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City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District I
Matthew Liesemeyer, District 2
Lesa Sobek, District 3
Oean Deines, District 4
Menifee City Council
Regular Meeting Minutes
Wednesday, November 16, 2022
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Kay Vinson, Acting City Clerk
Mayor Zimmerman called the meeting to order at 5:00 PM. Present were Councilmembers Karuin, Liesemeyer, Sobek, Mayor Pro Tem Deines, and Mayor Zimmerman. One piece of correspondence was provided to the City Council. City Council recessed to closed session at 5:01 PM.
1. CONFERENCE REGARDING REAL PROPERTY NEGOTIATIONS (Government Code Section 54956.8):
Property Description: APN: 337310009
City Negotiato(s): Armando Villa, City Manager; Rochelle Clayton, Assistant City Manager; Gina Gonzalez, Economic Development Director
Negotiating Parties: Bank of America National Trust & Savings Association Under Negotiation: Price and terms of payment
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
Mayor Zimmerman called the meeting to order at 6:00 PM. City Attorney Jeffrey Melching stated there was no reportable action from closed session.
ROLL CALL
Present: Dean Deines, Bob Kanivin, Matthew Liesemeyer, Lesa Sobek, Bill Zimmerman
Absent: None
WORDS OF INSPIRATION
3.1 Kasey CraMord Elevation Church
PLEOGE OF ALLEGIANCE
William Sacriste, Lennar Homes, led the flag salute.
November 16, 2022
2. 3
4. Menifee Mayor and City Council
MINUTES
lY Oa
CLOSED SESSION (5:00 PMI
5. PRESENTATIONS
5.1 Citizen of the Month - Cathy Growcock
Mayor Pro Tem Deines and the City Council presented Cathy Growcock with the Citizen of the Month Certificate.
The City Council presented Todd Graves, Raising Cane's, with a certificate and provided a promotional video.
5.3 Community Services Update
Community Services Coordinator Michael Rinehart presented the following teen awards:
o Sofia Desirello, All-Star Athlete, 12th Grade, Paloma Valley High School . Caden Peterson, Inspiring Academic, 12th Grade, Paloma Valley High School . Katherine Schneider, Outstanding Citizen, 12th Grade, Paloma Valley High School
Community Services Manager Mariana Mitchell intrcduced Gabbi Cao, new Community Services Supervisor, and Ms. Mitchell provided the Community Services Update.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5-0)
7, PUBLIC COMMENTS (NON AGENDA ITEMS)
8. COUNCILMEMBER UPDATES AND COMMENTS
Menifee Mayor and City Council
5.2 Business Spotlight - Raising Cane's
The following addressed the City Council on non-agenda items:
o Gloria Sanchez
. Denise Ramiro
. Samatha Hernandez
o Linda Blanche
. Cynthia Robbins
o Reina Jackson
Conespondence provided to City Council.
Councilmember Karuin suggested investigating the possibility of deputizing unarmed volunteers to record/report traffic safety activity resulting in citations.
Reported on the meetings and events he attended.
o Murrieta-Temecula Group meeting at Wilson Creek Winery . Gale Webb Kids-R-#'l pump track opening
r VFW Veterans Ball
. Mayor's chili cook-off benefitting the Lions Club
o VFW flag retirement ceremony hosted at Miller Jones Mortuary . Sun City Stompers Veterans Day Celebration and Fundraiser . Rotary Club Meeting
o Cal Cities meeting at Cheech Marin Center for Chicano Art & Culture November 16, 2022
. Paloma Valley High School CIF Round 2 Football Game
. Chamber of Commerce mixer at Motte's Museum
o Public Safety fair
. VFW Veterans Day
Councilmember Liesemeyer shared that Ford Driving Skills for Life program at Fontana Speedway has spots available on December 3 and 4, 2022.
Reported on the meetings and events he attended.
