CITYOF MENDOTA
ooCantaloupe Center Of The World"
VICTOR MARTINEZ
Mayor
LIBERTAD "LIBERTY" LOPEZ
Mayor Pro Tempore
JOSE ALONSO
JOSEPH R. RIOFRIO
OSCAR ROSALES
AGENDA
MENDOTA CITY COUNCIL
Regular City Council Meeting
City Council Chambers
643 Quince Street
Mendota, California 93640
October 1 ,2024
6:00 PM
CRISTIAN GONZALEZ
City Manager
JOHN KINSEY
City Attorney
The Mendota City Council welcomes you to its meetings, which are scheduled for the 1st and 3d Tuesday of every month.
Your interest and participation are encouraged and appreciated. Notice is hereby given that the City Council may discuss and/or take aclion on any or all of the items listed on this agenda. Please turn your cell phones on vibnte/off while in the counci! chambers.
Any public writings distributed by the Gity of Mendota to at least a majority of the City Council regarding any item on this regular meeting agenda will be made availabb at the front counter at Gity Hall, located at 643 Quince Street Mendota, CA 93640, during normal business hours, 8am-5pm.
ln compliance with the Americans with Disabilities Act, individuals requiring special assistance to participate at this meeting please contact the City Clerk at (559) 655-3291 or (559) 577-7692. Notification of at least 48 hours prior to the meeting will enable staff to make reasonable anangements to ensure accessibility to the meeting.
Si necesita servicios de interpretaci6n para participar en esta reuni6n, comuniquese con la Secretaria de la Ciudad al (559) 655-3291 o (559) 577-7692 entre las 8am y las 5pm de lunes a viernes. La notificaci6n de al menos 24 horas antes de la reuni6n permitir5 al personal adoptar las disposiciones necesarias para garantizar su participaci6n en la reuni6n.
CALL TO ORDER
ROLL CALL
FLAG SALUTE
INVOCATION
FINALIZE THE AGENDA
1. Adjustments to Agenda
2. Adoption of final Agenda
PRESENTATIONS
1. Chief of Police Smith to introduce Police Officer Steven Mares.
City Council to recognize the Marjaree Mason Center and proclaim the month of October 2024 as "Domestic Violence Awareness Month."
Rick Rai with Mid Valley Disposal to present information on the airport basin cleanup.
4. Alex Gibbs with Townsend Public Affairs, lnc. to provide an update on grants City Council Agenda October 1,2024
2. 3
1 643 Ouince Street Mendota, Calilornia 93640
Telephonc: (559) 655-3291 Far: (559) 655-4064
TDD/IW 866-735-2919 (English) TDD/ffY 866-833-4703 (Spanish) ci.m8ndota.GE.us
The City ol Msndota is an squal opportuniU prouidGr and smploysr 1 2
CITIZENS' ORAL AND WRITTEN PRESENTATIONS
At this time, members of the public may address the City Council on any matter not listed on the agenda involving mafters within the jurisdiction of the City Council. Please complete a
.request to speak" form and limit your comments to THREE (3) MINUTES. Please give the completed form to the Ci$ Clerk prior to the start of the meeting. All speakers shall observe proper decorum. The Mendota Municipal Code prohibits the use of boisterous, slanderous, or profane language. All speakers must step to the podium and state their names and addresses for the record. Please watch the time.
APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING
1. Minutes of the regular City Council meeting of September 17 ,2024 2 Notice of waiving of the reading of all resolutions and/or ordinances introduced and/or adopted under this agenda.
CONSENT CALENDAR
Matters listed under the Consent Calendar are considered to be routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. lf discussion is desired, that item will be removed from the Consent Calendar and will be considered separately.
SEPTEMBER 11,2024 THROUGH SEPTEMBER 13,2024
A. WARRANT LIST CHECK NOS. 55340 THROUGH 55374
b. TOTAL FOR COUNCTL AppROVAL = 9459,119.20
Proposed adoption of Resolution No. 24-54, approving the Consultant Services Agreement from Provost & Pritchard Consulting Group for the preparation of California Environmental Quality Act and National Environmental Policy Act documentation for the Second Street Stormwater Project.
BUSINESS
Council discussion and consideration of providing direction to staff on the purchase of the scoreboard for the Alfredo Muratalla Baseball Field. a. Receive repoft from City Clerk Cabrera-Garcia
b. lnquiries from City Councilto staff
c. Mayor Mafiinez opens floor to receive any comment from the public d. City Council provides direction to staff on how to proceed
DEPARTMENT REPORTS AND INFORMATIONAL ITEMS
City Engineer
a) Update
City Attorney
City Manager
1 1
2. 3.
City Council Agenda 2 October 1,2024
MAYOR AND COUNCIL REPORTS AND INFORMATIONAL ITEMS
1. Council Member(s)
2. Mayor
CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code section 54956.8
Property:APNs 012-160-255, 012-190-56, 012-190-255T, 012-190-09T, and 012- 190-265T
Agency Negotiator: Cristian Gonzalez, City Manager
Negotiating Party: Westlands Water District
Under Negotiation: Price and Terms of Payment
1 2 CONFERENCE WITH REAL PROPERW NEGOTIATORS
Pursuant to Government Code section 54956.8
Property: APN 013-050-21 T
Agency Negotiator: Cristian Gonzalez, City Manager
Negotiating Party: Karina Beltran
Under Negotiation: Price and Terms of Payment
ADJOURNMENT
CERTIFICATION OF POSTING
!, Celeste Cabrera-Garcia, City Clerk of the City of Mendota, do hereby declare that the foregoing agenda for the Mendota City Council Regular Meeting of Tuesday, October 1, 2024, was posted on the outside bulletin board located at City Hall, 643 Quince Street, on Friday, September 27,2024, by 5:00 p.m
Celeste Cabrera-Ga
City Council Agenda 3 October 1,2024
Minutes of City Council Meeting 1 September 17, 2024
MINUTES OF MENDOTA
REGULAR CITY COUNCIL MEETING
Regular Meeting September 17, 2024
Meeting called to order by Mayor Martinez at 6:02 PM
Roll Call
Council Members Present: Mayor Victor Martinez, Mayor Pro Tem Libertad “Liberty” Lopez and Council Members Jose Alonso
and Joseph Riofrio
Council Members Absent: Council Member Oscar Rosales
Flag salute led by Mayor Martinez
Invocation led by Police Chaplain Robert Salinas
FINALIZE THE AGENDA
1. Adjustments to Agenda.
2. Adoption of final Agenda.
A motion was made by Mayor Pro Tem Lopez to adopt the agenda, seconded by Council Member Alonso; unanimously approved (4 ayes, absent: Rosales).
PRESENTATIONS
1. Chief of Police Smith to introduce Police Sergeant Greg Houser.
Chief Smith introduced Police Sergeant Greg Houser and shared information about his background.
Sergeant Houser thanked the City Council, Chief Smith and the Mendota Police Department (“MPD”) for the opportunity to serve Mendota.
Minutes of City Council Meeting 2 September 17, 2024
The City Council congratulated Sergeant Houser, wished him well, and welcomed him to the community.
CITIZENS ORAL AND WRITTEN PRESENTATIONS
Mike Leyva and Alicia Leyva commented on the invocation led by Police Chaplain Salinas; shared information on an incident that took place in their home involving two girls that live with them; the Mendota Police Department (“MPD”) responding to the incident, including Mr. Leyva being arrested by the MPD; different issues they have with the two girls that live with them and stated they would like to submit a complaint against Sergeant Antuna and Officer Lopez.
