1 3
5 6
STRATEGIC PLAN OBJECTIVE
Accessible and Interconnected Community
FISCAL IMPACT
There is no fiscal impact associated with the recommended action as the activities described in the MOU have already been approved as a part of the Fiscal Year 2022/2023 adopted budget at the November 16, 2022 City Council meeting.
ATTACHMENTS
1. Memorandum of Understanding
2. Cal Recycle EFRG Award Notification
Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 2
Menifee Mayor and City Council
February 1, 2023
Page
320 of 454
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MEMORANDUM OF UNDERSTANDING
This MEMORANDUM OF UNDERSTANDING (“MOU”) is made and effective on February 1, 2023 (“Effective Date”) by and between the CITY OF MENIFEE, a California municipal corporation, (“City”) and Menifee Valley Community Cupboard, a food recovery agency (“MVCC”). City and MVCC may sometimes herein be referred to individually as a “Party” and collectively as the “Parties.”
Section 1. Term and Termination
A. Term. The term of this MOU shall begin on execution date and shall end on April 01, 2025 unless the term of this MOU is otherwise terminated or extended as provided in this MOU.
B. Termination. Either Party may terminate this MOU upon ninety (90) days’ written notice to the other Party. Upon termination each Party shall deliver to the other Party all documents and materials, if any, prepared for that other Party up to the date of termination.
Section 2. Rights and Obligations of the Parties
A. Special Provisions. The Parties may agree to additional, supplementary, or modified terms and conditions to those contained in the body of this MOU which shall be set forth in Exhibit A attached hereto and incorporated herein by this reference. In the event of a conflict between Exhibit A and the body of this MOU, Exhibit A shall control.
B. Rights and Obligations. The rights and obligations of the Parties are set forth in Exhibit B attached hereto and incorporated herein by this reference. Each Party shall dedicate the time to performance of its obligations as may be reasonably necessary to perform such obligations to the standards observed by a competent practitioner in the geographic area where that Party is located, and to the reasonable satisfaction of the other Party.
C. Cooperation and Noninterference. The Parties shall use best efforts to cooperate to accomplish the purposes of this MOU. Neither Party shall unreasonably interfere with the other Party’s rights or obligations under this MOU. To the extent the rights and obligations hereunder involve performance of a specific or specialized activity or program, neither Party shall conduct competitive activities or programs at a time, in a location, or in a manner which may reasonably be expected to discourage participation in or otherwise detract from the activity or program conducted pursuant to the rights and obligations of the other Party.
D. Personnel. If the rights and obligations hereunder involve the provision of personnel from one Party to another Party, the providing Party shall reasonably cooperate with requests from the other Party to reassign or replace such personnel as the same may be requested in that Party’s discretion.
Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 3
Menifee Mayor and City Council
February 1, 2023
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E. Materials and Equipment. Except as otherwise stated in this MOU or in any exhibit hereto, each Party shall provide all materials, facilities, and equipment for that Party’s performance hereunder, at that Party’s sole cost and expense.
F. Access to Facilities. Where the rights and obligations hereunder include one Party’s use of or entry into any facility, real property, or other building granted by the other Party such right of use or entry shall be subject to and conditioned on the terms of this MOU only. Unless otherwise stated, the rights of use or access granted pursuant to this MOU shall apply to the officers, employees, subcontractors, agents, and volunteers of the applicable Party provided that such persons shall be subject to the terms and conditions of this MOU. If MVCC enters City property or meets in person with City employees during the performance of this MOU, MVCC shall comply with all applicable regulatory and City security and safety procedures, protocols, and practices. If City enters MVCC property or meets in person with MVCC employees during the performance of this MOU, City shall comply with all applicable security and safety procedures, protocols, and practices, if any, included in Exhibit B.
G. Compliance with Law. Each Party shall, at its sole expense, comply with all local, state, and federal laws and regulations applicable to the performance of this MOU, including obtaining and maintaining any required approval or permit necessary therefor. Section 4 shall specifically apply to Claims (defined therein) arising from a Party’s noncompliance with any applicable law, including specifically Section 1781 of the Labor Code, as the same may be amended from time to time, or any other similar law. Each Party is independently responsible for reviewing and complying with all applicable laws, including but not limited to the payment or nonpayment of prevailing wages required under California law.
H. Documents and Records. Any plans, specifications, studies, drawings, estimates, test data, survey results, models, renderings, materials and other documents or works of authorship fixed in any tangible medium of expression (collectively “documents”), in electronic or any other form prepared by one Party for the other Party pursuant to this MOU shall be the property of the other Party upon termination or expiration of this MOU. These documents shall be subject to the reasonable acceptance of the receiving Party. Any documents prepared hereunder shall not be released to third parties unless mutually agreed by both Parties or required by law. Each Party shall maintain all documents prepared hereunder for the period required by law, or for three (3) years from the Effective Date, whichever is longer. Any documents hereunder shall be made available for inspection, audit, or copying during regular business hours upon request of the other Party. This MOU creates a non-exclusive and perpetual license for the receiving Party to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the documents provided hereunder. The providing Party shall require all subcontractors preparing documents under this MOU to agree to this provision in writing. The providing Party represents and warrants that it has the legal right to grant the license required by this Paragraph. These documents are not necessarily suitable for any future or Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 4
Menifee Mayor and City Council
February 1, 2023
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other use, and such future or other use shall be without liability to the providing Party.
I. Contract Administrators. All matters under this MOU shall be handled for MVCC by Dawn Smith Executive Director (“MVCC Contract Administrator”), and for City by Jonathan Nicks, Community Services Director (“City Contract Administrator”.) Except as specified otherwise in this MOU, all correspondence shall be directed through the contract administrators established in this Paragraph, and neither Party shall take direction or orders for the performance of this MOU from any person other than such contract administrators.
Section 3. Independent Contractor Status
This MOU is by and between two independent entities and is not intended to and shall not be construed to create the relationship of agent, employee, partnership, joint venture, or association.
Neither Party shall have the authority to make any statements, representations, or commitments of any kind, or to take any action, which shall be binding on the other Party, without the prior written consent of such other Party. Neither Party shall be an employee of the other Party. Except as expressly provided herein, the means by which the Parties perform the rights and obligations set forth herein is within the exclusive direction and control of the performing Party. Neither Party shall ever represent that it or any of its officers, employees, or agents is in any manner officers, officials, employees, or agents of the other Party or have the power to incur any debt, obligation, or liability whatever against the other Party, or bind the other Party in any manner. Except as otherwise expressly provided by this MOU, neither Party shall pay salaries, wages, or any compensation to the other Party for performing the rights and obligations hereunder.
Section 4. Indemnification
Each Party shall indemnify, protect, defend (with counsel acceptable to the Indemnified Party), and hold harmless the other Party, and any and all of its officers, employees, officials, volunteers, and agents from and against any and all claims, losses, costs, damages, expenses, liabilities, liens, actions, causes of action (whether in tort, contract, under statute, at law, in equity, or otherwise) charges, awards, assessments, fines, or penalties of any kind (including reasonable consultant and expert fees and expenses of investigation, costs of whatever kind and nature and, if the indemnifying Party fails to provide a defense for the indemnified Party, the legal costs of counsel retained by the indemnified Party) and any judgment (collectively, “Claims”), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this MOU by the indemnifying Party or by any individual or entity for which the Indemnifying Party is legally liable, including but not limited to officers, agents, employees or subcontractors of the Indemnifying Party. The provisions of this Section do not apply to Claims occurring as a result of the indemnified Party’s gross negligence or willful acts or omissions. The costs of counsel referred to herein shall not exceed the hourly rate paid by the City for legal services multiplied by the reasonable number of hours spent.
Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 5
Menifee Mayor and City Council
February 1, 2023
Page
323 of 454
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Section 5. MVCC Insurance
Prior to performing any right or obligation under this MOU, MVCC, at its sole cost and expense, shall maintain in full force and effect at all times during the term of this MOU insurance as required by this Section.
A. Comprehensive Liability Insurance. Comprehensive liability insurance, including protective, completed operations and broad form contractual liability, property damage, and personal injury coverage, and comprehensive automobile liability including owned, hired, and non-owned automobile coverage. The limits of such coverage shall be at a minimum: (1) bodily injury including death, $1,000,000 for each person and each occurrence and $2,000,000 in the aggregate; and (2) property damage, $1,000,000 for each occurrence and $2,000,000 in the aggregate. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from the performance of this MOU, including the use of hired, owned, and non-owned automobiles. Comprehensive general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 2, 8, and 9.
No endorsement shall be attached limiting the coverage. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
B. Equipment and Property Insurance. Insurance on all equipment, property, and facilities, including fixtures, funded in whole or in part under this MOU to full replacement cost. The insurance shall include, at a minimum, insurance against loss or damage beyond the user’s control, theft, fire, vandalism, malicious mischief, or natural catastrophe.
C. Workers’ Compensation and Employer’s Liability. The minimum limit of Workers’ Compensation Insurance shall comply with the limits required by California law. The limit of Employer’s Liability coverage shall be $1,000,000 per accident, $1,000,000 per disease per employee, and $1,000,000 disease per policy.
D. Quality of Insurance. All insurance required by this Section is to be placed with insurers with a Bests’ rating of no less than A:VII and admitted in California.
E. Additional Insured. City, including its officers, employees, agents, and authorized volunteers, shall be named as an additional insured on the aforementioned insurance policies of MVCC with respect to liability arising out of the MVCC’s performance of this MOU.
F. Proof of Insurance. MVCC shall furnish the City with certificates of insurance, additional insured endorsements, or policy language granting the additional insured status required hereunder and completed certified copies of all policies and endorsements. The certificate of insurance must specifically reference this MOU, and must contain the signature of the person authorized to bind coverage on behalf Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 6
Menifee Mayor and City Council
February 1, 2023
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of the MVCC. The coverage shall contain no special limitations on the scope of protection afforded to the additional insured or its officers, employees, agents, or authorized volunteers. The insurance provided to City as an additional insured must apply on a primary and non-contributory basis with respect to any insurance or self- insurance program maintained by City. Additional insured status shall continue for one (1) year after the expiration or termination of this MOU or completion of full performance hereunder, whichever is later. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to City and its officers, officials, employees, and volunteers, and that no insurance or self-insurance maintained by City shall be called upon to contribute to a loss under the coverage.
G. Notice of Changes. MVCC shall provide written notice to City within ten (10) working days if (1) any of the required insurance policies are terminated; (2) the limits of any of the required policies are reduced, or (3) the deductible or self- insured retention on any of the required insurance policies is increased.
