip code)
PROJECT ADDRESS (including zip code)
APPLICANT’S REPRESENTATIVE AUTHORIZED IN RESOLUTION
Name (typed or printed) and Title Email address Phone
PERSON with DAY-TO-DAY RESPONSIBILITY for ADMINISTRATION of the GRANT (if different from Authorized Representative) Name (typed or printed) and Title Email address Phone
GRANT SCOPE: (Items of work to be completed with RTP Funds and the required Match amount. Do not include Project merits.) For Development Project, Land Tenure is ______ acres For Acquisition Projects, Project Land will be ______ acres _______Acres owned in fee simple by Applicant
Recordation Number(s): ____________________________
_____Acres to be acquired in fee simple by Applicant
_______Acres available under a ___________ year lease _____Acres to be acquired in other than fee simple (explain) Acres of other interest (explain) _________________ _____________________________________ I certify that the information contained in this Application, including required attachments, is accurate.
Signed ______________________________________________ _____________________ Authorized Representative as shown in Resolution Date
Print Name and Title: _________________________________________
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
23 COUNTY NEAREST CITY
State of California – The Resources Agency
DEPARTMENT OF PARKS AND RECREATION
RECREATIONAL TRAILS PROGRAM APPLICATION Motorized Project (Each site shall be considered a Project. Each Project must have its own Application.)
PROJECT NAME
Grant Request Amount $_______________________
PROJECT TYPE Motorized Project (Check 1 box only)
Acquisition □ Maintenance □
Development □ Equipment □
Training/Safety Programs □
Required Match Amount $
TOTAL PROJECT COST $_
______________________
______________________
APPLICANT (Agency name, address, and zip code)
PROJECT ADDRESS (including zip code)
APPLICANT’S REPRESENTATIVE AUTHORIZED IN RESOLUTION
Name (typed or printed) and Title Email address Phone
PERSON with DAY-TO-DAY RESPONSIBILITY for ADMINISTRATION of the GRANT (if different from Authorized Representative) Name (typed or printed) and Title Email address Phone
GRANT SCOPE: (Items of work to be completed with RTP Funds and the required Match amount. Do not include Project merits.) For Development, safety/training, Maintenance, equipment , trail assessment Projects, Land Tenure is ______ acres
For Acquisition Projects, Project Land will be ______ acres _______Acres owned in fee simple by Applicant
Recordation Number(s): ____________________________
_____Acres to be acquired in fee simple by Applicant
_______Acres available under a ___________ year lease _____Acres to be acquired in other than fee simple (explain) Acres of other interest (explain) _________________ _____________________________________ I certify that the information contained in this Application, including required attachments, is accurate.
Signed ______________________________________________ _____________________ Authorized Representative as shown in Resolution Date
Print Name and Title: _________________________________________
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
24 Project Proposal Instructions
• The Applicant must respond to the following criteria in the order in which they appear. • Respond to each criterion separately.
• Provide a written response to each question or statement as it pertains to your Project. If a particular question or statement does not apply to your Project, please indicate as such with “NA” (not applicable) and a brief explanation as to why. • Limit the Project Proposal to no more than 15 pages, 8 ½” x 11” paper, single-sided, double-spaced, with 12-point font. Attachments do not count as part of the 15 pages. • Cite studies, reports or other data that support your responses, where appropriate. • The meanings of capitalized words and phrases used below can be found in the Definitions Section beginning on page 6.
• For Acquisition Projects, respond as per the planned trail use. • A Trailside or Trailhead Facility will be scored the same as the type of trail it serves provided that the Project is necessary for the public to use the trail. If the Trailside or Trailhead Facility also serves other park uses, the Grant will only proportionally fund the use by trail users.
Project Proposal
Introduction
The information provided in the Project proposal will allow the Department to evaluate the competing Grant Applications. In addition to striving for objectivity and uniformity in evaluating proposals, the Department will make an effort to provide equitable geographic spread of Funds provided that sufficient well qualified proposals exist. 100 POINTS = OVERALL TOTAL
1. Deficiency. (10 points)
Describe the trail deficiencies and why the Project is needed.
The following Project types will be given greater consideration:
• Projects in an area without trails, and/or,
• Projects which provide incremental improvements to an important but incomplete trail network near population centers or near destination recreation areas including major park and/or recreation areas, and/or,
• Project sites which contain deficiencies due to inappropriate design or construction. In addition, these Project sites have degraded to become burdens on natural or cultural resources.
Projects in an area without trails or which help complete an important trail system, and/or correct major design/construction deficiencies. ................ 10 - 8 Projects which improve an area with moderate deficiencies.............................. 7 - 5 Projects which improve an area with minimal deficiencies. ............................... 4 - 1 The Applicant did not respond to the criterion. ....................................................... 0
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
25 2. Solutions to the Deficiency. (10 points)
Describe how the Project will address the deficiencies identified in Criterion #1 by providing new trail opportunities and/or realigning trail(s) to significantly increase use, improve access and/or protect resources.
The following Project types will be given greater consideration:
• Projects which will provide solutions in an area which lack trails and/or trail opportunities, and/or,
• Projects which will provide solutions by reconstructing or relocating trails in order to increase usability and/or access, and/or,
• Projects which will provide solutions by reconstructing non-sustainable trails, or rehabilitating or relocating old trail routes to reduce environmental impacts.
Projects which provide for significant:
• New trail opportunities, improvement to usability/access and/or reduction of environmental impacts. .......................................................... 10 - 8 Projects which provide for moderate:
• New trail opportunities, improvement to usability/access, and/or reduction of environmental impacts. ............................................................ 7 - 5 Projects which provide for minimal:
• New trail opportunities, improvement to usability/access, and/or reduction of environmental impacts. ............................................................ 4 - 1 Projects which provide for no:
• New trail opportunities, improvement to usability/access, and/or reduction of environmental impacts or
the Applicant did not respond to the criterion. ................................................... 0 Note: Non-motorized trail Maintenance is ineligible. Maintenance includes such items as clearing and brushing, slough and berm removal, water bar installation or cleaning, seal coating of paved trails, resealing treated aggregate, painting and similar items.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
26 3. Connectivity. (7 points)
Describe how the Project connects to or is part of a trail system.
The following Project types will be given greater consideration:
• Projects that provide connections to or are part of regional, state or national trail systems will receive higher priority.
The Project connects with or is part of:
A regional, state, or national trail system .......................................................... 7 A trail in a large park or park complex (over 1,000 acres) with a significantly connected trail system, but not connected to other trail systems ...................... 6 A trail in a medium sized park or park complex (over 100 acres) with a significant connected trail system, but not connected to other trail systems ..... 5 A trail in a park which connects undeveloped natural areas of the park to developed public access area(s)........................................................................4 A trail which only connects facilities within a park ..............................................3 No connection / Did Not Respond ......................................................................0 Note: For this criterion, “park” could also mean “open-space”, provided that the space is designated for recreational use.
4. Linkages. (7 points)
Describe the Project’s linkages to population centers or gathering areas. In addition, note the proximity of the Project to highways and/or major roadways.
The following Project types will be given greater consideration:
• Projects that provide for or enhance immediate impacts on the quality, quantity or variety of trail opportunities and experiences in the area by providing meaningful linkages between homes, schools, work places, campgrounds, and/or resorts; to parks, trails, greenways, scenic corridors; or natural, cultural, historical or recreation areas, will receive higher priority.
• Alignments well separated from highway uses will receive higher priority (except for road crossings which are necessary for the trail.) Trails may be located along the highway as a connector where no other feasible route exists.
The Project provides: The Project is:
Major linkage(s) ......................5 - 4
Minor linkage(s) ......................3 - 1
No linkages /
Did Not Respond.......................... 0
Well separated from highway uses.....2
Partially adjacent to highway uses .....1
Did Not
Respond.............................................0
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
27 5. Numbers of Project Users. (5 points)
Describe what the estimated average annual use will be. Provide a numeric figure.
The following Project types will be given greater consideration:
• Projects with high use. Projected visitation figures should be cited.
Estimated Use:
High Use......................................................................................................... 5 - 4 Medium Use ................................................................................................... 3 - 2 Low Use ...............................................................................................................1 Did Not Respond ..................................................................................................0
6. Project User Accessibility. (10 points)
Describe how the Project will provide access to persons with disabilities in compliance with the Federal Access Board guidelines regarding trail improvements.
For Acquisition Projects, describe the plan for making the trail accessible when it is built.
The following Project types will be given greater consideration:
• Projects which provide for the highest levels of accessibility.
Project will fully meet accessibility standards........................................................ 10 Project will meet accessibility standards by qualified departure(s)...................... 9 -1 The Applicant did not respond to the criterion or fails to comply with accessibility guidelines and regulations................Project is Ineligible Notes: If an Applicant is applying for a departure from the Federal Access Board Guidelines for its Project, a detailed explanation must be included with this Application.
Projects that do not comply with accessibility laws and rules will not be eligible.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
28 7. Access to the Project. (10 points)
Describe the access to the Project site (public transportation, bicycle lanes, parking, staging areas, etc.) and/or how the Project will improve access. (See also “Site Plan”, Checklist Item #2 on page 20.)
Projects with the following attributes will be given greater consideration:
• Projects that are easily accessible to all users, and/or, • Projects presenting few limiting barriers such as flood control channels or major thoroughfares; and/or,
• Projects which eliminate barriers, and/or,
• Projects which have onsite or close-by parking or are accessible through public transportation or where a large population lives or works adjacent to the Project.
Unlimited Access: There is (or the Project will result in) parking, public transportation bike lane(s) and staging area or a large population lives or works adjacent to the Project and there are no barriers which would impede access to the Project......................................................................10 - 8 Moderate Access: There is (or the Project will result in) either parking or public transportation, and, bike lane(s) or Pedestrian access and minimal barriers which would impede access to the Project. .................7 - 5 Limited Access: There is no parking or public transportation.
There is (or the Project will result in) either bike lane(s) or Pedestrian access and significant barriers which impede access to the Project.............4 - 1 No Access / Did Not Respond:............................................... Project is Ineligible
8. Points of Interest. (5 points)
Describe how the Project will provide for viewing and interpreting natural, cultural, historical or scenic characteristics on the Project site or adjacent area.
Projects with the following will be given greater consideration:
• Projects providing viewing and/or interpretation of natural, cultural, historic or scenic characteristics.
Outstanding...................................................................................................5 - 4 Good .............................................................................................................3 - 2 Poor....................................................................................................................1 No Points of Interest / Did Not Respond.............................................................0
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
29 9. Sustainable Design. (10 points)
Describe how the Project will use sustainable design to minimize impacts to natural or cultural resources of the Project area. Describe the trail design and construction techniques that will be used to reduce the need for recurring Maintenance. Describe how the Project will be placed on the land base to maximize sustainable design elements and minimize the use of complex trail structures which increase the level and cost of Maintenance. For Rehabilitation Projects, describe how the Project will improve the trail by elimination of problem areas and replacement with sustainable design features.
Projects should include the sustainable design features listed below as they are applicable. Explain how each of the sustainable design features is or is not applicable to the Project.
Projects will be ranked by how well they meet applicable design features. Design features which are not applicable to the Project should be so noted and will not have an impact on the score.
A. Curvilinear design that optimizes the use of appropriate placement of trail alignments following the topographic contours.
B. Trail grades that are designed according to season of use, soil types and user types to minimize tread erosion and to minimize the need for steps and complex trail structures.
C. Trails that are located on side slopes with use of outslope drainage and sheet drainage techniques to minimize the need for water bars and check dams.
D. Trails that avoid meadows, flat ground, or ridge top alignments.
E. Turnpikes, causeways and puncheons/boardwalks are used only when such alignments may not be reasonably avoided.
F. Trail structures that are used as a last resort when surrounding land base dictates structural solutions to accommodate curvilinear design.
G. Sensitive natural or cultural areas are avoided except as required by the land base or for suitable user interpretation.
H. Projects designed to encourage on-trail use and discourage off-trail travel.
I. Projects which utilize recycled materials.
J. Trails that are hardened or paved to provide appropriate tread firmness for intended user groups in relation to the soil capability, grade, season of use and expected wear of the tread surface.
Project meets all of the above applicable sustainable design features.......... 10 - 8 Project meets most of the above applicable design features. ........................ 7 - 5 Project meets some of the above applicable design features.......................... 4 - 1 Project does not meet any of the above applicable sustainable design features or the Applicant did not respond to the criterion. ........................... 0
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
30 10. Diversified Use. (5 points)
Describe how the Project provides for multiple Recreational Trail uses and/or trail corridor sharing.
Projects with the following will be given greater consideration:
• Projects that will provide for the greatest number of compatible uses or innovative Recreational Trail corridor sharing to accommodate motorized and non-motorized Recreational Trail use.
• Projects that will provide for demonstrated diversified and compatible trail uses.
Diversified uses include, but are not limited to:
Equestrian, Bicycle, Pedestrian, Cross-Country Ski, Motorcycle, ATV, 4-wheel Drive, Snowmobile, Skate, Skateboard and Others.
Three or more use-types....................................................5 Two use-types....................................................................3 One use-type .....................................................................1 Did Not Respond................................................................0
11. Including Stakeholders in the Project. (5 points)
Describe the efforts to include trail stakeholders in the Project planning and implementation of the Project by answering the following:
• What methods were used to obtain the ideas of potential users and public agency and non-profit partners?
• How were the interested parties notified of the opportunity to participate, and approximately how many were notified?
• How will you use volunteers in designing and/or implementing the Project? The maximum number of points will be given to Applicants that made concerted efforts to involve the broadest representation of the potential trail users and public agency and non-profit partners in the Project planning and implementation process.
The Applicant made a concerted effort to involve the broadest representation of potential users and public agency and non-profit partners in the Project. ...... 5 - 4 The Applicant made a moderate effort to involve the broadest representation of potential users and public agency and non-profit partners in the Project. ...... 3 - 2 The Applicant made a limited effort to involve the broadest representation of potential users and public agency and non-profit partners in the Project. ........... 1 The Applicant made no effort to include the broadest representation of potential users and public agency and non-profit partners in the Project or did not respond to the criterion............................................................................ 0
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
31 12. Consistency with Other Plans. (5 points)
Describe how the Project is consistent with the Applicant’s general plan and/or any of the following: California Comprehensive Outdoor Recreation Plan, Statewide Trails Plan, city, county, or regional master plan.
Projects must be consistent with the Applicant’s general plan or the equivalent planning document to be considered eligible. Projects that are consistent with more than one of the above plans will be given greater consideration.
Project is consistent with more than one plan .................................................... 5 - 4 Project is consistent with one plan ...................................................................... 3 -1 Not Consistent / Did Not Respond ...............................................Project is Ineligible
13. Management Capacity. (6 points)
Describe the capability of your agency and/or partners to provide for all aspects of the trail management process, including Project planning, design, layout, construction, Maintenance and operation.
Applicants should demonstrate that staff or partners involved in the Development of the Project will utilize the basic elements of the trail management process. • What demonstrated ability or type of training has the Applicant or partners received to implement the proposed Project?
• Elements of an excellent trail management process include:
o the appropriate upfront planning that demonstrates the Project need in relation to the user types,
o maximizing accessibility,
o utilizing appropriate trail design to obtain maximum sustainability of the proposed Project and to minimize user barriers,
o demonstrated ability to design the Project to minimize impact to the natural and cultural resources,
o construction techniques that utilize aesthetic design and compatible or renewable material resources,
o a monitoring and Maintenance program that keeps the proposed Project at intended design standards.
Applicant demonstrates an excellent integrated trail management process ..6 - 5 Applicant demonstrates a very good integrated trail management process...4 - 3 Applicant demonstrates a good integrated trail management process................2 Applicant demonstrates a fair integrated trail management process ...................1 Did Not Respond..................................................................................................0
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
32 14. Service Corps Involvement. (5 points)
Describe contact between the Applicant and the California Conservation Corps, Certified Conservation Corps and/or Service Corps regarding this Project.
Describe the involvement of the California Conservation Corps, Certified Conservation Corps and/or Service Corps as a labor resource in the Project.
Projects with the following will be given greater consideration:
• The Applicant has had direct contact with the California Conservation Corps, Certified Conservation Corps and/or Service Corps regarding this Project. • The Applicant and the California Conservation Corps, Certified Conservation Corps and/or Service Corps have identified how corps labor will be used on the Project.
Applicant will involve California Conservation Corps, Certified Conservation Corps and/or Service Corps as a labor resource in the Project.
Yes.......................................................................................................................5 No ........................................................................................................................0
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
33 Resolution Instructions
1. You may reformat the resolution as long as the text is unchanged.
2. The Authorized Representative may be a particular person (or persons) or a position (or positions). The advantage of having a position named as the Authorized Representative is that a new resolution would not be required should the person holding the position change.
3. The person holding the position named as the Authorized Representative in the Resolution may delegate that authority by sending a letter to the Department. A separate letter is required for each Contract.
4. Resolutions are not required for Applications by state or federal agencies. • For state agency Applicants: in lieu of a resolution, submit a letter on the Applicant’s letterhead identifying the position (job title) of the Authorized Representative.
• For federal agency Applicants: in lieu of a resolution, submit a letter of Project approval from the Applicant’s agency signed by the Federal Land Manager.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
34 ______________________________________
RESOLUTION FORM
Resolution No: __________________
RESOLUTION OF THE (Title of Governing Body/City Council, Board of Supervisors) OF (City, County, District Applicant) APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE
RECREATIONAL TRAILS PROGRAM
WHEREAS, the “Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users” provides funds to the State of California for Grants to federal, state, local and non-profit organizations to acquire, develop and/or maintain motorized and non-motorized trail Projects; and
WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing Project Application under the program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify by resolution the approval of Application(s) before submission of said Application(s) to the State; and
WHEREAS, the Applicant will enter into a Contract with the State of California to complete the Project(s);
NOW, THEREFORE, BE IT RESOLVED that the (Grantee’s Governing Body) hereby:
1. Approves the filing of an Application for the Recreational Trails Program; and
2. Certifies that the Project is consistent with the Applicant’s general plan or the equivalent planning document; and
3. Certifies that said Applicant has or will have available prior to commencement of any work on the Project(s) included in this Application, sufficient funds to operate and maintain the Project(s); and
4. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and
5. Appoints the __(designated position)__ as agent to conduct all negotiations, execute and submit all documents, including, but not limited to Applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the Project.
6. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
Approved and Adopted the _____day of ______________, 20_______.
I, the undersigned, hereby certify that the foregoing Resolution Number_____was duly adopted by the (Grantee’s Governing Body) following a roll call vote:
Ayes:
Noes:
Absent:
(Clerk)
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
35 Cost Estimate Instructions
The purpose of requiring Grantees to provide a cost estimate is to ensure that:
1. Only Eligible Costs are incurred.
2. Items purchased and work completed is consistent with the Grant Scope. (The cost estimate should include line items for each Project element listed in the Grant Scope.) (See example of the level of detail needed at the bottom of page 19.)
3. No more than 25% of the Grant amount (and required Match) is spent on nonconstruction costs (for Grants involving Development) and costs other than land Acquisition (for Projects that involve Acquisition).
The cost estimate also determines how:
1. Project funds are going to be spent.
2. The various funding sources for the Project interrelate.
The following cost estimate form is intended to assist you in developing a cost estimate for your Project. You may reformat and change the content as needed to accommodate the Grant Scope.
For Projects that involve Development, non-construction costs cannot exceed 25% of the Grant and required Match amounts combined. Examples of non-construction costs include plans, permits and Fidelity Bond premiums (for non-profit Grantees only). See Eligible Costs Charts starting on page 39 for more information.
For Projects that involve Acquisition, this form will need to be used in conjunction with the Acquisition Schedule. Costs other than land cannot exceed 25% of the Grant and required Match amounts combined. An example of these costs includes escrow fees.
See Eligible Costs Charts starting on page 39 for more information.
No Project costs are considered eligible until the date of federal approval and funding authorization.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
36 Description of Work DPR Grant(s) Non-RTP
Funding Sources
(Required Match*)
$
$
$
$
Subtotal:
$
Total:
$
$
Total:
$
COST ESTIMATE FORM
Pre-Acquisition or Pre-Construction Costs
Description of Work DPR Grant(s) Non-RTP
Funding Sources
(Required Match*)
Total
$
$
Subtotal:
$
$ $
Land Acquisition Costs or Construction Costs
$
Total
$
Total Project Cost:
$
*Applicant’s Match Sources (by name)
$
$
Total funding sources: $
Notes:
This form is intended as an estimate; changes to these figures may and are expected to occur during the course of construction. A new cost estimate must be submitted if costs funded by the RTP increase by more than 10%.
RTP Grants may be combined with other Grants to fund a Project where the Grant Scope is the same.