Discussion was held on the information provided by Mr. and Ms. Leyva; the purchase of body-worn cameras for the MPD; and Chief of Police Smith meeting with Mr. and Ms. Leyva to discuss the incident.
Ofelia Ochoa and Karina Beltran stated that they have visited the proposed property that the Council is considering leasing to La Granja de Favian (“La Granja”); provided information on La Granja; and thanked the City Council for their support.
Discussion was held on the information provided by Ms. Ochoa and Ms. Beltran and translation services being offered at City Council meetings.
Kyle Savage with the Office of Congressman John Duarte provided an update on legislation, including Congressman Duarte cosponsoring H.R. 9531: Farm to Market Road Improvement Act.
APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING
1. Minutes of the regular City Council meeting of September 3, 2024.
2. Notice of waiving of the reading of all resolutions and/or ordinances introduced and/or adopted under this agenda.
A motion was made by Mayor Pro Tem Lopez to approve items 1 and 2, seconded by Council Member Alonso; unanimously approved (4 ayes, absent: Rosales).
CONSENT CALENDAR
1. AUGUST 28, 2024 THROUGH SEPTEMBER 9, 2024
a. WARRANT LIST CHECK NOS. 55318 THROUGH 55339
b. TOTAL FOR COUNCIL APPROVAL = $248,990.87
2. Proposed adoption of Proclamation No. 24-01, recognizing the Mendota Unified School District Expanded Learning Program and Proclaiming November 7, 2024 as “Lights on Afterschool Day.”
Minutes of City Council Meeting 3 September 17, 2024
3. Proposed adoption of Resolution No. 24-51, declaring surplus certain City-owned personal property and authorizing the sale or disposal of such property.
4. Proposed adoption of Resolution No. 24-52, approving the Consultant Services Agreement and Proposal from Provost & Pritchard Consulting Group for Land Surveying and Engineering Services for the 2024 Local Streets Improvement Project.
A request was made to pull items 3 and 4 for discussion.
A motion was made by Council Member Alonso to approve items 1 and 2 of the Consent Calendar, seconded by Council Member Riofrio; unanimously approved (4 ayes, absent:
Rosales).
3. Proposed adoption of Resolution No. 24-51, declaring surplus certain City-owned personal property and authorizing the sale or disposal of such property.
Discussion was held on the item.
4. Proposed adoption of Resolution No. 24-52, approving the Consultant Services Agreement and Proposal from Provost & Pritchard Consulting Group for Land Surveying and Engineering Services for the 2024 Local Streets Improvement Project.
Discussion was held on the item.
At 6:33 p.m. Mayor Martinez opened the public comment period for Item 4 of the Consent Calendar.
Ofelia Ochoa thanked Congressman John Duarte for championing on behalf of the City for funding for road repairs and commented on the condition of the Rojas-Pierce Park Main Pavilion and thanked the City for their work.
At 6:34 p.m. Mayor Martinez closed the public comment period for Item 4 of the Consent Calendar.
A motion was made by Council Member Alonso to approve item 4 of the Consent Calendar, seconded by Council Member Riofrio; unanimously approved (4 ayes, absent: Rosales).
At 6:35 p.m. Mayor Martinez opened the public comment period for Item 3 of the Consent Calendar and seeing no one willing to comment closed it within the same minute.
A motion was made by Council Member Alonso to approve item 3 of the Consent Calendar, seconded by Council Member Riofrio; unanimously approved (4 ayes, absent: Rosales).
Minutes of City Council Meeting 4 September 17, 2024
PUBLIC HEARING
1. Proposed adoption of Resolution No. 24-53, finding an exemption from the California Environmental Quality Act and amending the City of Mendota General Plan Update 2005-2025 by adopting the 2023-2031 Housing Element.
Mayor Martinez introduced the item and Assistant City Planner Czeshinski provided the report.
Discussion was held on the report provided by Assistant City Planner Czeshinski.
At 6:49 p.m. Mayor Martinez opened the hearing to the public.
Discussion was held on the City of Mendota General Plan Update 2005-2025 and the 2023- 2031 Housing Element.
At 6:50 p.m. Mayor Martinez closed the hearing to the public.
A motion was made by Mayor Pro Tem Lopez to adopt Resolution No. 24-53, seconded by Council Member Alonso; unanimously approved (4 ayes, absent: Alonso).
DEPARTMENT REPORTS AND INFORMATIONAL ITEMS
1. Animal Control, Code Enforcement, and Police Department a) August Monthly Logs
The City Council thanked Chief of Police Smith for a letter he issued to businesses in the City regarding the need to beautify their locations.
Chief of Police Smith commented on the letter he issued to businesses in the City regarding the need to beautify their locations.
Discussion was held on the letter issued to businesses in the City and the need for everyone to work together to improve and beautify the community.
At 6:53 p.m. Mayor Pro Tem Lopez left the Council Chambers and returned at 6:54 p.m.
Chief of Police Smith provided the monthly updates and reports for the Animal Control Department, Code Enforcement Department and Police Department; reported that Officer Vasquez participated in the Mothers Against Drunk Driving 5K Walk/Run; Mendota Police Department (“MPD”) officers patrolling the drag racing event that took place in the City; upcoming events including the MPD conducting a Driving Under the Influence checkpoint on September 20th and September 26th; commented on MPD officers assisting with the Kerman Harvest Festival; and the MPD participating in the Breast Cancer Awareness campaign, including seeking local businesses to sponsor the MPD’s Breast Cancer Awareness campaign.
Minutes of City Council Meeting 5 September 17, 2024
Discussion was held on stray dogs in the City, including the resources that the City is expending to catch stray dogs; the possibility of purchasing pink City of Mendota hats and the grand opening of the new City Council Chambers and Mendota Police Department.
2. City Attorney
Assistant City Attorney Castro nothing to report.
3. City Manager
City Manager Gonzalez reported on the Grand Opening event for Starbucks; the Mendota Police Department’s You Got Served a Starbucks by a Cop event; status of the new Police Department and City Council Chambers; a compliance inspection that took place at the 5 Points Facility; and a recent Community Center meeting and an upcoming Community Center meeting.
Discussion was held on the Citywide Streetlight Inventory and Evaluation project; the status of purchasing new streetlights; status of the Roundabout Project on State Highways 180 and 33; the possibility of connecting property owners of empty lots to potential buyers in the City; and the Pool Park Rehabilitation Project.
MAYOR AND COUNCIL REPORTS AND INFORMATIONAL ITEMS
1. Council Member(s)
Mayor Pro Tem Lopez commented on the California Department of Transportation and the Fresno Arts Council painting electrical boxes in the City; the Vista Square grand opening; the status of the Community Center project; Suicide Prevention Month, including providing a quote in relation to Suicide Prevention Month; the Red Ribbon Week celebration in Tranquility, including whether the Mendota Police Department can participate; thanked the audience for attending; and thanked Mr. and Ms. Leyva for sharing their concerns.
Council Member Alonso requested that Chief Smith issue a letter regarding individuals illegally parking in handicapped spots; commented on the Vista Square grand opening; a ride along he had with City Manager Gonzalez and Luis Martinez with the office of Senator Caballero to advocate on behalf of the City.
Council Member Riofrio commented on the possibility of modifying the street sweeping hours near Mendota High School due to traffic impacting the efficiency of the street sweeper; the status of the Dirt Soccer Field and the condition of the Danny Trejo Soccer Field.
Discussion was held on the Danny Trejo Soccer Field and Dirt Soccer Field and the Facility Use Policy.
