City Council Chambers Menifee City Council
CITY OF
29844 Haun Road Regular Meeting Minutes
Menifee, CA 92586
MENIFEE Vednesday, June 07, 202
:30 PM Closed Sessio
Bill Zimmerman, Mayor 6:00 PM Regular Meeting
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4 MINUTES
CLOSED SESSION (5:30 PM)
Mayor Zimmerman called Closed Session to order at 5:31 PM. Present were Councilmembers Deines, Estrada, Sobek, Mayor Pro Tem Karwin, and Mayor Zimmerman.
The City Council received correspondence from the following:
Don Slater
The City Council recessed to closed session for the purpose listed below.
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
Significant Exposure to Litigation
(Gov. Code Section 54956.9(d)(2) or (3)): One Case
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
Mayor Zimmerman called the meeting to order at 6:01 PM. City Clerk Stephanie Roseen stated the City Council had received correspondence on agenda item nos. 10.14, 10.15, 11.3, and
11.4. 2. ROLL CALL
Present: Dean Deines, Ricky Estrada, Bob Karwin, Lesa Sobek, Bill Zimmerman
Absent: None
3. WORDS OF INSPIRATION
3.1 David Foust - Secretary, Menifee Interfaith and Community Service Council
4. PLEDGE OF ALLEGIANCE
Tom Fuhrman led the flag salute.
Menifee Mayor and City Council June 7, 2023
PRESENTATIONS
5.1 Citizen of the Month (May) - Michael Cano
Citizen of the Month Michael Cano was unable to attend the meeting. Mayor Zimmerman noted Mr. Cano would be recognized at the next scheduled City Council meeting.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5-0) with no modifications.
7. PUBLIC COMMENTS (NON-AGENDA ITEMS)
The following people addressed the City Council on non-agenda items. • Gloria Sanchez
• John Pironti
• Debby Gabel
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Deines reported on the meetings and events he attended. • Underwood Homes Media Event
• Southwest Transportation Now Subcommittee Meeting
• Riverside Transit Agency (RTA) Board Meeting
• Memorial Day Remembrance Ceremony
Councilmember Estrada reported on the meetings and events he attended. • Quail Valley Community Group Meeting
• Menifee Art Affair
• Memorial Day Remembrance Ceremony
• Southern California Association of Governments (SCAG) Meeting Councilmember Sobek reported on the meetings and events she attended. • Memorial Day Remembrance Ceremony
• Youth Leaders of Menifee Awards
• Southwest Riverside Women's Elected Group Meeting
Senior Wellness Fair
• Riverside County Habitat Conservation Authority Meeting • Interfaith and Community Service Council Meeting
• Parks Ad Hoc Committee Meeting
Mayor Pro Tem Karwin reported on the meetings and events he attended.
Memorial Day Remembrance Ceremony
• Chamber of Commerce Mixer
• Youth Leaders of Menifee Awards
• Western Riverside Council of Governments (WRCOG) Meeting • Freedom Crest Elementary School Rotary Citizenship Award Menifee Mayor and City Council June 7, 2023
Mayor Zimmerman reported on the meetings and events he attended. • Neighbors Monthly Mixer
• Bear River Springs School Kindness Award from Bitzers • Menifee Union School District's Evening of Excellence History Association Hosted Event
• Senior Day at Central Park
• WROG Projects and Programs Committee Meeting
Underwood Homes Media Event
Cub Scout Pac 444 Bridging Ceremony
Perris Union High School District Student of the Year Ceremony • Chamber of Commerce Mixer
• Health and Safety Resource Forum
• Rotary Luncheon
• You Matter Workshop
• Freedom Crest Elementary School Assembly
• Sun City Cruisers Meeting
• Memorial Day Remembrance Ceremony
• Oak Meadows School Student Meeting
• Chamber of Commerce Mixer
• Youth Leaders of Menifee Awards
• School's Field Trip Hosted at the History Museum
• Foodie Friday
Heritage Sports Park Open House
Patriotic Fundraising Event
• Interfaith and Community Service Council Meeting
• Parks Ad Hoc Committee Meeting
9. APPROVAL OF MINUTES
9.1 May 17, 2023 Minutes
The minutes were approved unanimously (5-0) with no modifications.
