Minutes of City Council Meeting 1 October 21, 2025
MINUTES OF MENDOTA
REGULAR CITY COUNCIL MEETING
Regular Meeting October 21, 2025
Meeting called to order by Mayor Martinez at 6:01 PM
Roll Call
Council Members Present: Mayor Victor Martinez, Mayor Pro Tem Jose Alonso, and Council Members Libertad “Liberty” Lopez,
Jesus “Jesse” Mendoza and Joseph R. Riofrio
Council Members Absent: None
Flag salute led by Nathan Alonzo
Invocation led by Police Chaplain Robert Salinas
FINALIZE THE AGENDA
1. Adjustments to Agenda.
2. Adoption of final Agenda.
A motion was made by Mayor Pro Tem Alonso to adopt the agenda, seconded by Council Member Mendoza; unanimously approved (5 ayes).
PRESENTATION
1. City Council to recognize the Marjaree Mason Center and proclaim the month of October 2025 as “Domestic Violence Awareness Month.”
Mayor Martinez read proclamation No. 25-02 into the record and presented the proclamation to the Marjaree Mason Center.
Laura with the Marjaree Mason Center thanked the City Council and shared a few words on behalf of the organization.
Minutes of City Council Meeting 2 October 21, 2025
MAYOR AND COUNCIL REPORTS AND INFORMATIONAL ITEMS
1. Council Member(s)
Council Member Mendoza commented on the Derrick and Oller Roundabout (“Roundabout”); thanked the community for their patience during construction of the Roundabout; commented on the Community Center Project; and his excitement for upcoming projects.
Mayor Pro Tem Alonso commented on the Roundabout; an event held by the Fresno Area Hispanic Foundation in the City; speeding issues on 8th Street, including the City looking into ways to address the issue; Breast Cancer Awareness Month and Domestic Violence Awareness Month.
Council Member Lopez commented on the Roundabout; the annual Red Ribbon event in Tranquillity; a planned meeting with Fresno County Supervisor Brian Pacheco; upcoming Trunk or Treat events being held by Mendota Youth Recreation (“MYR”) and AMOR Wellness; the Pool Park Rehabilitation Project; the Breast Cancer Awareness Banner Program; MYR’s Annual Christmas Parade; the Annual Christmas Celebration and Toy Giveaway; hosting Chief Smith’s Retirement Celebration at Vista Square; the Employee Recognition Celebration; and thanked staff for their work.
Council Member Riofrio thanked those in attendance; thanked Cal Fire for hosting the Roundabout Ribbon Cutting Ceremony at their facility; commented on the Roundabout; thanked staff for their work; voiced his support for Elizabeth Dingler regarding speeding issues on 8th Street; commented on vehicles being equipped with amplified sound systems that can be heard outside of the vehicle; the use of all-terrain vehicles decreasing; and individuals using the new soccer field while it is closed for construction.
2. Mayor
Mayor Martinez commented on Measure C, including renewal efforts; the Roundabout; the Community Center Project; continuing to work on road repair projects; federal funding for road repair projects being affected due to the Federal Government shutdown; Assembly Bill 2661; the Fresno County Transportation Authority approving projects to construct double driving lanes between the Cities of Firebaugh and Mendota and additional double lanes between the Cities of Kerman and Mendota; thanked the Council for their work and unity and thanked staff for their work.
PUBLIC COMMENT
Elizabeth Dingler commented on the need for speed bumps on 8th Street due to speeding issues.
Discussion was held on the comment shared by Ms. Dingler.
Minutes of City Council Meeting 3 October 21, 2025
Rachel commented on speeding issues and loud music on Black Avenue; possibly adding stop signs on McCabe Avenue and Sorensen Avenue; and the Roundabout.
Discussion was held on the comments shared by Rachel.
Twila Gonzalez commented on her 501(c)(3) non-profit organization; and her desire to partner with the City to provide tiny homes to the unhoused population.
Discussion was held on the comments shared by Ms. Gonzalez.
Rosemary Ramirez with Westside Youth Inc. (“WSY”) commented on WSY regaining their non-profit status and thanked the City and the Council for their support while the organization worked to regain their non-profit status.
Discussion was held on the comments shared by Ms. Ramirez.
Sergio Valdez commented on MYR’s upcoming Red Ribbon Trunk or Treat event, Senior Thanksgiving Lunch, Annual Christmas Parade; and Measure C.
Discussion was held on the comments shared by Mr. Valdez; an upcoming small business contract opportunities workshop for the Darden Clean Energy Project on November 6th; the need for speed bumps on 6th Street near Washington Elementary School; the need to address the use of motorized scooters and bicycles; stray dogs; loud music and MYR’s Annual Christmas Parade.
Eugenio Morales commented on traffic and speeding issues on 8th Street.
Discussion was held on the comments shared by Mr. Morales.
Kevin Romero provided an update on local high school football.
Discussion was held on the update provided by Mr. Romero.
Nathan Alonzo with Pacific Gas and Electric Company introduced himself and expressed his interest in working with the City to provide assistance to community members.
Discussion was held on the comments shared by Mr. Alonzo.
APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING
1. Minutes of the regular City Council meeting of September 16, 2025.
2. Notice of waiving of the reading of all resolutions and/or ordinances introduced and/or adopted under this agenda.
A motion was made by Mayor Pro Tem Alonso to approve items 1 and 2, seconded by Minutes of City Council Meeting 4 October 21, 2025
Council Member Lopez; unanimously approved (5 ayes).
CONSENT CALENDAR
1. SEPTEMBER 9, 2025 THROUGH OCTOBER 8, 2025
a. WARRANT LIST CHECK NOS. 56946 THROUGH 57104
b. TOTAL FOR COUNCIL APPROVAL = $3,012,611.09
2. Proposed adoption of Resolution No. 25-58, accepting the bid received for surplus property valued at over $100.00 and authorizing the City Manager to dispose of all remaining surplus property.
3. Proposed adoption of Resolution No. 25-59, cancelling the December 2, 2025 and January 6, 2026 regular City Council meetings and authorizing the City Manager to execute any necessary warrants.
4. Proposed adoption of Resolution No. 25-60, authorizing the application for the Measure C Safe Routes to School funding for the Safe Routes to School Master Plan Implementation project to the Fresno Council of Governments.
5. Proposed adoption of Resolution No. 25-61, approving the quote submitted by RGPOWER for the purchase of a lawnmower for the Public Works Department in the amount not to exceed $80,000.00 and authorizing the City Manager to execute all necessary documents to effectuate the purchase.
6. Proposed adoption of Resolution No. 25-62, approving the quote submitted by FRGM LLC dba Blackstone Chevrolet Cadillac for the purchase of two vehicles for the Public Works Department in a total amount not to exceed $80,000.00 and authorizing the City Manager to execute all documents necessary to effectuate the purchase
7. Proposed adoption of Resolution No. 25-63, authorizing the City Manager to release the final payment of the retention to Ace Fence Company for the RojasPierce Park Expansion Phase III – New Soccer Field Fencing project.
8. Proposed adoption of Resolution No. 25-64, approving the quote submitted by Mathews Harley Davidson for the purchase of a motorcycle for the Mendota Police Department and authorizing the City Manager to execute all necessary documents to effectuate the purchase.
9. Proposed adoption of Resolution No. 25-65, approving the quote submitted by CarMax for the purchase of a vehicle for the Mendota Police Department and authorizing the City Manager to execute all documents necessary to effectuate the purchase.
Minutes of City Council Meeting 5 October 21, 2025
10. Proposed ratification of a letter of support for the West Hills Community College District and Coalinga College’s National Farmworker Jobs Program Grant application for the Science Certified Internship for Industry Initiative program.
11. Proposed ratification of a letter of support for the County of Fresno Department of Behavioral Health’s Behavioral Health Continuum Infrastructure Program 2025 Round 2: Unmet Needs Grant application for the Crisis Residential Treatment Heritage Project.
12. Proposed ratification of a letter of support for the County of Fresno Department of Behavioral Health’s Behavioral Health Continuum Infrastructure Program 2025 Round 2: Unmet Needs Grant application for the Crisis Residential Treatment Temperance Project.
13. Proposed ratification of a letter of support for the County of Fresno Department of Behavioral Health’s Behavioral Health Continuum Infrastructure Program 2025 Round 2: Unmet Needs Grant application for the Social Rehabilitation Facility Temperance Project.
14. Proposed ratification of a letter of support for the County of Fresno Department of Behavioral Health’s Behavioral Health Continuum Infrastructure Program 2025 Round 2: Unmet Needs Grant application for the Support and Short Stay Project.
Discussion was held on the items included in the Consent Calendar.
A request was made to pull Consent Calendar Item 9 for discussion.
A motion was made by Council Member Lopez to approve items 1 through 8 and 10 through 14 of the Consent Calendar, seconded by Mayor Pro Tem Alonso; unanimously approved (5 ayes).
9. Proposed adoption of Resolution No. 25-65, approving the quote submitted by CarMax for the purchase of a vehicle for the Mendota Police Department and authorizing the City Manager to execute all documents necessary to effectuate the purchase.
Discussion held on the item.
A motion was made by Mayor Pro Tem Alonso to adopt Resolution No. 25-65 with a modified total amount not to exceed of $40,000.00, seconded by Council Member Mendoza; unanimously approved (5 ayes).
Minutes of City Council Meeting 6 October 21, 2025
BUSINESS
1. City Council discussion and consideration of the status of the Community Center project.
Mayor Martinez introduced the item and City Manager Gonzalez provided the report and introduced Wendy Wilson with Gerald Mele & Associates, Inc. who presented information on the Community Center project.
Discussion was held on the information shared by Ms. Wilson.
At 7:36 p.m. Council Member Riofrio left the Council Chambers and returned at 7:38 p.m.
At 7:43 p.m. Council Member Lopez left the Council Chambers.
2. City Council discussion and consideration of Resolution No. 25-66, authorizing the formation of a City Council Ad Hoc Subcommittee to assist with the recruitment of the Chief of Police.
Mayor Martinez introduced the item and City Manager Gonzalez provided the report.
At 7:45 p.m. Council Member Lopez returned to the Council Chambers.
Discussion was held on the item.
Mayor Martinez opened the public comment period.
Kevin Romero commented on the item.
Mayor Martinez closed the public comment period.
Discussion was held on the item.
A motion was made by Council Member Lopez to appoint Mayor Victor Martinez and Mayor Pro Tem Jose Alonso to serve as regular members and Council Member Jesus “Jesse” Mendoza as alternate member and adopt Resolution No. 25-66, seconded by Mayor Pro Tem Alonso; unanimously approved (5 ayes).
3. City Council discussion and consideration of Resolution No. 25-67, in its capacity as the Mendota Groundwater Sustainability Agency, approving the Delta-Mendota Subbasin Groundwater Sustainability Agency Joint Powers Authority Agreement.
Mayor Martinez introduced the item and City Manager Gonzalez provided the report.
Mayor Martinez opened the public comment period and seeing no one willing to comment closed it within the same minute.
A motion was made by Council Member Riofrio to adopt Resolution No. 25-67, seconded Minutes of City Council Meeting 7 October 21, 2025
by Mayor Pro Tem Alonso; unanimously approved (5 ayes).
4. City Council discussion and consideration of Resolution No. 25-68, in its capacity as the Mendota Groundwater Sustainability Agency, adopting the Delta-Mendota Subbasin Domestic Well Mitigation Policy.
Mayor Martinez introduced the item and City Manager Gonzalez provided the report.
Mayor Martinez opened the public comment period and seeing no one willing to comment closed it within the same minute.
A motion was made by Mayor Pro Tem Alonso to adopt Resolution No. 25-68, seconded by Council Member Lopez; unanimously approved (5 ayes).
DEPARTMENT REPORTS AND INFORMATIONAL ITEMS
1. City Engineer
a) Update
City Engineer Osborn commented on the Derrick and Oller Roundabout.
Discussion was held on the comment made by City Engineer Osborn; the New Soccer Field Fencing Project at Rojas-Pierce Park; ways to address community members using the soccer fields when they are closed; the Citywide Railroad Improvement Project; the Divisadero Street Reconstruction Project; the Divisadero Street Reconstruction Project; the Inez Street Reconstruction Project; the 5th and Quince Street Reconstruction Project; the Amador and Smoot Extension Project; the Westside Water Tank and Booster Pump Project; and possibly adding additional decorative pieces to the Roundabout.
2. Animal Control, Code Enforcement, and Police Department a) September Monthly Logs
Chief of Police Smith thanked the Council for adopting the Mendota Police Department’s (“MPD”) Consent Calendar Items.
Discussion was held on the comments shared by Chief Smith; inquiring into how the City of Coalinga is able to fund numerous spay and neuter clinics; and the MPD patrol units honoring Breast Cancer Awareness Month.
3. City Attorney
Assistant City Attorney Castro stated that he is happy to be back and see everybody.
4. City Manager
City Manager Gonzalez commented on the Roundabout.
Minutes of City Council Meeting 8 October 21, 2025
Discussion was held on MYR’s Trunk or Treat event.
ADJOURNMENT
With no further business, the meeting adjourned at 8:17 p.m. based on a City Council Consensus.
