Minutes — Menifee City Council, November 15, 2023

City Council Chambers
29844 Haun Road
Menifee, CA 92586
Bill Zimmerman, Mayor
Bob Karwin, District 1
Ricky Estrada, District 2
Lesa Sobek, District 3
Dean Deines, District 4

MINUTES
Menifee City Council
Regular Meeting Minutes
Wednesday, November 15, 2023
4:30 PM Closed Session
6:00 PM Regular Meeting
Rebekah Kramer, Acting City Manager
Jeffrey T. Melching, City Attorney
Sarah Manwaring, Clerk
CLOSED SESSION (4:30 PM)

1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI230303456
City of Perris v. City of Menifee

2. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVRI2203040
City of Menifee v. City of Perris

3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Government Code Paragraph (1) of subdivision (d) of Section 54956.9 Riverside County Superior Court Case No. CVR12202132
Monkres v. City of Menifee

4. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION:

Significant Exposure to Litigation (Gov. Code Section 54956.9(d)(2) or (3)):

One Case
Mayor Zimmerman called the meeting to order at 4:31pm . Present were Councilmembers Deines, Estrada, Sobek, Mayor Pro Tem Karwin, and Mayor Zimmerman. The Council recessed to closed session at 4:31pm for the purposes below.

REGULAR MEETING (6:00 PM)

1. CALL TO ORDER
Mayor Zimmerman called the Regular Meeting to order at 6:00PM.

City Attorney Jeffrey Melching stated there was nothing to report from closed session.

City Clerk Sarah Manwaring reported on correspondence received for Public Comments, items not on the agenda.

2. ROLL CALL

Present: Bill Zimmerman, Bob Karwin, Ricky Estrada, Lesa Sobek, Dean Deines

Absent: None

3. WORDS OF INSPIRATION

3.1 Pastor Tony Truax – Hope Christian Church

4. PLEDGE OF ALLEGIANCE
Noel Cajudo led the flag salute.

5. PRESENTATIONS

5.1 Outstanding Citizen – Sheila Lawton
Mayor asked Councilmember Deines to introduced his selection for Outstanding Citizen of the month, Sheila Lawton. Ms. Lawton spoke about her work with the Special Olympics.

5.2 Business Spotlight – Anguiano’s Bakery
Economic Development Director Gina Gonzalez introduced the Business Spotlight Program and the business awardee Adrian Anguiano. Ms. Gonzalez played the marketing video. The City Council congratulated Mr. Anguiano. Mr. Anguiano thanked the City for the recognition and said they are happy to be a part of the community.

5.3 Caltrans Update
CalTrans was unable to attend due to the storm. They will be rescheduled for a future meeting.

5.4 The Wall That Heals Documentary
Phil reported on the first Menifee produced documentary and played a trailer for it. The full documentary is available on Menifee TV, the city website, and YoutTube.

6. AGENDA APPROVAL OR MODIFICATIONS
ACTION:

Adopted
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Karwin, Deines
NAYS: Zimmerman, Estrada, Sobek
RECUSE: None
The City Council approved the agenda unanimously (50) with no modifications.

7. PUBLIC COMMENTS (NONAGENDA ITEMS)
The following speakers addressed the City Council on non‐agenda items:

Jaymi Zagone
David Foust
Amanda Skipper
Sandy McVey
Eric Hamilton

8. COUNCILMEMBER UPDATES AND COMMENTS
Councilmember Deines reported on the events and meetings he attended.

Senetor Seyarto’s Veterans Expo
Finance Subcommittee Meeting
Student of the Month
Homebuilders Appreciation Luncheon
Menifee Veterans Day Ceremony
Regional Transit Agency(RTA) Southwest TNow Subcommittee Meeting Councilmember Estrada reported on the event he attended.

Menifee Veterans Day Ceremony
Councilmember Sobek reported on the events and meetings she attended.

