City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Dean Deines, District 4
SPECIAL AGENDA
Menifee City Council
Special Meeting Agenda
Wednesday, August 17, 2022
3:00 PM Special Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Clerk
SPECIAL MEETING (3:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. WORKSHOP
4.1 Draft Comprehensive Cost of Services/User Fee Study RECOMMENDED ACTION
1. Review and p rovide comments on the draft Comprehensive Cost of Services/User Fee Study and recommend submittal for a public hearing and resolution approving the User Fee Update at the September 21, 2022, City Council Meeting.
5. ADJOURN
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CITY OF MENIFEE
SUBJECT: Draft Comprehensive Cost of Services/User Fee Study MEETING DATE: August 17, 2022
TO: Mayor and City Council
PREPARED BY: Jizelle Sandoval, Financial Analyst
REVIEWED BY: Margarita Cornejo, Deputy Finance Director APPROVED BY: Armando G. Villa, City Manager
RECOMMENDED ACTION
1. Review and provide comments on the draft Comprehensive Cost of Services (User Fee Study) and recommend submittal for a public hearing and resolution approving the User Fee Update at the September 21, 2022, City Council Meeting.
DISCUSSION
A User Fee Study is conducted to accurately, fairly, and reasonably determine the full cost of providing services to the individuals and businesses within the community, such as plan check, inspection, permitting and other development-related services. The amount of revenue generated (fee amount) may not exceed the estimated reasonable cost of providing the services, and with the goal of making the City “whole” as to costs.
The City’s current fees are not structured to make the City “whole” as to costs. The current fee structure has an average recovery rate of 73%, which is to say that the City is under-recovering its costs to provide service. The average of 73% is across three service areas, and individually the cost recovery for Administration is 52%, Community Services is 9% and Development Related is 91%, as indicated in Table 1.
Background
Upon incorporation, the City of Menifee adopted the County’s user fee schedule and portions have been updated over time as follows:
•2013 – comprehensive allocation plan and user fee study updated •2014 – addition of Community Services user fees
•2017 – update to Planning, Engineering, Building & Safety, and Fire Fees •2020 – addition of Menifee Police department fees
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Based on these updates, the City engaged the Matrix Consulting Group to perform a comprehensive study analyzing the cost-of-service relationships that exist between fees for service activities in the following areas: City Clerk, Finance, Community Services, Code Enforcement, Police, Fire, Building, Planning and Engineering. The results of this study provide a tool for understanding current service level, the cost and demand for those services, and what fees for service can and should be charged.
The User Fee Study was taken to the Finance Committee on June 21, 2022. After the Finance Committee meeting, staff shared the study with the Building Industry Association (BIA), and presented to the Developer Stakeholder Group. The Finance Committee recommended a workshop for City Council.
Analysis
The methodology employed by the Matrix Consulting Group is a widely accepted “bottom up” approach to cost analysis, where time spent per unit of fee activity is determined for each position within a department or program. Once time spent for a fee activity is determined, all applicable City costs are then considered in the calculation of the “full” cost of providing each service. The overview of types of costs applied in establishing the “full” cost of services provided by the City include both direct and indirect costs.
•Direct Costs Include: Fiscal year 2022 budgeted salaries, benefits, and allowable expenditures.
•Indirect Costs Include: Division, departmental, and citywide administration/management, and clerical support.
•Total Cost is equal to the fees at 100% recovery rate.
The work accomplished by the Matrix Consulting Group in the analysis of the proposed fees for service involved the following steps:
•Departmental Staff Interviews
•Data Collection
•Cost Analysis
•Review and Approval of Results with City Staff
Summary for Results
A comparison of the fiscal year 2021/22 fee-related budgeted expenditures with fee-related revenue generated in fiscal year 2020/21 shows that the City is under-recovering its costs by approximately $3.3 million or a recovery rate of 73%. The following table shows by major service area / discipline, the revenue collected, the total annual cost, the resulting annual surplus / deficit, and the resulting cost recovery.
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Table 1
Service
Area
Total
Annual
Revenue
Total
Annual
Cost
Annual
Surplus/
(Deficit)
Cost
Recovery
%
Admin/Miscellaneous $126,232 $243,368 ($117,135) 52%
Community Services $225,203 $2,638,874 ($2,413,671) 9%
Development Related $8,498,703 $9,314,229 ($815,526) 91% TOTAL $8,850,138 $12,196,470 ($3,346,332) 73%
As shown in Table 1, the City’s largest source of General Fund subsidy is related to Community Services at $2.4 million, which is common due to the general community benefit that it provides.
The next largest General Fund subsidy at approximately $816 thousand is in relation to development-related activities. If Community Services is excluded, then the overall General Fund subsidy for the City decreases from $3.3 million to approximately $933 thousand (admin/miscellaneous and development related service areas) with a cost recovery level of 90%. The subsidy in development is related to current planning applications, which require extensive city staff time and effort. The other component of the deficit is in relation to internal cross-departmental support for Building, Planning, and Engineering. Implementing the full cost recovery fees and updated departmental support fees for Planning and Engineering in relation to Building fees will help the City to bridge this deficit.
The detailed documentation of the Study shows an over-collection for some fees (on a per unit basis), and an undercharge for most others. The results of this analysis provides the City with guidance on how to right-size their fees to ensure that each service unit is set at an amount that does not exceed the full cost of providing that service.
Development Services Surcharges
There are two typical surcharges proposed as part of the development review process – General Plan Maintenance and Technology fee. The City of Menifee currently charges a General Plan Maintenance fee as part of the building permit phase but does not assess a separate Technology Fee. The following subsections discuss the calculation of the General Plan Maintenance Fee and a separate Technology Fee.
General Maintenance Fee
The City of Menifee currently assesses a General Plan Maintenance Fee as part of its building permit process. The fee is meant to account for updates to the general plan, zoning ordinance, housing elements, and other long-range planning activities that are part of the larger General Plan. This is a fairly typical fee charged by many jurisdictions. The City of Menifee currently charges this fee as a percentage of the building permit fee, at the time of building permit submittal. The concept behind charging it during the building permit phase is that any development project, which gets to that phase, makes enough of an impact to require the need for an update to the Zoning Code or the General Plan.
The project team worked with staff in the Planning Division to estimate the annual percentage of time spent by staff as it relates to long-range planning. In addition to internal staff cost there are contracted costs associated with updates to the General Plan and Zoning Code. The City’s Item Title: 4.1
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current fee is 5% of the building permit and the study calculates the fee at 9%. Therefore, staff is recommending full cost recovery at 9% of the building permit.
Technology Surcharge Fee
The City does not currently collect a separate Technology Fee. The Technology Fee allows the City to support the costs associated with the City’s permitting system, staff time for managing the systems, acquiring the system, mobile devices used for permitting, etc. It is important to note that this cost has traditionally been incorporated as an overhead line item into the development department application fees. For greater transparency, as well as the ability to ensure dedicated use of funding, these costs are being extracted from the indirect costs and being evaluated as a separate surcharge. The study calculates the fee at 5.7% of the permit fee and staff is recommending 5% of the fee.
Staff Recommended Fees
The staff recommended fees were based on current fees, industry norms, economic development strategy, and parity with surrounding cities. The majority of the proposed fees assume full cost recovery, which will result in additional revenue and also limit the amount of General Funds used to subsidize user fees. Also, far more equity between taxpayers and fee- payers, as well as fairness between property-related and non-property related services could be secured, assisting in the City’s continued financial stability into the future. The staff recommended User Fees are identified within Attachment 2, Column C. The current fees are listed in Column A and the total City costs to provide the service are in column B, of Attachment
2. Most of the development related fees (planning, building, fire, and engineering) have proposed a cost recovery rate based the current fee. Based on staff analysis, if the fee is new or if the current recovery rate is over 80% then staff is recommending 100% cost recovery rate. If the current cost recovery rate is between 50-79% then staff is recommending 85% cost recovery rate. If the current cost recovery rate is less than 50% then staff is recommending 70% cost recovery rate.
As costs associated with the provision of services fluctuate over time, a significant element in the development of any fee schedule is that it has the flexibility to remain current. Therefore, it is Item Title: 4.1
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recommended that the fees include an inflationary factor to annually increase or decrease the fees. The most commonly used inflator is the Consumer Price Index (CPI) as it is widely well known and accepted.
FISCAL IMPACT
The majority of the proposed fees assume full cost recovery, which will result in additional revenue and also limit the amount of General Funds used to subsidize user fees. Also, far more equity between taxpayers and fee-payers, as well as fairness between property-related and non-property related services could be secured, assisting in the City’s continued financial stability into the future.
The proposed fees will also adopt Consumer Price Index adjustment for All Urban Consumers – Riverside-San Bernardino-Ontario, CA (CPI), as of December of the preceding (calendar) year and made effective for July 1 each fiscal year, allowing for automatic annual adjustments, including increases and decreases.
ATTACHMENTS
1. PowerPoint Presentation
2. Report on Cost of Services (User Fee) Study – Draft
3. Cost of Services (User Fee) Staff Recommended Fees
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1 __________________________________________________________
CITY USER FEE
STUDY UPDATE
__________________________________________________________
CITY COUNCIL WORKSHOP
CITY OF MENIFEE, CA
FINANCE DEPARTMENT
MATRIX CONSULTING GROUP INC.
COUNCIL WORKSHOP MEETING DATE: AUGUST 17, 2022
1 • User Fee Purpose & Process
• Background
• Project Timeline
• Methodology – The Matrix Group, Inc.
• Staff Recommended Fees
• Fees at less than 100% Cost Recovery Rate
AGENDA
2 1
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2 USER FEE PURPOSE
• User Fee Study is conducted to accurately, fairly, and reasonably determine the full cost of City departments to provide services to the individuals and businesses within the community.
• General cost recovery strategy – fund programs and services (thereby reducing other General Fund monies for such purposes). • City has engaged Matrix Consulting Group Inc., to complete comprehensive Cost Allocation (CAP), User Fee Study, and DIF Update.
3 Technical
Study
Staff
Analysis &
Review
Recommended
User Fees
User Fee Process
4 3
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3 • City incorporated 2008 adopting County’s fee structure. • Comprehensive Cost Allocation Plan (CAP) and User Fee Study completed in 2013.
• Addition of Community Services User Fees in 2014.
• Update to Planning, Engineering, Building & Safety and Fire Fees in 2017 (Adopted in 2018).
• Addition of Menifee Police Department fees in 2020.
BACKGROUND
5 PROJECT
TIMELINE
• June 21, 2022: Finance Committee
• July 19, 2022: Developer Stakeholder Meeting
• July 27, 2022: NAIOP Stakeholder Meeting
• August 17, 2022 : User Fees Council Workshop
• September 21, 2022: User Fees for Approval (City Council) • October 5, 2022: Second Reading (Implementation-60 days) 6 5
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4 __________________________________________________________
USER FEE
METHODOLOGY
__________________________________________________________ The Matrix Consulting Group Inc.
7 Services Reviewed:
City Clerk
Finance
Police
Fire Prevention
Building
Code Enforcement
Planning
Engineering
Community Services
8 7
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5 Direct
Costs
Indirect
Costs
Full
Cost
Methodology: Full Cost
Salaries, benefits,
direct material costs
Departmental Admin,
Service, Supplies, Citywide
Overhead, etc.
Recovery
Rate
9 Methodology
Analysis for proposed fees:
Departmental Staff Interviews
Data Collection
Cost Analysis
Review and Approval of Results with Staff
10 9
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6 Executive
Summary Table
Revenue at
Current Fee
Annual
Cost
Annual Surplus
/ (Deficit)
Cost
Recovery %
Admin/Miscellaneous $126,232 $243,368 ($117,135) 52%
Community Services $225,203 $2,638,874 ($2,413,671) 9%
Development Related $8,498,703 $9,314,229 ($815,526) 91% TOTAL $8,850,138 $12,196,470 ($3,346,332) 73%
User Fee Study Results
Admin/Miscellaneous: Police, City Clerk, Finance, & Code Enforcement Community Services: Community Services
Development Related: Building, Planning, Engineering, & Fire Prevention 11 • New Fees
• Condensing of Fees
• Expansion of Fees
• Fee Name Change
Fee Schedule Modifications
• Eliminated Fees
• Restructuring of Fees
• Reclassification of Fees
12 11
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7 User Fee Regulations
Market Based
Costs
(Can be over 100% cost
recovery rate)
Service Based
Costs
(Cannot be over 100% cost
recovery rate)
13 • Current Fees
• Over-Collection
• Under-Collection
• Annual Adjustments – CPI
• User Fee Study (Every 3-5 years)
Cost Recovery Considerations
14 13
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8 Questions??
Matrix Consulting Group
15 __________________________________________________________ STAFF
RECOMMENDED
FEES
__________________________________________________________ Finance Department
16 15
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9 • Current Fees
• Industry Norms
• Residents vs. Non-Residents
• Economic Development
Strategy
Staff Analysis & Recommendations
• State/Federally regulated
or set fee
• Based on Director/Department
review
• Parity with surrounding cities
• Development related fees
recommended policy
17 Development Related Fees
Recommended Policy
New Fees
100% Cost Recovery Rate
Current Cost
Recovery Rate 80%+
100% Cost Recovery Rate
Current Cost Recovery
Rate 50%‐79%
85% Cost Recovery Rate
Current Cost Recovery
Rate less than 50%
70% Cost Recovery Rate
Building, Planning, Fire, and Engineering
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10 Development Services
Surcharge
19 • Existing Fee – Currently 5%
• Part of building permit process
• Consistent with other jurisdictions
• Fee accounts for updates to the
general plan, zoning ordinance,
housing elements, and other long-
range planning activities
General
Plan
Maintenance
Fee
Staff Recommendation is 9%
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11 • Recommend as a separate fee
• Currently part of the indirect costs and were carved
out in this study
• Provides transparency – fees will be used on
Technology
• Funds new and existing Technology needs to minimize
impact on General Fund
• Consistent with other jurisdictions
• Can be used in the future to help fund electronic
review, electronic storage of files, and other growing
technology costs.
Technology
Surcharge
Fee
Staff Recommendation is 5%
21 Recommended Action
Review and provide comments on the draft user fee study and recommend submittal for a public hearing and resolution approving the user fee update at the September 21, 2022 City Council Meeting
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12 Questions?
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Report on Cost of Services (User Fee) Study
CITY OF MENIFEE, CALIFORNIA
FINAL REPORT
August 10, 2022
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Table of Contents
1. Introduction and Executive Summary Error! Bookmark not defined.
2. Legal Framework and Policy Considerations 4
3. User Fee Study Methodology 8
4. Results Overview 10
5. City Clerk 11
6. Finance 13
7. Community Services 15
8. Code Enforcement 22
9. Police 24
10. Fire 26
11. Building 40
12. Planning 51
13. Engineering 57
14. Comparative Survey 64
15. Development Services Surcharges 86
16. Annual Revenue Impact 91
17. Cost Recovery Considerations 95
Appendix – Master Listing of Fees 98
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Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 1
1. Introduction and Executive Summary
The report, which follows, presents the results of the Citywide Cost of Services (User Fee) Study conducted by the Matrix Consulting Group for the City of Menifee. 1 Project Background and Overview
The Matrix Consulting Group analyzed the cost-of-service relationships that exist between fees for service activities in the following areas: City Clerk, Finance, Community Services, Code Enforcement, Police, Fire, Building, Planning, and Engineering. The results of this Study provide a tool for understanding current service levels, the cost and demand for those services, and what fees for service can and should be charged. 2 General Project Approach and Methodology
The methodology employed by the Matrix Consulting Group is a widely accepted “bottom up” approach to cost analysis, where time spent per unit of fee activity is determined for each position within a Department or Program. Once time spent for a fee activity is determined, all applicable City costs are then considered in the calculation of the “full” cost of providing each service. The following table provides an overview of types of costs applied in establishing the “full” cost of services provided by the City:
Table 1: Overview of Cost Components
Cost Component Description
Direct
Fiscal Year 2022 Budgeted salaries, benefits and allowable expenditures.
Indirect
Division, departmental, and Citywide administration / management and clerical support.
Together, the cost components in the table above comprise the calculation of the total “full” cost of providing any particular service, regardless of whether a fee for that service is charged.
The work accomplished by the Matrix Consulting Group in the analysis of the proposed fees for service involved the following steps:
• Departmental Staff Interviews: The project team interviewed Departmental staff regarding their needs for clarification to the structure of existing fee items, or for addition of new fee items.
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• Data Collection: Data was collected for each permit / service, including time estimates. In addition, all budgeted costs and staffing levels for Fiscal Year 20 22 were entered into the Matrix Consulting Group’s analytical software model.
• Cost Analysis: The full cost of providing each service included in the analysis was established.
• Review and Approval of Results with City Staff: Department management has reviewed and approved these documented results.
A more detailed description of user fee methodology, as well as legal and policy considerations are provided in subsequent chapters of this report. 3 Summary of Results
When comparing Fiscal Year 20 22 fee-related budgeted expenditures with fee -related revenue generated in Fiscal Year 20/21 the City is under-recovering its costs by approximately $3.3 million and recovering 73% of its costs. The following table shows by major service area / discipline, the revenue collected, the total annual cost, the resulting annual surplus / (deficit) and the resulting cost recovery.
Table 2: Annual Cost Recovery Analysis
Service Area
Total Annual
Revenue
Total
Annual Cost
Annual
Surplus/(Deficit)
Cost
Recovery %
Admin / Miscellaneous $126,232 $243,368 ($117,135) 52%
Community Services $225,203 $2,638,874 ($2,413,671) 9%
Development-Related $8,498,703 $9,314,229 ($815,526) 91% TOTAL $8,850,138 $12,196,470 ($3,346,332) 73%
As the table indicates, the City’s largest source of subsidy is related to Community Services at $2.4 million, which is expected due to the nature of these activities. The next largest subsidy at $816,000 is in relation to development-related activities. If Community Services is excluded, then the overall subsidy for the City decreases from $3.3 million to $933,000 with a cost recovery level of 90%.
The subsidy in development is related to fire prevention and current planning applications, which require extensive city staff time and effort. The other component of the deficit is in relation to internal cross-departmental support for Building, Planning, and Engineering. Implementing the full cost fees, and updated departmental support fees for Planning and Engineering for Building fees will help ensure that the City can help bridge this deficit.
The detailed documentation of the Study will show an over-collection for some fees (on a per unit basis), and an undercharge for most others. The results of this analysis will Item Title: 4.1
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provide the Department and the City with guidance on how to right -size their fees to ensure that each service unit is set at an amount that does not exceed the full cost of providing that service.
The display of the cost recovery figures shown in this report are meant to provide a basis for policy development discussions among Council members and City staff, and do not represent a recommendation for where or how the Council should act. The setting of the “rate” or “price” for services, whether at 100 percent full cost recovery or lower, is a policy decision to be made only by the Council, with input from City staff and the community. 4 Considerations for Cost Recovery Policy and Updates
The Matrix Consulting Group recommends that the City use the information contained in this report to discuss, adopt, and implement a formal Cost Recovery Polic y, including a mechanism for the annual update of fees for service.
500 Adopt a Formal Cost Recovery Policy
The Matrix Consulting Group strongly recommends that the Council adopt a formalized, individual cost recovery policy for each service area included in this Study. Whenever a cost recovery policy is established at less than 100% of the full cost of providing services, a known gap in funding is recognized and may then potentially be recovered through other revenue sources. The Matrix Consulting Group considers a formalized cost recovery policy for various fees for service an industry Best Management Practice. 2 Adopt an Annual Fee Update / Increase Mechanism
The purpose of a comprehensive update is to completely revisit the analytical structure, service level estimates and assumptions, and to account for any major shifts in cost components or organizational structures that have occurred since the City’s previous analysis. The City of Menifee last conducted a Planning, Engineering, and Fire fee study in 2019 and prior to that a comprehensive fee study in 2014. Therefore, the City is in the practice of conducting comprehensive analyses every 5-7 years. The City should continue this practice to capture any changes to its organizational structure, processes, as well as any new service areas.
In between comprehensive updates, the City should continue to utilize published industry economic factors such as Consumer Price Index (CPI) to increase fees. Utilizing an annual increase mechanism would ensure that the City receives appropriate fee increases that reflect growth in costs.
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2. Legal Framework and Policy Considerations
This section of the report is intended to provide an overview regarding overall legal rules and regulations as well as general policy considerations for fees for service. A “user fee” is a charge for service provided by a governmental agency to a public citizen or group. In California, several constitutional laws such as Propositions 13, 4, and 218, State Government Codes 66014 and 66016, and more recently Prop 26 and the Attorney General’s Opinion 92 -506 set the parameters under which the user fees typically administered by local government are established and administered. Specifically, California State Law, Government Code 66014(a), stipulates that user fees charged by local agencies “…may not exceed the estimated reasonable cost of providing the service for which the fee is charged”.
1 General Principles and Philosophies Regarding User Fees Local governments are providers of many types of general services to their communities.
While all services provided by local government are beneficial to constituents, some services can be classified as globally beneficial to all citizens, while others provide more of a direct benefit to a specific group or individual. The following table provides examples of services provided by local government within a continuum of the degree of community benefit received:
Table 3: Services in Relation to Benefit Received
“Global” Community Benefit “Global” Benefit and an
Individual or Group Benefit Individual or Group Benefit
• Police
• Park Maintenance
• Fire Suppression
• Recreation / Community
Services
• Fire Prevention
• Building Permits
• Planning and Zoning Approval
• Site Plan Review
• Engineering Development
Review
• Facility Rentals
Funding for local government is obtained from a myriad of revenue sources such as taxes, fines, grants, special charges, user fees, etc. In recent years, alternative tax revenues, which typically offset subsidies for services provided to the community, hav e become increasingly limited. These limitations have caused increased attention on user fee activities as a revenue source that can offset costs otherwise subsidized (usually) by the general fund. In Table 3, services in the “global benefit” section tend to be funded primarily through voter approved tax revenues. In the middle of the table, one typically finds a mixture of taxes, user fee, and other funding sources. Finally, in the “individual / Item Title: 4.1
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group benefit” section of the table, lie the services provided by local government that are typically funded almost entirely by user fee revenue.
The following are two central concepts regarding the establishment of user fees:
• Fees should be assessed according to the degree of individual or private benefit gained from services. For example, the processing and approval of a land use or building permit will generally result in monetary gain to the applicant, whereas Police services and Fire Suppression are examples of services that are essential to the safety of the community at large.
• A profit-making objective should not be included in the assessment of user fees.
In fact, California laws require that the charges for service be in direct proportion to the costs associated with providing those services. Once a charge for service is assessed at a level higher than the actual cost of providing a service, the term “user fee” may no longer apply. The charge may become a tax subject to voter approval.
Therefore, it is commonly accepted that user fees are established at a level that will recover up to, and not more than, the cost of providing a particular service. 2 General Policy Considerations Regarding User Fees
Undoubtedly, there are programs, circumstances, and services that justify a subsidy from a tax based or alternative revenue source. However, jurisdictions typically prioritize the use of revenue sources for the provision of services based on the continuum of benefit received.
Within the services that are typically funded by user fees, the Matrix Consulting Group recognizes several reasons why City staff or the Council may not advocate the full cost recovery of services. The following factors are key policy considerations in setting fees at less than 100 percent of cost recovery:
• Limitations posed by an external agency. The State or an outside agency will occasionally set a maximum, minimum, or limit the jurisdiction’s abili ty to charge a fee at all. An example includes time spent copying and retrieving public documents and / or transportation permits.
• Encouragement of desired behaviors. Keeping fees for certain services below full cost recovery may provide better compliance from the community. For example, if the cost of a permit for charging a water heater in residential home is higher than the cost of the water heater itself, many citizens will avoid pulling the permit.
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• Benefit received by user of the service and the community at large is mutual.
Many services that directly benefit a group or individual equally benefit the community as a whole. Examples include Planning Design Review, historical dedications and certain types of special events.
The Matrix Consulting Group recognizes the need for policies that intentionally subsidize certain activities. The primary goals of a User Fee Study are to provide a fair and equitable basis for determining the costs of providing services and ensure that the City complies with State law.
3 Parks and Recreation Specific Regulations
There are specific rules and regulations within the State Law that impact Parks and Recreation related activities directly. These can be separated into two categories – rental rates and recreation programs. The following points provide further information regarding these items:
1. Rental Rates: One of the exceptions to the tax category under Proposition 26 is a charge imposed for entrance to or use of local government property, or the purchase, rental, or lease of local government property
1. There is no requirement
that these rates must be limited to the cost of service, as they can be dependent upon a variety of features of the facility or park being rented.
2. Recreation Programs: Under Proposition 26, the exception to the tax category is a charge that is “imposed”. Based upon the League of California Cities implementation guide for Proposition 26, as well as other legal opinions, recreation classes, youth sports, adult sports, are not a charge that is “imposed upon residents”. Rather residents have the option to voluntarily participate in those programs and utilize a private entity (non-governmental entity) for those activities.
Therefore, these rates are allowed to be set based upon the market options within the area rather than being restricted to the cost of service being provided.
Utilizing these two principals is key to understanding the results generated through this analysis. As such, any surpluses in these areas reflected in the report do not need to be reduced to the cost of service, as the fee amount(s) may be based upon the rates that the market can bear.
1 Proposition 26 Article XIII C(1)(e)(4)
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4 Fines and Penalties
The purpose of a cost of services study is to evaluate service or time-based fees. Fines and penalties are not subject to the same legal regulations as “user fees”. The purpose of the fine and / or penalty is to ensure compliance, therefore, the amount is meant to be punitive in nature, so as to incentivize the compliance. The fine / penalty amount is meant to be set at a rate that ensures there is enough of a financial impact of non-compliance to discourage that non-compliance. While these fines and penalties were not evaluated through this study, they have been included in the master listing of fees a nd rates in the appendix of this report.
5 Summary of Legal Restrictions and Policy Considerations
Once the full cost of providing services is known, the next step is to determine the “rate” or “price” for services at a level which is up to, and not more than the full cost amount.
The Council is responsible for this decision, which often becomes a question of balancing service levels and funding sources. The placement of a service or activity within the continuum of benefit received may require extens ive discussion and at times fall into a “grey area”. However, with the resulting cost of services information from a User Fee Study, the Council can be assured that the adopted fee for service is reasonable, fair, and legal. The City will need to review all fees for service in this analysis and where subsidies are identified may decide to increase them to reduce the deficit, and where over- recoveries are identified the fee must be reduced to be in compliance with the law.
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3. User Fee Study Methodology
The Matrix Consulting Group utilizes a cost allocation methodology commonly known and accepted as the “bottom-up” approach to establishing User Fees. The term means that several cost components are calculated for each fee or service. These components then build upon each other to comprise the total cost for providing the service. The following chart describes the components of a full cost calculation:
The general steps utilized by the project team to determine allocations of cost components to a particular fee or service are:
• Calculate fully burdened hourly rates by position, including direct & indirect costs;
• Develop time estimates for the average time spent to deliver each service included in the study;
• Distribute the appropriate amount of the ot her cost components to each fee or service based on the staff time allocation basis, or another reasonable basis.
The results of these allocations provide detailed documentation for the reasonable determination of the actual cost of providing each service.
One of the key study assumptions utilized in the “bottom up” approach is the use of time estimate averages for the provision of each fee related service. Utilization of time estimates is a reasonable and defensible approach, especially since experienced staff members who understand service levels and processes unique to the City developed these estimates.
The project team worked closely with City staff in developing time estimates with the following criteria:
• Estimates are representative of average times for providing services. Extremely difficult or abnormally simple projects are not factored in the analysis.
DIRECT
(Salaries, Benefits, Direct
Material costs)
INDIRECT
(Departmental Admin,
Services Supplies, Citywide
Overhead etc.)
Total Cost
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• Estimates reflect the time associated with the position or positions that typically perform a service.
• Estimates provided by staff are reviewed and approved by the division / department, and often involve multiple iterations before a Study is finalized.
• Estimates are reviewed by the project team for “reasonableness” against their experience with other agencies.
• Estimates were not based on time in motion studies, as they are not practical for the scope of services and time frame for this project.
• Estimates match the current or proposed staffing levels to ensure there is no over- allocation of staff resources to fee and non-fee related activities.
The Matrix Consulting Group agrees that while the use of time estimates is not perfect, it is the best alternative available for setting a standard level of service for which to base a jurisdiction’s fees for service and meets the requirements of California law.
The alternative to time estimating is actual time tracking, often referred to billing on a “time and materials” basis. Except in the case of anomalous or sometimes very large and complex projects, the Matrix Consulting Group believes this approach to not be cost effective or reasonable for the following reasons:
• Accuracy in time tracking is compromised by the additional administrative burden required to track, bill, and collect for services in this manner.
• Additional costs are associated with administrative staff’s billing, refunding, and monitoring deposit accounts.
• Customers often prefer to know the fees for services in advance of applying for permits or participating in programs.
• Departments can better predict revenue streams and staff needs using standardized time estimates and anticipated permit volumes.
Situations arise where the size and complexity of a given project warrants time tracking and billing on a “time and materials” basis. The Matrix Consulting Group has recommended taking a deposit and charging Actual Costs for such fees as appropriate and itemized within the current fee schedule.
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4. Results Overview
The motivation behind a cost of services (User Fee) analysis is for the City Council and Departmental staff to maintain services at a level that is both accepted and effective for the community, and also to maintain control over the policy and management of these services.
It should be noted that the results presented in this report are not a precise measurement.
In general, a cost of service analysis takes a “snapshot in time”, where a fiscal year of adopted budgeted cost information is compared to the prior fiscal year of revenue, and workload data available. Changes to the structure of fee names, along with the use of time estimates allow only for a reasonable projection of subsidies and revenue.
Consequently, the Council and Department staff should rely conservatively upon these estimates to gauge the impact of implementation going forward.
Discussion of results in the following chapters is intended as a summary of extensive and voluminous cost allocation documentation produced during the Study. Each chapter will include detailed cost calculation results for each major permit category includi ng the following:
• Modifications or Issues: discussions regarding any revisions to the current fee schedule, including elimination or addition of fees.
• “Per Unit” Results: comparison of the full cost of providing each unit of service to the current fee for each unit of service (where applicable).
The full analytical results were provided to City staff under separate cover from this summary report.
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5. City Clerk
The City Clerk’s Office is responsible for administering elections, maintaining accurate and transparent City records, and providing City Departments and the public with access to City records and legislative actions. The fees examined within this study relate to document reproduction and certification, candidate and initiative processing, research, certification of life and copies, and passport application and renewals. The following subsections discuss fee schedule modifications and detailed per unit results for the fee- related services provided by the City Clerk’s Office.
1 Fee Schedule Modifications
In discussions with City Clerk staff, modifications were made to the current fee schedule, including:
• Eliminated Fees: Appeal to Fee Committee and Bid Specification Request, as the City no longer provides these services.
• New Fees: Certification of Life, Certified Copies, Affidavit Process for Building Plans, Copies of Maps, and a section for Passport application and renewal fees were added.
• Fee Name Changes: The title Reproduction was changed to Digital Media Reproduction, to capture reproduction that is provided for videos and meetings.
• Relocation of Fees: Appeal fees were moved from City Clerk to Planning and Code Enforcement, to ensure that the applicant only sees a singular fee that is charged by the City to cover the entire appeal process.
The modifications noted above better reflect the services being provided by City Clerk staff.
2 Detailed Results
The City Clerk’s office collects fees for document reproduction, and passport application and renewals. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details the title/name, current fee, total cost, and surplus or deficit associated with each service offered.
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Table 4: Total Cost Per Unit Results – City Clerk
Fee Name
Current
Fee
Total Cost
Per Unit
Surplus /
(Deficit) per Unit
Public Nuisance Lien Processing $670 $391 $279
Document Reproduction2 $0.25 $0.25 $0
Document Certification $20 $17 $3
Digital Media Reproduction $5 $6 ($1)
Candidate Filing Processing3 $25 $25 $0
City Initiative Processing4 $200 $2005 $0
Research/Compiling Service Actual Cost
Certification of Life New $29 N / A
Certified Copies $15 $15 $0
Affidavit Process for Building Plans New $207 N / A
Copies of Maps Actual Cost
Passports6
Adult Application Fees:
First Time Passport Book $130 $130 $0
First Time Passport Card $30 $30 $0
First Time Passport Book & Card $160 $160 $0
Passport Card only $30 $30 $0
Passport Acceptance Fee (Adult / Minor) $35 $35 $0
Adult Renewal Fees:
Passport Book $130 $130 $0
Passport Card only $30 $30 $0
Passport Book & Card $160 $160 $0
Minor Application Fee
Minor Passport Book $100 $100 $0
Minor Passport Card $15 $15 $0
Minor Passport Book & Card $115 $115 $0
A majority of City Clerk’s fees are set by the state and federal laws. Of the remaining fees, Document Certification ($3) and Public Nuisance Lien Processing ($279) are over - recovering, while Digital Media Reproduction is under-recovering by $1. Overall, the City Clerk’s average per unit cost recovery is 104%.
2 The Document Reproduction fee is set per CPRA 6250 -6270 3 Candidate Filing Processing fee is set per ELEC 10228 4 City Initiative Processing is set per ELEC 9 202(b)
5 Per ELEC 9202(b), City Initiative Processing is a deposit rather than a fee. The deposit is fully refunded if the initiative makes it onto the ballot.
6 Passport fees are pulled from the State Department. T he most recent link describing the State / Federal fees is as follows:
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6. Finance
The Finance Department provides fiscal management and support to all City Departments and programs, by ensuring implementation and adherence to the City’s fiscal municipal code, policies, and state and federal statutes. The fees examined within this study relate to business registration, business licensing, and return check processing. The following subsections discuss fee schedule modifications and detailed per unit results for the fee-related services provided by the Finance Department. 1 Fee Schedule Modifications
The project team reviewed the current fee structure with City staff and the following modification were made:
• New Fees: Reinstatement of Business License and Single Day Event Business License were added as new fee categories to capture services already provided.
• Expansion of Fee Categories: The Business Registration Change was expanded into Name Change and Physical Address change to capture the different level of effort associated with processing those services.
The modifications noted above better reflect the services being provided by Finance staff and will allow for more accurate cost of service calculations. 2 Detailed Results
The Finance Department collects fees for business registration, business licensing, and return c heck processing services. The total cost calculated for each service includes direct staff costs, direct materials costs (where applicable), and Departmental and Citywide overhead. The following table details the title / name, current fee, total cost, and surplus or deficit associated with each Finance Department fee.
Table 5: Total Cost Per Unit Results – Finance
Fee Name
Current
Fee
Total Cost
Per Unit
Surplus /
(Deficit) per Unit
New Business Registration $65 $76 ($11)
Renewal Business Registration $35 $57 ($22)
Late Payment Renewal Business Registration $35 $19 $16
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Fee Name
Current
Fee
Total Cost
Per Unit
Surplus /
(Deficit) per Unit
Business Registration Change of Name $5 $19 ($14)
Business Registration Change of Physical Address $5 $38 ($33) Business Registration Change of Mailing Address $5 $6 ($1) Duplicate Business License $5 $6 ($1)
Reinstatement of Business License Penalty
Single Day Event Business License $5 $19 ($14)
Returned Check Processing7
1st Check $25 $25 $0
Subsequent Checks $35 $35 $0
The Reinstatement of Business License is a penalty and as such was not studied. While, the City is overcharging for Late Payment Renewal Business Registration by $16, this is a penalty fee and is not subject to the same rules and regulations as user fees. All other fees from the Finance Department show an under-recovery. The deficit ranges from a low of $1 for Duplicate Business License to a high of $33 for Business Registration Change of Physical Address. Overall, the average per unit cost recovery associated with services provided by Finance is 76%.
7 Returned Check Processing fees are set per CIV § 1719(a).
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7. Community Services
The Community Services Department is responsible for providing recreational opportunities that promote involvement and engage the community in order to improve quality of life among residents. Fees examined in this study relate to facility rentals, picnic rentals, field rentals, after school programs, camp, classes, and sports programs. The following subsections discuss fee schedule modifications and detailed per unit results for the fee-related services provided by the Community Services Department. 1 Fee Schedule Modifications
During discussions with Community Services staff, modifications were proposed to the current fee schedule, which include:
• Restructuring of fees : The fee schedule currently lists facility rentals by room name. The City is adding new rooms and rather than calling out each room, it has been decided to categorize the rooms by size and list fees by size in three categories: small, medium, and large meeting rooms. This allows the City to charge more consistently across facilities that have similar sized meeting spaces, as well as accommodate any new facilities.
• Addition of Fees : Several new fees were added including: residential self-haul permits (application and renewal), administrative fee for cancellation of rentals, picnic rentals with jumpers and/or food vendors, special events, and park rentals.
The modifications outlined above will ensure that Community Services’ fee schedule accurately reflects the services being provided by staff and help ensure that costs are captured appropriately.
2 Detailed Results
The Community Services Department collects fees for facility rentals, picnic rentals, field rentals, after school programs, camp, classes, and sports programs. The total cost calculated for each service includes direct staff costs, Departmental, and Citywide overhead, as well as any specific material costs. Due to the current fee bein g variable based upon the season of service as well as either per participant per session or per hour of day, it was not possible to compare the City’s current fee to the full cost fee. Therefore, the following table only shows the total cost per unit calculated for rentals and classes.