*Match must be committed at the time of Application.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
37 State of California – The Resources Agency
DEPARTMENT OF PARKS AND RECREATION
ACQUISITION SCHEDULE FORM
(To be submitted with the Application)
Assessor’s
Parcel No.
Acreage Estimated
Date of
Acquisition
Estimated
Value of Land
to be
Acquired (2)
Estimated Value
of Improvements
to be Acquired (2)
Estimated
Cost of
Relocation
Total
Estimated
Cost (3)
(1)
Total acres: Total
Estimated
Cost:
Costs other than land (4): $
Grand Total: $
(1) Use additional rows if Acquisition involves more than one parcel. (2) From appraisal. “Estimated Value of Improvements to be Acquired” refers to buildings or other structures on the land being acquired.
(3) Total of Estimated Value of Land, Estimated Relocation Costs, and Estimated Value of Improvements to be Acquired.
(4) From Cost Estimate Form. For Acquisition Projects, this cannot exceed more than 25% of the Grant amount.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
38 Eligible Costs Charts
Notes about Eligible Costs:
Only costs incurred after the date of federal approval and funding authorization will be considered eligible for reimbursement with RTP funds or as Match.
Applicants may not take title to lands being used as Match until after federal approval and are subject to evaluation through the appraisal process.
Rule regarding Eligible Costs: The Grantee may only claim those costs directly related to the Grant. Indirect Costs or charges made as a percentage of costs are not eligible expenses.
Eligible Costs Chart - Involving Acquisition
NON-LAND COSTS EXAMPLES
(Maximum 25% of Grant and required Match amounts combined) • Costs other than land • Escrow fees
• Title insurance fees
• Costs related to
administering relocation
program
LAND COSTS EXAMPLES
RELOCATION COSTS • Housing
• Relocation costs are allowable for Projects resulting in displacement • Movers of any person and/or business.
Grantee must comply with the State and Federal Relocation Acts even if relocation costs are not claimed for reimbursement. • Purchase price of the
property
• Costs of the land.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
39 PRE-CONSTRUCTION COSTS EXAMPLES
(Maximum 25% of Grant and
required Match amounts combined)
• Premiums on hazard and liability insurance to cover • Plans and specifications personnel or property • Permits
• Fidelity Bond (non-profit Grantees only) • Fidelity Bond premiums • Services of the Grantee’s employees not directly
engaged in Project execution (see rules for personnel
and employee services)
CONSTRUCTION COSTS EXAMPLES
PERSONNEL OR EMPLOYEE SERVICES
CONSTRUCTION
CONSTRUCTION EQUIPMENT
• Equipment may be leased, rented, or purchased,
whichever is the most economical. If the equipment is
purchased, its residual market value must be credited to the Project costs upon completion.
• Equipment owned by the Grantee may be charged to
the Project for each use. Rental rates published by the California Department of Transportation may be used
as a guide.
• If Grantee’s equipment is used, a report or source
document must describe the work performed, indicate
the hours used, relate the use to the Project, and must be signed by the operator and supervisor.
• Equipment use charges must be made in accordance
with the Grantee’s normal accounting practices.
• The cost of all necessary construction activities, from site preparation to the completion of a structure or
facility.
• Services of the Grantee’s employees directly engaged in Project execution. (See rules for personnel and
employee services on page 42).
• Wages and benefits
• Work performed by another
department or section of the
Grantee’s agency
• Payroll services for employees
directly engaged in Project
execution
• Trail development
• Inspection
• Construction management
•
•
•
Rental Equipment
Leased Equipment
Purchased Equipment
CONSTRUCTION SUPPLIES AND MATERIALS
• May be purchased for a specific Project, or may be
drawn from central stock, if claimed costs are no higher than those the Grantee would pay if purchased
elsewhere.
The Grantee may only claim those costs directly related to the Project.
•
•
•
•
Concrete
Lumber
Aggregate
Landscape materials
Eligible Costs Chart - For Development Projects
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
40 FIXED EQUIPMENT
• Equipment permanently fixed to the Project facility.
• Display boards
• Signs/interpretive Aids
RELOCATION COSTS
• Relocation costs are allowable for Projects resulting in displacement of any person and/or business.
• Grantee must comply with the State and Federal
Relocation Acts even if relocation costs are not claimed for reimbursement.
• Temporary housing
• Movers
NON-CAPITAL AND MISCELLANEOUS COSTS
• Costs necessary and directly related to/for the
execution of the Project.
• Communications
• Transportation costs for moving
equipment or personnel
Eligible Costs Chart – Programmatic Projects (Motorized Only)
COSTS EXAMPLES
OPERATIONS AND PROGRAM COSTS
• Documentable costs associated with planning and
operating the program as allowed by the enabling
legislation.
• Program planning
• Organized activities
• Equipment
• Transportation
NON-FIXED EQUIPMENT
(For Motorized Projects only) The purchase of non-fixed equipment is eligible only for Maintenance Projects,
environmental protection or safety education programs.
• Snow grooming trackers,
off-highway patrol vehicles
• Educational materials
Eligible Costs Chart – Planning Projects (Motorized Only)
COSTS EXAMPLES
PLANNING COSTS
• Planning costs allowed by the enabling legislation
• Preliminary Project costs
• Fidelity Bond (non-profit Grantees only)
• Plans and specifications
• Permits
• Fidelity Bond premiums
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
41 Rules for Personnel and Employee Services
• Costs must be computed according to Grantee’s prevailing wage or salary scales, and may include fringe benefit costs.
• Costs charged to the Project must be computed on actual time spent on a Project and supported by time and attendance records describing the work performed on the Project.
• Overtime costs may be allowed under the recipient’s established policy, provided that the regular work time was devoted to the same Project.
Salaries and wages claimed for employees working on Projects must not exceed the Grantee’s established rates for similar positions.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
42 California Environmental Quality Act (CEQA) Instructions All Applicants must demonstrate compliance with applicable environmental disclosure laws at the time of Application.
Non-federal agency Applicants
Projects sponsored by non-federal agencies must comply with CEQA at the time of Application. To learn more about completing CEQA, Applicants should check with their local city or county planning agency.
An Applicant may demonstrate compliance with CEQA by providing an original copy of the CEQA/NEPA Compliance Certification Form (see next page) and either:
• a copy of the Notice of Exemption,
• a copy of the Notice of Determination or
• other documentation of CEQA Project approval by the lead agency as appropriate.
Note: non-federal agency Applicants are not expected to complete NEPA prior to the time of Application. For more information on completing NEPA, see page 51.
Federal agency Applicants
Projects sponsored by federal agencies must comply with NEPA at the time of Application.
An Applicant may demonstrate compliance with NEPA by providing an original copy of the CEQA/NEPA Compliance Certification Form (see next page), an original copy of the Federal Environmental Certification Form (on page 45) and the applicable NEPA documentation.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
43 ___________________________________________________________________________________
CEQA/NEPA COMPLIANCE CERTIFICATION FORM
Applicant: ______________________________ Project Name: ________________________ Project Address:__________________________________________________________________ When was CEQA/NEPA analysis completed for this Project? Date: _______________ What document(s) were filed for this Project’s CEQA/NEPA compliance:
(check all that apply)
□Initial Study □Notice of Exemption □Negative Declaration □Mitigated Negative Declaration □Environmental Impact Report □Other:
For non-federal Applicants:
Please attach the Notice of Exemption or the Notice of Determination as appropriate.
For federal Applicants:
Please attach applicable NEPA documents.
If these forms were not completed, please attach a letter from the lead agency explaining why, certifying that the Project has complied with CEQA/NEPA and noting the date that the Project was approved by the lead agency.
Lead Agency Contact Information:
Lead Agency Name: Contact Person:
Mailing Address: ___________________________________________________________________ Phone: ( ) Email:
Certification:
I hereby certify that the lead agency listed above has determined that it has complied with the California Environmental Quality Act (CEQA) for the Project identified above and that the Project is described in adequate and sufficient detail to allow the Project’s construction or Acquisition.
I certify that the CEQA/NEPA analysis for this Project encompasses all aspects of the work to be completed with Grant funds.
Authorized Representative
(Signature)
Date Authorized Representative
(Printed Name and Title)
RECREATIONAL TRAILS PROGRAM
44 PROCEDURAL GUIDE
__________________________________ __________ __________________________________ __________
__________________________________ __________ __________________________________ _________
_______________________________________ ___________
FEDERAL ENVIRONMENTAL CERTIFICATION FORM RECREATIONAL TRAILS PROGRAM ________________________ ________________________ _______________________________ (Agency Name) (Local Project No.) (State Project No. to be filled in by DPR) PROJECT DESCRIPTION: (Describe the Project, purpose, location, limits, right-of-way requirements, and activities involved.) Enter project description in this text box. Use Continuation Sheet, if necessary
CEQA COMPLIANCE AND DETERMINATION
Documentation has been prepared stating that the Project qualifies for exemption under CEQA.
Categorical Exemption Number ________________ (See 14 CCR 15300 et seq.) Documentation has been prepared stating that the Project qualifies for a General Rule Exemption. (This Project does not fall within an exempt class, but it can be seen with certainty that there is no possibility the activity may have a significant effect on the environment.) [14 CCR 15061 (b) (3)] Documentation has been prepared stating that the adverse impact will be mitigated to insignificance. (Attach a copy of the Negative Declaration and Notice of Determination.) Signatures below indicate that applicant and state review have determined that documents are ready for FHWA review.
Signature: Authorized Applicant Date Signature: State Official Date
NEPA COMPLIANCE
Based on an examination of this proposal, supporting information, and the following statements:
• This Project does not have a significant impact on the environment as defined by the NEPA. • This Project does not involve substantial controversy on environmental grounds. • This Project does not involve significant impacts on properties protected by Section 106 of the National Historic Preservation Act. • This Project does not involve significant impacts on federally listed, threatened, or endangered species (including candidate species) or their critical or sensitive habitat.
• This Project is consistent with all Federal, State, & local laws, requirements or administrative determinations relating to the environmental aspects of this action.
NEPA RECOMMENDATION
Based on an examination of this proposal, supporting information, and the statements above under “NEPA Compliance”, it is recommended that the Project is a:
1) CATEGORICAL EXCLUSION (CE): Activities which do NOT involve or lead directly to construction, ground disturbance activities or land Acquisition, such as planning and technical studies; grants for training and research programs, as set forth in 23 CFR 771.117 (c) (1).
2) CATEGORICAL EXCLUSION (CE): For actions not covered by numbered paragraph 1) above, which nevertheless do not individually or cumulatively have a significant environmental impact and are excluded from the requirement to prepare an Environmental Assessment (EA) or Environmental Impact Statement (EIS).
Signatures below indicate that applicant and state review have determined that documents are ready for FHWA review.
Signature: Authorized Applicant Date Signature: State Official Date
FHWA DETERMINATION
Based on the evaluation of this Project and the statements above, it is determined that the Project meets the criteria of and is properly classified as a Categorical Exclusion (CE).
Signature: FHWA Representative Date
Additional information attached or referenced as appropriate (e.g. §106 clearance letter from OHP; date of COE nationwide permit; § 7 species survey results and/or Not Likely to Adversely Affect listed species letter from the USFWS and/or NMFS ; Wetlands Finding; Floodplain Finding)
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
45 CONTINUATION SHEET
Recreational Trails Program (RTP) Project Application
CEQA/NEPA Determination Form Instructions
This form shall be used to document CEQA Categorical Exemptions (CEs) and NEPA Categorical Exclusions (CEs) for Recreational Trails Program (RTP) Projects. This form can also be used to document a Mitigated Negative Declaration and Notice of Determination as a result of an Initial Study (IS) performed under CEQA.
CEQA COMPLIANCE
Local agencies and/or the State shall comply with CEQA and are responsible for the resulting determination made on the form. As a minimum, describe the Project, purpose, location, limits, activities involved in the undertaking and any right-of-way requirements. An additional sheet may be attached to the form if necessary.
Indicate the CE Class number from the CEQA Guidelines (Title 14 CCR 15300) or the general rule exemption (Title 14 CCR 15061(b)(3)). The Project proponent (Authorized Applicant) and the State Official signatures in the CEQA COMPLIANCE AND DETERMINATION box attest that the Project is properly classified as a Categorical Exemption.
CEQA does not allow mitigation of significant impacts under a Categorical Exemption. If the Project requires mitigation to reduce a significant environmental impact below the level of significance, a Mitigated Negative Declaration must be prepared for CEQA compliance.
NEPA COMPLIANCE
Compliance with the NEPA is required whenever federal money is involved in a Project. Local agencies and/or the State are responsible for performing all the necessary actions in complying with the NEPA and the resulting recommendation made on the form.
Check the appropriate CE box under NEPA RECOMMENDATION:
“1) CATEGORICAL EXCLUSION (CE)” are activities which do NOT involve or lead directly to construction, ground disturbance activities or land Acquisition, such as planning and technical studies; grants for training and research programs, as set forth in 23 CFR 771.117 (c) (1). (e.g. Educational Materials) “2) CATEGORICAL EXCLUSION (CE)” are actions not covered by paragraph “1) CATEGORICAL EXCLUSION (CE)”above, which nevertheless do not individually or cumulatively have a significant impact and are excluded from the requirement to prepare an Environmental Assessment (EA) or Environmental Impact Statement (EIS). Construction, ground disturbance activities or land Acquisitions are actions applicable to this paragraph.
State and local agency Projects must meet all five declarations of fact listed under the NEPA COMPLIANCE section of the form. The Project proponent (Authorized Applicant) and the State Official signatures in the NEPA RECOMMENDATION box attest that the Project meets all of the conditions and is properly classified as Categorical Exclusion. The FHWA Representative signs and dates in the FHWA DETERMINATION space, validating that the action will not individually or cumulatively have a significant effect and is excluded from the requirement to prepare an EA or EIS.
Documentation supporting the CE will accompany the CEQA/NEPA Determination Form.
Examples of this documentation could include a letter from the Office of Historic Preservation (OHP) concluding “no effect on historic properties” and/or a letter from the U.S. Fish and Wildlife Service (USFWS) that concludes “Not Likely to Adversely Affect” to an endangered/threatened species and other environmental reports and documentation. Although not all inclusive, the following may be applicable to an RTP Project and require the appropriate documentation:
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
46 • Pursuant to Executive Order 11988 (Floodplain Management) and Executive Order 11990 (Protection of Wetlands), a Floodplain Finding or Wetlands Finding, respectively, may be required.
If so, please attach.
• Documentation of compliance with Section 106 of the National Historic Preservation Act is required if historic resources, as defined in 36 CFR 800.2(e), are involved in the Project. If so, attach a brief statement of the conclusion of Section 106 consultation and/or clearance letter from OHP. • If the Project involves Waters of the United States, as defined in the Clean Water Act of 1977 (33 USC 1251-1376), and meets the requirements of a Section 404 Nationwide Permit, indicate which permit applies.
• Documentation of compliance with the Endangered Species Act may also be required. If so, attach a summary of the conclusions of the ESA consultation and/or clearance letters from the USFWS and/or NMFS.
If the Project does not qualify as a CE as defined by 23 CFR 771.117, an Environmental Assessment (EA) will be prepared. However, a Project requiring an EA may not be suitable as an RTP Project.
For Projects on federal lands, the FHWA will honor federal land management agencies’ environmental documents and decisions for the Project to the maximum extent possible, provided that the documents and decisions are not outdated.
NEPA documents and decisions that are more than three years old are subject to consultation with the FHWA, and a revalidation/re-evaluation of the documents and of the decision may be required.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
47 STATE HISTORIC PRESERVATION ACT MOU FORM
Compliance With Historic Preservation Act
Memorandum Of Understanding – RTP Grant
Applicant:___________________________________________________________ Project(s):__________________________________________________________ I have determined that the Applicant’s Acquisition and/or Development Project(s) will not adversely affect cultural properties included in or eligible for inclusion in the National Register of Historic Places. This determination is contingent upon the Applicant’s concurrence that any plans for development, not to exclude minor improvements involving ground disturbance, will be submitted to the State Historic Preservation Officer for review and comment at the earliest opportunity. In the event that development plans will not be formulated and/or implemented by the Applicant, but by another agency or group, the Applicant will assume the responsibility for ensuring that all provisions and stipulations contained herein are executed, as needed, jointly with that agency or group or independently by the agency or group. This determination is further contingent upon the applicant’s commitment to implement in good faith the following program of compliance with 36 CFR 800, Executive Order 11593 and Section 106 of the National Historic Preservation Act of 1966, as amended.
1. The Applicant accepts the premise that proper cultural resources identification, evaluation and management will be an integral part of the planning process for the Project(s).
2. Accordingly, prior to the commencement of any physical development activity, the applicant or his designee will arrange to have appropriately qualified professionals perform such investigations as may be necessary to:
a. Identify, evaluate and manage any cultural values located within the Project(s)’s potential area of environmental impact that are included in or may be eligible for inclusion in the National Register of Historic Places.
(1) If, after consultation with the State Historic Preservation Officer, any values not already included in the National Register are determined to be eligible for inclusion in the National Register, the applicant or his designee will nominate them to the Register according to established procedures. Nominations shall be submitted to the State Historic Preservation Officer no later that six months after the adoption of a final development plan.
b. Determine, in consultation with the State Historic Preservation Officer, if and to what extent, these values may be adversely affected by planning, development, operation and Maintenance activity.
(1) Develop and implement prudent and feasible measures, acceptable to the applicant or his designee and the State Historic Preservation Officer, capable of either effectively mitigating or avoiding adverse effects on National Register and National Register values. Avoidance and protection will be preferred objectives. However, should discussions indicate that only something less is
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
48 achievable, that course of action which is likely to cause the least unnecessary damage to these values will proceed. Documentation of compliance with each of these stipulations as needed will be submitted to the State Historic Preservation Officer for review and comment in a timely fashion.
The Applicant or his designee will unilaterally determine the time most suitable for the commencement of cultural resource investigations acknowledging, however, that:
1. They will constitute a part of the planning process providing data for sound, advanceplanning decisions.
2. They will be completed before a final development plan is adopted and any physical activity begins.
Failure to comply with any of the provisions and stipulations therein contained shall constitute ground for revocation of a no adverse effect determination and shall require full Application compliance with the Advisory Council procedures.
By:
Applicant’s Authorized Representative
Date:
To be completed by the State after the Project is recommended for funding.
By:
STATE HISTORIC PRESERVATION OFFICER
Date:
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
49 State Recommendation For Funding
Once the Department concludes the Application review process, it will notify Applicants by letter if their Project(s) are being recommended for funding. Applicants whose Projects are recommended for funding, will then need to complete the federal Application requirements (see page 51).
Applicants whose Projects are not recommended for funding are encouraged to consider submitting the same Project proposal or a different Project proposal for the next Application cycle the following year. Applicants are encouraged to contact their Project Officer to discuss any questions they may have about their Projects and/or the Application package.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
50 III. FEDERAL APPLICATION REQUIREMENTS
Once DPR recommends a Project, Applicants are required to meet each of the following federal requirements before the Project can be authorized for federal funding. A RTP Project Officer is available to assist Applicants in meeting these federal requirements.
Except for federal agencies completing NEPA, DPR recommends that Applicants wait until they receive their notification letter before commencing with activities associated with meeting these requirements.
The National Environmental Policy Act (NEPA) .
The DPR recommends that you discuss your Project with your RTP Project Officer to determine the steps needed to meet NEPA requirements. The type and extent of additional environmental review that may be needed is dependent upon the Project type and previous environmental review activities that have already been completed. The Applicant must also complete the “Federal Environmental Certification Form” on page 45 .
The National Historic Preservation Act of 1966 (also known as Section 106).
All Applicants must contact the Historic Resource Information Center closest to them to conduct a Historic Resource records search. Once the records search is completed, Applicants shall send the Information Center’s records search report, along with a letter on the Applicant’s letterhead stating whether the Applicant concurs with the Information Center’s findings to their Project Officer for submission to the SHPO for review and approval of Section 106 requirements.
Transportation Improvement Program (TIP).
As applicable, the Project must be listed on either the State Transportation Improvement Program (STIP) or a local Transportation Improvement Program (TIP). Most counties are represented by Metropolitan Planning Organizations (MPOs) which develop regional transportation plans. Applicants within MPO areas must contact their MPO to list their RTP Project on the appropriate transportation plan. Applicants outside of MPO areas can contact the CA Dept. of Transportation (CalTrans) in order to meet the TIP listing requirement. If needed, Applicants may contact their Project Officer to find out which MPO, if any, needs to be contacted.
For Acquisition Projects.
