3-EET
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
Menifee City Council
Regular Meeting Minutes
Wednesday, June 21, 2023
5:30 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting Clerk
CLOSED SESSION (5:30 PM)
Mayor Zimmerman called Closed Session to order at 5:30 PM. Present were Councilmembers Deines, Estrada, Sobek, and Mayor Zimmerman. Mayor Pro Tem Kanrvin was absent. The City Council recessed to Closed Session for the purpose listed below. l. LIABILITY CLAIMS (Government Code section 54956.95):
Claimant: Darrell King; Agency claimed against: City of Menifee REGUL AR MEETING (6:00 PM)
1. CALL TO ORDER
Mayor Zimmerman called the meeting to order at 6:02 PM. City Attorney Jeffrey Melching stated there was no reportable action from Closed Session. Acting City Clerk Stephanie Roseen stated the City Council received correspondence on ltem Nos. 10.6 and 10.21.
2. ROLL CALL
Present: Bill Zimmerman, Ricky Estrada, Lesa Sobek, Dean Deines
Absent: Bob Kanrvin
WORDS OF INSPIRATION
Pastor Aisha Sharp provided the words of inspiration.
PLEDGE OF ALLEGIANCE
Master Gunnery Sergeant U.S. Marine Corps, Artie Allen, led the flag salute.
PRESENTATIONS
5.1 Citizen of the Month (May)- Michael Cano
The City Council recognized Michael Cano as May's Citizen of the Month.
4. 5.
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Menifee lrlayor and City Council
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3. 5.2 Citizen of the Month (June) - Erika Tejeda
The City Council recognized Erika Tejeda as June's Citizen of the Month
5.3 Business Spotlight - Monsta Snow
The City Council recognized Laura Spencer with Monsta Snow and shared a short video.
5.4 Community Services Update
Community Services Manager Mariana Mitchell provided a presentation and reported on the Community Services Department activities.
6. AGENDAAPPROVALORMODIFICATIONS
The agenda was approved 4 0 1 with no modlfications.
7. PUBLIC COMMENTS (NON AGENDA ITEMS)
The following citizens addressed the City Council on non agenda items . Rose Huddleston
. Chaya Pamula
o Dave Brown
. Edie Cook
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Deines reported on the meetings and events he attended. o Riverside County Veterans Legislative Breakfast
. Heritage High School Graduation
. Coffee with the Board at the Oasis Community
. Menifee Police Department Annual Awards Ceremony
Councilmember Estrada reported on the meetings and events he attended . Quail Valley Community Meeting
. Menifee Police Department Annual Awards Ceremony
Councilmember Sobek reported on the meetings and events she attended . Menifee Police Department Annual Awards Ceremony
. City of Murrieta's State of the City
o Police Department's Homeless Task Force Community Outreach o Riverside County Domestic Violence Shelter Meeting
Mayor Zimmerman reported on the meetings and events he attended . Rotary Club Meeting
e Menifee Chamber of Commerce Mrxer at Black Bear Diner . Riverside County Veterans Legislative Breakfast
. Coffee with the Board at the Oasis Community
o Chamber of Commerce Wake Up Event
June 21 , 2023
Menifee l\4ayor and City Council
. Chat with the City Manager
. Community Partners Meeting
. Menifee Police Department Business Academy Graduation o Riverside County Transportation Commission Meeting
o City of Murrieta's State of the City
. Juneteenth Event at MSJC
. Menifee Police Department Annual Awards Ceremony
. League of California Cities Mayor Collaborative Meeting
9. APPROVALOF MINUTES
The following minutes were approved 4 0 1 with no modifications
9.1 May 31,2023 Special Minutes
9.2 June 7,2023 Special Minutes
9.3 June 7,2023 Minutes
10. CONSENT CALENDAR
Councilmember Sobek requested to pull ltem Nos. 10.3and 10.19 The balance of the Consent Calendar was approved by the following vote MOVER: Dean Deines
SECONDER: Bill Zimmerman
10.1 Waiver of Reading
ACTION
1. Waived the reading in full of any and all Ordinances listed on this agenda and provided that they be read by title only.
10.2 Warrant Register
ACTION
1. Ratified and approved the Voucher Lists daled 0511912023 and 0512612023 and the Payroll Register/Other EFTs dated 0512512023 and 0512612023 which have a total budgetary impact of $6,871 ,234.58.
