City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, January 19, 2022
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
AS A RESULT OF THE SURGE OF COVID19 CASES, RESULTING ORDERS AND DIRECTION FROM THE GOVERNOR OF THE STATE OF CALIFORNIA, ASSEMBLY BILL 361, AS WELL AS THE CITY OF MENIFEE EMERGENCY DECLARATION, LIMITED INPERSON ATTENDANCE IS PERMITTED AT THIS TIME SUBJECT TO APPLICABLE RESTRICTIONS, INCLUDING TEMPATURE SCREENING, MANDATORY MASKS/FACE COVERINGS, AND PHYSICAL DISTANCING OF AT LEAST SIX FEET.
WATCHING LIVE VIA YOUTUBE: If you would like to watch the meeting live from home, please visit the City’s webpage at https://cityofmenifee.us/agendas and click on the YouTube icon . Please note
the YouTube icon will only appear once the meeting has started.
ZOOM PARTICIPATION: The public is encouraged to join the meeting live through Zoom. Please see the information below to join the meeting and instructions for providing public comment.
VIDEO LINK: https://cityofmenifeeus.zoom.us/j/89717971439 MEETING ID: 897 1797 1439 · To provide public comment, please click “Raise Hand”
during the item you wish to speak on. When it is
your turn to speak you will be unmuted.
PHONE: 16699006833 MEETING ID: 897 1797 1439
· To provide public comment when calling in, please dial *9 during the item you wish to speak on. This will indicate that you would like to provide public comment and you will be unmuted when it is your turn to speak.
THE COUNCIL CHAMBERS CAN ONLY ACCOMMODATE A LIMITED NUMBER OF PEOPLE WHILE OBSERVING SOCIAL DISTANCING REGULATIONS. PLEASE SEE THE INFORMATION BELOW FOR ATTENDING IN PERSON.
ATTENDING THE MEETING: Seating in the Council Chambers is limited due to social distancing regulations. Seating is available on a firstcomefirstserved basis. The public may begin lining up 30 minutes prior to the start of the meeting.
PUBLIC COMMENTS: Sign up with staff at City Hall on the day of the meeting to provide public comment.
The Clerk will call your name during the item(s) which you wish to speak on.
CLOSED SESSION (5:00 PM)
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1); evaluation of City Manager REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Bob Warning – Crossway Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. 2021 Outstanding Citizen of the Year – Dawn Smith
5.2. Business Spotlight – Pete’s Music and Guitar Shop
5.3. EMWD Projects Update
5.4. Community Services Update
5.5. Police Department Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 December 9, 2021 Special Minutes
9.2 December 15, 2021 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 12/03/2021, 12/17/2021, and 12/23/2021, the Payroll Register/Other EFT’s dated 11/22/2021, 11/24/2021, 11/26/2021, 12/02/2021,12/03/2021, 12/08/2021, 12/09/2021, 12/10/2021, 12/17/2021, 12/22/2021, and 12/23/2021, and the Void Check Listing PE 11/30/2021 and 12/31/2021 which have a total budgetary impact of $12,001,474.52.
10.4 Treasurer's Report, October 2021
RECOMMENDED ACTION
1. Approve the Treasurer’s Report for October 2021.
10.5 CalRecycle Edible Food Recovery Grant Application
RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other grantrelated documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit a cooperative application with Menifee Valley Community Cupboard for the CalRecyle Edible Food Recovery Grant.
10.6 Fiscal Year 2021/22 Memorandum of Understanding Amendment with the Menifee Valley Chamber of Commerce
RECOMMENDED ACTION
1. Approve a Resolution updating the list of activities, information and training programs, events, and promotional products in connection with the Menifee Valley Chamber of Commerce for fiscal year 2021/22.
10.7 Accela, Inc. License Agreement Amendment
RECOMMENDED ACTION
1. Approve a Purchase Order (PO) for five additional Accela user licenses in fiscal year 2021/2022 in the amount of $9,958.66; and
2. Authorize an additional amount up to $15,000 per year to accommodate the number of licenses needed to support City staff growth; and
3. Authorize the City Manager to execute all necessary documents.
10.8 Quest Media and Supplies Inc., Contract Addendum No. 2 RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute addendum no. 2 with Quest Media and Supplies Inc., authorizing up to an additional $20,000 per year for the threeyear term of the existing enterprise backup agreement.
10.9 PostRelease Accountability and Compliance Team Fiscal Year 202122 Memorandum of Understanding
RECOMMENDED ACTION
1. Authorize the City Manager, or designee, to enter into a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.10 Fiscal Year 2021/2022 Police Department Fleet Vehicles Purchase Revisions RECOMMENDED ACTION
1. Approve and authorize the City Manager to close out the unused portion of the previously approved purchase order, and create a new purchase order for six vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group based on the attached quotes for a nottoexceed amount of $400,000 including tax and delivery, and using account number 1154911 53155; and
2. Allow the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF, thereby exempting the purchase under the competitive bidding process; and
3. Authorize the City Manager to execute the required documents and approve any future change orders due to limited availability, or unavailability of vehicles.
10.11 Western Riverside Council of Governments' Joint Powers Agreement Amendment RECOMMENDED ACTION
1. Approve the amendment to the Western Riverside Council of Governments’ Joint Powers Agreement.
10.12 Housing Element Change of Zone Ordinance
RECOMMENDED ACTION
1. Adopt an Ordinance approving Change of Zone No. PLN210021.
10.13 Quarterly Change Order/Contract Amendments and CEQA Professional Services Agreements Report
RECOMMENDED ACTION
1. Receive and file quarterly change orders, contract amendments, and CEQA related professional services agreements report for the period of October 1, 2021 through December 31, 2021.
10.14 Agreement for Lines A and B Storm Drains and Appurtenances for Oak Hills Development by Woodside 05S, LP.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Cooperative Agreement with Riverside County Flood Control and Water Conservation District and Woodside 05S, LP for the construction, ownership, operation, and maintenance of the La Ladera Road Storm Drain, Stage 3 and the Salt Creek – Ridgemoor Road Storm Drain, Stage 4, and Appurtenances.
10.15 Agreement with KimleyHorn and Associates, Inc., for the Menifee Local Roadway Safety Plan
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KimleyHorn and Associates, Inc. for preparation of the Menifee Local Roadway Safety Plan in the amount nottoexceed of $98,604.27.
10.16 Premier/Menifee Lakes Resurfacing Improvement Project Acceptance RECOMMENDED ACTION
1. Accept the improvements for Premier/Menifee Lakes Resurfacing Improvement Project, located east of Interstate 215 and south of Newport Road; and
2. Authorize the City Clerk’s Office to file the Notice of Completion for Premier/Menifee Lakes Resurfacing Improvement Project, Capital Improvement Project No. CIP2115, with the Riverside County Recorder’s Office.
10.17 Agreement with KOA Corporation for Design of the Menifee Road Resurfacing Project RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for design services of the Menifee Road Resurfacing Project, Capital Improvement Project No. CIP2206, in the amount nottoexceed of $94,901.71.
10.18 Valley Boulevard Widening Project Agreements
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dokken Engineering for Civil Engineering Design and Environmental Services for the Valley Boulevard Widening Project, Capital Improvement Project No. CIP2202, in the nottoexceed amount of $1,244,031.81; and
2. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dennis Janda, Inc. for surveying services for the project in the nottoexceed amount of $44,000.
10.19 Menifee Road/La Piedra Road Traffic Signal and the Murrieta Road/Rouse Road Traffic Signal Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute an OwnerContractor Agreement with Calpromax Engineering in the amount of $982,106.50 to perform construction of two traffic signal improvement projects at Menifee Road and La Piedra Road, Capital Improvement Project No. CIP2107, and Murrieta Road and Rouse Road, Capital Improvement Project No. CIP2110; and
2. Approve a Budget Adjustment Resolution appropriating additional funding in the total amount of $276,028 from DIF CitywideCirculation Fund No. 526 available fund balance.
10.20 Resolution of Intention to Establish Underground Utilities District No. 20221 RECOMMENDED ACTION
1. Adopt a Resolution of Intention to establish Underground Utility District No. 20221, located on Goetz Road near Vista Way, and to set a public hearing for February 16, 2022.
10.21 Security Improvement Bond Reduction, Tract Map 364851 by Sutter Mitland 01, LLC RECOMMENDED ACTION
1. Accept the public road/drainage, water system and sewer system improvements for Tract Map (TM) 364851, located northeast of Newport Road and Goetz Road; and
2. Approve the 90% bond reduction for road/drainage, water system, and sewer system improvements in TM 364851; and
3. Approve the release of the survey monument bond for TM 364851.
10.22 Streetscape Landscape Improvements Acceptance, Honeyrun Road, Parcel Map 31822F by Sutler Mitland 01 LLC
RECOMMENDED ACTION
1. Accept the streetscape landscape improvements on Honeyrun Road associated with the Audie Murphy Ranch Tract Map (TM) 31822F, located east of Goetz Road and north of Audie Murphy Road North.
10.23 CivilPros for the Scott/Bundy Canyon Road Widening Project Agreement Amendment RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute amendment no. 3 to the professional services agreement with CivilPros, Inc. for the Bundy Canyon/Scott Road Widening Project, Capital Improvement Project No. CIP20 01, in the nottoexceed amount of $520,900, and extend the term of services through June 30, 2024.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Annual Comprehensive Financial Report (ACFR) for Fiscal Year End June 30, 2021 RECOMMENDED ACTION
1. Receive and file the Annual Comprehensive Financial Report (ACFR) and other audit reports for the fiscal year end June 30, 2021.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Discuss Hunting Regulations Within the City (Zimmerman, December 2, 2020) Target Date: January 19, 2022
> Discuss Cooperative Agreement with Canyon Lake for Fire Services (Liesemeyer, February 17, 2021)
Target Date: January 19, 2022
> Discuss City Event for Welcome Home Vietnam Veterans Day (Deines, February 17, 2021) Target Date: January 19, 2022
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021) Target Date: February 2022 – following the RCTC feasibility study > Report on Pet Licensing Fees and Animal Services (Dienes, May 19, 2021) Target Date: TBD
> Regional Transportation Plan Update (Sobek, July 7, 2021) Target Date: TBD
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: TBD
> Discuss City Citizen’s Academy Commencing 2022 (Sobek, September 15, 2021) Target Date: TBD
> City Holiday Tree Lighting Event (Sobek, December 15, 2021) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas . The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council January 19, 2022
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, January 19, 2022
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
AS A RESULT OF THE SURGE OF COVID19 CASES, RESULTING ORDERS AND DIRECTION FROM THE GOVERNOR OF THE STATE OF CALIFORNIA, ASSEMBLY BILL 361, AS WELL AS THE CITY OF MENIFEE EMERGENCY DECLARATION, LIMITED INPERSON ATTENDANCE IS PERMITTED AT THIS TIME SUBJECT TO APPLICABLE RESTRICTIONS, INCLUDING TEMPATURE SCREENING, MANDATORY MASKS/FACE COVERINGS, AND PHYSICAL DISTANCING OF AT LEAST SIX FEET.