H. Self-Insured Retentions and Deductible. MVCC shall obtain the written approval of City for self-insured retentions and deductibles for the insurance required herein.
Changes to the same require the written consent of City, which may be conditioned on the procurement of a bond guaranteeing the payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each Party.
I. Subcontractors. If any subcontractor is performing the rights and obligations of MVCC hereunder, MVCC shall include such subcontractor as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor, subject to all of the requirements in this Section 5.
Section 6. City Insurance
City shall comply with the insurance obligations, if any, included in Exhibit B hereto.
Section 7. Variations to Insurance
Each Party may but is not required to approve in writing a variation to the insurance requirements in Sections 5 and 6 as-applied to the other Party upon a determination that the coverage, scope, limits, and forms of insurance set forth above are either not commercially available or that the approving Party’s interests are otherwise fully protected.
Section 8. Notices
All notices and other communications to be given by either Party must be in writing and may be effective by personal delivery, overnight courier, or first class or certified mail, return receipt requested and addressed to the appropriate Party as follows:
Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 7
Menifee Mayor and City Council
February 1, 2023
Page
325 of 454
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To City: To MVCC:
City of Menifee, Community Services
29995 Evans Rd
Menifee, CA 92586
Attn: Jonathan Nicks, Director
With a Copy to:
City Clerk
City of Menifee
29844 Haun Road
Menifee, CA 92586
Menifee Valley Community Cupboard
26808 Cherry Hills Blvd
Menifee, CA 92586
Attn: Dawn Smith, Executive Director
Notice shall be deemed received on the date personally delivered or, if mailed, three (3) days after deposit in the mail. Notice provided by overnight delivery shall be deemed received on the next business day after delivery by the overnight delivery service. A Party may change its addressee by written notice to the other party at any time.
Section 9. Remedies and Breach
A. Cure Period. In the event of a default of the terms of this MOU by either Party, the non-defaulting Party shall give thirty (30) days written notice and opportunity to cure (the “Cure Period”) to the defaulting Party, and, if the default remains uncured at the end of the Cure Period, may terminate this MOU and shall have any and all rights and remedies available at law or in equity to recover for the uncured default.
The Parties may agree in writing to a longer or shorter Cure Period. If a default cannot reasonably be cured in the Cure Period or presents a substantial risk to the health and safety of either Party or the public, the non defaulting Party may immediately terminate this MOU and seek any and all rights and remedies available at law or in equity.
B. Rights and Remedies Cumulative. The rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
Section 10. Subcontract and Assignment
Neither Party may assign or subcontract any portion of this MOU without the prior written consent of the other Party. Any attempted assignment in violation of this Section shall be void.
Section 11. Survival
All obligations arising prior to the expiration or termination of this MOU and all provisions of this MOU allocating liability between the Parties shall survive the expiration or termination of this MOU.
Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 8
Menifee Mayor and City Council
February 1, 2023
Page
326 of 454
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Section 12. Time
Time is of the essence in this Agreement and for the performance of this MOU.
Section 13. Applicable Law and Venue
This MOU shall be interpreted and enforced under the laws of the State of California. In the event that either Party brings any action against the other under this MOU, the Parties agree that trial of such action shall be vested exclusively in Riverside County.
Section 14. Attorneys’ Fees
If any legal action is commenced between the Parties to this MOU, each Party shall bear its own costs of suit, including attorneys’ fees.
Section 15. Severability
If any term, provision, covenant, or condition of this MOU shall be determined to be invalid, void, or unenforceable by a court of competent jurisdiction, the remainder of this MOU shall not be affected to the extent the remaining provisions are not rendered impractical to perform taking into consideration the purposes of this MOU.
Section 16. Waiver
The waiver by either party of any breach of any term, covenant, or condition herein contained shall not be deemed to be a waiver of such term, covenant, condition, or any subsequent breach of the same or any other term, covenant, or condition herein contained.
Section 17. Successors and Assigns
This MOU shall be binding upon and inure to the benefit of the Parties hereto and their respective heirs, legal representatives, successor, and assigns.
Section 18. Captions
The captions, subtitles, and headings contained in this MOU are for convenience only and shall not in any way affect the meaning or interpretation hereof or serve as evidence of the interpretation hereof, or of the intention of the Parties hereto.
Section 19. Entire Agreement, Amendment, and Construction This MOU including the exhibits is the entire agreement of the Parties and supersedes all prior negotiations and agreements whether written or oral.
Section 20. Construction
The terms of this MOU shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this MOU or any other rule of construction which might otherwise apply.
Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 9
Menifee Mayor and City Council
February 1, 2023
Page
327 of 454
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Section 21. Incorporation of Exhibits
Each exhibit attached hereto is hereby incorporated herein by reference. Except for Section 2 A, references to this MOU shall include the exhibits.
Section 22. Amendments
This MOU may be amended only by written agreement and no purported oral amendment to this MOU shall be valid. The City Manager or his or her designee may execute and approve amendments to this MOU on behalf of the City which in the City Manager’s reasonable discretion do not substantially modify the terms and conditions of this MOU, provided, however, that the City Manager may instead require City Council for approval for any proposed amendment.
Section 23. No Third-Party Beneficiaries
There are no intended third-party beneficiaries under this MOU and no such third parties shall have any rights or obligations hereunder.
Section 24. Nondiscrimination
Each Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that in the performance of this MOU there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry
Section 25. Nonliability of Employees
No officer, official, employee, agent, representative, or volunteer of either Party shall be personally liable to the other Party, or any successor in interest, in the event of any default or breach by the first Party or for any amount which may become due to the other Party or to its successor, or for breach of any obligation of the terms of this MOU.
Section 26. No Undue Influence
Each Party declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the other Party in connection with the award, terms or implementation of this MOU, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of either Party shall receive compensation, directly or indirectly, from the other Party, or from any officer, employee, or agent of said other Party, in connection with this MOU.
Section 27. No Benefit to Arise to Employees
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this MOU during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub- Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 10
Menifee Mayor and City Council
February 1, 2023
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agreement, or the proceeds thereof, for the rights and obligations performed hereunder. This Section shall apply to MVCC if MVCC is a public entity.
Section 28. Authority to Execute
The persons executing this MOU on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this MOU on behalf of said Party, (iii) by so executing this MOU, such Party is formally bound to the provisions of this MOU, and (iv) that entering into this MOU does not violate any provision of any other agreement to which said Party is bound
Section 29. Counterparts
This MOU and all amendments and supplements to it may be executed in counterparts, and all counterparts together shall be construed as one document.
IN WITNESS WHEREOF, the Parties have executed this MOU as the Effective Date.
CITY OF MENIFEE
City Manager
Attest:
Acting City Clerk
Approved as to Form:
City Attorney
MVCC
[John Greenberg, President]
[Bobbi Fisher, Secretary]
[Note: 2 officer’s signatures required if MVCC
is a corporation, unless provided with a
certificate of secretary in-lieu]
Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 11
Menifee Mayor and City Council
February 1, 2023
Page
329 of 454
EXHIBIT A
EXHIBIT A
SPECIAL PROVISIONS
The first Paragraph of Section 5 of this MOU is hereby amended to read as follows. The remainder of Section 5 remains in full force and effect:
“Where required by the City in its execution of grant activities, MVCC shall, at its sole cost and expense, obtain and maintain for the duration required, the MOU insurance required by this Section. The insurance required by this Section shall be obtained and/or maintained prior to performing any right or obligation under this MOU for which the City requires such insurance.” Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 12
Menifee Mayor and City Council
February 1, 2023
Page
330 of 454
EXHIBIT B
EXHIBIT B
RIGHTS AND OBLIGATIONS OF THE PARTIES
Menifee Valley Community Cupboard Responsibilities
•Adhere to all grantee requirements of the CalRecycle Edible Food Recovery Grant (referred to herein as “grant”)
•Provide monthly reporting detailing collection and donation including but not limited to donor information, pounds of food collected, pounds of food distributed, pounds of food not distributed. Where possible please indicate the food type being collected from the vendor.
•Keep accurate records of collection agreements, applicable staff time, and any other supporting documents needed to comply with reporting requirements of grant •Recruit, hire, and train driver and provide accurate payroll records as required for reimbursement on a biweekly or monthly basis
•Recruit, hire, train any additional staff required to carry out approved grant activities •Receive packaged donations as stated purpose for sink and prep space installation •Receive, operate, insure, and maintain refrigerated box truck and cargo van to operate expanded collection and distribution program upon receipt of vehicles and transfer of title •Establish and maintain satellite food distribution centers at Romoland and Quail Valley with:
oEach location offering food distribution to the community, at a minimum, once per month at set interval date. Example: 1st Tuesday of Each Month oShould designated sites become unavailable, MVCC has discretion to establish alternate site(s) within areas approved under the EFR Grant. oTo encourage public participation in program, ID and Proof of residency will not be required for participation in distribution event
•Partner and participate in community outreach for donation programs and satellite distribution including but not limited to direct marketing and outreach to stakeholders via community partnerships, organizations, and outreach materials; participate in city directed outreach of grant programs such as webinars, social media, and filmed content •Timely furnish invoices and records required under the grant •Attend monthly project meetings with City
•Create helpful tips and/or best practices guide for food donors Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 13
Menifee Mayor and City Council
February 1, 2023
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•Continue to offer free collection services for food donors City Responsibilities
•Administer grant in accordance with grantee requirements and source equipment and services as indicated under grant tasks
Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 14
Menifee Mayor and City Council
February 1, 2023
Page
332 of 454
State of California - California Environmental Protection Agency CalRecycle 110 (Rev 10/19) Department of Resources Recycling and Recovery (CalRecycle) Grant Agreement Cover Sheet Grant Number EFR2-22-0003 Name of Grant Program 2022-23 Edible Food Recovery Grant Program Grantee Name City of Menifee Taxpayer's Federal Employer Identification Number Total Grant not to Exceed $241,360.00 Start of Grant Term Notice to Proceed Email Date End of Grant Term April 01, 2025 The Department of Resources Recycling and Recovery (CalRecycle) and City of Menifee (the Grantee), in mutual consideration of the promises made herein, agree to comply with the provisions of this Agreement, which consists of this Grant Agreement Cover Sheet and the following Exhibits, which are incorporated by this reference and made a part of this Agreement as if attached hereto: Exhibit A Terms and Conditions Exhibit B Procedures and Requirements Exhibit C Application with revisions, if any, and any amendments This Agreement is of no force or effect until signed by both parties. Grantee shall not commence performance until it receives written approval from CalRecycle. In witness whereof, the parties hereto have executed this Agreement as of the dates entered below.
Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 15
Menifee Mayor and City Council
February 1, 2023
Page
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Department/Grantor Name Grantee Name CalRecycle City of Menifee Signature of CalRecycles Authorized Signatory Signature of Grantees Authorized Signatory (as authorized in Resolution, Letter of Commitment, or Letter of Designation) X Printed Name of CalRecycles Authorized Signatory Printed Name of Grantees Authorized Signatory Brandy Hunt Title Title Deputy Director, CalRecycle Date Date Grantee Payment Address City of Menifee Community Services 29844 Haun Rd Menifee, CA 92586 Revised Grantee Payment Address (if needed) City ManagerOct 4, 2022Armando G. VillaArmando VillaDigitally signed by Armando Villa Date: 2022.10.04 08:20:18 -07'00'Brandy HuntDigitally signed by Brandy Hunt Date: 2022.10.05 12:34:24 -07'00'Oct 5, 2022 Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 16
Menifee Mayor and City Council
February 1, 2023
Page
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Certification of Funding Amount Encumbered by this Agreement Prior Amount Encumbered for this Agreement Total Amount Encumbered to Date $241,360.00 $241,360.00 Grant Year/Program Chapter Statute Year 2022-2023 Edible Food Recovery Grant Program 43 2022 Org Code Reference Fund 3970 101 0001 Enactment Year Fiscal Year Fund Title 2022 2022-23 General Fi$Cal Expenditure Information Reporting Structure Program (PGM-SUB-TSK) Account/Alt Account 39707850 3700000703 5432000 I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated above. Signature of CalRecycle Budget Office Date Dalma GomezDigitally signed by Dalma Gomez Date: 2022.09.23 08:50:47 -07'00' Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 17
Menifee Mayor and City Council
February 1, 2023
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This report is to be completed for each approved grant and forwarded along with approved council agenda staff report to the Finance Department.
Item Title: 10.12
Memorandum of Understanding with Menifee Valley Community Cupboard Item Page Number: 18
Menifee Mayor and City Council
February 1, 2023
Page
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CITY OF MENIFEE
SUBJECT: Notice of Completion and Acceptance for Potomac and Meadows Neighborhood Resurfacing Project, Pavement
Management Project No. 22-02
MEETING DATE: February 1, 2023
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Principal Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the improvements for the Potomac and Meadows Neighborhood Resurfacing Project, Pavement Management Project (PMP) No. 22-02; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
DISCUSSION
The Potomac and Meadows Resurfacing Project consisted of resurfacing existing roads with chip seal/slurry seal, restriping, and reconstruction of 22 non-compliant ADA ramps. The work was performed in the Menifee Meadows neighborhood, east of Bradley Road and north of Holland Road, and in the Potomac neighborhood located east of Bradley Road and north of Potomac Drive, as depicted in the Project Location Map. The Project was completed in two parts, beginning with a crack seal of the project area followed by the final resurfacing by chip seal/slurry seal throughout both neighborhoods. Services for crack seal were performed under a separate contract. The Project resurfaced approximately 7.5 miles collectively between both neighborhoods.
On April 6, 2022, the City Council approved a total construction budget of $878,473 and authorized the City Manager to approve the construction contract with Pavement Coatings, Inc. (Contractor) in the amount of $756,613 to complete the slurry seal resurfacing improvements for the Project. The final construction costs for the Project totaled $866,718.33, including crack seal services and ancillary costs such as materials testing and labor compliance services.
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 1
Menifee Mayor and City Council
February 1, 2023
Page
337 of 454
City of Menifee Staff Report
PMP 22-02 NOC
February 1, 2023
1 3
6 6
If approved, a Notice of Completion (NOC) would be filed, which protects the City from future claims against the Project by providing proper noticing to each contractor, subcontractor, and material supplier, that the Project has been completed. The payment bond should be released upon project acceptance by the City and the performance bond would be released one-year after the date of recording of the NOC. The City has not received stop notices that would prevent said releases.
STRATEGIC PLAN OBJECTIVE
Safe and Attractive Community
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of the improvements related to Potomac and Meadows Resurfacing Project, PMP 22-02.
ATTACHMENTS
1. Project Location Map
2. Notice of Completion
3. Close Out Documents
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 2
Menifee Mayor and City Council
February 1, 2023
Page
338 of 454
215
Crews Hill Dr
Potomac Dr
Thornhill Dr
Pinehurst Rd
Ellington Ct
Bu
tlerCir
BasieCir
Renaissance
Cir
High Gate Ct
Gillette Ct
Dorsey St
Piping
Rock
Rd
Lake Forest Dr
Griffith
Dr
Sher
bornCt
Belmont Ct
Carmel Rd
Mesa
Crest Wa
y
Londonderry Ct
Bradley
Rd
Rio Vista Dr
Reading Rd
Pebble Beach Dr
Terrytown Rd
Boulder R
idge Dr
Pinckney Way
Tally Rd
Blue Hill Dr
Piping RockRd
AntelopeRd
El Rancho Dr
215 M
enifee
Rd
Cherry
Hills Blvd
Haun Rd
Sun CityBlv d
Peb
ble Bea
ch Dr
McCall Blvd
La Piedra Rd
Normandy
Rd
Simpson
Rd
Murrieta Rd
Antelope
Rd
Bradl
ey
Rd
Holland Rd
Newport Rd
Project Site
0 0.09 0.17
Miles
Path: E:\Project_Specific_Maps\Engineering_PublicWorks\Potomac_Resurfacing_Map\Potomac_Resurfacing_Map.aprx Date: 1/19/2022 Potomac Resurfacing
Project Location Map
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 3
Menifee Mayor and City Council
February 1, 2023
Page
339 of 454
S
t
o
n
e
c
r
e
e
k
C
t
L a m d i n A v e
Misty
Creek Dr Napa St
La Piedra Rd
Blume Cir
G
l
a
s
p
e
l
l
C
t
Tolstoy Ct
S
c
h
o
o
l
P
a
r
k
D
r
Wildflower St
Sapphire St
Sierra Vista Dr
Ridgely Way
F i t z g e r a l d P l
A u g u s t a A v e
Carey Rd
Hemingway Ct
Ashbury Rd
H u s t o n L n
Pleasant
Valley Ave
Saddleback Ln
Chade Ln
Silver Ct
Canberra St
A l t a M i r a S t
Godwin Ct
Sonora St
Early Dawn Rd
Tosa Ln
Falcon Ridge Cir
Holland Rd
Adobe Ridge Cir
Bradley Rd
Dover Rd
Mirabella Ct
C
l
e
a
r
y
S
t
Tierra Linda Ct
Anderson Cir
El Molino Viejo
Lajoe St
Desert Eagle Way
Golden Pond Pl
Green Branch St
Y
o
u
n
g
D
o
v
e
S
t
Stern Dr
215
Haun Rd
L a P i e d r a R d
Newport Rd
M
u
r
r
i
e
t
a
R
d
Antelope Rd
Bradley Rd
H o l l a n d R d
Project Site
0 0.06 0.11
Miles
Path: E:\Project_Specific_Maps\Engineering_PublicWorks\Meadows_Resurfacing_Map\Meadows_Resurfacing_Map.aprx Date: 1/18/2022 Menifee Meadows Resurfacing
Project Location Map
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 4
Menifee Mayor and City Council
February 1, 2023
Page
340 of 454
Recording Requested By:
CITY OF MENIFEE
After Recording Mail To:
CITY CLERK
CITY OF MENIFEE
29844 HAUN ROAD
MENIFEE, CA 92586
Record without fee subject to Govt. Code 6103
NOTICE OF COMPLETION
(Public Works – Civil Code Sec. 9204)
POTOMAC AND MEADOWS NEIGHBORHOOD RESURFACING, PMP 22-02 Notice is hereby given that:
Work of improvements on the project herein described was accepted as complete on February 1, 2023. The project improvements consist of resurfacing approximately 7.5 miles of existing road by chip seal/slurry seal. This work also included the reconstruction of 22 non-compliant existing curb ramps and the replacement of all striping. The project was done in the city right-of-way in the City of Menifee, County of Riverside, State of California.
1. The full name of the Owner is: CITY OF MENIFEE
2. The full address of the Owner is: 29844 HAUN ROAD
MENIFEE, CA. 92586
3. The undersigned is a Corporate Officer of the Owner of the interest stated below in the property herein described:
PUBLIC STREETS IN
MENIFEE, CA 92586
4. The name of the contractor for such work of construction is:
PAVEMENT COATINGS, CO.
10240 SAN SEVAINE WAY
JURUPA VALLEY, CA 91752
5. The property on which said work of improvement was completed is within the City of Menifee, County of Riverside, State of California.
STATE OF CALIFORNIA)
Ss
COUNTY OF RIVERSIDE)
I, Kay Vinson, hereby certify that I am the Acting City Clerk of the City of Menifee, a municipal corporation, which is the owner of the properties described within this Notice of Completion, executed on behalf of the City; that I have read the notice and know the contents thereof and that the facts therein stated are true of my own knowledge under penalty of perjury under the laws of the state of California; that I make this verification on _________________, 20___ for and on behalf of the City.
_____________________________
Kay Vinson, Acting City Clerk
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 5
Menifee Mayor and City Council
February 1, 2023
Page
341 of 454
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 6
Menifee Mayor and City Council
February 1, 2023
Page
342 of 454
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 7
Menifee Mayor and City Council
February 1, 2023
Page
343 of 454
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 8
Menifee Mayor and City Council
February 1, 2023
Page
344 of 454
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 9
Menifee Mayor and City Council
February 1, 2023
Page
345 of 454
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 10
Menifee Mayor and City Council
February 1, 2023
Page
346 of 454
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 11
Menifee Mayor and City Council
February 1, 2023
Page
347 of 454
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 12
Menifee Mayor and City Council
February 1, 2023
Page
348 of 454
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 13
Menifee Mayor and City Council
February 1, 2023
Page
349 of 454
Item Title: 10.13
Notice
of
Completion
and
Acceptance
for
Potomac
and
Meadows
Neighborhood
Resurfacing
Project,
Pavement
Management Project No. 22-02
Item Page Number: 14
Menifee Mayor and City Council
February 1, 2023
Page
350 of 454
CITY OF MENIFEE
SUBJECT: Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
MEETING DATE: February 1, 2023
TO: Mayor and City Council
PREPARED BY: Andrew Walle, Assistant Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Approve and authorize the filing of final map 36937, The Village, by Century Communities of California, LLC, at the south-east corner of Barnett Road and McLaughlin Road; and
2. Approve and authorize the City Manager to execute the Subdivision Improvement Agreement to guarantee completion of required public improvements associated with Tract Map 36937.