Councilmember Sobek asked questions of staff
ACTION
'1. Received and filed
S: Zimmerman, Estrada, Sobek, Deines
BSENT: Karwin
i,lAYS: None
REGUSE: None
June 21 , 2023
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Menifee Mayor and City Council
10.3 Monthly Public Safety Reports
MOVER: Lesa Sobek
SECONDER: Dean Deines
YES: Zimmerman, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
ABSENT: Karwin
Second Reading and Adoption of an Ordinance to Levy Special Taxes, Community Facilities District No. 2023 1, Rockport Ranch
ACTION
1. Adopted O rdinance No.2023-373, authorizing the levy of special taxes within Community Facilities District No. 2023 1 (Rockport Ranch) of the City of lvlenifee. lncrease to the First Time Homebuyer Down Payment Assistance Program ACTION
'1. Adopted Resolution No. 23-1 333 to increase the First Time Homebuyer Assistance Program amount up to $100,000 for the Permanent Local Housing Allocation Program and direct staff to update the necessary documents for the Program.
Waste Management Fiscal Yeat 202312024 Proposed Solid Waste Rate Adjustments and First Amendment to the Amended and Restated Franchise Agreement ACTION
1. Approved the USA Waste of California, lnc., dba Waste Management of the lnland Empire Fiscal Year 2023i2024 proposed solid waste rate adjustments, and
2. Adopted Resolution No. 23-1334, approving the First Amendment to the Amended and Restated Franchise Agreement with Waste Management for implementation of Senate Bill '1383 state mandated programs, and
3. Authorized the City Manager to execute all necessary documents.
Agreement with California Natural Resource Agency for the Urban Greening Grant for the Sun City Community, CIP 24 'l 'l
ACTION
1. Accepted the Urban Greening Grant for the acquisition of land to develop Greenspace in the Community of Sun City; and
2. Adopted Resolution No. 23-1335, appropriating $87,700 in revenue and expenditures in the Grant Fund (301) lot CIP 24 1 1 : Sun City Greenspace Development Project; and
3. Authorized the City Manager, or his designee, to execute all necessary agreements and other grant related documents thereof to receive the Urban Greening Grant.
Jvne 21 , 2023
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10.4 10.5
10.6 10.7
l\4enifee Mayor and City Council
10.8 10.9
Agreements for On call Services for the Building and Safety Department for Fiscal Y earc 2023 I 2024 and 2024 I 2025
ACTION
1. Approved and authorized the City Manager to execute two professional Services Agreements for On Call Plan Review, lnspection, and Permit Technician Services for the Building and Safety Department for Fiscat Year (FY) 2O23t2O24 and Fy 2024t2025.
Agreements for On Call Services for the Planning Division for Fiscal years 202312024 and202412025
ACTION
1. Approved and authorized the City Manager to execute eight professional Services Agreements for various On Call Planning Services for Fiscal year (Fy) 202312024 and FY 2O2412025.
Agreements for On Call Services for the Public Works Engineering and Capital lmprovement Program Divisions for Fiscal Years 2023 2026 ACTION
1. Approved a Master Agreement for Professional On Call Services as to form; and
2. Authorized the City Manager to execute Master Agreement for professional On Call Services with the qualified firms established on the approved On Call Short Lists for the Public Works Engineering and Capital lmprovement program divisions, and
3. Approved individual multi year agreement not to exceed amounts for each Master Agreement for Professional On Call Services authorized; and
4. Authorized the City Manager to issue purchase orders on an as needed basis in the aggregate of the not to exceed amount approved for each multi year for each Master Agreement for Professional On Call Services authorized, Agreement with Arroyo Background lnvestigation for Professional Background lnvestigation Services for Fiscal Years 202312O24 and 2O24|2O2S
10.10 10.1 1
ACTION
1. Approved and authorized the City Manager to execute a Professional Services Agreement with Arroyo Background lnvestigations for Professional Background lnvestigation Services, in the not to exceed amount of $103,950 for Fiscal year (F Y ) 2023 I 2024 and F Y 2024 I 2025.