WATCHING LIVE VIA YOUTUBE: If you would like to watch the meeting live from home, please visit the City’s webpage at https://cityofmenifee.us/agendas and click on the YouTube icon . Please note
the YouTube icon will only appear once the meeting has started.
ZOOM PARTICIPATION: The public is encouraged to join the meeting live through Zoom. Please see the information below to join the meeting and instructions for providing public comment.
VIDEO LINK: https://cityofmenifeeus.zoom.us/j/89717971439 MEETING ID: 897 1797 1439 · To provide public comment, please click “Raise Hand”
during the item you wish to speak on. When it is
your turn to speak you will be unmuted.
PHONE: 16699006833 MEETING ID: 897 1797 1439
· To provide public comment when calling in, please dial *9 during the item you wish to speak on. This will indicate that you would like to provide public comment and you will be unmuted when it is your turn to speak.
THE COUNCIL CHAMBERS CAN ONLY ACCOMMODATE A LIMITED NUMBER OF PEOPLE WHILE OBSERVING SOCIAL DISTANCING REGULATIONS. PLEASE SEE THE INFORMATION BELOW FOR ATTENDING IN PERSON.
ATTENDING THE MEETING: Seating in the Council Chambers is limited due to social distancing regulations. Seating is available on a firstcomefirstserved basis. The public may begin lining up 30 minutes prior to the start of the meeting.
PUBLIC COMMENTS: Sign up with staff at City Hall on the day of the meeting to provide public comment.
The Clerk will call your name during the item(s) which you wish to speak on.
CLOSED SESSION (5:00 PM)
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1); evaluation of City Manager REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Bob Warning – Crossway Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. 2021 Outstanding Citizen of the Year – Dawn Smith
5.2. Business Spotlight – Pete’s Music and Guitar Shop
5.3. EMWD Projects Update
5.4. Community Services Update
5.5. Police Department Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 December 9, 2021 Special Minutes
9.2 December 15, 2021 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 12/03/2021, 12/17/2021, and 12/23/2021, the Payroll Register/Other EFT’s dated 11/22/2021, 11/24/2021, 11/26/2021, 12/02/2021,12/03/2021, 12/08/2021, 12/09/2021, 12/10/2021, 12/17/2021, 12/22/2021, and 12/23/2021, and the Void Check Listing PE 11/30/2021 and 12/31/2021 which have a total budgetary impact of $12,001,474.52.
10.4 Treasurer's Report, October 2021
RECOMMENDED ACTION
1. Approve the Treasurer’s Report for October 2021.
10.5 CalRecycle Edible Food Recovery Grant Application
RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other grantrelated documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit a cooperative application with Menifee Valley Community Cupboard for the CalRecyle Edible Food Recovery Grant.
10.6 Fiscal Year 2021/22 Memorandum of Understanding Amendment with the Menifee Valley Chamber of Commerce
RECOMMENDED ACTION
1. Approve a Resolution updating the list of activities, information and training programs, events, and promotional products in connection with the Menifee Valley Chamber of Commerce for fiscal year 2021/22.
10.7 Accela, Inc. License Agreement Amendment
RECOMMENDED ACTION
1. Approve a Purchase Order (PO) for five additional Accela user licenses in fiscal year 2021/2022 in the amount of $9,958.66; and
2. Authorize an additional amount up to $15,000 per year to accommodate the number of licenses needed to support City staff growth; and
3. Authorize the City Manager to execute all necessary documents.
10.8 Quest Media and Supplies Inc., Contract Addendum No. 2 RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute addendum no. 2 with Quest Media and Supplies Inc., authorizing up to an additional $20,000 per year for the threeyear term of the existing enterprise backup agreement.
10.9 PostRelease Accountability and Compliance Team Fiscal Year 202122 Memorandum of Understanding
RECOMMENDED ACTION
1. Authorize the City Manager, or designee, to enter into a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.10 Fiscal Year 2021/2022 Police Department Fleet Vehicles Purchase Revisions RECOMMENDED ACTION
1. Approve and authorize the City Manager to close out the unused portion of the previously approved purchase order, and create a new purchase order for six vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group based on the attached quotes for a nottoexceed amount of $400,000 including tax and delivery, and using account number 1154911 53155; and
2. Allow the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF, thereby exempting the purchase under the competitive bidding process; and
3. Authorize the City Manager to execute the required documents and approve any future change orders due to limited availability, or unavailability of vehicles.
10.11 Western Riverside Council of Governments' Joint Powers Agreement Amendment RECOMMENDED ACTION
1. Approve the amendment to the Western Riverside Council of Governments’ Joint Powers Agreement.
10.12 Housing Element Change of Zone Ordinance
RECOMMENDED ACTION
1. Adopt an Ordinance approving Change of Zone No. PLN210021.
10.13 Quarterly Change Order/Contract Amendments and CEQA Professional Services Agreements Report
RECOMMENDED ACTION
1. Receive and file quarterly change orders, contract amendments, and CEQA related professional services agreements report for the period of October 1, 2021 through December 31, 2021.
10.14 Agreement for Lines A and B Storm Drains and Appurtenances for Oak Hills Development by Woodside 05S, LP.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Cooperative Agreement with Riverside County Flood Control and Water Conservation District and Woodside 05S, LP for the construction, ownership, operation, and maintenance of the La Ladera Road Storm Drain, Stage 3 and the Salt Creek – Ridgemoor Road Storm Drain, Stage 4, and Appurtenances.
10.15 Agreement with KimleyHorn and Associates, Inc., for the Menifee Local Roadway Safety Plan
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KimleyHorn and Associates, Inc. for preparation of the Menifee Local Roadway Safety Plan in the amount nottoexceed of $98,604.27.
10.16 Premier/Menifee Lakes Resurfacing Improvement Project Acceptance RECOMMENDED ACTION
1. Accept the improvements for Premier/Menifee Lakes Resurfacing Improvement Project, located east of Interstate 215 and south of Newport Road; and
2. Authorize the City Clerk’s Office to file the Notice of Completion for Premier/Menifee Lakes Resurfacing Improvement Project, Capital Improvement Project No. CIP2115, with the Riverside County Recorder’s Office.
10.17 Agreement with KOA Corporation for Design of the Menifee Road Resurfacing Project RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for design services of the Menifee Road Resurfacing Project, Capital Improvement Project No. CIP2206, in the amount nottoexceed of $94,901.71.
10.18 Valley Boulevard Widening Project Agreements
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dokken Engineering for Civil Engineering Design and Environmental Services for the Valley Boulevard Widening Project, Capital Improvement Project No. CIP2202, in the nottoexceed amount of $1,244,031.81; and
2. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dennis Janda, Inc. for surveying services for the project in the nottoexceed amount of $44,000.
10.19 Menifee Road/La Piedra Road Traffic Signal and the Murrieta Road/Rouse Road Traffic Signal Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute an OwnerContractor Agreement with Calpromax Engineering in the amount of $982,106.50 to perform construction of two traffic signal improvement projects at Menifee Road and La Piedra Road, Capital Improvement Project No. CIP2107, and Murrieta Road and Rouse Road, Capital Improvement Project No. CIP2110; and
2. Approve a Budget Adjustment Resolution appropriating additional funding in the total amount of $276,028 from DIF CitywideCirculation Fund No. 526 available fund balance.
10.20 Resolution of Intention to Establish Underground Utilities District No. 20221 RECOMMENDED ACTION
1. Adopt a Resolution of Intention to establish Underground Utility District No. 20221, located on Goetz Road near Vista Way, and to set a public hearing for February 16, 2022.
10.21 Security Improvement Bond Reduction, Tract Map 364851 by Sutter Mitland 01, LLC RECOMMENDED ACTION
1. Accept the public road/drainage, water system and sewer system improvements for Tract Map (TM) 364851, located northeast of Newport Road and Goetz Road; and
2. Approve the 90% bond reduction for road/drainage, water system, and sewer system improvements in TM 364851; and
3. Approve the release of the survey monument bond for TM 364851.
10.22 Streetscape Landscape Improvements Acceptance, Honeyrun Road, Parcel Map 31822F by Sutler Mitland 01 LLC
RECOMMENDED ACTION
1. Accept the streetscape landscape improvements on Honeyrun Road associated with the Audie Murphy Ranch Tract Map (TM) 31822F, located east of Goetz Road and north of Audie Murphy Road North.
10.23 CivilPros for the Scott/Bundy Canyon Road Widening Project Agreement Amendment RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute amendment no. 3 to the professional services agreement with CivilPros, Inc. for the Bundy Canyon/Scott Road Widening Project, Capital Improvement Project No. CIP20 01, in the nottoexceed amount of $520,900, and extend the term of services through June 30, 2024.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Annual Comprehensive Financial Report (ACFR) for Fiscal Year End June 30, 2021 RECOMMENDED ACTION
1. Receive and file the Annual Comprehensive Financial Report (ACFR) and other audit reports for the fiscal year end June 30, 2021.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Discuss Hunting Regulations Within the City (Zimmerman, December 2, 2020) Target Date: January 19, 2022
> Discuss Cooperative Agreement with Canyon Lake for Fire Services (Liesemeyer, February 17, 2021)
Target Date: January 19, 2022
> Discuss City Event for Welcome Home Vietnam Veterans Day (Deines, February 17, 2021) Target Date: January 19, 2022
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021) Target Date: February 2022 – following the RCTC feasibility study > Report on Pet Licensing Fees and Animal Services (Dienes, May 19, 2021) Target Date: TBD
> Regional Transportation Plan Update (Sobek, July 7, 2021) Target Date: TBD
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: TBD
> Discuss City Citizen’s Academy Commencing 2022 (Sobek, September 15, 2021) Target Date: TBD
> City Holiday Tree Lighting Event (Sobek, December 15, 2021) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas . The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council January 19, 2022
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, January 19, 2022
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
AS A RESULT OF THE SURGE OF COVID19 CASES, RESULTING ORDERS AND DIRECTION FROM THE GOVERNOR OF THE STATE OF CALIFORNIA, ASSEMBLY BILL 361, AS WELL AS THE CITY OF MENIFEE EMERGENCY DECLARATION, LIMITED INPERSON ATTENDANCE IS PERMITTED AT THIS TIME SUBJECT TO APPLICABLE RESTRICTIONS, INCLUDING TEMPATURE SCREENING, MANDATORY MASKS/FACE COVERINGS, AND PHYSICAL DISTANCING OF AT LEAST SIX FEET.