10. CONSENT CALENDAR
Correspondence had been received on agenda item nos. 10.14 and 10.15 from the following. • Don Slater
The Consent Calendar was approved by the following vote.
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Deines, Estrada, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: None
Menifee Mayor and City Council June 7, 2023
10.1 Waiver of Reading
A Taved the reading in full of any and all Ordinances listed on this agenda and provided that they be read by title only.
10.2 Treasurer's Report - April 2023
ACTION
1. Received and filed the Treasurer's Report as of April 30, 2023.
10.3 Warrant Register
1. Tailed and approved the Voucher Lists dated 0412812023, 05105/2023, and 05/12/2023 and the Payroll Register/Other EFTs dated 04/24/2023, 04/27/2023, 04/28/2023, 05/02/2023, 05/03/2023, 05/10/2023 and 05/12/2023, and the Void Check Listing PE 4/30/2023 which have a total budgetary impact of $12,763,210.35.
10.4 Annual Levy for Community Facilities Districts (Facilities/Bonded) for Fiscal Year 2023/2024
ACTION
1. Adopted Resolution No. 23-1325, ordering the levy and collection of special taxes within each of the following Community Facilities Districts: 2019-1 (Meadow Run), 2020-1 (McCall Mesa), 2020-2 (Del Oro), 2021-1 (Banner Park), 2021-2 (Sumac Ridge), 2022-1 (Quartz Ranch), 2022-2 (McLaughlin Village), 2022-3 (Legado) Improvement Area (IA) 1 and IA 2, and 2023-2 (Cimarron Ridge) IA 1 and IA 2 for Fiscal Year 2023/2024.
10.5 Set Public Hearing Date for the 2022 Delinquent Solid Waste Accounts ACTION
1. Set a Public Hearing for the June 21, 2023 City Council meeting to accept public testimony regarding the delinquent solid waste accounts from calendar year 2022 to be applied to the Fiscal Year 2023/2024 County of Riverside Property Tax Roll
10.6 Agreement Amendment with Document & Microfilm Conversion for City Wide Document Scanning Services
ACTION
1. Approved and authorized the City Manager to execute Amendment No. 4 to Professional Services Agreement with DMC for City wide document scanning, indexing, and quality control services in the not-to-exceed amount of $215,000 and extending the term of service through June 30, 2024, contingent on approval of Fiscal year 2023/2024 Budget adoption by City Council.
Menifee Mayor and City Council June 7, 2023
10.7 Agreement Amendment with ETech-360, Inc. for As-Needed Professional Information Technology Support Services
A. Approved and authorized the City Manager to execute Amendment No. 1 to the Professional Services Agreement with ETECH-360, Inc. for as-needed professional Information Technology support services, in an amount not-to- exceed $150,000, for a revised total of $183,333.
10.8 Agreement Amendment with Promo Shop, Inc. for City Uniform and Program Participant Custom Apparel Purchases
1. Approved and authorized the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Promo Shop, Inc. for City uniform and program participant custom apparel purchases, in an amount not-to-exceed $6,000, for a revised total of $51,000
10.9 Agreement with Romtec, Inc. for AMR Skate Park Improvements Project CIP 22-27 ACTION
1. Approved and authorized the City Manager to execute a Cooperative Agreement with Romtec, Inc. for the purchase of two prefabricated buildings for the Audie Murphy Ranch Skate Park in the amount not-to-exceed of $336,948; and
2. Exempt the purchase from the competitive bidding process as purchase will be made under Cooperative Purchasing Agreement Sourcewell Contract No. 081721-RMT
10.10 Agreement with NPG, Inc. for Road Maintenance Services Along Menifee Road and Pring Lot Resurfacing Services for CiP 23-18: E.L. Pete Peterson Park Parking Lot ACTION
1. Approved and authorized the City Manager to execute an Owner-Contractor Agreement with NPG, Inc. in an amount not-to-exceed $134,000 to provide road
10.11 Budget Appropriation for La Ladera Park Recycled Water Retrofit Project, CIP No. 23- ACTION
1. Adopted Resolution No. 23-1326, amending the Fiscal Year 2022/2023 Budget, appropriating revenues and expenditures in the amount of $47,325 for the La Ladera Park Recycled Water Retrofit Project, CIP No. 23-11, to the CIP Fund 320; and
