Agenda packet — Mendota City Council, March 12, 2024

CITYOF MENDOTA
,.Cantaloupe Center Of The World"

VICTOR MARTINEZ
Mayor
LIBERTAD "LIBERTY'' LOPEZ
Mayor Pro Tempore

JOSE ALONSO
JOSEPH R. RIOFRIO

OSCAR ROSALES
AGENDA

MENDOTA CITY COUNCIL
Regular City Council Meeting
City Council Chambers
643 Quince Street
Mendota, California 93640
March 12,2024
6:00 PM

CRISTIAN GONZALEZ
City Manager

JOHN KINSEY
City Attorney
The Mendota City Council welcomes you to its meetings, which are scheduled for the 2d and 4th Tuesday of every month.

Your interest and participation are encouraged and appreciated. Notice is hereby given that the City Council may discuss and/or take action on any or all of the items listed on this agenda. Please turn your cel! phones on vibrate/off while in the council chambers.

Any public writings distributed by the City of Mendota to at least a majority of the City Council regarding any item on this regular meeting agenda will be made available at the front counter at City Hall, located at 643 Quince Street Mendota, CA 93640, during normal business hours, 8am-Spm.
ln compliance with the Americans with Disabilities Act, individuals requiring special assistance to participate at this meeting please contact the City Glerk at (559) 655-3291 or (559) 577-7692. Notification of at least 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to the meeting.

Si necesita servicios de interpretaci6n para participar en esta reuni6n, comuniquese con la Secretaria de la Ciudad al (559) 655-3291 o (559) 577-7692 entre las 8am y las Spm de lunes a viernes. La notificaci6n de al menos 24 horas antes de la reuni6n permitir6 al personal adoptar las disposiciones necesarias para garantizar su participaci6n en la reuni6n.

CALL TO ORDER

ROLL CALL

FLAG SALUTE

INVOCATION

FINALIZE THE AGENDA

1. Adjustments to Agenda

2. Adoption of final Agenda

PRESENTATIONS
1 Chief of Police Smith to introduce Police Officer Brady Crenshaw and Police Officer Sylvia Vasquez.

2. Keith Bergthold with Regenerate California Innovation, lnc. to provide information on the proposed non-profit organization: Community Energy Fresno.

CITIZENS' ORAL AND WRITTEN PRESENTATIONS
At this time, members of the public may address the City Council on any matter !gL[s!C!] on the agenda involving matters within the jurisdiction of the City Council. Please complete a "request to speak" form and limit your comments to THREE (3) MINUTES. Please give the completed form to the City Clerk prior to the start of the meeting. All speakers shall observe proper decorum. The Mendota Municipal Code prohibits the use of boisterous, slanderous, or profane language. All speakers must step to the podium and state their names and addresses for the record. Please watch the time.

City Council Agenda 1 March 12,2024
643 Ouince Street Mendota, California 93640
Telephone: (559) 655-3291 Fresno Line: (559) 266-6456 Fax: (559) 655-4064 TDD/[TY 866-735-2919 (English) TDD/[TY 866-833-4703 (Spanish) www.cityolmendota. com
The City of Mendota is an equal opportunity prouider and employel

APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING

1. Minutes of the regular City Council meeting of February 27,2024 2 Notice of waiving of the reading of all resolutions and/or ordinances introduced and/or adopted under this agenda.

CONSENT CALENDAR
Matters listed under the Consent Calendar are considered to be routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. lf discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.

FEBRUARY 14,2024 THROUGH FEBRUARY 29,2024
WARRANT LIST CHECK NOS.54521 THROUGH 54580
TOTAL FOR COUNCIL APPROVAI- = $682,009.34

2. Proposed ratification of a letter of support for Organizaci6n Las Panchas Proposed adoption of Resolution No. 24-12, authorizing the City Manager to release the final payment of retention to Doug Ross, lnc. dba Central Valley Asphalt, the general contractor of the Fleming Avenue & McCabe Avenue Street Reconstruction Project.
1 3
4 5
Proposed adoption of Resolution No. 24-13, conditionally approving Exclusive Facility Use Permit Applications submitted by organizations for the exclusive use of City of Mendota facilities for 2024.

Proposed adoption of Resolution No. 24-14, approving a one-year contract extension with NetXperts for lT managed services and authorizing the City Manager to execute all necessary documents.

DEPARTMENT REPORTS AND INFORMATIONAL ITEMS
City Engineer
a) Update

2. City Attorney

3. City Manager

MAYOR AND COUNCIL REPORTS AND INFORMATIONAL ITEMS

1. Council Member(s)

2. Mayor
1 City Council Agenda 2 March 12,2024
1 CLOSED SESSION

CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code sections 54954.5, subdivision (f), 54957.6 a. Agency Designated Representative: Cristian Gonzalez, City Manager b. Employee Organization: Mendota Police Officers Association

2. rk
3 4
5 CONFERENCE WITH REAL PROPERry NEGOTIATORS
Pursuant to Government Code section 54956.8
Property: 1758 7th Street, Mendota, CA 93640
Agency Negotiator: Cristian Gonzalez, City Manager
Negotiating Party: Gabriel Guillen
Under Negotiation: Price and Terms of Payment

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9 (two potential cases).

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
lnitiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code section 54956.9 (one potential case).

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code section 54956.8
Property: 643 Quince Street, Mendota, CA 93640
Agency Negotiator: Cristian Gonzalez, City Manager
Negotiating Party: United Security Bank
Under Negotiation. Price and Terms of Payment

ADJOURNMENT

CERTIFICATION OF POSTING
l, Celeste Cabrera-Garcia, City Clerk of the City of Mendota, do hereby declare that the foregoing agenda for the Mendota City Council Regular Meeting of Tuesday, March 12 2024, was posted on the outside bulletin board located at City Hall,643 Quince Street, on Friday, March 8, 2024, by 5:00 p.m
3 , city
City Council Agenda March 12,2024
Minutes of City Council Meeting 1 February 27, 2024

MINUTES OF MENDOTA

REGULAR CITY COUNCIL MEETING
Regular Meeting February 27, 2024
Meeting called to order by Mayor Martinez at 6:03 PM
Roll Call
Council Members Present: Mayor Victor Martinez, Mayor Pro Tem Libertad “Liberty” Lopez, Council Members Jose Alonso and
Joseph Riofrio
Council Members Absent: Council Member Oscar Rosales
Flag salute led by Mayor Martinez
Invocation led by Police Chaplain Ophelia Lugo
Mayor Martinez requested that everyone keep Juan Hernandez in their prayers and requested a moment of silence in honor of Saul Garcia who recently passed away.

FINALIZE THE AGENDA

1. Adjustments to Agenda.

2. Adoption of final Agenda.

A motion was made by Council Member Alonso to adopt the agenda, seconded by Council Member Riofrio; unanimously approved (4 ayes, absent: Rosales).

PRESENTATIONS

1. City Manager Gonzalez to swear in Finance Director Nora Valdez.

City Manager Gonzalez swore in Finance Director Nora Valdez.

Ms. Valdez thanked the Council and staff for their support and confidence.

Minutes of City Council Meeting 2 February 27, 2024

2. City Council to honor and recognize the legacy of Gina Ramirez.

Mayor Martinez and the City Council presented a certificate of recognition to the family of Gina Ramirez.

Denise Anguiano thanked the City Council for their support and recognition of her late mother.

Jesse Maldonado spoke in honor of Gina Ramirez.

3. Mid Valley Disposal to present the Recycler of the Year Award to M&M Grocery.

Billie Miller of Mid Valley Disposal shared that M&M Grocery was selected as the Recycler of the Year and shared the work done by M&M Grocery to increase recycling and reduce food waste.

4. City Council to honor and recognize the Drs. Oscar and Marcia Sablan.

Mayor Martinez and the City Council presented Certificates of Recognition to Drs. Oscar and Marcia Sablan.

Drs. Sablan thanked the City Council for the recognition.

At 6:23 p.m. the Council took a recess and reconvened in open session at 6:40 p.m.

CITIZENS ORAL AND WRITTEN PRESENTATIONS
Kevin Romero provided an update on Mendota High School sports.

Carl Castro inquired into which types of mobile trailer homes are permitted under California Accessory Dwelling Unit laws.

Discussion was held on the inquiry made by Mr. Castro.

APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING

1. Minutes of the regular City Council meeting of January 23, 2024

2. Notice of waiving of the reading of all resolutions and/or ordinances introduced and/or adopted under this agenda.

A motion was made by Mayor Pro Tem Lopez to approve items 1 and 2, seconded by Council Member Riofrio; unanimously approved (4 ayes, absent: Rosales).

Minutes of City Council Meeting 3 February 27, 2024

CONSENT CALENDAR
Matters listed under the Consent Calendar are considered to be routine and will be enacted by one motion and one vote.

