City Council Chambers Menifee City Counci
CITY OF Regular Meeting Minute:
29844 Haun Road
Menifee, CA 92586
MENIFEE: Wednesday, August 16, 2023
5:00 PM Closed Session
Bill Zimmerman, Mayor 6:00 PM Regular Meeting
Bob Karwin, District 1 Armando G. Villa, City Manager
Ricky Estrada, District 2 leffrey T. Melching, City Attorne Lesa Sobek, District 3 MINUTES Stephanie Roseen. Acting Cleri Dean Deines, District 4
CLOSED SESSION (5:00 PM)
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)): One Case
Mayor zimmerman called the Closed Session meeting to order at 5:00pm. Present were Councilmembers Deines, Estrada, and Sobek, Mayor Pro Tem Karwin, and Mayor Zimmerman. The City Council recessed into closed session at 5:00pm for the purpose listed below.
Mayor Zimmerman called the Closed Session meeting to order at 5:00pm. Present were Councilmembers Deines, Estrada, and Sobek, and Mayor Pro Tem Karwin and Mayor Zimmerman. The City Council recessed into closed session.
REGULAR MEETING (6:00 PM)
Mayor Zimmerman called the regular meeting to order at 6:02pm
1. CALL TO ORDER
Mayor Zimmerman opened the Regular Meeting at 6:02pm
City Attorney Jeff Melching stated there was nothing to report out of closed session.
2. ROLL CALL
Present: Bill Zimmerman, Bob Karwin, Ricky Estrada, Lesa Sobek, Dean Deines
Absent: None
3. WORDS OF INSPIRATION
3.1 Pastor Lennertz - Eagle Ridge Church
4. PLEDGE OF ALLEGIANCE
Menifee Mayor and City Council August 16, 2023
Menifee Business Owner Tom Crunk led the flag salute.
5. PRESENTATIONS
5.1 Citizen of the Month - Nathalie Gagliano
Mayor Pro Tem Karwin introduced Natalie Gagliano and her volunteer work advocating for animals. The City Council thanked her for all she does in the community.
5.2 Business Spotlight - Ready. Set. Game!
Mayor Zimmerman introduced Gina Gonzalez. Ms. Gonzalez introduced the business and business owners Tim and Avie Baron, and thanked them for being a part of the Menifee community.
5.3 National Preparedness Month Proclamation
Mayor introduced Management Analyst Vanessa Barrera. Ms. Barrera introduced CERT and CERT member David Foust, who accept the proclamation for National Preparedness Month. on behalf of CERT.
Councilmembers Sobek and Deines encouraged residents to attend CERT and get certified to be prepared for emergencies.
5.4 Community Services Update
Community Services Manager Mariana Mitchell presented a short video recapping summer activities. Councilmember Sobek asked about the Cool Center at the Senior Center.? Ms. Mitchell stated, yes it is activated as a cooling center when temperatures are over 95 degrees.
6. AGENDA APPROVAL OR MODIFICATIONS
The agenda was approved unanimously (5-0) with no modifications.
PUBLIC COMMENTS (NON-AGENDA ITEMS)
The Following public speakers addressed the City Council:
• Tony LoPiccolo, Southwest Riverside CrimeStoppers
• Matthew Hunter
8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Deines did not have anything to report.
Councilmember Estrada reported on the meetings and events he attended MilVet care package assembly
• Bureau of land Management tour in Canyon Lake.
Councilmember Sobek reported on the meetings and events she attended.
Menifee Mayor and City Council August 16, 2023
• You Matter Collaboration
• City of Menifee football camp,
• Riverside County habitat Conservation Agency board meeting • DR Horton ribbon cutting
• Menifee Citizens Academy
• CALFire precession to mortuary. She gave her deepest condolences to CALFire, their friends and loved ones.
Councilmember Sobek announced that Menifee Hawaiian Ono is having fundraiser for victims in Hawaii on Friday, August 18, 2023.