10.12 Agreement with Canon Financial Services lnc., for Copier Lease and Maintenance ACTION
1. Approved a five year Purchase Order agreement with Canon Financial Services in the amount of $268,277, or $53,655.48 per year including tax and delivery for managed print services and leased Canon copiers, printers, scanners; and
2. Authorized up to $5,000 additional per year to cover annual staff growth or facility expansions for a total amount of $293,277 lor the frve year term, and June 21 , 2023
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Menifee Mayor and City Council
3. Authorized the purchase to be made under the Cooperative purchasing Agreement as permitted under the Menifee Municipal Code Section 3.12.070(6) through the NASPO ValuePoint 3091 Contract (No. 7 15 70 23); and
4. Authorized the City Manager to execute the Purchase Order agreement and any required documents to approve any future change orders due to limited availability, or unavailability of the equipment.
10.13 Agreement Amendment with DeGuire Weed Abatement for On Call Weed Abatement Services
ACTION
1. Approved and authorized the City Manager to execute Amendment No. 1 to the existing Professional Services Agreement with DeGuire Weed Abatement for Citywide on call weed abatement services, increasrng the contract amount by $27,500 for a revised total contract amount not to exceed $52,500, and e)dending the term of the contract through June 30,2024.
Agreement Amendment with Koff & Associates, lnc. for the City of Menifee Comprehensive Classification and Compensation Study
ACTION
1. Approved and authorized the City Manager to execute Amendment No. 1 with Koff & Associates, lnc., a division of Arthur J. Gallagher & Co., to extend the term of the agreement through December 31 , 2023, for the City of Menifee Comprehensive Classification & Compensation Study.
Agreement Amendments to Fiscal Y ear 202212023 Capilal lmprovement program and Public Works Department Professional Services Agreements ACTION
1 . Approved and authorized the City Manager to execute a Professional Services Agreement with University Enterprise Corporation at California State Universityof San Bernardino (CSUSB) for itself and on behalf of lnland Empire Small Business Development Center for business related technical assistance services in an amount not to exceed $27,000 for Fiscal Year (FY) 202312024 and FY 202412025.
Memorandum of Understanding with County of Riverside, Riverside University Health System Behavioral Health for Homeless Outreach Services for Fiscal Years 2O23 2028
10.14 't0.15
10.17 ACTION
1. Approved and authorized the City Manager to execute ten amendments to various Professional Services Agreements supporting the Capital lmprovement Program and Public Works Department by extending the terms of service and/or increasing not to exceed compensation.
10.16 Agreement with lnland Empire Small Business Development Center for Business Related Technical Assistance for Fiscal Years 2023 2025 Menifee Mayor and City Council June 21 , 2023
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ACTION
1. Approved the Memorandum of Understanding (MOU) with County of Rtverside, Riverside University Health System Behavioral Heatth (RUHS BH) for Hometess Outreach Services, in the not to exceed amount of $900,000 for Fiscal years 2023 2028; and
2. Authorized the City Manager to approve change orders to the purchase Orde(s)to supplant general funds with grant funding as it becomes available.
10.18 Agreement with Romoland School District for School Resource Officer Services
10.1 9
ACTION
1. Approved and authorized the City Manager to execute an agreement with the Romoland School District for School Resource Officer (SRO) services.
Reject all Bids for the Casa Blanca and Willows/Lake Ridge Neighborhood Resurfacing Projects
Councilmember Sobek asked questions of staff
ACTION
1. Authorized the City Manager to reject all bids submitted for the Casa Blanca Neighborhood and Willows/Lake Ridge Neighborhood Resurfacing projects, Capital lmprovement Poect Nos. 23 05 and 23 06.
MOVER: Lesa Sobek
SECONDER: Dean Deines
10.20 Bid Award and Agreement with Pavement Coatings, Co. for Construction Services for Fiscal Y ear 202212023 Slurry Seal Program Project, PMP 23 01 ACTION
'1. Awarded bid and authorized the City Manager to execute an Owner Contractor Agreement with Pavement Coatings Co. to perform construction services for the Fiscal Year 202212023 Slurry Seal Program Project, Pavement Management Program No. 23 01, in an amount not to exceed $409,703.50.
