City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
SPECIAL AGENDA
AMENDED
Menifee City Council
Special Meeting Agenda
Wednesday, March 2, 2022
3:00 PM Special Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Clerk
Public meetings are open to the public for in person attendance. Please follow State guidelines for mask requirements.
The public may also submit public comments to [email protected]. Please note emailed comments will not be read aloud during the meeting but will be made part of the record.
SPECIAL MEETING (3:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. DISCUSSION ITEMS
4.1 Fiscal Year 2021/2022 MidYear Budget Review and Budget Adjustments (Amendments are in red)
RECOMMENDED ACTION
1. Accept the Fiscal Year (FY) 2021/22 midyear budget review and adopt the Budget Amendment Resolution to approve additional appropriations and revenue recognitions as presented; and
2. Adopt a Resolution to update the City’s Authorized Position Listing to approve staffing changes; and
3. Approve partial use of American Rescue Plan (ARP) funds/plan as recommended; and
4. Approve the update to the FY 2021/22 Capital Improvement Program to include various Capital Improvement Projects and/or updated funding as presented for approval.
5. ADJOURN
Decorum Policy Notes
For more information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas. Requests must be received prior to the item being heard. The Council anticipates and encourages public participation at its Council meeting on agenda items. While we encourage participation, we ask there be a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Stephanie Roseen, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Stephanie Roseen, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
March 2, 2022
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
SPECIAL AGENDA
AMENDED
Menifee City Council
Special Meeting Agenda
Wednesday, March 2, 2022
3:00 PM Special Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Clerk
Public meetings are open to the public for in person attendance. Please follow State guidelines for mask requirements.
The public may also submit public comments to [email protected]. Please note emailed comments will not be read aloud during the meeting but will be made part of the record.
SPECIAL MEETING (3:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. DISCUSSION ITEMS
4.1 Fiscal Year 2021/2022 MidYear Budget Review and Budget Adjustments (Amendments are in red)
RECOMMENDED ACTION
1. Accept the Fiscal Year (FY) 2021/22 midyear budget review and adopt the Budget Amendment Resolution to approve additional appropriations and revenue recognitions as presented; and
2. Adopt a Resolution to update the City’s Authorized Position Listing to approve staffing changes; and
3. Approve partial use of American Rescue Plan (ARP) funds/plan as recommended; and
4. Approve the update to the FY 2021/22 Capital Improvement Program to include various Capital Improvement Projects and/or updated funding as presented for approval.
5. ADJOURN
Decorum Policy Notes
For more information on how to participate in the meeting, please visit the City’s webpage at https://cityofmenifee.us/agendas. Requests must be received prior to the item being heard. The Council anticipates and encourages public participation at its Council meeting on agenda items. While we encourage participation, we ask there be a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting Stephanie Roseen, City Clerk, at (951) 6726777 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact Stephanie Roseen, City Clerk at (951) 6726777. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
March 2, 2022
CITY OF MENIFEE
SUBJECT: Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (AMENDMENTS IN RED)
MEETING DATE: March 2, 2022
TO: Mayor and City Council
PREPARED BY: Margarita Cornejo, Financial Services Manager REVIEWED BY: Rochelle Clayton, Assistant City Manager
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the fiscal year (FY) 2021/22 mid-year budget review and adopt a Budget Amendment Resolution to approve additional appropriations and revenue recognitions as presented; and
2. Adopt a Resolution to update the City’s Authorized Position Listing to approve staffing changes; and
3. Approve partial use of American Rescue Plan (ARP) funds/plan as recommended; and
4. Approve the update to the FY2021/22 Capital Improvement Program (CIP) to include various Capital Improvement Projects and/or updated funding as presented for approval.
DISCUSSION
Annually a mid-year budget review is presented to Council as an opportunity for the City Manager and Finance Department to update City Council on any major financial components affecting the City’s current fiscal year budget.
This current mid-year review will update City Council on the current operational status of the City’s finances and provide various budget adjustments required to meet the operational needs of the city through the remainder of the fiscal year. As part of the mid-year budget review, the following have been reviewed and analyzed:
- Economic outlook and impacts to adopted budget
- Long Term Financial Planning
- Revenues Analysis (budgeted, actuals, and projected)
- Expenditure Analysis
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 1
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 - Staffing/personnel review
- CIP Program review/updates
- Year-to-date Budget Appropriations and proposed mid-year Appropriations - American Rescue Plan (ARP) Funds*
- Strategic Plan Implementation
*As presented in June 2021, the city has received just over $13 million in direct federal assistance as part of the American Rescue Plan (ARP) program. Funding is to be used to address the impacts of Covid-19. The FY21/22 Mid-Year budget provides a summary of the City’s ARP expenditures to date, and a preliminary plan for use of a portion of the remaining funds.
Economic Outlook
The fiscal year 2021/22 budget was adopted in June 2021, with signs of the Covid-19 pandemic impacts beginning to subside. The initial fiscal year 2021/22 revenue projections and baseline projections for the new fiscal year reflected an overall optimistic outlook to the regional and local economy.
Nationally, over the past several months the economy has faced historic 40-year record inflation and price increases. As the economy ebbs through the impacts of new Covid-19 variants and supply and labor market shortages and bottlenecks, overall economic forecasts point to a steady, albeit more moderate, economic rebound, with anticipated 2021 4.1% Gross Domestic Product (GDP) and more gradual employment gains (UCLA Anderson Forecast, September 2021).
Regionally, the Inland Empire’s labor market continues to steadily recover from the COVID-19 pandemic, adding 185,600 jobs since it hit bottom in April 2020 (gaining back roughly 83% of total jobs lost between February and April of last year), but has not fully recovered to pre-pandemic levels. The regional unemployment rate has improved to 6.8% but has not reached the 4% rate prior to the pandemic. Overall, the UCR Center for Economic Forecasting near-term outlook for business activity is positive with steady growth. Throughout 2020, the city experienced robust growth in both residential and commercial development activity.
Economic conditions will continue to be closely monitored and factored into the development of both the Proposed Capital and Operating Budgets for Fiscal Year 2022/2023, scheduled to be presented for adoption in June 2022.
Long Term Financial Planning
Year to year, and even in times of economic prosperity, the City’s concerted approach to its spending plans has been that of fiscal prudence and thinking of the needs of the Menifee community now and in the future. Therefore, in its budgetary oversight and implementation of the City’s vision to build a safe, thriving and premier place to live, work and call home, the City consciously budgets in anticipation of what will be needed tomorrow, with key focus/efforts on the following:
Reserve Policy: In September of 2021, Council reviewed the City’s current Reserve Fund Policy and approved an update raising the reserve percentage from 25% to 35%. Pursuant to the adopted revised policy, the City plans to review the policy every three (3) years, and tentatively has considered increasing the Reserve Fund percentage to 40% in FY24/25.
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 2
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 Unfunded Pension Liability: The City proactively pays off any annual unfunded pension liability adjustments and currently does not have any outstanding unfunded pension liability balance.
Infrastructure Needs: With an adopted five (5) year CIP Program identifying over 143 projects and estimated at nearly $500 million the City continues to strategize on funding the wide range of infrastructure needs, year by year.
Revenue Analysis
The top five (5) budgeted revenue sources for the General Fund, inclusive of Quality of Life (Measure DD), consist of:
Sales Tax
Property Tax
Franchise Fees
Development Permitting Fees (Building, Fire Inspection, Engineering and Planning) and Vehicle License Fees (VLF)
Together, these five (5) revenue sources represent 90.55% of the total originally adopted budgeted General Fund and Quality of Life (Measure DD) revenues.
For the first six (6) months of FY 2021/22, total revenues from development permitting fees are
58.92% of the original proposed budget, or $8.216 million. Planning, Engineering and Fire fees are trending higher than the budgeted revenues, while Building and Safety Inspection permitting fees are trending at a lower growth rate than originally projected for fiscal fear 2021/22. Staff is recommending an overall adjustment decrease of $701,083 million in development fees.