Mayor Pro Tem Karwin reported on the meetings and events he attended. • WRCOG meeting,
• Rotary Meeting
• Chamber of Commerce Wake Up Menifee
• citizens academy
Mayor Pro Tem Karwin announced that he will be hosting a Town Hall Meeting at Ridgemoor Elementary School on September 25, 2023 at 6pm and invited all residents to attend. He also announced that he will be performing at the Arts Council Hot Summer Nights on Saturday, August 19, 2023 at 7pm outside between Breakfast Club and Bushfire Kitchen.
Mayor Pro Tem Karwin gave thanks to Engineering and Public Works Director Nick Fidler and his stafft for getting the bike and pedestrian path on Normandy Road in front of the new middleschool prior to school starting.
Mayor Zimmerman:
• Murrieta Temecula Group meeting
• Fodie Friday,
• Community Partners Meeting,
• Temecula State of the City
• Rotary meeting
• MilVet care package assembly
9. APPROVAL OF MINUTES
9.1 August 2, 2023 City Council Minutes
The August 2, 2023 minutes were approved unanimously (5-0) with no modifications.
10. CONSENT CALENDAR
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
Menifee Mayor and City Council August 16, 2023
ACTION:
Adopted
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
MOVER: Lesa Sobek
SECONDER: Ricky Estrada
AYES: None
NAYS: None
RECUSE: Zimmerman, Karwin, Estrada, Sobek, Deines
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 07/14/2023 and 07/21/2023 and the Payroll Register/Other EFTs dated 07/21/2023, which have a total budgetary impact of $3,996,155.26.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer's Report as of June 30, 2023.
10.4 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.5 Second Reading and Adoption of Municipal Code Amendment, Title 8, Buildings and Construction Code
RECOMMENDED ACTION
1. Adopt an Ordinance amending Title 8 of the Menifee Municipal Code to modify appendices included in Sections 8.04.010, 8.05.010, 8.12.010, and 8.16.010 of the 2022 California Building Standards Code.
Menifee Mayor and City Council August 16, 2023
10.6 National Opiate Litigation Settlement Fund Allocation
RECOMMENDED ACTION
1. Authorize the City Manager, or his designee, to program the National Opiate Litigation Settlement Funds received through June 30, 2023, for prevention education and intervention programs reaching vulnerable populations including homeless and at-risk youth residing within the City; and
2. Adopt a Budget Amendment Resolution approving an increase in revenue and appropriation of expenditures in the amount of $59,322.16 to the project account as assigned by the Finance Department for the use of the funds received from the Janssen and Distributors Settlements, and the National Opioid Abatement Trust.
10.7 Senate Bill 821 Bicycle and Pedestrian Facilities Program Grant for Fiscal Year 2023/2024
RECOMMENDED ACTION
1. Accept Fiscal Year 2023/2024 Riverside County Transportation Commission Senate Bill 821 Bicycle and Pedestrian Facilities Program Grant funds for the Paloma Wash Pedestrian Bridge Project; and
2. Adopt a Budget Amendment Resolution appropriating $690,120 in revenues and expenditures in the Grant Fund (Fund 301) for the Paloma Wash Pedestrian Bridge Project; and
3. Authorize the City Manager, or his designee, to execute all necessary agreements and other grant-related documents as necessary to receive the Senate Bill 821 Bicycle and Pedestrian Facilities Program Grant.
10.8 Agreements with Mind and Mill LLC, Geographics Inc., and Tripepi Smith Inc. for On- Call Photography Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Professional Services Agreements with Mind and Mill LLC, Geographics Inc., and Tripepi Smith and Associations Inc. for On-Call Photography Services in an amount not-to-exceed $5,000 for Fiscal Year (FY) 2023/2024 and $5,000 for FY 2024/2025; and
2. Authorize the City Manager to approve three, one-year renewals in an amount not-to-exceed $5,000 annually.
ACTION:
Adopted
1. Approve and authorize the City Manager to execute Professional Services Agreements with Mind and Mill LLC, Geographics Inc., and Tripepi Smith ano Associations Inc. for On-Call Photography Services in an amount not-to-exceed $5,000 for Fiscal Year (FY) 2023/2024 and $5,000 for FY 2024/2025; and
2. Authorize the City Manager to approve three, one-year renewals in an amount Menifee Mayor and City Council August 16, 2023
not-to-exceed $5,000 annually.
