City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, November 15, 2023
4:30 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:30 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVR12202132
Monkres v. City of Menifee
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Tony Truax – Hope Christian Church
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Outstanding Citizen – Sheila Lawton
5.2. Business Spotlight – Anguiano’s Bakery
5.3. Caltrans Update
5.4. The Wall That Heals Documentary
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 4, 2023 City Council Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/13/2023 and 10/20/2023, the Payroll Register/Other EFTs dated 10/11/2023, 10/12/2023, and 10/13/2023 which have a total budgetary impact of $11,230,550.88.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of September 30, 2023.
10.4 Menifee Police Management Association Side Letter Agreement RECOMMENDED ACTION
Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Management Association.
10.5 Employee Teleworking Program Policy
RECOMMENDED ACTION
1. Receive and review the Administrative Policy for the City’s Teleworking Program.
10.6 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.7 Agreement with Flock Safety Group, Inc. for Automated License Plate Reader Cameras
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute an agreement with Flock Group, Inc. dba Flock Safety Services for automated license plate reader cameras and service through Fiscal Year 2027/2028 in the nottoexceed amount of $362,500; and
2. Authorize the City Manager, or his designee, to approve the optional twoyear renewal term for Fiscal Years 2028/2029 and 2029/2030 in an amount notto exceed $72,500 per year.
10.8 Office of Traffic Safety Selective Traffic Enforcement Program Grant RECOMMENDED ACTION
1. Accept the grant funds from the Office of Traffic Safety Selective Traffic Enforcement Program Grant for the Menifee Police Department; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $140,000 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Office of Traffic Safety Selective Traffic Enforcement Program Grant purchases.
10.9 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve a budget amendment resolution authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,563 for the purchase of a narcotics canine (K9) and applicable training.
10.10 Agreement with Helix Environmental Planning, Inc. for CEQA Consulting Services for Evans Park North Design
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Helix Environmental Planning, Inc. for CEQA consulting services in an amount nottoexceed $297,650 for Capital Improvement Program (CIP) Project No. 2408, Evans Park North Design and Construction.
10.11 Agreement Amendment with Western Riverside Council of Governments for the Holland Road/I215 Overcrossing Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the Transportation Uniform Mitigation Fee Program Reimbursement Agreement with Western Regional Council of Governments; and
2. Adopt a budget amendment resolution appropriating $1,000,000 to Fund 310 in expenditures and corresponding revenues; and
3. Adopt a budget amendment resolution appropriating fund balance in the amount of $500,000 from Fund 415 to respective project accounts.
10.12 Agreement Amendment No. 1 with Southstar Engineering & Consulting, Inc., for the Holland Road/I215 Overcrossing Project Construction Management RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Southstar Engineering & Consulting, Inc. increasing the compensation by $1,152,405.31 for a total agreement amount not toexceed $4,400,642.74, and extending the term through December 31, 2024, for the Holland Road / I215 Overcrossing, Capital Improvement Program Project No. CIP 1303
10.13 Contract Change Order with Ferreira Coastal Construction Company for the Holland Road/I215 Overcrossing Underground Utilities Subproject RECOMMENDED ACTION
1. Approve an increase to the contract contingency amount with Ferreira Coastal Construction Company to a total of $201,734.56, or 28.05% of the original contract amount, and authorize the City Manager to approve Contract Change Order No. 7 in a nottoexceed amount of $21,984.10.
10.14 Master Agreement with Spicer Consulting Group for Professional OnCall Services for Special District Annexation and Other Related Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for special district annexation and other related services with Spicer Consulting Group effective July 1, 2023, through June 30, 2027, for a total nottoexceed amount of $350,000 for the term of the agreement; and
2. Authorize the Finance Department to issue individual purchase orders against the Agreement.
10.15 Agreements and Bonds for Tract No. 37439, Canterwood, by BRPLD LLC RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Tract No. 37439 by BRPLD LLC, located east of Briggs Road and south of Holland Road, bordering City of Menifee Limits.
10.16 Acceptance of Public Improvements and 90% Release of Security for Parcel Map No. 37130, McCall Plaza, by McCall Plaza, LP
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, and sewer systems for Parcel Map No. 37130, McCall Plaza, located south of McCall Boulevard and east of Sherman Road; and
2. Authorize the City Engineer to release the posted securities per the City’s Standard Policies.
10.17 Agreement for Deferral of Annexation into a Maintenance Community Facility District, Golden Meadows Tract Map No. 31194, by Richland Planned Communities, Inc.
RECOMMENDED ACTION
1. Approve the amended Conditions of Approval established for Tract Map No. 31194, Golden Meadows, located south of Garbani Road, north of Wickerd Road, and east of Evans Road, to incorporate language providing an option for the developer, Richland Planned Communities, Inc., to enter into a Community Facilities District (CFD) deferral agreement; and
2. Approve and authorize the City Manager to execute an agreement to defer the timing for the annexation of Tract Map No. 31194 into a maintenance CFD.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Military Banner Program Policy Amendment
RECOMMENDED ACTION
1. Review and approve the amended policy for the Military Banner Program.
12.2 Veterans Committee and Resources
RECOMMENDED ACTION
1. Review and discuss the potential formation of a Veterans Advisory Committee.
12.3 Memorandum of Understanding with Perris Union High School District for a 2024 Summer Aquatics Program
RECOMMENDED ACTION
1. Review and provide feedback on the potential partnership with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school for Aquatics Programs for Summer 2024.