Property tax revenue and VFL revenues are generally in line with the FY2021/22 projections, with a recommended increase adjustment of $181,816 to VLF revenue based on year-to-date actual receipts. Franchise fees (electric, natural gas, cable TV and solid waste) are recommended to have a net increase adjustment of $22,708.
Revenues from sales tax continue be a growing revenue source for the city. The estimated total revenues from sales tax for the General Fund inclusive of Quality of Life (Measure DD), are $23 million, or $4.36 million over the originally budgeted amount. Staff is recommending an increase of $1.661 million increase in Sales Tax Revenues for the General Fund and $2.55 million in the Quality of Life (Measure DD) Fund.
Tables 1 and 2 below provide a summary of the various proposed General Fund and Quality of Life (Measure DD) revenue adjustments for FY2021/22 mid-year.
TABLE 1: GENERAL FUND REVENUE MID-YEAR ADJUSTMENTS
Account Name
Mid-Year Budget
Adjustments Justification
Current Unsecured Prop Tax 12,117 HdL Forecast Prior Yr Secured Prop Tax (130,000) Current Trend Current Year Unsecured Fire PP Tax 7,102 Current Trend Sales & Use Tax 1,661,000 HdL Forecast
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 3
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 Account Name
Mid-Year Budget
Adjustments Justification
Sales Tax Incentives (12,108) Current Trend Transient Occupancy Tax 376,368 Current Trend TOT Incentives (203,698) Current Trend
Real Prop Transfer Tax 819,368 Current Trend Business License Registration 15,000 Current Trend New Business Zoning Review Fee 7,550 Current Trend Water Quality Mgmt Plans Fees 102,000 Current Trend Comm/Ind Stormwater Insp. Fees 11,000 Current Trend Property Tax In Lieu of VLF from
County 181,816 Current Trend
Building Permits (15,000) Current Trend
Building Plan Check Fees (299,890) Current Trend Plumbing Permit Fees (242,681) Current Trend Mechanical Permit Fees (89,868) Current Trend Electrical Permit Fees (264,184) Current Trend Fire Staff Review (80,202) Current Trend
Fire Annual Inspection Program Fee 21,000 Current Trend Planning Fees 264,244 Current Trend
CEQA Review Revenue 807,000 Based on anticipated projects Code Enforcement Fines 40,229 Current Trend Engineering Fees 26,498 Current Trend
Insurance Recovery Revenue (90,000) Current Trend Animal License Fees (100,000) Current Trend Asset Forfeiture (61,189) Current Trend
Police Report Fee - PD 5,000 Current Trend Media Duplication - PD 210 Current Trend Clearance Letters - PD 240 Current Trend Citation Sign-Off - PD 1,960 Current Trend Concealed Weapon Permits - PD 1,000 Current Trend Livescan - PD 762 Current Trend
Subpoenas - PD (6,500) Current Trend
Sworn Personnel Services (Events) -
PD 10,000 Current Trend
Fines & Forfeitures (34,248) Current Trend SB 90 Claims Revenue 84,601 Current Trend Class Registration Fee 25,000 Current Trend Camp/Program Enrollment Fees 8,825 Current Trend Picnic Shelter Rental 4,000 Current Trend Athletic Field Rental 10,000 Current Trend Athletic Field Lights Fee 5,800 Current Trend Facility/Building Rental 5,000 Current Trend City Sports League Fees 20,000 Current Trend Park & Rec Misc. Revenue 15,056 Current Trend E.D. Event/Program Revenues 5,650 Current Trend Franchise Fee-Cable TV (75,000) Current Trend Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 4
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 Account Name
Mid-Year Budget
Adjustments Justification
Franchise Fee-Solid Waste 97,708 Current Trend Merchandise Sales 150 Current Trend Interest Income 41,118 Current Trend
Late Fees 1,000 Current Trend
Credit Card Processing Fee 110,000 Current Trend Event Sponsorships 4,500 Current Trend POST Reimbursements 10,000 Current Trend TOTAL $ 3,115,303
TABLE 2: QUALITY OF LIFE (MEASURE DD) REVENUE MID-YEAR ADJUSTMENTS Account Name
Mid-Year Budget
Adjustments Justification
Sales & Use Tax 2,730,000 HdL Forecast
Interest Income (28,122) Current Trend
TOTAL $2,701,878
Other revenue sources, Special Revenue sources, such as Development Impact Fees (DIF), have also been reviewed for year-to-date actuals, actual tax roll assessment/enrollments for CSAs, LLMDs, and CFDs charges and the following adjustment recommendations are included as part of the FY2021/22 Mid-Year Budget review. Specific revenue adjustments are reflected in Table 11:
Expenditure Analysis
Overall, budgetary expenditures for most departments within the General Fund, including Measure DD, are in line with their original budget projections.
As of mid-February 2022, personnel expenses are at approximately 53% of the total budgeted amounts, Operating & Maintenance costs are at approximately 27% of budgeted costs, and Capital Outlays are approximately 25%. Larger capital outlays, such as vehicle purchases, have seen a delayed realization of expenditures due to supply shortages.
For the most part, the additional mid-year requests of expenditures for fiscal year 2021/22 stem from the high priority/Strategic Plan related actions items, such as the Parks Master Plan Update, and focus on continuing to make Menifee one of the safest communities in the nation, by further investing in its newly formed police department (personnel and equipment expansions).
Additionally, over the past several months the City continues to see high activity in industrial activity, and the FY2021/22 mid-year includes appropriation requests in equal revenue and expenditure amounts of $807,000 to accommodate the corresponding required CEQA professional services.
Staffing/Personnel Review
The fiscal year 2021/22 budget incorporated a total of 281.65 FTE personnel. As part of the mid- year review process, departments review organizational structure and operations and identify any personnel needs. Based on the recommended FY2021/22 mid-year personnel updates and prior personnel adjustments made during FY2021/22, the updated FTE would be 302.65.
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 5
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 From July 2021 through January 2022, a total of three (3) additional positions were added and seven (7) positions were reclassified/updated under the authority of the City Manager, as personnel changes within the approved budget funding.
As part of the fiscal year 2021/22 Mid-Year budget staff is requesting approval of an additional eighteen (18) positions and seven (7) reclassifications as follows:
TABLE 3: FY2021/22 MID-YEAR NEW PERSONNEL REQUESTS
Department Position Title
City Manager’s Office Media & Production Coordinator
Finance Accounting Technician I (Business License)
Information Technology (IT) Management Analyst II
Menifee PD Lieutenant (Patrol)
Menifee PD Sergeant (Patrol Shift)
Menifee PD Police Officer (Patrol Shift)
Menifee PD Police Officer (Patrol Shift)
Menifee PD Police Officer (Patrol Shift)
Menifee PD Police Officer (Patrol Shift)
Menifee PD Police Officer (Patrol Shift)
Menifee PD Police Officer (Traffic)
Menifee PD Police Officer (Traffic)
Menifee PD Police Officer (Commercial Enforcement Traffic) Menifee PD Detective
Menifee PD Detective
Menifee PD Detective
Menifee PD Detective
Menifee PD Property Room Technician
TOTAL 18
Reclassification Requests:
TABLE 4: FY2021/22 MID-YEAR PERSONNEL RECLASSIFICATION REQUESTS Department Existing Position New Position Title
City Clerk Deputy City Clerk Assistant City Clerk
Economic Development Marketing Assistant Management Aide Economic Development Management Analyst Sr. Management Analyst Human Resources Human Resources Manager Sr. Human Resources Analyst
Public Works/Engineering Associate Engineer Engineering Technician Public Works/Engineering Traffic Technician Assistant Engineer Public Works/Engineering Engineering Technician Administrative Assistant TOTAL 7
CIP Program:
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 6
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 At budget adoption, the FY2021/22 CIP Program included a total of twenty-three (23) projects and funding totaling $27,983,341.