MOVER: Lesa Sobek
SECONDER: Ricky Estrada
AYES: Karwin, Sobek, Deines
NAYS: Zimmerman
RECUSE: None
10.9 Agreement with CLIPA, LLC for Holiday Lighting and Decorating Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Contract Services Agreement with CLIPA, LLC in the amount not-to-exceed $45,250 for Fiscal Year 2023/2024 for holiday lighting and decorating services; and
2. Authorize the City Manager to execute four, one-year extensions at the City's discretion and contingent on availability of the corresponding budget.
Councilmember Sobek asked Ms. Mitchell about the other offerings for the holidays.
Ms. Mitchell stated that those items would come back to Council at a later date. The City Council approved the item by the following vote.
ACTION:
Adopted
1. Approve and authorize the City Manager to execute a Contract Services Agreement with CLIPA, LLC in the amount not-to-exceed $45,250 for Fiscal Year 2023/2024 for holiday lighting and decorating services; and
2. Authorize the City Manager to execute four, one-year extensions at the City's discretion and contingent on availability of the corresponding budget.
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
10.10 Agreement ile ear rach Research Soup Service for Information Technology
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute an Agreement with Info- Tech Research Group for Information Technology research and advisory services for three years, extending through Fiscal Year 2025/2026 for a total Menifee Mayor and City Council August 16, 2023
2. Authorize the purchase to be made under the Cooperative Purchasing piggyback) Agreement as permitted under the Menifee Municipal Code Sectior
3.12.070(6) through California Multiple Award Schedules (CMAS) No 3-19-70 3685A.
10.11 Agreement Amendment with SDI Presence LLC for As-Needed Professional Information Technology Support Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with SDI Presence LLC in an amount not-to- exceed $12,000 for Fiscal Year 2022/2023 for as-needed professional Information Technology support services, for a revised total of $45,333.
10.12 Bid Award and Agreement with Copp Contracting, Inc. for Construction Services for the Casa Blanca and Willows / Lake Ridge Community Resurfacing Projects, Capital Improvement Program Nos. 23-05 and 23-06
RECOMMENDED ACTION
1. Award bid and authorize the City Manager to execute a Contractor Services Agreement with Copp Contracting, Inc. to pertorm construction services tor the Casa Blanca and Willows / Lake Ridge Community Resurfacing Projects, Capital Improvement Program (CIP) Nos. 23-05 and 23-06 in an amount not-to- exceed $2,243,502.85; and
2. Authorize the City Manager to execute the Utility Relocation Agreement with Eastern Municipal Water District for reimbursement costs associated with the relocation of water facilities.
10.13 Acceptance of Public Improvements and 90% Release of Security for Tract Map 36485-2, Audie Murphy Ranch, by Sutter Mitland 01, LLC
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, sewer and survey monuments for Tract Map 36485-2, Audie Murphy Ranch, located east of Goetz Road and north of Audie Murphy Road South; and
2. Authorize the City Engineer to release posted securities per the City's Standard Policies.
Councilmember Sobek pulled Item No. 10.9 for separate discussion and vote. The balance of the Consent Calendar was approved by the following vote.
ACTION:
Adopted as Part of Consent
MOVER: Lesa Sobek
SECONDER: Bob Karwin
[AYES: Zimmerman, Karin, Estrada, Sobek, Deines
Menifee Mayor and City Council August 16, 2023
NAYS: None
RECUSE: None
11. PUBLIC HEARING ITEMS
12. DISCUSSION ITEMS
12.1 Community Facilities District 2021-2, Sumac Ridge, Issuance of Special Tax Bonds
RECOMMENDED ACTION
1. Adopt a resolution authorizing the issuance of Community Facilities District 021-2, Sumac Ridge, special tax bonds and the execution and delivery o locuments in connection with Community Facilities District 2021-2, Suma Ridge, located north of Scott Road at Lindenberger Road.