12.4 Agreement with the Menifee Valley Chamber of Commerce for the Economic Development JOBSNow Initiative and Sponsorship
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute the Economic Development JOBSNow Initiative and Sponsorship Agreement with the Menifee Valley Chamber of Commerce for a period of three years in an amount not to exceed $300,000; and
2. Adopt a FY 2023/2024 budget amendment resolution appropriating $58,334 in revenues and expenditures for the Menifee JOBSNow Initiative in the American Rescue Plan Act (ARPA) Fund 301; and
3. Approve the allocation of $100,000 in ARPA funding (Fund 301) for the Menifee JOBSNow Initiative for FY 2024/2025.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee. (Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
November 15, 2023
Page
1 of 7
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, November 15, 2023
4:30 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:30 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVR12202132
Monkres v. City of Menifee
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Tony Truax – Hope Christian Church
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Outstanding Citizen – Sheila Lawton
5.2. Business Spotlight – Anguiano’s Bakery
5.3. Caltrans Update
5.4. The Wall That Heals Documentary
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 4, 2023 City Council Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/13/2023 and 10/20/2023, the Payroll Register/Other EFTs dated 10/11/2023, 10/12/2023, and 10/13/2023 which have a total budgetary impact of $11,230,550.88.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of September 30, 2023.
10.4 Menifee Police Management Association Side Letter Agreement RECOMMENDED ACTION
Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Management Association.
10.5 Employee Teleworking Program Policy
RECOMMENDED ACTION
1. Receive and review the Administrative Policy for the City’s Teleworking Program.
10.6 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.7 Agreement with Flock Safety Group, Inc. for Automated License Plate Reader Cameras
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute an agreement with Flock Group, Inc. dba Flock Safety Services for automated license plate reader cameras and service through Fiscal Year 2027/2028 in the nottoexceed amount of $362,500; and
2. Authorize the City Manager, or his designee, to approve the optional twoyear renewal term for Fiscal Years 2028/2029 and 2029/2030 in an amount notto exceed $72,500 per year.
10.8 Office of Traffic Safety Selective Traffic Enforcement Program Grant RECOMMENDED ACTION
1. Accept the grant funds from the Office of Traffic Safety Selective Traffic Enforcement Program Grant for the Menifee Police Department; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $140,000 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Office of Traffic Safety Selective Traffic Enforcement Program Grant purchases.
10.9 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve a budget amendment resolution authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,563 for the purchase of a narcotics canine (K9) and applicable training.
10.10 Agreement with Helix Environmental Planning, Inc. for CEQA Consulting Services for Evans Park North Design
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Helix Environmental Planning, Inc. for CEQA consulting services in an amount nottoexceed $297,650 for Capital Improvement Program (CIP) Project No. 2408, Evans Park North Design and Construction.
10.11 Agreement Amendment with Western Riverside Council of Governments for the Holland Road/I215 Overcrossing Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the Transportation Uniform Mitigation Fee Program Reimbursement Agreement with Western Regional Council of Governments; and
2. Adopt a budget amendment resolution appropriating $1,000,000 to Fund 310 in expenditures and corresponding revenues; and
3. Adopt a budget amendment resolution appropriating fund balance in the amount of $500,000 from Fund 415 to respective project accounts.
10.12 Agreement Amendment No. 1 with Southstar Engineering & Consulting, Inc., for the Holland Road/I215 Overcrossing Project Construction Management RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Southstar Engineering & Consulting, Inc. increasing the compensation by $1,152,405.31 for a total agreement amount not toexceed $4,400,642.74, and extending the term through December 31, 2024, for the Holland Road / I215 Overcrossing, Capital Improvement Program Project No. CIP 1303
10.13 Contract Change Order with Ferreira Coastal Construction Company for the Holland Road/I215 Overcrossing Underground Utilities Subproject RECOMMENDED ACTION
1. Approve an increase to the contract contingency amount with Ferreira Coastal Construction Company to a total of $201,734.56, or 28.05% of the original contract amount, and authorize the City Manager to approve Contract Change Order No. 7 in a nottoexceed amount of $21,984.10.
10.14 Master Agreement with Spicer Consulting Group for Professional OnCall Services for Special District Annexation and Other Related Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for special district annexation and other related services with Spicer Consulting Group effective July 1, 2023, through June 30, 2027, for a total nottoexceed amount of $350,000 for the term of the agreement; and
2. Authorize the Finance Department to issue individual purchase orders against the Agreement.
10.15 Agreements and Bonds for Tract No. 37439, Canterwood, by BRPLD LLC RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Tract No. 37439 by BRPLD LLC, located east of Briggs Road and south of Holland Road, bordering City of Menifee Limits.
10.16 Acceptance of Public Improvements and 90% Release of Security for Parcel Map No. 37130, McCall Plaza, by McCall Plaza, LP
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, and sewer systems for Parcel Map No. 37130, McCall Plaza, located south of McCall Boulevard and east of Sherman Road; and
2. Authorize the City Engineer to release the posted securities per the City’s Standard Policies.
10.17 Agreement for Deferral of Annexation into a Maintenance Community Facility District, Golden Meadows Tract Map No. 31194, by Richland Planned Communities, Inc.
RECOMMENDED ACTION
1. Approve the amended Conditions of Approval established for Tract Map No. 31194, Golden Meadows, located south of Garbani Road, north of Wickerd Road, and east of Evans Road, to incorporate language providing an option for the developer, Richland Planned Communities, Inc., to enter into a Community Facilities District (CFD) deferral agreement; and
2. Approve and authorize the City Manager to execute an agreement to defer the timing for the annexation of Tract Map No. 31194 into a maintenance CFD.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Military Banner Program Policy Amendment
RECOMMENDED ACTION
1. Review and approve the amended policy for the Military Banner Program.
12.2 Veterans Committee and Resources
RECOMMENDED ACTION
1. Review and discuss the potential formation of a Veterans Advisory Committee.
12.3 Memorandum of Understanding with Perris Union High School District for a 2024 Summer Aquatics Program
RECOMMENDED ACTION
1. Review and provide feedback on the potential partnership with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school for Aquatics Programs for Summer 2024.
