City Council Chambers Menifee City Council
CITY OF Regular Meeting Minutes
29844 Haun Road
Menifee, CA 92586
MENIFEE Wednesday, January 19, 2022
5:00 PM Closed Session
Bill Zimmerman, Mayor 6:00 PM Regular Meeting
Bob Karwin, District 1 Armando G. Villa, City Manager
Matthew Liesemeyer, District 2 Jeffrey T. Melching, City Attorney Lesa Sobek, District 3 MINUTES Sarah A. Manwaring, City Clerk Dean Deines, District 4
CLOSED SESSION (5:00 PM)
Mayor Zimmerman called closed session to order at 5:00 PM. Present were Councilmembers Karwin, Liesemeyer, Sobek, Mayor Pro Tem Deines, and Mayor Zimmerman. The City Council recessed to closed session for the purpose listed below.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1); evaluation of City Manager REGULAR MEETING (6:00 PM)
CALL TO ORDER
Mayor Zimmerman called the meeting to order at 6:03 PM. Mayor Zimmerman, on behalf of the City Attorney, stated there was no reportable action from closed session.
2. ROLL CALL
Present: Dean Deines, Bob Karwin, Matthew Liesemeyer, Lesa Sobek, Bill Zimmerman
Absent: None
3. WORDS OF INSPIRATION
3.1 Pastor Bob Warning - Crossway Menifee
PLEDGE OF ALLEGIANCE
Eastern Municipal Water District's Division Four Board Director Jeff Armstrong led the flag salute.
PRESENTATIONS
5.1 2021 Outstanding Citizen of the Year - Dawn Smith
Mayor Zimmerman introduced the Outstanding Citizen of the Year, Dawn Smith. The City Council reported on Ms. Smith's contributions and thanked herfor dedication and service to the community.
Menifee Mayor and City Council January 19, 2022
Ms. Smith thanked the City Council and her family for their support.
5.2 Business Spotlight - Pete's Music and Guitar Shop
Economic Development Director Gina Gonzalez introduced the Business Spotlight program and Pete's Music and Guitar Shop. Ms. Gonzales reported on Pete's Surowski's contributions to the community and shared a short video. The City Council thanked Mr. Surowski for his support to the City.
5.3 EMWD Projects Update
Eastern Municipal Water District's (EMWD) Division Four Board Director Jeff Armstrong introduced the item and himself to the City Council. EMWD General Manager Joe Mouawad provided a presentation and reported on EMWD's key projects such as: Perris II Desalter; Murrieta Road Transmission Pipeline, and the Quail Valley Subarea 4 Sewerage Feasibility Study and Sewer System Backbone Preliminary Design; California's current drought conditions; EMWD's current water use efficiency status; EMWD 's response to current drought conditions; and the EMWD newsletter for the City.
The City Council asked questions regarding the Murrieta Road closure and coordination with the school district, residential traffic concerns; closure signage; cost of imported water verses the desalter; and timing for Quail Valley improvements.
The City Council thanked Mr. Mouawad for his presentation.
5.4 Community Services Update
Community Services Manager Mariana Mitchell and Community Services Director Jonathan Nicks provided a presentation and reported on the temporary facility closures and program activity postponements; upcoming events; parks in progress; Lazy Creek Recreation Center update; and Park Ranger updates.
The City Council inquired about the state's organic waste requirement, potential dog park location in Sun City, and potential parks in Sun City.
5.5 Police Department Update
Menifee Police Chief Pat Walsh provided a presentation and report on the calls for service; response times; arrests; traffic collisions; traffic citations; crimes against person; crimes against property; crimes against society; code enforcement; Post Release Accountability Compliance Team (PACT); Community Behavioral health Assessment Team (CBAT); homeless liaison officer; and school threats.
The City Council inquired about the school threats; BTS, LLC property; student resource officers; Homeless Point in Time (PIT) count; and the Post Release Accountability and Compliance Team (PACT) visits.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5 0) with no modifications.
Menifee Mayor and City Council January 19, 2022
PUBLIC COMMENTS (NON AGENDA ITEMS)
None.