Minutes of City Council Meeting 6 September 17, 2024
2. Mayor
Mayor Martinez thanked to staff; thanked the audience for attending; thanked the City Council for their work; commented on ongoing projects in the City and the need to continue to work to improve the community.
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code section 54956.8
Property: APNs 012-160-25S, 012-190-56, 012-190-25ST, 012-190-09T, and 012- 190-26ST
Agency Negotiator: Cristian Gonzalez, City Manager
Negotiating Party: Westlands Water District
Under Negotiation: Price and Terms of Payment
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Potential initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code section 54956.9 (two potential cases).
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code section 54956.8
Property: APN 013-050-21T
Agency Negotiator: Cristian Gonzalez, City Manager
Negotiating Party: Karina Beltran
Under Negotiation: Price and Terms of Payment
At 7:25 p.m. the City Council moved into closed session.
At 8:17 p.m. the City Council reconvened in open session and Assistant City Attorney Castro stated that in regard to items 1 through 3 there were no reportable actions.
ADJOURNMENT
With no more business to be brought before the Council, a motion for adjournment was made at 8:17 p.m. by Council Member Alonso, seconded by Council Member Mayor Pro Tem Lopez; unanimously approved (4 ayes, absent: Rosales). _______________________________
Victor Martinez, Mayor
ATTEST:
_______________________________
Celeste Cabrera-Garcia, City Clerk
CITY OF MENDOTA
CASH DISBURSEMENTS
09/11/2024 - 09/13/2024
CK# 055340 - 055374
Check Date Check Number Check Amount Vendor Name Department Description September 11, 2024 55340 $ 175,481.00 CITY OF MENDOTA PAYROLL GENERAL PAYROLL TRANSFER 8/26/2024 - 9/08/2024
September 13, 2024 55341 $ 324.12 ADT SECURITY SERVICES GENERAL, WATER, SEWER SECURITY SERVICE FOR DMV AND CITY HALL 9/13/2024 - 10/12/2024 September 13, 2024 55342 $ 675.70 AG & INDUSTRIAL SUPPLY INC. GENERAL (180) PIP S80 PVC PIPE 2" BULK 20' PIECE, (1) HYD HOSE 1/2 2WIRE
GLOBAL FITTING & FLAT
September 13, 2024 55343 $ 132.00 ALTA LANGUAGE SERVICES, INC. GENERAL (2) LISTENING & SPEAKING SPANISH - TEST
September 13, 2024 55344 $ 2,497.62 AMAZON CAPITAL SERVICES, INC GENERAL, WATER, SEWER AUGUST ITEMS-HP27" FULL CURVED MONITOR, MICROSOFT SURFACE
DOCK, TORK HAND TOWEL ROLL NATURAL, BLUETOOTH NUMBER PAD September 13, 2024 55345 $ 734.11 AT&T GENERAL, WATER, SEWER AT&T PHONE SERVICES FOR 7/25/2024 - 8/24/2024
September 13, 2024 55346 $ 66.28 AUTOZONE, INC. WATER
(1) ENGINE DAYTON, FORD BLUE, CHEVY ORANGE PAINT-WTP, (1) ADJUSTABLE WRENC, (1) TONGUE & GROOVE
September 13, 2024 55347 $ 2,108.78 BADGER METER WATER
BADGER METER- ORION CELLULAR LTE SERVICE FOR AUGUST 2024 September 13, 2024 55348 $ 247.55 CINTAS CORPORATION NO. 2 GENERAL, WATER, SEWER
FIRST AID KIT SERVICE FOR POLICE DEPARTMENT, CITY HALL, PUBLIC
WORK & WATER PLANT OFFICE
September 13, 2024 55349 $ 4,161.28 COMCAST GENERAL, WATER, SEWER CITYWIDE XFINITY SERVICES 9/06/2024 - 10/05/2024
September 13, 2024 55350 $ 3,422.46 COOK'S COMMUNICATIONS GENERAL (1) REPAIR FROM FACTORY KENWOOD CONTROL HEAD, (1) KENWOOD SPEC STANDARD 8PIN MOBILE & INSTALL #M89
September 13, 2024 55351 $ 2,732.36 CORE & MAIN LP WATER (1) ANGLE METER NO LEAD, (1) 2CTS SS INSERT, (2) NO LEAD CPLG, (3)
DBL STRAP BRNZ, BALL CORP PROJECT
September 13, 2024 55352 $ 410.11 BRADY CRENSHAW GENERAL FUEL COST REIMBURSEMENT OF CITY VEHICLE 7/31/2024, TRAVEL EXPENSE FIELD TRAINING OFFICER 9/22/2024 - 9/27/2024 )(PD) September 13, 2024 55353 $ 646.74 DATA TICKET, INC. GENERAL
DAILY CITATION PROCESSING DAILY NOTICES JANUARY, MARCH AND AUGUST 2024
September 13, 2024 55354 $ 1,215.78 EINERSON'S PREPRESS GENERAL, WATER, SEWER 70 POUND SMOOTH PREMIUM WHITE PAPER/ FULLCOLOR/ LETTER, (5) 500 ACCOUNTS PAYABLE CHECKS/PACKLOWEST # / FACEDOWN
September 13, 2024 55355 $ 3,346.11 FARMERS LUMBER AND SUPPLY CO. GENERAL (90) 6X6X7 PRESSURE TREATED WOOD FOR POOL PARK
September 13, 2024 55356 $ 4,976.00 FONROCHE LIGHTING AMERICA, INC STREETS (1) SAAN 16310W - LIGHTPOLE BRONZE ANCHOR BASE BOLTS
September 13, 2024 55357 $ 15,834.53 FRESNO COUNTY SHERIFF GENERAL, WATER DISPATCH SERVICES - OCTOBER 2024, AND RMS-JMS ACCESS FEE AUGUST 2024 (PD)
September 13, 2024 55358 $ 945.97 FRESNO WIRE ROPE & RIGGING, IN GENERAL (2) 1000', (10) THIMBLE (10) FORGED CLP FOR POOL PARK
September 13, 2024 55359 $ 1,045.42 GRAINGER INC. WATER AXIAL FAN, ROUND, 6-25 / 32 " H, 190-235 CFM MANUFACTURER, AXIAL FAN, ROUND, 6-25 / 32 " H, 190 / 235 CFM MANUFACTURER
September 13, 2024 55360 $ 325.00 INSYARATH, KHAMPHOU GENERAL MONTH OF JULY 2024 STATS 8/8/2024 (PD)
September 13, 2024 55361 $ 1,569.42 JORGENSEN COMPANY, JORGENSEN C GENERAL (15) FIRE EXT ANNUAL MAINT, (18)FIRE EXT RECHARGE (PD)
September 13, 2024 55362 $ 9,909.25 LIGHTHOUSE ELECTRICAL INC WATER WTP BOOSTER PUMP VFD REPLACEMENT- 35 % ARRIVAL MATERIAL, WTP BOOSTER PUMP VFD REPLACEMENT 30% COMPLETION
September 13, 2024 55363 $ 300.00 DAVID MALDONADO GENERAL TRAVEL EXPENSE SUPERVISOR COURSE 9/9/2024 - 9/20/2024 (PD) September 13, 2024 55364 $ 572.61 MENDOTA 1 SMOG GENERAL 2019 DODGE CHARGER : FILTER AND MOTOR OIL CHANGE, 2015 FORD
POLICE INTERCEPTOR CHECK FOR SIREN LIGHT NO WORKING
September 13, 2024 55365 $ 101.70 METRO UNIFORM GENERAL (1) P/C LSSH MNS LTBL, (2) MENDOTA PD SHOULDER PATCH
September 13, 2024 55366 $ 178,744.74 MID VALLEY DISPOSAL, INC REFUSE SANITATION CONTRACT SERVICE FOR JULY 2024 BILL FOR JUNE 2024 AND FOR AUGUST 2024 BILL FOR JULY 2024
September 13, 2024 55367 $ 1,000.00 NETXPERTS LLC GENERAL, WATER, SEWER MONTHLY MANAGED SERVICE CONTRACT FOR SEPTEMBER 2024
September 13, 2024 55368 $ 5,089.66 NORTHSTAR CHEMICAL WATER (740) SODIUM HYPOCHLORITE- 12.5% MILL A MEETS NSF/AN, (750) SODUIM HYPOCHLORITE - 12%MILL A MEETS NSF/ANSI
September 13, 2024 55369 $ 25.00 JUAN PEREZ GENERAL
EXPENSE REIMBURSEMENT PAID FOR GAS ON A NEW UNIT FROM
DINUBA TO MENDOTA
September 13, 2024 55370 $ 29,119.21 PG&E
GENERAL, WATER, SEWER,
STREETS
CITYWIDE UTILITIES FOR 7/09/2024-8/06/2024
September 13, 2024 55371 $ 643.72 RAMON'S TIRE & AUTO GENERAL, STREETS LOOSE TIRE & WHEEL FOR DUMP TRAILER - NEW RADIAL , 2018 FORD (1) TIRE INSTALLATION PACKAGE, (1) VALVE STEM