. Western Riverside Council of Governments meeting
. Gale Webb pump track opening
Mayor Pro Tem Deines reported on the meetings and events he attended. o VFW Veterans Ball with Darrell Johnson, WWll Veteran and gunner on 824 bomber . Student of Month for November
. Boys & Girls Club Gala fundraiser
o Animal Friends of the Valley spay and neuter clinic groundbreaking Mayor Zimmerman reported on the meetings and events he attended. . Presented certificate of appeciati:n to Senator Melissa Melerdez at Monteleon Meadows . Public Safety Fair at Mt. San Jacinto College
o Gale Webb ribbon cutting
. VFW Veterans Elall
. lmpact Church 'Serve the City' cleanup and beautification day . Lions Club chili fundraiser
r Aloha Luau fundraiser for Veterans
o Economic Development Subcommittee assisted Business Development team in hosting site selectors
. Riverside County Transportation Commission
o Chamber of Commerce mixer at Motte's Museum
o Building lndustry Association installation dinner; City of Menifee awarded Excellence in Service Award
. Veterans Day event
o Sun City Stompers, honored two Vietnam Veterans with quilts o Boys & Girls Club Gala
. Eagle Ridge Church Veterans appreciation service
November 16, 2022
lvlenifee Mayor and City Council
Councilmember Sobek commented about ongoing city efforts for school safety, CPR training, need for safety/traffic education at all levels, and reaching out to Riverside County.
Reported on the meetings and events she attended.
. Gale Webb Kids-R+l Action Sports Park opening
. Veterans Day program and Military Banner program
Announced upcoming events: Evening of Gratitude and food drive on November 20th, Free Thanksgiving Meals on November 241n, and Holland Road overpass ground breaking on December Sth at 10:00 AM.
9. APPROVAL OF MINUTES - None
10. CONSENT CALENDAR
Item nos. 10.10, 10.'11 and 10.14 were pulled from the Consent Calendar for further discussion The balance of the Consent Calendar was approved by the following vote.
MOVER: Dean Deines
SECONDER: Matthew Liesemeyer
YES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
RECUSE: None
Waiver of Reading
ACTION
1. Waived the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Proclamation
ACTION
1. Proclaimed November 2022 Family Court Awareness Month
10.3 Warrant Register
ACTION
1. Ratified and approved the Voucher List dated 1012112022 and the Payroll Register/Other EFTs dated 1011212022 and 1011412022 which have a total budgetary impact of $3,016,601.86.
10.4 Treasurer's Report - July 2022
ACTION
1 . Approved the Treasurer's Report for July 2022
10.5 Monthly Public Safety Reports
ACTION
1 . Received and filed.
10.6 Second Reading and Adoption of an Ordinance Relocating Title 8, Chapters 8.02, 8.03,
8.26, and 8.27 and lncorporating the 2022 California Building and Fire Codes into the Menifee Municipal Code
ACTION
1. Adopted Ordinance No. 2022-364 to relocate Title 8, Chapters 8.02, 8.03, 8.26, and 8.27 and incorporate lhe 2022 California Building and Fire Codes into the Menifee Municipal Code.
November 16, 2022
l\4enifee lvlayor and City Council
10.1 10.8 CalRecycle Edible Food Recovery Grant Award
ACTION
1 . Accepted the CalRecycle Edible Food Recovery Grant in the amount of $241 ,360 and authorized City staff to administer the funded project; and
2. Adopted Budget Amendment Resolution No. 22-1256 authorizing an increase in revenue and appropriation of expenditures in the amount of $241 ,360 to a program account as assigned by the Finance Department; and
3. Authorized the City Manager, or his designee, to execute all necessary documents to implement the funded programs.
10.9 Agreements with Pacific Coast Stitch, LLC and Promo Shop, lnc. for Custom Apparel Services
ACTION
1. Approved and authorized the City Manager to execute a Professional Services Agreement with Pacific Coast Stitch, LLC for custom apparel services for the remainder of Fiscal Year (FY) 202212023 in an amount not to exceed $4,000 for the Community Services Department; and
2. Approved and authorized the City Manager to execute a Professional Services Agreement with Promo Shop, lnc. for custom apparel services for the remainder of FY 202212023 in an amount not to exceed $6,000 for the Community Services Department; and
3. Authorized an automatic two one year renewals for annual services to Pacific Coast Stich, LLC for $17,500 annually, at the City's discretion, and contingent on availability of the corresponding budget; and
4. Authorized an automatic two one year renewals for annual services to Promo Shop, lnc. for $17,500 annually, at the City's discretion, and contingent on availability of the corresponding budget.
10.10 Agreement with Genasys lnc. for an Emergency Mass Notification System This item was pulled from the Consent Calendar for discussion.