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Karwin reported on the meetings and events he attended. • Town Hall at Sun City Coordinating Council
• Groundbreaking for Menifee Justice Center
• OliveGarden Grand Opening and Ribbon Cutting
• Friends of the Sun City Library Conversation
Councilmember Liesemeyer reported on the meetings and the events he attended. • Western Riverside Council of Government (WRCOG) Executive Team Joint Session with the Technical Advisory Committee (TAC)
• Ground Breaking for Menifee Justice Center
Councilmember Sobek reported on the meetings and events she attended. • Meeting with Senator Rosalia Ochoa Bogh
• Riverside Transit Agency (RTA) Retirement of Larry Rubio • Santa's Workshop and Spark of Love
• Poki Bowl Grand Opening
• Emotional and Well being Discussion
• January 2022 Student of the Month
• Ground Breaking for Menifee Justice Center
• Olive Garden Grand Opening and Ribbon Cutting
• Rotary Club
• Meeting on Menifee Better Together Meeting
• Menifee Interfaith Council Meeting
• CalCities League Riverside Division Meeting
Mayor Pro Tem Deines reported on the meetings and events he attended • RTA Board Meeting
Focus Group Meeting for Animal Friends of the Valley Joint Powers Authority (JPA)
• Olive Garden Grand Opening and Ribbon Cutting
Groundbreaking for MenifeeJustice Center
• CalCities League Riverside Division Meeting
Mayor Zimmerman reported on the meetings and events he attended. . Neighbors Monthly Business Mixer
• MSJC Board Meeting
• Santa's Workshop and Spark of Love
• Poki Bowl Grand Opening
• Special Holiday Music Event at Central Park
Menifee Mayor and City Council January 19, 2022
• Boys and Girls Club Breakfast
• Menifee Interfaith Council Meeting
• Emotional and Well being Discussion
• TownHall at Sun City Coordinating Council
• CalCities League Riverside Division Meeting
• Riverside County Transportation Commission (RCTC) Meeting • Rotary Club
• Groundbreaking for Menifee Justice Center
• Olive Garden Grand Opening and Ribbon Cutting
• CalCities Mayor's Collaborative Meeting.
Mayor Zimmerman stated the grand opening for Liberty High School would take place on Saturday, January 21, 2022.
Councilmember Sobek inquired about a CalTrans draft letter regarding the trash on freeway corridors. Mayor Zimmerman and Public Works Director Nick Fidler provided an update.
APPROVAL OF MINUTES
The minutes were approved unanimously (5 0) with no modifications.
9.1 December 9, 2021 Special Minutes
9.2 December 15, 2021 Minutes
10. CONSENT CALENDAR
Councilmember Liesemeyer requested to pull item nos. 10.15 and 10.20.
The balance of the consent calendar was approved by the following vote.
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
RECUSE: None
10.1 Waiver of Reading
ACTION
1. Waived the reading in full of any and all Ordinances listed on this agenda and provided that they be read by title only.
10.2 Monthly Public Safety Reports
ACTION
1. Received and filed.
10.3 Warrant Register
Menifee Mayor and City Council January 19, 2022
ACTION
1. Ratified and approved the Voucher Lists dated 12/03/2021, 12/17/2021, and 12/23/2021, the Payroll Register/Other EFT's dated 11/22/2021, 11/24/2021, 11/26/2021, 12/02/2021,12/03/2021, 12/08/2021, 12/09/2021, 12/10/2021 12/17/2021, 12/22/2021, and 12/23/2021, and the Void Check Listing PE 11/30/2021 and 12/31/2021 which had a total budgetary impact of $12,001,474.52.
10.4 Treasurer's Report, October 2021
ACTION
1. Approved the Treasurer's Report for October 2021.
10.5 CalRecycle Edible Food Recovery Grant Application
ACTION
1. Approved and authorized the City Manager or his designee to execute all necessary agreements and other grant related documents thereof to the Department of Resources, Recycling, and Recovery (CalRecycle); and
2. Adopted Resolution No. 22-1114, authorizing the City of Menifee to submit a cooperative application with Menifee Valley Community Cupboard for the CalRecyle Edible Food Recovery Grant.
10.6 Fiscal Year 2021/22 Memorandum of Understanding Amendment with the Menifee Valley Chamber of Commerce
ACTION
1. Adopted Resolution No. 22-1115, updating the list of activities, information and training programs, events, and promotional products in connection with the Menifee Valley Chamber of Commerce for fiscal year 2021/22.