WATCHING LIVE VIA YOUTUBE: If you would like to watch the meeting live from home, please visit the City’s webpage at https://cityofmenifee.us/agendas and click on the YouTube icon . Please note
the YouTube icon will only appear once the meeting has started.
ZOOM PARTICIPATION: The public is encouraged to join the meeting live through Zoom. Please see the information below to join the meeting and instructions for providing public comment.
VIDEO LINK: https://cityofmenifeeus.zoom.us/j/89717971439 MEETING ID: 897 1797 1439 · To provide public comment, please click “Raise Hand”
during the item you wish to speak on. When it is
your turn to speak you will be unmuted.
PHONE: 16699006833 MEETING ID: 897 1797 1439
· To provide public comment when calling in, please dial *9 during the item you wish to speak on. This will indicate that you would like to provide public comment and you will be unmuted when it is your turn to speak.
THE COUNCIL CHAMBERS CAN ONLY ACCOMMODATE A LIMITED NUMBER OF PEOPLE WHILE OBSERVING SOCIAL DISTANCING REGULATIONS. PLEASE SEE THE INFORMATION BELOW FOR ATTENDING IN PERSON.
ATTENDING THE MEETING: Seating in the Council Chambers is limited due to social distancing regulations. Seating is available on a firstcomefirstserved basis. The public may begin lining up 30 minutes prior to the start of the meeting.
PUBLIC COMMENTS: Sign up with staff at City Hall on the day of the meeting to provide public comment.
The Clerk will call your name during the item(s) which you wish to speak on.
CLOSED SESSION (5:00 PM)
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1); evaluation of City Manager REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Bob Warning – Crossway Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. 2021 Outstanding Citizen of the Year – Dawn Smith
5.2. Business Spotlight – Pete’s Music and Guitar Shop
5.3. EMWD Projects Update
5.4. Community Services Update
5.5. Police Department Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 December 9, 2021 Special Minutes
9.2 December 15, 2021 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 12/03/2021, 12/17/2021, and 12/23/2021, the Payroll Register/Other EFT’s dated 11/22/2021, 11/24/2021, 11/26/2021, 12/02/2021,12/03/2021, 12/08/2021, 12/09/2021, 12/10/2021, 12/17/2021, 12/22/2021, and 12/23/2021, and the Void Check Listing PE 11/30/2021 and 12/31/2021 which have a total budgetary impact of $12,001,474.52.
10.4 Treasurer's Report, October 2021
RECOMMENDED ACTION
1. Approve the Treasurer’s Report for October 2021.
10.5 CalRecycle Edible Food Recovery Grant Application
RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other grantrelated documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit a cooperative application with Menifee Valley Community Cupboard for the CalRecyle Edible Food Recovery Grant.
10.6 Fiscal Year 2021/22 Memorandum of Understanding Amendment with the Menifee Valley Chamber of Commerce
RECOMMENDED ACTION
1. Approve a Resolution updating the list of activities, information and training programs, events, and promotional products in connection with the Menifee Valley Chamber of Commerce for fiscal year 2021/22.
10.7 Accela, Inc. License Agreement Amendment
RECOMMENDED ACTION
1. Approve a Purchase Order (PO) for five additional Accela user licenses in fiscal year 2021/2022 in the amount of $9,958.66; and
2. Authorize an additional amount up to $15,000 per year to accommodate the number of licenses needed to support City staff growth; and
3. Authorize the City Manager to execute all necessary documents.
10.8 Quest Media and Supplies Inc., Contract Addendum No. 2 RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute addendum no. 2 with Quest Media and Supplies Inc., authorizing up to an additional $20,000 per year for the threeyear term of the existing enterprise backup agreement.
10.9 PostRelease Accountability and Compliance Team Fiscal Year 202122 Memorandum of Understanding
RECOMMENDED ACTION
1. Authorize the City Manager, or designee, to enter into a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.10 Fiscal Year 2021/2022 Police Department Fleet Vehicles Purchase Revisions RECOMMENDED ACTION
1. Approve and authorize the City Manager to close out the unused portion of the previously approved purchase order, and create a new purchase order for six vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group based on the attached quotes for a nottoexceed amount of $400,000 including tax and delivery, and using account number 1154911 53155; and
2. Allow the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF, thereby exempting the purchase under the competitive bidding process; and
3. Authorize the City Manager to execute the required documents and approve any future change orders due to limited availability, or unavailability of vehicles.
10.11 Western Riverside Council of Governments' Joint Powers Agreement Amendment RECOMMENDED ACTION
1. Approve the amendment to the Western Riverside Council of Governments’ Joint Powers Agreement.
10.12 Housing Element Change of Zone Ordinance
RECOMMENDED ACTION
1. Adopt an Ordinance approving Change of Zone No. PLN210021.
10.13 Quarterly Change Order/Contract Amendments and CEQA Professional Services Agreements Report
RECOMMENDED ACTION
1. Receive and file quarterly change orders, contract amendments, and CEQA related professional services agreements report for the period of October 1, 2021 through December 31, 2021.
10.14 Agreement for Lines A and B Storm Drains and Appurtenances for Oak Hills Development by Woodside 05S, LP.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Cooperative Agreement with Riverside County Flood Control and Water Conservation District and Woodside 05S, LP for the construction, ownership, operation, and maintenance of the La Ladera Road Storm Drain, Stage 3 and the Salt Creek – Ridgemoor Road Storm Drain, Stage 4, and Appurtenances.
10.15 Agreement with KimleyHorn and Associates, Inc., for the Menifee Local Roadway Safety Plan
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KimleyHorn and Associates, Inc. for preparation of the Menifee Local Roadway Safety Plan in the amount nottoexceed of $98,604.27.
10.16 Premier/Menifee Lakes Resurfacing Improvement Project Acceptance RECOMMENDED ACTION
1. Accept the improvements for Premier/Menifee Lakes Resurfacing Improvement Project, located east of Interstate 215 and south of Newport Road; and
2. Authorize the City Clerk’s Office to file the Notice of Completion for Premier/Menifee Lakes Resurfacing Improvement Project, Capital Improvement Project No. CIP2115, with the Riverside County Recorder’s Office.
10.17 Agreement with KOA Corporation for Design of the Menifee Road Resurfacing Project RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for design services of the Menifee Road Resurfacing Project, Capital Improvement Project No. CIP2206, in the amount nottoexceed of $94,901.71.
10.18 Valley Boulevard Widening Project Agreements
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dokken Engineering for Civil Engineering Design and Environmental Services for the Valley Boulevard Widening Project, Capital Improvement Project No. CIP2202, in the nottoexceed amount of $1,244,031.81; and
2. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dennis Janda, Inc. for surveying services for the project in the nottoexceed amount of $44,000.
10.19 Menifee Road/La Piedra Road Traffic Signal and the Murrieta Road/Rouse Road Traffic Signal Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute an OwnerContractor Agreement with Calpromax Engineering in the amount of $982,106.50 to perform construction of two traffic signal improvement projects at Menifee Road and La Piedra Road, Capital Improvement Project No. CIP2107, and Murrieta Road and Rouse Road, Capital Improvement Project No. CIP2110; and
2. Approve a Budget Adjustment Resolution appropriating additional funding in the total amount of $276,028 from DIF CitywideCirculation Fund No. 526 available fund balance.
10.20 Resolution of Intention to Establish Underground Utilities District No. 20221 RECOMMENDED ACTION
1. Adopt a Resolution of Intention to establish Underground Utility District No. 20221, located on Goetz Road near Vista Way, and to set a public hearing for February 16, 2022.
10.21 Security Improvement Bond Reduction, Tract Map 364851 by Sutter Mitland 01, LLC RECOMMENDED ACTION
1. Accept the public road/drainage, water system and sewer system improvements for Tract Map (TM) 364851, located northeast of Newport Road and Goetz Road; and
2. Approve the 90% bond reduction for road/drainage, water system, and sewer system improvements in TM 364851; and
3. Approve the release of the survey monument bond for TM 364851.
10.22 Streetscape Landscape Improvements Acceptance, Honeyrun Road, Parcel Map 31822F by Sutler Mitland 01 LLC
RECOMMENDED ACTION
1. Accept the streetscape landscape improvements on Honeyrun Road associated with the Audie Murphy Ranch Tract Map (TM) 31822F, located east of Goetz Road and north of Audie Murphy Road North.
10.23 CivilPros for the Scott/Bundy Canyon Road Widening Project Agreement Amendment RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute amendment no. 3 to the professional services agreement with CivilPros, Inc. for the Bundy Canyon/Scott Road Widening Project, Capital Improvement Project No. CIP20 01, in the nottoexceed amount of $520,900, and extend the term of services through June 30, 2024.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Annual Comprehensive Financial Report (ACFR) for Fiscal Year End June 30, 2021 RECOMMENDED ACTION
1. Receive and file the Annual Comprehensive Financial Report (ACFR) and other audit reports for the fiscal year end June 30, 2021.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Discuss Hunting Regulations Within the City (Zimmerman, December 2, 2020) Target Date: January 19, 2022
> Discuss Cooperative Agreement with Canyon Lake for Fire Services (Liesemeyer, February 17, 2021)
Target Date: January 19, 2022
> Discuss City Event for Welcome Home Vietnam Veterans Day (Deines, February 17, 2021) Target Date: January 19, 2022
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021) Target Date: February 2022 – following the RCTC feasibility study > Report on Pet Licensing Fees and Animal Services (Dienes, May 19, 2021) Target Date: TBD
> Regional Transportation Plan Update (Sobek, July 7, 2021) Target Date: TBD
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: TBD
> Discuss City Citizen’s Academy Commencing 2022 (Sobek, September 15, 2021) Target Date: TBD
> City Holiday Tree Lighting Event (Sobek, December 15, 2021) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas . The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council January 19, 2022
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, January 19, 2022
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
AS A RESULT OF THE SURGE OF COVID19 CASES, RESULTING ORDERS AND DIRECTION FROM THE GOVERNOR OF THE STATE OF CALIFORNIA, ASSEMBLY BILL 361, AS WELL AS THE CITY OF MENIFEE EMERGENCY DECLARATION, LIMITED INPERSON ATTENDANCE IS PERMITTED AT THIS TIME SUBJECT TO APPLICABLE RESTRICTIONS, INCLUDING TEMPATURE SCREENING, MANDATORY MASKS/FACE COVERINGS, AND PHYSICAL DISTANCING OF AT LEAST SIX FEET.
