Meeting
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, August 16, 2023
5:00 PM Closed Session
6:00 PM Regular Meeting
Armando G. Villa, City Manager
Jeffrey T. Melching, City Attorney
Stephanie Roseen, Acting Clerk
CLOSED SESSION (5:00 PM)
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):One Case REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Lennertz – Eagle Ridge Church
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Citizen of the Month –
Nathalie Gagliano
5.2. Business Spotlight – Ready. Set. Game!
5.3. National Preparedness Month Proclamation
5.4. Community Services Update
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NON-AGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on non-agendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 August 2, 2023 City Council Minutes
2023-08-02 CC Minutes -
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
Ratify and approve the Voucher Lists dated 07/14/2023 and 07/21/2023 and the Payroll Register/Other EFTs dated 07/21/2023, which have a total budgetary impact of $3,996,155.26.
Staff Report
Voucher Listing 7-14-2023
Voucher Listing 7-21-2023
Payroll Register-Other EFT's
City Credit Card Details
10.3 Treasurer's Report
RECOMMENDED ACTION
Receive and file the Treasurer’s Report as of June 30, 2023.
Staff Report
Treasurer's Report as of June 30, 3023
10.4 Monthly Public Safety Reports
RECOMMENDED ACTION
Receive and file.
Staff Report
Menifee Police Department Monthly Report - June 2023
Code Enforcement Monthly Report - June 2023
CAL FIRE Riverside County Fire Department Monthly Report - June 2023
10.5 Second Reading and Adoption of Municipal Code Amendment, Title 8, Buildings and Construction Code
RECOMMENDED ACTION
Adopt an Ordinance amending Title 8 of the Menifee Municipal Code to modify appendices included in Sections 8.04.010, 8.05.010, 8.12.010, and 8.16.010 of the 2022 California Building Standards Code.
Staff Report
Redline Version of Municipal Code Sections
Ordinance
10.6 National Opiate Litigation Settlement Fund Allocation
RECOMMENDED ACTION
Authorize the City Manager, or his designee, to program the National Opiate Litigation Settlement Funds received through June 30, 2023, for prevention education and intervention programs reaching vulnerable populations including homeless and at-risk youth residing within the City; and Adopt a Budget Amendment Resolution approving an increase in revenue and appropriation of expenditures in the amount of $59,322.16 to the project account as assigned by the Finance Department for the use of the funds received from the Janssen and Distributors Settlements, and the National Opioid Abatement Trust.
Staff Report
List of Opioid Remediation Uses - Exhibit E
California Opioid Settlements Allowable Expenditures
BAR - FUND 301
10.7 Senate Bill 821 Bicycle and Pedestrian Facilities Program Grant for Fiscal Year 2023/2024
RECOMMENDED ACTION
Accept Fiscal Year 2023/2024 Riverside County Transportation Commission Senate Bill 821 Bicycle and Pedestrian Facilities Program Grant funds for the Paloma Wash Pedestrian Bridge Project; and Adopt a Budget Amendment Resolution appropriating $690,120 in revenues and expenditures in the Grant Fund (Fund 301) for the Paloma Wash Pedestrian Bridge Project; and Authorize the City Manager, or his designee, to execute all necessary agreements and other grant-related documents as necessary to receive the Senate Bill 821 Bicycle and Pedestrian Facilities Program Grant.
Staff Report
Project Location Map
Draft MOU with RCTC for Grant Funding Under SB 821
BAR - FUND 301
10.8 Agreements with Mind and Mill LLC, Geographics Inc., and Tripepi Smith Inc. for On-Call Photography Services
RECOMMENDED ACTION
Approve and authorize the City Manager to execute Professional Services Agreements with Mind and Mill LLC, Geographics Inc., and Tripepi Smith and Associations Inc. for On-Call Photography Services in an amount not-to-exceed $5,000 for Fiscal Year (FY) 2023/2024 and $5,000 for FY 2024/2025; and Authorize the City Manager to approve three, one-year renewals in an amount not-to-exceed $5,000 annually.
Staff Report
PSA - Mind and Mill, LLC
PSA - Geographics, Inc.
PSA - Tripepi Smith and Associates, Inc.
10.9 Agreement with CLIPA, LLC for Holiday Lighting and Decorating Services
RECOMMENDED ACTION
Approve and authorize the City Manager to execute a Contract Services Agreement with CLIPA, LLC in the amount not-to-exceed $45,250 for Fiscal Year 2023/2024 for holiday lighting and decorating services; and Authorize the City Manager to execute four, one-year extensions at the City’s discretion and contingent on availability of the corresponding budget.