DISCUSSION
Tract Map (“TM”) 36937, also known as The Village (“Project”), is a proposed subdivision of 15.93 gross acres of land into one lot for condominium purposes to accommodate 126 residential condominium units. The Project is located west of the I-215 Freeway, at the south-east corner of Barnett Road and McLaughlin Road.
Century Communities of California, LLC. (“Developer”) is now requesting approval and filing of the final map for Tract 36937 and approval of the associated Subdivision Improvement Agreement (“SIA”) as required by the Project’s conditions of approval. The SIA requires that improvement securities are posted to guarantee the completion of the required onsite and offsite improvements.
The SIA requires that public improvements be completed within 12 months from the date of City Council approval.
Staff has reviewed the Developer’s request and determined that the SIA meets the requirements of the Project’s conditions of approval. A summary of the bonds being posted to guarantee the required improvements are shown in the tables on the following page.
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 1
Menifee Mayor and City Council
February 1, 2023
Page
351 of 454
City of Menifee Staff Report
Final Map 36937 The Village
February 1, 2023
1 3
5 2
Table 1 – Offsite Public Improvements
Improvement Security Faithful Performance Labor & Materials Streets and Drainage SU 1188742 $ 546,000 $ 273,000
Total $ 546,000 $ 273,000
Table 2 – Onsite Public Improvements
Improvement Security Faithful Performance Labor & Materials Streets and Drainage 2333169 $ 1,960,000 $ 980,000
Water System 2333169 $ 660,500 $ 330,250
Sewer System 2333169 $ 715,500 $ 357,750
Total $ 3,336,000 $ 1,668,000
The total securities required for all improvements have been provided by the Developer in the total amount of $3,882,000.
STRATEGIC PLAN OBJECTIVE
Livable and Economically Prosperous Community
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Final Map
2. Subdivision Improvement Agreement
3. Bonds
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 2
Menifee Mayor and City Council
February 1, 2023
Page
352 of 454
“”
“” “”
“”“”
“3”“”
“5”
TRACT MAP NO. 36937
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 3
Menifee Mayor and City Council February 1, 2023 Page 353 of 454
TRACT MAP NO. 36937
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 4
Menifee Mayor and City Council February 1, 2023 Page 354 of 454
TRACT MAP NO. 36937
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 5
Menifee Mayor and City Council February 1, 2023 Page 355 of 454
TRACT MAP NO. 36937
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 6
Menifee Mayor and City Council February 1, 2023 Page 356 of 454
TRACT MAP NO. 36937
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 7
Menifee Mayor and City Council February 1, 2023 Page 357 of 454
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 8
Menifee Mayor and City Council February 1, 2023 Page 358 of 454
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 9
Menifee Mayor and City Council February 1, 2023 Page 359 of 454
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 10
Menifee Mayor and City Council February 1, 2023 Page 360 of 454
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 11
Menifee Mayor and City Council February 1, 2023 Page 361 of 454
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 12
Menifee Mayor and City Council February 1, 2023 Page 362 of 454
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 13
Menifee Mayor and City Council February 1, 2023 Page 363 of 454
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 14
Menifee Mayor and City Council February 1, 2023 Page 364 of 454
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 15
Menifee Mayor and City Council February 1, 2023 Page 365 of 454
Item Title: 10.14 Final Map, Subdivision Improvement Agreement and Bonds for Tract Map 36937, The Village, by Century Communities of California, LLC.
Item Page Number: 16
Menifee Mayor and City Council February 1, 2023 Page 366 of 454
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of Orange
on De cember 9, 2022 before me, Devin Broderick, a Notary Public (insert name and title of the officer)
personally appeared _J_u_s_ti_n_B_r_e_w_e_r ____________________ _ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
(Seal)
oooooooe
�DEVIN BRODERICK
Notary Public · California z
Orange County �
Commission� 2393478 -
y Comm. Expires Feb 9, 2026
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 17
Menifee Mayor and City Council
February 1, 2023
Page
367 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 18
Menifee Mayor and City Council
February 1, 2023
Page
368 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 19
Menifee Mayor and City Council
February 1, 2023
Page
369 of 454
EXHIBIT "A"
TRACT MAP NO. 36937 IMPROVEMENTS
10 of 10
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 20
Menifee Mayor and City Council
February 1, 2023
Page
370 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 21
Menifee Mayor and City Council
February 1, 2023
Page
371 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 22
Menifee Mayor and City Council
February 1, 2023
Page
372 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 23
Menifee Mayor and City Council
February 1, 2023
Page
373 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 24
Menifee Mayor and City Council
February 1, 2023
Page
374 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 25
Menifee Mayor and City Council
February 1, 2023
Page
375 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 26
Menifee Mayor and City Council
February 1, 2023
Page
376 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 27
Menifee Mayor and City Council
February 1, 2023
Page
377 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 28
Menifee Mayor and City Council
February 1, 2023
Page
378 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 29
Menifee Mayor and City Council
February 1, 2023
Page
379 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 30
Menifee Mayor and City Council
February 1, 2023
Page
380 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 31
Menifee Mayor and City Council
February 1, 2023
Page
381 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 32
Menifee Mayor and City Council
February 1, 2023
Page
382 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 33
Menifee Mayor and City Council
February 1, 2023
Page
383 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 34
Menifee Mayor and City Council
February 1, 2023
Page
384 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 35
Menifee Mayor and City Council
February 1, 2023
Page
385 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 36
Menifee Mayor and City Council
February 1, 2023
Page
386 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 37
Menifee Mayor and City Council
February 1, 2023
Page
387 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 38
Menifee Mayor and City Council
February 1, 2023
Page
388 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 39
Menifee Mayor and City Council
February 1, 2023
Page
389 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 40
Menifee Mayor and City Council
February 1, 2023
Page
390 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 41
Menifee Mayor and City Council
February 1, 2023
Page
391 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 42
Menifee Mayor and City Council
February 1, 2023
Page
392 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 43
Menifee Mayor and City Council
February 1, 2023
Page
393 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 44
Menifee Mayor and City Council
February 1, 2023
Page
394 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 45
Menifee Mayor and City Council
February 1, 2023
Page
395 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 46
Menifee Mayor and City Council
February 1, 2023
Page
396 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 47
Menifee Mayor and City Council
February 1, 2023
Page
397 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 48
Menifee Mayor and City Council
February 1, 2023
Page
398 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 49
Menifee Mayor and City Council
February 1, 2023
Page
399 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 50
Menifee Mayor and City Council
February 1, 2023
Page
400 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 51
Menifee Mayor and City Council
February 1, 2023
Page
401 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 52
Menifee Mayor and City Council
February 1, 2023
Page
402 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 53
Menifee Mayor and City Council
February 1, 2023
Page
403 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 54
Menifee Mayor and City Council
February 1, 2023
Page
404 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 55
Menifee Mayor and City Council
February 1, 2023
Page
405 of 454
Item Title: 10.14
Final
Map,
Subdivision
Improvement
Agreement
and
Bonds
for
Tract
Map
36937,
The
Village,
by
Century
Communities
of
California, LLC.
Item Page Number: 56
Menifee Mayor and City Council
February 1, 2023
Page
406 of 454
CITY OF MENIFEE
SUBJECT: Acceptance of Public Improvements, Cortana Basin in Menifee Town Center, Parcel 22 of Parcel Map 36299-1, by Lennar Homes of California, Inc.
MEETING DATE: February 1, 2023
TO: Mayor and City Council
PREPARED BY: Chet Robinson, Senior Engineer
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Accept the public improvements of the Cortana Basin located within Parcel 22 of Parcel Map 36299-1 in Menifee Town Center, located south of Newport Road and west of Haun Road.
DISCUSSION
Menifee Town Center is a mixed use development with residential, retail, office and hotel components, located south of Newport Road and west of Haun Road. Parcel Map 36299-1 divided approximately 129 acres into 26 parcels within Menifee Town Center. As part of the Conditions of Approval, the developer for the adjacent Tract Map 37179, Lennar Homes of California, was conditioned to construct the Cortana Club and the Cortana Basin within Parcel 22 of PM36299-1.
The Cortana Basin collects stormwater from portions of Civic Plaza Drive, City Hall Drive, and Park Plaza Avenue prior to discharging into the Paloma Wash.
The developer has completed construction of the Cortana Basin and is requesting that the City accept the improvements into the City’s maintenance system. The Public Works/Engineering Department has inspected the Cortana Basin and determined that the basin has been completed in accordance with City specifications and standards.
STRATEGIC PLAN OBJECTIVE
Safe and Attractive Community
Item Title: 10.15
Acceptance
of
Public
Improvements,
Cortana
Basin
in
Menifee
Town
Center,
Parcel
22 of
Parcel
Map
36299-1,
by
Lennar
Homes of California, Inc.
Item Page Number: 1
Menifee Mayor and City Council
February 1, 2023
Page
407 of 454
City of Menifee Staff Report
Public Improvements Cortana Basin
February 1, 2023
1 3
3 7
FISCAL IMPACT
There is no fiscal impact associated with the recommended action. The developer has paid all necessary fees and deposits to cover the costs of the required inspection of the completed improvements. Ongoing maintenance costs for the improvements will be supported through operating budgets in Community Facilities District (CFD) 2017-1.
ATTACHMENTS
1. Project Map
2. Drainage Easement
Item Title: 10.15
Acceptance
of
Public
Improvements,
Cortana
Basin
in
Menifee
Town
Center,
Parcel
22 of
Parcel
Map
36299-1,
by
Lennar
Homes of California, Inc.
Item Page Number: 2
Menifee Mayor and City Council
February 1, 2023
Page
408 of 454
PROJECT MAP
VICINITY MAP
Item Title: 10.15
Acceptance
of
Public
Improvements,
Cortana
Basin
in
Menifee
Town
Center,
Parcel
22 of
Parcel
Map
36299-1,
by
Lennar
Homes of California, Inc.
Item Page Number: 3
Menifee Mayor and City Council
February 1, 2023
Page
409 of 454
RETURN TO:
CITYOF MENIFEE
29714 H.un Ro.d
M6nllec, C4.92588
CERTIFICATE of ACCEPTANCE OI EASEMENT
(GOVERNMENT CODE 6ECTTON 27281)
THIS INSTRUMENT IS FOR
IHE BENEFIT OF THE CITY
OF MENIFEE AND ENfITLED
TO AE RECOROED WITHOUT
FEE. (GOV. CODE 6103)
2AL9-A@91755
THls lS TO CERTIFY that th in real property
granted by lhis easement dated
from, N( to the CITY
OF MENIFEE, is hereby accepted for lhe purpose of an
easemenl for the City of M€nlf€o on behalf of the public for dralnage and malntenanc€ purposes, and WILL be includ€d into the clty Malntained Dralnago System, sublect to
improvemsnb in accordance with Cily standards, by the
undersigned on behalf of the Clty Councll of MBnifee. Grantee consents to recordation thereof by lts duly authorized ofllcer.