ACTION
1 . Approved and authorized the City Manager to execute a Software as a Service (SaaS) Agreement with Genasys lnc. for implementation of a new Emergency Mass Notification System for three years extending from Fiscal Year (FY) 202212023 through FY 202412025 in an amount not to exceed $39,835 per fiscal year, and
November 16, 2022
Menifee Mayor and City Council
10.7 2021 Permanent Local Housing Allocation (PLHA) Program Funds ACTION
1. Accepted 2021 Permanent Local Housing Allocation (PLHA) grantfunds from the California Department Housing and Community Development (HCD) in the amount of $391,071 for the Menifee First Time Homebuyer's Down Payment Assistance Program; and
2. Authorized City Manager to execute all necessary agreements, amendments, and related documents to receive the 2021 PHLA grant funds; and
3. Adopted Budget Amendment Resolution No.22-1255 authorizing an increase in revenue and appropriation of expenditures in the amount of $39'l ,071 to accounts identified by the Finance Department.
2. Adopted Budget Amendment Resolution No. 22-1257 carrying forward program budget from FY 202112022 into the FY 202212023 Budget in the amount of $120,000.
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
RECUSE: None
10.11 Deferral of Conditions of Approval and Quimby Agreement Amendment Relating to Public Park Dedication for Quartz Ranch Development
This item was pulled from the Consent Calendar for discussion. For the record, Councilmember Liesemeyer suggested avoiding future deferrals of park improvements.
ACTION
1. Adopted Resolution No.22-1258 to approve the Temporary Deferral of Conditions of Approval for Tract Map Nos. 28786, 28791, 28792, 28793, and 28794, located within Newport Estates Specific Plan encompassing the property along both sides of Evans Road, north side of Holland Road and south of Newport Road, relating to park development timing requirements; and
2. Approved and authorized the City Manager to execute the Second Amendment to the Quimby Park Mitigation Agreement to align park development timing requirements with the amended Conditions of Approval for Tract Map Nos. 28786, 28791.28792, 28793, and 28794.
MOVER: Matthew Liesemeyer
SECONDER: Lesa Sobek
AYES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
RECUSE: None
Reject all Bids for Murrieta Road Resurfacing and lmprovements Project ACTION
1. Authorized the City Manager to reject all bids submitted for the Murrieta Road Resurfacing and lmprovements Project, Capital lmprovement Project No. CIP 23 07.
Bid Award and Agreement with Hillcrest Contracting lnc. for Construction Services for Menifee Road Resurfacing Project
ACTION
1. Awarded bid and authorized the City Manager to execute an Owner contractor Agreement with Hillcrest Contracting lnc. to perform construction services for the Menifee Road Resurfacing Project, Capital lmprovement Project (ClP) No. CIP 22 06, in the amount of $1 ,690,663; and
November 16, 2022
10.12 10.13
Menifee Mayor and City Council
2. Adopted Budget Amendment Resolutions No. 22-1259, SB 1 Fund 201, and No. 22-1260, Quality of Life Fund 105, carrying fomtard CIP 22 06 Menifee Road Resurfacing Project Budget from Fiscal Year (FY) 202112022 into the FY 202212023 Budget; and Budget Amendment Resolution No. 22-'1261 one BAR appropriating $80,000 from Gas Tax Fund balance into the project fund (Fund 200).
Bid Award and Agreement with Carter Enterprises Group, lnc., dba Pavement Rehab Company, for Crack Sealing Services for Fiscal Year 202212023 Slurry Seal Program Project
This item was pulled from the Consent Calendar for discussion.
AYES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
RECUSE: None
Bid Award and Agreement with California Professional Engineering, lnc. for Construction Services for Antelope Road/MSJC Entrance Traffic Signal and Reimbursement Agreement with Mt. San Jacinto College
ACTION
1. Awarded bid and authorized the City Manager to execute an owner contractor agreement with California Professional Engineering, lnc., to perform construction services for Antelope Road/ Mt. San Jacinto College (MSJC) Entrance Traffic Signal, Capital lmprovement Project (ClP) No. CIP 22 '15, in the amount of $604,514; and
2. Authorized the City Manager to execute a Reimbursement Agreement between the City of Menifee and MSJC for reimbursement of a portion of costs related to the installation of the new traffic signal; and
3. Adopted Budget Amendment Resolution No.22-1262 carrying forward project budget (Fund 526) from Fiscal Year (FY) 202112022 into the FY 202212023; and adopted Budget Amendment Resolution No. 22-1263 BAR appropriatin g $228,407 into Capital Project fund (Fund 320),
Final Map, Subdivision lmprovement Agreement and Bonds for Tract Map 36658 1, Cimarron Ridge, by Pulte Homes Company, LLC
ACTION
1. Approved and authorized the filing of final map 36658 1 , Cimarron Ridge, by Pulte Homes Company, LLC, located west of Valley Boulevard between Chambers Avenue and Thornton Avenue; and
November 16, 2022
10.14 10.15
'10.16
Menifee Mayor and City Council
AGTION
1 . Awarded bid and authorized the City Manager to execute an Owner contractor Agreement with Carter Enterprises Group, lnc., doing business as Pavement Rehab Company, to perform crack seal services for the Fiscal Year 202212023 Slurry Seal Program Project, Pavement Management Program (PMP) No. PMP 23 01, in the amount of $77,390.