_______________________________
Victor Martinez, Mayor
ATTEST:
_______________________________
Antonio Pizano, Deputy City Clerk
CITY OF MENDOTA
CASH DISBURSEMENTS
10/17/2025 - 10/24/2025
CK# 057105 - 057184
Check Date Check Number Check Amount Vendor Name Department Description October 17, 2025 57105 $ 458.45 AG & INDUSTRIAL SUPPLY INC. WATER, SEWER SUPPLIES FOR CHAIN SAW - (2) STIHL CHAIN 62L , (2) STONE GRINDING, (2) FILE 3/16, (2) CHAINS 16/18", & (1) STIHL BAR 18"
October 17, 2025 57106 $ 53.65 AIRGAS USA, LLC WATER RENTAL SMALL CARBON DIOXIDE CYL FOR SEPTEMBER 2025 October 17, 2025 57107 $ 743.63 AT&T GENERAL, WATER, SEWER CITYWIDE AT&T PHONE SERVICE FOR 8/25/2025 - 9/24/2025 October 17, 2025 57108 $ 2,370.62 BADGER METER WATER (2419) ORION CELLULAR LTE SERVICE UNIT FOR SEPTEMBER 2025 October 17, 2025 57109 $ 1,610.99 BIG JAKE'S BBQ LLC. GENERAL MEAL FOR 2025 EMPLOYEE RECOGNITION CELEBRATION October 17, 2025 57110 $ 192.87
CALIFORNIA BUILDING STANDARDS
COMMISSION GENERAL
STRONG MOTION INSTRUMENTATION & SEISMIC HAZARD MAPPING FEE FOR QUARTER 2 APRIL - JUNE 2025
October 17, 2025 57111 $ 146.70
FLEXT PRINT, LLC CALTRONICS
BUSINESS SYSTEMS GENERAL, WATER, SEWER LOW DENSITY, HIGH DENSITY, & MONO/COLOR LINES October 17, 2025 57112 $ 149,175.50 CSJVRMA GENERAL 2025/2026 2ND QUARTER INSURANCE INVOICE 9/15/2025 October 17, 2025 57113 $ 536.92 CORBIN WILLITS SY'S INC. WATER
MOM'S ONLINE PAYMENT POSTED TWICE TO CITY ACCOUNT ON
08/08/2025
October 17, 2025 57114 $ 428.60 CROWN SERVICES CO. GENERAL, SEWER TOILET WITH SINK 1X WEEK - 1300 2ND ST, BASS AVE (POOL PARK), AND BASS AVE & HWY 33 (LOZANO PARK) 8/29/2025 - 9/25/2025
October 17, 2025 57115 $ 1,834.30 DATA PATH, INC. GENERAL, WATER, SEWER FINANCE DEPARTMENT - MICROSOFT SURFACE LAPTOP 7-15" WINDOWS 11 October 17, 2025 57116 $ 300.00 DISCOUNT SHRED GENERAL (2) 96 GALLON BIN CERTIFICATION OF DESTRUCTION FOR POLICE
DEPARTMENT
October 17, 2025 57117 $ 7,305.62
EMPLOYER DRIVEN INSURANCE
SERVICES GENERAL
CLAIMS FOR SEPTEMBER 2025 AND BILLING SUMMARY FOR NOVEMBER 2025
October 17, 2025 57118 $ 686.28 FRESNO COUNTY SHERIFF GENERAL (19) 25-PRISONER PROCESSING SERVICES 4TH QUARTER 4/01/2025 - 6/30/2025
October 17, 2025 57119 $ 3,624.08 iCAD INC. WATER
WELL 7 REPAIRS: INSPECTION OF VFD FAULTS, REPLACEMENT OF VFD
FANS, & RESTORATION OF COMMUNICATION
October 17, 2025 57120 $ 619.53
JORGENSEN COMPANY, JORGENSEN
COMPANY GENERAL FIRE EXTINGUISHERS ANNUAL MAINTENANCE FOR POLICE DEPARTMENT October 17, 2025 57121 $ 1,520.68 KOPPEL & GRUBER CFD FUNDS, L & L FUNDS CFD NO.2006-1 & L & L DISTRICT NO. 2019 -1 ANNUAL ADMINISTRATION SERVICES FOR JULY - SEPTEMBER 2025
October 17, 2025 57122 $ 258.90 MENDOTA 1 SMOG GENERAL
2019 DODGE-UNIT84 & 2016 FORD FUSION -UNIT 92: MOTOR OIL & FILTER
OIL CHANGE
October 17, 2025 57123 $ 3,069.38 NORTHSTAR CHEMICAL WATER (900) SODIUM HYPOCHLORITE - 12.5% MILL A MEETS NSF/ANS October 17, 2025 57124 $ 370.50 PAPE MACHINERY STREETS STREET ROLLER PARTS - KIT RETROFIT, FUEL CAP, & INBOUND October 17, 2025 57125 $ 1,281.19 PROFORCE LAW ENFORCEMENT GENERAL POLICE DEPARTMENT SUPPLIES : (60) AGU 40SW 180GR FMJFN
50RD/BOX 20BOX
October 17, 2025 57126 $ 2,949.07
PURL'S SHEETMETAL & AIR
CONDITIONING GENERAL, WATER, SEWER CITY HALL AC DIAGNOSED SYSTEM AND REPLACE TXV & FILTER DRYER October 17, 2025 57127 $ 564.91 R.G. EQUIPMENT COMPANY GENERAL PARK SUPPLIES: BLADES, 60" DECK, CYCLE OIL, AND TIMMER LINE October 17, 2025 57128 $ 552.97 RAMON'S TIRE & AUTO SERVICES
GENERAL, WATER, SEWER,
STREETS
TRAILER:NEW RADIAL TIRE, BACKHOE TIRE REPLACE, LAWN MOWER TIRE REPAIRS & 2020 FORD M86 TIRE REPAIR INSIDE PATCH
October 17, 2025 57129 $ 450.00
RED WING BUSINESS ADVANTAGE
ACCOUNT WATER, SEWER (2) BOOT REPLACEMENT PER MOU FOR PUBLIC WORKS October 17, 2025 57130 $ 106.04 ERNEST PACKING SOLUTIONS GENERAL, WATER, SEWER CLEANING SUPPLY : (1) FOAM CARPET CLEANER October 17, 2025 57131 $ 996.82 SIGNMAX STREETS STREET TRAFFIC SIGNS- (2) SCHOOL DG3 FLO & (2) GRAFFITI October 17, 2025 57132 $ 420.85 UNION PACIFIC RAILROAD COMPANY STREETS PUBLIC ROADWAY ENCROACHMENT FOR NOVEMBER 2025 October 17, 2025 57133 $ 535.00 TECH MASTER PEST MANAGEMENT GENERAL, WATER, SEWER
PEST CONTROL SERVICE ROJAS PARK, CITY HALL/DMV/YOUTH CENTER,
WATER DIVION BLDS, PUBLIC WORKS YARD, & DOG POUND
October 17, 2025 57134 $ 120.00 TOP DOG TRAINING CENTER GENERAL SERVICES FOR K-9 MONTHLY MAINTENANCE TRAINING OFFICER LOPEZ & YANOSH 10/06/2025
October 17, 2025 57135 $ 5,000.00 TOWNSEND PUBLIC AFFAIRS, INC. GENERAL, WATER, SEWER CONSULTING SERVICES FOR THE MONTH OF OCTOBER 2025
CITY OF MENDOTA
CASH DISBURSEMENTS
10/17/2025 - 10/24/2025
CK# 057105 - 057184
October 17, 2025 57136 $ 1,245.93 TRIANGLE ROCK PRODUCTS,LLC STREETS
12.07 TONS 3/8 CM - ENVIROMENTAL FEE TON - AGG & ASPHALT FOR
STREET PATCHING
October 17, 2025 57137 $ 472.68 VALLEY IRON, INC STREETS ROUNDABOUT & STREET SUPPLIES - (4) 1/8 X 2 HR STRIP, (20) SQUARE TUBE, & (11) RECTANGLE TUBES
October 17, 2025 57138 $ 910.58 VESTIS GROUP, INC. GENERAL, WATER, SEWER PUBLIC WORKS UNIFORM SERVICES FOR 7/17/2025, 10/09/2025, & 10/20/2025
October 17, 2025 57139 $ 64.80 WECO WATER, SEWER
RENT CYL ACETYLENE, OXYGEN D & OXYGEN K SERVICES FOR
SEPTEMBER 2025
October 22, 2025 57140 $ 236,520.00 CITY OF MENDOTA PAYROLL GENERAL PAYROLL TRANSFER 10/06/2025 - 10/19/2025 October 24, 2025 57141 $ 4,738.30 ACME ROTARY BROOM SERVICE STREETS STREET SWEEPER SUPPLIES: (1) ALL PRO STRIP BRUSH SET & (2)
SCHWARZE AVALANCHE GUTTER BROOMS
October 24, 2025 57142 $ 82.80 ADT SECURITY SERVICES WATER SECURITY SERVICES WATER TREATMENT PLANT 11/04/2025 - 12/03/2025 October 24, 2025 57143 $ 517.28 AFLAC GENERAL AFLAC INSURANCE FOR OCTOBER 2025 October 24, 2025 57144 $ 577.94 ALERT-0-LITE STREETS
STREET SUPPLIES: (3) MARKING PAINTS COLORS 203 BLUE, 207 WHITE, & 204 GREEN
October 24, 2025 57145 $ 1,349.31 AMAZON CAPITAL SERVICES, INC GENERAL, WATER, SEWER OCTOBER 2025 SUPPLIES: CITY HALL, POLICE DEPARTMENT, ANIMAL
CONTROL,& BUILDINGS - BLACK TONER, FLAGS, HOSE, TRASH BAGS October 24, 2025 57146 $ 669.42 ANTHONY'S SHOP STREETS
(1) NEW DELCO # 40002N CUMMINS ENGINE FOR STREET SWEEPER
STARTER
October 24, 2025 57147 $ 1,725.86 AT&T MOBILITY GENERAL POLICE DEPARTMENT PHONE SERVICES 9/12/2025 - 10/11/2025 October 24, 2025 57148 $ 514.73 BELMONT NURSERY GENERAL PARKS SUPPLIES : (10) PHLOX SUBULATA, & (6) LANTANA WHITE,CANNA
CANNOVA
October 24, 2025 57149 $ 150.44 BELKORP AG LLC SEWER, STREETS BACKHOE PARTS - (3) PINS, & (3) BUCKET TOOTH ADAPTER October 24, 2025 57150 $ 1,814.02 BSK ASSOCIATES WATER, SEWER
WASTEWATER WEEKLY GRAB SAMPLE BOD & TDS, MONTHLY GENERAL
EDT, & WEEKLY TREATMENT & DISTRIBUTION SERVICES
October 24, 2025 57151 $ 127.00 CENTRAL VALLEY GENERAL
POLICE DEPARTMENT SERVICES - (1) ETHYL ALCOHOL, & (1) SINGLE DRUG SCREEN & (1) DRUG CONFIRMATION LEVEL
October 24, 2025 57152 $ 7,710.94 COMCAST BUSINESS GENERAL FRESNO SHERIFFS OF MENDOTA PD CIRCUIT MARCH 2025 - SEPTEMBER 2025
October 24, 2025 57153 $ 184.48 CORELOGIC INFORMATION GENERAL, WATER, SEWER REAL QUEST SERVICES FOR SEPTEMBER 2025 October 24, 2025 57154 $ 1,172.23 CORBIN WILLITS SY'S INC. GENERAL, WATER, SEWER ENHANCEMENT & SERVICE FEE FOR NOVEMBER 2025 October 24, 2025 57155 $ 143.60 CORE & MAIN LP WATER
WATER DEPARTMENT SUPPLIES: (100) 3/4 X 100 COUNT TUBE BLACK & (100) 1 X 100 COUNT TUBE BLACK
October 24, 2025 57156 $ 230.00 DATA TICKET, INC. GENERAL DAILY CITATION PROCESSING & DAILY NOTICES FOR SEPTEMEBER 2025 October 24, 2025 57157 $ 920.00 DAVIDS PLUMBING, LLC WATER (18) ANNUAL BACKFLOW TESTS - 202 I ST, 1100 2ND ST, 1140 7TH ST, 647 PEREZ ST, 750 & 700 DERRICK AVE, 452 NAPLES & 1783 8TH ST October 24, 2025 57158 $ 1,720.29 DELTA, SAND, GRAVEL, & RECYCLING WATER,SEWER, STREETS CITY STOCK PILE - (3) CLASS AG II BASE ROCK PER TRUCKLOAD 18 TONS October 24, 2025 57159 $ 6,368.48 ECS HOUSE INDUSTRIES, INC. SEWER
MAINTANENCE FOR WASTEWATER POUND RAPTOR - ROUTINE OIL
CHANGE AND REPLACED 2 E20 ELEMENTS
October 24, 2025 57160 $ 500.00 EL TACOMAN COLIMA GENERAL
TACOS FOR THE DERRICK & OLLER ROUNDABOUT GRAND OPENING
EVENT ON OCTOBER 14, 2025
October 24, 2025 57161 $ 600.40 FRESNO PET CEMETERY GENERAL ANIMAL CONTROL DISPOSAL - (822LBS.) GROUP CREMATION 20 TOTAL &
PICK UP FEE
October 24, 2025 57162 $ 215.00 GONZALEZ, CRISTIAN GENERAL, WATER, SEWER PER DIEM FOR 11TH ANNUAL MEET THE CONSULTANTS 2025, A TEAM CALIFORNIA FORUM NOVEMBER 5 - 7, 2025
October 24, 2025 57163 $ 87.54 GUTHRIE PETROLEUM INC SEWER. STREETS (5) CHEV THF 1000 PAIL & STATE RECYCLING OIL GALLONS FOR SEWERS & STREETS
October 24, 2025 57164 $ 6,813.95 HUMANA INSURANCE COMPANY GENERAL DENTAL, VISION & LIFE INSURANCE FOR NOVEMBER 2025 October 24, 2025 57165 $ 1,201.25 iCAD INC. WATER
(3.75) LOCKED WELLS 7, 8, & 9 START SEQUENCE AT SITES, & WELL 7
SHUTTIING OFF, BACKWASH AND LOST COMMUNICATION SERVICE
October 24, 2025 57166 $ 400.00 INSYARATH, KHAMPHOU GENERAL POLICE DEPARTMENT STATISTICS FOR SEPTEMBER 2025 October 24, 2025 57167 $ 306.49 LEAF GENERAL, WATER, SEWER (2) KYOCERA COPIER SYSTEMS FOR OCTOBER 2025
CITY OF MENDOTA
CASH DISBURSEMENTS
10/17/2025 - 10/24/2025
CK# 057105 - 057184
October 24, 2025 57168 $ 3,112.50 LIEBERT CASSIDY WHITMORE GENERAL, WATER, SEWER PERSONNEL RULES REVIEW 2025 AND SERVICES FOR SEPTEMBER 2025 October 24, 2025 57169 $ 1,975.75 MENDOTA 1 SMOG GENERAL 2023 DODGE UNIT96 - COOLANT PIPE HOSE & REPLACED, 2015 FORD UNIT 81 - WATER PUMP, COOLANT, & VALVE GASKET
October 24, 2025 57170 $ 76.36 METRO UNIFORM GENERAL
UNIFORM - LADIES JACKET, EMBROIDERY & POLICE DEPARTMENT SHOULDER PATCH 2024 - PD
October 24, 2025 57171 $ 2,485.28 NORTHSTAR CHEMICAL WATER (725) SODIUM HYPOCHLORITE - 12.5% MILL A October 24, 2025 57172 $ 268.89 OFFICE DEPOT WATER, SEWER OFFICE SUPPLIES - (3) PAPER, (1) FOLDERS, (1) PACK SUPER STICY NOTES, (5) PASTEL PAPER, (2) INDEX, (2) DIVIDERS, & (1) SHARPIES October 24, 2025 57173 $ 9,654.38 PAPE MACHINERY WATER, SEWER, STREETS JD 310H - SERVICE DIAGNOSE MACHINE & REPAIRS TRANSMISSION ISSUE
October 24, 2025 57174 $ 74,504.35 PG&E
GENERAL, WATER, SEWER,
STREETS
CITYWIDE UTILITIES FOR 9/05/2025-10/05/2025 AND WATER DEPARTMENT UTILITIES FOR 9/09/2025 - 10/12/2025
October 24, 2025 57175 $ 165,176.56 PROVOST & PRITCHARD
GENERAL, WATER, SEWER,
STREETS
PROFESSIONAL SERVICES WESTSIDE SEWER, WATER TREATMENT,
ROJAS PARK, DERRICK & OLLER ROUNDABOUT, & ( 11) INVOICES October 24, 2025 57176 $ 2,024.75 PURCHASE POWER GENERAL, WATER, SEWER POSTAGE METER REFILL FOR 9/09/2025 - 10/10/2025 October 24, 2025 57177 $ 1,215.13 RAMON'S TIRE & AUTO SERVICES GENERAL,SEWER, STREETS 2020 FORD UNIT 88 - TIRE INSTALL, DISMOUNT, & BALANCE PD UNIT 88 - (2) ROVELO TIRES MOUNT & BALANCE, LOADER REPAIRS
October 24, 2025 57178 $ 455.07 SITEONE LANDSCAPE SUPPLY LLC GENERAL (6) LESCO OVER SEEDING EAGLE TUFT SEEDS FOR PARKS October 24, 2025 57179 $ 800.00 SOUTH COUNTY VETERINARY HOSPITAL GENERAL ANIMAL CONTROL SERVICE - (10) EUTHANASIA DOGS, (10) SEDATIONS, & (10) DISPOSAL FEES
October 24, 2025 57180 $ 210.00 THE BUSINESS JOURNAL GENERAL
PUBLIC NOTICE- REQUEST FOR QUALIFICATIONS FOR CITY ENGINEER
SERVICES
October 24, 2025 57181 $ 1,161.28 VERIZON WIRELESS GENERAL, WATER, SEWER CITYWIDE CELLPHONE SERVICES 09/07/2025 - 10/06/2025 October 24, 2025 57182 $ 188.78 VESTIS GROUP, INC. GENERAL, WATER, SEWER PUBLIC WORKS UNIFORM (5) NAME, (5) CUSTOM EMBROIDERY, & (5)
WEARGUARDS
October 24, 2025 57183 $ 13,471.04 WANGER JONES HELSLEY PC ATTORNY GENERAL, WATER, SEWER LEGAL SERVICES : GENERAL LEGAL, SPECIAL SERVICE, ELEMENT 7
DISPENSARY, AND ODYSSEY DEVELOPMENT AGREEMENT
October 24, 2025 57184 $ 72,000.00 BLACKSTONE CHEVROLET OF FRESNO GENERAL, WATER, SEWER (2) 2026 CHEVROLET COLORADO - VIN# 1GCPSBEKOT1143365 & VIN# 1GCPSBELOT1143379 PER RESOLUTION NO. 25 - 62
$ 817,119.91
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M E M O R A N D U M
To: The Honorable Victor Martinez, Mayor of Mendota
Honorable Mendota City Council Members
Cristian Gonzalez, City Manager
From: Townsend Public Affairs, Inc.
Date: October 31, 2025
Subject: Funding and Advocacy Memo – City of Mendota
The purpose of this memo is to provide the City of Mendota with a review of pending earmarks, recommendations on future submissions, and recommendations for advocacy trips to Washington, DC and Sacramento in 2026. As well as provide an update on the status of grants that have been submitted and are currently pending in 2025.
State Earmarks
Depending upon the availability of state funding, the Legislature may disburse funding for state earmarks for requests made by individual Members of the Legislature. Recommended projects include park improvements, water infrastructure, wildfire prevention, vegetation management, and public safety infrastructure (e.g. fire or police station improvements). TPA recommends a request amount of $2 million or less per project.
The process for the consideration of state funding requests typically involves submitting a letter to your State Delegation, which should include a project title, budget, request amount, project background, and a description of the public benefit to be realized by the project. Funding requests are typically submitted in the first quarter of the year, and projects are usually included in later iterations of the budget released towards the end of session in August. This process is dependent upon the availability of funding and is subject to change based on the direction of the Senate and Assembly Budget Committees.
Federal Earmarks
The City of Mendota has a federal earmark in the amount of $2,000,000 for the Mendota Community Center Project sponsored by Rep. Adam Gray pending in the House of Representatives’ Fiscal Year 2026 Transportation-HUD appropriations bill, H.R. 4552. The awarding of this funding is dependent on passage of H.R. 4552 into law. The bill, along with the rest of FY26 federal appropriations bills remain pending and are subject to ongoing negotiations between congressional leaders.
Looking forward to next year’s appropriations cycle (Fiscal Year 2027) we anticipate Members of Congress soliciting project requests in the second half of the first quarter of 2026. Priorities for FY27
earmarks are not likely to change from FY26 priorities. TPA recommends identifying projects related to transportation infrastructure, public safety and law enforcement, and water infrastructure as these projects tend to position themselves competitively within the earmark process. Based on the political makeup of the City’s Congressional delegation, an earmark request should be valued between $200,000 and $2,000,000, with the potential for higher requests on a case-by-case basis.
Advocacy Trips
Based on the State Legislature’s calendar and deadlines, TPA recommends a visit to Sacramento in the first few weeks of March, between March 2nd and 25th, or the last few weeks of April, between April 6th and 30th. Meetings will include the City’s Legislative Delegation and state agencies covering the City’s priority projects and policy areas.