WATCHING LIVE VIA YOUTUBE: If you would like to watch the meeting live from home, please visit the City’s webpage at https://cityofmenifee.us/agendas and click on the YouTube icon . Please note
the YouTube icon will only appear once the meeting has started.
ZOOM PARTICIPATION: The public is encouraged to join the meeting live through Zoom. Please see the information below to join the meeting and instructions for providing public comment.
VIDEO LINK: https://cityofmenifeeus.zoom.us/j/89717971439 MEETING ID: 897 1797 1439 · To provide public comment, please click “Raise Hand”
during the item you wish to speak on. When it is
your turn to speak you will be unmuted.
PHONE: 16699006833 MEETING ID: 897 1797 1439
· To provide public comment when calling in, please dial *9 during the item you wish to speak on. This will indicate that you would like to provide public comment and you will be unmuted when it is your turn to speak.
THE COUNCIL CHAMBERS CAN ONLY ACCOMMODATE A LIMITED NUMBER OF PEOPLE WHILE OBSERVING SOCIAL DISTANCING REGULATIONS. PLEASE SEE THE INFORMATION BELOW FOR ATTENDING IN PERSON.
ATTENDING THE MEETING: Seating in the Council Chambers is limited due to social distancing regulations. Seating is available on a firstcomefirstserved basis. The public may begin lining up 30 minutes prior to the start of the meeting.
PUBLIC COMMENTS: Sign up with staff at City Hall on the day of the meeting to provide public comment.
The Clerk will call your name during the item(s) which you wish to speak on.
CLOSED SESSION (5:00 PM)
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1); evaluation of City Manager REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Bob Warning – Crossway Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. 2021 Outstanding Citizen of the Year – Dawn Smith
5.2. Business Spotlight – Pete’s Music and Guitar Shop
5.3. EMWD Projects Update
5.4. Community Services Update
5.5. Police Department Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 December 9, 2021 Special Minutes
9.2 December 15, 2021 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 12/03/2021, 12/17/2021, and 12/23/2021, the Payroll Register/Other EFT’s dated 11/22/2021, 11/24/2021, 11/26/2021, 12/02/2021,12/03/2021, 12/08/2021, 12/09/2021, 12/10/2021, 12/17/2021, 12/22/2021, and 12/23/2021, and the Void Check Listing PE 11/30/2021 and 12/31/2021 which have a total budgetary impact of $12,001,474.52.
10.4 Treasurer's Report, October 2021
RECOMMENDED ACTION
1. Approve the Treasurer’s Report for October 2021.
10.5 CalRecycle Edible Food Recovery Grant Application
RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other grantrelated documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit a cooperative application with Menifee Valley Community Cupboard for the CalRecyle Edible Food Recovery Grant.
10.6 Fiscal Year 2021/22 Memorandum of Understanding Amendment with the Menifee Valley Chamber of Commerce
RECOMMENDED ACTION
1. Approve a Resolution updating the list of activities, information and training programs, events, and promotional products in connection with the Menifee Valley Chamber of Commerce for fiscal year 2021/22.
10.7 Accela, Inc. License Agreement Amendment
RECOMMENDED ACTION
1. Approve a Purchase Order (PO) for five additional Accela user licenses in fiscal year 2021/2022 in the amount of $9,958.66; and
2. Authorize an additional amount up to $15,000 per year to accommodate the number of licenses needed to support City staff growth; and
3. Authorize the City Manager to execute all necessary documents.
10.8 Quest Media and Supplies Inc., Contract Addendum No. 2 RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute addendum no. 2 with Quest Media and Supplies Inc., authorizing up to an additional $20,000 per year for the threeyear term of the existing enterprise backup agreement.
10.9 PostRelease Accountability and Compliance Team Fiscal Year 202122 Memorandum of Understanding
RECOMMENDED ACTION
1. Authorize the City Manager, or designee, to enter into a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.10 Fiscal Year 2021/2022 Police Department Fleet Vehicles Purchase Revisions RECOMMENDED ACTION
1. Approve and authorize the City Manager to close out the unused portion of the previously approved purchase order, and create a new purchase order for six vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group based on the attached quotes for a nottoexceed amount of $400,000 including tax and delivery, and using account number 1154911 53155; and
2. Allow the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF, thereby exempting the purchase under the competitive bidding process; and
3. Authorize the City Manager to execute the required documents and approve any future change orders due to limited availability, or unavailability of vehicles.
10.11 Western Riverside Council of Governments' Joint Powers Agreement Amendment RECOMMENDED ACTION
1. Approve the amendment to the Western Riverside Council of Governments’ Joint Powers Agreement.
10.12 Housing Element Change of Zone Ordinance
RECOMMENDED ACTION
1. Adopt an Ordinance approving Change of Zone No. PLN210021.
10.13 Quarterly Change Order/Contract Amendments and CEQA Professional Services Agreements Report
RECOMMENDED ACTION
1. Receive and file quarterly change orders, contract amendments, and CEQA related professional services agreements report for the period of October 1, 2021 through December 31, 2021.
10.14 Agreement for Lines A and B Storm Drains and Appurtenances for Oak Hills Development by Woodside 05S, LP.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Cooperative Agreement with Riverside County Flood Control and Water Conservation District and Woodside 05S, LP for the construction, ownership, operation, and maintenance of the La Ladera Road Storm Drain, Stage 3 and the Salt Creek – Ridgemoor Road Storm Drain, Stage 4, and Appurtenances.
10.15 Agreement with KimleyHorn and Associates, Inc., for the Menifee Local Roadway Safety Plan
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KimleyHorn and Associates, Inc. for preparation of the Menifee Local Roadway Safety Plan in the amount nottoexceed of $98,604.27.
10.16 Premier/Menifee Lakes Resurfacing Improvement Project Acceptance RECOMMENDED ACTION
1. Accept the improvements for Premier/Menifee Lakes Resurfacing Improvement Project, located east of Interstate 215 and south of Newport Road; and
2. Authorize the City Clerk’s Office to file the Notice of Completion for Premier/Menifee Lakes Resurfacing Improvement Project, Capital Improvement Project No. CIP2115, with the Riverside County Recorder’s Office.
10.17 Agreement with KOA Corporation for Design of the Menifee Road Resurfacing Project RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for design services of the Menifee Road Resurfacing Project, Capital Improvement Project No. CIP2206, in the amount nottoexceed of $94,901.71.
10.18 Valley Boulevard Widening Project Agreements
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dokken Engineering for Civil Engineering Design and Environmental Services for the Valley Boulevard Widening Project, Capital Improvement Project No. CIP2202, in the nottoexceed amount of $1,244,031.81; and
2. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dennis Janda, Inc. for surveying services for the project in the nottoexceed amount of $44,000.
10.19 Menifee Road/La Piedra Road Traffic Signal and the Murrieta Road/Rouse Road Traffic Signal Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute an OwnerContractor Agreement with Calpromax Engineering in the amount of $982,106.50 to perform construction of two traffic signal improvement projects at Menifee Road and La Piedra Road, Capital Improvement Project No. CIP2107, and Murrieta Road and Rouse Road, Capital Improvement Project No. CIP2110; and
2. Approve a Budget Adjustment Resolution appropriating additional funding in the total amount of $276,028 from DIF CitywideCirculation Fund No. 526 available fund balance.
10.20 Resolution of Intention to Establish Underground Utilities District No. 20221 RECOMMENDED ACTION
1. Adopt a Resolution of Intention to establish Underground Utility District No. 20221, located on Goetz Road near Vista Way, and to set a public hearing for February 16, 2022.
10.21 Security Improvement Bond Reduction, Tract Map 364851 by Sutter Mitland 01, LLC RECOMMENDED ACTION
1. Accept the public road/drainage, water system and sewer system improvements for Tract Map (TM) 364851, located northeast of Newport Road and Goetz Road; and
2. Approve the 90% bond reduction for road/drainage, water system, and sewer system improvements in TM 364851; and
3. Approve the release of the survey monument bond for TM 364851.
10.22 Streetscape Landscape Improvements Acceptance, Honeyrun Road, Parcel Map 31822F by Sutler Mitland 01 LLC
RECOMMENDED ACTION
1. Accept the streetscape landscape improvements on Honeyrun Road associated with the Audie Murphy Ranch Tract Map (TM) 31822F, located east of Goetz Road and north of Audie Murphy Road North.
10.23 CivilPros for the Scott/Bundy Canyon Road Widening Project Agreement Amendment RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute amendment no. 3 to the professional services agreement with CivilPros, Inc. for the Bundy Canyon/Scott Road Widening Project, Capital Improvement Project No. CIP20 01, in the nottoexceed amount of $520,900, and extend the term of services through June 30, 2024.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Annual Comprehensive Financial Report (ACFR) for Fiscal Year End June 30, 2021 RECOMMENDED ACTION
1. Receive and file the Annual Comprehensive Financial Report (ACFR) and other audit reports for the fiscal year end June 30, 2021.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Discuss Hunting Regulations Within the City (Zimmerman, December 2, 2020) Target Date: January 19, 2022
> Discuss Cooperative Agreement with Canyon Lake for Fire Services (Liesemeyer, February 17, 2021)
Target Date: January 19, 2022
> Discuss City Event for Welcome Home Vietnam Veterans Day (Deines, February 17, 2021) Target Date: January 19, 2022
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021) Target Date: February 2022 – following the RCTC feasibility study > Report on Pet Licensing Fees and Animal Services (Dienes, May 19, 2021) Target Date: TBD
> Regional Transportation Plan Update (Sobek, July 7, 2021) Target Date: TBD
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: TBD
> Discuss City Citizen’s Academy Commencing 2022 (Sobek, September 15, 2021) Target Date: TBD
> City Holiday Tree Lighting Event (Sobek, December 15, 2021) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas . The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council January 19, 2022
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, January 19, 2022
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
AS A RESULT OF THE SURGE OF COVID19 CASES, RESULTING ORDERS AND DIRECTION FROM THE GOVERNOR OF THE STATE OF CALIFORNIA, ASSEMBLY BILL 361, AS WELL AS THE CITY OF MENIFEE EMERGENCY DECLARATION, LIMITED INPERSON ATTENDANCE IS PERMITTED AT THIS TIME SUBJECT TO APPLICABLE RESTRICTIONS, INCLUDING TEMPATURE SCREENING, MANDATORY MASKS/FACE COVERINGS, AND PHYSICAL DISTANCING OF AT LEAST SIX FEET.
