Mendota City Council
September 2, 2025

Minutes of City Council Meeting 1 August 19, 2025

MINUTES OF MENDOTA

REGULAR CITY COUNCIL MEETING
Regular Meeting August 19, 2025
Meeting called to order by Mayor Martinez at 6:00 PM
Roll Call
Council Members Present: Mayor Victor Martinez, Mayor Pro Tem Jose Alonso, and Council Members Libertad “Liberty” Lopez,
Jesus “Jesse” Mendoza and Joseph R. Riofrio
Council Members Absent: None
Flag salute led by Former Mayor Alex Valdez
Invocation led by Police Chaplain Robert Salinas

FINALIZE THE AGENDA

1. Adjustments to Agenda.

2. Adoption of final Agenda.

A motion was made by Mayor Pro Tem Alonso to adopt the agenda, seconded by Council Member Riofrio; unanimously approved (5 ayes).

PRESENTATION

1. City Council to honor and recognize Lupe Flores in celebration of her retirement.

Mayor Martinez introduced the item and Council Member Lopez read the Certificate of Recognition into the record.

Lupe Flores thanked the City Council for the honor and shared a few words.

The City Council congratulated Mrs. Flores on her retirement.

Minutes of City Council Meeting 2 August 19, 2025

MAYOR AND COUNCIL REPORTS AND INFORMATIONAL ITEMS

1. Council Member(s)
Council Member Mendoza reflected on the recognition of Ms. Flores; noted that September is both Leukemia Awareness Month and Suicide Prevention Month; suggested placing ribbons on City light poles to raise leukemia awareness; acknowledged Mayor Martinez’s personal battle with leukemia; and expressed gratitude to Mayor Martinez for his service to the community.

Mayor Martinez spoke about his own battle with leukemia.

Mayor Pro Tem Alonso reported on a meeting with Congressman Adam Gray; mentioned the upcoming National Night Out event; and highlighted outreach efforts regarding the future Airport Park during that event.

Council Member Lopez requested Mendota Police Department (“MPD”) assistance for a pregnant unhoused resident; asked MPD to increase patrols in East Mendota; commented on a noise complaint regarding loud music; requested a breakdown of the Development Impact Fee moratorium; addressed negative social media posts concerning the Derrick and Oller Roundabout Project; encouraged residents to attend City Council meetings for better understanding of City projects; suggested reviewing the number of yard sales allowed per address; noted a family entering Pool Park while closed for repairs; referenced the Danny Trejo Soccer Field and New Soccer Field; announced a luncheon with Congressman Adam Gray; promoted the upcoming “You Got Served an Ice Cream by a Cop” event; and thanked City Clerk Cabrera-Garcia and the City for accommodating client meetings in the Council Chambers.

Council Member Riofrio thanked staff for their work; commented on the Derrick and Oller Roundabout Project, including negative social media remarks; and recognized the City’s continued progress.

2. Mayor
Mayor Martinez addressed negative remarks on social media regarding City projects; explained the process for road repair projects; encouraged residents to attend City Council meetings to stay informed and share feedback; provided updates on the Community Center Project and Derrick and Oller Roundabout Project; encouraged the public to learn how to properly navigate roundabouts; spoke on the Fresno Council of Governments’ work with Measure C and its importance; thanked the Council, staff, and community for their support and emphasized the ongoing need to improve the City.

Minutes of City Council Meeting 3 August 19, 2025

PUBLIC COMMENT
Kevin Romero provided an update on local high school sports, including the start of football season, and shared his involvement with the Recreation Commission.

Discussion followed regarding his comments, including the Recreation Commission’s role and the high school football season.

APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING

1. Minutes of the regular City Council meeting of August 5, 2025.

2. Notice of waiving of the reading of all resolutions and/or ordinances introduced and/or adopted under this agenda.

A motion was made by Council Member Lopez to approve items 1 and 2, seconded by Council Member Riofrio unanimously approved (5 ayes).

CONSENT CALENDAR

1. JULY 28, 2025 THROUGH AUGUST 5, 2025
a. WARRANT LIST CHECK NOS. 56785 THROUGH 56833
b. TOTAL FOR COUNCIL APPROVAL = $1,374,488.24

2. Proposed adoption of Resolution No. 25-50, declaring surplus certain City-owned personal property and authorizing the sale or disposal of such property.

3. Proposed adoption of Resolution No. 25-51, awarding the construction contract for the Westside Water Tank and Pump Station project to W.M. Lyles Co. in the amount of $4,192,700.

A motion was made by Mayor Pro Tem Alonso to approve items 1 through 3 of the Consent Calendar, seconded by Council Member Lopez; unanimously approved (5 ayes).

BUSINESS

1. Council discussion and consideration of Resolution No. 25-52, appointing voting delegates for the League of California Cities’ Annual Conference General Assembly.

Mayor Martinez introduced the item and City Clerk Cabrera-Garcia provided the report.

Discussion was held on the item.

Mayor Martinez opened the public comment period.

Joseph Amador commented on the item.

Minutes of City Council Meeting 4 August 19, 2025
Kevin Romero commented on the item.

Discussion was held on the item.

Mayor Martinez closed the public comment period.

A motion was made by Mayor Martinez to appoint Mayor Pro Tem Alonso as the voting delegate and Council Members Libertad “Liberty” Lopez and Joseph R. Riofrio as the alternate voting delegates and adopt Resolution No. 25-52, seconded by Mayor Pro Tem Alonso; unanimously approved (5 ayes).

2. City Council discussion and consideration of establishing a formal naming process for dedication plaques associated with City projects.

Mayor Martinez introduced the item and City Clerk Cabrera-Garcia provided the report.

Discussion was held on the item.

Mayor Martinez opened the public comment period and seeing no one willing to comment closed it within the same minute.

Discussion was held on the item.

A motion was made by Council Member Riofrio to direct staff to draft a policy establishing a formal naming process for dedication plaques related to City projects. The policy is to be presented at a future meeting and should reference the inclusion of the following individuals: City Council Members serving at the time of the building’s grand opening, the Council seated during the prior term, key staff, and elected officials who advocated for project funding. The motion was seconded by Mayor Pro Tem Alonso and unanimously approved (5 ayes).

3. Council discussion and consideration of Resolution No. 25-53, approving the quote from Signs of Success, Inc. to remake the dedication plaque for the Mendota Council Chambers & Police Station.

Mayor Martinez introduced the item and City Clerk Cabrera-Garcia provided the report.

Discussion was held on the item, including the possibility of adding the names of Senators Anthony Cannella and Anna Caballero to the remade dedication plaque for the Mendota Council Chambers and Police Station in recognition of their advocacy for project funding.

Mayor Martinez opened the public comment period and seeing no one willing to comment closed it within the same minute.

A motion was made by Council Member Riofrio to adopt Resolution No. 25-53, with the Minutes of City Council Meeting 5 August 19, 2025
modification to include the names of Senators Anna Caballero and Anthony Cannella, seconded by Council Member Lopez and unanimously approved (5 ayes).

DEPARTMENT REPORTS AND INFORMATIONAL ITEMS

1. Animal Control, Code Enforcement, and Police Department a) July Monthly Logs
Chief of Police Smith reported on the upcoming dog and cat spay/neuter clinic; Animal Control’s ongoing efforts to capture stray dogs and a recent confiscation of chickens; the Police Department’s prior educational outreach on electric bicycle use and its current focus on enforcement of e-bike regulations; recent traffic control efforts related to the Derrick and Oller Roundabout Project; the upcoming “You Got Served an Ice Cream by a Cop” event; the National Night Out event scheduled for August 21st; and a recent Car Seat Safety event.

Police Sergeant Houser provided additional details on the Car Seat Safety event and announced plans to hold another similar event.

Discussion followed regarding the reports presented by Chief Smith and Sergeant Houser, as well as traffic congestion on Black Street.

At 7:28 p.m. Council Member Lopez left the Council Chambers and returned at 7:29 p.m.

Discussion was held regarding the possibility of holding a dog vaccination clinic.

2. City Attorney
Assistant City Attorney Castro reported that he had no updates but remained available to answer any questions from the City Council.

3. City Manager
City Manager Gonzalez commended the Police Department for their work on recent and upcoming events; thanked Lieutenant Renteria for his leadership during Chief Smith’s absence; recognized Sergeant Houser for his passion and dedication; reported that Mendota Unified School District Superintendent Dr. Lopez expressed his appreciation for the work of the School Resource Officers; acknowledged City staff for managing traffic control related to the Derrick and Oller Roundabout Project; thanked the Mendota Community Corporation for approving the establishment of the Breast Cancer Awareness Banner Program; and thanked the community for their patience with current projects, requesting their continued patience with future ones.

Discussion followed regarding the status of the Divisadero Street Reconstruction Project.

Minutes of City Council Meeting 6 August 19, 2025

CLOSED SESSION

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code section 54956.8
Property: APN 013-050-21T
Agency Negotiator: Cristian Gonzalez, City Manager
Negotiating Party: Karina Beltran
Under Negotiation: Price and Terms of Payment

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code section 54956.8
Property: APN 013-061-18T
Agency Negotiator: Cristian Gonzalez, City Manager
Negotiating Party: Macario Bañuelos
Under Negotiation: Price and Terms of Payment
At 7:36 p.m., the City Council entered into Closed Session.

At 8:18 p.m., the Council reconvened in Open Session, at which time Assistant City Attorney Castro reported that there was no reportable action on items 1 and 2.

ADJOURNMENT
With no further business, the meeting adjourned at 8:18 p.m. on motion by Mayor Pro Tem Alonso, seconded by Council Member Mendoza, and unanimously approved (5 ayes). _______________________________
Victor Martinez, Mayor
ATTEST:
_______________________________
Celeste Cabrera-Garcia, City Clerk

CITY OF MENDOTA

CASH DISBURSEMENTS
08/13/2025 - 08/21/2025
CK# 056834 - 056881
Check Date Check Number Check Amount Vendor Name Department Description August 13, 2025 56834 $ 215,488.00 CITY OF MENDOTA PAYROLL GENERAL PAYROLL TRANSFER 7/28/2025 - 8/10/2025 August 14, 2025 56835 $ 206,087.69

FRESNO COUNTY FIRE PROTECTION

DISTRICT GENERAL
FISCAL YEAR 2024 - 2025 FIRE PROTECTION SERVICES & CALFIRE ADMINISTRATIVE RATE 10.77 % FOR JANUARY - JUNE 2025
August 14, 2025 56836 $ 2,296.44 JMP OFFICE TECHNOLOGIES GENERAL, WATER, SEWER (1) 3 STATION EXPERT: 3 AUTO FDR + CIS SCANNER FOR 4/22/2025 - 4/21/2026
August 14, 2025 56837 $ 355.36 HOME DEPOT GENERAL
BUILDING SUPPLIES: SCRAPER, BLADE, ANT KILLER, & PET STICK

VACUUM KIT
August 14, 2025 56838 $ 140.04 AG & INDUSTRIAL SUPPLY INC. WATER, SEWER SPECIAL DEPARTMENT SUPPLIES:(1) STIHL BAR 16" 3/8, & (2) STIHL CHAIN 16"
August 14, 2025 56839 $ 861.81 ALERT-0-LITE

GENERAL, WATER, SEWER,

STREETS
ALL DEPARTMENT SUPPLIES: (2) 2 GALLON HD WATER COOLER, (1)

GLASS BEADS, & CHAIN SAW REPAIRS
August 14, 2025 56840 $ 1,258.56 BELMONT NURSERY GENERAL LA COLONIA LIGHTING & GROUNDS SUPPLIES - (6) CERCIDIUM, (72)

LANTANA 'NEW GOLD', TRAILING WHITE, & LAVENDER
August 14, 2025 56841 $ 295.04 CHEMSEARCH SEWER (1) SERVICE CHARGE-DRAIN MAINTENANCE FOR LIFT STATION August 14, 2025 56842 $ 379.39 CINTAS CORPORATION NO. 2 GENERAL, WATER, SEWER

