Agenda packet — Menifee City Council, December 7, 2022 (part 1 of 3)

1. CALL TO ORDER

2. ROLL CALL

3. WORDS OF INSPIRATION

3.1. Pastor Ryan Sharp Impact Church

4. PLEDGE OF ALLEGIANCE

5. PRESENTATIONS

5.1. Citizen of the Month – Charmaine Summers

6. AGENDA APPROVAL OR MODIFICATIONS

7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.

8. COUNCILMEMBER UPDATES AND COMMENTS

9. APPROVAL OF MINUTES

9.1 October 5, 2022 Special Minutes

9.2 October 5, 2022 Minutes

9.3 October 19, 2022 Special Minutes

9.4 October 19, 2022 Minutes

9.5 November 2, 2022 Minutes

9.6 November 16, 2022 Minutes

10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.

10.1 Waiver of Reading
RECOMMENDED ACTION

1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.

10.2 Warrant Register
RECOMMENDED ACTION

1. Ratify and approve the Voucher List dated 11/03/2022 and the Payroll Register/Other EFTs dated 10/25/2022, 10/27/2022, 10/28/2022, 11/02/2022, 11/03/2022, 11/09/2022, and 11/10/2022 and the Void Check Listing PE 10/31/2022 which have a total budgetary impact of $3,994,469.18.

10.3 Treasurer's Report August 2022
RECOMMENDED ACTION

1. Treasurer’s Report as of August 31, 2022

10.4 Monthly Public Safety Reports
RECOMMENDED ACTION

1. Receive and file.

10.5 Office of Traffic Safety Selective Traffic Enforcement Program Grant RECOMMENDED ACTION

1. Accept the grant funds from the Office of Traffic Safety Selective Traffic Enforcement Program Grant for the Menifee Police Department; and

2. Adopt a Resolution approving an increase in revenue and appropriation of expenditures in the amount of $109,000 to a project account as assigned by the Finance Department; and

3. Authorize the City Manager, or his designee, to execute all necessary documents to implement the Office of Traffic Safety Selective Traffic Enforcement Program Grant purchases.

10.6 Resolution to Approve the Application for Grant Funds for the Urban Greening Program for Sun City Park
RECOMMENDED ACTION

1. Adopt Resolution authorizing the City of Menifee to approve the application for grant funds for the Urban Greening Program for Sun City Park; and

2. Approve and authorize the City Manager, or his designee, to execute all necessary agreements and other grant related documents thereof to the California Natural Resources Agency.

10.7 Authority to Resolve Field Claims for Department Directors RECOMMENDED ACTION

1. Adopt a resolution delegating Department Directors and/or their designee the authority to resolve field claims of $500 or less; and

2. Authorize the City Manager, or his designee, to execute all necessary documents to implement the field claims procedure.

10.8 Budget Carryovers to Fiscal Year 2022/23
RECOMMENDED ACTION

1. Approve a Budget Amendment Resolution for the balance of budget carryovers, as of June 30, 2022, for all ongoing operating requests, ongoing grants, and capital improvement program (CIP) budget to Fiscal Year 2022/23.

10.9 Fiscal Year 2022/2023 Developer Funded CEQA Consultant Budget Amendment Resolution and Update
RECOMMENDED ACTION

1. Adopt a Budget Amendment Resolution appropriating $2,500,000 in expenditures to Account #100433052846 (Professional Services – Recoverable (CEQA)) and $2,500,000 to Account# 1003425 (CEQA Review Revenue) for Fiscal Year 2022/2023.

10.10 Holland Road/I215 Overcrossing Environmental Mitigation Credit Payment RECOMMENDED ACTION

1. Authorize the City Manager to execute necessary documents and issue payment in an amount not to exceed $300,000 to an environmental mitigation bank to purchase environmental mitigation credits for the Holland Road / I215 Overcrossing Project (CIP) No. 1303.

10.11 Agreement with B Riley Advisory Services for Business Continuity & Disaster Recovery Plan (Information Systems) Development and Production RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a professional services agreement with B Riley Advisory Services for the development and production of a Business Continuity and Disaster Recovery Plan in an amount notto exceed $139,500.

10.12 Lease Extension with Canon Financial Services Inc RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a sixmonth extension and issue Purchase Order (PO) to the existing Canon Financial Services Inc. (Canon) lease agreement for copiers and printers through June 30, 2023.