CITY OF MENDOTA
CASH DISBURSEMENTS
09/11/2024 - 09/13/2024
CK# 055340 - 055374
September 13, 2024 55372 $ 1,613.77 RED WING BUSINESS ADVANTAGE AC WATER, SEWER (8) BOOT REPLACEMENT PER MOU
September 13, 2024 55373 $ 9,131.25 RRM DESIGN GROUP GENERAL CITY HALL AND POLICE STATION CONSTRUCTION AUGUST 2024
September 13, 2024 55374 $ 29.95 SEBASTIAN GENERAL
SECURITY SERVICES FOR 8/21/2024 - 9/20/2024 (PD)
$ 459,179.20
1 AGENDA ITEM – STAFF REPORT
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: NORA VALDEZ, FINANCE DIRECTOR
VIA: CRISTIAN GONZALEZ, CITY MANAGER
SUBJECT: APPROVING THE CONSULTANT SERVICES AGREEMENT FROM PROVOST & PRITCHARD
CONSULTING GROUP FOR THE PREPARATION OF CALIFORNIA ENVIRONMENTAL
QUALITY ACT AND NATIONAL ENVIRONMENTAL POLICY ACT DOCUMENTATION FOR
THE SECOND STREET STORMWATER PROJECT
DATE: OCTOBER 1, 2024
ISSUE
Shall the City Council adopt Resolution No. 24-54, approving the Consultant Services Agreement from Provost & Pritchard Consulting Group for the preparation of California Environmental Quality Act and National Environmental Policy Act documentation for the Second Street Stormwater Project?
BACKGROUND
The Council for Watershed Health, the City Engineer and staff at Provost & Pritchard Consulting Group have been performing Technical Assistance (“TA”) services utilizing Proposition 1 Stormwater funding to design stormwater management infrastructure to mitigate the flooding that occurs at the intersection of Second Street and Naples Street and along Second Street from Marie Street to Bass Avenue. The TA work will produce concept level plans and an application package for the Environmental Protection Agency (“EPA”) Overflow and Stormwater Grant Program (“OSG”) to fund the construction of the project.
ANALYSIS
The project will include “grey” and “green” components to address the stormwater management objective and involves improvements to the “Triangle Park” at the intersection of Bass Avenue and Second Street.
In order to provide a complete OSG application package, the City must prepare documentation in accordance with the California Environmental Quality Act (“CEQA”) and the National Environmental Policy Act (“NEPA”). In coordination with the State Waterboard, it has been determined that a Categorical Exemption with desktop level biological and cultural surveys will be sufficient to comply with CEQA with the desktop surveys being sufficient to complete the requisite NEPA documentation.
FISCAL IMPACT
The fee of $10,000.00 will be paid from the Water & Sewer Enterprise Fund. This will not impact the General Fund. There is approximately $7 million earmarked for the City for the construction of this project under the OSG program.
2 RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 24-54, approving the Consultant Services Agreement from Provost & Pritchard Consulting Group for the preparation of California Environmental Quality Act and National Environmental Policy Act documentation for the Second Street Stormwater Project.
Attachments:
1. Resolution No. 24-54
2. Exhibit “A” – Consultant Services Agreement
1 BEFORE THE CITY COUNCIL
OF THE
CITY OF MENDOTA, COUNTY OF FRESNO
RESOLUTION NO. 24-54
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENDOTA APPROVING
THE CONSULTANT SERVICES AGREEMENT FROM PROVOST & PRITCHARD
CONSULTING GROUP FOR THE PREPARATION OF CALIFORNIA
ENVIRONMENTAL QUALITY ACT AND NATIONAL ENVIRONMENTAL POLICY ACT
DOCUMENTATION FOR THE SECOND STREET STORMWATER PROJECT
WHEREAS, Provost & Pritchard Consulting Group is currently providing Proposition 1 funded Stormwater Technical Assistance through the Council for Watershed Health for the Second Street Stormwater project; and WHEREAS, the Environmental Protection Agency’s Overflow and Stormwater Grant Program has approximately $7 million earmarked for the City of Mendota for the construction of this project; and
WHEREAS, the application for the construction funding requires the completion of documentation under the California Environmental Quality Act (“CEQA”) and National Environmental Policy Act (“NEPA”) for completion; and
WHEREAS, Provost & Pritchard Consulting Group has submitted a proposal that is acceptable to City staff to provide the appropriate CEQA and NEPA documentation.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mendota that the Consultant Services Agreement submitted by Provost & Pritchard Consulting Group is hereby approved in substantially the form attached hereto as Exhibit “A,” respectively, and that the City Manager, or his designee, is hereby authorized to execute the document.
______________________________
Victor Martinez, Mayor
ATTEST:
I, Celeste Cabrera-Garcia, City Clerk of the City of Mendota, do hereby certify that the foregoing resolution was duly adopted and passed by the City Council at a regular meeting of said Council, held at the Mendota City Hall on the 1st day of October, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Celeste Cabrera-Garcia, City Clerk
EXHIBIT A
455 W Fir Ave • Clovis, CA 93611 • (559) 449-2700
www.provostandpritchard.com
\\EgnyteDrive\Clients\Mendota_City of-3336\3336OG01_On-Going\100\105 Grants & Loans\105.70 Stormwater Grants\OSG\2024 0924 Mendota CSA_2ndStStormwater v2.docx
Engineering • Structural • Geostructural • Surveying • Planning • Environmental • GIS • Construction Services • Hydrogeology • Consulting Clovis • Visalia • Bakersfield • Modesto • Los Banos • Chico • Sacramento • Sonora • San Luis Obispo • Boise, ID
CONSULTANT SERVICES AGREEMENT
City of Mendota
Client/Agency Proposal No.
Cristian Gonzalez (559) 655-3291 x105
Attention Telephone
City of Mendota (559) 655-4064
Bill to Fax
643 Quince Street [email protected]
Billing Address Email
Mendota, CA 93640
City, Zip Code
2nd Street Stormwater Project Mendota, CA
Project Title Location
DESCRIPTION OF SERVICES
Preparation of CEQA Notice of Exemption (NOE) documentation with “desktop” biological and cultural surveys and preparation of NEPA “crosscutter” forms for the subject project in support of an EPA Overflow and Stormwater Grant (OSG) application for construction funding for a fixed fee of $10,000.