The Applicant, at its own expense, will be required to have an appraisal prepared conforming to Uniform Appraisal Standards for Federal Land Acquisitions (UASFLA). The appraisal must be reviewed by an independent appraiser who must certify that the appraisal meets UASFLA standards. Both the appraisal and the review of the appraisal must be submitted to DPR prior to federal funding. These standards may be found at http://www.usdoj.gov/enrd/land-ack/ Applicants may not take title to lands being used as Match until after federal approval and are subject to evaluation through the appraisal process.
Federal Funding Authorization of RTP Projects
After the Applicant receives its state recommendation for funding letter (see previous page), DPR recommends that Applicants work closely with their RTP Project Officer to meet the above mentioned federal Application requirements. Once these requirements are met, DPR will submit the Project to FHWA for review and approval, which could take several months.
Only costs incurred after the date of federal approval and funding authorization will be considered eligible for reimbursement with RTP funds or as Match.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
51 IV. CONTRACT PROCESS
Contract Provisions Overview
The following list is provided to highlight particular Contract provisions, and is not intended as a substitute for the Contract itself:
Legal Requirements
The Grantee shall comply with all applicable current state and federal laws and regulations, including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, relocation and real property Acquisition, and laws and codes pertaining to individuals with disabilities.
Public Access
The Grantee shall provide for public access to the Project lands, facilities, and programs in accordance with the intent and provisions of the Recreation Trails Program.
Site Inspection
The Grantee shall permit site inspections by the Department, including a final inspection of the Project facilities or other deliverables developed using RTP funds, to determine if the work performed is in accordance with the approved Grant Scope. The Grantee shall make any program or plans developed or administered with RTP funds available for observation. Projects which involve only Acquisition will normally not receive a final site inspection.
Contract Withdrawals
The Grantee may unilaterally rescind the Contract at any time prior to the commencement of a Project. After Project commencement, the Contract may be rescinded, modified or amended only by mutual agreement in writing between the Grantee and the State.
Scope Change
Requests for changes to the scope of a Grant must be submitted in writing. See page 81 for additional information on requesting a change in Grant Scope.
Loss of Funding
The following actions may result in a Grantee’s loss of funding:
• A Grantee fails to obtain a Contract.
• A Grantee withdraws from the Contract.
• A Grantee fails to complete the Project(s) described in the Grant Scope, and/or fails to submit an approved Grant Completion Packet within the Contract Performance Period.
Funds Reverting
Any Grant funds that are not encumbered and expended on Eligible Costs within the time frame specified in the Contract shall revert to the source fund.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
52 _______________________________________
__________________________________________
__________________________________________
CERTIFICATION OF FUNDING (FOR STATE USE ONLY)
AMOUNT OF ESTIMATE $ CONTRACT NUMBER
ADJ. INCREASING ENCUMBRANCE $ APPROPRIATION
ADJ. DECREASING ENCUMBRANCE $ ITEM CALSTARS VENDOR NUMBER FUND
RECREATIONAL TRAILS PROGRAM
UNENCUMBERED BALANCE $ LINE ITEM ALLOTMENT CHAPTER STATUTE FISCAL YEAR T.B.A. NO. B.R. NO. INDEX PCA OBJ. EXPEND
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance.
SIGNATURE OF ACCOUNTING OFFICER DATE
State of California – The Resources Agency
DEPARTMENT OF PARKS AND RECREATION
Sample Grant Contract
GRANT CONTRACT
RECREATIONAL TRAILS PROGRAM
GRANTEE _________________________________________________________________________________ CONTRACT PERFORMANCE PERIOD is from _________________________ through ______________________ PROJECT TITLE ________________________________________________ PROJECT NUMBER______________ The Grantee agrees to the terms and conditions of this Contract, and the State of California, acting through its Director of Parks and Recreation, pursuant to the State of California, agrees to fund the total Grant amount indicated below.
SCOPE :
less.
Grantee
By __________________________________________
(Typed or Printed Name of Authorized Representative)
(Signature of Authorized Representative)
Title __________________________________________
Date
Total Grant amount not to exceed $ ________________OR 88% of the eligible Project costs whichever is The General and Special Provisions attached are
made a part of and incorporated into the Contract.
STATE OF CALIFORNIA
DEPARTMENT OF PARKS AND RECREATION
By ___________________________________________
Date ___________________________________________
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
53 Grant Contract for Grants Funded by Recreational Trails Program Grantee agrees that lands acquired with Grant monies shall not be acquired through the use of eminent domain.
GENERAL PROVISIONS
A. Definitions
The term "Act" as used herein means the Recreational Trails Program pursuant to state and federal statutes.
1. The term “Application” as used herein means the individual Project Application and its required attachments for Grants pursuant to the enabling legislation and/or Grant program.
2. The term “Acquisition” means to obtain fee title or easement of real property. Leases or rentals do not constitute Acquisition.
3. The term “Department” means the California Department of Parks and Recreation.
4. The term “Development” means Capital Improvements to real property by construction.
5. The term "Grantee" as used herein means the party described as the Grantee on page 1 of this Contract.
6. The term "State" as used herein means the State of California Department of Parks and Recreation.
B. Project Execution
1. Subject to the availability of Grant monies in the Act, the State hereby Grants to the Grantee a sum of money (Grant monies) not to exceed the amount stated on page 1, or 88% of costs, whichever is less, in consideration of, and on condition that, the sum be expended in carrying out the purposes as set forth in the Scope described in the enabling legislation, and on page 1, and under the terms and conditions set forth in this Contract.
The Grantee shall assume any obligation to furnish any additional funds that may be necessary to complete the Grant Scope. Any modification or alteration in the Project as set forth in the Application on file with the State must be submitted to the State for approval.
2. The Grantee shall complete the Grant Scope in accordance with the time of Contract Performance Period set forth on page 1, and under the terms and conditions of this Contract.
3. The Grantee shall comply with the California Environmental Quality Act (Public Resources Code, Section 21000, et. seq., Title 14, California Code of Regulations, Section 15000 et. seq.) and the National Environmental Policy Act.
4. The Grantee shall comply with all applicable current laws and regulations affecting Development Projects, including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and laws and codes pertaining to individuals with disabilities.
5. Prior to the commencement of any work, the Grantee agrees to submit any significant deviation from the original Grant Scope in writing to the State for prior approval. Changes in the Grant Scope must be approved in writing by the State.
6. If the Grant Scope includes Acquisition of real property, the Grantee will comply with the terms of Title II and Title III, the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646), 94 Stat. 1894 (1970), and the applicable regulations and procedures implementing such Act for all real property Acquisitions and where applicable shall assure that the Act has been complied with for property to be developed with assistance under the Contract and the Grantee agrees to comply with the California Government Code Chapter 16 commencing with
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
54 Section 7260 et seq. and all applicable federal, state and local laws or ordinances affecting relocation and real property Acquisition. Documentation of such compliance will be made available for review upon request by the State.
7. The Grantee shall provide for public access to Project facilities in accordance with the intent and provisions of the Recreational Trails legislation and/or Grant program.
C. Project Costs
The Grant moneys to be provided Grantee under this contract may be disbursed as follows:
1. If the Project includes Acquisition of real property, the State may disburse the amount of the State approved purchase price together with State approved costs of Acquisition (or 88% of the Project costs, whichever is less), but not to exceed in any event the Grant amount set forth on page 1 of this Contract, upon completion of the Acquisition.
a. After the property is in escrow, the Grantee may request an Advance up to 80% of the Grant or 100% of the actual Acquisition cost, whichever is less. The Department shall immediately distribute these funds to the title company charged with the transfer of property ownership. b. The remaining Grant amount shall be paid up to the total Grant amount or the actual Project cost, whichever is less, on completion of the Grant Scope and receipt of the Grant Completion Packet from the Grantee.
2. If the Project includes Development, completion of the Project or any phase or unit thereof, State may disburse to Grant recipient upon receipt and approval by State of a statement of incurred costs from Grant Recipient, the amount of such approved incurred costs shown on such statement, not to exceed the State Grant amount set forth on page 1 of this contract, (or 88% of the Project costs, whichever is less) or any remaining portion of such Grant amount to the extent of such statement. a. On proof of award of a construction contract or commencement of construction by Force Account payment schedule, up to 50% Advance of the Grant amount, or a 80% reimbursement of the Grant amount (30% reimbursement with a 50% Advance), not to exceed 80% of the total dollar amount of any or all awarded construction contracts.
b. The remaining Grant amount shall be paid up to the total Grant amount or the actual Project cost, whichever is less, on completion of the Grant Scope and receipt of the Grant Completion Packet from the Grantee.
3. If the Project includes Operations or Program costs, the State may disburse Grant monies to the Grantee as follows, but not to exceed in any event the total Grant amount set forth of page 1 of this Contract:
a. On proof of a signed contract or agreement, or commencement of operation or program by Force Account payment schedule, up to 50% Advance of the Grant amount, or a 80% reimbursement of the Grant amount (30% reimbursement with a 50% Advance), not to exceed 80% of the total dollar amount of any or all awarded contracts or agreements.
b. The remaining Grant amount shall be paid up to the total Grant amount or the actual Program cost, whichever is less, on completion of the Program and receipt of a detailed summary of Program costs from the Grantee.
4. The statements to be submitted by the Grantee shall set forth in detail the incurred cost of work performed or to be performed on development of the Project and whether performance will be by construction contract or by Force Account. Statements shall not be submitted more frequently than ninety-day periods unless otherwise requested by the State.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
55 D. Budget Contingency Clause
1. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this contract with no liability occurring to the State, or offer a Contract amendment to Grantee to reflect the reduced amount.
E. Project Administration
1. If grant monies are advanced, and not placed into escrow, the Grantee shall place these monies in a separate interest bearing account, setting up and identifying such account, prior to the Advance.
Interest earned on grant monies shall be used on the Project as approved by the State. If grant monies are advanced and not expended, the unused portion of the grant and any interest earned shall be returned to the State within 60 days of completion of the Grant Scope or end of the Contract Performance Period, whichever is earlier.
2. Grantee agrees that income earned by the Grantee from a State approved non-recreational use on the Project shall be used for recreational purposes at the Project, or, if approved by the State, for recreational purposes within the Grantee’s jurisdiction.
3. The Grantee shall promptly submit written Project Reports as the State may request. In any event, the Grantee shall provide the State a report showing total final Project expenditures.
4. The Grantee shall make property or facilities acquired and/or developed pursuant to this Contract available for inspection upon request by the State.
5. The Grantee shall make any program developed or administered pursuant to this Contract available for observation upon request by the State.
F. Project Termination
1. Any Grant funds that have not been expended by the Grantee shall revert to the fund.
2. The Grantee may unilaterally rescind this Contract at any time prior to the commencement of the Project. After Project commencement this Contract may be rescinded, modified or amended only by mutual agreement in writing between the Grantee and the State.
3. Failure by the Grantee to comply with the terms of this Contract or any other Contract under the enabling legislation may be cause for suspension of all obligations of the State hereunder. However, such failure shall not be cause for the suspension of all obligations of the State hereunder if in the judgment of the State such failure was due to no fault of the Grantee. In such case, any amount required to settle at minimum cost any irrevocable obligations properly incurred shall be eligible for reimbursement under this Contract.
4. Because the benefit to be derived by the State, from the full compliance by the Grantee with the terms of this Contract, is the preservation, protection and net increase in the quantity and quality of parks, public recreation facilities and/or Historical Resources available to the people of the State of California and because such benefit exceeds to an immeasurable and unascertainable extent, the amount of money furnished by the State by way of Grant monies under the provisions of this Contract, the Grantee agrees that payment by the Grantee to the State of an amount equal to the amount of the Grant monies disbursed under this Contract by the State would be inadequate compensation to the State for any breach by the Grantee of this Contract. The Grantee further agrees therefore, that the appropriate remedy in the event of a breach by the Grantee of this Contract shall be the specific performance of this Contract, unless otherwise agreed to by the State.
5. The Grantee and the State agree that if the Grant Scope includes Development or a Program, final payment may not be made until the Project conforms substantially to this Contract.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
56 G. Hold Harmless
1. The Grantee shall waive all claims and recourse against the State including the right to contribution for loss or damage to persons or property arising from, growing out of or in any way connected with or incident to this Contract except claims arising from the concurrent or sole negligence of the State, its officers, agents, and employees.
2. The Grantee shall indemnify, hold harmless and defend the State, its officers, agents and employees against any and all claims, demands, damages, costs, expenses or liability costs arising out of the Acquisition, Development, construction, operation or Maintenance of the property described as the Project which claims, demands or causes of action arise under California Government Code Section 895.2 or otherwise except for liability arising out of the concurrent or sole negligence of the State, its officers, agents, or employees.
3. The Grantee agrees that in the event the State is named as codefendant under the provisions of California Government Code Section 895 et. seq., the Grantee shall notify the State of such fact and shall represent the State in the legal action unless the State undertakes to represent itself as codefendant in such legal action in which event the State shall bear its own litigation costs, expenses, and attorney’s fees.
4. The Grantee and the State agree that in the event of judgment entered against the State and the Grantee because of the concurrent negligence of the State and the Grantee, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither party shall request a jury apportionment.
5. The Grantee shall indemnify, hold harmless and defend the State, its officers, agents and employees against any and all claims, demands, costs, expenses or liability costs arising out of legal actions pursuant to items to which the Grantee has certified. The Grantee acknowledges that it is solely responsible for compliance with items to which it has certified.
H. Financial Records
1. The Grantee shall maintain satisfactory financial accounts, documents and records for the Project and to make them available to the State for auditing at reasonable times. The Grantee also agrees to retain such financial accounts, documents and records for three years following Project termination or final payment.
2. Grantee shall keep such records as the State shall prescribe, including records which fully disclose (a) the disposition of the proceeds of state funding assistance, (b) the total cost of the Project in connection with such assistance that is given or used, (c) the amount and nature of that portion of the Project cost supplied by other sources, and (d) any other such records as will facilitate an effective audit.
3. The Grantee and the State agree that during regular office hours each of the parties hereto and their duly authorized representatives shall have the right to inspect and make copies of any books, records or reports of the other party pertaining to this Contract or matters related thereto. The Grantee shall maintain and make available for inspection by the State accurate records of all of its costs, disbursements and receipts with respect to its activities under this Contract. Such accounts, documents, and records shall be retained by the Grantee for at least three years following Project termination.
4. The Grantee shall use a generally accepted accounting system.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
57 I. Use of Facilities
1. The Grantee agrees that the Grantee shall operate the property acquired, developed, rehabilitated, or restored with the funds in perpetuity. In the case of lands not held in fee by the Grantee, perpetuity shall be in accordance with the tenure or the length of time sufficient to provide public benefits commensurate with the type and duration of interest in the land held by the Grantee.
2. The Grantee agrees to use the property only for the purposes of the Grant and to make no other use, sale, or other disposition or conversion of the property except as authorized by a specific act of the Legislature and the property shall be replaced with property of equivalent value and usefulness as determined by the Department.
3. The property acquired or developed may be transferred to another eligible Applicant if the successor Grantee assumes the obligations imposed under this Contract and with the concurrence of the Department.
J. Nondiscrimination
1. The Grantee shall not discriminate against any person on the basis of sex, race, color, national origin, age, religion, ancestry, sexual orientation, or disability in the use of any property or facility developed pursuant to this Contract.
2. The Grantee shall not discriminate against any person on the basis of residence except to the extent that reasonable differences in admission or other fees may be maintained on the basis of residence and pursuant to law.
3. All facilities shall be open to members of the public generally, except as noted under the special provisions of this Project Contract or under provisions of the enabling legislation and/or Grant program.
K. Application Incorporation
1. The Application and any subsequent change or addition approved by the State is hereby incorporated in this Contract as though set forth in full in this Contract.
L. Severability
1. If any provision of this Contract or the Application thereof is held invalid, that invalidity shall not affect other provisions or Applications of the Contract which can be given effect without the invalid provision or Application, and to this end the provisions of this Contract are severable.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
58 Payee Data Form
STATE OF CALIFORNIA
PAYEE DATA RECORD
(Required in lieu of IRS W-9 when doing business with the State of California) STD. 204 (REV. 2-2000)(CA ST PKS, EXCEL 10/20/2003)
NOTE: Governmental entities, federal, state, and local (including public school districts) are not required to submit this form.
SECTION 1 must be completed by the requesting state agency before forwarding to the payee 1 DEPARTMENT/OFFICE
PURPOSE: Information contained in this form will
be used by state agencies to prepare information
Returns (Form 1099) and for witholding on
payments to nonresident payees. Prompt return of
this fully completed form will prevent delays when
processing payments.
(See Privacy Statement on reverse)
PLEASE
RETURN
TO:
STREET ADDRESS
CITY, STATE, ZIP CODE
TELEPHONE NUMBER
2 PAYEE'S BUSINESS NAME
MAILING ADDRESS (Number and Street or P.O. Box Number)
(City, State and Zip Code)
-
- -
CERTIFYING
SIGNATURE
PAYEE
RESIDENCY
STATUS
3 CHECK ONE BOX ONLY
CHECK APPROPRIATE BOX(ES) 4
5 VENDOR
ENTITY
INFORMATION
EXEMPT CORPORATION
ALL OTHER CORPORATIONS
NOTE: State and
local governmental
entities, including
school districts are
not required to
submit this form.
NOTE: Payment
will not be
processed without
an accompanying
taxpayer I.D.
number.
NOTE:
a. An estate is a
resident if
decedent was a
California resident
at time of death.
b. A trust is a
resident if at least
one trustee is a
California resident.
(See reverse)
California Resident - Qualified to do business in CA or a permanent place of business in CA
Nonresident (See Reverse) Payments to nonresidents for services may be subject to state withholding
WAIVER OF STATE WITHHOLDING FROM FRANCHISE TAX BOARD ATTACHED
SERVICES PERFORMED OUTSIDE OF CALIFORNIA/ GOODS ONLY SOLD TO CALIFORNIA I hereby certify under penalty of perjury that the information provided on this document is true and correct. If my residency status should change, I will promptly inform you.
AUTHORIZED PAYEE REPRESENTATIVE'S NAME (Type or Print) TITLE
SIGNATURE DATE TELEPHONE NUMBER
□
MEDICAL CORPORATION
LEGAL CORPORATION
ESTATE OR TRUST
PARTNERSHIP
INDIVIDUAL/SOLE PROPRIETOR
FEDERAL EMPLOYERS IDENTIFICATION NUMBER (FEIN)
SOCIAL SECURITY NUMBER OF OWNER OWNER'S FULL NAME (Print)
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
59 STATE OF CALIFORNIA
PAYEE DATA RECORD
STD. 204 (REV. 2-2000) (REVERSE) (CA ST PKS, EXCEL 4/20/2001) ARE YOU A RESIDENT OR A NONRESIDENT?
Each corporation, individual/sole proprietor, partnership, estate or trust doing business with the State of California must indicate their residency status along with their taxpayer identification number.
A corporation will be considered a "resident" if it has a permanent place of business in California. The corporation has a permanent place of business in California if it is organized and existing under the laws of this state or, if a foreign corporation has qualified to transact intrastate business. A corporation that has not qualified to transact intrastate business (e.g., a corporation engaged exclusively in interstate commerce) will be considered as having a permanent place of business in this state only if it maintains a permanent office in this state that is permanently staffed by its employees.
For individuals/sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose which will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.
For withholding purposes, a partnership is considered a resident partnership if it has a permanent place of business in California. An estate is considered a California estate if the decedent was a California resident at the time of death and a trust is considered a California trust if at least one trustee is a California resident.
More information on residency status can be obtained by calling the Franchise Tax Board at the numbers listed below:
From within the United States, call......1-800-852-5711 From outside the United States, call.....1-916-845-6500 For hearing impaired with TDD, call...1-800-822-6268
ARE YOU SUBJECT TO NONRESIDENT
WITHHOLDING?
Payments made to nonresident payees, including corporations, individuals, partnerships, estates and trusts, are subject to withholding. Nonresident payees performing services in
California or receiving rent, lease or royalty payments from property (real or personal) located in California will have 7% of their total payments withheld for state income taxes. However, no withholding is required if total payments to the payee are $1500 or less for the calendar year.
A nonresident payee may request that income taxes be withheld at a lower rate or waived by sending a completed form FTB 588 to the address below. A waiver will generally be granted when a payee has a history of filing California returns and making timely estimated payments. If the payee activity is carried on outside of California or partially outside of California, a waiver or reduced withholding rate may be granted. For more
information, contact:
Franchise Tax Board
Nonresident Withholding Section
Attention: State Agency Withholding Coordinator
P.O. Box 651 Sacramento, CA 95812-0651
Telephone: (916) 845-4900
FAX: (916) 845-4831
If a reduced rate of withholding or waiver has been
authorized by the Franchise Tax Board, attach a copy to this form.