10.13 Street Sweeping Equipment Lease Extension and Equipment Purchase RECOMMENDED ACTION

1. Authorize the City Manager to exercise the option to continue to lease street sweeping equipment from Kellar Equipment on a monthtomonth basis per the existing lease agreement and beginning January 1, 2023; and

2. Approve the purchase of a used 2016 TYMCO 600 Series CNG Street Sweeper in an amount nottoexceed $246,687.50 including taxes, title transfer fees and delivery, and

3. Authorize the City Manager to issue a purchase order in support of the purchase; and

4. Authorize the purchase of this equipment pursuant to City of Menifee Municipal Code Section 3.12.070 A (4), waiving formal bidding requirements under the Purchasing Officer’s determination that due to the nature of the equipment, formal bidding is not likely to result in a lower price; and

5. Approve a budget adjustment resolution appropriating $250,000 from General Facilities Development Impact Fee Fund 524 available fund balance to Account 524455053155 for the purchase of the street sweeping equipment and payment of any title transfer fees.

10.14 Sky Technologies Change Order 1
RECOMMENDED ACTION

1. Approve change order No. 2 for the owner contractor agreement with Sky Technology Solutions increasing the contract amount by $11,912.85 for a revised total amount of $34,562.93.

10.15 Agreement Amendment Extending Terms with Gary F. Hoyt Landscape Architecture, Inc. for Architectural Landscape Services for the New Quail Valley Fire Station No. 5 Project
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 1 to Agreement with Gary F. Hoyt Landscape Architecture, Inc. to perform Plan Review and Inspection Support Services for the New Quail Valley Fire Station No. 5 Project, extending the terms of service through June 30, 2024.

10.16 Purchase Order with GHA Technologies, Inc. for HPE Servers, Network Switches, and Nimble Storage Appliance Upgrades
RECOMMENDED ACTION

1. Approve and authorize the City Manager to issue a purchase order to GHA Technologies, Inc. in the amount of $202,490.50, including tax and delivery, for the purchase of HPE servers, network switches, and a Nimble Storage expansion; and

2. Authorize the purchase to be made under the cooperative purchasing (piggyback) agreement as permitted under the Menifee Municipal Code Section

3.12.070 (6) through the NCPA Contract no. 0196; and

3. Authorize the City Manager to execute the required documents and approve any future change orders due to limited availability, or unavailability of equipment.

10.17 Public Works Fiscal Year 2022/23 Vehicle and Equipment Purchases RECOMMENDED ACTION

1. Approve the purchase of a Ford F150 from National Auto Fleet Group in the nottoexceed amount of $41,802 including taxes and delivery; and

2. Approve the purchase of a light tower from Multiquip in the nottoexceed amount of $11,223 including taxes and delivery; and

3. Approve the purchase of an excavator from Quinn Caterpillar in the notto exceed amount of $78,627 including taxes and delivery; and

4. Authorize the three purchases listed above as cooperative purchases under Municipal Code Section 3.12.070(6) through Sourcewell Agreements #091521 NAF, 041719MTQ, 062320CAT as allowed under the Menifee municipal code; and

5. Authorize the City Manager to execute the required documents and the Finance Department to issue corresponding purchase orders for the vehicle and equipment purchases.

10.18 Fiscal Year 2022/23 OnCall Professional Services Agreement with IK Consulting for Accela, Inc. Software Consulting Services
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a professional services agreement for fiscal year 2022/23 with IK Consulting (IKC) for oncall technical support and training services in the amount not to exceed $138,310; and

2. Authorize the City Manager to approve two optional oneyear renewals for as needed technical support and training to IKC for $37,700 per year for fiscal years 2023/24, and 2024/25 at the City’s discretion; and

3. Authorize the City Manager to amend the 2022/23 Professional Services Agreement and future years amendments, up to $100,000 contingent on budget availability for additional projects needed to support the permitting operations.

10.19 Gale Webb, KidsR#1 Action Sports Park Notice of Completion (CIP 1701) RECOMMENDED ACTION

1. Accept the improvements for Capital Improvement Project (CIP) No. 1701, Gale Webb, KidsR#1, Action Sports Park located at 26533 Craig Avenue; and

2. Authorize the City Clerk’s Office to file the Notice of Completion with the Riverside County Recorder’s Office.

10.20 Final Map for Parcel Map 38324, by ChickFilA, a Georgia Corporation.

RECOMMENDED ACTION

1. Approve and authorize the filing of parcel map 38324, located at the southwest quadrant of the intersection of Haun Road and New Hub Drive.

