1 AGENDA ITEM – STAFF REPORT
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: KEVIN W. SMITH, CHIEF OF POLICE
VIA: CRISTIAN GONZALEZ, CITY MANAGER
SUBJECT: APPROVING THE QUOTE SUBMITTED BY AXON ENTERPRISE, INC. AND
AUTHORIZING THE PURCHASE OF BODY WORN CAMERAS FOR THE MENDOTA
POLICE DEPARTMENT
DATE: AUGUST 8, 2024
ISSUE
Shall the City Council adopt Resolution No. 24-43, approving the quote submitted by Axon Enterprise, Inc. and authorizing the purchase of body worn cameras for the Mendota Police Department?
BACKGROUND
Since July 2021, research has been done into the purchase of body worn cameras for all police department staff. Currently the City of Mendota (“City”) Police Department (“Department”) does not own such equipment. In years past, the City has not gone forward with this purchase due to it being cost prohibitive.
ANALYSIS
Staff recommends purchasing 18 new Axon Enterprises, Inc. (“Axon Enterprises”) body worn cameras. One for each Police Officer and one for each Community Service Officer. Axon Enterprises was chosen based on the competitive pricing provided and the high-quality video playback of the cameras. The City’s Police Chief conducted an on-going evaluation of body worn cameras and assessment of department needs for equipment and has determined that this equipment is needed to provide adequate transparency. Recordings can help demonstrate transparency to the public and provide accurate accounts of events. Body worn cameras can help improve public accountability and prevent and resolve complaints. Recordings can help deter inappropriate behavior by both officers and the public and can help improve interactions between the two.
FISCAL IMPACT
Staff requested proposals from three different vendors. Three (3) suppliers were responsive with Axon Enterprises being the most competitive in price and having far superior quality video playback. Axon was able to meet the Department’s needs and specification that other vendors did not. Axon Enterprises has agreed to a total price of $88,918.99 over a five-year purchase plan for 18 cameras.
2 Generally, specialized equipment such as body worn cameras are subject to strict specification, necessary standardization, and quality considerations. As such, competitive bidding is not required for this purchase. (See Mendota Municipal Code, § 2.48.090, subd. (E).) It should be noted that the purchase price includes five (5) cameras that the Mendota Unified School District (“MUSD”) will be paying for as agreed upon in School Resource Officer Memorandum of understanding between the City and MUSD.
The following is a breakdown of cost over a five-year plan:
RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 24-43, approving the quote submitted by Axon Enterprise, Inc. and authorizing the purchase of body worn cameras for the Mendota Police Department.
Attachments:
1. Price quote from Axon Enterprisers Inc.
2. Resolution No. 24-43
Q-585301-45503.759RP
Issued: 07/30/2024
Quote Expiration: 08/15/2024
Estimated Contract Start Date: 12/15/2024
Account Number: 344111
Payment Terms: N30
Delivery Method:
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Mendota Police Dept. - CA
1000 Airport Blvd
Mendota,
CA
93640-2701
USA
Mendota Police Dept. - CA
1000 Airport Blvd
Mendota
CA
93640-2701
USA
Email:
Ryley Pladson
Phone:
Email: [email protected]
Fax:
Kevin Smith
Phone: (559) 655-9120
Email: [email protected]
Fax:
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $9,249.52 TOTAL COST $86,709.00
ESTIMATED TOTAL W/ TAX $88,918.99 TOTAL SAVINGS $46,247.60 Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