10.7 Accela, Inc. License Agreement Amendment
1. Approved a Purchase Order (PO) for five additional Accela user licenses in fiscal year 2021/2022 in the amount of $9,958.66; and
2. Authorized an additional amount up to $15,000 per year to accommodate the number of licenses needed to support City staff growth; and
3. Authorized the City Manager to execute all necessary documents.
10.8 Quest Media and Supplies Inc., Contract Addendum No. 2 ACTION
1. Approved and authorized the City Manager to execute addendum no. 2 with Quest Media and Supplies Inc., authorizing up to an additional $20,000 per year for the three-year term of the existing enterprise backup agreement.
10.9 Post Release Accountability and Compliance Team Fiscal Year 2021 22Memorandum of Understanding
ACTION
1. Authorized the City Manager, or designee, to enter into a Memorandum of Menifee Mayor and City Council January 19, 2022
Understanding (MOU) with the County of Riverside, on behalf of its Probation Department and Post Release Accountability and Compliance Team (PACT) for Public Safety Realignment.
10.10 Fiscal Year 2021/2022 Police Department Fleet Vehicles Purchase Revisions ACTION
1. Approved and authorized the City Manager to close out the unused portion of the previously approved purchase order, and create a new purchase order for six vehicles from the State of California Contract Vendor Wondries/National Auto Fleet Group based on the attached quotes for a not to exceed amount of $400,000 including tax and delivery, and using account number 115 4911 53155; and
2. Allowed the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6 Nith Sourcewell Contract No. 120716 NAF, thereby exempting the purchas:
under the competitive bidding process; and
3. Authorized the City Manager to execute the required documents and approve any future change orders due to limited availability, or unavailability of vehicles.
10.11 Western Riverside Council of Governments' Joint Powers Agreement Amendment ACTION
1. Approved the amendment to the Western Riverside Council of Governments' Joint Powers Agreement.
10.12 Housing Element Change of Zone Ordinance
ACTION
1. Adopted Ordinance 2022-333, approving Change of Zone No. PLN21 0021.
10.13 Quarterly Change Order/Contract Amendments and CEQA Professional Services Agreements Report
ACTION
1. Received and filed quarterly change orders, contract amendments, and CEQA related professional services agreements report for the period of October 1, 2021 through December 31, 2021.
10.14 Agreement for Lines A and B Storm Drains and Appurtenances for Oak Hills Development by Woodside 05S, LP.
ACTION
1.Approved and authorized the City Manager to execute a Cooperative Agreement with Riverside County Flood Control and Water Conservation District and Woodside 05S, LP for the construction, ownership, operation, and maintenance of the La Ladera Road Storm Drain, Stage 3 and the Salt Creek - Ridgemoor Road Storm Drain, Stage 4, and Appurtenances.
10.15 Agreement with Kimley Horn and Associates, Inc., for the Menifee Local Roadway Safety Plan
Menifee Mayor and City Council January 19, 2022
Councilmember Liesemeyer inquired about how the Local Roadway Safety Plan will integate with the General Plan. Public Works Director Nick Fider provided an ACTION
T. Awarded bid and authorized the City Manager to execute a Professional Services Agreement with Kimley Horn and Associates, Inc. for preparation of the Menifee Local Roadway Safety Plan in the amount not to exceed of $98,604.27.
MOVER: Matthew Liesemeyer
SECONDER: Lesa Sobek
AYES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
RECUSE: None
10.16 Premier/Menifee Lakes Resurfacing Improvement Project Acceptance ACTION
1. Accepted the improvements for Premier/Menifee Lakes Resurfacing amprovement Project, located east of Interstate 215 and south of Newport Road:
2. Authorized the City Clerk's Office to file the Notice of Completion for Premier/Menifee Lakes Resurfacing Improvement Project, Capital Improvement Project No. CIP21 15, with the Riverside County Recorder's Office.
10.17 Agreement with KOA Corporation for Design of the Menifee Road Resurfacing Project ACTION
1. Awarded bid and authorized the City Manager to execute a Professional Services Agreement with KOA Corporation for design services of the Menifee Road Resurfacing Project, Capital Improvement Project No. CIP22 06, in the amount not to exceed of $94,901.71.
10.18 Valley Boulevard Widening Project Agreements
ACTION
1. Awarded bid and authorized the City Manager to execute a Professional Services Agreement with Dokken Engineering for Civil Engineering Design and Environmental Services for the Valley Boulevard Widening Project, Capital Improvement Project No. CIP22 02, in the not to exceed amount of $1,244,031.81; and
2. Awarded bid and authorized the City Manager to execute a Professional Services Agreement with Dennis Janda, Inc. for surveying services for the project in the not to exceed amount of $44,000.
