CITY OF MENIFEE
SUBJECT: Memorandum of Understanding with Perris Union High School District for Aquatic Facility Use
MEETING DATE: December 6, 2023
TO: Mayor and City Council
PREPARED BY: Mariana Mitchell, Community Services Manager REVIEWED BY: Jonathan Nicks, Deputy City Manager
APPROVED BY: Rebekah Kramer, Acting City Manager
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RECOMMENDED ACTION
1. Approve and authorize the City Manager to execute a Memorandum of Understanding (MOU) with Perris Union High School District for the use of the aquatic facility at Paloma Valley High school through June 30, 2026; and
2. Approve and authorize a Mid-Year Budget appropriation of $107,500 in expenditures in Community Services General Fund (100-4662) and $14,500 in revenues in an account to be identified by Finance for Fiscal Year (FY) 2023/2024 and the inclusion of the associated personnel outlined in the staff report to be included on the Authorized Position Listing; and
3. Approve and authorize a Mid-Cycle Budget appropriation of $231,850 expenditures in Community Services General Fund (100-4662) and $43,000 in revenues in an account to be identified by Finance for FY 2024/2025.
DISCUSSION
On November 15, 2023 staff presented to City Council a proposal for a multi-pronged approach to meeting the resident’s needs for aquatic programming through integration into current and future park designs, marketing existing facilities like the DropZone, and creating partnerships with local agencies such as Perris Union High School District (PUHSD) for shared use of facilities.
City staff have finalized the Memorandum of Understanding (MOU) with PUHSD for the use of the newly built aquatics facility at Paloma Valley High School. The facility includes a 33-meter pool, showers, and locker rooms with a total project cost of $12.9 Million. As an enthusiastic partner in expanding aquatic programing, PUHSD and the City have agreed to the following terms.
City of Menifee Staff Report
MOU with PUHSD
December 6, 2023
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1. PUHSD would:
oProvide use of the Paloma Valley High School Aquatics Facility when the regular school year is not in session or in use by school programs. oSet Facility Use Fee to $15 per hour for the use of the Aquatics Facility to be evaluated on an annual basis.
oProvide general care of the Aquatics Facility including maintenance, repair, and cleaning. Set Facility Use Fee to $15 per hour for the use of the Aquatics Facility to be evaluated on an annual basis.
oProvide general care of the Aquatics Facility including maintenance, repair, and cleaning.
2. The City would:
oOrganize and implement aquatic programs for Menifee Residents – see Table 1 below for proposed aquatic programs offerings for Summer 2024. oAdhere to all safety protocols in accordance with PUHSD safety and industry standards.
oStaff aquatic programs based on current PUHSD hiring practices that include:
▪Lifeguard/Water Safety Instructor Certificates
▪Drug and alcohol screening
▪tuberculosis screening
▪Background check.
Additionally, the draft MOU outlines the initial term to be from date of approval from both the City and PUHSD through June 30, 2026, with the ability to expand to other PUHSD sites upon mutual agreement.
Table 1 – Proposed Summer 2024 Aquatics Program Schedule Recreation Swim
Days of Operation Hours of Operation Daily Fees
Monday – Thursday 12:00 PM – 3:00 PM $2 R, $10 NR
Saturdays 11:00 AM – 3:00 PM $2 R, $10 NR
Recreation Swim – Season
Season Pass $25 R, $75 NR
Lap Swim – Hourly
Days of Operation Hours of Operation Hourly Fees
Monday – Thursday 4:00 PM – 7:00 PM $2 R, $10 NR
Saturdays 11:00 AM – 3:00 PM $2 R, $10 NR
City of Menifee Staff Report
MOU with PUHSD
December 6, 2023
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Learn-to-Swim
Session Dates Times Fees
1 June 17 – 21 and June 24 – 28
2 July 1 – 5 and July 8 – 12
3 July 15 – 19 and July 22 -26
3:30 – 4:00 PM
4:15 – 4:45 PM
5:00 – 5:30 PM
5:45 – 6:15 PM
6:30 – 7:00 PM
7:15 – 7:45 PM
$75 R, $125 NR
(R) Resident (NR) Non-Resident
The above proposed schedule and fees have been modified to incorporate feedback provided by City Council at the November 15th meeting that include the following:
•Extension of Recreation Swim from 2 to 3 hours Monday – Thursday •The addition of a Season Pass for Recreation Swim
•Dedication of 2 lanes for Lap Swim available at an hourly rate with prior registration •Adjustment of Non-Resident fees to a higher cost recovery rate Although the schedule will continue to focus on swim lessons and water safety which assist with eligibility for grant funds, it can be adjusted based on actual registration numbers at the beginning of Session 2 in July. This schedule would also be dependent on the training, recruitment, and hiring of qualified Lifeguards, Water Safety Instructors, and Pool Managers. As proposed, the program has the potential to serve over 4,000 residents in Summer 2024.