R(H Zo t1 .,r,, o, u t .,
03/19/2019 03:57 Pl'l Fee: $ 0.00
Pagc 1of 5
Record.d in Off lc ia I Records
County of RiYar3!d.P.tcr Aldana
Assessor-CountY CI.rk-R.cordcr
lill ilLl f,fi ffi llfHHllffi UIl ilLilll ll I
G, SMITH, P,E-
ENGINEER, CITY OF MENIFEE
Proiect: DED 1B-O09
Patcel: lrf 22 wt 2Jg l"e -n'-
APN: 360-850-022
WATER OUALITY DRAINAGE AND MAINTENANCE EASEMENT
rv\61 r o
q aL^?*4tA', t{61-ffiT rh l^faL BtdclFrr c4.fucJ{fl,' -r crant(s) to the clTY oF MENIFEE, a political subdivision, this easement is for drainage and mainlenance purposes, over, upon, across, and within the real property in the County of Riverslde, State of California, described as follows:
SEE LEGAL DESCRIPTION AND PLAT ATTACHED HERETO AS
EXHIBITS "A" AND "B'' AND MADE A PART HEREOF
SIGNATURE OF REC ORDED OWN ER{S) MUST BE NOTARIZED
MENIFEE TOWN CENTER i'ASTER ASSOCIATION
BY: LENNAR HOT ES OF CALIFORNIA
DATED r'0-/'^./ r BY:
PRINT NA E. Geofi Smith
PRINT TITLE: Vice President of FoMard Planning
BY:
PRINT NA E
FOR RECOROERS I.,,SE
DATED
PRINT TITLE:
Item Title: 10.15
Acceptance
of
Public
Improvements,
Cortana
Basin
in
Menifee
Town
Center,
Parcel
22 of
Parcel
Map
36299-1,
by
Lennar
Homes of California, Inc.
Item Page Number: 4
Menifee Mayor and City Council
February 1, 2023
Page
410 of 454
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Item Title: 10.15 Acceptance of Public Improvements, Cortana Basin in Menifee Town Center, Parcel 22 of Parcel Map 36299-1, by Lennar Homes of California, Inc.
Item Page Number: 5
Menifee Mayor and City Council February 1, 2023 Page 411 of 454
EXHIBIT "A"
LEGAL DESCRIPTION
WATER QUALITY DRAINGE & MAINTENANCE EASEMENT
DED l8-009
That portion of Parcel 22 of Parcel Map No. 36299-l as shown on Map recorded in Book 238, Pages 88 through 93, inclusive ofParcel Maps, Records of Riverside County, lying within Section 3, Township 6 South, Range 3 West, San Bemardino Meridian, in the City of Menifee, County of Riverside, State of California, being described as follows:
BEGINNING at the most northeasterly comer of said Parcel22, said point being an angle point on the westerly right of way line of Civic Plaza Drive (30 feet half-width westerly) as shown on said Parcel Map;
Thence South 00"43'20" West along said right ofway line, a distance of 148.00 feet to a point thereon;
Thence leaving said right of way line, North 87'16'40" West, a distance of 10,00 feet to a point on a Iine parallel with and distant 10.00 feet westerly, nreasured at a right angle, to said right of way line;
Thence South 00" 43'20" West along said parallel line, a distance of 30.00 feet; Thence South 89'16'40" East, a distance of 10.00 feet to a point on said right of way line;
Thence South 00"43'20" West along said right of way line, a distance of 16.89 feet to a point thereon;
Thence leaving said right of way line, North 89'16'06" West, a distance of 82.23 feet; Thence North 00'43'54" East 51.68 feet;
Thence South 89'16'39" East 19.65 feet:
Thence North 00"43'2 I " East 95.09 feetl
Thence North 89"16'40" West, a distance of 32.59 feet;
Thence North 22"07'41* East, a distance of74.3l feet;
Thence South 89'06'00" East, a distance of47.I I feet to a point on the most northeasterly line of said Parcel22;
G:U0l 7\ l7-04 I 2\Drawings\Mapping\Legal & Plats\I7-0412 WATER DRAINAGE LEGAL.docx Alberl A. Webb Associates Page I of 2 Item Title: 10.15
Acceptance
of
Public
Improvements,
Cortana
Basin
in
Menifee
Town
Center,
Parcel
22 of
Parcel
Map
36299-1,
by
Lennar
Homes of California, Inc.
Item Page Number: 6
Menifee Mayor and City Council
February 1, 2023
Page
412 of 454
Thence South 44"16'40" East, a distance of 29.59 feet along said most northeasterly line, to tlre POINT OF BEGINNING.
Containing 0.35 acres, more or less.
SEE PLAT ATTACHED HERETO AS EXHIBIT "8"
PREPARED UNDER MY SUPERVISION
z/za/rt
M el E. ohnson, L.S. 7673 odte
Assessor's Parcel Number(s):
360-850-022
Section 3, Township 6 South, Range 3 West,
Prepared By fL CneckedBV: U
SBM
NO.7673
L o
LANO
oF cAL\
o o
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G:\201 7\ I 7-04 | 2\Drarvings\lr,lappiDg\Legal & Plals\17-0412 WATER DRAINACE LEGAL.docx Albert A. Webb Associates Page 2 of 2 Item Title: 10.15
Acceptance
of
Public
Improvements,
Cortana
Basin
in
Menifee
Town
Center,
Parcel
22 of
Parcel
Map
36299-1,
by
Lennar
Homes of California, Inc.
Item Page Number: 7
Menifee Mayor and City Council
February 1, 2023
Page
413 of 454
U'lrllR
N
EXHIBIT ''B',
WATER QUALITY DRAINAGE & MAINTENANCE EASEMENT
DED 18-009
E
-
NA9.t6'40\t
aW
S
EXSI/NG EASEMENIS
LINE TABLE
LINE I DIRECTION
LI N89'16'40"W 10.00'
L2 s00'4J'20'w 30.00'
L3
L4 s00'43'20'w 16.89'
L5 s89'16'39"E
L6 N89' 1 6'40\ll
L7 s89'06'00"E 47.1 1'
L8 s44'16'40"E 29.59'
L9 s44'16'40"E 35.36'
SIOR,I/ DMi N ASE,I/ENIS DEDICATED
TO THE CIIY OF MENIFEE PER PM
238/E6-93.
CITY HALL DRTVE b-)
6 MOST NE'LY UNE
oF PCL. 22
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NE'LY NORTHEASTERLY
PCL. PARCEL
POB POINT OF BEGINNING
R/W RIGHT OF WAY
*- to' I
I
I
1/x /8 N89'16'06'w 82,23'
1" = 40'
SEC.3, T65, RJW, SBM 20 O 40
AREA: 0.35 ACRES J
L7
L1
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!ANOo s
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A S S O C IAT E S
WEBB
CITY OF MENIFEE
C:\2017\1 7 - 041 2\Drodngs\Mopping\Legot & Ptots\l7-0142 wTR DRAINACE pLAt.dwq 9/26/2018 1:35 pM THIS PUT /S SOLELY ,4N AiD iN LOCATING fHE PARCEL(S) IN THE ATTACHED DOCUMENT, ALL PRIMARY CALTS ARE LOCATED IN THE WRITTEN OOCUMEN|, SHEEI 1 OF 1 w.0.
17 -412
SCALE: 1"=40' DATE 06/20118
DATE
-
DRWN BY JCR
CHKD BY MEJ SUBJECT: WATER QUALITY DRAINAGE AND MAINTENANCE LENGfH
s89'16'40"E 10.a0'
19.65'
32.59'
R/W
\
ALBERT A
Item Title: 10.15
Acceptance
of
Public
Improvements,
Cortana
Basin
in
Menifee
Town
Center,
Parcel
22 of
Parcel
Map
36299-1,
by
Lennar
Homes of California, Inc.
Item Page Number: 8
Menifee Mayor and City Council
February 1, 2023
Page
414 of 454
CITY OF MENIFEE
SUBJECT: City Manager's Annual Performance Report for 2022 MEETING DATE: February 1, 2023
TO: Mayor and City Council
PREPARED BY: Rochelle Clayton, Assistant City Manager
REVIEWED BY: Armando G. Villa, City Manager
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
Receive and file report.
DISCUSSION
The City Manager has compiled a report of the City’s accomplishments in an Annual Performance Report for 2022. The report is an overview of the programs and projects implemented to provide essential services that improve our community’s quality of life through teamwork and leadership.
This report encompasses the collaborative efforts and plans developed by City departments including our award-winning balanced budget, thoughtful Capital Improvement Program, and goal-oriented Strategic Plan.
STRATEGIC PLAN OBJECTIVE
Responsive and Transparent Community Government
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. City Manager's Annual Performance Report for 2022
Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 1
Menifee Mayor and City Council
February 1, 2023
Page
415 of 454
2022
ANNUAL PERFORMANCE
REPORT
CITY MANAGER'S
Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 2
Menifee Mayor and City Council
February 1, 2023
Page
416 of 454
Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 3
Menifee Mayor and City Council
February 1, 2023
Page
417 of 454
TABLE OF CONTENTS
SAFE, THRIVING, AND PREMIER PLACE TO BE
MISSION AND GOALS 5 EXECUTIVE SUMMARY 6
ORGANIZATION CHART 8
CITY EXECUTIVE OFFICE 10
CITY CLERK 11 COMMUNITY DEVELOPMENT 12
ECONOMIC DEVELOPMENT 14
COMMUNITY SERVICES 13
FINANCE 15 HUMAN RESOURCES 17 FIRE 16 INFORMATION TECHNOLOGY 18
POLICE 19 PUBLIC WORKS 20 AWARDS 21 Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 4
Menifee Mayor and City Council
February 1, 2023
Page
418 of 454
Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 5
Menifee Mayor and City Council
February 1, 2023
Page
419 of 454
Through teamwork and
leadership, the City of Menifee
provides essential services to
improve the quality of life of
our community.
OUR
MISSION
OUR GOALS
Safe & Attractive
Community
Livable & Economically
Prosperous Community
Responsive & Transparent
Government
Accessible & Interconnected
Community
"
"
5 Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 6
Menifee Mayor and City Council
February 1, 2023
Page
420 of 454
Imagine the City of Menifee as a finely-tuned clock, with three gears working together to ensure premier performance. These significant gears, which keep our organization thriving, are our and of programs and services. The City’s Mission is to provide essential services that improve our community’s quality of life through teamwork and leadership. The Mission is followed by our Strategy which stems from countless collaborative efforts and plans developed by City departments including our award-winning balanced budget, thoughtful Capital Improvement Program, and goal-oriented Strategic Plan.