10.19 Menifee Road/La Piedra Road Traffic Signal and the Murrieta Road/Rouse Road Traffic Signal Agreement
ACTION
1. Awarded bid and authorized the City Manager to execute an Owner Contractor Agreement with Calpromax Engineering in the amount of $982,106.50 to perform Menifee Mayor and City Council January 19, 2022
construction of two traffic signal improvement projects at Menifee Road and La Piedra Road, Capital Improvement Project No. CIP21 07, and Murrieta Road and Rouse Road, Capital Improvement Project No. CIP21 10; and
2. Approved Resolution No. 22-1116, appropriating additional funding in the total amount of $276,028 from DIF Citywide Circulation Fund No. 526 available fund balance.
10.20 Resolution of Intention to Establish Underground Utilities District No. 2022 1 Councilmember Liesemeyer asked Public Works Director Nick Fidler to highlight the Underground Utilities District project.
ACTION
1. Adopted Resolution No. 22-1117, a Resolution of Intention to establish Underground Utility District No. 2022 1, located on Goetz Road near Vista Way, and to set a public hearing for February 16, 2022.
MOVER: Matthew Liesemeyer
SECONDER: Dean Deines
AYES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
RECUSE: None
10.21 Security Improvement Bond Reduction, Tract Map 36485 1 by Sutter Mitland 01, LLC ACTION
1. Accepted the public road/drainage, water system and sewer system improvements for Tract Map (TM) 36485 1, located northeast of Newport Road and Goetz Road; and
2. Approved the 90% bond reduction for road/drainage, water system, and sewer system improvements in TM 36485 1; and
3. Approved the release of the survey monument bond for TM 36485 1.
10.22 Streetscape Landscape Improvements Acceptance, Honeyrun Road, Parcel Map 31822 F by Sutler Mitland 01 LLC
ACTION
1. Accepted the streetscape landscape improvements on Honeyrun Road associated with the Audie Murphy Ranch Tract Map (TM) 31822 F, located eastof Goetz Road and north of Audie Murphy Road North.
10.23 CivilPros for the Scott/Bundy Canyon Road Widening Project Agreement Amendment ACTION
1. Approved and authorized the City Manager to execute amendment no. 3 to the professional services agreement with CivilPros, Inc. for the Bundy Canyon/Scott Road Widening Project, Capital Improvement Project No. CIP20 01, in the not to exceed amount of $520,900, and extend the term of services through June 30, 2024.
Menifee Mayor and City Council January 19, 2022
11. PUBLIC HEARING ITEMS - NONE
12. DISCUSSION ITEMS
12.1 Annual Comprehensive Financial Report (ACFR) for Fiscal Year End June 30, 2021 Assistant City Manager Rochelle Clayton introduced the item, Financial Services Manager Ann Marie Etienne, Deputy Finance Director Wendy Preece and City Consultant Scott Mano. Mr. Mano provided a presentation and reported on the City's responsibilities; auditors responsibility; and the auditor's option.
Ms. Etienne provided a presentation and reported on the three sections to the financial statements; funds; funds revenue; funds expenditures; fund revenues; fund balances; general fund expenditures; general fun fund balance; capital assets; completed capital projects; and the award for excellence in financial reports.
ACTION
1. Received and filed the Annual Comprehensive Financial Report (ACFR) and other audit reports for the fiscal year end June 30, 2021.
13. CITY ATTORNEY REPORTS
None.
14. CITY MANAGER REPORTS
City Manager Armando Villa reported on the effects of COVID at City Hall and the closure andintroduced the City's new Management Analyst Rebekah Kramer and Public Information and Legislative Affairs Officer Philip Southard.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
Councilmember Liesemeyer asked for a future agenda item to add to the Capital ImprovementProjects (CIP). City Manager Armando Villa and Public Works Director Nick Fidler informed the City Council a mid year CIP discussion would be brought to the City Council in the near future.
16. ADJOURN
Mayor Zimmerman adjourned the meeting at 8:22 PM
loser
ephanie Roseen, CMC
Deputy City Clerk
Menifee Mayor and City Council January 19, 2022