WATCHING LIVE VIA YOUTUBE: If you would like to watch the meeting live from home, please visit the City’s webpage at https://cityofmenifee.us/agendas and click on the YouTube icon . Please note
the YouTube icon will only appear once the meeting has started.
ZOOM PARTICIPATION: The public is encouraged to join the meeting live through Zoom. Please see the information below to join the meeting and instructions for providing public comment.
VIDEO LINK: https://cityofmenifeeus.zoom.us/j/89717971439 MEETING ID: 897 1797 1439 · To provide public comment, please click “Raise Hand”
during the item you wish to speak on. When it is
your turn to speak you will be unmuted.
PHONE: 16699006833 MEETING ID: 897 1797 1439
· To provide public comment when calling in, please dial *9 during the item you wish to speak on. This will indicate that you would like to provide public comment and you will be unmuted when it is your turn to speak.
THE COUNCIL CHAMBERS CAN ONLY ACCOMMODATE A LIMITED NUMBER OF PEOPLE WHILE OBSERVING SOCIAL DISTANCING REGULATIONS. PLEASE SEE THE INFORMATION BELOW FOR ATTENDING IN PERSON.
ATTENDING THE MEETING: Seating in the Council Chambers is limited due to social distancing regulations. Seating is available on a firstcomefirstserved basis. The public may begin lining up 30 minutes prior to the start of the meeting.
PUBLIC COMMENTS: Sign up with staff at City Hall on the day of the meeting to provide public comment.
The Clerk will call your name during the item(s) which you wish to speak on.
CLOSED SESSION (5:00 PM)
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1); evaluation of City Manager REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Bob Warning – Crossway Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. 2021 Outstanding Citizen of the Year – Dawn Smith
5.2. Business Spotlight – Pete’s Music and Guitar Shop
5.3. EMWD Projects Update
5.4. Community Services Update
5.5. Police Department Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 December 9, 2021 Special Minutes
9.2 December 15, 2021 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 12/03/2021, 12/17/2021, and 12/23/2021, the Payroll Register/Other EFT’s dated 11/22/2021, 11/24/2021, 11/26/2021, 12/02/2021,12/03/2021, 12/08/2021, 12/09/2021, 12/10/2021, 12/17/2021, 12/22/2021, and 12/23/2021, and the Void Check Listing PE 11/30/2021 and 12/31/2021 which have a total budgetary impact of $12,001,474.52.
10.4 Treasurer's Report, October 2021
RECOMMENDED ACTION
1. Approve the Treasurer’s Report for October 2021.
10.5 CalRecycle Edible Food Recovery Grant Application
RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other grantrelated documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit a cooperative application with Menifee Valley Community Cupboard for the CalRecyle Edible Food Recovery Grant.
10.6 Fiscal Year 2021/22 Memorandum of Understanding Amendment with the Menifee Valley Chamber of Commerce
RECOMMENDED ACTION
1. Approve a Resolution updating the list of activities, information and training programs, events, and promotional products in connection with the Menifee Valley Chamber of Commerce for fiscal year 2021/22.
10.7 Accela, Inc. License Agreement Amendment
RECOMMENDED ACTION
1. Approve a Purchase Order (PO) for five additional Accela user licenses in fiscal year 2021/2022 in the amount of $9,958.66; and
2. Authorize an additional amount up to $15,000 per year to accommodate the number of licenses needed to support City staff growth; and
3. Authorize the City Manager to execute all necessary documents.
10.8 Quest Media and Supplies Inc., Contract Addendum No. 2 RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute addendum no. 2 with Quest Media and Supplies Inc., authorizing up to an additional $20,000 per year for the threeyear term of the existing enterprise backup agreement.
10.9 PostRelease Accountability and Compliance Team Fiscal Year 202122 Memorandum of Understanding
RECOMMENDED ACTION
1. Authorize the City Manager, or designee, to enter into a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.10 Fiscal Year 2021/2022 Police Department Fleet Vehicles Purchase Revisions RECOMMENDED ACTION
1. Approve and authorize the City Manager to close out the unused portion of the previously approved purchase order, and create a new purchase order for six vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group based on the attached quotes for a nottoexceed amount of $400,000 including tax and delivery, and using account number 1154911 53155; and
2. Allow the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF, thereby exempting the purchase under the competitive bidding process; and
3. Authorize the City Manager to execute the required documents and approve any future change orders due to limited availability, or unavailability of vehicles.
10.11 Western Riverside Council of Governments' Joint Powers Agreement Amendment RECOMMENDED ACTION
1. Approve the amendment to the Western Riverside Council of Governments’ Joint Powers Agreement.
10.12 Housing Element Change of Zone Ordinance
RECOMMENDED ACTION
1. Adopt an Ordinance approving Change of Zone No. PLN210021.
10.13 Quarterly Change Order/Contract Amendments and CEQA Professional Services Agreements Report
RECOMMENDED ACTION
1. Receive and file quarterly change orders, contract amendments, and CEQA related professional services agreements report for the period of October 1, 2021 through December 31, 2021.
10.14 Agreement for Lines A and B Storm Drains and Appurtenances for Oak Hills Development by Woodside 05S, LP.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Cooperative Agreement with Riverside County Flood Control and Water Conservation District and Woodside 05S, LP for the construction, ownership, operation, and maintenance of the La Ladera Road Storm Drain, Stage 3 and the Salt Creek – Ridgemoor Road Storm Drain, Stage 4, and Appurtenances.
10.15 Agreement with KimleyHorn and Associates, Inc., for the Menifee Local Roadway Safety Plan
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KimleyHorn and Associates, Inc. for preparation of the Menifee Local Roadway Safety Plan in the amount nottoexceed of $98,604.27.
10.16 Premier/Menifee Lakes Resurfacing Improvement Project Acceptance RECOMMENDED ACTION
1. Accept the improvements for Premier/Menifee Lakes Resurfacing Improvement Project, located east of Interstate 215 and south of Newport Road; and
2. Authorize the City Clerk’s Office to file the Notice of Completion for Premier/Menifee Lakes Resurfacing Improvement Project, Capital Improvement Project No. CIP2115, with the Riverside County Recorder’s Office.
10.17 Agreement with KOA Corporation for Design of the Menifee Road Resurfacing Project RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for design services of the Menifee Road Resurfacing Project, Capital Improvement Project No. CIP2206, in the amount nottoexceed of $94,901.71.
10.18 Valley Boulevard Widening Project Agreements
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dokken Engineering for Civil Engineering Design and Environmental Services for the Valley Boulevard Widening Project, Capital Improvement Project No. CIP2202, in the nottoexceed amount of $1,244,031.81; and
2. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dennis Janda, Inc. for surveying services for the project in the nottoexceed amount of $44,000.
10.19 Menifee Road/La Piedra Road Traffic Signal and the Murrieta Road/Rouse Road Traffic Signal Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute an OwnerContractor Agreement with Calpromax Engineering in the amount of $982,106.50 to perform construction of two traffic signal improvement projects at Menifee Road and La Piedra Road, Capital Improvement Project No. CIP2107, and Murrieta Road and Rouse Road, Capital Improvement Project No. CIP2110; and
2. Approve a Budget Adjustment Resolution appropriating additional funding in the total amount of $276,028 from DIF CitywideCirculation Fund No. 526 available fund balance.
10.20 Resolution of Intention to Establish Underground Utilities District No. 20221 RECOMMENDED ACTION
1. Adopt a Resolution of Intention to establish Underground Utility District No. 20221, located on Goetz Road near Vista Way, and to set a public hearing for February 16, 2022.
10.21 Security Improvement Bond Reduction, Tract Map 364851 by Sutter Mitland 01, LLC RECOMMENDED ACTION
1. Accept the public road/drainage, water system and sewer system improvements for Tract Map (TM) 364851, located northeast of Newport Road and Goetz Road; and
2. Approve the 90% bond reduction for road/drainage, water system, and sewer system improvements in TM 364851; and
3. Approve the release of the survey monument bond for TM 364851.
10.22 Streetscape Landscape Improvements Acceptance, Honeyrun Road, Parcel Map 31822F by Sutler Mitland 01 LLC
RECOMMENDED ACTION
1. Accept the streetscape landscape improvements on Honeyrun Road associated with the Audie Murphy Ranch Tract Map (TM) 31822F, located east of Goetz Road and north of Audie Murphy Road North.
10.23 CivilPros for the Scott/Bundy Canyon Road Widening Project Agreement Amendment RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute amendment no. 3 to the professional services agreement with CivilPros, Inc. for the Bundy Canyon/Scott Road Widening Project, Capital Improvement Project No. CIP20 01, in the nottoexceed amount of $520,900, and extend the term of services through June 30, 2024.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Annual Comprehensive Financial Report (ACFR) for Fiscal Year End June 30, 2021 RECOMMENDED ACTION
1. Receive and file the Annual Comprehensive Financial Report (ACFR) and other audit reports for the fiscal year end June 30, 2021.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Discuss Hunting Regulations Within the City (Zimmerman, December 2, 2020) Target Date: January 19, 2022
> Discuss Cooperative Agreement with Canyon Lake for Fire Services (Liesemeyer, February 17, 2021)
Target Date: January 19, 2022
> Discuss City Event for Welcome Home Vietnam Veterans Day (Deines, February 17, 2021) Target Date: January 19, 2022
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021) Target Date: February 2022 – following the RCTC feasibility study > Report on Pet Licensing Fees and Animal Services (Dienes, May 19, 2021) Target Date: TBD
> Regional Transportation Plan Update (Sobek, July 7, 2021) Target Date: TBD
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: TBD
> Discuss City Citizen’s Academy Commencing 2022 (Sobek, September 15, 2021) Target Date: TBD
> City Holiday Tree Lighting Event (Sobek, December 15, 2021) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas . The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council January 19, 2022
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, January 19, 2022
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
AS A RESULT OF THE SURGE OF COVID19 CASES, RESULTING ORDERS AND DIRECTION FROM THE GOVERNOR OF THE STATE OF CALIFORNIA, ASSEMBLY BILL 361, AS WELL AS THE CITY OF MENIFEE EMERGENCY DECLARATION, LIMITED INPERSON ATTENDANCE IS PERMITTED AT THIS TIME SUBJECT TO APPLICABLE RESTRICTIONS, INCLUDING TEMPATURE SCREENING, MANDATORY MASKS/FACE COVERINGS, AND PHYSICAL DISTANCING OF AT LEAST SIX FEET.