ACTION
1 . Awarded and authorized the City Manager to execute an Owner Contractor Agreement with Roadway Engineering & Construction Corp. to perform construction services for the Normandy Road Pedestrian lmprovement Project, Capital lmprovement Project No. 22 08, in an amount not to exceed $41 1 ,819.
June 21 ,2023
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AYES: Zimmerman, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
BSENT: Karuvin
Ivlenifee Mayor and City Council
10.21 Bid Award and Agreement with Roadway Engineering & Construction Corp. for Construction Services for Normandy Road Pedestrian lmprovements Project, CIP 22 08 10.22 Notice of Completion and Acceptance for the Lyle Marsh permanent park Restroom, ctP 21 18
10.23 ACTION
1. Accepted the improvements for Capital lmprovement Program project No.21 18, Lyle Marsh Permanent Park Restroom located at 27050 School park Drive; and
2. Authorized the City Clerk's Office to file the Notice of Completron with the Riverside County Recorder's Office.
Notice of Completion and Acceptance for the Menifee Road/La piedra Road Traffic Signal, CIP 21 07 and the Murrieta Road/Rouse Road Traffic Signal, Clp 21 10 ACTION
1. Accepted the improvements for the Menifee Road/La Ptedra Road Traffic Signal Project, CIP 21 07 and the Murrieta Road/Rouse Road Traffic Signal project, Clp 21 10, and
2. Authorized the City Clerk to file a Notice of Completion with the Riverside County Recorder's Office.
10.24 Notice of Completion and Acceptance for the Sun City Community pedestrian Project, CIP 22 20 and Lazy Creek Community Pedestrian prqecl, Clp 22 21 ACTION
1. Accepted the improvements for the Sun City Community Pedestrian project, Clp 22 20 and Lazy Creek Community Pedestrian Prqect, CIP 22 21; and
2. Authorized the City Clerk to file a Notice of Completion with the Riverside County Recorder's Office.
ACTION
10.26 1. Approved and authorized the City Manager to execute the security agreement for the installation of monuments to guarantee the completion of required improvements associated with Parcel Map 38248, located northwest of the intersection of Wickerd Road and Ascot Way; and
2. Approved and authorized the filing of the finance map for Parcel Map 38248.
Acceptance of Public lmprovements and 90% Release of Security for Tract Map 37067, Menifee Town Center Camden Place, by RSI Communities - California, LLC ACTION
1. Accepted the public improvements for streets, drainage, water, recycled waler, and sewer for Tract Map 37067, Camden Place, located on the northwest corner of La Piedra Road and Great Oak Road, and
2. Authorized the City Engineer to release 90% of the posted securitres per the City's Standard Policies.
10.27 Acceptance of Public lmprovements and g0% Release of Security for Tract Map 29835 2, Underwood Park, by KB Home Coastal, lnc.
June 21 , 2023
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10.25 Security Agreemenl and Finance Map for Financing Purposes, Parcel Map 38248, by Golden Hill Country, LLC, A Florida Limited Liabitity Company and by cotden Meadowland, LLC, A Florida Limited Liability Company.
Menifee Mayor and City Council
ACTION
1. Authorized the Public Works Director to accept the public improvements for Undenryood Park, Tract Map 29835 2, located south of Rouse Road and east of Hopscotch Drive; and
2. Adopted Resolution No. 23-1336, approving the crant Deed and Certificate of Acceptance for Underwood Park; and
3. Authorized the Public Works Director to release 90% of the posted securities per the City's Standard Policies.
11. PUBLIC HEARING ITEMS
11.1 Annual Levy for Landscape and Lighting Maintenance Districts for Fiscal year 2023t2024
Financral Analyst Laurie Lockwood provided a presentation and reported on the levy for the Landscape and Lighting Maintenance Districts for Fiscatyeat 2O23t2024.
Mayor Zimmerman opened the public hearing at 7:06 PM. City Clerk Stephanie Roseen stated the public hearing was legally noticed and no correspondence or public comments were received. Mayor Zimmerman closed the public hearing at 7:06 PM.
ACTION
1 . Adopted Resolution No. 23-1337, ordering the levy and collection of assessments within Landscaping and Lighting Mainlenance District No.89 1 C for Fiscal year 202312024.