Payment Summary
Date Subtotal Tax Total
Nov 2024 $17,341.80 $441.99 $17,783.79
Nov 2025 $17,341.80 $441.99 $17,783.79
Nov 2026 $17,341.80 $441.99 $17,783.79
Nov 2027 $17,341.80 $441.99 $17,783.79
Nov 2028 $17,341.80 $442.03 $17,783.83
Total $86,709.00 $2,209.99 $88,918.99
Quote Unbundled Price: $132,956.60
Quote List Price: $88,709.00
Quote Subtotal: $86,709.00
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
M00003 BUNDLE - ACQUISITION 18 60 $94.05 $53.08 $53.08 $57,326.40 $2,209.99 $59,536.39 A la Carte Software
73840 AXON EVIDENCE - ECOM LICENSE - BASIC 1 60 $16.27 $16.27 $976.20 $0.00 $976.20 73746 AXON EVIDENCE - ECOM LICENSE - PRO 2 60 $43.40 $43.40 $5,208.00 $0.00 $5,208.00 73680 AXON RESPOND PLUS - LICENSE 18 60 $21.48 $21.48 $23,198.40 $0.00 $23,198.40 A la Carte Services
80146 AXON BODY - PSO - VIRTUAL STARTER 1 $2,000.00 $0.00 $0.00 $0.00 $0.00 Total $86,709.00 $2,209.99 $88,918.99
Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date BUNDLE - ACQUISITION 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK RAPIDLOCK 18 1 11/15/2024
BUNDLE - ACQUISITION 100206 AXON BODY 4 - 8 BAY DOCK 3 1 11/15/2024 BUNDLE - ACQUISITION 100466 AXON BODY 4 - CABLE - USB-C TO USB-C 20 1 11/15/2024 BUNDLE - ACQUISITION 74028 AXON BODY - MOUNT - WING CLIP RAPIDLOCK 20 1 11/15/2024 BUNDLE - ACQUISITION 73309 AXON BODY - TAP REFRESH 1 - CAMERA 18 1 05/15/2027 BUNDLE - ACQUISITION 73689 AXON BODY - TAP REFRESH 1 - DOCK MULTI BAY 3 1 05/15/2027 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date BUNDLE - ACQUISITION 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 18 12/15/2024 12/14/2029 BUNDLE - ACQUISITION 73840 AXON EVIDENCE - ECOM LICENSE - BASIC 18 12/15/2024 12/14/2029 A la Carte 73680 AXON RESPOND PLUS - LICENSE 18 12/15/2024 12/14/2029 A la Carte 73746 AXON EVIDENCE - ECOM LICENSE - PRO 2 12/15/2024 12/14/2029 A la Carte 73840 AXON EVIDENCE - ECOM LICENSE - BASIC 1 12/15/2024 12/14/2029 Services
Bundle Item Description QTY
A la Carte 80146 AXON BODY - PSO - VIRTUAL STARTER 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date BUNDLE - ACQUISITION 80464 AXON BODY - TAP WARRANTY - CAMERA 18 11/15/2025 12/14/2029 BUNDLE - ACQUISITION 80465 AXON BODY - TAP WARRANTY - MULTI BAY DOCK 3 11/15/2025 12/14/2029
Shipping Locations
Location Number Street City State Zip Country
1 1000 Airport Blvd Mendota CA 93640-2701 USA
Payment Details
Nov 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 73680 AXON RESPOND PLUS - LICENSE 18 $4,639.68 $0.00 $4,639.68 Year 1 73746 AXON EVIDENCE - ECOM LICENSE - PRO 2 $1,041.60 $0.00 $1,041.60 Year 1 73840 AXON EVIDENCE - ECOM LICENSE - BASIC 1 $195.24 $0.00 $195.24 Year 1 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $0.00 $0.00 $0.00 Year 1 M00003 BUNDLE - ACQUISITION 18 $11,465.28 $441.99 $11,907.27 Total $17,341.80 $441.99 $17,783.79
Nov 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 73680 AXON RESPOND PLUS - LICENSE 18 $4,639.68 $0.00 $4,639.68 Year 2 73746 AXON EVIDENCE - ECOM LICENSE - PRO 2 $1,041.60 $0.00 $1,041.60 Year 2 73840 AXON EVIDENCE - ECOM LICENSE - BASIC 1 $195.24 $0.00 $195.24 Year 2 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $0.00 $0.00 $0.00 Year 2 M00003 BUNDLE - ACQUISITION 18 $11,465.28 $441.99 $11,907.27 Total $17,341.80 $441.99 $17,783.79
Nov 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 73680 AXON RESPOND PLUS - LICENSE 18 $4,639.68 $0.00 $4,639.68 Year 3 73746 AXON EVIDENCE - ECOM LICENSE - PRO 2 $1,041.60 $0.00 $1,041.60 Year 3 73840 AXON EVIDENCE - ECOM LICENSE - BASIC 1 $195.24 $0.00 $195.24 Year 3 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $0.00 $0.00 $0.00 Year 3 M00003 BUNDLE - ACQUISITION 18 $11,465.28 $441.99 $11,907.27 Total $17,341.80 $441.99 $17,783.79