PRIVACY STATEMENT
Section 7(b) of the Privacy Act of 1974 (Public Law 93-5791) requires that any federal, state, or local governmental agency which requests an individual to disclose his social security number shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it.
The State of California requires that all parties entering into business transactions that may lead to payment(s) from the State must provide their Taxpayer Identification Number (TIN) as required by State Revenue and Taxation Code, Section 18646, to facilitate tax compliance enforcement activities and to facilitate the preparation of Form 1099 and other information returns as required by the Internal Revenue Code, Section 6109(a). The TIN for individual and sole proprietorships is the Social Security Number (SSN).
It is mandatory to furnish the information requested. Federal law requires that payments for which the requested information is not provided be subject to a 31% withholding and state law imposes noncompliance penalties of up to $20,000.
You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.
Please call the Department of Finance, Fiscal Systems and Consulting Unit at (916) 324-0385 if you have any questions regarding this Privacy Statement. Questions related to residency or withholding should be referred to the telephone numbers listed above. All other questions should be referred to the requesting agency listed in Section 1.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
60 V.GRANT PAYMENTS
Grant Fund Availability Overview
• As a reminder, the term “Grant” refers to a single fund source. See also the definition of “Project”.
• The Grantee must have a fully executed Contract with the Department. • Grant funds are available for expenditure during the Contract Performance Period specified in the Contract. Only expenses incurred within the Contract Performance Period are eligible for reimbursement.
• Only Project-related costs consistent with the authorizing legislation, Contract scope, and Grant Scope, are eligible.
• The Grantee may request Advance payments or reimbursement payments adding up to 80% of the Grant amount prior to the completion of the Grant Scope. o For Acquisition Projects, Grantees may request Advance payments adding up to 80% of the Grant amount to be placed into escrow.
o For Development, Maintenance, equipment, training/safety program Projects, Grantees may request Advance payments adding up to 50% of the Grant amount.
• Commencing approximately six months after Contract approval, and continuing every six months during the course of the Grant until a Grant Completion Packet is received, the Grantee will be sent a Progress Status Report (See page 62). The Grantee must complete, sign and return these Progress Status Reports within 30 days of receiving them. Payment requests for Grant funds will not be processed if there are overdue Progress Status Reports.
• The Grantee must complete all funded Grant Scopes within the Contract Performance Period. Completion includes submittal of the Grant Completion Packet to the State three months before the end of the Contract Performance Period. • The final payment must be processed by the State to the Grantee before the end of the Contract Performance Period. The Grantee should complete the Grant Scope and submit the Grant Completion Packet to the Department at least three months before the end of the Contract Performance Period. This will provide adequate time for the Department to review the Grant Completion Packet, receive revisions to the Grant Completion Packet if necessary, conduct the final site inspection (for Grants involving Development) or perform other verification that the Grant Scope was completed, and process the final payment through the State Controller’s Office.
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
61 ______________________________ _______________________ _____________
State of California • The Resources Agency Arnold Schwarzenegger, Governor DEPARTMENT OF PARKS AND RECREATION • P.O. Box 942896 • Sacramento, CA 94296-0001 Ruth Coleman, Director FAX: (916) 653-6511 ATTENTION:
Sample Grant Progress Status Report
Grantee:
Pre-Construction/Pre-Acquisition (Planning, CEQA, etc):
Project Title:
Period covered by Grant Progress Report Through
Project Number:
Payments to date:
Project Status: (Briefly describe work completed on the following items that is funded by the Grant Project identified above. Continue on another sheet if needed.) ____________________________________________________________________________ ____________________________________________________________________________ Grant funds spent to date on this work $______________________ Acquisition and/or Construction:
____________________________________________________________________________ ____________________________________________________________________________Gr ant funds spent to date on this work $______________________ Describe significant Project developments (provide photos). ____________________________________________________________________________ ____________________________________________________________________________ Total Grant funds spent to date $_________ Percentage of Project complete:_______ Estimated date of Project completion:____________________________________________ Describe any potential obstacles to completion:
____________________________________________________________________________ I represent and warrant that I have full authority to execute this Grant Progress Status Report on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this status report, and any accompanying documents, for the above-mentioned Grant is true and correct to the best of my knowledge.
Authorized Representative* Title Date
(*Certification to above information requires a signature by a person authorized in the resolution)
RECREATIONAL TRAILS PROGRAM PROCEDURAL GUIDE
62 Requirements for Non-Profit Agencies
Fidelity Bond
All non-profit Grantees shall submit evidence of Fidelity Bond insurance to the Department, Office of Grants and Local Services, prior to submitting a payment request. This insurance must include coverage that is equal to or greater than the Grant amount. Coverage must apply to all employees and volunteers who handle checks, cash, or securities. It is the Grantee’s responsibility to ensure that its Fidelity Bond insurance is kept current throughout the duration of the Project.
In the event that an employee or volunteer engages in the theft, forgery, larceny or embezzlement of any portion of the Grant amount, the Grantee is responsible for notifying the appropriate law enforcement authorities and the Department within 30 days of discovery.
Three-Bid Process
All non-profit Grantees shall obtain three bids for all work on the Grant Scope, including non-construction costs, and review these bids with their governing body prior to awarding a contract. Grantees may request a waiver for this process when there are less than three qualified bidders. Waiver requests must be submitted in writing to the Project Officer.
Evidence of the three-bid process must be retained for audit.
RECREATIONAL TRAILS PROGRAM 63 PROCEDURAL GUIDE
ADVANCE PAYMENTS
Rules Regarding Advances
• For Acquisition Projects, Grantees may request Advance payments adding up to 80% of the Grant amount to be placed into escrow.
• For Development, Maintenance, equipment, training/safety program Projects, Grantees may request Advance payments adding up to 50% of the Grant amount. • Grantees may obtain Advances provided they maintain or demonstrate the willingness and ability to maintain procedures to minimize the time elapsing between the transfer of the funds and their disbursement by the Grantee. [49 CFR 18.21(c)] Advance Payments for Acquisition Costs
Payment Type When to Submit Supporting Documentation to Send to Project Officer
Advance(s)
(up to 80% of the
Grant amount, or up
to 100% of the
Acquisition cost,
whichever is less)
After the Grant
Contract has been
fully executed
• Evidence of open escrow
• Payment Request Form
• Letter regarding Advance request
(see below)
• Title Insurance
• Title Report
All real property shall be acquired in compliance with current laws governing Acquisition of real property including, but not limited to relocation assistance, and in accordance with the enabling legislation.
1. After the Grant Contract has been fully executed, the Grantee may request an Advance.
2. Upon submission of evidence that escrow is open, the Grantee may request an Advance of up to 80% of the Grant amount, or up to 100% of the Acquisition cost, whichever is less. The funds shall be placed directly into escrow as described below.
3. When the Grantee is ready to complete the Acquisition of the property or properties, the Grantee shall request the Advance payment by sending a letter and a payment request form. The letter shall be on the Grantee’s letterhead and be signed by the Grantee’s Authorized Representative and shall contain all of the following:
a) Grantee’s name, address, Contract number and amount of funds requested (up to 80% of the Grant amount).
b) Name, address and telephone number of the title company or escrow holder, and the escrow account number to which the Grant funds will be disbursed. c) A statement by the Grantee that all funds (exclusive of the Grant funds to be provided under this agreement) needed for the completion of the Acquisition of the RECREATIONAL TRAILS PROGRAM 64 PROCEDURAL GUIDE
property or properties have been secured and have been or will be deposited to escrow at or about the same date as the requested Grant funds. In making this statement, Grantee shall be entitled to reasonably rely on the representations of landowner.
4. The “Send Warrant To” item 7 on the Payment Request Form must be completed using the title company’s or escrow holder’s name, mailing address, and contact.
5. Upon receipt of the letter and the payment request form from the Grantee requesting the Advance payment, and after approval, the Department will promptly disburse the funds into the designated escrow account.
6. Prior to requesting additional Advance payments, the Grantee must provide a Grant Expenditure Form documenting how the previously advanced funds were spent. This requirement may be waived in certain circumstances. To request a waiver, the Grantee shall submit a letter to the Project Officer that explains why the waiver is needed.
7. The Grantee may submit multiple payment requests as necessary, but is encouraged to group costs together to avoid frequent requests. Generally, payment requests of less than $10,000 are discouraged.
8. If all or a portion of the advanced Grant monies advanced to the title or escrow company are not expended, the unused portion of the Grant plus interest earned shall be returned to the state within 60 days of completion of the Acquisition(s), within 60 days of the Acquisition withdrawal, or within 60 days of the end of the Contract Performance Period, whichever is earlier.
RECREATIONAL TRAILS PROGRAM 65 PROCEDURAL GUIDE
Advance Payments for Development Costs
Payment Type When to Submit Supporting Documentation to Send to Project Officer
Advance(s)
(up to 50% of the
Grant amount)
After the Grant Contract has
been fully executed.
• Payment Request Form
• Evidence of signed construction
contract and a Notice to Proceed
• Payment Schedule
• Evidence that Project is ready to
proceed utilizing Force Account
Labor
1. After the Grant Contract has been fully executed, the Grantee may request an Advance.
2. The Grantee must submit evidence that a contract has been awarded to a consulting firm or provide a Force Account schedule demonstrating that the funds will be needed within the next six months.
3. The Grantee may request an Advance up to 50% of the amount of the construction contract award. In order to request Advance payments, the Grantee shall submit a copy of the awarded construction contract, and a Notice to Proceed issued to the contractor, if applicable. The Grantee is also required to submit a payment schedule or provide evidence that the Project is ready to proceed using Force Account Labor. The payment schedule shall estimate when the requested Advance payment will be spent, and describe the Grant Scope items that will be funded by the requested Advance.
The Department may not approve the total amount of the requested Advance payment if the requested funds are not estimated to be spent within six months from the date that the payment request and attached payment schedule is submitted by the Grantee.
4. If Grant monies are advanced directly to the Grantee, the Grantee shall place these monies in a separate interest bearing account, setting up and identifying such account prior to the Advance. Interest earned on Grant monies shall be used on the Project(s) or returned to the State. (See Item 6 below).
5. Prior to requesting additional Advance payments, the Grantee must provide a Grant Expenditure Form documenting how the previously advanced funds were spent. This requirement may be waived when contractor(s) will be working on different parts of the Project during the same period.
6. The Grantee may submit multiple Advance or reimbursement payment requests as necessary for up to 50% of the Grant amount, but is encouraged to group costs together to avoid frequent requests. Generally, payment requests of less than $10,000 are discouraged.
RECREATIONAL TRAILS PROGRAM 66 PROCEDURAL GUIDE
7. All interest income earned by Grantee on advanced funds during the Project period shall be retained by the Grantee, and shall be:
a. Added to funds committed to the Grant, and be used towards eligible Grant Scope objectives, or
b. Deducted from the total Grant amount for determining the net costs which the Grant share of costs will be based.
c. If costs incurred on the Project are less than the interest earned, the remaining interest and all Grant funds shall be returned to the State.
RECREATIONAL TRAILS PROGRAM 67 PROCEDURAL GUIDE
Advance Payments for Program or Operational Grants (Motorized Only) Payment
Type
When to Submit Supporting Documentation to
Send to Project Officer
Advance(s)
(up to 50%
of the Grant
amount)
After the Grant
Contract has been fully
executed, the
Application is
complete, and
necessary preliminary
work has been done
• Payment Request Form
• Evidence of a signed contract or agreement
• Notice to Proceed
• Payment Schedule
• Evidence that Project is ready to proceed
utilizing Force Account Labor
1. After the Grant Contract has been fully executed, the Grantee may request up to 50% of the contract award (award to the Grantee’s contractor). The Grantee may request an Advance payment after submitting evidence that a contract has been awarded, and a Notice to Proceed has been issued. The Grantee is also required to submit a payment schedule or provide evidence that the Project is ready to proceed using Force Account Labor The payment schedule shall estimate when the requested Advance payment will be spent, and describe the Grant Scope items that will be funded by the requested Advance. The Department may not approve the total amount of the requested Advance payment if the requested funds are not estimated to be spent within six months from the date that the payment request and attached payment schedule is submitted by the Grantee.
2. If Grant monies are advanced directly to the Grantee, the Grantee shall place these monies in a separate interest bearing account, setting up and identifying such account prior to the Advance. Interest earned on Grant monies shall be used on the Project(s) or returned to the State. (See item 5 below).
3. Prior to requesting additional Advances, the Grantee must provide a Grant Expenditure Form documenting how the previously advanced funds were spent.
This requirement may be waived in certain circumstances. To request a waiver, the Grantee shall submit a letter to the Project Officer explaining why the waiver is needed.
4. The Grantee may submit multiple payment request forms as necessary, but is encouraged to group costs together to avoid frequent requests. Generally, payment requests of less than $10,000 are discouraged.
5. All interest income earned by Grantee on advanced funds during the Project period shall be retained by the Grantee, and shall be:
a. Added to funds committed to the Grant, and be used towards eligible Grant Scope objectives, or
b. Deducted from the total Grant amount for determining the net costs which the Grant share of costs will be based.
c. If costs incurred on the Project are less than the interest earned, the remaining interest and all Grant funds shall be returned to the State.
RECREATIONAL TRAILS PROGRAM 68 PROCEDURAL GUIDE
REIMBURSEMENT PAYMENTS
Reimbursement Payments for Acquisition Costs
Payment Type When to Submit Supporting Documentation
to
Send to Project Officer
Reimbursement of
Up to 80% of Grant
amount
After the Application is
complete and Grantee has
spent funds to implement the
Project
• Description of Work
• Payment Request Form
• Grant Expenditure Form
• Force Account Labor
Cost Summary Form
(if applicable)
1. The Grantee may be reimbursed for costs incurred up to 80% of the total Grant amount prior to the completion of the Grant Scope. A Grant Expenditure Form, closing statement, and deed must be included with the Payment Request Form in order to document the costs that will be reimbursed by the requested payment.
Reimbursement Payments for Development Costs
Payment Type When to Submit Supporting Documentation
to
Send to Project Officer
Reimbursement of
Up to 80% of Grant
amount
After the Application is
complete and the Grantee has
spent funds to implement the
Project
• Description of Work
• Payment Request Form
• Grant Expenditure Form
• Force Account Labor
Costs Summary Form
(if applicable)
• Equipment Costs
Summary Form
(if applicable)
• Project photographs
1. The Grantee may submit multiple payment requests as necessary, but is encouraged to group costs together to avoid frequent requests. Generally, payment requests of less than $10,000 are discouraged.
2. The Grantee may be reimbursed for up to 80% of the total Grant amount prior to the completion of the Grant Scope. A Grant Expenditure Form must be included with the Payment Request Form in order to document the costs that will be reimbursed by the requested payment.
RECREATIONAL TRAILS PROGRAM 69 PROCEDURAL GUIDE
Reimbursement Payments for Program or Operational Grants (Motorized Only) Payment Type When to Submit Supporting Documentation to Send to Project Officer
Reimbursement
Up to 80% of Grant
amount
After the Application is
complete and the Grantee
has spent funds to implement
the Project
• Description of Work
• Payment Request Form
• Grant Expenditure Form
• Force Labor Costs Summary
Form (if applicable)
• Equipment Costs Summary
Form (if applicable)
• Evidence of work
accomplished
1. The Grantee may submit multiple payment requests as necessary, but is encouraged to group costs together to avoid frequent requests. Generally, payment requests of less than $10,000 are discouraged.
2. The Grantee may be reimbursed for up to 80% of the total Grant amount prior to the completion of the Grant Scope. A Grant Expenditure Form must be included with the Payment Request Form in order to document the costs that will be reimbursed by the requested payment.
RECREATIONAL TRAILS PROGRAM 70 PROCEDURAL GUIDE
FINAL PAYMENTS
Final Payments for Acquisition Costs
Payment Type When to Submit Supporting Documentation to Send to Project Officer
Final After the Grantee
has completed the
Grant Scope
• Grant Completion Packet
• Recorded Grant Deed
• Final Title insurance document
• Statement of closing costs
• Relocation Plan, where occupants
were provided eligibility for relocation
assistance, if applicable.
1. The Department will reimburse the final Grant amount upon completion of the Grant Scope. Upon completion of the Grant Scope, the Grantee submits the Grant Completion Packet, recorded Grant deed, final title document, and the relocation plan, where occupants were provided eligibility for relocation assistance, if applicable. After receiving these documents, the Department will schedule a final site inspection if the Grant Scope includes Development work. A final site inspection is not required for Acquisition Projects.
• The Grantee will certify under penalty of perjury that the Grant Scope has been completed by submitting the Grant Completion Packet.
2. The Department will process the final payment request after recording the site inspection, if applicable. Please allow approximately six weeks for the payment to be received by the Grantee. All payments must be processed by the end of the Contract Performance Period as specified in the Contract.
3. Final paperwork must be submitted by April 1 of the year the contract expires to ensure final payment can be made prior to the expiration of the contract.
RECREATIONAL TRAILS PROGRAM 71 PROCEDURAL GUIDE
Final Payments for Development Costs
Payment Type When to Submit It Supporting Documentation to Send to Project Officer
Final After the Grantee has
completed the Grant Scope
• Grant Completion Packet
1. The Department will reimburse the final 20% of the Grant amount upon completion of the Grant Scope. Upon completion of the Grant Scope, the Grantee submits the Grant Completion Packet.
• The Grantee will certify under penalty of perjury that the Grant Scope has been completed by submitting the Grant Completion Packet.
2. The Department will schedule a final site inspection after receiving the Grant Completion Packet.
3. The Department will process the final payment request after recording the site inspection. Please allow approximately six weeks for the payment to be received by the Grantee. All payments must be processed by the end of the Contract Performance Period as specified in the Contract.
4. Final paperwork must be submitted by April 1 of the year the contract expires to ensure final payment can be made prior to the expiration of the contract.
RECREATIONAL TRAILS PROGRAM 72 PROCEDURAL GUIDE
Final Payments for Program or Operational Grants (Motorized Only) Payment Type When to Submit It Supporting Documentation to Send to Project Officer
Final After the Grantee has
completed the Grant Scope
• Grant Completion Packet
• Documentation of work
completed with Grant funds
• Evidence of work
accomplished
1. After completing the Grant Scope, the Grantee submits the Grant Completion Packet and supporting documents for the final payment. These documents must provide verification of work completed on the Project.
• The Grantee will certify under penalty of perjury that the Grant Scope has been completed by submitting the Grant Completion Packet.
2. The Department may request additional verification or evidence prior to approving the final payment.
3. Please allow approximately six weeks for payment following the final verification, if applicable, or upon the Department’s reception of the Grant Completion Packet. The final Grant payment must be processed by the end of the Contract Performance Period as specified in the Contract.
RECREATIONAL TRAILS PROGRAM 73 PROCEDURAL GUIDE
Payment Request Form
State of California - The Resources Agency
DEPARTMENT OF PARKS AND RECREATION
PAYMENT REQUEST
State Grant Programs
See instructions on reverse.
1. PROJECT NUMBER 2. CONTRACT NUMBER
3. APPLICANT
4. PROJECT TITLE
5. TYPE OF PAYMENT
Advance Reimbursement Final
6. PAYMENT INFORMATION
(Round all figures to the nearest dollar)
a. Grant Application Amount $
b. Funds Received To Date $
c. Available (a. minus b.) $
d. Amount Of This Request $
e. Remaining Funds After This Payment (c. minus d.) $
7. SEND WARRANT TO:
AGENCY NAME
STREET ADDRESS
CITY/STATE/ZIP CODE
ATTENTION
8. I represent and warrant that I have full authority to execute this payment request on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this report, and any accompanying documents, for the above payment request are true.
SIGNATURE OF PERSON AUTHORIZED IN RESOLUTION TITLE DATE
FOR CALIFORNIA DEPARTMENT OF PARKS AND RECREATION USE ONLY
PAYMENT APPROVAL SIGNATURE DATE
(Front)(Excel)( Rev. 5/4/2005)
RECREATIONAL TRAILS PROGRAM 74 PROCEDURAL GUIDE
PAYMENT REQUEST FORM INSTRUCTIONS
• Type or print legibly all entries
• Round off all amounts to the nearest dollar
• See page 39 for Eligible Costs examples
The following instructions correspond to items on the Payment Request Form:
1. Project Number - The number assigned by the state to this Project
2. Contract Number - As shown in Certification of Funding section of the Project Contract
3. Grantee - GRANTEE name as shown on the Project Contract
4. Project Name - Name of the Project for which payment is requested
5. Type Of Payment - Check appropriate box, and submit this form:
Advance – Payment made to the Grantee prior to the Grantee paying for the activities for which the payment is made. (See Advance payment section on page 64).
Reimbursement – When the Grantee has periodically spent funds to implement the Project, and is requesting reimbursement.