TABLE 5: FY2021/22 CIP Budget (As adopted June 2021)
PROJECT CATEGORY
# OF ORIGINAL
FY2021/22
PROJECTS
FY 2021/22 ADOPTED
PROJECTS
Transportation 7 $20,445,679
Traffic Signals 2 1,740,000
Street Improvements 1 410,000
Pavement Management 3 2,922,662
Drainage 0 0
Streetlight 0 0
Public Facilities 5 2,090,000
Parks, Trails, and Recreation 5 375,000
23 $27,983,341
Including FY2021/22 Mid-Year requests, the CIP Budget would be updated to reflect the following:
TABLE 6: FY2021/22 CIP Budget (Proposed thru Mid-Year FY2021/22)
PROJECT CATEGORY
# OF ADJUSTED
FY2021/22
PROJECTS
FY 2021/22 ADJUSTED
PROJECTS
Transportation 7 $23,245,679
Traffic Signals 5 $2,345,984
Street Improvements 7 $1,810,743
Pavement Management 7 $4,814,385
Drainage 0 $0
Streetlight 0 $0
Public Facilities 11 $10,690,000
Parks, Trails, and Recreation 7 $1,381,138
44 $44,287,929
New mid-year specific CIP project/adjustments reflected in the table above include requests for the following:
Bell Mountain Pedestrian Improvements Project, $446,210 (separate staff report and budget appropriation request included as part of regular 3/2/2022 Council Agenda)
Newport Median Project Phase I (Design), $250,000
Beth Drive Street Improvements Project (Murrieta Rd to Melvin St), $60,000 Transfer of $60,000 from Trust Fund (350-2193) to Capital Projects Fund (320).
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 7
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 Salt Creek Trail Improvements Project - $100,000
AMR Skate Park Improvements, $350,000
Additional budget appropriations are not needed for the AMR Skate Park Project. This project will utilize unused funds included within the approved FY2021/22 adopted budget. AMR Resurfacing Project, $650,000
This project is included within the FY2021/22 adopted budget. However, it was not formally included as part of the CIP Program. As part of the FY2021/22 Mid-Year budget review, the project will be formally added as CIP project within the program. Additionally, project funding for the AMR Resurfacing Project is updated to be funded $216,667 from Fund 490 (CFD 2012-1, AMR), $216,667 from Fund 200 (Gas Tax), and $216,666 from Fund 220 (Measure A).
In total, the FY2021/22 CIP Budget, inclusive of the current year adopted budget funding, additional appropriations requests throughout the fiscal year, FY2021/22 Mid-Year requests discussed above and prior year budget carry-overs for on-going projects will be $84,477,809.
Year to date Budget Appropriation Requests Proposed FY2021/22 Mid-Year Appropriations:
During the first seven (7) months of operations, staff presented fourteen (14) staff reports requesting to increase revenues and appropriations in the General Fund, including Quality of Life (Measure DD), for Fiscal year 2021/22. These requested increases in revenues and appropriations were presented and adopted as follows:
TABLE 7: GENERAL FUND (FUND 100) BUDGET APPROPRIATIONS TO DATE GENERAL FUND (FUND 100) REVENUES
Meeting
Date DESCRIPTION Amount ($)
10/6/2021 State Asset Forfeiture $36,189
10/6/2021 CEQA Review Revenue 2,000,000
10/20/2021 Donation (Crime Watch) 13,836
TOTAL $2,050,026
GENERAL FUND (FUND 100) EXPENDITURES
Meeting
Date DESCRIPTION Amount ($)
7/7/2021 CEQA Services: Menifee Specific Plan $55,440
7/7/2021 CIP 20-04: Paloma Wash Trail Improvements (95,527) 7/21/2021 CIP 22-20: Sun City Community Project 183,886 7/21/2021 CIP 22-21: Lazy Creek Pedestrian Project 88,381 8/4/2021 CEQA Services: Freedom Business Park 53,169
9/15/2021 CIP 21-13: McCall Blvd Resurfacing Project 108,774 9/15/2021 Fire Contract 368,502
10/6/2021 Furniture & Equipment 11,589
10/6/2021 Professional Services 24,600
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 8
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 10/6/2021 Professional Services Recoverable (CEQA) 2,000,000 10/6/2021 FY20/21 Budget Carry-Overs 3,764,518
10/20/2021 Donation (Crime Watch) 13,837
12/15/2021 Future City Hall 4,000,000
12/15/2021 Future City Hall Parking Lot Project 2,000,000 12/15/2021 Community/Recreation Center Project 1,000,000 12/15/2021 Holland Road Overpass Project 2,800,000
12/15/2021 PMP Menifee Meadows & Potomac Projects 1,057,606 TOTAL $17,434,775
TABLE 8: QUALITY OF LIFE (MEASURE DD) FUND (FUND 105) BUDGET
APPROPRIATIONS TO DATE
QUALITY OF LIFE (MEASURE DD) FUND (FUND 105) EXPENDITURES Meeting Date DESCRIPTION AMOUNT
9/1/2021 CIP 21-16: Rancho La Vita Resurfacing Project $902,341 9/15/2021 CIP 21-13: McCall Blvd Resurfacing Project 354,980 10/6/2021 FY20/21 Budget Carry-Overs 7,138,216
12/15/2021 Fire Station #5 1,300,000
12/15/2021 Fire Station #68 70,000
12/15/2021 PMP Romoland South Grid Resurfacing Project 184,117 TOTAL $9,949,655
Although there are no requests for use of available fund balance from the General Fund at this mid-year budget review, staff is recommending the use of year-to-date increased revenues to cover the listed requests.
TABLE 9: GENERAL FUND (FUND 100) MID-YEAR APPROPRIATIONS General Fund Expenditures
Additional Expenditure Amount ($) Justification
New Positions (18 New)/(7 Reclassifications) $447,196 Various Departments Risk Management Expenses 80,000 Insurance Premium & Investigative Services
Community Services Dept.: Professional Services 130,000 Park Master Plan Update City Attorney: Professional Services 151,303 Rate Increase Adjustment City Manager Office: Professional Services 100,000 Needs Assessment/Conceptual
Design Services
IT Department 275,000 Network Cluster Servers
Replacement
Special District OT & Standby to General Fund 49,404 Special District Revenue Shortages
Community Development 807,000 Addtl CEQA Contracts City Manager Office: Media Equipment 30,000 Media Equipment Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 9
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 General Fund Expenditures
Community Services Dept.: Lighting Safety & Sound Equipment for Events
100,000 Lighting Safety & Sound
Equipment for Events
Community Services Dept.: Commercial Recycling Compliance Assistance
250,000 Commercial Recycling
Compliance Assistance
Community Services Dept.: Salt Creek Trail Improvements Project
100,000 Salt Creek Trail
Improvements Project
Community Services Dept.: Various Professional Services, Lazy Creek Furnishings & Electronics
100,000 Various Professional
Services, Lazy Creek
Furnishings & Electronics
Community Services Dept.: Senior Low-Income WM Bill
Assistance Program (1)
150,000 Senior Low-Income WM Bill
Assistance Program
TOTAL GENERAL FUND ADDITIONAL EXPENDITURES: $2,769,903
TOTAL ADDITION TO GENERAL FUND RESERVES: $345,400 To General Fund Balance (1) This will be funded by Waste Management program funding received annually to cover per the Agreement extension effective 4/1/2020 to cover solid waste program implementation, street sweeping, and street maintenance/rehabilitation.
As of the end of December 2021, an increase to current year revenues of $3,115,303 is requested.