Additionally, TPA recommends a visit to Washington, DC to advocate for the City’s priority projects and policies at the federal level. Based on the anticipated legislative calendar for the United States Congress TPA recommends scheduling a visit sometime in March 2026 or during the last three weeks of April 2026.
Grant Applications Submitted & Pending
Grant Name Project Name Amount
Requested
Status
FEMA: Assistance to
Firefighters Grant (AFG)
Aerial Truck Acquisition $890,000 Pending (Awards
Anticipated Q4
2025)
Office of Traffic Safety Grant
Program
Police Motorcycle & DUI
Checkpoints
$40,000 Awarded
California Highway Patrol
Cannabis Tax Fund Grant
Program
Cannabis Enforcement $56,695 Awarded
Arts in California Parks Mendota Community
Art: Outreach and
Design Project
$30,000 Not Awarded
California Department of
Justice Tobacco Grant
Program
Mendota Tobacco
Abatement Project
$43,011 Pending (Awards
Anticipated Q4
2025)
US Department of Justice
COPS Hiring Grant
Mendota COPS Hiring $250,000 Pending (Awards
Anticipated Q4
2025)
California Department of
Parks & Recreation Land and
Water Conservation Fund
(LWCF)
Airport Park $2,000,000 Pending (Awards
Anticipated Q1
2026)
The Wonderful Company
Central Valley Grant
Mendota Pool Park
Accessibility Project
$100,000 Pending (Awards
Anticipated Q4
2025)
CalTrans Clean CA Grant
Program
Mendota Litter and
Graffiti Abatement
Project
$94,625 Pending (Awards
Anticipated Q1
2026)
Total Awarded: $96,965
Total Pending: $3,377,636
1 AGENDA ITEM – STAFF REPORT
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: CELESTE CABRERA-GARCIA, CITY CLERK
VIA: CRISTIAN GONZALEZ, CITY MANAGER
SUBJECT: DISCUSSION AND CONSIDERATION OF THE PROPOSED UPDATES TO THE CITY OF MENDOTA’S FACILITY USE POLICY
DATE: NOVEMBER 4, 2025
ISSUE
Shall the City Council discuss and consider proposed updates to the City of Mendota’s Facility Use Policy?
BACKGROUND
At its regular meeting on September 2, 2025, the City Council discussed potential updates to the City of Mendota’s (“City”) Facility Use Policy to ensure equitable access to the soccer fields and maintain their condition. Following that discussion, the City Council directed staff to incorporate the following changes to the policy, specifically related to soccer field reservations:
1. Priority Group Classifications
Update the priority system used to allocate and approve Facility Use Permits as follows:
a. City-hosted and co-hosted events
b. Local applicants (must provide proof of Mendota residency) c. Non-local applicants
2. Field Availability
Limit soccer field reservations to Saturdays and Sundays for official games only (no practices permitted). Applicants must submit a game schedule as part of their application.
Fields will remain closed annually from December through February for maintenance.
3. Reservation Process
Replace the quarterly reservation system with a new process that includes:
a. Three-hour reservation blocks per field, with designated open-play periods. b. One-weekend reservations only; applicants must submit separate Facility Use Applications for each weekend, subject to the following conditions:
i. Applications must be submitted in-person or via email at least ten (10) business days in advance, by 5pm on the second Monday prior to the requested weekend. ii. Applications will be processed on a first-come, first-served basis according to the submission time on the Monday deadline.
iii. Applicants may reserve only one field at a time and up to two (2) reservation blocks.
If reservation blocks remain available after the initial processing, the City will offer them to applicants who submitted by the Monday deadline. 2 iv. Tournament requests will also be processed on a first-come, first-served basis according to the submission time on the Monday deadline.
4. Cancellations and Penalties
To prevent underuse, applicants must notify the City at least five (5) business days prior to their approved use (the Monday before the scheduled weekend) if they will not utilize the field. Failure to notify the City will result in penalties as outlined in the Facility Use Policy.
In addition, the City Council requested the following updates applicable to all City facilities:
1. Alcohol Policy
Establish a zero-tolerance policy for the sale or consumption of alcohol at any facility without prior City approval and required licensing. This policy will be clearly stated in the Facility Use Application, and applicants will be required to initial the acknowledgment.
2. Cancellation Notice Requirement
For all approved Facility Uses (excluding soccer fields), applicants must notify the City at least 72 hours before the scheduled use if they will not utilize the facility. Failure to notify the City will result in penalties as outlined in the Facility Use Policy.
3. Designated Representatives: Applicants must specify authorized representatives in their Facility Use Applications. At least one designated representative must be present at the reserved facility for the entirety of the approved use to ensure compliance with all Conditions of Approval.
The City Council also discussed potential adjustments to facility rental fees and requested an overview of fees collected in 2024. That overview is attached for reference.
Following the meeting, staff incorporated the requested changes into the Facility Use Policy and prepared an overview of 2024 facility use fees for Council review.
ANALYSIS
Staff has revised the Facility Use Policy to reflect the new soccer field reservation process and additional Citywide policy modifications. The following items remain for Council direction and consideration:
• Deadline for Meeting Conditions of Approval:
Staff recommends setting the deadline for satisfying all conditions of approval to the second Friday prior to the start of the use of any general facilities, and the second Friday before the weekend use for soccer fields.
• Facility Use Fee Schedule:
Modifications to the existing fee schedule are still to be determined. 3 • Updating Section related to major Penalties
Staff also requests that the City Council consider updating the section related to major penalties (as currently shown) to suit short-term facility uses.
FISCAL IMPACT
There is no fiscal impact associated with reviewing and discussing the proposed updates.
RECOMMENDATION
Staff recommends that the City Council review and discuss the proposed changes to the City of Mendota’s Facility Use Policy and, if deemed appropriate, approve the updated policy by adopting Resolution No. 25-69.
Attachments:
1. Redline of Draft Updated Facility Use Policy
2. 2024 Facility Use Fee Overview
3. Resolution No. 25-69
4. Exhibit “A” - Draft Updated Facility Use Policy (to be finalized after City Council direction and approval)
Policy No. 24-02
1 FACILITY USE POLICY
1. PURPOSE:
The goal for the City of Mendota (“City”) is to promote the full use of City facilities, including parks, athletic fields, playgrounds, etc. The purpose of this Facility Use Policy (“Policy”) is to outline the City of Mendota (“City”) procedures for the use of City facilities by outside organizations, businesses, and individuals. This policy has been established to assure that the fields are utilized for recreational, cultural, educational, social and community service functions that meet the needs of the community, as well as, set clear policies, procedures, and regulations for such uses.
2. DEFINITIONS:
The following words and phrases, whenever used in this Policy, shall be construed as defined in this section:
“Adult” status is defined as persons 13 years of age or older. “Athletic Facilities” means any fields or facilities that are designated or are proposed to be used for sports. "Amplified music" means music projected and transmitted by electronic equipment, including amplifiers, the total output of which, including the sum of the wattage output of each channel, exceeds twenty-five (25) watts. "Amplified speech" means speech projected and transmitted by electronic equipment including amplifiers, the total output of which, including the sum of the wattage output of each channel, exceeds twenty-five (25) watts. “Applicant” means individuals, associations, partnerships, corporations, and other legal entities who intend to or have submitted a City Facility Use Permit Application.
“Basic Services” are defined as the maintenance of safe, clean, attractive parks and buildings and the provision of recreation service for the general public. Basic Services preserve and promote physical and mental wellbeing and will continue to be supported by taxpayer resources.
Examples of basic services
• Free play in playgrounds
• Use of City parks or open space for passive use
• General park and recreation administration services
• Park and recreation facility development
Examples of basic facilities
• Unscheduled, unlighted, unmarked baseball/softball/soccer/utility/football fields • Unscheduled outdoor basketball facilities
• Unscheduled tennis courts
• Unreserved picnic tables and shelters
• Parks and playgrounds
• Parking lots for general facility use
• Trails, paths, and restrooms
• Open Space
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2 "Benefit to the community" means the amount of money that will be gained by a Mendota-based nonprofit organization for use in furthering athletic, recreational, cultural, educational, or charitable activities in the City. “Conditions of Approval” means any terms that the City imposes on the Permittee and Facility Use Permit that must be met in order for the use of the facility to occur and continue to occur. “Event” means any pre-advertised gathering or assembly of any Persons. “Facility(ies)” means any City-owned structure, grounds, Athletic Facilities, parks, and public areas. "Facility Use Permit Application" means the application that is completed by an Applicant to request exclusive use of a Cityowned facility as provided for in this Policy. "Facility Use Permit" means a written authorization issued by the City for exclusive use of a City-owned facility as provided for in this Policy.
“Non-Profit Organization” is defined as an organization that meets all of the criteria as identified by the Internal Revenue Service. The organization must be registered as a not-for-profit corporation by the State of California. If the organization is not registered with the State, they must have a constitution, set of bylaws, or mission statement which clearly states the objectives of the organization are of a non-profit, non-commercial nature. “Permittee” means individuals, associations, partnerships, corporations, and other legal entities who have been approved to use a City-owned facility and have been issued written authorization by the City for exclusive use of a City-owned facility.
Once a Facility Use Permit is granted by the City, the Applicant will be referred to as a Permittee. "Persons" means individuals, associations, partnerships, corporations, and other legal entities. “Priority Group Classification” means the designation level of priority for Applicants. “Resident” status is defined as groups or organizations comprised of at least 90% of Mendota residents as established by the boundaries of the Mendota Unified School District. Team rosters and/or individual participant photo ID may be required by City staff to verify residency status.
“Special Services” are defined as services where revenues are necessary to support continued use. By this definition, individuals can expect to pay a fee for the privilege of using the fields and facilities to the exclusion of others and without interference.
Examples of special fields/facilities/services
• Use of electricity for special events
• Schedules/reserved use of indoor facilities (gyms, meeting rooms, courts, etc.) • Lighted baseball/softball/soccer/utility/football fields • Maintenance necessary for sports programs (Field striping, Infield drag, etc.) • Use of parks for special events
• Reserved picnic tables and shelters
“Youth” status is defined as persons 12 years of age or under.
Policy No. 24-02
3 3. FACILITY USE PERMIT REQUIRED
In accordance with Mendota Municipal Code Chapter (“MMC”) 12.20, Applicants who plan on or intend to use a City Facility for any pre-advertised Event or hold an Event that consists of a group of twenty-five (25) or more Persons, are required to obtain a Facility Use Permit prior to said use. Any and all Events held on City Facilities must be conducted in compliance with the MMC and the City’s Facility Use Policy.
4. PRIORITY GROUP CLASSIFICATIONS
Priority use of Facilities (with the exception of soccer fields) will be allocated as follows:
Group 1: City sponsored or co-sponsored events. City youth/adult athletic programs and/or leagues.
Group 2: Local non-profit youth or not-for-profit youth organizations. Organizations must be based in the City. Must have a majority of Mendota resident participants. Conduct open registration regardless of skill level. Operate through volunteer coaches and administrators. Provide an “everyone plays” philosophy.
Group 3: Local non-profit organizations that are not specifically youth related and serve the general public.
Organizations must be based in the City.
Group 4: Local general youth, adults, and private events. This group also includes local profit organizations holding events (tournaments, clinics and/or camps with individual or team participation fees) to generate profit for private use.
Group 5: Non-local general youth, adults, and private events. This group also includes non-local non-profit organizations and non-local for-profit organizations holding events (tournaments, clinics and/or camps with individual or team participation fees) to generate profit for private use.
Priority use of soccer fields will be allocated as follows:
Group 1: City hosted or co-hosted events.
Group 2: Local Applicants (must provide proof of Mendota residency) Group 3: Non-local Applicants
5. FACILITY ALLOCATIONS
The City will approve and issue Facility Use Permits in accordance with the Priority Group Classifications outlined in Section 5 of this Policy. Any conflicting Facility Use Applications will be addressed through the procedures outlined in Subsection 5.1.
5.1. Conflicting Facility Use Applications. Should the City receive Facility Use Applications requesting conflicting dates and/or times, the following procedures will apply:
5.1.1. The City will issue the Facility Use Permit to the Applicant with the highest Priority Group Classification as described in Section 4 of this Policy.
5.1.2. If the Applicants have the same Priority Group Classification, the requested dates and/or times will be divided amongst the Applicants depending on the number of participants for each Event. Each Applicant must provide Formatted: Font: Bold
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Policy No. 24-02
4 documentation demonstrating total number of Event participants/registrants or estimated number of Event participants.
5.1.2.1. For Facility Use Applications for Athletic Facilities or Athletic Use of a Facility (excluding soccer fields), Fields will be allocated to Applicants based on the percentage of verifiable total participants in relation to all teams. The total number of organization participants will be divided by the minimum roster size for each sport to determine the total number of teams in each organization. Applicants must provide their rosters to the City by the deadline established by the City in order to determine field allocations. If an Applicant does not submit their rosters to the City by the deadline, they will be assigned any available allocations following allocation assignments.
Example for Athletic Field Allocation Procedure for Conflicting Requests Minimum Roster Sizes
Soccer: 14 (regulation) or 10 (U10 & Below) Baseball/Softball: 12 An example of this would be:
Baseball Group A has 360 participants 360 divided by 12 equals 30 teams Baseball Group B has 240 participants 240 divided by 12 equals 20 teams 30 plus 20 equals 50 teams
30 divided by 50 equals 60.00% of allocation for Group A 20 divided by 50 equals 40.00% of allocation for Group B
5.1.2.1.1. If the Applicants all demonstrate an equal amount of Event participants or are unable to provide documentation of total number of Event participants/registrants or estimated number of Event participants, the City Manager, or their designee, will issue the Facility Use Permit to the Event which will provide the most overall benefit to the community.
5.1.2.2. Soccer Field Allocations:
• Soccer field reservations are allocated in 3-hour blocks: 11:00 AM – 2:00 PM, 2:00 PM – 5:00 PM, and 5:00 PM – 8:00 PM.
• Open play hours from 7:00 AM – 11:00 AM and 8:00 PM – 11:00 PM are not reservable; these periods are available on a first-come, first-served basis. • Applications for soccer fields must follow the application procedures outlined in Section 8.2 and are subject to the administrative review process in Section 8.2.2, including allocation and priority determinations.
• If multiple Applicants request the same block, allocation will be based first on the Priority Group Classification for soccer fields, then by the order of application submission, as determined during administrative review.
• Practices are not permitted on soccer fields; only games and tournaments may be scheduled, and the game schedule must be submitted with the application in accordance with Section 8.2.
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5 6. RESTRICTIONS ON FACILITY AVAILABILITY
In order to ensure that all City facilities are adequately maintained and remain in proper condition, the City has established pre-determined facility availability restrictions on athletic facilities. However, the City reserves the right to impose additional availability restrictions on any facilities, as deemed necessary, to allow for maintenance and repairs. The pre-determined facility availability restrictions described in subsections 6.1 only apply to City baseball and, softball, and soccer fields.
Subsection 6.2 only applies to the City soccer fields. The City also reserves the right to modify the pre-determined facility availability restrictions and extend such restrictions on any City facilities.
6.1. Availability of Athletic Facilities.
6.1.1.Yearly Availability. In order to allow for seasonal turf recovery and field/facility maintenance the City has established the following availability for its Athletic Facilities for the year. No Facility Use Permits will be granted for the duration that athletic fields are closed as shown below.
6.1.2. Weekly Availability. In order to allow for weekly field and facility maintenance the City has established the following availability for its Athletic Facilities for the week. No Facility Use Permits will be granted for the duration that those athletic fields are closed as shown below.
6.1.2. 6.1.2.1. Availability of Baseball Fields.
6.1.2.2. Availability of Soccer Fields.
6.1.3.Hourly Restrictions. In order to minimize daily impacts to the Athletic Facilities and to preserve their conditions, the City has established the following hourly usage restrictions.
6.1.3.1. Adult Use of Athletic Facilities. Any Event involving the use of any City Athletic Facilities by adults is limited to a five (5) hour facility usage to reduce the more significant wear and tear on facilities that is associated with adult sports. This allotted time must also include any field preparation, practices/games, and clean-up. If a Facility Use Permit is granted for use of an athletic field by adults, no other Facility Use Permit will be granted for that same day, unless the secondary (and any subsequent) use is solely by youth.
Any events that anticipate or plan to exceed the hourly restrictions (including tournaments) for Sports Fields will be considered on a case-by-case basis by the Mendota Recreation Commission at a public meeting of the body. If the Recreation Commission is unable to meet to consider the Application, the Application may be considered administratively by the City Manager, or their designee.
Jan Feb March April May June July Aug Sept Oct Nov Dec
Fields Closed Fields Available (Weekly Restrictions Still Apply) Fields Closed
Mon Tues Wed Thurs Fri Sat Sun
Fields Closed Until
4pm
Fields Available
Mon Tues Wed Thurs Fri Sat Sun
Fields Closed Fields Available
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6 6.1.3.2. Youth Use of Athletic Facilities. Any Event involving the use of any City Athletic Facilities by only youth is not subject to an hourly restriction. If an Event involves the use of the athletic field by a combination of youth and adults, the adult hourly restriction outlined in Subsection 6.1.3.1 will apply.