Submit Grant Expenditure Form (See page 78); and, if applicable, Equipment Cost Summary Form (See page 80) and/or Labor Cost Summary Form (See page 79).
Final – When the Grantee has completed the Project, and is requesting the final payment. Submit the Grant Completion Packet (See page 76).
6. Payment Information
a) Grant amount - The amount of Grant funds allocated to this Project b) Funds Received to Date - Total amount already received for this Project c) Available - (a. minus b.)
d) Amount of This Payment Request - Amount that is requested e) Remaining Funds after This Payment - (c. minus d.)
7. Send Warrant To - Grantee name, address and contact person
8. Signature of person authorized in the Resolution (Authorized Representative) RECREATIONAL TRAILS PROGRAM 75 PROCEDURAL GUIDE
Grant Completion Packet
The Grantee must submit the following forms after the Grant Scope is complete and the final payment is requested. Any questions should be directed to the Project Officer. • Payment Request Form (page 74).
• Project Certification Form (page 77)
• Grant Expenditure Form (page 78).
• Force Labor Costs Summary Form (if applicable. See page 79). • Equipment Cost Summary Form (if applicable. See page 80).
1. The forms have been designed for convenience. The Grantee may elect to use another format, provided that all requested information in the forms are presented in a clear and concise manner.
2. The Grantee is required to keep source documents for all expenditures related to each Grant for at least three years following Grant Scope completion and at least one year following an audit. A Grant Scope is considered complete upon receipt of final Grant payment from the State.
RECREATIONAL TRAILS PROGRAM 76 PROCEDURAL GUIDE
______________________________ _________________________ ______________________________ _________________
PROJECT CERTIFICATION FORM
Grantee: ____________________Project Number: _________________ Grantee contact for audit purposes
Name: __________________________________________________________ Address: ______________________________________________________ Phone: (___) ____________ Email: ____________________
Project description – list facilities developed and/or property acquired (use additional pages, as required):
List other funds used on Project (sources and amounts) (use additional pages, as required):
Interest earned on advance Grant funds: $ __________________ Has a notice of completion been filed? Yes ______ No _______ If no, please explain:
Certification:
I hereby certify that all Grant funds were expended on the above named Project and that the Project is complete and we have made final payment for all work done.
I have read California Penal Code § 118 and understand that every person who testifies, declares, deposes, or certifies under penalty of perjury and willfully states as true any material matter which he or she knows to be false, is guilty of perjury, which is a felony punishable by imprisonment is state prison for two, three, or four years.
Furthermore, I have read California Penal Code § 72 and understand that every person who, with the intent to defraud, presents for allowance or for payment to any state board or officer, or to any county, city, or District board or officer, authorized to allow or pay the same if genuine, any false or fraudulent claim, bill, account, voucher, or writing, is guilty of a felony-misdemeanor punishable either by imprisonment in county jail for a period of not more than one year, by a fine not exceeding one thousand dollars, or both, or by imprisonment in state prison, by a fine not exceeding ten thousand dollars, or both.
I represent and warrant that I have full authority to execute this Project Certification of Project completion on behalf of the Grantee. I declare under penalty of perjury that the foregoing certification of Project completion for the above-mentioned Grant is true and correct.
Grantee’s Authorized Representative Title
(Printed or Typed name)
Grantee’s Authorized Representative (Signature) Date
RECREATIONAL TRAILS PROGRAM 77 PROCEDURAL GUIDE
Warrant/Check Date Recipient Grant Scope Item Amount
Number
_________________________________________________________________
GRANT EXPENDITURE FORM
Project Number_______________________
Total Force Labor Costs (from attached form) $_____________ Total Equipment Costs (from attached form) $_____________ Subtotal $_____________
Grand Total $_____________
Note: Grant Scope items listed should be consistent with the Grant Scope, site plan, and cost estimate form, and be clearly encompassed by the CEQA document.
RECREATIONAL TRAILS PROGRAM 78 PROCEDURAL GUIDE
_____________________________________________________________________ Subtotal $_
FORCE ACCOUNT LABOR COSTS SUMMARY FORM
Project Number______________
Work Unit Dates/ Pay Period Grant Scope
Authorization # Performing Work Item Amount
____________
(Carry Total forward to Grant Expenditure Form) Grand Total $ _____________ RECREATIONAL TRAILS PROGRAM 79 PROCEDURAL GUIDE
_____________________________________________________________________ Subtotal $
EQUIPMENT COSTS SUMMARY FORM
Project Number____________________
Type of Equipment Dates Work Performed Amount
____________
(Carry Total forward to Grant Expenditure Form) Grand Total $___________ RECREATIONAL TRAILS PROGRAM 80 PROCEDURAL GUIDE
VI. PROPOSED PROJECT CHANGES
Conversion
“Conversion” is changing the use of public park land to non-recreational purposes; this includes using public park land for other public purposes such as building a fire station, or widening an adjacent public road. The relevant law is the Park Preservation Act, which is the California Public Resources Code §§5400-5409; additional laws may apply to lands acquired with state bond funds or with federal funds. Grantees considering conversion involving a non-motorized Project should contact OGALS. Grantees considering conversion involving a motorized Project should contact OHMVR.
Changes to Grant Scope
All proposals for changes to the Grant Scope must be submitted in writing, be signed by the Authorized Representative, and include a revised cost estimate, a revised Application, documentation that the Project complies with CEQA, and evidence that the Grant Scope is consistent with the law that established the Grant.
Changes to the Grant Scope must be eligible under the enabling legislation and Contract Scope, and approved by the Department prior to Project continuation.
The Department requires a letter explaining the need for the change, and how the change will be consistent with the general intent of the Competitive Application. Grant Scope change requests will only be considered where there are circumstances beyond the Grantee’s control which would otherwise result in the Project not being completed as originally proposed. The revised Grant Scope must meet the exact need cited in the original Application and shall be in compliance with the intent of the RTP.
Depending on the extent and nature of the changes, additional CEQA, NEPA, Section 106 and/or Federal Highway Administration review may also be necessary.
RECREATIONAL TRAILS PROGRAM 81 PROCEDURAL GUIDE
VII. ACCOUNTING AND AUDIT REQUIREMENTS
The RTP is subject to the Single Audit Act of 1984, P.L. 98-502, and the Single Audit Act Amendments of 1996, P.L. 104-156. This Act sets forth standards for obtaining consistency and uniformity among Federal, State, and local governments, and non-profit organizations which are expending Federal awards (Grants).
The Grantee must maintain an accounting system that accurately reflects fiscal transactions, with the necessary controls and safeguards. The system must provide accounting data so that the total cost of each individual Grant Project can be readily determined. Grantees must keep accurate records of all RTP Project expenditures including, but not limited to, receipts, progress payments, invoices, and timecards. These records must be retained for a period of three years after final payment is made by the State.
The Single Audit Act requires local governments and non-profit organizations to conduct an audit in accordance with OMB Circular No. A-133 if they have received federal financial assistance. Federal financial assistance includes funds received from all federal sources, not just funds from the Recreational Trails Program.
The audit shall be conducted by an independent auditor in accordance with generally accepted government auditing standards. It shall be done annually unless a jurisdiction has, by January 1, 1987, a constitutional or statutory requirement for less frequent audits, in which case biennial audits are permitted.
The Single Audit Act provides for cognizant agencies to oversee implementation of OMB Circular A-133. In most cases, the agency for a jurisdiction will be the federal agency that provides the most funds. The cognizant agency has a number of responsibilities, including providing technical advice and liaison to local governments and to independent auditors.
RECREATIONAL TRAILS PROGRAM 82 PROCEDURAL GUIDE
1 BEFORE THE CITY COUNCIL
OF THE
CITY OF MENDOTA, COUNTY OF FRESNO
A RESOLUTION OF THE CITY COUNCIL RESOLUTION NO. 22-05
OF THE CITY OF MENDOTA APPROVING
THE APPLICATION FOR GRANT FUNDS
FROM THE RECREATIONAL TRAILS
PROGRAM
WHEREAS, the “Safe, Accountable, Flexible, Efficient Transportation Equity Act:
A Legacy for Users” provides funds to the State of California for Grants to federal, state, local, and non-profit organizations to acquire, develop, and/or maintain motorized and non-motorized trail projects; and
WHEREAS, the State Department of Parks and Recreation has the responsibility for administering the program within the State, setting up necessary procedures governing project applications under the program; and
WHEREAS, said procedures established by the State of Department of Parks and Recreation require applicants certify, by resolution, the approval of applications before submission to the State; and
WHEREAS, the City, as an applicant, will enter into a contract with the State of California to complete the proposed trail project.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mendota hereby:
1) Approves the filing of an application for the Recreational Trails Program; and
2) Certifies that the proposed project is consistent with the City’s General Plan or the equivalent planning document(s); and
3) Certifies that the City has or will have available, prior to commencement of any work on the project included in this application, sufficient funds to operate and maintain the project; and
4) Certifies that the City has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and
5) Appoints the City Manager as the City’s agent to conduct all negotiations and to execute and submit all documents, including, but no limited to, 2 applications, agreements, amendments, payment requests, and so on, which may be necessary for the completion of the project. 6) Agrees to comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and guidelines.
______________________________
Rolando Castro, Mayor
ATTEST:
I, Celeste Cabrera-Garcia, City Clerk of the City of Mendota, do hereby certify that the foregoing resolution was duly adopted and passed by the City Council at a regular meeting of said Council, held at the Mendota City Hall on the 25th day of January, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Celeste Cabrera-Garcia, City Clerk
1 BEFORE THE CITY COUNCIL
OF THE
CITY OF MENDOTA, COUNTY OF FRESNO
A RESOLUTION OF THE CITY COUNCIL RESOLUTION NO. 22-06
OF THE CITY OF MENDOTA PROCLAIMING
A CONTINUED LOCAL EMERGENCY,
RATIFYING THE PROCLAMATION OF A
STATE OF EMERGENCY BY THE GOVERNOR
ON MARCH 4, 2020, AND AUTHORIZING
REMOTE TELECONFERENCE MEETINGS OF
THE CITY OF MENDOTA’S LEGISLATIVE
BODIES FOR A PERIOD OF THIRTY DAYS
PURSUANT TO THE BROWN ACT
WHEREAS, on March 4, 2020, Governor Newsom declared a State of Emergency due to the outbreak and spread of COVID-19 (Novel Coronavirus); and WHEREAS, on March 15, 2020, the County of Fresno declared a State of Emergency in response to the continuing spread of COVID-19; and WHEREAS, on March 16, 2020, the City Council of the City of Mendota (“City”) adopted Resolution No. 20-18 proclaiming a local emergency in response to the continuing spread of COVID-19; and
WHEREAS, all meetings of the City’s legislative bodies are open and public as required by the Ralph M. Brown Act (Gov. Code, §§ 54950-54963), so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; and
WHEREAS, Governor Newsom signed Assembly Bill 361 (“AB 361”) into law on September 16, 2021, and AB 361 went into effect immediately pursuant to an emergency clause; and
WHEREAS, AB 361 amended Government Code section 54953’s requirements related to teleconference participation in meetings by members of the City’s legislative bodies, subject to certain conditions, permitting members of the City’s legislative body to participate remotely without complying with paragraph (3) of subdivision (b) of Government Code section 54953’s requirements; and
WHEREAS, the City may use teleconferencing without complying with paragraph (3) of subdivision (b) of Government Code section 54953’s requirements under any of the following circumstances: (1) the City’s legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing; (2) the City’s legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, 2 by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; or (3) the City’s legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; and WHEREAS, a proclamation of a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code 8558; and WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme peril to the safety of persons and property within the jurisdictions that are within the City’s boundaries, caused by natural, technological, or humancaused disasters; and WHEREAS, Mendota Municipal Code (“MMC”) Section 2.44.020 defines “emergency” as the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this city caused by such conditions as air pollution, fire, flood, storm, epidemic, riot or earthquake, or other conditions, including conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment and facilities of this city requiring the combined forces of other political subdivisions to combat; and WHEREAS, MMC section 2.44.060 and Government Code section 8630 empower the City Council, if in session, to proclaim the existence of a local emergency when the City is threatened by the existence of conditions of disaster or of extreme peril; and
WHEREAS, pursuant to the Governor’s March 4, 2020, Proclamation of a State of Emergency, and the City’s March 16, 2020, Proclamation of a Local Emergency, such emergency conditions persist in the City; and
WHEREAS, the COVID-19 pandemic emergency remains a significant challenge worldwide and throughout the United States according to the Centers for Disease Control; and
WHEREAS, the COVID-19 pandemic emergency remains a significant challenge throughout California according to the California Department of Public Health; and WHEREAS, the COVID-19 pandemic emergency remains a significant challenge throughout the City in accordance with the State of California’s current health and safety guidelines and the City’s duty to provide and maintain a safe community for its citizens and a workplace free of known hazards, constituting a local emergency; and 3 WHEREAS, following the December 2021 holidays, COVID-19 positivity rates and new positive COVID-19 cases per day have surged, consistently trending upward each week since December 27, 2021; and
WHEREAS, the recent surge in COVID-19 cases is cause for renewed concern within the City, and demands the City take action to promote further social distancing among its citizens in an effort to curtail rising COVID-19 infection and hospitalization rates; and
WHEREAS, as a consequence of the ongoing local emergency, and as authorized by subdivision (e) of Government Code section 54953, the City Council finds that the City’s legislative bodies should conduct their public meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953 to avoid the imminent risks to attendees’ health and safety that accompany in-person participation, and that such legislative bodies shall comply with all necessary requirements to provide the public with access to public meetings as described in paragraph (2) of subdivision (e) of Government Code section 54953.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mendota that:
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference as though fully set forth herein.
Section 2. Proclamation of Local Emergency. In accordance with the current State of California health and safety guidelines and the City of Mendota’s duty to provide an maintain a safe community for its citizens, the City Council of the City of Mendota hereby proclaims the local emergency it proclaimed on March 16, 2020, related to the COVID-19 pandemic emergency, is ongoing.
Section 3. Ratification of Governor Newsom’s Proclamation of a State of Emergency. The City Council of the City of Mendota hereby ratifies Governor Newsom’s March 4, 2020, Proclamation of a State of Emergency throughout California.
Section 4. Remote Teleconference Meetings. The City of Mendota’s legislative bodies are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution to conduct open and public meetings using teleconferencing in accordance with subdivision (e) of Government Code section 54953 and the other applicable provisions of the Brown Act.
Section 5. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of February 24, 2022, or such time the City Council adopts a subsequent Resolution in accordance with paragraph (3) of subdivision (e) of Government Code section 4 54953 to extend the time during which the City of Mendota’s legislative bodies may continue to teleconference without compliance with paragraph (3) of subdivision (b) of Government Code section 54953.