2. Authorized the City Manager, or his designee, to execute all necessary documents.
Menifee Mayor and City Council June 7, 2023
10.12 Mid-Year 2022/2023 Police Department Fleet Vehicle Purchases A. Approved the purchase of tire reciles from the State of California Contact Vendor Wondries/National Auto Fleet Group, and BMW of Riverside in a not-to- exceed amount of $282,214, including tax and delivery, from Account Number 105-4911-53155: and
2. Allowed the purchase to be made under a Cooperative Purchasing (piggyback) Agreement as permitted under the Menifee Municipal Code Section 3.12.070 (6) with Sourcewell Contract No. 120716-NAF; and
3. Authorized the City Manager to execute the required documents and approve any future substitute orders due to limited availability, or unavailability of vehicles.
10.13 Police Department Replacement Vehicle Purchase
ACTION
1. Directed staff to close out Purchase Order No. 04355 and release funds; and
2. Approved the purchase of five vehicles from Gosch Ford Temecula in a not-to- exceed amount of $271,227.94, including tax and delivery, from Account No. 115-4911-53155; and
3. Approved the issuance of purchase order from West Coast Lights and Sirens, Inc. in a not-to-exceed amount of $44,597.55 from Account No. 115-4911- 53155; and
4. Authorized the City Manager to execute the required documents and approve any substitute orders due to limited availability, or unavailability of vehicles.
10.14 Agreement Increase with Pechanga Band of Luiseño Indians and Soboba Band of Luiseño Indians for Tribal Monitoring for the Holland Road Overpass Project ACTION
1. Approved an increase to the Tribal Monitoring Agreement with the Pechanga Band of Luiseño Indians in a total not-to-exceed amount of $49,000 and authorize the City Manager to extend the agreement term through June 30, 2024, for the Holland Road Overpass Project, contingent on approval of Fiscal year 2023/2024 Budget adoption by City Council; and
2. Approved an increase to the Tribal Monitoring Agreement with the Soboba Bandof Luiseño Indians in a total not-to-exceed amount of $54,000, for the Holland Road Overpass Project, contingent on approval of Fiscal year 2023/2024 Budget adoption by City Council.
10.15 Clean Water Act Permit Application Fees - Bradley Road Bridge over Salt Creek Project
ACTION
T. Authorized the City Manager, or their designee, to execute necessary documents and issue payment in a total amount not-to-exceed $37,036 to the State Water Resources Control Board for the application fee required to obtain the 401 Clean Water Act Permit for the Bradley Road Bridge over Salt Creek Project.
Menifee Mayor and City Council June 7, 2023
10.16 Acceptance of Public Improvements and 90% Release of Security for Tract Map 36485-6, Audie Murphy Ranch, by Sutter Mitland 01, LLC
ACTION
1. Accepted the public improvements for streets, drainage, water, sewer, and survey monuments for Tract Map 36485-6, Audie Murphy Ranch, located at the southwest corner of Bridle Gate Way and Audie Murphy Road North; and
2. Authorized the City Engineer to release 90% of the posted securities per the City's Standard Policies.
11. PUBLIC HEARING ITEMS
11.1 Annual Ordinance Introductions for Community Facilities District (Maintenance) to Levy Special Taxes for Fiscal Year 2023/2024
Acting Chief Financial Officer Margarita Cornejo introduced Financial Analyst Lauri Lockwood and City Consultant Shane Spicer with Spicer Consulting Group. Ms.
Cornejo noted that the City Council received amended ordinances and provided a presentation and reported on the Community Facilities Districts.
Mayor Zimmerman opened the public hearing at 6:43 PM. City Clerk Stephanie Roseen stated the public hearing was legally noticed and there were no public comments or correspondence received. Mayor Zimmerman closed the public hearing at 6:43 PM.
Ms. Roseen introduced the Ordinances by title.