6.2. Availability of Soccer Fields
To balance open play with organized games and tournaments, soccer fields are available according to the following schedule only on Saturdays and Sundays (soccer fields are closed Monday-Friday):
Day Time Availability
Saturday 7:00 AM – 11:00 AM Open Play (no reservations) 11:00 AM – 2:00 PM Reserved Blocks
2:00 PM – 5:00 PM Reserved Blocks
5:00 PM – 8:00 PM Reserved Blocks
8:00 PM – 11:00 PM Open Play (no reservations)
Sunday 7:00 AM – 11:00 AM Open Play (no reservations)
11:00 AM – 2:00 PM Reserved Blocks
2:00 PM – 5:00 PM Reserved Blocks
5:00 PM – 8:00 PM Reserved Blocks
8:00 PM – 11:00 PM Open Play (no reservations)
6.2.1. Reservation of Soccer Fields. Each reserved block is three hours, and applicants may reserve a maximum of one field and two blocks per weekend, with a separate Facility Use Application required for each weekend; the fields are open to the public from 7:00 AM – 11:00 AM and 8:00 PM – 11:00 PM, during which open play is available on a first-come, first-served basis without a Facility Use Permit. For more information on submitting a Facility Use Permit Application to the use of the soccer fields, refer to subsection 7.1.2 of this Policy.
6.1.3.2. 7. TYPES OF FACILITY USE PERMITS
To ensure equitable use of City Facilities by all interested Persons, the City issues two (2) types of Facility Use Permits: a short-term use permit and a long-term use permit. The intended purpose for each type of Facility Use Permit is as follows:
7.1. Short-term Facility Use Permit. A Short-term Facility Use Permit is issued for any Event lasting a minimum of one (1) day but no longer than seven (7) calendar days. Short-term Facility Use Applications will be accepted and processed by the City year-round on a calendar year basis, and the approval of said Permits are contingent upon the availability of the requested Facility(ies). Applicants are encouraged to submit any Short-term Facility Use Permits as early in the year as possible to ensure that the desired Event dates are secured.
7.1.1. Short-term Facility Use Permit for Events Exceeding the Hourly Restrictions for Athletic Facilities (excluding soccer fields). Any Short-term Facility Use Permit Applications for events that anticipate or plan to exceed the hourly restrictions for Athletic Facilities (including tournaments) will be considered on a case-bycase basis. Said Applications will be considered by the Mendota Recreation Commission at a public meeting of the body. If the Recreation Commission is unable to meet to consider the Application, the Application may be considered administratively by the Ccity Manager, or their designee.
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Policy No. 24-02
7 7.1.2. Short-Term Facility Use Permit – Soccer Fields. Soccer fields are designated as short-term use facilities; therefore, each weekend use requires a separate Facility Use Permit. Long-term permits do not apply to soccer fields.
Reservation Structure:
• Open Play (No Permit Required):
o 7:00 AM – 11:00 AM
o 8:00 PM – 11:00 PM
These times are available for unreserved community use. • Reserved Blocks (Permit Required):
o 11:00 AM – 2:00 PM
o 2:00 PM – 5:00 PM
o 5:00 PM – 8:00 PM
Applicants may request any of these blocks for games or tournaments only. Practices are not permitted on the soccer fields.
Block Limits:
• Each applicant may reserve a maximum of two (2) blocks and one (1) field per weekend. • Additional blocks may be offered after initial allocation to applicants who submitted by the Monday deadline, if blocks remain available.
Purpose of Reservation Blocks:
The block structure balances community access and organized use, ensuring both open play opportunities and scheduled events can coexist without overuse or scheduling conflicts.
7.1.1. 7.2. Long-term Facility Use Permit. A Long-term Facility Use Permit is issued for any Event lasting a minimum of eight (8) calendar days but no longer than three (3) months. The City will accept and process Facility Use Applications in accordance with the following procedures depending on the type of Facility(ies) being requested. Long-term permits do not apply to soccer fields.
7.2.1.Long-term Facility Use Permit – For Non-Athletic Purposes. Any Long-term Facility Use Applications requesting use of a City non-athletic facility or for a use that is not athletic-related may be submitted to the City at any time of the year, but the requested use may not be longer than three (3) months. If the Applicant wishes to utilize the facility for a period longer than three (3) months, a new Facility Use Application must be submitted prior to the conclusion of each term.
7.2.2.Long-term Facility Use Permit – For Athletic Purposes. Long-term Facility Use Applications requesting use of a City Athletic Field or use of a Facility for an athletic use will be considered and approved on a quarterly basis in accordance with the Field Maintenance Calendar shown in Subsection 7.2.3 of this Policy. Long-term Facility Use Applications for each quarter must be submitted no later than the dates specified below in Subsection 7.2.4.
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8 7.2.2.1. Long-term Facility Use Permit Quarters for Athletic Purposes.
7.2.2.2. Deadlines to Submit Long-term Facility Use Applications for Athletic Purposes.
7.2.2.3. Additional Considerations Regarding Long-term Facility Use Applications for Athletic Purposes.
7.2.2.3.1. Should the City receive a Facility Use Permit Application for Athletic Purposes during any given quarter and the requested Facility(ies) are available, the Facility Use Permit will only be granted for use of the Facility for the remainder of the quarter.
7.2.2.3.2. The City reserves the right to modify or cancel the facility use quarters outlined in Subsection
7.2.2.1 for any reason deemed necessary by the City including, but not limited to, inclement weather, poor Facility conditions, the need for additional Facility maintenance or field recovery.
7.3. Additional Considerations Regarding Types of Permits.
7.3.1. Any Short-term Facility Use Applications requesting use of a Facility that has an already approved/existing Long-term Facility Us Permit will only be granted if the City and the existing Permittee are able to accommodate the short-term request. If the City and existing Permittee are unable to accommodate the short-term request, that request will be denied.
7.3.1. 8. PROCESS FOR OBTAINING A FACILITY USE PERMIT
8.1. Applying for a Facility Use Permit.
8.1.8.1.1. General Facilities (All Facilities Except Soccer Fields) Jan Feb March April May June July Aug Sept Oct Nov Dec
Fields
Closed
Quarter 1 Quarter 2 Quarter 3 Fields
Closed
Quarter Deadline to Submit Application
Quarter 1 February 1 by 5pm
Quarter 2 May 1 by 5pm
Quarter 3 August 1 by 5pm
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9 To request use of a Facility, Applicants must complete the City’s Facility Use Application which can be found on the City’s website at www.cityofmendota.com, by calling City Hall at (559) 655-3291 and requesting an electronic copy, or by visiting Mendota City Hall located at 643 Quince Street, Mendota, CA 93640.
All Facility Use Applications must be submitted in accordance with Section 7 of this Policy, depending on whether the requested use is for a short-term or long-term period. Applicants must ensure to complete the Application in its entirety prior to submittal. All Facility Use Applications must be submitted no later than 15 business days prior to the Event, unless otherwise noted in Section 7.
Applications may be submitted in-person at Mendota City Hall located at 643 Quince Street, Mendota, CA 93640, via fax at (559) 655-4064, or electronically (please contact Mendota City Hall at (559) 655-3291 to request the email address to send the application). The City will confirm receipt of any Applications received.
8.1.2. Soccer Fields
To request use of a soccer field, Applicants must complete the City’s Facility Use Application and adhere to the following requirements:
Application Submission
• A separate application must be submitted for each weekend. • Applications may be submitted in-person at City Hall or via email (please contact Mendota City Hall at (559) 655-3291 to request the email address to send the application) between 8:00 AM – 5:00 PM, 10 business days in advance (second Monday prior to the requested weekend).
Application Requirements
• Applicants must indicate which field and reservation blocks are requested (maximum of 2 blocks and 1 field per weekend).
• Only games and tournaments are permitted; practices are not allowed. • A complete game schedule must be submitted with the application. • Tournament and game applications are considered together on a first-come, first-served basis, based on submission time on the Monday deadline.
8.2. Application Processing & Administrative Review
8.2.1. Administrative ReviewGeneral Facilities. The City will review and process Facility Use Applications in the order in which they are received and in accordance with the provisions contained in this Policy. If additional information is needed for the Application, the City will contact the Applicant. Facility Use Applications will be processed administratively and will be considered by the City Manager, or their designee(s). Any Facility Use Application involving unique circumstances may be reviewed by the City Council.
8.2.2. Soccer Fields. Soccer field applications follow a separate administrative review process from other facilities.
Applications for soccer field reservations will follow a separate administrative review process. The City will review and take action on each complete application within five (5) business days of receipt. Applicants will be notified by email or U.S. Mail whether their application has been approved or denied.
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Policy No. 24-02
10 All soccer field applications, including those for games and tournaments, will be processed together and considered on a first-come, first-served basis according to the time the application is submitted on the Monday deadline. Priority Group Classifications established in Section 4 of this Policy will apply. Each applicant may reserve up to two (2) reservation blocks and one (1) field per weekend. If any reservation blocks remain available after all timely applications have been processed, those blocks may be offered to applicants who submitted their applications by the Monday deadline
8.2.1. The City will review and take action on soccer field applications no later than five (5) business days after receipt of a completed application. Applicants will be notified via US Mail or email whether their application is approved or denied. Any additional information required for the application will be requested by the City during the review period.
8.3. Action on Facility Use Application.
8.2.2.8.3.1. General Facilities. No later than 15 business days following the City’s acceptance of a Facility Use Application, the Applicant will be notified via US Mail or email whether the application was approved or denied.
8.3.1.1. Application Approved. If the application is approved, the Applicant will be provided a copy of the Facility Use Permit, which lists the Conditions of Approval. Once the Facility Use Permit is issued by the City, the Applicant will be considered a Permittee. Permittees must satisfy all Conditions of Approval listed in the Facility Use Permit and as required by this Policy and the MMC.
8.2.2.1. 8.2.2.2.8.3.1.2. Application Denied. If the application is denied, the Applicant will be provided a letter stating the reason(s) for denial. Reasons for denial of any Facility Use Application may include but are not limited to the following.
A. That the proposed Event/Activity is of a size or nature that will entail unusual expense to the City or will require special police operations.
B. That the applicant has failed to agree to provide a reasonable means of informing all the persons participating in the proposed Event/Activity of the terms and conditions of such permit.
C. That the proposed activity or use will unreasonably interfere with or detract from the promotion of public health, welfare, safety, or recreational activities in the City.
D. That the Applicant refused to agree in writing to comply with all lawful conditions of the permit.
E. That the Applicant failed to file a timely application in accordance with the provisions contained in this Policy and the MMC.
F. That the application failed to adequately specify and inform the City of all the information pertinent to the Event/Activity to the satisfaction of the City.
8.3.2. Soccer Fields. Following administrative review, the City will take formal action on each soccer field application.
Approval or denial will be based on compliance with the Facility Use Policy, including adherence to reservation block limits, submission deadlines, Priority Group Classifications, and inclusion of a complete game schedule.
Applicants will be notified of the City’s decision by email or U.S. Mail within five (5) business days following the review. Approved applicants will be designated as Permittees and will be required to comply with all Conditions of Approval and any additional requirements established by the City.
If an application is denied, the City will provide a brief explanation for the denial, which will be based on the same criteria outlined in Section 8.3.1.2 for general facilities. Applicants may revise and resubmit their Formatted: Font: Bold
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Policy No. 24-02
11 application for future consideration in accordance with this Policy.
9. CONDITIONS OF APPROVAL
To ensure the health, safety, and security of the Permittee, the Event/Activity participants, City officer and employees, and the Facilities, the City will impose Conditions of Approval on the Permittee and Facility Use Permit. The Permittee, and any persons acting on behalf of the Permittee, and any Event/Activity participants must comply with the Conditions of Approval (both general and specific conditions) for the Facility Use Permit in order to effectuate the permit.
9.1. General Conditions of Approval. All Facility Use Permits will be subject to the City’s General Conditions of Approval as follows. The City reserves the right to amend this list of general conditions as it deems necessary.
9.1.1.Liability Insurance. Permittees shall be responsible for any and all damage to City premises, equipment, and property. If additional maintenance is required (in excess of normal services/time) after an Event/Activity, the Permittee will be charged accordingly. The City is not responsible for accidents, injuries, or loss/damage to property of individuals/groups using the public fields and facilities. The Permittee will be held responsible for all actions, behavior and damages caused by the Event/Activity participants/guests/attendees. All Permittees will be required to provide the City with an original Certificate of Insurance providing proof of the following coverage:
• Public liability and property damage limits with a combined single limit of not less than one million dollars ($1,000,000.00), with a deductible of no more than ($500.00). • The Permittee must be a name insured.
• The City of Mendota (643 Quince Street, Mendota, CA 93640) must be named as additionally insured. • The coverage shall be maintained throughout the duration of the Facility Use Permit.
The Permittee must submit the Certificate of Insurance and endorsements to Mendota City Hall, Attn: City Clerk, located at 643 Quince Street, Mendota, CA 93640 a minimum of five (5) days prior to the event.
By submitting a Facility Use Application and using the Facilities, the Permittee and any Event/Activity attendees and Participants agree to hold the City of Mendota harmless and free from all liability of any kind resulting from the use of City facilities (to include the reimbursement of any legal costs and fees incurred in defense of such claims).
9.1.2. Key-check Out Form. Permittees are required to complete a key-check out form (if applicable) prior to checking out the key to the Facility and abide by its terms and conditions. The key to the facility will be provided to the applicant on the dates listed in the Facility Use Permit.
9.1.3. Permits and Licenses. Permittees must obtain all necessary permits and licenses (included but not limited to permits and licenses required by the County of Fresno and the City of Mendota, and any additional required by local, state, and federal law) to sell food and non-food products for any and all vendors. Said permits and licenses must remain on the premises and accessible for inspection during the sale of such products.
9.1.4. Maintenance of Facilities. Permittees must maintain the Facility(ies) based on their use and immediately report any observed problems, whether or not caused directly by their use, to Mendota City Hall or the City’s designated employee. Permittees must also comply with the following provisions regarding maintenance.
9.1.4.1. General Upkeep. Permittees must clean up the Facilities after each use. This includes, but is not limited to, picking up trash, emptying trash cans and placing the trash bags in the City’s trash bins, cleaning the area of any spills or seeds, etc.
9.1.4.2. Restrooms. Some Facilities have public restrooms which may be utilized. Permittees will be held responsible for the upkeep and maintenance of the restroom Facility during the course of their event. If a Formatted: Indent: Left: 0.85", No bullets or
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Policy No. 24-02
12 Permittee is required to or chooses to use portable restrooms for their Event/Activity, arrangements must be made with the City. Permittee must contact the City of Mendota at least one week prior to the event for location approval. In addition, Permittees must arrange for and pay all fees directly with the restroom vendor.
9.1.4.3. Lights. Lights are available at some athletic fields and must be requested by the Permittee. Lights will be turned on/off by City staff.
9.1.5. Alcohol Sale and/or Consumption. The City has a zero-tolerance policy for unauthorized sale and/or consumption of alcohol on City facilities. Permittees will not permit the sale and/or consumption of alcohol on the Facility(ies) unless previously approved by the City. If the sale and/or consumption of alcohol is approved by the City, the Permittee must obtain a license from the State of California Department of Alcoholic Beverage Control and provide a copy of said license to the City no later than five (5) days prior to the start of the Event/Activity.
9.1.6. Compliance with Approved Dates/Time for Facility Use.
Permittees must provide schedules demonstrating that all allocated Facilities are being used. For general facilities, Permittees must notify the City at least 72 hours before an approved use if they will not utilize the Facility. For soccer fields, notification must be provided at least five (5) business days before the scheduled use. For long-term permits, if a designated Facility is not used by the Permittee on three (3) separate occasions within the approved dates/times, the Permit will be forfeited, and the Facility will be made available for reassignment. Failure to provide timely notice will result in penalties as outlined in Section 11.6.
When Facility Use Permits are issued, the Facility is reserved for the Permittee to the exclusion of others.
Permittees may not assign, sublease, or otherwise transfer their Facility Use Permit to any other party. Any unauthorized assignment or transfer will result in immediate revocation of the Permit.
Recognizing the exclusivity of reserved facilities, groups should only reserve the fields they intend to use. Field users must notify the City to report any reserved time that can be released for use by others. Any violation of these rules may result in the forfeiture of future Facility Use privileges and the enforcement of penalties in accordance with Section 11.6.
9.1.6. Permittees will be required to provide schedules to show that all of the allocated Facilities are being utilized. If an allocated Facility is not utilized by the designated Permittee a total of three (3) times during the dates/times specified in a Facility Use Permit, the approved use will be forfeited, and the Facility will become available for reassignment. Permittees will be notified by City staff when it has been determined a Facility is not being used (and prior to forfeiture). Additionally, when Facility Use Permits are issued, the Facility is reserved for the Permittee, to the exclusion of others. Permittees may not assign their scheduled time to other groups.
Any such action shall result in the loss of facility use privileges. Recognizing this exclusivity, groups should only reserve the fields they intend to use. Field users must notify the City to report any reserved time that can be released for use of others.
9.1.7. Safety and Security. Depending on the nature of the Event, the Permittee may be required to obtain security or police services. Permittees may also be required to obtain standby ambulance and fire safety services. The Permittee is responsible for any and all expenses or costs related to the safety and security services.
9.1.8. City Personnel. If the City determines that City personnel are required for an Event, they will be assigned. Any resulting expenses or costs will be billed to the Permittee.