Nov 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 73680 AXON RESPOND PLUS - LICENSE 18 $4,639.68 $0.00 $4,639.68 Year 4 73746 AXON EVIDENCE - ECOM LICENSE - PRO 2 $1,041.60 $0.00 $1,041.60 Year 4 73840 AXON EVIDENCE - ECOM LICENSE - BASIC 1 $195.24 $0.00 $195.24 Year 4 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $0.00 $0.00 $0.00 Year 4 M00003 BUNDLE - ACQUISITION 18 $11,465.28 $441.99 $11,907.27 Total $17,341.80 $441.99 $17,783.79
Nov 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 73680 AXON RESPOND PLUS - LICENSE 18 $4,639.68 $0.00 $4,639.68 Year 5 73746 AXON EVIDENCE - ECOM LICENSE - PRO 2 $1,041.60 $0.00 $1,041.60
Nov 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 73840 AXON EVIDENCE - ECOM LICENSE - BASIC 1 $195.24 $0.00 $195.24 Year 5 80146 AXON BODY - PSO - VIRTUAL STARTER 1 $0.00 $0.00 $0.00 Year 5 M00003 BUNDLE - ACQUISITION 18 $11,465.28 $442.03 $11,907.31 Total $17,341.80 $442.03 $17,783.83
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
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Signature Date Signed
7/30/2024
1 BEFORE THE CITY COUNCIL
OF THE
CITY OF MENDOTA, COUNTY OF FRESNO
RESOLUTION NO. 24-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENDOTA APPROVING THE QUOTE SUBMITTED BY AXON ENTERPRISE, INC. AND AUTHORIZING THE
PURCHASE OF BODY-WORN CAMERAS FOR THE MENDOTA POLICE
DEPARTMENT
WHEREAS, the Police Department (the “Department”) of the City of Mendota (“City”) is charged with preserving health and safety in the City of Mendota by providing law enforcement services; and
WHEREAS, the City Council of the City allocated funding in the City’s approved budget for Fiscal Year 2024-2025 for the purchase of body-worn cameras for the Department; and
WHEREAS, MPD intends to purchase eighteen (18) body-worn cameras for its Police Officers and Community Service Officers for use on duty; and WHEREAS, body-worn cameras are essential to support the safe, efficient, effective, and transparent operations of the Department; and WHEREAS, the costs associated with purchasing thirteen (13) body-worn cameras will be funded through the City’s General Fund, WHEREAS, the costs associated with purchasing another five (5) body-worn cameras will be funded by the Mendota Unified School District in accordance with the existing School Resource Officer Memorandum of Understanding; and WHEREAS, City staff requested quotes for these body-worn cameras from three (3) different vendors; and
WHEREAS, all three (3) vendors were responsive with Axon Enterprise, Inc. being the lowest responsible bidder with proposed cameras having superior-quality video playback compared to the other vendors’ offerings.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mendota that the City Council approves the quote submitted by Axon Enterprise, Inc. and authorizes the purchase of eighteen (18) body-worn cameras for the Department.
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2 BE IT FURTHER RESOLVED, that the City Manager, or his designee, is hereby authorized to execute all documents required to purchase these body-worn cameras. ______________________________
Victor Martinez, Mayor
ATTEST:
I, Celeste Cabrera-Garcia, City Clerk of the City of Mendota, do hereby certify that the foregoing resolution was duly adopted and passed by the City Council at a special meeting of said Council, held at the Mendota City Hall on the 8th day of August, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Celeste Cabrera-Garcia, City Clerk