There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.

1. JANUARY 17, 2024 THROUGH FEBRUARY 1, 2024
WARRANT LIST CHECK NOS. 54339 THROUGH 54480
TOTAL FOR COUNCIL APPROVAL = $1,430,884.51

2. Proposed approval of Proclamation No. 24-01, proclaiming the month of February as Teen Dating Violence Awareness Month and urging all residents of Mendota to work together to end the cycle of violence in our community.

3. Proposed adoption of Resolution No. 24-06, accepting a pedestrian easement along the frontage of 757 Marie Street.

4. Proposed adoption of Resolution No. 24-07, vacating a portion of the alley abutting APNs 013-230-04, 05, and 37, quitclaiming it to the owners of the abutting parcels, and finding that such vacation does not meet the definition of a project under CEQA guidelines section 15378.

5. Proposed adoption of Resolution No. 24-08, updating the United Security Bank authorized signers for City of Mendota bank accounts.

6. Proposed adoption of Resolution No. 24-09, approving the First Amended Memorandum of Understanding between the City of Mendota Groundwater Sustainability Agency and the San Joaquin River Exchange Contractors Groundwater Sustainability Agency, the Memorandum of Agreement among the Delta-Mendota Subbasin Groundwater Sustainability Agencies, and the Special Project Agreement for the development of a single Groundwater Sustainability Plan for the Delta-Mendota Subbasin, and authorizing the City Manager to execute all necessary documents.

7. Proposed adoption of Resolution No. 24-10, approving the quotes submitted by Jim Manning Dodge and Cook’s Communications and authorizing the purchase of three vehicles for the Police Department.

A motion was made by Council Member Riofrio to approve items 1 through 7, seconded by Mayor Pro Tem Lopez; unanimously approved (4 ayes, absent: Rosales).

BUSINESS

1. Council discussion and consideration of appointing a Mendota resident to the Mendota Planning Commission.

Mayor Martinez introduced the item and City Clerk Cabrera-Garcia provided the report.

Minutes of City Council Meeting 4 February 27, 2024
Discussion was held on the report provided by City Clerk Cabrera-Garcia.

Mayor Martinez opened the public comment period.

Kevin Romero shared his experience working with Ms. Alicia Escobedo and commented in favor of her appointment to the Planning Commission.

Mayor Martinez closed the public comment period.

A motion was made by Council Member Riofrio to approve Mayor Martinez’s appointment of Alicia Escobedo to the Planning Commission, seconded by Mayor Pro Tem Lopez; unanimously approved (4 ayes, absent: Rosales).

CITIZENS ORAL AND WRITTEN PRESENTATIONS (CONTINUED)
Mayor Martinez stated that an individual was inadvertently not called to speak under the Citizens Oral and Written Presentations section of the agenda, and invited the individual to speak before the City Council.

Karina Beltran provided an update on the Granja de Favian Project (the “Project”), including its approval as a non-profit organization and inquired into whether the City Council would be able to assist with acquiring a location for the Project.

Discussion was held on the comments made by Ms. Beltran; on reaching out to different governing bodies to assist with acquiring a location for the Project, and on the City’s desire to keep the Project in the community.

BUSINESS (CONTINUED)

2. Council discussion and consideration of recommendations for annual budgetary earmark requests.

Mayor Martinez introduced the item and City Manager Gonzalez provided the report.

Discussion was held on the report provided by City Manager Gonzalez; on the need to improve road conditions and lighting throughout the City; and on the funding that was previously earmarked in the State budget for the Community Center Project.

Mayor Martinez opened the public comment period.

Albert Escobedo commented in support of requesting funding to improve road conditions in the City, and on his belief that the City will receive the funding that was previously earmarked in the State budget for the Community Center Project.

Minutes of City Council Meeting 5 February 27, 2024
Ofelia Ochoa thanked the City Council for their support with the all-inclusive playground; commented in favor of requesting funding for the Community Center Project, and on the need to continue to work with elected officials to improve the community.

Joseph Amador commented on the need for sales tax to improve road conditions in the City; thanked Ramon Gonzalez for his support of City events; and thanked City Manager Gonzalez and Chief Smith for their work.

Mayor Martinez closed the public comment period.

Discussion was held on the Community Center Project; on the Granja de Favian Project; and on State Budgetary issues.

A motion was made by Council Member Riofrio to direct staff to submit a budget request to the Office of State Senator Caballero requesting 20 million dollars to improve road conditions in the City, seconded by Mayor Pro Tem Lopez; unanimously approved (4 ayes, absent: Rosales).

PUBLIC HEARING

1. Council discussion and consideration of Resolution No. 24-11, authorizing the placement of special assessments on the 2024/2025 property tax roll for 2023 nuisance abatement costs.

Mayor Martinez introduced the item and Chief of Police Smith provided the report.

Discussion was held on the report provided by Chief Smith.

Mayor Martinez opened the public hearing at 7:35 p.m.

Joseph Amador inquired into whether the City has previously placed special assessments on the property in question, and requested that the City identify the property.

Discussion was held on the inquiry made by Mr. Amador.

Mayor Martinez closed the public hearing at 7:36 p.m.

A motion was made by Council Member Riofrio to adopt Resolution No. 24-11, seconded by Mayor Pro Tem Lopez; unanimously approved (4 ayes, absent: Rosales).

DEPARTMENT REPORTS AND INFORMATIONAL ITEMS

1. City Engineer
a) Update
City engineer Osborn provided an update on the Fleming and McCabe Street Minutes of City Council Meeting 6 February 27, 2024
Reconstruction Project and the Mendota Stormwater Improvement Project.

Discussion was held on the update provided by City Engineer Osborn; on the status of the Derrick and Oller Roundabout project; on funding received for the reconstruction of Divisadero Street; on Congestion Mitigation Air Quality funding tha the City received; and on the status of the Citywide railroad improvements.

2. Animal Control, Code Enforcement, and Police Department b) January Monthly Logs
Chief of Police Smith provided an update on the Mendota Police Officer’s Association (“MPOA”) Valentine’s Ball; thanked business owners for their support of the MPOA Valentine’s Ball and provided the monthly update for the Code Enforcement and Animal Control Departments.

Discussion was held on the update provided by Chief Smith; the possibility of holding a spay and neuter clinic; on improving the animal control holding facility, including possibly allowing community members to go look at dogs being held at the City’s animal control holding facility.

3. City Attorney
City Attorney Kinsey had nothing to report.

4. City Manager
City Manager Gonzalez commented on new Finance Director Valdez; reported on the upcoming joint meeting with the Mendota Unified School District Board of Trustees, and thanked Ramon Gonzalez and businesses for their support of the MPOA Valentine’s Ball.

MAYOR AND COUNCIL REPORTS AND INFORMATIONAL ITEMS

1. Council Member(s)
Council Member Alonso thanked everyone in attendance and commented on the farm workers who recently passed away in Madera.

Mayor Pro Tem Lopez stated she was happy to see so many people in attendance; commented on Turning Point closing their office in the City, and welcomed Finance Director Valdez.

Council Member Riofrio commented on trash being left throughout the City; on the importance of monitoring the accumulation of trash in the outer areas of the City, and on the need to improve the East side of the City.

2. Mayor
Minutes of City Council Meeting 7 February 27, 2024
Mayor Martinez thanked everyone in attendance; welcomed Finance Director Valdez; commented on the streetlight data collection and mapping project; on his desire for a clean and safe city; and on the possibility of the City once again offering a community clean up event.

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Ongoing litigation pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9 (one case).

City of Mendota v. Ashley Dabbs, et al.

Fresno County Superior Court Case No. 23CECL08924

2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code sections 54954.5, subdivision (f), 54957.6 a. Agency Designated Representative: Cristian Gonzalez, City Manager b. Employee Organization: Mendota Police Officers Association

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code section 54956.8
Property: 1758 7th Street, Mendota, CA 93640
Agency Negotiator: Cristian Gonzalez, City Manager
Negotiating Party: Gabriel Guillen
Under Negotiation: Price and Terms of Payment

4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9 (one potential case).

At 8:06 p.m. the City Council moved into closed session.

At 9:25 p.m. the City Council reconvened in open session and City Attorney Kinsey stated that in regard to items 1 through 4 of the closed session there were no reportable actions.