12.4 Agreement with the Menifee Valley Chamber of Commerce for the Economic Development JOBSNow Initiative and Sponsorship
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute the Economic Development JOBSNow Initiative and Sponsorship Agreement with the Menifee Valley Chamber of Commerce for a period of three years in an amount not to exceed $300,000; and
2. Adopt a FY 2023/2024 budget amendment resolution appropriating $58,334 in revenues and expenditures for the Menifee JOBSNow Initiative in the American Rescue Plan Act (ARPA) Fund 301; and
3. Approve the allocation of $100,000 in ARPA funding (Fund 301) for the Menifee JOBSNow Initiative for FY 2024/2025.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee. (Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
November 15, 2023
Page
2 of 7
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, November 15, 2023
4:30 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:30 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVR12202132
Monkres v. City of Menifee
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Tony Truax – Hope Christian Church
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Outstanding Citizen – Sheila Lawton
5.2. Business Spotlight – Anguiano’s Bakery
5.3. Caltrans Update
5.4. The Wall That Heals Documentary
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 4, 2023 City Council Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/13/2023 and 10/20/2023, the Payroll Register/Other EFTs dated 10/11/2023, 10/12/2023, and 10/13/2023 which have a total budgetary impact of $11,230,550.88.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of September 30, 2023.
10.4 Menifee Police Management Association Side Letter Agreement RECOMMENDED ACTION
Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Management Association.
10.5 Employee Teleworking Program Policy
RECOMMENDED ACTION
1. Receive and review the Administrative Policy for the City’s Teleworking Program.
10.6 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.7 Agreement with Flock Safety Group, Inc. for Automated License Plate Reader Cameras
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute an agreement with Flock Group, Inc. dba Flock Safety Services for automated license plate reader cameras and service through Fiscal Year 2027/2028 in the nottoexceed amount of $362,500; and
2. Authorize the City Manager, or his designee, to approve the optional twoyear renewal term for Fiscal Years 2028/2029 and 2029/2030 in an amount notto exceed $72,500 per year.
10.8 Office of Traffic Safety Selective Traffic Enforcement Program Grant RECOMMENDED ACTION
1. Accept the grant funds from the Office of Traffic Safety Selective Traffic Enforcement Program Grant for the Menifee Police Department; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $140,000 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Office of Traffic Safety Selective Traffic Enforcement Program Grant purchases.
10.9 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve a budget amendment resolution authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,563 for the purchase of a narcotics canine (K9) and applicable training.
10.10 Agreement with Helix Environmental Planning, Inc. for CEQA Consulting Services for Evans Park North Design
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Helix Environmental Planning, Inc. for CEQA consulting services in an amount nottoexceed $297,650 for Capital Improvement Program (CIP) Project No. 2408, Evans Park North Design and Construction.
10.11 Agreement Amendment with Western Riverside Council of Governments for the Holland Road/I215 Overcrossing Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the Transportation Uniform Mitigation Fee Program Reimbursement Agreement with Western Regional Council of Governments; and
2. Adopt a budget amendment resolution appropriating $1,000,000 to Fund 310 in expenditures and corresponding revenues; and
3. Adopt a budget amendment resolution appropriating fund balance in the amount of $500,000 from Fund 415 to respective project accounts.
10.12 Agreement Amendment No. 1 with Southstar Engineering & Consulting, Inc., for the Holland Road/I215 Overcrossing Project Construction Management RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Southstar Engineering & Consulting, Inc. increasing the compensation by $1,152,405.31 for a total agreement amount not toexceed $4,400,642.74, and extending the term through December 31, 2024, for the Holland Road / I215 Overcrossing, Capital Improvement Program Project No. CIP 1303
10.13 Contract Change Order with Ferreira Coastal Construction Company for the Holland Road/I215 Overcrossing Underground Utilities Subproject RECOMMENDED ACTION
1. Approve an increase to the contract contingency amount with Ferreira Coastal Construction Company to a total of $201,734.56, or 28.05% of the original contract amount, and authorize the City Manager to approve Contract Change Order No. 7 in a nottoexceed amount of $21,984.10.
10.14 Master Agreement with Spicer Consulting Group for Professional OnCall Services for Special District Annexation and Other Related Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for special district annexation and other related services with Spicer Consulting Group effective July 1, 2023, through June 30, 2027, for a total nottoexceed amount of $350,000 for the term of the agreement; and
2. Authorize the Finance Department to issue individual purchase orders against the Agreement.
10.15 Agreements and Bonds for Tract No. 37439, Canterwood, by BRPLD LLC RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Tract No. 37439 by BRPLD LLC, located east of Briggs Road and south of Holland Road, bordering City of Menifee Limits.
10.16 Acceptance of Public Improvements and 90% Release of Security for Parcel Map No. 37130, McCall Plaza, by McCall Plaza, LP
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, and sewer systems for Parcel Map No. 37130, McCall Plaza, located south of McCall Boulevard and east of Sherman Road; and
2. Authorize the City Engineer to release the posted securities per the City’s Standard Policies.
10.17 Agreement for Deferral of Annexation into a Maintenance Community Facility District, Golden Meadows Tract Map No. 31194, by Richland Planned Communities, Inc.