Staff Report
Agreement - CLIPA
10.10 Agreement with Info-Tech Research Group Service for Information Technology Department Research and Advisory Services
RECOMMENDED ACTION
Approve and authorize the City Manager to execute an Agreement with Info-Tech Research Group for Information Technology research and advisory services for three years, extending through Fiscal Year 2025/2026 for a total amount not-to-exceed $192,776; and Authorize the purchase to be made under the Cooperative Purchasing (piggyback) Agreement as permitted under the Menifee Municipal Code Section 3.12.070(6) through California Multiple Award Schedules (CMAS) No 3-19-70-3685A.
Staff Report
InfoTech Research Group Service Proposal and Agreement
CMAS No 3-19-70-3685A
CMAS No 3-19-70-3685A - Terms and Conditions
10.11 Agreement Amendment with SDI Presence LLC for As-Needed Professional Information Technology Support Services
RECOMMENDED ACTION
Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with SDI Presence LLC in an amount not-to-exceed $12,000 for Fiscal Year 2022/2023 for as-needed professional Information Technology support services, for a revised total of $45,333.
Staff Report
Original PSA - SDI Presence LLC
Amendment No. 1 - SDI Presence LLC
10.12 Bid Award and Agreement with Copp Contracting, Inc. for Construction Services for the Casa Blanca and Willows / Lake Ridge Community Resurfacing Projects, Capital Improvement Program Nos. 23-05 and 23-06
RECOMMENDED ACTION
Award bid and authorize the City Manager to execute a Contractor Services Agreement with Copp Contracting, Inc. to perform construction services for the Casa Blanca and Willows / Lake Ridge Community Resurfacing Projects, Capital Improvement Program (CIP) Nos. 23-05 and 23-06 in an amount not-to-exceed $2,243,502.85; and Authorize the City Manager to execute the Utility Relocation Agreement with Eastern Municipal Water District for reimbursement costs associated with the relocation of water facilities.
Staff Report
Project Location Maps
Contract Services Agreement
Utility Relocation Agreement
10.13 Acceptance of Public Improvements and 90% Release of Security for Tract Map 36485-2, Audie Murphy Ranch, by Sutter Mitland 01, LLC
RECOMMENDED ACTION
Accept the public improvements for streets, drainage, water, sewer and survey monuments for Tract Map 36485-2, Audie Murphy Ranch, located east of Goetz Road and north of Audie Murphy Road South; and Authorize the City Engineer to release posted securities per the City’s Standard Policies.
Staff Report
Project Map
Agreement - Streets and Drainage
Agreement - Water System
Agreement - Sewer System
Bond - Improvements
Agreement - Monuments
Bond - Monuments
11. PUBLIC HEARING ITEMS - NONE
12. DISCUSSION ITEMS
12.1 Community Facilities District 2021-2, Sumac Ridge, Issuance of Special Tax Bonds
RECOMMENDED ACTION
Adopt a resolution authorizing the issuance of Community Facilities District 2021-2, Sumac Ridge, special tax bonds and the execution and delivery of documents in connection with Community Facilities District 2021-2, Sumac Ridge, located north of Scott Road at Lindenberger Road.
Staff Report
Project Map
Good Faith Estimates
Resolution
Preliminary Official Statement
Bond Indenture
Continuing Disclosure Certificate
Bond Purchase Agreement
Appraisal Report
12.2 League of California Cities Annual Conference, General Assembly Voting Delegate Appointments
RECOMMENDED ACTION
Appoint two Councilmembers as voting delegate and alternate at the League of California Cities Annual Conference, General Assembly scheduled for September 22, 2023, in Sacramento; and Authorize the City Clerk to complete and return the voting delegate/alternate form to the League of California Cities.
Staff Report
2023 Voting Delegate Packet
12.3 Resident Resources Liaison
RECOMMENDED ACTION
Review and discuss resources available to residents about local, county, state, and federal community services programs and benefits.
Staff Report
12.4 Teen Drivers Safety Education Programs
RECOMMENDED ACTION
Discuss and provide direction to staff on teen drivers safety education programs within the community.
Staff Report
Overview of Every Fifteen Minutes Program
Impact Teen Driving Facilitator Guide
Impact Teen Driving GDL Brochure
Impact Teen Driving - Train the Trainers Synopsis
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Update on Development East of the City (Sobek, July7, 2021) Target Date: September 6, 2023
> Update from George Krikorian (Sobek, June 15, 2022)
Target Date: TBD
> Update on Water by Darcy Burke, WaterMark Associates, and Eastern Municipal Water District (Sobek, March 1, 2023) Target Date: TBD
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: TBD
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 672-6777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 672-6777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.