FIRST AID KIT SUPPLIES POLICE DEPARTMENT, CITY HALL, PUBLIC

WORKS, WATER TREATMENT PLANT, & WASTEWATER PLANT
August 14, 2025 56843 $ 1,867.04 COOK'S COMMUNICATIONS GENERAL UNIT M80 FORD EXPLORER - REPAIR FROM FACTORY, AND UNIT M89 2019 FORD EXPLORER - REPLACED BAD ROC BOARDS (PD)
August 14, 2025 56844 $ 600.00 GONZALEZ TOWING & TRANSPORT GENERAL, WATER, SEWER 2024 CHEVY SILVERADO TOW FROM MENDOTA TO FRESNO CA August 14, 2025 56845 $ 1,298.60 SIMPLOT GROWER SOLUTIONS GENERAL PARKS FERTILIZER (860) TONS 19-0.0-0. 23.4S 2.74FE August 14, 2025 56846 $ 305.00 PURL'S SHEETMETAL & AIR GENERAL, WATER, SEWER

DIAGNOSED SYSTEM AT CITY HALL REPAIRED WIRE AND REPLACED

TRANSFORMER FUSE
August 14, 2025 56847 $ 180.00 RAMON'S TIRE & AUTO SERVICE GENERAL, STREETS 2023 CHEVROLET SILVERADO UNIT 70, 2020 FORD INTERCEPTOR UNIT 88, & FORD F-250XL #13 - TIRE REPAIR PATCH & ROTATION
August 14, 2025 56848 $ 1,328.92 ERNEST PACKING SOLUTIONS GENERAL, WATER, SEWER DEPARTMENT SUPPLIES: (20) HANDWEAR GLOVES LG & XL, (3) LIVI VPG, (3) URINAL SCREENS, (2) Y-NOTCH RT & (6) CAN LINERS
August 14, 2025 56849 $ 108.08 UNIFIRST CORPORATION GENERAL, WATER, SEWER SUPPLIES FOR CLEANING: (1) WET MOP, (2) MOPS-UNFRAMED, (50)TERRY CLOTHS, & (3) BOWL CLIP
August 14, 2025 56850 $ 291.82 USA BLUEBOOK WATER (3) FREE CHLORINE REAGENT SET FOR HATCH - WATER DEPARTMENT August 14, 2025 56851 $ 316.14 VESTIS GROUP, INC. GENERAL, WATER, SEWER PUBLIC WORKS UNIFORM SERVICE FOR 7/31/2025 AND (5) COOLING TOWELS 5 PACK FOR ALL DEPARTMENTS
August 14, 2025 56852 $ 67.60 CULIGAN WATER GENERAL MONTHLY SERVICE FEE FOR AUGUST 2025 August 14, 2025 56853 $ 9,748.94 WANGER JONES HELSLEY PC ATTORNY GENERAL, WATER, SEWER LEGAL SERVICES FOR CITY ATTORNEY : GENERAL LEGAL SERVICE, ODYSSEY DEVELOPMENT AGREEMENT & ENTITLEMENTS 7/15/2025
August 21, 2025 56854 $ 517.28 AFLAC GENERAL AFLAC INSURANCE FOR AUGUST 2025 August 21, 2025 56855 $ 54.73 AIRGAS USA, LLC WATER, SEWER RENT CYL IND SMALL CARBON DIOXIDE FOR JULY 2025 August 21, 2025 56856 $ 736.43 AT&T GENERAL, WATER, SEWER AT&T PHONE SERVICE FOR 6/25/2025 - 7/24/2025 August 21, 2025 56857 $ 2,610.00 MADERA DISPOSAL SYSTEMS INC GENERAL ANIMAL CONTROL (40) TICKET 502389 & (47) TICKET 508234 & 513015 August 21, 2025 56858 $ 2,369.64 BADGER METER WATER ORION CELLULAR LTE SERVICE UNIT FOR JULY 2025 August 21, 2025 56859 $ 547.65 BSK ASSOCIATES WATER, SEWER (2) WASTEWATER WEEKLY GRAB SAMPLE BOD, TDS, AND GENERAL EDT

MONTHLY SERVICE
August 21, 2025 56860 $ 400.00 CALIFORNIA FORENSIC INSTITUTE GENERAL (1) PRE-EMPLOYMENT EVALUATION FOR THE POLICE DEPARTMENT August 21, 2025 56861 $ 6,005.00 CIVICPLUS, LLC GENERAL, WATER, SEWER MASS NOTIFICATION SYSTEM STANDARD IMPLEMENTATION August 21, 2025 56862 $ 2,274.56 COMCAST GENERAL, WATER, SEWER CITYWIDE XFINITY SERVICES 8/06/2025 - 9/05/2025 August 21, 2025 56863 $ 184.48 CORELOGIC INFORMATION GENERAL, WATER, SEWER REAL QUEST SERVICES FOR JULY 2025 August 21, 2025 56864 $ 428.60 CROWN SERVICES CO. GENERAL, SEWER TOILET WITH SINK 1X WEEK - 1300 2ND ST, BASS AVE (POOL PARK), AND BASS AVE & HWY 33 (LOZANO PARK) 7/04/2025 - 7/31/2025

CITY OF MENDOTA

CASH DISBURSEMENTS
08/13/2025 - 08/21/2025
CK# 056834 - 056881
August 21, 2025 56865 $ 14,987.57 DATA PATH, INC. GENERAL (7) DELL PRO DESKTOP COMPUTERS, (1) LENOVO THINKSTATION P5 WORK STATION, & (2) DELL PRO MICRO DESKTOP COMPUTER
August 21, 2025 56866 $ 1,561.00

EMPLOYER DRIVEN INSURANCE
SERVICES. GENERAL BILLING SUMMARY FOR SEPTEMBER 2025
August 21, 2025 56867 $ 17,593.92 FRESNO COUNTY SHERIFF GENERAL, WATER, CFD FUND DISPATCH SERVICES-AUGUST 2025 AND RMS/JMS ACCESS FEE - JULY 2025
August 21, 2025 56868 $ 263.61 GUTHRIE PETROLEUM INC SEWER, STREETS DUMP TRUCK # 41- (10) 2- 1/2 CHEV.A.W. HYD 68 & (5) 1- 1/2 CHEV. A.W HYD 68 FOR SEWER AND STREETS
August 21, 2025 56869 $ 315.33 HARBOR FREIGHT TOOLS SEWER, STREETS SEWER & WATER SUPPLIES - (3) 5/16" X 20 FT GRADE 70 CHAIN & (1) 2000A PEAK/ 16 000 MAH LI JUM
August 21, 2025 56870 $ 248.12 HAVEN'S FOR TOTAL SECURITY, INC GENERAL (1) GRADE 1 LEVER FOR WORKFORCE BUILDINGS August 21, 2025 56871 $ 6,983.30 HUMANA INSURANCE COMPANY GENERAL DENTAL, VISION, & LIFE INSURANCE FOR SEPTEMBER 2025 August 21, 2025 56872 $ 4,093.55 iCAD INC. WATER, SEWER

WASTEWATER PLANT VFD REST & WATER TREATMENT PLANT BOOSTER

ISSUE, WIRED, PROGRAMED & TESTED
August 21, 2025 56873 $ 200.00 L&J FARM SERVICES INC. GENERAL (2) PORTA POTTY RENTAL FOR JOAQUIN MURRIETA EVENT - LOZANO PARK 7/26/2025
August 21, 2025 56874 $ 3,734.63 MADERA POWDER GENERAL
BASKETBALL COURTS SANDBLAST & POWER COAT 18" POST & 12" POST

BASE PLATE SANDBLAST NEW MATERIAL EPOXY PRIMER
August 21, 2025 56875 $ 300.00 MENDOTA YOUTH RECREATION GENERAL

DEPOSIT REIMBURSEMENT ROJAS PIERCE PARK ANNUAL BACKPACK

GIVEAWAY
August 21, 2025 56876 $ 65,331.07 PG&E

GENERAL, WATER, SEWER,
STREETS WATER DEPARTMENT UTILITIES 7/08/2025 - 8/05/2025 August 21, 2025 56877 $ 382.29
RTL ENTERPRISES, INC.DBA INTERSTATE

BATTERIES OF FRESNO GENERAL
VEHICLE BATTERIES FOR POLICE DEPARTMENT - (7) ECONO & (7) ATCORE
August 21, 2025 56878 $ 1,094.50

SAN JOAQUIN VALLEY RAILROAD CO

SJVR LOCKBOX STREETS

PROFESSIONAL SERVICE PROJECT SAFETY IMPROVEMENTS FOR
FEBRUARY 2025 - MAY 2025
August 21, 2025 56879 $ 900.00 TRANSUNION RISK AND ALTERNATIVE GENERAL TRANSUNION RISK & ALTERNATIVE DATA JULY 2025 - JUNE 2026 August 21, 2025 56880 $ 1,058.35 VERIZON WIRELESS GENERAL, WATER, SEWER CITYWIDE CELLPHONE SERVICE 7/07/2025 - 8/06/2025 August 21, 2025 56881 $ 364.00 VETERINARY MEDICAL CENTER GENERAL (7) CITY EUTHANASIA DOGS $ 578,814.08
1 AGENDA ITEM – STAFF REPORT
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: CRISTIAN GONZALEZ, CITY MANAGER
SUBJECT: APPROVING THE QUOTE FROM FONROCHE LIGHTING AMERICA FOR THE PURCHASE

OF SOLAR POWERED LIGHTING FOR BASS AVENUE
DATE: SEPTEMBER 2, 2025
ISSUE
Shall the City Council adopt Resolution No. 25-54, approving the quote from Fonroche Lighting America for the purchase of solar powered lighting for Bass Avenue?

BACKGROUND
Over the past several years, the City of Mendota (“City”) has continued to advance the Pool Park Rehabilitation project, which has included the installation of irrigation, turf, and other amenities.

Each fiscal year, the City Council allocates funding to support additional improvements to the project.

The installation of lighting along Bass Avenue, adjacent to Pool Park, has been identified as a priority by both the City Council and the Pool Park Rehabilitation Sub-Committee. The new lighting will not only support the ongoing rehabilitation efforts but also enhance safety and visibility for vehicles, pedestrians, and park visitors traveling along Bass Avenue.

ANALYSIS
For Fiscal Year 2025-2026, the City budget includes funding for the purchase and installation of solar-powered lighting along Bass Avenue near Pool Park. This improvement is intended to increase safety, security, and usability of the area during evening hours.

Fonroche Lighting America has submitted a quote for the installation of 19 solar-powered lights along Bass Avenue. In 2024, the City Council adopted Resolution No. 24-62, establishing a solesource standard for solar-powered lighting on City streets and City-owned properties, and designating Fonroche Lighting America’s solar-powered streetlight equipment as the City standard.

The City’s Public Works Department will oversee the installation of the new lighting along Bass Avenue, ensuring the project is carried out efficiently and in accordance with City standards.

FISCAL IMPACT
The purchase of the solar powered street lighting equipment will be made from the Gas Tax – Street Fund in the amount of $61,791.00. The General Fund will not be impacted by this purchase.
2 RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 25-54, approving the quote from Fonroche Lighting America for the purchase of solar powered lighting for Bass Avenue.

Attachments:

1. Resolution No. 25-54

2. Exhibit “A” – Fonroche Lighting America Quote
1 BEFORE THE CITY COUNCIL
OF THE

CITY OF MENDOTA, COUNTY OF FRESNO
RESOLUTION NO. 25-54

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENDOTA APPROVING

THE QUOTE FROM FONROCHE LIGHTING AMERICA FOR THE PURCHASE OF

SOLAR POWERED LIGHTING FOR BASS AVENUE
WHEREAS, the City of Mendota (“City”) is responsible for owning, operating, and maintaining lighting on the City street network and City-owned properties; and WHEREAS, the City has determined that solar-powered lighting is an effective solution to enhance safety and security where additional lighting is necessary; and WHEREAS, the installation of lighting along Bass Avenue adjacent to Pool Park has been identified as a priority by the City Council and the Pool Park Rehabilitation Sub-Committee to improve visibility and safety for vehicles, pedestrians, and park visitors; and
WHEREAS, Resolution No. 24-62 established the Fonroche SmartLight Assembly as the City standard for solar-powered streetlights on local streets and Cityowned properties; and WHEREAS, Fonroche Lighting America has submitted a quote to provide 19 solar-powered streetlights for Bass Avenue near Pool Park; and WHEREAS, City staff have reviewed the proposal and find it acceptable for the intended purpose.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mendota hereby approves the quote submitted by Fonroche Lighting America, as attached hereto as Exhibit “A,” for the purchase of solar-powered lighting along Bass Avenue near Pool Park.