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Table 6: Total Cost Per Unit Results – Community Services
Fee Name Unit
Total City
Cost Per Unit
Facility Rentals:
Small8 - Up to 20 capacity Per hour $126
Medium9 - Up to 50 capacity Per hour $132
Large10 - Up to 150 capacity Per hour $226
Picnic Rentals:
Picnic Shelter – Small Per hour $42
Picnic Shelter – Large Per hour $42
Rental with Jumper / Food Vendor Per hour $52
Field Rentals:
One-Time Rentals
Ballfield or Multi-Purpose Field Per hour $25
Field Lights Per hour $15
Leagues or Multiple Rentals
Ballfield or Multi-Purpose Field Per hour $25
Park Rental / Private Event (Central, Centennial, La Ladera, and Audie Murphy Park Only)
Special Events Application Per Permit $157
100-249 Attendees Per Permit $231
250-500 Attendees Per Permit $401
500-999 Attendees Per Permit $572
1,000+ Attendees Per Permit $743
Miscellaneous Fees:
Administrative Processing Fee – Rental Cancellation Per Permit $12 Residential Self-Haul Permit Application Per Permit $101 Residential Self-Haul Permit Renewal Per Permit $33
Additional Staff Support as Needed Per Hour $74
After School & Camps:
Lazy Creek Recreation Center
After School Adventures Program (A.S.A.P) Per participant per day $20 Tiny Tots Programs
Adventures Per participant per day $10
Explorers Per participant per day $13
Discovery Per participant per day $13
Steamers Per participant per day $17
Wee Folks Per participant per day $11
Summer Camps
Summer Adventure Camp Per participant per day $15
Summer Sports Camp Per participant per day $19
Summer Specialty Camps Per participant per day $19
Tiny Tots Summer Camp Per participant per day $13
Youth Leaders of Menifee
Ready, Set, Future! Teen Summit Per participant per session $97 FY18-19 Camps
Neil Winter Football Camp Per participant per day $13
Spring Break Camp Per participant per day $67
Winter Break Camp Per participant per day $70
8 Small room rentals include Rose and Iris rooms.
9 Medium room rentals include the Magnolia room.
10 Large room rentals include the Palm Multipurpose Room.
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Fee Name Unit
Total City
Cost Per Unit
Classes:
Virtual Classes
Little Learners Spanish Per participant per day $16
Little Learners STEAMers Per participant per day $20
Little Learners Watch Me Grow Per participant per month $7 Free Virtual Workshops
Food for Thought: Changing My Diet to Management
My Conditions Per participant per session $4
Stress Management Per participant per session $4
How to Read Nutrition Labels Per participant per session $4 Laughter Yoga Per participant per session $4
Kay Ceniceros Senior Center – Virtual Workshops
Crafty Creations Spring Virtual Workshop Per participant per session $30 Crafty Creations Summer Virtual Workshop Per participant per session $30 Bone Health Basics: Understanding Osteoporosis Per participant per session $4 Home Safety and Preventing Falls and Injuries Per participant per session $4 Depression: Common, Disabling, Unrecognized,
Treatable Per participant per session $4
Senior Center Events
Drive-In Bingo Per participant per session $8
Older Americans Celebration Per participant per session $20 Senior Center Services
Food Box Program Per participant per day $216
Senior Lunch Program Per participant per day $67
FY18-19 Classes
Art Club Per participant per session $37
Button Art Workshop Per participant per session $99
Computers 101 Per participant per session $37
Healthy Workshop Per participant per session $5
Loteria Per participant per session $4
Loteria/Bingo Per participant per session $2
Senior Health Fair Per participant per session $301
Summer Excursions Per participant per session $87
Tech Time Per participant per session $62
Teen Trip Per participant per session $98
Trivia/Trivia Club Per participant per session $9
Walking Class Per participant per session $31
Sports:
Nacho Average Sports Per participant per day $15
Peewee Sports Per participant per day $10
Audie Murphy Ranch Skate Park
Annual Membership Pass Per Person $3,997
Day Passes Per person per day $13
Basketball Per participant per session $239
It is important to note that for Community Services unlike other services, the fee should be based upon market factors. The figures shown in the table represent staff time associated with administering these rentals and programs, but do not reflect the act ual market value associated with renting these facilities, or market value for providing similar Item Title: 4.1
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programs in the private market. Therefore, staff and City management should review and utilize these results as a guideline for updating the current fees for s ervices related to rentals and programs.
Additionally, it is considered best practice that programmatic recreation fees (i.e. sports, aquatics, classes, etc.) not be listed on a master fee schedule and be determined based upon demand for those services as well as the season for those activities. Therefore, while the project team has estimated the cost of these services, it is up to City Community Services staff to apply their discretion when determining where and how to set fees depending upon the programs and classes that are offered. 3 Fee Categories
The Community Services Department collects fees for facility rentals, picnic rentals, field rentals, community classes, and sports programs that are typically discounted for certain groups of people. It is common for recreation services to discount rates for residents and non-profit organizations in order to offer community benefiting opportunities at a more attainable cost. The following subsections discuss the fee categories associated with rentals and programs.
1 Rentals
Meeting room rentals, field rentals, and picnic table rentals are currently charged based on different categories. The following points outline the rental categories utilized by the City:
• Non-Resident Commercial: Renters for this category are charged the full cost of each rental. This category represents businesses that are not located within the City of Menifee.
• Commercial Resident / Non-Resident Non-Profit: Renters for this category do not receive a discount for facility rentals and receive a discount of 75 and 80% for picnic shelter rentals. This category represents businesses within the City of Menifee, or Non-Profits that have majority of their members not as residents of the City of Menifee.
• Resident: Renters for this category represent the residents within the community and they receive a 50% discount on small and medium room rentals and small picnic shelters, 57% discount on large room rentals, and 60% discount on large picnic shelter.
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• Resident Non-Profits Civic/Social/Other: Renters for this category receive the same discount as the resident and reflect non -profit or civic organizations that have the majority of their members as Menifee residents.
• Resident Non-Profit Youth Sports: This category represents youth sports leagues whose participates are residents within the community. The youth league receives discounts of 25% for field rentals, 50% discount for field lights rental and facility rentals (including small picnic shelter), and 60% discount for large picnic shelter rental.
• City Sponsored / City Partnership: City Sponsored rentals or those with partnerships with not profits or community groups are not charged any fee.
As shown in the points, the City discounts rates for residents and non -profits, however, the discount varies by type of rental and residency status for each rental type. It is recommended that these categories be streamlined and a recommended and consistent discount be developed. The following table shows by category the proposed recommended discount percentage:
Table 7: Community Services – Recommended Fee Categories and Discounts
Fee Name Discount % % of Fee
Non-Resident 0% 100%
Resident 25% 75%
Resident Non-Profit (Youth Sports and Others) 50% 50%
City Sponsored / City Partnership 100% 0%
Condensing the categories will allow the City to better represent its cost recovery philosophy and ensure consistency in discounts. The percentage of fee column was created to provide through another perspective that the 25% discount represents 75% of the fee being charged.
2 Classes/Programs
Classes and sports programs, while still charged based on residency within the City like rentals, are charged by only two categories: residents and non-residents. Typically for most classes and sports programs non-residents are charged the full cost while residents are typically given a discount of about 17% of the non -resident rate. The project team would recommend that similar to Rentals, the City develop a consistent policy. All resident rates and fees should be discounted by 25%. This will ensure consistency across all categories for community services.
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4 Cost Recovery
Through this study, the City of Menifee, would like to follow industry best practices by setting its fees based upon targeted cost recovery levels based upon program activities.
This pricing methodology is known as the Pricing Pyramid Methodology. The pyramid methodology indicates that the higher up the pyramid a program is placed, the greater its cost recovery. For example programs such as Afterschool programs would be closer to the lower levels of the pyramid, whereas programs such as the Drive in Bingo would be closer to the top of the pyramid. The following graphic shows the pricing pyramid.
Based upon the project team’s experience and research of national jurisdictions’ cost recovery policies, which identified targeted cost recovery percentages for each program area, a state specific average was developed. The following table shows the California targeted average cost recovery percentage.
Table 8: Community Services – National Average of Cost Recovery
Program Category California Average
Athletics 65%
Afterschool 40%
Outdoor Camps 70%
Aquatics 55%
Premium Services 100%+
The City may desire to develop the use of the Pricing Pyramid Method to develop cost recovery policies and percentages. While it is important to identify where programs would typically fall within the pyramid, and establish cost recovery guidelines for each level, the Highly
Individual
Mostly Individual
Individual / Community
Benefit
Community / Individual Benefit
Community Benefit
No Cost recovery Full Subsidy
Full Recovery
No Subsidy
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City should treat each program uniquely. This would allow the City flexibility to balance a program’s desirability with its impact on the community as a whole.
Ultimately, while the City has the ability to set fees based upon market demand, the City’s goal and desire is to provide high quality recreation activities in a cost effective and cost recoverable manner.
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8. Code Enforcement
The Code Enforcement Department is responsible for ensuring the community abides by and corrects violations of the Menifee Municipal Code. The fees examined within this study relate to abatement, inspections, and removal of graffiti. The following subsections discuss fee schedule modifications and detailed per unit results for the fee -related services provided by the Code Enforcement Department.
1 Fee Schedule Modifications
In discussion with Code Compliance staff, modifications were made to the current fee schedule. The modifications made are outlines below:
• Eliminated Fee: Bee Removal was removed , as these services are no longer provided by the department.
• Fee Name Changes : Notice of Non-Compliance was changed to Notice of Pendency and Graffiti Documentation was changed to Graffiti Removal. Both were changed as a means to provide City staff and the Community with clarity as to what the services entails.
These modifications enable the Department to most accurately and transparently reflect all of the services it provides.
2 Detailed Results
Code Enforcement collects fees for abatement, inspections, and removal of graffiti. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details the title / name, current fee, total cost, and surplus or deficit associated with each Code Enforcement activity.
Table 9: Total Cost Per Unit Results – Code Enforcement
Fee Name Current Fee
Total Cost
Per Unit
Surplus /
(Deficit) per Unit
Vacant Lot Weed Abatement $126 $438 ($312)
Weed Abatement Appeal to City Council $655 $665 ($10)
Foreclosed Property Registration/Inspection $75 $126 ($51) Each inspection after 1st inspection $35 $126 ($91)
Summary Abatement Actual Cost
Notice of Pendency $25 $124 ($99)
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Fee Name Current Fee
Total Cost
Per Unit
Surplus /
(Deficit) per Unit
Graffiti Removal Actual Cost
Hourly Rate $111 $188 ($77)
Currently, all fees being charged are showing an under-recovery. The deficits range from a low of $10 for Weed Abatement Appeal to City Council, to a high of $312 for Vacant Lot Weed Abatement. In this case, these subsidies represent a good faith gesture by the City to balance enforcement of City Code with compliance. Overall, the Code Enforcement Department is recovering an average of 49% of its per unit costs.
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9. Police
The Police Department is responsible for law enforcement , as a means to ensure the safety of residents and visitors within the City of Menifee. The fees examined within this study relate to copies of reports, Clearance Letters and signoffs, LiveScan Fingerprinting, impound charges, and personnel services. The following subsections discuss fee schedule modifications and detailed per unit results for the fee-related services provided by the Police Department.
1 Fee Schedule Modifications
During discussions with Police Department staff, only one change was made to the current fee structure. A fee for Noise Ordinance Violation was added. The addition of the new fee enables the Department to most accurately and transparently reflect all of the services it provides.
2 Detailed Results
The Police Department collects fees for copies of reports, letters of clearance and signoffs, fingerprinting, impound charges, and personnel services. The total cost calculated for each service includes direct staff costs, direct material costs (where applicable), and Departmental and Citywide overhead. The following table details the title / name, current fee, total cost, and surplus or deficit associated with each Police permit.
Table 10: Total Cost Per Unit Results – Police
Fee Name Current Fee
Total Cost
Per Unit
Surplus /
(Deficit) per Unit
Police Reports
Per Report (Crimes, Collisions, and CAD Printouts) $18 $39 ($21) Media Duplication
Flash Drive, CD, DVD, or Email regardless of volume $20 $374 ($354) Clearance Letters
Police Clearance $20 $28 ($8)
Citation Sign Offs
Menifee PD Citation $15 $38 ($23)
Outside Agency Citation $15 $38 ($23)
Concealed Weapons Permit
Initial Application Processing $100 $535 ($435)
Renewals $25 $535 ($510)
Updates $10 $535 ($525)
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Fee Name Current Fee
Total Cost
Per Unit
Surplus /
(Deficit) per Unit
Livescan11
Rolling Fee $25 $34 ($9)
Vehicle Identification Number (VIN)
VIN Verification Charge (Individuals Only) $25 $34 ($9) Stored or Impounded Vehicles
Vehicle Release (Stored) $100 $201 ($101)
Vehicle Release (Impounded or DUI) $150 $201 ($51)
Abandoned $100 $201 ($101)
Vehicle Repossession
Vehicle Repossession Fee12 $15 $15 $0
Subpoenas
Admin Fee per Subpoena13 $15 $15 $0
Witness Fee – Deposit14 $275 $275 $0
DUI Emergency Response
Emergency Response to DUI Investigations15 Actual Cost
Noise Ordinance Actual Cost
Sworn Personnel Services
Special Events, 4 Hour Minimum
Lieutenant – per hour Actual Cost $217
Sergeant – per hour Actual Cost $194
Officer – per hour Actual Cost $167
Community Service Officer – per hour Actual Cost $153
The majority of the fees charged by the Police Department are set by the state, the remaining fee show an under-recovery. Subsidies range from a low of $ 8 for Clearance Letters, to a high of $525 for Updates to a Concealed Weapons Permit. While the witness fee noted above shows a deposit of $275, the City should charge actual cost for those services. Overall, the Police department is recovering an average of 42% of its per unit costs.
11 LiveScan Fees vary depending on the purpose of the livescan (employment, immigration, etc.) and wh o is requesting the livescan. The most recent link describing the State / Federal fees is as follows:
https://oag.ca.gov/sites/all/files/agweb/pdfs/fingerprints/forms/f ees.pdf 12 The Vehicle Repossession Fee is set per Government Code 4161 2 13 The Admin Fee per Subpoena is set per Evidence Code 1563(b)(6) 14 The Witness Fee is set per Government Code 68097.2(b) 15 The Emergency Response to DUI Investigations is set per Government Cod e 53150 Item Title: 4.1
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10. Fire
The Fire Department is responsible for keeping residents safe by providing suppression services to mitigate fires and other disasters as well as prevention services to monitor and regulate high risk fire hazards. Fire services are contracted and provided by Cal Fire / Riverside County Fire. Fees examined in this study relate to Prevention services such as Fire Sprinkler Systems, Fire Alarms, Hazardous Materials, Storage Tanks, and New Construction. The following subsections discuss fee schedule modifications and detailed per unit results for the fee-related services provided by the Fire Department. 1 Fee Schedule Modifications
During discussions with Fire staff, modifications were proposed to the current fee schedule, which include:
• Removal of fees: The Standpipe/Hose Valves Water Systems Permit and Annexation Agreement were removed as Fire staff no longer provides these services. Revised Tentative Parcel Map was also removed from the Fire schedule as this service is provided by Engineering.
• Expansion of fees: New 13,13R Fire Sprinkler System was previously charged as a flat plan check fee and a per sprinkler head inspection fee. This was adjusted and split out based on the number of sprinkler heads and an additional per sprinkler head fee. Additionally, battery systems was separated into residential and commercial.
• Condensing of fees: Fees were condensed to reflect current services being provided, which include:
- New Alarm Systems – Per Device: previously had ranges for 0 -999, 1000- 5000, and 5000+ devices. This was combined into one per device fee.
- Solar Photovoltaic System : previously this was separated into three fees:
Solar Photovoltaic Residential, Solar Photovoltaic Commercial Up to 50kW, and Solar Photovoltaic Commercial Greater than 50kW. This has now been condensed down into one fee for Solar Photovoltaic System Plan Check and Inspection.
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- Refrigeration System: previously this was separated into two fees: less than 500 lbs and greater or equal to 500 lbs. This was combined into one flat Refrigeration System fee.
• Addition of fees: Fees were added to reflect current services being provided, which include: Low Pressure Tracts for Fire Sprinkler systems, Fire Hydrant/Water Flow Witness Water Systems Permit, FACP Modification, Generator, Battery Systems Facilities, CO2 System, Fire Lane Plan Check and Inspection, Fuel Modification Inspection, Drilling / Blasting Permit – Initial, Emergency Evacuation, Certificate of Occupancy Inspection, Defensible Space Inspections, Lost Card Job Fee, Fire Life- Safety Inspection (Post -Development), and Annual Inspection permits to match the Current California Fire Code.
• Restructuring of Inspection Costs: The base fee for all fire sprinkler systems and fire alarms previously only included time for plan check. It was discussed with the department that this initial base fee should also include inspection time. As such, new fees have been added to the fire sprinkler permits and fire alarm permits for inspection time on the base permit fee.
• Reclassification of Fees : The Annual Life Safety Inspections were previously charges based on the type of occupancy and square footage. This was combined into one main category (All occupancies other than R) and broken out into a large square footage scale to more accurately reflect time to inspect by size of the occupancy.
The modifications outlined will ensure that the Fire fee schedule accurately reflects the services being provided by staff and help ensure that costs are captured appropriately. 2 Detailed Results – Plan Check
The Fire Department collects plan check fees for items such as fire sprinklers, fire alarms, hazardous materials, high piled storage, and storage tanks. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details the title / name, current fee, total full cost associated with plan review only, and the surplus or deficit associated with each service.
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Table 11: Total Cost Per Unit Results – Fire Plan Check
Fee Name
Current
Fee
Plan Check
Cost Per Unit
Surplus /
(Deficit) per Unit
Fire Sprinkler Systems
New 13, 13R Fire Sprinkler System
Up to 250 sprinkler heads New $233 N / A
251 to 500 sprinkler heads $336 $350 ($14)
500+ sprinkler heads $673 $700 ($27)
New 13D Residential Fire Sprinkler System (Base fee Per Model) $336 $350 ($14)
New 13D Residential Fire Sprinkler System – Low Pressure Tract (Per Phase) New $233 N / A
TI 13, 13R Fire Sprinkler System $504 $350 $154
TI 13D Residential Fire Sprinkler System $238 $233 $5 Water System Permits
New Underground Fire Line $336 $467 ($131)
Fire Pump (Per Pump) $617 $642 ($25)
Emergency Underground Fire Line Repair $336 $350 ($14) Above Ground Tank (Temporary Water
Supply/Construction) $336 $350 ($14)
Fire Alarm
New Alarm System $673 $700 ($27)
TI Fire Alarm System $504 $525 ($21)
FACP Modification New $233 N / A
Water Flow (Monitoring) Alarm System Only $224 $233 ($9) Fire Protection Systems
Special Extinguishing Systems (FM200, Dry Chem, Spray
Mist, etc.) (Per system) $561 $583 ($22)
Smoke Control System-Rationale, Analysis and Plan Review $1,345 $1,400 ($55) Other Systems
Hood & Duct Automatic Extinguishing System (Per system) $224 $233 ($9) Ovens, Industrial baking or drying, furnace or kiln Special Equipment (Per oven) $170 $175 ($5)
Dust Collection Special Equipment (Per system) $224 $350 ($126) Solar Photovoltaic System Plan Check and Inspection $224 $233 ($9) Refrigeration System $224 $233 ($9)
Spray Booths (Per Booth/System) $224 $350 ($126)
Liquified Petroleum Gases (LPG) Special System (Per
System) $336 $350 ($14)
Gas Systems (Med Gas, Industrial Gas, LPG) (Per System) $336 $350 ($14) Emergency Responder Radio Coverage (Per System) $224 $233 ($9) Generator – Cell Sites (Per Gen/Site) $573 $350 $233
Generator New $350 N / A
Battery Systems
Residential $573 $350 $233
Commercial $573 $583 ($10)
Battery Systems Facilities New $934 N / A
CO2 System New $233 N / A
Hazardous Materials
Chemical Classification Disclosure Review
<10 Chemicals $336 $350 ($14)
10-25 Chemicals $448 $467 ($19)
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Fee Name
Current
Fee
Plan Check
Cost Per Unit
Surplus /
(Deficit) per Unit
26-100 Chemicals $765 $817 ($52)
>100 Chemicals $1,051 $1,109 ($58)
High Piled Storage
High Piled Combustible Storage
Up to 12,000 square feet $448 $467 ($19)
12,001-50,000 square feet $673 $700 ($27)
50,001-100,000 square feet $785 $817 ($32)
>100,000 square feet $1,009 $1,050 ($41)
Access and Water Supply
Access and Water Supply Only – Commercial Construction
Inspection $224 $233 ($9)
Fire Lane Plan Check and Inspection New $117 N / A
Tanks
Underground Storage Tanks Install or Removal $224 $233 ($9) Aboveground Storage Tank Install or Removal $224 $233 ($9) Alterations to Gas Stations (No tank alterations) $224 $233 ($9) Other Fees
Alternative Materials and Methods (4 hour minimum, hourly thereafter) $897 $700 $197
3rd Review and subsequent submittals (Per Hour) $336 $233 $103 Expedited/Overtime Plan Review (Per Hour) $336 $350 ($14) Over the Counter/Misc. Revisions Plan Review (Per Plan
Review) $168 $175 ($7)
Drilling / Blasting Permit – Initial New $233 N / A
Landscape Plan Review – Fuel Modification Plan $897 $934 ($37) Special Events
Special Event Permit New $175 N / A
Special Event Permit – With tents and or canopies > 400 square feet New $233 N / A
Hourly Rates
Plan Review $224 $233 ($9)
Supplemental plan review (Per 1 hour or portion thereof) $224 $233 ($9) New Fees:
Commercial Emergency Evacuation Plan New $350 N / A
Lost Job Card Fee New $19 N / A
The majority of Fire Plan Check fees are under recovering with the largest source of under-recovery of $131 from New Underground Fire Lines. Over-recoveries range from $5 for TI 13D Residential Fire Sprinkler Systems to a high of $233 for Generator – Cell Sites and Battery Systems – Residential.
3 Detailed Results – Inspection
The Fire Department collects inspection fees for items such as fire sprinklers, fire alarms, hazardous materials, high piled storage, and storage tanks. The total cost calculated for each service includes direct staff costs, Departmental and Citywide overhead. The Item Title: 4.1
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following table details the title / name, current fee, total full cost associated with inspection only, and the surplus or deficit associated with each service.
Table 12: Total Cost Per Unit Results – Total Fire Inspection
Fee Name
Current
Fee
Inspection
Cost Per Unit
Surplus /
(Deficit) per Unit
Fire Sprinkler Systems
New 13, 13R Fire Sprinkler System
Up to 250 sprinkler heads New $221 N / A
251 to 500 sprinkler heads New $331 N / A
500+ sprinkler heads New $662 N / A
Per sprinkler head $9 $9 $0
New 13D Residential Fire Sprinkler System
Base Fee New $221 N / A
Per Sprinkler Head $9 $9 $0
New 13D Residential Fire Sprinkler System – Low
Pressure Tract – per phase
Base Fee New $221 N / A
Per Sprinkler Head $9 $9 $0
TI 13, 13R Fire Sprinkler System
Base Fee New $221 N / A
Per Sprinkler Head $9 $9 $0
TI 13D Residential Fire Sprinkler System
Base Fee New $221 N / A
Per Sprinkler Head $9 $9 $0
Water System Permits
New Underground Fire Line $392 $662 ($270)
Fire Pump (Per Pump) $897 $883 $14
Emergency Underground Fire Line Repair $617 $607 $10
Fire Hydrant/Water Flow Witness New $221 N / A
Above Ground Tank (Temporary Water
Supply/Construction) $336 $331 $5
Fire Alarm
New Alarm System
Base Fee New $442 N / A
Per Device $9 $9 $0
TI Fire Alarm System
Base Fee New $221 N / A
Per initiating or notification device $9 $9 $0
FACP Modification New $221 N / A
Water Flow (Monitoring) Alarm System Only $224 $221 $3 Fire Protection Systems
Special Extinguishing Systems (FM200, Dry Chem, Spray
Mist, etc.) (Per system) $336 $331 $5
Smoke Control System-Rationale, Analysis and Plan
Review $1,233 $1,325 ($92)
Other Systems
Hood & Duct Automatic Extinguishing System (Per
system) $336 $331 $5
Ovens, Industrial baking or drying, furnace or kiln Special Equipment (Per oven) $245 $221 $24
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Fee Name
Current
Fee
Inspection
Cost Per Unit
Surplus /
(Deficit) per Unit
Dust Collection Special Equipment (Per system) $245 $331 ($86) Solar Photovoltaic System Plan Check and Inspection New $221 N / A Refrigeration System $224 $331 ($107)
Spray Booths (Per Booth/System) $383 $386 ($3)
Liquified Petroleum Gases (LPG) Special System (Per
System) $450 $442 $8
Gas Systems (Med Gas, Industrial Gas, LPG) (Per
System) $392 $386 $6
Emergency Responder Radio Coverage (Per System) $448 $221 $227 Generator – Cell Sites (Per Gen/Site) $452 $221 $231
Generator New $221 N / A
Battery Systems
Residential $112 $221 ($109)
Commercial $112 $331 ($219)
Battery Systems Facilities New $773 N / A
CO2 System New $221 N / A
Hazardous Materials
Chemical Classification Disclosure Review
<10 Chemicals $224 $221 $3
10-25 Chemicals $336 $331 $5
26-100 Chemicals $478 $442 $36
>100 Chemicals $668 $662 $6
High Piled Storage
High Piled Combustible Storage
Up to 12,000 square feet $336 $331 $5
12,001-50,000 square feet $448 $442 $6
50,001-100,000 square feet $673 $662 $11
>100,000 square feet $785 $773 $12
Access and Water Supply
Access and Water Supply Only
Commercial Construction Inspection $336 $221 $115
Residential Construction Inspection – One Lot $186 $166 $20 Each Additional Lot $38 $33 $5
Fire Lane Plan Check and Inspection New $110 N / A
Fuel Modification Inspection New $221 N / A
Tanks
Underground Storage Tanks Install or Removal $224 $221 $3 Aboveground Storage Tank Install or Removal $224 $221 $3 Alterations to Gas Stations (No tank alterations) $224 $221 $3 Other Fees
Work without Approval or Permit $336 $331 $5
Fire Stand-by $224 $221 $3
Alternative Materials and Methods (4 hour minimum,
hourly thereafter) New $221 N / A
Drilling / Blasting Permit – Initial New $221 N / A
Renewable Permit Fees (Issued at Annual Fire-Life
Safety Inspection (105 Permits)
Aerosol Products (Level 2 & 3) $85 $110 ($25)
Amusement Building $287 $166 $121
Aviation Facilities New $221 N / A
Cellulose Nitrate Storage $85 $110 ($25)
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Fee Name
Current
Fee
Inspection
Cost Per Unit
Surplus /
(Deficit) per Unit
Combustible Dust Producing Operations $119 $110 $9
Combustible Fiber Storage $191 $166 $25
Compressed Gases $191 $221 ($30)
Covered and open mall buildings $280 $276 $4
Cryogenic Fluids $191 $221 ($30)
Cutting and Welding $95 $110 ($15)
Dry Cleaning $287 $221 $66
Exhibits and Trade Shows New $221 N / A
Explosives $450 $442 $8
Fire Hydrants and Valves $119 $110 $9
Flammable and Combustible Liquids $142 $166 ($24)
Floor Finishing New $110 N / A
Fruit and Crop Ripening New $110 N / A
Fumigation and Insecticidal Fogging New $110 N / A
Hazardous Materials $191 $221 ($30)
HPM Facilities New $166 N / A
High Piled Combustible Storage <12,000 Square Feet $191 $166 $25 High Piled Combustible Storage 12,001-50,000 Square
Feet $478 $442 $36
High Piled Combustible Storage >100,000 Square Feet $765 $773 ($8) Hot Work Operation New $110 N / A
Industrial Ovens $119 $110 $9
Lumber Yard/Woodworking Plants $253 $221 $32
Liquid or gas-fueled vehicles or equipment in assembly
buildings $191 $110 $81
LP-gas $95 $166 ($71)
Magnesium $95 $110 ($15)
Miscellaneous Combustible Storage $191 $221 ($30)
Mobile Food Preparation Vehicles New $110 N / A
Motor Fuel Dispensing Facilities $119 $166 ($47)
Open Burning New $110 N / A
Open Flames and Torches $85 $110 ($25)
Open Flames and Candles $85 $110 ($25)
Organic Coatings New $166 N / A
Outdoor Assembly Events (see special events)
Places of Assembly $85 $166 ($81)
Plant Extraction Systems New $221 N / A
Private Fire Hydrant New $110 N / A
Pyrotechnic special effects material (see fireworks
display)
Proxylin Plastics New $110 N / A
Refrigeration Equipment $191 $221 ($30)
Repair Garages and Motor Fuel- Dispensing Facilities $238 $386 ($148) Rooftop Heliports New $166 N / A
Spraying or Dipping Operations $85 $110 ($25)
Storage of scrap tires and tire byproducts $119 $110 $9 Temporary membrane structures and tents (see special
events)
Tire-Rebuilding Plants $119 $110 $9
Waste Handling New $166 N / A
Wood Products $119 $147 ($28)
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Fee Name
Current
Fee
Inspection
Cost Per Unit
Surplus /
(Deficit) per Unit
CO2 Dispensing System New $92 N / A
CO2 Enrichment New $110 N / A
Gas Detection New $221 N / A
Energy Storage Systems New $331 N / A
Special Events
Special Event Permit $224 $221 $3
Special Event Permit – With tents and or canopies > 400 square feet $336 $331 $5
Carnivals and Fairs $316 $331 ($15)
Fireworks Displays $415 $442 ($27)
Film Making New $442 N / A
Annual Life Safety Inspections – All Occupancies other than R16 <3,600 Square Feet Varies $221 N / A
3,600 – 25,000 Square Feet Varies $386 N / A
25,000 – 50,000 Square Feet Varies $552 N / A
50,001 – 350,000 Square Feet Varies $607 N / A
>350,000 Square Feet Varies $1,159 N / A
Fire Life-Safety Inspections (Post-Development)
Fire annual Inspection (includes one re-inspection) New $221 N / A 2nd re-inspection New $442 N / A
3rd and subsequent re-inspections New $662 N / A
Fire Watch Inspection (Per Hour) New $221 N / A
R-1 Occupancies i.e. Hotels, Motels
<25 units $617 $607 $10
26-50 units $729 $717 $12
51-75 units $897 $883 $14
76-100 units $1,009 $993 $16
>100 units $1,177 $1,159 $18
R-2 (Apartment, Residential Permanent 3+)
3-16 units New $331 N / A
17-25 units New $552 N / A
26-50 units New $717 N / A
51-75 units New $883 N / A
76-100 units New $993 N / A
>100 units New $1,159 N / A
Per additional 10 units New $37 N / A
R-2.1/R-4 Occupancies
Care Facility Residential State Licenses-6 or less Re-
Inspection Fee $224 $221 $3
Care Facility Commercial 0-50 State Licensed $392 $386 $6 Care Facility Commercial 51-99 State Licensed $504 $497 $7 Care Facility Commercial 100-150 State Licensed $617 $607 $10 Care Facility Commercial ≥151 State Licensed $785 $773 $12 Day Care Facilities Residential 8-14 Fire Clearance $224 $221 $3 Day Care Facility Commercial 0-50 $168 $166 $2
Day Care Facility Commercial 51-100 $224 $221 $3
Day Care Facility Commercial 101-150 $336 $331 $5
Day Care Facility Commercial >150 $392 $386 $6
2nd re-inspection fee (after initial and first inspection) $336 $331 $5
16 Annual Life Safety Inspections fee structure was modified and current fees vary based upon the type of occupancy.
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Fee Name
Current
Fee
Inspection
Cost Per Unit
Surplus /
(Deficit) per Unit
2nd re-inspection penalty $448 $442 $6
3rd plus re-inspection penalty $561 $552 $9
Hourly Rates
Inspection $224 $221 $3
Supplemental inspection fee (Per 1 hour or portion
thereof) $224 $221 $3
After Hours or emergency Call-Out (2hr. Minimum) $224 $221 $3 Other-Construction re-inspection fee $224 $221 $3
Other Fees:
Certificate of Occupancy Inspection New $166 N / A
Commercial Emergency Evacuation Plan New $221 N / A
Defensible Space Inspections New $221 N / A
Non-Compliance Fee/Complaint Investigation Actual Costs
The majority of Fire Inspection fees are over-recovering with the highest source of over- recovery being $231 for Generator – Cell Sites. The fees with an under-recovery range from $3 for Spray Booths to $270 for New Underground Fire Line. The primary reason for the majority of fees showing an over-recovery is due to the hourly rate for inspection services. The previous rate was $3 higher than the new calculated hourly rate for inspection services. The new rate is based only on the inspectors, whereas, the previous analysis utilized a blended rate between plan check and inspection for both plan check and inspections services.
4 Detailed Results – Total Plan Check and Inspection
While the two previous sections outlined the total cost for plan check and inspection separately, the following table details the title / name, current fee, total full cost associated with Fire to both plan check and inspect, and the surplus or deficit associated with each service.