Gale Webb Action Sports Park 1 Year Anniversary Celebration Riverside County Habitat Conservation Agency (RCHCA) Celebrated Endangered Species Month Event
Menifee Senior Softball and MSJC Girl’s Softball Veteran Game Menifee Veterans Day Ceremony
Senator Seyarto’s Veterans Expo
Western Riverside Regional Conservational Authority (RCHCA) Meeting Western Riverside Council of Governments (WRCOG)
Finance Subcommittee
Homebuilders Appreciation Luncheon
Menifee Community Cupboard Turkey Drive
Mayor Pro Tem Karwin reported on the events and meetings he attended.

Hosted the Boys and Girls Club Fundraiser Gala
Chamber of Commerce Wake up Menifee at the Rural Center Economic Development Meeting
Barn Dance Fundraiser for Community Cupboard
Mayor Zimmerman reported on the events and meetings he attended.

Senator Seyarto’s Veterans Expo
Barn Dance Fundraiser for Community Cupboard
Gale Webb Action Sports Park 1 Year Anniversary Celebration MSJC Shop the Block
Boys and Girls Club Fundraiser Gala
RCTC Meeting
Economic Development Meeting
Homebuilders Appreciation Luncheon
Chamber Mixer and Turkey Drive at Community Cupboard
Milvet assembling care packages.

Patriot Cup
Menifee Veterans Day Ceremony
VFW 1956 Veterans Ball
Veterans Ceremony at Eagle Ridge Church
View Church Expansion Ground Breaking
Higher Education Forum
Chamber of Commerce Wake up Menifee at the Rural Center

9. APPROVAL OF MINUTES

9.1 October 4, 2023 City Council Minutes
The minutes were approved (401, Deines abstained)
ACTION:

Adopted
MOVER: Bill Zimmerman
SECONDER: Lesa Sobek
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None
The Minutes were approved (401, Deines abstained).

10. CONSENT CALENDAR

10.1 Waiver of Reading
RECOMMENDED ACTION

1. Waive the reading in full of any and all Ordinances listed on this agenda and provide that they be read by title only.

10.2 Warrant Register
RECOMMENDED ACTION
Ratify and approve the Voucher Lists dated 10/13/2023 and 10/20/2023, the Payroll Register/Other EFTs dated 10/11/2023, 10/12/2023, and 10/13/2023 which have a total budgetary impact of $11,230,550.88.

10.3 Treasurer's Report
RECOMMENDED ACTION

1. Receive and file the Treasurer’s Report as of September 30, 2023.

10.4 Menifee Police Management Association Side Letter Agreement RECOMMENDED ACTION
Authorize the City Manager or designee to execute and implement terms of the Memorandum of Understanding Side Letter with the Menifee Police Management Association.

10.5 Employee Teleworking Program Policy
RECOMMENDED ACTION
Receive and review the Administrative Policy for the City’s Teleworking Program.

10.6 Monthly Public Safety Reports
RECOMMENDED ACTION
Receive and file.

10.7 Agreement with Flock Safety Group, Inc. for Automated License Plate Reader Cameras
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute an agreement with Flock Group, Inc. dba Flock Safety Services for automated license plate reader cameras and service through Fiscal Year 2027/2028 in the nottoexceed amount of $362,500; and

2. Authorize the City Manager, or his designee, to approve the optional twoyear renewal term for Fiscal Years 2028/2029 and 2029/2030 in an amount notto exceed $72,500 per year.

10.8 Office of Traffic Safety Selective Traffic Enforcement Program Grant RECOMMENDED ACTION

1. Accept the grant funds from the Office of Traffic Safety Selective Traffic Enforcement Program Grant for the Menifee Police Department; and

2. Adopt a budget amendment resolution approving an increase in revenue and appropriation of expenditures in the amount of $140,000 to a project account as assigned by the Finance Department; and

3. Authorize the City Manager, or their designee, to execute all necessary documents to implement the Office of Traffic Safety Selective Traffic Enforcement Program Grant purchases.

10.9 Asset Forfeiture Appropriation of Funds
RECOMMENDED ACTION
Approve a budget amendment resolution authorizing the Menifee Police Department to appropriate asset forfeiture funds in the amount of $20,563 for the purchase of a narcotics canine (K9) and applicable training.

10.10 Agreement with Helix Environmental Planning, Inc. for CEQA Consulting Services for Evans Park North Design
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Professional Services Agreement with Helix Environmental Planning, Inc. for CEQA consulting services in an amount nottoexceed $297,650 for Capital Improvement Program (CIP) Project No. 2408, Evans Park North Design and Construction.