ACTION
1. Introduced an ordinance amending Ordinance No. 2012-103 and levying special taxes to be collected during Fiscal Year 2023/2024 to pay the annual costs of the maintenance and servicing of streetlights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respectto City of Menifee Community Facilities District No. 2012-1 (Audie Murphy Ranch); and
2. Introduced an ordinance amending Ordinance No. 2012-108 and levying special taxes to be collected during Fiscal Year 2023/2024 to pay the annual costs of the maintenance and servicing of streetlights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respectto City of Menifee Community Facilities District No. 2012-2 (Hidden Hills); and
3. Introduced an ordinance amending Ordinance No. 2014-153 and levying special taxes to be collected during Fiscal Year 2023/2024 to pay the annual costs of the maintenance and servicing of streetlights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respectto City of Menifee Community Facilities District No. 2014-1 (Town Center); and
4. Introduced an ordinance amending Ordinance No. 2014-154 and levying special taxes to be collected during Fiscal Year 2023/2024 to pay the annual costs of the maintenance and servicing of streetlights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respectto City of Menifee Mayor and City Council June 7, 2023
Menifee Community Facilities District No. 2014-2 (Commerce Pointe); and
5. Introduced an ordinance amending Ordinance No. 2015-173 and levying special taxes to be collected during Fiscal Year 2023/2024 to pay the annual costs of the maintenance and servicing of streetlights, parks, parkways, streets, roads, and open space, the operation and maintenance of storm drainage systems, a reserve fund for capital replacement, and administrative expenses with respectto City of Menifee Community Facilities District No. 2015-2 (Maintenance Services); and
6. Introduced an ordinance amending Ordinance No. 2017-231 and levying special taxes to be collected during Fiscal Year 2023/2024 to pay the annual costs of the maintenance and servicing of landscaping, lighting, water quality improvements, graffiti, streets, street sweeping, parks and trail maintenance, a reserve fund for capital replacement, and administrative expenses with respect to City of Menifee Community Facilities District No. 2017-1 (Maintenance Services).
MOVER: Bob Karwin
SECONDER: Dean Deines
AYES: Deines, Estrada, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: None
11.2 Proposed Formation of Community Facilities District No. 2023-1, Rockport Ranch The City Council provided consensus to forgo the staff presentation.
Mayor Zimmerman opened the public hearing at 6:47PM. City Clerk Stephanie Roseen stated the public hearing was legally noticed and here were no public comments, correspondence, or protests received. Ms. Roseen also stated therewere no persons registered to vote in the territory of the district, per the Riverside Registrar of Voters. Ms. Roseen confirmed the owners of the taxable property had consented to hold the special election, the ballot was received, and it was a yes vote. Mayor Zimmerman closed the public hearing at 6:48 PM.
City Clerk Stephanie Roseen introduced the Ordinance by title.
ACTION
1. Adopted Resolution No. 23-1327, establishing Community Facilities District (CFD) No. 2023-1 (Rockport Ranch) of the City of Menifee to authorize the levy of special tax, calling an election and approving and authorizing certain actions related
2. Adopted Resolution No. 23-1328, determining the necessity to incur bonded indebtedness in an amount not-to- exceed $23,000,000 within CFD No. 2023-1 of the City of Menifee and calling anelection; and
MOVER: Dean Deines
SECONDER: Bob Karwin
AYES: Deines, Estrada, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: None
Menifee Mayor and City Council June 7, 2023
3. Adopted Resolution No. 23-1329, acting in its capacity as the legislative body of CFD No. 2023-1 (Rockport Ranch) certifying election results; and MOVER: Dean Deines
SECONDER: Lesa Sobek
AYES: Deines, Estrada, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: None
4. Introduced an ordinance of the City Council of the City of Menifee acting in its capacity as the legislative body of CFD No. 2023-1 (Rockport Ranch) authorizing the levy of special taxes.
MOVER: Dean Deines
SECONDER: Ricky Estrada
AYES: Deines, Estrada, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: None
11.3 Appeal of the Planning Commission Decision for the Ethanac and Barnett Warehouse(s) Project
Senior Planner Russel Brown provided a presentation and reported on the appeal of the Planning Commission Decision for the Ethanac and Barnett Warehouse project.
Mayor Zimmerman noted the public hearing was left open during the May 3, 2023 City Council meeting and the public hearing had reconvened at 7:03 PM.
Appellant representative John Fox addressed the City Council.
Mayor Zimmerman closed the public hearing at 7:16 PM.
Mayor Zimmerman reopened the public hearing at 7:18 PM.
Correspondence had been received from the following.
• Don Slater
The following person addressed the City Council on the item. • Brian Holly
Mayor Zimmerman closed the public hearing at 7:21 PM.