The provisions set forth below and on the following paragraphs 1 through 42 are incorporated into and made a part of this Agreement. In signing, the Client acknowledges that they have read and approved all such terms and hires Provost & Pritchard Engineering Group, Inc., dba Provost & Pritchard Consulting Group, (Consultant) to perform the above described services.
TERMS AND CONDITIONS
Client and Consultant agree that the following terms and conditions shall be part of this agreement:
1. In providing services under this Agreement, the Consultant shall perform in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same time and in the same or similar locality. The Consultant makes no warranty, express or implied, as to its professional services rendered under this Agreement.
2. Client acknowledges that Consultant is not responsible for the performance of work by third parties including, but not limited to, the construction contractor and its subcontractors.
3. Client agrees that if Client requests services not specified in the scope of services described in this agreement, Client will pay for all such additional services as extra services, in accordance with Consultant's billing rates utilized for this contract.
DOCUMENTS
4. Client acknowledges that all reports, plans, specifications, field data and notes and other documents, including all documents on electronic media, prepared by Consultant (collectively Work Product) are instruments of service which shall remain the property of Consultant and may be used by Consultant without the consent of Client. Consultant Project Manager: BGS
Prepared by: MLO
City of Mendota September 24, 2024
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shall retain all common law, statutory law and other rights, including copyrights. Consultant grants Client a perpetual, royalty-free fully paid-up, nonexclusive and irrevocable license to copy, reproduce perform, dispose of, use and reuse the Work Product in connection with the Project, in whole or in part, and to authorize others to do so for the benefit of Client. Client acknowledges that its right to utilize Work Product pursuant to this agreement will continue only so long as Client is not in default, pursuant to the terms and conditions of this agreement, and Client has performed all its obligations under this agreement.
5. Client agrees not to reuse Work Product, in whole or in part, for any project other than the project that is the subject of this agreement. Client further agrees to waive all claims against Consultant resulting in any way from any unauthorized changes or unauthorized reuse of the Work Product for any other project by anyone on Client’s behalf.
Client agrees not to use or permit any other person to use versions of Work Product which are not final and which are not signed and stamped or sealed by Consultant. Client shall be responsible for any such use of non-final Work Product. Client hereby waives any claim for liability against Consultant for use of non-final Work Product. If a reviewing agency requires that check prints be submitted with a stamp or seal, those shall not be considered final for purposes of this paragraph.
6. In the event Client (1) makes, agrees to, authorizes, or permits changes in Work Product, or (2) makes, agrees to, authorizes, or permits construction of such unauthorized changes, which changes are not consented to in writing by Consultant, or (3) does not follow recommendations prepared by Consultant pursuant to this agreement, resulting in unauthorized changes to the project, Client acknowledges that the unauthorized changes and their effects are not the responsibility of Consultant. Client agrees to release Consultant from all liability arising from such unauthorized changes, and further agrees to defend, indemnify and hold harmless Consultant, its officers, directors, employees and subconsultants from and against all claims, demands, damages or costs, including attorneys' fees, arising from such changes.
7. Under no circumstances shall delivery of Work Product for use by the Client be deemed a sale by the Consultant, and the Consultant makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. In no event shall the Consultant be liable for indirect or consequential damages as a result of the Client’s unauthorized use or reuse of the Work Product.
8. The Client is aware that differences may exist between electronic files delivered and the printed hard-copy construction documents. In the event of a conflict between the signed construction documents prepared by the Consultant and electronic files, the signed sealed hard-copy documents shall govern.
LIMITATIONS
9. Consultant makes no representations concerning soils or geological conditions unless specifically included in writing in this agreement, or by amendments to this agreement. If Consultant recommends that Client retain the services of a Geotechnical Engineer and Client chooses to not do so, Consultant shall not be responsible for any liability that may arise out of the making of or failure to make soils or geological surveys, subsurface soils or geological tests, or general soils or geological testing.
10. Client acknowledges that, unless specifically stated to the contrary in the proposal’s description of services to be provided, Consultant's scope of services for this project does not include any services related in any way to asbestos and/or hazardous or toxic materials. Should Consultant or any other party encounter such materials on the job site, or should it in any other way become known that such materials are present or may be present on the job site or any adjacent or nearby areas which may affect Consultant's services, Consultant may, at its option, suspend or terminate work on the project until such time as Client retains a qualified contractor to abate and/or remove the asbestos and/or hazardous or toxic materials and warrant that the job site is free from any hazard which may result from the existence of such materials.
INDEMNIFICATION
11. To the fullest extent allowed by law, Consultant will indemnify and hold harmless, but shall have no duty to defend Client, its officers, directors, employees, and agents (collectively, the "Client indemnities") from, for and against any and all claims, demands, damages, losses, expenses, liabilities, and penalties arising out of or relating to the Project, but only to the extent caused by the negligent or other wrongful acts or omissions of Consultant, its subconsultants, or any person or entity for whose acts or omissions any of them are responsible, or by the failure of any such party to perform as required by this Agreement. To the fullest extent allowed by law, Client will indemnify and hold City of Mendota September 24, 2024
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harmless, but shall have no duty to defend Consultant and its officers, directors, employees and agents from, for and against any and all claims, demands, damages, losses, expenses, liabilities and penalties arising out of or relating to the Project, but only to the extent caused by the negligent or other wrongful acts or omissions of Client or any person or entity for whose acts or omissions it is responsible, or by the failure of any such party to perform as required by this Agreement. The obligations and rights of this Section are in addition to other obligations and rights of indemnity provided under this Agreement or applicable law.
FINANCIAL
12. All fees and other charges due Consultant will be billed monthly and shall be due at the time of billing unless specified otherwise in this agreement. If Client fails to pay Consultant within sixty (60) days after invoices are rendered, Consultant shall have the right in its sole discretion to consider such default in payment a material breach of this entire agreement, and, upon written notice, Consultant's duties, obligations and responsibilities under this agreement may be suspended or terminated for cause pursuant to Sections 26 through 31. In such event, Client shall promptly pay Consultant for all outstanding fees and charges due Consultant at the time of suspension or termination including all costs and expenses incurred in the performance of services up to suspension or termination.
13. Consultant shall not be liable to Client for any costs or damages that may result from the termination or suspension of services under this agreement due to Client’s failure to pay Consultant invoices in accordance with the terms of this paragraph. In the event that Consultant agrees to resume terminated or suspended services after receiving full payment of all late invoices, Client agrees that time schedules and fees, as applicable, related to the services will be equitably adjusted to reflect any delays or additional costs caused by the termination or suspension of services.
14. In all cases where the proposal calls for payment of a retainer, that payment shall be made by Client to Consultant prior to commencement of services under this agreement. Upon receipt of retainer payment, the Consultant shall commence services as provided for under this Agreement. Unless otherwise provided for in the project proposal, such retainer shall be held by Consultant throughout the duration of the contract, and shall be applied to the final project invoice, and to any other outstanding AR, including late payment charges, on the project. Any amount of said retainer in excess of the final invoice and other outstanding AR shall be returned to the Client within 30 days of issuance of the final project invoice.