10.21 Subdivision Improvement Agreement and Bonds for Tract 32628, Adler Ranch, by FPG Tricon Menifee Property, LLC.

RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute the Subdivision Improvement Agreement to guarantee completion of street, water and drainage improvements associated with Tract Map (“TM”) 32628, located at the southeast corner of the intersection of Antelope Road and Craig Avenue.

10.22 Landscape Improvement Agreement and Bond for Tract Map 32628, Adler Ranch, by FPG Tricon Menifee Property, LLC.

RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Landscape Improvement Agreement to guarantee the completion of required landscape improvements associated with Tract 32628, located at the southeast corner of the intersection of Antelope Road and Craig Avenue.

10.23 Landscape Improvement Agreement and Bond for Tract Map 36852, Del Oro South, by Forestar (USA) Real Estate Group, Inc.

RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Landscape Improvement Agreement to guarantee the completion of required landscape improvements associated with Tract 36852, located south of Holland Road and east of Hanover Lane.

10.24 Landscape Improvement Agreement and Bond for Tract Map 37400, Sagewood, by D.R. Horton Los Angeles Holding Company, Inc.

RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Landscape Improvement Agreement to guarantee the completion of required landscape improvements associated with Tract 37400, located south of McLaughlin Road and west of Barnett Road.

11. PUBLIC HEARING ITEMS

11.1 Introduction and First Reading of an Ordinance Amending Title 14, to include Chapter

14.02 – Public Street Excavation Moratorium
RECOMMENDED ACTION

1. Introduce an ordinance amending Title 14 of the City of Menifee Municipal code to include Chapter 14.02 entitled “Public Street Excavation Moratorium” implementing a public street excavation moratorium for all newly reconstructed and resurfaced streets.

12. DISCUSSION ITEMS NONE

13. CITY ATTORNEY REPORTS

14. CITY MANAGER REPORTS

15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Update from George Krikorian (Sobek, June 15, 2022)
Target Date: TBD
> Update on Development East of the City (Sobek, July 7, 2021) Target Date: TBD
> Review Graffiti Ordinance (Sobek, April 20, 2022)
Target Date: TBD
> Discussion on Creation of Historical Districts and Preservation of Rural Areas (Sobek, May 4, 2022) Target Date: January 18, 2023
> South Korea “Ambassador of Peace” Medal Program (Sobek, May 4, 2022) Target Date: January 18, 2023
> City of Menifee App Presentation (Karwin, June 15, 2022) Target Date: January 18, 2023
> City Fine Structure for Illegal Fireworks (Sobek, July 20, 2022) Target Date: February 15, 2023
> Discussion on Restructuring Districts and Rotating Mayor (Karwin, Sept. 21, 2022) Target Date: February 15, 2023
> Discussion on Menifee Sister City (Sobek, Sept. 21, 2022) Target Date: TBD
> 2026 Semisesquicentennial Independence Celebration Event (Sobek, Sept. 21, 2022) Target Date: June 21, 2023
> Update on the Salt Creek Bike Trail (Sobek, Sept. 21, 2022) Target Date: February 15, 2023
> Noise Concerns on Newport Corridor (Sobek, Sept. 21, 2022) Target Date: TBD
> Annual Welcome Home Vietnam Veterans Event (Deines, Oct. 5, 2022) Target Date: January 18, 2023
> Extension of WM Senior Assistance Program (Karwin, Oct. 19, 2022) Target Date: TBD
> Menifee Police Youth Driving Program (Liesemeyer, Oct. 19, 2022) Target Date: TBD
> Veterans Advisory Committee (Deines, Oct. 19, 2022)
Target Date: TBD
> Feasibility of Establishing a Volunteer Traffic Enforcement Unit (Karwin, Nov. 16, 2022) Target Date: TBD
> 2022 Education Summit Presentation (Sobek, Nov. 16, 2022) Target Date: February 1, 2023
> Creation of a Business Incentive District (Zimmerman, Nov. 16, 2022) Target Date: TBD

16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.

Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.

Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.

Menifee Mayor and City Council
December 7, 2022
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