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Policy No. 24-02
13 9.1.9. Fees and Deposits. Permittees must pay for the fees and deposits required for the use of the Facilities as detailed in the Facility Use Permit, this Policy, and as demonstrated in Exhibit “A” and in accordance with Section 10 of this Policy.
9.1.10. Accommodation of Other Requests. Permittee will work with the City and make their best efforts to accommodate any additional organizations that may need to use the Facility(ies) on the days and times (for short-term Events/Activities) that it is being used by the Permittee.
9.1.10.9.1.11. Designated Representatives. Applicants must specify authorized representatives in their Facility Use Application. At least one designated representative must be present at the Facility for the entirety of the approved use. Designated representatives are responsible for ensuring that all Conditions of Approval are met during the event.
9.2. Special Conditions of Approval. Certain Events/Activities require special Conditions of Approval that are specifically related to the Permittee, the Event/Activity, or type of use. The following are special Conditions of Approval that the City may impose, depending on the use. The City reserves the right to amend this list of special conditions or impose other special conditions on Facility Use Permits as it deems necessary.
9.2.1. Additional Forms. Depending on the type of Event/Activity that will be held, permittees may be required to complete additional forms or obtain additional permits, including but not limited to a: noise permit, public dance permit, encroachment permit, bingo permit, etc.
9.2.2.Special Conditions for Athletic Fields/Athletic Use
9.2.2.1. Athletic Field Preparation and Maintenance. Athletic Field Lining or Marking. Line marking (with chalk or paint) of City athletic fields is permitted. Burning lines of City athletic fields Facilities is prohibited.
Dragging, raking, etc. of the baseball fields must be complete with the permission of the City.
9.2.2.2. Equipment Regulations. The use of cleats with metal spikes at City Facilities is strictly prohibited.
9.2.2.3. Athletic Field Use Rules and Regulations Form. In addition to the City Facility Use Application, a signed copy of the City’s Athletic Field Use Rules and Regulations Form is required. Applicants are required to abide by specific rules and regulations contained in the form. Failure to comply may result in the retention of the Permittee’s deposit, and/or assessment of penalties as described in Section 11.6.
9.2.2.4. Tournaments. Tournaments hosted by for-profit Permittees will be required to pay a vendor fee for each vendor ($50/vendor) as outlined in the Facility Use Fee Schedule. Tournaments hosted by non-profit Organizations do not have to pay a vendor fee. All vendors will be required to obtain a City business license and any other permits and licenses required by the City and this Policy.
9.3. Failure to Satisfy Conditions of Approval. Failure by the Permittee to satisfy all conditions of approval prior to the start of the planned Event/ Activity will result in the forfeiture of the Facility Use Permit. The Permittee will be required to resubmit a Facility Use Application.
10. FACILITY USE FEES AND DEPOSITS.
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Policy No. 24-02
14 10.1. Purpose of Facility Use Fee Schedule. As the City continues to grow and facilities age, the City must develop a financial system to support our community investment while maintaining the high level of service we currently provide. The City will continue to provide basic services funded entirely by general taxpayers; however, those benefiting from special services (which create additional City expenses) must contribute financially. The City acknowledges that the community benefits when youth/adults are engaged in sports activities. The Facility Use Fee Schedule associated with the use of City Facilities is intended for the participants to supplement, rather that supplant the investment of the general taxpayers. The Facility Use Fee Schedule strives to:
• Amortize the capital investment and cover maintenance/operational costs of a field. • Pay for and augment operation/maintenance costs for a field where tax appropriations support the basic service.
• Control use of the field.
• Assess a portion of the costs of the field to users who may not be tax supporters. • Enable the Department to provide fields for which funds might not otherwise be available.
The primary goal of this purpose statement is to develop an understanding that the pricing of services is a conscious procedure that requires continual investigation and review by the City.
10.2. Payment of Fees and Deposits Required. Permittees are required to pay the fees and deposits necessary prior to using the requested Facility(ies). The fees and deposits required for the facility use will be listed on the Facility Use Permit. Permittees must pay all fees and deposits prior to the use of the Facility(ies). If Permittees fail to pay all fees and deposits prior to the use of the Facility(ies), there will be a 10% late fee for each day fees are not paid. All future Facility Use Applications will not be allowed/approved until all fees are paid.
The City will assign the appropriate fees and deposits in accordance with the City’s Facility Use Fee Schedule (as attached hereto as Exhibit “A”), City Administrative Policy No. 2004.01 (Event Permit For Non-Profit Organizations), the City’s Administrative Policy regarding City Participation in Community Events, and any other applicable City fee schedules, policies, and procedures.
If a Permittee forfeits their approved used in accordance with subsection 9.1.6 of this Policy and elects to reapply for the use, the Permittee will be required to pay all deposits/fees once again. Any applicable deposits/fees will not carry over.
10.3. Refunds.
10.3.1. Refunds due to Cancellation of Event/Activity. For activities cancelled by the Permittee five (5) business days or more in advance, field user will be refunded 100% of fees paid. For activities cancelled by the field user less than five (5) business days in advance, field user will be refunded 50% of fees paid.
10.3.2. Refund of Deposit. Deposits will be refunded if the Permittee abides by this Policy, the Conditions of Approval listed in the Facility Use Permit, as well as all pertinent City codes. The deposit will not be refunded if the Permittee fails to abide by the aforementioned regulations or if damage is done to the Faciltiy(ies). If applicable, deposits will be refunded to the Permittee in the form of a check within 30 calendar days following the last day of the facility use. If the deposit will not be refunded (or a portion thereof), the City will notify the Permittee in writing with the reasons for which the deposit (or a portion thereof) is being withheld.
10.3.3. No Deposit Carry Over. Deposits may not be carried over. Permittees must submit deposits for each separate Facility Use Permit.
11. ADDITIONAL CONSIDERATIONS
Policy No. 24-02
15 11.1. City Closure of Facilities. The City reserves the right to set aside additional time during the year for turf recovery, improvement, and maintenance. Furthermore, the City reserves the right to cancel or suspend Facility Use Permits when field conditions could result in injury to players or cause damage to the Facilities. Permits may also be cancelled when the health and safety of participants are threatened due to impending conditions, including but not limited to, heavy rains, smog alerts or pesticide application.
11.2. Inclement Weather. During inclement weather, the City’s maintenance staff will assess the playability of all City Facilities, including sports fields, to determine if use will occur. The Director or designated representative shall have the authority to close any/all fields within the City.
11.2.1. Criteria for Establishing Fields Playability. The following information is the City’s procedures regarding the use of fields in wet conditions. These procedures apply to all sports and activities conducted on a grass field, turf area, or infield:
Baseball and Softball In-Fields
Infields will be deemed unsafe and unplayable when any of the following conditions are present:
• There is standing water within the base paths
• Your feet slip as you walk through the infield
• The depth of your footprint is greater than one half inch • Any of the above conditions are present within the pitching area Soccer, Baseball and Softball Outfields – Turf
Outfields and turf area will be deemed unsafe and unplayable when any of the following conditions are present:
• There is standing water within the majority of a single playing position (playing positions will be determined based on the user group)
• Your feet suction to the ground as you walk within the majority of a single playing position • Your footprints fill with water in the majority of a single playing position • The depth of your footprint is greater than one inch in the majority of a single playing position • Grass can be easily dislodged from the fields during play The following procedures are to be followed regarding the use of fields when there has been rain, overwatering, or other serious weather conditions:
• If it has rained within the preceding 24 hours, Permittees scheduled to use public fields must call the City at (559) 655-3291. City personnel will make determination of field conditions/closures, and the decisions are not negotiable.
• The City may declare a field closed and reopening subject to a re-inspection. Conditions set forth as a result of there-inspection of the field should be evaluated by the Permittee at practice/game time for playability. The Permittee must employ the playability criteria used by City staff. • Permittees are expected to make educated, responsible decisions regarding field condition playability. The groups should employ the playability criteria used by City staff and take into consideration the current and future quality of the turf.
• Persons witnessing misuse of fields by other scheduled or unscheduled users are advised to contact the Mendota Police Department at (559) 600-3111 or Mendota City Hall at (559) 655-3291 (during regular working hours only).
• Misue/Use of Facility during wet conditions shall result in the assessments of penalties as described in Section 11.6 of this Policy. It is the Permittee’s responsibility to ensure that all coaches/parents understand and enforce this policy.
Policy No. 24-02
16 11.3. Facility Modifications. Requests to modify or improve any City field shall be submitted in writing to the City for review and consideration. No permanent structures or equipment shall be erected on City Facilities unless approved by the City and is dedicated for community use. Additionally, Permittees may not temporarily store their equipment or belongings in/at any City Facilities, unless approved by the City. A request to modify or improve a Facility does not constitute approval. Approval will be provided in the form of a written document and will outline the scope of the modifications as approved.
11.4. Turf Preservation. Cooperation is needed for the preservation of the turf of City Facilities by following these guidelines:
• Field use, especially practices, should be conducted in such a way that the action takes place on different sections of turf, thus reducing excessive turf damage in one area. Rotate use of areas, and when possible, stay off fringe or bare areas to limit erosion and further damage. • Replace turf divots at end of each day to help re-root grass. • No tarps or material which may damage the grass may be placed on the turf. Any turf coverings used must be made of breathable material.
• Do not use fields during or after heavy rain, or when wet or muddy (see inclement weather policy). • Soccer practices are not to be held on the infield area of a softball or baseball diamond. • Remove all equipment at the conclusion of each day.
• Do not overcrowd fields by scheduling multiple games in areas reserved. Allow a distance between fields for safe passage of spectators and participants.
• Report hazards to Mendota City Hall at (559) 655-3291. • Report immediate emergencies (broken water lines, gushing sprinkler heads, etc.) to the City’s designated employee. When calling, be prepared to fully identify yourself, your location (park/school), and the specific nature of the emergency so that staff can bring the appropriate repair equipment. • Do not drive or park cars, motorcycles, or other motorized vehicles on turf areas, unless given written authorization by the City.
11.5. Permit Cancellation. The City reserves the right to cancel any Facility Use Permits for any of the following reasons:
• It conflicts with any City sponsored league, program, activity or event • Maintenance needs/issues
• Overuse of a field
• Unsafe conditions
In these cases, all attempts will be made to provide advance notice and to schedule an alternate location. In the event of an emergency, when only short or no notice can be afforded, groups must cooperate with the cancellation so as not to risk loss of facility use privileges. If there are no alternate Facilities to accommodate the use, the City is not obligated to provide an alternate solution.
11.6. Penalties for Facility Use Permit Violations
The City utilizes two separate penalty procedures for Facility Use Permit Violations, depending on the severity of the violation.
11.6.1. Minor Violations. Minor violations include any violations of this Policy. Penalties for minor violations include:
First Offense: Written warning to the user group/individual and restitution for damages/costs, if applicable.
Policy No. 24-02
17 Second Offense: One-day (or one Event day) suspension of any existing permits and restitution for damages/costs, if applicable.
Third Offense: Three-day (or three Event days) suspension of any existing permits and restitution for damages/costs, if applicable.
Subsequent Offenses: One week (or five Event days) suspension of any existing permits and restitution for damages/costs, if applicable.
11.6.2. Major violations. Major violations include the use or presence of unauthorized alcohol, drugs, and the occurrence of fights at any event. Penalties for major violations include:
First Offense: One-month or one-day suspension (depending on Permit type) of any existing or future permits and restitution for damages/costs, if applicable.
Second Offense: Three-month or three-day suspension (depending on Permit type) of any existing or future permits and restitution for damages/costs, if applicable.
Third Offense: Termination of any existing permits, loss of future facility use privileges and restitution for damages/costs if applicable.
Policy No. 24-02
18 EXHIBIT “A”
Policy No. 24-02
19 FEE SCHEDULE FOR THE USE OF CITY OF MENDOTA FACILITIES
ATHLETIC FIELDS/ATHLETIC FACILITIES/USE OF FACILITY FOR ATHLETIC USE
FEE DESCRIPTION FEE TOTAL
FACILITY USE FEES
Use of Field (Private Party)* $200.00 per
league/tournament
Use of Field (Youth and/or Non-Profit)* No Fee
Concession Stand (All Parties) $25.00 per
league/tournament
Tournament Vendor Fee (Private
Party/For Profit)
$50.00 per vendor
Tournament Vendor Fee (Non-Profit) No Fee
DEPOSIT
General Deposit** $250 per
league/tournament
*Includes use of the scoreboard, electricity, and restrooms. **Deposit is refundable upon completion of the facility use if all Facility Use Permit conditions are met
WILLIAM ROBERT JOHNSTON MUNICIPAL AIRPORT
FEE DESCRIPTION FEE TOTAL
FACILITY USE FEES
Use of Facility (Private Party) $500.00 per
application/use
Use of Facility (Youth and/or NonProfit)No Fee
DEPOSITS
General Deposit* $500.00 per
application/use
Key Checkout Deposit* $50.00 per
application/use
*Deposits are refundable upon completion of the facility use if all Facility Use Permit conditions are met
Formatted: French (France)
Policy No. 24-02
20 ROJAS-PIERCE PARK
FEE DESCRIPTION FEE TOTAL
FACILITY USE FEES
Main Pavilion & BBQ Pit* $350.00
Concession Stand* $175.00
Small Pavilion $125.00
DEPOSITS
Main Pavilion & BBQ Pit Deposit** $300.00
Concession Stand Deposit** $150.00
Small Pavilion Deposit** $150.00
Key Deposit (if applicable)** $50.00
*Includes electricity
**Deposits are refundable upon completion of the facility use if all Facility Use Permit conditions are met
Formatted: French (France)
2024 Facilty Use Fee Overview
Applicant Quarter Fees Deposits Notes
Mendota Youth Recreation Q1 Mar-May $0.00 $250.00
No Fees Per Fee Schedule
for Use of Athletic Field by
Non-Profit Organization
Santiago Batres Q1 Mar-May $200.00 $250.00 N/A
Jose Pineda Q1 Mar-May $200.00 $250.00 N/A
Mendota Youth Recreation Q2 June-Aug $0.00 $250.00
No Fees Per Fee Schedule
for Use of Athletic Field by
Non-Profit Organization
Santiago Batres Q2 June-Aug $200.00 $250.00 N/A
Santiago Batres (Soccer Tournament) Q2 June-Aug $200.00 $250.00 N/A Jose Pineda Q2 June-Aug $200.00 $250.00 N/A
Mendota Youth Recreation Q3 Sept-Nov $0.00 $250.00
No Fees Per Fee Schedule
for Use of Athletic Field by
Non-Profit Organization
Christian Life Tabernacle N/A
$0.00
Total Fees Waived $530.00
RPP Pavilion Rental Fee: $350.00
RPP Concession Stand Rental
Fee: $175.00
Noise Permit Fee: $5.00
$500.00
Fees waived per Admin
Policy No. 2004.01
Total Fees for Danny Trejo Soccer Field in 2024: $1000.00 Rojas-Pierce Park
Danny Trejo Soccer Field Quarter 1
Total Fees for Quarter 1: $400.00
Danny Trejo Soccer Field Quarter 2
Total Fees for Quarter 2: $600.00
Danny Trejo Soccer Field Quarter 3
1 2024 Facilty Use Fee Overview
Eugenio Morales Rodriguez N/A
$0.00
Total Fees Waived $355.00
RPP Pavilion Rental Fee: $350.00
Noise Permit: $5.00 $300.00
Fees waived per Admin
Policy No. 2004.01
Viviana Munguia and Ofelia Ochoa N/A
$530.00
RPP Pavilion Rental Fee: $350.00
RPP Concession Stand Rental
Fee: $175.00
Noise Permit Fee: $5.00 $500.00 N/A
Mendota Youth Recreation
(Start of Summer Carnival) N/A
$0.00
Total Fees Waived: $2,120.00
RPP Pavilion Rental Fee:
$350/dayX 4 days= $1,400.00
RPP Concession Stand Rental
Fee: $175/dayX 4 days=$700.00
Noise Permit: $5/day X 4 days=
$20.00 $500.00
Fees waived per Admin
Policy (City Participation in
(Community Events)
Mendota Youth Recreation
(End of Summer Carnival) N/A
$1,060.00 (Waived $1,060.00)
Total Fees Waived: $2,120.00
RPP Pavilion Rental Fee:
$350/dayX 4 days= $1,400.00
RPP Concession Stand Rental
Fee: $175/dayX 4 days=$700.00
Noise Permit: $5/day X 4 days=
$20.00
$500.00
Fees waived per Admin
Policy No. 2004.01
2 2024 Facilty Use Fee Overview
Mendota Youth Recreation
(Ray Camacho Tribute Event) N/A
$265.00
Fees Waived: $265.00
RPP Pavilion Rental Fee: $350.00
RPP Concession Stand Rental
Fee: $175.00
Noise Permit Fee: $5.00 $500.00
Fees waived per Admin
Policy No. 2004.01;
Application was for use of
Main Pavilion and
Concession Stand
Marcos Reyes and Ruben Reyes N/A
$0.00
Total Fees Waived $605.00
RPP Pavilion Rental Fee: $350.00
RPP Concession Stand Rental
Fee: $175.00
Entertainment Encroachment
Fee: $75.00
Noise Permit Fee: $5.00 $500.00
Fees waived per Admin
Policy No. 2004.01
Consulate of El Salvador N/A
$0.00
Total Fees Waived $530.00
RPP Pavilion Rental Fee: $350.00
RPP Concession Stand Rental
Fee: $175.00
Noise Permit Fee: $5.00 $500.0
Fees waived per Admin
Policy No. 2004.01
Mendota Youth Recreation N/A $0.00 $250.00
No fees per fee schedule
for Use of Athletic Field by
Non-Profit Organization
John Duggan N/A $0.00 $250.00
No fees per fee schedule
for Use of Athletic Field by
Non-Profit Organization
Total Fees for Rojas-Pierce Park in 2024: $1,185.00
Alfredo Muratalla Baseball Field and Benny Mares Sr. Baseball Field 3 2024 Facilty Use Fee Overview
John Duggan N/A $0.00 $500.00
No fees per fee schedule
for Use of Athletic Field by
Non-Profit Organization
John Duggan N/A $0.00 $500.00
No fees per fee schedule
for Use of Athletic Field by
Non-Profit Organization
Joey Alford N/A
$500.00
Airport Fee $550.00 N/A
Daiana Quintanilla N/A
$879.00
Airport Fee: $500.00
Business License Fee: $129.00
Inspection Fee: $225.00
Noise Permit Fee: $25.00 $550.00 N/A
Ramon Gonzalez N/A
$510.00
Airport Fee: $500.00
Noise Permit: $5x2 Days= $10.00 $550.00 N/A
Ramon Gonzalez N/A
$500.00
Airport Fee $550.00 N/A
Ramon Gonzalez N/A
$505.00
Airport Fee: $500.00
Noise Permit: $5.00 $550.00 N/A
Ramon Gonzalez N/A
$510.00
Airport Fee: $500.00
Noise Permit: $5x2 Days= $10.00 $550.00 N/A
Ramon Gonzalez N/A
$505.00
Airport Fee: $500.00
Noise Permit: $5.00 $550.00 N/A
Total Fees for Alfredo Muratalla Baseball Field and Benny Mares Sr. Baseball Field in 2024: $0.00 William Robert Johnston Municipal Airport ("Airport")
4 2024 Facilty Use Fee Overview
Ramon Gonzalez N/A
$510.00
Airport Fee: $500.00
Noise Permit: $5x2 Days= $10.00 $550.00 N/A
Total Fees for Danny Trejo Soccer Field in 2024: $1000.00 Total Fees for Rojas-Pierce Park in 2024: $1,185.00
Total Fees for Alfredo Muratalla Baseball Field and Benny Mares Sr. Baseball Field in 2024: $0.00 Total Fees for William Robert Johnston Municipal Airport in 2024: $4,419.00 Total Fees for William Robert Johnston Municipal Airport in 2024: $4,419.00 5 1
BEFORE THE CITY COUNCIL
OF THE
CITY OF MENDOTA, COUNTY OF FRESNO
RESOLUTION NO. 25-69
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENDOTA UPDATING THE CITY OF MENDOTA’S FACILITY USE POLICY
WHEREAS, the City of Mendota (“City”) maintains a Facility Use Policy to provide fair, consistent, and transparent procedures for the public’s reservation and use of City facilities; and
WHEREAS, the City Council has reviewed the Facility Use Policy and identified the need to revise and update certain provisions to ensure equitable access to City facilities and to maintain the condition of the City’s athletic fields; and WHEREAS, at its regular meetings held on September 2, 2025, and November 4, 2025, the City Council discussed potential updates to the Facility Use Policy, including revisions to the soccer field reservation process, applicant classifications, reservation priorities, alcohol use policies, and cancellation procedures; and WHEREAS, City staff has incorporated the City Council’s requested modifications into the updated Facility Use Policy attached hereto as Exhibit “A”; and WHEREAS, the City Council desires to adopt the updated Facility Use Policy as presented by staff herein to promote equitable access, efficient use, and proper maintenance of City facilities.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mendota hereby approves and adopts the updated Facility Use Policy, attached hereto as Exhibit “A” and incorporated herein by reference.