Table 13: Total Cost Per Unit Results – Total Fire Plan Check and Inspection Costs
Fee Name
Current
Fee
Total City
Cost Per Unit
Surplus /
(Deficit) per Unit
Fire Sprinkler Systems
New 13, 13R Fire Sprinkler System
Up to 250 sprinkler heads New $454 N / A
251 to 500 sprinkler heads $336 $681 ($345)
500+ sprinkler heads $673 $1,362 ($689)
Per sprinkler head $9 $9 $0
New 13D Residential Fire Sprinkler System
Base Fee $336 $571 ($235)
Per sprinkler head $9 $9 $0
New 13D Residential Fire Sprinkler System – Low
Pressure Tract – Per Phase
Base Fee New $454 N / A
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Fee Name
Current
Fee
Total City
Cost Per Unit
Surplus /
(Deficit) per Unit
Per sprinkler head New $9 N / A
TI 13, 13R Fire Sprinkler System
Base Fee $504 $571 ($67)
Per sprinkler head $9 $9 $0
TI 13D Residential Fire Sprinkler System
Base Fee $238 $454 ($216)
Per sprinkler head $9 $9 $0
Water System Permits
New Underground Fire Line $728 $1,129 ($401)
Fire Pump (Per Pump) $1,514 $1,525 ($11)
Emergency Underground Fire Line Repair $953 $957 ($4)
Fire Hydrant/Water Flow Witness New $221 N / A
Above Ground Tank (Temporary Water
Supply/Construction) $672 $681 ($9)
Fire Alarm
New Alarm System
Base Fee $673 $1,142 ($469)
Per Device $9 $9 $0
TI Fire Alarm System
Base Fee $504 $746 ($242)
Per initiating or notification device $9 $9 $0
FACP Modification New $454 N / A
Water Flow (Monitoring) Alarm System Only $448 $454 ($6) Fire Protection Systems
Special Extinguishing Systems (FM200, Dry Chem, Spray
Mist, etc.) (Per system) $897 $915 ($18)
Smoke Control System-Rationale, Analysis and Plan
Review $2,578 $2,725 ($147)
Other Systems
Hood & Duct Automatic Extinguishing System (Per
system) $560 $565 ($5)
Ovens, Industrial baking or drying, furnace or kiln Special Equipment (Per oven) $415 $396 $19
Dust Collection Special Equipment (Per system) $469 $681 ($212) Solar Photovoltaic System Plan Check and Inspection $224 $454 ($230) Refrigeration System $448 $565 ($117)
Spray Booths (Per Booth/System) $607 $736 ($129)
Liquified Petroleum Gases (LPG) Special System (Per
System) $786 $792 ($6)
Gas Systems (Med Gas, Industrial Gas, LPG) (Per
System) $728 $736 ($8)
Emergency Responder Radio Coverage (Per System) $672 $454 $218 Generator – Cell Sites (Per Gen/Site) $1,025 $571 $454 Generator New $571 N / A
Battery Systems
Residential – Per System $685 $571 $114
Commercial – Per System $685 $915 ($230)
Battery Systems Facilities New $1,706 N / A
CO2 System New $454 N / A
Hazardous Materials
Chemical Classification Disclosure Review
Item Title: 4.1
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Fee Name
Current
Fee
Total City
Cost Per Unit
Surplus /
(Deficit) per Unit
<10 Chemicals $560 $571 ($11)
10-25 Chemicals $784 $798 ($14)
26-100 Chemicals $1,243 $1,258 ($15)
>100 Chemicals $1,719 $1,771 ($52)
High Piled Storage
High Piled Combustible Storage
Up to 12,000 square feet $784 $798 ($14)
12,001-50,000 square feet $1,121 $1,142 ($21)
50,001-100,000 square feet $1,458 $1,479 ($21)
>100,000 square feet $1,794 $1,823 ($29)
Access and Water Supply
Commercial Construction Inspection $560 $454 $106
Residential Construction Inspection – One Lot $186 $166 $20 Residential Construction – Each Additional Lot $38 $33 $5 Fire Lane Plan Check and Inspection New $227 N / A
Fuel Modification Inspection New $221 N / A
Tanks
Underground Storage Tanks Install or Removal $448 $454 ($6) Aboveground Storage Tank Install or Removal $448 $454 ($6) Alterations to Gas Stations (No tank alterations) $448 $454 ($6) Other Fees
Work without Approval or Permit $336 $331 $5
Fire Stand-by $224 $221 $3
Alternative Materials and Methods (4 hour minimum,
hourly thereafter) $897 $921 ($24)
Consultant Fire Plan Review Actual Costs
3rd Review and subsequent submittals (Per Hour) $336 $233 $103 Expedited/Overtime Plan Review (Per Hour) $336 $350 ($14) Over the Counter/Misc. Revisions Plan Review (Per Plan
Review) $168 $175 ($7)
Drilling / Blasting Permit – Initial New $454 N / A
Landscape Plan Review – Fuel Modification Plan $897 $934 ($37) Renewable Permit Fees (Issued at Annual Fire-Life Safety Inspection (105 Permits) Aerosol Products (Level 2 & 3) $85 $110 ($25)
Amusement Building $287 $166 $121
Aviation Facilities New $221 N / A
Cellulose Nitrate Storage $85 $110 ($25)
Combustible Dust Producing Operations $119 $110 $9
Combustible Fiber Storage $191 $166 $25
Compressed Gases $191 $221 ($30)
Covered and open mall buildings $280 $276 $4
Cryogenic Fluids $191 $221 ($30)
Cutting and Welding $95 $110 ($15)
Dry Cleaning $287 $221 $66
Exhibits and Trade Shows New $221 N / A
Explosives $450 $442 $8
Fire Hydrants and Valves $119 $110 $9
Flammable and Combustible Liquids $142 $166 ($24)
Floor Finishing New $110 N / A
Fruit and Crop Ripening New $110 N / A
Fumigation and Insecticidal Fogging New $110 N / A
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Fee Name
Current
Fee
Total City
Cost Per Unit
Surplus /
(Deficit) per Unit
Hazardous Materials $191 $221 ($30)
HPM Facilities New $166 N / A
High Piled Combustible Storage <12,000 Square Feet $191 $166 $25 High Piled Combustible Storage 12,001-50,000 Square
Feet $478 $442 $36
High Piled Combustible Storage >100,000 Square Feet $765 $773 ($8) Hot Work Operation New $110 N / A
Industrial Ovens $119 $110 $9
Lumber Yard/Woodworking Plants $253 $221 $32
Liquid or gas-fueled vehicles or equipment in assembly
buildings $191 $110 $81
LP-gas $95 $166 ($71)
Magnesium $95 $110 ($15)
Miscellaneous Combustible Storage $191 $221 ($30)
Mobile Food Preparation Vehicles New $110 N / A
Motor Fuel Dispensing Facilities $119 $166 ($47)
Open Burning New $110 N / A
Open Flames and Torches $85 $110 ($25)
Open Flames and Candles $85 $110 ($25)
Organic Coatings New $166 N / A
Outdoor Assembly Events (see special events)
Places of Assembly $85 $166 ($81)
Plant Extraction Systems New $221 N / A
Private Fire Hydrant New $110 N / A
Pyrotechnic special effects material (see fireworks
display)
Proxylin Plastics New $110 N / A
Refrigeration Equipment $191 $221 ($30)
Repair Garages and Motor Fuel- Dispensing Facilities $238 $386 ($148) Rooftop Heliports New $166 N / A
Spraying or Dipping Operations $85 $110 ($25)
Storage of scrap tires and tire byproducts $119 $110 $9 Temporary membrane structures and tents (see special
events)
Tire-Rebuilding Plants $119 $110 $9
Waste Handling New $166 N / A
Wood Products $119 $147 ($28)
CO2 Dispensing System New $92 N / A
CO2 Enrichment New $110 N / A
Gas Detection New $221 N / A
Energy Storage Systems New $331 N / A
Special Events
Special Event Permit $224 $396 ($172)
Special Event Permit – With tents and or canopies > 400 square feet $336 $565 ($229)
Carnivals and Fairs $316 $331 ($15)
Fireworks Displays $415 $442 ($27)
Film Making New $442 N / A
Annual Life Safety Inspections – All Occupancies other than R17 <3,600 Square Feet Varies $221 N / A
17 Annual Life Safety Inspections fee structure was modified and current fees vary based upon the type of occupancy.
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Fee Name
Current
Fee
Total City
Cost Per Unit
Surplus /
(Deficit) per Unit
3,600 – 25,000 Square Feet Varies $386 N / A
25,000 – 50,000 Square Feet Varies $552 N / A
50,001 – 350,000 Square Feet Varies $607 N / A
>350,000 Square Feet Varies $1,159 N / A
Fire Life-Safety Inspections (Post-Development)
Fire annual Inspection (includes one re-inspection) New $221 N / A 2nd re-inspection New $442 N / A
3rd and subsequent re-inspections New $662 N / A
Fire Watch Inspection (Per Hour) New $221 N / A
R-1 Occupancies i.e. Hotels, Motels
<25 units $617 $607 $10
26-50 units $729 $717 $12
51-75 units $897 $883 $14
76-100 units $1,009 $993 $16
>100 units $1,177 $1,159 $18
R-2 (Apartment, Residential Permanent 3+)
3-16 units New $331 N / A
17-25 units New $552 N / A
26-50 units New $717 N / A
51-75 units New $883 N / A
76-100 units New $993 N / A
>100 units New $1,159 N / A
Per additional 10 units New $37 N / A
R-2.1/R-4 Occupancies
Care Facility Residential State Licenses-6 or less Re-
Inspection Fee $224 $221 $3
Care Facility Commercial 0-50 State Licensed $392 $386 $6 Care Facility Commercial 51-99 State Licensed $504 $497 $7 Care Facility Commercial 100-150 State Licensed $617 $607 $10 Care Facility Commercial ≥151 State Licensed $785 $773 $12 Day Care Facilities Residential 8-14 Fire Clearance $728 $746 ($18) Day Care Facility Commercial 0-50 $168 $166 $2
Day Care Facility Commercial 51-100 $224 $221 $3
Day Care Facility Commercial 101-150 $336 $331 $5
Day Care Facility Commercial >150 $392 $386 $6
2nd re-inspection fee (after initial and first inspection) $336 $331 $5 2nd re-inspection penalty $448 $442 $6
3rd plus re-inspection penalty $561 $552 $9
Hourly Rates
Inspection $224 $221 $3
Plan Review $224 $233 ($9)
Supplemental inspection fee (Per 1 hour or portion
thereof) $224 $221 $3
Supplemental plan review (Per 1 hour or portion thereof) $224 $233 ($9) After Hours or emergency Call-Out (2hr. Minimum =
$448) $224 $221 $3
Other-Construction re-inspection fee $224 $221 $3
Other Fees:
Certificate of Occupancy Inspection New $166 N / A
Commercial Emergency Evacuation Plan New $571 N / A
Lost Job Card Fee New $19 N / A
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Fee Name
Current
Fee
Total City
Cost Per Unit
Surplus /
(Deficit) per Unit
Defensible Space Inspections New $221 N / A
Non-Compliance Fee/Complaint Investigation Actual Costs
The majority of Fire fees are over-recovering for plan check and inspection services. The largest source of over-recovery is $454 for Generator – Cell Sites. The fees that are under- recovering range from a low of $4 for Emergency Underground Fire Line Repair and a high of $689 for New 13, 13R Fire Sprinkler Systems with 500+ sprinkler heads. 5 Cross-Departmental Support
The Fire Department also conducts reviews and inspections on behalf of Planning, Engineering, and Building. The cost for Fire’s support has been incorporated into those fees either within the fee charged by the Department or as a separate line item on those departments’ respective fee schedules.
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11. Building
The Building and Safety Department is responsible for providing plan check and inspection services on all building and construction within the City to establish safety for residents by ensuring all buildings comply with California building codes and regulations.
Fees included in this analysis are in relation to structural, mechanical, electrical, plumbing plan checks, and inspections. The following subsection s discuss fee schedule modifications, and detailed per unit results for the fee -related services provided by the Building Department.
1 Fee Schedule Modifications
During discussions with Building staff, modifications were proposed to the current fee schedule, which include:
• Flat Fee Changed to State Set Fee Structure: Previously, the department charged a flat fee for Solar Permits and charged Plan Check of Solar Permit on a per hour basis. It was decided by the Department that it would better reflect s olar permit services to mimic the state set structure and fees. As such, these permit fees were removed and replaced with the state set structure and maximum allowable fees for Solar Permits.
• Expansion of fees: Certain fees have been broken out into multiple categories to better account and specify services offered.
- The singular reroof fee has been split into a residential and commercial fee to account for the different level of services provided to each category.
- In addition, as mentioned in t he previous point, solar permit were previously charged as a flat fee plus a per hour plan check. This structure has been expanded to mimic the state set fee structure with a base per residential and commercial permits and a plus each additional kilo watt hour.
• Addition of Fees : Three fees were added in order to accommodate an easier method of charging simple and low costs projects that were previously evaluated on the valuation of the project. New flat fees were developed for Kitchen and/or Bathroom Remodels, Windows/Doors – Per window/door, Residential Accessory Structures (including Garages), and Accessory / Additional Dwelling Unit . These additions could be made due to the level of services for these fees not being Item Title: 4.1
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dependent on the project value and since they take about the same amount of time for staff to complete regardless of project size.
• Expansion of Valuation Based fees: The City’s current New Building Permit Fee calculation takes .0046 times the project valuation. However, it was determined that this singular calculation does not accurately calculate fees for all projects, and as such two valuation tables were developed: one for single family and one for non-residential projects. These tables will allow a greater nexus between staff level of effort and permit fees.
• Combination Permits / Fees: The City’s current process involves charging a Building Permit Fee, a Plan Check Fee, and then a separate mechanical, electrical, and plumbing fee for each fixture. This is cumbersome and also does not result in a transparent fee schedule. Therefore, through this study it was proposed that the new building permit fee would capture all Building (Structural), Mechanical, Electrical, and Plumbing, and the fixture fees would only be used in the case of standalone permits.
The modifications outlined above will ensure that the Building fee schedule accurately reflects the services being provided by staff and help ensure that costs are captured appropriately.
2 Detailed Results – Flat Fees
The Building Department collects flat fees for permits such as demolitions, swimming pools, reroofs, electrical, mechanical, and plumbing. The total cost calculated for each service includes direct staff costs, cross-departmental support (i.e. Planning, and Engineering), Departmental and Citywide overhead. The following table details the title / name, current fee, total full cost associated with providing these services, and the surplus or deficit associated with each service.
Table 14: Total Cost Per Unit Results – Building Flat Fees
Fee Name
Current
Fee
Total City
Cost Per Unit
Surplus /
(Deficit) per Unit
Building Permit Fees
Permit Issuance $27 $78 ($51)
Demolition $140 $378 ($238)
Wall/Fence, City Standard $93 $82 $11
Wall/Fence, Non-City Standard $133 $164 ($31)
Deck/Patio, City Standard $93 $110 ($17)
Deck/Patio, Non-City Standard $133 $164 ($31)
Swimming Pool/In-Ground Spa $467 $532 ($65)
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Fee Name
Current
Fee
Total City
Cost Per Unit
Surplus /
(Deficit) per Unit
Reroof
Residential $98 $110 ($12)
Commercial $98 $164 ($66)
Windows / Doors
Up to 5 windows / doors New $82 N / A
Each additional 5 windows / doors New $27 N / A
Residential Accessory Structure up to 500 s.f. (including Garages) New $833 N / A
Accessory / Additional Dwelling Unit (ADU) New $2,662 N / A Kitchen and / or Bath Remodel New $566 N / A
Duplicate Inspection Card $21 $13 $8
Duplicate Certificate of Occupancy $21 $78 ($57)
Misc. Permit $98 $164 ($66)
Inspections not specified $98 $164 ($66)
Re-inspections $98 $164 ($66)
After Hours Inspections (4 hours minimum) $118 $190 ($73) Electrical Permit Fees
Permit Issuance $27 $78 ($51)
Residential Appliance, up to 1 HP $116 $82 $34
Non-Residential Appliances, up to 1 HP $116 $82 $34
Power Apparatus, less than 100 HP, KW, KVA, or KVAR $150 $82 $68 Power Apparatus, 100+ HP, KW, KVA, or KVAR $183 $82 $101 Temporary Power Pole $67 $82 ($15)
Services, Switchboards, Control Centers, & Panels
Up to 400 amps for Single Family Residence $116 $82 $34 Up to 400 amps for Non-Single Family Residence $183 $82 $101 400+ amps $283 $164 $119
Receptacle, Switch, Outlet, & Fixture, first $116 $68 $48 Receptacle, Switch, Outlet, & Fixture, each additional $5 $3 $2 Pole or Platform Mounted Fixtures, first $183 $68 $115
Pole or Platform Mounted Fixtures, each additional $5 $3 $2 Swimming Pool/In-Ground Spa $467 $164 $303
Meter Reset $116 $82 $34
Misc. Permit, Flat Fee, or Hourly as determined by staff $98 $164 ($66) Inspections not specified $98 $164 ($66)
Re-inspections $98 $164 ($66)
After Hours Inspections (4 hours minimum) $118 $190 ($73) Mechanical Permit Fees
Permit Issuance $27 $78 ($51)
Forced-Air or Gravity-Type Furnace or Burner $149 $110 $39 Suspended/Recessed Wall/Floor Mounted Heater $133 $82 $51 Air-Handling/Condensing Unit
Single Family Residence $133 $82 $51
Non-Single Family Residence $183 $110 $73
Hood served by Mechanical Exhaust $219 $110 $109
Boilers, Compressors, and Absorption Systems $183 $110 $73 Misc. Permit, Flat Fee, or Hourly as determined by staff $98 $164 ($66) Inspections not specified $98 $164 ($66)
Re-inspections $98 $164 ($66)
After Hours Inspections (4 hours minimum) $118 $190 ($73) Plumbing Permit Fees
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Fee Name
Current
Fee
Total City
Cost Per Unit
Surplus /
(Deficit) per Unit
Permit Issuance $27 $78 ($51)
Plumbing Fixtures and Vents, fixtures 1-3 (total cost) $116 $68 $48 Plumbing Fixtures and Vents, each additional fixture $5 $3 $2 Grease Interceptor $116 $27 $89
Gas System $116 $110 $6
Piping/Re-piping
Single Family Residential $163 $82 $81
Multi-Family Residential, first dwelling unit $70 $82 ($12) Multi-Family Residential, each additional unit $23 $14 $9 Water Heater $83 $82 $1
Tankless Water Heater $83 $208 ($125)
Solar Water Heating System $133 $164 ($31)
Sewer / Septic $150 $82 $68
Misc. Permit, Flat Fee, or Hourly as determined by staff $98 $164 ($66) Inspections not specified $98 $164 ($66)
Re-inspections $98 $164 ($66)
After Hours Inspections (4 hours minimum) $118 $190 ($73) Solar Permit Fees (State Fees)18
Residential – up to 15kw $252 $450 ($198)
Each additional kw New $15 N / A
Commercial – up to 50kw $252 $1,000 ($748)
Commercial – 51-250kw – per kw New $7 N / A
Commercial – 250kw+ - per kw New $5 N / A
The majority of Building Department fees show an under-recovery with the largest under- recovery relating to Commercial Solar Permits at $748. This is due to the City proposing to change the fees from the current structure to mimic the state set fees. Fees with an over-recovery range from a low of $1 for Water Heaters and a high of $303 for Swimming Pools/In-Ground Spas.
On average, the Building Department’s flat fees are recovering approximately 115% of fee related costs. It is important to note that even though these fees show an over-recovery and the Department / Division will have to lower these fees, there will be a minimal impact on the overall revenue. The proposed change of charging these fees only as standalone will minimize the amount of times the se fees are charged, as those services will be captured directly in the valuation-based fees.
3 Detailed Results – Valuation
Menifee currently uses a single multiplier to establish permit fees for all basic building permits based on the value of construction costs. As noted in the modifications section, the project team worked with City staff to create two separate valuation tables – Single Family and Non-Residential (Multi-Family / Commercial / Industrial) to better capture the
18 Solar Permit full cost fees are state set by California Government Code 66015.
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different level of effort. Additionally, these costs capture the time associated with all inspections and reviews for structural, mechanical, electrical, and plumbing. The following subsections discuss the valuation -based table and plan check percentage for Single-Family and Multi-Family / Commercial / Industrial projects. 1 Single Family – Permit and Plan Check Fee
The project team worked with staff to develop a separate valuation-based fee schedule that would reflect building staff time and effort for residential inspections. It was also discussed that while commercial projects can vary in dollar value dramatically, the cap of $1 million is appropriate for residential projects. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. Due to the current fee structure being variable based upon the number of fixtures, it was not possible to compare the City’s current fee to the full cost fee, therefore, t he following table only shows the total cost per unit for inspection (permit) services.
Table 15: Total Cost Per Unit Results – Single Family Residential Valuation
Project Valuation Sliding Scale Category Total Cost
Permit Fee
Project Valuation $1 to $500 $383.50
Project Valuation $501 to $2,000
First $500 $383.50
Each Additional $100 or fraction thereof $42.92
Project Valuation $2,001 to $25,000
First $2,000 $1,027.24
Each Additional $1,000 or fraction thereof $19.65
Project Valuation $25,001 to $50,000
First $25,000 $1,479.23
Each Additional $1,000 or fraction thereof $36.71
Project Valuation $50,001 to $100,000
First $50,000 $2,396.90
Each Additional $1,000 or fraction thereof $28.76
Project Valuation $100,001 to $500,000
First $100,000 $3,835.04
Each Additional $1,000 or fraction thereof $7.53
Project Valuation $500,001 to $1,000,000
First $500,000 $6,848.28
Each Additional $1,000 or fraction thereof $8.90
Project Valuation $1,000,001 +
First $1,000,000 $11,299.66
Each Additional $1,000 or fraction thereof $4.45
As noted above, the City’s previous methodology used a single factor to calculate building permit fees. The new valuation table above reflects a tiered system that captures economies of scale associated with single family residential projects. As the methodology was changed, there is no comparison of current fee to full cost fee.
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Additionally, the total costs calculated include all potential trade permits that would be associated with those projects and would no longer require separate standalone fees.
Along with determining costs associated with inspection services, the project team also worked with Building staff to determine appropriate plan check costs. Based upon a detailed review of time estimates provided to review plans for each valuation range and different project type this analysis showed that Single Family Residential Plan Check should be 65% of the permit fee.
Additionally, as the City is seeing an influx of repeat tract homes, homes that may have similar plans, but still require full inspection, the City is proposing a reduced fee. The fee for repeat tract homes would be 65% of the original building permit fee . This discount is primarily to reduce the plan check fees collected for those homes, as the plan review for these homes would be faster; even though inspection may take similar time. 2 Multi-Family / Commercial / Industrial
A separate valuation structure was developed for Multi -Family / Commercial / Industrial construction projects in order to better account for the services that are provided to applicants. It was decided that a cap of $10 million was sufficient for commercial projects. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. Due to the current fee structure being variable based upon the number of fixtures, it was not possible to compare the City’s current fee to the full cost fee, therefore, the following table only shows the total cost per unit per unit for multi-family / commercial / industrial inspection (permit) services.
Table 16: Total Cost Per Unit Results – Multi-Family / Commercial / Industrial Valuation
Project Valuation Sliding Scale Category Total Cost
Permit Fee
Project Valuation $1 to $500 $383.50
Project Valuation $500 to $2,000
First $500 $383.50
Each Additional $100 or fraction thereof $52.05
Project Valuation $2,001 to $25,000
First $2,000 $1,164.21
Each Additional $1,000 or fraction thereof $38.71
Project Valuation $25,001 to $50,000
First $25,000 $2,054.48
Each Additional $1,000 or fraction thereof $32.87
Project Valuation $50,001 to $100,000
First $50,000 $2,876.28
Each Additional $1,000 or fraction thereof $41.09
Project Valuation $100,001 to $500,000
First $100,000 $4,930.76
Each Additional $1,000 or fraction thereof $8.22
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Project Valuation Sliding Scale Category Total Cost
Permit Fee
Project Valuation $500,001 to $1,000,000
First $500,000 $8,217.94
Each Additional $1,000 or fraction thereof $10.68
Project Valuation $1,000,001 to $5,000,000
First $1,000,000 $13,559.59
Each Additional $1,000 or fraction thereof $3.80
Project Valuation $5,000,001 to $10,000,000
First $5,000,000 $28,762.77
Each Additional $1,000 or fraction thereof $10.68
Project Valuation $10,000,001 +
First $10,000,000 $82,179.36
Each Additional $1,000 or fraction thereof $5.34
As noted above, the City’s previous methodology used a single factor to calculate building permit fees. The new valuation table above reflects a tiered system that captures economies of scale associated with multi -family and commercial projects. As the methodology was changed, there is no comparison of current fee to full cost fee.
Additionally, the total costs calculated include all potential trade permits that would be associated with those projects and would no longer require separate standalone fees.
Along with determining costs associated with multi -family / commercial / industrial inspection services, the project team also worked with Building staff to determine appropriate plan check costs. Based upon a detailed review of time estimates provided to review plans for each valuation range and different project type this analysis showed that Multi-Family / Commercial / Industrial Plan Check should be 85% of the permit fee. 4 Cross-Departmental Support
The Planning Division, Engineering Department, and Fire Department all provide plan check and/or inspection services on building related projects. In order to recover for all costs of providing these services, fees have been calculated for Planning Plan Review, Engineering Plan Review, and Fire Plan Check and Inspection services. The total cost calculated for each services includes direct staff costs and Departmental and Citywide overhead. The following sections detail the full cost associated with Planning , Engineering, and Fire support on building services.
1 Planning Cross-Departmental Support
The Planning Division provides plan check services on building related services such as new construction and tenant improvements/remodels. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details title/name and total full cost associated with Planning only.
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Table 17: Total Cost Per Unit Results – Planning Cross-Dept Support
Fee Name Planning Cost Per Unit
Planning Support – Building Plan Check
New Construction $900
Tenant Improvements / Remodels $375
Planning staff identified time related to building new construction and tenant improvements/remodels. These fees were developed as a flat fee as the division determined that there was not a significant change in time to review depending on the size of the project.
2 Engineering Cross-Departmental Support
The Engineering Department provides plan check services on building new construction related services. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details title/name and total full cost associated with Engineering only.
Table 18: Total Cost Per Unit Results – Engineering Cross-Dept Support
Fee Name Engineering Cost Per Unit
Engineering Support – Building Plan Check
New Single Family Residence $1,149
New Commercial Office $766
New Multi-Family Residence $1,149
All Other Projects $300
Engineering staff identified time related to building new construction projects based on the type of construction. These fees were developed as a flat fee as the division determined that there was not a significant change in time to review depending on the size of the project.
3 Fire Cross-Departmental Support
The Fire Department provides Fire Plan Check and Inspection services for building related services such as New Construction, Additions, and Remodels. These costs are assessed depending upon the square footage and occupancy and type of project. The following subsections details title/name and total full cost associated with Fire only.
3.1 Fire Cross-Departmental Support – Plan Check
The Fire Department provides plan check services on building related services such as New Construction, Additions, and Remodels. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table Item Title: 4.1
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details the title / name, current fee, total full cost associated with Fire only to provide these services, and the surplus or deficit associated with each service.
Table 19: Total Cost Per Unit Results – Fire Cross-Dept Support – Plan Check
Fee Name
Current
Fee
Fire Plan
Check Cost
Per Unit
Surplus /
(Deficit) per Unit
Development Plan Check and Inspections (Residential-New and Additions Group R) Per Square Feet 0-1,999 Square Feet $224 $233 ($9)
2,000-4,999 Square Feet $258 $292 ($34)
5,000-9,999 Square Feet $336 $350 ($14)
10,000-24,999 Square Feet $392 $408 ($16)
25,000-49,999 Square Feet $504 $525 ($21)
50,000-100,000 Square Feet $617 $642 ($25)
>100,000 Square Feet $765 $817 ($52)
Hazardous Use by Square Footage (New Construction or added space for Group H) 0-1,999 Square Feet $238 $233 $5
2,000-4,999 Square Feet $381 $408 ($27)
5,000-9,999 Square Feet $525 $583 ($58)
10,000-24,999 Square Feet $668 $700 ($32)
25,000-49,999 Square Feet $812 $875 ($63)
50,000-100,000 Square Feet $955 $992 ($37)
>100,000 Square Feet $1,147 $1,167 ($20)
Shell Buildings for All Commercial Uses (New Construction or added space for All Occupancies other than H and R)
0-1,999 Square Feet $224 $233 ($9)
2,000-4,999 Square Feet $258 $292 ($34)
5,000-9,999 Square Feet $336 $350 ($14)
10,000-24,999 Square Feet $392 $408 ($16)
25,000-49,999 Square Feet $504 $525 ($21)
50,000-100,000 Square Feet $617 $642 ($25)
>100,000 Square Feet $765 $817 ($52)
Buildings for Commercial Uses (New Construction or added Space for All Occupancies other than H and R)
0-1,999 Square Feet $224 $233 ($9)
2,000-4,999 Square Feet $258 $292 ($34)
5,000-9,999 Square Feet $336 $350 ($14)
10,000-24,999 Square Feet $392 $408 ($16)
25,000-49,999 Square Feet $504 $525 ($21)
50,000-100,000 Square Feet $617 $642 ($25)
>100,000 Square Feet $765 $817 ($52)
Tenant Improvement (New Construction, Additions and Major Remodels for All Occupancies other than H and R)
0-1,999 Square Feet $224 $233 ($9)
2,000-4,999 Square Feet $258 $292 ($34)
5,000-9,999 Square Feet $336 $350 ($14)
10,000-24,999 Square Feet $392 $408 ($16)
25,000-49,999 Square Feet $504 $525 ($21)
50,000-100,000 Square Feet $617 $642 ($25)
>100,000 Square Feet $765 $817 ($52)
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All but one fee for plan check on building services shows an under-recovery. The under- recoveries range from a low of $9 for the 0 -1,999 sq. ft. for Residential, Shell, and Commercial New Construction and Tenant Improvements to a high of $63 for the 25,000- 49,999 range for Hazardous Use New Construction and additions. Fire is recovering approximately 95% of costs on plan check for new construction, additions, and remodels.
3.2 Fire Cross-Departmental Support – Inspection
The Fire Department provides inspection services on building relat ed services such as New Construction, Additions, and Remodels. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details the title / name, current fee, total full cost associated with Fire only to provide these services, and the surplus or deficit associated with each service.
Table 20: Total Cost Per Unit Results – Fire Cross-Dept Support – Inspection
Fee Name
Current
Fee
Fire
Inspection
Cost Per Unit
Surplus /
(Deficit) per Unit
Development Plan Check and Inspections (Residential-
New and Additions Group R) Per Square Feet
0-1,999 Square Feet $224 $221 $3
2,000-4,999 Square Feet $258 $276 ($18)
5,000-9,999 Square Feet $336 $331 $5
10,000-24,999 Square Feet $392 $386 $6
25,000-49,999 Square Feet $504 $497 $7
50,000-100,000 Square Feet $617 $607 $10
>100,000 Square Feet $785 $773 $12
Hazardous Use by Square Footage (New Construction or
added space for Group H)
0-1,999 Square Feet $238 $221 $17
2,000-4,999 Square Feet $382 $386 ($4)
5,000-9,999 Square Feet $525 $552 ($27)
10,000-24,999 Square Feet $668 $662 $6
25,000-49,999 Square Feet $812 $828 ($16)
50,000-100,000 Square Feet $955 $938 $17
>100,000 Square Feet $1,177 $1,104 $73
Shell Buildings for All Commercial Uses (New
Construction or added space for All Occupancies other
than H and R)
0-1,999 Square Feet $224 $221 $3
2,000-4,999 Square Feet $258 $276 ($18)
5,000-9,999 Square Feet $336 $331 $5
10,000-24,999 Square Feet $392 $386 $6
25,000-49,999 Square Feet $504 $497 $7
50,000-100,000 Square Feet $617 $607 $10
>100,000 Square Feet $785 $773 $12
Buildings for Commercial Uses (New Construction or
added Space for All Occupancies other than H and R)
0-1,999 Square Feet $224 $221 $3
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Fee Name
Current
Fee
Fire
Inspection
Cost Per Unit
Surplus /
(Deficit) per Unit
2,000-4,999 Square Feet $258 $276 ($18)
5,000-9,999 Square Feet $336 $331 $5
10,000-24,999 Square Feet $392 $386 $6
25,000-49,999 Square Feet $504 $497 $7
50,000-100,000 Square Feet $617 $607 $10
>100,000 Square Feet $785 $773 $12
Tenant Improvement (New Construction, Additions and
Major Remodels for All Occupancies other than H and R)
0-1,999 Square Feet $224 $221 $3
2,000-4,999 Square Feet $258 $276 ($18)
5,000-9,999 Square Feet $336 $331 $5
10,000-24,999 Square Feet $392 $386 $6
25,000-49,999 Square Feet $504 $497 $7
50,000-100,000 Square Feet $617 $607 $10
>100,000 Square Feet $785 $773 $12
The majority of inspection fees for building services are over-recovering with a low of $3 for the 0-1,999 sq ft range for Residential, Shell, New Commercial, and tenant improvements to a high of $ 73 for Hazardous Use New Construction and additions for buildings larger than 100,000 sq ft. Fees shows a subsidy range from a low of $4 for 2,000-4,999 sq ft Hazardous Use to a high of $ 27 for 5,000-9,999 sq ft Hazardous Use.
Fire is recovering approximately 101% of costs on inspection for new construction, additions, and remodels.
4 Overall Cross-Departmental Support
Implementing the new fees for Planning and Engineering will help ensure that the City is appropriately recovering for all city departments’ costs as it relates to Building Plan Review and inspection. In regards to Fire, as the fees are related to the Building process it is recommended that these fees be relocated to Building’s fee schedule to more transparently identify to the applicant that along with a Building Plan Check and Permit fee, there are also fees for Planning, Engineering, and Fire Review and Inspection.
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12. Planning
The Planning Division is responsible for overseeing policy decisions made by the City and ensure compliance with the Development code as it relates to private development activity for residential and non -residential development. Fees examined in this study relate to Conditional Use Permits, Variances, Plot Plans, Tentative Parcel Maps, among other planning specific fees. The following subsections discuss fee schedule modifications and detailed per unit results for the fee -related services provided by the Planning Division.
1 Fee Schedule Modifications
During discussions with Planning staff, modifications were proposed to the current fee schedule, which include:
• Restructuring of fees: The restructuring of fees is outlined below:
- Minor Plot Plans were slightly renamed to Plot Plans Minor and broken out into additional categories for New Construction, Detached Accessory Structure, Model Home Complex, Shipping Containers, Tree Removal / Replacement, and Wall and Fence Plan Review.
- Planning Sign Review – Monument Non-Commercial and Planning Sign Review – Monument Commercial were combined into one Sign Permit (Monument) Comm/Ind/Res.
- Addition of City Clerk Appeal Fee amount into the Planning Appeal fee.
• Removal of fees: Environmental Monitoring Report, Parking Covenant Review, Setback Adjustment, and CC&R Review were eliminated from the Planning schedule, as these services are either covered under another fee or are provided by other departments.
• Addition of Fees: Fees were added to reflect current services being provided, but not captured as distinct fees on the fee schedule. These fees include: Tract Map Modifications, Minor Exceptions, Mobile Food Trucks, Multi -Family Ministerial Review – SB35, Noise Exceptions, Public Convenience & Necessity, Planned Development Zone Changes, Planning Review Fee, Minor Plot Plans for Shipping Containers and Tree Removals/Replacements, SB9 Urban Lot Splits, Reasonable Item Title: 4.1
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Accommodation, Similar Use Determination, Site Plan Conceptual Review, Small Wireless Facility/Eligible Facilities Request, and Finance Tentative Parcel Maps.
The modifications outlined above will ensure that Planning’s fee schedule accurately reflects the services being provided by staff and help ensure that costs are captured appropriately.
2 Detailed Results
The Planning Division collects fees for items such as Conditional Use Permits, Variances, Plot Plans, Tentative Parcel Maps. The total cost calculated for each service includes direct staff costs, cross-departmental support (Fire, Engineering, Parks, and Building), Departmental, and Citywide overhead. The following table details the title / name, current fee, total full cost, and the surplus or deficit associated with each service.
Table 21: Total Cost Per Unit Results – Planning
Fee Name
Current
Fee
Total City
Cost Per
Unit19
Surplus /
(Deficit) per Unit
Accessory Dwelling Unit $2,235 $2,721 ($486)
Appeal20
Appeal – 1st $2,700 $4,437 ($1,737)
Appeal – 2nd $2,165 $3,877 ($1,712)
Conditional Use Permit
Major $13,49621 $17,822 ($4,326)
Major Revision $6,74822 $13,735 ($6,987)
Minor $2,665 $4,936 ($2,271)
Minor Revision $2,395 $4,151 ($1,756)
Environmental Assessment/Negative Declaration $4,210 $8,182 ($3,972) Environmental Determination (All Discretionary
Applications)23 $235 $367 ($132)
Film Permit (< 3 Days) $815 $1,525 ($710)
Final Site Development $5,845 $5,633 $212
Home Based Business $155 $248 ($93)
Land Division Phasing Map $5,395 $9,311 ($3,916)
Landscape Plan Review24
Commercial $2,545 $2,786 ($241)
Industrial $1,475 $2,786 ($1,311)
Front Yard Typical $1,540 $2,252 ($712)
19 This cost does not include any state or regional pass -through fees such as MSHCP as well as any additional deposits for Attorney review, CEQA fees or consultant costs.
20 Current Fee and Full cost for Appeal fees includes City Clerk fees and cost. 21 The current fee was set at 50% of the Major Plot Plan Fee per staff recommendation and doesn’t reflect the full cost calculat ed through the previous study.
22 The current fee was set at 50% of the CUP – Major fee and doesn’t reflect the full cost of the service calculated from the previous study.
23 This category includes Environmental Determination / Exemption and MSHCP ERP Flat fee review. As noted, additional deposits for consultants and attorney support may apply.
24 All landscape plans may be subject to additional fees associated with consultant review.
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Fee Name
Current
Fee
Total City
Cost Per
Unit19
Surplus /
(Deficit) per Unit
Open Space $4,040 $4,145 ($105)
Landscape Inspection $460 $664 ($204)
Minor Exception New $520 N / A
Mobile Food Trucks New $697 N / A
Multi-Family Ministerial Review – SB35 New $11,574 N / A New Business Regulation Review $40 $41 ($1)
Noise Exception – Single Event New $687 N / A
Public Convenience & Necessity W/O CUP New $2,635 N / A Planning Commission Hearing $2,440 $3,775 ($1,335)
Planning Review Fee New $186 N / A
Plot Plan – Major
Major $26,99225 $34,547 ($7,555)
Revision $13,49626 $27,928 ($14,432)
Plot Plan – Minor
Minor (New Development) $4,275 $5,494 ($1,219)
Revision $2,395 $3,884 ($1,489)
Detached Accessory Structure $2,335 $2,640 ($305)
Model Home Complex (Includes Sign Pkg) $2,345 $3,695 ($1,350) Shipping Containers New $782 N / A
Tree Removal / Replacement Permit New $1,131 N / A
Wall & Fence Plan Review $2,700 $3,100 ($400)
Pre-Application Review $1,44227 $8,539 ($7,097)
Pre-Existing Non-Conforming Use Verification $1,160 $2,388 ($1,228) Reasonable Accommodation New $1,545 N / A
SB9 Urban Lot Split Fee New $5,036 N / A
Sidewalk Vending Permit Application $695 $697 ($2)
Sign Admin Relief Review $550 $630 ($80)
Sign Permit
Affixed To Building $225 $348 ($123)
Monument – Comm / Ind / Res $650 $1,543 ($893)
Temporary (Commercial) $155 $248 ($93)
Sign Program $2,610 $3,864 ($1,254)
Sign Program Amendment $735 $925 ($190)
Similar Use Determination New $1,706 N / A
Site Plan Conceptual Review New $3,972 N / A
Small Wireless Facility/Eligible Facilities Request28 New $4,031 N / A Substantial Conformance $2,575 $4,639 ($2,064)
Tentative Parcel Map
Commercial / Industrial $12,94029 $17,316 ($4,376)
Finance New $7,782 N / A
Residential $11,040 $17,316 ($6,276)
Revised $7,74030 $14,721 ($6,981)
Tentative Tract Map – Minor Condition Change $3,340 $9,224 ($5,884) Time Extension
City Approved Project $3,510 $4,050 ($540)
25 The current fee was recommended based upon a regional average and doesn’t reflect the full cost calculated in the previous study. 26 The current fee was set at 50% of the Plot Plan Major and doesn’t reflect the full cost of service calculated from the previo us study. 27 The current fee amount was recommended to be subsidized and doesn’t reflect the full cost calculated from t he previous study. 28 Additional deposit may be required for 3 rd party review per City Code allowances. 29 The current fee was recommended at a lower level than what was calculated in the previous study. 30 The current fee was recommended at a lower level than what was calculated in the previous study.
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Fee Name
Current
Fee
Total City
Cost Per
Unit19
Surplus /
(Deficit) per Unit
Plot Plan (5-10 Yrs) $12,250 $6,917 $5,333
Temporary Use Permit
Major $1,735 $2,030 ($295)
Major (501C) $86831 $2,030 ($1,163)
Minor $695 $1,351 ($656)
Minor (501C) $34832 $1,351 ($1,003)
Variance
Filed Alone $5,205 $5,611 ($406)
Filed With Other Applications $2,605 $2,607 ($2)
Zoning Information Letter $375 $472 ($97)
Additional Plan Check33 25% of Initial Application Fee
The fees in the table reflect the full cost of providing each service which includes Planning time as well as time for Engineering, Fire, Building, Community Services, and City Clerk staff. Most fees show a deficit . However, some of the fees with large deficits such as Major Plot Plan or Revised Tentative Parcel map were adopted at a subsidized rate compared to the previous analysis. Therefore, the current analysis shows a much higher deficit as it is taking into account the existing deficit from the previous analysis as well as any cost factor changes. The over-recoveries ranges from a low of $212 for Final Site Developments to a high of $5,333 for Plot Plan Time Extensions. The Plot Plan Time Extension surplus is due to process changes which has reduced the level of time associated with these permits and increased overall efficiency. On average, the planning division is recovering approximately 66% of flat fee related costs. 3 Deposit Based Fees
The Planning Division charges many of its fees as deposits as they can span several months and can be very complex in nature. Since these types of applications can vary to widely in the time that staff are required to spend on them, a deposit is generally recommended to ensure that the full cost of the service is recovered. The following table shows the current deposit-based fees for planning and the proposed deposit amount:
Table 22: Deposit-Based Fees – Planning
Fee Name
Current
Deposit
Recommended
Deposit
Surface Mining & Reclamation Act $20,000 $20,000
Annexation Request $20,000 $20,000
Zone Change $5,000 $5,000
31 The current fee was recommended to be set at 50% of the Major non -501(C) rate per staff and was not set at the full cost from the previous analysis.