15. Client agrees that all billings from Consultant to Client will be considered correct and binding on Client unless Client, within ten (10) days from the date of receipt of such billing, notifies Consultant in writing of alleged inaccuracies, discrepancies, or errors in billing. In the event of a dispute over any billing or portion of billing, Client agrees to pay the undisputed portion of any billings in accordance with the payment terms set forth in Section 12.
16. Client agrees to pay a monthly late payment charge, which will be the lesser of one and one half percent (1-1/2%) per month or a monthly charge not to exceed the maximum legal rate, which will be applied to any unpaid balance commencing thirty (30) days after the date of the billing. Client acknowledges that payments applied first to unpaid late payment charges and then to unpaid balances of invoices.
17. In the event Consultant's fee schedule changes due to any increase of costs such as the granting of wage increases and/or other employee benefits to field or office employees or any taxes or fees imposed by local, state, or federal government on consultants’ fees during the lifetime of this agreement, the new fee schedule shall apply to all subsequent work on time-and-materials contracts.
18. If payment for Consultant's services is to be made on behalf of Client by a third party lender, Client agrees that Consultant shall not be required to indemnify the third party lender, in the form of an endorsement or otherwise, as a condition to receiving payment for services. Client agrees to reimburse Consultant for all collection agency fees, legal fees, court costs, reasonable consultant staff costs and other expenses paid or incurred by Consultant in the event that collection efforts become necessary to enforce payment of any unpaid billings due to Consultant in connection with the services provided in this agreement.
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LIMITATION OF LIABILITY
19. Notwithstanding any other provisions of this Agreement to the contrary, the aggregate liability of the Consultant under this Agreement, whether for breach of contract, tort, strict liability or any other legal theory, will not exceed the total amount of Consultant's compensation for performing services under this Agreement or $50,000, whichever is greater, however this limitation of Consultant's liability does not apply to third-party claims, or to the Client's reasonable attorneys' fees and expert witnesses' fees and litigation expenses arising out of or related to such thirdparty claims for which Consultant is liable.
DISPUTE RESOLUTION
20. In an effort to resolve any conflicts or disputes that arise regarding performance under this agreement by either party, Client and Consultant agree that all such disputes shall be submitted to nonbinding mediation, using a mutually agreed upon mediation services experienced in the resolution of construction disputes. Unless the parties mutually agree otherwise, such mediation shall be a pre-condition to the initiation of any litigation. The parties further agree to include a similar mediation provision in their agreements with other independent contractors and consultants retained for the project and require them to similarly agree to these dispute resolution procedures. This provision shall not be interpreted to restrict the right of either party to file an action in a court of law, in the County of Fresno, State of California, having appropriate jurisdiction or to preclude or limit the Consultant’s right to record, perfect or to enforce any applicable lien or Stop Notice rights.
CONSTRUCTION PROJECTS
21. If the scope of services contained in this agreement does not include construction phase services for this project, Client agrees that such construction phase services will be provided by Client or by others. Client assumes all responsibility for interpretation of the contract documents and for construction observation and supervision and waives any claim against Consultant that may in any way be connected thereto. In addition, Client agrees to indemnify and hold Consultant harmless from any loss, claim, or cost, including reasonable attorneys' fees and costs of defense, arising or resulting from the performance of such services by other persons or entities and from any and all claims arising from the modification, clarification, interpretation, adjustments or changes made to the contract documents to reflect changed field or other conditions, except for claims arising from the negligence or other wrongful acts of Consultant, its employees, its subconsultants, or any other person or entity for which Consultant is responsible.
22. Client agrees to include provisions in its contract with the construction contractor to the effect that in accordance with generally accepted construction practices, the construction contractor will be required to assume sole and complete responsibility for job site conditions during the course of construction of the project, including safety of all persons and property, and that this requirement shall apply continuously and not be limited to normal working hours.
Neither the professional activities of Consultant nor the presence of Consultant or its employees or subconsultants at a construction site shall relieve the contractor and its subcontractors of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and applicable health or safety requirements of any regulatory agency or of state law.
23. Client agrees to require its contractor and subcontractors to review the plans, specifications and documents prepared by Consultant prior to the commencement of construction phase work. If the contractor and/or subcontractors believe there are deficiencies, conflicts, errors, omissions, code violations, or other deficiencies in the plans, specifications and documents prepared by Consultant, contractors shall notify Client so those deficiencies may be corrected or otherwise addressed by Consultant prior to the commencement of construction phase work.
24. If, during the construction phase of the project, Client discovers or becomes aware of changed field or other conditions which necessitate clarifications, modifications or other changes to the plans, specifications, estimates or other documents prepared by Consultant, Client agrees to notify Consultant and, at Client’s option, retain Consultant to prepare the necessary changes or modifications before construction activities proceed. Further, Client agrees to require a provision in its construction contracts for the project which requires the contractor to promptly notify Client of any changed field or other conditions so that Client may in turn notify Consultant pursuant to the provisions of this paragraph.
25. If, due to the Consultant's error, omission or negligence, a required item or component of the Project is omitted from the Consultant's construction documents, the Consultant shall not be responsible for paying the cost required to add City of Mendota September 24, 2024
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such item or component to the extent that such item or component would have been required and included in the original construction documents. The Consultant will not be responsible for any cost or expense that enhances the value of the Project.
SUSPENSION AND TERMINATION
26. If the Project or the Consultant’s services are suspended by the Client for more than thirty (30) consecutive calendar days, the Consultant shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In addition, upon resumption of services, the Client shall compensate the Consultant for expenses incurred as a result of the suspension and resumption of its services, and the Consultant’s schedule and fees for the remainder of the Project shall be equitably adjusted.
27. If the Consultant’s services are suspended for more than ninety (90) days, consecutive or in the aggregate, the Consultant may terminate this Agreement upon giving not less than five (5) calendar days’ written notice to the Client.
28. If the Client is in breach of the payment terms or otherwise is in material breach of this Agreement, the Consultant may suspend performance of services upon five (5) calendar days’ notice to the Client. The Consultant shall have no liability to the Client, and the Client agrees to make no claim for any delay or damage as a result of such suspension caused by any breach of this Agreement by the Client. Upon receipt of payment in full of all outstanding sums due from the Client, or curing of such other breach that caused the Consultant to suspend services, the Consultant shall resume services, and there shall be an equitable adjustment to the remaining project schedule and fees as a result of the suspension.
29. Client acknowledges Consultant has the right to complete all services included in this agreement. In the event this agreement is terminated before the completion of all services, unless Consultant is responsible for such early termination, Client agrees to release Consultant from all liability for services not performed or completed by Consultant and from liability for any third-party reliance, use, interpretation or extrapolation of Consultant’s work product. In the event all or any portion of the services by Consultant are suspended, abandoned, or otherwise terminated, Client shall pay Consultant all fees and charges for services provided prior to termination, not to exceed the contract limits specified herein, if any. Client acknowledges if the project services are suspended and restarted, there will be additional charges due to suspension of the services which shall be paid for by Client as extra services pursuant to Section 26. Client acknowledges if project services are terminated for the convenience of Client, Consultant is entitled to reasonable termination costs and expenses, to be paid by Client as extra services pursuant to Section 31.
30. The Client may terminate this Agreement for the Client's convenience and without cause upon giving the Consultant not less than seven (7) calendar days' written notice.
31. In the event of termination of this Agreement by either party, Consultant shall invoice Client for all outstanding services and expenses reasonably incurred by the Consultant in connection with the orderly termination of this Agreement, including but not limited to demobilization, reassignment of personnel, associated overhead costs and all other expenses directly resulting from the termination. The Client shall within thirty (30) calendar days of termination pay the Consultant for all services rendered and all reimbursable costs incurred by the Consultant up to the date of termination, in accordance with the payment provisions of this Agreement.
