CITY OF MENIFEE
SUBJECT: Agreement with Flock Safety Group, Inc. for Automated License Plate Reader Cameras
MEETING DATE: November 15, 2023
TO: Mayor and City Council
PREPARED BY: Christine Booker, Budgets & Grants Analyst REVIEWED BY: Chris Karrer, Police Chief
APPROVED BY: Rebekah Kramer, Acting City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute an agreement with Flock Group, Inc. dba Flock Safety Services for automated license plate reader cameras and service through Fiscal Year 2027/2028 in the not-to-exceed amount of $362,500; and
2. Authorize the City Manager, or his designee, to approve the optional two-year renewal term for Fiscal Years 2028/2029 and 2029/2030 in an amount not-to-exceed $72,500 per year.
DISCUSSION
The Menifee Police Department entered into a Service Contract with Flock Group, Inc. dba Flock Safety for the automated license plate reader cameras and service in January 2021. The initial contract and corresponding Amendment included twenty-nine Flock Falcon Cameras and the installation fees. The current contract is set to expire in January 2024.
The Flock cameras are stationary and mounted to a traffic light or light pole. The cameras face areas of high traffic and scan license plates as the vehicles pass through the intersection. The system then runs those license plates against a database to check for reported stolen vehicles.
These “hits” on stolen vehicles are immediately transmitted to all active officers who respond to the location. The process is rapid and allows for a quicker response time for officers, providing a higher percentage of a successful recovery. Since their installation there have been 516 camera alerts resulting in 118 arrests. This breaks down to an average of 15 alerts per month with 3.5 corresponding arrests. Placing these cameras in various high traffic areas within the City provides the Police Department the opportunity to identify high crime areas and target those with increased patrol and response.
In order to lock in current pricing ($72,500/year) for the full term of the contract, including the optional two-year renewal, a signed contract is required by January 1, 2024. If an agreement is
City of Menifee Staff Report
Flock Safety Group Inc. Contract
November 15, 2023
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not approved by January 1, 2024, an increase of $500 per camera would be in effect, resulting in a $14,500 fiscal impact.
STRATEGIC PLAN OBJECTIVE
Safe and Vibrant Community
FISCAL IMPACT
The fiscal impact for this item would be $362,500 for the full term of the contract. Table 1 below reflects the total per fiscal year.
Table 1 – Annual Costs
Fiscal Year Budgeted Amount Account
FY2023-24 $72,500 110-4911-51350
FY2024-25 $72,500 110-4911-51350
FY2025-26 $72,500 110-4911-51350
FY2026-27 $72,500 110-4911-51350
FY2027-28 $72,500 110-4911-51350
TOTAL $362,500
This item is currently budgeted within Fiscal Years 2023/24 and 2024/25 in Account No. 110- 4911-51350. The future fiscal impact for this item is $72,500 in yearly service fees which would be budgeted in the corresponding fiscal year budget.
ATTACHMENTS
1. Flock Agreement