32 The current fee was recommended to be set at 50% of the Minor non-501(C) rate per staff and was not set at the full cost from the previous analysis.
33 All flat fees cover up to three (3) plan checks / reviews. This fee is assessed for anything above and beyond that.
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Fee Name
Current
Deposit
Recommended
Deposit
Development Agreement $10,000 $10,000
EIR Review $20,000 $20,000
Expedited Environmental Habitat Review (ERP) $1,380 $1,500 General Plan Amendment $10,000 $10,000
Planned Unit Development $10,000 $10,000
Specific Plan $20,000 $20,000
Specific Plan Amendment $10,000 $10,000
Sphere Of Influence Amendment $10,000 $10,000
Study Review/Scoping Agreement $1,000 $1,000
Ag Preserve Cancellation $5,000 $5,000
Tentative Tract Map $20,000 $20,000
Tentative Tract Map – Revisions $10,000 $10,000
Historic Property Preservation $5,000 $5,000
Hazardous Waste Facility Siting Permit $20,000 $20,000 Hog Ranch Processing $10,000 $10,000
Noise Exception - On-Going Event $5,000 $5,000
MSHCP HANS $2,000 $2,000
As the table indicates the majority of the City’s initial deposits are set to adequately recover for it’s minimum review time. Any additional time will still need to be billed hence the need for the deposit . The Land Division Unit Map was previously a flat fee, but has been recommended to be collected as a deposit as the level of service can vary significantly.
4 Deposit Based Fees – Cost Recovery Policy
As noted in the previous section, the Planning Division collects initial deposits for many of its larger projects and staff bill time and materials associated with the plan review and inspection of these projects to each specific project. In order for the City to achieve full cost recovery on deposit-based fees, it is critical that the following components are addressed and put into place:
• Positions(s): Identify the position(s) within Finance or Community Development that will be responsible for conducting the billing and / or invoicing for the deposit- based fees.
• Timekeeping: Identify the procedure for timekeeping as it is done by Planning and all other cross-departmental staff, including if timekeeping will be done outside of the current timekeeping system, or if it will be part of the timekeeping system with project numbers assigned to each deposit-based fee project. • Hourly Rates: It is recommended that the fully burdened hourly rate (salaries + benefits + productive hours + departmental overhead + citywide overhead) be used Item Title: 4.1
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for billing purposes. The hourly rate should also be specific to the position. The City should identify the hourly rate(s) that will be used – a singular blended rate, or a separate rate for the position reviewing the application and the type of hourly rate used.
• Billing / Refunding: The City should clearly outline when the d epartment and / or division should request for additional funding. The standard recommendation is if 10% of the initial deposit is left, the applicant should be billed for additional funds.
Policies regarding refund amounts and to whom the refund will be i ssued should be identified. Refunds should not be issued until all invoices have been paid across all departments involved in the process.
• Stop Work Order / Permit Issuance: The City should also include language regarding if no payment has been received on an invoice for 90 days, the application will be considered dormant and City staff will stop all work on the project. Additionally, it should also clearly clarify when the approval will be granted.
The standard recommendation is that until final payment has been received no final approval can be granted or issued.
Ultimately, deposit-based fees are known as cost recovery fees, as City staff recover all of their time and material costs associated with reviewing those applications. However, in order for these fees to be cost recovery, it is critical that the City have the previously discussed policies and procedures in place.
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13. Engineering
The Engineering Division is responsible for ensuring new development and infrastructure meet City policies and codes in order to protect the natural environment while allowing new development to provide residents, visitor, and business with quality infrastructure.
Engineering provides review, permitting, and plan check on all l and development, private development, and public improvements. Fees examined in this study relate to Grading, Encroachments, Public Improvements, and Water Quality. The following subsections discuss fee schedule modifications and detailed per unit results for the fee -related services provided by the Engineering Division.
1 Fee Schedule Modifications
During discussions with Engineering staff, modifications were proposed to the current fee schedule, which include:
• Removal of fees: The Drilling Permit, De velopment of Oil Gas and Minerals, approval of Exploratory Boundary, Mining and Extraction Water Development, and Miscellaneous Right of Way Document are being removed, as Engineering staff no longer oversee these processes.
• Expansion of fees: Fees are proposed to be broken out to better specify services offered. The following points provide the fees and the categories into which they were created:
- Single Family Residence Grading / Drainage Plan Check : previous ranges were 1-4 lots, 5-20 lots, 21-50 lots, 51-100 lots, and 100+ lots. These were expanded and combined into 1 -50 lots, 51 -75 lots, 75 -200 lots, and 200+ lots.
- Public Improvements: the current public improvement valuation table ends at $500,000. It was determined that this range was too low for the majority of project costs and as such the table has been revaluated and expanded to the highest range of $25,000,000.
- Comm/Reg Park: this was split from a singular fee into two different categories: Community Park and Regional Park.
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- Residential Grading/Drainage Inspections: this was split from a singular fee into two different categories: Residential Up to 1 acre (charged as a flat fee) and Residential 1+ acres (charged as a deposit).
- Commercial / Industrial Final Parcel Map: this was split from a singular fee into a Base per map fee and an additional fee per acre.
- Preliminary Water Quality Management Plan Review: this was split from a singular fee into three different categories: small, medium, and large.
- Final Water Quality Management Plan Review w/o Approved Prelim: this was split from a singular fee into three different categories: small, medium, and large.
• Change to fee type: Landscaping Improvements which were previously charged at
0.5 times the Public Improvements valuation table costs, will now be charged as a flat fee.
• Addition of fees: Fees were added to reflect current services being provided but not identified as separate fees on the schedule. These services include:
Standalone Single-Family Grading, Minor Modification of Traffic Signals, Parking Covenant Review, ESA Review, Encroachment Plan Review and Permit categories.
The modifications outlined above will ensure that the Engineering fee schedule accurately reflects the services being provided by staff and help ensure that costs are captured appropriately.
2 Detailed Results
The Engineering Division collects fees for items such as rough grading/drainage, precise grading/drainage, encroachment permits, public improvements, Final Maps, and Water Quality. The total cost calculated for each service includes direct staff costs, cross- departmental support (Planning, Fire, Parks), Consultant Costs, Departmental, and Citywide overhead. The following table details the title / name, current fee, total full cost to provide these services, and the surplus or deficit associated with each service.
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Table 23: Total Cost Per Unit Results – Engineering
Fee Name Current Fee
Total City
Cost Per Unit
Surplus /
(Deficit) per Unit
Rough Grading / Drainage Plan Check (Single Family Residence) 1-50 Lots $1,865 $5,489 ($3,624)
51-75 Lots $10,960 $10,904 $56
75- 200 Lots Deposit $16,172 N / A
Precise Grading / Drainage Plan Check (Single Family Residence) 1-50 Lots $1,865 $5,246 ($3,381)
51-75 Lots $3,695 $8,715 ($5,020)
75- 200 Lots $10,960 $13,080 ($2,120)
Standalone Single Family Grading New $5,480 N / A
Rough Grading/Drainage Plan Check (Multiple Family Residence, Commercial, Industrial) 0-50K Sqft $5,925 $6,777 ($852)
>50K-100K Sqft $7,420 $8,657 ($1,237)
>100K-500K Sqft $9,075 $11,782 ($2,707)
>500K-1mil Sqft $10,335 $13,906 ($3,571)
Precise Grading/Drainage Plan Check (Multiple Family Residence, Commercial, Industrial) 0-50K Sqft $5,925 $6,627 ($702)
>50K-100K Sqft $8,680 $9,700 ($1,020)
>100K-500K Sqft $11,595 $14,367 ($2,772)
>500K-1mil Sqft $13,500 $15,835 ($2,335)
Extra Plan Check 1/4 Initial Fee
Encroachment and Public Improvements:
Encroachment Permit Issuance $65 $121 ($56)
Encroachment Review New $591 N / A
Per plan sheet New $295 N / A
Encroachment Permits:
Permits per Event under existing annual permit New $60 N / A Permits for One Day Work New $433 N / A
Permits Exceeding One Day Work New $433 N / A
Permits for Major Projects New $296 N / A
Permits for One Day Work, Multiple Locations New $513 N / A Permits for Night-Time Work New $550 N / A
Additional Review (Traffic Control) New $158 N / A
Additional Inspection New $137 N / A
Public Improvement Plan Review: (Assumes up to 3 plan reviews, anything beyond 3 would be charged time and material).
$0-$500,000 Deposit $8,564 N / A
$500,000 Deposit $8,564 N / A
Per $1,000 Deposit $8.80 N / A
$1,000,000 Deposit $12,962 N / A
Per $1,000 Deposit $2.95 N / A
$5,000,000 Deposit $24,743 N / A
Per $1,000 Deposit $1.25 N / A
$10,000,000 Deposit $30,991 N / A
Per $1,000 Deposit $1.30 N / A
$25,000,000 Deposit $50,540 N / A
Per $1,000 Deposit $0.65 N / A
Public Improvement Inspection 3.00% 3.00% 0.00%
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Fee Name Current Fee
Total City
Cost Per Unit
Surplus /
(Deficit) per Unit
Landscaping Improvements34 Varies $4,480 N / A
Neighborhood Park $6,690 $11,863 ($5,173)
Community Park $9,940 $15,459 ($5,519)
Regional Park $9,940 $18,197 ($8,257)
Signing & Striping (if not included in the street
improvement plans) $1,370 $3,546 ($2,176)
Per Sheet $800 $443 $357
Traffic Signal $5,370 $6,907 ($1,537)
Minor Modification of Traffic Signals New $2,724 N / A Extra Plan Check 1/4 of Initial Fee
Grading/Drainage Inspection
Residential Up to 1 acre Deposit $1,885 N / A
Traffic Engineering Exhibits
Traffic Control Plan $30 $64 ($34)
Per Sheet $200 $474 ($274)
Trip Generation Letter $740 $839 ($99)
Per study $1,000 $1,264 ($264)
Small Study (<500 ADT) $740 $839 ($99)
Per study $2,000 $1,896 $104
Typical TIA (500-1,000 ADT) $740 $839 ($99)
Per study $3,000 $3,160 ($160)
Large TIA (1,000+ ADT) $740 $839 ($99)
Per study $5,000 $5,056 ($56)
Parking Study $740 $839 ($99)
Per study $2,000 $3,160 ($1,160)
Final Parcel Maps
Residential Parcel Map $8,890 $10,047 ($1,157)
Commercial/Industrial Parcel Map
<20 acres $11,195 $13,238 ($2,043)
Per additional acre New $118 N / A
Final Tract Map
5-20 Lots $12,640 $9,469 $3,171
21-50 Lots $14,495 $13,726 $769
51-100 Lots $17,295 $18,087 ($792)
Amendment to final map $4,645 $5,755 ($1,110)
Survey/Mapping Review
Lot Line Adjustment / Merger $3,940 $4,228 ($288)
Survey Monument Field Inspection $335 $650 ($315)
Record of Survey Plan Check $3,135 $3,170 ($35)
Certificate of Compliance $3,650 $3,542 $108
Substantial Compliance $1,550 $2,325 ($775)
Reversion to Acreage $3,830 $3,612 $218
Certificate of Correction Issuance $2,935 $2,817 $118 Vacation $4,620 $4,561 $59
Quitclaim $3,120 $3,077 $43
Easement Processing $3,085 $3,051 $34
Parking Covenant Review New $2,587 N / A
34 Landscaping Improvements current fee varies and is based on 50% of the Public Improvement Permit.
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Fee Name Current Fee
Total City
Cost Per Unit
Surplus /
(Deficit) per Unit
Water Quality/Stormwater
Preliminary Water Quality Management Plan Review
(WQMP)
Small New $4,265 N / A
Medium New $5,895 N / A
Large New $6,670 N / A
Final WQMP w/ Approved Prelim $5,570 $6,014 ($444)
Final WQMP w/o Approved Prelim
Small New $3,558 N / A
Medium New $4,356 N / A
Large New $5,923 N / A
Stormwater Inspection: Commercial / Industrial
Businesses
Low Priority $195 $539 ($344)
Medium/High Priority $455 $662 ($207)
Reports/Studies
Geotechnical Study $1,705 $1,915 ($210)
Traffic Scoping Study $1,145 $1,124 $21
ESA Review New $1,915 N / A
Special Districts
CFD/LMD Annexation $2,580 $2,623 ($43)
Bonds
Bond Release $710 $1,741 ($1,031)
Bond Reduction $710 $2,036 ($1,326)
Bond Replacement $710 $1,741 ($1,031)
Initial Bond Posting New $1,761 N / A
Misc Services
City Property Acquisition Process $1,520 $2,958 ($1,438) Street Name Change $650 $787 ($137)
Block Party Processing $505 $427 $78
Wide and Overload Permit35
Daily $16 $360 ($344)
Annual $90 $360 ($270)
Haul Route Review $165 $1,225 ($1,060)
Borrow Site Plan Check $1,095 $1,516 ($421)
Stockpile Plan Check $850 $1,594 ($744)
Stockpile/Borrow Site Inspection $500 $587 ($87)
As noted, the total cost per unit includes all City costs including Engineering staff time as well as Planning, Fire, and Community Services staff time and consultant costs. Once all city costs are factored in the majority of fees show an under-recovery for Engineering.
The over-recovery ranges from a low of $21 for Traffic Scoping Study to a high of $3,171 for a Final Tract Map with 5 -20 lots. The under-recoveries range from a low of $34 for Traffic Control Plans to a high of $8,257 for Regional Park Public Improvements. Overall Engineering fees show an average cost recovery of 78%.
35 Daily and Annual Wide and Overload Permits are showing the full cost for providing the service. However, the fees for this se rvices are set by CalTrans at $16 for a Daily permit and $90 for an Annual permit.
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3 Deposit Based Fees
The Engineering Department charges many of its fees as deposits as they can span several months and can be very complex in nature. Since these types of applications can vary so widely in the time that staff are required to spend on them, a deposit is generally recommended to ensure that the full cost of the service is recovered. The following table shows the proposed deposit amount for Engineering:
Table 24: Deposit-Based Fees – Engineering
Fee Name Recommended Deposit
Rough Grading / Drainage Plan Check (Single Family Residence) 200+ Lots $20,000
Precise Grading / Drainage Plan Check (Single Family Residence) 200+ Lots $15,000
Rough Grading/Drainage Plan Check (Multiple Family Residence, Commercial, Industrial)
>1mil+ Sqft $15,000
Precise Grading/Drainage Plan Check (Multiple Family Residence, Commercial, Industrial)
>1mil+ Sqft $20,000
Plan Check Revision $10,000
Encroachment and Public Improvements:
Encroachment and Public Improvements Plan Check Revision $10,000 Permits for Major Projects (Inspections) $1,500
Grading/Drainage Inspection
Residential 5+ acres $3,000
Final Tract Map
100+ Lots $20,000
Survey/Mapping Review
Survey Monument Field Inspection Deposit $10,000
Condominium Conversion Review $10,000
Vacation Deposit $10,000
CC&R $3,000
Reports/Studies
Drainage Study $2,500
Special Districts
CFD/LMD Annexation Deposit $5,000
CFD/Assessment District Audit $10,000
Assessment District Formation $20,000
Bonds
Bond Release Deposit $2,000
Bond Reduction Deposit $3,000
Bond Replacement Deposit $2,000
Misc Services
TUMF Audit $10,000
Misc. Engineering Agreements $10,000
City Property Acquisition Process Deposit $5,000
Misc Planning/Engineering Review $5,000
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The City currently does not list specific deposit amounts and the schedule states “Deposit determined by staff with charges at the fully allocated hourly rates of involved personnel, plus any outside costs”. It has been recommended to replace this statement with proposed deposit amounts, to allow for greater transparency. These deposits are meant to be an initial minimum deposit amount, providing the city with flexibility to collect additional monies as needed.
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14. Comparative Survey
As part of the Cost of Services (User Fee) study for the City of Menifee, the Matrix Consulting Group conducted a comparative survey of user fees. The City identified eight jurisdictions to be included in the comparative survey: Corona, Hemet, Lake Elsinore, Moreno Valley, Murrieta, Perris, Riverside, and Temecula. The project team then reviewed public documents (i.e., agenda items, staff reports, budgets, fee schedules, and ordinances), and / or contacted jurisdictions to get comparative information.
While this report will provide the City with a reasonable estimate and understanding of the true costs of providing services, many jurisdictions also wish to consider the local “market rates” for services as a means for assessing what types of changes in fee levels their community can bear. However, a comparative survey does not provide adequate information regarding the relationship of a jurisdiction’s cost to its fees.
The following sections detail various factors to consider when reviewing comparative survey results, as well as graphical comparisons of current fees and total calculated costs for various permits issued or services provided by the City. 1 Economic Factors
In order to provide additional context to the comparative survey information, the project team collected economic factors for the jurisdictions included. Three important economic factors to consider when comparing fees across multiple jurisdictions are:
population, budget, and workforce size. The following table s rank each jurisdiction from smallest to largest for each of these economic factors:
Table 25: Ranking of Jurisdictions by Population
Jurisdiction 2020 Population
Lake Elsinore 70,265
Perris 78,700
Hemet 89,833
Menifee 102,527
Temecula 110,003
Murrieta 110,949
Corona 157,136
Moreno Valley 208,634
Riverside 314,998
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Table 26: Ranking of Jurisdictions by Citywide Total Budget36
Jurisdiction FY20/21 Budget
Lake Elsinore $47,064,800
Temecula $77,575,676
Menifee $90,712,363
Hemet $91,318,470
Murrieta $114,779,457
Perris $142,641,936
Moreno Valley $245,021,960
Corona $345,336,056
Table 27: Ranking of Jurisdictions by Workforce Size
Jurisdiction FY20/21 FTE
Temecula 172.95
Lake Elsinore 176
Perris 177.1
Menifee 199
Hemet 287.1
Murrieta 343
Moreno Valley 352
Corona 744.01
Based on the data shown in the previous tables, the City of Menifee ranks in the lower middle of surveyed jurisdictions in terms of population, budget, and size of workforce. 2 Recency Factor
While the previous comparative information can provide some pe rspective when comparing Menifee’s fees with surveyed jurisdictions, other key factors to consider are when a jurisdiction’s fee schedule was last updated and when the last comprehensive analysis was completed. The following tables detail when each surveyed jurisdiction last conducted a fee analysis and when they last updated their fee schedule.
Table 28: Last Fee Study Conducted
Jurisdiction Response
Perris 1998
Hemet 2014
Moreno Valley 2016
Murrieta 2017
Corona 2018
Lake Elsinore 2018
Temecula 2021
Riverside In Progress37
36 To ensure appropriate comparisons, full operating budget (all funds) has been used for all jurisdictions. 37 Riverside is currently undergoing a comprehensive Citywide User Fee Study.
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Table 29: Last Fee Schedule Update
Jurisdiction Response
Perris Over 10 years ago38
Hemet 2016
Corona 2019
Murrieta 2019
Lake Elsinore 2021
Riverside 2021
Moreno Valley 2022
Temecula 2022
Five of the eight surveyed jurisdictions have conducted fee studied within the last five years. Temecula recently conducted a fee study in 2021, and Riverside is currently undergoing a fee study. Perris is the only jurisdiction which has not completed a fee study in over 10 years. With the exception of Hemet and Perris all other jurisdictions have updated their fee schedule within the last three years. Hemet updated their fee schedule within the last five years and Perris has not updated their fee schedule in over 10 years.
It is important to note that even though jurisdictions may have conducted fee studies, fees are not always adopted at full cost recovery. The comparative results will only show the adopted fees for the surveyed jurisdictions, not necessarily the full cost associated with the comparable service.
3 Additional Factors
Along with keeping the statistics outlined in the previous sections in mind, the following issues should also be noted regarding the use of market surveys in the setting of fees for service:
• Each jurisdiction and its fees are different, and many are not based on the actual cost of providing services.
• The same “fee” with the same name may include more or less steps or sub- activities. I n addition, jurisdictions provide varying levels of service and have varying levels of costs associated with providing services such as staffing levels, salary levels, indirect overhead costs, etc.
Market surveys can run the risk of creating a confusing excess of data that will obscure rather than clarify policy issues. Because each jurisdiction is different, the Matrix Consulting Group recommends that the information contained in the market comparison
38 Perris’ last fee study upon which the current fees are based was complete around 1998.
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of fees be used as a secondary decision-making tool, rather than a tool for establishing an acceptable price point for services.
4 Comparative Survey Results
As part of this study, the project team conducted a survey of how the City’s current user fees and calculated full cost compare to other similarly sized and regionally located jurisdictions. The following subsections provide a comparative look at several fee-related services provided by the City versus the surveyed jurisdictions. 1 New Business Registration
Currently, the Finance Department charges a fee of $65 to register new businesses.
Through this study, the project team calculated the full cost of this service to be $76. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s current fee ($65) is only slightly above the jurisdictional average of $61, while the full cost calculated ($76) is higher than the average. Corona, Perris, Hemet, and Riverside do not include a fee for new business registration on their current fee schedules. Temecula is the only city with a significantly lower fee ($35).
2 Duplicate Business License
Currently, the Finance Department charges a fee of $5 to duplicate a business license.
Through this study, the project team calculated the full cost of this service to be $6. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
$-
$20
$40
$60
$80
Menifee - Current Menifee - Full Cost Lake Elsinore Moreno Valley Murrieta Temecul a New Business Registration
Fee Average
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Menifee’s current fee ($5) and full cost calculated ($6) are both well below the jurisdictional average of $9 The cities of Corona, Hemet, Perris, and Temecula all do specifically call out a fee for duplicating business licenses on their current fee schedules.
Moreno Valley charges the same as Menifee’s current fee, while all other jurisdictions charge $10 and above.
3 Small Facility Rental – Resident, 2 hours
Currently, the Community Services Department charges $40 for a two -hour small facility rental on a weekday for less than 20 people. Through this study, the project team calculated the full cost of this service to be $ 126. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s current fee ($40) is lower than the jurisdictional average of $ 104; whereas it’s full cost fee at $253 is higher than all other surrounding jurisdictions.
4 Large Picnic Shelter Rental – Resident, 4 hours
Currently, the Community Services Department charges $ 60 for a four-hour large picnic shelter rental. Through this study, the project team calculated the full cost of this service to be $211. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
$-
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$10
$15
Menifee - Current Menifee - Full Cost Lake Elsinore Moreno Valley Murrieta Riverside Duplicate Business License
Fee Average
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Menifee’s current fee ($ 60) is less than the jurisdictional average of $ 125, while the full cost calculated ($169) is higher than the average. Both Corona ($190) and Moreno Valley ($176) charge more than the jurisdictional average and Menifee’s full cost. The rest of the cities charge less than the average, ranging from a low of $ 45 for Lake Elsinore to a high of $190 for Corona.
5 One Time Ballfield Rental – Resident with Lights
Currently, the Community Services Department charges $70 for four-hour one-time adult ballfield rental with three hours of field lights. Through this study, the project team calculated the full cost of this service to be $145. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s current fee ($ 70) is less than the jurisdictional average of $ 134, while the full cost calculated ($145) is slightly higher than the average. Murrieta ($143) charges more than the jurisdictional average. Lake Elsinore, Perris, Riverside, and Temecula do not include a one-time ballfield rental fee on their fee schedule, as their field rentals are limited to sports leagues.
$-
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$160
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6 Vacant Lot Weed Abatement
Currently, the Code Enforcement Department charges a fee of $126 to remove weeds from vacant lots. Through this study, the project team calculated the full cost of this service to be $438. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s current fee ($126) is below the jurisdictional average of $199, while the full cost calculated ($438) is significantly higher than the average. All of the comparable cities which have a fee for vacant lot weed abatement on their fee schedule charge more than Menifee’s current fee, with Murrieta charging the highest ($235).
7 Police Report
Currently, the Police Department charges a fee of $18 for a non -traffic incident police report of 10 pages. Through this study, the project team calculated the full cost of this service to be $39. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s current fee ($18) is above the jurisdictional average of $10, while the full cost calculated ($39) is significantly higher than the average. Murrieta charges the same as $-
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$300
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Menifee - Current Menifee - Full Cost Moreno Valley Murrieta Riverside Vacant Lot Weed Abatement
Fee Average
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$45
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Menifee’s current fee and Temecula charges more ($24). All other cities charge less than Menifee’s current rate.
8 Police Clearance
Currently, the Police Department charges a fee of $20 to provide police clearance.
Through this study, the project team calculated the full cost of this service to be $28. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Both Menifee’s current fee ($20) and full cost calculated ($28) are well above the jurisdictional average of $17, but are below the fee charged by Corona ($35). All other cities charge less than the average.
9 Citation Sign-Off
Currently, the Police Department charges a fee of $15 to sign -off on a non -residential citation. Through this study, the project team calculated the full cost of this service to be $38. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
$-
$5
$10
$15
$20
$25
$30
$35
$40
Menifee - Current Menifee - Full Cost Corona Hemet Moreno Valley Murrieta Police Clearance
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Menifee’s current fee ($15) is below the jurisdictional average of $19, while the full cost calculated ($38) is significantly higher than the average. Corona charges $50 for this service, which is significantly higher than both Menifee’s current fee and full cost and more than the jurisdictional average. Temecula charges more than Menifee’s current rate ($17), Riverside and Moreno Valley charge the same rate as Menifee, and Hemet charges significantly less ($6).
10 Stored Vehicle Release
Currently, the Police Department charges a fee of $150 to release a stored vehicle.
Through this study, the project team calculated the full cost of this service to b e $201.
The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
While Menifee’s total current fee ($345) and total full cost calculated ($346) are close to one another, they are both significantly lower than the jurisdictional average of $551. All of the comparable jurisdiction charge more than Menifee, ranging from Murrieta with $379 to Temecula which charges $755. Notable, Perris contracts Riverside County Fire Department and charges a deposit-based fee starting at $614.
11 New 13D Residential Fire Sprinkler
Currently, the Fire Department charges a total fee of $345 for plan check and inspection of a 2,000 sq. ft. new 13D residential fire sprinkler system. Through this study, the project team calculated the full cost of this service to be $3 59. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions. $-
$50
$100
$150
$200
$250
$300
$350
$400
$450
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While Menifee’s total current fee ($345) and total full cost calculated ($359) are close to one another, they are both lower than the jurisdictional average of $551. Corona ($605), Hemet ($622), Lake Elsinore ($616), and Temecula ($755) all charge more than the jurisdictional average. With the exception of Perris, all other cities charge less than the average. Perris charges a deposit-based fee starting at $614.
12 New Fire Alarm System
Currently, the Fire Department charges a total fee of $682 for plan check and inspection of a new fire alarm system. Through this study, the project team calculated the full cost of this service to be $ 709. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
While Menifee’s total current fee ($682) and total full cost calculated ($709) are close to one another, they are both higher than the jurisdictional average of $621. Corona ($670), $-
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Elsinore
Moreno
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Plan Check Inspection Average
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Plan Check Inspection Average
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Lake Elsinore ($755), and Temecula ($1,049) all charge more than the jurisdictional average. With the exception of Perris, all other cities charge less than the average. Perris charges a deposit-based fee starting at $627. Additionally, Lake Elsinore and Riverside charge a flat fee and do not differentiate between plan check and inspection.
13 Hood & Duct Automatic Extinguishing System
Currently, the Fire Department charges a total fee of $560 for plan check and inspection of an automatic hood and duct extinguishing system. Through this study, the project team calculated the full cost of this service to be $5 65. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s total current fee ($560) is $16 more than the total full cost calculated ($5 65), and both are higher than the jurisdictional average of $523. Corona ($670), Hemet ($566), Riverside ($625), and Temecula ($842) all charge more than the jurisdictional average.
With the exception of Perris, all other cities charge less than the average. Perris charges a deposit-based fee starting at $215. Additionally, Lake Elsinore charges a flat fee and does not differentiate between plan check and inspection.
14 Residential Re-roof
Currently, the Building Department charges a $125 fee for residential re-roof. Through this study, the project team calculated the full cost of this service to be $188. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
$-
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$600
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$900
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Plan Check Inspection Average
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Menifee’s total current fee ($125) and full cost calculated ($188) are significantly lower than the jurisdictional average of $295. With the ex ception of Perris, which doesn’t have specific re-roofing fee, all other cities charge a higher fee than Menifee. The fees range from a low of $196 for Lake Elsinore to a high of $417 for Riverside.
15 Bathroom Remodel
Currently, the Building Department charges a valuation-based fee of $ 403 for a 500 square foot bathroom remodel valued at $20,000. Through this study, the project team calculated the full cost of this service to be $566. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s total current fee ($ 403) and full cost calculated ($566) are lower than the jurisdictional average of $626. Corona ($894), Hemet ($908), and Moreno Valley ($1,415) all charge a higher fee than the jurisdictional average. The rest of the cities charge less than the jurisdictional average, ranging from a low of $108 for Perris to a high of $562 for Lake Elsinore.
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16 Single Family Air-Handling/Condensing Unit (HVAC)
Currently, the Building Department charges a $160 fee for a single-family air- handling/condensing unit (HVAC). Through this study, the project team calculated the full cost of this service to be $160. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s current fee ($160) and full cost ($160) are equal; however, both are slightly higher than the jurisdictional average of $153. Moreno Valley ($260) and Temecula ($320) both charge a higher fee than the jurisdictional average. With the exception of Perris, which doesn’t have a fee for HVAC, the rest of the cities charge less than the jurisdictional average, ranging from a low of $48 for Lake Elsinore to a high of $134 for Corona.
17 Water Heater
Currently, the Building Department charges an $110 fee for a wate r heater. Through this study, the project team calculated the full cost of this service to be $160. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
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Menifee’s current fee ($110) and full cos t calculated ($160) are higher than the jurisdictional average of $106. Corona ($108), Hemet ($138), and Temecula ($246) all charge a higher fee than the jurisdictional average. With the exception of Perris, which doesn’t have a water heater fee, the rest of the cities charge less than the jurisdictional average, ranging from a low of $39 for Riverside to a high of $90 for Moreno Valley.
18 New Single-Family Home, Valued
39 at $300,000, 2,000 sq. ft.
Currently, the Building Department charges a total fee of $ 10,078 for plan check and permit fee of a new 2,000 square foot single -family home valued at $300,000. Through this study, the project team calculated the full cost of this service to be $ 8,814. The following graph shows how the department’s current fe e and full cost compare to the surveyed jurisdictions.
Menifee’s total current fee ($ 10,078) and the total full cost calculated ($ 8,814) are both significantly higher than the jurisdictional average of $2,925. Corona ($2,981), Lake
39 Value refers to the cost of construction (i.e., square footage x cost of construction per cost) and not the purchase or sale price. $-
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Elsinore ($3, 795), and Moreno Valley ($ 4,053) all charge more than the jurisdictional average but significantly less than Menifee’s calculated full cost. With the exception of Perris, which doesn’t have a valuation fee for a new single -family home, the rest of the cities charge less than the jurisdictional average and less than Menifee’s current fee. The fees from these cities range from a low of $2,235 for Riverside to a high of $2,539 for Murrieta.
19 Additional Dwelling Unit (ADU), Valued at $167,766; 800 sq. ft.
Currently, the Building Department charges a total fee of $1,274 for plan check and permit fee of a 800 square foot Accessory Dwelling Unit valued at $167,766. Through this study, the project team calculated the full cost of this service to be $2,662. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s total current fee ($ 1,274) is lower than the jurisdictional average of $2,492 .
Menifee’s full cost fee of $2,662 is only slightly higher than the jurisdictional average for this type of project.
20 New Commercial Business Valued at $2M, 10,000 sq. ft.
Currently, the Building Department charges a total fee of $ 53,279 for plan check and permit fee of a 10,000 square foot new commercial business valued at $2 million.
Through this study, the project team calculated the full cost of this service to be $28,645.
The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
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Menifee’s total current fee ($53,279) and the total full cost calculated ($28,645) are both significantly higher than the jurisdictional average of $10,736. Corona ($14,724) and Lake Elsinore ($19,461) both charge more than the jurisdictional average. With the e xception of Perris, which doesn’t have a valuation fee for new commercial business, the rest of the cities charge less than the jurisdictional average, ranging from a low of $5,311 for Hemet to a high of $9,924 for Murrieta.
21 Commercial Tenant Improvement (TI) Valued at $50,000, 500 sq. ft.
Currently, the Building Department charges a total fee of $1,211 for plan check and permit fee of a 500 square foot commercial tenant improvement valued at $50,000. Through this study, the project team calculated the full cost of this service to be $4,746. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s total current fee ($1,211) is less than the jurisdictional average of $2,290, while the total full cost calculated ($ 4,746) is higher. Corona ($7,482) charges more than the $-
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jurisdictional average and the total full cost calculated, while Moreno Valley ($3,080) only charges more than the average. With the exception of Perris, which doesn’t have a valuation fee for commercial tenant improvements, the rest of the cities charge less than the jurisdictional average, ranging from a low of $709 for Riverside to a high of $1,823 for Murrieta.
22 Conditional Use Permit (CUP) - Major
Currently, the Planning Department charges $13,496 for a major conditional use permit (CUP). Through this study, the project team calculated the full cost of this service to be $17,822. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s current fee ($13,496) and the full cost calculated ($1 7,822) are both significantly higher than the jurisdictional average of $6,99 1. Additionally, Lake Elsinore ($8,716), Moreno Valley ($10,926), and Riverside ($8,615) all charge significantly more than the jurisdictional average. The rest of the cities charge less than the jurisdictional average, ranging from a low of $4,089 for Temecula to a high of $6,910 for Corona.
23 Final Site Development
Currently, the Planning Department charges $5,845 for a commercial final site development for 1 acre. Through this study, the project team calculated the full cost of this service to be $5,633. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
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Menifee’s current fee ($5,845) and the full cost calculated ($5,633) are both lower than the jurisdictional average of $6,389. Corona and Moreno Valley both do not charge a fee for final site development. Wi th the exception of Murrieta, which charges a $20,000 deposit, the rest of the cities charge less than the jurisdictional average. Their fees range from a low of $100 for Perris to a high of $9,674 for Lake Elsinore.
24 Pre-Application Review
Currently, the Planning Department charges $1,442 for a pre-application review. Through this study, the project team calculated the full cost of this service to be $8, 561. The following graph shows how the department’s current fee a nd full cost compare to the surveyed jurisdictions.
Menifee’s current fee ($1,442) is less than the jurisdictional average of $1,467, while the full cost calculated ($8,561) is significantly higher than the average. It is important to note that the City has traditionally subsidized this fee, which is why it’s current fee is so much lower than it’s full cost. Lake Elsinore ($3,813) charges more than the jurisdictional average but less than Menifee’s total full cost calculated. The rest of the cities charge less than the jurisdictional average, ranging from a low of $271 for Hemet to a high of $1,000 for Murrieta.
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25 Temporary Use Permit (TUP) - Minor
Currently, the Planning Department charges $695 for a minor temporary use permit (TUP).
Through this study, the project team calculated the full cost of this service to be $1,351.
The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s current fee ($695) and the full cost calculated ($1,351) are both higher than the jurisdictional average of $197. Moreno Valley ($329), Murrieta ($430), and Riverside ($200) all charge more than the jurisdictional average but less than Menifee’s full cost calculated. The rest of the cities charge less than the jurisdictional average, ranging from a low of $80 for Lake Elsinore to a high of $160 for Corona.
26 Zoning Information Letter
Currently, the Planning Department charges $375 for a zoning information letter. Through this study, the project team calculated the full cost of this service to be $472. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
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Menifee’s current fee ($375) and the full cost calculated ($472) are both higher than the jurisdictional average of $177. Corona ($330), Murrieta ($347), and Riverside ($219) all charge more than the jurisdictional average but less than Menifee’s full cost calculated.
With the exception of Lake Elsinore, which does not charge a fee for a zoning information letter, the rest of the cities charge less than the jurisdictional average. The fees range from a low of $31 for Temecula to a high of $150 for Hemet.
27 Public Improvement Valued at $100,000
Currently, the Engineering Department charges a total fe e of $7,630 for plan check and inspection for a five-sheet public improvement valued at $100,000. Through this study, the project team calculated the full cost of this service to be $11,724. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s current fee ($7,630) is lower than the jurisdictional average of $7,801, while the full cost calculated ($12,298) is significantly higher than the average. Hemet ($8,000), Murrieta ($12,500), and Riverside ($8,357) are all above the jurisdictional average, while Lake Elsinore ($5,600) and Temecula ($7,200) fall below the average. The inspection fee for Corona is based on a despite set by the city, due to this their fee of $3,500 only addressed plan check. Moreno Valley’s fee of $9,450 is a deposit.
28 Final Tract Map 21-50 Lots
Currently, the Engineering Department charges $14,495 for a final tract map of 21 lots.
Through this study, the project team calculated the full cost of this service to be $13,726.
The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
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Plan Check Inspection Average
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Menifee’s current fee ($14,495) and the full cost calculated ($1 3,726) are both significantly higher than the jurisdictional average of $6,605. Hemet ($15,000), Murrieta ($10,000), and Temecula ($6,885) all charge more than the jurisdictional average.
Corona’s fee of $6,415 is a deposit. The rest of the cities charge less than the jurisdictional average, ranging from a low of $1,500 for Perris to a high of $6,011 for Moreno Valley.
29 Lot Line Adjustment/Merger
Currently, the Engineering Department charges $3,940 for a lot line adjustment/merger.
Through this study, the project team calculated the full cost of this service to be $4,228.