BE IT FURTHER RESOLVED, that the City Manager, or his designee, is authorized to execute any documents as may be necessary to effectuate the purchase. ______________________________
Victor Martinez, Mayor
2 ATTEST:

I, Celeste Cabrera-Garcia, City Clerk of the City of Mendota, do hereby certify that the foregoing resolution was duly adopted and passed by the City Council at a regular meeting of said Council, held at the Mendota City Council Chambers located at 725 Riofrio Street, Mendota, California 93640, on the 2nd day of September, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Celeste Cabrera-Garcia, City Clerk

EXHIBIT A
Fonroche Lighting America
2224 SE Loop 820, Building C
Fort Worth, TX 76140
339-225-4530
Shipping fees do not include offloading at the delivery site. It is the customer’s responsibility to arrange for any necessary equipment or personnel to unload the shipment upon arrival.

Beware of Fraud: Any advance payment request will only be made on the basis of a proforma invoice sent by Fonroche Lighting America.

Shipping and Handling Not Included - Request estimate.

Ship To United States
Ship To Name City of Mendota, CA
Est. Lead Time Within 6 Weeks
Quote Expiration 11/8/2025
Date
Quote Date 8/8/2025
Quote Name G9914-MendotaCA-Bass Avenue
Quote Number 00086346
Shipping Terms Prices are FOB Origin
50% deposit, 50% Net 30 from Ship
Date-contingent on credit approval
Payment Terms
Opportunity Owner Jacob Fox
Fonroche Model Number Fonroche Product Description Price System Quantity Amount
[Opera-4K-T2]
[P190F-2P]HW-MC-Fixture
Color: TBD
POLE: 20Ft. Round
Tapered Pole-Direct
Burial-1-3.2 FT Arm -Arm
Color: Black -Pole Color:

TBD
SmartLight Assembly with 624Wh-24V NiMH Battery , special extreme temperature (from -40F to +158F), 1 x 190W solar module with Top of Pole assembly and Intelligent management/control system. Provisioned for Single Fixture configuration. Single Opera Fixture 4K Color Temp.-Type 2-Fixture Color:

TBD - . System color is black. Mount: High wind and enhanced marine coating. 20Ft. Round Tapered Pole-Direct Burial-1-3.2 FT Arm -Arm Color: Black -Pole Color is TBD
8 Year Warranty All Night Lighting 365 Days a Year - Full Battery Replacement Assumes No Shading | Assumes little or no snow
10 Degrees Tilt
100% =26 Watts worst case conditions.T-PM: 4 hrs. @100% | T-N (Balance of night) @40% | T-AM: 1 hrs. @100%
USD
3,555.00 14.00 USD49,770.00
[Opera-4K-T4]
[P190F-2P]HW-MC-Fixture
Color: TBD
POLE: 20Ft. Round
Tapered Pole-Direct
Burial-1-3.2 FT Arm -Arm
Color: Black -Pole Color:

TBD
SmartLight Assembly with 624Wh-24V NiMH Battery , special extreme temperature (from -40F to +158F), 1 x 190W solar module with Top of Pole assembly and Intelligent management/control system. Provisioned for Single Fixture configuration. Single Opera Fixture 4K Color Temp.-Type 4-Fixture Color:

TBD - . System color is black. Mount: High wind and enhanced marine coating. 20Ft. Round Tapered Pole-Direct Burial-1-3.2 FT Arm -Arm Color: Black -Pole Color is TBD
8 Year Warranty All Night Lighting 365 Days a Year - Full Battery Replacement Assumes No Shading | Assumes little or no snow
10 Degrees Tilt
100% =26 Watts worst case conditions.T-PM: 4 hrs. @100% | T-N (Balance of night) @40% | T-AM: 1 hrs. @100%
USD
3,555.00 4.00 USD
14,220.00
[Opera-4K-T4]
SmartLight Assembly with 936Wh-24V NiMH Battery , special extreme temperature (from -40F to +158F), 1 x 190W solar module with Top of Pole assembly and Intelligent management/control system. Provisioned for Single Fixture configuration. Single Opera Fixture 4K Color Temp.-Type 4-Fixture Color:

Fonroche Lighting America
2224 SE Loop 820, Building C
Fort Worth, TX 76140
339-225-4530
Seller's Terms and Conditions of Sale in effect on the date of this order shall apply to this quote and are hereby incorporated by reference.

Seller's Terms and Conditions of Sale may be viewed at https://www.fonrochesolarlighting.com/about-us/terms/.

Pricing is based on Fonroche Lighting America's Standard Terms & Conditions and any additional terms stipulated herein. It is the Representative's responsibility to convey these terms to the customer. Without prior written approval from Fonroche Lighting America's Sales Director, any deviation from these terms may constitute a change in this pricing at the time of order.

Quote Total USD 61,761.00
Programming, USD 0.00
Packaging, Shipping
& Handling
Total Line Items USD 61,761.00
[P190F-3P]HW-MC-Fixture
Color: TBD
POLE: 20Ft. Round
Tapered Pole-Direct
Burial-1-3.2 FT Arm -Arm
Color: Black -Pole Color:

TBD
TBD - . System color is black. Mount: High wind and enhanced marine coating. 20Ft. Round Tapered Pole-Direct Burial-1-3.2 FT Arm -Arm Color: Black -Pole Color is TBD
8 Year Warranty All Night Lighting 365 Days a Year - Full Battery Replacement Assumes No Shading | Assumes little or no snow
10 Degrees Tilt
100% =26 Watts worst case conditions.T-PM: 4 hrs. @100% | T-N (Balance of night) @40% | T-AM: 1 hrs. @100%
USD
3,991.00 1.00 USD3,991.00

GATEWAY
Fonroche Connect Gateway enables optional wireless networking and customer portal access. With long-range LoRA communication, you can connect one or more SmartLight Projects for monitoring and reporting. Communications included, NO MONTHLY FEES.

USD
1,000.00 1.00 USD1,000.00
Product Discount Product Discount USD
-380.00 19.00 USD-7,220.00
This quotation is subject to the following terms and conditions 1 AGENDA ITEM – STAFF REPORT
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: CRISTIAN GONZALEZ, CITY MANAGER
SUBJECT: APPROVING THE QUOTE FROM CHRISTMAS BY KREBS FOR THE PURCAHSE OF

CHRISTMAS ORNAMENTS
DATE: SEPTEMBER 2, 2025
ISSUE
Shall the City Council adopt Resolution No. 25-55, approving the quote from Christmas by Krebs for the purchase of Christmas ornaments?

BACKGROUND
Each year, the City of Mendota (“City”) decorates community spaces with Christmas ornaments and holiday displays to celebrate the season and foster community spirit. Major focal points of these decorations include:
• The large artificial Christmas tree placed annually near the intersection of Derrick Avenue and Oller Street;
• The large live Christmas tree at Robert Silva Plaza; and • The large live Christmas tree at the Bass Avenue Roundabout.

Many of the ornaments currently owned by the City have become worn or damaged over time, creating the need for replacements as well as additional ornaments to ensure these trees and other holiday displays maintain a festive and consistent appearance.

The City Council allocated funding in the Fiscal Year 2025–2026 Budget to purchase new Christmas ornaments for use during the upcoming holiday season.

ANALYSIS
Pursuant to Mendota Municipal Code Section 2.48.130, City staff solicited quotes from four (4) Christmas ornament suppliers for ornaments in the colors red, burgundy, and gold (in different finishes) in the sizes 6”, 8”, 10”, and 12”. Three (3) suppliers submitted responsive quotes that included the sizes and quantities requested by the City. The lowest responsible bidder for the Christmas ornaments is Christmas by Krebs, with a total quote of $5,308.66. It should be noted that Christmas by Krebs’ ornaments do not come pre-wired for hanging on the tree, unlike the ornaments offered by the other vendors. After consultation with the Assistant Public Works Director, it has been determined that it would be more cost-effective for staff to add the hanging wiring in-house rather than incur the additional significant cost for pre-wired ornaments from other vendors.
2 A detailed breakdown of the quotes received is provided in the following table for the City Council’s review and consideration.

Supplier Responsive
(Y/N)
Sizes &
Quantities
Available
Total
Quote
Number of
Ornaments
Notes
Christmas
by Krebs
Yes Yes $5,308.66 6” - 432
8” - 216
10” - 64
12” - 40
Total=752
Lowest responsible
bidder
BrightLife
Designs
Yes Yes $12,365.97 6” - 432
8” - 216
10” - 64
12” - 40
Total=752
Commercial
Christmas
Supply
Yes Yes $13,385.31 6” - 432
8” - 216
10” - 64
12” - 40
Total=748
Christmas
Designers
Yes No $7,474.18 6” - 432
8” - 96
10” - 64
12” - N/A
Total=592
Certain sizes and colors
of ornaments were not
available, resulting in
fewer ornaments included
in the proposal.

City staff has reviewed the quotes and determined that proceeding with Christmas by Krebs will ensure the purchase of high-quality ornaments at the most cost-effective price, supporting the City’s holiday displays at Derrick Avenue & Oller Street, Robert Silva Plaza, and the Bass Avenue Roundabout.

FISCAL IMPACT
The total cost for the purchase of Christmas ornaments from Christmas by Krebs is $5,308.66.

Funding for this purchase has been allocated in the City’s Fiscal Year 2025–2026 General Fund Budget for holiday decorations.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 25-55, approving the quote from Christmas by Krebs for the purchase of Christmas ornaments.

Attachments:

1. Resolution No. 25-55

2. Exhibit “A” – Christmas by Krebs Quote
1 BEFORE THE CITY COUNCIL
OF THE

CITY OF MENDOTA, COUNTY OF FRESNO
RESOLUTION NO. 25-55

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENDOTA APPROVING

THE QUOTE FROM CHRISTMAS BY KREBS FOR THE PURCHASE OF

CHRISTMAS ORNAMENTS
WHEREAS, the City of Mendota (“City”) organizes annual holiday events and community decorations to celebrate the Christmas season; and WHEREAS, the City Council allocated funding in the approved Budget for Fiscal Year 2025-2026 for the purchase of Christmas ornaments to enhance the City’s holiday displays; and
WHEREAS, City staff identified the need to replace and add ornaments to ensure festive and consistent decorations throughout the community; and WHEREAS, Christmas by Krebs has submitted a quote for the purchase of Christmas ornaments to meet the City’s needs for the 2025 holiday season; and WHEREAS, the costs associated with the ornaments will be fully funded through the City’s General Fund; and
WHEREAS, pursuant to Mendota Municipal Code Section 2.48.130, City staff solicited quotes from four (4) Christmas ornament suppliers; three (3) suppliers responded with the sizes and quantities requested by the City, and Christmas by Krebs was identified as the lowest responsible bidder; and
WHEREAS, City staff reviewed the proposal from Christmas by Krebs and determined it to be acceptable and in the best interest of the City.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mendota that the City Council approves the quote submitted by Christmas by Krebs, as attached hereto as Exhibit “A,” and authorizes the purchase of Christmas ornaments.