10.11 Agreement Amendment with Western Riverside Council of Governments for the Holland Road/I215 Overcrossing Project
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 3 to the Transportation Uniform Mitigation Fee Program Reimbursement Agreement with Western Regional Council of Governments; and

2. Adopt a budget amendment resolution appropriating $1,000,000 to Fund 310 in expenditures and corresponding revenues; and

3. Adopt a budget amendment resolution appropriating fund balance in the amount of $500,000 from Fund 415 to respective project accounts.

10.12 Agreement Amendment No. 1 with Southstar Engineering & Consulting, Inc., for the Holland Road/I215 Overcrossing Project Construction Management RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Southstar Engineering & Consulting, Inc. increasing the compensation by $1,152,405.31 for a total agreement amount not toexceed $4,400,642.74, and extending the term through December 31, 2024, for the Holland Road / I215 Overcrossing, Capital Improvement Program Project No. CIP 1303

10.13 Contract Change Order with Ferreira Coastal Construction Company for the Holland Road/I215 Overcrossing Underground Utilities Subproject RECOMMENDED ACTION

1. Approve an increase to the contract contingency amount with Ferreira Coastal Construction Company to a total of $201,734.56, or 28.05% of the original contract amount, and authorize the City Manager to approve Contract Change Order No. 7 in a nottoexceed amount of $21,984.10.

10.14 Master Agreement with Spicer Consulting Group for Professional OnCall Services for Special District Annexation and Other Related Services
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Master Agreement for professional oncall services for special district annexation and other related services with Spicer Consulting Group effective July 1, 2023, through June 30, 2027, for a total nottoexceed amount of $350,000 for the term of the agreement; and

2. Authorize the Finance Department to issue individual purchase orders against the Agreement.

10.15 Agreements and Bonds for Tract No. 37439, Canterwood, by BRPLD LLC RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute a Public Improvement Agreement to guarantee the completion of required public improvements associated with Tract No. 37439 by BRPLD LLC, located east of Briggs Road and south of Holland Road, bordering City of Menifee Limits.

10.16 Acceptance of Public Improvements and 90% Release of Security for Parcel Map No. 37130, McCall Plaza, by McCall Plaza, LP
RECOMMENDED ACTION

1. Accept the public improvements for streets, drainage, water, and sewer systems for Parcel Map No. 37130, McCall Plaza, located south of McCall Boulevard and east of Sherman Road; and

2. Authorize the City Engineer to release the posted securities per the City’s Standard Policies.

10.17 Agreement for Deferral of Annexation into a Maintenance Community Facility District, Golden Meadows Tract Map No. 31194, by Richland Planned Communities, Inc.

RECOMMENDED ACTION

1. Approve the amended Conditions of Approval established for Tract Map No. 31194, Golden Meadows, located south of Garbani Road, north of Wickerd Road, and east of Evans Road, to incorporate language providing an option for the developer, Richland Planned Communities, Inc., to enter into a Community Facilities District (CFD) deferral agreement; and

2. Approve and authorize the City Manager to execute an agreement to defer the timing for the annexation of Tract Map No. 31194 into a maintenance CFD.

ACTION:

Adopted as Part of Consent
MOVER: Lesa Sobek
SECONDER: Dean Deines
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE: None

11. PUBLIC HEARING ITEMS NONE

12. DISCUSSION ITEMS

12.1 Military Banner Program Policy Amendment
RECOMMENDED ACTION

1. Review and approve the amended policy for the Military Banner Program.

Management Analyst Mandy Stephens presented the item.She reported on the recommended policy amendments,
Council asked questions about the current policy.

Council discussed the policy. Councilmember Deines asked to change the policy language to remove the neccessary12 months service to qualify for a banner, to define what a veteran is, define special recognitions, change “ retired veterans” to “active duty and veterans.”
Mayor Zimmerman summarized modifications to the policy which include changing the banners to gold stars and wording for those who have lost their lives in the line of duty, and all of the suggestions from Councilmember Deinies; and made a motion to approve as modified.