The additional expenditures and positions/reclassifications needed for fiscal year 2021/22 will be offset by the increase in revenues with a request for an increase in appropriations for expenditures of $2,769,903. It is projected that there will be an additional $345,400 added to fund balance at the end of fiscal year 2021/22.
Within the Quality of Life (Measure DD) Fund, staff is requesting to use the increased revenues to fund Menifee PD personnel, related equipment, and contribute towards the Menifee PD Police Substation Facility. The recommended use of Measure DD funds was presented at the Quality of Life (Measure DD) Subcommittee meeting on February 17, 2022. The committee reviewed the presented use of available funds and made a motion to recommend use of funds as presented.
TABLE 10: QUALITY OF LIFE (MEASURE DD) FY2021/22 MID-YEAR APPROPRIATIONS Quality of Life (Measure DD)
Additional Expenditure Amount ($) Justification
Additional Police Personnel $200,200 Additional Police Personnel Police Equipment (Vehicles & Employee
Equipment)
1,888,459 Police Equipment (Vehicles &
Employee Equipment)
Sub-Station Facility 230,137 Sub-Station Facility
TOTAL QUALITY OF LIFE ADDITIONAL
EXPENDITURES:
$2,318,796
TOTAL ADDITION TO QUALITY OF LIFE
(MEASURE DD) FUND RESERVES:
$0 To Quality of Life (Measure DD)
Fund Balance
Other funds mid-year budget adjustments required to either correct originally budgeted amounts or to meet the operational needs of the City are illustrated below.
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 10
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 TABLE 11: ALL OTHER FUNDS FY2021/22 MID-YEAR APPROPRIATIONS
AQMD FUND
REVENUES AMOUNT ($) JUSTIFICATION
AB 2766 Fees $14,317 Correct Amounts to Actuals
Interest Income 27 Correct Amounts to Actuals
TOTAL AQMD FUND REVENUE ADJUSTMENTS $14,344
CIP FUND
REVENUES AMOUNT ($) JUSTIFICATION
Beth Drive Street Improvements $60,000 Transfer from Trust Fund (350-2193)
Interest Income 9,018 Correct Amounts to Actuals
TOTAL CIP FUND REVENUE ADJUSTMENTS $69,018
CIP FUND
EXPENDITURES AMOUNT ($) JUSTIFICATION
Beth Drive Street Improvements $60,000 Beth Drive Street Improvements
TOTAL CIP FUND EXPENDITURE ADJUSTMENTS $60,000
DIF FUNDS
REVENUES AMOUNT ($) JUSTIFICATION
DIF Fees $3,157,455 Correct Amounts to Actuals
TOTAL DIF FUNDS REVENUE ADJUSTMENTS $3,157,455
FLEET FUND
REVENUES AMOUNT ($) JUSTIFICATION
Interest Income $2,678 Correct Amounts to Actuals
TOTAL FLEET FUND REVENUE ADJUSTMENTS $2,678
GAS TAX FUND
REVENUES AMOUNT ($) JUSTIFICATION
Gas Tax Revenue $217,880 Correct Amounts to Actuals
Interest Income (7,142) Lower Yields
TOTAL GAS TAX FUND REVENUE ADJUSTMENTS $210,738
GAS TAX FUND
EXPENDITURES AMOUNT ($) JUSTIFICATION
Streetlight Costs $208,319 Streetlight Costs
TOTAL GAS TAX FUND EXPENDITURE ADJUSTMENTS $208,319
GRANT FUND
EXPENDITURES AMOUNT ($) JUSTIFICATION
American Rescue Plan (ARP) Mid-Year 21/22 $2,157,322 Proposed ARP expenses TOTAL GRANT FUND EXPENDITURE ADJUSTMENTS $2,157,322
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 11
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 INFORMATION TECHNOLOGY FUND
REVENUES AMOUNT ($) JUSTIFICATION
Interest Income $1,230 Correct Amounts to Actuals
TOTAL INFORMATION TECHNOLOGY FUND REVENUE
ADJUSTMENTS $1,230
MEASURE A FUND
REVENUES AMOUNT ($) JUSTIFICATION
Interest Income ($986) Lower Yields
TOTAL MEASURE A FUND REVENUE ADJUSTMENTS ($986)
MEASURE A FUND
EXPENDITURES AMOUNT ($) JUSTIFICATION
Newport Medians Project $250,000 Newport Medians Project AMR Resurfacing Project $216,667 AMR Resurfacing Project TOTAL MEASURE A FUND EXPENDITURE ADJUSTMENTS $466,667
PEG FUND
REVENUES AMOUNT ($) JUSTIFICATION
Interest Income $6,338 Correct Amounts to Actuals
P.E.G. Fees (14,721) Correct Amounts to Actuals
TOTAL PEG FUND REVENUE ADJUSTMENTS ($8,383)
QUIMBY FEES FUND
REVENUES AMOUNT ($) JUSTIFICATION
Interest Income ($1,740) Lower Yields
Quimby Park Fees 539,606 Correct Amounts to Actuals
TOTAL QUIMBY FEES FUND REVENUE ADJUSTMENTS $537,866
RBBD FUNDS
REVENUES AMOUNT ($) JUSTIFICATION
Interest Income $41,900 Correct Amounts to Actuals
RBBD Revenue 1,020,605 Correct Amounts to Actuals
TOTAL RBBD FUNDS REVENUE ADJUSTMENTS $1,062,504
SB 1 ROAD MAINTENANCE REHABILITATION FUND
REVENUES AMOUNT ($) JUSTIFICATION
Gas Tax Road Maint. Rehab $238,256 Correct Amounts to Actuals Interest Income 631 Correct Amounts to Actuals
TOTAL SB 1 ROAD MAINTENANCE REHABILITATION FUND
REVENUE ADJUSTMENTS $238,887
SLESF FUND
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 12
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 REVENUES AMOUNT ($) JUSTIFICATION
Grant Revenue $103,105 Correct Amounts to Actuals
TOTAL SLESF FUND REVENUE ADJUSTMENTS $103,105
TRUST FUND
EXPENDITURES AMOUNT ($) JUSTIFICATION
Beth Drive Street Improvements $60,000 Transfer to CIP Fund (320) TOTAL TRUST FUND EXPENDITURE ADJUSTMENTS $60,000
LLMD 89-1 FUNDS
REVENUES AMOUNT ($) JUSTIFICATION
Special Assessment $4,505 Correct Amounts to Actuals
TOTAL LLMD 89-1 FUNDS REVENUE ADJUSTMENTS $4,505
CSA FUNDS
REVENUES AMOUNT ($) JUSTIFICATION
Special Assessment $339 Correct Amounts to Actuals
TOTAL CSA FUNDS REVENUE ADJUSTMENTS $339
CFD FUNDS
REVENUES AMOUNT ($) JUSTIFICATION
Special Assessment $61,802 Correct Amounts to Actuals
TOTAL CFD FUNDS REVENUE ADJUSTMENTS $61,802
CITY-WIDE CFD FUNDS
REVENUES AMOUNT ($) JUSTIFICATION
Special Assessment $6,680 Correct Amounts to Actuals
Transfer Correction: Fund 621 -12 To correct actual transfers in Transfer Correction: Fund 622 51,650 To correct actual transfers in TOTAL CITY-WIDE CFD FUNDS REVENUE ADJUSTMENTS $58,318
BONDED CFDS FUNDS
REVENUES AMOUNT ($) JUSTIFICATION
Special Assessment $496,281 Correct Amounts to Actuals
TOTAL BONDED CFDS FUNDS REVENUE ADJUSTMENTS $496,281
BONDED CFDS FUNDS
EXPENDITURES AMOUNT ($) JUSTIFICATION
Professional Services $45,000 Administrative Expenses
TOTAL BONDED CFDS FUNDS EXPENDITURE
ADJUSTMENTS $45,000
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 13
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 American Rescue Plan (ARP) Funds
On March 11, 2021 Congress and the executive branch, passed the $1.9 trillion American Rescue Plan (ARP) economic stimulus plan intended to address the on-going impacts of the unprecedented COVID-19 pandemic. All local governments, including the City of Menifee received direct funding to help bridge budget shortfalls and mitigate the impacts of COVID-19.