MOVER: Lesa Sobek
SECONDER: Matthew Liesemeyer
2. Approved and authorized the City Manager to execute the Subdivision lmprovement Agreement to guarantee completion of required public improvements associated with Tract Map 36658 1 .
,I'1. PUBLIC HEARING ITEMS
11 .1 2022 Development lmpact Fee Nexus Study and Fee Update Deputy Finance Director Margarita Cornejo provided a presentation. Mayor Zimmerman opened the public hearing at 7:40 PM. The Acting City Clerk stated the public hearing was legally noticed, one piece of correspondence was provided to the City Council, and there were no public comments. Mayor Zimmerman closed the public hearing at 7:41 PM.
ACTION
1. Adopted Resolution No. 22-1264 approving an updated schedule of the Development lmpact Fees to replace the existing fee schedule and authorize a new fee schedule with an effective date of July 1,2023, with a phase in of fees for commercial/retail and office categories; and
2. Authorized the City Manager to implement an annual Construction Cost lndex ("CCl") adjustment, as of December of the preceding (calendar) year and made effective for July 1 of each fiscal year, allowing for automatic annual adjustments, including increases and decreases, but not less than 0% during the phase in period (through Fiscal Year 202712028), with the first adjustment effective July 1,2024.
MOVER: Matthew Liesemeyer
SECONDER: Lesa Sobek
YES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
REGUSE: None
11.2 Re adoption of the City of Menifee's 6th Cycle, 2021 - 2029 Housing Element Update as Required for State Compliance
Community Development Director Cheryl Kitzerow provided a presentation. Mayor Zimmerman opened the public hearing at 7:48 PM. The Acting City Clerk stated the public hearing was legally noticed, no conespondence was received.
The following speaker provided public comment
. David Cordero
Mayor Zimmerman closed the public hearing at 7:50 PM.
ACTION
1 . Adopted Resolution No. 22-'l 265 approving technical and clarifying revisions to the City of Menifee's adopted 6th Cycle, 2021 2029 Housing Element Update as required by the Department of Housing and Community Development (HCD) for compliance with State Housing Element Law.
November '16, 2022
Menifee Mayor and City Council
MOVER: Matthew Liesemeyer
SECONDER; Dean Deines
AYES: Deines, Karwin, Liesemeyer, Sobek, Zimmerman
NAYS: None
RECUSE: None
12.1 Street Sweeping Services Update
Public Works Director Nick Fidler provided a presentation ACTION
Received presentation from staff, and by consensus (5-0) provided direction to staff for Option 2 to provide in-house street sweeping services with purchased equipment and return to Council will full proposal.
12.2 Neighborhood Street Clean up Program Update
Public Works Director Nick Fidler provided a presentation ACTION
Received a presentation from staff, and by consensus (5-0) authorized the City Manager to proceed with the proposed Adopt a Street Agreement and Adopt a Street Program Policies, Rules, and Procedures as key elements of a city wide Neighborhood Street Clean up Program.
13. CITY ATTORNEY REPORTS - None
14. CITY MANAGER REPORTS
City Manager Armando Villa proudly shared the City received the prestigious 'Excellence in Service' Award from the Building lndustry Association.
Councilmember Karwin requested a report regarding legality and feasibility of volunteer traffic enforcement unit with observation, recording and citation ability, seconded by Liesemeyer.
Mayor Zimmerman requested a future discussion on creation of a business incentive district with identification of preferred business to receive incentives, seconded by Sobek.
November '16, 2022
Menifee Mayor and City Council
12. DISCUSSION ITEMS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
Councilmember Sobek requested a presentation on the results of the Education Summit, and compilation of issues that continue to n eed add ressed, seconded by Karwin.
16. ADJOURN
Mayor Zimmerman ad.journed the meeting at 8:37 PM.
Acting Clerk
Kay
November 16, 2022
Menifee Mayor and City Council