BE IT FURTHER RESOLVED, that the City Manager, or his designee, is hereby authorized to execute all documents required to complete the purchase. ______________________________
Victor Martinez, Mayor
2 ATTEST:

I, Celeste Cabrera-Garcia, City Clerk of the City of Mendota, do hereby certify that the foregoing resolution was duly adopted and passed by the City Council at a regular meeting of said Council, held at the Mendota City Council Chambers located at 725 Riofrio Street, Mendota, California 93640, on the 2nd day of September, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Celeste Cabrera-Garcia, City Clerk

EXHIBIT A
Complete your purchase
Outlook
Invoice #D4503
From Christmas by Krebs Wholesale <[email protected]> Date Fri 8/29/2025 10:27 AM
To Celeste Cabrera-Garcia <[email protected]>
INVOICE #D4503
Complete your purchase
or Visit our store
Order summary
6" (150mm) Commercial Shatterproof Ball Ornament,
Gold Glitter, 2 per Bag, 6 Bags per Case, 12 Pieces × 4 SKU: CBK04740
$233.76
6" (150mm) Commercial Shatterproof Ball Ornament,
Shiny Gilded Gold, 2 per Bag, 6 Bags per Case, 12
Pieces × 4
SKU: CBK04733
$233.76
6" (150mm) Commercial Shatterproof Ball Ornament,
Matte Gold Dust, 2 per Bag, 6 Bags per Case, 12
$233.76
Pieces × 4
SKU: CBK04734
6" (150mm) Commercial Shatterproof Ball Ornament,
Burgundy Glitter Red, 2 per Bag, 6 Bags per Case, 12
Pieces × 4
SKU: CBK04752
$233.76
6" (150mm) Commercial Shatterproof Ball Ornament,
Red Glitter, 2 per Bag, 6 Bags per Case, 12 Pieces × 4
SKU: CBK04749
$233.76
8" (200mm) Giant Commercial Shatterproof Ball
Ornament, Merlot, Case, 6 Pieces × 4
SKU: CBK26008
$220.80
12" (300mm) Giant Commercial Shatterproof Ball
Ornament, Gold Glitter, Case, 2 Pieces × 5
SKU: CBK40504
$238.00
12" (300mm) Giant Commercial Shatterproof Ball
Ornament, Red Glitter, Case, 2 Pieces × 5
SKU: CBK40500
$238.00
12" (300mm) Giant Commercial Shatterproof Ball
Ornament, Gilded Gold, Case, 2 Pieces × 5
SKU: CBK40496
$238.00
12" (300mm) Giant Commercial Shatterproof Ball
Ornament, Sonic Red, Case, 2 Pieces × 5
SKU: CBK40501
$238.00
10" (250mm) Giant Commercial Shatterproof Ball
Ornament, Sonic Red, Case, 4 Pieces × 4
SKU: CBK40519
$256.00
10" (250mm) Giant Commercial Shatterproof Ball
Ornament, Red Glitter, Case, 4 Pieces × 4
SKU: CBK40508
$256.00
10" (250mm) Giant Commercial Shatterproof Ball
Ornament, Gold Glitter, Case, 4 Pieces × 4
SKU: CBK40506
$256.00
10" (250mm) Giant Commercial Shatterproof Ball
Ornament, Gilded Gold, Case, 4 Pieces × 4
SKU: CBK40513
$256.00
8" (200mm) Giant Commercial Shatterproof Ball
Ornament, Burgundy Glitter, Case, 6 Pieces × 4
SKU: CBK26010
$220.80
8" (200mm) Giant Commercial Shatterproof Ball
Ornament, Bayberry, Case, 6 Pieces × 4
SKU: CBK26009
$220.80
8" (200mm) Giant Commercial Shatterproof Ball
Ornament, Gold Glitter, Case, 6 Pieces × 4
SKU: CBK12987
$220.80
8" (200mm) Giant Commercial Shatterproof Ball
Ornament, Gold Dust, Case, 6 Pieces × 4
SKU: CBK14009
$220.80
8" (200mm) Giant Commercial Shatterproof Ball
Ornament, Gilded Gold, Case, 6 Pieces × 4
SKU: CBK14008
$220.80
8" (200mm) Giant Commercial Shatterproof Ball
Ornament, Red Glitter, Case, 6 Pieces × 4
SKU: CBK12490
$220.80
8" (200mm) Giant Commercial Shatterproof Ball
Ornament, Red Alert, Case, 6 Pieces × 4
SKU: CBK14005
$220.80
8" (200mm) Giant Commercial Shatterproof Ball
Ornament, Sonic Red, Case, 6 Pieces × 4
SKU: CBK14004
$220.80
6" (150mm) Commercial Shatterproof Ball Ornament,
Shiny Merlot Red, 2 per Bag, 6 Bags per Case, 12
Pieces × 4
SKU: CBK04750
$233.76
6" (150mm) Large Commercial Shatterproof Ball
Ornaments, Red Alert, 1/Box, 12/Case, 12 Pieces × 4
SKU: CBK04730
$233.76
6" (150mm) Large Commercial Shatterproof Ball
Ornaments, Sonic Red, 1/Box, 12/Case, 12 Pieces × 4
SKU: CBK04729
$233.76
6" (150mm) Commercial Shatterproof Ball Ornament,
Matte Bayberry Red, 2 per Bag, 6 Bags per Case, 12
Pieces × 4
SKU: CBK04751
$233.76
Subtotal $6,067.04
Order Discount -$1,820.11
Custom discount (-$1,820.11)
Shipping $1,061.73
Estimated taxes $0.00
Total $5,308.66 USD
You saved $1,820.11
Customer information
Shipping address
Celeste Cabrera-Garcia, MMC, MPA
City Clerk | City of Mendota
643 Quince Street
Mendota CA 93640
United States
Billing address
Celeste Cabrera-Garcia, MMC, MPA
City Clerk | City of Mendota
643 Quince Street
Mendota CA 93640
United States
Shipping method
FedEx Ground - CA
$1,061.73
If you have any questions, reply to this email or contact us at [email protected]
1 BEFORE THE CITY COUNCIL
OF THE

CITY OF MENDOTA, COUNTY OF FRESNO
ORDINANCE NO. 25-03

AN ORDINANCE OF THE COUNCIL OF THE CITY OF MENDOTA AMENDING SECTION 5.04.200 OF CHAPTER 5.04 OF TITLE 5 OF THE MENDOTA MUNICIPAL

CODE TO INCREASE THE NUMBER OF PERMITTED GARAGE AND YARD SALES WHEREAS, the City of Mendota (“City”) is responsible for enforcing laws and regulations to protect the health and safety of its citizens; and WHEREAS, to that end, the City has the authority to license, for either revenue or regulation, every kind of lawful business transacted within its borders (Cal. Const., art. XI, § 7; Gov. Code, § 37101; Bus. & Prof. Code, § 16000); and WHEREAS, the California Department of Tax and Fee Administration requires any individual who hosts a garage or yard sale to sell used items more than twice in a twelvemonth period to hold a valid seller’s permit; and WHEREAS, Section 5.04.200 of the Mendota Municipal Code (“MMC”) currently defines garage and yard sales (“Sales”) as the sale of used personal property to the public upon the premises of a residence; and
WHEREAS, MMC section 5.04.200 requires all persons to obtain a permit prior to conducing a Sale within a residential district; and
WHEREAS, among other things, MMC section 5.04.200 limits the number of Sales at any premises to just three per calendar year; and
WHEREAS, the City Council has determined that it wishes to adjust the amount of Sales allowed under the MMC.

NOW THEREFORE, the City Council of the City of Mendota does ordain as follows:

SECTION 1. The Recitals set forth above are incorporated here and by this reference made an operative part hereof.

SECTION 2. Section 5.04.200 of Chapter 5.04 of Title 5 of the Mendota Municipal Code is hereby fully restated and amended to read as follows:

5.04.200 – Garage Sales and Yard Sales.

As used in this Section, “Garage Sale” and “Yard Sale” may be used interchangeably and shall refer to offering and selling used personal property to the public upon the premises 2 of a residence. Notwithstanding other provisions of this Code to the contrary, Garage Sales may be conducted in residential districts pursuant to the following requirements:

A. Permits.

Prior to conducting a Garage Sale in a residential district, the person hosting the sale shall apply for and obtain a permit from the Clerk of the City of Mendota. An administrative fee of five dollars ($5.00) shall be charged for all Garage Sale Permits.

B. Frequency.

No more than ______ Garage Sales may be conducted on any premises in a residential district during a calendar year. One additional sale shall be permitted upon satisfactory proof that a change in ownership of the premises occurred during such year with the Garage Sale Permit application.

C. Length of Time.

No Garage Sale shall be conducted for longer than twelve hours. Garage Sales shall only be conducted during daylight hours.

D. Display.

No item offered at a Garage Sale shall be displayed in, block, or otherwise impede a public right-of-way.

E. Signage.

Any single sign advertising a Garage Sale shall not exceed an area of four square feet. All signs advertising a Garage Sale shall not exceed a cumulative area of twelve square feet. Up to two signs advertising a Garage Sale may be displayed off the Garage Sale premises if written permission to display such sign is obtained from the property owner in advance. Signs advertising Garage Sales may be displayed only during the time of the Garage Sale and shall be removed at the time the Garage Sale ends.

F. Fines.

Any person who violates the provisions of this Section shall be guilty of an infraction punishable as follows:

1. A twenty-five-dollar ($25.00) fine for the first offense within a one-year period.

2. A fifty-dollar ($50.00) fine for the second offense within a one-year period. 3 3. A one-hundred-dollar ($100.00) fine for each subsequent offense within a one-year period.

SECTION 3. The City Council hereby finds and determines that its adoption of this Ordinance is not subject to environmental review under the Public Resources Code, § 21000 et seq., the California Environmental Quality Act (“CEQA”), because these amendments do not have the potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and therefore are not considered a “project” under CEQA. (Pub. Res. Code, § 21065; Cal.

Code Regs., tit. 14, §§ 15378(a), 15064(d)(3).)
SECTION 4. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is held for any reason to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the Ordinance. The City Council of the City of Mendota hereby declares that it would have adopted the remainder of this Ordinance as if such invalid portion had been deleted.

SECTION 5. The Mayor shall sign and the City Clerk shall certify the passage of this Ordinance and will see that it is published and posted in the manner required by law.

SECTION 6. This ordinance shall become effective and in full force at 12:00 midnight on the 31st day following its adoption.
* * * * * * * * * *
The foregoing ordinance was introduced on the 2nd day of September, 2025, and duly passed and adopted by the City Council of the City of Mendota at a regular meeting thereof held on the ____ day of ______, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Victor Martinez, Mayor
ATTEST:
______________________________
Celeste Cabrera-Garcia, City Clerk
APPROVED AS TO FORM:
__________________________
John Kinsey, City Attorney
1 AGENDA ITEM – STAFF REPORT
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: CELESTE CABRERA-GARCIA, CITY CLERK
VIA: CRISTIAN GONZALEZ, CITY MANAGER
SUBJECT: DISCUSSION AND CONSIDERATION OF PROPOSED CHANGES TO THE CITY OF MENDOTA’S FACILITY USE POLICY
DATE: SEPTEMBER 2, 2025
ISSUE
Shall the City Council discuss and consider proposed changes to the City of Mendota’s Facility Use Policy.

BACKGROUND
On May 28, 2024, the City Council of the City of Mendota (“City”) adopted the City’s Facility Use Policy for City facilities, which is attached hereto as Exhibit “A”. Earlier this year, the City Council requested a review of certain provisions of the Facility Use Policy.

ANALYSIS
Earlier this year, concerns regarding the City’s Facility Use Policy were discussed, with particular attention to the Danny Trejo Soccer Field. The City Council directed staff to explore potential solutions to address these concerns.

With the Rojas-Pierce Park Phase 3 Expansion Project currently underway, which includes the development of a new soccer field and the re-turfing of the Danny Trejo Soccer Field, it is essential that any changes to the Facility Use Policy be identified and, if approved, implemented in time for the reopening of the soccer fields.

Attached hereto as Exhibit “B” is a list of concerns related to the Facility Use Policy, as observed through the use of the Danny Trejo Soccer Field, along with proposed solutions for consideration.

FISCAL IMPACT
There is no fiscal impact associated with the proposed review and discussion.

RECOMMENDATION
Staff recommends that the City Council review, discuss, and consider the proposed changes to the City of Mendota’s Facility Use Policy.