WATCHING LIVE VIA YOUTUBE: If you would like to watch the meeting live from home, please visit the City’s webpage at https://cityofmenifee.us/agendas and click on the YouTube icon . Please note
the YouTube icon will only appear once the meeting has started.
ZOOM PARTICIPATION: The public is encouraged to join the meeting live through Zoom. Please see the information below to join the meeting and instructions for providing public comment.
VIDEO LINK: https://cityofmenifeeus.zoom.us/j/89717971439 MEETING ID: 897 1797 1439 · To provide public comment, please click “Raise Hand”
during the item you wish to speak on. When it is
your turn to speak you will be unmuted.
PHONE: 16699006833 MEETING ID: 897 1797 1439
· To provide public comment when calling in, please dial *9 during the item you wish to speak on. This will indicate that you would like to provide public comment and you will be unmuted when it is your turn to speak.
THE COUNCIL CHAMBERS CAN ONLY ACCOMMODATE A LIMITED NUMBER OF PEOPLE WHILE OBSERVING SOCIAL DISTANCING REGULATIONS. PLEASE SEE THE INFORMATION BELOW FOR ATTENDING IN PERSON.
ATTENDING THE MEETING: Seating in the Council Chambers is limited due to social distancing regulations. Seating is available on a firstcomefirstserved basis. The public may begin lining up 30 minutes prior to the start of the meeting.
PUBLIC COMMENTS: Sign up with staff at City Hall on the day of the meeting to provide public comment.
The Clerk will call your name during the item(s) which you wish to speak on.
CLOSED SESSION (5:00 PM)
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1); evaluation of City Manager REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Bob Warning – Crossway Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. 2021 Outstanding Citizen of the Year – Dawn Smith
5.2. Business Spotlight – Pete’s Music and Guitar Shop
5.3. EMWD Projects Update
5.4. Community Services Update
5.5. Police Department Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 December 9, 2021 Special Minutes
9.2 December 15, 2021 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 12/03/2021, 12/17/2021, and 12/23/2021, the Payroll Register/Other EFT’s dated 11/22/2021, 11/24/2021, 11/26/2021, 12/02/2021,12/03/2021, 12/08/2021, 12/09/2021, 12/10/2021, 12/17/2021, 12/22/2021, and 12/23/2021, and the Void Check Listing PE 11/30/2021 and 12/31/2021 which have a total budgetary impact of $12,001,474.52.
10.4 Treasurer's Report, October 2021
RECOMMENDED ACTION
1. Approve the Treasurer’s Report for October 2021.
10.5 CalRecycle Edible Food Recovery Grant Application
RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other grantrelated documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit a cooperative application with Menifee Valley Community Cupboard for the CalRecyle Edible Food Recovery Grant.
10.6 Fiscal Year 2021/22 Memorandum of Understanding Amendment with the Menifee Valley Chamber of Commerce
RECOMMENDED ACTION
1. Approve a Resolution updating the list of activities, information and training programs, events, and promotional products in connection with the Menifee Valley Chamber of Commerce for fiscal year 2021/22.
10.7 Accela, Inc. License Agreement Amendment
RECOMMENDED ACTION
1. Approve a Purchase Order (PO) for five additional Accela user licenses in fiscal year 2021/2022 in the amount of $9,958.66; and
2. Authorize an additional amount up to $15,000 per year to accommodate the number of licenses needed to support City staff growth; and
3. Authorize the City Manager to execute all necessary documents.
10.8 Quest Media and Supplies Inc., Contract Addendum No. 2 RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute addendum no. 2 with Quest Media and Supplies Inc., authorizing up to an additional $20,000 per year for the threeyear term of the existing enterprise backup agreement.
10.9 PostRelease Accountability and Compliance Team Fiscal Year 202122 Memorandum of Understanding
RECOMMENDED ACTION
1. Authorize the City Manager, or designee, to enter into a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.10 Fiscal Year 2021/2022 Police Department Fleet Vehicles Purchase Revisions RECOMMENDED ACTION
1. Approve and authorize the City Manager to close out the unused portion of the previously approved purchase order, and create a new purchase order for six vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group based on the attached quotes for a nottoexceed amount of $400,000 including tax and delivery, and using account number 1154911 53155; and
2. Allow the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF, thereby exempting the purchase under the competitive bidding process; and
3. Authorize the City Manager to execute the required documents and approve any future change orders due to limited availability, or unavailability of vehicles.
10.11 Western Riverside Council of Governments' Joint Powers Agreement Amendment RECOMMENDED ACTION
1. Approve the amendment to the Western Riverside Council of Governments’ Joint Powers Agreement.
10.12 Housing Element Change of Zone Ordinance
RECOMMENDED ACTION
1. Adopt an Ordinance approving Change of Zone No. PLN210021.
10.13 Quarterly Change Order/Contract Amendments and CEQA Professional Services Agreements Report
RECOMMENDED ACTION
1. Receive and file quarterly change orders, contract amendments, and CEQA related professional services agreements report for the period of October 1, 2021 through December 31, 2021.
10.14 Agreement for Lines A and B Storm Drains and Appurtenances for Oak Hills Development by Woodside 05S, LP.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Cooperative Agreement with Riverside County Flood Control and Water Conservation District and Woodside 05S, LP for the construction, ownership, operation, and maintenance of the La Ladera Road Storm Drain, Stage 3 and the Salt Creek – Ridgemoor Road Storm Drain, Stage 4, and Appurtenances.
10.15 Agreement with KimleyHorn and Associates, Inc., for the Menifee Local Roadway Safety Plan
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KimleyHorn and Associates, Inc. for preparation of the Menifee Local Roadway Safety Plan in the amount nottoexceed of $98,604.27.
10.16 Premier/Menifee Lakes Resurfacing Improvement Project Acceptance RECOMMENDED ACTION
1. Accept the improvements for Premier/Menifee Lakes Resurfacing Improvement Project, located east of Interstate 215 and south of Newport Road; and
2. Authorize the City Clerk’s Office to file the Notice of Completion for Premier/Menifee Lakes Resurfacing Improvement Project, Capital Improvement Project No. CIP2115, with the Riverside County Recorder’s Office.
10.17 Agreement with KOA Corporation for Design of the Menifee Road Resurfacing Project RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for design services of the Menifee Road Resurfacing Project, Capital Improvement Project No. CIP2206, in the amount nottoexceed of $94,901.71.
10.18 Valley Boulevard Widening Project Agreements
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dokken Engineering for Civil Engineering Design and Environmental Services for the Valley Boulevard Widening Project, Capital Improvement Project No. CIP2202, in the nottoexceed amount of $1,244,031.81; and
2. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dennis Janda, Inc. for surveying services for the project in the nottoexceed amount of $44,000.
10.19 Menifee Road/La Piedra Road Traffic Signal and the Murrieta Road/Rouse Road Traffic Signal Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute an OwnerContractor Agreement with Calpromax Engineering in the amount of $982,106.50 to perform construction of two traffic signal improvement projects at Menifee Road and La Piedra Road, Capital Improvement Project No. CIP2107, and Murrieta Road and Rouse Road, Capital Improvement Project No. CIP2110; and
2. Approve a Budget Adjustment Resolution appropriating additional funding in the total amount of $276,028 from DIF CitywideCirculation Fund No. 526 available fund balance.
10.20 Resolution of Intention to Establish Underground Utilities District No. 20221 RECOMMENDED ACTION
1. Adopt a Resolution of Intention to establish Underground Utility District No. 20221, located on Goetz Road near Vista Way, and to set a public hearing for February 16, 2022.
10.21 Security Improvement Bond Reduction, Tract Map 364851 by Sutter Mitland 01, LLC RECOMMENDED ACTION
1. Accept the public road/drainage, water system and sewer system improvements for Tract Map (TM) 364851, located northeast of Newport Road and Goetz Road; and
2. Approve the 90% bond reduction for road/drainage, water system, and sewer system improvements in TM 364851; and
3. Approve the release of the survey monument bond for TM 364851.
10.22 Streetscape Landscape Improvements Acceptance, Honeyrun Road, Parcel Map 31822F by Sutler Mitland 01 LLC
RECOMMENDED ACTION
1. Accept the streetscape landscape improvements on Honeyrun Road associated with the Audie Murphy Ranch Tract Map (TM) 31822F, located east of Goetz Road and north of Audie Murphy Road North.
10.23 CivilPros for the Scott/Bundy Canyon Road Widening Project Agreement Amendment RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute amendment no. 3 to the professional services agreement with CivilPros, Inc. for the Bundy Canyon/Scott Road Widening Project, Capital Improvement Project No. CIP20 01, in the nottoexceed amount of $520,900, and extend the term of services through June 30, 2024.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Annual Comprehensive Financial Report (ACFR) for Fiscal Year End June 30, 2021 RECOMMENDED ACTION
1. Receive and file the Annual Comprehensive Financial Report (ACFR) and other audit reports for the fiscal year end June 30, 2021.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Discuss Hunting Regulations Within the City (Zimmerman, December 2, 2020) Target Date: January 19, 2022
> Discuss Cooperative Agreement with Canyon Lake for Fire Services (Liesemeyer, February 17, 2021)
Target Date: January 19, 2022
> Discuss City Event for Welcome Home Vietnam Veterans Day (Deines, February 17, 2021) Target Date: January 19, 2022
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021) Target Date: February 2022 – following the RCTC feasibility study > Report on Pet Licensing Fees and Animal Services (Dienes, May 19, 2021) Target Date: TBD
> Regional Transportation Plan Update (Sobek, July 7, 2021) Target Date: TBD
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: TBD
> Discuss City Citizen’s Academy Commencing 2022 (Sobek, September 15, 2021) Target Date: TBD
> City Holiday Tree Lighting Event (Sobek, December 15, 2021) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas . The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council January 19, 2022
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, January 19, 2022
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
AS A RESULT OF THE SURGE OF COVID19 CASES, RESULTING ORDERS AND DIRECTION FROM THE GOVERNOR OF THE STATE OF CALIFORNIA, ASSEMBLY BILL 361, AS WELL AS THE CITY OF MENIFEE EMERGENCY DECLARATION, LIMITED INPERSON ATTENDANCE IS PERMITTED AT THIS TIME SUBJECT TO APPLICABLE RESTRICTIONS, INCLUDING TEMPATURE SCREENING, MANDATORY MASKS/FACE COVERINGS, AND PHYSICAL DISTANCING OF AT LEAST SIX FEET.