BE IT FURTHER RESOLVED, that City staff is authorized and directed to implement and administer the provisions of the updated Facility Use Policy and make any clerical or non-substantive revisions necessary to maintain its accuracy and consistency with the City Council’s intentions stated herein. ______________________________
Victor Martinez, Mayor
2 ATTEST:
I, Celeste Cabrera-Garcia, Deputy City Clerk of the City of Mendota, do hereby certify that the foregoing resolution was duly adopted and passed by the City Council at a regular meeting of said Council, held at the Mendota City Council Chambers located at 725 Riofrio Street, Mendota, California 93640, on the 4th day of November, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Celeste Cabrera-Garcia, City Clerk
EXHIBIT A
Policy No. 24-02
1 FACILITY USE POLICY
1. PURPOSE:
The goal for the City of Mendota (“City”) is to promote the full use of City facilities, including parks, athletic fields, playgrounds, etc. The purpose of this Facility Use Policy (“Policy”) is to outline the City of Mendota (“City”) procedures for the use of City facilities by outside organizations, businesses, and individuals. This policy has been established to assure that the fields are utilized for recreational, cultural, educational, social and community service functions that meet the needs of the community, as well as, set clear policies, procedures, and regulations for such uses.
2. DEFINITIONS:
The following words and phrases, whenever used in this Policy, shall be construed as defined in this section:
“Adult” status is defined as persons 13 years of age or older. “Athletic Facilities” means any fields or facilities that are designated or are proposed to be used for sports. "Amplified music" means music projected and transmitted by electronic equipment, including amplifiers, the total output of which, including the sum of the wattage output of each channel, exceeds twenty-five (25) watts. "Amplified speech" means speech projected and transmitted by electronic equipment including amplifiers, the total output of which, including the sum of the wattage output of each channel, exceeds twenty-five (25) watts. “Applicant” means individuals, associations, partnerships, corporations, and other legal entities who intend to or have submitted a City Facility Use Permit Application.
“Basic Services” are defined as the maintenance of safe, clean, attractive parks and buildings and the provision of recreation service for the general public. Basic Services preserve and promote physical and mental wellbeing and will continue to be supported by taxpayer resources.
Examples of basic services
• Free play in playgrounds
• Use of City parks or open space for passive use
• General park and recreation administration services
• Park and recreation facility development
Examples of basic facilities
• Unscheduled, unlighted, unmarked baseball/softball/soccer/utility/football fields • Unscheduled outdoor basketball facilities
• Unscheduled tennis courts
• Unreserved picnic tables and shelters
• Parks and playgrounds
• Parking lots for general facility use
• Trails, paths, and restrooms
• Open Space
Policy No. 24-02
2 "Benefit to the community" means the amount of money that will be gained by a Mendota-based nonprofit organization for use in furthering athletic, recreational, cultural, educational, or charitable activities in the City. “Conditions of Approval” means any terms that the City imposes on the Permittee and Facility Use Permit that must be met in order for the use of the facility to occur and continue to occur. “Event” means any pre-advertised gathering or assembly of any Persons. “Facility(ies)” means any City-owned structure, grounds, Athletic Facilities, parks, and public areas. "Facility Use Permit Application" means the application that is completed by an Applicant to request exclusive use of a Cityowned facility as provided for in this Policy. "Facility Use Permit" means a written authorization issued by the City for exclusive use of a City-owned facility as provided for in this Policy.
“Non-Profit Organization” is defined as an organization that meets all of the criteria as identified by the Internal Revenue Service. The organization must be registered as a not-for-profit corporation by the State of California. If the organization is not registered with the State, they must have a constitution, set of bylaws, or mission statement which clearly states the objectives of the organization are of a non-profit, non-commercial nature. “Permittee” means individuals, associations, partnerships, corporations, and other legal entities who have been approved to use a City-owned facility and have been issued written authorization by the City for exclusive use of a City-owned facility.
Once a Facility Use Permit is granted by the City, the Applicant will be referred to as a Permittee. "Persons" means individuals, associations, partnerships, corporations, and other legal entities. “Priority Group Classification” means the designation level of priority for Applicants. “Resident” status is defined as groups or organizations comprised of at least 90% of Mendota residents as established by the boundaries of the Mendota Unified School District. Team rosters and/or individual participant photo ID may be required by City staff to verify residency status.
“Special Services” are defined as services where revenues are necessary to support continued use. By this definition, individuals can expect to pay a fee for the privilege of using the fields and facilities to the exclusion of others and without interference.
Examples of special fields/facilities/services
• Use of electricity for special events
• Schedules/reserved use of indoor facilities (gyms, meeting rooms, courts, etc.) • Lighted baseball/softball/soccer/utility/football fields • Maintenance necessary for sports programs (Field striping, Infield drag, etc.) • Use of parks for special events
• Reserved picnic tables and shelters
“Youth” status is defined as persons 12 years of age or under.
Policy No. 24-02
3 3. FACILITY USE PERMIT REQUIRED
In accordance with Mendota Municipal Code Chapter (“MMC”) 12.20, Applicants who plan on or intend to use a City Facility for any pre-advertised Event or hold an Event that consists of a group of twenty-five (25) or more Persons, are required to obtain a Facility Use Permit prior to said use. Any and all Events held on City Facilities must be conducted in compliance with the MMC and the City’s Facility Use Policy.
4. PRIORITY GROUP CLASSIFICATIONS
Priority use of Facilities (with the exception of soccer fields) will be allocated as follows:
Group 1: City sponsored or co-sponsored events. City youth/adult athletic programs and/or leagues.
Group 2: Local non-profit youth or not-for-profit youth organizations. Organizations must be based in the City. Must have a majority of Mendota resident participants. Conduct open registration regardless of skill level. Operate through volunteer coaches and administrators. Provide an “everyone plays” philosophy.
Group 3: Local non-profit organizations that are not specifically youth related and serve the general public.
Organizations must be based in the City.
Group 4: Local general youth, adults, and private events. This group also includes local profit organizations holding events (tournaments, clinics and/or camps with individual or team participation fees) to generate profit for private use.
Group 5: Non-local general youth, adults, and private events. This group also includes non-local non-profit organizations and non-local for-profit organizations holding events (tournaments, clinics and/or camps with individual or team participation fees) to generate profit for private use.
Priority use of soccer fields will be allocated as follows:
Group 1: City hosted or co-hosted events.
Group 2: Local Applicants (must provide proof of Mendota residency) Group 3: Non-local Applicants
5. FACILITY ALLOCATIONS
The City will approve and issue Facility Use Permits in accordance with the Priority Group Classifications outlined in Section 5 of this Policy. Any conflicting Facility Use Applications will be addressed through the procedures outlined in Subsection 5.1.
5.1. Conflicting Facility Use Applications. Should the City receive Facility Use Applications requesting conflicting dates and/or times, the following procedures will apply:
5.1.1. The City will issue the Facility Use Permit to the Applicant with the highest Priority Group Classification as described in Section 4 of this Policy.
5.1.2. If the Applicants have the same Priority Group Classification, the requested dates and/or times will be divided amongst the Applicants depending on the number of participants for each Event. Each Applicant must provide Policy No. 24-02
4 documentation demonstrating total number of Event participants/registrants or estimated number of Event participants.
5.1.2.1. For Facility Use Applications for Athletic Facilities or Athletic Use of a Facility (excluding soccer fields), Fields will be allocated to Applicants based on the percentage of verifiable total participants in relation to all teams. The total number of organization participants will be divided by the minimum roster size for each sport to determine the total number of teams in each organization. Applicants must provide their rosters to the City by the deadline established by the City in order to determine field allocations. If an Applicant does not submit their rosters to the City by the deadline, they will be assigned any available allocations following allocation assignments.
Example for Athletic Field Allocation Procedure for Conflicting Requests Minimum Roster Sizes
Soccer: 14 (regulation) or 10 (U10 & Below) Baseball/Softball: 12 An example of this would be:
Baseball Group A has 360 participants 360 divided by 12 equals 30 teams Baseball Group B has 240 participants 240 divided by 12 equals 20 teams 30 plus 20 equals 50 teams
30 divided by 50 equals 60.00% of allocation for Group A 20 divided by 50 equals 40.00% of allocation for Group B
5.1.2.1.1. If the Applicants all demonstrate an equal amount of Event participants or are unable to provide documentation of total number of Event participants/registrants or estimated number of Event participants, the City Manager, or their designee, will issue the Facility Use Permit to the Event which will provide the most overall benefit to the community.
5.1.2.2. Soccer Field Allocations:
• Soccer field reservations are allocated in 3-hour blocks: 11:00 AM – 2:00 PM, 2:00 PM – 5:00 PM, and 5:00 PM – 8:00 PM.
• Open play hours from 7:00 AM – 11:00 AM and 8:00 PM – 11:00 PM are not reservable; these periods are available on a first-come, first-served basis. • Applications for soccer fields must follow the application procedures outlined in Section 8.2 and are subject to the administrative review process in Section 8.2.2, including allocation and priority determinations.
• If multiple Applicants request the same block, allocation will be based first on the Priority Group Classification for soccer fields, then by the order of application submission, as determined during administrative review.
• Practices are not permitted on soccer fields; only games and tournaments may be scheduled, and the game schedule must be submitted with the application in accordance with Section 8.2.
Policy No. 24-02
5 6. RESTRICTIONS ON FACILITY AVAILABILITY
In order to ensure that all City facilities are adequately maintained and remain in proper condition, the City has established pre-determined facility availability restrictions on athletic facilities. However, the City reserves the right to impose additional availability restrictions on any facilities, as deemed necessary, to allow for maintenance and repairs. The pre-determined facility availability restrictions described in subsections 6.1 only apply to City baseball and softball fields. Subsection 6.2 only applies to the City soccer fields. The City also reserves the right to modify the pre-determined facility availability restrictions and extend such restrictions on any City facilities.
6.1. Availability of Athletic Facilities.
6.1.1.Yearly Availability. In order to allow for seasonal turf recovery and field/facility maintenance the City has established the following availability for its Athletic Facilities for the year. No Facility Use Permits will be granted for the duration that athletic fields are closed as shown below.
6.1.2. Weekly Availability. In order to allow for weekly field and facility maintenance the City has established the following availability for its Athletic Facilities for the week. No Facility Use Permits will be granted for the duration that those athletic fields are closed as shown below.
6.1.2.1. Availability of Baseball Fields.
6.1.3.Hourly Restrictions. In order to minimize daily impacts to the Athletic Facilities and to preserve their conditions, the City has established the following hourly usage restrictions.
6.1.3.1. Adult Use of Athletic Facilities. Any Event involving the use of any City Athletic Facilities by adults is limited to a five (5) hour facility usage to reduce the more significant wear and tear on facilities that is associated with adult sports. This allotted time must also include any field preparation, practices/games, and clean-up. If a Facility Use Permit is granted for use of an athletic field by adults, no other Facility Use Permit will be granted for that same day, unless the secondary (and any subsequent) use is solely by youth.
Any events that anticipate or plan to exceed the hourly restrictions (including tournaments) for Sports Fields will be considered on a case-by-case basis by the Mendota Recreation Commission at a public meeting of the body. If the Recreation Commission is unable to meet to consider the Application, the Application may be considered administratively by the City Manager, or their designee.
6.1.3.2. Youth Use of Athletic Facilities. Any Event involving the use of any City Athletic Facilities by only youth is not subject to an hourly restriction. If an Event involves the use of the athletic field by a combination of youth and adults, the adult hourly restriction outlined in Subsection 6.1.3.1 will apply.
Jan Feb March April May June July Aug Sept Oct Nov Dec
Fields Closed Fields Available (Weekly Restrictions Still Apply) Fields Closed
Mon Tues Wed Thurs Fri Sat Sun
Fields Closed Until
4pm
Fields Available
Policy No. 24-02
6 6.2. Availability of Soccer Fields
To balance open play with organized games and tournaments, soccer fields are available according to the following schedule only on Saturdays and Sundays (soccer fields are closed Monday-Friday):
Day Time Availability
Saturday 7:00 AM – 11:00 AM Open Play (no reservations) 11:00 AM – 2:00 PM Reserved Blocks
2:00 PM – 5:00 PM Reserved Blocks
5:00 PM – 8:00 PM Reserved Blocks
8:00 PM – 11:00 PM Open Play (no reservations)
Sunday 7:00 AM – 11:00 AM Open Play (no reservations)
11:00 AM – 2:00 PM Reserved Blocks
2:00 PM – 5:00 PM Reserved Blocks
5:00 PM – 8:00 PM Reserved Blocks
8:00 PM – 11:00 PM Open Play (no reservations)
6.2.1. Reservation of Soccer Fields. Each reserved block is three hours, and applicants may reserve a maximum of one field and two blocks per weekend, with a separate Facility Use Application required for each weekend; the fields are open to the public from 7:00 AM – 11:00 AM and 8:00 PM – 11:00 PM, during which open play is available on a first-come, first-served basis without a Facility Use Permit. For more information on submitting a Facility Use Permit Application to the use of the soccer fields, refer to subsection 7.1.2 of this Policy.
7. TYPES OF FACILITY USE PERMITS
To ensure equitable use of City Facilities by all interested Persons, the City issues two (2) types of Facility Use Permits: a short-term use permit and a long-term use permit. The intended purpose for each type of Facility Use Permit is as follows:
7.1. Short-term Facility Use Permit. A Short-term Facility Use Permit is issued for any Event lasting a minimum of one (1) day but no longer than seven (7) calendar days. Short-term Facility Use Applications will be accepted and processed by the City year-round on a calendar year basis, and the approval of said Permits are contingent upon the availability of the requested Facility(ies). Applicants are encouraged to submit any Short-term Facility Use Permits as early in the year as possible to ensure that the desired Event dates are secured.