The Act provides that the funds can be used for COVID-19 related expenses incurred between March 3, 2021 and December 31, 2024. Use of funds can be generally categorized into six (6) principal categories:
1. Support Public Health Response - Fund COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and certain public health and safety staff.
2. Replace Public Sector Revenue Loss - Provide government services to the extent of the reduction in revenue experienced due to the pandemic. Revenue Loss is defined by Department of Treasury as a standard allowance of $10 million, or revenue loss using the established Federal formula.
3. Water & Sewer Infrastructure - Make necessary investments to improve access to clean drinking water and invest in wastewater and stormwater infrastructure.
4. Address Negative Economic Impacts - Respond to economic harm to workers, families, small businesses, impacted industries, and the public sector.
5. Premium Pay for Essential Workers - Offer additional support to those who have and will bear the greatest health risks because of their service in critical sectors.
6. Broadband Infrastructure - Make necessary investments to provide unserved or underserved locations with new or expanded broadband access.
The City of Menifee has been allocated a total of $13,213,674 in ARP funding. The first half (tranch), $6,606,837, was received in June 2021, and the second half is anticipated to be received in late March/early April 2022. To date, ARP funds have been used for the following purposes:
TABLE 12: AMERICAN RESCUE PLAN (ARP) APPROVED EXPENDITURES THROUGH FEBRUARY 2022
CATEGORY PROJECT DESCRIPTION AMOUNT ($)
Support Public Health
Response
Menifee PD: Micro-Robots $9,999
Replace Public Sector
Revenue Loss
(Government Services)
FY2021/22 Salaries (Personnel
Costs)
3,616,644
Replace Public Sector
Revenue Loss
(Government Services)
Human Resources: Neo-Gov Training
Module
61,513
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 14
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 CATEGORY PROJECT DESCRIPTION AMOUNT ($)
Replace Public Sector
Revenue Loss
(Government Services)
Information Technology: Smart Cities
& Broadband Master Plan
162,050
TOTAL $3,850,206
Plan for Use of Remaining Funds, $9,363,468
In February 2022, the Department of Treasury issued the corresponding Final Rule, outlining the governing requirements for the use of ARP funds.
Intended Use
The City has wide latitude for use of the funds, with exception of some purposes such as pension payments that are restricted or not allowable. The City may direct that the funds are used for structural or ongoing uses, such as authorizing staffing, or for one-time uses in recognition that the funding provided under the Act is one-time money, or some combination of purposes.
Structural Use
The typical recommendation for one-time money is not for structural uses. However, the most recent recession experienced included a fairly rapid return of lost revenues and there is a reasonable expectation that the post-pandemic recovery will behave similarly, particularly for revenues such as the transient occupancy tax, i.e., hotel tax.
One-time Use
At the discretion of the City Council, one-time money may be used for discrete projects rather than structural uses. Examples may include updates to facilities to prepare for post-pandemic uses. This option may also be combined with the structural use.
As part of the FY2021/22 Mid-Year budget review, staff is recommending using ARP funds for the following high priority projects:
TABLE 13: AMERICAN RESCUE PLAN (ARP) PROPOSED FY2021/22 MID-YEAR
EXPENDITURES
CATEGORY PROJECT DESCRIPTION AMOUNT ($)
Support Public Health
Response
Mass Notification System - Would
provide a dedicated system/solution to
communicate with public regarding
public health (Covid-19) updates and
other emergency alerts
$120,000
Water & Sewer
Infrastructure
Holland Road Sewer & Recycled
Water Improvements - Adding
recycled water/sewer components for
existing properties.
500,000
Replace Public Sector
Revenue Loss
(Government Services)
Business Façade Improvement
Program - Provides direct economic
support to businesses to beautify and
improve the exterior of business
sites.
500,000
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 15
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 CATEGORY PROJECT DESCRIPTION AMOUNT ($)
Support Public Health
Response
City Hall/PD HQ Enhanced Cleaning
Services, PPE, Masks, Covid-19
Testing etc.
167,459
Replace Public Sector
Revenue Loss
(Government Services)
Purchase of City facility - Provides
an opportunity to use funding as one-
time use to help address/alleviate
spacing needs.
969,863
TOTAL $2,257,322
If approved as recommended, a corresponding Budget Appropriation to Fund 301 (Grant Fund) in the amount of $2,257,322 will be included as part of the FY2021/22 Mid-Year.
Including Tables 12 and 13, the remaining balance of ARP funds would be $7,106,146, contingent on approval of the items indicated in Table 13.
As the City navigates the impacts of Covid-19, short and long-term, the City’s plan and strategy for the use of these funds is to maximize the use of the funding and truly meet the needs of the community, is a phased approach/plan. Cognizant of the requirements to expend all funding by December 2024, the City’s approach is fiscally conservative. Further, recognizing that these funds cannot be used for, pension debt or reserves, but can be used to provide general government services (replace revenue loss as defined by the Department of Treasury), the City intends to use the funding for high priority projects/program and/or services. As the City develops its’ upcoming budget, the use of ARP funds will continue to be reviewed with specific recommendations brought for Council consideration and approval.
STRATEGIC PLAN OBJECTIVE
Responsive and Transparent Community Government.
In the development of the FY2021/22 budget, and in the implementation of the corresponding programs/projects/activities, staff considered the City Council’s Strategic Plan (2018 thru 2023) goals and has addressed them in the following ways:
Increased staffing for critical areas including public safety Additional Capital Projects funding
Strategic Plan specific action items have been incorporated as part of the FY2021/22 budget.
Safe &
Attractive
Community
Livable &
Economically
Prosperous
Community
Responsive &
Transparent
Community
Government
Accessible &
Interconnecte
d Community
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 16
Menifee Mayor and City Council March 2, 2022
City of Menifee Staff Report
FY2021/2022 Mid-Year Budget Review and Adjustments
March 2, 2022
8 9
1 FISCAL IMPACT
Below is a summary of the mid-year budget adjustments being requested for the increase in expenditures and revenues for the General Fund, along with similar adjustments for the other funds.
