City Council Chambers Menifee City Council
CITY OF Regular Meeting Minutes
29844 Haun Road
Menifee, CA 92586
MENIFEE Wednesday, February 15, 2023
5:00 PM Closed Session
5:00 PM Regular Meetinc
Bill Zimmerman, Mayor
Bob Karwin, District 1 Armando G. Villa, City Manager
Ricky Estrada, District 2 Jeffrey T. Melching, City Attorney Lesa Sobek, District 3 Kay Vinson, Acting Clerk
Dean Deines, District 4 MINUTES
CLOSED SESSION (5:00 PM)
Mayor Zimmerman called the meeting to order at 5:01 PM. Present were Councilmembers Deines, Estrada, Sobek, Mayor Pro Tem Karwin, and Mayor Zimmerman. Public comment via email was received for Closed Session item #1 and was provided to the City Council. At 5:02 PM, the City Council recessed to closed session for the purposes below.
Public Employee Performance Evaluation (Pursuant to Government Code Section 54957); Title: City Attorney
Conference with Legal Counsel - Existing Litigation
(Pursuant to Government Code Section 54956.9(d)(1)): one case City of Menifee vs. City of Perris, et al, Riverside County Superior Court Case No. CVR12200340
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
Mayor Zimmerman called the regular meeting to order at 6:02 PM.
There were no reportable actions from Closed Session.
2. ROLL CALL
Present: Dean Deines, Bob Karwin, Lesa Sobek, Bill Zimmerman, Ricky Estrada
Absent: None.
WORDS OF INSPIRATION
3.1 Pastor Grace Manuel-Obot - Unity Beth Nathanael Church
PLEDGE OF ALLEGIANCE
Bruce Atwood, Senior Advisory Committee Member, led the flag salute.
Menifee Mayor and City Council February 15, 2023
5. PRESENTATIONS
5.1 Recognition of Parks, Recreation and Trails Commission outgoing member Thomas Giedroyce
The City Council presented Thomas Giedroyce with a Certificate of Recognition.
5.2 Citizen of the Month - Anne-Marie Novack
The City Council presented Anne-Marie Novack with the Citizen of the Month Award.
5.3 Business Spotlight - Barons Market
The City Council presented Menifee Store Manager Cheri Zamora and Assistant Manager Araceli Ponce of Barons Market, with a certificate and provided a promotional video.
5.4 Community Services Update
Staff provided a presentation.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5-0) with no modifications.
7. PUBLIC COMMENTS (NON-AGENDA ITEMS)
Public Comment via email was received and provided to the City Council.
The following speakers addressed the City Council on non-agenda items:
Adam Eventov
• • Gillian Larson
• Stephanie Ornales
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Deines reported out on the meetings and events he attended:
Finance Committee
Councilmember Estrada reported out on the meetings and events he attended:
Cal Cities New Mayor and Councilmember Academy
Councilmember Sobek reported out on the meetings and events she attended:
• You Matter Collaboration
• Western Riverside County Regional Conservation Authority meeting • Menifee Interfaith and Community Service Council meeting Menifee's Better Together and Earth Day - April 22, 2023 Riverside County Habitat Conservation Agency meeting
• Finance Committee
• Boys & Girls Club
Menifee Mayor and City Council February 15, 2023
Mayor Pro Tem Karwin reported out on the meetings and events he attended:
• Cal Cities New Mayor and Councilmember Academy
• Western Riverside Council of Governments Executive Committee meeting • Chamber of Commerce event - Wake Up Menifee
• February's Student of the Month at Sizzler
Mayor Zimmerman reported out on the meetings and events he attended:
• Riverside County Transportation Commission (RCTC) 2-day Workshop • Menifee Interfaith and Community Service Council meeting RCTC regular meeting
• Speaker at Rotary Club
• Opening Day Ceremony for Girls Softball
• Community Partners meeting
• Cal Cities' Mayors virtual meeting
• Motte Family Museum - 10 Year Anniversary Open House
9. APPROVAL OF MINUTES
The minutes were approved unanimously (5-0) with no modifications.
9.1 January 10, 2023 Special Minutes
January 18, 2023 Minutes
10. CONSENT CALENDAR
The City Council requested to pull item nos. 10.10 and 10.13. The balance of the Consent Calendar was approved by the following vote:
MOVER: Bob Karwin
SECONDER: Dean Deines
AYES: Deines, Karwin, Sobek, Zimmerman, Estrada
NAYS: None
RECUSE: None
10.1 Waiver of Reading
ACT. Waived the reading in full of any and all Ordinances listed on this agenda and provided that they be read by title only.