Lauri Lockwood presented the item and the history of the process so far. she introduced Shane Spicer who reported on bond issuance and the project and development summary, and financing overview. Brandon Kfoury reported on the issuance of the bonds, financing details, and tentative schedule.
ACTION:
Adopted
1. Adopt a resolution authorizing the issuance of Community Facilities District 2021-2, Sumac Ridge, special tax bonds and the execution and delivery of documents in connection with Community Facilities District 2021-2, Sumac Ridge, located north of Scott Road at Lindenberger Road.
MOVER: Bob Karwin
SECONDER: Lesa Sobek
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
12.2 League of California Cities Annual Conference, General Assembly Voting Delegate Appointments
RECOMMENDED ACTION
1. Appoint two Councilmembers as voting delegate and alternate at the League of California Cities Annual Conference, General Assembly scheduled for September 22, 2023, in Sacramento; and
2. Authorize the City Clerk to complete and return the voting delegate/alternate form to the League of California Cities.
Menifee Mayor and City Council August 16, 2023
Mayor Pro Tem Karwin announced that he will not be able to attend the conference after alll, leaving Council Sobek the only eligible Councilmember to be appointed as the City's delegate. The City Council agreed to the appointment by the following vote.
ACTION:
Adopted
1. Appoint two Councilmembers as voting delegate and alternate at the League of California Cities Annual Conference, General Assembly scheduled for September 22, 2023, in Sacramento; and
2. Authorize the City Clerk to complete and return the voting delegate/alternate form to the League of California Cities.
MOVER: Bill Zimmerman
SECONDER: Dean Deines
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
12.3 Resident Resources Liaison
RECOMMENDED ACTION
1. Review and discuss resources available to residents about local, county, state, and federal community services programs and benefits.
Mariana Mitchell presented item. Ms. Mitchell reported on in-person resources. online resources, additional resources.
deines asked what veterans services are offered at senior center. Mitchell said that they refer veterans to resources.
city council spoke about seniors getting information without internet.
Sobek suggested highlighting resources in Meniere matters.
Karwin said that any residents can get help finding available programs and grants. thought about a single person who could help lead them.
Estrada: make everyone at city hall a liaison?
Zimmerman, opportunity on Menifee tv. short commercial with information for seniors.
Deines, it would be hard to have one person with all information. One manual with all information.
Karwin, path to vertical application with state and county. here is portal for these agencies.
Menifee Mayor and City Council August 16, 2023
sobek, resources change once it is printed. Love the idea of peg channel. what types of questions does the reception get
armando stated he doesn't know what questions are asked. sobek need data and then use resources we have.
Armando said task front counter staff with keeping track of questions asked.
12.4 Teen Drivers Safety Education Programs
RECOMMENDED ACTION
1. Discuss and provide direction to staff on teen drivers safety education programs within the community.
Lt. Barbieri presented item. Reported on the goals of police department and what they do to reduce teen traffic accidents, programs and campaigns. He outlined the every 15 minutes program and impact teen drivers programs.
Sobek, ITD, street racing included? not specifically, but it includes distracted and reckless driving.
Sobek, can this be presented at education summit? staff said yes. she supports ITD and would like to see EFM come back.
Karwin, cost? most in-kind donations. depends on how involved we make it. What would you need to find out cost to bring back.
Estrada, EFM, what kind of reaction do you get? application process, nominated by teachers and parents, response from kids and parents are crying.
Estrada, ITD? utilize school resource officers, make it available to everyone and can hold it at city hall in the evenings or a weekend day.
armando, we have officers with experience and can get started after speaking with school district.
deines, in favor of ITD.
Zimmerman, agreed.
Sobek thanked police.
13. CITY ATTORNEY REPORTS
nothing
14. CITY MANAGER REPORTS
nothing
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
Menifee Mayor and City Council August 16, 2023
Deines, veterans committee status?
zimmerman, can we can get it on the list?
16. ADJOURN
8:03pm
in honor of firefighters.
zimmerman, put something together for them here in menifee? City Clerk
Menifee Mayor and City Council August 16, 2023