TABLE 14: GENERAL FUND FY2021/22 MID-YEAR ADJUSTMENTS
SUMMARY OF MID-YEAR BUDGET ADJUSTMENTS
GENERAL FUND
Total by Fund Revenues Expenditures
General Fund $3,115,303 $2,769,903
Quality of Life (Measure DD) 2,701,878 2,318,796
Quality of Life (Measure DD) (Prior
Appropriations) 383,082
TOTAL ADJUSTMENTS GENERAL FUND $5,817,181 $5,471,781
TABLE 15: ALL OTHER FUNDS FY2021/22 MID-YEAR ADJUSTMENTS
SUMMARY OF MID-YEAR BUDGET ADJUSTMENTS
OTHER FUNDS
Total by Fund Revenue/Savings Expenditure/Reserves
IT FUND $1,230
FLEET FUND 2,678
GAS TAX FUND 210,738 208,319
SB1 ROAD MAINT. FUND 238,887
MEASURE A FUND (986) 466,667
SLESF FUND 103,105
AQMD FUND 14,344
GRANT FUND 2,257,322
CIP FUND 69,018 60,000
PEG FUND (8,383)
TRUST FUND 60,000
LLMD 89-1C FUND 4,505
RBBD FUND 1,062,504
CSA FUND 339
CFD FUND 61,802
DIF FUND 3,157,455
QUIMBY FUND 537,866
CITYWIDE CFD FUND 58,318
BONDED CFD FUNDs 496,281 45,000
TOTAL ADJUSTMENTS OTHER FUNDS $6,009,701 $3,097,308
ATTACHMENTS
1. Budget Amendment Resolution (All Funds)
2. Resolution - Classification and Compensation Plan
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 17
Menifee Mayor and City Council March 2, 2022
RESOLUTION NO. 22-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA, AMENDING THE FISCAL YEAR 2021/22 OPERATING BUDGET
WHEREAS, the City of Menifee, California adopted a budget for the fiscal year 2021/22 with Resolution No. 21-1033 on June 2, 2021; and
WHEREAS, from time to time the City of Menifee receives unanticipated revenues, experiences unanticipated expenditures, and/or identifies alternative funding sources; and WHEREAS, it is in the best interest of the citizens of the City of Menifee to allocate budget resources to continue the operations of the City of Menifee; and WHEREAS, the City Council of the City of Menifee needs to amend the fiscal year 2021/22 budget as follows:
AMENDMENTS TO ADOPTED BUDGET:
General Fund Adopted FY 2021/22 Revenue Budget: $59,885,280
CITY COUNCIL
MEETING DESCRIPTION ACCOUNT # AMOUNT
October 6, 2021 State Asset Forfeiture 100-3468 $36,189 October 6, 2021 CEQA Review Revenue 100-3425 2,000,000
October 20, 2021 Donation (Crime Watch) 100-3855 13,836.51 March 2, 2022 Mid-Year Budget
Adjustments
Various 3,115,303
TOTAL: $5,165,328.51
Amended General Fund FY 2021/22 Revenue Budget: $65,050,608.51 General Fund Adopted FY 2021/22 Expenditure Budget: $59,885,280
2. Record Appropriation(s):
CITY COUNCIL
MEETING DESCRIPTION ACCOUNT # AMOUNT
July 7, 2021 CEQA Services:
Menifee Specific Plan
100-4330-52825 $55,440
July 7, 2021 CIP 20-04: Paloma
Wash Trail
Improvements
100-4555-58086 (95,527)
July 21, 2021 CIP 22-20: Sun City
Community Project
100-4555-58137 183,886
July 21, 2021 CIP 22-21: Lazy Creek
Pedestrian Project
100-4555-58138 88,380.50
August 4, 2021 CEQA Services:
Freedom Business
Park
100-4330-52825 53,169
September 15, 2021 CIP 21-13: McCall Blvd
Resurfacing Project
100-4555-58111 108,773.95
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 18
Menifee Mayor and City Council March 2, 2022
Amending the Fiscal Year 2020/21 Budget
2 4
4 6
6 3
September 15, 2021 Fire Contract 100-4445-52800 368,502 October 6, 2021 Furniture & Equipment 100-4911-53150 11,589 October 6, 2021 Professional Services 100-4911-52800 24,600 October 6, 2021 Professional Services
Recoverable (CEQA)
100-4330-52846 2,000,000
October 6, 2021 FY20/21 Budget Carry-
Overs
100-xxxx-xxxxx 3,764,518.47
October 20, 2021 Donation (Crime
Watch)
100-4911-52509 13,836.51
December 15, 2021 Future City Hall 100-4555-xxxxx 4,000,000 December 15, 2021 Future City Hall Parking
Lot Project
100-4555-xxxxx 2,000,000
December 15, 2021 Community/Recreation
Center Project
100-4555-xxxxx 1,000,000
December 15, 2021 Holland Road
Overpass Project
100-4555-58021 2,800,000
December 15, 2021 PMP Menifee Meadows
& Potomac Projects
100-4555-xxxxx 1,057,606
March 2, 2022 Mid-Year Budget
Adjustments
Various 2,769,903
TOTAL: $20,204,677.43
Amended General Fund FY 2021/22 Expenditure Budget: $80,089,957.43
3. Record Transfer of Funds:
FROM ACCOUNT # TO ACCOUNT # AMOUNT
TOTAL: 0
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MENIFEE DOES HEREBY RESOLVE AS FOLLOWS:
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 19
Menifee Mayor and City Council March 2, 2022
Amending the Fiscal Year 2020/21 Budget
3 4
4 6
6 3
Other funds as shown in the table below:
SUMMARY OF MID-YEAR BUDGET ADJUSTMENTS
OTHER FUNDS
Total by Fund Revenue Expenditures
MEASURE DD FUND $2,701,878 $2,318,796
IT FUND 1,230
FLEET FUND 2,678
GAS TAX FUND 210,738 208,319
SB1 ROAD MAINT. FUND 238,887
MEASURE A FUND (986) 466,667
SLESF FUND 103,105
AQMD FUND 14,344
GRANT FUND 2,257,322
CIP FUND 69,018 60,000
PEG FUND (8,383)
TRUST FUND 60,000
LLMD 89-1C FUND 4,505
RBBD FUND 1,062,504
CSA FUND 339
CFD FUND 61,802
DIF FUND 3,157,455
QUIMBY FUND 537,866
CITYWIDE CFD FUND 58,318
BONDED CFD FUNDs 496,281 45,000
TOTAL ADJUSTMENTS OTHER FUNDS $8,711,579 $5,416,104
SUMMARY OF MID-YEAR BUDGET ADJUSTMENTS CIP PROJECTS
Total by Project Funding Source Expenditures/Reserves
Newport Median Project Phase I (Design) Measure A $250,000 Beth Drive Street Improvements Project CIP Fund 55,000
Salt Creek Channel Improvements Project General Fund 100,000 AMR Resurfacing Project Measure A 216,667
TOTAL ADJUSTMENTS: $621,667
The annual budget for the General Fund for the City of Menifee for fiscal year 2021/22 is hereby increased and amended to reflect unanticipated revenues and expenditures as follows:
Revenues:
Increase Budget for Mid-Year Budget Adjustments $3,115,303 Amended General Fund FY 2021/22 Budget $65,050,608.51 Expenditures:
Increase Budget for Mid-Year Budget Appropriations $2,769,903
Amended General Fund FY 2021/22 Budget: $80,089,957.43 Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 20
Menifee Mayor and City Council March 2, 2022
Amending the Fiscal Year 2020/21 Budget
4 4
4 6
6 3
PASSED, APPROVED AND ADOPTED this 2nd day of March 2022. _____________________________
Bill Zimmerman, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________ Stephanie Roseen, Acting City Clerk Jeffrey T. Melching, City Attorney Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 21
Menifee Mayor and City Council March 2, 2022
RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MENIFEE, CALIFORNIA,
ADOPTING THE CLASSIFICATION AND COMPENSATION PLAN FOR THE CITY OF MENIFEE FOR FISCAL YEAR 2021/2022
WHEREAS, it is necessary to amend the City’s Classification and Compensation plan from time to time to maintain a current plan which reflects the organizational structure, workload, or otherwise; and
WHEREAS, the Classification and Compensation Plan has been updated to reflect changes in the 2021/2022 fiscal year as recommended in the mid-year review; and
WHEREAS, the Classification and Compensation Plan, including the schedule of authorized positions, attached hereto, is hereby adopted pursuant to Section 45001 of the California Government Code; such list is attached to this Resolution as “Exhibit A” and incorporated herein by this reference; and
WHEREAS, the changes to the Classification and Compensation Plan as related to the budget require Council approval; and
WHEREAS, the C lassification and Compensation Plan shall become effective March 2, 2022, and may be, thereafter, amended; and
WHEREAS, the City Manager shall implement the attached Classification and Compensation Plan and has the authority to select and appoint employees in accordance with the City’s Personnel Rules and Regulations; and
WHEREAS, the City Manager In accordance with the City of Menifee Municipal Code Section 2.08.060(B), shall administer the City personnel system; this resolution specifically authorizes the City Manager to establish, fix and alter job classifications including titles, descriptions, compensation and number of positions in the Classification and Compensation Plan as needed, subject to the total personnel expenditure budget limitations approved by the City Council, and in accordance with the provisions of Gov. Code 3500 et. seq., if applicable; and
WHEREAS, all prior resolutions and parts of this resolution in conflict with this resolution are hereby rescinded.