Attachments:

1. Exhibit “A” – Facility Use Policy

2. Exhibit “B” – Potential Changes to City of Mendota’s Facility Use Policy

EXHIBIT A
Policy No. 24-02
1 FACILITY USE POLICY

1. PURPOSE:

The goal for the City of Mendota (“City”) is to promote the full use of City facilities, including parks, athletic fields, playgrounds, etc. The purpose of this Facility Use Policy (“Policy”) is to outline the City of Mendota (“City”) procedures for the use of City facilities by outside organizations, businesses, and individuals. This policy has been established to assure that the fields are utilized for recreational, cultural, educational, social and community service functions that meet the needs of the community, as well as, set clear policies, procedures, and regulations for such uses.

2. DEFINITIONS:

The following words and phrases, whenever used in this Policy, shall be construed as defined in this section:
“Adult” status is defined as persons 13 years of age or older. “Athletic Facilities” means any fields or facilities that are designated or are proposed to be used for sports. "Amplified music" means music projected and transmitted by electronic equipment, including amplifiers, the total output of which, including the sum of the wattage output of each channel, exceeds twenty-five (25) watts. "Amplified speech" means speech projected and transmitted by electronic equipment including amplifiers, the total output of which, including the sum of the wattage output of each channel, exceeds twenty-five (25) watts. “Applicant” means individuals, associations, partnerships, corporations, and other legal entities who intend to or have submitted a City Facility Use Permit Application.
“Basic Services” are defined as the maintenance of safe, clean, attractive parks and buildings and the provision of recreation service for the general public. Basic Services preserve and promote physical and mental wellbeing and will continue to be supported by taxpayer resources.

Examples of basic services
• Free play in playgrounds
• Use of City parks or open space for passive use
• General park and recreation administration services
• Park and recreation facility development
Examples of basic facilities
• Unscheduled, unlighted, unmarked baseball/softball/soccer/utility/football fields • Unscheduled outdoor basketball facilities
• Unscheduled tennis courts
• Unreserved picnic tables and shelters
• Parks and playgrounds
• Parking lots for general facility use
• Trails, paths, and restrooms
• Open Space
Policy No. 24-02
2 "Benefit to the community" means the amount of money that will be gained by a Mendota-based nonprofit organization for use in furthering athletic, recreational, cultural, educational, or charitable activities in the City. “Conditions of Approval” means any terms that the City imposes on the Permittee and Facility Use Permit that must be met in order for the use of the facility to occur and continue to occur. “Event” means any pre-advertised gathering or assembly of any Persons. “Facility(ies)” means any City-owned structure, grounds, Athletic Facilities, parks, and public areas. "Facility Use Permit Application" means the application that is completed by an Applicant to request exclusive use of a Cityowned facility as provided for in this Policy. "Facility Use Permit" means a written authorization issued by the City for exclusive use of a City-owned facility as provided for in this Policy.
“Non-Profit Organization” is defined as an organization that meets all of the criteria as identified by the Internal Revenue Service. The organization must be registered as a not-for-profit corporation by the State of California. If the organization is not registered with the State, they must have a constitution, set of bylaws, or mission statement which clearly states the objectives of the organization are of a non-profit, non-commercial nature. “Permittee” means individuals, associations, partnerships, corporations, and other legal entities who have been approved to use a City-owned facility and have been issued written authorization by the City for exclusive use of a City-owned facility.

Once a Facility Use Permit is granted by the City, the Applicant will be referred to as a Permittee. "Persons" means individuals, associations, partnerships, corporations, and other legal entities. “Priority Group Classification” means the designation level of priority for Applicants. “Resident” status is defined as groups or organizations comprised of at least 90% of Mendota residents as established by the boundaries of the Mendota Unified School District. Team rosters and/or individual participant photo ID may be required by City staff to verify residency status.
“Special Services” are defined as services where revenues are necessary to support continued use. By this definition, individuals can expect to pay a fee for the privilege of using the fields and facilities to the exclusion of others and without interference.

Examples of special fields/facilities/services
• Use of electricity for special events
• Schedules/reserved use of indoor facilities (gyms, meeting rooms, courts, etc.) • Lighted baseball/softball/soccer/utility/football fields • Maintenance necessary for sports programs (Field striping, Infield drag, etc.) • Use of parks for special events
• Reserved picnic tables and shelters
“Youth” status is defined as persons 12 years of age or under.

Policy No. 24-02
3 3. FACILITY USE PERMIT REQUIRED
In accordance with Mendota Municipal Code Chapter (“MMC”) 12.20, Applicants who plan on or intend to use a City Facility for any pre-advertised Event or hold an Event that consists of a group of twenty-five (25) or more Persons, are required to obtain a Facility Use Permit prior to said use. Any and all Events held on City Facilities must be conducted in compliance with the MMC and the City’s Facility Use Policy.

4. PRIORITY GROUP CLASSIFICATIONS
Priority use of Facilities will be allocated as follows:

Group 1: City sponsored or co-sponsored events. City youth/adult athletic programs and/or leagues.

Group 2: Local non-profit youth or not-for-profit youth organizations. Organizations must be based in the City. Must have a majority of Mendota resident participants. Conduct open registration regardless of skill level. Operate through volunteer coaches and administrators. Provide an “everyone plays” philosophy.

Group 3: Local non-profit organizations that are not specifically youth related and serve the general public.

Organizations must be based in the City.

Group 4: Local general youth, adults, and private events. This group also includes local profit organizations holding events (tournaments, clinics and/or camps with individual or team participation fees) to generate profit for private use.

Group 5: Non-local general youth, adults, and private events. This group also includes non-local non-profit organizations and non-local for-profit organizations holding events (tournaments, clinics and/or camps with individual or team participation fees) to generate profit for private use.

5. FACILITY ALLOCATIONS
The City will approve and issue Facility Use Permits in accordance with the Priority Group Classifications outlined in Section 5 of this Policy. Any conflicting Facility Use Applications will be addressed through the procedures outlined in Subsection 5.1.

5.1. Conflicting Facility Use Applications. Should the City receive Facility Use Applications requesting conflicting dates and/or times, the following procedures will apply:

5.1.1. The City will issue the Facility Use Permit to the Applicant with the highest Priority Group Classification as described in Section 4 of this Policy.

5.1.2. If the Applicants have the same Priority Group Classification, the requested dates and/or times will be divided amongst the Applicants depending on the number of participants for each Event. Each Applicant must provide documentation demonstrating total number of Event participants/registrants or estimated number of Event participants.

5.1.2.1. For Facility Use Applications for Athletic Facilities or Athletic Use of a Facility, Fields will be allocated to Applicants based on the percentage of verifiable total participants in relation to all teams. The total number of organization participants will be divided by the minimum roster size for each sport to determine the total number of teams in each organization. Applicants must provide their rosters to the City by the Policy No. 24-02
4 deadline established by the City in order to determine field allocations. If an Applicant does not submit their rosters to the City by the deadline, they will be assigned any available allocations following allocation assignments.

Example for Athletic Field Allocation Procedure for Conflicting Requests Minimum Roster Sizes
Soccer: 14 (regulation) or 10 (U10 & Below) Baseball/Softball: 12 An example of this would be:

Baseball Group A has 360 participants 360 divided by 12 equals 30 teams Baseball Group B has 240 participants 240 divided by 12 equals 20 teams 30 plus 20 equals 50 teams
30 divided by 50 equals 60.00% of allocation for Group A 20 divided by 50 equals 40.00% of allocation for Group B

5.1.3. If the Applicants all demonstrate an equal amount of Event participants or are unable to provide documentation of total number of Event participants/registrants or estimated number of Event participants, the City Manager, or their designee, will issue the Facility Use Permit to the Event which will provide the most overall benefit to the community.

6. RESTRICTIONS ON FACILITY AVAILABILITY
In order to ensure that all City facilities are adequately maintained and remain in proper condition, the City has established pre-determined facility availability restrictions on athletic facilities. However, the City reserves the right to impose additional availability restrictions on any facilities, as deemed necessary, to allow for maintenance and repairs. The pre-determined facility availability restrictions described in subsections 6.1 only apply to City baseball, softball, and soccer fields. The City also reserves the right to modify the pre-determined facility availability restrictions and extend such restrictions on any City facilities.

6.1. Availability of Athletic Facilities.

6.1.1.Yearly Availability. In order to allow for seasonal turf recovery and field/facility maintenance the City has established the following availability for its Athletic Facilities for the year. No Facility Use Permits will be granted for the duration that athletic fields are closed as shown below.

6.1.2. Weekly Availability. In order to allow for weekly field and facility maintenance the City has established the following availability for its Athletic Facilities for the week. No Facility Use Permits will be granted for the duration that those athletic fields are closed as shown below.

Jan Feb March April May June July Aug Sept Oct Nov Dec
Fields Closed Fields Available (Weekly Restrictions Still Apply) Fields Closed
Policy No. 24-02
5 6.1.2.1. Availability of Baseball Fields.

6.1.2.2. Availability of Soccer Fields.

6.1.3.Hourly Restrictions. In order to minimize daily impacts to the Athletic Facilities and to preserve their conditions, the City has established the following hourly usage restrictions.

6.1.3.1. Adult Use of Athletic Facilities. Any Event involving the use of any City Athletic Facilities by adults is limited to a five (5) hour facility usage to reduce the more significant wear and tear on facilities that is associated with adult sports. This allotted time must also include any field preparation, practices/games, and clean-up. If a Facility Use Permit is granted for use of an athletic field by adults, no other Facility Use Permit will be granted for that same day, unless the secondary (and any subsequent) use is solely by youth.

Any events that anticipate or plan to exceed the hourly restrictions (including tournaments) for Sports Fields will be considered on a case-by-case basis by the Mendota Recreation Commission at a public meeting of the body. If the Recreation Commission is unable to meet to consider the Application, the Application may be considered administratively by the City Manager, or their designee.

6.1.3.2. Youth Use of Athletic Facilities. Any Event involving the use of any City Athletic Facilities by only youth is not subject to an hourly restriction. If an Event involves the use of the athletic field by a combination of youth and adults, the adult hourly restriction outlined in Subsection 6.1.3.1 will apply.

7. TYPES OF FACILITY USE PERMITS
To ensure equitable use of City Facilities by all interested Persons, the City issues two (2) types of Facility Use Permits: a short-term use permit and a long-term use permit. The intended purpose for each type of Facility Use Permit is as follows:

7.1. Short-term Facility Use Permit. A Short-term Facility Use Permit is issued for any Event lasting a minimum of one (1) day but no longer than seven (7) calendar days. Short-term Facility Use Applications will be accepted and processed by the City year-round on a calendar year basis, and the approval of said Permits are contingent upon the availability of the requested Facility(ies). Applicants are encouraged to submit any Short-term Facility Use Permits as early in the year as possible to ensure that the desired Event dates are secured.

7.1.1. Short-term Facility Use Permit for Events Exceeding the Hourly Restrictions for Athletic Facilities. Any Short-term Facility Use Permit Applications for events that anticipate or plan to exceed the hourly restrictions for Athletic Facilities (including tournaments) will be considered on a case-by-case basis. Said Applications will be considered by the Mendota Recreation Commission at a public meeting of the body. If the Recreation Commission is unable to meet to consider the Application, the Application may be considered administratively by the city Manager, or their designee.

7.2. Long-term Facility Use Permit. A Long-term Facility Use Permit is issued for any Event lasting a minimum of eight (8) calendar days but no longer than three (3) months. The City will accept and process Facility Use Applications in accordance with the following procedures depending on the type of Facility(ies) being requested.

Mon Tues Wed Thurs Fri Sat Sun
Fields Closed Until
4pm
Fields Available
Mon Tues Wed Thurs Fri Sat Sun
Fields Closed Fields Available
Policy No. 24-02
6 7.2.1.Long-term Facility Use Permit – For Non-Athletic Purposes. Any Long-term Facility Use Applications requesting use of a City non-athletic facility or for a use that is not athletic-related may be submitted to the City at any time of the year, but the requested use may not be longer than three (3) months. If the Applicant wishes to utilize the facility for a period longer than three (3) months, a new Facility Use Application must be submitted prior to the conclusion of each term.

