CITY OF MENIFEE
SUBJECT: Notice of Completion and Acceptance for the Menifee Road/Garbani Road Traffic Signal Project
MEETING DATE: December 6, 2023
TO: Mayor and City Council
PREPARED BY: Carlos Geronimo, Engineering Manager
REVIEWED BY: Nick Fidler, Public Works Director
APPROVED BY: Rebekah Kramer, Acting City Manager
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RECOMMENDED ACTION
1. Accept the improvements for the Menifee Road/Garbani Road Traffic Signal Project, Capital Improvement Project No. 21-11; and
2. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder’s Office.
DISCUSSION
The Menifee Road/Garbani Road Traffic Signal, Capital Improvement Project (CIP) No. 21-11 (“Project”) consisted of the installation of new traffic signal, controller cabinet foundation, service cabinet, a closed-circuit television (CCTV) camera system, wireless radios, an ethernet switch, new poles with foundations, conduit, pull boxes, detection loops, signing/striping, and pedestrian curb ramps.
On November 2, 2021, the City Council approved a total construction budget of $1,293,514 for the Project and authorized the City Manager to approve the construction contract with Roadway Engineering & Contracting, Inc. (“Contractor”) in the amount of $1,127,922 to complete the Project. The final construction costs for the Project totaled $1,198,467, including ancillary costs such as materials testing and labor compliance services, as well as three contract change orders (CCOs), as outlined in Table 1 on the following page.
City of Menifee Staff Report
CIP 21-11 NOC
December 6, 2023
1 9
1 5
Table No. 1 – Contractor Agreement & Change Order Summary CCO No. Date Approved Description of Services Amount
December 15, 2021 Prime contractor agreement $1,127,922.00 1 April 14, 2023 Relocate crosswalk push button to
comply with ADA standards
$8,643.80
2 August 21, 2023 Additional striping and traffic loops to address traffic safety
$12,181.00
3 October 2, 2023 Quantity overages and additional work claim resolution related to installation of
SCE conduit
$29,800.96
TOTAL $1,178,547.76
If approved, a Notice of Completion (“NOC”) would be filed, which protects the City from future claims against the Project by providing proper noticing to each contractor, subcontractor, and material supplier that the Project has been completed. The payment bond would be released upon project acceptance by the City and the performance bond would be released one year after the date of recording of the NOC.
STRATEGIC PLAN OBJECTIVE
Safe and Attractive Community
FISCAL IMPACT
There is no fiscal impact associated with the acceptance of the improvements related to the Project. All costs to complete the Project were supported within the previously approved Fiscal Year 2023/2024 Capital Improvement Program Budgets.
ATTACHMENTS
1. Project Location Map
2. Notice of Completion
3. Close-Out Documents