______________________________
Rolando Castro, Mayor
ATTEST:
I, Celeste Cabrera-Garcia, City Clerk of the City of Mendota, do hereby certify that the foregoing resolution was duly adopted and passed by the City Council at a regular meeting of said Council, held at the Mendota City Hall on the 25th day of January, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Celeste Cabrera-Garcia, City Clerk
City of Mendota
Comparison of Annual Debt Service Costs for City Hall/Police Facility Project May 2021
Presentation
Current Estimates
Total Project Cost $7,500,000 $10,500,000
Funds on Hand $1,000,000 $5,000,000
Net Construction Fund from Bond Proceeds $6,500,000 $5,500,000 Estimated True Interest Cost of Bonds* 3.30% 3.55%
Estimated Annual Debt Service $430,000 $370,000
Estimated General Fund Allocation (50%)** $215,000 $185,000 Estimated Water/Sewer Allocation (25% each)** $107,500 $92,500 *True Interest Cost is inclusive of the costs of issuing the Bonds; estimated rate does not account for any changes in the credit spreads
**Assumes 50% General Fund, 25% Water Fund, 25% Wastewater Fund allocation based on City staff direction from May 2021 Animal Control
Monthly Log
December 2021
LOCATION DATE TYPE BREED / DESCRIPTION SEX OWNER IMPOUNDED Y/N DOG DISPOSITION & DATE CASE DISPOSITION OFFENSE FINE 111 STRAW AVE 12/1/2021 ANIMAL COMPLAINT 2 LG WHT DOGS UNK N/A NO DOG GONE ON ARRIVAL NECESSARY ACTION TAKEN N/A $0.00 1258 BELMONT AVE 12/2/2021 ANIMAL COMPLAINT LG BRN DOG UNK N/A NO DOG GONE ON ARRIVAL NECESSARY ACTION TAKEN N/A $0.00 111 STRAW AVE 12/3/2021 ANIMAL COMPLAINT 2 LG WHT DOGS / 1 BLK POODLE F / F / M N/A YES DOG POUND / 1 FHAS RESCUSE NECESSARY ACTION TAKEN N/A $0.00 I / DIVISADERO ST 12/4/2021 ANIMAL COMPLAINT BLK HUSKY MIX M FATIMA / FRANCISCO ALVAREZ NO DOG TAKEN TO VET BY OWNERS NECESSARY ACTION TAKEN N/A $0.00 1282 BELMONT AVE 12/6/2021 ANIMAL COMPLAINT LG BLK DOG UNK N/A NO DOG RAN OFF CAMPUS UNABLE TO CAPTURE NECESSARY ACTION TAKEN N/A $0.00 912 MARIE ST 12/6/2021 ANIMAL COMPLAINT BLK CAT UNK N/A NO CAT WAS DISPOSED NECESSARY ACTION TAKEN N/A $0.00 112 OLLER ST 12/7/2021 ANIMAL COMPLAINT 2 LG BLK & BRN GERMAN SHEPS M / M SUSAN DIAZ NO DOGS RETURNED TO OWNER CITE X2 1ST $100.00 632 L ST 12/8/2021 ANIMAL COMPLAINT 2 LG BLK & BRN GERMAN SHEPS UNK 632 L ST NO DOGS RETURNED TO OWNER WARNING N/A $0.00 1647 6TH ST 12/8/2021 ANIMAL COMPLAINT WHT & BLK PITBULLS M / M KYRA MARTINEZ YES DOG POUND CITE X2 3RD $300.00 631 PUCHEU ST 12/8/2021 ANIMAL COMPLAINT UNK UNK KASSANDRA NO DOG RAN FROM HOME NECESSARY ACTION TAKEN N/A $0.00 252 SAN PEDRO ST 12/8/2021 ANIMAL COMPLAINT UNK UNK N/A NO RESIDENCE DOESN’T EXIST UNABLE TO LOCATE N/A $0.00 1258 BELMONT AVE 12/10/2021 ANIMAL COMPLAINT LG BRN DOG UNK N/A NO DOG GONE ON ARRIVAL NECESSARY ACTION TAKEN N/A $0.00 1625 BLUE SPRUCE 12/10/2021 ANIMAL COMPLAINT 2 BLK GERMAN SHEPS UNK JOSE NO JOSE WAS ADVISED HIS DOGS ARE NOT AT POUND NECESSARY ACTION TAKEN N/A $0.00 1106 OLLER ST 12/10/2021 ANIMAL COMPLAINT SMALL CHIHUAHUA F N/A YES DOG POUND / 1 FHAS RESCUE NECESSARY ACTION TAKEN N/A $0.00 11TH / OLLER ST 12/11/2021 ANIMAL COMPLAINT LG GERMAN SHEP UNK N/A NO GONE ON ARRIVAL NECESSARY ACTION TAKEN N/A $0.00 437 OLLER ST 12/13/2021 ANIMAL COMPLAINT 2 LG DOGS UNK N/A NO UNABLE TO LOCATE NECESSARY ACTION TAKEN N/A $0.00 554 J ST 12/13/2021 ANIMAL COMPLAINT WHT & BRN CHIHUAHUA UNK N/A NO DOG RAN OFF UNABLE TO CAPTURE NECESSARY ACTION TAKEN N/A $0.00 1920 8TH ST 12/13/2021 ANIMAL COMPLAINT 2 LG BLK & BRN GERMAN SHEPS UNK DAVID NO DOGS RETURNED TO OWNER WARNING 1ST $0.00 MEPD 12/14/2021 ANIMAL COMPLAINT 2 BRN & WHT PITBULLS MIXES M N/A YES DOG POUND NECESSARY ACTION TAKEN N/A $0.00 605 BASS AVE 12/16/2021 ANIMAL COMPLAINT SMALL DOG F N/A YES DOG POUND NECESSARY ACTION TAKEN N/A $0.00 180 / BELMONT AVE 12/16/2021 ANIMAL COMPLAINT WHT LAB MIX M N/A YES EUTHANIZED / DISPOSED NECESSARY ACTION TAKEN N/A $0.00 BELMONT / 9TH ST 12/17/2021 ANIMAL COMPLAINT UNK UNK N/A YES DECEASED DOG / DISPOSED NECESSARY ACTION TAKEN N/A $0.00 285 I ST 12/17/2021 ANIMAL COMPLAINT BLK & WHT PITBULL M / M ALFREDO HABANA GONZALEZ YES 10-DAY QUARATINE (DOG POUND) / RETURNED TO OWNER REPORT TO FOLLOW N/A $0.00 McCABE ELEMENTARY 12/17/2021 ANIMAL COMPLAINT BLK & WHT HUSKY M MARCOS RUIZ YES DOG POUND / RETURNED TO OWNER NECESSARY ACTION TAKEN N/A $0.00 1132 6TH ST 12/17/2021 ANIMAL COMPLAINT 2 BRN TERRIER MIX PUPS M / F N/A YES DOG POUND / FHAS RESCUE NECESSARY ACTION TAKEN N/A $0.00 2ND / NAPLES ST 12/17/2021 ANIMAL COMPLAINT 2 BRN & BLK GERMAN SHEPS M / M YAQUELIN BALESKA TORRES SANCHEZ NO DOGS RETURNED TO OWNER CITE X2 1ST $100.00 KATE / DIVISADERO ST 12/19/2021 ANIMAL COMPLAINT WHT HUSKY M N/A YES DOG POUND NECESSARY ACTION TAKEN N/A $0.00 616 4TH ST 12/19/2021 ANIMAL COMPLAINT WHT HUSKY M ROBERTO PULIDO FERNANDEZ NO DOG RETURNED TO OWNER CITE 1ST $50.00 636 JUANITA 12/19/2021 ANIMAL COMPLAINT BLK & BRN HUSKY MIX / BRN HUSKY MIX M / F N/A YES DOG POUND NECESSARY ACTION TAKEN N/A $0.00 1042 OLLER ST 12/20/2021 ANIMAL COMPLAINT UNK UNK N/A YES DECEASED DOG DISPOSED NECESSARY ACTION TAKEN N/A $0.00 SEGOVIA / GONZALEZ ST 12/20/2021 ANIMAL COMPLAINT LIVESTOCK UNK 558 GONZALEZ ST NO CHICKEN FLEW ON ROOF UNABLE TO CAPTURE CITE 1ST $100.00 1246 BELMONT AVE 12/21/2021 ANIMAL COMPLAINT GRY CAT UNK N/A YES DECEASED CAT / DISPOSED NECESSARY ACTION TAKEN N/A $0.00 400 BLK MARIE ST 12/21/2021 ANIMAL COMPLAINT GRY & WHT PITBULL UNK N/A NO UNABLE TO LOCATE NECESSARY ACTION TAKEN N/A $0.00 340 J ST 12/23/2021 ANIMAL COMPLAINT LG HUSKY UNK GRACE NO GRACE WAS ADVISED HER DOG IS NOT AT POUND NECESSARY ACTION TAKEN N/A $0.00 634 GAXIOLA ST 12/24/2021 ANIMAL COMPLAINT 6 DOGS UNK N/A NO GONE ON ARRIVAL NECESSARY ACTION TAKEN N/A $0.00 M&M GROCERY STORE 12/24/2021 ANIMAL COMPLAINT UNK UNK N/A NO DOG GONE ON ARRIVAL REPORT TO FOLLOW N/A $0.00 424 DERRICK AVE 12/26/2021 ANIMAL COMPLAINT BLK & BRN GERMAN SHEP M N/A YES DOG POUND NECESSARY ACTION TAKEN N/A $0.00 300 RIOS ST 12/27/2021 ANIMAL COMPLAINT BRN CHIHUAHUA MIX F N/A YES DOG POUND NECESSARY ACTION TAKEN N/A $0.00 340 J ST 12/29/2021 ANIMAL COMPLAINT HUSKY UNK GRACE NO GRACE WAS ADVISED HER DOG IS NOT AT POUND NECESSARY ACTION TAKEN N/A $0.00 791 LOLITA ST 12/29/2021 ANIMAL COMPLAINT 6 DOGS UNK N/A NO UNABLE TO LOCATE NECESSARY ACTION TAKEN N/A $0.00 654 LOZANO ST 12/30/2021 ANIMAL COMPLAINT BRN CHIHUAHUA MIX UNK N/A NO DOG STAYED WITH RP NECESSARY ACTION TAKEN N/A $0.00 TOTAL: $650.00
Code Enforcement
Monthly Log
December 2021
ADDRESS TYPE OF CASE 1ST NOTICE DEADLINE STATUS FINE AMOUNT I / DIVISADERO ST VEHICLE CHECK 12/1/2021 12/4/2021 72 HR TAG $0.00 638 4TH ST VEHICLE CHECK 12/1/2021 N/A CITE / TOWED $50.00 615 J ST MUNI CODE VIOLATION (TRAILER AND HEAVY MACHINERY ON STREET) 12/1/2021 12/4/2021 WARNING $0.00 585 J ST VEHICLE CHECK 12/1/2021 N/A CITE / TOWED $50.00 775 I ST VEHICLE CHECK 12/1/2021 N/A COMPLETE $0.00
631 GAXIOLA ST MUNI CODE VIOLATION (INOP VEHICLE) 12/1/2021 12/11/2021 WARNING $0.00 AVENAL MISC. INVESTIGATION 12/2/2021 N/A COMPLETE $0.00 I / DIVISADERO ST VEHICLE CHECK 12/2/2021 N/A CITE / TOWED $50.00 596 I ST MUNI CODE VIOLATION (BROKEN FENCE) 12/2/2021 12/12/2021 WARNING $0.00 218 OLLER ST COMMUNITY CONTACT 12/2/2021 N/A COMPLETE $0.00 BASS / BARBOZA ST MUNI CODE VIOLATION (TRASNIT IN TUNNEL) 12/2/2021 N/A NECESSARY ACTION TAKEN $0.00 6TH / OLLER ST COMMUNITY CONTACT 12/2/2021 N/A COMPLETE $0.00 6TH / STAMOULES SUSPICIOUS VEHICLE 12/2/2021 N/A CHECKS OKAY $0.00 840 KATE ST FOLLOW UP 12/2/2021 N/A COMPLETE $0.00
213 I ST FOLLOW UP 12/2/2021 N/A COMPLETE $0.00
2ND / OLLER ST VEHICLE CHECK 12/2/2021 N/A CITE $50.00
249 ESPINOZA ST COMMUNITY CONTACT 12/3/2021 N/A COMPLETE $0.00 261 VALENZUELA ST VEHICLE CHECK 12/3/2021 N/A 72 HR TAG $0.00 54 GURROLA ST MUNI CODE VIOLATION (DISPLAYING FOR SALE SIGN) 12/3/2021 N/A WARNING $0.00 505 BARAJAS CT MUNI CODE VIOLATION (WOODEN PALLATS) 12/3/2021 12/13/2021 WARNING $0.00 241 GREGG CT PARKING CITE 12/3/2021 N/A CITE $50.00
1837 JENNINGS CT MUNI CODE VIOLATION (VEH PARKED ON LAWN) 12/3/2021 N/A CITE $25.00 1855 JENNINGS CT PARKING CITE 12/3/2021 N/A CITE $50.00 1729 JENNINGS ST PARKING CITE 12/3/2021 N/A CITE $50.00 272 PUCHEU ST MUNI CODE VIOLATION (FURNITURE) 12/3/2021 12/13/2021 WARNING $0.00 767 PUCHEU ST MUNI CODE VIOLATION (TIRES & APPLIANCE) 12/3/2021 12/13/2021 WARNING $0.00 942 2ND ST PARKING CITE 12/3/2021 N/A CITE $50.00
730 KATE ST PARKING CITE 12/3/2021 N/A CITE $50.00
636 JUANITA ST VEHICLE CHECK 12/3/2021 N/A CHECKS OKAY $0.00 735 I ST MUNI CODE VIOLATION (TRASH & WOODEN PALLETS) 12/3/2021 N/A CITE $100.00 MEPD LOBBY TRAFFIC 12/3/2021 N/A COMPLETE $0.00
216 K ST MUNI CODE VIOLATION (APPLIANCE) 12/4/2021 12/14/2021 WARNING $0.00 315 K ST MUNI CODE VIOLATION (2 INOP VEHICLES) 12/4/2021 12/14/2021 WARNING $0.00 413 MARIE ST VEHICLE NUISANCE 12/4/2021 12/14/2021 72 HR TAG $0.00 319 L ST VEHICLE CHECK 12/4/2021 N/A CHECKS OKAY $0.00
DIVISADERO / DIVISADERO CIR VEHICLE CHECK 12/4/2021 N/A CITE / TOWED $50.00 218 OLLER ST COMMUNITY CONTACT 12/4/2021 N/A COMPLETE $0.00 111 BELMONT AVE COMMUNITY CONTACT 12/4/2021 N/A COMPLETE $0.00 STAMOULES / 6TH ST VEHICLE CHECK 12/4/2021 12/7/2021 72 HR TAG $0.00 1931 6TH ST MUNI CODE VIOLATION (APPLIANCE) 12/4/2021 N/A CITE $100.00 536 QUINCE ST VEHICLE BURGLARY 12/5/2021 N/A REPORT TO FOLLOW $0.00 218 OLLER ST COMMUNITY CONTACT 12/5/2021 N/A COMPLETE $0.00 3RD / NAPLES ST VEHICLE CHECK 12/5/2021 12/8/2021 72 HR TAG $0.00 Code Enforcement
Monthly Log
December 2021
MEPD FOLLOW UP 12/5/2021 N/A COMPLETE $0.00
220 FLEMMING AVE VEHICLE CHECK 12/6/2021 N/A CITE $50.00 716 INEZ ST MUNI CODE VIOLATION (TRASH) 12/6/2021 12/16/2021 WARNING $0.00 250 VALENZUELA ST MUNI CODE VIOLATION (FURNITURE) 12/6/2021 12/16/2021 WARNING $0.00 658 JUANITA ST PARKING CITE 12/6/2021 N/A CITE $50.00
BASS / BARBOZA ST MUNI CODE VIOLATION (TRANSIT IN TUNNEL) 12/6/2021 N/A NECESSARY ACTION TAKEN $0.00 32 DIAZ ST MUNI CODE VIOLATION (2 INOP VEHICLES) 12/6/2021 12/16/2021 WARNING $0.00 57 VERA CIR MUNI CODE VIOLATION (VEH PARKED ON LAWN) 12/6/2021 N/A CITE $25.00 830 LOLITA ST MUNI CODE VIOLATION (APPLIANCE) 12/6/2021 12/16/2021 WARNING $0.00 160 STRAW ST VEHICLE CHECK 12/6/2021 N/A CHECKS OKAY $0.00 272 NAPLES ST MUNI CODE VIOLATION (FURNITURE & TRASH) 12/6/2021 N/A CITE $100.00 214 J ST MUNI CODE VIOLATION (APPLIANCE) 12/6/2021 12/16/2021 WARNING $0.00 545 J ST RECOVERED STOLEN VEHICLE 12/6/2021 N/A NECESSARY ACTION TAKEN $0.00 761 UNIDA ST MUNI CODE VIOLATION (FURNITIRE) 12/6/2021 12/16/2021 WARNING $0.00 749 UNIDA ST MUNI CODE VIOLATION (FURNITURE) 12/6/2021 N/A WARNING $0.00 MARIE / 9TH ST MUNI CODE VIOLATION (URINATION IN PUBLIC) 12/6/2021 N/A CITE $50.00 CITY HALLL COMMUNITY CONTACT 12/6/2021 N/A COMPLETE $0.00 KATE / 6TH ST COMMUNITY CONTACT 12/6/2021 N/A COMPLETE $0.00 MEPD FOLLOW UP 12/6/2021 N/A COMPLETE $0.00
NAPLES / 10TH ST COMMUNITY CONTACT 12/6/2021 N/A COMPLETE $0.00 MEPD GRAND THEFT AUTO 12/6/2021 N/A REPORT TO FOLLOW $0.00 912 MARIE ST REFUELING 12/7/2021 N/A COMPLETE $0.00
630 OLLER ST MUNI CODE VIOLATION (TRASH IN ALLEY) 12/7/2021 12/17/2021 WARNING $0.00 906 JENNINGS CIR FOLLOW UP 12/7/2021 N/A COMPLETE $0.00 365 K ST MUNI CODE VIOLATION (VEH PARKED ON LAWN) 12/7/2021 N/A CITE $25.00 629 DE LA CRUZ MUNI CODE VIOLATION (TRAILER IN RESIDENTIAL) 12/7/2021 N/A CITE $100.00 CITY HALLL COMMUNITY CONTACT 12/7/2021 N/A COMPLETE $0.00 749 JUANITA ST VANDALISM 12/7/2021 N/A REPORT TO FOLLOW $0.00 629 DE LA CRUZ ST MUNI CODE VIOLATION (APPLIANCE) 12/7/2021 12/17/2021 WARNING $0.00 711 OXNARD ST VEHICLE CHECK 12/7/2021 N/A CITE / TOWED $50.00 413 MARIE ST MUNI CODE VIOLATION (LIVESTOCK) 12/8/2021 N/A CITE $100.00 MEPD LOBBY TRAFFIC 12/8/2021 N/A COMPLETE $0.00
DIVISADERO / LOLITA ST VEHICLE CHECK 12/8/2021 N/A CITE / TOWED $50.00 CITY HALLL COMMUNITY CONTACT 12/8/2021 N/A COMPLETE $0.00 535 I ST PARKING CITE 12/8/2021 N/A CITE $50.00
202 I ST APT # 127 GRAND THEFT AUTO 12/9/2021 N/A REPORT TO FOLLOW $0.00 FIREBAUGH MISC. INVESTIGATION 12/9/2021 N/A COMPLETE $0.00 1167 PUCHEU ST MUNI CODE VIOLATION (TRASH & JUNK) 12/9/2021 12/19/2021 CITE $500.00 1054 PUCHEU ST VEHICLE CHECK 12/9/2021 N/A CHECKS OKAY $0.00 1018 PUCHEU ST MUNI CODE VIOLATION (APPLIACNE) 12/9/2021 12/19/2021 WARNING $0.00 1064 QUINCE ST MUNI CODE VIOLATION (APPLIACNE, JUNK, & WOODEN PALLETS) 12/9/2021 12/19/2021 WARNING $0.00 RIO FRIO / 7TH ST VEHICLE CHECK 12/9/2021 N/A CITE / TOWED $50.00 931 OLLER ST COMMUNITY CONTACT 12/9/2021 N/A COMPLETE $0.00 1690 7TH ST FOLLOW UP 12/9/2021 N/A COMPLETE $0.00
Code Enforcement
Monthly Log
December 2021
261 OLLER ST COMMUNITY CONTACT 12/9/2021 N/A COMPLETE $0.00 837 OLLER ST COMMUNITY CONTACT 12/9/2021 N/A COMPLETE $0.00 200 SORENSON AVE VEHICLE NUISANCE 12/9/2021 N/A NECESSARY ACTION TAKEN $0.00 2ND / NAPLES ST VEHICLE CHECK 12/9/2021 N/A CITE $50.00 158 ROWE AVE PARKING CITE 12/9/2021 N/A CITE $50.00
148 ROWE AVE VEHICLE CHECK 12/9/2021 N/A CITE $50.00