RECOMMENDED ACTION
1. Approve the amended Conditions of Approval established for Tract Map No. 31194, Golden Meadows, located south of Garbani Road, north of Wickerd Road, and east of Evans Road, to incorporate language providing an option for the developer, Richland Planned Communities, Inc., to enter into a Community Facilities District (CFD) deferral agreement; and
2. Approve and authorize the City Manager to execute an agreement to defer the timing for the annexation of Tract Map No. 31194 into a maintenance CFD.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Military Banner Program Policy Amendment
RECOMMENDED ACTION
1. Review and approve the amended policy for the Military Banner Program.
12.2 Veterans Committee and Resources
RECOMMENDED ACTION
1. Review and discuss the potential formation of a Veterans Advisory Committee.
12.3 Memorandum of Understanding with Perris Union High School District for a 2024 Summer Aquatics Program
RECOMMENDED ACTION
1. Review and provide feedback on the potential partnership with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school for Aquatics Programs for Summer 2024.
12.4 Agreement with the Menifee Valley Chamber of Commerce for the Economic Development JOBSNow Initiative and Sponsorship
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute the Economic Development JOBSNow Initiative and Sponsorship Agreement with the Menifee Valley Chamber of Commerce for a period of three years in an amount not to exceed $300,000; and
2. Adopt a FY 2023/2024 budget amendment resolution appropriating $58,334 in revenues and expenditures for the Menifee JOBSNow Initiative in the American Rescue Plan Act (ARPA) Fund 301; and
3. Approve the allocation of $100,000 in ARPA funding (Fund 301) for the Menifee JOBSNow Initiative for FY 2024/2025.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee. (Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
November 15, 2023
Page
3 of 7
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, November 15, 2023
4:30 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:30 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVR12202132
Monkres v. City of Menifee
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Tony Truax – Hope Christian Church
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Outstanding Citizen – Sheila Lawton
5.2. Business Spotlight – Anguiano’s Bakery
5.3. Caltrans Update
5.4. The Wall That Heals Documentary
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 4, 2023 City Council Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/13/2023 and 10/20/2023, the Payroll Register/Other EFTs dated 10/11/2023, 10/12/2023, and 10/13/2023 which have a total budgetary impact of $11,230,550.88.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of September 30, 2023.
10.4 Menifee Police Management Association Side Letter Agreement RECOMMENDED ACTION
Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Management Association.
10.5 Employee Teleworking Program Policy
RECOMMENDED ACTION
1. Receive and review the Administrative Policy for the City’s Teleworking Program.
10.6 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.7 Agreement with Flock Safety Group, Inc. for Automated License Plate Reader Cameras
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute an agreement with Flock Group, Inc. dba Flock Safety Services for automated license plate reader cameras and service through Fiscal Year 2027/2028 in the nottoexceed amount of $362,500; and
2. Authorize the City Manager, or his designee, to approve the optional twoyear renewal term for Fiscal Years 2028/2029 and 2029/2030 in an amount notto exceed $72,500 per year.
10.8 Office of Traffic Safety Selective Traffic Enforcement Program Grant RECOMMENDED ACTION
1. Accept the grant funds from the Office of Traffic Safety Selective Traffic Enforcement Program Grant for the Menifee Police Department; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $140,000 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Office of Traffic Safety Selective Traffic Enforcement Program Grant purchases.
10.9 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve a budget amendment resolution authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,563 for the purchase of a narcotics canine (K9) and applicable training.
10.10 Agreement with Helix Environmental Planning, Inc. for CEQA Consulting Services for Evans Park North Design
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Helix Environmental Planning, Inc. for CEQA consulting services in an amount nottoexceed $297,650 for Capital Improvement Program (CIP) Project No. 2408, Evans Park North Design and Construction.
10.11 Agreement Amendment with Western Riverside Council of Governments for the Holland Road/I215 Overcrossing Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the Transportation Uniform Mitigation Fee Program Reimbursement Agreement with Western Regional Council of Governments; and
2. Adopt a budget amendment resolution appropriating $1,000,000 to Fund 310 in expenditures and corresponding revenues; and
3. Adopt a budget amendment resolution appropriating fund balance in the amount of $500,000 from Fund 415 to respective project accounts.
10.12 Agreement Amendment No. 1 with Southstar Engineering & Consulting, Inc., for the Holland Road/I215 Overcrossing Project Construction Management RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Southstar Engineering & Consulting, Inc. increasing the compensation by $1,152,405.31 for a total agreement amount not toexceed $4,400,642.74, and extending the term through December 31, 2024, for the Holland Road / I215 Overcrossing, Capital Improvement Program Project No. CIP 1303
10.13 Contract Change Order with Ferreira Coastal Construction Company for the Holland Road/I215 Overcrossing Underground Utilities Subproject RECOMMENDED ACTION
1. Approve an increase to the contract contingency amount with Ferreira Coastal Construction Company to a total of $201,734.56, or 28.05% of the original contract amount, and authorize the City Manager to approve Contract Change Order No. 7 in a nottoexceed amount of $21,984.10.
10.14 Master Agreement with Spicer Consulting Group for Professional OnCall Services for Special District Annexation and Other Related Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for special district annexation and other related services with Spicer Consulting Group effective July 1, 2023, through June 30, 2027, for a total nottoexceed amount of $350,000 for the term of the agreement; and
2. Authorize the Finance Department to issue individual purchase orders against the Agreement.
10.15 Agreements and Bonds for Tract No. 37439, Canterwood, by BRPLD LLC RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Tract No. 37439 by BRPLD LLC, located east of Briggs Road and south of Holland Road, bordering City of Menifee Limits.
10.16 Acceptance of Public Improvements and 90% Release of Security for Parcel Map No. 37130, McCall Plaza, by McCall Plaza, LP
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, and sewer systems for Parcel Map No. 37130, McCall Plaza, located south of McCall Boulevard and east of Sherman Road; and
2. Authorize the City Engineer to release the posted securities per the City’s Standard Policies.
10.17 Agreement for Deferral of Annexation into a Maintenance Community Facility District, Golden Meadows Tract Map No. 31194, by Richland Planned Communities, Inc.