OTHER
32. This agreement shall be binding upon the heirs, executors, administrators, successors and assigns of Client and Consultant.
33. This agreement shall not be assigned by either Client or Consultant without the prior written consent of the other.
34. Consultant's or Client's waiver of any term, condition or covenant shall not constitute the waiver of any other term, condition or covenant. Consultant's or Client's waiver of any breach of this agreement shall not constitute the waiver of any other breach of the Agreement.
35. Client and Consultant agree that if any term or provision of this Agreement is determined to be illegal, in conflict with any law, void or otherwise unenforceable, and if the essential terms and provisions of this Agreement remain unaffected, then the validity of the remaining terms and provisions will not be affected and the offending provision will be given the fullest meaning and effect allowed by law.
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36. This agreement shall be governed by and construed in accordance with the laws of the State of California. The Client agrees and consents to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this Agreement and further agrees and consents that venue of any action brought hereunder shall be exclusively in the County of Fresno, State of California.
37. Within the limits of the approved scope and fee, Consultant may engage the services of any subconsultants when, in the Consultant's sole opinion, it is appropriate to do so. Such subconsultants may include testing laboratories, geotechnical engineers and other specialized consulting services deemed necessary by the Consultant to carry out the scope of the Consultant's services.
38. Consultant shall be entitled to immediately, and without notice, suspend the performance of any and all of its obligations pursuant to this agreement if Client files a voluntary petition seeking relief under the United States Bankruptcy Code or if there is an involuntary bankruptcy petition filed against Client in the United States Bankruptcy Court, and that petition is not dismissed within fifteen (15) days of its filing. Any suspension of services made pursuant to the provisions of this paragraph shall continue until such time as this agreement has been fully and properly assumed in accordance with the applicable provisions of the United States Bankruptcy Code and in compliance with final order or judgment issued by the Bankruptcy Court.
39. This agreement shall not be construed to alter, affect or waive any design professional's lien, mechanic's lien or stop notice right, which Consultant may have for the performance of services pursuant to this agreement. Client agrees to provide to Consultant the current name and address of the record owner of the property upon which the project is to be located. Client also agrees to provide Consultant with the name and address of any and all lenders who may loan money on the project and who are entitled to receive a preliminary notice.
40. Consultant shall not be liable for damages resulting from the actions or inactions of governmental agencies including, but not limited to, permit processing, environmental impact reports, dedications, general plans and amendments thereto, zoning matters, annexations or consolidations, use or conditional use permits, project or plan approvals, and building permits. Client agrees that it is the responsibility of Client to maintain in good standing all governmental approvals or permits and to timely apply for any necessary extensions thereof.
41. Consultant and Client each agree to waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination in accordance with paragraphs 26 through 31, except for termination expenses provided for in said paragraph 31. Client further agrees that to the fullest extent permitted by law, Consultant shall not be liable to Client for any special, indirect or consequential damages whatsoever, whether caused by Consultant's negligence, errors, omissions, strict liability, breach of contract, breach of warranty or other cause or causes whatsoever, including but not limited to, loss of use of equipment or facility, and loss of profits or revenue.
42. This Agreement is the entire Agreement between the Client and the Consultant. It supersedes all prior communications, understandings and agreements, whether oral or written. Amendments to this Agreement must be in writing and signed by both the Client and the Consultant.
Provost & Pritchard Engineering Group, Inc.,
dba Provost & Pritchard Consulting Group
Client/Agency
By By
Heather Bashian, PE
Name Name
Director Of Operations
Title Title
Date Signed Date Signed
1 AGENDA ITEM – STAFF REPORT
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: CELESTE CABRERA-GARCIA, CITY CLERK
VIA: CRISTIAN GONZALEZ, CITY MANAGER
SUBJECT: PROVIDING DIRECTION TO STAFF REGARDING THE PURCHASE OF THE SCOREBOARD
FOR THE ALFREDO MURATALLA BASEBALL FIELD
DATE: OCTOBER 1, 2024
ISSUE
Shall the City Council provide direction to staff regarding the purchase of the scoreboard for the Alfredo Muratalla Baseball Field?
BACKGROUND
At its June 25, 2024 regular meeting, the City Council unanimously approved to dedicate the new baseball field at Rojas-Pierce Park in honor of late Mendota resident Alfredo Muratalla.
ANALYSIS
As the City prepares to formally dedicate the baseball field, staff is seeking input and direction from the City Council on the color and style of the scoreboard. Staff is also requesting that the City Council establish a “not to exceed” purchase amount for the scoreboard.
There are various colors and styles of scoreboards with varying price points. Staff reached out to scoreboard vendors who provided several available options and mockups. An overview of the options provided by one vendor (BSN Sports) is shown in the attached documents.
The following are available scoreboard color options (color options may differ depending on the ultimate vendor that is awarded the final bid):
2 The following are available letter and trim options (color options may differ depending on the ultimate vendor that is awarded the final bid):
White, Black, Yellow Gold, Vegas Gold, Silver, Turquoise, Maroon, Purple, Royal Blue, Ice Blue, Green, Gray, Orange, Brown
FISCAL IMPACT
At this time the City Council is not formally authorizing the purchase of the scoreboard for the Alredo Muratalla Baseball Field. The City Council is only providing input and direction on the item. There is no fiscal impact for providing input or direction. The fiscal impact related to the purchase of the scoreboard in the future is yet to be determined but will be funded through the General Fund.
RECOMMENDATION
Staff recommends that the City Council provide direction to staff on the preferred design, colors, and not to exceed amount for the scoreboard. Staff also recommends that the City Council direct staff to formally obtain quotes/bids in accordance with the City’s purchasing policy for the scoreboard and bring back a formal item at a future City Council meeting for the purchase of the scoreboard for the Alfredo Muratalla Baseball Field.