WATCHING LIVE VIA YOUTUBE: If you would like to watch the meeting live from home, please visit the City’s webpage at https://cityofmenifee.us/agendas and click on the YouTube icon . Please note
the YouTube icon will only appear once the meeting has started.
ZOOM PARTICIPATION: The public is encouraged to join the meeting live through Zoom. Please see the information below to join the meeting and instructions for providing public comment.
VIDEO LINK: https://cityofmenifeeus.zoom.us/j/89717971439 MEETING ID: 897 1797 1439 · To provide public comment, please click “Raise Hand”
during the item you wish to speak on. When it is
your turn to speak you will be unmuted.
PHONE: 16699006833 MEETING ID: 897 1797 1439
· To provide public comment when calling in, please dial *9 during the item you wish to speak on. This will indicate that you would like to provide public comment and you will be unmuted when it is your turn to speak.
THE COUNCIL CHAMBERS CAN ONLY ACCOMMODATE A LIMITED NUMBER OF PEOPLE WHILE OBSERVING SOCIAL DISTANCING REGULATIONS. PLEASE SEE THE INFORMATION BELOW FOR ATTENDING IN PERSON.
ATTENDING THE MEETING: Seating in the Council Chambers is limited due to social distancing regulations. Seating is available on a firstcomefirstserved basis. The public may begin lining up 30 minutes prior to the start of the meeting.
PUBLIC COMMENTS: Sign up with staff at City Hall on the day of the meeting to provide public comment.
The Clerk will call your name during the item(s) which you wish to speak on.
CLOSED SESSION (5:00 PM)
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1); evaluation of City Manager REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Bob Warning – Crossway Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. 2021 Outstanding Citizen of the Year – Dawn Smith
5.2. Business Spotlight – Pete’s Music and Guitar Shop
5.3. EMWD Projects Update
5.4. Community Services Update
5.5. Police Department Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 December 9, 2021 Special Minutes
9.2 December 15, 2021 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 12/03/2021, 12/17/2021, and 12/23/2021, the Payroll Register/Other EFT’s dated 11/22/2021, 11/24/2021, 11/26/2021, 12/02/2021,12/03/2021, 12/08/2021, 12/09/2021, 12/10/2021, 12/17/2021, 12/22/2021, and 12/23/2021, and the Void Check Listing PE 11/30/2021 and 12/31/2021 which have a total budgetary impact of $12,001,474.52.
10.4 Treasurer's Report, October 2021
RECOMMENDED ACTION
1. Approve the Treasurer’s Report for October 2021.
10.5 CalRecycle Edible Food Recovery Grant Application
RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other grantrelated documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit a cooperative application with Menifee Valley Community Cupboard for the CalRecyle Edible Food Recovery Grant.
10.6 Fiscal Year 2021/22 Memorandum of Understanding Amendment with the Menifee Valley Chamber of Commerce
RECOMMENDED ACTION
1. Approve a Resolution updating the list of activities, information and training programs, events, and promotional products in connection with the Menifee Valley Chamber of Commerce for fiscal year 2021/22.
10.7 Accela, Inc. License Agreement Amendment
RECOMMENDED ACTION
1. Approve a Purchase Order (PO) for five additional Accela user licenses in fiscal year 2021/2022 in the amount of $9,958.66; and
2. Authorize an additional amount up to $15,000 per year to accommodate the number of licenses needed to support City staff growth; and
3. Authorize the City Manager to execute all necessary documents.
10.8 Quest Media and Supplies Inc., Contract Addendum No. 2 RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute addendum no. 2 with Quest Media and Supplies Inc., authorizing up to an additional $20,000 per year for the threeyear term of the existing enterprise backup agreement.
10.9 PostRelease Accountability and Compliance Team Fiscal Year 202122 Memorandum of Understanding
RECOMMENDED ACTION
1. Authorize the City Manager, or designee, to enter into a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.10 Fiscal Year 2021/2022 Police Department Fleet Vehicles Purchase Revisions RECOMMENDED ACTION
1. Approve and authorize the City Manager to close out the unused portion of the previously approved purchase order, and create a new purchase order for six vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group based on the attached quotes for a nottoexceed amount of $400,000 including tax and delivery, and using account number 1154911 53155; and
2. Allow the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF, thereby exempting the purchase under the competitive bidding process; and
3. Authorize the City Manager to execute the required documents and approve any future change orders due to limited availability, or unavailability of vehicles.
10.11 Western Riverside Council of Governments' Joint Powers Agreement Amendment RECOMMENDED ACTION
1. Approve the amendment to the Western Riverside Council of Governments’ Joint Powers Agreement.
10.12 Housing Element Change of Zone Ordinance
RECOMMENDED ACTION
1. Adopt an Ordinance approving Change of Zone No. PLN210021.
10.13 Quarterly Change Order/Contract Amendments and CEQA Professional Services Agreements Report
RECOMMENDED ACTION
1. Receive and file quarterly change orders, contract amendments, and CEQA related professional services agreements report for the period of October 1, 2021 through December 31, 2021.
10.14 Agreement for Lines A and B Storm Drains and Appurtenances for Oak Hills Development by Woodside 05S, LP.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Cooperative Agreement with Riverside County Flood Control and Water Conservation District and Woodside 05S, LP for the construction, ownership, operation, and maintenance of the La Ladera Road Storm Drain, Stage 3 and the Salt Creek – Ridgemoor Road Storm Drain, Stage 4, and Appurtenances.
10.15 Agreement with KimleyHorn and Associates, Inc., for the Menifee Local Roadway Safety Plan
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KimleyHorn and Associates, Inc. for preparation of the Menifee Local Roadway Safety Plan in the amount nottoexceed of $98,604.27.
10.16 Premier/Menifee Lakes Resurfacing Improvement Project Acceptance RECOMMENDED ACTION
1. Accept the improvements for Premier/Menifee Lakes Resurfacing Improvement Project, located east of Interstate 215 and south of Newport Road; and
2. Authorize the City Clerk’s Office to file the Notice of Completion for Premier/Menifee Lakes Resurfacing Improvement Project, Capital Improvement Project No. CIP2115, with the Riverside County Recorder’s Office.
10.17 Agreement with KOA Corporation for Design of the Menifee Road Resurfacing Project RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for design services of the Menifee Road Resurfacing Project, Capital Improvement Project No. CIP2206, in the amount nottoexceed of $94,901.71.
10.18 Valley Boulevard Widening Project Agreements
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dokken Engineering for Civil Engineering Design and Environmental Services for the Valley Boulevard Widening Project, Capital Improvement Project No. CIP2202, in the nottoexceed amount of $1,244,031.81; and
2. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dennis Janda, Inc. for surveying services for the project in the nottoexceed amount of $44,000.
10.19 Menifee Road/La Piedra Road Traffic Signal and the Murrieta Road/Rouse Road Traffic Signal Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute an OwnerContractor Agreement with Calpromax Engineering in the amount of $982,106.50 to perform construction of two traffic signal improvement projects at Menifee Road and La Piedra Road, Capital Improvement Project No. CIP2107, and Murrieta Road and Rouse Road, Capital Improvement Project No. CIP2110; and
2. Approve a Budget Adjustment Resolution appropriating additional funding in the total amount of $276,028 from DIF CitywideCirculation Fund No. 526 available fund balance.
10.20 Resolution of Intention to Establish Underground Utilities District No. 20221 RECOMMENDED ACTION
1. Adopt a Resolution of Intention to establish Underground Utility District No. 20221, located on Goetz Road near Vista Way, and to set a public hearing for February 16, 2022.
10.21 Security Improvement Bond Reduction, Tract Map 364851 by Sutter Mitland 01, LLC RECOMMENDED ACTION
1. Accept the public road/drainage, water system and sewer system improvements for Tract Map (TM) 364851, located northeast of Newport Road and Goetz Road; and
2. Approve the 90% bond reduction for road/drainage, water system, and sewer system improvements in TM 364851; and
3. Approve the release of the survey monument bond for TM 364851.
10.22 Streetscape Landscape Improvements Acceptance, Honeyrun Road, Parcel Map 31822F by Sutler Mitland 01 LLC
RECOMMENDED ACTION
1. Accept the streetscape landscape improvements on Honeyrun Road associated with the Audie Murphy Ranch Tract Map (TM) 31822F, located east of Goetz Road and north of Audie Murphy Road North.
10.23 CivilPros for the Scott/Bundy Canyon Road Widening Project Agreement Amendment RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute amendment no. 3 to the professional services agreement with CivilPros, Inc. for the Bundy Canyon/Scott Road Widening Project, Capital Improvement Project No. CIP20 01, in the nottoexceed amount of $520,900, and extend the term of services through June 30, 2024.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Annual Comprehensive Financial Report (ACFR) for Fiscal Year End June 30, 2021 RECOMMENDED ACTION
1. Receive and file the Annual Comprehensive Financial Report (ACFR) and other audit reports for the fiscal year end June 30, 2021.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Discuss Hunting Regulations Within the City (Zimmerman, December 2, 2020) Target Date: January 19, 2022
> Discuss Cooperative Agreement with Canyon Lake for Fire Services (Liesemeyer, February 17, 2021)
Target Date: January 19, 2022
> Discuss City Event for Welcome Home Vietnam Veterans Day (Deines, February 17, 2021) Target Date: January 19, 2022
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021) Target Date: February 2022 – following the RCTC feasibility study > Report on Pet Licensing Fees and Animal Services (Dienes, May 19, 2021) Target Date: TBD
> Regional Transportation Plan Update (Sobek, July 7, 2021) Target Date: TBD
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: TBD
> Discuss City Citizen’s Academy Commencing 2022 (Sobek, September 15, 2021) Target Date: TBD
> City Holiday Tree Lighting Event (Sobek, December 15, 2021) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas . The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council January 19, 2022
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, January 19, 2022
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Sarah A. Manwaring, City Clerk
AS A RESULT OF THE SURGE OF COVID19 CASES, RESULTING ORDERS AND DIRECTION FROM THE GOVERNOR OF THE STATE OF CALIFORNIA, ASSEMBLY BILL 361, AS WELL AS THE CITY OF MENIFEE EMERGENCY DECLARATION, LIMITED INPERSON ATTENDANCE IS PERMITTED AT THIS TIME SUBJECT TO APPLICABLE RESTRICTIONS, INCLUDING TEMPATURE SCREENING, MANDATORY MASKS/FACE COVERINGS, AND PHYSICAL DISTANCING OF AT LEAST SIX FEET.