RECOMMENDED ACTION
1. Approve the amended Conditions of Approval established for Tract Map No. 31194, Golden Meadows, located south of Garbani Road, north of Wickerd Road, and east of Evans Road, to incorporate language providing an option for the developer, Richland Planned Communities, Inc., to enter into a Community Facilities District (CFD) deferral agreement; and
2. Approve and authorize the City Manager to execute an agreement to defer the timing for the annexation of Tract Map No. 31194 into a maintenance CFD.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Military Banner Program Policy Amendment
RECOMMENDED ACTION
1. Review and approve the amended policy for the Military Banner Program.
12.2 Veterans Committee and Resources
RECOMMENDED ACTION
1. Review and discuss the potential formation of a Veterans Advisory Committee.
12.3 Memorandum of Understanding with Perris Union High School District for a 2024 Summer Aquatics Program
RECOMMENDED ACTION
1. Review and provide feedback on the potential partnership with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school for Aquatics Programs for Summer 2024.
12.4 Agreement with the Menifee Valley Chamber of Commerce for the Economic Development JOBSNow Initiative and Sponsorship
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute the Economic Development JOBSNow Initiative and Sponsorship Agreement with the Menifee Valley Chamber of Commerce for a period of three years in an amount not to exceed $300,000; and
2. Adopt a FY 2023/2024 budget amendment resolution appropriating $58,334 in revenues and expenditures for the Menifee JOBSNow Initiative in the American Rescue Plan Act (ARPA) Fund 301; and
3. Approve the allocation of $100,000 in ARPA funding (Fund 301) for the Menifee JOBSNow Initiative for FY 2024/2025.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee. (Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
November 15, 2023
Page
4 of 7
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, November 15, 2023
4:30 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:30 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVR12202132
Monkres v. City of Menifee
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Tony Truax – Hope Christian Church
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Outstanding Citizen – Sheila Lawton
5.2. Business Spotlight – Anguiano’s Bakery
5.3. Caltrans Update
5.4. The Wall That Heals Documentary
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 4, 2023 City Council Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/13/2023 and 10/20/2023, the Payroll Register/Other EFTs dated 10/11/2023, 10/12/2023, and 10/13/2023 which have a total budgetary impact of $11,230,550.88.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of September 30, 2023.
10.4 Menifee Police Management Association Side Letter Agreement RECOMMENDED ACTION
Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Management Association.
10.5 Employee Teleworking Program Policy
RECOMMENDED ACTION
1. Receive and review the Administrative Policy for the City’s Teleworking Program.
10.6 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.7 Agreement with Flock Safety Group, Inc. for Automated License Plate Reader Cameras
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute an agreement with Flock Group, Inc. dba Flock Safety Services for automated license plate reader cameras and service through Fiscal Year 2027/2028 in the nottoexceed amount of $362,500; and
2. Authorize the City Manager, or his designee, to approve the optional twoyear renewal term for Fiscal Years 2028/2029 and 2029/2030 in an amount notto exceed $72,500 per year.
10.8 Office of Traffic Safety Selective Traffic Enforcement Program Grant RECOMMENDED ACTION
1. Accept the grant funds from the Office of Traffic Safety Selective Traffic Enforcement Program Grant for the Menifee Police Department; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $140,000 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Office of Traffic Safety Selective Traffic Enforcement Program Grant purchases.
10.9 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve a budget amendment resolution authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,563 for the purchase of a narcotics canine (K9) and applicable training.
10.10 Agreement with Helix Environmental Planning, Inc. for CEQA Consulting Services for Evans Park North Design
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Helix Environmental Planning, Inc. for CEQA consulting services in an amount nottoexceed $297,650 for Capital Improvement Program (CIP) Project No. 2408, Evans Park North Design and Construction.
10.11 Agreement Amendment with Western Riverside Council of Governments for the Holland Road/I215 Overcrossing Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the Transportation Uniform Mitigation Fee Program Reimbursement Agreement with Western Regional Council of Governments; and
2. Adopt a budget amendment resolution appropriating $1,000,000 to Fund 310 in expenditures and corresponding revenues; and
3. Adopt a budget amendment resolution appropriating fund balance in the amount of $500,000 from Fund 415 to respective project accounts.
10.12 Agreement Amendment No. 1 with Southstar Engineering & Consulting, Inc., for the Holland Road/I215 Overcrossing Project Construction Management RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Southstar Engineering & Consulting, Inc. increasing the compensation by $1,152,405.31 for a total agreement amount not toexceed $4,400,642.74, and extending the term through December 31, 2024, for the Holland Road / I215 Overcrossing, Capital Improvement Program Project No. CIP 1303
10.13 Contract Change Order with Ferreira Coastal Construction Company for the Holland Road/I215 Overcrossing Underground Utilities Subproject RECOMMENDED ACTION
1. Approve an increase to the contract contingency amount with Ferreira Coastal Construction Company to a total of $201,734.56, or 28.05% of the original contract amount, and authorize the City Manager to approve Contract Change Order No. 7 in a nottoexceed amount of $21,984.10.
10.14 Master Agreement with Spicer Consulting Group for Professional OnCall Services for Special District Annexation and Other Related Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for special district annexation and other related services with Spicer Consulting Group effective July 1, 2023, through June 30, 2027, for a total nottoexceed amount of $350,000 for the term of the agreement; and
2. Authorize the Finance Department to issue individual purchase orders against the Agreement.
10.15 Agreements and Bonds for Tract No. 37439, Canterwood, by BRPLD LLC RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Tract No. 37439 by BRPLD LLC, located east of Briggs Road and south of Holland Road, bordering City of Menifee Limits.