ACTION:

Adopted 1. Review and approve the amended policy for the Military Banner Program.

MOVER: Bill Zimmerman
SECONDER: Dean Deines
RESULT: Pass
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE:

12.2 Veterans Committee and Resources
RECOMMENDED ACTION

1. Review and discuss the potential formation of a Veterans Advisory Committee.

Mariana Mitchell presented item, review of current commissions and committees, general requirements to be on committees and commissions, current veterans group interactions, and options to consider.

Council asked questions.

Council discussed the options and asked staff to bring back the item with more information on forming a committee.Councilmember Deines provided some input on what the Committee should look like.

The City Council provided staff feedback and asked staff to bring the item back.

12.3 Memorandum of Understanding with Perris Union High School District for a 2024 Summer Aquatics Program
RECOMMENDED ACTION

1. Review and provide feedback on the potential partnership with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school for Aquatics Programs for Summer 2024.

Mariana Mitchell presented the item. She reported on multipronged approach to aquatics, highlights of memorandum of understanding, proposed summer 2024 pool schedule, proposed budget,
council asked questions and provided feedback. mariana will bring back formal mou for council

12.4 Agreement with the Menifee Valley Chamber of Commerce for the Economic Development JOBSNow Initiative and Sponsorship
RECOMMENDED ACTION

1. Approve and authorize the City Manager to execute the Economic Development JOBSNow Initiative and Sponsorship Agreement with the Menifee Valley Chamber of Commerce for a period of three years in an amount not to exceed $300,000; and

2. Adopt a FY 2023/2024 budget amendment resolution appropriating $58,334 in revenues and expenditures for the Menifee JOBSNow Initiative in the American Rescue Plan Act (ARPA) Fund 301; and

3. Approve the allocation of $100,000 in ARPA funding (Fund 301) for the Menifee JOBSNow Initiative for FY 2024/2025.

Economic Development Director Gina Gonzalez presented the item. Ms. Gonzalez reported on the Menifee JOBSNow Initiative, projected job growth, economic development’s goals, and proposed agreement, and recommended action.

Council asked questions. Chamber of commerce chair John Pironti helped answer questions.

Council discussed the item.

Councilmember Deines suggested changing the language in the agreement regarding measures.

ACTION:

Adopted

2. Adopt a FY 2023/2024 budget amendment resolution appropriating $58,334 in revenues and expenditures for the Menifee JOBSNow Initiative in the American Rescue Plan Act (ARPA) Fund 301; and

3. Approve the allocation of $100,000 in ARPA funding (Fund 301) for the Menifee JOBSNow Initiative for FY 2024/2025.
modified with
MOVER: Bill Zimmerman
SECONDER: Lesa Sobek
RESULT: Pass
AYES: Zimmerman, Karwin, Estrada, Sobek, Deines
NAYS: None
RECUSE:

13. CITY ATTORNEY REPORTS
None.

14. CITY MANAGER REPORTS
None.

15. FUTURE AGENDA REQUESTS FROM COUNCIL MEMBERS
> Key to the City Discussion (Sobek, July 19, 2023)
Target Date: January 17, 2024
> Property Tax Benefits for Disabled Veterans (Estrada, July 19, 2023) Target Date: TBD
> Discuss Reduction of Business License to be the Lowest In the County (Estrada, October 4, 2023)
Target Date: TBD
> Discuss options on how to move forward with annexation of all Parks located in Menifee. (Estrada, October 4, 2023)
Target Date: TBD
> Discuss street name change for Comey View Court.(Karwin, October 18, 2023) Target Date: TBD
> Discuss RV Parking Regulations.(Estrada, November15, 2023) Target Date: TBD
> Discuss Makeup of Menifee Citizens Advisory Committee (MCAC).(Sobek, November15, 2023)
Target Date: TBD
Councilmember Sobek asked for an item to discuss the makeup of the Menifee Citizen Advisory Committee (MCAC).

Councilmember Estrada asked for an item to discuss the RV Ordinance.

16. ADJOURN
Mayor Zimmerman adjourned the meeting at 8:42PM.
______________________________________
Sarah A. Manwaring, MMC
City Clerk
Menifee

Mayor

and

City

Council

November

15,
2023
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