Attachments:
1. Mockups provided by Varsity Scoreboards
2. Scoreboard Options provided by BSN Sports
ATTACHMENT 1
Scoreboard mockups provided by Varsity Scoreboards
Varsity Scoreboard – Model 3388 (Estimated Price: $4,997.05) Varsity Scoreboard – Model 3388 (Estimated Price: $8,454.02) Varsity Scoreboard – Model 3315 (Estimated Price: $8,464.95) ATTACHMENT 2
Scoreboard Options provided by BSN Sports
8’
20’
1460615
20’ X 8’ BASEBALL SCOREBOARD
• 15” LED digits with protective shields
•
• Includes wireless remote control
5 Year Limited Warranty
$14,49999
6’6”
15’
1459542
15’ X 6’6” BASEBALL SCOREBOARD
• 15” LED digits with protective shields
•
• Includes wireless remote control
5 Year Limited Warranty
$13,49999
OPTIONS
1459530
1459543
1459544
CONTROLLER CARRYING CASE
15’ OUTDOOR SCHOOL/SPONSOR PANEL
15’ OUTDOOR TRUSS
$20999
$1,34999
$3,94999
/// BASEBALL SCOREBOARDS
1459536
8’ X 4’ BASEBALL SCOREBOARD
• 15” LED digits with protective shields
•
• Includes handheld wireless remote control
8’
4’
5 Year Limited Warranty
$4,99999
OPTIONS
1459537 8’ INDOOR SCHOOL/SPONSOR PANEL $74999
1459538 8’ INDOOR TRUSS $2,04999
CONTROLLER CARRYING CASE $20999 1459530
OPTIONS
CONTROLLER CARRYING CASE $20999 1459530
20’ OUTDOOR SCHOOL/SPONSOR PANEL $1,59999 1459540
20’ OUTDOOR TRUSS $4,99999 1459541
BSNSPORTS.com // 800.527.7510 SCOREBOARDS // 433
6’
9’
5 Year Limited Warranty
$7,99999
OPTIONS
1459530
1459534
1459535
CONTROLLER CARRYING CASE
9’ OUTDOOR SCHOOL/SPONSOR PANEL
9’ OUTDOOR TRUSS
$20999
$910
$2,24999
1459533
9’ X 6’ BASEBALL SCOREBOARD
• 15” LED digits with protective shields
•
• Includes wireless remote control
1459529
16’ X 5’ BASEBALL SCOREBOARD
• 15” LED digits with protective shields
•
• Includes handheld wireless remote control
OPTIONS
1459530
1459531
1459532
CONTROLLER CARRYING CASE
16’ OUTDOOR SCHOOL/SPONSOR PANEL
16’ OUTDOOR TRUSS
$20999
$1,29999
$3,99999
5 Year Limited Warranty
$7,499
16’
5’
6’6”
20’
1468177
20’ X 6’6” BASEBALL SCOREBOARD
• 15” LED digits with protective shields
•
• Includes wireless remote control
5 Year Limited Warranty
$15,999
OPTIONS
1459530
1459540
1459541
CONTROLLER CARRYING CASE
20’ OUTDOOR SCHOOL/SPONSOR PANEL
20’ OUTDOOR TRUSS
$20999
$1,59999
$4,99999
1468191
8’ X 5’ BASEBALL SCOREBOARD
• 15” LED digits with protective shields
•
• Includes wireless remote control
8’
5’
5 Year Limited Warranty
$6,749
OPTIONS
1459537 8’ INDOOR SCHOOL/SPONSOR PANEL $74999
1459538 8’ INDOOR TRUSS $2,04999
CONTROLLER CARRYING CASE $20999 1459530
5 Year Limited Warranty
$3,99999
1468206
4’ X 4’ BASEBALL PITCH CLOCK
• 26” LED digits with protective shields
•
• Includes wireless remote control and receiver
• Optional rolling leg assembly with pneumatic tires
• For standalone use, works independently of
scoreboard
3’
3’
434 // SCOREBOARDS HIGHLIGHTED ITEMS SHIP IN 24 HOURS
455 W. Fir Avenue
Clovis, CA 93611
Tel: (559) 449-2700
Fax: (559) 449-2715
www.provostandpritchard.com
https://us-partner-integrations.egnyte.com/msoffice/wopi/files/b9c61b47-a43e-48be-94b6- 116e834952b8/WOPIServiceId_TP_EGNYTE_PLUS/WOPIUserId_87.ppeng.egnyte.com/City Eng Council Report.docx Engineering Surveying Planning Environmental GIS Construction Services Hydrogeology Consulting Clovis Bakersfield Visalia Modesto Los Banos Chico Merced Sacramento Memorandum
To: City Council via Cristian Gonzalez, City Manager
From: Michael Osborn, City Engineer
Jeff O’Neal, City Planner
Subject: City Engineer’s Report to City Council
Date: September 24, 2024
Engineering Projects:
1. Rojas Pierce Park:
• CDBG funded Phase 3: Restroom & Concession Building in progress • Working with staff for improvements to new soccer field
2. Well 10 and Water Main Relocation
• Construction documents are completed and potential to bid and construct this fall; Coordination with USBR, BB Limited & PG&E
3. Citywide RRXG Improvements:
• Coordinating crossing improvements with Railroad, Caltrans & CPUC • Construction anticipated in Winter 2024
4. Backwash Reclaim Project
• Design is underway; looking for funding opportunities for construction
5. Mendota Stormwater Improvement Project
• Construction completed
6. Derrick & Oller Roundabout
• 100% Construction Documents reviewed by Caltrans
• Construction funding authorization anticipated in late October
7. Westside Water Tank & Booster Pump
• ARPA funded design in progress
• Coordinating with Amador & Smoot Extension design
• Construction anticipated in Winter 2024
8. 5
th & Quince Street Reconstruction:
• Design in progress
• Construction authorization in FFY 23/24
9. Amador & Smoot Extension:
• Design in progress
• $874,000 in STBG & CMAQ TPP funds; Construction authorization in FFY 24/25 • Coordinating with WWD for easement/right-of-way/land
10. 2025 Local Street Reconstruction:
• Design in progress
• Construction funded with CPFCDS Congressional Appropriations in FFY 24/25
11. Divisadero Street Reconstruction:
• $985,157 in STBG funding programmed for construction in FFY 25/26 • Design in progress
To: City Council via City Manager September 24, 2024
City Engineer’s Report to City Council Page 2 of 3
https://us-partner-integrations.egnyte.com/msoffice/wopi/files/b9c61b47-a43e-48be-94b6- 116e834952b8/WOPIServiceId_TP_EGNYTE_PLUS/WOPIUserId_87.ppeng.egnyte.com/City Eng Council Report.docx Planning/Development Projects
1. Rojas Pierce Park Annexation
• Continuing discussions with USBR about whether and how the WWD land retirement program affects the project.
• Providing legal descriptions of land for WWD use in consent agreement with USBR
2. Airport Reuse
• Revising concepts for reuse.
GIS/Mapping Projects
1. Citywide Streetlight Inventory and Evaluation
• All lights are mapped; additional streetlight needs in east side identified Grant Applications:
1. Triangle Park & Pool Park:
• Assisted in various Grant applications for both parks
2. Marie Street Reconstruction:
• Application for $2.25 million in CMAQ funding submitted to FCOG for competitive call for projects was not successful but included in new opportunity headed by FCOG for CPRG funding
3. 2
nd Street Stormwater Project:
• Prop 1 TA funded preliminary engineering in progress
• Application to be submitted for $7.5 million in OSG funding in Fall 2024 On-going (this month):
1. Representation of the City at FCOG TTC
2. Coordination of road projects with Caltrans
3. Assistance to staff for grant obligations & opportunities
4. Coordination with USACOE for Panoche Creek flood study
5. Following up with FAA for airport closure
6. Assistance with Community Center project
Overall P&P Staff engaged (month of August):
• Engineers: 11
• Planners: 3
• Surveyors: 4
• Environmental Specialist: 1
• GIS/CAD Specialists: 4
• Construction Manager: 0
• Project Administrator: 1
• Public Relations: 2
Abbreviations:
EOPCC – Engineer’s Opinion of Probable Construction Cost NTP – Notice to Proceed
CUCCAC – California Uniform Construction Cost Accounting Commission
STBG – Surface Transportation Block Grant
CMAQ – Congestion Mitigation and Air Quality (grant)
ATP – Active Transportation Plan (grant)
RFP – Request for Proposal
RFA- Request for Authorization (for grant funding)
FCOG – Fresno Council of Governments
To: City Council via City Manager September 24, 2024
City Engineer’s Report to City Council Page 2 of 3
https://us-partner-integrations.egnyte.com/msoffice/wopi/files/b9c61b47-a43e-48be-94b6- 116e834952b8/WOPIServiceId_TP_EGNYTE_PLUS/WOPIUserId_87.ppeng.egnyte.com/City Eng Council Report.docx ADA – Americans with Disabilities Act
DBE – Disadvantaged Business Enterprise
TTC – Technical Transportation Committee (through FCOG) RTP/SCS – Regional Transportation Plan, Sustainable
Communities Strategies
OSG – Sewer Overflow and Stormwater Reuse Grant