7.1.1. Short-term Facility Use Permit for Events Exceeding the Hourly Restrictions for Athletic Facilities (excluding soccer fields). Any Short-term Facility Use Permit Applications for events that anticipate or plan to exceed the hourly restrictions for Athletic Facilities (including tournaments) will be considered on a case-bycase basis. Said Applications will be considered by the Mendota Recreation Commission at a public meeting of the body. If the Recreation Commission is unable to meet to consider the Application, the Application may be considered administratively by the City Manager, or their designee.
7.1.2. Short-Term Facility Use Permit – Soccer Fields. Soccer fields are designated as short-term use facilities; therefore, each weekend use requires a separate Facility Use Permit. Long-term permits do not apply to soccer fields.
Policy No. 24-02
7 Reservation Structure:
• Open Play (No Permit Required):
o 7:00 AM – 11:00 AM
o 8:00 PM – 11:00 PM
These times are available for unreserved community use. • Reserved Blocks (Permit Required):
o 11:00 AM – 2:00 PM
o 2:00 PM – 5:00 PM
o 5:00 PM – 8:00 PM
Applicants may request any of these blocks for games or tournaments only. Practices are not permitted on the soccer fields.
Block Limits:
• Each applicant may reserve a maximum of two (2) blocks and one (1) field per weekend. • Additional blocks may be offered after initial allocation to applicants who submitted by the Monday deadline, if blocks remain available.
Purpose of Reservation Blocks:
The block structure balances community access and organized use, ensuring both open play opportunities and scheduled events can coexist without overuse or scheduling conflicts.
7.2. Long-term Facility Use Permit. A Long-term Facility Use Permit is issued for any Event lasting a minimum of eight (8) calendar days but no longer than three (3) months. The City will accept and process Facility Use Applications in accordance with the following procedures depending on the type of Facility(ies) being requested. Long-term permits do not apply to soccer fields.
7.2.1.Long-term Facility Use Permit – For Non-Athletic Purposes. Any Long-term Facility Use Applications requesting use of a City non-athletic facility or for a use that is not athletic-related may be submitted to the City at any time of the year, but the requested use may not be longer than three (3) months. If the Applicant wishes to utilize the facility for a period longer than three (3) months, a new Facility Use Application must be submitted prior to the conclusion of each term.
7.2.2.Long-term Facility Use Permit – For Athletic Purposes. Long-term Facility Use Applications requesting use of a City Athletic Field or use of a Facility for an athletic use will be considered and approved on a quarterly basis in accordance with the Field Maintenance Calendar shown in Subsection 7.2.3 of this Policy. Long-term Facility Use Applications for each quarter must be submitted no later than the dates specified below in Subsection 7.2.4.
7.2.2.1. Long-term Facility Use Permit Quarters for Athletic Purposes.
Jan Feb March April May June July Aug Sept Oct Nov Dec
Fields
Closed
Quarter 1 Quarter 2 Quarter 3 Fields
Closed
Policy No. 24-02
8 7.2.2.2. Deadlines to Submit Long-term Facility Use Applications for Athletic Purposes.
7.2.2.3. Additional Considerations Regarding Long-term Facility Use Applications for Athletic Purposes.
7.2.2.3.1. Should the City receive a Facility Use Permit Application for Athletic Purposes during any given quarter and the requested Facility(ies) are available, the Facility Use Permit will only be granted for use of the Facility for the remainder of the quarter.
7.2.2.3.2. The City reserves the right to modify or cancel the facility use quarters outlined in Subsection
7.2.2.1 for any reason deemed necessary by the City including, but not limited to, inclement weather, poor Facility conditions, the need for additional Facility maintenance or field recovery.
7.3. Additional Considerations Regarding Types of Permits.
7.3.1. Any Short-term Facility Use Applications requesting use of a Facility that has an already approved/existing Long-term Facility Us Permit will only be granted if the City and the existing Permittee are able to accommodate the short-term request. If the City and existing Permittee are unable to accommodate the short-term request, that request will be denied.
8. PROCESS FOR OBTAINING A FACILITY USE PERMIT
8.1. Applying for a Facility Use Permit.
8.1.1. General Facilities (All Facilities Except Soccer Fields) To request use of a Facility, Applicants must complete the City’s Facility Use Application which can be found on the City’s website at www.cityofmendota.com, by calling City Hall at (559) 655-3291 and requesting an electronic copy, or by visiting Mendota City Hall located at 643 Quince Street, Mendota, CA 93640.
All Facility Use Applications must be submitted in accordance with Section 7 of this Policy, depending on whether the requested use is for a short-term or long-term period. Applicants must ensure to complete the Application in its entirety prior to submittal. All Facility Use Applications must be submitted no later than 15 business days prior to the Event, unless otherwise noted in Section 7.
Applications may be submitted in-person at Mendota City Hall located at 643 Quince Street, Mendota, CA 93640, via fax at (559) 655-4064, or electronically (please contact Mendota City Hall at (559) 655-3291 to request the email address to send the application). The City will confirm receipt of any Applications received.
Quarter Deadline to Submit Application
Quarter 1 February 1 by 5pm
Quarter 2 May 1 by 5pm
Quarter 3 August 1 by 5pm
Policy No. 24-02
9 8.1.2. Soccer Fields
To request use of a soccer field, Applicants must complete the City’s Facility Use Application and adhere to the following requirements:
Application Submission
• A separate application must be submitted for each weekend. • Applications may be submitted in-person at City Hall or via email (please contact Mendota City Hall at (559) 655-3291 to request the email address to send the application) between 8:00 AM – 5:00 PM, 10 business days in advance (second Monday prior to the requested weekend).
Application Requirements
• Applicants must indicate which field and reservation blocks are requested (maximum of 2 blocks and 1 field per weekend).
• Only games and tournaments are permitted; practices are not allowed. • A complete game schedule must be submitted with the application. • Tournament and game applications are considered together on a first-come, first-served basis, based on submission time on the Monday deadline.
8.2. Application Processing & Administrative Review
8.2.1. General Facilities. The City will review and process Facility Use Applications in the order in which they are received and in accordance with the provisions contained in this Policy. If additional information is needed for the Application, the City will contact the Applicant. Facility Use Applications will be processed administratively and will be considered by the City Manager, or their designee(s). Any Facility Use Application involving unique circumstances may be reviewed by the City Council.
8.2.2. Soccer Fields. Soccer field applications follow a separate administrative review process from other facilities.
Applications for soccer field reservations will follow a separate administrative review process. The City will review and take action on each complete application within five (5) business days of receipt. Applicants will be notified by email or U.S. Mail whether their application has been approved or denied.
All soccer field applications, including those for games and tournaments, will be processed together and considered on a first-come, first-served basis according to the time the application is submitted on the Monday deadline. Priority Group Classifications established in Section 4 of this Policy will apply. Each applicant may reserve up to two (2) reservation blocks and one (1) field per weekend. If any reservation blocks remain available after all timely applications have been processed, those blocks may be offered to applicants who submitted their applications by the Monday deadline
The City will review and take action on soccer field applications no later than five (5) business days after receipt of a completed application. Applicants will be notified via US Mail or email whether their application is approved or denied. Any additional information required for the application will be requested by the City during the review period.
8.3. Action on Facility Use Application.
8.3.1. General Facilities. No later than 15 business days following the City’s acceptance of a Facility Use Application, the Applicant will be notified via US Mail or email whether the application was approved or denied.
8.3.1.1. Application Approved. If the application is approved, the Applicant will be provided a copy of the Policy No. 24-02
10 Facility Use Permit, which lists the Conditions of Approval. Once the Facility Use Permit is issued by the City, the Applicant will be considered a Permittee. Permittees must satisfy all Conditions of Approval listed in the Facility Use Permit and as required by this Policy and the MMC.
8.3.1.2. Application Denied. If the application is denied, the Applicant will be provided a letter stating the reason(s) for denial. Reasons for denial of any Facility Use Application may include but are not limited to the following.
A. That the proposed Event/Activity is of a size or nature that will entail unusual expense to the City or will require special police operations.
B. That the applicant has failed to agree to provide a reasonable means of informing all the persons participating in the proposed Event/Activity of the terms and conditions of such permit.
C. That the proposed activity or use will unreasonably interfere with or detract from the promotion of public health, welfare, safety, or recreational activities in the City.
D. That the Applicant refused to agree in writing to comply with all lawful conditions of the permit.
E. That the Applicant failed to file a timely application in accordance with the provisions contained in this Policy and the MMC.
F. That the application failed to adequately specify and inform the City of all the information pertinent to the Event/Activity to the satisfaction of the City.
8.3.2. Soccer Fields. Following administrative review, the City will take formal action on each soccer field application.
Approval or denial will be based on compliance with the Facility Use Policy, including adherence to reservation block limits, submission deadlines, Priority Group Classifications, and inclusion of a complete game schedule.
Applicants will be notified of the City’s decision by email or U.S. Mail within five (5) business days following the review. Approved applicants will be designated as Permittees and will be required to comply with all Conditions of Approval and any additional requirements established by the City.
If an application is denied, the City will provide a brief explanation for the denial, which will be based on the same criteria outlined in Section 8.3.1.2 for general facilities. Applicants may revise and resubmit their application for future consideration in accordance with this Policy.
9. CONDITIONS OF APPROVAL
To ensure the health, safety, and security of the Permittee, the Event/Activity participants, City officer and employees, and the Facilities, the City will impose Conditions of Approval on the Permittee and Facility Use Permit. The Permittee, and any persons acting on behalf of the Permittee, and any Event/Activity participants must comply with the Conditions of Approval (both general and specific conditions) for the Facility Use Permit in order to effectuate the permit.
9.1. General Conditions of Approval. All Facility Use Permits will be subject to the City’s General Conditions of Approval as follows. The City reserves the right to amend this list of general conditions as it deems necessary.
9.1.1.Liability Insurance. Permittees shall be responsible for any and all damage to City premises, equipment, and property. If additional maintenance is required (in excess of normal services/time) after an Event/Activity, the Permittee will be charged accordingly. The City is not responsible for accidents, injuries, or loss/damage to property of individuals/groups using the public fields and facilities. The Permittee will be held responsible for all actions, behavior and damages caused by the Event/Activity participants/guests/attendees. All Permittees will be required to provide the City with an original Certificate of Insurance providing proof of the following coverage:
• Public liability and property damage limits with a combined single limit of not less than one million dollars ($1,000,000.00), with a deductible of no more than ($500.00).
Policy No. 24-02
11 • The Permittee must be a name insured.
• The City of Mendota (643 Quince Street, Mendota, CA 93640) must be named as additionally insured. • The coverage shall be maintained throughout the duration of the Facility Use Permit.
The Permittee must submit the Certificate of Insurance and endorsements to Mendota City Hall, Attn: City Clerk, located at 643 Quince Street, Mendota, CA 93640 a minimum of five (5) days prior to the event.
By submitting a Facility Use Application and using the Facilities, the Permittee and any Event/Activity attendees and Participants agree to hold the City of Mendota harmless and free from all liability of any kind resulting from the use of City facilities (to include the reimbursement of any legal costs and fees incurred in defense of such claims).
9.1.2. Key-check Out Form. Permittees are required to complete a key-check out form (if applicable) prior to checking out the key to the Facility and abide by its terms and conditions. The key to the facility will be provided to the applicant on the dates listed in the Facility Use Permit.
9.1.3. Permits and Licenses. Permittees must obtain all necessary permits and licenses (included but not limited to permits and licenses required by the County of Fresno and the City of Mendota, and any additional required by local, state, and federal law) to sell food and non-food products for any and all vendors. Said permits and licenses must remain on the premises and accessible for inspection during the sale of such products.
9.1.4. Maintenance of Facilities. Permittees must maintain the Facility(ies) based on their use and immediately report any observed problems, whether or not caused directly by their use, to Mendota City Hall or the City’s designated employee. Permittees must also comply with the following provisions regarding maintenance.
9.1.4.1. General Upkeep. Permittees must clean up the Facilities after each use. This includes, but is not limited to, picking up trash, emptying trash cans and placing the trash bags in the City’s trash bins, cleaning the area of any spills or seeds, etc.
9.1.4.2. Restrooms. Some Facilities have public restrooms which may be utilized. Permittees will be held responsible for the upkeep and maintenance of the restroom Facility during the course of their event. If a Permittee is required to or chooses to use portable restrooms for their Event/Activity, arrangements must be made with the City. Permittee must contact the City of Mendota at least one week prior to the event for location approval. In addition, Permittees must arrange for and pay all fees directly with the restroom vendor.
9.1.4.3. Lights. Lights are available at some athletic fields and must be requested by the Permittee. Lights will be turned on/off by City staff.
9.1.5. Alcohol Sale and/or Consumption. The City has a zero-tolerance policy for unauthorized sale and/or consumption of alcohol on City facilities. Permittees will not permit the sale and/or consumption of alcohol on the Facility(ies) unless previously approved by the City. If the sale and/or consumption of alcohol is approved by the City, the Permittee must obtain a license from the State of California Department of Alcoholic Beverage Control and provide a copy of said license to the City no later than five (5) days prior to the start of the Event/Activity.
9.1.6. Compliance with Approved Dates/Time for Facility Use.
Permittees must provide schedules demonstrating that all allocated Facilities are being used. For general facilities, Permittees must notify the City at least 72 hours before an approved use if they will not utilize the Facility. For soccer fields, notification must be provided at least five (5) business days before the scheduled Policy No. 24-02
12 use. For long-term permits, if a designated Facility is not used by the Permittee on three (3) separate occasions within the approved dates/times, the Permit will be forfeited, and the Facility will be made available for reassignment. Failure to provide timely notice will result in penalties as outlined in Section 11.6.
When Facility Use Permits are issued, the Facility is reserved for the Permittee to the exclusion of others.
Permittees may not assign, sublease, or otherwise transfer their Facility Use Permit to any other party. Any unauthorized assignment or transfer will result in immediate revocation of the Permit.
Recognizing the exclusivity of reserved facilities, groups should only reserve the fields they intend to use. Field users must notify the City to report any reserved time that can be released for use by others. Any violation of these rules may result in the forfeiture of future Facility Use privileges and the enforcement of penalties in accordance with Section 11.6.
9.1.7. Safety and Security. Depending on the nature of the Event, the Permittee may be required to obtain security or police services. Permittees may also be required to obtain standby ambulance and fire safety services. The Permittee is responsible for any and all expenses or costs related to the safety and security services.
9.1.8. City Personnel. If the City determines that City personnel are required for an Event, they will be assigned. Any resulting expenses or costs will be billed to the Permittee.
9.1.9. Fees and Deposits. Permittees must pay for the fees and deposits required for the use of the Facilities as detailed in the Facility Use Permit, this Policy, and as demonstrated in Exhibit “A” and in accordance with Section 10 of this Policy.
9.1.10. Accommodation of Other Requests. Permittee will work with the City and make their best efforts to accommodate any additional organizations that may need to use the Facility(ies) on the days and times (for short-term Events/Activities) that it is being used by the Permittee.
9.1.11. Designated Representatives. Applicants must specify authorized representatives in their Facility Use Application. At least one designated representative must be present at the Facility for the entirety of the approved use. Designated representatives are responsible for ensuring that all Conditions of Approval are met during the event.
9.2. Special Conditions of Approval. Certain Events/Activities require special Conditions of Approval that are specifically related to the Permittee, the Event/Activity, or type of use. The following are special Conditions of Approval that the City may impose, depending on the use. The City reserves the right to amend this list of special conditions or impose other special conditions on Facility Use Permits as it deems necessary.
9.2.1. Additional Forms. Depending on the type of Event/Activity that will be held, permittees may be required to complete additional forms or obtain additional permits, including but not limited to a: noise permit, public dance permit, encroachment permit, bingo permit, etc.
9.2.2.Special Conditions for Athletic Fields/Athletic Use
9.2.2.1. Athletic Field Preparation and Maintenance. Athletic Field Lining or Marking. Line marking (with chalk or paint) of City athletic fields is permitted. Burning lines of City athletic fields Facilities is prohibited.
Dragging, raking, etc. of the baseball fields must be complete with the permission of the City.
9.2.2.2. Equipment Regulations. The use of cleats with metal spikes at City Facilities is strictly prohibited.
Policy No. 24-02
13 9.2.2.3. Athletic Field Use Rules and Regulations Form. In addition to the City Facility Use Application, a signed copy of the City’s Athletic Field Use Rules and Regulations Form is required. Applicants are required to abide by specific rules and regulations contained in the form. Failure to comply may result in the retention of the Permittee’s deposit, and/or assessment of penalties as described in Section 11.6.
9.2.2.4. Tournaments. Tournaments hosted by for-profit Permittees will be required to pay a vendor fee for each vendor ($50/vendor) as outlined in the Facility Use Fee Schedule. Tournaments hosted by non-profit Organizations do not have to pay a vendor fee. All vendors will be required to obtain a City business license and any other permits and licenses required by the City and this Policy.