The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s current fee ($3,940) and the full cost calculated ($4,228) are both higher than the jurisdictional average of $1,847. Corona ($3,875), Murrieta ($3,300), and Riverside $-
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($3,260) all charge more than the jurisdictional average but less than Menifee’s current fee. The rest of the cities charge less than the jurisdictional average.
30 Certificate of Compliance
Currently, the Engineering Department charges $3,650 for a certificate of compliance.
Through this study, the project team calculated the full cost of this service to be $3,542.
The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
Menifee’s current fee ($3,650) and the full cost calculated ($3,542) are both significantly higher than the jurisdictional average of $1,379.02. Corona ($2,800), Murrieta ($2,000), Perris ($1,608), and Temecula ($1,594) all charge more than the jurisdictional average but less than Menifee’s current fee. The rest of the cities charge less than the jurisdictional average, ranging from a low of $450 for Lake Elsinore to a high of $1,009 for Hemet.
5 Summary
Based upon the comparative survey, the City’s full cost is generally higher than current fees charged and both are generally higher than the average of current fees surveyed of surrounding jurisdictions. It is important to note that many surrounding jurisdictions have not conducted comprehensive fee studies and as such may not reflect the current full cost of their services. Additionally, the results of this survey only show the fees adopted by council, not the cost recovery policy decisions for departments or a jurisdiction. As such, the results of this survey should be used as a secondary decision-making tool. $-
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15. Development Services Surcharges
There are two typical surcharges assessed as part of the development review process – General Plan Maintenance and Technology fee. The City of Menifee currently charges a General Plan Maintenance fee as part of the building phase but does not assess a Technology Fee. The following subsections discuss the calculation of the General Plan Maintenance Fee and creation of a Technology Fee.
1 General Plan Maintenance Fee
The City of Menifee currently assesses a General Plan Maintenance Fee as part of its building permit process. The fee is meant to account for updates to the general plan, zoning ordinance, housing elements, and other long-range planning activities that are part of the larger General Plan. This is a fairly typical fee charged by many jurisdictions. The City of Menifee currently charges this fee as a percentage of the building permit fee, at the time of building permit submittal. The concept behind charging it during the building permit phase is that any development project, which gets to that phase, makes enough of an impact to require the need for an update to the Zoning Code or the General Plan.
The project team worked with staff in the Planning Division to estimate the annual percentage of time spent by staff as it relates to long-range planning. In addition to internal staff cost there are contracted costs associated with updates to the General Plan and Zoning Code. The following table shows by cost component the total cost associated with each type of cost factor, the life of the cost factor, and the resulting annual cost:
Table 30: General Plan Maintenance Fee Cost Components
Cost Category % of Time Cost Life (Yrs) Total Annual Cost Senior Planner 50%40 $126,771 1 $126,771
Assistant Planner 50%41 $105,951 1 $105,951
Director 10% $38,358 1 $38,358
Manager 20% $63,470 1 $63,470
Management Analyst 5% $10,966 1 $10,966
Principal Planner 5% $13,663 1 $13,663
Subtotal Staffing Costs $359,180
General Plan Update $1,500,000 15 $100,000
Housing Element Update $500,000 8 $62,500
Subtotal Contractual Costs $162,500
Total General Plan Maintenance Annual Cost $521,680
40 Only 50% of one Senior Planner is specifically dedicated to General Plan efforts; remaining 50% is for other long -range and policy projects.
41 Only 50% of one Assistant Planner is specifically dedicated to General Plan efforts; remaining 50% is for other long-range and policy projects.
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The total annual costs associated with updating the General Plan are approximately $522,000; of which staff costs represents $359,000. It is important to note that the staff costs in the table are representative of fully burdened hourly rates and billable time.
In order to assess this fee as a percentage of the building permit fee, the project team took the annual cost associated with general plan upkeep and divided it by the average total building permit revenue for FY19-20 and FY20-21. The following table shows this calculation:
Table 31: General Plan Maintenance Fee Calculation
Category Amount
Total General Plan Annual Maintenance Cost $521,680
Average Annual Building Permit Revenue $5,938,176
General Plan Maintenance Fee 9%
As the table indicates, the calculated General Plan Maintenance Fee is 9% of the building fee. The following table compares the city’s current fee to the full cost fee calculated through this study:
Table 32: General Plan Maintenance Fee Per Unit Result Comparison
Category Current Fee Full Cost Surplus / (Deficit)
General Plan Maintenance Fee 5% 9% (4%)
The City’s current fee is 5% of the building permit. Therefore, the full cost fee would result in an increase of the City’s current fee from 5% to 9%.
As part of this analysis, the project team conducted a comparative survey of other local jurisdictions and their assessment of the General Plan Maintenance Fee. Like other comparative efforts, the survey below simply shows the fees charged by the jurisdict ion and does not include the basis upon which the other jurisdictions calculated or developed their fee. The following table shows the results of this comparative analysis:
Table 33: General Plan Maintenance Fee – Comparative Survey
Jurisdiction Fee Amount
Corona 5% of Building Permit Fee
Hemet 0.18% of Building Valuation
Murrieta $50 per Planning Application and Building Permit Riverside 10% of Building Permit Fee
As the table indicates some of the surrounding jurisdictions charge a General Plan Fee.
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of the building valuation. The City’s full cost fee of 9% would be above Corona but lower than Riverside. Updating the City’s General Plan Maintenance fee will allow the Menifee to be in alignment with other jurisdictions and better recover its costs for long -range planning efforts.
2 Technology Surcharge Fee
The City does not currently collect a Technology Fee. The Technology Fee allows the City to support the costs associated with the City’s permitting system, staff time for managing the systems, acquiring the system, mobile devices used for permitting, etc.
It is important to note that this cost has traditionally been incorporated as an overhead line item into the fees. For greater transparency to the fee payors, as well as the ability to ensure dedicated use of funding, these costs are being extracted from the indirect costs and being evaluated as a separate surcharge. The following table shows by cost category, the total cost, the quantity of items, the number of years the item or cost is related to, and the resulting annual cost:
Table 34: Technology Surcharge Fee Cost Components
Item Cost Qty Total Cost # of Years Annual Cost
Bluebeam Revu $504 55 $27,720 1 $27,720
Accela Civic Platform and Citizen Access $122,280 1 $122,280 1 $122,280 QLESS $8,333 1 $8,333 1 $8,333
IT Internal Support
Planning IT Support $203,184 0.7042 $142,229 1 $142,229 Fire IT Support $128,736 1 $128,736 1 $128,736
Bldg IT Support $232,655 1 $232,655 1 $232,655
Eng IT Support $299,828 0.7043 $209,880 1 $209,880
Total Tech Fee Costs $871,832
Based upon development-related services technology needs, as well as internal IT staff and operational support, the annual technology fee costs are approximately $872,000
Working with City staff, the project team determined that the most relatable nexus for the Technology Fee is proportionate to the permit fee. This means, the greater the permit fee, the greater the Technology Fee as there is more software utilization and s torage space for larger projects. Therefore, the project team took the total Technology Annual Cost and divided it by the total permit annual cost associated with Building, Fire, Planning, and Engineering services. The following table shows this calculation:
42 This has been prorated as 30% of Planning staff work on long -range planning or non-current planning activities. 43 This has been prorated as 30% of Engineering staff work on CIP related construction inspections.
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Table 35: Technology Fee Calculation
Category Amount
Total Technology Annual Cost $871,832
Total Projected Development Permit Cost $15,265,352
Technology Fee as % of Permit Fee 5.7%
Based upon this calculation, the City’s technology fee would be 5.7% of the permit fee.
Therefore, if a permit fee was $100, the technology fee collected would be $5.70; whereas if a permit fee was $1,000; the technology fee collected would be $ 57. This type of structure enables the technology fee to be more proportionately distributed based upon the projects and their impact upon the system.
As part of this analysis, the project team conducted a comparative survey of other local jurisdictions and their assessment of a Technology Fee. Like other comparative efforts, the survey below simply shows the fees charged by the jurisdiction and does not include the basis upon which the other jurisdictions calculated or developed their fee. The following table shows the results of this comparative analysis:
Table 36: Technology Fee – Comparative Survey
Jurisdiction Fee Amount
Corona $47 per Permit
Hemet $7.25 per Permit
Moreno Valley $3 per Permit
Murrieta $5 per Permit
Riverside 10% of Building Permit and Plan Check Fee
Riverside County 4% of Building Permit & Plan Check Fee Irvine 10% of Permit / Project Fees
South Pasadena 10% of Permit / Project Fees
Pasadena 0.50% of Building Valuation
Orange 0.12% of Building Valuation
As the table indicates, many jurisdictions charge this fee. This fee can be assessed either as per permit, % of permit / application fee, and / or % of building permit valuation . The calculated full cost for the City at 5.7% of the permit fee is only higher than Riverside County, but lower than all other jurisdictions that implement their fee in a similar manner.
Implementing this fee will allow the City a mechanism to help fund the current costs for its development-related permitting needs.
3 Surcharge Funds
It is a best practice to collect and account for General Plan Maintenance and Technology surcharges in separate accounts. The City of Menifee currently has a separate Item Title: 4.1
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subaccount for the General Plan Maintenance Fee. Prior to implementation, the City should develop a separate fund or subaccount within the IT Fund to house the Technology Surcharge. This will ensure compliance with funding requirements, enable appropriate allocation of funds to general plan or technology-related activities, and mitigate any potential issues with comingling of funds.
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16. Annual Revenue Impact
One of the most important components of a cost of services analysis is the revenue impact associated with fees. The focus of this analysis has been all fees for service charged by the City of Menifee. There are three main types of fee categories for the City of Menifee: Administrative / Miscellaneous Fees, Community Services, and Development Services. The following subsections discuss the revenue impacts based upon these three categories.
1 Administrative / Miscellaneous Revenue Impact
Administrative and Miscellaneous Fees refer to the fees charged by Finance (Business License), City Clerk, Code Enforcement , and the Police Department. These departments provide fee-related services as an ancillary function and their revenue is a small component of their overall funding, which is primarily through general fund monies (i.e. property taxes).
As part of this analysis, the project team analyzed the revenue collected for these departments in the last fiscal year (FY2021) and compared it against the annual fee- related cost. The fee-related annual cost is calculated based upon the amount of workload processed for the different types of activities. Based upon FY21 revenue and workload, the City is under-recovering by approximately $ 117,000 or at a cost recovery level of 52%. The following table compares by Department the revenue, the annual fee - related cost, the annual surplus / (deficit), and the associated cost recovery percentage.
Department / Division
Annual Fee
Revenue
Annual Fee-Related
Expenses
Annual Surplus
/ (Deficit) Cost Recovery %
Finance $68,228 $101,021 ($32,793) 68%
Code Enforcement $2,750 $5,150 ($2,400) 53%
Police $55,255 $137,196 ($81,942) 40%
Total $126,232 $243,368 ($117,135) 52%
The largest source of under-recovery for Administrative / Miscellaneous fees is in relation to Police fees at $82,000. The City recently established its in -house Police department and as such the fees currently charged by the Department were set based upon neighboring jurisdictions and not based upon the true cost of service. Updating the fees for the Police Department based upon the current study, will allow the City to offset the under-recovery.
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For the Finance deficit of $33,000, this is primarily due to business license renewals and the sheer volume of activity. Even marginally increasing those fees will help the City better recover its costs.
2 Community Service Revenue Impact
The Community Services Department is unique compared to other City departments.
While this department is primarily public-facing, many of its services are heavily subsidized as the functions are considered to be in support of promoting public health and providing benefit to the community. Additionally, this department was much more impacted by the recent COVID-19 Pandemic, as due to government rules and regulations, many of its classes were cancelled, and facilities were closed and prevented from being rented out. Therefore, the cost recovery for this department should be analyzed separately from other City funds and departments.
As discussed, due to the unique impact of COVID -19 on this department, revenue collected in FY20 is utilized instead of FY21. For the majority of FY21, many facilities were closed and recreational activities were not offered, so the revenue doe s not reflect an accurate picture of the potential revenue generation for Community Services. While COVID-19 did begin in FY20, and affected revenue for the last quarter of FY20, it still seems to be a fairer representation as it includes revenue for summe r, fall, and winter, and some of spring.
The revenue for this department was compared against the annual fee -related cost. The annual fee-related cost was calculated by estimating the percentage of time spent by staff on fee-related activities, compared to general park maintenance or city subsidized programs. The following table compares the revenue, the annual fee -related cost, the annual surplus / (deficit), and the associated cost recovery percentage.
Department
Annual Fee
Revenue
Annual Fee-Related
Expenses
Annual Surplus
/ (Deficit) Cost Recovery %
Community Services $225,203 $2,638,874 ($2,413,671) 9%
Based upon FY20 revenue, and FY22 fee-related annual expenses, the Community Services Department is under-recovering for its services by approximately $2.4 million.
The $2.4 million deficit represents 9% cost recovery. This cost recovery is lower than the average of 20-40% that is typically seen for Recreation Services. However, it is typical that this department usually represents the largest portion of fee subsidies within a City. 3 Development Services Revenue Impact
The last set of departments / divisions reviewed were in relation to private development activity. This includes Building, Planning, Fire, and Engineering. These departments / Item Title: 4.1
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divisions primarily service the public and the majority of their expenditures are fee - related. It is also important to note that there is a lot of inter -dependence among these departments / divisions. Building staff will review Planning applications, Planning staff provide support on Building and Engineering Fees, and Fire staff will review and inspect Building, planning, and Engineering applications. Therefore, when evaluating these services, it is important to not only evaluate the individual fees, but look at the overall revenue impact for these departments / divisions.
Similar to Administrative / Miscellaneous fe es, the revenue utilized was FY21 actual revenue for these departments / divisions. However, for the Building division this revenue was further manipulated and analyzed as building permit and plan check fees are collected up front, but the revenue can represent multiple years’ worth of activity. Since the cost only represents one years’ worth of services, the revenue for Building was annualized to better represent the true annual revenue.
The annual development revenue is compared against the annual fee-re lated cost. The annual fee-related cost includes both the direct cost and any indirect costs allocated to the department / division from the Citywide cost allocation plan. For these departments / divisions the fee-related cost is typically the majority of the department’s costs. The exception to this is that for Fire, the cost only represents the costs associated with the in- house Fire Marshal division as well as the Fire Prevention staff. For Planning, the costs only represent current planning efforts, as long-range is captured through the General Plan Fee surcharge, and for Engineering, the costs only represent development activity and not costs related to capital improvements or City projects.
Based upon FY21 revenue, and the calculated annual fee -related cost, the City is under- recovering for development -related activities by approximately $ 816,000 or at a cost recovery level of 91%. The following table compares by Department the revenue, the annual fee-related cost, the annual surplus / (deficit), and t he associated cost recovery percentage.
Department / Division
Annual Fee
Revenue
Annual Fee-Related
Expenses
Annual Surplus
/ (Deficit) Cost Recovery %
Building $3,922,166 $2,884,361 $1,037,806 136%
Planning $1,634,366 $2,315,437 ($681,071) 71%
Fire $646,692 $1,401,217 ($754,525) 46%
Engineering $2,295,479 $2,713,214 ($417,735) 85%
Total $8,498,703 $9,314,229 ($815,526) 91%
The largest source of deficit for development services is Fire at $754,000 followed by Planning at $681,000. The Building Division is showing an over-recovery of $ 1.0 million.
However, for all of these divisions, the revenue collected is the revenue collected by the Department / division, but it may account for more than that Department / Division’s cost.
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For example, Building’s revenue includes support for Planning and Engineering, as the City does not currently have a separate fee for those reviews and inspections. Going forward there will be a separate fee, so it will be easier to separate. Similarly, the revenue for Planning may include revenue for Fire and Engineering. Therefore, the cost recovery must be evaluated together for these four departments / divisions, which shows an overall deficit. Adopting the full cost fees, as well as new cross -departmental support fees identified in this report, will allow the City to better recover all of its development - related costs.
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17. Cost Recovery Considerations
The following sections provide guidance regarding how and where to increase fees, determining annual update factors, and developing cost recovery policies and procedures.
1 Fee Adjustments
This study has documented and outlined on a fee -by-fee basis where the City is under and over collecting for its fee -related services. City and Department management will now need to review the results of the study and adjust fees in accordance with Departmental and City philosophies and policies. The following dot point s outline the major options the City has in adjusting its fees.
• Over-Collection: Upon review of the fees that were shown to be over-collecting for costs of services provided, the City should reduce the current fee to be in line with the full cost of providing the service.
• Full Cost Recovery: For fees that show an under-collection for costs of services provided, the City may decide to increase the fee to full cost recovery immediately.
• Phased Increase: For fees with significantly low cost recovery levels, or which would have a significant impact on the community, the City could choose to increase fees gradually over a set period of time.
The City will need to review the results of the fee study and associated cost recovery levels and determine how best to adjust fees. While decisions regarding fees that currently show an over -recovery are fairly straight forward, the following subsections, provide further detail on why and how the City should consider either implementing Full Cost Recovery or a Phased Increase approach to adjusting its fees. 1 Full Cost Recovery
Based on the permit or review type, the City may wish to increase the fee to cover the full cost of providing services. Certain permits may be close to cost recovery already, and an increase to full cost may not be significant. Other permits may have a more significant increase associated with full cost recovery.
Increasing fees associated with permits and services that are already close to full cost recovery can potentially bring a Department ’s overall cost recovery level higher. Often, Item Title: 4.1
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these minimal increases can provide necessary revenue to counterbalance fees which are unable to be increased.
The City should consider increasing fees for permits for which services are rarely engaged to full cost recovery. These services often require specific expertise and can involve more complex research and review due to their infrequent nature. As such, setting these fees at full cost recovery will ensure that when the permit or review is requested, the City is recovering the full cost of its services.
2 Phased Increases
Depending on current cost recovery levels some current fees may need to be increased significantly in order to comply with established or proposed cost recovery policies. Due to the type of permit or review, or the amount by which a fee needs to be increased, it may be best for the City to use a phased approach to reaching their cost recovery goals.
As an example, you may have a current fee of $200 with a full cost of $1,000, representing 20% cost recovery. If the current policy is 80% cost recovery, the current fee would need to increase by $600, bringing the fee to $800, in order to be in compliance. Assuming this particular service is something the City provides quite often, and affects various members of the community, an instant increase of $600 may not be feasible. Therefore, the City could take a phased approach, whereby it increases the fee annually over a set period until cost recovery is achieved.
Raising fees over a set period of time not only allows the City to monitor and control the impact to applicants, but also ensure that applicants have time to adjust to significant increases. Continuing with the example laid out above, the City could increase the fee by $150 for the next four years, spreading out the increase. Depending on the desired overall increase, and the impact to applicants, the City could choose to vary the number of years by which it chooses to increase fees. However, the project team recommends that the City not phase increases for periods greater than five years, as that is the maximum window for which a comprehensive fee assessment should be completed. 2 Annual Adjustments
Conducting a comprehensive analysis of fee-related services and costs annually would be quite cumbersome and costly. The general rule of thumb for comprehensive fee analyses is between three and five years. This allows for jurisdictions to ensure they account for organizational changes such as staffing levels and merit increases, as well as process efficiencies, code or rule changes, or technology improvements. The City of Menifee already follows this best practice and should continue with this practice.
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Additionally, the City should also continue its practice of annually updating its fees based upon the regional CPI. This ensures that any increases in costs are captured in fees and proposed cost recovery levels are maintained in between comprehensive updates. 3 Policies and Procedures
This study has identified the areas where the City is under-collecting the cost associated with providing services. This known funding gap is therefore being subsidized by other City revenue sources. Development of cost recovery policies and procedures will serve to ensure that current and future decision makers understand how and why fees were determined and set, as well as provide a road map for ensuring consistency when moving forward.
It is typically recommended that private benefit (development -related activities) are set at 100% cost recovery, whereas other more community benefitted activities typically have lower cost recovers in the range of 20-50% (i.e. Community Services, Finance, Police, etc.) A department specific cost recovery policy would allow the City to better control the cost recovery associated with different types of services being provided and the community benefit received.
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Appendix – Master Listing of Fees
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
1. CITY CLERK
1.01 Public Nuisance Lien Processing Per Lien $670 $391 $279 171%
1.02 Document Reproduction Per Copy $0.25 $0.25 $0 100%
1.03 Document Certification Per Document $20 $17 $3 119%
1.04 Digital Media Reproduction Per Media $5 $6 ($1) 83%
1.05 Candidate Filing Processing Per Candidate $25 $25 $0 100%
1.06 City Initiative Processing
Per Initiative
(refundable) $200 $200 $0 100%
1.07 Research/Compiling Service Actual Costs
1.08 Certification of Life Per certification New $29
1.09 Certified Copies Per copy $15 $15 $0 100%
1.10 Affidavit Process for Building Plans Per Request New $207
1.11 Copies of Maps Actual Costs
Passports
Adult Application Fees:
1.12 First Time Passport Book Each $130 $130 $0 100%
1.13 First Time Passport Card Each $30 $30 $0 100%
1.14 First Time Passport Book & Card Each $160 $160 $0 100%
1.15 Passport Card only Each $30 $30 $0 100%
1.16 Passport Execution Fee (Adult / Minor) Each $35 $35 $0 100% Adult Renewal Fees:
1.17 Passport Book Each $130 $130 $0 100%
1.18 Passport Card only Each $30 $30 $0 100%
1.19 Passport Book & Card Each $160 $160 $0 100%
Minor Application Fee:
1.20 Minor Passport Book Each $100 $100 $0 100%
1.21 Minor Passport Card Each $15 $15 $0 100%
1.22 Minor Passport Book & Card Each $115 $115 $0 100%
2. FINANCE
2.01 New Business Registration Per Application $65 $76 ($11) 86%
2.02 Renewal Business Registration Per Application $35 $57 ($22) 61%
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Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
2.04 Business Registration Change of Name Per Application $5 $19 ($14) 26%
2.05 Business Registration Change of Physical Address Per Application $5 $38 ($33) 13%
2.06 Business Registration Change of Mailing Address Per Application $5 $6 ($1) 83%
2.07 Duplicate Business License Per Application $5 $6 ($1) 83%
2.08 Reinstatement of Business License Penalty
2.09 Single Day Event Business License Per Application $5 $19 ($14) 26% Returned Check Processing
2.10 1st Check
Per Returned
Check $25 $25 $0 100%
2.11 Subsequent Checks
Per Returned
Check $35 $35 $0 100%
3. COMMUNITY SERVICES
Facility Rentals
Small - Up to 20 capacity
3.01 Deposit Deposit $50 $50 $0 100%
3.02 Non-Resident Per hour $40 $126 ($86) 32%
3.03 Resident Per hour $20 $126 ($106) 16%
3.04 Resident Non-Profit (Youth Sports and Others) Per hour $20 $126 ($106) 16%
3.05 City Sponsored Per hour $0 $126 ($126) 0%
Medium - Up to 50 capacity
3.06 Deposit Deposit $100 $100 $0 100%
3.07 Non-Resident Per hour $50 $132 ($82) 38%
3.08 Resident Per hour $25 $132 ($107) 19%
3.09 Resident Non-Profit (Youth Sports and Others) Per hour $25 $132 ($107) 19%
3.10 City Sponsored Per hour $0 $132 ($132) 0%
Large - Up to 150 capacity
3.11 Deposit Deposit $200 $200 $0 100%
3.12 Non-Resident Per hour $70 $226 ($156) 31%
3.13 Resident Per hour $40 $226 ($186) 18%
3.14 Resident Non-Profit (Youth Sports and Others) Per hour $40 $226 ($186) 18%
3.15 City Sponsored Per hour $0 $226 ($226) 0%
Kitchen
3.16 Deposit Deposit $100 $100 $0 100%
3.17 Kitchen Rental Per hour $100 $100 $0 100%
3.18 Alcohol Use Additional Deposit $200 $200 $0 100%
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Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
Picnic Rentals
Picnic Shelter - Small
3.2 Non-Resident Per hour $20 $42 ($22) 47%
3.21 Resident Per hour $10 $42 ($32) 24%
3.22 Resident Non-Profit (Youth Sports and Others) Per hour $10 $42 ($32) 24%
3.23 City Sponsored Per hour $0 $42 ($42) 0%
Picnic Shelter - Large
3.24 Non-Resident Per hour $25 $42 ($17) 59%
3.25 Resident Per hour $15 $42 ($27) 35%
3.26 Resident Non-Profit (Youth Sports and Others) Per hour $15 $42 ($27) 35%
3.27 City Sponsored Per hour $0 $42 ($42) 0%
3.28 Rental with Jumper / Food Vendor Per rental $0 $52 ($52) 0% Field Rentals
One-Time Rentals
Ballfield or Multi-Purpose Field
3.29 Deposit Deposit $50 $50 $0 100%
3.30 Non-Resident Per hour $20 $25 ($5) 80%
3.31 Resident Per hour $10 $25 ($15) 40%
3.32 Resident Non-Profit (Youth Sports and Others) Per hour $10 $25 ($15) 40%
3.33 City Sponsored Per hour $0 $25 ($25) 0%
Field Lights
3.34 Non-Resident Per hour $20 $15 $5 134%
3.35 Resident Per hour $10 $15 ($5) 67%
3.36 Resident Non-Profit (Youth Sports and Others) Per hour $10 $15 ($5) 67%
3.37 City Sponsored Per hour $0 $15 ($15) 0%
3.38 Snack Bar Deposit $50
Leagues or Multiple Rentals
Ballfield or Multi-Purpose Field
3.39 Deposit Deposit $50 $50 $0 100%
3.40 Non-Resident Per hour $20 $25 ($5) 80%
3.41 Resident Per hour $10 $25 ($15) 40%
3.42 Resident Non-Profit (Youth Sports and Others) Per hour $10 $25 ($15) 40%
3.43 City Sponsored Per hour $0 $25 ($25) 0%
Park Rentals for Private Events (Central, Centennial, La Ladera, Audie Murphy Parks Only)
3.44 Park Special Events Application Per Permit $0 $157 ($157) 0% 100-249 Attendees
3.45 Deposit Deposit $0 $50 ($50) 0%
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Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
3.46 Non-Resident Per Permit $0 $231 ($231) 0%
3.47 Resident Per Permit $0 $231 ($231) 0%
3.48 Resident Non-Profit (Youth Sports and Others) Per Permit $0 $231 ($231) 0%
3.49 City Sponsored Per Permit $0 $231 ($231) 0%
250-499 Attendees
3.50 Deposit Deposit $0 $100 ($100) 0%
3.51 Non-Resident Per Permit $0 $401 ($401) 0%
3.52 Resident Per Permit $0 $401 ($401) 0%
3.53 Resident Non-Profit (Youth Sports and Others) Per Permit $0 $401 ($401) 0%
3.54 City Sponsored Per Permit $0 $401 ($401) 0%
500-999 Attendees (Central Park Only)
3.55 Deposit Deposit $0 $150 ($150) 0%
3.56 Non-Resident Per Permit $0 $572 ($572) 0%
3.57 Resident Per Permit $0 $572 ($572) 0%
3.58 Resident Non-Profit (Youth Sports and Others) Per Permit $0 $572 ($572) 0%
3.59 City Sponsored Per Permit $0 $572 ($572) 0%
1,000+ Attendees (Central Park Only)
3.60 Deposit Deposit $0 $300 ($300) 0%
3.61 Non-Resident Per Permit $0 $743 ($743) 0%
3.62 Resident Per Permit $0 $743 ($743) 0%
3.63 Resident Non-Profit (Youth Sports and Others) Per Permit $0 $743 ($743) 0%
3.64 City Sponsored Per Permit $0 $743 ($743) 0%
Miscellaneous Fees:
3.65 Administrative Processing Fee - Rental Cancellation Per Permit New $12
3.66 Residential Self-Haul Permit Application Per Permit New $101
3.67 Residential Self-Haul Permit Renewal Per Permit New $33 Programmatic / Sport / Afterschool Fees - See Activity Guide for most up to dates rates
4. CODE ENFORCEMENT
4.01 Vacant Lot Weed Abatement Per Lot $126 $438 ($312) 29%
4.02 Weed Abatement Appeal to City Council Per Appeal $655 $665 ($10) 98%
4.03 Foreclosed Property Registration/Inspection Per Property $75 $126 ($51) 60%
4.04 Each inspection after 1st inspection Per Inspection $35 $126 ($91) 28%
4.05 Summary Abatement Actual Costs
4.06 Notice of Pendency Per Notice $25 $124 ($99) 20%
4.07 Graffiti Removal Actual Costs
4.08 Hourly Rate Per Hour $111 $188 ($77) 59%
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Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
5. POLICE
Police Reports
5.01 Per Report (Crimes, Collisions, and CAD Printouts) Per Report $18 $39 ($21) 46% Media Duplication
5.02 Flash Drive, CD, DVD, or Email regardless of volume Per Media $20 $374 ($354) 5% Clearance Letters
5.03 Police Clearance Each $20 $28 ($8) 71%
Citation Sign Offs
5.04 Menifee PD Citation Each $15 $38 ($23) 39%
5.05 Outside Agency Citation Each $15 $38 ($23) 39%
Concealed Weapons Permit
5.06 Initial Application Processing Flat $100 $535 ($435) 19%
5.07 Renewals Flat $25 $535 ($510) 5%
5.08 Updates Flat $10 $535 ($525) 2%
Livescan
5.09 Rolling Fee Flat $25 $34 ($9) 74%
5.10 FBI Processing Fee State Regulated
5.11 DOJ Processing Fee State Regulated
5.12 CACI (Child Abuse Index Fee) State Regulated
5.13 Firearms Fee State Regulated
Vehicle Identification Number (VIN)
5.14 VIN Verification Charge (Individuals Only) Each $25 $34 ($9) 74% Stored or Impounded Vehicles
5.15 Vehicle Release (Stored) Flat $100 $201 ($101) 50%
5.16 Vehicle Release (Impounded or DUI) Flat $150 $201 ($51) 75%
5.17 Abandoned Flat $100 $201 ($101) 50%
Vehicle Repossession
5.18 Vehicle Repossession Fee Flat $15 $15 $0 100%
Subpoenas
5.19 Admin Fee per Subpoena Per Subpoena $15 $15 $0 100%
5.20 Witness Fee Flat $275 $275 $0 100%
DUI Emergency Response
5.21 Emergency Response to DUI Investigations Actual Costs up to $12,000 Noise Ordinance
5.22 1st Response
5.23 2nd Response Actual Costs $150
5.24 3rd Response Actual Costs $500
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Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
5.25 4th Response Actual Costs $1,000
5.26 5th+ Response Actual Costs $2,500
Sworn Personnel Services
Special Events, 4 Hour Minimum
5.26 Lieutenant Per hour Actual Costs $217
0.01 Sergeant Per hour Actual Costs $194
0.01 Officer Per hour Actual Costs $167
5.27 Community Service Officer– per hour Per hour Actual Costs $153
6. FIRE
Fire Sprinkler Systems
New 13, 13R Fire Sprinkler System - Up to 250
sprinkler heads
6.01 Plan Check Flat New $233
6.02 Inspection Base New $221
New 13, 13R Fire Sprinkler System - 251 to 500
sprinkler heads
6.03 Plan Check Flat $336 $350 ($14) 96%
6.04 Inspection Base New $331
New 13, 13R Fire Sprinkler System - 500+ sprinkler
heads
6.05 Plan Check Flat $673 $700 ($27) 96%
6.06 Inspection Base New $662
6.07 Inspection - Per Sprinkler Head Per sprinkler head $9 $9 $0 101%
New 13D Residential Fire Sprinkler System (Base fee
Per Model)
6.08 Plan Check Base $336 $350 ($14) 96%
6.09 Inspection Base New $221
6.10 Inspection - Per Sprinkler Head Per sprinkler head $9 $9 $0 101%
New 13D Residential Fire Sprinkler System - Low
Pressure Tract (Per Phase)
6.11 Plan Check Base New $233
6.12 Inspection Base New $221
6.13 Inspection - Per Sprinkler Head Per sprinkler head New $9 TI 13, 13R Fire Sprinkler System
6.14 Plan Check Flat $504 $350 $154 144%
6.15 Inspection Base New $221