10.16 Acceptance of Public Improvements and 90% Release of Security for Parcel Map No. 37130, McCall Plaza, by McCall Plaza, LP
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, and sewer systems for Parcel Map No. 37130, McCall Plaza, located south of McCall Boulevard and east of Sherman Road; and
2. Authorize the City Engineer to release the posted securities per the City’s Standard Policies.
10.17 Agreement for Deferral of Annexation into a Maintenance Community Facility District, Golden Meadows Tract Map No. 31194, by Richland Planned Communities, Inc.
RECOMMENDED ACTION
1. Approve the amended Conditions of Approval established for Tract Map No. 31194, Golden Meadows, located south of Garbani Road, north of Wickerd Road, and east of Evans Road, to incorporate language providing an option for the developer, Richland Planned Communities, Inc., to enter into a Community Facilities District (CFD) deferral agreement; and
2. Approve and authorize the City Manager to execute an agreement to defer the timing for the annexation of Tract Map No. 31194 into a maintenance CFD.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Military Banner Program Policy Amendment
RECOMMENDED ACTION
1. Review and approve the amended policy for the Military Banner Program.
12.2 Veterans Committee and Resources
RECOMMENDED ACTION
1. Review and discuss the potential formation of a Veterans Advisory Committee.
12.3 Memorandum of Understanding with Perris Union High School District for a 2024 Summer Aquatics Program
RECOMMENDED ACTION
1. Review and provide feedback on the potential partnership with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school for Aquatics Programs for Summer 2024.
12.4 Agreement with the Menifee Valley Chamber of Commerce for the Economic Development JOBSNow Initiative and Sponsorship
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute the Economic Development JOBSNow Initiative and Sponsorship Agreement with the Menifee Valley Chamber of Commerce for a period of three years in an amount not to exceed $300,000; and
2. Adopt a FY 2023/2024 budget amendment resolution appropriating $58,334 in revenues and expenditures for the Menifee JOBSNow Initiative in the American Rescue Plan Act (ARPA) Fund 301; and
3. Approve the allocation of $100,000 in ARPA funding (Fund 301) for the Menifee JOBSNow Initiative for FY 2024/2025.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee. (Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
November 15, 2023
Page
5 of 7
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, November 15, 2023
4:30 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:30 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVR12202132
Monkres v. City of Menifee
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Tony Truax – Hope Christian Church
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Outstanding Citizen – Sheila Lawton
5.2. Business Spotlight – Anguiano’s Bakery
5.3. Caltrans Update
5.4. The Wall That Heals Documentary
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 4, 2023 City Council Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/13/2023 and 10/20/2023, the Payroll Register/Other EFTs dated 10/11/2023, 10/12/2023, and 10/13/2023 which have a total budgetary impact of $11,230,550.88.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of September 30, 2023.
10.4 Menifee Police Management Association Side Letter Agreement RECOMMENDED ACTION
Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Management Association.
10.5 Employee Teleworking Program Policy
RECOMMENDED ACTION
1. Receive and review the Administrative Policy for the City’s Teleworking Program.
10.6 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.7 Agreement with Flock Safety Group, Inc. for Automated License Plate Reader Cameras
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute an agreement with Flock Group, Inc. dba Flock Safety Services for automated license plate reader cameras and service through Fiscal Year 2027/2028 in the nottoexceed amount of $362,500; and
2. Authorize the City Manager, or his designee, to approve the optional twoyear renewal term for Fiscal Years 2028/2029 and 2029/2030 in an amount notto exceed $72,500 per year.
10.8 Office of Traffic Safety Selective Traffic Enforcement Program Grant RECOMMENDED ACTION
1. Accept the grant funds from the Office of Traffic Safety Selective Traffic Enforcement Program Grant for the Menifee Police Department; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $140,000 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Office of Traffic Safety Selective Traffic Enforcement Program Grant purchases.
10.9 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve a budget amendment resolution authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,563 for the purchase of a narcotics canine (K9) and applicable training.
10.10 Agreement with Helix Environmental Planning, Inc. for CEQA Consulting Services for Evans Park North Design
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Helix Environmental Planning, Inc. for CEQA consulting services in an amount nottoexceed $297,650 for Capital Improvement Program (CIP) Project No. 2408, Evans Park North Design and Construction.
10.11 Agreement Amendment with Western Riverside Council of Governments for the Holland Road/I215 Overcrossing Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the Transportation Uniform Mitigation Fee Program Reimbursement Agreement with Western Regional Council of Governments; and
2. Adopt a budget amendment resolution appropriating $1,000,000 to Fund 310 in expenditures and corresponding revenues; and
3. Adopt a budget amendment resolution appropriating fund balance in the amount of $500,000 from Fund 415 to respective project accounts.
10.12 Agreement Amendment No. 1 with Southstar Engineering & Consulting, Inc., for the Holland Road/I215 Overcrossing Project Construction Management RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Southstar Engineering & Consulting, Inc. increasing the compensation by $1,152,405.31 for a total agreement amount not toexceed $4,400,642.74, and extending the term through December 31, 2024, for the Holland Road / I215 Overcrossing, Capital Improvement Program Project No. CIP 1303
10.13 Contract Change Order with Ferreira Coastal Construction Company for the Holland Road/I215 Overcrossing Underground Utilities Subproject RECOMMENDED ACTION
1. Approve an increase to the contract contingency amount with Ferreira Coastal Construction Company to a total of $201,734.56, or 28.05% of the original contract amount, and authorize the City Manager to approve Contract Change Order No. 7 in a nottoexceed amount of $21,984.10.
10.14 Master Agreement with Spicer Consulting Group for Professional OnCall Services for Special District Annexation and Other Related Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for special district annexation and other related services with Spicer Consulting Group effective July 1, 2023, through June 30, 2027, for a total nottoexceed amount of $350,000 for the term of the agreement; and
2. Authorize the Finance Department to issue individual purchase orders against the Agreement.
10.15 Agreements and Bonds for Tract No. 37439, Canterwood, by BRPLD LLC RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Tract No. 37439 by BRPLD LLC, located east of Briggs Road and south of Holland Road, bordering City of Menifee Limits.