9.3. Failure to Satisfy Conditions of Approval. Failure by the Permittee to satisfy all conditions of approval prior to the start of the planned Event/ Activity will result in the forfeiture of the Facility Use Permit. The Permittee will be required to resubmit a Facility Use Application.
10. FACILITY USE FEES AND DEPOSITS.
10.1. Purpose of Facility Use Fee Schedule. As the City continues to grow and facilities age, the City must develop a financial system to support our community investment while maintaining the high level of service we currently provide. The City will continue to provide basic services funded entirely by general taxpayers; however, those benefiting from special services (which create additional City expenses) must contribute financially. The City acknowledges that the community benefits when youth/adults are engaged in sports activities. The Facility Use Fee Schedule associated with the use of City Facilities is intended for the participants to supplement, rather that supplant the investment of the general taxpayers. The Facility Use Fee Schedule strives to:
• Amortize the capital investment and cover maintenance/operational costs of a field. • Pay for and augment operation/maintenance costs for a field where tax appropriations support the basic service.
• Control use of the field.
• Assess a portion of the costs of the field to users who may not be tax supporters. • Enable the Department to provide fields for which funds might not otherwise be available.
The primary goal of this purpose statement is to develop an understanding that the pricing of services is a conscious procedure that requires continual investigation and review by the City.
10.2. Payment of Fees and Deposits Required. Permittees are required to pay the fees and deposits necessary prior to using the requested Facility(ies). The fees and deposits required for the facility use will be listed on the Facility Use Permit. Permittees must pay all fees and deposits prior to the use of the Facility(ies). If Permittees fail to pay all fees and deposits prior to the use of the Facility(ies), there will be a 10% late fee for each day fees are not paid. All future Facility Use Applications will not be allowed/approved until all fees are paid.
The City will assign the appropriate fees and deposits in accordance with the City’s Facility Use Fee Schedule (as attached hereto as Exhibit “A”), City Administrative Policy No. 2004.01 (Event Permit For Non-Profit Organizations), the City’s Administrative Policy regarding City Participation in Community Events, and any other applicable City fee schedules, policies, and procedures.
If a Permittee forfeits their approved used in accordance with subsection 9.1.6 of this Policy and elects to reapply for the use, the Permittee will be required to pay all deposits/fees once again. Any applicable deposits/fees will not carry over.
10.3. Refunds.
Policy No. 24-02
14 10.3.1. Refunds due to Cancellation of Event/Activity. For activities cancelled by the Permittee five (5) business days or more in advance, field user will be refunded 100% of fees paid. For activities cancelled by the field user less than five (5) business days in advance, field user will be refunded 50% of fees paid.
10.3.2. Refund of Deposit. Deposits will be refunded if the Permittee abides by this Policy, the Conditions of Approval listed in the Facility Use Permit, as well as all pertinent City codes. The deposit will not be refunded if the Permittee fails to abide by the aforementioned regulations or if damage is done to the Faciltiy(ies). If applicable, deposits will be refunded to the Permittee in the form of a check within 30 calendar days following the last day of the facility use. If the deposit will not be refunded (or a portion thereof), the City will notify the Permittee in writing with the reasons for which the deposit (or a portion thereof) is being withheld.
10.3.3. No Deposit Carry Over. Deposits may not be carried over. Permittees must submit deposits for each separate Facility Use Permit.
11. ADDITIONAL CONSIDERATIONS
11.1. City Closure of Facilities. The City reserves the right to set aside additional time during the year for turf recovery, improvement, and maintenance. Furthermore, the City reserves the right to cancel or suspend Facility Use Permits when field conditions could result in injury to players or cause damage to the Facilities. Permits may also be cancelled when the health and safety of participants are threatened due to impending conditions, including but not limited to, heavy rains, smog alerts or pesticide application.
11.2. Inclement Weather. During inclement weather, the City’s maintenance staff will assess the playability of all City Facilities, including sports fields, to determine if use will occur. The Director or designated representative shall have the authority to close any/all fields within the City.
11.2.1. Criteria for Establishing Fields Playability. The following information is the City’s procedures regarding the use of fields in wet conditions. These procedures apply to all sports and activities conducted on a grass field, turf area, or infield:
Baseball and Softball In-Fields
Infields will be deemed unsafe and unplayable when any of the following conditions are present:
• There is standing water within the base paths
• Your feet slip as you walk through the infield
• The depth of your footprint is greater than one half inch • Any of the above conditions are present within the pitching area Soccer, Baseball and Softball Outfields – Turf
Outfields and turf area will be deemed unsafe and unplayable when any of the following conditions are present:
• There is standing water within the majority of a single playing position (playing positions will be determined based on the user group)
• Your feet suction to the ground as you walk within the majority of a single playing position • Your footprints fill with water in the majority of a single playing position • The depth of your footprint is greater than one inch in the majority of a single playing position • Grass can be easily dislodged from the fields during play Policy No. 24-02
15 The following procedures are to be followed regarding the use of fields when there has been rain, overwatering, or other serious weather conditions:
• If it has rained within the preceding 24 hours, Permittees scheduled to use public fields must call the City at (559) 655-3291. City personnel will make determination of field conditions/closures, and the decisions are not negotiable.
• The City may declare a field closed and reopening subject to a re-inspection. Conditions set forth as a result of there-inspection of the field should be evaluated by the Permittee at practice/game time for playability. The Permittee must employ the playability criteria used by City staff. • Permittees are expected to make educated, responsible decisions regarding field condition playability. The groups should employ the playability criteria used by City staff and take into consideration the current and future quality of the turf.
• Persons witnessing misuse of fields by other scheduled or unscheduled users are advised to contact the Mendota Police Department at (559) 600-3111 or Mendota City Hall at (559) 655-3291 (during regular working hours only).
• Misue/Use of Facility during wet conditions shall result in the assessments of penalties as described in Section 11.6 of this Policy. It is the Permittee’s responsibility to ensure that all coaches/parents understand and enforce this policy.
11.3. Facility Modifications. Requests to modify or improve any City field shall be submitted in writing to the City for review and consideration. No permanent structures or equipment shall be erected on City Facilities unless approved by the City and is dedicated for community use. Additionally, Permittees may not temporarily store their equipment or belongings in/at any City Facilities, unless approved by the City. A request to modify or improve a Facility does not constitute approval. Approval will be provided in the form of a written document and will outline the scope of the modifications as approved.
11.4. Turf Preservation. Cooperation is needed for the preservation of the turf of City Facilities by following these guidelines:
• Field use, especially practices, should be conducted in such a way that the action takes place on different sections of turf, thus reducing excessive turf damage in one area. Rotate use of areas, and when possible, stay off fringe or bare areas to limit erosion and further damage. • Replace turf divots at end of each day to help re-root grass. • No tarps or material which may damage the grass may be placed on the turf. Any turf coverings used must be made of breathable material.
• Do not use fields during or after heavy rain, or when wet or muddy (see inclement weather policy). • Soccer practices are not to be held on the infield area of a softball or baseball diamond. • Remove all equipment at the conclusion of each day.
• Do not overcrowd fields by scheduling multiple games in areas reserved. Allow a distance between fields for safe passage of spectators and participants.
• Report hazards to Mendota City Hall at (559) 655-3291. • Report immediate emergencies (broken water lines, gushing sprinkler heads, etc.) to the City’s designated employee. When calling, be prepared to fully identify yourself, your location (park/school), and the specific nature of the emergency so that staff can bring the appropriate repair equipment. • Do not drive or park cars, motorcycles, or other motorized vehicles on turf areas, unless given written authorization by the City.
11.5. Permit Cancellation. The City reserves the right to cancel any Facility Use Permits for any of the following reasons:
Policy No. 24-02
16 • It conflicts with any City sponsored league, program, activity or event • Maintenance needs/issues
• Overuse of a field
• Unsafe conditions
In these cases, all attempts will be made to provide advance notice and to schedule an alternate location. In the event of an emergency, when only short or no notice can be afforded, groups must cooperate with the cancellation so as not to risk loss of facility use privileges. If there are no alternate Facilities to accommodate the use, the City is not obligated to provide an alternate solution.
11.6. Penalties for Facility Use Permit Violations
The City utilizes two separate penalty procedures for Facility Use Permit Violations, depending on the severity of the violation.
11.6.1. Minor Violations. Minor violations include any violations of this Policy. Penalties for minor violations include:
First Offense: Written warning to the user group/individual and restitution for damages/costs, if applicable.
Second Offense: One-day (or one Event day) suspension of any existing permits and restitution for damages/costs, if applicable.
Third Offense: Three-day (or three Event days) suspension of any existing permits and restitution for damages/costs, if applicable.
Subsequent Offenses: One week (or five Event days) suspension of any existing permits and restitution for damages/costs, if applicable.
11.6.2. Major violations. Major violations include the use or presence of unauthorized alcohol, drugs, and the occurrence of fights at any event. Penalties for major violations include:
First Offense: One-month or one-day suspension (depending on Permit type) of any existing or future permits and restitution for damages/costs, if applicable.
Second Offense: Three-month or three-day suspension (depending on Permit type) of any existing or future permits and restitution for damages/costs, if applicable.
Third Offense: Termination of any existing permits, loss of future facility use privileges and restitution for damages/costs if applicable.
Policy No. 24-02
17 EXHIBIT “A”
Policy No. 24-02
18 FEE SCHEDULE FOR THE USE OF CITY OF MENDOTA FACILITIES
ATHLETIC FIELDS/ATHLETIC FACILITIES/USE OF FACILITY FOR ATHLETIC USE
FEE DESCRIPTION FEE TOTAL
FACILITY USE FEES
Use of Field (Private Party)* $200.00 per
league/tournament
Use of Field (Youth and/or Non-Profit)* No Fee
Concession Stand (All Parties) $25.00 per
league/tournament
Tournament Vendor Fee (Private
Party/For Profit)
$50.00 per vendor
Tournament Vendor Fee (Non-Profit) No Fee
DEPOSIT
General Deposit** $250 per
league/tournament
*Includes use of the scoreboard, electricity, and restrooms. **Deposit is refundable upon completion of the facility use if all Facility Use Permit conditions are met
WILLIAM ROBERT JOHNSTON MUNICIPAL AIRPORT
FEE DESCRIPTION FEE TOTAL
FACILITY USE FEES
Use of Facility (Private Party) $500.00 per
application/use
Use of Facility (Youth and/or NonProfit)No Fee
DEPOSITS
General Deposit* $500.00 per
application/use
Key Checkout Deposit* $50.00 per
application/use
*Deposits are refundable upon completion of the facility use if all Facility Use Permit conditions are met
Policy No. 24-02
19 ROJAS-PIERCE PARK
FEE DESCRIPTION FEE TOTAL
FACILITY USE FEES
Main Pavilion & BBQ Pit* $350.00
Concession Stand* $175.00
Small Pavilion $125.00
DEPOSITS
Main Pavilion & BBQ Pit Deposit** $300.00
Concession Stand Deposit** $150.00
Small Pavilion Deposit** $150.00
Key Deposit (if applicable)** $50.00
*Includes electricity
**Deposits are refundable upon completion of the facility use if all Facility Use Permit conditions are met
455 W. Fir Avenue
Clovis, CA 93611
Tel: (559) 449-2700
Fax: (559) 449-2715
www.provostandpritchard.com
https://us-partner-integrations.egnyte.com/msoffice/wopi/files/b9c61b47-a43e-48be-94b6- 116e834952b8/WOPIServiceId_TP_EGNYTE_PLUS/WOPIUserId_87.ppeng.egnyte.com/City Eng Council Report.docx Engineering Surveying Planning Environmental GIS Construction Services Hydrogeology Consulting Clovis Bakersfield Visalia Modesto Los Banos Chico Merced Sacramento Memorandum
To: City Council via Cristian Gonzalez, City Manager
From: Michael Osborn, City Engineer
Jeff O’Neal, City Planner
Subject: City Engineer’s Report to City Council
Date: October 28, 2025
Engineering Projects:
Streets
1. Citywide RRXG Improvements:
• Coordinating crossing improvements with Railroad, Caltrans & CPUC
2. Derrick & Oller Roundabout
• Construction substantially completed, pending punchlist items & final street light poles in December
3. 5
th & Quince Street Reconstruction:
• Design completed
• RFA for $797,754 in STBG funds submitted
• Construction planned for Spring 2026
4. Amador & Smoot Extension:
• Design completed
• Land from WWD for easement/right-of-way is obtained
• RFA for $796,806 in STBG & CMAQ TPP funds
• Construction date is to be determined pending ROW/NEPA clearance
5. 2025 Local Street Reconstruction:
• Design Completed
• Construction funded with CPF Congressional Appropriations planned for Spring 2026
6. Divisadero Street Reconstruction:
• Design Completed
• RFA for $985,157 in STBG funds submitted; authorization anticipated (pending Federal Budget approval)
• Construction planned for Spring 2026
Parks
1. Rojas Pierce Park:
• CDBG funded Phase 3: fencing and turf of new soccer field and restoration of turf on existing field
• Construction of fencing complete, turf & irrigation completed To: City Council via City Manager October 28, 2025
City Engineer’s Report to City Council Page 2 of 3
https://us-partner-integrations.egnyte.com/msoffice/wopi/files/b9c61b47-a43e-48be-94b6- 116e834952b8/WOPIServiceId_TP_EGNYTE_PLUS/WOPIUserId_87.ppeng.egnyte.com/City Eng Council Report.docx Water
1. Well 10 and Water Main Relocation
• Construction documents are completed and potential to bid and construct; Coordination with USBR, BB Limited & PG&E
2. Backwash Reclaim Project
• Design in progress; looking for funding opportunities for construction
3. Westside Water Tank & Booster Pump
• ARPA funded design completed
• Coordinated with Amador & Smoot Extension design
• Construction started in September will progress through July 2026
4. New Water Tank at WTP
a. Design in progress
Sewer
1. Westside Sewer Interceptor Extension
• Design in progress
Planning/Development Projects
1. Rojas Pierce Park Annexation
• Land acquired from WWD; resuming process
2. Airport Land Use Plan
• Coordinating with City staff and Airport Subcommittee
3. Belmont & SR 33 Gas Station
• 1
st submittal of site improvement plans reviewed, waiting for resubmittal
4. General Plan Update
• In progress
5. Crown & Gubir Single Family Residential Developments • Coordinating with developers’ design teams for studies and layout in preparation Tentative Map submittals
Grant Applications:
1. Triangle Park & Pool Park:
• Triangle Park is included in 2nd Street Stormwater Project application
2. Marie Street Complete Street Improvements:
• Application for $2,710,133 in CMAQ funding submitted to FCOG for competitive call for projects was not selected
3. 2025 Alley Paving Project:
• Application for $962,974 in CMAQ funding submitted to FCOG for competitive call for projects was awarded full funding
4. 7
th Street Pavement Rehabilitation (Naples to Unida):
• Application for $1,878,803 in STBG funding submitted to FCOG for competitive call for projects was awarded full funding
5. Smoot Avenue Reconstruction (west of Sorensen):
• Application for $410,915 STBG funding submitted to FCOG for competitive call for projects was not selected … but there may be an opportunity to fund this
6. Naples Street Reconstruction (5th to 8th):
• Application for $1,641,442 in STBG funding submitted to FCOG for competitive call for projects was awarded full funding
To: City Council via City Manager October 28, 2025
City Engineer’s Report to City Council Page 3 of 3
https://us-partner-integrations.egnyte.com/msoffice/wopi/files/b9c61b47-a43e-48be-94b6- 116e834952b8/WOPIServiceId_TP_EGNYTE_PLUS/WOPIUserId_87.ppeng.egnyte.com/City Eng Council Report.docx
7. 2
nd Street Stormwater Project:
• Prop 1 TA funded preliminary engineering completed
• Application submitted for $7.5 million in OSG funding and is being reviewed by Waterboard
• Additional information provided to Waterboard in July
8. Measure C SRTS:
• Application for $1.3 million submitted for one-time funding opportunity to fund all infrastructure improvements identified in SRTS Master Plan On-going (this month):
1. Representation of the City at FCOG TTC
2. Coordination of road projects with Caltrans
3. Assistance to staff for grant obligations & opportunities
4. Coordination with USACOE and NEPA for Panoche Creek flood study, completed
5. Following up with FAA for airport closure
6. Assistance with Community Center project & MUSD District Offices
7. Coordination with FCTA & FCOG for Measure C funds
Overall P&P Staff engaged (month of September):
• Engineers: 14
• Planners:6
• Surveyors: 4
• Environmental Specialist: 1
• GIS/CAD Specialists: 1
• Construction Manager: 0
• Project Administrator: 4
• Public Relations: 1
Abbreviations:
EOPCC – Engineer’s Opinion of Probable Construction Cost NTP – Notice to Proceed
CUCCAC – California Uniform Construction Cost Accounting Commission
STBG – Surface Transportation Block Grant
CMAQ – Congestion Mitigation and Air Quality (grant)
ATP – Active Transportation Plan (grant)
RFP – Request for Proposal
RFA- Request for Authorization (for grant funding thru Caltrans) FCOG – Fresno Council of Governments
ADA – Americans with Disabilities Act
DBE – Disadvantaged Business Enterprise
TTC – Technical Transportation Committee (through FCOG) RTP/SCS – Regional Transportation Plan, Sustainable
Communities Strategies
OSG – Sewer Overflow and Stormwater Reuse Grant