ADJOURNMENT
With no more business to be brought before the Council, a motion for adjournment was made at 9:25 p.m. by Mayor Pro Tem Lopez, seconded by Council Member Alonso; unanimously approved (4 ayes, absent: Rosales).
_______________________________
Victor Martinez, Mayor
Minutes of City Council Meeting 8 February 27, 2024
ATTEST:
_______________________________
Celeste Cabrera-Garcia, City Clerk

CITY OF MENDOTA

CASH DISBURSEMENTS
02/14/2024 - 02/29/2024
CK# 054521 - 054580
Check Date Check Number Check Amount Vendor Name Department Description February 14, 2024 54521 $ 259,505.06 AVISON CONSTRUCTION INC SEWER STORMWATER IMPROVEMENT PROJECT JANUARY 2024 February 14, 2024 54522 $ 7,244.88 BANKCARD CENTER GENERAL-WATER-SEWER CREDIT CARD EXPENSES - 1/3/2024 - 1/24/2024 (3) LAPTOPS, FASTSIGNS,

ADOBE MONTHLY PRESCRIPTIONS, DOG FOOD
February 23, 2024 54523 $ 2,412.00 ACCREDITED SECURITY GENERAL (3)TASER X26,(3)STANDARD BATTERY,(3)HOLSTER(PD) February 23, 2024 52524 $ 16.20 ACE TROPHY SHOP GENERAL NAME PLATE NORA VALDEZ February 23, 2024 54525 $ 500.00 ADVANCED COMBAT EVOLUTIONS GENERAL COURSE TUITION FOR R.GARIBAY, CUBIAS (PD) February 23, 2024 54526 $ 775.92 AFLAC GENERAL AFLAC INSURANCE FOR FEBRUARY 2024 February 23, 2024 54527 $ 31.31 AIRGAS USA, LLC WATER RENT CYL IND SMALL CARBON DIOXIDE JANUARY 2024 February 23, 2024 54528 $ 50.00 ALASKA ASSOCIATION OF MUNICIPA GENERAL-WATER-SEWER ATHENIAN DIALOGUE FEE FOR CITY CLERK February 23, 2024 54529 $ 222.29 ALERT-0-LITE GENERAL (1)GT 2L HAND SPRAYER, (1)DMAMX1370 SDS-MAX February 23, 2024 54530 $ 317.38 ARAMARK GENERAL-WATER-SEWER PUBLIC WORKS UNIFORM SERVICE FOR 02/01/2024 AND 2/08/2024 February 23, 2024 54531 $ 9.52 AUTOZONE, INC. GENERAL (1)TWAX CAR WASH-TURTLE WAX CAR WASH (PD) February 23, 2024 54532 $ 1,805.00 MADERA DISPOSAL SYSTEMS INC GENERAL TICKET#:450417,450418,452214,(60)TONS ANIMAL CNTRL February 23, 2024 54533 $ 1,511.26 BADGER METER WATER BEACON SERVICES FOR JANUARY 2024 February 23, 2024 54534 $ 2,324.40 BSK ASSOCIATES WATER GENERAL EDT MONTHLY 01/16/2024, 01/30/24 AND 02/06/2024, WW WEEKLY GRAB SAMPLE BOD,TDS 01/16/24, 01/30/2024
February 23, 2024 54535 $ 187.00 CENTRAL VALLEY GENERAL (1)ETHYL ALCOHOL,(1)DRUG SCREEN,(1)THC SCREEN (PD)
February 23, 2024 54536 $ 556.79 CHEMSEARCH WATER-SEWER SERVICE CHARGE- DRAIN MAINTENANCE , (1)STING-X PRO AEROSOL February 23, 2024 54537 $ 173.89 CORELOGIC INFORMATION GENERAL-WATER-SEWER REAL QUEST SERVICE FOR JANUARY 2024
February 23, 2024 54538 $ 1,049.41 CORBIN WILLITS SY'S INC. GENERAL-WATER-SEWER ENHANCEMENT & SERVICES FEE FEBRUARY 2024-MEN01, MOMS

SOFTWARE
February 23, 2024 54539 $ 12,451.65 DELTA SAND, GRAVEL & RECYCLING SEWER STORM/FLOODING:(12)CLASS II AG BASE ROCK
February 23, 2024 54540 $ 237.00 DEPARTMENT OF JUSTICE GENERAL (2) FINGERPRINTS(2 )CHILD ABUSE(2) PEACE OFFICER (PD), (3) BLOOD

ALCOHOL ANALYSIS (PD)
February 23, 2024 54541 $ 13,812.35 EMPLOYER DRIVEN INSURANCE SERV GENERAL BILLING SUMMARY FOR MARCH 2024, CLAIMS PAID FOR JANUARY 2024 February 23, 2024 54542 $ 300.00 FRESNO MADERA COUNTIES POLICE GENERAL 2024 ASSOCIATION DUES K.SMITH (PD)
February 23, 2024 54543 $ 24,450.05 GAMETIME GERNRAL

INCLUSIVE PARK- ENGINEERED WOOD FIBER
February 23, 2024 54544 $ 65.28 VERONICA GIL GENERAL

ADELANTE MENDOTA- REIMBURSEMENT CARS&COFFEE EVENT
February 23, 2024 54545 $ 122.90 GRAINGER INC. GENERAL
(1)UTILITY PUMP 12VDC
February 23, 2024 54546 $ 1,069.99 GRIESY MOTORSPORTS GENERAL

REPAIR DONE TO CITY OWN PATROL MOTORCYCLE (PD)
February 23, 2024 54547 $ 1,191.86 HD SUPPLY WHITE CAP CONSTRUCTI SEWER STORM/FLOODING:(2000)14"X26" EMPTY SANDBAGS
February 23, 2024 54548 $ 1,302.46 iCAD INC. SEWER
SERVICE AGREEMENT 24081, WORK,TRAVEL- WELL 7
February 23, 2024 54549 $ 325.00 INSYARATH, KHAMPHOU GENERAL POLICE DEPARTMENT STATISTICS FOR JANUARY 2024
February 23, 2024 54550 $ 168.55 LEAGUE OF CALIFORNIA CITIES GENERAL MEMBERSHIP DUES FOR CALANDER YEAR 2024
February 23, 2024 54551 $ 306.49 LEAF GENERAL-WATER-SEWER (2)KYOCERA COPIER SYSTEMS FEBRUARY 2024
February 23, 2024 54552 $ 698.99 M.C REPAIRS FULL DIAGNOSTIC GENERAL 2023 DODGE DURANGO- OIL CHANGE (PD) ,2018 FORD EXPLORER- R&R

FRONT RIGHT SIGNAL (PD)

CITY OF MENDOTA

CASH DISBURSEMENTS
02/14/2024 - 02/29/2024
CK# 054521 - 054580
February 23, 2024 54553 $ 782.21 MENDOTA 1 SMOG GENERAL 2023 DODGE DURANGO- OIL CHANGE (PD), 2019 DODGE CHARGER- OIL CHANGE (PD), 2015 FORD PLCE INT. C & R BRAKE PADS
February 23, 2024 54554 $ 2,327.36 MUTUAL OF OMAHA GENERAL LIFE AD&D,LTD,STD, INSURANCE FOR MARCH 2024
February 23, 2024 54555 $ 1,758.60 NORTHSTAR CHEMICAL WATER (510)GM BULK SODIUM HYPOCLORITE- 12.5% MILL A
February 23, 2024 54556 $ 22,860.39 PG&E
GENERAL-WATER--SEWERSTREETS
WATER UTILITIES 1/12/2024-2/12/2024
February 23, 2024 54557 $ 7,464.00 PRICE PAIGE & COMPANY CERTIFIE GENERAL-WATER-SEWERSTREETS-REFUSE
JUNE 2023 AUDITED FINANCIAL STATE CONTROLLERS RPRTS
February 23, 2024 54558 $ 2,976.10 PROVOST & PRITCHARD GENERAL PASSTHRU PROF SERV: 647 STEVE HAIR-WESTLAND MAP
February 23, 2024 54559 $ 2,015.00 PURCHASE POWER GENERAL-WATER-SEWER POSTAGE METER REFILL 02/01, 02/08
February 23, 2024 54560 $ 2,350.00 RRM DESIGN GROUP GENERAL

MENDOTA COMMUNITY CENTER CONCEPUAL PROGRAM NOVEMBER
2024
February 23, 2024 54561 $ 2,317.71 SIGNMAX
GENERAL-WATER-SEWERSTREETS
(78)TWO DIGIT NUMBERS 3.5"VINYL,(15)4DIGET 3.5", (8)18X6 ALUM