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Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
TI 13D Residential Fire Sprinkler System
6.17 Plan Check Flat $238 $233 $5 102%
6.18 Inspection Base New $221
6.19 Inspection - Per Sprinkler Head Per sprinkler head $9 $9 $0 101% Water System Permits
New Underground Fire Line
6.20 Plan Check Flat $336 $467 ($131) 72%
6.21 Inspection Flat $392 $662 ($270) 59%
Fire Pump (Per Pump)
6.22 Plan Check Flat $617 $642 ($25) 96%
6.23 Inspection Flat $897 $883 $14 102%
Emergency Underground Fire Line Repair
6.24 Plan Check Flat $336 $350 ($14) 96%
6.25 Inspection Flat $617 $607 $10 102%
6.26 Fire Hydrant/Water Flow Witness Flat New $221
Above Ground Tank (Temporary Water
Supply/Construction)
6.27 Plan Check Flat $336 $350 ($14) 96%
6.28 Inspection Flat $336 $331 $5 101%
Fire Alarm
New Alarm System
6.29 Plan Check Flat $673 $700 ($27) 96%
6.30 Inspection Base New $442
6.31 Inspection - Each Device Per device $9 $9 $0 101% TI Fire Alarm System
6.32 Plan Check Flat $504 $525 ($21) 96%
6.33 Inspection Base New $221
6.34 Inspection - Each Device Per device $9 $9 $0 101% FACP Modification
6.35 Plan Check Flat New $233
6.36 Inspection Flat New $221
Water Flow (Monitoring) Alarm System Only
6.37 Plan Check Flat $224 $233 ($9) 96%
6.38 Inspection Flat $224 $221 $3 101%
Fire Protection Systems
Special Extinguishing Systems (FM200, Dry Chem,
Spray Mist, etc.) (Per system)
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Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
6.39 Plan Check Per System $561 $583 ($22) 96%
6.40 Inspection Per System $336 $331 $5 101%
Smoke Control System-Rationale, Analysis and Plan
Review
6.41 Plan Check Flat $1,345 $1,400 ($55) 96%
6.42 Inspection Flat $1,233 $1,325 ($92) 93%
Other Systems
Hood & Duct Automatic Extinguishing System (Per
system)
6.43 Plan Check Per System $224 $233 ($9) 96%
6.44 Inspection Per System $336 $331 $5 101%
Ovens, Industrial baking or drying, furnace or kiln
Special Equipment (Per oven)
6.45 Plan Check Per oven $170 $175 ($5) 97%
6.46 Inspection Per oven $245 $221 $24 111%
Dust Collection Special Equipment (Per system)
6.47 Plan Check Per System $224 $350 ($126) 64%
6.48 Inspection Per System $245 $331 ($86) 74%
Solar Photovoltaic System Plan Check and Inspection
6.49 Plan Check Hourly $224 $233 ($9) 96%
6.50 Inspection Hourly New $221
Refrigeration System
6.51 Plan Check Per System $224 $233 ($9) 96%
6.52 Inspection Per System $224 $331 ($107) 68%
Spray Booths (Per Booth/System)
6.53 Plan Check Per Booth/System $224 $350 ($126) 64%
6.54 Inspection Per Booth/System $383 $386 ($3) 99%
Liquified Petroleum Gases (LPG) Special System (Per
System)
6.55 Plan Check Per System $336 $350 ($14) 96%
6.56 Inspection Per System $450 $442 $8 102%
Gas Systems (Med Gas, Industrial Gas, LPG) (Per
System)
6.57 Plan Check Per System $336 $350 ($14) 96%
6.58 Inspection Per System $392 $386 $6 101%
Emergency Responder Radio Coverage (Per System)
6.59 Plan Check Per System $224 $233 ($9) 96%
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 124
Menifee Mayor and City Council
August 17, 2022
Page
125 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 106
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
6.60 Inspection Per System $448 $221 $227 203%
Generator - Cell Sites (Per Gen/Site)
6.61 Plan Check Per Gen/Site $573 $350 $223 164%
6.62 Inspection Per Gen/Site $452 $221 $231 205%
Generator
6.63 Plan Check Per generator New $350
6.64 Inspection Per generator New $221
Battery Systems - Residential
6.65 Plan Check Per System $573 $350 $223 164%
6.66 Inspection Per System $112 $221 ($109) 51%
Battery Systems - Commercial
6.67 Plan Check Per System $573 $583 ($10) 98%
6.68 Inspection Per System $112 $221 ($109) 51%
Battery Systems Facilities
6.69 Plan Check Flat New $934
6.70 Inspection Flat New $773
CO2 System
6.71 Plan Check Flat New $233
6.72 Inspection Flat New $221
Hazardous Materials
Chemical Classification Disclosure Review <10
Chemicals
6.73 Plan Check Flat $336 $350 ($14) 96%
6.74 Inspection Flat $224 $221 $3 101%
Chemical Classification Disclosure Review 10-25
Chemicals
6.75 Plan Check Flat $448 $467 ($19) 96%
6.76 Inspection Flat $336 $331 $5 101%
Chemical Classification Disclosure Review 26-100
Chemicals
6.77 Plan Check Flat $765 $817 ($52) 94%
6.78 Inspection Flat $478 $442 $36 108%
Chemical Classification Disclosure Review >100
Chemicals
6.79 Plan Check Flat $1,051 $1,109 ($58) 95%
6.80 Inspection Flat $668 $662 $6 101%
High Piled Storage
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 125
Menifee Mayor and City Council
August 17, 2022
Page
126 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 107
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
High Piled Combustible Storage Up to 12,000 square
feet
6.81 Plan Check Flat $448 $467 ($19) 96%
6.82 Inspection Flat $336 $331 $5 101%
High Piled Combustible Storage 12,001-50,000 square
feet
6.83 Plan Check Flat $673 $700 ($27) 96%
6.84 Inspection Flat $448 $442 $6 101%
High Piled Combustible Storage 50,001-100,000
square feet
6.85 Plan Check Flat $785 $817 ($32) 96%
6.86 Inspection Flat $673 $662 $11 102%
High Piled Combustible Storage >100,000 square feet
6.87 Plan Check Flat $1,009 $1,050 ($41) 96%
6.88 Inspection Flat $785 $773 $12 102%
Access and Water Supply
Access and Water Supply Only - Commercial
Construction Inspection
6.89 Plan Check Flat $224 $233 ($9) 96%
6.90 Inspection Flat $336 $221 $115 152%
Access and Water Supply Only - Residential
Construction Inspection
6.91 One Lot Base $186 $166 $20 112%
6.92 Each Additional Lot Each additional lot $38 $33 $5 115% Fire Lane Plan Check and Inspection
6.93 Plan Check Flat New $117
6.94 Inspection Flat New $110
6.95 Fuel Modification Inspection Per Phase New $221
Tanks
Underground Storage Tanks Install or Removal
6.96 Plan Check Per tank $224 $233 ($9) 96%
6.97 Inspection Per tank $224 $221 $3 101%
Aboveground Storage Tank Install or Removal
6.98 Plan Check Per tank $224 $233 ($9) 96%
6.99 Inspection Per tank $224 $221 $3 101%
Alterations to Gas Stations (No tank alterations)
6.100 Plan Check Flat $224 $233 ($9) 96%
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 126
Menifee Mayor and City Council
August 17, 2022
Page
127 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 108
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
6.101 Inspection Flat $224 $221 $3 101%
Other Fees
6.102 Work without Approval or Permit Penalty $336 $331 $5 101%
6.103 Fire Stand-by
Per Hour per
Person $224 $221 $3 101%
Alternative Materials and Methods (4 hour minimum,
hourly thereafter)
6.104 Plan Check First 4 hours $897 $700 $197 128%
6.105 Inspection First 4 hours New $221
6.106 Consultant Fire Plan Review Actual Costs
6.107 3rd Review and subsequent submittals (Per Hour) Per hour $336 $233 $103
6.108 Expedited/Overtime Plan Review (Per Hour) Per hour $336 $350 ($14) 96%
6.109
Over the Counter/Misc. Revisions Plan Review (Per
Plan Review) Per Plan Review $168 $175 ($7) 96%
Drilling / Blasting Permit - Initial (min. 2 hrs)
6.110 Plan Check Per Hour New $233
6.111 Inspection Per Hour New $221
Renewable Permit Fees (Issued at Annual Fire-Life Safety Inspection (105 Permits)
6.112 Aerosol Products (Level 2 & 3) Flat $85 $110 ($25) 77%
6.113 Amusement Building Flat $287 $166 $121 173%
6.114 Aviation Facilities Flat New $221
6.115 Cellulose Nitrate Storage Flat $85 $110 ($25) 77%
6.116 Combustible Dust Producing Operations Flat $119 $110 $9 108%
6.117 Combustible Fiber Storage Flat $191 $166 $25 115%
6.118 Compressed Gases Flat $191 $221 ($30)
6.119 Covered and open mall buildings Flat $280 $276 $4 101%
6.120 Cryogenic Fluids Flat $191 $221 ($30) 87%
6.121 Cutting and Welding Flat $95 $110 ($15) 86%
6.122 Dry Cleaning Flat $287 $221 $66 130%
6.123 Exhibits and Trade Shows Flat New $221
6.124 Explosives Flat $450 $442 $8 102%
6.125 Fire Hydrants and Valves Flat $287 $110 $177 260%
6.126 Flammable and Comustible Liquids Flat $142 $166 ($24) 86%
6.127 Floor Finishing Flat New $110
6.128 Fruit and Crop Ripening Flat New $110
6.129 Fumigation and Insecticidial Fogging Flat New $110
6.130 Hazardous Materials Flat $191 $221 ($30) 87%
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 127
Menifee Mayor and City Council
August 17, 2022
Page
128 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 109
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
6.131 HPM Facilites Flat New $166
6.132 High Piled Combustible Storage <12,000 Square Feet Flat $191 $166 $25 115%
6.133
High Piled Combustible Storage 12,001-50,000 Square
Feet Flat $478 $442 $36 108%
6.134 High Piled Combustible Storage >100,000 Square Feet Flat $765 $773 ($8) 99%
6.135 Hot Work Operation Flat New $110
6.136 Industrial Ovens Flat $119 $110 $9 108%
6.137 Lumber Yard/Woodworking Plants Flat $253 $221 $32 115%
6.138
Liquid or gas-fueled vehicles or equipment in assembly
buildings Flat $191 $110 $81 173%
6.139 LP-gas Flat $95 $166 ($71)
6.140 Magnesium Flat $95 $110 ($15) 86%
6.141 Miscellaneous Combustible Storage Flat $191 $221 ($30) 87%
6.142 Mobile Food Preparation Vehicles Flat New $110
6.143 Motor Fuel Dispensing Facilities Flat $119 $166 ($47)
6.144 Open Burning Flat New $110
6.145 Open Flames and Torches Flat $85 $110 ($25) 77%
6.146 Open Flames and Candles Flat $85 $110 ($25) 77%
6.147 Organic Coatings Flat New $166
6.148 Outdoor Assembly Events (see special events)
6.149 Places of Assembly Flat $85 $166 ($81) 51%
6.150 Plant Extraction Systems Flat New $221
6.151 Private Fire Hydrant Flat New $110
6.152 Pyrotechnic special effects material (see explosives)
6.153 Proxylin Plastics Flat New $110
6.154 Refrigeration Equipment Flat $191 $221 ($30) 87%
6.155 Repair Garages and Motor Fuel- Dispensing Facilities Flat $238 $386 ($148) 62%
6.156 Rooftop Heliports Flat New $166
6.157 Spraying or Dipping Operations Flat $85 $110 ($25) 77%
6.158 Storage of scrap tires and tire byproducts Flat $119 $110 $9 108%
6.159
Temporary membrane structures and tents (see
special events)
6.160 Tire-Rebuilding Plants Flat $119 $110 $9 108%
6.161 Waste Handling Flat New $166
6.162 Wood Products Flat $119 $147 ($28) 81%
6.163 CO2 Dispensing System Flat New $92
6.164 CO2 Enrichment Flat New $110
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 128
Menifee Mayor and City Council
August 17, 2022
Page
129 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 110
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
6.165 Gas Detection Flat New $221
6.166 Energy Storage Systems Flat New $331
Special Events
Special Event Permit
6.167 Plan Check Flat New $175
6.168 Inspection Flat $224 $221 $3 101%
Special Event Permit - With tents and or canopies >
400 square feet
6.169 Plan Check Flat New $233
6.170 Inspection Flat $336 $331 $5 101%
6.171 Carnivals and Fairs
Base plus actual
costs $316 $331 ($15) 95%
6.172 Fireworks Displays
Base plus actual
costs $415 $442 ($27) 94%
6.173 Film Making
Base plus actual
costs New $442
Annual Life Safety Inspections - All Occupancies other
than R
6.174 <3,600 Square Feet Flat Varies $221
6.175 3,600 - 25,000 Square Feet Flat Varies $386
6.176 25,000 - 50,000 Square Feet Flat Varies $552
6.177 50,001 - 350,000 Square Feet Flat Varies $607
6.178 >350,000 Square Feet Flat Varies $1,159
Fire Life-Safety Inspections (Post-Development)
6.179 Fire annual Inspection (includes one re-inspection) Flat New $221
6.180 2nd re-inspection Flat New $442
6.181 3rd and subsequent re-inspections Flat New $662
6.182 Fire Watch Inspection (Per Hour) Flat New $221
R-1 Occupancies i.e. Hotels, Motels
6.183 <25 units Flat $617 $607 $10 102%
6.184 26-50 units Flat $729 $717 $12 102%
6.185 51-75 units Flat $897 $883 $14 102%
6.186 76-100 units Flat $1,009 $993 $16 102%
6.187 >100 units Flat $1,177 $1,159 $18 102%
R-2 (Apartment, Residential Permanent 3+)
6.188 3-16 units Flat New $331
6.189 17-25 units Flat New $552
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 129
Menifee Mayor and City Council
August 17, 2022
Page
130 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 111
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
6.190 26-50 units Flat New $717
6.191 51-75 units Flat New $883
6.192 76-100 units Flat New $993
6.193 >100 units Base New $1,159
6.194 Per additional 10 units Per 10 units New $37
R-2.1/R-4 Occupancies
6.195
Care Facility Residential State Licenses-6 or less Re-
Inspection Fee Flat $224 $221 $3 101%
6.196 Care Facility Commercial 0-50 State Licensed Flat $392 $386 $6 101%
6.197 Care Facility Commercial 51-99 State Licensed Flat $504 $497 $7 101%
6.198 Care Facility Commercial 100-150 State Licensed Flat $617 $607 $10 102%
6.199 Care Facility Commercial ≥151 State Licensed Flat $785 $773 $12 102% Day Care Facilities Residential 8-14 Fire Clearance
6.200 Plan Check Flat $504 $525 ($21) 96%
6.201 Inspection Flat $224 $221 $3 101%
6.202 Day Care Facility Commercial 0-50 Flat $168 $166 $2 101%
6.203 Day Care Facility Commercial 51-100 Flat $224 $221 $3 101%
6.204 Day Care Facility Commercial 101-150 Flat $336 $331 $5 101%
6.205 Day Care Facility Commercial >150 Flat $392 $386 $6 101%
6.206 2nd re-inspection fee (after initial and first inspection) Flat $336 $331 $5 101%
6.207 2nd re-inspection penalty Penalty $448 $442 $6 101%
6.208 3rd plus re-inspection penalty Penalty $561 $552 $9 102% Hourly Rates
6.209 Inspection Hourly $224 $221 $3 101%
6.210 Plan Review Hourly $224 $233 ($9) 96%
6.211 Supplemental inspection fee Hourly $224 $221 $3 101%
6.212 Supplemental plan review Hourly $224 $233 ($9) 96%
6.213 After Hours or emergency Call-Out (2hr. Minimum ) Hourly $224 $221 $3 101%
6.214 Other-Construction re-inspection fee Hourly $224 $221 $3 101% Other Fees
6.215 Certificate of Occupancy Inspection Flat New $166 Commercial Emergency Evacuation Plan
6.216 Plan Check Flat New $350
6.217 Inspection Flat New $221
6.218 Lost Job Card Fee Flat New $19
6.219 Defensible Space Inspections Flat New $221
6.220 Non-Compliance Fee/Complaint Investigation Actual Cost New Actual Cost Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 130
Menifee Mayor and City Council
August 17, 2022
Page
131 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 112
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
Surcharges
6.221 Technology Surcharge Fee
% of Building,
Planning, Fire, and
Engineering
Permit New 5.7% N / A
7. BUILDING
Building Permit Fees
7.01 Permit Issuance Flat $27 $78 ($51) 35%
7.02 Demolition Flat $140 $378 ($238) 37%
7.03 Wall/Fence, City Standard Flat $93 $82 $11 113%
7.04 Wall/Fence, Non-City Standard Flat $133 $164 ($31) 81%
7.05 Deck/Patio, City Standard Flat $93 $110 ($17) 85%
7.06 Deck/Patio, Non-City Standard Flat $133 $164 ($31) 81%
7.07 Swimming Pool/In-Ground Spa Flat $467 $532 ($65) 88% Reroof
7.08 Residential Flat $98 $110 ($12) 89%
7.09 Commercial – Per Inspection Per Hour $98 $164 ($66) 60% Windows / Doors
7.10 Up to 5 windows / doors up to 5 windows New $82
7.11 Each additional 5 windows / doors Per window New $27 Other Fees:
7.12 Residential Accessory Structure (up to 500 s.f.
including Garages) Flat New $823
7.13 Accessory / Additional Dwelling Unit (ADU) Flat New $2,622
7.14 Kitchen and / or Bath Remodel Flat New $566
7.15 Duplicate Inspection Card Flat $21 $13 $8 161%
7.16 Duplicate Certificate of Occupancy Flat $21 $78 ($57) 27%
7.17 Misc. Permit Hourly $98 $164 ($66) 60%
7.18 Inspections not specified Hourly Rate $98 $164 ($66) 60%
7.19 Re-inspections Hourly Rate $98 $164 ($66) 60%
7.20 After Hours Inspections (4 hours minimum) OT Hourly Rate $118 $190 ($73) 62% SMIP Fee
7.21 1-3 Story Residential Buildings
Per $100,000
Valuation $13 $13 $0 100%
7.22 Commercial and Over 3 Story Residential Buildings
Per $100,000
Valuation $28 $28 $0 100%
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 131
Menifee Mayor and City Council
August 17, 2022
Page
132 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 113
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
7.23 California State Building Standards Administration Special Revolving Fund
Per $25,000
Valuation $1 $1 $0 100%
Surcharges
7.24 General Plan Maintenance Fee
% of Building
Permit 5% 9% (4%) 56%
7.25 Technology Surcharge Fee
% of Building,
Planning, Fire, and
Engineering
Permit New 5.7% N / A 0%
Plan Check Fee
7.26 Single Family Residential
% of Building
Permit 65% 65% $0 100%
7.27 Multi-Family / Commercial / Industrial
% of Building
Permit 65% 85% ($0) 76%
Single Family Residential - Inspection
7.28 $1 to $500 Flat $383.50 0%
$501 to $2,000
7.29 First $500 Base $383.50 0%
7.30 Each additional $100 or fraction thereof Each additional $42.92 0% $2,001 to $25,000
7.31 First $2,000 Base $1,027.24 0%
7.32 Each additional $1,000 or fraction thereof Each additional $19.65 0% $25,001 to $50,000
7.33 First $25,000 Base $1,479.23 0%
7.34 Each additional $1,000 or fraction thereof Each additional $36.71 0% $50,001 to $100,000
7.35 First $50,000 Base $2,396.90 0%
7.36 Each additional $1,000 or fraction thereof Each additional $28.76 0% $100,001 to $500,000
7.37 First $100,000 Base $3,835.04 0%
7.38 Each additional $1,000 or fraction thereof Each additional $7.53 0% $500,001 to $1,000,000
7.39 First $500,000 Base $6,848.28 0%
7.40 Each additional $1,000 or fraction thereof Each additional $8.90 0% $1,000,001 +
7.41 First $1,000,000 Base $11,299.66 0%
7.42 Each additional $1,000 or fraction thereof Each additional $4.45 0% Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 132
Menifee Mayor and City Council
August 17, 2022
Page
133 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 114
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
Commercial / Multi-Family / Industrial - Inspection
7.43 $1 to $500 Flat $383.50 0%
$501 to $2,000
7.44 First $500 Base $383.50 0%
7.45 Each additional $100 or fraction thereof Each additional $52.05 0% $2,001 to $25,000
7.46 First $2,000 Base $1,164.21 0%
7.47 Each additional $1,000 or fraction thereof Each additional $38.71 0% $25,001 to $50,000
7.48 First $25,000 Base $2,054.48 0%
7.49 Each additional $1,000 or fraction thereof Each additional $32.87 0% $50,001 to $100,000
7.50 First $50,000 Base $2,876.28 0%
7.51 Each additional $1,000 or fraction thereof Each additional $41.09 0% $100,001 to $500,000
7.52 First $100,000 Base $4,930.76 0%
7.53 Each additional $1,000 or fraction thereof Each additional $8.22 0% $500,001 to $1,000,000
7.54 First $500,000 Base $8,217.94 0%
7.55 Each additional $1,000 or fraction thereof Each additional $10.68 0% $1,000,001 to $5,000,000
7.56 First $1,000,000 Base $13,559.59 0%
7.57 Each additional $1,000 or fraction thereof Each additional $3.80 0% $5,000,001 to $10,000,000
7.58 First $5,000,000 Base $28,762.77 0%
7.59 Each additional $1,000 or fraction thereof Each additional $10.68 0% $10,000,001 +
7.60 First $10,000,000 Base $82,179.36 0%
7.61 Each additional $1,000 or fraction thereof Each additional $5.34 0%
7.62 Repeat Tract Home
% of Building
Permit 65% 0%
Electrical Permit Fees
7.63 Permit Issuance Flat $27 $78 ($51) 35%
7.64 Residential Appliance, up to 1 HP Flat $116 $82 $34 141%
7.65 Non-Residential Appliances, up to 1 HP Flat $116 $82 $34 141%
7.66 Power Apparatus, less than 100 HP, KW, KVA, or KVAR Flat $150 $82 $68 183%
7.67 Power Apparatus, 100+ HP, KW, KVA, or KVAR Flat $183 $82 $101 223% Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 133
Menifee Mayor and City Council
August 17, 2022
Page
134 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 115
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
7.68 Temporary Power Pole Flat $67 $82 ($15) 82%
Services, Switchboards, Control Centers, & Panels
7.69 Up to 400 amps for Single Family Residence Flat $116 $82 $34 141%
7.70 Up to 400 amps for Non-Single Family Residence Flat $183 $82 $101 223%
7.71 400+ amps Flat $283 $164 $119 172%
7.72 Receptacle, Switch, Outlet, & Fixture, first First $116 $68 $48 169%
7.73 Receptacle, Switch, Outlet, & Fixture, each additional Each additional $5 $3 $2 183%
7.74 Pole or Platform Mounted Fixtures, first First $183 $68 $115 267%
7.75 Pole or Platform Mounted Fixtures, each additional Each additional $5 $3 $2 183%
7.76 Swimming Pool/In-Ground Spa Flat $467 $164 $303 284%
7.77 Meter Reset Flat $116 $82 $34 141%
7.78 Misc. Permit, Flat Fee, or Hourly as determined by staff Hourly $98 $164 ($66) 60%
7.79 Inspections not specified Hourly Rate $98 $164 ($66) 60%
7.80 Re-inspections Hourly Rate $98 $164 ($66) 60%
7.81 After Hours Inspections (4 hours minimum) OT Hourly Rate $118 $190 ($73) 62% Mechanical Permit Fees
7.82 Permit Issuance Flat $27 $78 ($51) 35%
7.83 Forced-Air or Gravity-Type Furnace or Burner Flat $149 $110 $39 136%
7.84 Suspended/Recessed Wall/Floor Mounted Heater Flat $133 $82 $51 162% Air-Handling/Condensing Unit
7.85 Single Family Residence Flat $133 $82 $51 162%
7.86 Non-Single Family Residence Flat $183 $110 $73 167%
7.87 Hood served by Mechanical Exhaust Flat $219 $110 $109 200%
7.88 Boilers, Compressors, and Absorption Systems Flat $183 $110 $73 167%
7.89 Misc. Permit, Flat Fee, or Hourly as determined by staff Hourly $98 $164 ($66) 60%
7.90 Inspections not specified Hourly Rate $98 $164 ($66) 60%
7.91 Re-inspections Hourly Rate $98 $164 ($66) 60%
7.92 After Hours Inspections (4 hours minimum) OT Hourly Rate $118 $190 ($73) 62% Plumbing Permit Fees
7.93 Permit Issuance Flat $27 $78 ($51) 35%
7.94 Plumbing Fixtures and Vents, fixtures 1-3 (total cost) Flat $116 $68 $48 169%
7.95 Plumbing Fixtures and Vents, each additional fixture Each additional $5 $3 $2 183%
7.96 Grease Interceptor Flat $116 $27 $89 423%
7.97 Gas System Flat $116 $110 $6 106%
Piping/Re-piping
7.98 Single Family Residential Flat $163 $82 $81 198%
7.99 Multi-Family Residential, first dwelling unit First $70 $82 ($12) 85% Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 134
Menifee Mayor and City Council
August 17, 2022
Page
135 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 116
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
7.100 Multi-Family Residential, each additional unit Each additional $23 $14 $9 168%
7.101 Water Heater Flat $83 $82 $1 101%
7.102 Tankless Water Heater Flat $83 $208 ($125) 40%
7.103 Solar Water Heating System Flat $133 $164 ($31) 81%
7.104 Sewer / Septic Flat $150 $82 $68 183%
7.105 Misc. Permit, Flat Fee, or Hourly as determined by staff Hourly $98 $164 ($66) 60%
7.106 Inspections not specified Hourly Rate $98 $164 ($66) 60%
7.107 Re-inspections Hourly Rate $98 $164 ($66) 60%
7.108 After Hours Inspections (4 hours minimum) OT Hourly Rate $118 $190 ($73) 62% Solar Permit Fees (State Fees)
7.109 Residential - up to 15kw Base $252 $450 ($198) 56%
7.110 Each additional kw Per kw New $15
7.111 Commercial - up to 50kw Base $252 $1,000 ($748) 25%
7.112 Commercial - 51-250kw - per kw Per kw New $7
7.113 Commercial - 250kw+ - per kw Per kw New $5
Planning Support - Building Plan Check
7.114 New Construction Flat New $900
7.115 Tenant Improvements / Remodels Flat New $375
Engineering Support - Building Plan Check
7.116 New Single Family Residence Flat New $1,149
7.117 New Commercial Office Flat New $766
7.118 New Multi-Family Residence Flat New $1,149
7.119 All Other Projects Flat New $300
Fire Support - Building Plan Check and Inspection
Development Plan Check and Inspections
(Residential-New and Additions Group R) Per Square
Feet
0-1,999 Square Feet
7.120 Plan Check Flat $224 $233 ($9) 96%
7.121 Inspection Flat $224 $221 $3 101%
2,000-4,999 Square Feet
7.122 Plan Check Flat $258 $292 ($34) 88%
7.123 Inspection Flat $258 $276 ($18) 93%
5,000-9,999 Square Feet
7.124 Plan Check Flat $336 $350 ($14) 96%
7.125 Inspection Flat $336 $331 $5 101%
10,000-24,999 Square Feet
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 135
Menifee Mayor and City Council
August 17, 2022
Page
136 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 117
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
7.126 Plan Check Flat $392 $408 ($16) 96%
7.127 Inspection Flat $392 $386 $6 101%
25,000-49,999 Square Feet
7.128 Plan Check Flat $504 $525 ($21) 96%
7.129 Inspection Flat $504 $497 $7 101%
50,000-100,000 Square Feet
7.130 Plan Check Flat $617 $642 ($25) 96%
7.131 Inspection Flat $617 $607 $10 102%
>100,000 Square Feet
7.132 Plan Check Flat $765 $817 ($52) 94%
7.133 Inspection Flat $785 $773 $12 102%
Hazardous Use by Square Footage (New Construction
or added space for Group H)
0-1,999 Square Feet
7.134 Plan Check Flat $238 $233 $5 102%
7.135 Inspection Flat $238 $221 $17 108%
2,000-4,999 Square Feet
7.136 Plan Check Flat $381 $408 ($27) 93%
7.137 Inspection Flat $382 $386 ($4) 99%
5,000-9,999 Square Feet
7.138 Plan Check Flat $525 $583 ($58) 90%
7.139 Inspection Flat $525 $552 ($27) 95%
10,000-24,999 Square Feet
7.140 Plan Check Flat $668 $700 ($32) 95%
7.141 Inspection Flat $668 $662 $6 101%
25,000-49,999 Square Feet
7.142 Plan Check Flat $812 $875 ($63) 93%
7.143 Inspection Flat $812 $828 ($16) 98%
50,000-100,000 Square Feet
7.144 Plan Check Flat $955 $992 ($37) 96%
7.145 Inspection Flat $955 $938 $17 102%
>100,000 Square Feet
7.146 Plan Check Flat $1,147 $1,167 ($20) 98%
7.147 Inspection Flat $1,177 $1,104 $73 107%
Shell Buildings for All Commercial Uses (New
Construction or added space for All Occupancies
other than H and R)
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 136
Menifee Mayor and City Council
August 17, 2022
Page
137 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 118
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
0-1,999 Square Feet
7.148 Plan Check Flat $224 $233 ($9) 96%
7.149 Inspection Flat $224 $221 $3 101%
2,000-4,999 Square Feet
7.150 Plan Check Flat $258 $292 ($34) 88%
7.151 Inspection Flat $258 $276 ($18) 93%
5,000-9,999 Square Feet
7.152 Plan Check Flat $336 $350 ($14) 96%
7.153 Inspection Flat $336 $331 $5 101%
10,000-24,999 Square Feet
7.154 Plan Check Flat $392 $408 ($16) 96%
7.155 Inspection Flat $392 $386 $6 101%
25,000-49,999 Square Feet
7.156 Plan Check Flat $504 $525 ($21) 96%
7.157 Inspection Flat $504 $497 $7 101%
50,000-100,000 Square Feet
7.158 Plan Check Flat $617 $642 ($25) 96%
7.159 Inspection Flat $617 $607 $10 102%
>100,000 Square Feet
7.160 Plan Check Flat $765 $817 ($52) 94%
7.161 Inspection Flat $785 $773 $12 102%
Buildings for Commercial Uses (New Construction or
added Space for All Occupancies other than H and R)
0-1,999 Square Feet
7.162 Plan Check Flat $224 $233 ($9) 96%
7.163 Inspection Flat $224 $221 $3 101%
2,000-4,999 Square Feet
7.164 Plan Check Flat $258 $292 ($34) 88%
7.165 Inspection Flat $258 $276 ($18) 93%
5,000-9,999 Square Feet
7.166 Plan Check Flat $336 $350 ($14) 96%
7.167 Inspection Flat $336 $331 $5 101%
10,000-24,999 Square Feet
7.168 Plan Check Flat $392 $408 ($16) 96%
7.169 Inspection Flat $392 $386 $6 101%
25,000-49,999 Square Feet
7.170 Plan Check Flat $504 $525 ($21) 96%
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 137
Menifee Mayor and City Council
August 17, 2022
Page
138 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 119
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
7.171 Inspection Flat $504 $497 $7 101%
50,000-100,000 Square Feet
7.172 Plan Check Flat $617 $642 ($25) 96%
7.173 Inspection Flat $617 $607 $10 102%
>100,000 Square Feet
7.174 Plan Check Flat $765 $817 ($52) 94%
7.175 Inspection Flat $785 $773 $12 102%
Tenant Improvement (New Construction, Additions
and Major Remodels for All Occupancies other than H
and R)
0-1,999 Square Feet
7.176 Plan Check Flat $224 $233 ($9) 96%
7.177 Inspection Flat $224 $220.76 $3 101%
2,000-4,999 Square Feet
7.178 Plan Check Flat $258 $292 ($34) 88%
7.179 Inspection Flat $258 $275.95 ($18) 93%
5,000-9,999 Square Feet
7.180 Plan Check Flat $336 $350 ($14) 96%
7.181 Inspection Flat $336 $331.14 $5 101%
10,000-24,999 Square Feet
7.182 Plan Check Flat $392 $408 ($16) 96%
7.183 Inspection Flat $392 $386.33 $6 101%
25,000-49,999 Square Feet
7.184 Plan Check Flat $504 $525 ($21) 96%
7.185 Inspection Flat $504 $496.71 $7 101%
50,000-100,000 Square Feet
7.186 Plan Check Flat $617 $642 ($25) 96%
7.187 Inspection Flat $617 $607.09 $10 102%
>100,000 Square Feet
7.188 Plan Check Flat $765 $817 ($52) 94%
7.189 Inspection Flat $785 $772.66 $12 102%
8. PLANNING
Flat Fees
8.01 Accessory Dwelling Unit Flat $2,235 $2,721 ($486) 82% Appeal
8.02 Appeal - 1st Flat $2,700 $4,437 ($1,737) 61%
8.03 Appeal - 2nd Flat $2,165 $3,877 ($1,712) 56%
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 138
Menifee Mayor and City Council
August 17, 2022
Page
139 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 120
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
Conditional Use Permit
8.04 Major Flat $13,496 $17,822 ($4,326) 76%
8.05 Major Revision Flat $6,748 $13,735 ($6,987) 49%
8.06 Minor Flat $2,665 $4,936 ($2,271) 54%
8.07 Minor Revision Flat $2,395 $4,151 ($1,756) 58%
8.08 Environmental Assessment/Negative Declaration Flat $4,210 $8,182 ($3,972) 51%
8.09 Environmental Determination (All Disc. Apps) Flat $235 $367 ($132) 64%
8.10 Film Permit (< 3 Days) Flat $815 $1,525 ($710) 53%
8.11 Final Site Development Flat $5,845 $5,633 $212 104%
8.12 Home Based Business Flat $155 $248 ($93) 62%
8.13 Land Division Phasing Map Flat $5,395 $9,311 ($3,916) 58% Landscape Plan Review
8.14 Commercial Flat $2,545 $2,786 ($241) 91%
8.15 Industrial Flat $1,475 $2,786 ($1,311) 53%
8.16 Front Yard Typicals Flat $1,540 $2,252 ($712) 68%
8.17 Open Space Flat $4,040 $4,145 ($105) 97%
8.18 Landscape Inspection Flat $460 $664 ($204) 69%
8.19 Minor Exception Flat New $520
8.20 Mobile Food Trucks Flat New $697
8.21 Multi-Family Ministerial Review - SB35 Flat New $11,574
8.22 New Business Regulation Review Flat $40 $41 ($1) 97%
8.23 Noise Exception - Single Event Flat New $687
8.24 Public Convenience & Necessity W/O CUP Flat New $2,635
8.25 Planning Commission Hearing Flat $2,440 $3,775 ($1,335) 65%
8.26 Planning Review Fee Flat New $186
Plot Plan - Major
8.27 Major Flat $26,992 $34,547 ($7,555) 78%
8.28 Revision Flat $13,496 $27,928 ($14,432) 48%
Plot Plan - Minor
8.29 Minor (New Development) Flat $4,275 $5,494 ($1,219) 78%
8.30 Revision Flat $2,395 $3,884 ($1,489) 62%
8.31 Detached Accessory Structure Flat $2,335 $2,640 ($305) 88%
8.32 Model Home Complex (Includes Sign Pkg) Flat $2,345 $3,695 ($1,350) 63%
8.33 Shipping Containers Flat New $782
8.34 Tree Removal / Replacement Permit Flat New $1,131
8.35 Wall & Fence Plan Review Flat $2,700 $3,100 ($400) 87%
8.36 Pre-Application Review Flat $1,442 $8,539 ($7,097) 17% Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 139
Menifee Mayor and City Council
August 17, 2022
Page
140 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 121
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
8.37 Pre-Existing Non-Conforming Use Verification Flat $1,160 $2,388 ($1,228) 49%
8.38 Reasonable Accommodation Flat New $1,545
8.39 SB9 Urban Lot Split Fee Flat New $5,036
8.40 Sidewalk Vending Permit Application Flat $695 $697 ($2) 100%
8.41 Sign Admin Relief Review Flat $550 $630 ($80) 87%
Sign Permit
8.42 Affixed To Building Flat $225 $348 ($123) 65%
8.43 Monument - Comm / Ind / Res Flat $650 $1,543 ($893) 42%
8.44 Temporary (Commercial) Flat $155 $248 ($93) 62%
8.45 Sign Program Flat $2,610 $3,864 ($1,254) 68%
8.46 Sign Program Amendment Flat $735 $925 ($190) 79%
8.47 Similar Use Determination Flat New $1,706
8.48 Site Plan Conceptual Review Flat New $3,972
8.49 Small Wireless Facility/Eligible Facilities Request Flat New $4,031
8.50 Substantial Conformance Flat $2,575 $4,639 ($2,064) 56% Tentative Parcel Map
8.51 Commercial / Industrial Flat $12,940 $17,316 ($4,376) 75%
8.52 Finance Flat New $7,782
8.53 Residential Flat $11,040 $17,316 ($6,276) 64%
8.54 Revised Flat $7,740 $14,721 ($6,981) 53%
8.55 Minor Condition Change Flat $3,340 $9,224 ($5,884) 36% Time Extension
8.56 City Approved Project Flat $3,510 $4,050 ($540) 87%
8.57 Plot Plan (5-10 Yrs) Flat $12,250 $6,917 $5,333 177% Temporary Use Permit
8.58 Major Flat $1,735 $2,030 ($295) 85%
8.59 Major (501C) Flat $868 $2,030 ($1,162) 43%
8.60 Minor Flat $695 $1,351 ($656) 51%
8.61 Minor (501C) Flat $348 $1,351 ($1,003) 26%
Variance
8.62 Filed Alone Flat $5,205 $5,611 ($406) 93%
8.63 Filed With Other Applications Flat $2,605 $2,607 ($2) 100%
8.64 Zoning Information Letter Flat $375 $472 ($97) 79%
8.65 Additional Plan Check
% of Application
Fee 25% 25% $0 100%
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 140
Menifee Mayor and City Council
August 17, 2022
Page
141 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 122
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
8.66 Technology Surcharge Fee
% of Building,
Planning, Fire, and
Engineering
Permit New 5.7% N /A 0%
Deposit Based Fees
8.67 Surface Mining & Reclamation Act Deposit $20,000 $20,000 $0 100%
8.68 Annexation Request Deposit $20,000 $20,000 $0 100%
8.69 Zone Change Deposit $5,000 $5,000 $0 100%
8.70 Development Agreement Deposit $10,000 $10,000 $0 100%
8.71 EIR Review Deposit $20,000 $20,000 $0 100%
8.72 Expedited Environmental Habitat Review Deposit $1,380 $1,500 ($120) 92%
8.73 General Plan Amendment Deposit $10,000 $10,000 $0 100%
8.74 Planned Unit Development Deposit $10,000 $10,000 $0 100%
8.75 Specific Plan Deposit $20,000 $20,000 $0 100%
8.76 Specific Plan Amendment Deposit $10,000 $10,000 $0 100%
8.77 Sphere Of Influence Amendment Deposit $10,000 $10,000 $0 100%
8.78 Study Review/Scoping Agreement Deposit $1,000 $1,000 $0 100%
8.79 Ag Preserve Cancellation Deposit $5,000 $5,000 $0 100%
8.80 Tentative Tract Map Deposit $20,000 $20,000 $0 100%
8.81 Tentative Tract Map – Revision Deposit $10,000 $10,000 $0 100%
8.82 Historic Property Preservation Deposit $5,000 $5,000 $0 100%
8.83 Hazardous Waste Facility Siting Permit Deposit $20,000 $20,000 $0 100%
8.84 Hog Ranch Processing Deposit $10,000 $10,000 $0 100%
8.85 Noise Exception - On-Going Event Deposit $5,000 $5,000 $0 100%
8.86 MSHCP HANS Deposit $2,000 $2,000 $0 100%
9. ENGINEERING
Rough Grading / Drainage Plan Check (Single Family
Residence)
9.01 1-50 Lots Flat $1,865 $5,489 ($3,624) 34%
9.02 51-75 Lots Flat $10,960 $10,904 $56 101%
9.03 75- 200 Lots Flat Deposit $16,172
9.04 200+ Lots Deposit Deposit $20,000
Precise Grading / Drainage Plan Check (Single Family
Residence)
9.05 1-50 Lots Flat $1,865 $5,246 ($3,381) 36%
9.06 51-75 Lots Flat $3,695 $8,715 ($5,020) 42%
9.07 75- 200 Lots Flat $10,960 $13,080 ($2,120) 84%
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 141
Menifee Mayor and City Council
August 17, 2022
Page
142 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 123
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
9.08 200+ Lots Deposit Deposit $15,000
9.09 Standalone Single Family Grading Flat New $5,480
Rough Grading/Drainage Plan Check (Multiple Family
Residence, Commercial, Industrial)
9.10 0-50K Sqft Flat $5,925 $6,777 ($852) 87%
9.11 >50K-100K Sqft Flat $7,420 $8,657 ($1,237) 86%
9.12 >100K-500K Sqft Flat $9,075 $11,782 ($2,707) 77%
9.13 >500K-1mil Sqft Flat $10,335 $13,906 ($3,571) 74%
9.14 >1mil+ Sqft Deposit Deposit $15,000
Precise Grading/Drainage Plan Check (Multiple Family
Residence, Commercial, Industrial)
9.15 0-50K Sqft Flat $5,925 $6,627 ($702) 89%
9.16 >50K-100K Sqft Flat $8,680 $9,700 ($1,020) 89%
9.17 >100K-500K Sqft Flat $11,595 $14,367 ($2,772) 81%
9.18 >500K-1mil Sqft Flat $13,500 $15,835 ($2,335) 85%
9.19 >1mil+ Sqft Deposit Deposit $20,000
9.20 Plan Check Revision Deposit Deposit $10,000
9.21 Extra Plan Check 1/4 Initial Fee
Encroachment and Public Improvements:
9.22 Encroachment Permit Issuance Per Permit $65 $121 ($56) 54%
9.23 Encroachment Plan Review Base New $591
9.24 Per plan sheet Per Plan Sheet New $295
Encroachment Permits:
9.25 Permits per Event under existing annual permit Flat New $60
9.26 Permits for One Day Work Flat New $433
9.27 Permits Exceeding One Day Work Base New $433
9.28 Permits for Major Projects Deposit New $1,733
9.29 Permits for One Day Work, Multiple Locations Deposit New $513
9.30 Permits for Night-Time Work Base New $550
9.31 Additional Review (Traffic Control) Per Hour New $158
9.32 Additional Inspection Per Hour New $137
Public Improvement Plan Review: (Assumes up to 3
plan reviews, anything beyond 3 would be charged
time and material).