These strategic efforts have resulted in the Implementation of supreme programs and services for our residents and businesses.
So, what keeps our gears turning? Menifee’s
Whether it be housing, commercial and industrial square footage, or recreation, development continues to drive our City and is the heart of this year’s Annual Report.
In 2022, our Economic Development Team continued to connect with developers, businesses, and investors which resulted in securing the largest land deal in Chick-Fil-A’s history to date, attracting four new hotels, and spurring over 12 million square feet of industrial development in the Northern Gateway. The Economic Development Team's notable connections fulfilled our strategic goal of a which kept the gears moving for our Community Development Department. Throughout the year, City staff processed 262 planning applications, 883 New Single-Family Residence permits, over 5,000 building permits, and conducted more than 28,000 inspections.
Development continued throughout the City with its Public Works Department completing multiple large-scale projects including the resurfacing of City streets, enhancements to the Paloma Wash Trail, and major renovations at the Lazy Creek Recreation Center. Working in collaboration with Congressmen Calvert’s office, the City’s Legislative Team was able to secure $5 million in federal funding to support the Bradley Bridge over Salt Creek project. These infrastructure projects achieved the strategic goal of an
Speaking of funding, our Finance Team completed an update to the Citywide User Fee Study and Development Impact Fee (DIF) Study adopting new fee schedules, which will capture additional revenue to continue to advance infrastructure. In addition, the team updated the City’s Business License Ordinance and issued 3,924 business licenses which included NEW businesses.
New city-wide programs were also launched this year including the Passport Program managed by the City Clerk’s Office which provides residents with local access to United States passport services. The Office of the City Clerk also completed over 600 public records requests and helped to manage the November 2022 General Municipal Election, further helping the City achieve its strategic goal to be a
In addition, the Community Services Department gathered public input for the City’s Parks Master
MISSION, STRATEGY, IMPLEMENTATION
EXECUTIVE SUMMARY
Residents and City Council,
BALANCED AND STEADY DEVELOPMENT!
LIVABLE AND ECONOMICALLY PROSPEROUS COMMUNITY,
ACCESSIBLE AND INTERCONNECTED COMMUNITY.
RESPONSIVE AND TRANSPARENT GOVERNMENT.
6 Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 7
Menifee Mayor and City Council
February 1, 2023
Page
421 of 454
Plan Update. The team also opened three new parks, totaling 11 acres, including the largest bike park in Southern California (Gale Webb Action Sports Park).
Public Safety continues to remain a high priority for the City. In December, the City broke ground on the new Quail Valley Fire Station #5, as well as expanded safety equipment and personnel with an additional medic squad, totaling two medic squad units.
Menifee's Police Department continued to work on the strategic goal of making Menifee a by hiring additional police personnel and
conducting community outreach efforts in multiple districts to enhance public safety.
These projects, programs, and services would not be possible without the internal gears that keep the City running. To effectively serve Menifee’s growing population which has reached over 106,000 residents, our workforce has grown to 319 employees thanks to the tireless recruiting efforts of our Human Resources Department. I had the privilege of recognizing our City’s efforts to strengthen employee retention first-hand at the International City/Council Management Association (ICMA) annual conference, where I presented an internal development tool “Menifee University: Attracting, Retaining, and Growing Employees”. This year has also shed light on the importance of cybersecurity. Our Information Technology Department held a citywide cybersecurity training to ensure our staff recognizes potential cyber threats. That effort has resulted in blocking and preventing over 154 million attacks in our City’s information technology system.
2022 was a year of growth and development, to say the least. I am proud to share that the year ended with many noteworthy accolades, including the Government Finance Officers Association’s (GFOA) Distinguished Budget Presentation Award, the 2022 Excellence Award from the International Economic Development Council (IEDC), and the Building Industry Association (BIA) - Riverside Chapter's Excellence in Government Service Award. Menifee was also named Best City by Inland Empire Magazine and voted Top Workplace by the Inland News Group for the fourth consecutive year. These would not be possible unless our most valued asset, "our City employees", gave their unwavering commitment and dedication to our organization.
As the City’s gears turn in unison and goals are accomplished, I'd like to thank you all for your continued trust and support. Your patience, understanding, and willingness to ask the hard questions, allow us to improve our community’s quality of life and provide a and place to be.
Respectfully,
Armando G. Villa
City Manager
SAFE AND ATTRACTIVE COMMUNITY
SAFE, THRIVING,
7 PREMIER
Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 8
Menifee Mayor and City Council
February 1, 2023
Page
422 of 454
2022 ORGANIZATIONAL CHART
MENIFEE RESIDENTS
CITY COUNCIL
CITY MANAGER COMMISSIONS & COMMITTEESCITY ATTORNEY
ASSISTANT CITY MANAGER
CITY CLERK
COMMUNICATIONS/LEGISLATIVE AFFAIRS
FINANCE
COMMUNITY SERVICES
HUMAN RESOURCES
INFORMATIONTECHNOLOGY
AUDIO VISUAL GEOGRAPHIC INFORMATION SYSTEMS (GIS)
RISK MANAGEMENT
FACILITIES MAINTENANCE PARKS & LANDSCAPE MAINTENANCE RECREATION
CITY EXECUTIVEOFFICE
ECONOMIC DEVELOPMENT POLICE
ANIMAL SERVICES(CONTRACT) CODEENFORCEMENT
COMMUNITY DEVELOPMENT
BUILDING & SAFETY HOUSING/ COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PLANNING
CAPITAL IMPROVEMENT PROGRAM (CIP) FLEET LAND DEVELOPMENT/ ENGINEERING STREET MAINTENANCE
PUBLIC WORKS
FIRE (CONTRACT) FIRE PREVENTION
8 Item Title: 10.16
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Item Page Number: 9
Menifee Mayor and City Council
February 1, 2023
Page
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OUR EXECUTIVE TEAM
REGINA FUNDERBURK RON PUCCINELLI SARAH MANWARING
Chief Financial Officer City ClerkChief Information Officer
CHERYL KITZEROW
Community Development
Director
JONATHAN NICKS
GINA GONZALEZ CHRIS KARRER
Community Services
Director
Interim Police ChiefEconomic Development
Director
NICK FIDLER
Public Works Director
ARMANDO VILLA ROCHELLE CLAYTON
JEFF MELCHING
City Manager
City Attorney
Assistant City Manager
LONNY OLSONFire Division Chief
NEW. BETTER. BEST. 9
Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 10
Menifee Mayor and City Council
February 1, 2023
Page
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SOCIAL MEDIA FOLLOWING
19,290 12,691 4,322 27,5971,223
SUBMITTED
POSITION LETTERS
26 LEGISLATIVE
MET WITH
CITY EXECUTIVE OFFICE
INSTALLED
MILITARY BANNERS
64 Safe & Attractive
Community
AWARDED OVER
$10 MILLION
IN FUNDING FOR INFRASTRUCTURE PROJECTS:
$5 Million - Bradley Bridge over Salt Creek
$4 Million - Scott Road/Bundy Canyon Road
$2.5 Million* - Quail Valley Septic-to-Sewer Conversion *Assisted Eastern Municipal Water District (EMWD)
Livable & Economically
Prosperous Community
Responsive &
Transparent Government
GOVERNOR NEWSOM’S REGIONAL OFFICE STAFF
CONGRESSMAN KEN CALVERT
SENATOR ROSILICIE OCHOA BOGH (3 TIMES)
ASSEMBLYMEMBER KELLY SEYARTO
CITY MANAGER HOSTED
&
PRESENTED AT Temecula Valley Chamber of Commerce Annual Southwest Regional Economic Forecast International City/County Management Association (ICMA) Conference in Columbus, Ohio Municipal Management Association of Southern California (MMASC) Conference
NEWS FLASHES
CHAT WITH CITY MANAGER EVENTS
SHARED163
1,419 SOCIAL MEDIA POSTS
7 10
Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 11
Menifee Mayor and City Council
February 1, 2023
Page
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396
PARTICIPANTS
660
BOXES SHRED
NEW PROGRAM
CITY CLERK
Safe & Attractive
Community
Responsive & Transparent
Government
32 CITY
COUNCIL
MEETINGS 38
COMMITTEE &
COMMISSION
MEETINGS
HOSTED TWO COMMUNITY SHREDDING
EVENTS IN THE SPRING AND FALL
LAUNCHED UNITED STATES PASSPORT SERVICES
PROGRAM IN OCTOBER 2022
& PROCESSED 18 PASSPORT APPLICATIONS
2022 GENERAL MUNICIPAL ELECTION &
BIENNIAL COMMISSION AND COMMITTEE
RECRUITMENT
Fair Political Practices Commission (FPPC) Filings:
41 Form 400 Series - Campaign Finance Disclosure
3 Form 500 Series - Statement of Organization
99 Form 700 Series - Statement of Economic Interest
PUBLIC RECORDS REQUESTS
669 OPENED 668 CLOSED
11 Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 12
Menifee Mayor and City Council
February 1, 2023
Page
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PROCESSED 262
BUILDING PERMITS ISSUED5,294
883NEW SINGLE FAMILY RESIDENCE
PERMITS ISSUED
28,578
4,633
INSPECTIONS CONDUCTED
CUSTOMERS ASSISTED
PLANNING APPLICATIONS
& 33 ADMINISTRATION APPROVALS
5-YEAR CONSOLIDATED PLAN
ADOPTED WITH YEAR 1 ANNUAL ACTION PLAN
MENIFEE COMMMERCE CENTER
INDUSTRIAL PROJECT
Responsive &
Transparent Government
PERMIT-READY ACCESSORY DWELLING UNIT (ADU)
PLANS & HANDBOOK
COMPLETED
DEVELOPMENT CODE CLEAN-UP
SUN CITY TECHNICAL ASSISTANCE PANEL (TAP)
Safe & Attractive
Community
ADOPTED 2022
CALIFORNIA BUILDING & FIRE CODES
BUILDING PERMITS
COMMUNITY DEVELOPMENT
Livable & Economically
Prosperous Community
Launched the Permanent Local Housing Allocation (PLHA) Homeowner Down Payment Program Menifee's Rental/Mortgage Assistance Program funded 9 residents
HOUSING
Battery Energy Storage Ordinance
Economic Development Corridor Warehouse Code Amendment & Good Neighbor Policy
Electric Vehicle (EV) Charging Station Streamline Ordinance Housing Element (re-adopted and certified)
Industrial Parking Standards Ordinance
Objective Development Standards
ADOPTED
NEWPORT POINT
COMMERICAL CENTER
SCOTT COMMERCE
CENTER
GROUNDBREAKINGS
Legado Master Planned Community
Rockport Ranch Specific plan
Cimarron Ridge Specific Plan
Quartz Ranch
Sumac Ridge
12 Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 13
Menifee Mayor and City Council
February 1, 2023
Page
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3NEWPARKS
Upgraded Lazy Creek Recreation Center
&
CONDUCTED4,341 PARK VISITS
HOSTED 10 COMMUNITY PROGRAMS
MENIFEE PARK RANGERS
PUBLIC STAKEHOLDER
MEETINGS
PUBLIC SURVEYS
RECEIVED
PARKS MASTER PLAN UPDATE
COMMUNITY SERVICES
Safe & Attractive
Community
Responsive &
Transparent Government
Accessible &
Interconnected Community
Remodeled Paloma Wash Trail
including Gale Webb Action Sports Park!