FIREBAUGH MISC. INVESTIGATION 12/9/2021 N/A COMPLETE $0.00 601 KATE ST MUNI CODE VIOLATION (TRASH) 12/9/2021 12/19/2021 WARNING $0.00 289 VALENZUELA ST VEHICLE CHECK 12/9/2021 N/A CITE $50.00 216 MALDONADO ST VEHICLE CHECK 12/9/2021 N/A CITE $50.00 218 OLLER ST COMMUNITY CONTACT 12/9/2021 N/A COMPLETE $0.00 1161 OLLER ST MUNI CODE VIOLATION (TRASH & WEEDS) 12/9/2021 N/A CITE $100.00 1161 OLLER ST VEHICLE CHECK 12/9/2021 N/A CHECKS OKAY $0.00 1590 11TH ST MUNI CODE VIOLATION (WEEDS) 12/9/2021 N/A CITE $100.00 951 RIO FRIO ST MUNI CODE VIOLATION (TIRES & FURNITURE) 12/9/2021 12/19/2021 WARNING $0.00 903 RIO FRIO ST MUNI CODE VIOLATION (TRASH) 12/9/2021 12/19/2021 WARNING $0.00 1897 JENNINGS ST MUNI CODE VIOLATION (INOP VEHICLE) 12/9/2021 12/19/2021 WARNING $0.00 11TH / PUCHEU (ALLEY) MUNI CODE VIOLATION (VEH PARKED IN ALLEY) 12/9/2021 N/A CITE $25.00 884 QUINCE ST MUNI CODE VIOLATION (TIRES) 12/9/2021 12/19/2021 WARNING $0.00 900 JENNINGS CIR MUNI CODE VIOLATION (FURNITURE) 12/9/2021 12/19/2021 WARNING $0.00 1909 JENNINGS ST MUNI CODE VIOLATION (APPLIANCE) 12/9/2021 12/19/2021 WARNING $0.00 CITY HALLL COMMUNITY CONTACT 12/9/2021 N/A COMPLETE $0.00 912 MARIE ST COMMUNITY CONTACT 12/9/2021 N/A COMPLETE $0.00 342 K ST VEHICLE CHECK 12/10/2021 N/A CHECKS OKAY $0.00 LOZANO / BLANCO ST COMMUNITY CONTACT 12/10/2021 N/A COMPLETE $0.00 760 NAPLES ST MUNI CODE VIOLATION (TRASH & WEEDS) 12/10/2021 N/A CITE $100.00 7TH / QUINCE ST COMMUNITY CONTACT 12/10/2021 N/A COMPLETE $0.00 401 LOLITA ST VEHICLE CHECK 12/10/2021 N/A WARNING $0.00 315 RIOS ST MUNI CODE VIOLATION (VEH PARKED ON LAWN) 12/10/2021 N/A CITE $25.00 SONORA LAUNDRY MAT MUNI CODE VIOLATION (TRASH) 12/10/2021 12/20/2021 WARNING $0.00 FRESNO MISC. INVESTIGATION 12/10/2021 N/A COMPLETE $0.00 603 L ST MUNI CODE VIOLATION (FURNITURE) 12/10/2021 N/A WARNING $0.00 575 BARAJAS CT VEHICLE CHECK 12/10/2021 N/A CITE $50.00 1000 2ND ST VEHICLE CHECK 12/10/2021 N/A CITE $50.00
443 DIVISADERO ST VEHICLE CHECK 12/10/2021 N/A CITE / TOWED $50.00 SONORA LAUNDRY MAT MUNI CODE VIOLATION (URINATION IN PUBLIC) 12/10/2021 N/A CITE $50.00 837 OLLER ST (ALLEY) MUNI CODE VIOLATION (URINATION IN PUBLIC) 12/10/2021 N/A CITE $50.00 303 BLANCO ST VEHICLE CHECK 12/11/2021 N/A CITE $50.00
642 LOLITA ST MUNI CODE VIOLATION (FURNITURE, TIRES, & TRASH) 12/11/2021 N/A CITE $100.00 LATINO MARKET MUNI CODE VIOLATION (URINATION IN PUBLIC) 12/11/2021 N/A CITE $50.00 LATINO MARKET MUNI CODE VIOLATION (OPEN CONTAINERS X2) 12/11/2021 N/A CITE X2 $100.00 300 RIOS ST APT # 102 HIT AND RUN 12/12/2021 N/A REPORT TO FOLLOW $0.00 690 OLLER ST COMMUNITY CONTACT 12/12/2021 N/A COMPLETE $0.00 271 McCABE AVE VEHICLE CHECK 12/12/2021 N/A CITE / TOWED $50.00 Code Enforcement
Monthly Log
December 2021
MEPD FOLLOW UP 12/13/2021 N/A COMPLETE $0.00
601 DIVISADERO ST MUNI CODE VIOLATION (TRASH) 12/13/2021 N/A CITE $100.00 885 RIO FRIO ST VEHICLE CHECK 12/13/2021 N/A CITE / TOWED $50.00 625 GAXIOLA ST COMMUNITY CONTACT 12/13/2021 N/A COMPLETE $0.00 CITY HALLL COMMUNITY CONTACT 12/13/2021 N/A COMPLETE $0.00 313 RIOS ST PARKING CITE 12/13/2021 N/A CITE $50.00
225 I ST VEHICLE CHECK 12/13/2021 N/A CITE $50.00
150 ROWE AVE VEHICLE CHECK 12/13/2021 N/A CITE $50.00
OLLER / 7TH ST VEHCILE STOP 12/13/2021 N/A TOWED $0.00
431 LOLITA ST PARKING CITE 12/13/2021 N/A CITE $50.00
271 ESPINOZA ST VEHICLE CHECK 12/13/2021 N/A CITE $50.00 231 VALENZUELA ST VEHICLE CHECK 12/13/2021 N/A CITE $50.00 232 VALENZUELA ST MUNI CODE VIOLATION (FURNITURE) 12/13/2021 12/23/2021 WARNING $0.00 260 VALENZUELA ST VEHICLE CHECK 12/13/2021 N/A CITE $50.00 OXNARD / VALENZUELA ST VEHICLE CHECK 12/13/2021 N/A CITE $50.00 281 MALDONADO ST VEHICLE CHECK 12/13/2021 N/A CITE / TOWED $50.00 MEPD PETTY THEFT 12/13/2021 N/A REPORT TO FOLLOW $0.00
903 RIO FRIO ST PARKING CITE 12/13/2021 N/A CITE $50.00 950 RIO FRIO ST VEHICLE CHECK 12/13/2021 N/A CITE $50.00 2ND / K ST VEHICLE CHECK 12/13/2021 12/16/2021 72 HR TAG $0.00 219 QUINCE ST VEHICLE CHECK 12/13/2021 12/16/2021 72 HR TAG $0.00 116 RAMIREZ AVE VEHICLE CHECK 12/13/2021 N/A CHECKS OKAY $0.00 LATINO MARKET MUNI CODE VIOLATION (OPEN CONTAINERS X2) 12/13/2021 N/A CITE X2 $100.00 860 QUINCE ST VEHICLE CHECK 12/13/2021 N/A CITE / TOWED $50.00 WASHINGTON ELEMENTARY FOLLOW UP 12/13/2021 N/A COMPLETE $0.00 SONORA LAUNDRY MAT MUNI CODE VIOLATION (TRASH) 12/13/2021 12/23/2021 WARNING $0.00 SONORA LAUNDRY MAT MUNI CODE VIOLATION (URINATION IN PUBLIC) 12/13/2021 N/A CITE $50.00 837 OLLER ST COMMUNITY CONTACT 12/14/2021 N/A COMPLETE $0.00 FIREBAUGH MISC. INVESTIGATION 12/14/2021 N/A COMPLETE $0.00 342 K ST VEHICLE CHECK 12/14/2021 N/A CHECKS OKAY $0.00 DOG POUND COMMERICAL BURG 12/14/2021 N/A REPORT TO FOLLOW $0.00 700 DERRICK AVE COMMUNITY CONTACT 12/14/2021 N/A COMPLETE $0.00 630 OLLER ST MUNI CODE VIOLATION (TRASH IN ALLEY) 12/15/2021 N/A CITE $100.00 ESPINOZA / OXNARD ST VEHICLE CHECK 12/15/2021 N/A WARNING $0.00 775 I ST PARKING CITE 12/15/2021 N/A CITE $50.00
593 L ST PARKING CITE 12/15/2021 N/A CITE $50.00
625 I ST PARKING CITE 12/15/2021 N/A CITE $50.00
LOLITA / 5TH ST VEHICLE CHECK 12/15/2021 N/A CITE $50.00 840 KATE ST PARKING CITE 12/15/2021 N/A CITE $50.00
819 KATE ST PARKING CITE 12/15/2021 N/A CITE $50.00
331 MARIE ST VEHICLE CHECK 12/15/2021 N/A CITE $50.00
412 MENDOZA CT PARKING CITE 12/15/2021 N/A CITE $50.00
885 RIO FRIO ST PARKING CITE 12/16/2021 N/A CITE $50.00 1775 9TH ST VEHICLE CHECK 12/16/2021 N/A CITE $50.00
Code Enforcement
Monthly Log
December 2021
536 QUINCE ST FOLLOW UP 12/16/2021 N/A COMPLETE $0.00
272 NAPLES ST FOLLOW UP 12/16/2021 N/A COMPLETE $0.00
111 BELMONT AVE COMMUNITY CONTACT 12/16/2021 N/A COMPLETE $0.00 949 PUCHEU ST COMMUNITY CONTACT 12/16/2021 N/A COMPLETE $0.00 NAPLES / 3RD ST DETAIL-SPECIAL DETAIL 12/16/2021 N/A COMPLETE $0.00 L / LOLITA ST VEHICLE CHECK 12/16/2021 N/A CHECKS OKAY $0.00 BARBOZA / PEREZ ST VEHICLE CHECK 12/16/2021 N/A CITE $50.00 LOZANO PARK MUNI CODE VIOLATION (OPEN CONTAINERS X2) 12/16/2021 N/A CITE X2 $100.00 638 GARCIA ST VEHICLE CHECK 12/16/2021 N/A CHECKS OKAY $0.00 MEPD LOBBY TRAFFIC 12/17/2021 N/A COMPLETE $0.00
837 OLLER ST COMMUNITY CONTACT 12/17/2021 N/A COMPLETE $0.00 218 OLLER ST COMMUNITY CONTACT 12/17/2021 N/A COMPLETE $0.00 2ND / I ST EQUIPMENT REPAIR 12/17/2021 N/A COMPLETE $0.00 484 QUINCE ST FOLLOW UP 12/17/2021 N/A NECESSARY ACTION TAKEN $0.00 242 TUFT ST VEHICLE CHECK 12/17/2021 12/20/2021 72 HR TAG $0.00 867 OLLER ST COMMUNITY CONTACT 12/17/2021 N/A COMPLETE $0.00 148 ROWE AVE VEHICLE CHECK 12/17/2021 12/20/2021 72 HR TAG $0.00 800 GARCIA ST VEHICLE CHECK 12/17/2021 12/20/2021 72 HR TAG $0.00 431 LOLITA ST PARKING CITE 12/17/2021 N/A CITE $50.00
218 OLLER ST COMMUNITY CONTACT 12/17/2021 N/A COMPLETE $0.00 330 L ST VEHICLE CHECK 12/17/2021 N/A CITE $50.00
500 BLACK AVE VEHICLE CHECK 12/17/2021 N/A CITE / TOWED $50.00 218 OLLER ST COMMUNITY CONTACT 12/18/2021 N/A COMPLETE $0.00 330 L ST VEHICLE CHECK 12/18/2021 N/A CHECKS OKAY $0.00 GURROLA / GONZALEZ ST VEHICLE CHECK 12/18/2021 N/A CITE / TOWED $50.00 293 K ST PARKING CITE 12/19/2021 N/A CITE $50.00
264 K ST PARKING CITE 12/19/2021 N/A CITE $50.00
636 JUANITA ST DETAIL-SPECIAL DETAIL 12/19/2021 N/A COMPLETE $0.00 424 DERRICK AVE APT # I PETTY THEFT 12/19/2021 N/A REPORT TO FOLLOW $0.00 2ND / OLLER ST VEHICLE CHECK 12/19/2021 N/A CITE $50.00 867 OLLER ST COMMUNITY CONTACT 12/20/2021 N/A COMPLETE $0.00 CITY HALL COMMUNITY CONTACT 12/20/2021 N/A COMPLETE $0.00 578 LOLITA ST FOLLOW UP 12/20/2021 N/A COMPLETE $0.00
519 LOLITA ST DELIVER MESSAGE 12/20/2021 N/A COMPLETE $0.00 836 OLLER ST COMMUNITY CONTACT 12/20/2021 N/A COMPLETE $0.00 634 J ST PARKING CITE 12/20/2021 N/A CITE $50.00
516 J ST PARKING CITE 12/20/2021 N/A CITE $50.00
912 MARIE ST REFUELING 12/20/2021 N/A COMPLETE $0.00
517 I ST PARKING CITE 12/20/2021 N/A CITE $50.00
631 LOZANO ST MUNI CODE VIOLATION (VEH PARKED ON LAWN) 12/20/2021 N/A CITE $25.00 2ND / 2ND CT PARKING CITE 12/20/2021 N/A CITE $25.00
216 MALDONADO ST VEHICLE CHECK 12/20/2021 N/A CITE $50.00 2099 7TH ST COMMUNITY CONTACT 12/20/2021 N/A COMPLETE $0.00 BELMONT AVE PATROL CHECKS 12/20/2021 N/A COMPLETE $0.00 Code Enforcement
Monthly Log
December 2021
SEGOVIA / GONZALES MUNI CODE VIOLATION (LIVESTOCK) 12/20/2021 N/A CITE $100.00 ROWE / FLEMMING AVE MUNI CODE VIOLATION (LANDSCAPERS LITTERING TRASH ON STREET) 12/21/2021 N/A WARNING $0.00 255 GREGG CT PARKING CITE 12/21/2021 N/A CITE $50.00
582 STAMOULES ST VEHICLE CHECK 12/21/2021 N/A CHECKS OKAY $0.00 DIVISADERO / INEZ ST VEHICLE CHECK 12/21/2021 N/A CHECKS OKAY $0.00 160 TUFT ST VEHICLE CHECK 12/21/2021 N/A NECESSARY ACTION TAKEN $0.00 918 QUINCE ST FOLLOW UP 12/21/2021 N/A COMPLETE $0.00
2099 7TH ST COMMUNITY CONTACT 12/21/2021 N/A COMPLETE $0.00 750 DERRICK AVE COMMUNITY CONTACT 12/21/2021 N/A COMPLETE $0.00 175 DERRICK AVE COMMUNITY CONTACT 12/21/2021 N/A COMPLETE $0.00 606 GARCIA ST COMMUNITY CONTACT 12/21/2021 N/A COMPLETE $0.00 261 OLLER ST COMMUNITY CONTACT 12/21/2021 N/A COMPLETE $0.00 296 OLLER ST COMMUNITY CONTACT 12/21/2021 N/A COMPLETE $0.00 1441 7TH ST VEHICLE CHECK 12/21/2021 N/A CITE $50.00
950 RIO FRIO ST VEHICLE CHECK 12/21/2021 N/A CITE $50.00 CITY HALL COMMUNITY CONTACT 12/21/2021 N/A COMPLETE $0.00 755 DERRICK AVE COMMUNITY CONTACT 12/12/2021 N/A COMPLETE $0.00 631 PUCHEU ST COMMUNITY CONTACT 12/21/2021 N/A COMPLETE $0.00 867 OLLER ST COMMUNITY CONTACT 12/22/2021 N/A COMPLETE $0.00 1285 OLLER ST COMMUNITY CONTACT 12/22/2021 N/A COMPLETE $0.00 7TH / PUCHEU ST COMMUNITY CONTACT 12/22/2021 N/A COMPLETE $0.00 SORENSON / TUFT ST VEHICLE CHECK 12/22/2021 N/A CHECKS OKAY $0.00 837 OLLER ST COMMUNITY CONTACT 12/22/2021 N/A COMPLETE $0.00 FRESNO MISC. INVESTIGATION 12/22/2021 N/A COMPLETE $0.00 230 L ST COMMUNITY CONTACT 12/23/2021 N/A COMPLETE $0.00 800 GARCIA ST VEHICLE CHECK 12/23/2021 N/A CITE $50.00
231 GREGG CT VEHICLE CHECK 12/23/2021 N/A CITE $50.00
654 LOZANO ST COMMUNITY CONTACT 12/23/2021 N/A COMPLETE $0.00 2ND / OLLER ST VEHICLE CHECK 12/23/2021 N/A CITE $50.00 218 OLLER ST COMMUNITY CONTACT 12/23/2021 N/A COMPLETE $0.00 PEREZ / BARBOZA ST COMMUNITY CONTACT 12/23/2021 N/A COMPLETE $0.00 CITY HALL COMMUNITY CONTACT 12/23/2021 N/A COMPLETE $0.00 SONORA LAUNDRY MAT MUNI CODE VIOLATION (URINATION IN PUBLIC) 12/23/2021 N/A CITE $50.00 642 PUCHEU ST FOLLOW UP 12/24/2021 N/A COMPLETE $0.00
MENDOTA VALLY FOOD MUNI CODE VIOLATION (URINATION IN PUBLIC) 12/24/2021 N/A CITE $50.00 218 OLLER ST COMMUNITY CONTACT 12/26/2021 N/A COMPLETE $0.00 2ND / OLLER ST VEHICLE CHECK 12/26/2021 N/A CITE $50.00 690 OLLER ST COMMUNITY CONTACT 12/26/2021 N/A COMPLETE $0.00 218 OLLER ST COMMUNITY CONTACT 12/26/2021 N/A COMPLETE $0.00 FRESNO MISC. INVESTIGATION 12/27/2021 N/A COMPLETE $0.00 202 I ST PATROL CHECKS 12/27/2021 N/A COMPLETE $0.00
680 DERRICK AVE COMMUNITY CONTACT 12/27/2021 N/A COMPLETE $0.00 536 QUINCE ST FOLLOW UP 12/27/2021 N/A COMPLETE $0.00
LA COLONIA PATROL CHECKS 12/27/2021 N/A COMPLETE $0.00
Code Enforcement
Monthly Log
December 2021
563 JUANITA ST PARKING CITE 12/28/2021 N/A CITE $50.00
212 LUA AVE PARKING CITE 12/28/2021 N/A CITE $50.00
307 GOMEZ ST PARKING CITE 12/28/2021 N/A CITE $50.00
295 VALENZUELA ST MUNI CODE VIOLATION (VEH PARKED ON LAWN) 12/28/2021 N/A CITE $25.00 148 ROWE AVE VEHICLE CHECK 12/28/2021 N/A CITE $50.00
625 I ST PARKING CITE 12/29/2021 N/A CITE $50.00
731 H ST MUNI CODE VIOLATION (TRIALER PARKED IN RESIDENTIAL) 12/29/2021 N/A CITE $100.00 631 KATE ST MUNI CODE VIOLATION (VEH PARKED ON LAWN) 12/29/2021 N/A CITE $25.00 DIVISADERO / DIVISADERO CIR VEHICLE CHECK 12/29/2021 N/A CITE $50.00 516 J ST MUNI CODE VIOLATION (VEH PARKED ON LAWN) 12/29/2021 N/A CITE $25.00 237 GREGG CT PARKING CITE 12/29/2021 N/A CITE $50.00
277 GREGG CT PARKING CITE 12/29/2021 N/A CITE $50.00
747 DERRICK AVE COMMUNITY CONTACT 12/29/2021 N/A COMPLETE $0.00 219 MALDONADO ST VEHICLE CHECK 12/30/2021 N/A CITE $50.00 MEPD LOBBY TRAFFIC 12/30/2021 N/A COMPLETE $0.00
218 OLLER ST COMMUNITY CONTACT 12/30/2021 N/A COMPLETE $0.00 QUINCE / JENNINGS ST MUNI CODE VIOLATION (SEMI PARKED IN RESIDENTIAL) 12/30/2021 N/A CITE $50.00 690 OLLER ST COMMUNITY CONTACT 12/30/2021 N/A COMPLETE $0.00 1948 9TH ST PARKING CITE 12/30/2021 N/A CITE $50.00
547 SORENSON AVE VEHICLE CHECK 12/30/2021 N/A CITE / TOWED $50.00 OXNARD / MALDONADO ST VEHICLE CHECK 12/30/2021 N/A CHECKS OKAY $0.00 122 ELM AVE VEHICLE CHECK 12/30/2021 N/A CITE / TOWED $50.00 610 GAXIOLA ST VEHICLE CHECK 12/30/2021 N/A CITE $50.00 CITY HALL COMMUNITY CONTACT 12/31/2021 N/A COMPLETE $0.00 MENDOTA VALLY FOOD FLAG DOWN / VEHICLE CHECK 12/31/2021 N/A CITE X2 $550.00 TOTAL: $7,350.00
MENDOTA POLICE DEPARTMENT
DECEMBER 2021
CASE# ADDRESS RPT DATE DAYS ARREST CRIME TYPE CHARGES
210002538.1 111 BELMONT AV 12/1/2021 Wed NO EMBEZZLEMENT PC 503 210002540.1 638 4TH ST 12/1/2021 Wed NO VEHICLE STORAGE VC 22651 210002541.1 585 J ST 12/1/2021 Wed NO VEHICLE STORAGE VC 22651 210002543.1 315 GOMES ST 12/1/2021 Wed NO MENTALLY UNSTABLE WI 5150 210002545.1 7TH ST & TULE ST 12/1/2021 Wed YES WARRANT ARREST PC 166 210002547.1 8TH ST & NAPLES ST 12/1/2021 Wed YES WARRANT ARREST PC 166 210002549.1 545 J ST 12/2/2021 Thu NO GRAND THEFT AUTO VC 10851 210002550.1 I ST & DIVISADERO ST 12/2/2021 Thu NO VEHICLE STORAGE VC 22651 210002558.1 190 STRAW ST 12/3/2021 Fri NO VANDALISM PC 594 210002559.1 1000 AIRPORT BLVD 12/3/2021 Fri NO GRAND THEFT PC 487 210002565.1 MCCABE AV & HOLMES AV 12/3/2021 Fri NO INCIDENT REPORT 210002566.1 DIVISADERO ST & DIVISADERO CIR 12/4/2021 Sat NO VEHICLE STORAGE VC 22651 210002570.1 2ND ST & BASS AV 12/5/2021 Sun YES SUSPENDED LICENSE VC 14601.2 210002571.1 536 QUINCE ST 12/5/2021 Sun NO GRAND THEFT PC 487 210002572.1 520 CASTANEDA ST 12/5/2021 Sun YES PUBLIC INTOXICATION PC 647F 210002573.1 720 OLLER ST 12/5/2021 Sun NO SHOPLIFTING PC 459.5 210002574.1 290 L ST 12/5/2021 Sun NO GRAND THEFT PC 487 210002575.1 693 LOZANO ST 12/5/2021 Sun YES AGGRAVATED ASSAULT (DV) PC 273.5 210002576.1 407 DIVISADERO ST 12/5/2021 Sun NO GRAND THEFT PC 487 210002577.1 214 LUA AV 12/6/2021 Mon NO VEHICLE STORAGE VC 22651 210002578.1 115 BELMONT AV 12/6/2021 Mon YES WARRANT ARREST PC 166 210002579.1 1000 AIRPORT BLVD 12/6/2021 Mon NO GRAND THEFT PC 487 210002580.1 318 GOMEZ ST 12/6/2021 Mon YES SIMPLE ASSAULT (DV) PC 243E1 210002581.1 830 TULE ST 12/6/2021 Mon NO GRAND THEFT PC 487 210002582.1 812 AIRPORT BLVD 12/6/2021 Mon NO INCIDENT REPORT 210002583.1 901 MARIE ST #9 12/6/2021 Mon YES AGGRAVATED ASSAULT PC 245 210002584.1 667 PEACH AV 12/6/2021 Mon NO INCIDENT REPORT 210002585.1 1258 W BELMONT AV 12/7/2021 Tue NO INCIDENT REPORT 210002586.1 749 JUANITA ST 12/7/2021 Tue NO VANDALISM PC 594 210002587.1 297 SAN PEDRO ST 12/7/2021 Tue YES NARCOTICS VIOLATION HS 11364 210002588.1 1948 JENNINGS ST 12/7/2021 Tue NO GRAND THEFT PC 487 210002589.1 711 OXNARD ST 12/7/2021 Tue NO VEHICLE STORAGE VC 22651 210002590.1 501 N KATE ST 12/7/2021 Tue NO GRAND THEFT VC 10852 210002591.1 DERRICK AV & SMOOT AV 12/7/2021 Tue NO MENTALLY UNSTABLE WI 5150 210002592.1 566 KATE ST 12/7/2021 Tue NO GRAND THEFT VC 10852 210002593.1 755 STAMOULES ST 12/7/2021 Tue NO GRAND THEFT PC 487 210002596.1 DIVISADERO ST & LOLITA ST 12/8/2021 Wed NO VEHICLE STORAGE VC 22651 210002597.1 778 QUINCE ST 12/8/2021 Wed YES CRIMINAL THREAT PC 422, WARRANT ARREST 210002598.1 1647 6TH ST 12/8/2021 Wed NO ANIMAL COMPLAINT DOG BITE 210002599.1 1599 6TH ST 12/8/2021 Wed NO INCIDENT REPORT 210002600.1 580 DERRICK AV 12/8/2021 Wed NO FOUND PROPERTY 210002601.1 250 DERRICK AV 12/8/2021 Wed NO SEX OFFENSE PC 288 210002605.1 660 TULE ST 12/8/2021 Wed YES WARRANT ARREST PC 166 210002606.1 202 I ST 12/9/2021 Thu NO VANDALISM PC 594