7.2.2.Long-term Facility Use Permit – For Athletic Purposes. Long-term Facility Use Applications requesting use of a City Athletic Field or use of a Facility for an athletic use will be considered and approved on a quarterly basis in accordance with the Field Maintenance Calendar shown in Subsection 7.2.3 of this Policy. Long-term Facility Use Applications for each quarter must be submitted no later than the dates specified below in Subsection 7.2.4.

7.2.2.1. Long-term Facility Use Permit Quarters for Athletic Purposes.

7.2.2.2. Deadlines to Submit Long-term Facility Use Applications for Athletic Purposes.

7.2.2.3. Additional Considerations Regarding Long-term Facility Use Applications for Athletic Purposes.

7.2.2.3.1. Should the City receive a Facility Use Permit Application for Athletic Purposes during any given quarter and the requested Facility(ies) are available, the Facility Use Permit will only be granted for use of the Facility for the remainder of the quarter.

7.2.2.3.2. The City reserves the right to modify or cancel the facility use quarters outlined in Subsection

7.2.2.1 for any reason deemed necessary by the City including, but not limited to, inclement weather, poor Facility conditions, the need for additional Facility maintenance or field recovery.

7.3. Additional Considerations Regarding Types of Permits.

7.3.1. Any Short-term Facility Use Applications requesting use of a Facility that has an already approved/existing Long-term Facility Us Permit will only be granted if the City and the existing Permittee are able to accommodate the short-term request. If the City and existing Permittee are unable to accommodate the short-term request, that request will be denied.

Jan Feb March April May June July Aug Sept Oct Nov Dec
Fields
Closed
Quarter 1 Quarter 2 Quarter 3 Fields
Closed
Quarter Deadline to Submit Application
Quarter 1 February 1 by 5pm
Quarter 2 May 1 by 5pm
Quarter 3 August 1 by 5pm
Policy No. 24-02
7 8. PROCESS FOR OBTAINING A FACILITY USE PERMIT

8.1. Applying for a Facility Use Permit.

To request use of a Facility, Applicants must complete the City’s Facility Use Application which can be found on the City’s website at www.cityofmendota.com, by calling City Hall at (559) 655-3291 and requesting an electronic copy, or by visiting Mendota City Hall located at 643 Quince Street, Mendota, CA 93640.

All Facility Use Applications must be submitted in accordance with Section 7 of this Policy, depending on whether the requested use is for a short-term or long-term period. Applicants must ensure to complete the Application in its entirety prior to submittal. All Facility Use Applications must be submitted no later than 15 business days prior to the Event, unless otherwise noted in Section 7.

Applications may be submitted in-person at Mendota City Hall located at 643 Quince Street, Mendota, CA 93640, via fax at (559) 655-4064, or electronically (please contact Mendota City Hall at (559) 655-3291 to request the email address to send the application). The City will confirm receipt of any Applications received.

8.2. Application Processing

8.2.1.Administrative Review. The City will review and process Facility Use Applications in the order in which they are received and in accordance with the provisions contained in this Policy. If additional information is needed for the Application, the City will contact the Applicant. Facility Use Applications will be processed administratively and will be considered by the City Manager, or their designee(s). Any Facility Use Application involving unique circumstances may be reviewed by the City Council.

8.2.2. Action on Facility Use Application. No later than 15 business days following the City’s acceptance of a Facility Use Application, the Applicant will be notified via US Mail or email whether the application was approved or denied.

8.2.2.1. Application Approved. If the application is approved, the Applicant will be provided a copy of the Facility Use Permit, which lists the Conditions of Approval. Once the Facility Use Permit is issued by the City, the Applicant will be considered a Permittee. Permittees must satisfy all Conditions of Approval listed in the Facility Use Permit and as required by this Policy and the MMC.

8.2.2.2. Application Denied. If the application is denied, the Applicant will be provided a letter stating the reason(s) for denial. Reasons for denial of any Facility Use Application may include but are not limited to the following.

A. That the proposed Event/Activity is of a size or nature that will entail unusual expense to the City or will require special police operations.

B. That the applicant has failed to agree to provide a reasonable means of informing all the persons participating in the proposed Event/Activity of the terms and conditions of such permit.

C. That the proposed activity or use will unreasonably interfere with or detract from the promotion of public health, welfare, safety, or recreational activities in the City.

D. That the Applicant refused to agree in writing to comply with all lawful conditions of the permit.

E. That the Applicant failed to file a timely application in accordance with the provisions contained in this Policy and the MMC.

F. That the application failed to adequately specify and inform the City of all the information pertinent to the Event/Activity to the satisfaction of the City.

Policy No. 24-02
8 9. CONDITIONS OF APPROVAL
To ensure the health, safety, and security of the Permittee, the Event/Activity participants, City officer and employees, and the Facilities, the City will impose Conditions of Approval on the Permittee and Facility Use Permit. The Permittee, and any persons acting on behalf of the Permittee, and any Event/Activity participants must comply with the Conditions of Approval (both general and specific conditions) for the Facility Use Permit in order to effectuate the permit.

9.1. General Conditions of Approval. All Facility Use Permits will be subject to the City’s General Conditions of Approval as follows. The City reserves the right to amend this list of general conditions as it deems necessary.

9.1.1.Liability Insurance. Permittees shall be responsible for any and all damage to City premises, equipment, and property. If additional maintenance is required (in excess of normal services/time) after an Event/Activity, the Permittee will be charged accordingly. The City is not responsible for accidents, injuries, or loss/damage to property of individuals/groups using the public fields and facilities. The Permittee will be held responsible for all actions, behavior and damages caused by the Event/Activity participants/guests/attendees. All Permittees will be required to provide the City with an original Certificate of Insurance providing proof of the following coverage:
• Public liability and property damage limits with a combined single limit of not less than one million dollars ($1,000,000.00), with a deductible of no more than ($500.00). • The Permittee must be a name insured.
• The City of Mendota (643 Quince Street, Mendota, CA 93640) must be named as additionally insured. • The coverage shall be maintained throughout the duration of the Facility Use Permit.

The Permittee must submit the Certificate of Insurance and endorsements to Mendota City Hall, Attn: City Clerk, located at 643 Quince Street, Mendota, CA 93640 a minimum of five (5) days prior to the event.

By submitting a Facility Use Application and using the Facilities, the Permittee and any Event/Activity attendees and Participants agree to hold the City of Mendota harmless and free from all liability of any kind resulting from the use of City facilities (to include the reimbursement of any legal costs and fees incurred in defense of such claims).

9.1.2. Key-check Out Form. Permittees are required to complete a key-check out form (if applicable) prior to checking out the key to the Facility and abide by its terms and conditions. The key to the facility will be provided to the applicant on the dates listed in the Facility Use Permit.

9.1.3. Permits and Licenses. Permittees must obtain all necessary permits and licenses (included but not limited to permits and licenses required by the County of Fresno and the City of Mendota, and any additional required by local, state, and federal law) to sell food and non-food products for any and all vendors. Said permits and licenses must remain on the premises and accessible for inspection during the sale of such products.

9.1.4. Maintenance of Facilities. Permittees must maintain the Facility(ies) based on their use and immediately report any observed problems, whether or not caused directly by their use, to Mendota City Hall or the City’s designated employee. Permittees must also comply with the following provisions regarding maintenance.

9.1.4.1. General Upkeep. Permittees must clean up the Facilities after each use. This includes, but is not limited to, picking up trash, emptying trash cans and placing the trash bags in the City’s trash bins, cleaning the area of any spills or seeds, etc.

9.1.4.2. Restrooms. Some Facilities have public restrooms which may be utilized. Permittees will be held responsible for the upkeep and maintenance of the restroom Facility during the course of their event. If a Permittee is required to or chooses to use portable restrooms for their Event/Activity, arrangements must be made with the City. Permittee must contact the City of Mendota at least one week prior to the event Policy No. 24-02
9 for location approval. In addition, Permittees must arrange for and pay all fees directly with the restroom vendor.

9.1.4.3. Lights. Lights are available at some athletic fields and must be requested by the Permittee. Lights will be turned on/off by City staff.

9.1.5. Alcohol Sale and/or Consumption. Permittees will not permit the sale and/or consumption of alcohol on the Facility(ies) unless previously approved by the City. If the sale and/or consumption of alcohol is approved by the City, the Permittee must obtain a license from the State of California Department of Alcoholic Beverage Control and provide a copy of said license to the City no later than five (5) days prior to the start of the Event/Activity.

9.1.6. Compliance with Approved Dates/Time for Facility Use. Permittees will be required to provide schedules to show that all of the allocated Facilities are being utilized. If an allocated Facility is not utilized by the designated Permittee a total of three (3) times during the dates/times specified in a Facility Use Permit, the approved use will be forfeited, and the Facility will become available for reassignment. Permittees will be notified by City staff when it has been determined a Facility is not being used (and prior to forfeiture). Additionally, when Facility Use Permits are issued, the Facility is reserved for the Permittee, to the exclusion of others. Permittees may not assign their scheduled time to other groups. Any such action shall result in the loss of facility use privileges. Recognizing this exclusivity, groups should only reserve the fields they intend to use. Field users must notify the City to report any reserved time that can be released for use of others.

9.1.7.Safety and Security. Depending on the nature of the Event, the Permittee may be required to obtain security or police services. Permittees may also be required to obtain standby ambulance and fire safety services. The Permittee is responsible for any and all expenses or costs related to the safety and security services.

9.1.8. City Personnel. If the City determines that City personnel are required for an Event, they will be assigned. Any resulting expenses or costs will be billed to the Permittee.

9.1.9.Fees and Deposits. Permittees must pay for the fees and deposits required for the use of the Facilities as detailed in the Facility Use Permit, this Policy, and as demonstrated in Exhibit “A” and in accordance with Section 10 of this Policy.

9.1.10. Accommodation of Other Requests. Permittee will work with the City and make their best efforts to accommodate any additional organizations that may need to use the Facility(ies) on the days and times (for short-term Events/Activities) that it is being used by the Permittee.

9.2. Special Conditions of Approval. Certain Events/Activities require special Conditions of Approval that are specifically related to the Permittee, the Event/Activity, or type of use. The following are special Conditions of Approval that the City may impose, depending on the use. The City reserves the right to amend this list of special conditions or impose other special conditions on Facility Use Permits as it deems necessary.

9.2.1. Additional Forms. Depending on the type of Event/Activity that will be held, permittees may be required to complete additional forms or obtain additional permits, including but not limited to a: noise permit, public dance permit, encroachment permit, bingo permit, etc.

Policy No. 24-02
10 9.2.2.Special Conditions for Athletic Fields/Athletic Use

9.2.2.1. Athletic Field Preparation and Maintenance. Athletic Field Lining or Marking. Line marking (with chalk or paint) of City athletic fields is permitted. Burning lines of City athletic fields Facilities is prohibited.

Dragging, raking, etc. of the baseball fields must be complete with the permission of the City.

9.2.2.2. Equipment Regulations. The use of cleats with metal spikes at City Facilities is strictly prohibited.

9.2.2.3. Athletic Field Use Rules and Regulations Form. In addition to the City Facility Use Application, a signed copy of the City’s Athletic Field Use Rules and Regulations Form is required. Applicants are required to abide by specific rules and regulations contained in the form. Failure to comply may result in the retention of the Permittee’s deposit, and/or assessment of penalties as described in Section 11.6.

9.2.2.4. Tournaments. Tournaments hosted by for-profit Permittees will be required to pay a vendor fee for each vendor ($50/vendor) as outlined in the Facility Use Fee Schedule. Tournaments hosted by non-profit Organizations do not have to pay a vendor fee. All vendors will be required to obtain a City business license and any other permits and licenses required by the City and this Policy.

9.3. Failure to Satisfy Conditions of Approval. Failure by the Permittee to satisfy all conditions of approval prior to the start of the planned Event/ Activity will result in the forfeiture of the Facility Use Permit. The Permittee will be required to resubmit a Facility Use Application.