9.33 $0-$500,000 Base $8,563.52
9.34 $500,000 Base $8,563.52
9.35 Per $1,000 Each Add'l $8.80
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 142
Menifee Mayor and City Council
August 17, 2022
Page
143 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 124
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
9.36 $1,000,000 Base $12,961.53
9.37 Per $1,000 Each Add'l $2.95
9.38 $5,000,000 Base $24,743.43
9.39 Per $1,000 Each Add'l $1.25
9.40 $10,000,000 Base $30,990.85
9.41 Per $1,000 Each Add'l $1.30
9.42 $25,000,000 Base $50,540.42
9.43 Per $1,000 Each Add'l $0.65
9.44 Public Improvement Inspection Base Deposit 3% 3% $0 100%
9.45 Landscaping Improvements Each Varies $4,480
9.46 Neighborhood Park Per Application $6,690 $11,863 ($5,173) 56%
9.47 Community Park Per Application $9,940 $15,459 ($5,519) 64%
9.48 Regional Park Per Application $9,940 $18,197 ($8,257) 55%
9.49 Signing & Striping (if not included in the street
improvement plans) Base $1,370 $3,546 ($2,176) 39%
9.50 Per Sheet Per Sheet $800 $443 $357 180%
9.51 Traffic Signal Per Signal $5,370 $6,907 ($1,537) 78%
9.52 Minor Modification of Traffic Signals Per Signal New $2,724
9.53 Plan Check Revision Deposit Deposit $10,000
9.54 Extra Plan Check 1/4 of Initial Fee
Grading/Drainage Inspection
9.55 Residential up to 1 acre Flat New $1,885
9.56 Residential 1+ acres Deposit Deposit $3,000
Traffic Engineering Exhibits
9.57 Traffic Control Plan Per Plan Sheet $30 $64 ($34) 47%
9.58 Per Sheet Per Sheet $200 $474 ($274) 42%
9.59 Trip Generation Letter Base $740 $839 ($99) 88%
9.60 Per study Per Study $1,000 $1,264 ($264) 79%
9.61 Small Study (<500 ADT) Base $740 $839 ($99) 88%
9.62 Per study Per Study $2,000 $1,896 $104 105%
9.63 Typical TIA (500-1,000 ADT) Base $740 $839 ($99) 88%
9.64 Per study Per Study $3,000 $3,160 ($160) 95%
9.65 Large TIA (1,000+ ADT) Base $740 $839 ($99) 88%
9.66 Per study Per Study $5,000 $5,056 ($56) 99%
9.67 Parking Study Base $740 $839 ($99) 88%
9.68 Per study Per Study $2,000 $3,160 ($1,160) 63%
Final Parcel Maps
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 143
Menifee Mayor and City Council
August 17, 2022
Page
144 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 125
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
9.69 Residential Parcel Map Per Map $8,890 $10,047 ($1,157) 88% Commercial/Industrial Parcel Map
9.70 <20 acres Base Per Map $11,195 $13,238 ($2,043) 85%
9.71 Per additional acre
Per Additional
Acre New $118
Final Tract Map
9.72 5-20 Lots Per Map $12,640 $9,469 $3,171 133%
9.73 21-50 Lots Per Map $14,495 $13,726 $769 106%
9.74 51-100 Lots Per Map $17,295 $18,087 ($792) 96%
9.75 100+ Lots Deposit Deposit $20,000
9.76 Amendment to final map Per Application $4,645 $5,755 ($1,110) 81% Survey/Mapping Review
9.77 Lot Line Adjustment / Merger Per Application $3,940 $4,228 ($288) 93%
9.78 Survey Monument Field Inspection Base $335 $650 ($315) 52%
9.79 Plus deposit determined by staff with charges for
actual outside costs Deposit Deposit
9.80 Record of Survey Plan Check Per Plan Sheet $3,135 $3,170 ($35) 99%
9.81 Condominium Conversion Review
Initial deposit plus
any outside costs $10,000
9.82 Certificate of Compliance Per Application $3,650 $3,542 $108 103%
9.83 Substantial Compliance Per Application $1,550 $2,325 ($775) 67%
9.84 Reversion to Acreage Per Application $3,830 $3,612 $218 106%
9.85 Certificate of Correction Issuance Per Application $2,935 $2,817 $118 104%
9.86 Vacation Per Application $4,620 $4,561 $59 101%
9.87 Initial deposit if involving Public Road currently in use with charges at the fully allocated hourly rates of
involved personnel plus any outside costs Deposit $10,000 $10,000 $0 100%
9.88 Quitclaim Per Application $3,120 $3,077 $43 101%
9.89 Easement Processing Per Application $3,085 $3,051 $34 101%
9.90 Parking Covenant Review Per Application New $2,587
9.91 CC&R Deposit $3,000 $3,000
Water Quality/Stormwater
Preliminary Water Quality Management Plan Review
(WQMP)
9.92 Small Flat Deposit $4,265
9.93 Medium Flat Deposit $5,895
9.94 Large Flat Deposit $6,670
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 144
Menifee Mayor and City Council
August 17, 2022
Page
145 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 126
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
9.95 Final WQMP w/ Approved Prelim Per Application $5,570 $6,014 ($444) 93% Final WQMP w/o Approved Prelim
9.96 Small Flat Deposit $3,558
9.97 Medium Flat Deposit $4,356
9.98 Large Flat Deposit $5,923
Stormwater Inspection: Commercial / Industrial
Businesses
9.99 Low Priority Per Inspection $195 $539 ($344) 36%
10.00 Medium/High Priority Per Inspection $455 $662 ($207) 69% Reports/Studies
9.100 Drainage Study Deposit $2,500 $2,500 $0 100%
9.101 Geotechnical Study Flat $1,705 $1,915 ($210) 89%
9.102 ESA Flat $1,705 $1,124 $581 152%
9.103 Traffic Scoping Study Deposit $1,145 $1,915 ($770) 60% Special Districts
9.104 CFD/LMD Annexation Per Application $2,580 $2,623 ($43) 98%
9.105
Plus initial deposit determined by staff with charges for any outside or legal costs Deposit Deposit $5,000
9.106 CFD/Assessment District Audit Initial deposit $10,000 $10,000 $0 100%
9.107 Assessment District Formation Initial deposit $20,000 $20,000 $0 100% Bonds
9.108 Bond Release Base $710 $1,741 ($1,031) 41%
9.109
Plus deposit determined by staff with actual charges
for GIS database changes and inspections Deposit Deposit $2,000
9.110 Bond Reduction Base $710 $2,036 ($1,326) 35%
9.111
Plus deposit determined by staff with actual charges
for GIS database changes and inspections Deposit Deposit $3,000
9.112 Bond Replacement Base $710 $1,741 ($1,031) 41%
9.113
Plus deposit determined by staff with actual charges
for GIS database changes and inspections Deposit Deposit $2,000
9.114 Initial Bond Posting $2,000 Deposit New $1,741
Misc Services
9.115 TUMF Audit Initial deposit $10,000 $10,000 $0 100%
9.116 Misc. Engineering Agreements Initial deposit Deposit $10,000
9.117 City Property Acquisition Process Base $1,520 $2,958 ($1,438) 51%
9.118 Plus initial deposit with charges for any outside costs Deposit $5,000 $5,000 $0 100%
9.119 Street Name Change Flat $650 $787 ($137) 83%
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 145
Menifee Mayor and City Council
August 17, 2022
Page
146 of 174
Cost of Services (User Fee) Study MENIFEE, CA
Matrix Consulting Group 127
Fee No. Fee Title Unit Current Fee Total Cost Diff.
Cost
Recovery
9.120 Block Party Processing Per Application $505 $427 $78 118% Wide and Overload Permit
9.121 Daily Per Permit $16 $360 ($344) 4%
9.122 Annual Per Permit $90 $360 ($270) 25%
Other Fees
9.123 Haul Route Review Flat $165 $1,225 ($1,060) 13%
9.124 Misc. Planning/Engineering Review Deposit Deposit $5,000
9.125 Borrow Site Plan Check Per Application $1,095 $1,516 ($421) 72%
9.126 Stockpile Plan Check Per Application $850 $1,594 ($744) 53%
9.127 Stockpile/Borrow Site Inspection Deposit $500 $587 ($87) 85%
9.128 Technology Surcharge Fee
% of Building,
Planning, Fire, and
Engineering
Permit New 5.7% N / A 0%
Item Title: 4.1
Draft Comprehensive Cost of Services/User Fee Study
Item Page Number: 146
Menifee Mayor and City Council
August 17, 2022
Page
147 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
1. CITY CLERK
1.01 Public Nuisance Lien Processing $670 $391 $391 100% ($279) -42%
1.02 Document Reproduction^ $0.25 $0.25 $0.25 100% $0 0%
1.03 Document Certification $20 $17 $17 100% ($3) -16%
1.04 Digital Media Reproduction $5 $6 $6 100% $1 20%
1.05 Candidate Filing Processing^ $25 $25 $25 100% $0 0%
1.06 City Initiative Processing (refundable)^ $200 $200 $200 100% $0 0%
1.07 Research/Compiling Service Actual Costs Actual Costs
1.08 Certification of Life New $29 $15 52% New
1.09 Certified Copies $15 $15 $15 100% $0 0%
1.10 Affidavit Process for Building Plans New $207 $100 48% New
1.11 Copies of Maps Actual Costs Actual Costs
Passports
Adult Application Fees^:
1.12 First Time Passport Book $130 $130 $130 100% $0 0%
1.13 First Time Passport Card $30 $30 $30 100% $0 0%
1.14 First Time Passport Book & Card $160 $160 $160 100% $0 0%
1.15 Passport Card only $30 $30 $30 100% $0 0%
1.16 Passport Acceptance Fee (Adult / Minor) $35 $35 $35 100% $0 0% Adult Renewal Fees^:
1.17 Passport Book $130 $130 $130 100% $0 0%
1.18 Passport Card only $30 $30 $30 100% $0 0%
1.19 Passport Book & Card $160 $160 $160 100% $0 0%
Minor Application Fee^:
1.20 Minor Passport Book $100 $100 $100 100% $0 0%
1.21 Minor Passport Card $15 $15 $15 100% $0 0%
1.22 Minor Passport Book & Card $115 $115 $115 100% $0 0%
2. FINANCE
2.01 New Business Registration $65 $76 $76 100% $11 17%
2.02 Renewal Business Registration $35 $57 $57 100% $22 63%
2.03 Late Payment Renewal Business Registration Penalty
2.04 Business Registration Change of Name $5 $19 $19 100% $14 280%
2.05 Business Registration Change of Physical Address $5 $38 $38 100% $33 660%
2.06 Business Registration Change of Mailing Address $5 $6 $6 100% $1 20%
2.07 Duplicate Business License $5 $6 $6 100% $1 20%
2.08 Reinstatement of Business License Penalty
2.09 Single Day Event Business License $5 $19 $19 100% $14 280% Returned Check Processing^
2.10 1st Check $25 $25 $25 100% $0 0%
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
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Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 147
Menifee Mayor and City Council August 17, 2022 Page 148 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
2.11 Subsequent Checks $35 $35 $35 100% $0 0%
3. COMMUNITY SERVICES
Facility Rentals
Small - Up to 20 capacity
3.01 Deposit $50 $50 $50 100% $0 0%
3.02 Non-Resident $40 $126 $40 32% $0 0%
3.03 Resident $20 $126 $30 24% $10 50%
3.04 Resident Non-Profit (Youth Sports and Others) $20 $126 $20 16% $0 0%
3.05 City Sponsored $0 $126 $0 0% $0 0%
Medium - Up to 50 capacity
3.06 Deposit $100 $100 $100 100% $0 0%
3.07 Non-Resident $50 $132 $50 38% $0 0%
3.08 Resident $25 $132 $38 28% $13 50%
3.09 Resident Non-Profit (Youth Sports and Others) $25 $132 $25 19% $0 0%
3.10 City Sponsored $0 $132 $0 0% $0 0%
Large - Up to 150 capacity
3.11 Deposit $200 $200 $200 100% $0 0%
3.12 Non-Resident $70 $226 $70 31% $0 0%
3.13 Resident $40 $226 $53 23% $13 31%
3.14 Resident Non-Profit (Youth Sports and Others) $40 $226 $35 15% ($5) -13%
3.15 City Sponsored $0 $226 $0 0% $0 0%
Kitchen
3.16 Deposit $100 $100 $100 100% $0 0%
3.17 Kitchen Rental $100 $100 $100 100% $0 0%
3.18 Alcohol Use $200 $200 $200 100% $0 0%
3.19 Additional City Staff as Needed $74 $74 100% $74 100% Picnic Rentals
Picnic Shelter - Small
3.20 Non-Resident $20 $42 $20 47% $0 0%
3.21 Resident $10 $42 $15 35% $5 50%
3.22 Resident Non-Profit (Youth Sports and Others) $10 $42 $10 24% $0 0%
3.23 City Sponsored $0 $42 $0 0% $0 0%
Picnic Shelter - Large
3.24 Non-Resident $25 $42 $30 71% $5 20%
3.25 Resident $15 $42 $23 53% $8 50%
3.26 Resident Non-Profit (Youth Sports and Others) $15 $42 $15 35% $0 0%
3.27 City Sponsored $0 $42 $0 0% $0 0%
3.28 Rental with Jumper / Food Vendor $0 $52 $25 48% $25 100% Field Rentals
2 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 148
Menifee Mayor and City Council August 17, 2022 Page 149 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
One-Time Rentals
Ballfield or Multi-Purpose Field
3.29 Deposit $50 $50 $50 100% $0 0%
3.30 Non-Resident $20 $25 $25 100% $5 26%
3.31 Resident $10 $25 $19 75% $9 89%
3.32 Resident Non-Profit (Youth Sports and Others) $10 $25 $13 50% $3 26%
3.33 City Sponsored $0 $25 $0 0% $0 0%
Field Lights
3.34 Non-Resident $20 $15 $20 134% $0 0%
3.35 Resident $10 $15 $15 100% $5 50%
3.36 Resident Non-Profit (Youth Sports and Others) $10 $15 $10 67% $0 0%
3.37 City Sponsored $0 $15 $0 0% $0 0%
3.38 Snack Bar New $50 $50 100% New New
Leagues or Multiple Rentals
Ballfield or Multi-Purpose Field
3.39 Deposit $50 $50 $50 100% $0 0%
3.40 Non-Resident $20 $25 $25 100% $5 26%
3.41 Resident $10 $25 $19 75% $9 88%
3.42 Resident Non-Profit (Youth Sports and Others) $10 $25 $13 50% $3 26%
3.43 City Sponsored $0 $25 $0 0% $0 0%
Park Rentals for Private Events (Central, Centennial, La Ladera, Audie
3.44 Park Special Events Application $0 $157 $50 32% New New 100-249 Attendees
3.45 Deposit $0 $50 $50 100% New New
3.46 Non-Resident $0 $231 $95 41% New New
3.47 Resident $0 $231 $71 31% New New
3.48 Resident Non-Profit (Youth Sports and Others) $0 $231 $48 21% New New
3.49 City Sponsored $0 $231 $0 New New
250-499 Attendees
3.50 Deposit $0 $100 $100 100% New New
3.51 Non-Resident $0 $401 $170 42% New New
3.52 Resident $0 $401 $128 32% New New
3.53 Resident Non-Profit (Youth Sports and Others) $0 $401 $85 21% New New
3.54 City Sponsored $0 $401 $0 New New
500-999 Attendees (Central Park Only)
3.55 Deposit $0 $150 $150 100% New New
3.56 Non-Resident $0 $572 $270 47% New New
3.57 Resident $0 $572 $203 35% New New
3.58 Resident Non-Profit (Youth Sports and Others) $0 $572 $135 24% New New 3 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 149
Menifee Mayor and City Council August 17, 2022 Page 150 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
3.59 City Sponsored $0 $572 $0 New New
1,000+ Attendees (Central Park Only)
3.60 Deposit $0 $300 $300 100% New New
3.61 Non-Resident $0 $743 $350 47% New New
3.62 Resident $0 $743 $263 35% New New
3.63 Resident Non-Profit (Youth Sports and Others) $0 $743 $175 24% New New
3.64 City Sponsored $0 $743 $0 New New
Miscellaneous Fees:
3.65 Administrative Processing Fee - Rental Cancellation New $12 $12 100% New New
3.66 Residential Self-Haul Permit Application New $101 $101 100% New New
3.67 Residential Self-Haul Permit Renewal New $33 $33 100% New New Programmatic / Sport / Afterschool Fees - See Activity Guide for most up to dates rates
4. CODE ENFORCEMENT
4.01 Vacant Lot Weed Abatement $126 $438 $438 100% $312 248%
4.02 Weed Abatement Appeal to City Council $655 $665 $665 100% $10 2%
4.03 Foreclosed Property Registration/Inspection $75 $126 $126 100% $51 68%
4.04 Each inspection after 1st inspection $35 $126 $126 100% $91 260%
4.05 Summary Abatement Actual Costs Actual Costs
4.06 Notice of Pendency $25 $124 $124 100% $99 396%
4.07 Graffiti Removal Actual Costs Actual Costs
4.08 Hourly Rate $111 $188 $188 100% $77 69%
5. POLICE
Police Reports
5.01 Per Report (Crimes, Collisions, and CAD Printouts) $18 $39 $18 46% $0 0% Media Duplication
5.02 Flash Drive, CD, DVD, or Email regardless of volume $20 $374 $20 5% $0 0% Clearance Letters
5.03 Police Clearance $20 $28 $20 71% $0 0%
Citation Sign Offs
5.04 Menifee PD Citation $15 $38 $0 0% ($15) -100%
5.05 Outside Agency Citation
Concealed Weapons Permit
5.06 Initial Application Processing $100 $535 $100 19% $0 0%
5.07 Renewals $25 $535 $25 5% $0 0%
5.08 Updates $10 $535 $10 2% $0 0%
Livescan
5.09 Rolling Fee $25 $34 $25 74% $0 0%
5.10 FBI Processing Fee^ State Regulated
5.11 DOJ Processing Fee^ State Regulated
4 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 150
Menifee Mayor and City Council August 17, 2022 Page 151 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
5.12 CACI (Child Abuse Index Fee)^ State Regulated
5.13 Firearms Fee^ State Regulated
Vehicle Identification Number (VIN)
5.14 VIN Verification Charge (Individuals Only) $25 $34 $25 74% $0 0% Stored or Impounded Vehicles
5.15 Vehicle Release (Stored) $100 $201 $100 50% $0 0%
5.16 Vehicle Release (Impounded or DUI) $150 $201 $150 75% $0 0%
5.17 Abandoned $100 $201 $100 50% $0 0%
Vehicle Repossession
5.18 Vehicle Repossession Fee $15 $15 $15 100% $0 0%
Subpoenas
5.19 Admin Fee per Subpoena $15 $15 $15 100% $0 0%
5.20 Witness Fee $275 $275 $275 100% $0 0%
DUI Emergency Response^
5.21 Emergency Response to DUI Investigations al Costs up to $12,000 Actual Costs up to $12,000 Noise Ordinance
5.22 1st Response
5.23 2nd Response Actual Costs $150 $150
5.24 3rd Response Actual Costs $500 $500
5.25 4th Response Actual Costs $1,000 $1,000
5.26 5th+ Response Actual Costs $2,500 $2,500
Sworn Personnel Services
Special Events, 4 Hour Minimum
5.27 Lieutenant – per hour Actual Costs $217 $217 100%
5.28 Sergeant – per hour Actual Costs $194 $194 100%
5.29 Officer – per hour Actual Costs $167 $167 100%
5.30 Community Service Officer – per hour Actual Costs $153 $153 100%
6. FIRE
Fire Sprinkler Systems*
New 13, 13R Fire Sprinkler System - Up to 250 sprinkler heads
6.01 Plan Check New $233 $233 100% New New
6.02 Inspection New $221 $221 100% New New
New 13, 13R Fire Sprinkler System - 251 to 500 sprinkler heads
6.03 Plan Check $336 $350 $350 100% $14 4%
6.04 Inspection New $331 $331 100% New New
New 13, 13R Fire Sprinkler System - 500+ sprinkler heads
6.05 Plan Check $673 $700 $700 100% $27 4%
6.06 Inspection New $662 $662 100% New New
6.07 Inspection - Per Sprinkler Head $9 $9 $9 100% $0 -1% 5 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 151
Menifee Mayor and City Council August 17, 2022 Page 152 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
New 13D Residential Fire Sprinkler System (Base fee Per Model)
6.08 Plan Check $336 $350 $350 $14 4%
6.09 Inspection New $221 $221 100% New New
6.10 Inspection - Per Sprinkler Head $9 $9 $9 100% $0 -1% New 13D Residential Fire Sprinkler System - Low Pressure Tract (Per
6.11 Plan Check New $233 $233 New New
6.12 Inspection New $221 $221 100% New New
6.13 Inspection - Per Sprinkler Head New $9 $9 100% New New TI 13, 13R Fire Sprinkler System
6.14 Plan Check $504 $350 $350 ($154) -31%
6.15 Inspection New $221 $221 100% New New
6.16 Inspection - Per Sprinkler Head $9 $9 $9 100% $0 -1% TI 13D Residential Fire Sprinkler System
6.17 Plan Check $238 $233 $233 ($5) -2%
6.18 Inspection New $221 $221 100% New New
6.19 Inspection - Per Sprinkler Head $9 $9 $9 100% $0 -1% Water System Permits*
New Underground Fire Line
6.20 Plan Check $336 $467 $397 85% $61 18%
6.21 Inspection $392 $662 $563 85% $171 44%
Fire Pump (Per Pump)
6.22 Plan Check $617 $642 $642 100% $25 4%
6.23 Inspection $897 $883 $883 ($14) -2%
Emergency Underground Fire Line Repair
6.24 Plan Check $336 $350 $350 100% $14 4%
6.25 Inspection $617 $607 $607 ($10) -2%
6.26 Fire Hydrant/Water Flow Witness New $221 $221 100% New New Above Ground Tank (Temporary Water Supply/Construction)
6.27 Plan Check $336 $350 $350 $14 4%
6.28 Inspection $336 $331 $331 100% ($5) -1%
Fire Alarm*
New Alarm System
6.29 Plan Check $673 $700 $700 100% $27 4%
6.30 Inspection New $442 $442 100% New New
6.31 Inspection - Each Device $9 $9 $9 100% $0 -1%
TI Fire Alarm System
6.32 Plan Check $504 $525 $525 100% $21 4%
6.33 Inspection New $221 $221 100% New New
6.34 Inspection - Each Device $9 $9 $9 100% $0 -1%
6 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 152
Menifee Mayor and City Council August 17, 2022 Page 153 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
FACP Modification
6.35 Plan Check New $233 $233 100% New New
6.36 Inspection New $221 $221 100% New New
Water Flow (Monitoring) Alarm System Only
6.37 Plan Check $224 $233 $233 100% $9 4%
6.38 Inspection $224 $221 $221 100% ($3) -1%
Fire Protection Systems*
Special Extinguishing Systems (FM200, Dry Chem, Spray Mist, etc.)
6.39 Plan Check $561 $583 $583 100% $22 4%
6.40 Inspection $336 $331 $331 100% ($5) -1%
Smoke Control System-Rationale, Analysis and Plan Review
6.41 Plan Check $1,345 $1,400 $1,400 100% $55 4%
6.42 Inspection $1,233 $1,325 $1,325 100% $92 7%
Other Systems*
Hood & Duct Automatic Extinguishing System (Per system)
6.43 Plan Check $224 $233 $233 100% $9 4%
6.44 Inspection $336 $331 $331 100% ($5) -1%
Ovens, Industrial baking or drying, furnace or kiln Special Equipment
6.45 Plan Check $170 $175 $175 100% $5 3%
6.46 Inspection $245 $221 $221 100% ($24) -10%
Dust Collection Special Equipment (Per system)
6.47 Plan Check $224 $350 $298 85% $74 33%
6.48 Inspection $245 $331 $281 85% $36 15%
Solar Photovoltaic System Plan Check and Inspection
6.49 Plan Check $224 $233 $233 100% $9 4%
6.50 Inspection New $221 $221 100% New New
Refrigeration System
6.51 Plan Check $224 $233 $233 100% $9 4%
6.52 Inspection $224 $331 $281 85% $57 26%
Spray Booths (Per Booth/System)
6.53 Plan Check $224 $350 $298 85% $74 33%
6.54 Inspection $383 $386 $386 100% $3 1%
Liquified Petroleum Gases (LPG) Special System (Per System)
6.55 Plan Check $336 $350 $350 100% $14 4%
6.56 Inspection $450 $442 $442 100% ($8) -2%
Gas Systems (Med Gas, Industrial Gas, LPG) (Per System)
6.57 Plan Check $336 $350 $350 100% $14 4%
6.58 Inspection $392 $386 $386 100% ($6) -1%
Emergency Responder Radio Coverage (Per System)
7 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 153
Menifee Mayor and City Council August 17, 2022 Page 154 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
6.59 Plan Check $224 $233 $233 100% $9 4%
6.60 Inspection $448 $221 $221 100% ($227) -51%
Generator - Cell Sites (Per Gen/Site)
6.61 Plan Check $573 $350 $350 100% ($223) -39%
6.62 Inspection $452 $221 $221 100% ($231) -51%
Generator
6.63 Plan Check New $350 $350 100% New New
6.64 Inspection New $221 $221 100% New New
Battery Systems - Residential
6.65 Plan Check $573 $350 $350 100% ($223) -39%
6.66 Inspection $112 $221 $221 100% $109 97%
Battery Systems - Commercial
6.67 Plan Check $573 $583 $583 100% $10 2%
6.68 Inspection $112 $221 $188 85% $76 68%
Battery Systems Facilities
6.69 Plan Check New $934 $934 100% New New
6.70 Inspection New $773 $773 100% New New
CO2 System
6.71 Plan Check New $233 $233 100% New New
6.72 Inspection New $221 $221 100% New New
Hazardous Materials*
Chemical Classification Disclosure Review <10 Chemicals
6.73 Plan Check $336 $350 $350 100% $14 4%
6.74 Inspection $224 $221 $221 100% ($3) -1%
Chemical Classification Disclosure Review 10-25 Chemicals
6.75 Plan Check $448 $467 $467 100% $19 4%
6.76 Inspection $336 $331 $331 100% ($5) -1%
Chemical Classification Disclosure Review 26-100 Chemicals
6.77 Plan Check $765 $817 $817 100% $52 7%
6.78 Inspection $478 $442 $442 100% ($36) -8%
Chemical Classification Disclosure Review >100 Chemicals
6.79 Plan Check $1,051 $1,109 $1,109 100% $58 5%
6.80 Inspection $668 $662 $662 100% ($6) -1%
High Piled Storage*
High Piled Combustible Storage Up to 12,000 square feet
6.81 Plan Check $448 $467 $467 100% $19 4%
6.82 Inspection $336 $331 $331 100% ($5) -1%
High Piled Combustible Storage 12,001-50,000 square feet
6.83 Plan Check $673 $700 $700 100% $27 4%
8 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 154
Menifee Mayor and City Council August 17, 2022 Page 155 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
6.84 Inspection $448 $442 $442 100% ($6) -1%
High Piled Combustible Storage 50,001-100,000 square feet
6.85 Plan Check $785 $817 $817 100% $32 4%
6.86 Inspection $673 $662 $662 100% ($11) -2%
High Piled Combustible Storage >100,000 square feet
6.87 Plan Check $1,009 $1,050 $1,050 100% $41 4%
6.88 Inspection $785 $773 $773 100% ($12) -2%
Access and Water Supply*
Access and Water Supply Only - Commercial Construction Inspection
6.89 Plan Check $224 $233 $233 100% $9 4%
6.90 Inspection $336 $221 $221 100% ($115) -34%
Access and Water Supply Only - Residential Construction Inspection
6.91 One Lot $186 $166 $166 100% ($20) -11%
6.92 Each Additional Lot $38 $33 $33 100% ($5) -13%
Fire Lane Plan Check and Inspection
6.93 Plan Check New $117 $117 100% New New
6.94 Inspection New $110 $110 100% New New
6.95 Fuel Modification Inspection New $221 $221 100% New New Tanks*
Underground Storage Tanks Install or Removal
6.96 Plan Check $224 $233 $233 100% $9 4%
6.97 Inspection $224 $221 $221 100% ($3) -1%
Aboveground Storage Tank Install or Removal
6.98 Plan Check $224 $233 $233 100% $9 4%
6.99 Inspection $224 $221 $221 100% ($3) -1%
Alterations to Gas Stations (No tank alterations)
6.100 Plan Check $224 $233 $233 100% $9 4%
6.101 Inspection $224 $221 $221 100% ($3) -1%
Other Fees
6.102 Work without Approval or Permit $336 $331 $331 100% ($5) -1%
6.103 Fire Stand-by $224 $221 $221 100% ($3) -1%
Alternative Materials and Methods (4 hour minimum, hourly thereafter)
6.104 Plan Check $897 $700 $700 100% ($197) -22%
6.105 Inspection New $221 $221 100% New New
6.106 Consultant Fire Plan Review Actual Costs Actual Costs
6.107 3rd Review and subsequent submittals $336 $233 $233 100% ($20) -31%
6.108 Expedited/Overtime Plan Review $336 $350 $350 100% $14 4%
6.109 Over the Counter/Misc. Revisions Plan Review $168 $175 $175 100% $7 4% Drilling / Blasting Permit - Initial (min. 2 hrs)
9 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 155
Menifee Mayor and City Council August 17, 2022 Page 156 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
6.110 Plan Check New $233 $233 100% New New
6.111 Inspection New $221 $221 100% New New
Renewable Permit Fees (Issued at Annual Fire-Life Safety Inspection (105 Permits)*
6.112 Aerosol Products (Level 2 & 3) $85 $110 $94 $9 10%
6.113 Amusement Building $287 $166 $166 100% ($121) -42%
6.114 Aviation Facilities New $221 $221 100% New New
6.115 Cellulose Nitrate Storage $85 $110 $94 $9 10%
6.116 Combustible Dust Producing Operations $119 $110 $110 100% ($9) -7%
6.117 Combustible Fiber Storage $191 $166 $166 100% ($25) -13%
6.118 Compressed Gases $191 $221 $221 $30 16%
6.119 Covered and open mall buildings $280 $276 $276 100% ($4) -1%
6.120 Cryogenic Fluids $191 $221 $221 100% $30 16%
6.121 Cutting and Welding $95 $110 $110 100% $15 16%
6.122 Dry Cleaning $287 $221 $221 ($66) -23%
6.123 Exhibits and Trade Shows New $221 $221 100% New New
6.124 Explosives $450 $442 $442 100% ($8) -2%
6.125 Fire Hydrants and Valves $287 $110 $110 ($177) -62%
6.126 Flammable and Comustible Liquids $142 $166 $166 100% $24 17%
6.127 Floor Finishing New $110 $110 100% New New
6.128 Fruit and Crop Ripening New $110 $110 New New
6.129 Fumigation and Insecticidial Fogging New $110 $110 100% New New
6.130 Hazardous Materials $191 $221 $221 100% $30 16%
6.131 HPM Facilites New $166 $166 100% New New
6.132 High Piled Combustible Storage <12,000 Square Feet $191 $166 $166 100% ($25) -13%
6.133 High Piled Combustible Storage 12,001-50,000 Square Feet $478 $442 $442 100% ($36) -8%
6.134 High Piled Combustible Storage >100,000 Square Feet $765 $773 $773 100% $8 1%
6.135 Hot Work Operation New $110 $110 New New
6.136 Industrial Ovens $119 $110 $110 100% ($9) -7%
6.137 Lumber Yard/Woodworking Plants $253 $221 $221 100% ($32) -13%
6.138 Liquid or gas-fueled vehicles or equi pment in assembly buildings $191 $110 $110 100% ($81) -42%
6.139 LP-gas $95 $166 $166 100% $71 74%
6.140 Magnesium $95 $110 $110 $15 16%
6.141 Miscellaneous Combustible Storage $191 $221 $221 100% $30 16%
6.142 Mobile Food Preparation Vehicles New $110 $110 100% New New
6.143 Motor Fuel Dispensing Facilities $119 $166 $166 $47 39%
6.144 Open Burning New $110 $110 100% New New
10 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 156
Menifee Mayor and City Council August 17, 2022 Page 157 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
6.145 Open Flames and Torches $85 $110 $94 85% $9 10%
6.146 Open Flames and Candles $85 $110 $94 85% $9 10%
6.147 Organic Coatings New $166 $166 100% New New
6.148 Outdoor Assembly Events (see special events)
6.149 Places of Assembly $85 $166 $141 85% $56 66%
6.150 Plant Extraction Systems New $221 $221 100% New New
6.151 Private Fire Hydrant New $110 $110 100% New New
6.152 Pyrotechnic special effects material (see explosives)
6.153 Proxylin Plastics New $110 $110 100% New New
6.154 Refrigeration Equipment $191 $221 $221 100% $30 16%
6.155 Repair Garages and Motor Fuel- Dispensing Facilities $238 $386 $328 85% $90 38%
6.156 Rooftop Heliports New $166 $166 100% New New
6.157 Spraying or Dipping Operations $85 $110 $94 85% $9 10%
6.158 Storage of scrap tires and tire byproducts $119 $110 $110 100% ($9) -7%
6.159 Temporary membrane structures and tents (see special events)
6.160 Tire-Rebuilding Plants $119 $110 $110 100% ($9) -7%
6.161 Waste Handling New $166 $166 100% New New
6.162 Wood Products $119 $147 $147 100% $28 24%
6.163 CO2 Dispensing System New $92 $92 100% New New
6.164 CO2 Enrichment New $110 $110 100% New New
6.165 Gas Detection New $221 $221 100% New New
6.166 Energy Storage Systems New $331 $331 100% New New Special Events*
Special Event Permit
6.167 Plan Check New $175 $175 100% New New
6.168 Inspection $224 $221 $221 100% ($3) -1%
Special Event Permit - With tents and or canopies > 400 square feet
6.169 Plan Check New $233 $233 100% New New
6.170 Inspection $336 $331 $331 100% ($5) -1%
6.171 Carnivals and Fairs $316 $331 $331 100% $15 5%
6.172 Fireworks Displays $415 $442 $442 100% $27 6%
6.173 Film Making New $442 $442 100% New New
Annual Life Safety Inspections - All Occupancies other than R*
6.174 <3,600 Square Feet Varies $221 $221 100%
6.175 3,600 - 25,000 Square Feet Varies $386 $386 100%
6.176 25,000 - 50,000 Square Feet Varies $552 $552 100% 11 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 157
Menifee Mayor and City Council August 17, 2022 Page 158 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
6.177 50,001 - 350,000 Square Feet Varies $607 $607 100%
6.178 >350,000 Square Feet Varies $1,159 $1,159 100%
Fire Life-Safety Inspections (Post-Development)
6.179 Fire annual Inspection (includes one re-inspection) New $221 $221 100% New New
6.180 2nd re-inspection New $442 $442 100% New New
6.181 3rd and subsequent re-inspections New $662 $662 100% New New
6.182 Fire Watch Inspection (Per Hour) New $221 $221 100% New New R-1 Occupancies i.e. Hotels, Motels*
6.183 <25 units $617 $607 $607 100% ($10) -2%
6.184 26-50 units $729 $717 $717 100% ($12) -2%
6.185 51-75 units $897 $883 $883 100% ($14) -2%
6.186 76-100 units $1,009 $993 $993 100% ($16) -2%
6.187 >100 units $1,177 $1,159 $1,159 100% ($18) -2%
R-2 (Apartment, Residential Permanent 3+)*
6.188 3-16 units New $331 $331 100% New New
6.189 17-25 units New $552 $552 100% New New
6.190 26-50 units New $717 $717 100% New New
6.191 51-75 units New $883 $883 100% New New
6.192 76-100 units New $993 $993 100% New New
6.193 >100 units New $1,159 $1,159 100% New New
6.194 Per additional 10 units New $37 $37 100% New New
R-2.1/R-4 Occupancies
6.195 Care Facility Residential State Licenses-6 or less Re-Inspection Fee $224 $221 $221 100% ($3) -1%
6.196 Care Facility Commercial 0-50 State Licensed $392 $386 $386 $27 -1%
6.197 Care Facility Commercial 51-99 State Licensed $504 $497 $497 100% ($7) -1%
6.198 Care Facility Commercial 100-150 State Licensed $617 $607 $607 100% ($10) -2%
6.199 Care Facility Commercial ≥151 State Licensed $785 $773 $773 100% ($12) -2% Day Care Facilities Residential 8-14 Fire Clearance
6.200 Plan Check $504 $525 $525 100% $21 4%
6.201 Inspection $224 $221 $221 ($3) -1%
6.202 Day Care Facility Commercial 0-50 $168 $166 $166 100% ($2) -1%
6.203 Day Care Facility Commercial 51-100 $224 $221 $221 100% ($3) -1%
6.204 Day Care Facility Commercial 101-150 $336 $331 $331 100% ($5) -1%
6.205 Day Care Facility Commercial >150 $392 $386 $386 100% ($6) -1%
6.206 2nd re-inspection fee (after initial and first inspection) $336 $331 $331 100% ($5) -1%
6.207 2nd re-inspection penalty $448 $442 $450 102% $2 0%
6.208 3rd plus re-inspection penalty $561 $552 $600 109% $39 7% Hourly Rates
6.209 Inspection $224 $221 $221 100% ($3) -1%
12 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 158