210002607.1 202 I ST 12/9/2021 Thu NO GRAND THEFT AUTO VC 10851 210002616.1 RIO FRIO ST & 7TH ST 12/9/2021 Thu NO VEHICLE STORAGE VC 22651 210002618.1 294 K ST 12/9/2021 Thu NO GRAND THEFT AUTO VC 10851
MENDOTA POLICE DEPARTMENT
DECEMBER 2021
CASE# ADDRESS RPT DATE DAYS ARREST CRIME TYPE CHARGES
210002619.1 202 I ST 12/9/2021 Thu NO CRIMINAL THREAT PC 422 210002621.1 443 DIVISADERO ST 12/10/2021 Fri NO VEHICLE STORAGE VC 22651 210002622.1 300 RIOS ST 12/10/2021 Fri NO REPOSSESSION
210002629.1 437 L ST 12/11/2021 Sat NO VANDALISM PC 594 210002633.1 331 OLLER ST 12/11/2021 Sat YES VANDALISM PC 594 210002634.1 1000 AIRPORT BLVD 12/12/2021 Sun NO LOST PROPERTY 210002635.1 300 RIOS ST 12/12/2021 Sun NO HIT & RUN VC 20002 210002636.1 271 MCCABE AV 12/12/2021 Sun YES WARRANT ARREST PC 166 210002637.1 271 MCCABE AV 12/12/2021 Sun NO VEHICLE STORAGE VC 22651 210002641.1 718 JUANITA ST 12/13/2021 Mon NO VANDALISM PC 594 210002642.1 1199 6TH ST 12/13/2021 Mon NO GRAND THEFT AUTO VC 10851 210002645.1 281 MALDONADO ST 12/13/2021 Mon NO VEHICLE STORAGE VC 22651 210002646.1 1000 AIRPORT BLVD 12/13/2021 Mon NO ERROR
210002648.1 1000 AIRPORT BLVD 12/13/2021 Mon NO ERROR
210002653.1 885 RIO FRIO ST 12/13/2021 Mon NO VEHICLE STORAGE VC 22651 210002654.1 250 SORENSEN AV 12/13/2021 Mon INCIDENT REPORT 210002658.1 2158 BASS AV 12/14/2021 Tue NO COMMERCIAL BURGLARY PC 459 210002660.1 5TH ST & QUINCE ST 12/14/2021 Tue YES WARRANT ARREST PC 166 210002661.1 643 QUINCE ST 12/14/2021 Tue NO INCIDENT REPORT 210002663.1 1000 AIRPORT BLVD 12/14/2021 Tue NO FORGERY PC 470 210002664.1 643 RIO FRIO ST 12/14/2021 Tue NO 300 HOLD WIC 300 210002665.1 1640 9TH ST 12/14/2021 Tue YES DUI ARREST VC 23152, VC 20002 210002666.1 501 DERRICK AV 12/14/2021 Tue NO INCIDENT REPORT 210002667.1 1000 AIRPORT BLVD 12/14/2021 Tue NO ERROR
210002668.1 1000 AIRPORT BLVD 12/14/2021 Tue NO MISSING PERSON 210002670.1 295 NAPLES ST 12/15/2021 Wed NO REPOSSESSION 210002671.1 1000 AIRPORT BLVD 12/15/2021 Wed NO ERROR
210002680.1 9TH ST & NAPLES ST 12/16/2021 Thu NO FIELD INTERVIEW 210002681.1 9TH ST & NAPLES ST 12/16/2021 Thu YES SUSPENDED LICENSE VC 14601.2 210002682.1 3699 BASS AV 12/16/2021 Thu NO INCIDENT REPORT 210002683.1 250 DERRICK AV 12/16/2021 Thu NO INCIDENT REPORT 210002684.1 1000 AIRPORT BLVD 12/16/2021 Thu NO PETTY THEFT PC 484 210002687.1 7TH ST & PUCHEU ST 12/16/2021 Thu YES WARRANT ARREST PC 166 210002689.1 7TH ST & LOLITA ST 12/16/2021 Thu YES WARRANT ARREST PC 166 210002690.1 1000 AIRPORT BLVD 12/17/2021 Fri NO INCIDENT REPORT 210002693.1 1000 AIRPORT BLVD 12/17/2021 Fri NO ERROR
210002694.1 500 BLACK AV 12/17/2021 Fri NO VEHICLE STORAGE VC 22651 210002696.1 664 OLLER ST 12/17/2021 Fri NO COMMERCIAL BURGLARY PC 459 210002697.1 7TH ST & QUINCE ST 12/17/2021 Fri YES OPEN CONTAINER BP 25620 210002700.1 922 2ND ST 12/17/2021 Fri NO RA JUVENILE
210002701.1 GURROLA AV & GONZALEZ ST 12/18/2021 Sat NO VEHICLE STORAGE VC 22651 210002702.1 1000 AIRPORT BLVD 12/18/2021 Sat NO FRAUD PC 532A 210002703.1 472 QUINCE ST 12/18/2021 Sat NO GRAND THEFT PC 487 210002704.1 7TH ST & RIO FRIO ST 12/18/2021 Sat NO SIMPLE ASSAULT PC 242 210002705.1 419 OLLER ST 12/19/2021 Sun NO VANDALISM PC 594 210002706.1 472 QUINCE ST 12/19/2021 Sun NO GRAND THEFT AUTO VC 10851 210002707.1 424 DERRICK AV 12/19/2021 Sun NO GRAND THEFT PC 487
MENDOTA POLICE DEPARTMENT
DECEMBER 2021
CASE# ADDRESS RPT DATE DAYS ARREST CRIME TYPE CHARGES
210002709.1 570 SILVA ST 12/19/2021 Sun NO LOST PROPERTY 210002711.1 OLLER ST & 9TH ST 12/19/2021 Sun YES WARRANT ARREST PC 166 210002712.1 OLLER ST & 9TH ST 12/19/2021 Sun YES WARRANT ARREST PC 166 210002713.1 121 BELMONT AV 12/19/2021 Sun YES WARRANT ARREST PC 166 210002715.1 700 LOLITA ST 12/20/2021 Mon YES WARRANT ARREST PC 166 210002717.1 241 FLEMING AV 12/21/2021 Tue NO VEHICLE BURGLARY PC 459 210002719.1 580 DERRICK AV 12/21/2021 Tue YES NARCOTICS VIOLATION HS 11364 210002720.1 624 PUCHEU ST 12/22/2021 Wed NO GRAND THEFT VC 10852 210002721.1 1591 3RD ST 12/22/2021 Wed NO GRAND THEFT AUTO VC 10851 210002724.1 711 OXNARD ST 12/22/2021 Wed NO GRAND THEFT VC 10852 210002730.1 1000 AIRPORT BLVD 12/22/2021 Wed NO CANCELLED 210002734.1 536 QUINCE ST 12/23/2021 Thu NO GRAND THEFT PC 487 210002735.1 OLLER ST & 9TH ST 12/23/2021 Thu YES WARRANT ARREST PC 166, VC 14601 210002736.1 LOZANO ST & HWY 33 12/23/2021 Thu NO TRAFFIC COLLISION 210002738.1 800 GARCIA ST 12/23/2021 Thu NO REPOSSESSION 210002740.1 1582 7TH ST 12/23/2021 Thu YES AGGRAVATED ASSAULT PC 203 210002742.1 202 I ST 12/24/2021 Fri NO VANDALISM PC 594 210002743.1 270 SANTA CRUZ ST 12/24/2021 Fri NO GRAND THEFT AUTO VC 10851 210002744.1 1000 AIRPORT BLVD 12/24/2021 Fri NO ERROR
210002745.1 205 K ST 12/24/2021 Fri YES ILLEGAL FIREWORKS HS 12677 210002746.1 1290 6TH ST 12/24/2021 Fri NO INCIDENT REPORT 210002747.1 642 PUCHEU ST 12/24/2021 Fri YES WARRANT ARREST PC 166 210002750.1 642 PUCHEU ST 12/25/2021 Sat NO VANDALISM PC 594 210002751.1 1048 QUINCE ST 12/26/2021 Sun NO GRAND THEFT AUTO VC 10851 210002752.1 760 LOLITA ST 12/26/2021 Sun YES WARRANT ARREST PC 166 210002753.1 241 TUFT ST #D 12/26/2021 Sun NO INCIDENT REPORT 210002754.1 300 RIOS ST 12/27/2021 Mon NO GRAND THEFT PC 487 210002755.1 918 OLLER ST 12/27/2021 Mon NO THROWING OBJECTS AT VEHICLE VC 23110 210002758.1 467 OLLER ST 12/27/2021 Mon YES WARRANT ARREST PC 166 210002759.1 918 OLLER ST 12/27/2021 Mon YES WARRANT ARREST 210002760.1 918 OLLER ST 12/27/2021 Mon NO FIELD INTERVIEW 210002761.1 300 RIOS ST 12/28/2021 Tue NO REPOSSESSION
210002762.1 668 NAPLES ST 12/29/2021 Wed NO GRAND THEFT PC 487 210002764.1 742 JUANITA ST 12/29/2021 Wed NO VANDALISM PC 594 210002765.1 7TH ST & DERRICK AV 12/29/2021 Wed YES WARRANT ARREST PC 166 210002766.1 3000 BASS AV 12/29/2021 Wed YES WARRANT ARREST PC 166 210002767.1 1297 OLLER ST 12/30/2021 Thu NO GRAND THEFT AUTO VC 10851 210002768.1 660 TULE ST 12/30/2021 Thu NO IDENTITY THEFT PC 530.5 210002771.1 547 SORENSEN AV 12/30/2021 Thu NO VEHICLE STORAGE VC 22651 210002773.1 122 ELM AV 12/30/2021 Thu NO VEHICLE STORAGE VC 22651 210002780.1 BELMONT AV & QUINCE ST 12/31/2021 Fri YES WARRANT ARREST PC 166 210002782.1 575 I ST 12/31/2021 Fri NO REPOSSESSION
210002784.1 779 LOLITA ST 12/31/2021 Fri NO INCIDENT REPORT 210002785.1 621 GAXIOLA ST 12/31/2021 Fri YES NARCOTICS VIOLATION HS 12677 210002786.1 202 I ST 12/31/2021 Fri YES WEAPONS POSSESSION (KNIFE) PC 21310 220000001.1 400 SILVA ST 12/31/2021 Fri YES ILLEGAL FIREWORKS HS 12677 220000002.1 539 CASTANEDA ST 12/31/2021 Fri NO VANDALISM PC 594 220000004.1 1100 OLLER ST 12/31/2021 Fri YES AGGRAVATED ASSAULT (DV) PC 273.5
ALL CRIMES
MENDOTA POLICE DEPARTMENT
DECEMBER 2021 - MAP
® ®
MENDOTA POLICE DEPARTMENT
DECEMBER 2021
CRIME TYPE Sun Mon Tue Wed Thu Fri Sat Grand Total
300 HOLD 1 1
AGGRAVATED ASSAULT 1 1 2
AGGRAVATED ASSAULT (DV) 1 1 2
ANIMAL COMPLAINT 1 1
CANCELLED 1 1
COMMERCIAL BURGLARY 1 1 2
CRIMINAL THREAT 1 1 2
DUI ARREST 1 1
EMBEZZLEMENT 1 1
ERROR 2 1 1 2 6
FIELD INTERVIEW 1 1 2
FORGERY 1 1
FOUND PROPERTY 1 1
FRAUD 1 1
GRAND THEFT 4 3 4 3 1 1 1 17
GRAND THEFT AUTO 2 1 1 4 1 9
HIT & RUN 1 1
IDENTITY THEFT 1 1
ILLEGAL FIREWORKS 2 2
INCIDENT REPORT 1 3 3 1 2 4 14
LOST PROPERTY 2 2
MENTALLY UNSTABLE 1 1 2
MISSING PERSON 1 1
NARCOTICS VIOLATION 2 1 3
OPEN CONTAINER 1 1
PETTY THEFT 1 1
PUBLIC INTOXICATION 1 1
RA JUVENILE 1 1
REPOSSESSION 1 1 1 2 5
SEX OFFENSE 1 1
SHOPLIFTING 1 1
SIMPLE ASSAULT 1 1
SIMPLE ASSAULT (DV) 1 1
SUSPENDED LICENSE 1 1 2
THROWING OBJECTS AT VEHICLE 1 1
TRAFFIC COLLISION 1 1
VANDALISM 1 1 1 1 1 3 3 11
VEHICLE BURGLARY 1 1
VEHICLE STORAGE 1 3 1 3 4 2 2 16
WARRANT ARREST 5 4 1 5 3 2 20
WEAPONS POSSESSION (KNIFE) 1 1
Grand Total 21 21 21 23 23 25 8 142
8 6
4 6
5 8
1 0
1 2
3 4
5 6
7 8
9 Sun Mon Tue Wed Thu Fri Sat
ARRESTS PER DAY OF WEEK
MENDOTA POLICE DEPARTMENT
DECEMBER 2021 - ARRESTS
DAYS ARRESTS
Sun 8
Mon 6
Tue 4
Wed 6
Thu 5
Fri 8
Sat 1
Grand Total 38
5 12
6 26
33 21
9 0
5 10
15 20
25 30
35 Sun Mon Tues Wed Thu Fri Sat
CITATIONS PER DAY OF WEEK
MENDOTA POLICE DEPARTMENT
DECEMBER 2021 - CITES
DAYS COUNT
Sun 5
Mon 12
Tues 6
Wed 26
Thu 33
Fri 21
Sat 9
Grand Total 112
CASE# RPT DATE DAY OF WEEK
210002539.1 12/1/2021 Wed
210002542.1 12/1/2021 Wed
210002544.1 12/1/2021 Wed
210002546.1 12/1/2021 Wed
210002548.1 12/1/2021 Wed
210002551.1 12/2/2021 Thu
210002552.1 12/2/2021 Thu
210002553.1 12/2/2021 Thu
210002554.1 12/2/2021 Thu
210002555.1 12/2/2021 Thu
210002556.1 12/2/2021 Thu
210002557.1 12/3/2021 Fri
210002560.1 12/3/2021 Fri
210002561.1 12/3/2021 Fri
210002562.1 12/3/2021 Fri
210002563.1 12/3/2021 Fri
210002564.1 12/3/2021 Fri
210002567.1 12/4/2021 Sat
210002568.1 12/4/2021 Sat
210002569.1 12/4/2021 Sat
210002594.1 12/8/2021 Wed
210002595.1 12/8/2021 Wed
210002602.1 12/8/2021 Wed
210002603.1 12/8/2021 Wed
210002604.1 12/8/2021 Wed
210002608.1 12/9/2021 Thu
210002609.1 12/9/2021 Thu
210002610.1 12/9/2021 Thu
210002611.1 12/9/2021 Thu
210002612.1 12/9/2021 Thu
210002613.1 12/9/2021 Thu
210002614.1 12/9/2021 Thu
210002615.1 12/9/2021 Thu
210002617.1 12/9/2021 Thu
210002620.1 12/10/2021 Fri
210002623.1 12/10/2021 Fri
210002624.1 12/10/2021 Fri
210002625.1 12/10/2021 Fri
210002626.1 12/10/2021 Fri
210002627.1 12/10/2021 Fri
210002628.1 12/11/2021 Sat
210002630.1 12/11/2021 Sat
210002631.1 12/11/2021 Sat
210002632.1 12/11/2021 Sat
210002638.1 12/12/2021 Sun
210002639.1 12/12/2021 Sun
210002640.1 12/12/2021 Sun
210002643.1 12/13/2021 Mon
210002644.1 12/13/2021 Mon
210002647.1 12/13/2021 Mon
210002649.1 12/13/2021 Mon
210002650.1 12/13/2021 Mon
210002651.1 12/13/2021 Mon
210002652.1 12/13/2021 Mon
210002655.1 12/13/2021 Mon
210002656.1 12/14/2021 Tue
CASE# RPT DATE DAY OF WEEK
210002657.1 12/14/2021 Tue
210002659.1 12/14/2021 Tue
210002662.1 12/14/2021 Tue
210002669.1 12/14/2021 Tue
210002672.1 12/15/2021 Wed
210002673.1 12/15/2021 Wed
210002674.1 12/15/2021 Wed
210002675.1 12/15/2021 Wed
210002676.1 12/15/2021 Wed
210002677.1 12/15/2021 Wed
210002678.1 12/15/2021 Wed
210002679.1 12/15/2021 Wed
210002685.1 12/16/2021 Thu
210002686.1 12/16/2021 Thu
210002688.1 12/16/2021 Thu
210002691.1 12/17/2021 Fri
210002692.1 12/17/2021 Fri
210002695.1 12/17/2021 Fri
210002698.1 12/17/2021 Fri
210002699.1 12/17/2021 Fri
210002708.1 12/19/2021 Sun
210002710.1 12/19/2021 Sun
210002714.1 12/20/2021 Mon
210002716.1 12/20/2021 Mon
210002718.1 12/21/2021 Tue
210002722.1 12/22/2021 Wed
210002723.1 12/22/2021 Wed
210002725.1 12/22/2021 Wed
210002726.1 12/22/2021 Wed
210002727.1 12/22/2021 Wed
210002728.1 12/22/2021 Wed
210002729.1 12/22/2021 Wed
210002731.1 12/23/2021 Thu
210002732.1 12/23/2021 Thu
210002733.1 12/23/2021 Thu
210002737.1 12/23/2021 Thu
210002739.1 12/23/2021 Thu
210002741.1 12/23/2021 Thu
210002756.1 12/27/2021 Mon
210002757.1 12/27/2021 Mon
210002748.1 12/25/2021 Sat
210002749.1 12/25/2021 Sat
210002763.1 12/29/2021 Wed
210002769.1 12/30/2021 Thu
210002770.1 12/30/2021 Thu
210002772.1 12/30/2021 Thu
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MENDOTA POLICE DEPARTMENT
DECEMBER 2021
December JanuaryFebruaryMarch April May June July August September October NovemberDecember 2021 Totals NOV-DEC% Homicide 0 0 0 0 0 0 2 0 1 0 0 0 0 3 NON-CAL
Rape 0 0 0 0 0 0 0 0 0 0 0 0 0 0 NON-CAL
Other Sex Offense 1 1 1 0 0 1 5 2 1 1 3 0 1 16 NON-CAL
Robbery 0 0 0 0 1 0 1 0 1 0 1 0 0 4 NON-CAL
Aggravated Assault 1 0 1 2 2 2 1 1 3 3 0 2 2 19 0%
Aggravated Assault (DV) 4 2 1 1 3 3 3 5 3 3 1 5 2 32 -60% Simple Assault 1 2 0 4 1 2 3 0 4 3 2 4 1 26 -75%
Simple Assault (DV) 1 0 2 0 1 3 4 0 0 1 1 0 1 13 NON-CAL Residential Burglary 1 2 0 0 2 2 1 2 0 1 1 0 0 11 NON-CAL Commercial Burglary 0 3 3 0 2 0 1 1 1 1 1 2 2 17 0%
Auto Theft 4 1 2 8 4 6 6 7 5 3 3 5 9 59 80%
Grand Theft 0 2 1 6 1 2 3 9 1 5 2 3 17 52 467%
Petty Theft 8 6 3 2 6 3 10 11 6 3 6 5 1 62 -80%
Vehicle Burglary 5 10 4 6 8 3 1 1 1 1 0 2 1 38 -50%
ID Theft/Fraud 2 0 3 1 1 2 0 1 1 2 0 2 2 15 0%
Arson 0 0 0 1 0 0 0 0 1 0 0 0 0 2 NON-CAL
Vandalism 22 11 10 16 11 14 7 12 7 16 12 15 11 142 -27% Hate Crimes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 NON-CAL
Possession of Firearm 1 1 1 0 0 1 2 2 1 0 1 0 0 9 NON-CAL Possession of Knife 0 0 0 0 0 0 0 0 0 0 1 0 1 2 NON-CAL DUI Arrests 1 3 2 2 3 13 5 6 14 4 6 6 1 65 -83%
Public Intoxication 7 0 1 0 0 2 1 2 0 1 1 1 1 10 0%
Narcotics Violation 10 3 3 4 5 10 6 4 11 10 9 4 3 72 -25% Parole/Restraining Order Violation 2 0 0 3 2 3 5 1 2 1 1 1 0 19 -100% Warrant Arrest 11 14 8 13 8 20 17 17 13 14 20 20 20 184 0% Mental Health Reports 2 1 1 2 0 1 1 1 4 1 3 0 2 17 NON-CAL Runaway / Missing 0 0 0 1 0 1 2 1 4 2 0 1 2 14 100%
Trespass 0 2 1 0 0 1 2 2 0 3 2 1 0 14 -100%
TOTALS 81 64 48 72 61 95 89 88 85 79 77 79 80 917 1%
MENDOTA POLICE DEPARTMENT
DECEMBER 2021
GRAND THEFT: TOTAL –17
➢ ALL CATALYTIC
CONVERTERS
➢ MOSTLY FROM OLDER
MODEL HONDAS