10. FACILITY USE FEES AND DEPOSITS.

10.1. Purpose of Facility Use Fee Schedule. As the City continues to grow and facilities age, the City must develop a financial system to support our community investment while maintaining the high level of service we currently provide. The City will continue to provide basic services funded entirely by general taxpayers; however, those benefiting from special services (which create additional City expenses) must contribute financially. The City acknowledges that the community benefits when youth/adults are engaged in sports activities. The Facility Use Fee Schedule associated with the use of City Facilities is intended for the participants to supplement, rather that supplant the investment of the general taxpayers. The Facility Use Fee Schedule strives to:
• Amortize the capital investment and cover maintenance/operational costs of a field. • Pay for and augment operation/maintenance costs for a field where tax appropriations support the basic service.
• Control use of the field.
• Assess a portion of the costs of the field to users who may not be tax supporters. • Enable the Department to provide fields for which funds might not otherwise be available.

The primary goal of this purpose statement is to develop an understanding that the pricing of services is a conscious procedure that requires continual investigation and review by the City.

10.2. Payment of Fees and Deposits Required. Permittees are required to pay the fees and deposits necessary prior to using the requested Facility(ies). The fees and deposits required for the facility use will be listed on the Facility Use Permit. Permittees must pay all fees and deposits prior to the use of the Facility(ies). If Permittees fail to pay all fees and deposits prior to the use of the Facility(ies), there will be a 10% late fee for each day fees are not paid. All future Facility Use Applications will not be allowed/approved until all fees are paid.

The City will assign the appropriate fees and deposits in accordance with the City’s Facility Use Fee Schedule (as attached hereto as Exhibit “A”), City Administrative Policy No. 2004.01 (Event Permit For Non-Profit Policy No. 24-02
11 Organizations), the City’s Administrative Policy regarding City Participation in Community Events, and any other applicable City fee schedules, policies, and procedures.

If a Permittee forfeits their approved used in accordance with subsection 9.1.6 of this Policy and elects to reapply for the use, the Permittee will be required to pay all deposits/fees once again. Any applicable deposits/fees will not carry over.

10.3. Refunds.

10.3.1. Refunds due to Cancellation of Event/Activity. For activities cancelled by the Permittee five (5) business days or more in advance, field user will be refunded 100% of fees paid. For activities cancelled by the field user less than five (5) business days in advance, field user will be refunded 50% of fees paid.

10.3.2. Refund of Deposit. Deposits will be refunded if the Permittee abides by this Policy, the Conditions of Approval listed in the Facility Use Permit, as well as all pertinent City codes. The deposit will not be refunded if the Permittee fails to abide by the aforementioned regulations or if damage is done to the Faciltiy(ies). If applicable, deposits will be refunded to the Permittee in the form of a check within 30 calendar days following the last day of the facility use. If the deposit will not be refunded (or a portion thereof), the City will notify the Permittee in writing with the reasons for which the deposit (or a portion thereof) is being withheld.

10.3.3. No Deposit Carry Over. Deposits may not be carried over. Permittees must submit deposits for each separate Facility Use Permit.

11. ADDITIONAL CONSIDERATIONS

11.1. City Closure of Facilities. The City reserves the right to set aside additional time during the year for turf recovery, improvement, and maintenance. Furthermore, the City reserves the right to cancel or suspend Facility Use Permits when field conditions could result in injury to players or cause damage to the Facilities. Permits may also be cancelled when the health and safety of participants are threatened due to impending conditions, including but not limited to, heavy rains, smog alerts or pesticide application.

11.2. Inclement Weather. During inclement weather, the City’s maintenance staff will assess the playability of all City Facilities, including sports fields, to determine if use will occur. The Director or designated representative shall have the authority to close any/all fields within the City.

11.2.1. Criteria for Establishing Fields Playability. The following information is the City’s procedures regarding the use of fields in wet conditions. These procedures apply to all sports and activities conducted on a grass field, turf area, or infield:

Baseball and Softball In-Fields
Infields will be deemed unsafe and unplayable when any of the following conditions are present:
• There is standing water within the base paths
• Your feet slip as you walk through the infield
• The depth of your footprint is greater than one half inch • Any of the above conditions are present within the pitching area Soccer, Baseball and Softball Outfields – Turf
Outfields and turf area will be deemed unsafe and unplayable when any of the following conditions are present:

Policy No. 24-02
12 • There is standing water within the majority of a single playing position (playing positions will be determined based on the user group)
• Your feet suction to the ground as you walk within the majority of a single playing position • Your footprints fill with water in the majority of a single playing position • The depth of your footprint is greater than one inch in the majority of a single playing position • Grass can be easily dislodged from the fields during play The following procedures are to be followed regarding the use of fields when there has been rain, overwatering, or other serious weather conditions:
• If it has rained within the preceding 24 hours, Permittees scheduled to use public fields must call the City at (559) 655-3291. City personnel will make determination of field conditions/closures, and the decisions are not negotiable.
• The City may declare a field closed and reopening subject to a re-inspection. Conditions set forth as a result of there-inspection of the field should be evaluated by the Permittee at practice/game time for playability. The Permittee must employ the playability criteria used by City staff. • Permittees are expected to make educated, responsible decisions regarding field condition playability. The groups should employ the playability criteria used by City staff and take into consideration the current and future quality of the turf.
• Persons witnessing misuse of fields by other scheduled or unscheduled users are advised to contact the Mendota Police Department at (559) 600-3111 or Mendota City Hall at (559) 655-3291 (during regular working hours only).
• Misue/Use of Facility during wet conditions shall result in the assessments of penalties as described in Section 11.6 of this Policy. It is the Permittee’s responsibility to ensure that all coaches/parents understand and enforce this policy.

11.3. Facility Modifications. Requests to modify or improve any City field shall be submitted in writing to the City for review and consideration. No permanent structures or equipment shall be erected on City Facilities unless approved by the City and is dedicated for community use. Additionally, Permittees may not temporarily store their equipment or belongings in/at any City Facilities, unless approved by the City. A request to modify or improve a Facility does not constitute approval. Approval will be provided in the form of a written document and will outline the scope of the modifications as approved.

11.4. Turf Preservation. Cooperation is needed for the preservation of the turf of City Facilities by following these guidelines:
• Field use, especially practices, should be conducted in such a way that the action takes place on different sections of turf, thus reducing excessive turf damage in one area. Rotate use of areas, and when possible, stay off fringe or bare areas to limit erosion and further damage. • Replace turf divots at end of each day to help re-root grass. • No tarps or material which may damage the grass may be placed on the turf. Any turf coverings used must be made of breathable material.
• Do not use fields during or after heavy rain, or when wet or muddy (see inclement weather policy). • Soccer practices are not to be held on the infield area of a softball or baseball diamond. • Remove all equipment at the conclusion of each day.
• Do not overcrowd fields by scheduling multiple games in areas reserved. Allow a distance between fields for safe passage of spectators and participants.
• Report hazards to Mendota City Hall at (559) 655-3291. • Report immediate emergencies (broken water lines, gushing sprinkler heads, etc.) to the City’s designated employee. When calling, be prepared to fully identify yourself, your location (park/school), and the specific nature of the emergency so that staff can bring the appropriate repair equipment.

Policy No. 24-02
13 • Do not drive or park cars, motorcycles, or other motorized vehicles on turf areas, unless given written authorization by the City.

11.5. Permit Cancellation. The City reserves the right to cancel any Facility Use Permits for any of the following reasons:
• It conflicts with any City sponsored league, program, activity or event • Maintenance needs/issues
• Overuse of a field
• Unsafe conditions
In these cases, all attempts will be made to provide advance notice and to schedule an alternate location. In the event of an emergency, when only short or no notice can be afforded, groups must cooperate with the cancellation so as not to risk loss of facility use privileges. If there are no alternate Facilities to accommodate the use, the City is not obligated to provide an alternate solution.

11.6. Penalties for Facility Use Permit Violations
The City utilizes two separate penalty procedures for Facility Use Permit Violations, depending on the severity of the violation.

11.6.1. Minor Violations. Minor violations include any violations of this Policy. Penalties for minor violations include:

First Offense: Written warning to the user group/individual and restitution for damages/costs, if applicable.

Second Offense: One-day (or one Event day) suspension of any existing permits and restitution for damages/costs, if applicable.

Third Offense: Three-day (or three Event days) suspension of any existing permits and restitution for damages/costs, if applicable.

Subsequent Offenses: One week (or five Event days) suspension of any existing permits and restitution for damages/costs, if applicable.

11.6.2. Major violations. Major violations include the use or presence of unauthorized alcohol, drugs, and the occurrence of fights at any event. Penalties for major violations include:

First Offense: One-month suspension of any existing permits and restitution for damages/costs, if applicable.

Second Offense: Three-month suspension of any existing permits and restitution for damages/costs, if applicable.

Third Offense: Termination of any existing permits, loss of future facility use privileges and restitution for damages/costs if applicable.

Policy No. 24-02
14 EXHIBIT “A”
Policy No. 24-02
15 FEE SCHEDULE FOR THE USE OF CITY OF MENDOTA FACILITIES

ATHLETIC FIELDS/ATHLETIC FACILITIES/USE OF FACILITY FOR ATHLETIC USE

FEE DESCRIPTION FEE TOTAL

FACILITY USE FEES
Use of Field (Private Party)* $200.00 per
league/tournament
Use of Field (Youth and/or Non-Profit)* No Fee
Concession Stand (All Parties) $25.00 per
league/tournament
Tournament Vendor Fee (Private
Party/For Profit)
$50.00 per vendor
Tournament Vendor Fee (Non-Profit) No Fee

DEPOSIT
General Deposit** $250 per
league/tournament
*Includes use of the scoreboard, electricity, and restrooms. **Deposit is refundable upon completion of the facility use if all Facility Use Permit conditions are met

WILLIAM ROBERT JOHNSTON MUNICIPAL AIRPORT

FEE DESCRIPTION FEE TOTAL

FACILITY USE FEES
Use of Facility (Private Party) $500.00 per
application/use
Use of Facility (Youth and/or NonProfit)No Fee

DEPOSITS
General Deposit* $500.00 per
application/use
Key Checkout Deposit* $50.00 per
application/use
*Deposits are refundable upon completion of the facility use if all Facility Use Permit conditions are met
Policy No. 24-02
16 ROJAS-PIERCE PARK

FEE DESCRIPTION FEE TOTAL

FACILITY USE FEES
Main Pavilion & BBQ Pit* $350.00
Concession Stand* $175.00
Small Pavilion $125.00

DEPOSITS
Main Pavilion & BBQ Pit Deposit** $300.00
Concession Stand Deposit** $150.00
Small Pavilion Deposit** $150.00
Key Deposit (if applicable)** $50.00
*Includes electricity
**Deposits are refundable upon completion of the facility use if all Facility Use Permit conditions are met

EXHIBIT B
Potential Changes to City of Mendotaìs Facility Use Policy (FUP) 1 No. CONCERNS PROPOSED SOLUTIONS

1. Limit non-profit organizations’
monopolization of the soccer field.

Background:

Priority Group Classifications (“PGC”):

PGCs were intended to provide a priority
list to resolve conflicting Facility Use
Application (“FUA”) schedules at the
staff level.
• Eliminate PGCs:
o In the event of conflicting FUA schedules, the applications can be considered by the Recreation Commission (“Commission”). The Commission will determine a solution to the conflict.
o If a FUA applicant is not satisfied with the Commission’s determination, the applicant may appeal the decision to the City Council. The City Council’s determination would be final. • Proposed FUP Revisions:
o Eliminate Section 4 - Priority Group Classifications
o Modify of Section 5 - Facility Allocations
 Outline the process by which the Commission will evaluate and resolve conflicting FUAs. Should this include: (i) a revised PGC list (removing Group 3 or adding “youth” to Group 2’s definition, for example); or (ii) allow discretion based on applicants’ written or oral presentations?
 Outline the process by which applicants may appeal the decision of the Commission to the City Council.