Menifee Mayor and City Council August 17, 2022 Page 159 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
6.210 Plan Review $224 $233 $233 100% $9 4%
6.211 Supplemental inspection fee (Per 1 hour or portion thereof) $224 $221 $221 100% ($3) -1%
6.212 Supplemental plan review (Per 1 hour or portion thereof) $224 $233 $233 100% $9 4%
6.213 After Hours or emergency Call-Out (2hr. Minimum = $448) $224 $221 $221 100% ($3) -1%
6.214 Other-Construction re-inspection fee $224 $221 $221 ($3) -1% Other Fees
6.215 Certificate of Occupancy Inspection New $166 $166 100% New New Commercial Emergency Evacuation Plan
6.216 Plan Check New $350 $350 100% New New
6.217 Inspection New $221 $221 New New
6.218 Lost Job Card Fee New $19 $19 100% New New
6.219 Defensible Space Inspections New $221 $221 100% New New
6.220 Non-Compliance Fee/Complaint Investigation New Actual Cost Actual Cost Surcharges
6.221 Technology Surcharge Fee 0% 5.7% 5.7% 100% 6% 0%
7. BUILDING
Building Permit Fees
7.01 Permit Issuance $27 $78 $55 70% $28 102%
7.02 Demolition* $140 $378 $265 70% $125 89%
7.03 Wall/Fence, City Standard* $93 $82 $82 100% ($11) -12%
7.04 Wall/Fence, Non-City Standard* $133 $164 $164 100% $31 24%
7.05 Deck/Patio, City Standard* $93 $110 $110 100% $17 18%
7.06 Deck/Patio, Non-City Standard* $133 $164 $164 100% $31 24%
7.07 Swimming Pool/In-Ground Spa* $467 $532 $532 100% $65 14% Reroof*
7.08 Residential $98 $110 $110 100% $12 12%
7.09 Commercial $98 $164 $115 70% $17 17%
Windows / Doors*
7.10 Up to 5 windows / doors New $82 $82 100% New New
7.11 Each additional 5 windows / doors New $27 $27 100% New New Other Fees:
7.12 Residential Accessory Structures (Up to 500 s.f. - including Garages)* New $823 $823 100% New New
7.13 Accessory / Additional Dwelling Unit (ADU)+*(1) New $2,622 $2,622 100% New New 13 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 159
Menifee Mayor and City Council August 17, 2022 Page 160 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
7.14 Kitchen and / or Bath Remodel* New $566 $566 100% New New
7.15 Duplicate Inspection Card $21 $13 $13 100% ($8) -38%
7.16 Duplicate Certificate of Occupancy $21 $78 $55 70% $34 160%
7.17 Misc. Permit $98 $164 $140 85% $42 43%
7.18 Inspections not specified $98 $164 $140 85% $42 43%
7.19 Re-inspections $98 $164 $140 85% $42 43%
7.20 After Hours Inspections (4 hours minimum) $118 $190 $162 85% $44 38% SMIP Fee^
7.21 1-3 Story Residential Buildings $13 $13 $13 100% $0 0%
7.22 Commercial and Over 3 Story Residential Buildings $28 $28 $28 100% $0 0%
7.23 California State Building Standards Administration Special Revolving Fund $1 $1 $1 100% $0 0% Surcharges
7.24 General Plan Maintenance Fee 5% 9% 9% 100% $0 80%
7.25 Technology Surcharge Fee 0% 5.7% 5.7% 100% $0 6%
Plan Check Fee*
7.26 Single Family Residential 65% 65% 65% 100% $0 0%
7.27 Multi-Family / Commercial / Industrial 65% 85% 85% 100% $0 31% Single Family Residential - Inspection+*
7.28 $1 to $500 $383.50 $383.50 100%
$501 to $2,000
7.29 First $500 $383.50 $383.50 100%
7.30 Each additional $100 or fraction thereof $42.92 $42.92 100% $2,001 to $25,000
7.31 First $2,000 $1,027.24 $1,027.24 100%
7.32 Each additional $1,000 or fraction thereof $19.65 $19.65 100% $25,001 to $50,000
7.33 First $25,000 $1,479.23 $1,479.23 100%
7.34 Each additional $1,000 or fraction thereof $36.71 $36.71 100% $50,001 to $100,000
7.35 First $50,000 $2,396.90 $2,396.90 100%
7.36 Each additional $1,000 or fraction thereof $28.76 $28.76 100% $100,001 to $500,000
7.37 First $100,000 $3,835.04 $3,835.04 100%
7.38 Each additional $1,000 or fraction thereof $7.53 $7.53 100% 14 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 160
Menifee Mayor and City Council August 17, 2022 Page 161 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
$500,001 to $1,000,000
7.39 First $500,000 $6,848.28 $6,848.28 100%
7.40 Each additional $1,000 or fraction thereof $8.90 $8.90 100% $1,000,001 +
7.41 First $1,000,000 $11,299.66 $11,299.66 100%
7.42 Each additional $1,000 or fraction thereof $4.45 $4.45 100% Commercial / Multi-Family / Industrial - Inspection+*
7.43 $1 to $500 $383.50 $383.50 100%
$501 to $2,000
7.44 First $500 $383.50 $383.50 100%
7.45 Each additional $100 or fraction thereof $52.05 $52.05 100% $2,001 to $25,000
7.46 First $2,000 $1,164.21 $1,164.21 100%
7.47 Each additional $1,000 or fraction thereof $38.71 $38.71 100% $25,001 to $50,000
7.48 First $25,000 $2,054.48 $2,054.48 100%
7.49 Each additional $1,000 or fraction thereof $32.87 $32.87 100% $50,001 to $100,000
7.50 First $50,000 $2,876.28 $2,876.28 100%
7.51 Each additional $1,000 or fraction thereof $41.09 $41.09 100% $100,001 to $500,000
7.52 First $100,000 $4,930.76 $4,930.76 100%
7.53 Each additional $1,000 or fraction thereof $8.22 $8.22 100% $500,001 to $1,000,000
7.54 First $500,000 $8,217.94 $8,217.94 100%
7.55 Each additional $1,000 or fraction thereof $10.68 $10.68 100% $1,000,001 to $5,000,000
7.56 First $1,000,000 $13,559.59 $13,559.59 100%
7.57 Each additional $1,000 or fraction thereof $3.80 $3.80 100% $5,000,001 to $10,000,000
7.58 First $5,000,000 $28,762.77 $28,762.77 100%
7.59 Each additional $1,000 or fraction thereof $10.68 $10.68 100% $10,000,001 +
7.60 First $10,000,000 $82,179.36 $82,179.36 100%
7.61 Each additional $1,000 or fraction thereof $5.34 $5.34 100%
7.62 Repeat Tract Home 65% 65% 100%
Electrical Permit Fees
7.63 Permit Issuance $27 $78 $55 70% $28 102%
7.64 Residential Appliance, up to 1 HP* $116 $82 $82 100% ($34) -29% 15 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 161
Menifee Mayor and City Council August 17, 2022 Page 162 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
7.65 Non-Residential Appliances, up to 1 HP* $116 $82 $82 100% ($34) -29%
7.66 Power Apparatus, less than 100 HP, KW, KVA, or KVAR* $150 $82 $82 100% ($68) -45%
7.67 Power Apparatus, 100+ HP, KW, KVA, or KVAR* $183 $82 $82 100% ($101) -55%
7.68 Temporary Power Pole* $67 $82 $82 100% $15 23%
Services, Switchboards, Control Centers, & Panels*
7.69 Up to 400 amps for Single Family Residence $116 $82 $82 100% ($34) -29%
7.70 Up to 400 amps for Non-Single Family Residence $183 $82 $82 100% ($101) -55%
7.71 400+ amps $283 $164 $164 100% ($119) -42%
7.72 Receptacle, Switch, Outlet, & Fixture, first* $116 $68 $68 100% ($48) -41%
7.73 Receptacle, Switch, Outlet, & Fixture, each additional $5 $3 $3 100% ($2) -45%
7.74 Pole or Platform Mounted Fixtures, first* $183 $68 $68 100% ($115) -63%
7.75 Pole or Platform Mounted Fixtures, each additional $5 $3 $3 100% ($2) -45%
7.76 Swimming Pool/In-Ground Spa* $467 $164 $164 100% ($303) -65%
7.77 Meter Reset* $116 $82 $82 100% ($34) -29%
7.78 Misc. Permit, Flat Fee, or Hour ly as determined by staff $98 $164 $140 85% $42 43%
7.79 Inspections not specified $98 $164 $140 85% $42 43%
7.80 Re-inspections $98 $164 $140 85% $42 43%
7.81 After Hours Inspections (4 hours minimum) $118 $190 $162 85% $44 38% Mechanical Permit Fees
7.82 Permit Issuance $27 $78 $55 70% $28 102%
7.83 Forced-Air or Gravity-Type Furnace or Burner* $149 $110 $110 100% ($39) -26%
7.84 Suspended/Recessed Wall/Floor Mounted Heater* $133 $82 $82 100% ($51) -38% Air-Handling/Condensing Unit*
7.85 Single Family Residence $133 $82 $82 100% ($51) -38%
7.86 Non-Single Family Residence $183 $110 $110 100% ($73) -40%
7.87 Hood served by Mechanical Exhaust* $219 $110 $110 100% ($109) -50%
7.88 Boilers, Compressors, and Absorption Systems* $183 $110 $110 100% ($73) -40%
7.89 Misc. Permit, Flat Fee, or Hour ly as determined by staff $98 $164 $140 85% $42 43%
7.90 Inspections not specified $98 $164 $140 85% $42 43%
7.91 Re-inspections $98 $164 $140 85% $42 43%
7.92 After Hours Inspections (4 hours minimum) $118 $190 $162 85% $44 38% Plumbing Permit Fees
7.93 Permit Issuance $27 $78 $55 70% $28 102%
7.94 Plumbing Fixtures and Vents, fixtures 1-3 (total cost)* $116 $68 $68 100% ($48) -41%
7.95 Plumbing Fixtures and Vents, each additional fixture $5 $3 $3 100% ($2) -45%
7.96 Grease Interceptor* $116 $27 $27 100% ($89) -76%
16 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 162
Menifee Mayor and City Council August 17, 2022 Page 163 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
7.97 Gas System* $116 $110 $110 100% ($6) -6%
Piping/Re-piping
7.98 Single Family Residential* $163 $82 $82 100% ($81) -50%
7.99 Multi-Family Residential, first dwelling unit* $70 $82 $82 100% $12 17%
7.100 Multi-Family Residential, each additional unit $23 $14 $14 100% ($9) -40%
7.101 Water Heater* $83 $82 $82 100% ($1) -1%
7.102 Tankless Water Heater* $83 $208 $146 70% $63 76%
7.103 Solar Water Heating System* $133 $164 $164 100% $31 24%
7.104 Sewer / Septic* $150 $82 $82 100% ($68) -45%
7.105 Misc. Permit, Flat Fee, or Hour ly as determined by staff $98 $164 $140 85% $42 43%
7.106 Inspections not specified $98 $164 $140 85% $42 43%
7.107 Re-inspections $98 $164 $140 85% $42 43%
7.108 After Hours Inspections (4 hours minimum) $118 $190 $162 85% $44 38% Solar Permit Fees (State Fees)^*
7.109 Residential - up to 15kw $252 $450 $383 85% $131 52%
7.110 Each additional kw New $15 $15 100% New New
7.111 Commercial - up to 50kw $252 $1,000 $700 70% $448 178%
7.112 Commercial - 51-250kw - per kw New $7 $7 100% New New
7.113 Commercial - 250kw+ - per kw New $5 $5 100% New New Planning Support - Building Plan Check*
7.114 New Construction New $900 $900 100% New New
7.115 Tenant Improvements / Remodels New $375 $375 100% New New Engineering Support - Building Plan Check*
7.116 New Single Family Residence New $1,149 $1,149 100% New New
7.117 New Commercial Office New $766 $766 100% New New
7.118 New Multi-Family Residence New $1,149 $1,149 100% New New
7.119 All Other Projects New $300 $300 100% New New
Fire Support - Building Plan Check and Inspection*
Development Plan Check and Inspections (Residential-New and 0-1,999 Square Feet
7.120 Plan Check $224 $233 $233 100% $9 4%
7.121 Inspection $224 $221 $221 100% ($3) -1%
2,000-4,999 Square Feet
7.122 Plan Check $258 $292 $292 100% $34 13%
7.123 Inspection $258 $276 $276 100% $18 7%
5,000-9,999 Square Feet
7.124 Plan Check $336 $350 $350 100% $14 4%
7.125 Inspection $336 $331 $331 100% ($5) -1%
17 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 163
Menifee Mayor and City Council August 17, 2022 Page 164 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
10,000-24,999 Square Feet
7.126 Plan Check $392 $408 $408 100% $16 4%
7.127 Inspection $392 $386 $386 100% ($6) -1%
25,000-49,999 Square Feet
7.128 Plan Check $504 $525 $525 100% $21 4%
7.129 Inspection $504 $497 $497 100% ($7) -1%
50,000-100,000 Square Feet
7.130 Plan Check $617 $642 $642 100% $25 4%
7.131 Inspection $617 $607 $607 100% ($10) -2%
>100,000 Square Feet
7.132 Plan Check $765 $817 $817 100% $52 7%
7.133 Inspection $785 $773 $773 100% ($12) -2%
Hazardous Use by Square Footage (New Construction or added space 0-1,999 Square Feet
7.134 Plan Check $238 $233 $233 100% ($5) -2%
7.135 Inspection $238 $221 $221 100% ($17) -7%
2,000-4,999 Square Feet
7.136 Plan Check $381 $408 $408 100% $27 7%
7.137 Inspection $382 $386 $386 100% $4 1%
5,000-9,999 Square Feet
7.138 Plan Check $525 $583 $583 100% $58 11%
7.139 Inspection $525 $552 $552 100% $27 5%
10,000-24,999 Square Feet
7.140 Plan Check $668 $700 $700 100% $32 5%
7.141 Inspection $668 $662 $662 100% ($6) -1%
25,000-49,999 Square Feet
7.142 Plan Check $812 $875 $875 100% $63 8%
7.143 Inspection $812 $828 $828 100% $16 2%
50,000-100,000 Square Feet
7.144 Plan Check $955 $992 $992 100% $37 4%
7.145 Inspection $955 $938 $938 100% ($17) -2%
>100,000 Square Feet
7.146 Plan Check $1,147 $1,167 $1,167 100% $20 2%
7.147 Inspection $1,177 $1,104 $1,104 100% ($73) -6%
Shell Buildings for All Commercial Uses (New Construction or added 0-1,999 Square Feet
7.148 Plan Check $224 $233 $233 100% $9 4%
7.149 Inspection $224 $221 $221 100% ($3) -1%
2,000-4,999 Square Feet
18 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 164
Menifee Mayor and City Council August 17, 2022 Page 165 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
7.150 Plan Check $258 $292 $292 100% $34 13%
7.151 Inspection $258 $276 $276 100% $18 7%
5,000-9,999 Square Feet
7.152 Plan Check $336 $350 $350 100% $14 4%
7.153 Inspection $336 $331 $331 100% ($5) -1%
10,000-24,999 Square Feet
7.154 Plan Check $392 $408 $408 100% $16 4%
7.155 Inspection $392 $386 $386 100% ($6) -1%
25,000-49,999 Square Feet
7.156 Plan Check $504 $525 $525 100% $21 4%
7.157 Inspection $504 $497 $497 100% ($7) -1%
50,000-100,000 Square Feet
7.158 Plan Check $617 $642 $642 100% $25 4%
7.159 Inspection $617 $607 $607 100% ($10) -2%
>100,000 Square Feet
7.160 Plan Check $765 $817 $817 100% $52 7%
7.161 Inspection $785 $773 $773 100% ($12) -2%
Buildings for Commercial Uses (New Construction or added Space for 0-1,999 Square Feet
7.162 Plan Check $224 $233 $233 100% $9 4%
7.163 Inspection $224 $221 $221 100% ($3) -1%
2,000-4,999 Square Feet
7.164 Plan Check $258 $292 $292 100% $34 13%
7.165 Inspection $258 $276 $276 100% $18 7%
5,000-9,999 Square Feet
7.166 Plan Check $336 $350 $350 100% $14 4%
7.167 Inspection $336 $331 $331 100% ($5) -1%
10,000-24,999 Square Feet
7.168 Plan Check $392 $408 $408 100% $16 4%
7.169 Inspection $392 $386 $386 100% ($6) -1%
25,000-49,999 Square Feet
7.170 Plan Check $504 $525 $525 100% $21 4%
7.171 Inspection $504 $497 $497 100% ($7) -1%
50,000-100,000 Square Feet
7.172 Plan Check $617 $642 $642 100% $25 4%
7.173 Inspection $617 $607 $607 100% ($10) -2%
>100,000 Square Feet
7.174 Plan Check $765 $817 $817 100% $52 7%
7.175 Inspection $785 $773 $773 100% ($12) -2%
19 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 165
Menifee Mayor and City Council August 17, 2022 Page 166 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
Tenant Improvement (New Construction, Additions and Major 0-1,999 Square Feet
7.176 Plan Check $224 $233 $233 100% $9 4%
7.177 Inspection $224 $220.76 $221 100% ($3) -1%
2,000-4,999 Square Feet
7.178 Plan Check $258 $292 $292 100% $34 13%
7.179 Inspection $258 $275.95 $276 100% $18 7%
5,000-9,999 Square Feet
7.180 Plan Check $336 $350 $350 100% $14 4%
7.181 Inspection $336 $331.14 $331 100% ($5) -1%
10,000-24,999 Square Feet
7.182 Plan Check $392 $408 $408 100% $16 4%
7.183 Inspection $392 $386.33 $386 100% ($6) -1%
25,000-49,999 Square Feet
7.184 Plan Check $504 $525 $525 100% $21 4%
7.185 Inspection $504 $496.71 $497 100% ($7) -1%
50,000-100,000 Square Feet
7.186 Plan Check $617 $642 $642 100% $25 4%
7.187 Inspection $617 $607.09 $607 100% ($10) -2%
>100,000 Square Feet
7.188 Plan Check $765 $817 $817 100% $52 7%
7.189 Inspection $785 $772.66 $773 100% ($12) -2%
8. PLANNING
Flat Fees
8.01 Accessory Dwelling Unit* $2,235 $2,721 $2,721 100% $486 22% Appeal
8.02 Appeal - 1st $2,700 $4,437 $3,771 85% $1,071 40%
8.03 Appeal - 2nd $2,165 $3,877 $3,295 85% $1,130 52%
Conditional Use Permit*
8.04 Major $13,496 $17,822 $15,149 85% $1,653 12%
8.05 Major Revision $6,748 $13,735 $7,574 55% $826 12%
8.06 Minor $2,665 $4,936 $4,195 85% $1,530 57%
8.07 Minor Revision $2,395 $4,151 $3,146 76% $751 31%
8.08 Environmental Assessment/Negative Declaration $4,210 $8,182 $6,954 85% $2,744 65%
8.09 Environmental Determination (All Disc. Apps) $235 $367 $312 85% $77 33%
8.10 Film Permit (< 3 Days) $815 $1,525 $100 7% ($715) -88%
8.11 Final Site Development* $5,845 $5,633 $5,633 100% ($212) -4%
8.12 Home Based Business $155 $248 $211 85% $56 36%
8.13 Land Division Phasing Map* $5,395 $9,311 $7,915 85% $2,520 47% 20 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 166
Menifee Mayor and City Council August 17, 2022 Page 167 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
Landscape Plan Review*
8.14 Commercial $2,545 $2,786 $2,786 100% $241 9%
8.15 Industrial $1,475 $2,786 $2,369 85% $894 61%
8.16 Front Yard Typicals $1,540 $2,252 $1,915 85% $375 24%
8.17 Open Space $4,040 $4,145 $4,145 100% $105 3%
8.18 Landscape Inspection $460 $664 $564 85% $104 23%
8.19 Minor Exception New $520 $520 100% New New
8.20 Mobile Food Trucks* New $697 $697 100% New New
8.21 Multi-Family Ministerial Review - SB35* New $11,574 $11,574 100% New New
8.22 New Business Regulation Review $40 $41 $41 100% $1 3%
8.23 Noise Exception - Single Event* New $687 $687 100% New New
8.24 Public Convenience & Necessity W/O CUP* New $2,635 $2,635 100% New New
8.25 Planning Commission Hearing $2,440 $3,775 $3,209 85% $769 31%
8.26 Planning Review Fee* New $186 $186 100% New New
Plot Plan - Major*
8.27 Major $26,992 $34,547 $29,365 85% $2,373 9%
8.28 Revision $13,496 $27,928 $14,683 53% $1,187 9%
Plot Plan - Minor*
8.29 Minor (New Development) $4,275 $5,494 $4,670 85% $395 9%
8.30 Revision $2,395 $3,884 $3,502 90% $1,107 46%
8.31 Detached Accessory Structure* $2,335 $2,640 $2,640 100% $305 13%
8.32 Model Home Complex (Includes Sign Pkg)* $2,345 $3,695 $3,141 85% $796 34%
8.33 Shipping Containers* New $782 $782 100% New New
8.34 Tree Removal / Replacement Permit* New $1,131 $1,131 100% New New
8.35 Wall & Fence Plan Review* $2,700 $3,100 $3,100 100% $400 15%
8.36 Pre-Application Review $1,442 $8,539 $2,500 29% $1,058 73%
8.37 Pre-Existing Non-Conforming Use Verification* $1,160 $2,388 $1,671 70% $511 44%
8.38 Reasonable Accommodation* New $1,545 $1,545 100% New New
8.39 SB9 Urban Lot Split Fee* New $5,036 $5,036 100% New New
8.40 Sidewalk Vending Permit Application* $695 $697 $695 100% $0 0%
8.41 Sign Admin Relief Review* $550 $630 $630 100% $80 15% Sign Permit*
8.42 Affixed To Building $225 $348 $296 85% $71 32%
8.43 Monument - Comm / Ind / Res $650 $1,543 $1,080 70% $430 66%
8.44 Temporary (Commercial) $155 $248 $211 85% $56 36%
8.45 Sign Program* $2,610 $3,864 $3,285 85% $675 26%
8.46 Sign Program Amendment* $735 $925 $786 85% $51 7%
8.47 Similar Use Determination * New $1,706 $1,706 100% New New
8.48 Site Plan Conceptual Review New $3,972 $3,972 100% New New 21 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 167
Menifee Mayor and City Council August 17, 2022 Page 168 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
8.49 Small Wireless Facility/Eligible Facilities Request* New $4,031 $4,031 100% New New
8.50 Substantial Conformance* $2,575 $4,639 $3,943 85% $1,368 53% Tentative Parcel Map*
8.51 Commercial / Industrial $12,940 $17,316 $13,852 80% $912 7%
8.52 Finance New $7,782 $7,782 100% New New
8.53 Residential $11,040 $17,316 $13,852 80% $2,812 25%
8.54 Revised $7,740 $14,721 $10,389 71% $2,649 34%
8.55 Minor Condition Change $3,340 $9,224 $5,195 56% $1,855 56% Time Extension*
8.56 City Approved Project $3,510 $4,050 $4,050 100% $540 15%
8.57 Plot Plan (5-10 Yrs) $12,250 $6,917 $6,917 100% ($5,333) -44% Temporary Use Permit*
8.58 Major $1,735 $2,030 $2,030 100% $295 17%
8.59 Major (501C) $868 $2,030 $1,015 50% $147 17%
8.60 Minor $695 $1,351 $1,148 85% $453 65%
8.61 Minor (501C) $348 $1,351 $574 43% $226 65%
Variance*
8.62 Filed Alone $5,205 $5,611 $5,611 100% $406 8%
8.63 Filed With Other Applications $2,605 $2,607 $2,607 100% $2 0%
8.64 Zoning Information Letter $375 $472 $472 100% $97 26%
8.65 Additional Plan Check 25% 25% 25% 100% 0% 0%
8.66 Technology Surcharge Fee 0% 5.7% 5.7% 100% 6% 0%
Deposit Based Fees*
8.67 Surface Mining & Reclamation Act $20,000 $20,000 $20,000 100% $0 0%
8.68 Annexation Request $20,000 $20,000 $20,000 100% $0 0%
8.69 Zone Change $5,000 $5,000 $5,000 100% $0 0%
8.70 Development Agreement $10,000 $10,000 $10,000 100% $0 0%
8.71 EIR Review $20,000 $20,000 $20,000 100% $0 0%
8.72 Expedited Environmental Habitat Review $1,380 $1,500 $1,500 100% $120 9%
8.73 General Plan Amendment $10,000 $10,000 $10,000 100% $0 0%
8.74 Planned Unit Development $10,000 $10,000 $10,000 100% $0 0%
8.75 Specific Plan $20,000 $20,000 $20,000 100% $0 0%
8.76 Specific Plan Amendment $10,000 $10,000 $10,000 100% $0 0%
8.77 Sphere Of Influence Amendment $10,000 $10,000 $10,000 100% $0 0%
8.78 Study Review/Scoping Agreement $1,000 $1,000 $1,000 100% $0 0%
8.79 Ag Preserve Cancellation $5,000 $5,000 $5,000 100% $0 0% 22 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 168
Menifee Mayor and City Council August 17, 2022 Page 169 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
8.80 Tentative Tract Map $20,000 $20,000 $20,000 100% $0 0%
8.81 Tentative Tract Map - Revision $10,000 $10,000 $10,000 100% $0 0%
8.82 Historic Property Preservation $5,000 $5,000 $5,000 100% $0 0%
8.83 Hazardous Waste Facility Siting Permit $20,000 $20,000 $20,000 100% $0 0%
8.84 Hog Ranch Processing $10,000 $10,000 $10,000 100% $0 0%
8.85 Noise Exception - On-Going Event $5,000 $5,000 $5,000 100% $0 0%
8.86 MSHCP HANS $2,000 $2,000 $2,000 100% $0 0%
9. ENGINEERING
Rough Grading / Drainage Plan Check (Single Family Residence)*
9.01 1-50 Lots $1,865 $5,489 $3,843 70% $1,978 106%
9.02 51-75 Lots $10,960 $10,904 $10,904 100% ($56) -1%
9.03 75- 200 Lots Deposit $16,172 $16,172 100% Deposit Deposit
9.04 200+ Lots Deposit $20,000 $20,000 100% Deposit Deposit Precise Grading / Drainage Plan Check (Single Family Residence)*
9.05 1-50 Lots $1,865 $5,246 $3,672 70% $1,807 97%
9.06 51-75 Lots $3,695 $8,715 $6,101 70% $2,406 65%
9.07 75- 200 Lots $10,960 $13,080 $13,080 100% $2,120 19%
9.08 200+ Lots Deposit $15,000 $15,000 100% Deposit Deposit
9.09 Standalone Single Family Grading New $5,480 $5,480 100% New New Rough Grading/Drainage Plan Check (Multiple Family Residence, Commercial, Industrial)*
9.10 0-50K Sqft $5,925 $6,777 $6,777 100% $852 14%
9.11 >50K-100K Sqft $7,420 $8,657 $8,657 100% $1,237 17%
9.12 >100K-500K Sqft $9,075 $11,782 $10,015 85% $940 10%
9.13 >500K-1mil Sqft $10,335 $13,906 $11,820 85% $1,485 14%
9.14 >1mil+ Sqft Deposit $15,000 $15,000 100% Deposit Deposit Precise Grading/Drainage Plan Check (Multiple Family Residence, Commercial, Industrial)*
9.15 0-50K Sqft $5,925 $6,627 $6,627 100% $702 12%
9.16 >50K-100K Sqft $8,680 $9,700 $9,700 100% $1,020 12%
9.17 >100K-500K Sqft $11,595 $14,367 $14,367 100% $2,772 24%
9.18 >500K-1mil Sqft $13,500 $15,835 $15,835 100% $2,335 17%
9.19 >1mil+ Sqft Deposit $20,000 $20,000 100% Deposit Deposit
9.20 Plan Check Revision Deposit $10,000 $10,000 100% Deposit Deposit
9.21 Extra Plan Check 1/4 Initial Fee 1/4 Initial Fee
Encroachment and Public Improvements*:
9.22 Encroachment Permit Issuance $65 $121 $103 85% $38 58%
9.23 Encroachment Plan Review New $591 $591 100% New New 23 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 169
Menifee Mayor and City Council August 17, 2022 Page 170 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
9.24 Per plan sheet New $295 $295 100% New New
Encroachment Permits*:
9.25 Permits per Event under existing annual permit New $60 $60 100% New New
9.26 Permits for One Day Work New $433 $433 100% New New
9.27 Permits Exceeding One Day Work New $433 $433 100% New New
9.28 Permits for Major Projects New $1,733 $1,500 87% New New
9.29 Permits for One Day Work, Multiple Locations New $513 $513 100% New New
9.30 Permits for Night-Time Work New $550 $550 100% New New
9.31 Additional Review (Traffic Control) New $158 $158 100% New New
9.32 Additional Inspection New $137 $137 100% New New
Public Improvement Plan Review*: (Assumes up to 3 plan reviews, anything beyond 3 would be charged time and material).
9.33 $0-$500,000 $8,563.52 $8,564 100% $8,564
9.34 $500,000 $8,563.52 $8,564 100% $8,564
9.35 Per $1,000 $8.80 $8.80 100% $9
9.36 $1,000,000 $12,961.53 $12,962 100% $12,962
9.37 Per $1,000 $2.95 $2.95 100% $3
9.38 $5,000,000 $24,743.43 $24,743 100% $24,743
9.39 Per $1,000 $1.25 $1.25 100% $1
9.40 $10,000,000 $30,990.85 $30,991 100% $30,991
9.41 Per $1,000 $1.30 $1.30 100% $1
9.42 $25,000,000 $50,540.42 $50,540 100% $50,540
9.43 Per $1,000 $0.65 $0.65 100% $1
9.44 Public Improvement Inspection* 3% 3% 3% 100% $0 0%
9.45 Landscaping Improvements* Varies $4,480 $4,480 100%
9.46 Neighborhood Park* $6,690 $11,863 $10,083 85% $3,393 51%
9.47 Community Park* $9,940 $15,459 $13,140 85% $3,200 32%
9.48 Regional Park* $9,940 $18,197 $15,468 85% $5,528 56%
9.49 Signing & Striping (if not included in the street improvement plans)* $1,370 $3,546 $2,482 70% $1,112 81%
9.50 Per Sheet* $800 $443 $443 100% ($357) -45%
9.51 Traffic Signal* $5,370 $6,907 $5,871 85% $501 9%
9.52 Minor Modification of Traffic Signals* New $2,724 $2,724 100% New New
9.53 Plan Check Revision Deposit $10,000 $10,000 100% Deposit Deposit
9.54 Extra Plan Check 1/4 of Initial Fee
Grading/Drainage Inspection*
9.55 Residential up to 1 acre New $1,885 $1,885 100% New New
9.56 Residential 1+ acres Deposit $3,000 $3,000 100% Deposit Deposit Traffic Engineering Exhibits*
24 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 170
Menifee Mayor and City Council August 17, 2022 Page 171 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
9.57 Traffic Control Plan $30 $64 $45 70% $15 50%
9.58 Per Sheet $200 $474 $332 70% $132 66%
9.59 Trip Generation Letter $740 $839 $839 100% $99 13%
9.60 Per study $1,000 $1,264 $1,074 85% $74 7%
9.61 Small Study (<500 ADT) $740 $839 $839 100% $99 13%
9.62 Per study $2,000 $1,896 $1,896 100% ($104) -5%
9.63 Typical TIA (500-1,000 ADT) $740 $839 $839 100% $99 13%
9.64 Per study $3,000 $3,160 $3,160 100% $160 5%
9.65 Large TIA (1,000+ ADT) $740 $839 $839 100% $99 13%
9.66 Per study $5,000 $5,056 $5,056 100% $56 1%
9.67 Parking Study $740 $839 $839 100% $99 13%
9.68 Per study $2,000 $3,160 $2,686 85% $686 34%
Final Parcel Maps
9.69 Residential Parcel Map* $8,890 $10,047 $10,047 100% $1,157 13% Commercial/Industrial Parcel Map*
9.70 <20 acres $11,195 $13,238 $13,238 100% $2,043 18%
9.71 Per additional acre New $118 $118 100% New New
Final Tract Map*
9.72 5-20 Lots $12,640 $9,469 $9,469 100% ($3,171) -25%
9.73 21-50 Lots $14,495 $13,726 $13,726 100% ($769) -5%
9.74 51-100 Lots $17,295 $18,087 $18,087 100% $792 5%
9.75 100+ Lots Deposit $20,000 $20,000 100% Deposit Deposit
9.76 Amendment to final map $4,645 $5,755 $5,755 100% $1,110 24% Survey/Mapping Review*
9.77 Lot Line Adjustment / Merger $3,940 $4,228 $4,228 100% $288 7%
9.78 Survey Monument Field Inspection $335 $650 $552 85% $217 65%
9.79 Plus deposit determined by staff with charges for actual outside costs Deposit
9.80 Record of Survey Plan Check $3,135 $3,170 $3,170 100% $35 1%
9.81 Condominium Conversion Review $10,000
9.82 Certificate of Compliance $3,650 $3,542 $3,542 100% ($108) -3%
9.83 Substantial Compliance $1,550 $2,325 $1,976 85% $426 27%
9.84 Reversion to Acreage $3,830 $3,612 $3,612 100% ($218) -6%
9.85 Certificate of Correction Issuance $2,935 $2,817 $2,817 100% ($118) -4%
9.86 Vacation $4,620 $4,561 $4,561 100% ($59) -1%
9.87 Initial deposit if involving Public Road currently in use with charges at the fully allocated hourly rates of involved personnel plus any outside costs $10,000 $10,000 $10,000 100% $0 0%
9.88 Quitclaim $3,120 $3,077 $3,077 100% ($43) -1%
9.89 Easement Processing $3,085 $3,051 $3,051 100% ($34) -1% 25 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 171
Menifee Mayor and City Council August 17, 2022 Page 172 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
9.90 Parking Covenant Review New $2,587 $2,587 100% New New
9.91 CC&R $3,000 $3,000 $3,000 100% $0 0%
Water Quality/Stormwater*
Preliminary Water Quality Management Plan Review (WQMP)*
9.92 Small Deposit $4,265 $4,265 100% Deposit Deposit
9.93 Medium Deposit $5,895 $5,895 100% Deposit Deposit
9.94 Large Deposit $6,670 $6,670 100% Deposit Deposit
9.95 Final WQMP w/ Approved Prelim $5,570 $6,014 $6,014 100% $444 8% Final WQMP w/o Approved Prelim*
9.96 Small Deposit $3,558 $3,558 100% Deposit Deposit
9.97 Medium Deposit $4,356 $4,356 100% Deposit Deposit
9.98 Large Deposit $5,923 $5,923 100% Deposit Deposit
Stormwater Inspection: Commercial / Industrial Businesses*
9.99 Low Priority $195 $539 $378 70% $183 94%
10.00 Medium/High Priority $455 $662 $563 85% $108 24%
Reports/Studies
9.100 Drainage Study $2,500 $2,500 $2,500 100% $0 0%
9.101 Geotechnical Study $1,705 $1,915 $1,915 100% $210 12%
9.102 ESA $1,705 $1,124 $1,124 100% ($581) -34%
9.103 Traffic Scoping Study $1,145 $1,915 $1,915 100% $770 67% Special Districts*
9.104 CFD/LMD Annexation $2,580 $2,623 $2,623 100% $43 2%
9.105 Plus initial deposit determined by staff with charges for any outside or legal costs Deposit $5,000 $5,000 100%
9.106 CFD/Assessment District Audit $10,000 $10,000 $10,000 100% $0 0%
9.107 Assessment District Formation $20,000 $20,000 $20,000 100% $0 0% Bonds
9.108 Bond Release $710 $1,741 $1,218 70% $508 72%
9.109 Plus deposit determined by staff with actual charges for GIS database changes and inspections Deposit $2,000 $2,000 100% Deposit Deposit
9.110 Bond Reduction $710 $2,036 $1,425 70% $715 101%
9.111 Plus deposit determined by staff with actual charges for GIS database changes and inspections Deposit $3,000 $3,000 100% Deposit Deposit
9.112 Bond Replacement $710 $1,741 $1,218 70% $508 72%
9.113 Plus deposit determined by staff with actual charges for GIS database changes and inspections Deposit $2,000 $2,000 100% Deposit Deposit
9.114 Initial Bond Posting New $1,741 $1,741 100% New New Misc Services
9.115 TUMF Audit $10,000 $10,000 $10,000 100% $0 0%
26 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 172
Menifee Mayor and City Council August 17, 2022 Page 173 of 174
COST OF SERVICES - USER FEE - STAFF RECOMMENDED FEES
Fee
(c)
Cost
Recovery %
(c & b)
Diff.
(c-a)
% of Increase over
Current Fee (a & c)
Fee
No.
Staff RecommendedTotal
Cost
(b)
Current
Fee
(a)
Fee Title
9.116 Misc. Engineering Agreements Deposit $10,000 $10,000 100% Deposit Deposit
9.117 City Property Acquisition Process* $1,520 $2,958 $2,514 85% $994 65%
9.118 Plus initial deposit with charges for any outside costs $5,000 $5,000 $5,000 100% $0 0%
9.119 Street Name Change* $650 $787 $787 100% $137 21%
9.120 Block Party Processing* $505 $427 $427 100% ($78) -15% Wide and Overload Permit^
9.121 Daily $16 $360 $16 4% $0 0%
9.122 Annual $90 $360 $90 25% $0 0%
Other Fees:
9.123 Haul Route Review $165 $1,225 $858 70% $693 420%
9.124 Misc Planning/Engineering Review Deposit $5,000 $5,000 100% Deposit Deposit
9.125 Borrow Site Plan Check* $1,095 $1,516 $1,288 85% $193 18%
9.126 Stockpile Plan Check* $850 $1,594 $1,354 85% $504 59%
9.127 Stockpile/Borrow Site Inspection* $500 $587 $587 100% $87 17%
9.128 Technology Surcharge Fee 0% 5.7% 5.7% 100% New New Legend & Notes:
^ State / Federally Regulated or Set Fee
+
* Subject to Technology Fee.
(1)
Note:
Subject to General Plan Maintenance Fee - but only if new construction or major redevelopment. Other valuation-based projects such as smaller additions may not be eligible.
The Building Division's ADU Permit is inclusive of both plan check and permit and all MEPs.
All permits in this fee schedule assume a standard scope of work. If any project or application falls outside of the typical or standard scope of work, the Community Development Director or Public Works Director has the discretion to charge time and materials for that application or project.
Staff will provide a final recommendation at the September 21, 2022 City Council Meeting 27 of 27
Item Title: 4.1 Draft Comprehensive Cost of Services/User Fee Study Item Page Number: 173
Menifee Mayor and City Council August 17, 2022 Page 174 of 174