City Council Chambers
29844 Haun Road
Menifee, CA 92586
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Finance Committee
Regular Meeting Agenda
Tuesday, November 7, 2023
2:00 PM Regular Meeting
Travis Hickey, Chief Financial Officer
Sarah Manwaring, City Clerk
REGULAR MEETING (2:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. PRESENTATIONS NONE
4. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Committee Members about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Committee’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
5. APPROVAL OF MINUTES
5.1 September 26, 2023
6. DISCUSSION ITEMS
6.1 Annual Financial Audit Process for Fiscal Year 202223 RECOMMENDED ACTION
1. Receive and file presentation of City of Menifee Annual Financial Audit Process Overview Presentation.
6.2 Proposed First Amendment to the CFD 20201 Acquisition, Construction and Funding Agreement
RECOMMENDED ACTION
1. Review the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201, which adds park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds; and
2. Recommend the finance team present the First Amendment to the Acquisition, Construction and Funding Agreementto the City Council for consideration.
6.3 Participation in CAMP Program
RECOMMENDED ACTION
Recommend City Council Adopt Resolution Authorizing the City of Menifee to participate in the California Asset Management Program (CAMP).
6.4 Proposed Finance Committee Meeting Dates for 2023
RECOMMENDED ACTION
1. Set the following bimonthly Finance Committee meeting dates for 2023 (2nd Tuesday of the month) at 2:00 p.m.
Tuesday, January 9, 2024 2:00 p.m.
Tuesday, March 12, 2024 2:00 p.m.
Tuesday, May 7, 2024 2:00 p.m.
Tuesday, July 9, 2024 2:00 p.m.
Tuesday, September 10, 2024 2:00 p.m.
Tuesday, November 12, 2024 2:00 p.m.
7. STAFF COMMENTS
8. COMMITTEE MEMBER UPDATES AND COMMENTS
9. FUTURE AGENDA ITEMS
10. ADJOURNMENT
Decorum Policy Notes
The Committee anticipates and encourages public participation at its meetings, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the Committee after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777, or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777, or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Finance Committee
November 7, 2023
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Finance Committee
Regular Meeting Agenda
Tuesday, November 7, 2023
2:00 PM Regular Meeting
Travis Hickey, Chief Financial Officer
Sarah Manwaring, City Clerk
REGULAR MEETING (2:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. PRESENTATIONS NONE
4. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Committee Members about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Committee’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
5. APPROVAL OF MINUTES
5.1 September 26, 2023
6. DISCUSSION ITEMS
6.1 Annual Financial Audit Process for Fiscal Year 202223 RECOMMENDED ACTION
1. Receive and file presentation of City of Menifee Annual Financial Audit Process Overview Presentation.
6.2 Proposed First Amendment to the CFD 20201 Acquisition, Construction and Funding Agreement
RECOMMENDED ACTION
1. Review the proposed First Amendment to the Acquisition, Construction and Funding Agreement for CFD 20201, which adds park site land acquisition costs to the list of city improvements constructed by or on behalf of the developer that are eligible for reimbursement with bond proceeds; and
2. Recommend the finance team present the First Amendment to the Acquisition, Construction and Funding Agreementto the City Council for consideration.
6.3 Participation in CAMP Program
RECOMMENDED ACTION
Recommend City Council Adopt Resolution Authorizing the City of Menifee to participate in the California Asset Management Program (CAMP).
6.4 Proposed Finance Committee Meeting Dates for 2023
RECOMMENDED ACTION
1. Set the following bimonthly Finance Committee meeting dates for 2023 (2nd Tuesday of the month) at 2:00 p.m.
Tuesday, January 9, 2024 2:00 p.m.
Tuesday, March 12, 2024 2:00 p.m.
Tuesday, May 7, 2024 2:00 p.m.
Tuesday, July 9, 2024 2:00 p.m.
Tuesday, September 10, 2024 2:00 p.m.
Tuesday, November 12, 2024 2:00 p.m.
7. STAFF COMMENTS
8. COMMITTEE MEMBER UPDATES AND COMMENTS
9. FUTURE AGENDA ITEMS
10. ADJOURNMENT
Decorum Policy Notes
The Committee anticipates and encourages public participation at its meetings, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the Committee after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777, or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777, or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Finance Committee
November 7, 2023