10.16 Acceptance of Public Improvements and 90% Release of Security for Parcel Map No. 37130, McCall Plaza, by McCall Plaza, LP
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, and sewer systems for Parcel Map No. 37130, McCall Plaza, located south of McCall Boulevard and east of Sherman Road; and
2. Authorize the City Engineer to release the posted securities per the City’s Standard Policies.
10.17 Agreement for Deferral of Annexation into a Maintenance Community Facility District, Golden Meadows Tract Map No. 31194, by Richland Planned Communities, Inc.
RECOMMENDED ACTION
1. Approve the amended Conditions of Approval established for Tract Map No. 31194, Golden Meadows, located south of Garbani Road, north of Wickerd Road, and east of Evans Road, to incorporate language providing an option for the developer, Richland Planned Communities, Inc., to enter into a Community Facilities District (CFD) deferral agreement; and
2. Approve and authorize the City Manager to execute an agreement to defer the timing for the annexation of Tract Map No. 31194 into a maintenance CFD.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Military Banner Program Policy Amendment
RECOMMENDED ACTION
1. Review and approve the amended policy for the Military Banner Program.
12.2 Veterans Committee and Resources
RECOMMENDED ACTION
1. Review and discuss the potential formation of a Veterans Advisory Committee.
12.3 Memorandum of Understanding with Perris Union High School District for a 2024 Summer Aquatics Program
RECOMMENDED ACTION
1. Review and provide feedback on the potential partnership with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school for Aquatics Programs for Summer 2024.
12.4 Agreement with the Menifee Valley Chamber of Commerce for the Economic Development JOBSNow Initiative and Sponsorship
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute the Economic Development JOBSNow Initiative and Sponsorship Agreement with the Menifee Valley Chamber of Commerce for a period of three years in an amount not to exceed $300,000; and
2. Adopt a FY 2023/2024 budget amendment resolution appropriating $58,334 in revenues and expenditures for the Menifee JOBSNow Initiative in the American Rescue Plan Act (ARPA) Fund 301; and
3. Approve the allocation of $100,000 in ARPA funding (Fund 301) for the Menifee JOBSNow Initiative for FY 2024/2025.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee. (Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
November 15, 2023
Page
6 of 7
City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4
AGENDA
Menifee City Council
Regular Meeting Agenda
Wednesday, November 15, 2023
4:30 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, City Clerk
CLOSED SESSION (4:30 PM)
1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee
2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVR12202132
Monkres v. City of Menifee
4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION:
Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):
One Case
REGULAR MEETING (6:00 PM)
1. CALL TO ORDER
2. ROLL CALL
3. WORDS OF INSPIRATION
3.1. Pastor Tony Truax – Hope Christian Church
4. PLEDGE OF ALLEGIANCE
5. PRESENTATIONS
5.1. Outstanding Citizen – Sheila Lawton
5.2. Business Spotlight – Anguiano’s Bakery
5.3. Caltrans Update
5.4. The Wall That Heals Documentary
6. AGENDA APPROVAL OR MODIFICATIONS
7. PUBLIC COMMENTS (NONAGENDA ITEMS)
This is the time for members of the public to address the Council about items which are NOT listed on the agenda. The Ralph M. Brown Act limits the Council’s ability to respon d to comments on nonagendized matters at the time such comments are made. Each speaker will be limited to three minutes on any single item.
8. COUNCILMEMBER UPDATES AND COMMENTS
9. APPROVAL OF MINUTES
9.1 October 4, 2023 City Council Minutes
10. CONSENT CALENDAR
All matters on the Consent Calendar are to be approved in one motion unless a Councilmember requests a separate action on a specific item on the Consent Calendar. If an item is removed from the Consent Calendar, it will be discussed individually and acted upon separately. Unless otherwise directed by a member of the City Council, the vote on ordinance adoptions will reflect the prior action of each Councilmember when the ordinance was introduced. However, if a Councilmember is not present at the City Council meeting, their vote will be reflected as absent.
10.1 Waiver of Reading
RECOMMENDED ACTION
1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.
10.2 Warrant Register
RECOMMENDED ACTION
1. Ratify and approve the Voucher Lists dated 10/13/2023 and 10/20/2023, the Payroll Register/Other EFTs dated 10/11/2023, 10/12/2023, and 10/13/2023 which have a total budgetary impact of $11,230,550.88.
10.3 Treasurer's Report
RECOMMENDED ACTION
1. Receive and file the Treasurer’s Report as of September 30, 2023.
10.4 Menifee Police Management Association Side Letter Agreement RECOMMENDED ACTION
Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Management Association.
10.5 Employee Teleworking Program Policy
RECOMMENDED ACTION
1. Receive and review the Administrative Policy for the City’s Teleworking Program.
10.6 Monthly Public Safety Reports
RECOMMENDED ACTION
1. Receive and file.
10.7 Agreement with Flock Safety Group, Inc. for Automated License Plate Reader Cameras
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute an agreement with Flock Group, Inc. dba Flock Safety Services for automated license plate reader cameras and service through Fiscal Year 2027/2028 in the nottoexceed amount of $362,500; and
2. Authorize the City Manager, or his designee, to approve the optional twoyear renewal term for Fiscal Years 2028/2029 and 2029/2030 in an amount notto exceed $72,500 per year.
10.8 Office of Traffic Safety Selective Traffic Enforcement Program Grant RECOMMENDED ACTION
1. Accept the grant funds from the Office of Traffic Safety Selective Traffic Enforcement Program Grant for the Menifee Police Department; and
2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $140,000 to a project account as assigned by the Finance Department; and
3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Office of Traffic Safety Selective Traffic Enforcement Program Grant purchases.