Livable & Economically
Prosperous Community
RECREATION PROGRAMS
Offered 370 Contract Classes in-person,
outdoors, and virtually with 2,777 registered
participants
Served 3,929 youth across 89 programs
ranging from Tiny Tots to Teens
495 participants across 158 Healthy Menifee
programs
PARK MAINTENANCE
SPECIAL EVENTS
Hosted 34 Special Events with 36,000
participants
Supported 58 City or Non-Profit
Organization events
SENIOR PROGRAMS
Distributed 18,800+ free meals
Offered 220+ FREE senior activities with
21,328 participants
SOLID WASTE & RECYCLING
Collected 10 tons of waste through Waste
Management Litter Abatement Partnership
Hosted 3 Bulky Item Drop-off events
Processed 2,634 Senior Bill Credit
applications to ease implementation of state
law (SB 1383)
Resolved 186 Illegal Bulky Item Dumping
work orders
Received $426,355 in grant funding
1 3 8 0 7
OPENED 3 NEW PARKS
Completed Plant and Tree Replacement Project
Received 1,539 maintenance requests and completed
1,483 requests
Upgraded Lazy Creek Park including turf irrigation,
volleyball court, and other park amenities
13 Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 14
Menifee Mayor and City Council
February 1, 2023
Page
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ANNUAL COMPREHENSIVE ECONOMIC
DEVELOPMENT STUDY (CEDS)
SPURRED OVER 12 MILLION
SQUARE FEET OF INDUSTRIAL
DEVELOPMENT IN THE NORTHERN
GATEWAY
CREATED 500+ JOBS
WITH NEW
DEVELOPMENT
HOSTED MENIFEE'S
KEEPING. EXISITING. EMPLOYERS.
PROFITABLE. (K.E.E.P.)
BUSINESS WALK
FIRST CITIZENS ACADEMY
COMPLETED AND UPDATED
FAMILIARIZATION (FAM) SITE SELECTOR TOUR IN PARTNERSHIP WITH ECONOMIC DEVELOPMENT COALITION M.E.N.U. (MOM AND POPS, ENTERTAINMENT, NEW, UNIQUE) START-UP GRANT
PASSPORT TO MENIFEE PROGRAM (VIRTUAL)
TACO TRAIL PROGRAM (VIRTUAL)
LAUNCHED 4 NEW PROGRAMS
DEVELOPED HOSTED&
ECONOMIC DEVELOPMENT
Livable & Economically
Prosperous Community
Responsive &
Transparent Government
LARGEST STATE OF CITY TO DATE
HELD 3 MAYOR IDEA
EXCHANGES TIED TO THE CITY'S
COMPREHENSIVE ECONOMIC
DEVELOPMENT STUDY (CEDS)
FACILITATED LARGEST DEAL
IN CHICK-FIL-A'S HISTORY
THAT ALSO CLEANS UP
BLIGHT IN THE CITY
ATTRACTED
4 NEW HOTELS
DEVELOPED CITY
FILM SERVICES
PROGRAM
LAUNCHED EXPLORE
MENIFEE CAMPAIGN
AND PUBLICATION
DEVELOPED TECH
SOUTHWEST, MEDICAL,
AND MANUFACTURING
COUNCILS
VALUE ADDED - DEOMOGRAPHICS
AVERAGE
INCOME
EDUCATION
ATTAINMENT
2021 2022
$87,000 $109,395
30.1% 33.9%
(25% INCREASE)
(13% INCREASE)
JOBS BLUEPRINT PLAN
COMPLETED
14 Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 15
Menifee Mayor and City Council
February 1, 2023
Page
429 of 454
CALIFORNIA MUNICIPAL TREASURES
ASSOCIATION (CMTA)
INVESTMENT POLICY CERTIFICATION
&
ISSUED3,924 BUSINESS LICENSES
991 PURCHASE ORDERS
FINANCE
Responsive & Transparent
Government
Livable & Economically
Prosperous Community
ADOPTED
FISCAL YEAR 2022/2023 ANNUAL BUDGET
COMPLETED
FISCAL YEAR 2021/2022 ANNUAL
COMPREHENSIVE FINANCIAL REPORT
HOSTED
BUSINESS LICENSE REQUIREMENTS
VIRTUAL WORKSHOP
CITY WIDE
USER FEE
STUDY
ADOPTED NEW FEE SCHEDULES
DEVELOPMENT
IMPACT FEE (DIF)
STUDY
UPDATED BUSINESS LICENSE
ORDINANCE
15 Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 16
Menifee Mayor and City Council
February 1, 2023
Page
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3,539 3,539
HIRED FIRE SAFETY SPECIALIST
& FIRE SYSTEMS INSPECTOR
INITIATED ANNUAL BUSINESS INSPECTION PROGRAM
WITH 257 BUSINESS INSPECTED
SECOND MEDIC SQUAD
STAFFED AND IN SERVICE AT FIRE STATION #7
IN SEPTEMBER 2022
FIRE
Responsive &
Transparent Government
Safe & Attractive
Community
PLANNING
APPLICATIONS
PLAN REVIEWS INCREASE IN FIRE
CALLS FOR SERVICE
237 893 3,915 7%
INSPECTIONS HELD GROUNDBREAKING OF
NEW QUAIL VALLEY FIRE
STATION #5
16 Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 17
Menifee Mayor and City Council
February 1, 2023
Page
431 of 454
EVACUATION PLAN
INTEGRATED PREPARDNESS PLAN
MASS NOTIFICATION SYSTEM PROPOSAL
SPECIAL EVENT INSURANCE PROCEDURE
COMPLETED
Evacuation Drill
Emergency Operations Center (EOC) Internal Tabletop Exercise Active Shooter Training with Menifee Police Department
Southern California Edison Public Safety Power Shutoffs (SCE PSPS) Exercise
TRAINING
HUMAN RESOURCES
Safe & Attractive
Community
CERT BASIC TRAININGSHELD 3
ATTENDED CERT FIELD DAY TRAINING
HOSTED FIRST
EMERGENCY
PREPAREDNESS FAIR
&
PERSONNEL
RECRUITMENTS
COMPLETED72
128
NEW
EMPLOYEES
2,006
3,867
PAYROLL BENEFIT
TRANSACTIONS
APPLICATIONS
RECEIVED
COMPLETED MENIFEE
CITY EMPLOYEE
ASSOCIATION (CEA)
LABOR NEGOTIATIONS
CONDUCTED BENEFIT
BROKERAGE SERVICES
REQUEST FOR
PROPOSAL (RFP)
FINALIZED CALPERS
UNUSED SICK LEAVE
AUDIT
IMPLEMENTED NEOGOV
LEARN
29 STAFF COMPLETED
MENIFEE'S LEADERSHIP
ACADEMY
IMPLEMENTED 457(B)
ROTH RETIREMENT
ACCOUNT OPTION &
SCHOLARSHARE 529 PLAN
17 Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 18
Menifee Mayor and City Council
February 1, 2023
Page
432 of 454
CITYWIDE CYBERSECURITY TRAINING
&
4,246
SUPPORT REQUESTS
COMPLETED
INFORMATION TECHNOLOGY
Responsive &
Transparent Government
Safe & Attractive
Community
POLICIES DEVELOPED
Cybersecurity Policy
Camera Security Policy (Draft)
Confidentiality Policy (Draft)
Information Technology Staff (Draft)
Information Technology Staff Standby Policy (Draft)
Project Prioritization Policy (Draft)
System Change Management Policy (Draft)
System Update & Patching Policy (Draft)
Technology Purchasing Policy (Draft)
Accela/GIS Integration
GIS Improvements in Data Accuracy, System Capabilities, and Multiple Applications Deployed
Land Development and Capital Improvement Program (CIP) GIS Dashboard
Master Drainage Plan Incorporation into GIS
Military Banner GIS Layer Map & Inventory Application
Street Sign Mobile GIS App
COMPLETED
GEOGRAPHIC INFORMATION SYSTEMS (GIS)
CONDUCTED
BLOCKED AND PREVENTED
OVER 154 MILLION CYBER ATTACKS
Established Menifee Police Department's
Computer Aided Dispatch System (CAD)
Data Access and Menifee Address
Update Process
EMPLOYEE ON-BOARDING PROCESS
AUTOMATED
IMPLEMENTED Menifee's Emergency Operations Center (EOC) Electric Utility Outage Dashboard
PUBLIC EDUCATION
GOVERNMENT (PEG) CHANNEL
Formalized Partnerships with Frontier and Spectrum
Completed Memorandum of Understanding (MOU) with
Mt. San Jacinto College (MSJC) for Content Sharing
INFORMATION TECHNOLOGY
DEPARTMENT STRATEGIC PLAN
DEVELOPED
FINALIZED Smart Cities Broadband Master Plan
(Pending Council Approval)
18 Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 19
Menifee Mayor and City Council
February 1, 2023
Page
433 of 454
NEW EQUIPMENT
Additional Fixed License Plate Readers
One Vehicle Outfitted with Mobile License Plate
New Computer and Cellphone Forensic Examination
Software
Virtual Reality Equipment for De-escalation Training
Reader Technology
TRAFFIC SAFETY OPERATIONS CONDUCTED
4 Driving Under the Influence (DUI) Checkpoints
12 Driving Under the Influence (DUI) Saturations
7 Traffic Enforcements Operations
4 Distracted Driver Operations
3 Pedestrian/Bicycle Safety Operations
2 Motorcycle Safety Operations
POLICE
Safe & Attractive
Community
ANNUAL WEED ABATEMENT PROGRAM
INITIAL/FOLLOW-UP INSPECTIONS
2,167
197
COURTESY NOTICES
797
20 CLOSED CASES
GRAFFITI LETTERS ISSUED
CASES PROCESSED 6,192
1,208 CASES SUBMITTED TO BE
FILED WITH DISTRICT
ATTORNEY
9,691 CALLS RECEIVED
RECORDS
ISSUED 4,417 TRAFFIC CITATIONS WITH A
TOTAL OF 6,012 VIOLATIONS
282 Deployments
K-9 UNIT
16 Searches for Suspects
1 Apprehension
41 Arrests/De-escalation
22 Detection Searches
4 Article/Dangerous
Weapons Located
14 Located Narcotics
Searches 19
75,116
22,569
DISPATCHED CALLS FOR SERVICE
OFFICER-INITIATED INCIDENTS
Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 20
Menifee Mayor and City Council
February 1, 2023
Page
434 of 454
3,539 3,53951
HELD GROUNDBREAKING
OF HOLLAND ROAD
OVERPASS!