NOW, THEREFORE, BE IT RESOLVED that the City of Menifee, California, does hereby DETERMINE and ORDER as follows:
SECTION 1: The City Council hereby does adopt the Classification and Compensation Plan effective March 2, 2022 as presented herewith as Exhibit A.
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 22
Menifee Mayor and City Council March 2, 2022
PASSED, APPROVED AND ADOPTED this 2nd day of March 2022.
Bill Zimmerman, Mayor
Attest: Approved as to Form:
_____________________________
Stephanie Roseen, Acting City Clerk Jeffrey Melching, City Attorney
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 23
Menifee Mayor and City Council March 2, 2022
"EXHIBIT A"
Effective 03/02/2022
Department Title Classification Group FTE Step From Step To Council Council Member Elec Elected n/a n/a 7,800.00$
Council Council Member Elec Elected n/a n/a 7,800.00$
Council Council Member Elec Elected n/a n/a 7,800.00$
Council Council Member Elec Elected n/a n/a 7,800.00$
Council Mayor Elec Elected n/a n/a 9,000.00$
City Manager City Manager Contract 1.0 n/a - n/a 272,929$ City Manager Assistant City Manager Contract 1.0 625 183,677 $ 675 235,699$ City Manager Public Information & Legislative Affairs Officer Mid 1.0 535 117,249 $ 566 150,457$ City Manager Senior Management Analyst Conf 1.0 481 89,566 $ 531 114,933$ City Manager Management Analyst Prof 1.0 443 74,102 $ 493 95,090$ City Manager Media & Production Coordinator Gen 1.0 432 70,146 $ 482 90,014$ City Manager Media Specialist Gen 1.0 405 61,309 $ 455 78,673$ City Manager Executive Assistant Conf 1.0 387 56,044 $ 437 71,918$ Building and Safety Building Official Mid 1.0 547 124,481 $ 597 159,737$ Building and Safety Building/Safety Manager Prof 1.0 525 111,545 $ 575 143,137$ Building and Safety Plans Examiner Gen 2.0 443 74,102 $ 493 95,090$ Building and Safety Senior Building Inspector Gen 1.0 443 74,102 $ 493 95,090$ Building and Safety Building Inspector Gen 5.0 420 66,071 $ 470 84,784$ Building and Safety Management Analyst Prof 1.0 443 74,102 $ 493 95,090$ Building and Safety Building Permit Technician Gen 3.0 395 58,326 $ 445 74,845$ Building and Safety Office Specialist II Gen 1.0 318 39,726 $ 368 50,977$ City Clerk City Clerk Contract 1.0 579 146,021 $ 629 187,378$ City Clerk Management Analyst Prof 1.0 443 74,102 $ 493 95,090$ City Clerk Assistant City Clerk Prof 1.0 462 81,468 $ 512 104,542$ City Clerk Records Technician Gen 1.0 347 45,908 $ 397 58,911$ City Clerk Administrative Assistant Gen 1.0 367 50,724 $ 417 65,090$ City Clerk Receptionist Gen 1.0 284 33,530 $ 334 43,026$ Code Enforcement Code Enforcement Supervisor Prof 1.0 449 76,353 $ 499 97,979$ Code Enforcement Senior Code Enforcement Officer Gen 2.0 430 69,450 $ 480 89,120$ Code Enforcement Code Enforcement Officer II Gen 2.0 409 62,544 $ 459 80,258$ Code Enforcement Code Enforcement Officer I Gen 1.0 387 56,044 $ 437 71,918$ Code Enforcement Code Enforcement Technician Gen 1.0 367 50,724 $ 417 65,090$ Code Enforcement Office Specialist II Gen 1.0 318 39,726 $ 368 50,977$ Community Development Community Development Director Contract 1.0 605 166,239 $ 655 213,323$ Community Development Planning Manager Mid 1.0 547 124,481 $ 597 159,737$ Community Development Principal Planner Mid 1.0 516 106,648 $ 566 136,854$ Community Development Senior Planner Prof 3.0 481 89,566 $ 531 114,933$ Community Development Senior Management Analyst Prof 1.0 481 89,566 $ 531 114,933$ Community Development Associate Planner Gen 3.0 449 76,353 $ 499 97,979$ Community Development Management Analyst I Prof 1.0 443 74,102 $ 493 95,090$ Community Development Assistant Planner Gen 2.0 430 69,450 $ 480 89,120$ Community Development Planning Technician Gen 1.0 395 58,326 $ 445 74,845$ Community Development Administrative Assistant Gen 1.0 367 50,724 $ 417 65,090$ Community Services Community Services Director Contract 1.0 605 166,239 $ 655 213,323$ Community Services Park/Landscape Maintenance Manager Mid 1.0 525 111,545 $ 575 143,137$ Community Services Community Services Manager Mid 1.0 525 111,545 $ 575 143,137$ Community Services Management Analyst II Prof 1.0 462 81,468 $ 512 104,542$ Community Services Community Services Supervisor Prof 1.0 449 76,353 $ 499 97,979$
CITY OF MENIFEE
AUTHORIZED POSITIONS and COMPENSATION
FISCAL YEAR 2021-2022
Annual Salary Ranges
FY21/22 Mid-Year Request
FY21/22 Personnel Approved
Under CM Authority
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 24
Menifee Mayor and City Council March 2, 2022
"EXHIBIT A"
Effective 03/02/2022
Department Title Classification Group FTE Step From Step To
CITY OF MENIFEE
AUTHORIZED POSITIONS and COMPENSATION
FISCAL YEAR 2021-2022
Annual Salary Ranges
FY21/22 Mid-Year Request
FY21/22 Personnel Approved
Under CM Authority
Community Services Management Analyst I Prof 1.0 443 74,102$ 493 95,090$ Community Services Field Supervisor Gen 1.0 420 66,071$ 470 84,784$ Community Services Community Services Coordinator Gen 4.0 383 54,937$ 433 70,497$ Community Services Park Ranger Gen 2.0 383 54,937$ 433 70,497$ Community Services Sr. Park Maintenance Worker Gen 1.0 377 53,318$ 427 68,419$ Community Services Park Maintenance Worker II Gen 5.0 360 48,983$ 410 62,857$ Community Services Sr. Facility Maintenance Worker Gen 1.0 377 53,318$ 410 68,419$ Community Services Administrative Assistant Gen 1.0 367 50,724$ 417 65,090$ Community Services Office Aide (Part-Time) PT 0.50 269 30,206$ 356 46,850$ Community Services Part Time Leader, Instructor, Maintenance(Full Time Equivalents) PT 22.65 269 30,206$ 356 46,850$
Economic Development Economic Development Director Contract 1.0 595 158,152$ 645 202,944$ Economic Development Senior Management Analyst Prof 1.0 462 81,468$ 512 104,542$ Economic Development Management Aide Gen 2.0 405 61,309$ 455 78,673$