WHT/GREEN- ROWE AVE,KATE CT,CASTANEDA
February 23, 2024 54562 $ 1,753.90 THE HOME DEPO
GENERAL-WATER-SEWERSTREETS
(8)16FT PREMIUM FIR,(11)CA LUMBER FEE,(2)BEHR PPE, (3)20FT PREMIUM FIR, (1)25FT CAT6 BLACK PATCH CABLE ,(3)70G CLEAR TOTE February 23, 2024 54563 $ 3,693.75 THOMASON TRACTOR COMPANY WATER-SEWER-STREETS (1)OIL FILTER,(1)SEAL - 544 J, (1)FILER ELEMENT - LOADER, JD TRACTORHOOD AL175392 February 23, 2024 54564 $ 600.00 UNITED HEALTH CENTERS GENERAL-WATER-SEWER (2)PRE-EMPLOYMENT PHYSICAL EXAM, (1)PRE-EMPLOYMENT PHYSICAL EXAM
February 23, 2024 54565 $ 152.77 UNIFIRST CORPORATION GENERAL-WATER-SEWER (1)WET MOP LARGE,(2)MOPS UNFRAMED,(40)TERRY CLOTHS
February 23, 2024 54566 $ 382.05 USA BLUEBOOK SEWER
(1)APPLIED MATH FOR WASTEWATER OPERATORS W/WRKBK, APPLIED MATH FOR WATER PLANT, OPERATORS;WORKBOOK
February 23, 2024 54567 $ 2,155.09 VERIZON WIRELESS GENERAL-WATER-SEWER CITYWIDE CELL SERVICE FOR 01/07/2024-02/06/2024
February 23, 2024 54568 $ 150.00 VORTAL GENERAL-WATER-SEWER HOSTING & MAINTENANCE WEBSITE FEBRUARY 2024
February 28, 2024 54569 $ 149,992.00 CITY OF MENDOTA PAYROLL GENERAL PAYROLL TRANSFER 2/12/2024-2/25/2024
February 29, 2024 54570 $ 33,038.80 AETNA LIFE INSURANCE COMPANY GENERAL MEDICAL INSURANCE FOR MARCH 2024
February 29, 2024 54571 $ 152.25 ARAMARK GENERAL-WATER-SEWER PUBLIC WORKS UNIFORM SERVICE FOR 2/22/2024
February 29, 2024 54572 $ 1,061.64 AT&T MOBILITY GENERAL POLICE DEPARMENT CELL SERVICE 1/12/2024-2/11/2024
February 29, 2024 54573 $ 200.00 DATA TICKET, INC. GENERAL DAILY CITATION PROCESSING DAILY NOTICE NOVEMBER 2023
February 29, 2024 54574 $ 1,996.00 GIL'S FLOWERS GENERAL

ADELANTE MENDOTA DECORATIONS FOR VALENTINES DANCE
February 29, 2024 54575 $ 752.73 GRAINGER INC. WATER
(1)AIR COMPRESSOR MOTOR,5HP,3600 PRM-WTP
February 29, 2024 54576 $ 7,000.00 GUERRERO UNDERGROUND UTILITIES WATER INSTALL SHORINGS ON TRENCH ON 1300 2ND STREET
February 29, 2024 54577 $ 28.68 MENDOTA COMMUNITY CORPORATION GENERAL 2023 FIREWORK SHOW BANNER REFUND
February 29, 2024 54578 $ 97,237.03 MID VALLEY DISPOSAL, INC REFUSE-STREETS SANITATION CONTRACT FOR JANUARY 2024, REFUSE SERVICE FOR PUBLIC WORKS JAN 16-31 2024, PUBLIC WORKS REFUSE SERVICE February 29, 2024 54579 $ 10.32 MUTUAL OF OMAHA GENERAL LIFE AD&D,LTD,STD,INSURANCE FOR MARCH 2024
February 29, 2024 54580 $ 1,606.08 ERNEST PACKING SOLUTIONS GENERAL-WATER-SEWER (3)CT Y-NOTCH RT 800'WHITE,(6) CAN LINER 36X58
$ 682,009.34

CITYOF MENDOTA
$Cantaloupe Center Of The World"
March 4,2024
Binational of Central California
l24I East Shaw Avenue
Fresno, CA 93640
Re: Letter of Support for Organizacion Las Panchas
Dear Binational of Central California:

On behalf of the City of Mendota and the Mendota City Council, I write to you in support of the grant application submitted by Organizaci6n Las Panchas for the HEAR US funding opportunity, to help provide behavioral and mental health resources to the communities throughout the Central Valley, including the City of Mendota.

Organizaci6n Las Panchas has continuously demonstrated impassioned advocacy, leadership, and outreach by bridging the gap between community organizations and members by going above and beyond to ensure that communities are aware of the vital resources that are available to them. The organization holds regular meetings with the public and invites representatives from community organizations to share information on the resources they offer, it conducts home-visits to farmworkers to provide information about available resources firsthand, and it attends a variety of events to engage the public and link them to wrap-around services.

Moreover, Organizaci6n Las Panchas continuously advocates for causes that are important to the community, including enhancing available resources for English Learner students and children with special needs. The organization recently played a vital role in developing an all-inclusive playground in the City of Mendota, ensuring that children of all abilities and their families are able to play together.

The dedicated individuals who comprise of Organizacion Las Panchas strive to serve the public with integrity and transparency, leading them to build and maintain deep-rooted partnerships that better serve corlmunities. By being selected as a recipient of the HEAR US funding opportunity, the organization will greatly increase their ability to help the communities they serve, and have a lasting, positive impact.

On behalf of the community of Mendota, we wholeheartedly ask that you consider the application submitted by Organizacion Las Panchas.
':4.ffi
,,,{,{o
Victor Martinez
Mayor
City of Mendota
643 0uince Street Mendota, Calilornia 93640
Telephone: (559) 655-3291 Fresno Line: (559) 266-6456 Far: (559) 655-4064 TDD/ITY 866-735-2919 (English) TD0/[TY 866-833-4703 (Spanish) wurw. c ityolme ndota. co m
The City ol Mendota is an equal opportunity prouider and employer 1 AGENDA ITEM – STAFF REPORT
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: MICHAEL OSBORN, PE – CITY ENGINEER
VIA: CRISTIAN GONZALEZ, CITY MANAGER
SUBJECT: AUTHORIZING THE CITY MANAGER TO RELEASE THE FINAL PAYMENT OF RETENTION TO DOUG ROSS, INC. DBA CENTRAL VALLEY ASPHALT, THE GENERAL

CONTRACTOR FOR THE FLEMING AVENUE AND MCCABE AVENUE STREET

RECONSTRUCTION PROJECT
DATE: MARCH 12, 2024
ISSUE
Should the City Council adopt Resolution No. 24-12, authorizing the City Manager to release the final payment of retention to Doug Ross, Inc. dba Central Valley Asphalt, the general contractor for the Fleming Avenue and McCabe Avenue Street Reconstruction Project?

BACKGROUND
The City of Mendota (“City”) budgeted the use of Road Maintenance and Rehabilitation Account (“SB1/RMRA”) funding for the construction of the Fleming Avenue and McCabe Avenue Street Reconstruction Project (“Project”) to reconstruct these streets between Rowe Avenue and Sorensen Avenue as well as a portion of Sorensen Avenue between Holmes Avenue and McCabe Avenue.

City Council Resolution No. 23-79 authorized the award of the construction contract for the Project to Doug Ross, Inc. dba Central Valley Asphalt (“Contractor”). On February 5, 2024, the Project was found to be substantially complete and on February 28, 2024, the Notice of Completion was recorded by the Fresno County Recorder as Document Number 2024-0017388.

Following recordation of the Notice of Completion, a 35-day waiting period commenced during which any stop notices or liens may be filed against the contractor.

ANALYSIS
To the best of staff’s knowledge, no liens or stop notices have been filed prior to nor during the 35-day waiting period; therefore, payment of the retention may be made in full.

FISCAL IMPACT
Final payment, including retention, of $20,897.80 was included in the fee of the awarded contract for the Project as well as the approved budget for Fiscal Year 2023-2024, utilizing SB1/RMRA funds (local Street Funds). This project will not impact the General Fund.

RECOMMENDATION
2 Staff recommends that the City Council adopt Resolution No. 24-12, authorizing the City Manager to release the final payment of retention to Doug Ross, Inc. dba Central Valley Asphalt, the general contractor for the Fleming Avenue and McCabe Avenue Street Reconstruction Project.