Safe & Attractive
Community
GRADING PLAN
REVIEWS
IMPROVEMENT
PLANS APPROVED
IN FAIR SHARE
COLLECTION
81 38,206 $735k
CONSTRUCTION
INSPECTIONS
COMPLETED
7 SPECIAL
DISTRICTS
ESTABLISHED
PUBLIC WORKS
Accessible &
Interconnected Community
CAPITAL IMPROVEMENT PROGRAM (CIP)
PROJECTS COMPLETED
Lazy Creek Recreation Center Parking Lot Improvements - $1,879,175 McCall Boulevard Resurfacing - $1,238,394
Paloma Wash Trail - $1,628,312
Peacock Place Resurfacing - $965,731
Rancho LaVita Community Resurfacing - $813,974
Local Road and Safety Plan - $98,604
&
COMPLETED961 FLEET WORK ORDERS
OVER 3,000 FIELD SERVICE WORK ORDERS
6 PROJECTS INCLUDED
WORTH AN ESTIMATED
$6.6 MILLION COMPLETED
IN 2022
ADOPTED
MENIFEE'S FIVE-YEAR
CIP (2022 -2027)
20 Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 21
Menifee Mayor and City Council
February 1, 2023
Page
435 of 454
FOURTH
CONSECUTIVE
YEAR
FOR THE
BY THE INLAND NEWS GROUP
MENIFEE CARES SMALL BUSINESS RELIEF GRANT
Honored by the Inland Empire
Economic Partnership (IEEP) at the
10th Annual “Turning Red Tape into
Red Carpet" Awards for
AWARD WINNING CITY
TOP 10
B O O M T O W N
IN THE NATION
B Y S M A R T A S S E T
BEST CITY
by Inland Empire Magazine
N A M E D
IN INLAND EMPIRE
21 by the International Economic Development Council (IEDC) EXCELLENCE AWARD2022
MENIFEE’S ECONOMIC DEVELOPMENT
DEPARTMENT RECEIVED
FROM THE GOVERNMENT FINANCE
OFFICERS ASSOCIATION (GFOA)
Certificate of Achievement for Excellence in
Financial Reporting (AFCFR) for Fiscal Year 20/21
Distinguished Budget Presentation Award
for Fiscal Year 22/23
FINANCIAL AWARDS
&
BY BUILDING INDUSTRY ASSOCIATION (BIA) -
RIVERSIDE CHAPTER
EXCELLENCE IN GOVERNMENT
SERVICE AWARD
Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 22
Menifee Mayor and City Council
February 1, 2023
Page
436 of 454
ANNUAL BUDGET
FY 2022/23
CAPITAL IMPROVEMENT
PROGRAM
FY 2022-2027
STRATEGIC
VISIONING PLAN
FY 2018-2023
ADDITIONAL RESOURCES
Item Title: 10.16
City Manager's Annual Performance Report for 2022
Item Page Number: 23
Menifee Mayor and City Council
February 1, 2023
Page
437 of 454
CITY OF MENIFEE
SUBJECT: Waste Management Senior Bill Assistance Program Review MEETING DATE: February 1, 2023
TO: Mayor and City Council
PREPARED BY: Kori Jones, Senior Management Analyst
REVIEWED BY: Jonathan Nicks, Community Services Director APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Review Senior Bill Assistance Program and provide direction to staff regarding modification, extension, or continuation until funds are exhausted.
DISCUSSION
California Senate Bill 1383 (SB 1383) requires households and most businesses to separate organic waste such as food scraps and yard waste into their green organics bin. These items are then recycled into compost and thus diverted from state landfills. California has a lofty goal of reaching 75% diversion of organic materials from landfills by 2025. As such, local jurisdictions have been tasked with ensuring implementation, education, outreach, and compliance of the state mandate.
In April 2022, the City negotiated with Waste Management to phase in the costs of collecting and processing residential organics over a two-year period for regular residential accounts and a three-year period for accounts designated as senior accounts. To additionally off-set the cost increase to the Menifee senior community, the City Council approved a Senior Bill Assistance Program as part of the Fiscal Year 2021/2022 mid-year budget in the amount of $150,000. The one-time $50 credit has been made available to Menifee residents over the age of 60 who furnish proof of residency and a recent Waste Management bill to the Community Services Department.
As of January 2023, the Program has approved 2,645 one-time bill credits or $132,250, leaving $17,750 remaining in the Program budget.
Staff requests that Council review the Program and provide direction on extending or concluding the program once funds have been exhausted. If extended, the Program will continue to be available to Menifee seniors where it is estimated there are an additional 3,000 households that have not applied for assistance. Funding to extend the Program for seniors who have not already applied for the one-time bill credit is estimated at $150,000. This estimate does not include the Item Title: 12.1
Waste Management Senior Bill Assistance Program Review
Item Page Number: 1
Menifee Mayor and City Council
February 1, 2023
Page
438 of 454
City of Menifee Staff Report
Waste Management Senior Bill Assistance Program Review
February 1, 2023
1 3
7 4
potential for senior residents who have already taken advantage of the bill credit, to reapply for a second $50 credit.
The City is not required to off-set the costs of waste bill increases attributed to the state law and is on-track with compliance in areas mandated under SB 1383 which include collection, reporting, capacity planning, edible food recovery, outreach/education, and enforcement.
STRATEGIC PLAN OBJECTIVE
Responsive and Transparent Community Government
FISCAL IMPACT
Should City Council provide direction to continue the Senior Bill Assistance Program beyond the originally budgeted $150,000, an additional appropriation to account 100-4661-52852 will be required based on the parameters of the extension of the Program.
ATTACHMENTS
None.
Item Title: 12.1
Waste Management Senior Bill Assistance Program Review
Item Page Number: 2
Menifee Mayor and City Council
February 1, 2023
Page
439 of 454
CITY OF MENIFEE
SUBJECT: Consideration of Change to the Governance Structure MEETING DATE: February 1, 2023
TO: Mayor and City Council
PREPARED BY: Rebekah Kramer, Assistant to the City Manager REVIEWED BY: Rochelle Clayton, Assistant City Manager
APPROVED BY: Armando G. Villa, City Manager
-------------------------------------------------------------------------------------------------------------------------------
RECOMMENDED ACTION
1. Review, discuss and provide staff direction regarding consideration of a change in the City’s governance structure; transitioning from four City Council districts with an at-large, elected Mayor, to five City Council districts and a rotating Mayor.
DISCUSSION
Governance Structure
The City of Menifee is a General Law City governed by the California Government Code. As stipulated under the City of Menifee’s Municipal Code Sections 2.04.070 and 2.32.010, the City is currently divided into four City Council districts and with a mayor elected on a citywide (at-large) basis. On September 21, 2022, Councilmember Karwin, with a second from Councilmember Sobek, requested that staff prepare a future agenda item to allow the Mayor and City Council to discuss the possibility of transitioning to a governance structure that includes five City Council districts and a rotating mayor.
Background
The City’s existing governance structure was established by voters on November 2, 2010, (Ordinance 2010-87). On November 6, 2018, voters in the City of Menifee considered a ballot measure to create five Council districts, eliminate the office of the mayor at-large, and provide for the selection of the mayor from among the five Councilmembers (Measure I). With less than half of voters in support, the Measure did not pass. The cost associated with placing Measure I on the ballot in 2018 was close to $12,000; based upon the population growth and election cost increases that have occurred in the last five years, it is anticipated that a ballot measure included as part of the next general election would exceed $30,000.
Item Title: 12.2
Consideration of Change to the Governance Structure
Item Page Number: 1
Menifee Mayor and City Council
February 1, 2023
Page
440 of 454
City of Menifee Staff Report
Consideration of Governance Structure Change
February 1, 2023
1 3
6 5
In adherence with the California Elections Code, the City Council district boundaries must be reviewed every 10-years following the completion of the United States Census to ensure that each district has substantially the same number of residents. The Council District boundaries were reviewed and updated on March 2, 2022, following completion of the 2020 Census. The City engaged Bear Demographics and Research to facilitate the last redistricting process including community outreach and engagement at a cost of $64,000. A transition to five Council districts and a rotating mayor, would require the City to initiate a redistricting process to ensure that the population of each district remains substantially balanced.
Next Steps
Should the Mayor and City Council decide to place a measure on the next general election ballot for voters to consider a change in the City’s governance structure, funding will need to be allocated for the ballot initiative as well as the redistricting process. Staff is seeking Mayor and City Council direction prior to conducting further analysis and preparing the draft documents needed for voters to consider a ballot measure that would change the City’s existing governance structure.
STRATEGIC PLAN OBJECTIVE
Responsive and Transparent Community Government
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
ATTACHMENTS
1. Ordinance No. 2010-87 – Mayor Elected at Large
2. Resolution No. 18-671 –Ballot Measure Creating Five Council Districts Commencing 2022
3. Ordinance No. 2022-334 – Amending the Boundaries of Four Council Districts Item Title: 12.2
Consideration of Change to the Governance Structure
Item Page Number: 2
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February 1, 2023
Page
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Item Title: 12.2
Consideration of Change to the Governance Structure
Item Page Number: 11
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February 1, 2023
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Item Title: 12.2
Consideration of Change to the Governance Structure
Item Page Number: 12
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February 1, 2023
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Item Title: 12.2
Consideration of Change to the Governance Structure
Item Page Number: 13
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February 1, 2023
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Item Title: 12.2
Consideration of Change to the Governance Structure
Item Page Number: 14
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February 1, 2023
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Item Title: 12.2
Consideration of Change to the Governance Structure
Item Page Number: 15
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February 1, 2023
Page
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