STRATEGIC PLAN OBJECTIVE
Community Engagement and Social Infrastructure
FISCAL IMPACT
The investment in implementing a new aquatics program comes with its unique challenges. Some things to note when reviewing Table 2 on the following page, outlining the requested budget allocations, are:
•Summer programs will span multiple fiscal years and the initial proposal is for two years of programming at one pool location.
oFY 2023-24 (Year 1): Begins January 2024 working with Human Resources to begin recruitment, onboarding, and training of aquatics staff and procurement of one-time start-up supplies and equipment. Learn to swim session 1 is proposed to begin mid-June 2024 along with recreation swim sessions. oFY 2024-25 (Year 2): Includes proposed learn to swim sessions 2 & 3 and recreation swim through July 2024. The preparation for Summer 2025 would begin January 2025 with again hiring seasonal aquatics staff with learn to swim session 1 proposed to begin mid-June 2025 along with recreation swim sessions. •Without knowing the reception of the newly established aquatics programming, staff recommend setting conservative revenue expectations based on 75% capacity.
City of Menifee Staff Report
MOU with PUHSD
December 6, 2023
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•Aquatics programs would be funded through the City’s General Fund, however, staff would continue to seek grant and sponsorship opportunities to offset costs. •Budget appropriation of the funds identified below in Table 2 will take place at the Mid- Year Budget allocation.
•Associated personnel would be included in the Authorized Personnel Resolution to be approved by City Council at the regular Mid-Year Budget allocation.
Table 2 – Budget for Aquatics Programming
Personnel
100-4662
FY 2023-24
Year 1
FY 2024-25
Year 2 Description
50220 – Part Time (Seasonal) $ 72,400 $ 195,600 50310 – Social Security $ 4,500 $ 12,200 50320 - Medicare $ 1,100 $ 2,900
Subtotal $ 78,000 $ 210,700
CS Leader I (2)
Lifeguard (15)
Water Safety Instructor (8)
Pool Manager (2)
Operations
100-4662
FY 2023-24
Year 1
FY 2024-25
Year 2 Description
51010 – Office Supplies $ 300 $ 250 Administrative Supplies 51011 – Supplies $ 2,500 $ 1,200 Instructional/Safety Supplies 51300 – Printing & Duplications $ 50 $ 50 Completion Certificates 51410 – Promotional Materials $ 1,500 $ 1,500 Advertising & Marketing 52054 – Facility Rental $ 2,500 $ 5,000 PUHSD Facility Use Fee 52200 – Membership & Dues $ 650 $ 650 Red Cross Facility Fee 52210 – Conferences & Meetings $ 5,000 $ 1,500 Aquatic Mgmt. Conference 52211 – Trainings $ 6,500 $ 6,500 Certifications 52400 – Uniforms $ 3,500 $ 3,500 Suits, Shorts, Visors 53150 – Furniture & Equipment $ 7,000 $ 1,000 Storage, Safety/Training Equip Subtotal $ 29,500 $ 21,150
TOTAL PROGRAM COSTS $ 107,500 $ 231,850
PROJECTED REVENUE $ 14,500 $ 43,000
ATTACHMENTS
1. Memorandum of Understanding