10.2 Warrant Register
ACTION
1. Ratified and approved the Voucher Lists dated 01/12/2023 and 01/20/2023, and the Payroll Register/Other EFTs dated 01/10/2022, 01/11/2023, 01/20/2023, and 01/24/2023 which have a total budgetary impact of $3,258,866.65.
Menifee Mayor and City Council February 15, 2023
10.3 Treasurer's Report - November 2022
ACT. eceived and fled the Treasurer's Report as of November 30, 2022
10.4 Treasurer's Report - December 2022
ACTION
1. Received and filed the Treasurer's Report as of December 31, 2022.
10.5 Monthly Public Safety Reports
ACTION
1. Received and filed.
10.6 2022 Justice Assistance Grant (JAG) Award for the Menifee Police Department ACTION
1. Accepted the Fiscal Year 2022/2023 Justice Assistance Grant in the amount of
2. Adopted a Budget Adjustment Resolution No. 23-1280 appropriating $10,098 in revenue and expenditures, for Police Department; and
3. Authorized the City Manager or his designee to execute all necessary agreements and other grant-related documents thereof to receive the 2022 Justice Assistance Grant.
10.7 Resolutions of Intention to Form and Incur Bonded Indebtedness for Facilities CFD No. 2023-1 (Rockport Ranch)
ACTION
1. Adopted Resolution No. 23-1281 of Intention to establish Community Facilities District No. 2023-1 (Rockport Ranch) of the City of Menifee, located on the southwest corner of Newport Road and Briggs Road, to authorize the levy of a special tax to pay the costs of acquiring or constructing certain facilities and to pay debt service on bonded indebtedness; anc
2. Adopted Resolution of Intention No. 23-1282 to incur bonded indebtedness ir an amount not-to-exceed $23,000,000 within proposed Community Facilities District No. 2023-1 (Rockport Ranch) of the City of Menifee.
10.8 Resolution of Intention for Annexation No. 18, Rockport Ranch into CFD 2017-1 (Maintenance Services)
ACTION
1. Accepted the Petition of AG EHC II (LEN) CA 1, LP, TR 37131 located at the southwest corner of Old Newport Road and Briggs Road to annex into Community Facilities District No. 2017-1 (Maintenance Services) (CFD No. 2017-1) as Annexation Area No. 18; and
2. Adopted Resolution of Intention No. 23-1283 to add Annexation Area No. 18 into CFD No. 2017-1, to authorize the levy of special tax therein to finance certain maintenance services, and to set a public hearing for April 5, 2023.
Menifee Mayor and City Council February 15, 2023
10.9 Holland Road / I-215 Overcrossing Environmental Mitigation Credit Payment Increase to Comply with Regulatory Requirements
ACTION
1. Authorized the City Manager to execute necessary documents and increase authority to issue payment in a total amount not-to-exceed $600,000 to Soquel Canyon Mitigation Bank for the purchase of environmental mitigation credits for the Holland Road / 1-215 Overcrossing Project.
10.10 Agreement with K&A Engineering, Inc. for Design Services for the Goetz Road/Vista Way Traffic Signal Project
This item was pulled for further discussion. Public Works Director Nick Fidler provided a presentation.
ACTION
1. Approved and authorized the City Manager to execute a Professional Services Agreement with K&A Engineering, Inc. for civil design services for the Goetz Road/Vista Way Traffic Signal Project, Capital Improvement Project (CIP) No. 23-02 in an amount not-to-exceed $117,094.
MOVER: Ricky Estrada
SECONDER: Dean Deines
AYES: Deines, Karwin, Sobek, Zimmerman, Estrada
NAYS: None
RECUSE: None
10.11 Consultant Services Agreement with PlaceWorks for Housing Studies ACTION
1. Approved a Professional Services Agreement with PlaceWorks for professional services to prepare a Housing Market Impact Study and an Inclusionary Housing Feasibility Study in the not-to-exceed amount of $84,988.
10.12 Approve a License Agreement with Mt. San Jacinto Community College District for Mutual PEG Channel Content Sharing and Broadcast.
ACT. Approved a License Agreement with Mt. San Jacinto Community College District for mutual PEG channel content sharing and broadcast; and
2. Authorized the City Manager to execute implementing agreements with Mt.
San Jacinto Community College District as necessary to implement Council direction.