Attachment:

1. Resolution No. 24-12
1 BEFORE THE CITY COUNCIL
OF THE

CITY OF MENDOTA, COUNTY OF FRESNO
RESOLUTION NO. 24-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENDOTA

AUTHORIZING THE CITY MANAGER TO RELEASE THE FINAL PAYMENT OF RETENTION TO DOUG ROSS, INC. DBA CENTRAL VALLEY ASPHALT, THE GENERAL CONTRACTOR FOR THE FLEMING AVENUE AND McCABE AVENUE

STREET RECONSTRUCTION PROJECT
WHEREAS, City of Mendota (“City”) City Council Resolution No. 23-79 authorized the award of the Fleming Avenue and McCabe Avenue Street Reconstruction Project (“Project”), construction contract to Doug Ross, Inc. dba Central Valley Asphalt (“Contractor”); and
WHEREAS, on February 5, 2024, this Project was found to be substantially complete; and
WHEREAS, the Notice of Completion was filed with the Fresno County Recorder on February 28, 2024, as Document No. 2024-0017388; and WHEREAS, during the portion of the required 35-day waiting period that has elapsed to date, no stop notices or liens have been filed with the City against the Contractor in relation to this Project; and
WHEREAS, payment of the full contract amount, including retention, was included in the approved budget for Fiscal Year 2023-2024 to be paid for from Road Maintenance and Rehabilitation Account (“SB1/RMRA”) funds available for use to repair and maintain local streets.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mendota hereby authorizes the release of the final payment of retention in the amount of $20,897.80 to Doug Ross, Inc. dba Central Valley Asphalt, for this project after the completion of the 35-day waiting period with no notices having been filed with the City. ______________________________
Victor Martinez, Mayor
2 ATTEST:

I, Celeste Cabrera-Garcia, City Clerk of the City of Mendota, do hereby certify that the foregoing resolution was duly adopted and passed by the City Council at a regular meeting of said Council, held at the Mendota City Hall on the 12th day of March, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Celeste Cabrera-Garcia, City Clerk
1 AGENDA ITEM – STAFF REPORT
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: ANTONIO PIZANO, DEPUTY CITY CLERK
VIA: CRISTIAN GONZALEZ, CITY MANAGER
SUBJECT: CONDITIONALLY APPROVING EXCLUSIVE FACILITY USE PERMIT APPLICATIONS

SUBMITTED BY ORGANIZATION FOR THE EXCLUSIVE USE OF CITY OF MENDOTA FACILITIES FOR 2024
DATE: MARCH 12, 2024
ISSUE
Shall the City Council adopt Resolution No. 24-13, conditionally approving Exclusive Facility Use Permit Applications submitted by organization for the exclusive use of City of Mendota facilities for 2024?

BACKGROUND
The Mendota Municipal Code (“MMC”) Section 12.20.050 requires that Exclusive Facility Use Permit Applications (“Application(s)”) be filed with the City of Mendota (“City”) annually during the month of February and be considered by the City Council at its first meeting in March. Any applications submitted after this will be secondary to these permits and may be approved administratively by the City Manager, or their designee.

ANALYSIS
Attached to Resolution No. 24-13 are all of the Exclusive Facility Use Permit Applications (“Applications”) that were submitted by organizations to reserve use of various City facilities. As of the February 29, 2024 application deadline, eleven (11) Applications were received by the City for the exclusive use of a City facility for events that will benefit the community and its residents.

If approved by the City Council, the Applicants will need to satisfy all conditions of approval set forth in the attached list and any additional conditions that may be imposed by staff to ensure the safety and maintenance of City facilities and the community, and in order to hold the requested events. Moreover, in effort to establish and maintain consistency and fair treatment of all nonprofit organizations submitting an Application, any fees waived are in accordance to the City’s Administrative Policies (“Policy(ies)”) attached as Exhibits “C” and “D” to Resolution No. 23-

15. Although the City strives to support non-profit organizations by waiving certain fees in accordance with City Policies, it is important to note that the event organizer is still responsible for ensuring all other costs associated with their event are paid. For a summary of all Applications, conditions of approval, and associated fees, please consult Exhibit “B” to Resolution No. 24-13.
2 FISCAL IMPACT
General Fund will gain $3,254.00 if all applicable fees are paid. Any waiver of fees may adversely impact the General Fund if the City is responsible to provide services that are not reimbursed by the event organizer.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 24-13, conditionally approving Exclusive Facility Use Permit Applications submitted by organizations for the exclusive use of City of Mendota facilities for 2024.

Attachments:

1. Resolution No. 24-13

2. Exhibit “A” – Applications

3. Exhibit “B” – Overview of Applications

4. Exhibit “C” - Administrative Policy Number 2004.01, Event Permit for Non-Profit Organizations

5. Exhibit “D” – Administrative Policy, City Participation in Community Events 1 BEFORE THE CITY COUNCIL
OF THE

CITY OF MENDOTA, COUNTY OF FRESNO
RESOLUTION NO. 24-13

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENDOTA

CONDITIONALLY APPROVING EXCLUSIVE FACILITY USE PERMIT

APPLICATIONS SUBMITTED BY ORGANIZATIONS FOR THE EXLUSIVE USE OF CITY OF MENDOTA FACILITIES FOR 2024
WHEREAS, the City of Mendota (the “City”) allows organizations to use its park and recreation facilities to hold community gatherings, events, and recreation activities; and;
WHEREAS, Chapter 12.20 of the Mendota Municipal Code (“MMC”) governs the public’s use of City-owned parks and recreation areas; and WHEREAS, MMC section 12.20.050 requires that Exclusive Facility Use Permit Applications (“Application(s)”) be filed with the City annually during the month of February, and be considered by the City Council at its first meeting in March; and WHEREAS, as of the February 29, 2024 Application deadline, eleven (11) Applications were received by the City for the exclusive use of a City facility for events that will benefit the community and its residents; and
WHEREAS, applicants must comply with the MMC and Administrative Policy Number 2004.01, attached hereto as Exhibit “C,” which states Mendota-based nonprofit organizations may have one Community Event or Street Fair permit fee waived in any given calendar year and each additional permit in that same calendar year will be subject to a 50% discount; and
WHEREAS, applicants must also comply with Administrative Policy - City Participation in Community Events, attached hereto as Exhibit “D,” which states the City shall host the events listed in the Policy; and
WHEREAS, applicants must also obtain all necessary permits and required licenses and comply with all applicable local and state laws; and WHEREAS, the City Council has reviewed the Applications included in Exhibit “A,” and considered all conditions listed in Exhibit “B,” each of which is attached hereto and made part hereof by this reference, and has independently determined that the requested City facility uses are a benefit to the community and its residents.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mendota that the City Council hereby approves the Applications listed in Exhibit “A,” subject to the conditions contained in Exhibit “B,” and as follows:
2 1. The City Manager, or their designee, may impose additional conditions on these approvals as needed to ensure the safety and maintenance of City facilities and the community. The City Manager, or their designee, is hereby granted the appropriate discretion and authority to make such determinations.

2. The Applicants are required to submit any required documentation and fees for final approval no later than two (2) weeks before the first use of the requested City facility and must receive full written approval from the City Manager, or their designee, prior to utilizing the requested City facility.

______________________________
Victor Martinez, Mayor
ATTEST:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Celeste Cabrera-Garcia, City Clerk

EXHIBIT A

EXHIBIT B
2024 Overview of Facility Use Applications
App
Number Organization Event Date/Time
Number of
Days
Requested
Facility(ies)
Requested Event Details Proposed Conditions of Approval Additional conditions may be added as deemed necessary by staff to ensure protection of City facility(ies) and the safety of participants/community Fees/Deposits & Applicable
Policies
FUA 24-02 Central California
Food Bank
(Non-Profit
Organization)
Food Distribution
Event
2nd and 4th
Thursday of each
month
8am-12pm
19 Days Rojas-Pierce Park
Parking Lot
Number of attendees: 150-
250 families
Admission fee: None
Alcoholic beverages: None
Live band, DJ, music, or
sound equipment: None
Businesses involved: None
Promoter involved: None
Is the event a fundraiser? No
Applicant must comply with all City General Conditions of Approval as listed in Exhibit "A".

Applicant will ensure that those attending the event do not encroach on sidewalks and driveways and will comply with any additional encroachment conditions as required by the City.

TOTAL FEES DUE: $0.00
TOTAL DEPOSITS DUE: $0.00
Applicable Administrative Policy:

Event Permit for Non-Profit
Organizations (Exhibit "C")
Notes: No fees established for RPP Parking Lot.

FUA 24-03 Mendota Unified
School District
Preschool
(Non-Profit
Organization)
Preschool
Graduation
Ceremony
6/31/24
8am-1pm
1 Day Rojas-Pierce Park
Main Pavilion
Number of attendees: 60
Admission fee: None
Alcoholic beverages: None
Live band, DJ, music, or
sound equipment: None
Businesses involved: None
Promoter involved: None
Is the event a Fundraiser?
No
Applicant must comply with all City General Conditions of Approval as listed in Exhibit "A".

TOTAL FEES DUE: $0.00 (first day
of event fees waived $100% all other
days fees waived 50%.