Finance Chief Financial Officer Contract 1.0 605 166,239$ 675 213,323$ Finance Deputy Finance Director Contract 1.0 564 135,496$ 614 173,872$ Finance Financial Services Manager Mid/Conf 2.0 534 116,666$ 584 149,709$ Finance Financial Analyst Prof 1.0 481 89,566$ 531 114,933$ Finance Management Aide Gen 1.0 405 61,309$ 455 78,673$ Finance Contract/Purchasing Specialist Gen 1.0 405 61,309$ 455 78,673$ Finance Senior Accounting Technician Gen 2.0 396 58,617$ 446 75,219$ Finance Accounting Technician II Gen 2.0 377 53,318$ 427 68,419$ Finance Contract/Purchasing Technician II Gen 1.0 377 53,318$ 427 68,419$ Finance Contract/Purchasing Technician I Gen 1.0 354 47,539$ 404 61,004$ Finance Accounting Technician I (Business License) Gen 1.0 354 47,539$ 404 61,004$ Finance Accounting Technician I Gen 1.0 354 47,539$ 404 61,004$ Finance Accounting Assistant Gen 1.0 330 42,176$ 380 54,122$ Finance Cashier Gen 1.0 318 39,726$ 368 50,977$ Human Resources Deputy Human Resources Director Contract 1.0 564 135,496$ 614 173,872$ Human Resources Sr. Human Resources Analyst Conf 1.0 481 89,566$ 531 114,933$ Human Resources Human Resources Analyst Conf 2.0 462 81,468$ 512 104,542$ Human Resources Emergency Management Analyst Conf 1.0 443 74,102$ 493 95,090$ Human Resources Human Resources Technician Conf 2.0 377 53,318$ 427 68,419$ Human Resources Office Specialist II Conf 1.0 318 39,726$ 368 50,977$ Information Technology Chief Information Officer Contract 1.0 605 166,239$ 655 213,323$ Information Technology Information Technology Supervisor Conf 1.0 504 100,453$ 554 128,904$ Information Technology Geographic Information System Coordinator Conf 1.0 481 89,566$ 531 114,933$ Information Technology Information Technology Analyst Conf 3.0 462 81,468$ 512 104,542$ Information Technology Management Analyst II Conf 1.0 462 81,468$ 512 104,542$ Information Technology Information Technology Technician Conf 3.0 396 58,617$ 446 75,219$ Information Technology Geographic Information System Technician Conf 2.0 396 58,617$ 446 75,219$ Information Technology Audio Visual (AV) System Technician Conf 1.0 396 58,617$ 446 75,219$ Fire Senior Fire Permit Technician Gen 1.0 420 66,071$ 470 84,784$ Fire Office Specialist II Gen 1.0 318 39,726$ 368 50,977$ Police Chief of Police Contract 1.0 625 183,677$ 675 235,699$ Police Police Captain PMA 2.0 P587 139,110$ P637 178,509$ Police Police Lieutenant PMA 4.0 P557 119,778$ P607 153,702$ Police Police Support Services Manager Mid 1.0 525 111,545$ 575 143,137$ Police Police Sergeant PMA 12.0 P518 98,605$ P568 126,533$ Police Budget and Grants Analyst Prof 1.0 481 89,566$ 531 114,933$ Police Senior Police Personnel & Training Analyst Conf 1.0 481 89,566$ 531 114,933$ Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 25
Menifee Mayor and City Council March 2, 2022
"EXHIBIT A"
Effective 03/02/2022
Department Title Classification Group FTE Step From Step To
CITY OF MENIFEE
AUTHORIZED POSITIONS and COMPENSATION
FISCAL YEAR 2021-2022
Annual Salary Ranges
FY21/22 Mid-Year Request
FY21/22 Personnel Approved
Under CM Authority
Police Crime Analyst Conf 1.0 462 81,468$ 512 104,542$ Police Police Officer POA 72.0 P467 76,459$ P517 98,114$ Police Police Records Supervisor Gen 1.0 430 69,450$ 480 89,120$ Police Crime Scene/Property & Evidence Specialist PEA Misc 2.0 420 64,147$ 470 82,315$ Police Sr. Community Service Officer PEA Misc 1.0 429 67,092$ 479 77,921$ Police Community Service Officer II PEA Misc 6.0 409 60,722$ 459 86,094$ Police Investigative Specialist II PEA Misc 4.0 409 60,722$ 459 77,921$ Police Executive Assistant Conf 1.0 387 56,044$ 437 71,918$ Police Sr. Police Records Technician PEA Misc 1.0 397 57,195$ 447 73,394$ Police Property Room Technician PEA Misc 1.0 377 51,765$ 427 66,426$ Police Police Records Technician PEA Misc 5.0 377 51,765$ 427 66,426$ Police Administrative Assistant Gen 1.0 367 50,724$ 417 65,090$ Public Works/Engineering Director of Public Works and Engineering Contract 1.0 605 166,239$ 655 213,323$ Public Works/Engineering Deputy Director of Public Works/City Engineer Contract 1.0 570 139,612$ 620 179,153$ Public Works/Engineering Assistant City Engineer Mid 1.0 547 124,481$ 597 159,737$ Public Works/Engineering Principal Engineer Mid 2.0 534 116,666$ 584 149,709$ Public Works/Engineering Public Works Manager Mid 1.0 525 111,545$ 575 143,137$ Public Works/Engineering Construction Manager Mid 1.0 516 106,648$ 566 136,854$ Public Works/Engineering Senior Engineer Prof 3.0 504 100,453$ 554 128,904$ Public Works/Engineering Associate Engineer Gen 5.0 481 89,566$ 531 114,933$ Public Works/Engineering Financial Analyst Prof 1.0 481 89,566$ 531 114,933$ Public Works/Engineering Senior Public Works Inspector Gen 1.0 462 81,468$ 512 104,542$ Public Works/Engineering Fleet & Equipment Supervisor Prof 1.0 449 76,353$ 499 97,979$ Public Works/Engineering Public Works Maintenance Supervisor Prof 1.0 449 76,353$ 499 97,979$ Public Works/Engineering Assistant Engineer Prof 1.0 443 74,102$ 493 95,090$ Public Works/Engineering Management Analyst I Prof 2.0 443 74,102$ 493 95,090$ Public Works/Engineering Public Works Inspector II Gen 1.0 430 69,450$ 480 89,120$ Public Works/Engineering Senior Fleet Technician Gen 1.0 420 66,071$ 470 84,784$ Public Works/Engineering Public Works Inspector I Gen 2.0 409 62,544$ 459 80,258$ Public Works/Engineering Fleet Technician Gen 1.0 395 58,326$ 445 74,845$ Public Works/Engineering Engineering Technician I Gen 2.0 395 58,326$ 445 74,845$ Public Works/Engineering Senior Street Maintenance Worker Gen 2.0 377 53,318$ 427 68,419$ Public Works/Engineering Administrative Assistant Gen 2.0 367 50,724$ 417 65,090$ Public Works/Engineering Street Maintenance Worker II Gen 8.0 360 48,983$ 410 62,857$ Public Works/Engineering Street Maintenance Worker I Gen 2.0 340 44,333$ 390 56,889$ Public Works/Engineering Office Specialist II Gen 1.0 318 39,726$ 368 50,977$ Public Works/Engineering Building Project Manager - Retired Annuitant PT 0.5 645 197,033$ 645 197,033$ TOTAL BUDGETED POSITIONS 302.65
Group Key:
Elec: Elected
Appt: Appointed
Nonrep: Non-Represented
Conf: Confidential
Mid: Mid-Management
PMA: Police Management
POA: Police Officers
PEA Misc: Police Employee Miscellaneous Unit
Prof: Professional
Gen: General
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 26
Menifee Mayor and City Council March 2, 2022
"EXHIBIT A"
Effective 03/02/2022
Department Title Classification Group FTE Step From Step To
CITY OF MENIFEE
AUTHORIZED POSITIONS and COMPENSATION
FISCAL YEAR 2021-2022
Annual Salary Ranges
FY21/22 Mid-Year Request
FY21/22 Personnel Approved
Under CM Authority
PT: Part-Time
Item Title: 4.1 Fiscal Year 2021/2022 Mid-Year Budget Review and Budget Adjustments (Amendments are in red) Item Page Number: 27
Menifee Mayor and City Council March 2, 2022