MOVER: Dean Deines
SECONDER: Ricky Estrada
11.2 Annual Levy for County Services Areas for Fiscal Year 202312024 Financial Analyst Laurie Lockwood provided a presentation and repo(ed on the levy for the County Service Areas for Fiscal Year 202312024.
Mayor Zimmerman opened the public hearing at 7:10 PM. City Clerk Stephanie Roseen stated the public hearing was legally noticed and no correspondence or public comments were received. Mayor Zimmerman closed the public hearing at 7:11 PM.
ACTION
I . Adopted R esolution No. 23-1 338, ordering the levy and collection of Fiscal Year 2023l2024charges for County Service Areas within the City.
AYES: Zimmerman, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
ABSENT: Karuin
Menifee Mayor and City Council June 21 , 2023
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AYES: Zimmerman, Estrada, Sobek, Deines
l,lAYS: None
RECUSE: None
ABSENT: Karuin
MOVER: Dean Deines
SECONDER: Ricky Estrada
1 1 .3 2022 Delinquent Solid Waste Accounts
Senior Management Analyst Kori Jones provided a presentation and reported on the 2022 delinquent solid waste accounts.
Mayor Zimmerman opened the public hearing at 7:1 5 PM. City Clerk Stephanie Roseen stated the public hearing was legally noticed and no correspondence or public comments were received. Mayor Zimmerman closed the public hearing at 7:1S PM.
ACTION
1. Conducted the Public Hearing and accept public testimony regarding the 2022 Delinquent Solid Waste accounts to be applied to the Fiscal Year (Fy) 202312024 County of Riverside property tax roll for collection; and
2. Approved the Solid Waste Delinquency Report from Waste Management, lnc. listing the 2022 Delinquent Solid Waste accounts for placement on the Fy 202312024 County of Riverside property tax roll for coltection; and
3. Adopted Resolution No. 23-1339, authorizing the collection of delinquent solid waste charges on the annual property tax roll; and
4. Authorized the City Clerk to issue a certified copy of the resolution and the Solid Waste Delinquency Report to be filed with the County of Riverside Auditor Controller by Waste Management.
MOVER: Lesa Sobek
SECONDER: Dean Deines
12. DISCUSSION ITEMS
12 1 Community Facilities Districl2022 1, Quartz Ranch, lssuance of Special Tax Bonds Financial Analyst Laurie Lockwood and City Consultants Shane Spicer and Brandon Kfory provided a presentation and reported on the Community Facilities District 2022 1 , Quartz Ranch, issuance of special tax bonds.
The City Council asked questions of staff
AYES: Zimmerman, Estrada, Sobek, Deines
NAYS: None
REGUSE: None
ABSENT: Kanvin
June 21 , 2023
I/enifee lvlayor and City Council
ACTION
1. Adopted Resolution No. 23-1340, authorizing the issuance of special tax bonds and the execution and delivery of bond documents in connection with Community Facilities Dislricl2022 1 , Quartz Ranch, located south of La piedra Road, on both the east and west sides of Evans Road.
MOVER: Lesa Sobek
SECONDER: Dean Deines
12.2 Adoption of the Fiscal Year 202312024 and 202412025 Budgets and Revised poltcy FN 13
Deputy Finance Director Margarita Cornejo provided a presentation and reported on the 202312024 and 202412025 budgets.
The City Council asked questions of staff.
ACTION
1. Adopted revised Long Term Financial Planning & Budget Procedures policy (CC- 15); and
2. Adopted Resolution No. 23-1341, approving the Fiscal Yeat 2023t2024 and 202412025 Budgets; and
3. Adopted Resolution No. 23-1342, approving the GANN Appropriations Limit; and
4. Adopted Resolution No. 23-1343, approving the Classification and Compensation Plan known as the Authorized Position Listing.
MOVER: Dean Deines
SEGONDER: Lesa Sobek
AYES: Zimmerman, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
ABSENT: Karwin
13. CITY ATTORNEY REPORTS
None.
14. CITY MANAGER REPORTS
City Manager Armando Villa provided a report to the City Council.
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
None.
AYES: Zimmerman, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
ABSENT: Karwin
June 21 , 2023
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Menifee Mayor and City Council
16. ADJOURN
Mayor Zrmmerman adjourned the meeting at 8:35 PM.
CMC
Acting City Clerk
June 21 , 2023
Menifee Mayor and City Council