TOTAL DEPOSITS DUE: $0.00
Total Fees Waived: $350.00 RPP
Main Pavilion Rental Fee
Applicable Administrative Policy:

Event Permit for Non-Profit
Organizations (Exhibit "C")
FUA 24-06 Santiago Batres Soccer Monday-Friday from
5pm-10pm
Exact number of
Days TBD
(Dependent on
condition of
soccer field)
Rojas-Pierce Park
Soccer Field
and LindgrenLozano Park
Number of attendees: 100
Admission fee: None
Alcoholic beverages: None
Live band, DJ, music, or
sound equipment: None
Businesses involved: None
Promoter involved: None
Is the event a fundraiser? No
Applicant must comply with all City General Conditions of Approval as listed in Exhibit "A".

Applicant (and those participating in the event held by the Applicant) are not permitted to use cleats with metal spikes on the field.

Applicant (and those participating in the event held by the Applicant) are not permitted to use the field when it is wet or if it is raining.

TOTAL FEES DUE: $400.00
Fee Breakdown:

Soccer Field Rental Fee: $200.00
Lindgren-Lozano Park Rental Fee:
$200.00
TOTAL DEPOSITS DUE: $500.00
Deposit Breakdown:

Soccer Field General Deposit:
$250.00
Lindgren-Lozano Park General
Deposit: $250.00
Applicable Administrative Policy:

None
FUA 24-07 Mendota Youth
Baseball (Body within
Mendota Youth
Recreation, a nonprofit organization)
Baseball Games 3/2/24-7/31/24
Tuesdays and
Thursdays from
5pm- 9pm;
Saturdays from 8am5pm
Exact number of
days TBD
(Dependent on
weather)
Benny Mares Sr.

Baseball Field;
New Baseball
Field and
Concession Stand
Number of attendees: 100
Admission fee: None
Alcoholic beverages: None
Live band, DJ, music, or
sound: None
Business involved: None
Promoter involved: None
Is the event a Fundraiser?
Yes, all proceeds benefit
Mendota Youth Baseball
Applicant must comply with all City General Conditions of Approval as listed in Exhibit "A".

Due to safety reasons, Mendota Youth Baseball may not utilize the City’s concession stand as storage for league equipment.

Applicant (and those participating in the event held by the Applicant) are not permitted to use cleats with metal spikes on the field.

Applicant (and those participating in the event held by the Applicant) are not permitted to use the field when it is wet or if it is raining.

TOTAL FEES DUE: $0.00
(Concession Stand Fee)
Total Fees Waived: $25.00 (first day
event waived 100% all other days
waived 50%)
TOTAL DEPOSITS DUE: $250.00
Applicable Administrative Policy:

Event Permit for Non-Profit
Organizations (Exhibit "C")
2024 Overview of Facility Use Applications
FUA 24-08 Jose D. Pineda Soccer Saturdays: 3pm9pm Sundays: 9am9pmExact number of Days TBD
(Dependent on
condition of
soccer field)
Rojas-Pierce Park
Soccer Field
Number of attendees: 100
Admission fee: None
Alcoholic beverages: None
Live band, DJ, music, or
sound equipment: None
Businesses involved: None
Promoter involved: None
Is the event a fundraiser? No
Applicant must comply with all City General Conditions of Approval as listed in Exhibit "A".

Applicant (and those participating in the event held by the Applicant) are not permitted to use cleats with metal spikes on the field.

Applicant (and those participating in the event held by the Applicant) are not permitted to use the field when it is wet or if it is raining.

TOTAL FEES DUE: $200.00
Fee Breakdown:

Soccer Field Rental Fee: $200.00
TOTAL DEPOSITS DUE: $250.00
Deposit Breakdown:

Soccer Field General Deposit:
$250.00
Applicable Administrative Policy:

None
FUA 24-09 Westside Youth (NonProfit Organization)Open Market (Non-Profit
Organization)
3/20/24-12/25/24
Every Wednesday
3pm-11:00pm
41 Days Rojas- Pierce
Park Parking Lot
and part of Smoot
Street
Number of attendees: 75-
300
Admission fee: None
Alcoholic beverage: None
Live band, DJ, music, or
sound equipment: Yes
Business involved: None
Promoter involved: None
Is the event a Fundraiser?
Yes, all proceeds benefit
Westside Youth, Inc.

Applicant must comply with all City General Conditions of Approval as listed in Exhibit "A".

Applicant must contract security services as required by the Chief of Police, or their designee, and in accordance with the City's requirements for contracting security services.

Applicant must obtain a City Noise Permit.

Applicant must contract for trash services.

Applicant must provide portable restrooms.

Applicant must obtain a City Entertainment Encroachment Permit.

Applicant will not encroach on sidewalks and driveways and will comply with an additional encroachment condition as required by the City.

Applicant shall ensure that all vendors and businesses participating in the event obtain a City business license and that said vendors and businesses maintain their business license with them during the event.

TOTAL FEES DUE:
$1,600.00 (First day event fees
waived 100%, all days after fees
waived 50%)
TOTAL DEPOSITS DUE: $0.00
Total Fees Waived: $1,600.00
Entertainment Encroachment Permit:
$75dayX 41 days: $3,075
Noise Permit: $5/day X 41 days=
$205.00
Applicable Administrative Policy:

Event Permit for Non-Profit
Organizations (Exhibit "C")
FUA 24-10 Daiana Quintanilla Circus 4/24/24-4/30/24 7 Days William Robert Johnston
Municipal Airport
Number of attendees: 350
Admission fee: $25 for adults
and $20 for children
Alcoholic beverage: None
Live band, DJ, music, or
sound equipment: Yes
Business involved: None
Promoter involved: None
Is the event a Fundraiser?
No
Applicant must comply with all City General Conditions of Approval as listed in Exhibit "A".

Applicant will schedule and obtain an inspection from the City of Mendota for its tent and any other related equipment. Inspection must be scheduled 24 hours in advance.

Applicant must contract security services as required by the Chief of Police or their designee, and in accordance with the City’s requirements for contracting security services.

TOTAL FEES DUE: $879.00
Fee Breakdown:

Business License + SB1186: $25/day
x 5 days + SB1186 $4.00= $129.00
Noise Permit: $5/day x 5 days=
$25.00
Inspection Fee= $225.00
Facility Use Fee= $500.00
TOTAL DEPOSITS DUE: $550.00
Deposit Breakdown:

General Deposit: $500.00
Key Deposit: $50.00
Applicable Administrative Policy:

None
2024 Overview of Facility Use Applications
FUA 24-11 Mendota Youth
Recreation (Non-Profit
Organization)
Carnival 5/30/24 - 6/2/24
6pm-12am
4 Days Rojas-Pierce Park
Main Pavilion and
Concession Stand
Number of attendees: 600
Admission fee: None
Alcoholic beverages: Yes
Live band, DJ, music, or
sound equipment: Yes
Businesses involved: Yes
Promoter involved: None
Is the event a fundraiser?
Yes. All proceeds benefit
Mendota Youth Recreation.

Applicant must comply with all City General Conditions of Approval as listed in Exhibit "A".

Applicant must provide a detailed scheduled of the event.

Applicant is permitted sell alcoholic beverages during the event, and the consumption of alcohol is permitted during the event. All sales and consumption of alcohol must be within a designated area. The Applicant must obtain a license from the State of California Department of Alcoholic Beverage Control and provide a copy of said license to the City. Applicant must contract security services as required by the Chief of Police, or their designee, and in accordance with the City's requirements for contracting security services. Applicant must obtain a City Noise Permit.

Applicant must contract for trash services. Applicant must provide portable restrooms.

Applicant must obtain a City Entertainment Encroachment Permit.

Applicant shall ensure that all vendors and businesses (including but not limited to the carnival operator) participating in the event obtain a City business license and that said vendors and businesses maintain their business license with them during the event.

Applicant must not charge an admission fee to individuals who wish to utilize the park area for recreation purposes.

TOTAL FEES DUE:
$0.00 (Fees Waived 100%)
TOTAL DEPOSITS DUE: $500.00
RPP Pavilion: $300.00
RPP Concession Stand: $150.00 Key
Deposit: $50.00
Total Fees Waived: $2,120.00
RPP Pavilion Rental Fee: $350/dayX
4 days= $1,400.00
RPP Concession Stand Rental Fee:
$175/dayX 4 days=$700.00
Noise Permit: $5/day X 4 days=
$20.00
Applicable Administrative Policy:

City Participation in Community
Events (Exhibit "D")
FUA 24-12 Mendota Youth
Recreation (Non-Profit
Organization)
Annual Backpack
Giveaway
7/28/24
12pm-4pm
1 Day Rojas-Pierce Park
Main Pavilion
Number of attendees: 200
Admission fee: None
Alcoholic beverages: None
Live band, DJ, music, or
sound equipment: None
Businesses involved: Yes
Promoter involved: None
Is the event a Fundraiser?
No
Applicant must comply with all City General Conditions of Approval as listed in Exhibit "A".