Councilmember Estrada stated his objections to the project.
ACTION
1. Adopted Resolution No. 23-1330, upholding the Planning Commission's approval of an Initial Study / Mitigated Negative Declaration and Plot Plan (PLN21-0290) for Ethanac Barnett Warehouse(s) Project and denied Appeal No. PLN23-0058.
Menifee Mayor and City Council June 7, 2023
MOVER: Bill Zimmerman
SECONDER: Dean Deines
AYES: Deines, Karwin, Sobek, Zimmerman
NAYS: Estrada
RECUSE: None
11.4 Golden Meadows Tentative Tract Map No. 31194 Major Modification and Zoning Code Amendment
Senior Planner Russel Brown provided a presentation and reported on the project.
Applicant Terry Galloway, John Erkskin, and Brian Hardy with Richland Communities provided a presentation and addressed the City Council on the project.
Mayor Zimmerman opened the public hearing at 8:17 PM. City Clerk Stephanie Roseen stated the public hearing was legally noticed.
Correspondence had been received from the following.
• Don Slater
• Bethany LeMasters
• Ken Stiles
• Mark and Cosette Tessier
The following people spoke in opposition of the project. • Lisa Spetz
• Tom Fuhrman
• Christa Pynn
• Dave Brown
• Kathleen Hefley
• John Erskine
• Craig Gruber
• Leslie Fairbairn
Janel Fitzgerald
• Jimmy LaMasters
Mayor Zimmerman closed the public hearing at 8:47 PM.
Mayor Zimmerman disclosed that he had met with residents and the applicant. Councilmember Estrada stated he had previously met with residents.
Mayor Pro Tem Karwin spoke in favor of the Planning
Commission's recommendation
Councilmember Estrada spoke in favor of the Planning
Commission's recommendation.
Councilmember Sobek spoke in favor of continuing the item to address concerns.
Councilmember Deines spoke in favor of continuing the item.
Menifee Mayor and City Council June 7, 2023
Mayor Pro Tem Karwin spoke in favor of the City Council remanding the item to the Planning Commission and for them to hold a future meeting to further discusspotential solutions with the applicant.
ACTION
Remanded the item to the Planning Commission.
MOVER: Bob Karwin
SECONDER: Bill Zimmerman
AYES: Deines, Estrada, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: None
11.5 General Plan Amendment - Circulation and Safety Element Updates Principal Planner Doug Darnell provided a presentation and reported on the general olan amendment.
Mayor Zimmerman opened the public hearing at 9:21 PM. City Clerk Stephanie Roseen stated the public hearing was legally noticed and there were no public comments or correspondence received. Mayor Zimmerman closed the public hearing at 9:21 PM.
ACTION
1. Found General Plan Amendment No. LR23-0013 exempt from further environmental review; and
2. Adopted Resolution No. 23-1331, approving General Plan Amendment No.
LR23-0013, based upon the findings and conclusions incorporated in the Staff Report and Resolution.
MOVER: Lesa Sobek
SECONDER: Bob Karwin
AYES: Deines, Estrada, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: None
11.6 2023-2028 Capital Improvement Program
Public Works Director Nick Fidler introduced the item and provided a presentation on the Capital Improvement Program.
Mayor Zimmerman opened the public hearing at 9:33 PM. City Clerk Stephanie Roeen stated the public hearing was legally noticed and there were no public comments or correspondence received. Mayor Zimmerman closed the public hearing at 9:33 PM.
A. Adopted Resolution No. 23-1332, approving the Fiscal Year (FY) 2023/24 and Fy 2024/25 Capital Improvement Program Budget and subsequent three-year Capital Improvement Program and funding plan for FY's 2025-2028.
Menifee Mayor and City Council June 7, 2023
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Deines, Estrada, Karwin, Sobek, Zimmerman
NAYS: None
RECUSE: None
12. DISCUSSION ITEMS - NONE
13. CITY ATTORNEY REPORTS
City Attorney Jeffrey Melching stated there was no reportable action from closed session.
14. CITY MANAGER REPORTS
City Manager Armando Villa provided a report.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
None.
16. ADJOURN
Mayor Zimmerman adjourned the meeting at 9:36 PM.
Pastoni Poser
City Clerk
Menifee Mayor and City Council June 7, 2023