Menifee Mayor and City Council February 15, 2023
10.13 City Manager's Annual Performance Report for 2022 This item was pulled for further discussion. City Manager Armando G. Villa provided a presentation.
ACTION
1. Received and filed report.
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Deines, Karwin, Sobek, Zimmerman, Estrada
NAYS: None
RECUSE: None
11. PUBLIC HEARING ITEMS
Continuance of Introduction and First Reading of an Ordinance Amending Title 14, to include Chapter 14.02 - Public Street Excavation Moratorium
1. Continued the public hearing to introduce an ordinance amending Title 14 of the City of Menifee Municipal code to include Chapter 14.02 entitled Public Street Excavation Moratorium implementing a public street excavation moratorium for all new, reconstructed, and resurfaced streets, to a date uncertain.
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Deines, Karwin, Sobek, Zimmerman, Estrada
NAYS: None
RECUSE: None
11.2 Mobile Home Park Rent Stabilization Ordinance
Management Analyst Molly Binnall provided a presentation.
Mayor Zimmerman opened the public hearing at 7:27 PM. The Acting City Clerk stated the public hearing was legally noticed and several correspondences were received and provided to the City Council.
The following speakers addressed the City Council regarding this item:
• William Seaton
• Gayle McCracken
• Melody Alberts
Julie Paule
Staff responded to questions from City Council. Mayor Zimmerman closed the public hearing at 7:40 PM.
Menifee Mayor and City Council February 15, 2023
Mayor Zimmerman reopened the public hearing at 7:49 PM.
The following speaker addressed the City Council regarding this item:
• William Seaton
Mayor Zimmerman closed the public hearing at 7:50 PM. The Acting City Clerk introduced the ordinance by title.
ACTION
1. Repealed and replaced Ordinance No. 760, as amended; and
2. Introduced an Ordinance amending the Menifee Municipal Code to include Chapter 5.80 "Mobile Home Park Rent Stabilization."
MOVER: Bob Karwin
SECONDER: Dean Deines
AYES: Karwin, Sobek, Deines, Estrada, Zimmerman
NAYS: None
RECUSE: None
12. DISCUSSION ITEMS
12.1 Annual Comprehensive Financial Report (ACFR) for Fiscal Year End June 30, 2022 iana Manior And Marie El ger ided on sandago one reed the Independent Auditor's Report.
ACTION
1. Received and filed the Annual Comprehensive Financial Report (ACFR) and other audit reports for the fiscal year end June 30, 2022.
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Deines, Estrada, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: None
12.2 Award Enterprise Resource Planning (ERP) Financial Management Software Solution (MUNIS) Contract
Deputy Finance Director Margarita Cornejo and Chief Information Officer Ron Puccinelli provided a presentation.
ACT. Incorporated ERP Project Implementation as CIP 23-14 wihin the current Fiscal Year (FY) 2022/2023 CIP Program; and
2. Awarded and authorized the City Manager to execute a Software as a Services (SaaS) Agreement with Tyler Technologies, Inc. for a comprehensive Enterprise Resource Planning (ERP) Financial Management Software Solution Menifee Mayor and City Council February 15, 2023
(MUNIS) for FY 2022/2023, in the amount not-to-exceed $947,867; from DIF Citywide Account No. 524-4220-53155; and
3. Authorized the City Manager to execute nine optional one-year amendments for FYs 2023/2024 thru 2031/2032; and
4. Approved award of Professional Services Agreement with Third Stage Consulting for as needed Project Management support services related to the ERP Implementation Project in the amount not-to-exceed $550,000; and
5. Adopted a Budget Amendment Resolution No. 23-1284 appropriating $91,667 to the IT Fund (Fund 110) to Account 110-4555-58168 (Professional Services) for FY 2022/2023 professional consulting services with Third Stage Consulting.
MOVER: Dean Deines
SECONDER: Lesa Sobek
AYES: Deines, Karwin, Sobek, Zimmerman, Estrada
NAYS: None
RECUSE: None
13. CITY ATTORNEY REPORTS
None.
14. CITY MANAGER REPORTS
None.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
Councilmember Estrada requested a report on Quail Valley CSA 86.
16. ADJOURN
Mayor Zimmerman adjourned the meeting at 8:58 PM.
ensor
Kay Vinson, Acting ity Clerk
Menifee Mayor and City Council February 15, 2023