TOTAL FEES DUE: $175.00
TOTAL DEPOSITS DUE: $350.00
Deposit Breakdown:

RPP General Deposit: $300.00
RPP Key Deposit: $50.00
Total Fees Waived: $175.00
RPP Pavilion Rental Fee: $350 (First
day waived 100%, all other days
waived 50%
Applicable Administrative Policy:

Event Permit for Non-Profit
Organizations (Exhibit “C”)
FUA 24-13 Mendota Youth
Recreation (Non-Profit
Organization)
Red Ribbon
Trunk Or Treat
10/27/24
12pm-9pm
1 Day Rojas-Pierce Park
Parking Lot
Number of attendees: 200
Admission fee: None
Alcoholic beverages: None
Live band, DJ, music, or
sound equipment: Yes
Businesses involved: Yes
Promoter involved: None
Is the event a Fundraiser?
No
Applicant must comply with all City General Conditions of Approval as listed in Exhibit "A".

Applicant must obtain a City Noise Permit.

Applicant must ensure that all vendors participating in the event obtain a City business license and that said vendors maintain their business license with them during the event.

TOTAL FEES DUE: $0.00
TOTAL DEPOSITS DUE: $0.00
Applicable Administrative Policy:

City Participation in Community
Events (Exhibit “D”)
Notes: No fees established for RPP Parking Lot.

FUA 24-14 Mendota Youth
Recreation (Non-Profit
Organization)
Annual Christmas
Parade
12/21/24
12pm-9pm
1 Day City Streets (6th,
7th and Pucheu
Streets)
Number of attendees: 800
Admission fee: None
Alcoholic beverages: None
Live band, DJ, music, or
sound equipment: Yes
Businesses involved: Yes
Promoter involved: None
Is the event a Fundraiser?
No
Applicant must comply with all City General Conditions of Approval as listed in Exhibit "A".

Applicant must obtain a City Noise Permit. Applicant must contract for trash services. Applicant must provide portable restrooms.

Applicant must obtain a City Entertainment Encroachment Permit.

Applicant shall ensure that all vendors participating in the event obtain a City business license and that said vendors maintain their business license with them during the event.

TOTAL FEES DUE:
$0.00 (Fees Waived 100%)
Total Fees Waived: $80.00
Noise Permit: $5/dayX 1 Day=$5.00
Entertainment Encroachment Permit:
$75/dayX 1 Day=$75.00
TOTAL DEPOSITS DUE: $0.00
Applicable Administrative Policy:

City Participation in Community
Events (Exhibit "D")

EXHIBIT A

CITY OF MENDOTA GENERAL CONDITIONS OF APPROVAL
-Applicant must obtain and provide the City with certificates of insurance evidencing liability and property damage limits with a combined single limit of not less than one million dollars ($1,000,000.00), and which shall specify the city and the applicant as named insured, in accordance with Mendota Municipal Code Section 12.20.110. It is the responsibility of the Applicant to ensure that the insurance coverage covers the time period that the Applicant is utilizing the City facility(ies). -Applicant must complete the key-check out form (if applicable) prior to checking out the key to the facility and abide by its terms and conditions. The key to the facility will be provided to the applicant on the dates listed in the final Facility Use Permit Application approval letter.
-Applicant will work with the City and any additional organizations that may need to use the facility(ies) on the days and times (for short period events/reasons) that it is being used by the Applicant. -Applicant will utilize the facility(ies) only on the times and days that have been outlined above, must notify the city two (2) days in advance or as soon as possible if the facility will not be occupied during a specific day/time, and will provide the City with any updates to its schedule, including any changes that cause the field to be unused when it was previously declared to be used. -Applicant must obtain all necessary permits and licenses (included but not limited to permits and licenses required by the County of Fresno and the City of Mendota, and any additional required by local and state law) to sell food and non-food products for any and all vendors. Said permits and licenses must remain on the premises and accessible for inspection during the sale of such products. -Applicant must maintain the facility(ies) based on their use (including picking up trash, cleaning the area, etc.) and immediately report any observed problems, whether or not caused directly by their use, to Mendota City Hall or the City’s designated employee. -Applicant will not permit the sale or consumption of alcohol on the facility(ies) unless previously approved by the City.

EXHIBIT C

ADMINISTRATIVE POLICY
NUMBER 2004.01
(amended January 28, 2014)

EVENT PERMIT FORNON-PROFIT ORGANIZATIONS
I. PURPOSE AND AUTHORITY FOR POLICY
The purpose for this Administrative Policy ("Policy") is intended to promote the full use of City streets, parks and recreation areas and facilities by Non-Profit organizations to provide a benefit to the community.

II. DEFINITIONS
"Building" means a structure under the ownership or supervision of the City established as a community center, senior-center or recreational facility. "City Sponsored" means an event which the City of Mendota is sponsoring on behalf of a non-profit organization and has made no direct financial contribution to the event. "Community Event" is an event open to the general public authorized by the City for the use of a park, recreational area or building that promotes civic betterment, family entertainment and recreational activities for the community. "StreefFair" is a function in which it becomes necessary to place barricades blocking off the flow of normal traffic in a designated area of public streets. "Non-Profit Organization" means any non-profit association or corporation organized primarily for civic betterment, family ente1iainment, and/or recreational activities. "Park" or "Recreation Area" means City-owned grounds, parks and public areas devoted to park or recreational purposes.
"Permit" means a written authorization issued by the City for the use of a park area or building as provided by this policy.

III. POLICY
A. Mendota based Non-Profit organizations will have the payment for one Community Event or Street Fair permit waived in any given calendar year.

B. Mendota based Non-Profit organizations will receive a 50% discount for all other Community Event and Street-Fair permits requested in the same calendar year.

C. All Non-Profit organizations must have a current business license with the City of Mendota.

EXHIBIT D
ity of Mendota
Administrative Policy
City Participation in Community Events
INTRODUCTION:

PURPOSE:

DEFINITIONS:

In light of the new administrative policy regarding the lending of City equipment to only events that are City sponsored, staff has recently reviewed the administrative policy regarding which events are considered to be City hosted.

After reviewing it, we realized that there are some events that are no longer being held on a regular basis, and some events that are common but not included. As such, this administrative policy is intended to clarify and replace the old administrative policy regarding City participation in community events.

The purpose of this Administrative Regulation ("Regulation") is intended to clarify and establish the role of the City of community events hosted by the City to promote recreational activities that provide·a-benefittoth-e·· community:· "City Hosted" means an event in which the City of Mendota is the host on behalf of non-profit organization(s) and has no direct financial contribution to the event.
"Community Event" is an event open to the general public authorized by the City for the use of a park, recreational area or building that promotes family entertainment and recreational activities for the community. "City Liaison" means a city employee working with the non-profit organization(s) on behalf of the City, but is not responsible for coordinating the event.

Enacted on: 1/25/2011 Enacted by: The Office of the City Manager

1 AGENDA ITEM – STAFF REPORT
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: JENNIFER LEKUMBERRY, DIRECTOR OF ADMINISTRATIVE SERVICES & ASSISTANT CITY

MANAGER
VIA: CRISTIAN GONZALEZ, CITY MANAGER
SUBJECT: APPROVING A ONE-YEAR CONTRACT EXTENSION WITH NETXPERTS FOR IT MANAGED

SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY

DOCUMENTS
DATE: MARCH 12, 2024
ISSUE
Should the City Council adopt Resolution No. 24-14, approving a one-year contract extension with NetXperts for IT Managed Services and authorizing the City Manager to execute all necessary documents?

BACKGROUND
NetXperts has provided IT Managed Services for the City of Mendota for the past year. Since the City only had a one-year contract with NetXperts, an RFP was released to gather options before entering into an extension with NetXperts. On December 27, 2023, staff issued a Request for Proposals (“RFP”) for IT Managed Services. The RFP was advertised on the City’s website and a public notice was published in The Business Journal inviting interested parties to submit a proposal.

ANALYSIS
A total of 14 proposals were received by the City of Mendota. Upon reviewing the proposals received in comparison to the contract and services provided by NetXperts, it was determined that it was best to move forward with a contract extension of one year with NetXperts, as they offer the services requested at the lowest cost.

FISCAL IMPACT
A total of $12,000, to be divided into three parts and paid by the Sewer, Water, and General funds, will be expended for the year term.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 24-14, approving a one-year contract extension with NetXperts for IT Managed Services and authorizing the City Manager to execute all necessary documents.