WATCHING LIVE VIA YOUTUBE: If you would like to watch the meeting live from home, please visit the City’s webpage at https://cityofmenifee.us/agendas and click on the YouTube icon . Please note
the YouTube icon will only appear once the meeting has started.
ZOOM PARTICIPATION: The public is encouraged to join the meeting live through Zoom. Please see the information below to join the meeting and instructions for providing public comment.
VIDEO LINK: https://cityofmenifeeus.zoom.us/j/89717971439 MEETING ID: 897 1797 1439 · To provide public comment, please click “Raise Hand”
during the item you wish to speak on. When it is
your turn to speak you will be unmuted.
PHONE: 16699006833 MEETING ID: 897 1797 1439
· To provide public comment when calling in, please dial *9 during the item you wish to speak on. This will indicate that you would like to provide public comment and you will be unmuted when it is your turn to speak.
THE COUNCIL CHAMBERS CAN ONLY ACCOMMODATE A LIMITED NUMBER OF PEOPLE WHILE OBSERVING SOCIAL DISTANCING REGULATIONS. PLEASE SEE THE INFORMATION BELOW FOR ATTENDING IN PERSON.
ATTENDING THE MEETING: Seating in the Council Chambers is limited due to social distancing regulations. Seating is available on a firstcomefirstserved basis. The public may begin lining up 30 minutes prior to the start of the meeting.
PUBLIC COMMENTS: Sign up with staff at City Hall on the day of the meeting to provide public comment.
The Clerk will call your name during the item(s) which you wish to speak on.
CLOSED SESSION (5:00 PM)
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1); evaluation of City Manager REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Bob Warning – Crossway Menifee
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. 2021 Outstanding Citizen of the Year – Dawn Smith
5.2. Business Spotlight – Pete’s Music and Guitar Shop
5.3. EMWD Projects Update
5.4. Community Services Update
5.5. Police Department Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 December 9, 2021 Special Minutes
9.2 December 15, 2021 Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.3 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 12/03/2021, 12/17/2021, and 12/23/2021, the Payroll Register/Other EFT’s dated 11/22/2021, 11/24/2021, 11/26/2021, 12/02/2021,12/03/2021, 12/08/2021, 12/09/2021, 12/10/2021, 12/17/2021, 12/22/2021, and 12/23/2021, and the Void Check Listing PE 11/30/2021 and 12/31/2021 which have a total budgetary impact of $12,001,474.52.
10.4 Treasurer's Report, October 2021
RECOMMENDED ACTION
1. Approve the Treasurer’s Report for October 2021.
10.5 CalRecycle Edible Food Recovery Grant Application
RECOMMENDED ACTION
1. Approve and authorize the City Manager or his designee to execute all necessary agreements and other grantrelated documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopt a Resolution authorizing the City of Menifee to submit a cooperative application with Menifee Valley Community Cupboard for the CalRecyle Edible Food Recovery Grant.
10.6 Fiscal Year 2021/22 Memorandum of Understanding Amendment with the Menifee Valley Chamber of Commerce
RECOMMENDED ACTION
1. Approve a Resolution updating the list of activities, information and training programs, events, and promotional products in connection with the Menifee Valley Chamber of Commerce for fiscal year 2021/22.
10.7 Accela, Inc. License Agreement Amendment
RECOMMENDED ACTION
1. Approve a Purchase Order (PO) for five additional Accela user licenses in fiscal year 2021/2022 in the amount of $9,958.66; and
2. Authorize an additional amount up to $15,000 per year to accommodate the number of licenses needed to support City staff growth; and
3. Authorize the City Manager to execute all necessary documents.
10.8 Quest Media and Supplies Inc., Contract Addendum No. 2 RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute addendum no. 2 with Quest Media and Supplies Inc., authorizing up to an additional $20,000 per year for the threeyear term of the existing enterprise backup agreement.
10.9 PostRelease Accountability and Compliance Team Fiscal Year 202122 Memorandum of Understanding
RECOMMENDED ACTION
1. Authorize the City Manager, or designee, to enter into a Memorandum of Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and PostRelease Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.10 Fiscal Year 2021/2022 Police Department Fleet Vehicles Purchase Revisions RECOMMENDED ACTION
1. Approve and authorize the City Manager to close out the unused portion of the previously approved purchase order, and create a new purchase order for six vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group based on the attached quotes for a nottoexceed amount of $400,000 including tax and delivery, and using account number 1154911 53155; and
2. Allow the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716NAF, thereby exempting the purchase under the competitive bidding process; and
3. Authorize the City Manager to execute the required documents and approve any future change orders due to limited availability, or unavailability of vehicles.
10.11 Western Riverside Council of Governments' Joint Powers Agreement Amendment RECOMMENDED ACTION
1. Approve the amendment to the Western Riverside Council of Governments’ Joint Powers Agreement.
10.12 Housing Element Change of Zone Ordinance
RECOMMENDED ACTION
1. Adopt an Ordinance approving Change of Zone No. PLN210021.
10.13 Quarterly Change Order/Contract Amendments and CEQA Professional Services Agreements Report
RECOMMENDED ACTION
1. Receive and file quarterly change orders, contract amendments, and CEQA related professional services agreements report for the period of October 1, 2021 through December 31, 2021.
10.14 Agreement for Lines A and B Storm Drains and Appurtenances for Oak Hills Development by Woodside 05S, LP.
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Cooperative Agreement with Riverside County Flood Control and Water Conservation District and Woodside 05S, LP for the construction, ownership, operation, and maintenance of the La Ladera Road Storm Drain, Stage 3 and the Salt Creek – Ridgemoor Road Storm Drain, Stage 4, and Appurtenances.
10.15 Agreement with KimleyHorn and Associates, Inc., for the Menifee Local Roadway Safety Plan
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KimleyHorn and Associates, Inc. for preparation of the Menifee Local Roadway Safety Plan in the amount nottoexceed of $98,604.27.
10.16 Premier/Menifee Lakes Resurfacing Improvement Project Acceptance RECOMMENDED ACTION
1. Accept the improvements for Premier/Menifee Lakes Resurfacing Improvement Project, located east of Interstate 215 and south of Newport Road; and
2. Authorize the City Clerk’s Office to file the Notice of Completion for Premier/Menifee Lakes Resurfacing Improvement Project, Capital Improvement Project No. CIP2115, with the Riverside County Recorder’s Office.
10.17 Agreement with KOA Corporation for Design of the Menifee Road Resurfacing Project RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for design services of the Menifee Road Resurfacing Project, Capital Improvement Project No. CIP2206, in the amount nottoexceed of $94,901.71.
10.18 Valley Boulevard Widening Project Agreements
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dokken Engineering for Civil Engineering Design and Environmental Services for the Valley Boulevard Widening Project, Capital Improvement Project No. CIP2202, in the nottoexceed amount of $1,244,031.81; and
2. Award bid and authorize the City Manager to execute a Professional Services Agreement with Dennis Janda, Inc. for surveying services for the project in the nottoexceed amount of $44,000.
10.19 Menifee Road/La Piedra Road Traffic Signal and the Murrieta Road/Rouse Road Traffic Signal Agreement
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute an OwnerContractor Agreement with Calpromax Engineering in the amount of $982,106.50 to perform construction of two traffic signal improvement projects at Menifee Road and La Piedra Road, Capital Improvement Project No. CIP2107, and Murrieta Road and Rouse Road, Capital Improvement Project No. CIP2110; and
2. Approve a Budget Adjustment Resolution appropriating additional funding in the total amount of $276,028 from DIF CitywideCirculation Fund No. 526 available fund balance.
10.20 Resolution of Intention to Establish Underground Utilities District No. 20221 RECOMMENDED ACTION
1. Adopt a Resolution of Intention to establish Underground Utility District No. 20221, located on Goetz Road near Vista Way, and to set a public hearing for February 16, 2022.
10.21 Security Improvement Bond Reduction, Tract Map 364851 by Sutter Mitland 01, LLC RECOMMENDED ACTION
1. Accept the public road/drainage, water system and sewer system improvements for Tract Map (TM) 364851, located northeast of Newport Road and Goetz Road; and
2. Approve the 90% bond reduction for road/drainage, water system, and sewer system improvements in TM 364851; and
3. Approve the release of the survey monument bond for TM 364851.
10.22 Streetscape Landscape Improvements Acceptance, Honeyrun Road, Parcel Map 31822F by Sutler Mitland 01 LLC
RECOMMENDED ACTION
1. Accept the streetscape landscape improvements on Honeyrun Road associated with the Audie Murphy Ranch Tract Map (TM) 31822F, located east of Goetz Road and north of Audie Murphy Road North.
10.23 CivilPros for the Scott/Bundy Canyon Road Widening Project Agreement Amendment RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute amendment no. 3 to the professional services agreement with CivilPros, Inc. for the Bundy Canyon/Scott Road Widening Project, Capital Improvement Project No. CIP20 01, in the nottoexceed amount of $520,900, and extend the term of services through June 30, 2024.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Annual Comprehensive Financial Report (ACFR) for Fiscal Year End June 30, 2021 RECOMMENDED ACTION
1. Receive and file the Annual Comprehensive Financial Report (ACFR) and other audit reports for the fiscal year end June 30, 2021.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Discuss Hunting Regulations Within the City (Zimmerman, December 2, 2020) Target Date: January 19, 2022
> Discuss Cooperative Agreement with Canyon Lake for Fire Services (Liesemeyer, February 17, 2021)
Target Date: January 19, 2022
> Discuss City Event for Welcome Home Vietnam Veterans Day (Deines, February 17, 2021) Target Date: January 19, 2022
> Menifee Bus Route Feasibility Study (Karwin, May 5, 2021) Target Date: February 2022 – following the RCTC feasibility study > Report on Pet Licensing Fees and Animal Services (Dienes, May 19, 2021) Target Date: TBD
> Regional Transportation Plan Update (Sobek, July 7, 2021) Target Date: TBD
> Update on Development East of the City and Traffic Concerns (Sobek, July 7, 2021) Target Date: TBD
> Discuss City Citizen’s Academy Commencing 2022 (Sobek, September 15, 2021) Target Date: TBD
> City Holiday Tree Lighting Event (Sobek, December 15, 2021) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
For information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas . The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Sarah Manwaring, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Sarah Manwaring, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council January 19, 2022