2. Hourly restrictions on the use of the
soccer fields (currently five (5) hours)
are insufficient for applicants.
• Hourly use restrictions are influenced by various factors including, but not limited to, weather, maintenance, and usage. Increasing the hourly restriction to six (6) hours will allow another thirty (30) minutes for field set-up and thirty (30) minutes for field clean-up. • Proposed FUP Revisions:
o Modify Section 6.1.3 - Hourly Restrictions
Potential Changes to City of Mendotaìs Facility Use Policy (FUP) 2 3. Inability to maintain/water soccer
fields when they are open to the public
results in additional damage to the
fields.
• Once the second soccer field is ready for use, close each field an additional, alternating day during the week to allow for proper maintenance/watering. o Example: The Danny Trejo Soccer Field would be closed on Fridays for maintenance/watering and the new soccer field would remain open for use. On Saturdays, the new soccer field would be closed for maintenance/watering, and the Danny Trejo Soccer Field would remain open for use. Fields would continuously alternate closures to allow for proper watering.
• Proposed FUP Revisions:
o Modify Section 6.1.2.2 - Availability of Soccer Fields 4 Underuse of Reserved Facilities.

Background:

Applicants with approved FUAs do not
use the requested Facilities on their
approved days/times, and do not notify
the City of the facility(ies) not being used.

This results in facility(ies) being unused
by any potentially interested applicants.
• Section 9.1.6 currently states a permit will be forfeited if the permittee fails to use the permit three (3) times after reserving facilities.
• Require applicants to notify the City, or their designated representative, no later than seventytwo (72) hours prior to the approved use if they will not be using the facility. Failure to notify the City will result in penalties. By requiring notification on a specific timeline, it will allow the City to offer the facilities to other applicants who filed FUAs with conflicting schedules.

Those applicants will be contacted in the order in which their FUAs were received. • Proposed FUP Revisions:
• Modify Section 9.1.6 – Compliance with Approved Dates/Times for Facility Use Potential Changes to City of Mendotaìs Facility Use Policy (FUP) 3 5. Concerns regarding fees and insurance
costs for use of Athletic Facilities.

Concerns regarding Applicants
assigning or “subleasing” FUAs to
Illegitimate Representatives.

Background:

Previous FUA applicants requesting use
of the soccer field have shared with City
staff that they are not able to afford to pay
the City’s Facility Use fees and the cost of
the Liability Insurance that is required by
the City. Some have opted to cancel their
FUAs and use the field under another
organization that has an approved FUA
and pay them a lesser fee to “sublease”
the facility.

Previously, there have been instances
where FUA applicants are not present at
their approved facility while it is being
used by members of their league.

Members of their league state they are not
aware of the conditions of approval or
City FUPs, which results in damage to the
facilities and violations.
• Modify FUA fees for Athletic Facilities at an amount determined by the City Council. o City staff contacted neighboring cities to inquire about their facility use fees (as of January 2025):
 City of Kerman: $85.00 per day and per field
 City of Firebaugh: $10.00 per day for lights (no fee for use of the field only)  City of Los Banos: $35.00 per hour and per field without lights and $50.00 per hour and per field with lights
 City of Madera: $12.50 per hour and per field without lights and $32.50 per hour and per field with lights with a 2-hour minimum. Additional fees include $25.00 Administrative Fee and $50.00 deposit per field.
 City of Coalinga: Private Use is $30.00 per hour and $200.00 per field preparation fee; Non-Profit Youth is $20.00 per hour and $200.00 per field preparation fee; and NonProfit Adult is $25.00 per hour and $200.00 per field preparation fee. Tournament Fees are $350.00 per day (Private Use); $230.00 per day (Non-Profit Youth); and $250.00 per day (Non-Profit Adult)
 City of San Joaquin: $83.00 per day (General Use); $55.00 per day or monthly fee (Youth Sports); $10.00 per hour for use of lights (Non-Youth Organization); $5.00 per hour for use of lights (Youth Organization)
 City of Huron: Unable to obtain information
• Add a provision to the FUP prohibiting the unauthorized assignment/“subleasing” of a permit.

Unauthorized assignment of a permit will result in revocation of the permit. • Require applicants must specify/designate authorized representatives in their FUAs.

Applicants will be required to have at least one designated representative at the reserved facility for the entirety of their approved use. Designated representative(s) must ensure that the FUA conditions of approval are being met.
• Proposed FUP Revisions:
o Modify Section 9 – Conditions of Approval
o Modify Section 11.5 – Permit Cancellation
o Modify Exhibit “A” – Fee Schedule for Use of City of Mendota Athletic Fields Potential Changes to City of Mendotaìs Facility Use Policy (FUP) 4 6. Public is unaware of FUP provisions,
including availability of athletic fields.
• Translate the FUP to Spanish. The FUAs and permits are already translated to Spanish. • Create and install signs at Athletic Facilities with information summarizing general FUP rules, availability of facilities, and hours of operation.
• Create a Frequently Asked Questions list regarding the FUP. These FAQs can be translated to Spanish.
• Create a page on the City’s website that lists all information regarding the FUP and FUA process.

7. Use of Athletic Fields for Private
Fundraisers (such as funeral
fundraisers) without complying with
FUP Provisions
• Strict enforcement of unapproved use of Athletic Fields. Unapproved use of Athletic Fields will be strictly prohibited and enforced. Athletic Fields, including for private fundraisers (such as funeral fundraisers), may not be used unless a Facility Use Application has been properly submitted and all Facility Use Permit provisions are being followed. • The City Council may modify FUP provisions to allow leniency for the use of Athletic Fields for private fundraisers, such as funeral fundraisers. Possible modifications may include waiving the requirement to submit a FUA at least 15 business days in advance and adjusting the Fee Schedule to waive fees for such events.
• Proposed FUP Revisions:
o Modify Section 8.1 – Applying for a Facility Use Permit o Modify Exhibit “A” – Fee Schedule for Use of City of Mendota Athletic Fields 455 W. Fir Avenue
Clovis, CA 93611
Tel: (559) 449-2700
Fax: (559) 449-2715
www.provostandpritchard.com
https://us-partner-integrations.egnyte.com/msoffice/wopi/files/b9c61b47-a43e-48be-94b6- 116e834952b8/WOPIServiceId_TP_EGNYTE_PLUS/WOPIUserId_87.ppeng.egnyte.com/City Eng Council Report.docx Engineering  Surveying  Planning  Environmental  GIS  Construction Services  Hydrogeology  Consulting Clovis  Bakersfield  Visalia  Modesto  Los Banos  Chico  Merced  Sacramento Memorandum
To: City Council via Cristian Gonzalez, City Manager
From: Michael Osborn, City Engineer
Jeff O’Neal, City Planner
Subject: City Engineer’s Report to City Council
Date: August 26, 2025
Engineering Projects:

Streets

1. Citywide RRXG Improvements:
• Coordinating crossing improvements with Railroad, Caltrans & CPUC • Construction anticipated in Winter 2026

2. Derrick & Oller Roundabout
• Construction started in April 2025 through October 2025

3. 5
th & Quince Street Reconstruction:
• Design completed
• RFA for $797,754 in STBG funds submitted
• Construction planned for Spring 2026

4. Amador & Smoot Extension:
• Design completed
• Land from WWD for easement/right-of-way is obtained
• RFA for $796,806 in STBG & CMAQ TPP funds
• Construction date is to be determined pending ROW

5. 2025 Local Street Reconstruction:
• Design Completed
• Construction funded with CPF Congressional Appropriations planned for Spring 2026

6. Divisadero Street Reconstruction:
• Design Completed
• RFA for $985,157 in STBG funds submitted
• Construction planned for Fall 2025 or Spring 2026
Parks

1. Rojas Pierce Park:
• Land from WWD acquired
• CDBG funded Phase 3: fencing and turf of new soccer field and restoration of turf on existing field
• Construction started
To: City Council via City Manager August 26, 2025
City Engineer’s Report to City Council Page 2 of 3
https://us-partner-integrations.egnyte.com/msoffice/wopi/files/b9c61b47-a43e-48be-94b6- 116e834952b8/WOPIServiceId_TP_EGNYTE_PLUS/WOPIUserId_87.ppeng.egnyte.com/City Eng Council Report.docx Water

1. Well 10 and Water Main Relocation
• Construction documents are completed and potential to bid and construct; Coordination with USBR, BB Limited & PG&E

2. Backwash Reclaim Project
• Design in progress; looking for funding opportunities for construction

3. Westside Water Tank & Booster Pump
• ARPA funded design completed
• Coordinated with Amador & Smoot Extension design
• Construction anticipated to start in Fall 2025

4. New Water Tank at WTP
a. Design in progress
Sewer

1. Westside Sewer Interceptor Extension
• Design in progress
Planning/Development Projects

1. Rojas Pierce Park Annexation
• Land acquired from WWD; resuming process

2. Airport Land Use Plan
• Coordinating with City staff and Airport Subcommittee

3. Belmont & SR 33 Gas Station
• 1
st submittal of site improvement plans reviewed, waiting for resubmittal

4. General Plan Update
• In progress
Grant Applications:

1. Triangle Park & Pool Park:
• Triangle Park is included in 2nd Street Stormwater Project application

2. Marie Street Complete Street Improvements:
• Application for $2,710,133 in CMAQ funding submitted to FCOG for competitive call for projects was not selected

3. 2025 Alley Paving Project:
• Application for $962,974 in CMAQ funding submitted to FCOG for competitive call for projects in March was awarded full funding

4. 7
th Street Pavement Rehabilitation (Naples to Unida):
• Application for $1,878,803 in STBG funding submitted to FCOG for competitive call for projects was awarded full funding

5. Smoot Avenue Reconstruction (west of Sorensen):
• Application for $410,915 STBG funding submitted to FCOG for competitive call for projects was not selected

6. Naples Street Reconstruction (5th to 8th):
• Application for $1,641,442 in STBG funding submitted to FCOG for competitive call for projects was awarded full funding

7. 2
nd Street Stormwater Project:
• Prop 1 TA funded preliminary engineering completed
To: City Council via City Manager August 26, 2025
City Engineer’s Report to City Council Page 3 of 3
https://us-partner-integrations.egnyte.com/msoffice/wopi/files/b9c61b47-a43e-48be-94b6- 116e834952b8/WOPIServiceId_TP_EGNYTE_PLUS/WOPIUserId_87.ppeng.egnyte.com/City Eng Council Report.docx • Application submitted for $7.5 million in OSG funding and is being reviewed by Waterboard
• Additional information provided to Waterboard in July

8. Measure C SRTS:
• Preparing application for one-time funding opportunity to fund all infrastructure improvements identified in SRTS Master Plan
On-going (this month):

1. Representation of the City at FCOG TTC

2. Coordination of road projects with Caltrans

3. Assistance to staff for grant obligations & opportunities

4. Coordination with USACOE and NEPA for Panoche Creek flood study, completed

5. Following up with FAA for airport closure

6. Assistance with Community Center project & MUSD District Offices

7. Coordination with FCTA & FCOG for Measure C funds
Overall P&P Staff engaged (month of July):
• Engineers: 13
• Planners: 8
• Surveyors: 4
• Environmental Specialist: 1
• GIS/CAD Specialists: 2
• Construction Manager: 1
• Project Administrator: 7
• Public Relations: 1
Abbreviations:

EOPCC – Engineer’s Opinion of Probable Construction Cost NTP – Notice to Proceed
CUCCAC – California Uniform Construction Cost Accounting Commission
STBG – Surface Transportation Block Grant
CMAQ – Congestion Mitigation and Air Quality (grant)
ATP – Active Transportation Plan (grant)
RFP – Request for Proposal
RFA- Request for Authorization (for grant funding thru Caltrans) FCOG – Fresno Council of Governments
ADA – Americans with Disabilities Act
DBE – Disadvantaged Business Enterprise
TTC – Technical Transportation Committee (through FCOG) RTP/SCS – Regional Transportation Plan, Sustainable
Communities Strategies
OSG – Sewer Overflow and Stormwater Reuse Grant