Attachment:

1. Resolution No. 24-14

2. Exhibit “A” - NetXperts Contract Extension
1 BEFORE THE CITY COUNCIL
OF THE

CITY OF MENDOTA, COUNTY OF FRESNO
RESOLUTION NO. 24-14

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENDOTA APPROVING

A ONE-YEAR CONTRACT EXTENSION WITH NETXPERTS FOR IT MANAGED

SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL

NECESSARY DOCUMENTS
WHEREAS, on December 27, 2023, the City of Mendota (“City”) issued a Request for Proposals (“RFP”) for IT Managed Services for the City; and WHEREAS, on December 29, 2023, a public notice was published with The Business Journal notifying all interested parties to submit proposals for the service being requested; and
WHEREAS, fourteen (14) companies submitted proposals by the deadline; and WHEREAS, upon review, staff determined that extending the current contract with NetXperts was the most economical option for the City.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mendota hereby approves a one-year contract extension with NetXperts for IT Managed Services, in substantially the form attached hereto as Exhibit “A,” and authorizes the City Manager or his designee to execute all documents necessary therefor. ______________________________
Victor Martinez, Mayor
ATTEST:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Celeste Cabrera-Garcia, City Clerk

EXHIBIT A

CITY OF MENDOTA
IT Managed Services
February 27th, 2024
PRESENTED BY:

Jen Kniland
Account Director
NetXperts LLC
Walnut Creek | Ontario | 925.806.0800 | [email protected] Our Mission: Bridging Digital Gaps
Managed Services supporting City
of Mendota IT infrastructure
1 City of Mendota IT Managed Services Renewal
Objectives of NetXperts Managed Services:

Our commitment is to provide round-the-clock IT support services with the following goals:
• Ensuring the protection of technology assets
• Guaranteeing the e]icient operation of network systems • Enhancing the quality of services delivered
• Maximizing the return on investment (ROI) for IT infrastructure Managed Service Contract Enhancements:
• Analysis of Past Tickets: We have conducted a thorough review of previous service tickets to identify areas for improvement. Our findings across 56 tickets opened and 55 resolved highlighted improved visibility and communication moving forward. • New Ticketing Portal: We are implementing a new ticketing portal. o This portal will enhance visibility and provide a comprehensive record of all issues and resolutions.
o It's designed to streamline the process, making it more e]icient and userfriendly. • Enhanced Triage & Escalation Procedures: We are refining our ticket triage and escalation processes to ensure faster and more e]ective responses to your needs. o Formal escalation procedure document will be shared after contract execution.
o In the interim, for your use, please find the below escalation contacts:
§ Jen Kniland, Account Director, [email protected] § Neil Wada, President and COO, [email protected]
§ Tim Femister, CEO, [email protected]
Enhanced Support:

We recognize the value of onsite support when needed and have provided options under the renewal section.
2 IT Managed Services Renewal
NetXperts is excited to o]er the continuation of our Managed Services at the existing rates, now inclusive of as-needed onsite support.

Continued Remote-Only Support: $1,000/month for 12-months. The current scope of work and agreement would continue to apply to the services provided. o Onsite Support: Available as required.
§ Network Engineer Rate: $130 per hour for any onsite assistance. § Travel Rate: $55 per hour for travel time.

We appreciate the potential opportunity to continue serving the City of Mendota and are committed to enhancing our service quality to meet and exceed your expectations. We look forward to discussing these proposals in more detail and tailoring our services to your specific needs.

Contract EDective Date and Term
E]ective Date: March 1st, 2024
Expiration Date: February 28th, 2025
Acknowledgement
The undersigned acknowledge reading, understanding, and approving this computer and networking services agreement.

NetXperts, LLC.

Signature: ______________________________
Name: Jen Kniland
Date: ________________
Title: Account Director
City of Mendota
Signature: _______________________________
Name: __________________________________
Date: ________________
Title: ___________________________________
3/07/2024
455 W. Fir Avenue
Clovis, CA 93611
Tel: (559) 449-2700
Fax: (559) 449-2715
www.provostandpritchard.com
G:\Mendota_City of-3336\3336OG01_On-Going\100\110 Status Reports\City Eng Council Report.docx Engineering  Surveying  Planning  Environmental  GIS  Construction Services  Hydrogeology  Consulting Clovis  Bakersfield  Visalia  Modesto  Los Banos  Chico  Merced  Sacramento Memorandum
To: City Council via Cristian Gonzalez, City Manager
From: Michael Osborn, City Engineer
Jeff O’Neal, City Planner
Subject: City Engineer’s Report to City Council
Date: March 5, 2024
Engineering Projects:

1. Rojas Pierce Park:
• Working with County for CDBG funding for Phase 3: Restroom & Concession Building

2. Well 10 and Water Main Relocation
• Construction documents are being reviewed by USBR & staff; coordination with USBR and BB Limited and potential to bid and construct this spring

3. Citywide RRXG Improvements:
• Coordinating crossing improvements with Railroad, Caltrans & CPUC • Construction anticipated in Winter 2024

4. Backwash Reclaim Project
• Design is underway; looking for funding opportunities for construction

5. Mendota Stormwater Improvement Project
• Prop 68 UFPGP funded: Construction began in August
• Construction to be completed this month

6. Derrick & Oller Roundabout
• CEQA & NEPA completed
• 100% Construction Documents reviewed by Caltrans
• Construction anticipated in Spring/Summer 2024

7. Westside Water Tank & Booster Pump
• ARPA funded design in progress
• Construction anticipated in Fall 2024

8. 5
th & Quince Street Reconstruction:
• Design in progress
• Construction funded with STBG funds in FFY 23/24

9. Fleming & McCabe Street Reconstruction:
• Construction funded with SB1 funds is complete

10. Amador & Smoot Extension:
• Design in progress
• $874,000 in STBG & CMAQ TPP funds; Construction authorization in FFY 23/24 • Coordinating with WWD for easement/right-of-way

11. 2024 Local Street Reconstruction:
• Includes segments of Tule Street, Quince Street & Jennings Street • Design to start in April 2024
• Construction funded with SB1 funds in Spring 2025
To: City Council via City Manager March 5, 2024
City Engineer’s Report to City Council Page 2 of 3
G:\Mendota_City of-3336\3336OG01_On-Going\100\110 Status Reports\City Eng Council Report.docx Planning/Development Projects

1. Rojas Pierce Park Annexation
• Continuing discussions with USBR about whether and how the WWD land retirement program affects the project.
• Providing legal descriptions of land for WWD use in consent agreement with USBR

2. Housing Element Update
• HCD has provided formal comments on its first review of the City’s 6th Cycle Housing Element. The consultant is revising the document accordingly.

4. Airport Reuse
• Request of closure sent to Caltrans and FAA
• Phase 1 of Land Use planning in progress

5. Proposed Residential Developments
• Working with applicants to submit and process SB9 residential parcel maps • Discussing a General Plan amendment and rezone for a small apartment project near Derrick Avenue
• PC and CC to look at abandonment of a tiny segment of unused alley at Jenning/9th followed by SB9 parcel map

6. Emmanuel Outreach Center
• Talking to architect about site plan and conditional use permit

7. Belmont & SR 33
• Site Plan Review in process

8. Several SB9 Parcel Maps
• Under review
Grant Applications:

1. Triangle Park & Pool Park:
• Assisted in various Grant applications for both parks

2. Marie Street Reconstruction:
• Application for $2.25 million in CMAQ funding submitted to FCOG for competitive call for projects

3. Divisadero Street Reconstruction:
• Application for $985,000 in STBG funding submitted to FCOG for competitive call for projects & was awarded for FFY 24/25; Design to start in March 2024 On-going (this month):

1. Representation of the City at FCOG TTC

2. Coordination of road projects with Caltrans

3. Assistance to Assistant City Manager for grant obligations & opportunities

4. Coordination with USACOE for Panoche Creek flood study

5. Following up with FAA for airport closure
Overall P&P Staff engaged (month of February):
• Engineers: 6
• Planners: 5
• Surveyors: 2
• Environmental Specialist: 0
To: City Council via City Manager March 5, 2024
City Engineer’s Report to City Council Page 3 of 3
G:\Mendota_City of-3336\3336OG01_On-Going\100\110 Status Reports\City Eng Council Report.docx • GIS/CAD Specialists: 2
• Construction Manager: 1
• Project Administrator: 5
Abbreviations:

EOPCC – Engineer’s Opinion of Probable Construction Cost NTP – Notice to Proceed
CUCCAC – California Uniform Construction Cost Accounting Commission
STBG – Surface Transportation Block Grant
CMAQ – Congestion Mitigation and Air Quality (grant)
ATP – Active Transportation Plan (grant)
RFP – Request for Proposal
RFA- Request for Authorization (for grant funding)
FCOG – Fresno Council of Governments
ADA – Americans with Disabilities Act
DBE – Disadvantaged Business Enterprise
TTC – Technical Transportation Committee (through FCOG) RTP/SCS – Regional Transportation Plan, Sustainable
Communities Strategies

Mendota City CouncilMarch 12, 2024

Mendota City Council
March 12, 2024