10.9 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
1. Approve a budget amendment resolution authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,563 for the purchase of a narcotics canine (K9) and applicable training.
10.10 Agreement with Helix Environmental Planning, Inc. for CEQA Consulting Services for Evans Park North Design
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Professional Services Agreement with Helix Environmental Planning, Inc. for CEQA consulting services in an amount nottoexceed $297,650 for Capital Improvement Program (CIP) Project No. 2408, Evans Park North Design and Construction.
10.11 Agreement Amendment with Western Riverside Council of Governments for the Holland Road/I215 Overcrossing Project
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 3 to the Transportation Uniform Mitigation Fee Program Reimbursement Agreement with Western Regional Council of Governments; and
2. Adopt a budget amendment resolution appropriating $1,000,000 to Fund 310 in expenditures and corresponding revenues; and
3. Adopt a budget amendment resolution appropriating fund balance in the amount of $500,000 from Fund 415 to respective project accounts.
10.12 Agreement Amendment No. 1 with Southstar Engineering & Consulting, Inc., for the Holland Road/I215 Overcrossing Project Construction Management RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Southstar Engineering & Consulting, Inc. increasing the compensation by $1,152,405.31 for a total agreement amount not toexceed $4,400,642.74, and extending the term through December 31, 2024, for the Holland Road / I215 Overcrossing, Capital Improvement Program Project No. CIP 1303
10.13 Contract Change Order with Ferreira Coastal Construction Company for the Holland Road/I215 Overcrossing Underground Utilities Subproject RECOMMENDED ACTION
1. Approve an increase to the contract contingency amount with Ferreira Coastal Construction Company to a total of $201,734.56, or 28.05% of the original contract amount, and authorize the City Manager to approve Contract Change Order No. 7 in a nottoexceed amount of $21,984.10.
10.14 Master Agreement with Spicer Consulting Group for Professional OnCall Services for Special District Annexation and Other Related Services
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for special district annexation and other related services with Spicer Consulting Group effective July 1, 2023, through June 30, 2027, for a total nottoexceed amount of $350,000 for the term of the agreement; and
2. Authorize the Finance Department to issue individual purchase orders against the Agreement.
10.15 Agreements and Bonds for Tract No. 37439, Canterwood, by BRPLD LLC RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Tract No. 37439 by BRPLD LLC, located east of Briggs Road and south of Holland Road, bordering City of Menifee Limits.
10.16 Acceptance of Public Improvements and 90% Release of Security for Parcel Map No. 37130, McCall Plaza, by McCall Plaza, LP
RECOMMENDED ACTION
1. Accept the public improvements for streets, drainage, water, and sewer systems for Parcel Map No. 37130, McCall Plaza, located south of McCall Boulevard and east of Sherman Road; and
2. Authorize the City Engineer to release the posted securities per the City’s Standard Policies.
10.17 Agreement for Deferral of Annexation into a Maintenance Community Facility District, Golden Meadows Tract Map No. 31194, by Richland Planned Communities, Inc.
RECOMMENDED ACTION
1. Approve the amended Conditions of Approval established for Tract Map No. 31194, Golden Meadows, located south of Garbani Road, north of Wickerd Road, and east of Evans Road, to incorporate language providing an option for the developer, Richland Planned Communities, Inc., to enter into a Community Facilities District (CFD) deferral agreement; and
2. Approve and authorize the City Manager to execute an agreement to defer the timing for the annexation of Tract Map No. 31194 into a maintenance CFD.
11. PUBLIC HEARING ITEMS NONE
12. DISCUSSION ITEMS
12.1 Military Banner Program Policy Amendment
RECOMMENDED ACTION
1. Review and approve the amended policy for the Military Banner Program.
12.2 Veterans Committee and Resources
RECOMMENDED ACTION
1. Review and discuss the potential formation of a Veterans Advisory Committee.
12.3 Memorandum of Understanding with Perris Union High School District for a 2024 Summer Aquatics Program
RECOMMENDED ACTION
1. Review and provide feedback on the potential partnership with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school for Aquatics Programs for Summer 2024.
12.4 Agreement with the Menifee Valley Chamber of Commerce for the Economic Development JOBSNow Initiative and Sponsorship
RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute the Economic Development JOBSNow Initiative and Sponsorship Agreement with the Menifee Valley Chamber of Commerce for a period of three years in an amount not to exceed $300,000; and
2. Adopt a FY 2023/2024 budget amendment resolution appropriating $58,334 in revenues and expenditures for the Menifee JOBSNow Initiative in the American Rescue Plan Act (ARPA) Fund 301; and
3. Approve the allocation of $100,000 in ARPA funding (Fund 301) for the Menifee JOBSNow Initiative for FY 2024/2025.
13. CITY ATTORNEY REPORTS
14. CITY MANAGER REPORTS
15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee. (Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: January 17, 2024
16. ADJOURN
Decorum Policy Notes
The Council anticipates and encourages public participation at its Council meeting, both on agenda items and during the public comments period. Please turn your cell phones off, refrain from talking in the audience or outbursts that may be disruptive. We encourage participation and ask for a mutual respect for the proceedings.
Staff Reports
Materials related to an item on this agenda, including those submitted to the City Council after distribution of the agenda packet, are available for public inspection by contacting the City Clerk Department, at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours.
Compliance with the Americans with Disabilities Act
If you need special assistance to participate in this meeting, you should contact the City Clerk Department at (951) 6726777 or by coming into City Hall located at 29844 Haun Road, Menifee, CA, 92586 during normal business hours. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Menifee Mayor and City Council
November 15, 2023
Page
7 of 7